HomeMy WebLinkAbout2017-11-16 Info Packet� r
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CITY OF IOWA CITY
www.icgov.org
IP1 Council Tentative Meeting Schedule
City Council Information Packet
November 21 Work Session
IP2 Work Session Agenda
November 16, 2017
IP3 Memo from City Manager and City Attorney: Lusk Avenue Work Session
IP4 Pending Work Session Topics
Miscellaneous
IP5 Email with report from Mayor: Institute on City Design event
I136 Memo from City Manager: Student Oriented Housing Information
I137 Memo from Animal Services Supervisor: Urban Wildlife — Deer
IP8 Copy of letter from Office of Public Housing, U.S. Department of Housing and Urban
Development: Special Recognition of Iowa City Housing Authority
IP9 Invitation: Adult Mental Health First Aid Class - November 29 and December 1
IP10 Civil Service Entrance Examination: Media Production Assistant
IP11 Civil Service Entrance Examination: Scalehouse Operator
r City Council Tentative Meeting Schedule IN
p Subject to change
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CITY OF IOWA CITY November 16, 2017
Date Time Meeting Location
Tuesday, November 21, 2017
5:00 PM
Special Formal/Executive Session
Emma J. Harvat Hall
Work Session
7:00 PM
Formal Meeting
Tuesday, December 5, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 19, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday January 2, 2018
8:00 AM
Special Formal (Organizational Meeting)
Emma J. Harvat Hall
5:00 PM
Work Session
7:00 PM
Formal Meeting
Saturday, January 6, 2018
B:OOA-S:OOP
Budget Work Session
Emma J. Harvat Hall
Tuesday, January 9, 2018
1:OOP-7:OOP
Budget Work Session (CIP)
Emma J. Harvat Hall
Tuesday, January 16, 2018
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, January 22, 2018
4:00 PM
Reception
Coralville City Hall
4:30 PM
Joint Entities Meeting
Tuesday, February 6, 2018
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, February 20, 2018
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, March 6, 2018
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, March 20, 2018
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
717-
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CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
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Special Formal / Executive Session 5:00 PM — separate agenda posted
City Council Work Session Agenda
Tuesday, November 21, 2017
Emma J. Harvat Hall - City Hall
Following 5:00 PM Special Formal
Lusk Avenue code review [IP3]
• Clarification of Agenda Items
• Information Packet Discussion [November 9, November 16]
• Council updates on assigned boards, commissions and committees
r
CITY OF IOWA CITY IP3
MEMORANDUM
Date: November 16, 2017
To: City Council
From: Geoff Fruin, City Manager
Eleanor Dilkes, City Attorney
Re: Lusk Avenue Work Session
On November 7, 2017 Mayor Throgmorton distributed a memo regarding the upcoming Lusk
Avenue work session topic. In that memo, he listed six claims made by Manville Heights
neighbors and in response requested staff focus on the first five to "suggest possible
amendments to the City Code and practices, or to indicate they conclude that changes should
not be made." Related to the sixth claim, Mayor Throgmorton cited an email from Ms. Karin
Southard that stated that four City Code provisions have either been "chronically misinterpreted
or chronically by-passed in cases of in -fill construction." Mayor Throgmorton requested staff to
indicate whether the District Court has already addressed these four claims. If so, he requested
that staff restate the Court's findings.
This memo intends to respond to the Mayor's specific inquiries and guide the City Council in
your desire to explore changes to City Code or practices in a manner that will minimize or avoid
the occurrence of similar situations in the future.
Claims by Manville Heights Neighbors (staff comments in italics)
Comprehensive plans attempt to encapsulate the goals and aspirations of a community or
neighborhood. The plans generally layout a roadmap toward a vision for a stronger
community. Comprehensive plans are long-term in nature and serve to guide policy and
investment decisions that are made by City officials.
While expressive of community desires, comprehensive plans are not regulatory in nature.
The broad, aspirational visions and goals contained in such plans rely on zoning regulations
to manage growth. Because of the regulatory function of zoning, such codes are significantly
more detailed than anything contained in a comprehensive plan document.
The significant difference in level of specificity between comprehensive plans and zoning
regulations, can lead to areas of disconnect. It is not uncommon that such disconnects are
exposed by non-traditional development proposals or through unique circumstances that
may exist in one location but that may not be the norm in other areas. The City Council is
certainly familiar with these situations as disagreements over comprehensive plan language
frequently play out in the legislative review of rezonings and development approvals. In
recent years, significant discussions on the disconnect between comprehensive plans and
development proposals have taken place in different planning districts, perhaps most
notably in the downtown.
Staff acknowledges that such disconnect can arise. The appropriate path forward to
minimize such disconnect is to refine regulatory codes and policies. The high-level
aspirational nature of comprehensive plans simply do not lend well to regulatory functions.
Staff strongly believes it would be a mistake to attempt to regulate development through the
November 16, 2017
Page 2
comprehensive plan and instead urges the City Council to explore measures in the Zoning
Code.
2. Large entertainment venues such as the "Kinnick House" should have their own
classification in the Zoning Code.
C3
Staff does not believe that the use classification is an appropriate area to focus attention as
we look to minimize the likelihood of similar developments in Manville Heights or other
single-family neighborhoods. There are significant entertainment uses that are commonly
incorporated into single-family properties. Inside of homes, large entertaining areas
including theater rooms, bars, game rooms, fitness areas and even sporting courts can be
found throughout Iowa City. Outdoor entertaining spaces are increasing popular with the use
of pools, gathering areas with audio/visual capabilities, sport courts and significant play
structures.
While on the surface it may seem like one can easily separate these types of entertainment
spaces from what is incorporated into the Kinnick House, staff believes that attempting to
regulate through use classifications will inevitably create complications for other single-
family uses that otherwise would not be of concern. Similarly, having staff subjectively
determine when a bathroom or kitchen is appropriately sized or includes the appropriate
fixtures would inevitably lead to problems. Again, we feel that this would be an inefficient
and ineffective way to try to minimize the opportunity for a second Kinnick House structure.
Alternatively, we feel it is most appropriate to work through the zoning code.
The City's Good Neighbor Program is an optional program that we encourage developers to
utilize when a particular proposal is going to be reviewed by the Planning and Zoning
Commission, City Council, or in some cases the Board of Adjustment. The Good Neighbor
program has not been encouraged with single-family housing permits. The City typically
approves well over a hundred single-family permits per year and generally receives no
concerns from surrounding neighbors. We do not believe we should create mandatory Good
Neighbor obligation for single-family home projects.
Additionally, Good Neighbor meetings are generally encouraged when a legislative or
advisory body (City Council, Planning and Zoning Commission, etc.) has the ability to accept
or reject a project, impose conditions or generally influence the development in some
manner. Having a Good Neighbor requirement for a building permit is a different situation
as building permits are issued based strictly on compliance with a set of code standards.
Thus, any neighborhood input received would not play a role into whether a building permit
would be issued or not.
The Kinnick House proposal was shared with the City Manager's Office soon after its
submission to the Neighborhood and Development Services Department. If fault is to be
found for the City not sharing this with the neighborhood at an earlier stage, then that is
appropriately directed to the City Manager's Office. If the Council wishes to direct the City
Manager's Office to flag building permit applications for some type of public scrutiny, then
those parameters should be articulated and we will operationalize them going forward.
4. Members of guasi-iudicial boards need to be trained better.
Board of Adjustment members are provided with an orientation training, which covers
findings of fact, impartiality, ex -parte communication, and other matters related to due
process, open meetings law, and civility. Board members are also encouraged to take their
time when deliberating over controversial matters or in cases where much new evidence or
testimony is provided at a hearing.
