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HomeMy WebLinkAbout2017-11-30 Info Packet►r CITY OF IOWA CITY www.icgov.org City Council Information Packet November 30, 2017 IP1 Council Tentative Meeting Schedule I132 Work Session Agenda December 5 Work Session I133 Pending Work Session Topics Miscellaneous I124 Email from Mayor: Copy of Email with article from Ginalie Swaim —Saving Iowa City's Oldest House, 109 E. Market Street I135 Article from City Manager: Moody's warns cities to address climate risks or face downgrades IP6 Memo from City Clerk: KXIC Radio Show I137 Email from Johnson County Affordable Housing Coalition: Affordable Housing Coalition Community Meeting — December 1 I138 Bar Check Report October 2017 Memo from Media Production Services Coordinator: Telecommunications Commission comments regarding Net Neutrality [Distributed as late handout 12/4.] Draft Minutes I139 Historic Preservation Commission: November 9 IP10 Housing and Community Development Commission: November 16 I r _ I CITY OF IOWA CITY www.icgov.org I131 Council I132 Work Session I133 Pending Work City Council Information Packet Meeting Schedule December 5 Work Session Topics Miscellaneous I134 Email from Mayor: Copy of Emrk 'I with article City's Oldest House, 109 E. Mat Street IP5 Article from City Manager: Moody's rns citi downgrades I136 Memo from City Clerk: IOCIC Radio Show I137 Email from Johnson County Affordable Coalition Community Meeting — Decem er 1 I138 Bar Check Report October 2017 I139 Historic Preservation Coi IP10 Housing and Community Minutes November 9 November 30, 2017 Swaim —Saving Iowa address climate risks or face Coalition: Affordable Housing Commission: Nov$mber 16 City Council Tentative Meeting Schedule SP1 ANAL Subject to change CITY OF IOWA CITY November 30, 2017 Date Time Meeting Location Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday January 2, 2018 8:00 AM Special Formal (Organizational Meeting) Emma J. Harvat Hall 5:00 PM Work Session 7:00 PM Formal Meeting Saturday, January 6, 2018 8:OOA-5:OOP Budget Work Session Emma J. Harvat Hall Tuesday, January 9, 2018 1:0013-7:0013 Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 16, 2018 5:00 PM Iowa City Conference Board Mtg. Emma J. Harvat Hall Work Session 7:00 PM formal Meeting Monday, January 22, 2018 4:00 PM Reception Coralville City Hall 4:30 PM Joint Entities Meeting Tuesday, February 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 20, 2018 5:00 PM Iowa City Conference Board Mtg. Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, March 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IP2 ► r 3 .r &At - CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda and Joint Meeting with Planning and Zoning Commission Tuesday, December 5, 2017 Emma J. Harvat Hall - City Hall 5:00 p.m. • Consultation regarding the Gilbert/McCollister rezoning request • Clarification of Agenda Items • Information Packet Discussion [November 22, November 30] • Council updates on assigned boards, commissions and committees IP3 ' -Eo CITY of IOWA CITY ONBCOCT OFLRRANRE PENDING CITY COUNCIL WORK SESSION TOPICS November 30, 2017 December 19th • Legislative consultant introduction and discussion of 2018 priorities • Discuss process for developing the 2018-19 Strategic Plan Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Discuss Graduate and Professional Student Government relationship 3. Review city -funded organizations `commitment to diversity and inclusiveness Kellie Fruehling From: Sent: To: Subject: Attachments: Fellow Council members, Jim Throgmorton Wednesday, November 29, 2017 10:16 AM Council FW: 109 East Market Saving Iowa City's Oldest House.pdf Please see the attached document and the email shown below. Mayor Jim Throgmorton Iowa City City Council, At -Large From: Ginalie Swaim [ginalieswaim@me.com] Sent: Wednesday, November 29, 2017 9:23 AM To: Jim Throgmorton; Geoff Fruin Subject: log East Market Good morning. Attached is the PDF you requested. The text is somewhat different from the original, and I added photos. Alicia Trimble and I are pleased to have it distributed to the full City Council and to the individuals at the University of Iowa. We hope it suits your needs. As chair of the Historic Preservation Commission, I think it's important that I join your meeting with Rod Lehnertz and President Harreld. Though I have never met President Harreld, Rod and I have had cordial communications over the years. I believe I could be useful in various aspects. Thanks very much, Ginalie Swaim Chair, Iowa City Historic Preservation Commission 3 E Built by March 1843, the house at 109 East Market was home to the Sanxay family (pronounced Sank -say), who played important roles in early Iowa City, and to Eugene Gilmore, retired University of Iowa president, in the 1940s. Saving Iowa City's Oldest House by Alicia Trimble (executive director, Friends of Historic Preservation) and Ginalte Swaim (chairperson, Iowa Oty Historic Preservation Commission) ACTING UPON RECOMMENDATIONS from the Iowa City Historic Preservation Commission and the Plan- ning and Zoning Commission, the City Council in 2015 amended the comprehensive plan to include identifica- tion of the house at 109 East Market Street as a historic property worthy of preservation. The Sanxay-Gilmore House was long believed to date as far back as the late 1850s. Compelling new evidence tells us that the house was built much earlier, and therefore is even more significant. We now know that it is likely the oldest remaining house within the original city limits. It stands with Old Capitol as the towns oldest structures. This new research in tax records and newspapers re- veals that the Sanxay-Gilmore House was built by 1843. That discovery makes its protection imperative. We be- lieve that every effort must be made to keep the house where it is, where its history unfolded. A building's his- toric significance lies in its architectural integrity and in its association with the people and events from the past. The Sanxay-Gilmore House is rich in both. The physical house and the story of the people who lived in it tell us much about Iowa City's past. Helping a Town Grow and Flourish THE SANXAY FAMILY, for whom the house is named, is interwoven in Iowa City's history almost from the begin- ning. The year before the Sanxays arrived, the town had been platted, Robert Lucas as territorial governor had made his first visit, and Chauncey Swan had contracted with an architect for a new capitol. In February 1840, Frederic Sanxay and his twenty- one-year-old son, Theodore, arrived with a stock of goods to sell to the emigrants pouring into this "embryo city," as one town founder called it. The first sawmill couldn't keep up with carpenters demands. Fortunately that April Sylvanus Johnson began making bricks, such that on July 4, the Sanxays and business partner Malcolm Murray dedicated their store, the town's first two-story brick structure. The same day the cornerstone of the capi- tol was set in place. By 1841, young Theodore Sanxay had purchased Lot 3 at Clinton and Market streets, envisioning a family home there. He married Hettie Perry in 1842. The two- story house built for the couple (probably of Sylvanus Johnson's bricks) was finished in time for the birth of their first son, Theodore Frederic Sanxay, in March 1843. Sec- ond son James Perry Sanxay was also born in the house, in 1846. Another son died before age three. The house was built in the popular and elegant Greek Revival style, as was the nearby capitol. As the family's economic standing grew, so did their home. The adjoining Lot 4 was purchased. An addition with Italianate details was added to the west. Two more additions followed. Every morning, from his fine brick home at 109 East Market, Theodore Sanxay strode out into the busy world of Iowa City civic life and commerce. He was quickly be- coming a mover and shaker. By 1844, he was a trustee and founding member of First Presbyterian Church. (Twelve years later, the stately building we now call Old Brick would be built diagonally across Market Street from his home.) Starting in the 1850s he helped push local man- ufacturing, plan a high school, and promote the town s first railroad. He served as a director, vice president, and acting president of the Johnson County Savings Bank. The store the Sanxays had started in 1840 had shifted to selling hardware and iron in a new location at Clinton and Washington. The brick building there grew from two stories to three, and expanded to the east. Years later the building became known as Whetstone's and it now hous- es Panchero's. But for decades it was referred to simply as Sanxay's Corner, so integral was the family to the town. Although J. P. Sanxay, the second son, ran the store, he "developed for everything like business, and all its ac- tivities, such intense antipathy, to render him almost mor- bid," according to his brother. Although he took up other interests and moved away, J. P. and his wife retired to the family home at 109 E. Market, where he died in 1901. Meanwhile, his brother, Theodore Frederic, had become an attorney in the East. He still read Iowa City newspapers and tried to visit every year. He wrote the Old Settlers Association in 1908, "The circumstance of my birth in Iowa City gives me a great affection for the place, and I confess that, though the major part of my life has been lived elsewhere, as the years roll on I find my thoughts turning more and more to the old home of my boyhood, and I begin to feel that I should like to end my life there, where it began." He died in New York in 1925 but was buried here in Oakland Cemetery. An impressive monument marks his grave. His love of his hometown extended to the Univer- sity of Iowa. His estate established an annual award for a liberal arts graduate; the award still exists as the Sanxay Prize. The initial gift for the prize was $15,000—equal to $210,000 in today's dollars. Sharing a History with the University IN 1946, EUGENE AND BLANCHE GILMORE bought "the little neo-classic house on East Market street," as Blanche described it. Eugene Gilmore served as Univer- sity of Iowa president from 1934 to 1940 (and before that, as vice governor-general of the Philippine Islands, and then professor and dean of the UI law school). Despite the troubling economic times of the Great Depression, the university under his leadership acted entrepreneurially, adding the Law Commons, Hillcrest Residence Hall, the Theatre Building, and the Art Building to the campus. According to Blanche Gilmore, the Sanxay-Gilmore House's unusually large foundation stones were "left over from the construction of the capitol building." That certainly seems fitting, because the Sanxays, arriving here even before Old Capitol was begun, were certainly part of the foundation of this community. Their 1843 house— and its juxtaposition to the downtown and campus—is a compelling reminder of the early days in Iowa City, when bricks were just becoming available but entrepreneurship and civic values were already paramount. Gloria Dei Lutheran Church has owned the house in recent decades and has been a good steward. Now the church is selling