HomeMy WebLinkAbout2018-01-02 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
January 2, 2018
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dulek,
Fruehling, Miklo, Ream, Hightshoe, Hall, Havel, Sovers.
The Mayor proclaimed Martin Luther King, Jr. Day - January 15, Arianna Aron
accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Taylor, that the items and recommendations in the
Consent Calendar be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 19, Work Session; December 19, Special Formal Official &
Complete; December 19; Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Adjustment: October 11; Historic Preservation Commission: November 9; Library
Board of Trustees: November 16; Library Board of Trustees: December 4; Parks &
Recreation Commission: November 8; Planning & Zoning Commission: November 2;
Senior Center Commission: September 21; Senior Center Commission: October 26.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class C Beer Permit for The Convenience Store, LLC, dba The Convenience
Store, 106 S. Linn St.; Class C Liquor License for Baroncini LLC, dba Baroncini, 104
S. Linn St.; Class E Liquor License for Hawkeye Star, Inc., dba Kirkwood Liquor &
Tobacco, 300 Kirkwood Ave.; Class C Liquor License for Iowa City Yacht Club LLC,
dba Iowa City Yacht Club, 13 S. Linn St. #10. New: Class C Liquor License for
MolaRam LLC, dba Sanctuary Pub, 405 S. Gilbert St.
Resolutions and Motions: Res. 18-1, Accepting the Dedication of Outlot P
Lindemann Subdivision, Part Four A as Public Open Space; Res. 18-2,
authorizing the award of the contract for Concrete Materials for the City; Res.
18-3, accepting the work for the Iowa Avenue Bridge & East Bound Burlington
Street Bridge over the Iowa River Scour Repair & Mitigation Project; Res. 18-4,
accepting the work for the Curb Ramp 2017 Project; Res. 18-5, accepting the
work for the Fire Station #3 Kitchen Remodel Project; Res. 18-6, accepting the
work for the South Gilbert Street Trail Connection; Res. 18-7, accepting the
work for the trail improvements for Lindemann Subdivision - Parts Three, Four
A, and Five, and declaring public improvements open for public access and
use; Res. 18-8, approving final plat of Pleiades Second Addition, Iowa City, Iowa
(SUB17-00006).
Setting Public Hearings: Set a public hearing for January 16 on an ordinance
conditionally rezoning approximately .5 acres of property from Intensive Commercial
(CI -1) zone to Riverfront Crossings -Central Crossings (RFC -CX) zone located at 703,
705, and 709 S. Dubuque Street (REZ17-00018); Res. 18-9, setting a public hearing
on January 16, 2018 on plans, specifications, form of contract, and estimate of
cost for the construction of the Iowa City Public Housing Roofing and Siding
Replacement Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public inspection.
Complete Description
January2, 2018
Page 2
Correspondence: Richard Stapleton regarding Langenberg; Acting Sr.
Transportation Engineering Planner regarding Install "Stop" signs on S Gilbert Street
at the intersection with McCollister Boulevard.
Adil Adams appeared regarding the Press Citizen article stating Council member Salih
was a co-founder of the Center for Worker Justice. Ali Ahmed appeared to clarify Adil
Adams' previous statement.
A public hearing was held on an ordinance rezoning approximately 3.6 acres of
property from Neighborhood Public (P-1) to Planned Development Overlay Neighborhood
Public (OPD/P1) zone (Sensitive Areas Plan for Lincoln School) located at 300 Teeters
Court (REZ17-00016). The Mayor requested Council members disclose any ex parte
communications and none were reported. Senior Planner Bob Miklo presented a power
point. No one appeared. Individual Council members expressed their views.
Moved by Taylor, seconded by Mims, that the ordinance rezoning approximately 3.6
acres of property from Neighborhood Public (P-1) to Planned Development Overlay
Neighborhood Public (OPD/P1) zone (Sensitive Areas Plan for Lincoln School) located at
300 Teeters Court (REZ17-00016), be given first vote.
Moved by Mims, seconded by Salih, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4735, amending Title 14, "Zoning code, Article 5b "Sign
Regulations" to broaden the sign allowance and illumination requirements for
institutional uses in residential, ID and OPD zones and to allow plastic trim cap
channel letters for signs above the 5t' story on high rise buildings, be voted on for
final passage at this time. Moved by Mims, seconded by Thomas, that the ordinance be
finally adopted at this time. Mayor Pro tem Taylor noted her appreciation in the research
that looked at different cities and their sign and height regulations.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Cardigan Park Improvement
Project, establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids. Parks & Forestry
Superintendent Hall presented a power point. No one appeared. Individual Council
members expressed their views.
