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HomeMy WebLinkAbout2017-12-19 Public hearing4 ov Publish 12/5 NOTICE OF PUBLIC HEARING Notice is hereby given that a public hearing will be held by the City Council of Iowa City, Iowa, at 7:00 p.m. on the 19th day of December, 2017, in Emma J. Harvat Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk; at which hearing the Council will consider: An ordinance amending Title 14, Zoning Code, Article 513, Sign Regulations, to broaden the sign allowance and illumination requirements for institutional uses in residential, ID and OPD zones and to allow plastic trim cap channel letters for signs above the 5th story on high rise buildings. Copies of the proposed ordinances and resolutions are on file for public examination in the office of the City Clerk, City Hall, Iowa City, Iowa. Persons wishing to make their views known for Council consideration are encouraged to appear at the above-mentioned time and place. Kellie Fruehling, City Clerk r =!l 4 CITY OF IOX/VA CITY 124a17 "'P�� MEMORANDUM Date: October 27, 2017 To: Planning & Zoning Commission From: Jann Ream, Code Enforcement Specialist Re: Continue discussion of an amendment to City Code Section 14-513-8E, Sign Standards in the Central Business zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story and discussion of internal illumination on upper stories of high rise buildings. Introduction: During the Planning & Zoning Commission's October 19, 2017 meeting, the commission voted to separate approval of the proposed amendments to the sign code and to consider the proposed amendment to CB zones and certain delineated Riverfront Crossings zones at the next meeting. The commission chair, requested more information concerning how other municipalities similar to Iowa City regulate signage on high rise buildings. History/Background: The memo for the October 19, 2017 meeting explained the circumstances for staff's recommendation that plastic trim cap letters be permitted above the 51 story of a building in the CB and certain Riverfront Crossings zones. During discussion, the commission was informed that the code allows illumination, either external or internal, for wall (fascia) signs no matter where they are placed on the building. The proposal before the commission was to allow plastic trim cap letters as a sign type for wall (fascia) signs when they are above the 5t^ story of a building. Currently, that type of channel letter is prohibited in CB and certain Riverfront Crossings zones because they are not appropriate for pedestrian oriented storefronts. The commission chair expressed concern about the illumination of these letters on the high rise buildings downtown and in Riverfront Crossings. The chair requested information on how other municipalities, similar in size and type to Iowa City, regulate this signage. Several municipalities were researched with the results as follows: Davenport: Population -102,612 Lighting is not specifically regulated in Davenport except for a maximum brightness in candelas (foot- candles). The height of wall (fascia) signs in the downtown is not limited and they can be internally illuminated. Roof signs are permitted and a roof sign is allowed on a building of any height and can be internally illuminated. Dubuque: Population — 58,531 In general, there is no height limit for wall (facia) signs and internal illumination is allowed. Dubuque has very few high rise buildings. Most of their downtown is a historic district where signage is heavily regulated — internal illumination on any sign in the historic district is not permitted. Cedar Falls: population — 41,390 Cedar Falls has no typical high rise buildings in their downtown area. Their sign code does not regulate lighting except to ban flashing or animated signage and making sure that any light (except for that emanating from the sign itself) does not reflect onto adjoining premises. They allow roof signs and wall (fascia) signs are allowed to cover up to 33% of the sign wall. Sioux City, IA: Population 102,612 Sioux City allows roof signs but not in their downtown area. Wall (fascia) signs have no height limit and allow internal illumination anywhere within the city. Size of wall signs is determined by street frontage. October 27, 2017 Page 2 Staff has determined that not all internally illuminated channel letters are trim cap letters so sign installers and their clients do have alternatives. Recommendation: Staff recommends amending the sign code as follows: For CB zones: Allow plastic trim cap letters in CB zones but only when the building is more than 5 stories. 1 John Yapp, Developilent Services Coordinator r .r= ' . -4CITY OF IOWA CITY Z-- MEMORANDUM Date: October 13, 2017 To: Planning & Zoning Commission From: Jann Ream, Code Enforcement Specialist Re: Consider approval of amendments to City Code Sections 14-513-4E, Illumination Requirements, City Code Section 14-5B-8A&B, Signs permitted in ID, OPD and Residential zones and 14 -5B -8E to increase the size and type of signs for institutional uses; and Sign Standards in the CB zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story Introduction: Residential zones: Over the past several months, several Religious Group Assembly uses in various residential zones have applied for sign permits or inquired about what type of signage their church would be allowed to install. Review of the sign code has revealed that signage for these uses in residential zones is limited both in size and number of signs permitted. So much so that a majority of churches in residential zones have existing signage that does not comply with our current code. Staff finds that both the existing signage and the requested signage is not unreasonable, and therefore recommends approval of the amendments. CB and certain Riverfront Crossings zones: In October of 2016, the Planning and Zoning Commission considered and approved several amendments to the Iowa City Sign Regulations in order to better implement the recommendations of the Downtown District Storefront and Signage Guidelines and to bring the sign code into compliance with a U.S. Supreme Court decision regarding the regulation of signage. This was a significant revision of the sign code regulations and, with any significant revision, the application of those changes can reveal unforeseen consequences and unwarranted limitations for certain situations. History/Background: Residential Zones: Currently, in residential zones, signage for an Institutional Use such as a church (Religious Group Assembly) is limited to one (1) sign from the following sign types: facia (wall sign), awning, canopy or monument. In the single-family zones, facia signs are limited to four (4) square feet and monument signs are limited to twelve (12) square feet per side. In multi -family zones, facia signs are limited to twelve (12) square feet and monument signs are limited to twenty-four (24) square feet per side. Churches in single family zones are not uncommon and most have both a monument sign and a sign on the building wall which is not in compliance with the current code. (Note: the symbol of a cross is not considered signage.) An exterior wall of a church sanctuary is generally a large wall of more than one story. Most churches in residential zones are non-compliant with the sign code and already have larger signs. October 13, 2017 Page 2 Additionally, design trends for newly built churches include larger sites that incorporate retaining walls or masonry walls at the entrance to the site. Masonry wall signs are currently not permitted in residential zones but could be an appropriate sign type in certain situations. Illumination Requirements: Internal illumination for signs is not permitted in residential zones. This makes sense for single family zones and even for most multi -family zones. An internally lit cabinet can be distracting and out of place in most residential zones. The PRM zone is a high-density multi -family zone. There are just a few areas in Iowa City with this zoning designation: along the N. Clinton—N. Dubuque street corridor between Davenport and Jefferson, south of Highway 6 West near Carver Hawkeye arena and small pockets