November 16, 2017
Page 3
The Board hears applications for special exceptions, variances and appeals of a decision of
the Building Official on a zoning matter. The Lusk matter involved an appeal of the Building
Official's decision. Special exceptions comprise the bulk of the Board's workload. The
Board has heard only 6 appeals in the last 7 years. Here are the statistics:
2011: 15 special exceptions; 1 variance
2012: 13 special exceptions; 2 appeals
2013: 10 special exceptions; 2 appeals
2014: 10 special exceptions; 1 variance
2015: 12 special exceptions
2016: 13 special exceptions; 2 appeals
2017. 11 special exceptions
The Board of Appeals deals with appeals of staff decisions regarding the building, fire and
housing codes. Members are provided with a memo from staff on process and what is
expected of them as a quasi-judicial board. The Board in recent years has heard very few
appeals. The neighbors' appeal regarding 101 Lusk was the only one in 2016. Here are
the statistics:
2011: 0
2012: 0
2013: 1 appeal of Housing Code
2014: 1 appeal of Building Code
2016: 1 appeal of Fire & Building Codes (Lusk) and 1 appeal of Housing Code
2017. 1 Housing Code variance
The Lusk Avenue appeal was a highly contested and controversial application. The Board
of Adjustment labored over its decision for several weeks and, in the end, rendered a split
vote. It is important to remember that Board members are not trained judges. They are lay
volunteers and it is not unusual that in a contentious case such as this, members will have
questions about procedure, particularly when, as here, there were legal arguments being
made about what was and was not within the Board's jurisdiction/purview. Such matters
will likely require clarification along the way by the Board's counsel even if the basic
process is reviewed ahead of time. Volunteer board members will ask lots of questions,
and are encouraged to do so in the informal setting of a quasi-judicial board. Indeed, it is
often the sign of a board that takes its responsibility and the concerns of the public
seriously.
Unlike City Council or the Planning and Zoning Commission, quasi-judicial boards are not
allowed a separate work session. There are no private discussions among members or
between board members and staff outside the public meeting. All of their deliberations,
questions, and discussions take place in front of the public. All of the evidence and any
clarifications from staff or other experts or witnesses are presented at the public meeting
and are available to all. This is sometimes misunderstood by the public and so the Board
added the following statement to its opening remarks to make that clear to the public:
"Prior to this meeting, Board members received materials submitted by the
applicant, the staff report reviewing the application, and any correspondence
submitted by members of the public. Board members have not discussed the
application or its merits with each other or with staff or with any member of the
public, including the applicant, in advance of this meeting. All consideration and
discussion by the Board takes place in open meeting here tonight where we also
have an opportunity to hear from the public."
November 16, 2017
Page 4
In the end, there is always more training staff can provide to board members. Occasionally
board members take advantage of opportunities to attend special training through the ISU
extension. We can certainly encourage more training. However, because appeals such as
that taken by the neighborhood regarding the Lusk house are rare, additional training as
part of a member's orientation is not likely to be effective. One possibility would be for the
Board to have a separate meeting after the appeal is filed and before it is heard by the
Board to discuss the procedure for the hearing of the appeal. This could be initiated at the
Board Chair's discretion depending on the nature of the case. It is unlikely, however, that
this will significantly lessen the need for members to ask questions and seek clarification
and for the Board's counsel to answer questions during the hearing particularly in a matter
as contentious as Lusk.
Finally, in terms of conflicts of interest, for a quasi-judicial Board an impartial decision
maker is crucial. Over the years staff has been impressed by the attention Board members
pay to being fair and impartial and to determining whether they have a conflict of interest
that precludes them from participating. A Board member who has predetermined an issue
or is unable to be impartial due to any number of issues must not participate regardless of
whether he or she has expressed such sentiments publicly. This issue is covered with
members of both Boards and staff will attempt to give it more emphasis in the future. In
addition, as it did in the case of Lusk, if an application or appeal is filed that is likely to be
controversial and high profile, staff notifies members when the application is filed and
reminds them of their responsibility to remain impartial. In this case, the member's email
that created the conflict was sent prior to the appeal being filed.
5. There needs to be -greater separation between the City Attorney's Office and the boards'
legal counsel, at a minimum to avoid the perception of a conflict of interest.
The City Attorney's office (CAO) represents the Board unless the CAO has a conflict of
interest as it did in this case due to its representation of staff. This type of conflict arises
most often in appeals and is rare as appeals are rare and those with a conflict issue even
more so. As she had done in the past, in this case the City Attorney retained outside
counsel for the Board of Adjustment. Sometimes, as here, that is not an easy task due to
the limited number of attorneys with sufficient experience, schedules and conflicts. While an
on-call list could be used by the Board to hire an attorney, given the infrequent need for
representation we question whether it would be effective. In addition, that may be an
onerous obligation to impose on a volunteer lay Board. On occasion, the County Attorney's
office and the City Attorney's office will provide representation for the other entity. We have
not used this process in connection with our quasi-judicial boards. The City Attorney has
contacted the County Attorney and she is willing to have her office provide reciprocal
representation in cases of conflict on these matters. In addition, the City Attorney has
reached out to in-house counsel for North Liberty who is interested in discussing the
feasibility of such an arrangement. It is important to remember, however, that
communication between attorneys on different sides of a case is not at all unusual
regardless of how an attorney is retained and the notion that such communication
undermines the independence of an attorney is contrary to an attorney's ethical obligations
to represent its client competently and zealously.
Claims of City Code errors made in 9/19 email from Ms. Karin Southard
Ms. Southard in her email claims City staff made four errors in applying and interpreting the City
Code. All four issues were addressed by the District Court in the appeal of the Board of
Adjustment's decision finding no error. The following are the claims made in Ms. Southard's
email and the specific excerpts from the Court's opinion that address each one. Staff does not
recommend making any changes to the code provisions.
November 16, 2017
Page 5
CLAIM NO. 1:
1.14 -9 -IC -3 Steve Lando and ]Features - ApplieabMt` Emptlon& "Conghudlan Of
single-Femuy Or Two -Family Residenliat Use& ftdiu& clearing or development acts Wes on a
tract of land for the pt rpose•of cxmatruWon, laodscepigg or aseociatod im rovements fa ons
droo-family use or one two-family use are exempt front the rapiraments of tills article, provuW
the development actividm do not msceed a rnwdmurn total of twenty thousand pmsquare
in wee, ad provided there is no anermekwent by sad activities into a )uiisdleh'l.ea1 neck*
a deWpated sensitive erases conservation had or protected sendfin.araa-" (underiloe and
bold enphattb added)
This exemption has two provisions that must be met, as Mated clearly with the conjunction
"and' . What considering forpwcds for tdagio-Amily and two-family middum, Cily
Staff routinely iataX to this pnoviaion in am mnlx that ignores the conjunction "and" and that
igttttses the mood provision regarding consideration, of onctoacbMWt of=6ftM lands. By Doug
BooftWs own admission (Board ofAdjugftni tTram 9-21-160 p.166), City staff, when
examPfg luo*M execeding 20,000 eclunref sak has NWMR c;onsidaed whegm the
development could encroach on proiccied seesitive areas thatmay existon adjaboof
Properties. Aaepho 0gmt Wsdmony (Board of Adjustment 9-21-16)euPle *g the lmparlanoe of
cmrad itifapre "W and mfon't 01A of illiq (110=0e, the City fails to-do so. According to
expatkSflMony, this fidme c =Vlddy evis«aates the SmAtive Lands and Feetca as or+dimsnc ,
COURT RESPONSE:
The Court next considers Plaintiffs' assertion that the Board violated SLFO in reaching
its decision to affirm the imience of the building permit. Plaintiffs have argued that the C rlsons
have failed to demonstrate that the proposed steucinue does not violate SLFO. In their briefs, the
Board and the Carlson both point out that Iowa City Ordinance 14-512(C)(2) and (3), which
falls within SLFO, provides:
2. Maintenance/Expansion of Single -Family or T wo-Famity Residential Uses:
Normal maintensace, expansion, exterior rcmodelire reconstruction or
.replacement of single-family ortwo-fsmily uses in existence as of December 13,
1995, are exempt from the requirements of this article, provided the now
construction or related activity will not increase the footprint of the structure
and/or paving lying within the sensitive area by more then a cumulative total of
one thousand (1,000) square feat, and also provided there is no encroachment by
said activities, including grading, into a jurisdictional wetland, a designated
sensitive arms construction tract or protected sensitive area.
3. Construction of Single -Family or Two Family Residential Uses: Grading,
clearing or development activities on a tact of land for the purpose of
constmetion, landscaping or associated improvements for one single-family use or
one two-family use ate exempt from the requirements of this article, provided the
development sctivides do not exceed a maximum total of twenty thousand
(20,000) square feet in area, and provided time is no encroachment by said
activities into a jurisdictional wetland, a designated sensitive area conservation
tract or protected sensitive area.
