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HomeMy WebLinkAbout2017-11-16 Info Packet� r +a.a� CITY OF IOWA CITY www.icgov.org IP1 Council Tentative Meeting Schedule City Council Information Packet November 21 Work Session IP2 Work Session Agenda November 16, 2017 IP3 Memo from City Manager and City Attorney: Lusk Avenue Work Session IP4 Pending Work Session Topics Miscellaneous IP5 Email with report from Mayor: Institute on City Design event I136 Memo from City Manager: Student Oriented Housing Information I137 Memo from Animal Services Supervisor: Urban Wildlife — Deer IP8 Copy of letter from Office of Public Housing, U.S. Department of Housing and Urban Development: Special Recognition of Iowa City Housing Authority IP9 Invitation: Adult Mental Health First Aid Class - November 29 and December 1 IP10 Civil Service Entrance Examination: Media Production Assistant IP11 Civil Service Entrance Examination: Scalehouse Operator r City Council Tentative Meeting Schedule IN p Subject to change rw®��� CITY OF IOWA CITY November 16, 2017 Date Time Meeting Location Tuesday, November 21, 2017 5:00 PM Special Formal/Executive Session Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday January 2, 2018 8:00 AM Special Formal (Organizational Meeting) Emma J. Harvat Hall 5:00 PM Work Session 7:00 PM Formal Meeting Saturday, January 6, 2018 B:OOA-S:OOP Budget Work Session Emma J. Harvat Hall Tuesday, January 9, 2018 1:OOP-7:OOP Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 16, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 22, 2018 4:00 PM Reception Coralville City Hall 4:30 PM Joint Entities Meeting Tuesday, February 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting 717- II- now CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX W W W. icgov. org Special Formal / Executive Session 5:00 PM — separate agenda posted City Council Work Session Agenda Tuesday, November 21, 2017 Emma J. Harvat Hall - City Hall Following 5:00 PM Special Formal Lusk Avenue code review [IP3] • Clarification of Agenda Items • Information Packet Discussion [November 9, November 16] • Council updates on assigned boards, commissions and committees r CITY OF IOWA CITY IP3 MEMORANDUM Date: November 16, 2017 To: City Council From: Geoff Fruin, City Manager Eleanor Dilkes, City Attorney Re: Lusk Avenue Work Session On November 7, 2017 Mayor Throgmorton distributed a memo regarding the upcoming Lusk Avenue work session topic. In that memo, he listed six claims made by Manville Heights neighbors and in response requested staff focus on the first five to "suggest possible amendments to the City Code and practices, or to indicate they conclude that changes should not be made." Related to the sixth claim, Mayor Throgmorton cited an email from Ms. Karin Southard that stated that four City Code provisions have either been "chronically misinterpreted or chronically by-passed in cases of in -fill construction." Mayor Throgmorton requested staff to indicate whether the District Court has already addressed these four claims. If so, he requested that staff restate the Court's findings. This memo intends to respond to the Mayor's specific inquiries and guide the City Council in your desire to explore changes to City Code or practices in a manner that will minimize or avoid the occurrence of similar situations in the future. Claims by Manville Heights Neighbors (staff comments in italics) Comprehensive plans attempt to encapsulate the goals and aspirations of a community or neighborhood. The plans generally layout a roadmap toward a vision for a stronger community. Comprehensive plans are long-term in nature and serve to guide policy and investment decisions that are made by City officials. While expressive of community desires, comprehensive plans are not regulatory in nature. The broad, aspirational visions and goals contained in such plans rely on zoning regulations to manage growth. Because of the regulatory function of zoning, such codes are significantly more detailed than anything contained in a comprehensive plan document. The significant difference in level of specificity between comprehensive plans and zoning regulations, can lead to areas of disconnect. It is not uncommon that such disconnects are exposed by non-traditional development proposals or through unique circumstances that may exist in one location but that may not be the norm in other areas. The City Council is certainly familiar with these situations as disagreements over comprehensive plan language frequently play out in the legislative review of rezonings and development approvals. In recent years, significant discussions on the disconnect between comprehensive plans and development proposals have taken place in different planning districts, perhaps most notably in the downtown. Staff acknowledges that such disconnect can arise. The appropriate path forward to minimize such disconnect is to refine regulatory codes and policies. The high-level aspirational nature of comprehensive plans simply do not lend well to regulatory functions. Staff strongly believes it would be a mistake to attempt to regulate development through the November 16, 2017 Page 2 comprehensive plan and instead urges the City Council to explore measures in the Zoning Code. 2. Large entertainment venues such as the "Kinnick House" should have their own classification in the Zoning Code. C3 Staff does not believe that the use classification is an appropriate area to focus attention as we look to minimize the likelihood of similar developments in Manville Heights or other single-family neighborhoods. There are significant entertainment uses that are commonly incorporated into single-family properties. Inside of homes, large entertaining areas including theater rooms, bars, game rooms, fitness areas and even sporting courts can be found throughout Iowa City. Outdoor entertaining spaces are increasing popular with the use of pools, gathering areas with audio/visual capabilities, sport courts and significant play structures. While on the surface it may seem like one can easily separate these types of entertainment spaces from what is incorporated into the Kinnick House, staff believes that attempting to regulate through use classifications will inevitably create complications for other single- family uses that otherwise would not be of concern. Similarly, having staff subjectively determine when a bathroom or kitchen is appropriately sized or includes the appropriate fixtures would inevitably lead to problems. Again, we feel that this would be an inefficient and ineffective way to try to minimize the opportunity for a second Kinnick House structure. Alternatively, we feel it is most appropriate to work through the zoning code. The City's Good Neighbor Program is an optional program that we encourage developers to utilize when a particular proposal is going to be reviewed by the Planning and Zoning Commission, City Council, or in some cases the Board of Adjustment. The Good Neighbor program has not been encouraged with single-family housing permits. The City typically approves well over a hundred single-family permits per year and generally receives no concerns from surrounding neighbors. We do not believe we should create mandatory Good Neighbor obligation for single-family home projects. Additionally, Good Neighbor meetings are generally encouraged when a legislative or advisory body (City Council, Planning and Zoning Commission, etc.) has the ability to accept or reject a project, impose conditions or generally influence the development in some manner. Having a Good Neighbor requirement for a building permit is a different situation as building permits are issued based strictly on compliance with a set of code standards. Thus, any neighborhood input received would not play a role into whether a building permit would be issued or not. The Kinnick House proposal was shared with the City Manager's Office soon after its submission to the Neighborhood and Development Services Department. If fault is to be found for the City not sharing this with the neighborhood at an earlier stage, then that is appropriately directed to the City Manager's Office. If the Council wishes to direct the City Manager's Office to flag building permit applications for some type of public scrutiny, then those parameters should be articulated and we will operationalize them going forward. 