south of Burlington Street in the Riverfront Crossing district (likely to be rezoned to a Riverfront Crossings zoning designation upon redevelopment). Two recent sign permit applications were for Religious Group Assembly uses in the PRM zone in the N. Clinton—N. Dubuque corridor. In both instances, the religious uses found the maximum allowed size (24sf) for a new monument sign to be acceptable but were unhappy to learn the new sign could not be internally illuminated — especially since the new signs were replacing existing internally illuminated monument signs. Internal illumination for a sign for an institutional use in a PRM zone would most likely only occur in the N. Clinton -N. Dubuque street corridor. Given the proximity of commercial uses and the fact that these institutional uses have had internally illuminated signs for many years without any complaints, it seems reasonable to allow Institutional Uses internally illuminated signs but only in PRM zones. CB and certain Riverfront Crossings Zones: The new sign code amendments have been in place for several months and, as with any broad change to zoning regulations, deficiencies are revealed when applied to real world situations. The regulation under consideration is the prohibition of plastic trim cap channel letters. Attached is a specification sheet that demonstrates what constitutes a plastic trim cap letter. The prohibition of this type of channel letter was a recommendation incorporated in the Downtown District Storefront and Signage Guidelines and then amended into the city's sign code. The design and fabrication of plastic trim cap letters necessitates that they are a large letter and geared toward vehicular traffic. This type of letter was considered inappropriate for the pedestrian oriented downtown storefronts. Both staff and the design firm hired to create the storefront and sign guidelines for the downtown district believed that prohibiting this ubiquitous sign type downtown would stimulate better and more creative signage for downtown storefronts. However, not every building in the CB zones is a small pedestrian oriented storefront. Additionally, the sign regulations for the CB zones also apply to several Riverfront Crossings subdistricts (South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts). Development in the Riverfront Crossings- South Downtown includes two high rise hotels and a high rise condominium building. Additionally, the Sheraton Hotel on City Plaza will be re -branding itself in the coming year. These uses lend themselves to a larger sign appropriate to the building size and the use. Attached are examples of proposed signs for these uses — all of which include plastic trim cap channel letters. The proposed signage is appropriate to these taller buildings and is typical of what is allowed in other jurisdictions. Given that the size of the signs is now controlled by the fagade width, staff believes allowing trim cap channel letters in these limited situations is acceptable. Recommendation: Staff recommends amending the sign code as follows: For Residential, ID and OPD zones: 1) allow two (2) signs for Institutional Uses in ID, OPD and residential zones; 2) Add masonry wall signs to the type of sign allowed for Institutional Uses; 3) increase the maximum fascia sign size for Institutional Uses in single family zones to twelve (12) square feet; 4) allow internal illumination for one (1) sign for an Institutional Use in PRM zones. October 13, 2017 Page 3 For CB zones and certain Riverfront Crossings Zones: Allow plastic trim cap letters for signs above the fifth floor in CB zones and those Riverfront Crossings that are regulated in the same manner as the CB zones, but only when the building is more than 5 stories. -7 ,,4 - John Yapp, Development Sdrvices Coordinator A. Sign Standards For ID And OPD Zones: 1. Permitted Signs: a. Single-family uses and two-family uses are not allowed to install permanent signs, except for one small identification building sign and one integral sign, as specified in table 5B-1 of this section. b. Signage for nonresidential uses in the ID -RS and ID -RM zones are permitted one identification sign. The identification sign may be one of the following types: fascia, awning, canopy or monument sign. For-ilnstitutional uses are permitted two identification signs from the following types: fascia awning canopy, monument or masonry wall sign. The -One sign for an institutional use may also include copy announcing its services or activities. (Ord. 08-4319, 11-3-2008; amd. Ord. 16-4685, 11-15- 2016) c. Signage for nonresidential uses in the ID -C, ID -I, and ID -RP zones must comply with the sign regulations contained in subsection C, "Sign Standards In CO -1, CN -1 And MU Zones", of this section. d. Residential uses in any OPD zone are permitted signage in accordance with the requirements of the underlying residential zone. Nonresidential uses approved as part of a planned development are permitted signage in accordance with the sign regulations contained in subsection C, "Sign Standards In CO -1, CN -1 And MU Zones", of this section. 2. Sign Specifications And Provisions: a. All signs for residential uses in the ID and OPD zones are subject to the standards specified in table 5B-1 of this section. b. All signs in the ID -RS and ID -RM zones are subject to the standards specified in table 513-1 of this section. c. All signs for nonresidential uses in the ID -C, ID -I, and ID -RP zones are subject to the standards specified in table 5B-2 of this section. d. In the OPD zone, all signs for nonresidential uses approved as part of a planned development are subject to the standards specified in table 5B-2 of this section. (Ord. 08-4319, 11-3-2008) B. Sign Standards For All Residential Zones: 1. Permitted Signs: a. Principal uses, other than single-family uses and two-family uses, are permitted one identification sign. The identification sign may be one of the following types: fascia, awning, canopy or monument sign. Fir Institutional uses are permitted two identification signs from the following sign types: fascia awning canopy, monument and masonry wall sign. the One sign for an institutional use may also include copy announcing its services or activities. Parks and open space uses are permitted entranceway signs as specified in table 5B-1 of this section. c. Single-family uses and two-family uses are not allowed to install permanent signs, except for one small identification building sign and one integral sign as specified in table 5B-1 of this section. d. One monument sign is permitted at each street entrance of a subdivision or development of two (2) acres or more. The maximum sign area is thirty two (32) square feet per side - may be double faced for a total of sixty four (64) square feet - maximum height is five feet (5'). All other monument signs are permitted as specified in table 5B-1 of this section. 2. Sign Specifications And Provisions: All signs in residential zones are subject to the standards specified in table 56-1 of this section. Table 513-1: Sign Specifications And Provisions In Residential And The ID And OPD Zones Permitted Maximum Maximum Height And Signs Zone Sign Area Special Provisions Awning ID -RS, RR -1, 12 sq. ft. or 25% of Maximum height: Top of signs' RS -5, RS -8, awning surface, first story RS -12, RNS- whichever is less 12, ID -RM, Limited to identification RM -12, RM- only 20, RNS-20, RM -44, Not allowed for single - PRM family and two-family uses Canopy ID -RS, RR -1, Sign cannot exceed 90% signs RS -5, RS -8, of street -facing canopy RS -12, RNS- length and no more than 12, ID -RM, 15 inches in height RM -12, RM - 20, RNS-20, RM -44, PRM Signs may be mounted on the face of the canopy, upright on the top of the canopy or underneath the canopy. Signs mounted on the face of the canopy may not extend beyond the edges of the canopy. Signs mounted on the top of the canopy or underneath the canopy must consist of individual letter forms and may not extend more than 15" in height above or below the canopy. The bottom of the canopy or any letter forms attached underneath the canopy must be, at minimum 8' above the level of the adjacent grade Canopy signs may