Iowa City Ordinance 14-&-=)(2) and (3).
November 16, 2017
Page 6
Pursuant to the plain language of Iowa City Ordinance 14-51-2(C)(2) and (3), there is an
exerrption from SLFO for the construction of single-family homes, which is the type of strucGas
proposed to be built by the Carlsons. There also is no evidence in the certiorari record showing
that the development activities exceed 20,000 square few that there is an increase in the
footprint of the structure and/or paving lying within the sensitive area by mote than 1,000 feet;
that there is any encroachment into a jurisdictional wetland; that there is an encroachment into a
designated sensitive area; that them is an encroachment into a conservation tract; or that there is
an encroachment into a protected sensitive area. The application submitted by the Carlsons is
exempt from SLFO.
Perhaps more petsuesive is the fact that Plaintiffs' own expert engineering firm submitted
a report to the Board stating. 'bite site does not contain features subject to the Iowa City
Sensitive Anes Ordinance" App, P. BOAe0092. EA. D 1.
Them am no protected areas on the Carlson' land, and any protected areas that do exist
are on neighboring property an which the proposed structure will not be built. The Court finds
nothing in the SLFO that restricts the Carlsons from building the proposed structure ander such
circumstances. The Bored did not violate SLFO in reaching its decision to affirm the Issuance of
the building permit.
CLAIM NO. 2:
2.14-4A-1 Use CLttxilleadm Amaral . Dmprte documtkd. persistent acltnowlxlgwM ou due
part ofNDS staff who questioned the intent of 101 Iunk Ave proparty owners, City staff failed to
parkim a mandated Use CUssllication.Analysis to determine the principal use of theproeosed
tttradate. This'melysis should have been pwf ted by a panel of independtn t:=Yfewem. Despite
Mr. Boothmy'a insiftwe that lite Use Classification Andlysis was unnecessary, Iv1s. Walz
requested the writum opinion o#'m* Analyais in im email to Ms. Dulek and Mr. Yupp (memo
attechtd). In this instance, while the Code prestrano an inductive, fact-finding process to determine
the Use Cleaaification, the City staff concluded, deductivaly, at the finest end, that the ttMMIUro was
residential and, fhaty& , perfatmed no Use Classification Analysis,
COURT RESPONSE:
Next, the Court considers Plaintiffs' assertion that the Board violated the City Code's
building classification provisions by failing to dammine that, as applied to evidentiary facts and
circumstances at hearing, the Carlson' structure is not intended to be a single-family dwelling,
but ratter is intended principally for non-residential uses (such as entertainment), thus requiring
the structure to be classified as some other type of structure, and one that is not defined in or
allowed under the City's RS -5 zone, in which the property is located. In its consideration of the
permit application, the City determined that the structure is to be located in an RS -5 zone, that
there were no restriction or condition that would affect or limit the design ofthe proposed
sttucture; that a detached single-family dwelling is allowed in the RSZ zone; that the proposed
structure was designed and intended for use as a detached single-family dwelling, which is a use
permitted in the RS -5 zone; and that the requirements of the International Residence Code had
been mei. AM. a BOA00184-00188, Exh, Dl.
November 16, 2017
Page 7
As sal forth in the Board'a Brief, then are several sections of the Iowa City Ordinances
that me applicable to the Board's and to this Court's consideration of the Carlson' pewit
application. Iowa City Ordinance 14-9A-1 includes definitions for dctsched single-family
dwellings and for dwelling grits:
DWELLING, DETACHED SINGLE-FAMILY: A single-family use that is not arboreal
to any other dwelling unit (See "singlo-family use" as defined in chapter 4, article A,
Use Categories", of this title.)
DWELLING UNIT: Any habitable room or group of adjoining habitable rooms located
within a dwelling and forming a single unit with facilities used or intended to be used by
one household for living, sleeping, cooking and eating meals.
Iowa City Ordinance 14 -4A -3A seb faith factors regarding Residential Use Categories:
1. Characteristics: The residential occupancy of a dwelling unit by a single
household or group household Each dwelling unit contains its own facilities for
living, sleeping, cooking and eating meals. Tenney is arranged on a month to
month bads, or for a longer period.
2. Singlo-Family Uses: A "single-family use" is a houuhold living pse where then
is no more than one principal dwelling unit per lot.
3. Accessory Uses: Private recreational uses; storage buildings; parking for
residents' vehicles. Home occupations, accessory dwelling units, ebildcare
homes. and bed and breakfast facilities aro accessory uses that aro subject to
additional regulations outlined in article C, "Accessory Uses and Buildings", of
this chapter.
o a City OrdinM 4-4A-3 .
Thera also is a provision defining tailgating:
A home football day informal social gathering that is noncommercial and may include
eating and drinking beverages (alcoholic or nonalcoholic) as part of the activities.
Temporary parking on unimproved surfaces located on private property is allowed during
tailgate events. No alcohol is sold at a tailgate, nor is any admission fee charged, goods
sold or given away, nor services provided for a fee.
STM f •.-_n:.
With dreg provisions of the Iowa City Ordinances in mind, the Court concludes that
dreg Is subdtmtial evidence to support the Board's decision to uphold the issuance of the
building permit to the Carlsons. In considering whether the structure qualified as a single-family
residence, the Board considered the fact that the proposed structure is to be located in the Low
Density Single Family (RS -5) Zone, where detached single-family dwellings ate permitted; that
the property is not In a historic district, or coy other special district, and is not part of any
planned development; that the proposed structure had facilities for living, sleeping, cooling and
eating meals; that the proposed structure would have a group of adjoining rooms that would form
a single unit with facilities used or intended to be used by one household; and that the proposed
strumae included private recreational uses such as a sport court and theater room, which is
permitted under the zoning coda.
November 16, 2017
Page 8
In its consideration of these issues, the Board heard statements from the Carbons
regarding their intended use of the proposed structure. Including the Carlson' Affidavit of Use
which established &air agreement that the property is currently zoned as RS -5; that the structure
must be used as a single-family dwelling, with tailgating activities to conform to Iowa City
Ordinance 14-9A-1; that the maximum occupancy for the property would be a family plus one
unrelated person or tlhtce unrelated people; and that if the property is ever not ownenoceupied, it
can only be rented on a month-to-month or longer basis and only atter obtaining a rental penin
from the City. Ann. % Boa -00227. Bch. D1. The Board also was able to we the Carlson'
building pians for the proposed structure. Aim. o. BOA -00192. Fath. Dl. As the Board
acknowledges in its Brief, while the design of the proposed structure is unusual, it includes the
elements necessary for it to be established as a detached, "o-fiunily dwelling unit.
The staff reports prepared by the City; the review of the proposed structure's building
plans; and the consideration of the statements made by the Carlson provide substantial evidence
for the Board to uphold the issuance of the building permit. it was the Board's role to determine
whether the specific restriction for RS -5 zoning had been met pursuant to the Carlson' permit
application, and tho substantial evidence considered by the Board led to the Board appropriately
concluding that the proposed structure includes the features necessary for it to be a single-family
use facility. R is clear f%m the Board's 2-2 vote that the action was open to a fair difference of
opinion, and the Court will not substitute [Is judgment for the Board's judgment under such
circumstances. Sar Neuzil. 451 N.W.2d at 166. The Board did not violate the City Code's
building classification provisions by failing to determine that the Carlson' structure is not
intended to be it single-family dwelling. There is substantial evidence to support the finding that
the structure is pemtitW in the City's RS -5 zone, in which the property is located. Plaind
arguments on these issues fail.
CLAIM NO. 3:
3. 16.3DAD Separate and llndepen&mt Sewer for all Buildhsga. The issuing of a building
permit for 101 Lusk Ave disregarded this requirmuent fix all now construction. Doug Boothtoy
conFumed at the Board ofAppeals that the City's position was that the owners of 101 Lusk Ave
had the right to connect to a non -conforming, circa -1927, private sewer that served 2 others
residences. nces. The building permit was issued with the tacit approval of connection to the sewer
without the knowledge+ of or maintcannWeatiemant agreementa with, the property owners
downstream, Mr. Boothroy's jusUcatitw of the situation was that there were at least 20 other such
situations in Iowa City (Board of Appeals, City Presentation, 12-7-16).