Moved by Mims, seconded by Thomas, to adopt Res. 18-10, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Cardigan Park Improvement Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Douglass Street and Douglass
Court Water Main Improvements Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids. Senior Civil Engineer Sovers presented information. Aaron
VanNoy appeared with questions regarding the Douglass Court improvements and issues
with his driveway and the improvements.
Moved by Mims, seconded by Thomas, to adopt Res. 18-11, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Douglass Street and Douglass Court Water Main Improvements Project,
Complete Description
January 2, 2018
Page 3
establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids.
Moved by Mims, seconded by Taylor, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4736, amending Title 2 entitled "Human Rights," Chapter 1,
entitled "Definitions" to exclude small employers from the definition of employer,
matching State code, be voted on for final passage at this time. Moved by Mims,
seconded by Thomas, that the ordinance be finally adopted at this time.
Moved by Mims, seconded by Taylor, to adopt Res. 18-12, establishing the City of
Iowa City's 2018 legislative priorities. Assistant to the City Manager Andrew presented
information. Individual Council members expressed their views.
The Mayor noted the previously announced vacancies to Boards and Commissions:
Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment - December
31, 2018 (Formerly advertised); Airport Zoning Brd. of Adjustment for an unexpired term,
upon appointment - December 31, 2020; Airport Zoning Commission for a five-year term,
January 1, 2018 — December 31, 2022; Airport Zoning Commission for an unexpired
term, upon appointment — December 31, 2021; Board of Adjustment for a five-year term,
January 1, 2018 — January 1, 2023 (Re -advertised to fulfill gender balance requirement);
Board of Appeals for a five-year term, January 1, 2018 - December 31, 2022. For a HBA
Rep. or qualified experience and training; Community Police Review Board for an
unexpired term, upon appointment — July 1, 2021; Historic Preservation Commission —
One vacancy for a Jefferson St. representative to fill a three-year term, July 1, 2016 —
July 1, 2019 (New District formed); Public Art Advisory Committee for a three-year term,
January 1, 2018 - January 1, 2021; Telecommunications Commission for a three-year
term, July 1, 2017 — July 1, 2020. Applications must be received by 5:00 P.M., Tuesday,
January 9, 2018; Senior Center Commission — One vacancy to fill a three-year term,
January 1, 2018 — December 31, 2020. Applications must be received by 5:00 P.M.,
Tuesday, February 13, 2018. Applicants MUST reside in Iowa City and be 18 years of
age unless specific qualifications are stated. [Staff will not publish additional notices after
a period of six publications; but will continue to advertise vacancies with postings and on
the Council agenda. However, no additional publication costs will be incurred. More
information may be found on the City website or in the City Clerk's office.
Community Comment — No one appeared.
City Council Information:
Council member Thomas stated he was enjoying time with family and friends over the
holiday.
Council member Mims mentioned an event, Tech Brew AM, at Merge, hoped all had a
good holiday season and due to the weather make sure to check water pipes and keep
pets safe.
Mayor Pro tem Taylor cautioned spending too much time outside in the extreme cold
with exposed skin, or even with it covered. Taylor also declared she was proud of her
Icelandic heritage noting they were the very first country in the nation to pass an equal
pay for equal work law.
Council member Botchway announced the first annual Breakfast on a Budget on
Saturday, January 6th before the City Council's budget work session. Botchway also
urged everyone to attend the various festivities for MLK coming up and a launch event on
MLK Day at Merge at 6:OOpm.
Complete Description
January 2, 2018
Page 4
Council member Salih stated she was excited to work with Council and the
community.
Council member Cole welcomed Council member Salih and gave kudos to Botchway
for his Breakfast on a Budget idea to try and involve more citizens in the budget process.
Mayor Throgmorton noted the meeting as being Council members Salah's first, Mayor
Pro tem Taylor's new role on Council, and thanked Council member Botchway for his
service in that position for the last two years. Throgmorton also mentioned the National
League of Cities Congressional City Conference (March 11-14) and thought it would be a
good conference for one or two Council members to attend and also informed the Council
of his conversations with the University regarding jointly issuing a declaration kicking off
the start of the University's sustainability themed semester and a tentative meeting
regarding a way to optimize the use of 1-380 with Council member Thomas, Senator Joe
Bolkcom and IDOT staff.
Report on items from city staff:
City Manager Fruin wished Assistant to the City Manager Andrew a happy birthday.