the lot to the University of Iowa and pro- posing to move the house (with university assistance) to the courtyard at 130 E. Jefferson Street. At first glance, this might seem like a good solution. The National Park Service, however, states that historic buildings should remain where their history happened. In other words, the location and orientation of the Sanxay- Gilmore House is indeed part of its story and key to its significance. Protecting a Historic Green Space FURTHERMORE, THE COURTYARD at 130 E. Jeffer- son (the proposed receiving site) is part of another story. The State Historic Preservation Office, representing the National Park Service, has delineated several issues re- lated to inserting the house here. One of these issues is the courtyard's association with the adjoining building, known historically as the Park House Hotel (1852-1857) 130 E. Jefferson Street was StAgatha s Female Seminary for Girls for five decades, and then Svendi Hall, a private dormitory for women. This photo, circa 1891, shows the courtyard west of the building. and St. Agatha's Female Seminary. St. Agatha's was a girls boarding and day school operated by the Sisters of Charity of the Blessed Virgin Mary. The Sisters of Charity in the Midwest—like Cathe- rine Beecher and other 19th -century educators — valued natural spaces for its female students. Physical exercise in the outdoors was essential; so were opportunities to study botany and contemplate nature. When the Sisters of Charity started advertising another Iowa school simi- lar to St. Agatha's in 1858, they extolled its location "in the midst of a grove of luxuriant timber, the shady walks of which, together with the grounds which are elegantly laid out, render it a most eligible place for the instruction of young Ladies." After St. Agatha's opened on Jefferson Street in 1861,a stable was moved from the courtyard and a board fence erected, granting the students and teachers some privacy and protection. Later, an arbor appeared. According to 1880s catalogs for St. Agatha's, the school "derives many advantages from its location in Iowa City, Even today, the courtyard at 130 Jefferson holds true to its ori- gins as a treasured green space in the oldest part of Iowa City. is beautifully and healthfully situated between groves, woods, and on a winding river." St. Agatha's closed in 1909 and the large building be- came Svendi Hall (and later Burkley Place), a privately owned women's dormitory. The women boarders would have enjoyed the courtyard as a remnant of nature. Over all these decades, the courtyard has functioned as a tranquil, restorative green space in a heavily built area of town. Inserting an 1843 house here would be a dis- service not only to the needs of today's urban dwellers, but also to the history of both the Sanxay-Gilmore House and St. Agatha's. The significance of two historic proper- ties would be diminished. Honoring a Sense of Place WE ENCOURAGE the University of Iowa to build upon its long commitment to historic properties and its part- nership with the Iowa City community. As the university conducts feasibility studies for construction of an entre- preneurial center in the area, we believe that its leaders should indeed embrace its entrepreneurial and innova- tive spirit and build around this historic home at 109 East Market—just as the Pappajohn Building was built around Gilmore Hall on campus. There are plenty of national examples of new architecture juxtaposed with historic structures, where new and old complement each other. It can be done. Here lies a wonderful opportunity for the university and creative architects to do something truly stellar; in honor of our shared history. And we urge the City of Iowa City to work with all parties to protect the Sanxay-Gilmore House, the oldest house within our original city limits, and to keep it where it first arose in 1843—a contemporary in time, space, and story of Old Capitol itself. Moody's warns cities to address climate risks or face downgrades I The Gazette 11 1 ll Psi From City Manager O Moody's warns cities to address climate risks or face downgrades FILE PHOTO: Participants are seen in silhouette as they look at a screen showing a wodd rhap with climate anomalies during the World Climate Change Conference 2015 (COP21) at Le Bourget, near Paris, France, December 8, 2015. REUTERS/Stephan Mahe/File Photo Christopher Flavelle, Bloomberg Nov 29, 2017 at 5:26 pm I Print View Coastal communities from Maine to California have been put on notice from one of the top credit rating agencies: Start preparing for climate change or risk losing access to cheap credit. In a report to its clients Tuesday, Moody's Investors Service Inc. explained how it incorporates climate change into its credit ratings for state and local http://www.thegazette.comisubj ectlnewslnation-and-worldlmoodys-warns-cities-to-addre... 11/30/2017 Moody's warns cities to address climate risks or face downgrades I The Gazette bonds. If cities and states don't deal with risks from surging seas or intense storms, they are at greater risk of default. "What we want people to realize is: If you're exposed, we know that. We're going to ask questions about what you're doing to mitigate that exposure," Lenny Jones, a managing director at Moody's, said in a phone interview. "That's taken into your credit ratings." In its report, Moody's lists six indicators it uses "to assess the exposure and overall susceptibility of U.S. states to the physical effects of climate change." They include the share of economic activity that comes from coastal areas, hurricane and extreme -weather damage as a share of the economy, and the share of homes in a flood plain. Based on those overall risks, Texas, Florida, Georgia and Mississippi are among the states most at risk from climate change. Moody's didn't identify which cities or municipalities were most exposed. Bond rating agencies such as Moody's are important both for bond issuers and buyers, as they assign ratings that are used to judge the risk of default. The greater the risk, the higher the interest rate municipalities pay. Bloomberg News reported in May that towns and counties were able to secure AAA ratings despite their risks of flooding and other destruction from storms, which are likely to be more frequent and intense because of climate change. If repeated storms and floods are likely to send property values -- and tax revenue -- sinking while spending on sea walls, storm drains or flood - resistant buildings goes up, investors say bond buyers should be warned. Jones said Tuesday that the company had been pressured by investors to be more transparent about how it incorporates climate change into the ratings process. Some praised the move, while also urging it to go further. "This kind of publication shoots for municipalities to think harder about disclosure," Adam Stern, a senior vice president at Breckinridge Capital Advisors in Boston, said in an interview. "The action would start to happen when and if you start seeing downgrades." http://www.thegazette.com/subjectlnewslnation-and-worldlmoodys-warns-cities-to-addre... 11/30/2017 Moody's warns cities to address climate risks or face downgrades I The Gazette Jones, the Moody's managing director, said he couldn't recall any examples of the company downgrading a city or state because it failed to address climate risk. Eric Glass, a fixed-income portfolio manager at Alliance Bernstein, said real transparency required having a separate category or score for climate risk, rather than mixing it in with other factors like economic diversity and fiscal strength. Still, the new analysis is "certainly a step in the right direction," Glass said by email. Others worried that Moody's is being too optimistic about cities' desire to adapt to the risks associated with climate change. Shalini Vajjhala, a former Obama administration official who consults with cities on preparing for climate change, says that won't happen on a large scale until cities start facing consequences for failing to act -- in this case, a ratings downgrade. "Investors and governments alike are looking for clear market signals to pursue, and perhaps even more importantly, to defend investments in major adaptation and resilience projects to their constituents and taxpayers," Vajjhala, who now runs Re:Focus Partners, said in an email. "Outside of the rating agencies, it is not obvious who else could send a meaningful market - wide signal." Rob Moore, a senior policy analyst at the Natural Resources Defense Council, said increased attention from rating agencies could push cities to reconsider where they build. "If I was a city official, I'd be asking a whole lot of questions about what vulnerabilities their community has, and how each new proposed development adds to that vulnerability," Moore said in an email. "Because at some point, your creditors certainly will." --With assistance from Tiffany Kary http://www.thegazette. comisubj ectlnews/nation-and-worldlmoo dys-warns-cities-to-addre... 11/30/2017 b -41.1 CITY OF IOWA CITY MEMORANDUM Date: November 30, 2017 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on December 5. Wednesday December 6 — Dickens December 13 — December 20 — December 27 — January 3 — January 10 — January 17 — January 24 — January 31 — February 7 — ** Please remember that KXIC is very flexible with taping the sessions ahead of the show. S:Clk/Council KXIC Radio Schedule/radioshowasking.doc IP6 Kellie Fruehling From: Johnson County Affordable Housing Coalition <jcaffordablehousing=gmail.com@maill25.sea6l.rsgsv.net> on behalf of Johnson County Affordable Housing Coalition <jcaffordablehousing@gmail.com> Sent: Monday, November 27, 2017 1:12 PM To: Council Subject: THIS FRIDAY! 