not be illuminated Directional ID -RS, RR -1, 2 sq. ft. per face signs RS -5, RS -8, RS -12, RNS- May be double faced for 12, ID -RM, total area of 4 sq. ft. RM -12, RM - 20, RNS-20, RM -44, PRM Entranceway Allowed for For signs located above Maximum height: 20' signs parks and or across the top of the open space subject archway, the Up to 1 sign per facade of uses in any area of the sign may not the subject archway residential exceed 25% of the area zone, ID delineated by the subject The sign may not contain zone, or OPD archway changeable copy zone For a sign located on the Sign copy may not extend side of the archway, the beyond the edges of the area of the sign may not entranceway structure exceed 33% of the surface area of the side Minimum clearance height of the archway support is 10' for entranceway on which the sign is signs across driveways located. (See section 14- and 8' for entranceway 5B-7, "Measurement signs across walkways Standards", of this Entranceway signs are article.) not allowed if the subject lot or tract already has a Not allowed for single- family and two-family uses ID -RM, RM- 24 sq. ft. per sign face Maximum height: 5' 12, RM -20, RNS-20, RM- 'May be double faced for Limited to identification 44, PRM a total area of 48 sq. ft. only, except as allowed monument sign located at the subject entrance Fascia ID -RS, RR -1, 4 sq. ft. Maximum height: Top of signs RS -5, RS -8, Institutional uses are first story RS -12, RNS- allowed 12 sq. ft. 12 Limited to identification only, except as allowed ID -RM, RM- 12 sq. ft. for institutional uses 12, RM -20, RNS-20, RM- Not allowed for single - 44, PRM family and two-family uses Integral signs ID -RS, RR -1, 2 sq. ft. Up to 1 of these signs is RS -5, RS -8, allowed per building RS -12, RNS- 12, ID -RM, No permit is required RM -12, RM - 20, RNS-20, RM -44, PRM Masonry Wall ID -RS, RR -1, 12 sq. ft. 1 f less than the height of signs RS -5, RS -8, the masonry wall. RS -12, RNS- 12, ID -RM, Limited to institutional RM -12, RM uses. 20,RNS- 20,RM-44, PRM Monument ID -RS, RR -1, 12 sq. ft. per sign face Maximum height: 5' signs' RS -5, RS -8, RS -12, RNS- May be double faced for Limited to identification 12 a total area of 24 sq. ft. only, except as allowed for institutional uses Not allowed for single- family and two-family uses ID -RM, RM- 24 sq. ft. per sign face Maximum height: 5' 12, RM -20, RNS-20, RM- 'May be double faced for Limited to identification 44, PRM a total area of 48 sq. ft. only, except as allowed Small ID -RS, RR -1, 2 sq. ft. identification RS -5, RS -8, signs RS -12, RNS- 12, ID -RM, RM -12, RM - 20, RNS-20, RM -44, PRM for institutional uses Not allowed for single- family and two-family uses The sign must be a building sign Up to 1 of these signs is allowed per building No permit is required Note: 1. Only 1 sign is permitted; 1 fascia sign, 1 awning sign, 1 canopy sign, or 1 monument sign excel)t for institutional uses. (See subsections Alb and B1 a of this section.) E. Illumination Requirements: Illuminated signs must conform to the following requirements: (Ord. 08-4319, 11-3-2008) 1. Except for signs in the ID and residential zones, all permitted signs may be internally or externally illuminated. All signs permitted in the ID and residential zones may only be externally illuminated with white light except that, in the PRM zone, one sign for an institutional use may be internally illuminated. (Ord. 08-4319, 11-3-2008; amd. Ord. 16-4685, 11-15-2016) 2. Illumination through the use of exposed lamps or inert gas tubes is allowed, provided the exposed lamp does not exceed eleven (11) watts or that an inert gas tube does not draw more than sixty (60) milliamps. When inside frosted lamps or exposed lamps with a diffusing screen are used, no lamp shall exceed twenty five (25) watts. 3. Illumination through the use of LEDs is allowed only as specified for electronic changeable copy. All signs using LEDs must have installed ambient light monitors and must at all times allow such monitors to automatically adjust the brightness level of the electronic sign based on ambient light conditions. At no time shall the sign be operated at a brightness level greater than the manufacturer's recommended levels. The electronic changeable copy must be monochromatic. It must utilize a dark background with only the message or image lit in a single color. 4. Artificial external light sources used to illuminate a sign face must be located and shielded such that the bulb is not directly visible from any adjacent residentially zoned property or public right of way and must use a narrow cone of light that does not extend beyond the illuminated sign face. 5. Illumination on a property, including illumination from signs, must not exceed 0.5 initial horizontal foot-candle and 2.0 initial maximum foot-candles as measured at any point along a property boundary that is adjacent to or across the street from properties that are zoned residential, CN -1, or CO -1. 6. All illuminated signs are subject to the provisions of the electrical code, including any permit fees. 7. Permit applications for electronic changeable copy signs must include a copy of the manufacturer's operating manual, including any recommended standards for brightness and other display operations. 8. For electronic changeable copy signs, whether the sign is programmed from the site or from a remote location, the computer interface that programs the sign shall be made available to city staff for inspection upon request. If the computer interface is not immediately available, the sign shall cease operation until such program can be provided. (Ord. 08-4319, 11-3-2008) E. Sign Standards In C13-2, CB -5 And CB -10 Zones: 1. All signs in the CB -2, CB -5 and CB -10 Zones are subject to the standards specified in table 513-4 of this section. 2. The maximum sign area for each type of sign, special provisions, and any restrictions on the number of signs allowed are specified in table 56-4 of this section. Unless specifically limited in table 5B-4 of this section, any number of signs may be installed. 3. Signage for residential uses must comply with the requirements for residential uses in the RM Zones as stated in table 513-1 of this section. 4. Cabinet signs where the entire face of the cabinet is internally illuminated are prohibited, and +Internally illuminated plastic trim cap letters are prohibited except as specifically allowed for fascia signs in Table 5B-4. (Ord. 16-4685, 11-15-2016) Table 56-4: Sign Specifications And Provisions In The C13-2, CB -5 And CB -10 Zones Permitted - Signs Awning signs Maximum Maximum Sign Area Height Provisions 25% of awning surface I Top edge of first I Each storefront is i story awning i allowed up to a total of 3 signs from the following sign types: canopy signs, awning signs, and projecting signs. Awning signs are only allowed Ion first story awnings Banner Same allowances as projecting upper level projecting signs signs I !Same restrictions as upper level projecting signs Note: See subsection 14 -3C -3C of this title for awning and canopy design standards Only permitted on multiuse buildings where access to uses is primarily through a common lobby from the street such as an indoor shopping mall or where a single use occupies a ;large multi -story building 0 Standards",of this article.) { Fascia signs Square footage equal to 1.5 times the length of i ,the sign wall Flags -- I i Freestanding '2 sq. ft. per linear foot of signs lot frontage, not to exceed 40 sq. ft. per sign face 20' across walkways An entranceway sign is not allowed if the property has a masonry !wall sign, monument 'sign, or freestanding i sign No longer than 90% of the length of the sign wall, sign band or storefront, whichever is most applicable to the location of the sign Back lit cabinet signs, where the entire face is illuminated, are prohibited Internally illuminated plastic trip cap letter forms are prohibited except for buildings of more than 5 stories when the sign is above theYstory. Limited to identification only - !