4. Members of guasi-iudicial boards need to be trained better. Board of Adjustment members are provided with an orientation training, which covers findings of fact, impartiality, ex -parte communication, and other matters related to due process, open meetings law, and civility. Board members are also encouraged to take their time when deliberating over controversial matters or in cases where much new evidence or testimony is provided at a hearing. November 16, 2017 Page 3 The Board hears applications for special exceptions, variances and appeals of a decision of the Building Official on a zoning matter. The Lusk matter involved an appeal of the Building Official's decision. Special exceptions comprise the bulk of the Board's workload. The Board has heard only 6 appeals in the last 7 years. Here are the statistics: 2011: 15 special exceptions; 1 variance 2012: 13 special exceptions; 2 appeals 2013: 10 special exceptions; 2 appeals 2014: 10 special exceptions; 1 variance 2015: 12 special exceptions 2016: 13 special exceptions; 2 appeals 2017. 11 special exceptions The Board of Appeals deals with appeals of staff decisions regarding the building, fire and housing codes. Members are provided with a memo from staff on process and what is expected of them as a quasi-judicial board. The Board in recent years has heard very few appeals. The neighbors' appeal regarding 101 Lusk was the only one in 2016. Here are the statistics: 2011: 0 2012: 0 2013: 1 appeal of Housing Code 2014: 1 appeal of Building Code 2016: 1 appeal of Fire & Building Codes (Lusk) and 1 appeal of Housing Code 2017. 1 Housing Code variance The Lusk Avenue appeal was a highly contested and controversial application. The Board of Adjustment labored over its decision for several weeks and, in the end, rendered a split vote. It is important to remember that Board members are not trained judges. They are lay volunteers and it is not unusual that in a contentious case such as this, members will have questions about procedure, particularly when, as here, there were legal arguments being made about what was and was not within the Board's jurisdiction/purview. Such matters will likely require clarification along the way by the Board's counsel even if the basic process is reviewed ahead of time. Volunteer board members will ask lots of questions, and are encouraged to do so in the informal setting of a quasi-judicial board. Indeed, it is often the sign of a board that takes its responsibility and the concerns of the public seriously. Unlike City Council or the Planning and Zoning Commission, quasi-judicial boards are not allowed a separate work session. There are no private discussions among members or between board members and staff outside the public meeting. All of their deliberations, questions, and discussions take place in front of the public. All of the evidence and any clarifications from staff or other experts or witnesses are presented at the public meeting and are available to all. This is sometimes misunderstood by the public and so the Board added the following statement to its opening remarks to make that clear to the public: "Prior to this meeting, Board members received materials submitted by the applicant, the staff report reviewing the application, and any correspondence submitted by members of the public. Board members have not discussed the application or its merits with each other or with staff or with any member of the public, including the applicant, in advance of this meeting. All consideration and discussion by the Board takes place in open meeting here tonight where we also have an opportunity to hear from the public." November 16, 2017 Page 4 In the end, there is always more training staff can provide to board members. Occasionally board members take advantage of opportunities to attend special training through the ISU extension. We can certainly encourage more training. However, because appeals such as that taken by the neighborhood regarding the Lusk house are rare, additional training as part of a member's orientation is not likely to be effective. One possibility would be for the Board to have a separate meeting after the appeal is filed and before it is heard by the Board to discuss the procedure for the hearing of the appeal. This could be initiated at the Board Chair's discretion depending on the nature of the case. It is unlikely, however, that this will significantly lessen the need for members to ask questions and seek clarification and for the Board's counsel to answer questions during the hearing particularly in a matter as contentious as Lusk. Finally, in terms of conflicts of interest, for a quasi-judicial Board an impartial decision maker is crucial. Over the years staff has been impressed by the attention Board members pay to being fair and impartial and to determining whether they have a conflict of interest that precludes them from participating. A Board member who has predetermined an issue or is unable to be impartial due to any number of issues must not participate regardless of whether he or she has expressed such sentiments publicly. This issue is covered with members of both Boards and staff will attempt to give it more emphasis in the future. In addition, as it did in the case of Lusk, if an application or appeal is filed that is likely to be controversial and high profile, staff notifies members when the application is filed and reminds them of their responsibility to remain impartial. In this case, the member's email that created the conflict was sent prior to the appeal being filed. 5. There needs to be -greater separation between the City Attorney's Office and the boards' legal counsel, at a minimum to avoid the perception of a conflict of interest. The City Attorney's office (CAO) represents the Board unless the CAO has a conflict of interest as it did in this case due to its representation of staff. This type of conflict arises most often in appeals and is rare as appeals are rare and those with a conflict issue even more so. As she had done in the past, in this case the City Attorney retained outside counsel for the Board of Adjustment. Sometimes, as here, that is not an easy task due to the limited number of attorneys with sufficient experience, schedules and conflicts. While an on-call list could be used by the Board to hire an attorney, given the infrequent need for representation we question whether it would be effective. In addition, that may be an onerous obligation to impose on a volunteer lay Board. On occasion, the County Attorney's office and the City Attorney's office will provide representation for the other entity. We have not used this process in connection with our quasi-judicial boards. The City Attorney has contacted the County Attorney and she is willing to have her office provide reciprocal representation in cases of conflict on these matters. In addition, the City Attorney has reached out to in-house counsel for North Liberty who is interested in discussing the feasibility of such an arrangement. It is important to remember, however, that communication between attorneys on different sides of a case is not at all unusual regardless of how an attorney is retained and the notion that such communication undermines the independence of an attorney is contrary to an attorney's ethical obligations to represent its client competently and zealously. Claims of City Code errors made in 9/19 email from Ms. Karin Southard Ms. Southard in her email claims City staff made four errors in applying and interpreting the City Code. All four issues were addressed by the District Court in the appeal of the Board of Adjustment's decision finding no error. The following are the claims made in Ms. Southard's email and the specific excerpts from the Court's opinion that address each one. Staff does not recommend making any changes to the code provisions. November 16, 2017 Page 5 CLAIM NO. 1: 1.14 -9 -IC -3 Steve Lando and ]Features - ApplieabMt` Emptlon& "Conghudlan Of single-Femuy Or Two -Family Residenliat Use& ftdiu& clearing or development acts Wes on a tract of land for the pt rpose•of cxmatruWon, laodscepigg or aseociatod im rovements fa ons droo-family use or one two-family use are exempt front the rapiraments of tills article, provuW the development actividm do not msceed a rnwdmurn total of twenty thousand pmsquare in wee, ad provided there is no anermekwent by sad activities into a )uiisdleh'l.ea1 neck* a deWpated sensitive erases conservation had or protected sendfin.araa-" (underiloe and bold enphattb added) This exemption has two provisions that must be met, as Mated clearly with the conjunction "and' . What considering forpwcds for tdagio-Amily and two-family middum, Cily Staff routinely iataX to this pnoviaion in am mnlx that ignores the conjunction "and" and that igttttses the mood provision regarding consideration, of onctoacbMWt of=6ftM lands. By Doug BooftWs own admission (Board ofAdjugftni tTram 9-21-160 p.166), City staff, when examPfg luo*M execeding 20,000 eclunref sak has NWMR c;onsidaed whegm the development could encroach on proiccied seesitive areas thatmay existon adjaboof Properties. Aaepho 0gmt Wsdmony (Board of Adjustment 9-21-16)euPle *g the lmparlanoe of cmrad itifapre "W and mfon't 01A of illiq (110=0e, the City fails to-do so. According to expatkSflMony, this fidme c =Vlddy evis«aates the SmAtive Lands and Feetca as