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HomeMy WebLinkAbout07-18-2002 Airport Commission Meeting MinutesMINUTES IOWA CITY AIRPORT COMMISSION THURSDAY, JULY 18 2002 — 5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari, Michelle Robnett, Mark Anderson STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Anderson called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the June 6, 2002, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to pay the bills. Robnett seconded the motion and the motion passed 3- 0. PUBLIC DISCUSSION — ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park 1. July report - Tracy Overton, from Iowa Realty, presented his monthly report. Overton said he continues to receive interest. Most of the inquiries are from tenants that want to purchase the lots. He said there was an offer of $.07/sq. ft. on Lot 5. ONeil said the minimum the Commission could accept is $.14/sq. ft. Mascari said Overton should decide what he thinks it is worth and relay that to the potential tenant. Overton said that right now, there is not a lot of competition out there. He did think that there were some other areas that were being developed. 2. Other issues - Overton said he was going to meet with ONeil and Casey Cook to review the appraised values in anticipation of getting approval to sell the lots. Overton said he has put together a revised agreement that would allow him to sell the lots, as well as to lease them. Anderson asked about the tenant for Lot # 10? ONeil said Rob Nickel is supposed to make payments starting July 1, 2002. An invoice was sent to him for the July payment. O'Neil said he has not had contact with him. O'Neil said he has had a couple of contacts from people that have excess fill and need a place to put it. ONeil said he told them the ACP would take all the fill they had to give. Mascari said a major local developer contacted him. He recommended the developer contact Overton. He said he wanted to discuss it with Mascari first. Mascari will meet with him. b. Property lease -Toyota of Iowa City- Mark Dreusicke, from Toyota, was present to answer questions. Dulek has been working on the lease. There were some changes from the original lease. One was a clarification of what would be done with the original fence. The second was a change in the use from a parking area to a storage area. Another change dealt with the condition of the surface of the leased area. The fourth change was for two ten-year terms. O'Neil said that ifthe Commission wanted to consider the lease, they would need to set a public hearing. A public lease for more than three years requires a public hearing. Mascari said he would like a more detailed map. ONeil said the lease requires the tenant to provide a detailed plat of the area they want to lease. Mascari made a motion to set a public hearing for August 8, 2002 at 5:45 p.m. Robnett seconded the motion, and it passed 3 - 0, with Ellis being absent. c. Property lease Dane/Larsen- Dave Larsen, a real estate partner of John Dane, wanted to lease some Airport property to install a real estate sign. Mascari suggested the airport manager negotiate with Mr. Larsen. The Commission agreed with Mascari's recommendation. ONeil will negotiate with Larsen. Robnett said full-size billboards lease for about $ 1200 per month. d. Fuel site - Commission/FBO responsibilities- ONeil said Dick Blum, from H.R. Green, is waiting for Double Check to send him a manual for the system. ONeil and Blum will go through the manual and develop a list of responsibilities. After that list is developed, O'Neil will meet with Jet Air and decide who will take care of what responsibilities. e. United States Army Reserve lease- ONeil said the Reserve did not have a problem with the amount the Commission is charging for rent. They would like to pay an average of the five-year increase instead of an increase every year. The contract manager for the USAR said it is easier for him to set up a consistent pay plan instead of one that changes every year. Robnett said she would rather stay with the rent scale they have set up for other properties. ONeil said the paper work involved with the Federal government is more difficult or at least more complicated, than local leases. Mascari said that if the dollar amount were the same for other land leases, he would be in favor of approving it. Mascari made a motion to set a public hearing on August 8, 2002, at 5:45 p.m. for the USAR lease. Robnett seconded the motion and it passed 3 - 0, with Ellis being absent. f. Obstruction removal project - ONeil said he met with H.R. Green and Stanley Consultants to coordinate the EA and the Obstruction Removal projects. He met again with Stanley to finther define the Scope of Services. ONeil said he would like to have the contracts for Green and Stanley ready for the next. Commission