Assistant City Manager Monroe welcomed back Councilors and wished them a happy
new year.
Moved by Thomas, seconded by Mims, to adjourn regular meeting at 7:56 p.m.
Ja es A. Throgmorton, Mayor
Ke lie K. Fruehling City Clerk
^moir
-Matt•o7CITY O F IOWA CITY 3a(1)
'� MEMORANDUM
Date: December 27, 2017
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, December 19, 2017, 5:37 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton.
UISG: Stewart
Staff: Fruin, Monroe, Dilkes, Andrew, Fruehling, Matherly, Knoche, Laverman, Seydell-
Johnson, Morris, Havel, Bockenstedt, Hightshoe, Ream
(A transcription and PowerPoint are available in the City Clerk's Office and the City website.)
Assistant to the City Manager Andrew introduced the legislative consultants for the 2018 State
of Iowa legislative session. Doug Struyk, Jim Camey, and Jenny Dorman from Carney &
Appleby PC presented information about themselves; the Company, and the 2018 legislative
priorities. Individual Council members expressed their views.
Action:
CMO Staff will include in legislative priorities a request for the legislature to address
racial disparities in relation to incarceration and arrests.
Discussion of Crime Trends with Police Chief Matherly
Police Chief Matherly presented a power point on crime trends. Individual Council members
expressed their views.
Action: The slides from the presentation given by Chief Matherly will be included in the 12/21
info packet.
(adjourn to Formal meeting 6:45pm)
Discuss process for developing the 2018-19 Strategic Plan
City Manager Fruin presented a summary for the process for developing the 2018-19 Strategic
Plan. Individual Council members expressed their views.
Action: City Clerk and CMO will arrange a half-day during the week for an initial Council
strategic planning session in January. Councilor Dickens will be included in the invitation.
Clarification of Agenda Items
[Agenda Item 2f(4)]... Mike Marchione: University of Iowa Dance Marathon Volunteering
... Mayor Throgmorton made a statement that he thought there was a Council member
that might be interested in participating. Botchway confirmed that he planned on it but
had not responded yet.
Council Work Session
December 19, 2017
Page 2
• [Agenda Item 2f(8)]... Julia and Bill Leupold: 318 North Gilbert appeal ...Mayor
Throgmorton inquired if staff had responded to the letter of intent to appeal. City
Attorney Dilkes stated the letter indicated they were requesting the appeal wait until April
and staff had confirmed their request.
[Agenda Item 2f(12)]... Acting Sr. Transportation Engineering Planner: Removal of
odd/even calendar parking prohibition on the 1200 block of E Davenport Street between
Reno Street and Pleasant Street and establishment of "No Parking Any Time" parking
prohibition on the north side of the 1200 block of E Davenport Street... Council member
Cole asked City Manager Fruin for more details regarding the parking issue. Fruin
stated he did not have the details but would look into it and report back to the Council.
Information Packet Discussion [December 7, December 141
➢ December 7
1. (IP2, Copy of Email to City Manager from Johnson County Board of Supervisors
Administrative Assistant with attachment: Behavioral Health Access Center — CIT
Information) Mayor Pro tem Botchway indicated his excitement for the County to be
stepping up to facilitate the work on the Access Center and expressed a couple of
concerns. Individual Council members expressed their views.
2. (IP5, Memo from City Clerk: KXIC Schedule) Council member Taylor thanked
Council members for assigning her a date on the radio show schedule.
3. (IP3, Copy of article from City Manager: Riverfront Crossings Rush) Council member
Mims thanked City Manager Fruin for adding the article.
4. (IP4, Memo from City Clerk: Joint Meeting Agenda Items for January 22) Individual
Council members indicated items they would like to see on the January 22 joint
meeting agenda.
Action:
For the joint meeting in January, Council directed staff to submit the following topics:
o Behavioral Access Center update
o Iowa City transit route and hours of operation analysis
o Ideas for potential regional initiatives
➢ December 14
1. (IP6, Memo from City Manager: Housing and Community Development Commission
(HCDC) recommendations to Council) Individual Council members expressed their
support of the recommendation to translate the informational disclosure and
acknowledgement form into five languages and that additional conversation was
needed during the strategic planning process on the other recommendation.
Action:
• As HCDC recommended and Council agreed, NDS and Human Rights staff will
proceed with the translation of the rental property "Informational Disclosure and
Acknowledgement' form into five languages and will post online.
• In response to the other HCDC recommendation, NDS will prepare information
for Council regarding rent data collection, including a summary of what other
cities are doing to collect and track rental data. This topic will be revisited during
the strategic planning session.