1C Affordable Housing Coalition Community Meeting News and Updates from the Johnson County Affordable Is this email not displaying correctly? Housing Coalition! View it in your browser. Final Community Meeting of the year --Share your ideas and questions for 2018 Our final Community Meeting of the year will be held Friday, December 1; 12:00-1:00 pm in Room 214 of the Health and Human Services building, 855 S. Dubuque St. We'll be having a community discussion about goals, ideas, and new work to tackle in 2018. Come prepared to share your work and to find new ways to be involved. Friday, December 1 Noon -1:00 pm Room 214, Health and Human Services building (855 S. Dubuque St, Iowa City) --ADVOCACY ALERT— The tax bill currently being considered in the Senate would have a grave impact on affordable housing funding. Please call and fax your representatives and senators with the following information: Senator Chuck Grassley Phone: (202) 224 - 3744 Fax: (202) 224-6020 Senator Joni Ernst Phone: (202) 224-3254 Fax: (202) 224-9369 Representative Dave Loebsack Phone: (202) 225-6576 Fax: (202) 226-0757 A 20 percent corporate tax rate would translate into a loss of roughly 200,000 affordable rental homes over the next ten years, according to Novogradac & Co. Any tax code changes must include funding for the Housing Credit that will sustain or increase production levels. Please fight to preserve funding for affordable housing production, including: The Low -Income Housing Tax Credit Private activity bonds, including multifamily Housing Bonds Proposals to strengthen the Housing Credit, including a purchase option to help nonprofit sponsors keep properties affordable for the long term and restrictions that prevent affordable housing opponents from interfering with Housing Credit development 2 Copyright © 2017 Johnson County Affordable Housing Coalition, All rights reserved.:. _ You are receiving this email because you signed up U'�^'�'� at an event or meeting. Our mailing address is: Johnson County Affordable Housing Coalition 308 E. Burlington St. PMB 121 Iowa City, IA 52240 Add us to your address book unsubscribe from this list I update subscription preferences I view email in browser 11-30-17 -- --- -- - - - ---- IP8 Iowa City Police Department and University of Iowa DPS Bar Check Report - October, 2017 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in May of 2014. Previous 12 Months Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations Ratio Business Name Visits Citations Ratio Vine Tavern, [The] 12 12 1.0000000 Cactus 2 Mexican Grill (314 E Bur 10 14 1.4000000 Union Bar 107 97 0.9065421 Cactus Mexican Grill (245's. G_ ilb_ 13 17 1.3076923 Summit. [The] 72 51 0.7083333 Airliner 41 30 0.7317073 Eden Lounge 55 _27 0.4909091 Summit. [The] 72 50 0.6944444 Martini's 46 22 0.4782609 Union Bar 107 59 0.5514019 Fieldhouse 77 36 0.4675325 Fieldhouse 77 40 0.5194805 Sports Column 68 29 0.4264706 Sports Column 68 28 0.4117647 DC's 52 7 0.1346154 Martini's 46 16 0.3478261 Airliner 41 4 0.0975610 Vine Tavern, [The] 12 3 0.2500000 Bardot Iowa 13 1 0.0769231 Bo -James 12 2 0.1666667 Only those establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations PAULA Citations Fieldhouse 9 12 1.3333333 Summit. [The] 12 7 0.583; Sports Column 7 6 0.8571429 Fieldhouse 9 5 0.555E Summit. [The] 12 8 0.6666667 Martini's 8 3 0.375( Eden Lounge 8 5 0.6250000 Union Bar 15 5 0.333; Union Bar 15 7 0.4666667 DC's 4 1 0.250( Martini's 8 3 0.3750000 Sports Column 7 1 0.142E -exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - October, 2017 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name 2 Dogs Pub Airliner American Legion Bardot Iowa Baroncini— Basta Big Grove Brewery Blackstone` Blue Moose— Bluebird Diner Bo -James Bread Garden Market & Bakery^' Brothers Bar & Grill, [It's] Buffalo Wild Wings Grill & Bar— Cactus 2 Mexican Grill (314 E Burlington) Cactus Mexican Grill (245 s. Gilbert) Caliente Night Club Carl & Ernie's Pub & Grill Carlos O'Kelly's' Chipotle Mexican Grill Clarion Highlander Hotel Clinton St Social Club Club Car, [The] Coach's Corner Colonial Lanes— Monthlv Totals Prev 12 Month 1 Bar Under2l PAULA Bar Under2l Checks Checks 0 0 0 2 0 3 0 0 41 4 0 0 0 1 0 0 13 1 0 0 0 0 0 0 0 0 0 7 0 0 0 0 1 0 4 0 0 20 0 0 0 0 0 0 0 12 0 0 0 0 10 0 0 99 3 0 0 0 1 0 0 10 0 0 0 0 13 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 1 0 0 0 0 Totals PAULA 0 30 1 0 0 1 2 4 14 17 0 0 0 0 Under2l Ratio (Prev 12 Mo) 0 0.097561 0.076923 0 0 0 0 0.030303 0 0 0 0 0 0 PAULA Ratio (Prev 12 Mo) 0 0.731707 0.076923 0 0 0.05 0.166667 0.040404 1.4 1.307692 0 0 -exception to 21 ordinance Page 2 of 5 Business Name Monthly Totals Bar checks Under2l PAULA Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Dave's Foxhead Tavern 0 0 0 DC's 4 0 1 52 7 6 0.134615 0.115385 Deadwood, [The] 0 0 0 Donnelly's Pub 1 0 0 1 0 0 0 0 Dublin Underground, [The] 0 0 0 1 0 0 0 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 8 5 0 55 27 6 0.490909 0.109091 EI Banditos 0 0 0 EI Cactus Mexican Cuisine, 0 0 0 EI Dorado Mexican Restaurant 0 0 0 EI Patron 0 0 0 1 0 0 0 0 EI Ranchero Mexican Restaurant 0 0 0 Elks #590, [BPO] 0 0 0 EnglertTheatre— 0 0 0 Fieldhouse 9 12 5 77 36 40 0.467532 0.519481 1 FilmScene 0 111 0 0 First Avenue Club" 0 0 0 3 0 0 0 0 Formosa Asian Cuisine— 0 0 0 Gabes— 1 0 0 6 0 0 0 0 George's Buffet 0 0 0 Givanni's— 0 0 0 r Graze` 0 0 0 Grizzly's South Side Pub 0 0 0 1 0 0 0 0 Hilltop Lounge, [The] 0 0 0 2 0 0 0 0 Howling Dogs Bistro 0 0 0 India Cafe 0 0 0 Jimmy Jack's Rib Shack 0 0 0 Jobsite 0 0 0 2 0 0 0 0 Joe's Place 3 0 0 13 0 0 0 0 Joseph's Steak House— 0 0 0 Los Portales '', 0 0 0 Martini's 8 3 3 46 22 16 0.478261 0.347826 —exception to 21 ordinance Page 3 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Masala 0 0 0 Mekong Restaurant- _ 0 0 0 Micky's- 0 0 0 Mill Restaurant, [The]` 0 0 0 1 0 0 0 0 Moose, [Loyal Order of] 0 0 0 Mosleys 0 0 0 Motley Cow Cafe 0 0 0 Noodles & Company" 0 0 0 Old Capitol Brew Works 0 0 0 One -Twenty -Six 0 0 0 Orchard Green Restaurant- 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 Pagliai's Pizza- 0 0 0 Panchero's (Clinton St)" 0 0 0 Panchero's Grill (Riverside Dr)- 0 0 0 l Pints 3 0 0 20 1 1 0.05 0.05 Pit Smokehouse- 0 0 0 1 Pizza Arcade 0 0 0 Pizza Hut- 0 0 0 Quinton's Bar & Deli 0 0 0 1 0 0 0 0 Ridge Pub, 0 0 0 Riverside Theatre- 0 0 0 Saloon" 0 0 0 2 0 0 0 0 Sam's Pizza 0 0 0 1 0 0 0 0 Sanctuary Restaurant, [The] 0 0 0 Shakespeare's 0 0 0 Sheraton 0 0 0 Short's Burger & Shine- 0 0 0 1 0 0 0 0 Short's Burger Eastside 0 0 0 Sonnys Tap 0 0 0 3 0 0 0 0 Sports Column �,, 7 6 1 68 29 28 0.426471 0.411765 Studio 13 0 0 0 2 0 0 0 0 - exception to 21 ordinance Page 4 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Summit. [The] 12 8 7 72 51 50 0.708333 0.694444 Sushi Popo 0 i 0 0 0.365239 0.350126 0 0 Szechuan House 0 0 0 79 0 1 0 Takanami Restaurant— 0 i 0 0 TCB 2 1 0 0 17 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Cafe 0 0 0 Union Bar 15 7 5 107 97 59 0.906542 0.551402 VFW Post #3949 0 0 0 Vine Tavern, [The] 1 0 0 12 12 3 1 0.25 Wig & Pen Pizza Pub— 0 0 0 i Yacht Club, [Iowa City]— 0 0 0 4 0 0 0 0 Yen Ching 0 0 0 Z'Mariks Noodle House I 0 0 0 Off Premise Monthly Totals Prev 12 Month Totals Under2l PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prev 12 Mo) (Prev 12 Mo) Totals 93 41 22 794 290 278 0.365239 0.350126 0 0 5 0 1 I 0 79 0 1 0 Grand Totals 27 357 exception to 21 ordinance Page 5 of 5 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.Icgov.org Late Handouts: Information submitted between distribution of packet on Thursday and close of business on Monday. Consent Calendar Item 4d. Resolution and Motions Item 4d(5) Melrose Court Sewer Repair See revised consultant agreement Item 4f(6) Clayton Claussen: Parks & Rec Commission Appointment Info Packet of 11/30 Memo from Media Production Services Coordinator: Telecommunications Commission comments regarding Net Neutrality r •_,--®, CITY OF IOWA CITY �7� Am MEMORANDUM Date: December 1, 2017 Late Handouts Distributed To: City Council \-..)AV� Irl From: Ty Coleman, Media Production Services Coordinator (Date) Re: Telecommunications Commission comments regarding Net Neutrality At its latest meeting, the Telecommunications Commission discussed its concern over an upcoming vote on a proposal by the Federal Communications Commission (FCC) entitled "Restoring Internet Freedom." The proposal intends to roll back the Obama administration's Internet regulation policies and return the U.S. to a light -touch regulatory framework. All members of the Telecommunications Commission expressed opposition to this proposal due to the loss of consumer protections this change in policy would bring, thereby negatively impacting Iowa City residents. In connection with its mission to monitor and review regulatory action or change, our commission wishes to file comments with the FCC, prior to the December 14, 2017 vote on the proposal, in order to express its concerns and ask that this change be denied. I have attached the letter the Telecommunications Commission would like to submit to the FCC as well as to our State Representative and State Senators. Our commission desires your consideration of this topic, is seeking City Council support of the comments contained within the letter, and would like your permission to include the City Council within the signature. Thank you for your consideration of this issue and this request. Sincerely, Ty Coleman Cable TV Office ombudsperson@fcc.gov openihnleruet@fcc.gov Ajit Pai, Chairman Ajit.Pai@Icc.gov Mignon Clybunh, Commissioner Migiioil.Clybuni@fcc.gov Michael O'Rielly, Commissioner Mike.O'Riclly@fcc.gov Brendan Carr, Commissioner Breildaii.Carr@fcc.gov Jessica Rosenworcel, Commissioner Jessica.Roseiiworcel@fcc.gov Senator Charles Grassley 135 Hart Senate Office Building Washington, D.C. 20510 SenatorJoni Ernst 111 Russell Senate Office Building Washington, DC 20510 Representative Dave Loebsack 1527 Longworth House Office Building Wasliington, DC 20515 Senators, Representative, and Commissioners: We write to urge continued protection of a free and open Internet. Tlie Federal Communications Commission (FCC) should not vote to remove the current Title II regulatory protections for broadband consumers. The FCC itself openly identifies die present regulations as rules that "protect and maintain open, uninbibited access to lawful online content." (littps.-//ivww.fcc.gov/consumers/guides/open-uiteniet) Iowans who rely on die open Internet for their work, education, healdn care, and political and religious expression are poised to suffer from the rollback of these rules. Further, recent reports show that many public comments in support of die proposed rollback were not genuine. Under these circumstauces, undoing a carefully vetted prior rulemaking raises serious concerns. Tlhe principle of noudiscriminnation is a longstanding part of die American legal tradition, associated with die idea of a common carrier, a concept traditionally but not exclusively applied to transportation enterprises such as railroads. In the Mamh-Elkins act of 1910, Congress recognized that telecommunication enterprises are like railroads nh their public importihhce and market power, and classified all "telcgraplh, telephone and cable companies (whether wire or wireless)" as common carriers. Then, in 1934, Congress enacted die Federal Communications Act, which required telecommunications providers to publish and charge nondiscriminatory rates. The details of telecommunications common carrier regulation have changed over die years, and the application of these principles to cable companies in particular has long been contested. Nonetheless, the core wisdom of applying common carrier principles to critical telecommunications dominated by entities with substantial market power has been recognized for over 100 years. It should not be casually set aside. For decades, Iowa City has maintained a volunteer commission, with members appointed by the City Council, to advise on matters relating to telecommunications. The Iowa City Telecommunications Commission's duties include monitoring and reviewing Stale and Federal legislative aild regulatory action or change. Upon review of tine proposed regulatory change, this Commission has unanimously recommended that Iowa City ask your lielp to prevent blockhng, throttling, or discrimination of lawful online content by Internet service providers. Until a carefully vetted and permanent legislative solution is in place, the FCC's current rules must stay in place to protect consumers. Thank you for hearing these serious concerns