meeting. O'Neil said one of the major costs of the removal project is to locate and verify each of the 100+ obstructions. Blum said that when he and ONeil met with the FAA in Kansas City last month, the FAA indicated that the United hangar could be considered with the runway extension project instead of as part of the IDOT grant. This would allow more funds to be used for other obstruction removal. g. Environmental Assessment and Section 106 project- O'Neil said the Section 106 project is actually part of the EA. Green met with the FAA and has revised the Scope of Services. O'Neil would like to have this contract on the agenda for the August meeting. Blum said there would be more of a noise analysis than was originally planned. h. Master Plan - Airport Layout Plan- ONeil said there is a letter in the Commission packet from the FAA that said they will not approve the 50:1 precision approach slope for RW 25 until the obstructions are removed or the Commission mitigates as many as they can. The FAA will hold the ALP until the obstructions are addressed. Blum said that the ALP currently being reviewed by the FAA shows a 50:1 slope. The proposed Zoning Code recommends a 50:1 slope. If the Commission wants to go back to the 34:1 slope, the FAA will approve the ALP. If the Zoning Code says 50:1 and the ALP shows 34:1, the local code would be more restrictive than the FAA requirements. If the 50:1 slope is not protected, it will be harder to protect for a precision approach in the future. Mascari asked how the new proposed building downtown would be affected. ONeil said he reminded the Planning Department that the developers would have to file for an airspace study. He was told the developer has filed a Federal 7460-1 form and their proposed design meets the airspace standards. That file would have to be presented to the Building Department before a building permit is issued. Blum said the approach slope is a decision for the Zoning Commission. The Airport Commission needs to make a recommendation to the Zoning Commission. The Zoning Commission makes a recommendation to the City Council and the Board of Supervisors. Jerry Full, Chairperson for the Zoning Commission, said he would not want to be any more restrictive than necessary. Blum reminded the Commission that if they want to revise the ALP to 34:1, there will be additional engineering costs. This was not part of the original budget. Robnett made motion to have the Zoning Code at 50:1 and the ALP at a 34:1 approach slope for Runway 25. Mascari seconded the motion and it passed 3 - 0, with Ellis being absent. The Commission recommended to Full that the Zoning Code should reflect a 50:1 approach slope for RW 25. i. IDOT Vertical Infrastructure grant- Mascari made a motion for a resolution to accept the $50,000 grant from the Iowa Department of Transportation. Robnett seconded the motion and it was passed 3 - 0, with Ellis being absent. The grant will be used for rehabilitation for Buildings B and C. J. Electrical fee - T -hangars - Mascari said he thought it would be an excellent idea to include a $ 5.00 a month electricity charge for each t -hangar. Robnett seconded the motion. Mascari said the fee would be included with the rent. Robnett said there is a utility charge addressed in the new leases. ONeil said this would be addressed with the next agenda item. k. T -hangars leases- Robnett noted that Mascari and Anderson would not participate in this issue because of a conflict of interest. Robnett said that as soon as ONeil provides his final comments to Dulek, she would finish drafting the lease. ONeil will add a note to the invoices that the lease will be discussed at the August 8 meeting. ONeil will post a copy of the lease in the Terminal Building. Robnett said the leases would require a security deposit. It will be a one-year lease and rent will be reviewed on an annual basis. Robnett reviewed several other lease changes. Blum suggested the damage deposit be returned after a given amount of time. 1. Public Service Announcements- Robnett had some material concerning radio and television spots. She will work with Jet Air to put together some of these spots. Mascari asked ONeil if he talked to anyone about production costs? ONeil said he talked with someone from cable TV and they would help with the production of the PS announcements. m. Fly -in breakfast - August 25, 2002- ONeil said he had sent a letter last April to the Cedar Rapids tower, requesting a temporary tower for the fly -in breakfast. The FAA has reduced their budget and does not have funding for temporary towers. ONeil said the Commission would need to monitor the UNICOM radio and provide advisory information. If it is a nice day, there would be over 100 planes that will fly in. Jet Air will also be giving airplane rides. ONeil said it is necessary to monitor