Council Work Session
December 19, 2017
Page 3
2. (IP7, Memo from City Manager: Sanxay-Gilmore House, 109 Market Street)
Individual Council members discussed staff involvement in negotiations. If
necessary a Council work session will be held on the topic.
Action: CMO and the Mayor will further discuss how to approach communications
about the Sanxay-Gilmore house.
3. (IPS, Memo from Assistant City Manager: 2016-2017 Strategic Plan Summary)
Mayor Throgmorton mentioned the summary was excellent, very thorough and up to
date.
4. (IP11, Memo from Resource Management Superintendent: Household hazardous
materials update) Council member Mims noted the memo and the complaints she
has received regarding having to make an appointment to drop off hazardous waste.
Mims suggested looking into a few set hours each week to drop off without an
appointment. Mayor Throgmorton stated he thought the memo said they were
looking into some set hours.
Action: Public Works staff will continue to explore regular hours for household
hazardous waste drop off. The Council is interested in trying to establish a few hours
a week for regular collection, preferably on Saturday.
5. (1138, Memo from Assistant City Manager: 2016-2017 Strategic Plan Summary)
Mayor Pro tem Botchway asked if the Summary could be distributed through the
communication portal. Assistant City Manager Monroe confirmed it could be done.
6. (IP13, Comprehensive Annual Financial Report (CAFR) FY ended June, 30, 2017)
Mayor Throgmorton pointed out the report in the packet. City Manager Fruin
suggested looking through the statistical section.
7. (IP9, Memo from City Clerk: Listening Post Update) Mayor Throgmorton asked the
City Clerk to set up the next Listening Post for mid February at Kirkwood Community
College.
Action: City Clerk will follow up on the listening post discussion.
Council updates on assigned boards, commissions and committees
Council member Mims — JECC (Johnson County Joint Emergency Communication Center) —
Getting started on the budget.
Council member Dickens — Para -Transit - Reminded Council to appoint a replacement for his
position on the Committee.
Adjourn 9:02 p.m.
of o�r'
3a(2)
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
Official Council Actions —12/19/17
Iowa City City Council special meeting, 5:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway (5:28 p.m.), Cole, Dickens, Mims,
Taylor, Thomas, Throgmorton. Absent: None.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded to adjourn to executive session to discuss the purchase or sale
of particular real estate only where premature disclosure could be reasonably expected
to increase the price the governmental body would have to pay for that property or
reduce the price the governmental body would receive for that property. The minutes
and the tape recording of a session closed under this paragraph (Land Acquisition) shall
be available for public examination when the transaction discussed is completed. The
Mayor declared the motion carried.
Moved and seconded to adjourn special meeting 5:37 p.m.
A more cgipplete de ripp;�n
Clerk. Council Activities is on file in the office of the City
G
s/Ja es A. Throgmorton, ayor
s/Kellie K. Fru e ling, City C7//22/17.
Submitted for publication —
01- Z-
3a(3)
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
Official Council Actions —12/19/17
Iowa City City Council Regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: None.
Special presentation recognizing outgoing Council Member Dickens.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent Calendar
be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 5, Work Session; December 5, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board: November 14; Telecommunications Commission:
November 27.
Permit Motions and Resolutions as recommended by the City Clerk.
Renewal: Class C Liquor License for Joe's Place, 115 Iowa Ave.; Class C Liquor
License for Iowa City Landscaping & Garden Center, 520 Hwy 1 West; Special Class
C Liquor License for Hy -Vee Club Room, 1720 Waterfront Dr. Ownership Change:
Class C Liquor License for Bluebird Diner, 330 E. Market St. New: Class C Liquor
License for Avocado Mexican Bar & Grill, 1857 Lower Muscatine Rd.; Class C Liquor
License for Devotay, 117 N. Linn St.
Resolutions and Motions: Approve disbursements in the amount of $12,748,147.94
for the period of November 1 through November 30, 2017, as recommended by the
Finance Director subject to audit; Res. 17-362, authorizing an Agreement between
the City of Iowa City and MidAmerican Energy Company for the relocation of
utilities necessary to accommodate the Iowa City Gateway Project; Res. 17-363,
awarding contract and authorizing the Mayor to sign and the City Clerk to attest a
contract tfor construction of the Burlington Clinton Street Intersection
Improvements Project; Res. 17-364, approving final plat of Brookwood Pointe
Fifth Addition, Iowa City, Iowa (SUB17-00014).