November 16, 2017
Page 9
COURT RESPONSE:
The Courtnext addresses Plaintiffs' argument diet the Board violated the City's
Phanbing and Residential Code by failing to enforce upon the Carlson' building permit
application those provision that require a proposed building to have a lawfully conforming
private sanitary sewer line connecting it to the City's sanitary sewer main before a building
permit can be issued
As stated in the Court's discussion of the fire turnaround issue, the Court notes that, in
case CVCV078580, the Court previously has dismissed Plaintiff' claims on &a sewer issue as
untimely. The Court finds it h1mly that any attempt to make arguments related to the sewer issue,
is also untimely in this matter. However, In the interest of addressing all ofthe parties'
arguments, the Court will proceed with consideration of the merits of PWndffi' assertion on this
isa m
The City staff report to the Board stated that the "adequacy of the sewer service is not a
part of the Zoning code, and is therefore not something that can be appealed to the Board of
Adjustment" Ara. R. BOA40208. Exh. Dl. As the Board points out in its Brief, Iowa City
Ordinances 14-rX-M and 16 -3D -5A require a property owner to establish adequate sewer
service when an occupancy certificate is reWeated. Sven in light of these provisions, lire record
still establishes dud the Carlson had access to sanitary sower service when the building permit
was issued:
"City sanitary sewer records show the City permitted the shaded aenitary sewer
between '3 houses on west side of Lusk Permit 02756 dated 3/17W...' (See
Exhibit Il)
Also, &e code states 'directly' and the sewer 4m connect directly, it 1s just
shared with the two other lots on the west side of Lusk Ave. The shared sewer
service, again, was permitted when sewer service was provided to the lots on the
west side of Lusk Ave."
App. R. BOA -00208, Exh. DI.
on the sewer issue, Mr. Boothmy testified to the Board as follows:
"wa itary sewer. As I mentioned earlier, it was permitted by the City in 1927. That
practice was more common then than today. That really doesn't have anything to do with
capacity. That has everything to do with access and, you know, we—we--today our
standard is that if you are on a separate lot, you should have a separate connection, and
on new developments that is die can; but we do rasped existing private sewer mains that
have been installed unless they fail at some point in the fixture. Then they have to relook
at how times handled. But as I mentioned in the staff report, the reason for the separation
an individual lots is as much about maintenance and less about capacity.
November 16, 2017
Page 10
And based on the number of fixtures in the house, we have confirmed that the sewer has
not only been permitted by the City through a permit that was issued in 1927, but it has
adequate capacity, and I'll get to )son's testimony. Here's actually a copy of the
permit .... Tlww houses on the west side. You know, they go jam a private aho-inch line.
So each one of them has a service that ties into the six-inch. It's my understanding that
101 Lusk Avenue has a fou -inch service that ties directly into the and of the six-inch
Iine.
There's a bit of—bit of a confusion about the fact that there's --there's a report out about
replacing it, and that came about as a result of a subdivision, and I think what we need to
Point out to the public and the hoard is that the previous owner wasted to subdivide the
property, wanted to create an additional tot, divide this in two, put two arouses on here.
And under the subdivision procedure, we have the authority to require some additional
improvements like we did at the end of WoolfAvenue to the north, and like a turnaround,
like extension of --of public sewer. That subdivision did not go through. This is not a
subdivision This is an existing lot of record with an existing sewer line in place on an
existing street."
Apo. p. BOA00683 Exh El.
Even if the sewer connection was an issue that required consideration by the Board for
issuance of the building permit, the City staff report and Mr. Boothroy's testimony to the Board
Provide substantial evidence to support a decision that an adequate sewer connection existed
when the building permit was issued. Plaintiffi' arguments on this issue Sail.
CLAIM NO. 4:
4. 6eedon D 103.1 Intematitmal RmCode ishan" requhentent for tm'namnd for dead-ead
streets loam titan 150 feet. The Inteanationel Pile Coda gnw the Fire Chief dmmztion in
appbg this requi ems t wheat it is impractical. Rcvmm, die. City's position is that
ht nttver enfo¢m this mandatefor "hrM" developm=L Indeed. Chief Imam confirmed that for
WO development on an existing lot Hee mandate hes not been enf&cad for elm 30 years &W -Chief
Itaean had beat with Hee fire department (Board of Appeals Tramctipt M7-16, p.119). In efb4
City staff has lc&lated a critiod amendment to the Fire Code, a.task that Iowa law drlegatea to the
City Cmmeil.
November 16, 2017
Page 11
COURT RESPONSE:
The Court next considers Plaintiffs' assertion that the Board violated certain mandatory
provisions of the International Fire Code, which have been incorporated into the City's Fire
Code, by failing to enforce them with respect to the mandated construction of emergency vehicle
tomarounds; the mandated placement of fire hydrants; and the mandated quantity of water
available to the new construction site from City fire hydrants, all of which are triggered by the
155 -foot length of the dead end on Lusk Avenue.
At the outset of its consideration of this issue, the Court notes that, in case CVCV078580,
the Court previously has dismissed Plaintiffs' claims on this issue as untimely. The Court finds
it likely that any attempt to make arguments related to the fire turnaround issue also is untimely
in this matter. However, in the interest of addressing all of the parties' arguments, the Court will
proceed with consideration of the merits of Plaintiffs' assertion on this issue.
With respect to fire safety issues raised in the proceedings below, the Board was advised
by City staff of the following:
Fire Department access standards aro not a part of the Zoning Code, and therefore are not
appealable to the Board of Adjustment.
The Fire Department access requirements established in the Site Plan Review section of
the City Code aro not applicable in this case. However, fire department access is
regulated by the 2015 International Fire Code, which the City has adopted. See Section
7-1 of the City Cade. "Any person aggrieved by a decision of the building official or the
fire chief with regard to the building code or fire code may file an appeal to the Board of
Appeals within thirty (30) days of said decision. 'Decision' means any decision,
determination, direction, notice, finding, or order of the building official or fire chief."
(Section 17-12-2A)
Lusk Avenue meets the minimum standard for a Fire Department access, which is 20 feet
in width. There are other strec s in Iowa City with residences on 20 -foot streets,
including Rowland Courtjust to the east of Lusk Ave. There is an existing fire hydrant in
the public right of way near the northeast carrier of the 101 Lusk Ave. property (see
Exhibit L).
Tho situation identified by the applicant regarding Woolf Ave. is a different situation, in
that the pmperty owner went through a got split' (subdivision) process (created 2 lots out
of 1 lot) for a property at the north end of Woolf Ave., and the newly created lot did not
have adequate street access; therefore, an extension of Woolf Ave, was required to
provide access and street frontage to the newly created lot. The 101 Lusk Ave. property
is an existing lot of record, and already has driveway and street access.
November 16, 2017
Page 12
At the September l4, 2016 hearing, Iowa City Fite Marshal Brien Career was questioned
by the Board regarding safety concerns for turnarounds:
Mc Chrischiiles: I have a follow-up—related question to that. I Imow, it's not Wing
to be divided, but if it were divided and this proposed turnaround were created, what is
the pnnposc of the tumaround in terms of overall public safety?
Mr. Corer: Iea—it's basically for fm department apparatus to be able to
maneuver easier instead of bwldng up that—that large distance, which any time you have
to back up a large vehicle, there's always opportunities to -4a hit something elm or—or
things to go wrong. It allows the fire apparatus to be able to tum around and drive
straight out of that area.
Mr. Chrischilles: So does it contribute to better access to whatever fire is occurring
at that --on that lot, whether it's one house or two houses, in terms of being able to
extinguish the fire and—end urate public safety?
W. Greer: The turnaround would probably not affiect that at all. We would—
Most times when we—when we actually would arrive at a fere scene, we're going to pull
up in front of the building and do all of our operations from there, so the turnaround
would be something that would be a little bit tin her down on the sheet
Mr. Chrischilles: So you're saying it's not --it's not a public safety issue, the
turnaround.
Mr. Corer: Not directly, but it is code driven. It's in the 2015 hdarnational
fire code and the fire codes before that. B's—it's for the safety of -of basically the fire
personnel and the apparatus.