or+dimsnc , COURT RESPONSE: The Court next considers Plaintiffs' assertion that the Board violated SLFO in reaching its decision to affirm the imience of the building permit. Plaintiffs have argued that the C rlsons have failed to demonstrate that the proposed steucinue does not violate SLFO. In their briefs, the Board and the Carlson both point out that Iowa City Ordinance 14-512(C)(2) and (3), which falls within SLFO, provides: 2. Maintenance/Expansion of Single -Family or T wo-Famity Residential Uses: Normal maintensace, expansion, exterior rcmodelire reconstruction or .replacement of single-family ortwo-fsmily uses in existence as of December 13, 1995, are exempt from the requirements of this article, provided the now construction or related activity will not increase the footprint of the structure and/or paving lying within the sensitive area by more then a cumulative total of one thousand (1,000) square feat, and also provided there is no encroachment by said activities, including grading, into a jurisdictional wetland, a designated sensitive arms construction tract or protected sensitive area. 3. Construction of Single -Family or Two Family Residential Uses: Grading, clearing or development activities on a tact of land for the purpose of constmetion, landscaping or associated improvements for one single-family use or one two-family use ate exempt from the requirements of this article, provided the development sctivides do not exceed a maximum total of twenty thousand (20,000) square feet in area, and provided time is no encroachment by said activities into a jurisdictional wetland, a designated sensitive area conservation tract or protected sensitive area. Iowa City Ordinance 14-&-=)(2) and (3). November 16, 2017 Page 6 Pursuant to the plain language of Iowa City Ordinance 14-51-2(C)(2) and (3), there is an exerrption from SLFO for the construction of single-family homes, which is the type of strucGas proposed to be built by the Carlsons. There also is no evidence in the certiorari record showing that the development activities exceed 20,000 square few that there is an increase in the footprint of the structure and/or paving lying within the sensitive area by mote than 1,000 feet; that there is any encroachment into a jurisdictional wetland; that there is an encroachment into a designated sensitive area; that them is an encroachment into a conservation tract; or that there is an encroachment into a protected sensitive area. The application submitted by the Carlsons is exempt from SLFO. Perhaps more petsuesive is the fact that Plaintiffs' own expert engineering firm submitted a report to the Board stating. 'bite site does not contain features subject to the Iowa City Sensitive Anes Ordinance" App, P. BOAe0092. EA. D 1. Them am no protected areas on the Carlson' land, and any protected areas that do exist are on neighboring property an which the proposed structure will not be built. The Court finds nothing in the SLFO that restricts the Carlsons from building the proposed structure ander such circumstances. The Bored did not violate SLFO in reaching its decision to affirm the Issuance of the building permit. CLAIM NO. 2: 2.14-4A-1 Use CLttxilleadm Amaral . Dmprte documtkd. persistent acltnowlxlgwM ou due part ofNDS staff who questioned the intent of 101 Iunk Ave proparty owners, City staff failed to parkim a mandated Use CUssllication.Analysis to determine the principal use of theproeosed tttradate. This'melysis should have been pwf ted by a panel of independtn t:=Yfewem. Despite Mr. Boothmy'a insiftwe that lite Use Classification Andlysis was unnecessary, Iv1s. Walz requested the writum opinion o#'m* Analyais in im email to Ms. Dulek and Mr. Yupp (memo attechtd). In this instance, while the Code prestrano an inductive, fact-finding process to determine the Use Cleaaification, the City staff concluded, deductivaly, at the finest end, that the ttMMIUro was residential and, fhaty& , perfatmed no Use Classification Analysis, COURT RESPONSE: Next, the Court considers Plaintiffs' assertion that the Board violated the City Code's building classification provisions by failing to dammine that, as applied to evidentiary facts and circumstances at hearing, the Carlson' structure is not intended to be a single-family dwelling, but ratter is intended principally for non-residential uses (such as entertainment), thus requiring the structure to be classified as some other type of structure, and one that is not defined in or allowed under the City's RS -5 zone, in which the property is located. In its consideration of the permit application, the City determined that the structure is to be located in an RS -5 zone, that there were no restriction or condition that would affect or limit the design ofthe proposed sttucture; that a detached single-family dwelling is allowed in the RSZ zone; that the proposed structure was designed and intended for use as a detached single-family dwelling, which is a use permitted in the RS -5 zone; and that the requirements of the International Residence Code had been mei. AM. a BOA00184-00188, Exh, Dl. November 16, 2017 Page 7 As sal forth in the Board'a Brief, then are several sections of the Iowa City Ordinances that me applicable to the Board's and to this Court's consideration of the Carlson' pewit application. Iowa City Ordinance 14-9A-1 includes definitions for dctsched single-family dwellings and for dwelling grits: DWELLING, DETACHED SINGLE-FAMILY: A single-family use that is not arboreal to any other dwelling unit (See "singlo-family use" as defined in chapter 4, article A, Use Categories", of this title.) DWELLING UNIT: Any habitable room or group of adjoining habitable rooms located within a dwelling and forming a single unit with facilities used or intended to be used by one household for living, sleeping, cooking and eating meals. Iowa City Ordinance 14 -4A -3A seb faith factors regarding Residential Use Categories: 1. Characteristics: The residential occupancy of a dwelling unit by a single household or group household Each dwelling unit contains its own facilities for living, sleeping, cooking and eating meals. Tenney is arranged on a month to month bads, or for a longer period. 2. Singlo-Family Uses: A "single-family use" is a houuhold living pse where then is no more than one principal dwelling unit per lot. 3. Accessory Uses: Private recreational uses; storage buildings; parking for residents' vehicles. Home occupations, accessory dwelling units, ebildcare homes. and bed and breakfast facilities aro accessory uses that aro subject to additional regulations outlined in article C, "Accessory Uses and Buildings", of this chapter. o a City OrdinM 4-4A-3 . Thera also is a provision defining tailgating: A home football day informal social gathering that is noncommercial and may include eating and drinking beverages (alcoholic or nonalcoholic) as part of the activities. Temporary parking on unimproved surfaces located on private property is allowed during tailgate events. No alcohol is sold at a tailgate, nor is any admission fee charged, goods sold or given away, nor services provided for a fee. STM f •.-_n:. With dreg provisions of the Iowa City Ordinances in mind, the Court concludes that dreg Is subdtmtial evidence to support the Board's decision to uphold the issuance of the building permit to the Carlsons. In considering whether the structure qualified as a single-family residence, the Board considered the fact that the proposed structure is to be located in the Low Density Single Family (RS -5) Zone, where detached single-family dwellings ate permitted; that the property is not In a historic district, or coy other special district, and is not part of any planned development; that the proposed structure had facilities for living, sleeping, cooling and eating meals; that the proposed structure would have a group of adjoining rooms that would form a single unit with facilities used or intended to be used by one household; and that the proposed strumae included private recreational uses such as a sport court and theater room, which is permitted under the zoning coda. November 16, 2017 Page 8 In its consideration of these issues, the Board heard statements from the Carbons regarding their intended use of the proposed structure. Including the Carlson' Affidavit of Use which established &air agreement that the property is currently zoned as RS -5; that the structure must be used as a single-family dwelling, with tailgating activities to conform to Iowa City Ordinance 14-9A-1; that the maximum occupancy for the property would be a family plus one unrelated person or tlhtce unrelated people; and that if the property is ever not ownenoceupied, it can only be rented on a month-to-month or longer basis and only atter obtaining a rental penin from the City. Ann. % Boa -00227. Bch. D1. The Board also was able to we the Carlson' building pians for the proposed structure. Aim. o. BOA -00192. Fath. Dl. As the Board acknowledges in its Brief, while the design of the proposed structure is unusual, it includes the elements necessary for it to be established as a detached, "o-fiunily dwelling unit. The staff reports prepared by the City; the review of the proposed structure's building plans; and the consideration of the statements made by the Carlson provide substantial evidence for the Board to uphold the issuance of the building permit. it was the Board's role to determine whether the specific restriction for RS -5 zoning had been met pursuant to the Carlson' permit application, and tho substantial evidence considered by the Board led to the Board appropriately concluding that the proposed structure includes the features necessary for it to be a single-family use facility. R is clear f%m the Board's 2-2 vote that the action was open to a fair difference of opinion, and the Court will not substitute [Is judgment for the Board's judgment under such circumstances. Sar Neuzil. 