regarding the process and substance of removing current FCC protections for consumers. Please keep the Internet open and free. Respectfully, The Iowa City Telecommunications Commission Derek Jolink Paul Gowder Laura Bergus Matthew Brenton __"_-3a77-- IP9 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL NOVEMBER 9, 2017 MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Frank Wagner MEMBERS ABSENT: Ginalie Swaim STAFF PRESENT: Jessica Bristow, Bob Miklo OTHERS PRESENT: Jerod Leupold, Julia Leupold, W.C. Leupold, Shawn Meaney, Derek Perez, Alicia Trimble RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Vice Chairperson Baker called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 725 Summit Street. Bristow said this house is in the Summit Street Historic District. She said that over the past few years, it has had metal siding removed, and that has been replaced with cement board siding. Bristow said that last year there was an addition put on the back. Bristow stated that the current application is to remove the garage that was built with a 1993 certificate of appropriateness and replace it with a new garage. She said that because of the fact that the garage was approved by the Commission, it is not an historic garage, so there is no need to really put it under the same evaluation as an historic garage to remove it. Bristow said that it can just be taken down, especially since it is going to be replaced with another garage. Bristow showed an aerial view with the existing garage. She showed the approximate location of the new garage. Bristow stated that when the 1993 garage was approved, it replaced an original barn -type garage that was roughly in the planned location for the new garage. Bristow showed the site plan, pointing out the house and Summit Street. She showed the current, existing garage and the new garage location. Bristow showed the front elevation. She said the garage will have board and batten siding. Bristow said she discussed some of the barn -type and garage structures that are seen in the College Hill and Summit Street neighborhoods with the architect. She said the architect took that as inspiration for this. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 2 of 14 Bristow said this will be a two -car garage, as opposed to the one -car garage that is currently here. She said the shingles currently would not match the house, because the house has an older kind of flat -style shingle, and when that does need to be replaced, staff would want them to use an architectural shingle. Bristow said staff therefore suggested using that kind of shingle on the new garage so that it does not need to be replaced later on. Bristow said there is an overhead door on the north side. She said that the windows will be a metal -clad, single hung that meets the guidelines. Bristow said that basically this meets the guidelines, and if it did not need to replace another garage, could probably be a minor review and staff review to approve the design of this garage. She said that staff does recommend approval. Meaney, the owner of the property, said that where one can clearly see the foundation of what he assumes was a carriage house or barn of some sort, there was a structure there, although he does not know if it was original to the property. MOTION: Kuenzli moved to approve a certificate of appropriateness for the project at 725 South Summit as presented in the application. Boyd seconded the motion. The motion carried on a vote of 10-0 (Swaim absent). 817 Iowa Avenue Bristow said this house in the College Hill Conservation District has undergone significant changes over time. She showed what the house currently looks like and what it looked like prior to the 2006 tornado. Bristow said there has been some window replacement and the whole addition structure really altered the appearance of the house. She showed what the house looked like right after the tornado. Bristow said that one can see where there was a picture bay window and another pair of windows. She showed where, once the house was rehabilitated after the tornado, it was left with a single window and a pair of double hung windows below. Bristow said it is set up the way it typically would be on a house of this style, but the upper window is actually a little bit undersized. Bristow said the applicant needs to install an egress window. She said that typically, code doesn't require a change, but this would be for a new bedroom. Bristow said this is kind of a unique case, as this has not been a bedroom recently, according to the Building Inspector. Bristow said that in many cases, what staff ends up doing is approving a casement window with some type of muntin bar so that it looks like a double hung window. She said those are usually only approved for a basement or on the back of a property, partly because when a casement is open, it does not really look right on an historic building. Bristow said she has talked to the owners about putting in a bigger window that would meet egress requirements and still be a double hung window. She showed a rough, Photoshop mockup of what that might look like. Bristow added that staff really feels like this would be the way to go as far as putting an egress window in this room. Bristow said the new window would fit the proportions in an acceptable way. She said staff recommends approval of putting in a double hung window as an egress window in this location. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 3 of 14 MOTION: Wagner moved to approve a certificate of appropriateness for the project at 817 Iowa Avenue as presented in the application. Clore seconded the motion. The motion carried on a vote of 10-0 (Swaim absent). 318 Gilbert Street Bristow stated that this property is on the southern end of the North Side Historic District. She said that at the time of the survey, this was categorized as a non -historic house. Bristow said the house was built in 1958, so that at this point, it would meet the 50 -year threshold to be considered historic. She said that if the district were to be re-evaluated, this house would be considered non-contributing to this district. Bristow said the application is to replace the siding, and staff assumes replacement of the soffits and fascia as well, with an aluminum smooth siding that would probably have the same wide plank, lapped look to it. She said that as the Commission starts to look at mid-century, modern houses, she does research on these types of houses. Bristow said this house is almost pristine on the outside as far as having its original materials. She said the house has original storm windows, original windows, a front stoop that matches the stone veneer at the entry, is shaped like an L, and has an entrance that is recessed into that L and actually recessed into the wall, which is very typical of this style of mid-century ranch home. Bristow stated that having shutters on just one face and the configuration of the picture window in the recess of the L are also typical features. As far as having its own historic integrity, Bristow said this house is very intact. Bristow said that at the same time, this house needs to be painted. She said that she has spoken to the applicants, who have done some touchup work over time. Bristow said that she visited the property in September, and it needs to be scraped and the rest of the paint needs to be removed. She said that except for a few areas up near the gutters, she did not see any big areas of rot or deteriorated siding. Bristow said the house is bound to have rot in a couple places, but what she saw in places on the west and south that she could get to is basically peeling paint. Bristow said it needs to be made sure that the wood is the right moisture level. She said that she does not know whether or not it needs to have linseed oil applied to it like any other wood lap siding. Bristow said that once the wood has the right moisture level, if the applicants use a high-quality oil-based primer and then paint the house, it should last for at least ten to 15 years. Bristow said the proper methods must be used. She said that when she visited more recently, it looked like someone had gone over this same wall in probably a primer or paint coat, which covered up the paint but is not the kind of job that needs to be done to make the paint really last. Because the siding is not heavily deteriorated and is original siding, Bristow said that at this point staff recommends that the owners paint the siding properly and not replace the siding. She said that if the Commission decides to disallow the replacement of the siding, it will need to form the motion in a positive but then vote it down. Bristow said the motion needs to be worded as a positive, and Commission members may vote yes or no based on their findings. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 4 of 14 Wagner asked about the siding and whether it was wood or something like medium density fiberboard. Bristow confirmed that it is wood siding and she could see the grain in it. Karr asked Bristow about the status of the property and type of district. Bristow confirmed that this is a non-contributing property in an historic district not a conservation district. She said that if the district were to be reviewed again, it would still be classified as non-contributing. Bristow said that each district has a period of significance, and the current period of significance for this district does not extend up to 1958. Miklo stated that the property would be considered historic though, but it is from a different era. Kuenzli said that if the Commission were to approve replacing the siding with aluminum siding, people who were aware that this is in an historic district would say that they should be able to do the same thing. Bristow commented that every property is evaluated for siding individually anyway, whether it is historic or non -historic, contributing, or non-contributing. Bill Leupold said he wanted to give the Commission the history of how he wound up with a house in Iowa City. He said that in 1999, his son and daughter-in-law were living in an expensive apartment in Iowa City. Bill Leupold said his son and daughter-in-law planned to buy a house as a solution. He said he began house hunting, and eventually they bought the house on Gilbert Street. Bill Leupold said it became an issue as to whether this area should become an historic district. He said that he was not in favor of that, because he felt there would be problems in terms of maintaining this building as he wished. Bill Leupold said he received a call before the vote and was told that since the property was non-contributing, he would not have to worry and could do about anything he wants. Bill Leupold recently found out that the house needed to be painted, and he instructed his son to get it painted. They contacted three different painters. He said they could not find anyone to do the work, so he decided to try siding. Bill Leupold said the siding will last a long time, will satisfy the City, and will not require painters. Jerod Leupold said that he has lived at the house for the past 18 years. He said that he called the City several months ago and said he understood that the property is non -conforming/ noncontributing and asked if he needed to worry about anything as far as getting siding done. Jerod Leupold said he got a call back with a message saying that he was not part of that, this is non-contributing, go ahead and move along, and there were some suggestions, if he wanted to call back. Jerod Leupold said he did not need suggestions but just wanted to move forward and get this done. He said he went through a couple of different people for bids. Jerod Leupold said that when the contractor came to turn in the plans to City Hall was the first time he saw that there was any sort of issue and there may be a problem. Julia Leupold said that when it did not seem possible to paint this structure and there were all kinds of roadblocks and they had contact from the City Inspector, Miklo, and Stan Laverrman saying this doesn't look good, they understood that and knew that something needed to be done. She said that when they could not find a painter, she said they needed to do something and decided to do siding. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 5 of 14 Julia Leupold said that at that point, Miklo referred her to Bristow, because Jerod Leupold had already sent for vinyl siding. Julia Leupold said they did not put the vinyl on, but it was Jerod Leupold's understanding that as a non-contributing and non -historic structure, the guidelines in the handbook did not have to be followed. Julia Leupold said that Jerod Leupold met with the Acri Siding Company several times and spent a lot of time selecting a vinyl siding. She said that Miklo then informed them that vinyl would not be a good thing, as it is a synthetic. Julia Leupold said she talked to Bristow over the phone, who told her that a siding that is aluminum with a smooth surface, if it had the same profile as the existing siding and is paintable, would be appropriate for this structure. Julia Leupold said she then called the Acri Company to tell them that they wanted to comply with this district. She said it is not their intent to not respect a historic place. Julia Leupold said that the Acri Company spent some time and did find what they felt would be appropriate 1950s siding. She discussed the history of aluminum siding and asked if aluminum would be considered synthetic, as aluminum is on the periodic table. Julia Leupold said the siding that the Ach Company found meets all the criteria that she was told would be acceptable. She said they had been told that the stonework should not be covered. Julia Leupold said that was fine with them, as they loved the stonework. She said she was also told that the shutters should remain, and they were fine with that as well. Julia Leupold said they have tried very hard to meet the guidelines that they were given. She said previous discussion stated that the style encompassed by the North Side goes up to the 1930s. Julia Leupold said the handbook also references numerous housing styles and structures, and this little house does not fit. Julia Leupold said the handbook also really directs one to those historical architectures. She asked what the implications are and if the district will stay at that era or if other architectural styles may be added. Julia Leupold said that currently, little ranch houses are not part of that. Bristow agreed that ranch houses are not listed in the current styles for that district. Regarding whether they could be added, Bristow said she did not know but said that would be done as part of a re-evaluation of the district. Julia Leupold said that re-evaluation has not been done at that point in time, and Bristow said that is correct. Bristow said that is why this property is considered non-contributing. Julia Leupold said that is her understanding and is why they have moved forward the way that they have. Julia Leupold said that she is a teacher. She said that when one looks at a school system, it is actually very much like one of these historic districts. Julia Leupold said that through the handbook or the grading system, everyone is pretty much expected to tow that line. She said that as a teacher, however, her student body is not like that. Julia Leupold said she had all kinds of students, some more capable, some requiring more effort, more time, and more caring. She said this little house sits on the very fringe of this district. Julia Leupold said it is not contributing. Julia Leupold asked what they can do. She said she is not going to allow this little house to not be cared for, but she may need to do it in a different way than the guideline in the handbook. Julia Leupold said there are also clauses in the handbook that say that there are exceptions for non -historic and non-contributing properties. She said that she believes siding is one of them. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 6 of 14 Miklo said there is a section regarding siding that he could quote from when Julia Leupold has finished her statement. Julia Leupold said they are just trying to be the best caretakers that they can be and know how to be to this home that they cherish. She said they have owned it and cared for it for 18 years. Julia Leupold said they are asking the Commission for an exception to be flexible to allow the use of a 1950s appropriate aluminum siding and meet all the criteria that they were given. She thanked the Commission for its consideration of this issue. Derek Perez said that he is a friend of Nick Acri, owner of Acri Siding Company, and also owns a couple of businesses in town. Perez said that some of the conversation made it sound like the Leupolds planned to replace the siding. He said that they plan to cover the siding, not replace it. Perez said that one of the specifications, either the appeal or the thing, is that one covers the siding and leaves the original in place, and this fits that mode. Perez said that if one looks at the house, one can see where it is painted well. He said that the house sits on the corner alley between the two buildings, and there is nothing there that can protect that south side. Perez said that no matter how many times it is painted or what kind of paint is used, the heat of the sun will hit it and the cool of the night will cool it down. He said that is why the side that looks so poor is the south side, and this will continue to happen. Perez said, with regard to historic homes, the Commission is trying to do the best that it can, and the Leupolds are trying to do the best that they can with the house that they have, and they want it to look right. Perez said that the 1950s aluminum siding is definitely within the historic parameters of that era. Perez said the moisture freezes in our climate and causes the paint to not stick. He said that the Acri Company has put siding on many historic homes in the Quad Cities, and the Historic Society in the Quad Cities has decided that the best way to protect the structures is to put siding on it. Perez said that although the owners wanted to put vinyl siding on the house, they changed to do something more historically accurate. Regarding non-contributing, Perez said that some of the people at the meeting live in the area. He said there are beautiful homes all the way throughout, but this isn't one of them. Perez said it is a nice house, but it does not have ornate details and there is nothing to it that is any different than a house over by Twain or over by his house on Brookside. He said it is not a foursquare; there are not dental applications. Perez said he can see why the Commission does this; the houses on Summit Street look great, but this is not one of them. He said the definition of historic is "famous or important in history." Perez said that in Iowa City, this house is not famous or historic. Perez added that there will be a difference in price between having to paint the house, especially on the south side where it will have to be painted more often because it cannot be shaded. He said the boundary lines show that it makes no sense that this house is in that area. Perez said that at the corner of Bloomington and Linn, there is a beautiful house that is not in the district at all. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 7 of 14 Perez said he was reading through the historic information, and as they progress from 1992 to 2007, it says that every five to ten years it is supposed to be resurveyed. He asked when the last time was that this district was resurveyed. Perez said if it has not been, the City is not following its own rules. Bristow said that if the district were resurveyed, this house would be found to be non- contributing. Perez said the house is non-contributing, but then somehow it became historic. Bristow said it is historic if it is over 50 years old; that is the definition that is used in historic preservation. Perez said he understands that 50 years is the margin, but if there is ever something that should be a reason for an exception, it is this house. Miklo stated that at the 50 -year mark is when properties are considered to be potentially historic. He said that characteristics are also looked at, such as the interest in mid-century, modern architecture, and that is where this property falls. Perez said that in the case of the North Side District, the idea is to protect houses from the 1930s era. Miklo said the plan is to protect a whole neighborhood. Perez stated that this house doesn't have anything to do with the 1930s; it was built in 1958. He said that if one would go through the course of the thing from when it was put into place in 2007, 50 years before that would be 1957. Miklo said that mid-century modern is now being recognized as an historic architectural design. Perez asked if this house is important architecturally. Bristow said it is, because it is very characteristic of its style and because it has its original materials. Bristow said that part of the overriding goal of historic preservation is to preserve the historic character of the property, whatever it is. She said that the historic character is usually defined by the materials that are used, as well as the forms, and this has both. Perez said the goal is to protect the historic materials, and by putting on something, to save the taxpayers the money of having to repaint it over and over again, what they could do is put something over it to protect it. He said that is part of it, and aluminum is not synthetic. Bristow said there are also goals in historic preservation to not cover historic materials with something that will then trap the moisture in and deteriorate them further. Perez said there was a house there before this one. He said that if that house had been saved, he could understand but said that this house was built in 1958. Perez said the Leupolds bought it in 1999. He said he did not understand how this house got included, and the house on the corner is not in a district. Perez said the owners want to do the right thing. He said there is no way to shade the one side of the house, and their best option is to cover it with aluminum siding. Perez said that if the Commission doesn't want to make them come back and repaint this all the time... He said this is just a little house that doesn't conform to the neighborhood. Perez said no one will be able to say to the Commission that this house was allowed to have aluminum siding, because there is no other house the same. Perez asked why the house on the corner is not in a district. He asked why all of those houses down across from Mercy Hospital are not in the district. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 8 of 14 Miklo answered that those houses are in a commercial zone. He said there was a decision at the time not to include the commercial properties in the historic district. Agran asked if the image of the paint that is chipping off the side is from the south wall, the wall that is shared with the little brick wall. Bristow said it is right around the corner. She said that in first picture, the wall that has the deterioration is in the gable. Agran asked about the wall that is right by the entryway. Bristow said it did not show that level of deterioration. She pointed out all of the walls and the directions they face. Bristow said she did not include an overall shot of the south side because of the weeds and overgrowth that is along there and blocks the view of that side. Agran said that, as he recalled, the wall with the greatest deterioration had a ten- to 15 -foot privet hedge that was growing right up against it along that alley on the south -facing side of the building. He said it was cut back a couple of years ago. Jerod Leupold confirmed that the hedge was cut down about two years ago. Karr asked how many times the Leupolds have painted the house in the 18 years they have owned it. Bill Leupold responded that he painted it himself once about 15 years ago. Baker said the subject came up about one of the painters not wanting to paint the house if it had lead-based paint. She asked if the paint has been tested. Jerod Leupold said that a couple of painters did stop by, with one testing the paint. He said they were not 100% sure but had enough of a concern that there could be lead paint. Kuenzli asked if any other painters were contacted because there are many painters in town, not just three. Jerod Leupold said that after that, if someone asked how old the house was, he got the same kind of reaction. He said that after going through a handful of folks, he figured he would try a different option with siding. Wagner asked, if the house were owner -occupied, could the paint be let go. Miklo replied that the City cites owners as well as rental properties. He said the City does have a little more leverage with a rental property, because the rental permit can be denied until the defect is corrected. Regarding being a landlord, Bill Leupold said that he receives no rent for the property. He was shocked that he would be considered a landlord and need a rental permit when he doesn't get rent out of it. Regarding the paint job, Trimble said she sees paint deterioration. She said there is some gray wood, which was probably painted over initially, which means that it probably had UV exposure, and paint will not bind to that. Trimble said it does not look like there is an oil primer on there. She said those are two of the biggest issues. Trimble said that when painting a house, one has to make sure to use a very high solid content primer and paint. She said that most of them on the market today are not very high. Trimble said that those factors will make the paint fail much more quickly, and one needs to make sure to use at least two coats of paint, probably three in weather and sun -prone areas. Julia Leupold stated that the property to the north of this one is historic and happens to have vinyl on it. She said she was visiting with the owner of the property: Prime Rentals [actually Prestige Properties]. Julia Leupold said the owner agreed that the house had vinyl siding but HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 9 of 14 said it was installed before this was an historic district. Julia Leupold said they discussed his other rental units and how often they need to be repainted. She said the neighbor told her that he has the properties on a seven-year rotation to paint, and every five years he feels like they need to go in and touch up the paint. Julia Leupold said he told her that he pays $40 per gallon for primer. She said the City is very fortunate to have a business owner who is doing that. DeGraw asked if there are painters in Iowa City who will work with lead paint. Bristow responded that the City has a list with at least ten painters who will work with lead paint. She agreed that when siding is grayed or has been exposed to UV rays, it has to be sanded and the wood has to be properly prepared. Bristow said that when the proper steps are taken, the paint job should last several years. Kuenzli said that there are two things that direct the Leupolds' wish to use aluminum siding. She said that it seems to have started with the difficulty of finding a painter who would do the job. Kuenzli said that then equally or maybe even more important, seems to be the point of view of the ease of maintenance, considering the distance away that the owners live. Kuenzli said that aluminum siding is not maintenance free. She said that when Bristow showed the pictures, she said the siding looks to be in pretty good condition, except around the gutters where there is some rot. Kuenzli said that with aluminum siding on it, one cannot see when it is rotting behind the siding. Kuenzli added that a friend of hers who has aluminum siding on her house has been plagued with wasps in the house and could not find the source. Kuenzli said that two companies looked for the source and finally, someone found a tiny hole in the second story of the house in the aluminum siding where wasps had gotten down. She said that between the aluminum siding and the exterior wall of the house, they removed a wasp nest that was five feet long and two feet wide. It is not completely maintenance free. Kuenzli said that with any siding, where there is any opening, anything can get in there whether it is moisture or insects and one cannot see it. MOTION: Wagner moved to approve a certificate of appropriateness for the siding replacement project at 318 North Gilbert Street as presented in the application. Builta seconded the motion. Agran said that from his own perspective and his own familiarity with this property, he does not believe that the siding is deteriorating because the paint just won't hold up. He said there are two south -facing walls here - one is in proximity to very overgrown vegetation and was for a long time. Agran said he is sure the deterioration is related a lot to that, especially since the other side does not have that issue. He said it could be due to the different size of the eaves, but he just does not quite believe that. Agran said he thinks that the wood seems to be in fine condition and just needs to be painted. He said a side of him feels that this is a relatively small house and that painting and maintaining this house is not really a big deal. Agran said it might be a big deal though, if the landlord lives a long way away. Agran said that if the property owner being referred to is Michael Olivera from Prestige Properties, he owns a lot of properties in the neighborhood. Agran agreed that he does a very good job of maintaining his properties, and part of that maintenance and responsibility to the property is touching up the paint and repainting. He said that like all things on a structure, they HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 10 of 14 are not maintenance free, just like the gutters, which as shown in the picture are not properly attached. Agran said that side of the argument he does not really agree with. At the same time, He said that whether or not he personally agrees that this is the correct financial decision or the correct decision for the integrity of the house, the structure is listed as non-contributing. Agran said that whether or not it is historic now, it is surveyed currently as non-contributing. Miklo read the section from the exception in the guidelines that addresses that when considering whether replacement siding should be allowed: "Non-contributing and non -historic structures should be evaluated on a case by case basis to determine the architectural merit of the property under consideration. Some non-contributing and non -historic structures were classified according to an architectural style or construction period inconsistent with the district but nevertheless remain important properties and worthy of preservation." Miklo said the whole point of that paragraph is to say that perhaps this is not a Victorian house that fits into the character of the district. He said the question the Commission should ask and answer in making this decision is if this is a good example of mid-century modern buildings - ones that the Commission wants to preserve with a degree of historic materials. Miklo said he thinks that is the key point in the whole discussion. Agran said that if this were his property, this is not the choice he would make. He said that he does not think that the cited causes are actually the causes for the deterioration here. Agran said he thinks the owners make a compelling case that for whatever authenticity this property has that using the suggested material is one that would have been widely available at the time the building was constructed. He said that while he does not agree with that choice, he thinks it is a compelling argument. Boyd said he looks at the Commission's job of looking at these properties as part of a larger district as telling the story of that neighborhood. He said that should one do a reassessment that post-war Will and 50s homes that were added and mid -modern homes that were added are likely going to be part of that history of these neighborhoods and these districts. Boyd said that preserving them as they would have been and as they were seems to be part of what the Commission is trying to accomplish in terms of preserving the nature of these houses that are historic by definition now, at 50 years, and in a reassessment certainly could be contributing to a larger story of what the neighborhood and what the districts look like. Agran said this is not an enameled steel house like the one on Clark Street. He said that while that story is correct, that there may be five houses in the North Side that are part of that district, but if that story has not been established as part of a survey, to say if surveyed these would be part of that story is very different than if the survey had been done. Miklo said that is why the guidelines call for a case by case basis review of properties coming before the Commission. Agran said that any property over time, if contributing or non- contributing, is taken all individually as they are now, not as they were surveyed, and Miklo confirmed this. Bristow said that a recent example is a house on Brown Street that was listed as non-contributing and when the owner put in an application they discovered that through changes to previous alterations the house is now consider contributing to the district. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 11 of 14 Karr said there was a very similar property on Summit Street. He said that about 15 years ago he was in the applicant's position. Karr said there was a duplex that he wanted to put siding on. He said it was ultimately decided that it would not be allowed, because of similar reasons, it was still in a condition to paint. Karr said the decision may have been different if the property had been in a conservation district. Miklo said there is a little more latitude in a conservation district. The motion failed to carry on a vote of 0-10 (Swaim absent). REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. 523 Rundell Street. Bristow said this project involved the replacement of shingles, replacing flat shingles with architectural shingles. 701 Oakland Avenue. Bristow said the flat part of the roof on the addition must be redone. 519 North Gilbert Street. Bristow said the porch roof on this house is being reconstructed, and the owners may be redoing the roof material on the one-story addition on the back. 317 Fairchild Street. Bristow said this house has a new owner who is trying to get tax credits. Bristow said the internal gutters will be repaired, along with some soffit and fascia repair. Minor Review - Staff Review. 613 Grant Street. Bristow said this house has its original siding on the front, with some metal siding on the sides and the back. She said the owners are removing the metal siding on the back to make it match the front. Bristow said the sides will be done eventually. 613 Grant Street. Bristow said the owners are putting a small deck on the back of the house. 420 Ronalds Street. Bristow said that the owners are replacing a tiny, first floor casement window with a double hung window in the back on an addition. She said it does not appear to even originally be a casement window. Bristow added that the four little windows in the attic, which are inward - opening hopper windows, will be replaced with awning -type windows. HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 12 of 14 314 Church Street. Bristow said there is an addition on the top with a modern, full -light door. She said the owner will put a new, more appropriate door and storm door on it. Intermediate Review - Chair and Staff Review. 317 Fairchild Street. Bristow said that the curb cut here is extremely tiny. She said the owners have a big problem with people parking near the drive and blocking them in. Bristow said the owner is going to widen it just a little bit so that one can park in the driveway and not hit the wall with the car door. 314 Summit Street. Bristow said this involves the project that was approved by the Commission. She said that the owners actually could not build the garage because of the accessory apartment. Bristow said that it is a zoning issue in that the house has to be owner -occupied in order to have an accessory apartment. Miklo said there could be a finished space up there, but it could not have a kitchen or bathroom. Bristow said the owner has now revised the plans to something much more standard. CONSIDERATION OF MINUTES FOR OCTOBER 12,2017: MOTION: Michaud moved to approve the minutes of the Historic Preservation Commission's October 12, 2017 meeting, as written. Clore seconded the motion. The motion carried on a vote of 10-0 (Swaim absent). COMMISSION INFORMATION AND DISCUSSION: Preservation Iowa Membership. Miklo said that a flyer from Preservation Iowa, which is seeking members was included in the meeting packet. He said it is a fairly low-cost membership, and the group does a lot in terms of education and advocacy for preservation across the State. Local Landmark Process Update. Bristow said that staff is proceeding forward with some of the local landmarks that the Commission earmarked about two years ago. She said that owner meetings will be held next week. Bristow said the properties are 213 East Market Street, 319 East Bloomington Street, 504 East Bloomington Street, 410/412 North Clinton Street, 412 North Dubuque Street, and 1029 North Dodge Street. Miklo said that presentations to the property owners will be made on Wednesday at 5:30. He said that Commission members are invited to attend. Bristow said staff is also proceeding forward with a small historic district south of Burlington Street: the Clinton Street and Railroad Historic District. She said it would include the HISTORIC PRESERVATION COMMISSION November 9, 2017 Page 13 of 14 passenger railroad station, which is already a local landmark and on the National Register. Bristow said it would include the houses just along Clinton Street, so it would encompass the depot, the small hotel right across the street, the neighboring next two houses, the larger house on the corner, and the brick house across the street. She said that staff will be meeting with these owners on Thursday at 5:30. Bristow invited interested Commission members to attend. Miklo said the next step after that meeting would be a public hearing before the Commission, possibly in December or January. ADJOURNMENT: The meeting was adjourned at 6:43 p.m Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2017-2018 NAME TERM EXP. 11/10 1218 1/12 2/9 319 4/13 5/11 6/15 7/31 8/10 9/14 10/12 10/13 AGRAN, THOMAS 7/1/20 X X X X O/E X X X XX X X X BAKER, ESTHER 7/1/18 O/E X X X O/E X X X X X X X X BOYD, KEVIN 7/1/20 X 0/E X X X X X X O/E X O/E X X BUILTA, ZACH 7/1/19 X X O/E X X O/E X X O/E X X X X CLORE, GOSIA 7/1/20 X X X 0/E X X X X X O/E X X X DEGRAW, SHARON 7/1/19 X X X X X X O/E X X X X X X KARR, G. T. 711/20 — — — — — X X X X X KUENZLI, CECILE 7/1/19 X X O/E X X 0/E O/E X O/E O/E X O/E X MICHAUD, PAM 7/1/18 X X X X X X X X X 0/E X X X SWAIM, GINALIE 7/1/18 X O/E O/E X X X X X X X X X 0/E WAGNER, FRANK 7/1/18 X X X X X X X O/E O/E X O/E X X KEY: X = Present 0 = Absent O/E = Absent/Excused -- = Not a Member 11-30-17 IP10 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT NOVEMBER 16, 2017 — 6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Charlie Eastham, Vanessa Fixmer-Oraiz, Christine Harms, John McKinstry, Harry Olmstead, Maria Padron MEMBERS ABSENT: Syndy Conger, Bob Lamkins, Paula Vaughan STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Sara Barron and Peggy Aguilar RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommends to City Council that rent charged is requested on the Informational Disclosure and Acknowledgement Form (in relation to getting a rental permit), the form is available online and that language is added on the form that tenants shall receive a copy. By a vote of 6-0 the Commission recommends to City Council that the Informational Disclosure and Acknowledgement Form be available in the five languages (City's standard languages provided when translation needed) for easy download by landlords. Form available online so that website translator is available for other languages when needed. CALL MEETING TO ORDER: Olmstead called the meeting to order at 6:30 PM. APPROVAL OF THE OCTOBER 30, 2017 MINUTES: Eastham moved to approve the minutes of October 30, 2017. Harms seconded the motion. A vote was taken and the motion passed 5-0 (Padron arrived after vote). PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. UPDATE ON FY18 PROJECTS WITHOUT A SIGNED AGREEMENT: Hightshoe stated there is a local policy that CDBG agreements are entered within 90 days of the start of the fiscal year. However, since the City did not have HUD agreements until two weeks ago a lot of the agencies have not entered into agreements yet so staff is working on getting those done. She noted that HOME agreements can't be entered until the recipient has identified property and staff completes the underwriting review, environmental review and market analysis. Therefore there is no one here to present this evening as agreements are just now being drafted. Eastham asked if there is now a new deadline and Hightshoe stated that there is nothing written in the City's policies regarding that, however the next check point is that 50% of the funds must be spent by March 15. The public service agreements state they're effective July 1, so all costs incurred since July 1 are eligible for that type of activity. The City did sign agreements with a Housing and Community Development Commission November 16, 2017 Page 2 of 6 couple CDBG recipient in the anticipation of the funds and that the project could proceed once bids documents were finalized. CONSIDER APPROVAL OF DRAFT FY19 CDBG AND HOME APPLICATION MATERIALS: Hightshoe stated that each year applicants apply for public facility and housing funds in January and the Commission awards funds based on the priorities decided upon by the Commission and Council in the City's Consolidated Plan (CITY STEPS). Public service applications were submitted through the United Way Joint funding process in September. The Commission will start reviewing these applications in December. The commission will make a funding recommendation for public service funds at their January meeting. Hightshoe noted that the commission raised the domestic violence priority to high (this includes counseling, outreach, etc.). DVIP has typically applied for funds for their shelter which makes it a high priority as well as for homeless services. The applications will be sent to the Commission in early December (typically available online unless you request a paper copy). Harms asked how many applications would need reviewed this year and Hightshoe replied there are about 25 applications. She reminded the Commission that the minimum application/award is $15,000 for public services. Hightshoe also stated that the application materials to be approved today is just for public facilities and housing. The budget numbers are all preliminary and will change before final allocation. There is no federal budget at this time so the City does not know what will be approved. She also noted that the Commission allocated The Housing Fellowship $100,000 in FY18. While The Housing Fellowship hasn't officially turned down that allocation, they do not want the funds for the Del Rey project. They will either submit a project for consideration or that money will be added to the available FY19 funds. Staff will discuss with the THF and come back to HCDC to discuss. Olmstead asked if on the application it reflects what the Council's priorities are. Hightshoe said the priorities are listed in CITY STEPS. Eastham asked about the word "targeted" on page three of the application guide and what is the definition of target in that context. Hightshoe noted that the rules state that upon occupancy 90% of the HOME funds have to benefit people below 60% of medium income. Eastham would like to propose that the Commission change the allocation of scoring points on page five of the application. Eastham noted that this evaluation form assigns points on a number of criteria and two of the major criteria have to do with leveraging of other financial resources and the other major criteria "impact benefit" and with that criteria the first statement discusses whether primary percent of medium income persons are targeted. Eastham