Mr. Chrischilles: So it is public safety rotated.
Mr. Career: Yes.
App. n. 00686. Exch. El,
Douglas Boothroy, the Director of Neighborhood and Development Services, also
answered questions from the Board regarding safety issues:
Ms. Soglin: Could you just make one clarification hero for the big picture? So
tae safety is issues of access and protection aro part of plot, or as you coli, site plan
review, or are they also part of the issuing of the permit, or both?
Mr. Boothroy: Specifically addressed in the site plan or review process, if you
read through that—
Mr.
hat
Mr. Soglin: So that's why—
November 16, 2017
Page 13
Mr. Boothroy: When we—when we look at development within --that is infill,
you know, we look at all the factors in the situation of -4n this situation, the
determination was that the flows ate adequate, as—as Brian indicated, and/or if they
needed more, they can interconnect hoses end—end---and we are --we do noir we have
this situation existing in many areas of the community, and as I just mentioned, we just
designed a new subdivision of 183 lots with lower fire flows than this one. So this is an
acceptable and, as he avid, one of the topqated fire hydrants with regard to the fire code.
The thmhnound is --es he mentioned, is about apparatus and it's about being able to move
the apparatus in and out of the area, but it doesn't deal with—duectly with the fire safety
of 66 house.
W. Chrischilles: That's not what he said.
Mr. Boothroy- That's what I thought I heard. I thought ho—I thought he was
saying that it was for the protection of the firefighters and the apparatus.
Mr. Chrischiilea: He admitted it was for publi" was a public safety concern.
Mr. Boothroy: Well, it is a public safe-4Vs in the fire code, but maybe 1%ger
Jensen can clarify that because I don't -1 don't believe that's what I heard.
Mr. Omer: And if I misspoke, then sorry about that, but it—it is in the fere
code, and the turnaround itis made specifically for the fire apparatus to turn around
basically and safely drive out It's -it's not meant for ray fire operations. It's for
after --afterwards or, you know, if we're driving down that aura.
Ann. no. 00486 U. Exh. El. Mr. Greer also testified that there is an existing fire hydrant in the
ane of the proposed structure, and other hydrants in the area could be accessed to obtain the
appropriate quantity of water, if necessary. Atm. V. DM- Exh. EI.
The testimony provided to the Board by Air. Greer and Mr. Boothroy provides substantial
evidence for the Board to conclude that then is adequate recess on Lusk Avenue for sufficient
turnaround space, for flre hydrant use, and for provision of an appropriate quantity of water
available to the site. Therefore, the Board has not violated any mandatory provisions of the
International Fire Code. Plaintiffs' arguments on this issue fail.
November 16, 2017
Page 14
Staff Recommendations
Mayor Throgmorton requested that staff present recommendations for minimizing the likelihood
of another similar type of development. As articulated above, we feel that any such actions
should be explored through the zoning code. Suggestions for further discussion include the
following (in no particular order):
1. Historic District Overlay:
This is perhaps the most commonly used tool for preserving the character of older
neighborhoods such as Manville Heights. Such an overlay would have prevented the
Kinnick House from being approved. The Historic Preservation Commission would consider
establishment of a historic district if there is significant neighborhood support. Historic
districts bring with them a heightened level of public scrutiny as some types of projects
necessarily require approvals from the Historic Preservation Commission.
2. Form -Based Code:
Similar to a historic district overlay, a form -based code would focus on design principles that
ensure that future development is consistent with the character and context of the existing
neighborhood. The City Council is pursuing two new form -based codes for other parts of the
community. It is likely that when those are complete, there will be zoning techniques that
could be carried over to neighborhoods like Manville Heights to prevent developments that
are out of context with the surrounding neighborhood.
3. Pending Zoning Code Changes:
As part of the neighborhood stabilization initiative, staff is preparing several zoning code
modifications for Council's consideration. Included in these changes are the following
provisions that would limit how deep a house may extend into the lot and establish a
minimum rear yard open space requirement.
A new minimum rear setback will be proposed that is proportional to the depth of the lot. For
lots 100 feet or less in depth, the principal building rear setback will remain 20 feet. For lots
greater than 100 feet in depth, the principal building rear setback will be lot depth less 80
feet. For example, the Lusk property is 150 feet in depth, so the required rear setback under
this formula would be 70 feet. The approved house is 94' deep. Under this new formula, the
house would have been required to be reduced in size to 65' in depth, aligning more closely
with the neighboring homes. In addition, if a minimum rear yard open space requirement is
adopted for single family zones, the amount of pavement in the rear yard of the Lusk
property would have had to be reduced.
While these changes will not regulate design of the building in the same manner as the
previous two items, they will provide a more consistent pattern of building size and
placement across the neighborhood.
4. Design overlay district:
A design overlay district is another layer of approvals that any new development would be
subject to in a particular neighborhood. A set of design criteria would be developed that
attempts to ensure compatibility of any new development with surrounding structures. This
would slow the approval process but would allow staff to consider design elements in the
permit review. Staff notes that in recent years, Manville Heights has seen the construction of
homes of varying sizes and architectural styles, including more modem designs. Unless
there is a desire in the neighborhood to limit the variety of architectural styles, the standards
would need to be limited to building form, frontage standards, window coverage and similar.
In such a case it may be more beneficial to use a form -based code to address the issues.
November 16, 2017
Page 15
If there is significant neighborhood interest in a historic district, the Historic Preservation
Commission would consider the establishment of such district. This is the surest option for
achieving the goal of eliminating future occurrences. If such neighborhood support does not
exist, staff believes that the next best option is to apply the to -be -developed form -based code
principles to the Manville Heights neighborhood. In the more immediate future, the
neighborhood will benefit from the initiatives already underway with the City's response to new
occupancy standards (#3 above). If the City Council does not believe this goes far enough then
staff believes the Council needs to prioritize a design overlay district. While not as intensive as
a form -based code process, this will require significant staff time to develop and implement.
11-1
' IP4
__ Rett
.r®E.i
Cm OF IOWA CITY
UNESCO OW OF UEERQURE
PENDING CITY COUNCIL WORK SESSION TOPICS
November 14, 2017
December 511
• TBD
December 1911
• Legislative consultant introduction and discussion of 2018 priorities
Other Topics:
1. Joint meeting with the Telecommunications Commission
2. Discuss Graduate and Professional Student Government relationship
IP5
Kellie Fruehling
From: Jim Throgmorton
Sent: Tuesday, November 14, 2017 11:16 AM
To: Council
Cc: Rockne Cole; Terry Dickens; Kingsley Botchway; Susan Mims; John Thomas; Pauline
Taylor; Geoff Fruin
Subject: Report on MICD event
Attachments: Report on Mayors' Institute on City Design Event.docx
Geoff and fellow Council members,
Last week I was in Indianapolis participating in an event sponsored by the Mayors' Institute on City Design.
The attached document briefly summarizes what transpired.
Please let me know if you have any comments or questions.
Mayor Jim Throgmorton
Iowa City City Council, At -Large
Report on Mayors' Institute on City Design Event
Mayor Jim Throgmorton
On November 8-10, I participated with six other mayors and seven outstanding design
professionals in the West Regional Session of the Mayors' Institute on City Design (MICD). In
what follows, I provide you with a short report about the event, what I presented, and what I
learned. Like the other mayors and professionals, I was invited to participate with the entire cost
being covered by the MICD.
Let me first provide you with some brief background information about the Mayors' Institute.
The MICD was created 30 years ago to help mayors across the country learn how they could
address major civic challenges through design while simultaneously educating the design
community about the realities and practical aspects of local governance. In the years since
MICD's inception, over 1,100 mayors and over 700 design professionals have participated in
such events. Details about the Mayors' Institute can be found at http://www.micd.ore/.
The event itself was held in downtown Indianapolis at the new 9 -story Cummins Building
designed by Deborah Berke Partners. Six other mayors took part in the event Kathleen Ehley of
Wauwatosa WI; Deborah Feinen of Champaign IL; Diane Marlin of Urbana IL; William
McLeod of Hoffman Estates IL; Mike Seminary of Bismarck ND, and Andrea Summerville of
Laramie WY. I was deeply impressed by the mayors' evident commitment to improving the
quality of their cities. Even though the detailed contexts varied from city to city, the problems
they presented could be encountered in just about any city, including ours.