—I additional flag may be Idisplayed in conjunction with any city, county, I state or federal flags No permit is required Allowed only in the CB -2 ; Zone i Only 1 freestanding sign is allowed per lot Allowed only through approval of a minor Channel Letter Trim -cap Channel Letter Trim -cap CHANNEL LETTER TRIM- CAP is the most widely used signage material in the world. It is first-class aluminum coated with plastic, which enjoys the features of firm, elastic and seamless. It can be easily made into any channel fetter and logo. It has thoroughly changed the static effect of traditional crone signs, cutting down the cost and time involved and improving the level of signage making. 20mm(J shape) and 26mm(Arrow shape) are available. Width 20mm13/4'I 45M1150feetl/Boll JT -301A Black I JT -305A Bed JT -306A Blue JT -307A Green - 1_ JT -30A Chrome JT -309A Gold JT -3122A Purple JT -313A Yellow H -314A Orange Jr -315A Who, JT -316A Brown JT -317A Gray Width 26mm11'1 45M1150feee4io9 LM -301 Black LM 305 Red LM -306 Blue LM -307 Green LM -306 Chrome LM -309 Gold LM -312 White LM -313 Yellow LM -314 Orange LM -315 Purple LM -316 Brown LM -317 Gray Trim -cap roll Trim cap samples Are you looking for wider than 26mm trim cap? Our Channel Letter Coil - Letteasy° should be suit to your needs for channel letter making. Aluminum Channel Letter Coil - Letteasy® Find out the products at http://www, pansign.com/products-49. htm for more details SIGN PI-MLWINAM Lli t Lgtltkm;LED Vag, MO DeSerlplbn Face-Ut (gcryttj FaceWor:White Pelum CO., Pa#o M. M 'edp:&ack MaM6etl.rt Furan to wall a I. ILLIIMINMED Lo00 LFPNtID¢ LED Yt*ag' m 0eecrlptlon. FacHlt Ih Yllcl Face Callao W011a wI1n Renslsl+rt Wry1 All Flal SWNca Iaee M[9 W.) 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NDIIOORO6f fNnE/FA 9.a.aDLi X„X'L6.µD itSiEXFAS O,6T45! HI0.L{ nah: anchor supplieC by omens SECTION EOOO SECTION LETTERS NTS NTS MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION NOVEMBER 2, 2017 — 7:00 PM — FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Jann Ream OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of an amendment to City Code Sections 14 -5B -8E Sign Standards in the Central Business zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CODE AMENDMENT: Discussion of amendment to City Code Sections 14 -513 -BE Sign Standards in the Central Business zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story and discussion of internal illumination on upper stories of high-rise buildings. Ream noted that the Commission requested more information on illumination on the high-rise building signs. So Ream prepared a map to show where the existing high-rise buildings are and also where others are proposed or already built. The map shows how the high-rise buildings are concentrated in the downtown and south downtown Riverfront Crossings area. Next Ream spent time walking the areas and driving in her car to get an idea of the viewsheds for these high-rise buildings from surrounding neighborhoods. She showed some Google images (not all completely up-to-date) and pictures she took herself to give the Commission some idea of what the viewsheds look like. Ream found that the buildings skyline are exclusively visual from the arterial streets (Burlington, Gilbert, Dubuque, Clinton and Washington Streets). There is a small area while on Riverside Drive where one can look across the river and see the buildings. Ream also noted that due to the topography (and vegetation) of the area and the existing buildings in the area the viewsheds of the high-rise buildings can change drastically (from completely Planning and Zoning Commission November 2, 2017 — Formal Meeting Page 2 of 4 obscured to viewable in half a block). Ream added that when viewing the MidWestOne Building, the sign on that building would not be allowed in the new zoning standards, it would be at least one-third smaller. Freerks asked about the 1.5 times the size of the side of the building standard for signs and is that for each side or the building as a whole. Ream stated it is for each side, each sign wall is treated separately. Freeks stated her appreciation that Reams went out and walked and drove the area to be able to show the Commission a real feel for how the area looks. Ream stated as requested she looked at what other communities allow and one of the things that surprised her was how many communities allowed roof signs, and illumination of roof signs. She looked at four communities in Iowa, cities of a fairly similar size, plus she looked at both Burlington Vermont and Boulder Colorado because they are both of similar size and university towns with similar ped mall areas. Neither of those two communities allow high-rise buildings. The tallest building in Boulder allowed is 55 feet (5 stories) and in Burlington it is 65 feet. Hektoen added that the issue of illumination is not pending application so if there is a majority of commissioners that wish to pursue this further it could be added to the worklist and proceed from there. Freerks opened the public discussion. Seeing no one Freerks closed the public discussion Hensch moved to recommend approval of an amendment to City Code Sections 14 -5B -8E Sign Standards in the Central Business zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story. Martin seconded the motion. Freerks understands the amendment was to allow the plastic trim caps but wanted to use the opportunity to learn more and open the conversation and to let City Council know that some of the commissioners have concerns or thoughts of how it might affect things in the future. Freerks would rather plan than react. Theobald noted that she likes the community of Lacrosse Wisconsin and how they have created their riverfront. However at this point Iowa City is already further down the road and these conversations should have been at the beginning. In Lacrosse it appears there is a historic overlay over the entire downtown and all the signs must be wood or metal and cannot be backlit to be kept with the historic nature of the buildings. Ream noted that Dubuque Iowa had the same requirements. Signs stated he was intrigued by Ream's comment that Boulder does not allow high-rises and has building limits of 55 feet. His thought was that "ship has sailed" here in Iowa City, we have driven the prices of land up so high that one cannot afford to not build up high. Signs feels the City will see more and more high-rises because of that new reality. Ream added that Boulder passed their height ordinance in 1971. Planning and Zoning Commission November 2, 2017 — Formal Meeting Page 3 of 4 Hektoen added that in the context of affordable housing Boulder has a pretty serious affordable housing crisis. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: OCTOBER 19, 2017 Theobald moved to approve the meeting minutes of October 19, 2017. Parsons seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Freerks noted that in the Staff memo there were a number of places where it stated "Commission Chair expressed" or "Commission Chair requested" and asked that in the future that is not used so there doesn't appear to be a bias or so that others will not be afraid to say something or ask something in fear of being "called out" in a memo. She added this is a place for information and that the Commission collectively works as a group. The meeting minutes will indicated individual's statements and opinions. Signs noted he will be absent for the December 7 meeting. Martin will be absent December 21 and January 4. ADJOURNMENT: Signs moved to adjourn. Martin seconded. A vote was taken and motion carried 7-0. Planning and Zoning Commission October 19, 2017—Formal Meeting Page 15 of 21 homes in Iowa City. There just are not enough. Huge numbers of people who work at The University of Iowa live far away which makes for long commutes and excessive use of cars. Iowa City really does need housing like this that is affordable. She is prepared to vote for deferral, but is not opposed to the concept. Parsons also agrees with the concept, but his one concern might be the flow from multi -family to single-family. Overall this is a great concept and just needs a little more detail. He is leaning toward voting for this rezoning, but if they did decide to defer, he is open to discuss some more of those ideas to work out the