feels that the leveraging of resources criteria equals a total of 50 percent of the total points available to the applicant whereas the impact benefit criteria has a maximum of 20 points, only 20 percent of the total points available to the applicant. Eastham believes those two areas of criteria and points should be reversed because the impact benefit criteria looks at specifically whether or not the funds are going to be used for low income households. The leveraging resources criteria mainly looks at if some funds have been matched or leveraged in some way. McKinstry noted that it was just last year that the section on leveraging was added and the point of adding it was to encourage applicants to look for other resources and not just rely on CDBG or HOME funding. Hightshoe stated it was added specifically for the public facility projects knowing that City funds could not fund entire projects. Fixmer-Oraiz asked if instead of changing it 50/20 could the change be 35135 for both leveraging and impact benefit. Harms agreed noting that both areas are important. Eastham agreed since these two criteria do equal 70 percent of the total points, and they are both important, they could split the points between the two but he still feels personally that leveraging should be weighted less. Housing and Community Development Commission November 16, 2017 Page 3 of 6 Eastham moved to Amend CDBGIHOME Evaluation Criteria: II. Leverage Resources, reduce from 50 points to 35. Adjust 11.3 to 0-25% = 0 to 6 Points 26-50% = 7-12 Points 51-75% = 13-19 Points 76-99% = 20-25 Points AND IV. Impact/Benefit, increase points from 20 to 35 as follows: 0-30% = 25 Points 31-50% = 15 Points 51-60% = 10 Points 61-80%= 2 Point McKinstry moved to approve the application materials with the edit approved above. Harms seconded and the vote passed 5-1 (Eastman dissenting). Eastham noted he is not in favor of including the affordable housing location map in its present form as a criteria for a location for relevant affordable housing that is supported by City funds. Eastham added he has a long standing objection to this map and the criteria used construct it as it greatly limits the ability to build or acquire and rehab affordable rental units at the expense of everyone in the community who needs affordable rental units. Eastham has done a personal analysis that shows impact based on white, Hispanic and black households which is not necessarily caused by economic factors. Hightshoe noted the model was created to disburse affordable housing throughout the City. Rehab of existing rental units in any neighborhood remains eligible. Eastham understands that but does not feel that has been its effect. McKinstry added that the model has been changed in the past year to open more areas. Eastham stated it would be loosened up considerably to change the 400 foot distance variable to something more reasonable like 50 feet. Hightshoe said the map is meant to allow for a diversity of incomes and housing types in all neighborhoods. Eastham still fees this scheme denies people to live anywhere they want to in the community and feels it was developed without input for lower income households and specifically Hispanic and African American households. Hightshoe noted that there has not been any analysis done to show if the model has dispersed affordable (subsidized) housing in more neighborhoods, but the model has been successful at not furthering to place additional subsidized housing in areas with concentrated poverty. Eastham noted that the school district also includes Coralville and North Liberty so it is not always an accurate variable, especially at the secondary level as it relates to free and reduced lunch, a criterion factored in the model. McKinstry agrees that this topic should be revisited in the future. DISCUSS THE INFORMATIONAL DISCLOSURE AND ACKNOWLEDGEMENT FORM FOR RENTAL HOUSING PERMITS: Hightshoe noted this is an item that Eastham asked to be placed on the agenda. Eastham stated his purpose for asking the Commission to consider this item is the possibility of adding to the City's Rental Housing Permit process asking rental property owners that when they renew their rental permits that they show on their rental renewal application the rental amount they are charging for each unit. Harms asked if there was any legal precedent forbidding the City asking that information. Hightshoe stated the City legal department did have some concerns because there is nothing in the Code (health or Housing and Community Development Commission November 16, 2017 Page 4 of 6 safety reasons) to justify including it on a rental permit. If the landlord did not provide, would the City deny solely based on the rent charged is not included. The rental amount is solely a function between the landlord and tenant, the City does not receive copy of the leases and has no way of confirming if the amount the landlord says is being charged is correct. Olmstead asked if the rental permit renewals was an annual process. Hightshoe replied that it is every other year but there are some situations where an owner is just paying the inspection fee and not filling out a new application every two years. Olmstead asked if the recycling question (the new requirement that apartment buildings have to have recycling bins) is on the application. Hightshoe said that as each permit comes due, the City enforces the recycling requirements. However the actual date of when that requirement will begin being enforced has not yet been set and Hightshoe would have to get back to the Commission on the details. Harms understands Eastham's purpose for asking for the rental amounts, the purpose is to gather data however agrees with Legal and wonders how the City could enforce that data is correct. Hightshoe added that some landlords will oppose disclosing their rental amounts because some landlords may charge different rents for maybe long term good tenants. Some tenants may not want their rent amount disclosed as well. McKinstry asked if it would become public record if it is reported to the City. Hightshoe stated that if the City asks for the data, it is then public record. Eastham pointed out that anyone that has sold or bought a house the sale information is public information collected by the Recorder's office and made available to anyone for any purpose. Harms agreed but in the case of rentals, there could be a building with four units and four different rental amounts and that could cause problems if made public. Eastham noted that the reason to get rental amounts within a community is to get a handle on where lower priced or higher priced incomes are distributed within a community and how many of each there actually are so that information can be used to improve policy decisions for what kinds of additional affordable housing is needed to be located. McKinstry agrees there is a legitimate public interest in knowing what the rents are within in the City and it could help City Staff in future housing decisions, but with no place in the Code that requires this there is also no way to require this information. Harms stated there could be a voluntary disclosure and there would have to be a lot of education on why this is needed. McKinstry noted that Eastham once said the City could just ask what the advertised rent is for the units, that would then already be public information, but that also would just be voluntary because it is not required under Code. However if the information is not verified (the City does not keep leases on file) then is the information of any use and would it be accurate. Fixmer-Oraiz noted that landlords would have no reason to lie if advertised rental amounts is already public information. McKinstry asked the Affordable Housing Coalition Board their thoughts on this agenda item and staff time was a key concern. Would the information gathered be of quality and useful enough to justify the staff time. No one is arguing that this information wouldn't be helpful to know. Harms asked if there are other cities that have collected this information. Hightshoe was unsure. Eastham stated is unsure if other cities use the rental permitting process to obtain ongoing information about rental amounts but there are some with rental reporting requirements due to the funding mechanisms. Hightshoe stated that is only for subsidized housing, not for privately owned. Eastham agreed but noted that because it is a requirement Staff is already doing this work so it is not onerous information to gather. Housing and Community Development Commission November 16, 2017 Page 5 of 6 Hightshoe stated that Legal would have to decide if this is appropriate information to request and what language would be used if a landlord refused to disclose the information. The Commission can recommend to Council to look into rental disclosures and Council can choose whether to act on the recommendation or not. Eastham said the information gathered could be entered into a database easily (such a home sales information) and then used for many purposes. Padron agreed, it would be good to have information on rents and also in the future used to see if there is any discriminations in rentals. Olmstead feels the information gathered should be posted so the public and tenants can see the information. Eastham noted if it is in a database it can be viewed online. Harms noted that it is important that the form be available in multiple languages so the tenants know and understand what they are signing. Eastham moved to recommend to City Council that rent charged is requested on the Informational Disclosure and Acknowledgement Form (in relation to getting a rental permit), the form is available online and that language is added on the form that tenants shall receive a copy. Padron seconded the motion and it passed 6-0. Harms moved to recommend to City Council that the Informational Disclosure and Acknowledgement Form be available in the five languages (City's standard languages provided when translation needed) for easy download by landlords. Form available online so that website translator is available for other languages when needed. Padron seconded the motion and it passed 6-0. STAFF/COMMISSION COMMENT: Hightshoe will send via email to the Commission information on a training session for Boards and Commissions on procedures. ADJOURNMENT: Fixmer-Oraiz moved to adjourned. Harms seconded, a vote was taken and the motion passed. Housing and Community Development Commission Attendance Record 2017-2018 Name Terms Exp. 11/17 12/15 1/19 2/9 2/16 3/7 4/20 6/15 8/17 9/21 10/30 11/16 Conger, Syndy 7/1/2018 X X X O/E X X X X X X X O/E Eastham, Charlie 7/1/2020 --- --- --- --- --- --- --- --- X X X X Fixmer-Oraiz, Vanessa 7/1/2020 --- --- --- --- --- --- --- --- X X X X Harms, Christine 7/1/2019 X X X X X X X X X X X X Lamkins, Bob 7/1/2019 X O/E X O/E X X O/E X X O/E X O/E McKinstry, John 7/1/2020 X X X X X X O/E X X X X X Olmstead, Harry 7/1/2018 X X X X X X X X X X O/E X Padron, Maria 7/1/2018 --- --- --- --- --- --- --- --- O/E X X X Vaughan, Paula 7/1/2019 X X X X X X X X X X X O/E Key. X = Present O = Absent O/E = Absent/Excused --- = Vacant or prior,