The design professionals included Joshua Bloom of The Community Land Use & Economics
Group in Philadelphia; Hans Butzer, Dean of the University of Oklahoma's College of
Architecture and co-founder of Butzer Architects and Urbanism; Leigh Evans, CEO of
Mapleton -Fall Creek Development Corporation in Indianapolis; Thomas Gallagher, Associate
Principal and urban designer with RATIO in Indianapolis; Jennifer Pyrz, Planning Group
Leader and Senior Project Manager with HNTB Corporation in Indianapolis; David Rubin,
Principal of Land Collective (a landscape architecture and urban design firm) in Philadelphia;
and Peg Staehely founding Principal Landscape Architect with a specialty in infrastructure
planning with SvR Design Company in Seattle.
Space does not permit me to restate the rich content of the professionals' presentations, so what
follows is my effort to highlight just a few parts.
David Rubin stressed the importance of "emotional mapping" and enhancing public property for
the common good. He also guided us on a tour of the landscaped working garden he designed for
the Cummins Building. Josh Bloom identified several specific ways to intervene in a downtown
that is spiraling downward by creating interactivity with ephemeral projects; e.g., the "Musical
Swing." Tom Gallagher emphasized how words influence the way we think; e.g., he urged us not
to talk about density, but to talk instead about building and strengthening human relationships;
and not to talk about growth, but to talk instead about increasing vitality. Deb Staeheli pointed us
toward the recent NACTO guidelines concerning street design and controlling stormwater
runoff. Hans Butzer sees urban design as a collaborative social act. When we're considering a
major new building or urban design plan for a downtown, he said, sponsor a design competition,
ensure the proposed designs are evaluated by an independent jury, and pay participating
architects for their efforts. Jennifer Pyrz, who has been involved in Indianapolis' "road diet"
efforts, offered a series of recommendations pertaining to street design and traffic engineering;
especially: look for ways to reassure your staff's professional engineers that narrower lanes etc.
will "assure the health, safety, and welfare" of the public. And Leigh Evans discussed how her
Development Corporation helped a neighborhood achieve a LEED Silver ND (Neighborhood
Development) rating.
The structure of MICD's event was quite simple. One of the design professionals would make a
15 -minute Power Point (PPT) presentation about her/his professional perspective and work, one
of the mayors would make a 15 -minute presentation about a problem or opportunity in his/her
city, and then the whole mayoral/professional team would take about an hour to explore the
mayor's project by asking questions, identifying resources, and suggesting possible actions that
would help the mayor deal with her/his situation successfully. We followed this process seven
times, once for each mayor, which resulted in immediate assistance for each mayor. But the
opportunity to hear a range of problems/opportunities being explored both technically and
politically yielded cumulative benefits for all of us.
I presented the MICD group with a conceptual scheme focusing on the river corridor from Water
Prairie Park to Terry Trueblood Park. Titled "Our Changing Relationship to the Iowa River," this
conceptual scheme contained both a broad future -oriented vision and a set of specific problems
and opportunities we would like to resolve. City staff, especially Karen Howard, were amply
involved in preparing the PPT presentation, but the vision is one that I proposed specifically in
order to obtain constructive feedback from the MICD team.
The PPT contains the following Vision Statement: "To foster a more `Inclusive, Just and
Sustainable Iowa City,' the proposed project seeks to tie together various elements along the
river corridor such that the whole becomes greater than the sum of its parts. It can be thought of
as a project for `deep sustainability."' The PPT also presented four ambitions for the project:
• Acknowledge and celebrate the various factors that have shaped current human use along
the river: geological and evolutionary forces, prior occupancy by indigenous people,
settlement by Euro -Americans, recent in -migration, and human economic activity.
• Respond creatively to specific challenges and opportunities in specific locations along the
river to: (1) foster better environmental stewardship of the river; (2) improve public
access to it; and (3) activate it by providing more opportunities for community events.
• Adapt to changes in the region's climate by making the areas adjacent to the river more
resilient to future flooding.
• Use the river as a catalyst for community and economic development that is inclusive,
just and sustainable.
The MICD group responded quite enthusiastically to the proposed project. They also provided
lots of constructive feedback, which MICD staff will send to me sometime in the near future.
One quote stood out for me: "Don't name the constellation until you've identified the stars." This
surely sounds quite mysterious to you. I would be happy to explain in person. Also, please let me
know if you would like for me to send you a copy of the PPT presentation.
Part of what made MICD's process so effective is that none of us had a vested interest in the
outcomes (except perhaps each individual mayor with regard to his/her project), and only
participants and MICD staff were present. Consequently, all of us felt free to speak frankly but
constructively.
Beyond the formal event itself, we participants had ample opportunity to talk informally with
one another. This was fun.
AI� NJ
11-10-7/
�IP6
CITY OF IOWA CITY
MEMORANDUM
Date: November 14, 2017
To: Mayor and City Council
From: Geoff Fruin, City Manager
Re: Student Oriented Housing Information
Mayor Throgmorton recently asked me to provide information to the City Council on approved
student -oriented housing developments and on -campus housing changes since 2015.
Private Development
Below is a listing of permitted residential developments that staff believes will primarily serve the
student market. A map showing the location and number of units of each private project is also
included with this memo. It should be noted that the private development projects included in
this memo are not exclusive to students. Similarly, there are many other approved residential
projects that are not listed but that likely house some student tenants.
Registered Applicant
Address
Units
Bedrooms
Stories
Occupancy
1301 GILBERT LLC
1301 S GILBERT ST
54
54
3'.
2018
316 MADISON LLC
316 S MADISON ST
70
94
7
2018
A & M DEVELOPMENT II LLC
565 S DUBUQUE ST
28
56
4
2017
BALFOUR BEATTY
204 HAWKEYE CT
252
420
4
2016
BRAD NOWASELL
7 S LINN ST
36
36
7
118 or'19
COMMERCIAL PARTNERS TITLE
2401 HIGHWAY 6
167
892
2
2017
DUBUQUE & PRENTISS INV
602 S DUBUQUE ST
38
105
4
2017
HODGE CONSTRUCTION
620 S DUBUQUE ST
36
60
5
2018
J RANDY BRUCE
416 E IOWA AVE
63
112
5
2017
JEFF CLARK
912 S DUBUQUE ST
20
38
5
2016
JEFF CLARK
229S DUBUQUE ST
47
71
5
2016
KEVIN KIDWELL
915 HARLOCKE ST
24
46
2
2016
M & W PROPERTIES LLC
627 ORCHARD CT
45,
45
3
2018
.MICHAEL FURMAN
627 S LUCAS ST
4
12
2
2018
MICHAEL PROHOV
435 S LINN ST
332
585
15
'18 or'19
NICK HEMANN
1044 NEWTON RD
15
15
3
2016
November 14, 2017
Page 2
RIVERVIEW WEST LLC 629 S RIVERSIDE DR 96 180 4 2016
Total 1327 2821
University of Iowa Residence Halls
In addition, the University of Iowa has opened two new dormitories and demolished one since
2015. Peterson Residence Hall opened in 2015 and houses 500 students. In 2016, the
University demolished Quadrangle Residence Hall, which previously housed 360 students.
Earlier this year, Catlett Residence Hall opened and currently houses 1,049 students.
The net gain of beds from the above projects is 1,189. This figure does not include the
temporary closing of Parklawn Residence Hall, which is undergoing renovations and will reopen
next year (98 beds). It also does not include privately owned housing that the University has
rented to meet student needs.
New Student Housing Developments since 2014
Number of Units
per Building
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I :,:.-4 CITY OF IOWA CITY iP7
MEMORANDUM
Date: November 14, 2017
To: Geoff Fruin, City Manager
From: Liz Ford, Animal Services Supervisor
Re: Urban Wildlife - Deer
Iowa City Animal Services operates as a public safety and enforcement agency for the
protection of the public and animals, including wildlife. Our division frequently fields and
responds to calls regarding wildlife in our area. For the past three years we have been collecting
information and monitoring the urban deer population issues. There are three areas we
consider: The number of deer/vehicle accidents, the number of resident generated calls about
deer, and the number of deer.