Setting Public Hearings: Set a public hearing for January 2 on an ordinance
rezoning 3.6 -acres of property from Neighborhood Public (P-1) zone to Planned
Development Overlay/Neighborhood Public (OPD/P-1) zone located at 300 Teeters
Court (REZ17-00016); Res. 17-365, setting a public hearing on January 2, 2018 on
plans, specifications, form of contract, and estimate of cost for the construction
of the Cardigan Park Improvement Project, directing City Clerk to publish notice
of said hearing, and directing the City Engineer to place said plans on file for
public inspection; Res. 17-366, setting a public hearing on January 2, 2018 on
plans, specifications, form of contract, and estimate of cost for the construction
of the Douglass Street and Douglass Court Water Main Improvements Project,
directing City Clerk to publish notice of said hearing, and directing the City
Engineer to place said plans on file for public inspection.
Official Actions
December 19, 2017
Page 2
Correspondence: Jordan Mckibbin regarding Research Paper [Staff response
included]; James Tutt regarding Iowa city population [Staff response included]; David
Weldon regarding Christmas Market on Ped Mall; Mike Marchione regarding
University of Iowa Dance Marathon Volunteering; Laura Hahn regarding Bins for
curbside recycling & trash — SMALLER BINS please [Staff response included];
Thomas Gelman regarding Whistler Apartments LLC — Withdrawal of offer to acquire
portion of vacated alley; Gerald Carriedo regarding Request for the Bid Tabulation/Bid
Results [Staff response included]; Julia and Bill Leupold regarding 318 North Gilbert
appeal; Judith Pfohl regarding recycling suggestions [Staff response included]; Dina
Janzen regarding Thank you; Acting Sr. Transportation Engineering Planner regarding
Install (1) "No Left Turn" sign on First Avenue at the intersection with the new Regina
Catholic Education Center access; Acting Sr. Transportation Engineering Planner
regarding Removal of odd/even calendar parking prohibition on the 1200 block of E
Davenport Street between Reno Street and Pleasant Street and establishment of "No
Parking Any Time" parking prohibition on the north side of the 1200 block of E
Davenport Street.
Community Comment: Bob Libby and Chris Ogren, Airport Commission Chair and
Board member, presented a power point regarding the Airport Strategic Plan. Laura
Routh appeared regarding the Airport Strategic Plan. David Teagle and Andy Barnett
appeared regarding the "No Parking Any Time" parking prohibition on the north side of
the 1200 block of E Davenport Street.
A public hearing was held on an ordinance amending Title 14, `Zoning code, Article 5b
"Sign Regulations" to broaden the sign allowance and illumination requirements for
institutional uses in residential, ID and OPD zones and to allow plastic trim cap channel
letters for signs above the 5th story on high rise buildings.
Moved and seconded that the ordinance amending Title 14, 'Zoning code, Article 5b
"Sign Regulations" to broaden the sign allowance and illumination requirements for
institutional uses in residential, ID and OPD zones and to allow plastic trim cap channel
letters for signs above the 5'h story on high rise buildings, be given first vote.
A public hearing was held on a resolution authorizing conveyance of a single family
home located at 521 South Governor Street.
Moved and seconded to adopt Res. 17-367, authorizing conveyance of a single
family home located at 521 South Governor Street.
A public hearing was held on a resolution Approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Happy Hollow Park Restroom
and Shelter Replacement 2018 Project, establishing amount of bid security to accompany
each bid, directing City Clerk to post notice to bidders, and fixing time and place for
receipt of bids.
Moved and seconded to adopt Res. 17-368, approving plans, specifications, form
of agreement, and estimate of cost for the construction of the Happy Hollow Park
Restroom and Shelter Replacement 2018 Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders, and
fixing time and place for receipt of bids.
Moved and seconded that the ordinance amending Title 2 entitled "Human Rights,"
Chapter 1, entitled "Definitions" to exclude small employers from the definition of
employer, matching State code, be given first vote.
Official Actions
December 19, 2017
Page 3
Moved and seconded that Ord. 17-4734, amending Title 17, entitled 'Building And
Housing," Chapter 5, entitled "Housing Code," to establish a rental permit cap and
to strengthen the minimum requirements for rental housing, be passed and adopted.
Moved and seconded to adopt Res. 17-369, fixing new time and place for receipt of
bids for the bidding of the City of Iowa City Building Automation Upgrades and
Improvement Projects 2017, and directing City Clerk to publish advertisement for
bids.