kinks. Parsons stated he also thinks the intersection at Gilbert Street and McCollister Boulevard should be improved before any development happens because it is a busy intersection. Parsons noted that the P&Z review limitation period expires before their next meeting and asked how that would affect things if they deferred consideration of the rezoning.. Freerks said the applicant could waive the limitation period. She reminded the commission that a three/three vote would be a denial. Hektoen confirmed that four votes in favor of a rezoning is required for approval. Freerks noted that the motion was to approve, but it could be withdrawn. Theobald said she supports the application, but knows good things often come with further scrutiny, so she could go along with deferral. Freerks said she didn't want the application to languish, but that it warranted further examination to make sure it was consistent with the comprehensive plan. She asked if Hensch wanted to withdraw his motion and allow another meeting to allow more time for the developer to address some of the concerns. Hensch indicated that he would not withdraw his motion. A vote was taken and the motion failed with a 3-3 vote. (Freerks, Martin, Dyer opposed). Signs rejoined the meeting. CODE AMENDMENT: Discussion of amendments to City Code Sections 14 -5B -4E, Illumination Requirements, City Code Section 14-5B-8A&B, Signs permitted in Interim Development, Overlay Planned Development, and Residential zones and 14 -5B -8E to increase the size and type of signs for institutional uses and to allow internal illumination in the Planned High Density Multifamily zone; and Sign Standards in the Central Business zones, and the South Downtown, University, Central Crossings, Park, South Gilbert and East Side Mixed Use subdistricts to allow plastic trim cap letters for signs above the fifth story. Ream noted that the application is a long description for some very simple concepts they wish to change in the Code. Most of the requests have been from religious institutions, both existing and new churches, that brought to light some inadequacies in the Sign Code. As explained in the memo a facia sign in most residential zones was limited to four square feet and only one sign was allowed. Most of the churches in Iowa City do not comply with the Sign Code, and not that permits were issued in error, permits were just never issued. However with the construction of some new churches and inquiries on what signage could be done it was apparent to Ream that adjustment needed to be made to the Sign Code. The proposed change is not great, 12 square feet is not a large sign but having a 12 square foot sign on the wall of the church and a monument sign out closer to the roadway seems to be reasonable. The second major change is due to having a couple of institutional uses in a PRM zone, which Planning and Zoning Commission October 19, 2017 — Formal Meeting Page 16 of 21 is technically a residential zone. One example is in a high density area near The University of Iowa and the Northside Marketplace and they were requesting internal illumination for their small monument signs. One church already had their monument sign internally illuminated for 20 years and when they requested to update and get a new sign they were told it could not be internally illuminated because it was in a residential zone. However there was no issue for the 20 previous years so the request is to allow internal illumination in PRM zones for institutional uses only. Ream stated there are only three PRM zones in Iowa City, one over by Carver Hawkeye Arena and there are no institutional uses there. The other area is in the Riverfront Crossing District south of Burlington Street and currently there are no institutional uses there now and if one is built in the future the area would be rezoned Riverfront Crossings which would allow illuminated signage. So this change will really only affect one PRM zone at this time and there are two institutional uses in that zone both of which have asked for their monument sign to be internally illuminated. Ream reminded the Commission that there was a major revision to the Sign Code last year for the Downtown Districts based on a consultant group recommending new Downtown District Storefront and Signage Guidelines. Based on the recommendations for the Downtown Zones there was a certain type of channel letter that was prohibited (plastic trim cap channel letters). This recommendation was based on small pedestrian oriented storefronts in the downtown areas. When that change was made Staff forgot about two things. One, the Riverfront Crossings Districts, by reference, use the CB Sign requirements. Secondly, not everything that is going on in the Riverfront Crossings Zone is going to be pedestrian oriented storefronts. There are three major hotels being built and the Sheraton Hotel is about to be rebranded. Staff felt that for these large multi -story buildings channel letter signage is appropriate. Staff recommends amending the sign code as follows: • For Residential, ID and OPD zones: 1) allow two (2) signs for Institutional Uses in ID, OPD and residential zones; 2) Add masonry wall signs to the type of sign allowed for Institutional Uses; 3) increase the maximum fascia sign size for Institutional Uses in single family zones to twelve (12) square feet; 4) allow internal illumination for one (1) sign for an Institutional Use in PRM zones. • For CB zones and certain Riverfront Crossings Zones: Allow plastic trim cap letters for signs above the fifth floor in CB zones and those Riverfront Crossings that are regulated in the same manner as the CB zones, but only when the building is more than 5 stories. Freerks expressed her concern with the illumination of signs about five stories and would like to know how many places in the area will have such signage. She is afraid it could become light pollution. Her concern is if the need is for wayfinding, but it's not like it would be hard to navigate throughout downtown Iowa City to get where one needs. It is understandable in a city like Cedar Rapids where one needs to be able to see the signage from the interstate but that is not the case in Iowa City. Hensch agreed and commented that the way people find things such as hotels in modern society is through smart phones and GPS. Ream reminded the Commission that at one time the City's sign allowance was 15% of a sign wall, so on a 14 story building that is 100 feet wide. Freerks disagreed because at that time there were no 14 story buildings so this is really starting over and a blank slate. Ream agreed and noted that the City specifically changed that requirement to prevent the sides of those buildings from becoming billboards. So now the allowance is 1.5 times the width or length of the Planning and Zoning Commission October 19, 2017 — Formal Meeting Page 17 of 21 side wall. Therefore they have reduced greatly the size of the sign that could be done. Ream also stated that the plastic trim cap is not the only way to illuminate a channel letter, so by saying we cannot use the plastic trim cap letters does not mean it will stop the illumination or fear of light pollution. Freerks asked if at this time there are any illuminated signs above the fifth floor in any of the CB zones and Ream confirmed there is not at this time. Freerks is concerned about the impact. Perhaps there could be language that states the signage cannot be on the side of a building where residential neighborhoods would see it. She feels illumination of signs this high on buildings will change the character of downtown. Freerks opened the public discussion. Douci Brown (Gloria Dei Lutheran Church) thanked the Commission for their time and consideration. Gloria Dei has been located at the corner of Dubuque and Market Streets since 1855 when it was first known as First English Lutheran Church. In 1961 the building burnt down and was replaced by the existing structure. Sometime after that in the 1990's they installed a sign on the property facing outwards towards the corner of Market and Dubuque Streets, it is a backlit sign. Brown is unsure if it was grandfathered in or what process allowed it. Gloria Dei's location in Iowa City has been cherished by past and present members of the Iowa City community through visits on Sunday morning and social media. They continue to enjoy connecting with people who remember going to church here as a child, where they were married, where they celebrated baptism and confirmation, or attended during their college years. One of their oldest members, having completed a lifetime of mission work, joins them from Asia every week on their Facebook Live broadcast. They are committed to open their doors to new and existing members and past and present and future. A year ago, in 2016, Gloria Dei reaffirmed their commitment to remain in the downtown Iowa City area with a $1 million renovation project. The project included updating their electric, HVAC, and sound systems along with updating their classrooms and lounge areas. Most critically they updated their kitchen facilities. They use this updated kitchen for their culinary ministry with the goal of providing food and community events for the Iowa City area. They believe and remain committed to their role and presence in downtown Iowa City. Most recently they hosted a pig roast which raised $3,000 and half the proceeds to benefit world hunger relief and the other half to local food banks. While churches across the country are experiencing a decline in membership, Gloria Dei's membership remains steady. As a part of their communications outreach they have also expanded their digital role in reaching out to the community as well (smart phones). In the past years they have updated their website, established active social media channels with Facebook, Twitter, YouTube and other channels. Being in the downtown area over the years has proven to be challenging at times. Their identity is being lost in the maze of buildings that are evolving around them. It is difficult for anyone to know who they are and what they are by their physical location. If one is driving downtown on Dubuque Street they might not even notice the building or the building sign set back on the property. Their focus on providing an updated sign is to help them reach out into the community, their intent is with a new backlit sign to provide a fresh look to the property and to engage the community to let them know the doors are open and welcoming. Brown thanked the City Staff for all their efforts on the church's behalf and appreciate the willingness to review their present circumstances. Planning and Zoning Commission October 19, 2017 — Formal Meeting Page 18 of 21 Freerks thanked Brown for keeping Gloria Dei in the downtown community area Freerks closed the public discussion The Commission discussed approving part of the recommendations but allowing for more discussion and comment on the allowance of plastic trim cap letters for signs above the fifth floor. Signs moved to recommend amendments to City Code Sections 14 -5B -4E, Illumination Requirements, City Code Section 14-5B-BA&B, Signs permitted in Interim Development, Overlay Planned Development, and Residential zones. Parsons seconded the motion. Signs explained that his motion is to allow the Staff recommendation for Residential, ID and OPD zones: 1) allow two (2) signs for Institutional Uses in ID, OPD and residential zones; 2) Add masonry wall signs to the type of sign allowed for Institutional Uses; 3) increase the maximum fascia sign size for Institutional Uses in single family zones to twelve (12) square feet; 4) allow internal illumination for one (1) sign for an Institutional Use in PRM zones. Freerks agrees with this and is in favor. Parsons feels that signs are more for advertising and people really use smart phones for navigating. A vote was taken and the motion carried 7-0. Theobald moved to defer a decision on the Staff recommendation for CB zones and certain Riverfront Crossings Zones: Allow plastic trim cap letters for signs above the fifth floor in CB zones and those Riverfront Crossings that are regulated in the same manner as the CB zones, but only when the building is more than 5 stories. Parsons seconded the motion. Ream asked for clarification on what the Commission would like this amendment to be. Freerks noted she feels there needs to be more discussion regarding allowing large lit signs on 15 story buildings. Ream stated that the signs are already allowed, this amendment was just to allow a certain type of channel letter that isn't currently allowed. Freerks noted her concern is not knowing how frequently this type of signage can occur, it sounds like it could be over the whole area if it were redeveloped with five story and taller buildings. Ream said she can inform the Commission where they see these types of signs being requested and it's mainly for hotels and tall large one -tenant buildings (such as the MidWestOne Building). So how many signs would be requested depends on how much of such development would occur in that area. Right now the only controls are the size of 1.5 times the fagade length and the type of channel letter that is allowed. Freerks agreed, but noted that could allow for a 34 foot sign on the hotel so perhaps this is the time to discuss how signage is really used and what is necessary but yet won't be light pollution. Martin asked if there has ever been cases where lit signs had to be shut off by a certain time of night. Ream said it hasn't ever been in the City Ordinances. Signs agreed that would be an Planning and Zoning Commission October 19, 2017 — Formal Meeting Page 19 of 21 interesting concept. Ream noted that a hotel would say that their guests arrive at all times of day/night. Martin added that she does rely on signs to find places, especially at night when it is hard to use her phone. Pat McAllister (Nesper Signs) noted that the issue is allowing trim cap that has nothing to do with illumination. Trim cap only defines how the edge of the letter will be done, and with higher elevations one will not be able to see if it is plastic or metal trim cap, the plastic is just easier to form the letters. As far as illumination goes, according to Code there are all types of illumination allowed and that is a different topic for a different time. Signs noted that when looking at the big picture of what downtown is transitioning to with the taller buildings and more urban look he has less of an issue with signs and illumination. The light pollution issue goes with an urban area and living in an urban environment means dealing with urban issued. Freerks understands that point but also wants to make sure it is palpable for the surrounding neighborhoods. There needs to be a balance. Freerks is interested in knowing how communities the size of Iowa City (not Des Moines or Cedar Rapids) address their lighting standards on taller structures. Signs would also like to see a map that would indicated what areas are affected by tall building signage. Miklo stated this issue would be placed on the next agenda for discussion. A vote was taken and motion carried 7-0. CONSIDERATION OF MEETING MINUTES: OCTOBER 5, 2017 Parsons moved to approve the meeting minutes of October 5, 2017. Signs seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Theobald asked about the fireworks sales item discussed at the last meeting and questioned the area on the west side that isn't zoned industrial but has a temporary industrial permit (the old Menards) would that be able to be a fireworks sales area. Miklo said it would not. Freerks would like to re -implementing work session meetings prior to major items such as tonight so the Commission has time to ask more questions and get more details before decisions are made. ADJOURNMENT: Signs moved to adjourn. Prepared by Jann Ream, 410 E. Washington Street, Iowa City, IA 52240: 319-356-5120 Ordinance No. An Ordinance Amending Title 14, Zoning Code, Article 513, Sign Regulations, to Broaden the Sign Allowance and Illumination Requirements for Institutional Uses in Resid ntial, ID and OPD zones, and To Allow Plastic Trim Cap Channel Lett e s for Signs above the 5th Story on High Rise Buildings. Whereas, it is the pu ose of the Zoning Code Sign Re lations to enhance and protect the physical appearance an safety of the community, to pr ect