451 N.W.2d at 166. The Board did not violate the City Code's building classification provisions by failing to determine that the Carlson' structure is not intended to be it single-family dwelling. There is substantial evidence to support the finding that the structure is pemtitW in the City's RS -5 zone, in which the property is located. Plaind arguments on these issues fail. CLAIM NO. 3: 3. 16.3DAD Separate and llndepen&mt Sewer for all Buildhsga. The issuing of a building permit for 101 Lusk Ave disregarded this requirmuent fix all now construction. Doug Boothtoy conFumed at the Board ofAppeals that the City's position was that the owners of 101 Lusk Ave had the right to connect to a non -conforming, circa -1927, private sewer that served 2 others residences. nces. The building permit was issued with the tacit approval of connection to the sewer without the knowledge+ of or maintcannWeatiemant agreementa with, the property owners downstream, Mr. Boothroy's jusUcatitw of the situation was that there were at least 20 other such situations in Iowa City (Board of Appeals, City Presentation, 12-7-16). November 16, 2017 Page 9 COURT RESPONSE: The Courtnext addresses Plaintiffs' argument diet the Board violated the City's Phanbing and Residential Code by failing to enforce upon the Carlson' building permit application those provision that require a proposed building to have a lawfully conforming private sanitary sewer line connecting it to the City's sanitary sewer main before a building permit can be issued As stated in the Court's discussion of the fire turnaround issue, the Court notes that, in case CVCV078580, the Court previously has dismissed Plaintiff' claims on &a sewer issue as untimely. The Court finds it h1mly that any attempt to make arguments related to the sewer issue, is also untimely in this matter. However, In the interest of addressing all ofthe parties' arguments, the Court will proceed with consideration of the merits of PWndffi' assertion on this isa m The City staff report to the Board stated that the "adequacy of the sewer service is not a part of the Zoning code, and is therefore not something that can be appealed to the Board of Adjustment" Ara. R. BOA40208. Exh. Dl. As the Board points out in its Brief, Iowa City Ordinances 14-rX-M and 16 -3D -5A require a property owner to establish adequate sewer service when an occupancy certificate is reWeated. Sven in light of these provisions, lire record still establishes dud the Carlson had access to sanitary sower service when the building permit was issued: "City sanitary sewer records show the City permitted the shaded aenitary sewer between '3 houses on west side of Lusk Permit 02756 dated 3/17W...' (See Exhibit Il) Also, &e code states 'directly' and the sewer 4m connect directly, it 1s just shared with the two other lots on the west side of Lusk Ave. The shared sewer service, again, was permitted when sewer service was provided to the lots on the west side of Lusk Ave." App. R. BOA -00208, Exh. DI. on the sewer issue, Mr. Boothmy testified to the Board as follows: "wa itary sewer. As I mentioned earlier, it was permitted by the City in 1927. That practice was more common then than today. That really doesn't have anything to do with capacity. That has everything to do with access and, you know, we—we--today our standard is that if you are on a separate lot, you should have a separate connection, and on new developments that is die can; but we do rasped existing private sewer mains that have been installed unless they fail at some point in the fixture. Then they have to relook at how times handled. But as I mentioned in the staff report, the reason for the separation an individual lots is as much about maintenance and less about capacity. November 16, 2017 Page 10 And based on the number of fixtures in the house, we have confirmed that the sewer has not only been permitted by the City through a permit that was issued in 1927, but it has adequate capacity, and I'll get to )son's testimony. Here's actually a copy of the permit .... Tlww houses on the west side. You know, they go jam a private aho-inch line. So each one of them has a service that ties into the six-inch. It's my understanding that 101 Lusk Avenue has a fou -inch service that ties directly into the and of the six-inch Iine. There's a bit of—bit of a confusion about the fact that there's --there's a report out about replacing it, and that came about as a result of a subdivision, and I think what we need to Point out to the public and the hoard is that the previous owner wasted to subdivide the property, wanted to create an additional tot, divide this in two, put two arouses on here. And under the subdivision procedure, we have the authority to require some additional improvements like we did at the end of WoolfAvenue to the north, and like a turnaround, like extension of --of public sewer. That subdivision did not go through. This is not a subdivision This is an existing lot of record with an existing sewer line in place on an existing street." Apo. p. BOA00683 Exh El. Even if the sewer connection was an issue that required consideration by the Board for issuance of the building permit, the City staff report and Mr. Boothroy's testimony to the Board Provide substantial evidence to support a decision that an adequate sewer connection existed when the building permit was issued. Plaintiffi' arguments on this issue Sail. CLAIM NO. 4: 4. 6eedon D 103.1 Intematitmal RmCode ishan" requhentent for tm'namnd for dead-ead streets loam titan 150 feet. The Inteanationel Pile Coda gnw the Fire Chief dmmztion in appbg this requi ems t wheat it is impractical. Rcvmm, die. City's position is that ht nttver enfo¢m this mandatefor "hrM" developm=L Indeed. Chief Imam confirmed that for WO development on an existing lot Hee mandate hes not been enf&cad for elm 30 years &W -Chief Itaean had beat with Hee fire department (Board of Appeals Tramctipt M7-16, p.119). In efb4 City staff has lc&lated a critiod amendment to the Fire Code, a.task that Iowa law drlegatea to the City Cmmeil. November 16, 2017 Page 11 COURT RESPONSE: The Court next considers Plaintiffs' assertion that the Board violated certain mandatory provisions of the International Fire Code, which have been incorporated into the City's Fire Code, by failing to enforce them with respect to the mandated construction of emergency vehicle tomarounds; the mandated placement of fire hydrants; and the mandated quantity of water available to the new construction site from City fire hydrants, all of which are triggered by the 155 -foot length of the dead end on Lusk Avenue. At the outset of its consideration of this issue, the Court notes that, in case CVCV078580, the Court previously has dismissed Plaintiffs' claims on this issue as untimely. The Court finds it likely that any attempt to make arguments related to the fire turnaround issue also is untimely in this matter. However, in the interest of addressing all of the parties' arguments, the Court will proceed with consideration of the merits of Plaintiffs' assertion on this issue. With respect to fire safety issues raised in the proceedings below, the Board was advised by City staff of the following: Fire Department access standards aro not a part of the Zoning Code, and therefore are not appealable to the Board of Adjustment. The Fire Department access requirements established in the Site Plan Review section of the City Code aro not applicable in this case. However, fire department access is regulated by the 2015 International Fire Code, which the City has adopted. See Section 7-1 of the City Cade. "Any person aggrieved by a decision of the building official or the fire chief with regard to the building code or fire code may file an appeal to the Board of Appeals within thirty (30) days of said decision. 