Moved and seconded to appoint Ben Russell, 907 Canton St., Angie Smith, 3310
Lower West Branch Rd., for two vacancies for four-year terms, January 1, 2018 - January
1, 2022: appoint Stephen Bird, 359 Magowan Ave., for a four-year term, January 1, 2018
- January 1, 2022. Board of Adjustment vacancy for a five year term January 1, 2018 —
January 1, 2023 will be readvertised to fulfill gender balance requirement.
The Mayor noted the previously announced vacancies: Airport Zoning Brd. of
Adjustment for an unexpired term, upon appointment - December 31, 2018 (Formerly
advertised); Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment -
December 31, 2020; Airport Zoning Commission for a five-year term, January 1, 2018 —
December 31, 2022; Airport Zoning Commission for an unexpired term, upon
appointment — December 31, 2021; Board of Appeals for a five-year term, January 1,
2018 - December 31, 2022. For a HBA Rep. or qualified experience and training;
Community Police Review Board for an unexpired term, upon appointment — July 1, 2021;
Historic Preservation Commission for a Jefferson St. representative to fill a three-year
term, July 1, 2016 — July 1, 2019 (New District formed); Public Art Advisory Committee —
for a three-year term, January 1, 2018 - January 1, 2021; Telecommunications
Commission for a three-year term, July 1, 2017 — July 1, 2020. Applications must be
received by 5:00 P.M., Tuesday, January 9, 2018.
The Mayor noted the current vacancies: Senior Center Commission for a three-year
term, January 1, 2018 — December 31, 2020. Moved and seconded to accept
correspondence from Jay Honohan. Applications must be received by 5:00 P.M.,
Tuesday, February 13, 2018. Applicants MUST reside in Iowa City and be 18 years of
age unless specific qualifications are stated [Staff will not publish additional notices after
a period of six publications; but will continue to advertise vacancies with postings and on
the Council agenda.
Moved and seconded to adjourn meeting at 8:20 p.m.
A more complete description of Council Activities and disbursements
is on file in the
office of the City Clerk and Finance Depa ment.
s/James A. Throgmorton, Mayor
s/Kellie K. Fruehling, City C rk A,
Submitted for publication —12/27/17. U
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
Complete Description of Council Activities
December 19, 2017
Iowa City City Council special meeting, 5:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway (5:28 p.m.), Cole, Dickens, Mims,
Taylor, Thomas, Throgmorton. Absent: None. Staff members present: Fruin, Monroe,
Dilkes, Fruehling, Goers, W. Ford.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Dickens, seconded by Thomas, to adjourn to executive session to discuss
the purchase or sale of particular real estate only where premature disclosure could be
reasonably expected to increase the price the governmental body would have to pay for
that property or reduce the price the governmental body would receive for that property.
The minutes and the tape recording of a session closed under this paragraph (Land
Acquisition) shall be available for public examination when the transaction discussed is
completed. The Mayor declared the motion carried and adjourned into executive
session 5:01 p.m.
Council returned to open session 5:35 p.m.
Moved by Mims, seconded by Dickens, to adjourn special meeting 5:37 p.m.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
December 19, 2017
Iowa City City Council Regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Morris, Ream, Hightshoe, Laverman, Havel, Seydell-Johnson. UISG: Stewart.
Special presentation recognizing outgoing Council Member Dickens.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Dickens, that the items and recommendations in
the Consent Calendar be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 5, Work Session; December 5, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board: November 14; Telecommunications Commission:
November 27.
Permit Motions and Resolutions as recommended by the City Clerk.
Renewal: Class C Liquor License for Samco of Iowa city, Inc., dba Joe's Place, 115
Iowa Ave.; Class C Liquor License for Dykstra Nursery Corporation, dba Iowa City
Landscaping & Garden Center, 520 Hwy 1 West; Special Class C Liquor License for
Hy -Vee, Inc., dba Hy -Vee Club Room, 1720 Waterfront Dr. Ownership Change: Class
C Liquor License for 2 -Tone, Inc., dba Bluebird Diner, 330 E. Market St. New: Class C
Liquor License for Aguachiles Corp., dba Avocado Mexican Bar & Grill, 1857 Lower
Muscatine Rd.; Class C Liquor License for Devotay, LLC, dba Devotay, 117 N. Linn
St.