property values and the character of neighborhoods, and to\signs; wa City's areas of tural, historic, and scenic beauty; and Whereas, the Sign Regulrther intended to rovide fair and equitable treatment for all sign users; to allow for ign; to encour ge economic development; to distinguish between areas designed auto oriented ommerce and areas designed for residential living or pedestrian orierce; and to tablish a reasonable period of time for the elimination of nonconford Whereas, the Sign Regulations seek to allow dequate communication through signage while encouraging aesthetic quality and creativi in a design, location, size and purpose of all signs; to establish limitations on signs that are app riate to the land, building or use to which they are appurtenant and are adequate for their int ded purpose while balancing the individual and community interests. Whereas, to achieve these purposes, it is easona to allow trim cap letters on signs above the 5'" story in CB and certain Riverfront Cro sings zone and Whereas, to achieve these purpos residential zones to have two signs, square feet, and allow internal illumir Whereas, the Planning and Zoning ordinance and recommends apprq Whereas, these amendments interest. s It is reasonab to allow Institutional uses in certain cluding a mason .wall sign, allow fascia signs up to 12 (tion for one sign; an immission has reviewed the proposed changes to the sign and the purpose of the sign regt{lations and are in the public Now, therefore, be it ordain by the City of Iowa City, Iowa, that: Section 1. Approval. The ode of Ordinances of the City of Iowa City is hereby amended as follows: A. Amend Title 14, Zoning Code, Chapter 5, Site Development Standards.Articl", Sign Regulations, Section 8, Signs Permitted by Zone by: 0 ~' 1. Deleting A(1)b and replacing it with the following: -1C")M ter' r CDa M r ^a Institutional uses in ID -RS and ID -RM zones are permitted two identification signs from the following types: fascia, awning, canopy, monument or masonry wall sign. One sign for an institutional use may also include copy announcing its services or activities. All other nonresidential uses in the ID -RS and ID -RM zones are permitted one identification sign from the following types: fascia, awning, canopy or monument sign. 2. Deleting 9(1 a and replacing it with the following; Principal uses, of r than single-family uses and two-family uses, are permitted one identification sign fr the following types: fascia, awning, canopy or monument sign. Institutional uses are ermitted two identification signs from the following sign types: fascia, awning, canopy, onument or masonry wall sign. One sign for an institutional use may also include cop nnouncing its services or activities. 3. Amending Table 5B -1 - Zones by: a. Deleting the Fascia and Provisions in Residential, ID and OPD and replacing it %*ith the following: Fascia FIDRS, RR -1, RS -5, 4 sq. except signs' -8, RS -12, RNS- Institution I uses are allowed 1 sq. ft. ID -RM, RM -12, RM- 12 sq. 20, RNS-20, RM -44, PRM b. Inserting the following after "Integral height: Top of first Limited to identification only, except as allowed for institutional uses Not allowed for single-family and two-family uses Masonry ID -RS, RR-1,RS-5, 12 sq. 1ft ss than the height of the Wall signs RS-8,RS-12, RNS- mas my wall. 12, ID -RM, RM -12, RM -20, RNS-20, Limite to institutional uses. RM -44, PRM xc o c. Deleting foo/atth of the table and replacing it NSe f�owirFg- 1. See suband B(1)a of this section for th ;trMb�of si&V allowed.4. Deleting E(4) and ree following: Cabinet signs where the entire face of the cabinet is internally illuminated are prohibited. Internally illuminated plastic trim cap letters are prohibited, except as specifically allowed in Table 56-4. 5. Amending Table 56-4, "Sign Specifications and Provisions in the CB -2, CB -5 and CB - 10 Zones" by deleting the Fascia sign section and replacing it with the following: Fascia signs Square footage equal to 1.5 times the length of the sign wall B. Amend Title 14, Zoning Code, Cl Regulations, Section 4, Construc and replacing it with the following: No longer than 90% of the length of the sign wall, sign band or storefront, whichever is most applicable to the location of the sign Back lit cabinet signs, where the entire face is illuminated, are prohibited Internally illuminated plastic trim cap letter forms are prohibited except for buildings of more than 5 stories when the sign is above the 51" story. Limited to identification only. Development Standards, Article B, Sign tenance Requirements by deleting E(1) 1. Except for signs in the ID an esidential zones, all permitted signs may be internally or externally illuminate All signs permitted in ID and residential zones may only be externally illuminat d ith white light, except that institutional uses in the PRM zone may have one gni ernallyt illuminated. Section II. Repealer. All ordinances and pa s of ordi ances in conflict with the provisions of this Ordinance are hereby repealed. Section III. Severability. If anYlaw. section/provision or pa of the Ordinance shall be adjudged to be invalid or unconstitutiondication shall not ffect the validity of the Ord1dance as a whole or any section, provihereof not adjudi ted invalid or uncctHstitutional. c� . Section IV. Effective Date. ce shall be in effec after its final pass, aorova4."d publication, as provided by `--c..) m r Passed and approved thisf , 2017. s 6a Mayor Appy'bved�l�sc� ATTEST: ��yyr ./d City Clerk c-Gity Attorney's Office ll /�/�7 Mi NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of Iowa City will hold a public hearing on the 1g'^ day of December, 2017, at 7:00 p.m. in the Emma J. Harvat Hall of the Iowa City City Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk; at which hearing the Council will consider a Resolution Authorizing Conveyance of 521 South Governor Street, also described as Lot 12, except the South 20 feet of Block 1, Berryhill's 2"d Subdivision, Iowa City, Iowa, to an income - eligible family. A copy of the proposed resolution is on file for public examination in the office of the City Clerk, City Hall, Iowa City, Iowa. Persons wishing to make their views known for Council consideration are encouraged to appear at the above-mentioned time and place. KELLIE K. FRUEHLING, CITY CLERK '=1 CITY OF IOWA CI �`�rum 'S COUNCIL ACTION REP 5 December 5, 2017 Resolution setting public hearing for December 19, 2017, on a proposal to convey a single-family home located at 521 South Governor Street. Prepared By: Lucy Joseph, NDS Code Enforcement Specialist Reviewed By: Tracy Hightshoe, Interim Director, Neighborhood & Development Services Fiscal Impact: The sales price of the home is $225,000. There will be no impact on the general fund for ongoing operating expenses. Recommendations: Staff: Approval of the sale of 521 S. Governor (UniverCity Neighborhood Partnership Program home) Commission: NA Attachments: Photos of 521 S. Governor Executive Summary: On December 19, 2017, City Council will hold a public hearing and vote on a resolution authorizing the conveyance of 521 S. Governor as part of the UniverCity Neighborhood Partnership Program. Once this home is sold, this will be the 591 home sold under the program. Background / Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 521 S. Governor Street for $225,000. The City purchased the home for $200,000. City funds were used to rehabilitate and sell the home to an eligible homebuyer. Renovations included electrical work, plumbing, repainted interior walls, insulation in the attic, new light fixtures, carpeting on stairs and bedrooms, updated bathrooms, buffed and cleaned the wood floors in the dining and living room, and new cabinets and counters in the kitchen. The cost of renovations (up to $50,000) is not included in the sale price. The home is required to be owner -occupied for 30 years. Built in 1910, this house has 2,084 square feet of living space, includes four bedrooms, two bathrooms, detached two -car garage and a large backyard. This home is located on a street where there is a mix of owner -occupied and rental properties. The renovated home will be an asset to the neighborhood