1.) Number of car/deer vehicle accidents in the City of Iowa City
This data has been collected by the police department for several years. The last five
years are summarized in the table below. To view accident locations for the most recent
two years, refer to the attached maps.
Year
Number of
incidents
2013
35
2014
30
2015
31
2016
51
2017
34*
"2017 data is year-to-date as of November 7, 2017
2.) Number and type of resident generated calls to Animal Services regarding deer issues
Below is a summary of the calls by year and nature of each call. This data was not
documented prior to late 2015. Other city departments have been advised to refer calls
to Animal Services for consolidation.
In 2015 - 3 calls logged (1 regarding plants, 2 generally too many deer)
In 2016 -14 calls logged (9 regarding plants, 1 sick deer, 4 generally too many deer)
In 2017 - 15 calls logged (6 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked
dog, 2 opposed to hunt, 4 generally too many deer)
To view call locations by year, refer to the attached map. Each year is designated by a
color.
Urban Wildlife — Deer
3.) The number of deer
Historically, the City of Iowa City has paid the Iowa Department of Natural Resources to
perform deer surveys using a helicopter. Although budgeted for, these surveys have not
occurred in the last several years due to a combination of factors including a lack of
resources (lack of DNR staff and lack of appropriate helicopter services) and inadequate
survey conditions.
Animal Services will be utilizing White Buffalo Inc. to perform a deer survey by camera in
January 2018. This is done by setting up a 100 -150 -acre grid, placing cameras within
the grid, and using a formula to calculate population estimates. White Buffalo Inc. will
provide survey results and a recommendation on any further action.
If the survey results indicate that a species reduction program should be considered City staff
may recommend one of two options:
1. A reduction program managed by the City of Iowa City. Other municipalities coordinate
such programs with approval from the Iowa DNR. Fire or Police departments are
commonly involved due to the risk and weapon danger. These programs are generally
labor intensive and would require the city to assign additional resources.
2. A reduction program conducted by private contractor. The City of Iowa City utilized the
services of White Buffalo Inc. from 2000 to 2009 for this type of program.
A reduction program can take months and would use a legal lethal method (such as
sharpshooting or bow and arrow hunting). The program must consider public safety, community
acceptance, and effectiveness in reducing the population to the desired number.
A reduction program must be approved by the Iowa DNR regardless of how the program is
arranged or executed. The deadline to submit a request for a program (specifically a managed
hunt) to the DNR is April 151, 2018 if the intent is a fall 2018 hunt. The DNR submits the request
to the Wildlife Bureau on the City's behalf and it is subject to approval by the commissioners in
June 2018.
Animal Services believes more information is needed including population survey results before
recommending a reduction program. We will continue to work with the Iowa DNR and White
Buffalo Inc. to that end.
Urban Wildlife — Deer
Urban Wildlife — Deer
Number of resident generated calls to Animal Services regarding deer issues
2015: 3 calls logged (1 regarding plants, 2 generally too many deer)
2016: 14 calls logged (9 regarding plants, gsick deer, 4 generally too many deer)
2017: 15 calls logged (5 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 3
generally too many deer)
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Of IOWA
0°
Iowa
City-, Iowa Ave Glendale Rd
R4Ya�ngton
z E Wan,,,.
s.
:
y
�
y
•
D S
•
3
Kinnick Stadium O
n
E'College St
0
Iowa City High School
LEMME
x
ye!r
Ave
n o
y
E
rn
Burlington Sl
v, E court st
E Court St
It
M ose Ave
oeVose
F,
`E' o
m ry
Raven Si y
n
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n`
3 d
n
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it a
-
a
A A
Br kslde Dk. ATbo SCC
-
i4 Dakcrast St woo
n
O
?
a
,. W Benton Sl
yGa,_
N
2015: 3 calls logged (1 regarding plants, 2 generally too many deer)
2016: 14 calls logged (9 regarding plants, gsick deer, 4 generally too many deer)
2017: 15 calls logged (5 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 3
generally too many deer)
Car/Deer vehicle accidents in the City of Iowa City 2017
Total 34 (year-to-date as of November 7, 2017)
%fday Rd
'
y
O Coral Ridge Mall
waterworks
Prairie Park
Klein
Quarry O
♦�
2
3G7H ;1 PT
x
Coralville
��..1D�
"'We R
a
$Colt
D
Ca
'Sln Si
m
�i
61
Q Hickory a
Rd
H81 Park
n
He.,,e,
m
�I
The Universitye
Z
or
n
Finkbine Golf Course ® of Iowa
Iowa City
_
®'
3
nick Stadium p
N ,�
IVN Rd SW Iwv Rd SW
Wrose
218
Ave
S
University
A
ECourt
St
S.
ECouM1sl c
Heights
a
FisndsNR
a
`
N
s
a'
Iowa City Landfill
& Rec Recycling Center
Y 9
o
yee,wriSt
sc
Kirkwood Ave aline Ave
m
=
a
meget
Rd ♦
Q
'�
o
3
tyat,iet
♦
m
V
N
+
%,on Blvd
♦ Y � Lakeside
o
�ajc
SW
Trek
z
%6
..
Terry Trueblood
Q
420th St SE
Recreation Area
-
n
�raS
mN
a
a
sycamoreSt
m
Total 34 (year-to-date as of November 7, 2017)
Car/Deer vehicle accidents in the City of Iowa City 2016
Total 51
�/4M1d, Rd
,¢ -
Q a`v
r
O Coral Ridge Mall
Waterworks
'Prairiefrk,' ��♦
♦
Q
®
Quarry 0o
-
m
Coralville
o
_4�11 'rl NEKlein
N
U
n
•
V VJ
w m
nn s
Sg
m,
�
Qs
U-
Hickory z
cP
Park
_
Rd v
Hill Park r
♦
Herbert Hoa
a
s'
z
The University
a
FinkbineGolf
Course®
of Iowa
Iowa City
x•
Kinnick Stadium p
N
N{+ =�
St
Im Rd SW Ivry Rd SW
Melrose
rte♦
Ave 3
y
University
m� Er
E Coup St E
e;,masn�u s.
Court
Heights
$
a
O Iowa City Landfill
Center
a
W BeSt
O Kirkwood Aveatine
Ave
m
o
&Recycling
0
nnne`
nQ
e
sN5\
N
Ok
F
u
µ
a
--D Lakeslde'�
asW
+gyp
Mormon Trek BNd
i �TerryTrueblood
P6
" Area
�^
<zamstSE
3
recreation
Total 51
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
OFFICE OF PUBLIC AND INDIAN HOUSING
PPtMENroFy Gateway Tower II, 41h Floor
Q��*atate Avenue
c Kansas City, KS 66101-2406
°G III'llll NOV 0 7 2017
Q
AN )E4f'V
Mr. Steven Rackis
Executive Director
Housing Authority of the City
of Iowa City
410 E. Washington St.
Iowa City, IA 52240-1825
Dear Mr. Rackis:
The Kansas City Office of Public Housing would like to congratulate the Housing
Authority of the City of Iowa City (Housing Authority) for its Section Eight Management
Assessment Program (SEMAP) score for the Fiscal Year Ended June 30, 2017.
Your Housing Authority received a score of 100 percent, as shown on the
enclosed SEMAP Profile. The report also includes the score for each indicator. Because
your overall SEMAP score is above 90 percent, your Housing Authority is designated as
a High Performer. Congratulations!
If you have any questions regarding SEMAP, please contact any of the following
specialists, Tanya Burgin, Public Revitalization Specialist at tanya.r.burgin@hud.gov or
(913) 551-5701, Larry Maxwell, Facility Manager at larry.maxwell@hud.gov or
(913) 551-6931 or Shanna M. Gulledge, Financial Analyst at
shanna.m.gulledge@hud.gov or (913) 551-5407.