Resolutions and Motions: Approve disbursements in the amount of $12,748,147.94
for the period of November 1 through November 30, 2017, as recommended by the
Finance Director subject to audit; Res. 17-362, authorizing an Agreement between
the City of Iowa City and MidAmerican Energy Company for the relocation of
utilities necessary to accommodate the Iowa City Gateway Project; Res. 17-363,
awarding contract and authorizing the Mayor to sign and the City Clerk to attest a
contract to Ricklefs Excavating for $1,067,777.00 for construction of the Burlington
Clinton Street Intersection Improvements Project; Res. 17-364, approving final
plat of Brookwood Pointe Fifth Addition, Iowa City, Iowa (SUB17-00014).
Setting Public Hearings: Set a public hearing for January 2 on an ordinance
rezoning 3.6 -acres of property from Neighborhood Public (P-1) zone to Planned
Development Overlay/Neighborhood Public (OPD/P-1) zone located at 300 Teeters
Court (REZ17-00016); Res. 17-365, setting a public hearing on January 2, 2018 on
plans, specifications, form of contract, and estimate of cost for the construction
of the Cardigan Park Improvement Project, directing City Clerk to publish notice
of said hearing, and directing the City Engineer to place said plans on file for
public inspection; Res. 17-366, setting a public hearing on January 2, 2018 on
plans, specifications, form of contract, and estimate of cost for the construction
of the Douglass Street and Douglass Court Water Main Improvements Project,
directing City Clerk to publish notice of said hearing, and directing the City
Engineer to place said plans on file for public inspection.
Complete Description
December 19, 2017
Page 2
Correspondence: Jordan Mckibbin regarding Research Paper [Staff response
included]; James Tutt regarding Iowa city population [Staff response included]; David
Weldon regarding Christmas Market on Ped Mall; Mike Marchione regarding
University of Iowa Dance Marathon Volunteering; Laura Hahn regarding Bins for
curbside recycling & trash — SMALLER BINS please [Staff response included];
Thomas Gelman regarding Whistler Apartments LLC — Withdrawal of offer to acquire
portion of vacated alley; Gerald Carriedo regarding Request for the Bid Tabulation/Bid
Results [Staff response included]; Julia and Bill Leupold regarding 318 North Gilbert
appeal; Judith Pfohl regarding recycling suggestions [Staff response included]; Dina
Janzen regarding Thank you; Acting Sr. Transportation Engineering Planner regarding
Install (1) "No Left Turn" sign on First Avenue at the intersection with the new Regina
Catholic Education Center access; Acting Sr. Transportation Engineering Planner
regarding Removal of odd/even calendar parking prohibition on the 1200 block of E
Davenport Street between Reno Street and Pleasant Street and establishment of "No
Parking Any Time" parking prohibition on the north side of the 1200 block of E
Davenport Street.
Community Comment: Bob Libby and Chris Ogren, Airport Commission Chair and
Board member, presented a power point regarding the Airport Strategic Plan. Laura
Routh appeared regarding the Airport Strategic Plan. David Teagle and Andy Barnett
appeared regarding the "No Parking Any Time" parking prohibition on the north side of
the 1200 block of E Davenport Street.
A public hearing was held on an ordinance amending Title 14, 'Zoning code, Article 5b
"Sign Regulations" to broaden the sign allowance and illumination requirements for
institutional uses in residential, ID and OPD zones and to allow plastic trim cap channel
letters for signs above the 5t' story on high rise buildings. Building Specialist Ream
presented information. Individual Council members expressed their views. No one
appeared.
Moved by Botchway, seconded by Dickens, that the ordinance amending Title 14,
"Zoning code, Article 5b "Sign Regulations" to broaden the sign allowance and
illumination requirements for institutional uses in residential, ID and OPD zones and to
allow plastic trim cap channel letters for signs above the 5t' story on high rise buildings,
be given first vote.
A public hearing was held on a resolution authorizing conveyance of a single family
home located at 521 South Governor Street. No one appeared. Individual Council
members expressed their views.
Moved by Thomas, seconded by Botchway, to adopt Res. 17-367, authorizing
conveyance of a single family home located at 521 South Governor Street.
A public hearing was held on a resolution Approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Happy Hollow Park Restroom
and Shelter Replacement 2018 Project, establishing amount of bid security to accompany
each bid, directing City Clerk to post notice to bidders, and fixing time and place for
receipt of bids. Parks & Recreation Director Seydell-Johnson and Facilities Manager
Morris presented a power point. No one appeared. Individual Council members
expressed their views.
Moved by Botchway, seconded by Dickens, to adopt Res. 17-368, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Happy Hollow Park Restroom and Shelter Replacement 2018 Project, establishing
Complete Description
December 19, 2017
Page 3
amount of bid security to accompany each bid, directing City Clerk to post notice
to bidders, and fixing time and place for receipt of bids.