and community. Staff recommends approval of the resolution to authorize the conveyance of 521 S. Governor St. as part of the UniverCity Neighborhood Partnership program. CITY OF IOWA CITY COUNCIL ACTION REPORT 521 S. Governor- Before Renovations 521 S. Governor -After Renovations 7— Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. Resolution authorizing conveys ce of a single family home located at 521 South Gover or Street. Whereas, the UniverCity Neighborhood Partne hip Program is a joint effort between the Un*' 'ty of Iowa and the City to encourage h me ownership and reinvestment in designated neigh- oods surrounding the University of I a; and Whereas, th City purchases rental units I ted in designated neighborhoods surrounding the University of to , rehabilitates them, and hen sells them to income -eligible buyers; and Whereas, the City p chased and re bilitated a single family home located at 521 South Governor Street, Iowa ; and Whereas, the City has rece ed n offer to purchase 521 South Governor Street for the principal sum of $225,000; and Whereas, on December 5, 201 , the ity Council adopted a Resolution proposing to convey its interest in 521 South Gover r Street, uthorizing public notice of the proposed conveyance, and setting the date and tim for the public earing; and Whereas, following the blic hearing on the p posed conveyance, the City Council finds that the conveyance is in th public interest. Now, therefore, be it esolved by the City Council of the ity of Iowa City, Iowa, that: 1. Upon the irection of the City Attomey, the Mayor and the City Clerk are authorized to execute warranty deed conveying the City's interest in 521 South Govemor Street, legally ascribed as Lot 12, except the South 20 feet in Block 1, Berryhill's Second Additi , Iowa City, Iowa. 2. The ity Attorney is hereby authorized to deliver said warranty deed and to carry out any a,,94ons necessary to consummate the conveyance required by law. ro o_ C-)-< r Gm -o m O tV M A NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR HAPPY HOLLOW PARK RESTROOM AND SHELTER REPLACEMENT PROJECT 2018 IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER INTERESTED PERSONS: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the construction of the Happy Hollow Park Restroom and Shelter Replacement Project in said City at 7 p.m. on the 19th day of December, 2017, said meeting to be held in the Emma J. Harvat Hall in City Hall in said City, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Said plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk in City Hall in Iowa City, Iowa, and may be inspected by any interested persons. Any interested persons may appear at said meeting of the City Council for the purpose of making objections to and comments concerning said plans, specifications, contract or the cost of making said improvement. This notice is given by order of the City Council of the City of Iowa City, Iowa and as provided by law. KELLIE FRUEHLING, CITY CLERK CITY OF IOWA CI, COUNCIL ACTION REPO December 5, 2017 Resolution setting a public hearing on December 19, 2017 on plans, specifications, form of contract, and estimate of cost for the construction of the Happy Hollow Park Restroom and Shelter Replacement 2018 Project, directing City Clerk to publish notice of said hearing, and _directing the City Engineer to place said plans on file for public inspection. Prepared By: Dave Panos — Senior Civil Engineer Reviewed By: Juli Seydell Johnson — Parks & Recreation Director Kumi Moms — Facilities Manager Geoff Fruin — City Manager Fiscal Impact: The estimated cost for this project is $220,000 and will be funded with CIP projects R4192 and R4130. Recommendations: Staff: Approval Commission: Park Commission reviewed project and recommended approval on March 8, 2017. Historic Preservation Commission reviewed and approved project on April 13, 2017. Attachments: Resolution, Shelter and Restroom Renderings Executive Summary: This agenda item begins the process to rebid the Happy Hollow Restroom and Shelter Replacement Construction Project 2017. Background / Analysis: This project replaces an aging combination restroom, shelter and storage structure at Happy Hollow Park with a restroom and shelter. A neighborhood meeting was held on May 25, 2016 with approximately 25 residents attending. The design of the restroom and shelter includes increased physical accessibility. In addition, the architectural features and finish choices fit the character of the historic neighborhood surrounding the park. This project was bid on July 12, 2017. The five bids received on July 12, 2017 were rejected due to lowest bid being 39% over cost estimate. After review of the bids and discussions with the Consultant, a determination was made that the original construction cost estimate was inaccurate at $182,000. After rejecting bids, the consultant and city staff re-evaluated design and schedule in an attempt to reduce pricing to the budget level while maintaining the integrity of the original facility aesthetics. The changes were discussed with City Historic Preservation staff, Chair of the Historic Preservation Commission and local contractors previously bidding on the project. The project was modified in five different areas to help reduce costs. Schedule — The new project schedule allows the project to be rebid at a favorable time with a longer schedule to help provide more competitive pricing. , 1 = i rt III SIL CITY OF IOWA CITY COUNCIL ACTION REPORT Roofing — Specified material manufacturer changed to a lighter gauge. The roof systems will remain as flat panel standing seam roof for both restroom and shelter facility. Estimated savings are minimal, however provide for more competitive estimates. Shelter Column and Truss Material — Project bid documents were changed to remove the requirement for Glue Laminated structural elements, and now allow for construction with standard dimensional treated lumber. This will allow more competitive bid pricing for the park pavilion structure. Estimated savings range is between $15-000 - $20,000. Shelter Column Connections - Exposed bracket connections are included in the base bid. The project bid form will include an alternate for concealed brackets. Exposed connections are more standard in park shelter packages. Estimated savings is between $2,500 - $3,000. This was determined after staff discussed with contractors that previously bid this project. Shelter Column Fascia — Exposed concrete columns for the park pavilion will be included in the base bid. The base bid will include alternates for two fascia products. Concrete Masonry Units (CMU) Fascia • Natural Stone Fascia (Anamosa Limestone) — Similar to the restroom fascia as shown below in the rendering of the restroom. The stone fascia can be added later to the pavilion UNCIL ACTION Natural stone fascia will remain in the base bid for the restroom facility. Estimated savings for removal of stone fascia from park shelter is $4,500. Project Timeline: Set Public Hearing — December 5, 2017 Hold Public Hearing — December 19, 2017 Bid Letting — January 30, 2018 Award Date — February 6, 2018 Construction Start — February 26, 2018 o 1.7 • Schedule — The new project schedule allows the project to be rebid at a favorable time with a longer construction schedule to help provide more competitive pricing. • Roofing — Specified material manufacturer changed to a lighter gauge. The roof systems will remain as be flat panel standing seam roof for both restroom and shelter facility. • Shelter Column and Truss Material —Project bid documents were changed to remove the requirement for Glue Laminated structural elements, and now allow for construction with standard dimensional treated lumber. This will allow more competitive bid pricing for the park pavilion structure. • Shelter Column Connections - Exposed bracket connections are included in the base bid. The project bid form will include an alternate for concealed brackets. Exposed connections are more standard in park shelter packages. • Shelter Column Fascia — Exposed concrete columns for the park pavilion will be included in the base bid. The base bid will include alternates for two fascia products.