Sincerely,
Frances M. Cleary
Director
Office of Public Housing
Office of Field Operations
Enclosure
cc: Board of Commissioners
c/o Jim Throgmorton, Board Chairperson
Phone (913) 551.6916 Fax (913) 551-6981
www.hud.gov esoanoLhud.00v
,u*• ' . OR
Page 1 of 1
1 Get Help I (i)Logoff I Return to Secure Systems
Indicator #
Reports
Current Rating
HUD/FO Ratin
List Summary Certification Profile Notifications Comments
NA
15
15
Linda Bean
j Hub:
7HKNC Kansas City Hub
20
Field Office:
7APH KANSAS CITY HUB OFFICE
PIC Main
NA
20
20
Housing Agency:
IA022 Iowa City
SEMAP
PHA Fiscal Year End:
6/3012017
Risk Assessment
Profile
NA
Lagoff
'Profile Number:
1
6 - HQS Enforcement
Points Earned:
135
10
Total Possible
135
NA
Points:
v
Overall Score(in %):
100
5to
Overall Rating:
High
9 - Timely Annual Reexaminations
Profile Status:
Prelim Rating to FO
Profile Type:
New Certification v I
Indicator #
Previous Rating
Current Rating
HUD/FO Ratin
1 - Waiting List Selection
NA
15
15
v
2 - Reasonable Rent
NA
20
20
v
3 - Determination of Adjusted Income
NA
20
20
v
4 - Utility Allowance Schedule
NA
5
5
v
5 - HQS Quality Control
NA
5
5
v
6 - HQS Enforcement
NA
10
10
v
7 - Expanding Housing Opportunities
NA
55
v
8 - Payment Standards
NA
5to
5
v
9 - Timely Annual Reexaminations
NA
1010
v
10 - Correct Tenant Rent Calculations
NA
55
v
11 - Pre -contract HQS
NA
55
v
12 -Continuing HQS Inspections
NA
1010
v
13 - Lease-UpNA
2020
v
14 - Famil Self Sufficient
NA
NANA
v
15 - Deconcentration Bonus
NA
0
v
Submit to FO Director Reject Certification to HA
MTCS Extract Details
1�Hnc•//{�nAanr,e
1nA rtnv/nir/ePm an/°mnaccrcemAn4nrnfilP a°n l n/74/I)nl7
IP9
Kellie Fruehling
From:
Sarah Cupp <smcupp0902@gmail.com>
Sent:
Tuesday, November 14, 2017 11:51 AM
To:
Peggy Loveless
Subject:
11/29 &12/1 Mental Health First Aid Class
Attachments:
MHFAflyer Nov29Dec1-2017ExtCtr.pdf; Overview MHFA Class.doc
Hello,
Please see attached flyer for upcoming Adult Mental Health First Aid class on Wednesday, November 29th and Friday,
December 1st from 12:30 - 5:30 pm at the Johnson County Extension Center (3109 Old Highway 218 S., Iowa City, IA).
Class is free and open to the public. Continuing Education (CEU) credits are available upon request. Please email Peggy
Loveless, the instructor, to sign up at <mhedspecialists@gmail.com>. There is no cost for the class thanks to our
sponsors: Mental Health and Disability Services of the East Central Region.
Thank you,
Sarah
What: Adult Mental Health First Aid Class
When: Wednesday, November 29th and Friday, December 1st
Time: 12:30 - 5:30 pm
Where: Johnson County Extension Center 3109 Old Highway 218 S, Iowa City, IA
Why: Learn basic deescalation and crisis intervention skills for assisting adults with mental health needs.
MENTAL HEALTH FIRST AID CLASS 14-00
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Snmrafimae fire} aid icn'f
What is Mental Health First Aid?
The Mental Health First Aid (MHFA) program is an interactive 8 -hour certification class that introduces participants to
risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common
treatments.
Specifically, participants learn:
• The potential risk factors and warning signs for a range of mental health problems, including: depression,
anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self -injury,
• An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in
their communities,
• A S -step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement
appropriate interventions, and to help the individual in crisis connect with appropriate professional care,
• The appropriate professional, peer, social, and self-help resources available to help someone with a mental health
problem.
Similar to CPR, you will become certified as a Mental Health First Aider.
Who should become a Mental Health First Aider? All of the following will probably be in church congregations— so all
apply! Rather than list all below, I would say —everyone from your church/synagogue/temple/etc. because they include
(use following list)
Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers,
employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing
home staff, mental health authorized support staff, young people, families, and the general public.
Like Us on Facebook https://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=avmt homepage panel
More Information on this Evidence Based Class
https://www.mentalhealthfirstaid.org/cs/
MENTAL HEALTH FIRST AID CLASS
You are more likely to encounter someone in an emotional or mental crisis than someone
having a heart attack.
Anyone can take the Mental Health Fust Aid course — from professionals to caring
community members.
Sometimes, first aid isn't
a bandage,
or CPR,
or the Heimlich,
or calling 911.
Sometimes, first aid is
YOU!
Someone you know could be experiencing
a mental illness or crisis. You can help them.
Mental Health First Aid teaches a 5 -step action plan to offer initial help to people
with the signs and symptoms of a mental illness or in a crisis, and conned them
with the appropriate professional, peer, social, or self help care. Anyone can take
Mental Health First Aid including primary care professionals, nurses, educators,
nurse educators, social workers, state policymakers, volunteers, families,
and the general public.
Sometimes, the best first aid is you.
Take the course, save a life, strengthen
your community.
SA
IF
MENTAL
HEALTH
FIRST AID
MENTAL HEALTH FIRST AID TRAINING
Nov 29 & Dec 1, 2017; 12:30 to 5:30; Johnson County Extension Center
Attendance at all classes are required to be certified and earn CEUs
Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialists
PRE -ENROLLMENT IS REQUIREDM
Contact: Peggy Loveless:
mhedspecialists(Warnail.com;
Phone: 319.530.9847 0
NO COST TO PARTICIPANTS — SPONSORED BY
��
Mental Health/Disabilities Services of the East Central Region •�
Aid
Action FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A
Assess for risk of suicide or harm
Listen nonjudgmentally CERTIFICATE OR CEUs.
CEUs/CEHs: Approved for 0.96 CEUs through Kirkwood Community College,
Give reassurance and information IBN Provider #30. Social workers will receive a certificate of completion for 9.6
Encourage appropriate professional help CEHs. Other allied health professionals are advised to consult the governing
Encourage self-help and other support strategies rules of their nurses boards to determine if appropriate subject matter criteria
will apply. A course evaluation will be available upon program completion.
What is Mental Health First Aid?
The Mental Health First Aid (MHFA) program is an interactive 8 -hour certification class
that introduces participants to risk factors and warning signs of mental health problems,
builds understanding of their impact, and overviews common treatments.
Specifically, participants learn:
• The potential risk factors and warning signs for a range of mental health problems,
including: depression, anxiety/trauma, psychosis and psychotic disorders, eating
disorders, substance use disorders, and self -injury,
An understanding of the prevalence of various mental health disorders in the U.S.
and the need for reduced stigma in their communities,
• A 5 -step action plan encompassing the skills, resources and knowledge to assess
the situation, to select and implement appropriate interventions, and to help the
individual in crisis connect with appropriate professional care,
• The appropriate professional, peer, social, and self-help resources available to help
someone with a mental health problem.
Similar to CPR, you will become certified as a Mental Health First Aider.
Who should become a Mental Health First Aider? All of the following will probably
be in church congregations — so all apply! Rather than list all below, I would say —
everyone from your church/synagogue/temple%tc. because they include (use
following list)
Participants for each training vary, but include hospitals and federally qualified health
centers, state policymakers, employers and chambers of commerce, faith communities,
school personnel, state police and corrections staff, nursing home staff, mental health
authorized support staff, young people, families, and the general public.
Like Us on Facebook
httos://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=avmt homepage panel
More Information on this Evidence Based Class
hftl)s://www.mentalhealthfirstaid.org/cs/
r i IP10
- *%OWN Aim
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319)356-5009 FAX
WWW.icgov.org
November 13. 2017
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Media Production Assistant
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Media Production
Assistant.
Toni Ugolini
IOWA CITY CIVIL SERVICE COMMISSION
Lyra I Dickerson, Chair
arI
'\1
r 1 IP11
� Q• rrr®o%-
-n-aa._
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
November 14, 2017
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Scalehouse Operator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Scalehouse
Operator.
Evelyn Welu
IOWA CITY CIVIL SERVICE COMMISSION
Ag�
--Rick yss
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cis
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