Moved by Mims, seconded by Taylor, that the ordinance amending Title 2 entitled
"Human Rights," Chapter 1, entitled "Definitions" to exclude small employers from the
definition of employer, matching State code, be given first vote.
Moved by Mims, seconded by Botchway, that Ord. 17-4734, amending Title 17,
entitled "Building And Housing," Chapter 5, entitled "Housing Code," to establish a
rental permit cap and to strengthen the minimum requirements for rental housing,
be passed and adopted. Individual Council members expressed their views.
Moved by Mims, seconded by Botchway, to adopt Res. 17-369, fixing new time and
place for receipt of bids for the bidding of the City of Iowa City Building Automation
Upgrades and Improvement Projects 2017, and directing City Clerk to publish
advertisement for bids.
Moved by Botchway, seconded by Dickens, to appoint Ben Russell, 907 Canton St.,
Angie Smith, 3310 Lower West Branch Rd., for two vacancies for four-year terms,
January 1, 2018 - January 1, 2022: appoint Stephen Bird, 359 Magowan Ave., for a four-
year term, January 1, 2018 - January 1, 2022. Board of Adjustment vacancy for a five
year term January 1, 2018 - January 1, 2023 will be readvertised to fulfill gender balance
requirement.
The Mayor noted the previously announced vacancies: Airport Zoning Brd. of
Adjustment for an unexpired term, upon appointment - December 31, 2018 (Formerly
advertised); Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment -
December 31, 2020; Airport Zoning Commission for a five-year term, January 1, 2018 -
December 31, 2022; Airport Zoning Commission for an unexpired term, upon
appointment - December 31, 2021; Board of Appeals for a five-year term, January 1,
2018 - December 31, 2022. For a HBA Rep. or qualified experience and training;
Community Police Review Board for an unexpired term, upon appointment - July 1, 2021;
Historic Preservation Commission for a Jefferson St. representative to fill a three-year
term, July 1, 2016 - July 1, 2019 (New District formed); Public Art Advisory Committee -
for a three-year term, January 1, 2018 - January 1, 2021; Telecommunications
Commission for a three-year term, July 1, 2017 - July 1, 2020. Applications must be
received by 5:00 P.M., Tuesday, January 9, 2018.
The Mayor noted the current vacancies: Senior Center Commission for a three-year
term, January 1, 2018 - December 31, 2020. Moved by Botchway, seconded by Dickens
to accept correspondence from Jay Honohan. Applications must be received by 5:00
P.M., Tuesday, February 13, 2018. Applicants MUST reside in Iowa City and be 18 years
of age unless specific qualifications are stated [Staff will not publish additional notices
after a period of six publications; but will continue to advertise vacancies with postings
and on the Council agenda. However, no additional publication costs will be incurred.
More information may be found on the City website or in the City Clerk's office.
Community Comment: Gustave Stewart, UISG Alternate Liaison, appeared with UISG
updates.
City Council Information:
Mayor Pro tem Botchway stated he attended the Chamber legislative reception, won
the Coralville basketball championship, presented BRAVO awards at the CVB annual
luncheon, and participated in the CLP government day.
Council member Dickens thanked his wife, kids, grandkids, Council and staff.
Complete Description
December 19, 2017
Page 4
Council member Cole followed up on the work session discussion on community
policing with the Police Chief and encouraged the community to continue reaching out to
Council and staff what's happening in the neighborhoods.
Council member Taylor announced she had been invited to attend the Minimum Wage
Committee report at the Johnson County Administration Building.
Council member Thomas mentioned two annual events that he attended, the Center
for the Book open house and the CVB annual luncheon.
Council member Mims reported that she and Mayor Throgmorton had met with School
Board members for updates and also attended bond training with the Mayor and City
staff. Mims stated that she had done an interview with KCJJ during the campaign and
said she would be happy to go back periodically and talk about what's going on with the
City. Mims will be doing two shows a month which will be on the second Thursday and
the last Tuesday of the month. Mims also met with Jennifer Daly from Cedar Rapids/Iowa
City Corridor Development and the City Manager and learned about her background and
the what she's done for the Children's Museum.
Mayor Throgmorton informed the Council of his attendance at the Oakdale Prison
Community Choir's annual winter concert and expressed his views of the event.
City staff thanked Council member Dickens for his years of service, sharing his
thoughts and feedback on the community, and his support.
Moved by Dickens, seconded by Taylor, to adjourn meeting at 8:20 p.m.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk