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HomeMy WebLinkAbout12-13-2001 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY DECEMBER 13.2001—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson,Alan Ellis,John Ruyle STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: In the second to last paragraph under Commission members'report,Anderson,not Mascari,asked about the end table being used for the pop corn machine. The minutes of the November 15,2001, Commission meeting were approved,with the correction. AUTHORIZATION OF EXPENDITURES: Mascari asked about the bill for the water line. ONeil said there was a leak in the line servicing the United hangar. The line was disconnected at the main. O'Neil said it would have had to be disconnected next spring when the building is removed. The line for the wash rack was connected to the United hangar. There will no longer be a free wash rack for the tenants. Ellis made a motion to approve the bills, except for the payment to Double Check. Horan seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Jim McCrabb said he would like to update the Commission on the status of the FBO. Ron Duffe and McCrabb will be employees of Jet Air and will manage the Iowa City operation. IOW Aero is still negotiating with Jet Air concerning equipment. Most of the IOW employees will be employed by Jet Air. ITEMS FOR DISCUSSION/ACTION: a. IOW Aero 1. Commercial Aero Club agreement-ONeil said the Commercial Flying Club agreement the Commission signed with IOW expires in March of 2002. He said he has discussed this with McCrabb. IOW would like to combine the Building D lease with the flying club agreement. IOW would like to renegotiate a five-year lease for Building D. ONeil said this would require a public hearing because it is a public lease longer than three years. Horan made a motion for a resolution to set a public hearing for January 10, 2002 at 5:45 p.m. for comments on an agreement with IOW Aero. Ruyle seconded the motion and at roll call vote,it was passed 5 -0. 2. Building D renovation-McCrabb circulated a list of expenses for renovating the building. He reviewed a list of the pads of the project that were completed and what he anticipated it would cost to finish the project. He said he had discovered that he did not document all of the actual labor,but he was going to submit the bill the way it was. 1 He said the renovation to date cost $11,193.52. This was mainly hangar improvement costs. Not much work had been done to the office. McCrabb said the cost to replace the furnace and air conditioning for the office would be several thousand dollars. To finish the building, it was estimated to cost an additional$ 13,000. McCrabb said he would like to go ahead and install the carpet next week to take advantage of a sale price. He said he would eventually like to install a kitchenette for the Club members. McCrabb said the average labor wage paid for the renovation was$17.50. It was a bit more when mechanics were doing the work and somewhat less when linemen were doing the work. He said there was a lot of night work and weekend hours. Mascari asked O'Neil if he had approved all of the work done up to date? O'Neil said he bad talked to IOW about the painting and insulating the east door after the work bad started,but had not talked about specific details. He said that is why McCrabb was at the meeting. Mascari said he thought that the budget needed to be approved by the Commission before any money was spent? Anderson said a decision needed to be made on what were basic improvements and what were tenant improvements. McCrabb said the kitchenette would be a tenant improvement. Dulek asked O'Neil if the interior improvements were budgeted? Ellis said they were budgeted by not charging IOW the$500 per month rent until the improvements were paid for. Ellis said IOW had spent what amounts to two years rent from their 2 112-year lease. Royle said he thought the Commission should discuss the budget numbers in more detail. Because the budget revenues for this year will be below what was projected,the Commission needed to be careful about spending money. Mascari asked if it would have been cheaper to bid out the painting? McCrabb said he got a proposal for painting and it was$26 per square foot or about$ 14,000 for the whole building. Anderson said he thought the$ 17.50 per hour was a fair labor rate. Mascari said he would like copies of receipts for materials and some break-down of the hours. Ellis said he anticipated that the Commission would not receive any rent for the building for the 2 1/2-year lease. Ruyle said he had not looked at it as not receiving any income for the life of the lease. McCrabb asked if IOW would have to wait until the next Commission meeting until the expenses were approved? Mascari said he would like to see receipts. Ellis said he thought that IOW should go ahead and have the plumbing installed. McCrabb said he would not supply the receipts,but would meet with O'Neil and show him the receipts for materials. He said there are at least 25 receipts. Mascari said he would like copies of all the receipts. Ellis said he didn't think showing the receipts were necessary. Anderson said that the agreement was to show the Commission a budget before any money was spent. That is what the hangar lease said. Horan said the Commission needed documentation. McCrabb said he has no problem providing documentation. McCrabb asked O'Neil when they had discussed the painting project? O'Neil said they did not discuss the painting until after IOW had started the project. O'Neil said they did discuss insulating the east door before IOW started that part of the project. McCrabb said the painting was discussed with the Commission at the November Commission meeting. Anderson said the agreement was that a plan of action and budget was to be approved by the Commission before any work was done. Dulek said that was the mutual agreement between IOW and the Commission. Ellis said he didn't think IOW needed to get approval from the 2 Commission to begin doing the basic things to make the building habitable. McCrabb said he thought IOW was doing what the Commission agreed to. Horan said it should be clear that any further improvements done by IOW without Commission approval would be done at their own expense. O'Neil asked if there is anything IOW needs approved before the next Commission meeting? Mascari said if the Commission needed to have a special meeting to approve IOW's plan,one would be scheduled. O'Neil said he will meet with McCrabb and get the receipts requested by the Commission. Ellis said IOW said they would like to install the carpet. After some discussion,the Commission said they would like three proposals for the carpeting before they would approve any installation. b. Aviation Commerce Park 1. Lease-Lot#10-Tracy Overton,from Iowa Realty, said he was hoping Rob Nichols would be at the meeting to discuss the lease. Mascari reopened the public hearing that was continued from the last meeting. Overton said Nichols wanted a couple of changes in the lease. He wanted the lease based on ability to get financing by March 2002. He is waiting to see if he can get a grant or qualify for a low cost loan. The other item he wanted to add was that he would like to delay lease payments until July 1,or until he received an occupancy permit if it is before July 1. Since no other items were presented, Ruyle made a motion close the public hearing. Anderson seconded the motion and after a 5 -0 vote,the hearing was closed. Ruyle made a motion for a resolution to approve the lease with Rob Nichols for Lot#10 in the Aviation Commerce Park. Horan seconded the motion and at roll call vote,the motion passed 5 -0. 2. December Report-Overton said that the lot marker signs were completed and he would meet with O'Neil to have them installed. Overton said he has had interest in the Park but did not have offers ready to discuss with the Commission. He said at one time there was discussion about the City building a spec building,but he understands the City's budget is going to be extremely tight for the next couple of years so he did not think this idea would still be viable. He said there is one potential tenant that is interested in building an aviation-related project. b. Gordon Aircraft lease- O'Neil said Gordon Aircraft is interested in a five year commitment,but he would like 2 two-year terms and 1 one-year term. This is due in part to accommodate the University Synthetic Vision project. Because the University project is funded annually, Gordon wanted the ability to get out of the lease before the end of five years if the University cancelled funding for the program. Ruyle wanted to know what type of lease Gordon has now? O'Neil said the lease is on a month to month basis. The rent per month,which is$ 1250,would not be changed. Ruyle said he would be in favor of approving the lease with the two options if the rent could be negotiated at the end of each option. Anderson made a motion for a resolution to approve the Gordon Aircraft lease. Horan seconded the motion and at roll call vote,the motion passed 5-0. 3 d. Fuel site- Blum presented a letter from H.R. Green, recommending the Commission accept the project as being substantially completed. He said he would also recommend making a partial payment. This would be a payment for about 90%of the project. About$ 16,000 would be retained. Blum said the change in the software would be installed after the Commission was certain the system worked to their satisfaction. Blum said there is still a problem with the original software. Blum said the paint problem was resolved and Double Check has given Green a letter with an extended warranty. Horan made a motion to pay the invoice for 90%of the project. Ruyle seconded the motion and it passed 5 -0. O'Neil recommended the Commission wait until after January 1 to install the new software. It will be incorporated into Jet Air's computer system and daily audits can be done from the Terminal Building. Now the system must be read on a daily basis out at the card reader. Multi-pricing capability will be added. Anderson said an Airport tenant supplied the ladder out at the pump. He said he thought the FBO should supply the ladder. e. Airport Zoning Code update-ALP changes-Blum said that the Airport Commission and the Zoning Commission both agreed on what areas to protect with the updated zoning. This will involve changing all thirteen pages of the ALP drawings. Blum said this would probably cost about$1200. There is one page,the Terminal Area drawing,would take more substantial work. This does not have to be done at this time. O'Neil said the Airport is not eligible to apply for IDOT or FAA grants if they do not have a current ALP on file with MOT and the FAA. Horan made a motion to have H.R.Green update the ALP,on a time and material basis,not to exceed$ 1200. Ellis seconded the motion and it passed 5 -0. f. Minimum Standards for Commercial Aeronautical Activities-O'Neil said there are several areas that need to be updated. Mascari suggested having a separate meeting to deal with this update. He suggested meeting on January 17,2002 at 5:45 p.m. O'Neil said it would be important to involve the public as much as possible. O'Neil said that if the Commission would get suggested changes to him before the meeting,he would circulate the suggested changes to the Commission members. It should save some time at the meeting. g. Airport Improvement Program-FY 2003-O'Neil said this is the plan for grant applications for the next fiscal year. He said the main projects for the next three years would be the extension of Runway 07/25. He said because of the cost,the FAA would probably want to fund this as a multi-year project. He said to meet the City's schedule,relocating Dane Road would need to be moved from the FY 2002 budget to the FY 2003 budget. Money was programmed by the FAA for FY 2002. Because of the move to FY 2003,there will be no guarantee of funding. Ruyle made a motion for a resolution to approve the FY 2003 FAA AIP. Ellis seconded the motion and at roll call vote,the motion passed 5 -0. CHAIRPERSON'S REPORT: Mascari asked about the semi-permanent NOTAM for the displacement on Runway 18. Blum said the NOTAM could be removed after the change is published in the approach plates. ONeil said he would call FSS. Mascari said he used the self-service 100LL pump a couple of times and it worked just fine. 4 Mascari said he was glad to see that Jet Air was going to hire most of the IOW employees. He thought IOW did a good job. Mascari encouraged Horan to reapply for the Commission. Mascari said he thought the Meigs Field issue was settled and Meigs would be around for another 50 years. COMMISSION MEMBERS' REPORTS: Anderson asked ONeil if he contacted Selzer Werderitsch about the roof leak in Building K? O'Neil said he had contacted SWA but did not know if they had been out to fix the leak. Horan said he was in a t-hangar in Building C and noticed there is a lot of condensation. Ruyle asked O'Neil to identify revised documents to identify which one is the most cuuen . He said this would be helpful if an agenda or lease is changed between the time ONeil sent out the info packets and the meeting. ADMINISTRATIVE REPORT: O'Neil said Ellis had wanted to know about installing sidewalks on Riverside Drive. O'Neil said he discussed this with the MOT resident engineer and it is not probable to install a sidewalk on the west side of Riverside Drive because it would have to be in the 35-foot right-of-way. He also discussed the project with the Rick Fosse,the City Engineer. Fosse said this is something that would eventually have to go through the Council. The Commission should put a budget together on the cost of the sidewalk and suggested funding and then present the idea to the City Council. Ellis had asked what kind of ARFF training the Fire Department has? O'Neil said he discussed this with Andy Rocca,the Fire Chief. Rocca said much of the training the department does, though not specifically ARFF training,parallels the things done in Aircraft Rescue and Fire Fighting training. He would welcome joint ARFF training with other departments. In April,the Commission started to get leases for hangars in Buildings A,B,and C. The Commission took control of the hangars from the FBO in March. Because of an insurance requirement glitch,the leases were put on hold. ONeil recommended the Commission finish getting leases for the 30 tenants. A renewed interest has been shown in selling the Commission a part of the property in the Runway 12 RPZ. The Commission said they would be interested in seeing a proposal from the property owners. There will be a vacancy on the Commission in March. Horan's term ends. Applications are due by January 16th . The insurance company denied the insurance claim for the tools that were missing from hangar #60 during construction on Building K. In response to an earlier inquiry,ONeil said it was Dulek's opinion that the Commission could not appoint an official alternate to the Airport Zoning Commission. 5 The Commission's application was not selected for the FY 02 IDOT Vertical Infrastructure Grant program. The$50,00 grant would have been used to replace the roofs on buildings B and C. The City Manager and Finance Department have requested that all departments reduce their FY 2002 budget for training. O'Neil said he had made some reductions in the Airport budget for travel to the Iowa Aviation Conference. O'Neil circulated a memo from the City Manager concerning a projected FY02 revenue shortfall. The Finance Department has requested copies of the Commission's leases. O'Neil said Mascari would probably be questioned about this at the budget meeting in January. O'Neil said the majority of the shortfall could be directly attributed to the agreement with Iowa City Flying Service to pay for Building F. The Commission will need to carefully review any future leases. ONeil said ICFS is still advertising in the yellow pages as doing business at the Iowa City Airport. Mascari said maybe it was put in automatically by the telephone company. O'Neil said this should probably be investigated thither. The Airport's minimum standards require commercial businesses to have an agreement to operate at the Airport. Ellis asked if there could be something done about all the birds at the Airport? Ruyle said this is a problem this time of year at all airports. Ellis said maybe someone could drive around with the pick-up truck to chase the birds away. It was also suggested that maybe dogs could be used to scare the birds away. O'Neil said it is permanently NOTAMed that there are a large number of birds in the area. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for January 10,2002,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:21 p.m. Rick Mascari,Chairperson 6