'Decision' means any decision, determination, direction, notice, finding, or order of the building official or fire chief." (Section 17-12-2A) Lusk Avenue meets the minimum standard for a Fire Department access, which is 20 feet in width. There are other strec s in Iowa City with residences on 20 -foot streets, including Rowland Courtjust to the east of Lusk Ave. There is an existing fire hydrant in the public right of way near the northeast carrier of the 101 Lusk Ave. property (see Exhibit L). Tho situation identified by the applicant regarding Woolf Ave. is a different situation, in that the pmperty owner went through a got split' (subdivision) process (created 2 lots out of 1 lot) for a property at the north end of Woolf Ave., and the newly created lot did not have adequate street access; therefore, an extension of Woolf Ave, was required to provide access and street frontage to the newly created lot. The 101 Lusk Ave. property is an existing lot of record, and already has driveway and street access. November 16, 2017 Page 12 At the September l4, 2016 hearing, Iowa City Fite Marshal Brien Career was questioned by the Board regarding safety concerns for turnarounds: Mc Chrischiiles: I have a follow-up—related question to that. I Imow, it's not Wing to be divided, but if it were divided and this proposed turnaround were created, what is the pnnposc of the tumaround in terms of overall public safety? Mr. Corer: Iea—it's basically for fm department apparatus to be able to maneuver easier instead of bwldng up that—that large distance, which any time you have to back up a large vehicle, there's always opportunities to -4a hit something elm or—or things to go wrong. It allows the fire apparatus to be able to tum around and drive straight out of that area. Mr. Chrischilles: So does it contribute to better access to whatever fire is occurring at that --on that lot, whether it's one house or two houses, in terms of being able to extinguish the fire and—end urate public safety? W. Greer: The turnaround would probably not affiect that at all. We would— Most times when we—when we actually would arrive at a fere scene, we're going to pull up in front of the building and do all of our operations from there, so the turnaround would be something that would be a little bit tin her down on the sheet Mr. Chrischilles: So you're saying it's not --it's not a public safety issue, the turnaround. Mr. Corer: Not directly, but it is code driven. It's in the 2015 hdarnational fire code and the fire codes before that. B's—it's for the safety of -of basically the fire personnel and the apparatus. Mr. Chrischilles: So it is public safety rotated. Mr. Career: Yes. App. n. 00686. Exch. El, Douglas Boothroy, the Director of Neighborhood and Development Services, also answered questions from the Board regarding safety issues: Ms. Soglin: Could you just make one clarification hero for the big picture? So tae safety is issues of access and protection aro part of plot, or as you coli, site plan review, or are they also part of the issuing of the permit, or both? Mr. Boothroy: Specifically addressed in the site plan or review process, if you read through that— Mr. hat Mr. Soglin: So that's why— November 16, 2017 Page 13 Mr. Boothroy: When we—when we look at development within --that is infill, you know, we look at all the factors in the situation of -4n this situation, the determination was that the flows ate adequate, as—as Brian indicated, and/or if they needed more, they can interconnect hoses end—end---and we are --we do noir we have this situation existing in many areas of the community, and as I just mentioned, we just designed a new subdivision of 183 lots with lower fire flows than this one. So this is an acceptable and, as he avid, one of the topqated fire hydrants with regard to the fire code. The thmhnound is --es he mentioned, is about apparatus and it's about being able to move the apparatus in and out of the area, but it doesn't deal with—duectly with the fire safety of 66 house. W. Chrischilles: That's not what he said. Mr. Boothroy- That's what I thought I heard. I thought ho—I thought he was saying that it was for the protection of the firefighters and the apparatus. Mr. Chrischiilea: He admitted it was for publi" was a public safety concern. Mr. Boothroy: Well, it is a public safe-4Vs in the fire code, but maybe 1%ger Jensen can clarify that because I don't -1 don't believe that's what I heard. Mr. Omer: And if I misspoke, then sorry about that, but it—it is in the fere code, and the turnaround itis made specifically for the fire apparatus to turn around basically and safely drive out It's -it's not meant for ray fire operations. It's for after --afterwards or, you know, if we're driving down that aura. Ann. no. 00486 U. Exh. El. Mr. Greer also testified that there is an existing fire hydrant in the ane of the proposed structure, and other hydrants in the area could be accessed to obtain the appropriate quantity of water, if necessary. Atm. V. DM- Exh. EI. The testimony provided to the Board by Air. Greer and Mr. Boothroy provides substantial evidence for the Board to conclude that then is adequate recess on Lusk Avenue for sufficient turnaround space, for flre hydrant use, and for provision of an appropriate quantity of water available to the site. Therefore, the Board has not violated any mandatory provisions of the International Fire Code. Plaintiffs' arguments on this issue fail. November 16, 2017 Page 14 Staff Recommendations Mayor Throgmorton requested that staff present recommendations for minimizing the likelihood of another similar type of development. As articulated above, we feel that any such actions should be explored through the zoning code. Suggestions for further discussion include the following (in no particular order): 1. Historic District Overlay: This is perhaps the most commonly used tool for preserving the character of older neighborhoods such as Manville Heights. Such an overlay would have prevented the Kinnick House from being approved. The Historic Preservation Commission would consider establishment of a historic district if there is significant neighborhood support. Historic districts bring with them a heightened level of public scrutiny as some types of projects necessarily require approvals from the Historic Preservation Commission. 2. Form -Based Code: Similar to a historic district overlay, a form -based code would focus on design principles that ensure that future development is consistent with the character and context of the existing neighborhood. The City Council is pursuing two new form -based codes for other parts of the community. It is likely that when those are complete, there will be zoning techniques that could be carried over to neighborhoods like Manville Heights to prevent developments that are out of context with the surrounding neighborhood. 3. Pending Zoning Code Changes: As part of the neighborhood stabilization initiative, staff is preparing several zoning code modifications for Council's consideration. Included in these changes are the following provisions that would limit how deep a house may extend into the lot and establish a minimum rear yard open space requirement. A new minimum rear setback will be proposed that is proportional to the depth of the lot. For lots 100 feet or less in depth, the principal building rear setback will remain 20 feet. For lots greater than 100 feet in depth, the principal building rear setback will be lot depth less 80 feet. For example, the Lusk property is 150 feet in depth, so the required rear setback under this formula would be 70 feet. The approved house is 94' deep. Under this new formula, the house would have been required to be reduced in size to 65' in depth, aligning more closely with the neighboring homes. In addition, if a minimum rear yard open space requirement is adopted for single family zones, the amount of pavement in the rear yard of the Lusk property would have had to be reduced. While these changes will not regulate design of the building in the same manner as the previous two items, they will provide a more consistent pattern of building size and placement across the neighborhood. 4. Design overlay district: A design overlay district is another layer of approvals that any new development would be subject to in a particular neighborhood. A set of design criteria would be developed that attempts to ensure compatibility of any new development with surrounding structures. This would slow the approval process but would allow staff to consider design elements in the permit review. Staff notes that in recent years, Manville Heights has seen the construction of homes of varying sizes and architectural styles, including more modem designs. Unless there is a desire in the neighborhood to limit the variety of architectural styles, the standards would need to be limited to building form, frontage standards, window coverage and similar. In such a case it may be more beneficial to use a form -based code to address the issues. November 16, 2017 Page 15 If there is significant neighborhood interest in a historic district, the Historic Preservation Commission would consider the establishment of such district. This is the surest option for achieving the goal of eliminating future occurrences. If such neighborhood support does not exist, staff believes that the next best option is to apply the to -be -developed form -based code principles to the Manville Heights neighborhood. In the more immediate future, the neighborhood will benefit from the initiatives already underway with the City's response to new occupancy standards (#3 above). If the City Council does not believe this goes far enough then staff believes the Council needs to prioritize a design overlay district. While not as intensive as a form -based code process, this will require significant staff time to develop and implement. 11-1 ' IP4 __ Rett .r®E.i Cm OF IOWA CITY UNESCO OW OF UEERQURE PENDING CITY COUNCIL WORK SESSION TOPICS November 14, 2017 December 511 • TBD December 1911 • Legislative consultant introduction and discussion of 2018 priorities Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Discuss Graduate and Professional Student Government relationship IP5 Kellie Fruehling From: Jim Throgmorton Sent: Tuesday, November 14, 2017 11:16 AM To: Council Cc: Rockne Cole; Terry Dickens; Kingsley Botchway; Susan Mims; John Thomas; Pauline Taylor; Geoff Fruin Subject: Report on MICD event Attachments: Report on Mayors' Institute on City Design Event.docx Geoff and fellow Council members, Last week I was in Indianapolis participating in an event sponsored by the Mayors' Institute on City Design. The attached document briefly summarizes what transpired. Please let me know if you have any comments or questions. Mayor Jim Throgmorton Iowa City City Council, At -Large Report on Mayors' Institute on City Design Event Mayor Jim Throgmorton On November 8-10, I participated with six other mayors and seven outstanding design professionals in the West Regional Session of the Mayors' Institute on City Design (MICD). In what follows, I provide you with a short report about the event, what I presented, and what I learned. Like the other mayors and professionals, I was invited to participate with the entire cost being covered by the MICD. Let me first provide you with some brief background information about the Mayors' Institute. The MICD was created 30 years ago to help mayors across the country learn how they could address major civic challenges through design while simultaneously educating the design community about the realities and practical aspects of local governance. In the years since MICD's inception, over 1,100 mayors and over 700 design professionals have participated in such events. Details about the Mayors' Institute can be found at http://www.micd.ore/. The event itself was held in downtown Indianapolis at the new 9 -story Cummins Building designed by Deborah Berke Partners. Six other mayors took part in the event Kathleen Ehley of Wauwatosa WI; Deborah Feinen of Champaign IL; Diane Marlin of Urbana IL; William McLeod of Hoffman Estates IL; Mike Seminary of Bismarck ND, and Andrea Summerville of Laramie WY. I was deeply impressed by the mayors' evident commitment to improving the quality of their cities. Even though the detailed contexts varied from city to city, the problems they presented could be encountered in just about any city, including ours. The design professionals included Joshua Bloom of The Community Land Use & Economics Group in Philadelphia; Hans Butzer, Dean of the University of Oklahoma's College of Architecture and co-founder of Butzer Architects and Urbanism; Leigh Evans, CEO of Mapleton -Fall Creek Development Corporation in Indianapolis; Thomas Gallagher, Associate Principal and urban designer with RATIO in Indianapolis; Jennifer Pyrz, Planning Group Leader and Senior Project Manager with HNTB Corporation in Indianapolis; David Rubin, Principal of Land Collective (a landscape architecture and urban design firm) in Philadelphia; and Peg Staehely founding Principal Landscape Architect with a specialty in infrastructure planning with SvR Design Company in Seattle. Space does not permit me to restate the rich content of the professionals' presentations, so what follows is my effort to highlight just a few parts. David Rubin stressed the importance of "emotional mapping" and enhancing public property for the common good. He also guided us on a tour of the landscaped working garden he designed for the Cummins Building. Josh Bloom identified several specific ways to intervene in a downtown that is spiraling downward by creating interactivity with ephemeral projects; e.g., the "Musical Swing." Tom Gallagher emphasized how words influence the way we think; e.g., he urged us not to talk about density, but to talk instead about building and strengthening human relationships; and not to talk about growth, but to talk instead about increasing vitality. Deb Staeheli pointed us toward the recent NACTO guidelines concerning street design and controlling stormwater runoff. Hans Butzer sees urban design as a collaborative social act. When we're considering a major new building or urban design plan for a downtown, he said, sponsor a design competition, ensure the proposed designs are evaluated by an independent jury, and pay participating architects for their efforts. Jennifer Pyrz, who has been involved in Indianapolis' "road diet" efforts, offered a series of recommendations pertaining to street design and traffic engineering; especially: look for ways to reassure your staff's professional engineers that narrower lanes etc. will "assure the health, safety, and welfare" of the public. And Leigh Evans discussed how her Development Corporation helped a neighborhood achieve a LEED Silver ND (Neighborhood Development) rating. The structure of MICD's event was quite simple. One of the design professionals would make a 15 -minute Power Point (PPT) presentation about her/his professional perspective and work, one of the mayors would make a 15 -minute presentation about a problem or opportunity in his/her city, and then the whole mayoral/professional team would take about an hour to explore the mayor's project by asking questions, identifying resources, and suggesting possible actions that would help the mayor deal with her/his situation successfully. We followed this process seven times, once for each mayor, which resulted in immediate assistance for each mayor. But the opportunity to hear a range of problems/opportunities being explored both technically and politically yielded cumulative benefits for all of us. I presented the MICD group with a conceptual scheme focusing on the river corridor from Water Prairie Park to Terry Trueblood Park. Titled "Our Changing Relationship to the Iowa River," this conceptual scheme contained both a broad future -oriented vision and a set of specific problems and opportunities we would like to resolve. City staff, especially Karen Howard, were amply involved in preparing the PPT presentation, but the vision is one that I proposed specifically in order to obtain constructive feedback from the MICD team. The PPT contains the following Vision Statement: "To foster a more `Inclusive, Just and Sustainable Iowa City,' the proposed project seeks to tie together various elements along the river corridor such that the whole becomes greater than the sum of its parts. It can be thought of as a project for `deep sustainability."' The PPT also presented four ambitions for the project: • Acknowledge and celebrate the various factors that have shaped current human use along the river: geological and evolutionary forces, prior occupancy by indigenous people, settlement by Euro -Americans, recent in -migration, and human economic activity. • Respond creatively to specific challenges and opportunities in specific locations along the river to: (1) foster better environmental stewardship of the river; (2) improve public access to it; and (3) activate it by providing more opportunities for community events. • Adapt to changes in the region's climate by making the areas adjacent to the river more resilient to future flooding. • Use the river as a catalyst for community and economic development that is inclusive, just and sustainable. The MICD group responded quite enthusiastically to the proposed project. They also provided lots of constructive feedback, which MICD staff will send to me sometime in the near future. One quote stood out for me: "Don't name the constellation until you've identified the stars." This surely sounds quite mysterious to you. I would be happy to explain in person. Also, please let me know if you would like for me to send you a copy of the PPT presentation. Part of what made MICD's process so effective is that none of us had a vested interest in the outcomes (except perhaps each individual mayor with regard to his/her project), and only participants and MICD staff were present. Consequently, all of us felt free to speak frankly but constructively. Beyond the formal event itself, we participants had ample opportunity to talk informally with one another. This was fun. AI� NJ 11-10-7/ �IP6 CITY OF IOWA CITY MEMORANDUM Date: November 14, 2017 To: Mayor and City Council From: Geoff Fruin, City Manager Re: Student Oriented Housing Information Mayor Throgmorton recently asked me to provide information to the City Council on approved student -oriented housing developments and on -campus housing changes since 2015. Private Development Below is a listing of permitted residential developments that staff believes will primarily serve the student market. A map showing the location and number of units of each private project is also included with this memo. It should be noted that the private development projects included in this memo are not exclusive to students. Similarly, there are many other approved residential projects that are not listed but that likely house some student tenants. Registered Applicant Address Units Bedrooms Stories Occupancy 1301 GILBERT LLC 1301 S GILBERT ST 54 54 3'. 2018 316 MADISON LLC 316 S MADISON ST 70 94 7 2018 A & M DEVELOPMENT II LLC 565 S DUBUQUE ST 28 56 4 2017 BALFOUR BEATTY 204 HAWKEYE CT 252 420 4 2016 BRAD NOWASELL 7 S LINN ST 36 36 7 118 or'19 COMMERCIAL PARTNERS TITLE 2401 HIGHWAY 6 167 892 2 2017 DUBUQUE & PRENTISS INV 602 S DUBUQUE ST 38 105 4 2017 HODGE CONSTRUCTION 620 S DUBUQUE ST 36 60 5 2018 J RANDY BRUCE 416 E IOWA AVE 63 112 5 2017 JEFF CLARK 912 S DUBUQUE ST 20 38 5 2016 JEFF CLARK 229S DUBUQUE ST 47 71 5 2016 KEVIN KIDWELL 915 HARLOCKE ST 24 46 2 2016 M & W PROPERTIES LLC 627 ORCHARD CT 45, 45 3 2018 .MICHAEL FURMAN 627 S LUCAS ST 4 12 2 2018 MICHAEL PROHOV 435 S LINN ST 332 585 15 '18 or'19 NICK HEMANN 1044 NEWTON RD 15 15 3 2016 November 14, 2017 Page 2 RIVERVIEW WEST LLC 629 S RIVERSIDE DR 96 180 4 2016 Total 1327 2821 University of Iowa Residence Halls In addition, the University of Iowa has opened two new dormitories and demolished one since 2015. Peterson Residence Hall opened in 2015 and houses 500 students. In 2016, the University demolished Quadrangle Residence Hall, which previously housed 360 students. Earlier this year, Catlett Residence Hall opened and currently houses 1,049 students. The net gain of beds from the above projects is 1,189. This figure does not include the temporary closing of Parklawn Residence Hall, which is undergoing renovations and will reopen next year (98 beds). It also does not include privately owned housing that the University has rented to meet student needs. New Student Housing Developments since 2014 Number of Units per Building m CHURCH ST— �y'r0 252 - -- -_-- - --- -'---15__�----F--ROCHESTER - �• AV '-' MARKET ' F._ _ _O- JEFFERSON ST'_ a. _ � w _W 63 > — v IOWAAVE 0 h NDgVE- m - BURLINGTON ST - COURT ST `MELROSE AVE • - - - ' - - -- _ - _ - -- -_ -- - - - _ 332 _- - • -28 � - —'38j------- — - = - ------- — 4 36, • ---- W ,— c _ - --20 z ---196 o -. > -- m'�' Fy , 45 �... _ r ice_ , � - -^,�'•— - -- — -� N -I-, --- - - �Y-4< BENTON ST -- - O 'KIRKWOOD AVE .. _r 24- z �- • F? o _ _ r - J m.. 1 M — _ °„ _O 54 6 •� Y.— - - �s� O _ _ - __ co _ 167 _ -CO - - \'8 — — - I :,:.-4 CITY OF IOWA CITY iP7 MEMORANDUM Date: November 14, 2017 To: Geoff Fruin, City Manager From: Liz Ford, Animal Services Supervisor Re: Urban Wildlife - Deer Iowa City Animal Services operates as a public safety and enforcement agency for the protection of the public and animals, including wildlife. Our division frequently fields and responds to calls regarding wildlife in our area. For the past three years we have been collecting information and monitoring the urban deer population issues. There are three areas we consider: The number of deer/vehicle accidents, the number of resident generated calls about deer, and the number of deer. 1.) Number of car/deer vehicle accidents in the City of Iowa City This data has been collected by the police department for several years. The last five years are summarized in the table below. To view accident locations for the most recent two years, refer to the attached maps. Year Number of incidents 2013 35 2014 30 2015 31 2016 51 2017 34* "2017 data is year-to-date as of November 7, 2017 2.) Number and type of resident generated calls to Animal Services regarding deer issues Below is a summary of the calls by year and nature of each call. This data was not documented prior to late 2015. Other city departments have been advised to refer calls to Animal Services for consolidation. In 2015 - 3 calls logged (1 regarding plants, 2 generally too many deer) In 2016 -14 calls logged (9 regarding plants, 1 sick deer, 4 generally too many deer) In 2017 - 15 calls logged (6 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 4 generally too many deer) To view call locations by year, refer to the attached map. Each year is designated by a color. Urban Wildlife — Deer 3.) The number of deer Historically, the City of Iowa City has paid the Iowa Department of Natural Resources to perform deer surveys using a helicopter. Although budgeted for, these surveys have not occurred in the last several years due to a combination of factors including a lack of resources (lack of DNR staff and lack of appropriate helicopter services) and inadequate survey conditions. Animal Services will be utilizing White Buffalo Inc. to perform a deer survey by camera in January 2018. This is done by setting up a 100 -150 -acre grid, placing cameras within the grid, and using a formula to calculate population estimates. White Buffalo Inc. will provide survey results and a recommendation on any further action. If the survey results indicate that a species reduction program should be considered City staff may recommend one of two options: 1. A reduction program managed by the City of Iowa City. Other municipalities coordinate such programs with approval from the Iowa DNR. Fire or Police departments are commonly involved due to the risk and weapon danger. These programs are generally labor intensive and would require the city to assign additional resources. 2. A reduction program conducted by private contractor. The City of Iowa City utilized the services of White Buffalo Inc. from 2000 to 2009 for this type of program. A reduction program can take months and would use a legal lethal method (such as sharpshooting or bow and arrow hunting). The program must consider public safety, community acceptance, and effectiveness in reducing the population to the desired number. A reduction program must be approved by the Iowa DNR regardless of how the program is arranged or executed. The deadline to submit a request for a program (specifically a managed hunt) to the DNR is April 151, 2018 if the intent is a fall 2018 hunt. The DNR submits the request to the Wildlife Bureau on the City's behalf and it is subject to approval by the commissioners in June 2018. Animal Services believes more information is needed including population survey results before recommending a reduction program. We will continue to work with the Iowa DNR and White Buffalo Inc. to that end. Urban Wildlife — Deer Urban Wildlife — Deer Number of resident generated calls to Animal Services regarding deer issues 2015: 3 calls logged (1 regarding plants, 2 generally too many deer) 2016: 14 calls logged (9 regarding plants, gsick deer, 4 generally too many deer) 2017: 15 calls logged (5 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 3 generally too many deer) ,o o - , Midstream ; �� ¢ °Okes p aDu ague t O lartners, LPE9th Si + e Foster 'Do " o, / £ � Rd q, esr A Tat, sper,dway St , Whiting ; ' a- Terrell Mill Park gcot�t3tv0 ,a 6th St ® HOOVER a City Park V a\\p0 0 ® • i M z Hickory c? x Park Rc Hill Palk s, H kory Trail lO J o R,y 1 s j Z MANN L Z� , j P s 'ark_ &wa f:"t p A m R,Y%s �:J Rider r o Z z n -.... .. ., .... >. ... `Pae hese y o d u. z'v gt n E Davenport 1 y '¢ 2 E Bloornin 0 Rochester Ave The University ,,NlonRd Ridgeway Dr m1%ceto, SF n Sia s' 3 Course ® Of IOWA 0° Iowa City-, Iowa Ave Glendale Rd R4Ya�ngton z E Wan,,,. s. : y � y • D S • 3 Kinnick Stadium O n E'College St 0 Iowa City High School LEMME x ye!r Ave n o y E rn Burlington Sl v, E court st E Court St It M ose Ave oeVose F, `E' o m ry Raven Si y n Universityul n` 3 d n rnendsb1Q ` o Heights it a - a A A Br kslde Dk. ATbo SCC - i4 Dakcrast St woo n O ? a ,. W Benton Sl yGa,_ N 2015: 3 calls logged (1 regarding plants, 2 generally too many deer) 2016: 14 calls logged (9 regarding plants, gsick deer, 4 generally too many deer) 2017: 15 calls logged (5 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 3 generally too many deer) Car/Deer vehicle accidents in the City of Iowa City 2017 Total 34 (year-to-date as of November 7, 2017) %fday Rd ' y O Coral Ridge Mall waterworks Prairie Park Klein Quarry O ♦� 2 3G7H ;1 PT x Coralville ��..1D� "'We R a $Colt D Ca 'Sln Si m �i 61 Q Hickory a Rd H81 Park n He.,,e, m �I The Universitye Z or n Finkbine Golf Course ® of Iowa Iowa City _ ®' 3 nick Stadium p N ,� IVN Rd SW Iwv Rd SW Wrose 218 Ave S University A ECourt St S. ECouM1sl c Heights a FisndsNR a ` N s a' Iowa City Landfill & Rec Recycling Center Y 9 o yee,wriSt sc Kirkwood Ave aline Ave m = a meget Rd ♦ Q '� o 3 tyat,iet ♦ m V N + %,on Blvd ♦ Y � Lakeside o �ajc SW Trek z %6 .. Terry Trueblood Q 420th St SE Recreation Area - n �raS mN a a sycamoreSt m Total 34 (year-to-date as of November 7, 2017) Car/Deer vehicle accidents in the City of Iowa City 2016 Total 51 �/4M1d, Rd ,¢ - Q a`v r O Coral Ridge Mall Waterworks 'Prairiefrk,' ��♦ ♦ Q ® Quarry 0o - m Coralville o _4�11 'rl NEKlein N U n • V VJ w m nn s Sg m, � Qs U- Hickory z cP Park _ Rd v Hill Park r ♦ Herbert Hoa a s' z The University a FinkbineGolf Course® of Iowa Iowa City x• Kinnick Stadium p N N{+ =� St Im Rd SW Ivry Rd SW Melrose rte♦ Ave 3 y University m� Er E Coup St E e;,masn�u s. Court Heights $ a O Iowa City Landfill Center a W BeSt O Kirkwood Aveatine Ave m o &Recycling 0 nnne` nQ e sN5\ N Ok F u µ a --D Lakeslde'� asW +gyp Mormon Trek BNd i �TerryTrueblood P6 " Area �^ <zamstSE 3 recreation Total 51 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF PUBLIC AND INDIAN HOUSING PPtMENroFy Gateway Tower II, 41h Floor Q��*atate Avenue c Kansas City, KS 66101-2406 °G III'llll NOV 0 7 2017 Q AN )E4f'V Mr. Steven Rackis Executive Director Housing Authority of the City of Iowa City 410 E. Washington St. Iowa City, IA 52240-1825 Dear Mr. Rackis: The Kansas City Office of Public Housing would like to congratulate the Housing Authority of the City of Iowa City (Housing Authority) for its Section Eight Management Assessment Program (SEMAP) score for the Fiscal Year Ended June 30, 2017. Your Housing Authority received a score of 100 percent, as shown on the enclosed SEMAP Profile. The report also includes the score for each indicator. Because your overall SEMAP score is above 90 percent, your Housing Authority is designated as a High Performer. Congratulations! If you have any questions regarding SEMAP, please contact any of the following specialists, Tanya Burgin, Public Revitalization Specialist at tanya.r.burgin@hud.gov or (913) 551-5701, Larry Maxwell, Facility Manager at larry.maxwell@hud.gov or (913) 551-6931 or Shanna M. Gulledge, Financial Analyst at shanna.m.gulledge@hud.gov or (913) 551-5407. Sincerely, Frances M. Cleary Director Office of Public Housing Office of Field Operations Enclosure cc: Board of Commissioners c/o Jim Throgmorton, Board Chairperson Phone (913) 551.6916 Fax (913) 551-6981 www.hud.gov esoanoLhud.00v ,u*• ' . OR Page 1 of 1 1 Get Help I (i)Logoff I Return to Secure Systems Indicator # Reports Current Rating HUD/FO Ratin List Summary Certification Profile Notifications Comments NA 15 15 Linda Bean j Hub: 7HKNC Kansas City Hub 20 Field Office: 7APH KANSAS CITY HUB OFFICE PIC Main NA 20 20 Housing Agency: IA022 Iowa City SEMAP PHA Fiscal Year End: 6/3012017 Risk Assessment Profile NA Lagoff 'Profile Number: 1 6 - HQS Enforcement Points Earned: 135 10 Total Possible 135 NA Points: v Overall Score(in %): 100 5to Overall Rating: High 9 - Timely Annual Reexaminations Profile Status: Prelim Rating to FO Profile Type: New Certification v I Indicator # Previous Rating Current Rating HUD/FO Ratin 1 - Waiting List Selection NA 15 15 v 2 - Reasonable Rent NA 20 20 v 3 - Determination of Adjusted Income NA 20 20 v 4 - Utility Allowance Schedule NA 5 5 v 5 - HQS Quality Control NA 5 5 v 6 - HQS Enforcement NA 10 10 v 7 - Expanding Housing Opportunities NA 55 v 8 - Payment Standards NA 5to 5 v 9 - Timely Annual Reexaminations NA 1010 v 10 - Correct Tenant Rent Calculations NA 55 v 11 - Pre -contract HQS NA 55 v 12 -Continuing HQS Inspections NA 1010 v 13 - Lease-UpNA 2020 v 14 - Famil Self Sufficient NA NANA v 15 - Deconcentration Bonus NA 0 v Submit to FO Director Reject Certification to HA MTCS Extract Details 1�Hnc•//{�nAanr,e 1nA rtnv/nir/ePm an/°mnaccrcemAn4nrnfilP a°n l n/74/I)nl7 IP9 Kellie Fruehling From: Sarah Cupp <smcupp0902@gmail.com> Sent: Tuesday, November 14, 2017 11:51 AM To: Peggy Loveless Subject: 11/29 &12/1 Mental Health First Aid Class Attachments: MHFAflyer Nov29Dec1-2017ExtCtr.pdf; Overview MHFA Class.doc Hello, Please see attached flyer for upcoming Adult Mental Health First Aid class on Wednesday, November 29th and Friday, December 1st from 12:30 - 5:30 pm at the Johnson County Extension Center (3109 Old Highway 218 S., Iowa City, IA). Class is free and open to the public. Continuing Education (CEU) credits are available upon request. Please email Peggy Loveless, the instructor, to sign up at <mhedspecialists@gmail.com>. There is no cost for the class thanks to our sponsors: Mental Health and Disability Services of the East Central Region. Thank you, Sarah What: Adult Mental Health First Aid Class When: Wednesday, November 29th and Friday, December 1st Time: 12:30 - 5:30 pm Where: Johnson County Extension Center 3109 Old Highway 218 S, Iowa City, IA Why: Learn basic deescalation and crisis intervention skills for assisting adults with mental health needs. MENTAL HEALTH FIRST AID CLASS 14-00 t ou are mac htnty ro MFNTAI having a hcm amck 11 EAITI I emone can nke Nr Alrnhl Fkahh Fin�.AlG cowsr-fiom pmfnsmnala io <arme11.11 camn�mm mrmhrrx Snmrafimae fire} aid icn'f What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8 -hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self -injury, • An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, • A S -step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, • The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations— so all apply! Rather than list all below, I would say —everyone from your church/synagogue/temple/etc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. Like Us on Facebook https://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=avmt homepage panel More Information on this Evidence Based Class https://www.mentalhealthfirstaid.org/cs/ MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health Fust Aid course — from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911. Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and conned them with the appropriate professional, peer, social, or self help care. Anyone can take Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. SA IF MENTAL HEALTH FIRST AID MENTAL HEALTH FIRST AID TRAINING Nov 29 & Dec 1, 2017; 12:30 to 5:30; Johnson County Extension Center Attendance at all classes are required to be certified and earn CEUs Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialists PRE -ENROLLMENT IS REQUIREDM Contact: Peggy Loveless: mhedspecialists(Warnail.com; Phone: 319.530.9847 0 NO COST TO PARTICIPANTS — SPONSORED BY �� Mental Health/Disabilities Services of the East Central Region •� Aid Action FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A Assess for risk of suicide or harm Listen nonjudgmentally CERTIFICATE OR CEUs. CEUs/CEHs: Approved for 0.96 CEUs through Kirkwood Community College, Give reassurance and information IBN Provider #30. Social workers will receive a certificate of completion for 9.6 Encourage appropriate professional help CEHs. Other allied health professionals are advised to consult the governing Encourage self-help and other support strategies rules of their nurses boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8 -hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self -injury, An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, • A 5 -step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, • The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations — so all apply! Rather than list all below, I would say — everyone from your church/synagogue/temple%tc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. Like Us on Facebook httos://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=avmt homepage panel More Information on this Evidence Based Class hftl)s://www.mentalhealthfirstaid.org/cs/ r i IP10 - *%OWN Aim CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX WWW.icgov.org November 13. 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Media Production Assistant Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Media Production Assistant. Toni Ugolini IOWA CITY CIVIL SERVICE COMMISSION Lyra I Dickerson, Chair arI '\1 r 1 IP11 � Q• rrr®o%- -n-aa._ CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org November 14, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Scalehouse Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Scalehouse Operator. Evelyn Welu IOWA CITY CIVIL SERVICE COMMISSION Ag� --Rick yss v cis O -�tca rn m