the UNICOM. He said broadcasts are of an advisory nature only. Blum said he would volunteer to operate the radio, with the Commission's approval and help. Mascari said he would like to wait until the August meeting to make the decision. Blum said that is too late. Mascari said he would like to see someone with aviation experience operate the UNICOM, but not under the direction of the Commission. He said he would volunteer. Robnett said she agreed with Mascari. She did not think it should be the responsibility of one person. In Jet Air's lease, they are responsible for operating the UNICOM. Dulek suggested writing a letter to Jet Air, reminding them that they are responsible for operating the UNICOM. Anderson asked ONeil to write a letter to Jet Air, reminding them they will need to operate the UNICOM at the fly -in. Anderson reminded the Commission that the "Spirit of St. Louis" will be at the fly -in and rides will be available. n. AAAE Certification- ONeil said the certification from the American Association of Airport Executives is viewed as a Masters program for airport management. There is a written exam, an oral exam and a thesis. The Commission had expressed interest in ONeil getting the certification. ONeil said he would be willing to work toward the certification, but wanted to clarify who would pay the fees. The study materials and initial written exam cost $ 200. Mascari said that in light of the Commission's meeting with the Council, he thought the Commission should postpone the decision to pay for the certification program: Robnett said she agreed with Mascari, but encouraged ONeil to pursue the program on his own. CHAIRPERSON'S REPORT: Anderson asked about hangar # 61? ONeil said the tenant had been told his lease was terminated. ONeil will work with Dulek to decide how to proceed if the tenant needs to be officially evicted. Anderson said the Commission needs to work on their written response to the memo from the City Manager, concerning the Finance Department's audit. Anderson asked for comments from the Commission by July 29. COMMISSION MEMBERS' REPORTS: Robnett said she is still working on the public service announcements. She is working with the University to get a team of students to help. Robnett said she met with Kevin O'Malley and discussed the financial audit with him. He said there were three areas investigated. They were FBO operations, hangar leases, and assessment of hangars. She said she has questions about the projected revenue budget. Mascari said Council member Phab has asked several times if the Commission meetings could be taped. Mascari said he told him they are public meetings and he doesn't have any problem with having them taped. Mascari said a major developer in Iowa City contacted him concerning the ACP. Mascari asked if ONeil was able to contact the tenant that has a plane on order. ONeil said that is hangar 960 and the tenant is working out of town. Mascari asked why the AWOS was not working? ONeil said that the NWS is responsible for the maintenance of the ASOS and it has been repaired. Mascari commented that the press received the City Manager's report to Council at the same time the Commission did. He said this did not give the Commission time to review the report before talking to the press. Dulek explained how information is released and that the information is made public to everyone at the same time. Mascari said he was upset with the fact that the press received the report at the same time the Commission did. He said he did not think the City Staff should have the report before the Council. ADMINISTRATIVE REPORT: O'Neil said he attended the FAA conference in Kansas City in June and met with several FAA officials. He was the moderator for two sessions. The Commission will be receiving an application to use the Airport for an MS fundraiser. The Chamber is looking for applications for the Community Leadership program. O'Neil said it would be good for someone from the Commission to apply. No one was interested. O'Neil said he would be interested, but the $ 800 tuition was a drawback. A FAA safety meeting was conducted at the Airport. Several safety issues were discussed. The Met Life blimp stopped over for an overnight stay last Friday. ONeil said he wanted to get some press for the event, but the blimp did not get to the Airport until 11:00 p.m. There was an article in the packet about Jet Air joining the Chamber There was a letter in the packet from the DNR about the Kennedy property. The response letter was included in the packet. There was an announcement by the Science Center, announcing their new home at the Airport. ONeil said he doesn't know where that came from or what prompted it. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for August 8, 2002,at 5:45 p.m. ADJOURNMENT: The meeting was adjoum�t 7:40 p.m. Chairperson