HomeMy WebLinkAbout2018-01-16 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
January 16, 2018
Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dilkes
Fruehling, Hightshoe, Howard, Havel, Bockenstedt. UISG: Nelson, Stewart.
The Mayor presented Student Leadership Awards to Regina Elementary students:
Natalie Burer, Cate Klitgaard, Michael Martin.
The Mayor made a statement regarding fliers in Wetherby Park neighborhood.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Taylor, seconded by Botchway, that the items and recommendations in the
consent Calendar be received, or approved, and or adopted as amended: Adil Adams
appeared regarding 3f(9) The Sudanese Farm in Tiffin.
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: January 2, Special Formal (Organizational) Official & Complete; January 2,
Work Session; January 2, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board - December 7; Human Rights Commission -
November 21; Public Art Advisory Committee - November 2.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class C Liquor License for EI Ranchero Inc., dba EI Ranchero Mexican Restaurant,
21 Sturgis Corner Dr.; Special Class C Liquor License for Cafe Taim LLC, dba
Cortado, 26 S. Clinton St.; Special Class C Liquor License for Cafe Taim LLC, dba
Cortado, 26 S. Clinton St.; Class C Liquor License for 2 -Tone, Inc., dba Bluebird
Diner, 330 E. Market St.; Class C Liquor License for Motif, Ltd., dba Bo -James, 118 E.
Washington St.; Refund an unused portion of a Class C Liquor License for Sanctuary
Pub, 405 S. Gilbert St. Ownership Change: Class C Liquor License for Van B's
Brewing, LLC., dba Van B's Brewing, 505 E. Washington St.; Class C Liquor License
for Iowa City Beverage, dba Liquor Downtown, 315 S. Gilbert St.
Resolutions and Motions: Res. 18-13, authorizing the Mayor to sign and City
Clerk to attest grant assurance letter to Federal Aviation Administration
regarding Iowa City Airport Obstruction Mitigation project; Res. 18-14, awarding
contract to Public Works and Engineering and Parks & Recreation recommend
award of the contract to AAA Mechanical Contractors for $ 815,000 which
includes Alternate #1, and authorizing the Mayor to sign and the City Clerk to
attest a contract for construction of the Mercer Aquatic Center Boiler and HVAC
Replacement Project; Res. 18-15, authorizing the acquisition of property
interests necessary for construction of the Rochester Avenue Sidewalk Infill
Project; Res. 18-16, accepting the work for the storm sewer, drainageways,
sanitary sewer, water main, sidewalk, and paving public improvements for
Sandhill Estates Part 4, and declaring public improvements open for public
access and use; Res. 18-17, authorizing the Mayor to sign and the City Clerk to
attest the First Amendment to (Hilton Garden Inn TIF) Agreement for Private
Development by and between the City of Iowa City and Iowa City Hotel
Associates, L.L.C.; Res. 18-18, authorizing the Mayor to sign and the City Clerk
Complete Description
January 16, 2018
Page 2
to attest the First Amendment to (Hieronymus Square TIF) Agreement for Private
Development between the City of Iowa City, Hieronymi Partnership, L.L.P.,
Hieronymus Square Developers, L.L.C., Iowa City ES Hotel, L.L.C., and HS314,
L.L.C.; Res. 18-19, authorizing the City Manager to execute an (Financial
consultant) agreement between the City and National Development Council
regarding community and economic development advisement; Res. 18-20,
approving final plat of West Side Estates Phase One, Iowa City, Iowa (SUB17-
00017).
Setting Public Hearings: Set a public hearing for February 6 on an ordinance
conditionally rezoning (1St and Muscatine for Kum & Go and Hospice) approximately .5
acres of property at 1010 1St Avenue from Low Density Single Family Residential (RS -
5) to Community Commercial (CC -2), and 1022 1St Avenue from (RS -5) to Commercial
Office (CO -1) and a portion of 1025 Wade Street from (CO -1) to (CC -2) (REZ17-
00019); Set a public hearing for February 6 on a resolution to annex approximately 7.9
acres of land located at 4643 Herbert Hoover Highway SE (ANN17-00001). Set a
public hearing for February 6 on an ordinance rezoning approximately 7.9 acres from
County Commercial (C) and County Multifamily Residential (RMF) to Interim
Development Multifamily (ID -RM) for approximately 5.27 acres and Interim
Development Single Family for approximately 2.76 acres located at 4643 Herbert
Hoover Highway SE (REZ17-00020); Res. 18-21, setting a public hearing on
February 6, 2018 on plans, specifications, form of contract, and estimate of cost
for the construction of the Riverfront Crossings Park, Phase 3 Project, directing
City Clerk to publish notice of said hearing, and directing the City Engineer to
place said plans on file for public inspection; Res. 18-22, setting a public
hearing on February 6, 2018 on plans, specifications, form of contract, and
estimate of cost for the construction of the 2018 Roof Improvements — Water
Treatment Plant & Water Distribution Facility Project, directing the City Clerk to
publish notice of said hearing, and directing the City Engineer to place said
plans on file for public inspection.
Correspondence: Lorraine Bowans regarding Thank you for your concern; Jerry
Moore regarding Half -pipes for skateboards & Huffies; Edye Freeman regarding
Intemet safety for teens; Clay Claussen regarding Parks & Rec Commission 2018;
Ginalie Swaim regarding For Work Session Discussion:109 Market [Previously
handed out at the 1/2/18 Council work session]; Tim Weitzel regarding Sanxay-
Gilmore House; Royceann Porter regarding Citizen Police Review Board; Laura
Carlson regarding To Our Public Leaders regarding the public library [Staff response
included in Council packet]; Adil Adams regarding The Sudanese farm at Tiffin; Sr.
Transportation Engineering Planner regarding Installation of (1) "Stop" sign for
westbound traffic on Meadow Ridge Lane at the intersection with North Dubuque
Street; Transportation Planner regarding Install (2) "Yield" signs on Wagon Wheel
Drive and (2) "Yield" signs on Armstrong Drive at their intersections with Langenberg
Avenue; Sr. Transportation Engineering Planner regarding Establish (8) "Low -Barrier
Shelter Parking Only" parking spaces on the east side of the 800 block of South
Clinton Street; Sr. Transportation Engineering Planner regarding Establish 5 metered
parking spaces on the east side of the 800 block of South Dubuque Street with a 2:00
a.m. — 6:00 a.m. tow -away zone.
The following appeared during Community Comment: Nicholas Theisen, affordable
housing; Caroline Dieterle, the Pedestrian Mall plan and Black Hawk Mini Park; Mageed
Complete Description
January 16, 2018
Page 3
Adams, the Sudanese Farm in Tiffin; Nancy Bird, thanking the City for budgeting an
evening downtown police officer, tracking the liquor license reform, and the form based
code for the Northside; Mary Cohen, communities of care; Adil Adams, the Center for
Workers Justice.
A public hearing was held on an ordinance conditionally rezoning approximately .48
acres of property from Intensive Commercial (CI -1) zone to Riverfront Crossings -Central
Crossings Subdistrict (RFC -CX) zone located at 703, 705, and 709 S. Dubuque Street
(REZ17-00018). The Mayor requested Council members disclose any ex parte
communications and none were reported. Urban Planning Planner Karen Howard
presented a power point. Glen Meisner from MMS Consultants appeared.
Moved by Botchway, seconded by Salih, that the ordinance conditionally rezoning
approximately .48 acres of property from Intensive Commercial (CI -1) zone to Riverfront
Crossings -Central Crossings Subdistrict (RFC -CX) zone located at 703, 705, and 709 S.
Dubuque Street (REZ17-00018), be given first vote. Individual Council members
expressed their opinions.
Moved by Mims, seconded by Thomas, that the ordinance rezoning approximately 3.6
acres (Sensitive Areas Plan for Lincoln School) of property from Neighborhood Public (P-
1) to Planned Development Overlay Neighborhood Public (OPD/P1) zone located at 300
Teeters Court (REZ17-00016), be given second vote. The Mayor requested Council
members disclose any ex parte communications and none were reported. The Mayor
declared the motion carried, 6/0/1, with the following division of roll call vote. Ayes: Mims,
Salih, Taylor, Thomas, Throgmorton, Cole. Nays: None. Abstaining: Botchway. Mayor Pro
tem Taylor and Council member Salih stated their support.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Iowa City Public Housing
Roofing and Siding Replacement Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids. No one appeared. Mayor Pro tem Taylor confirmed her support.
Moved by Botchway, seconded by Taylor, to adopt Res. 18-23, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Iowa City Public Housing Roofing and Siding Replacement Project, establishing
amount of bid security to accompany each bid, directing City Clerk to post notice
to bidders, and fixing time and place for receipt of bids.
Moved by Botchway, seconded by Thomas, to adopt Res. 18-24, to Declaring the
City's Support of and Participation in the University of Iowa's "Climate for Change"
Sustainability Theme Semester. Linda Snetselaar and Dave Gould appeared.
Assistant City Manager Monroe gave a brief summary of previous themed semesters at
the University. Mayor Pro tem asked if this item could be added to the Joint Entities
meeting agenda and Mayor Throgmorton requested staff to add the item.
Moved by Mims, seconded by Botchway, to adopt Res. 18-25, adopting an
Assessment schedule of unpaid mowing, clean-up of property, snow removal,
sidewalk repair, and stop box repair charges and directing the Clerk to certify the
same to the Johnson County Treasurer for collection in the same manner as
property taxes.
Moved by Cole, seconded by Salih, to make the following appointment to the Airport
Zoning Commission: appoint Matthew Wolford, 1905 Jeffrey St., for a six-year term,
January 1, 2016 — December 31, 2021; Moved by Botchway, seconded by Salih, to make
the following appointment to the Board of Adjustment: appoint Ryan Hall, 200 S. Summit
Complete Description
January 16, 2018
Page 4
St., for a five-year term, January 1, 2018 — January 1, 2023. The Mayor declared the
motion carried, 6/0/1, with Cole abstaining; Moved by Botchway, seconded by Salih, to
make the following appointment to the Community Police Review Board: appoint
Royceann Porter, 136 Appanoose Ct., for an unexpired term, upon appointment — July 1,
2021. The Mayor declared the motion carried, 6/1, with the following division of roll call
vote: Ayes: Throgmorton, Botchway, Cole, Salih, Taylor, Thomas. Nays: Mims; Moved
by Botchway, seconded by Mims, to make the following appointment to the Public Art
Advisory Committee: appoint Steven Miller, 515 Oakland Ave., for a three-year term,
January 1, 2018 - January 1, 2021.
The Mayor noted that no applications were received for the following vacancies and all
will be readvertised: Airport Zoning Brd. of Adjustment for a five-year term, January 1,
2016 - December 31, 2020 (Formerly advertised); Airport Zoning Commission for a for a
six-year term, January 1, 2018 - December 31, 2023; Board of Appeals for a five-year
term, January 1, 2018 - December 31, 2022. For a HBA Rep. or qualified experience and
training; Historic Preservation Commission for a Jefferson St. representative to fill a three-
year term, July 1, 2016 — July 1, 2019 (New District formed); Telecommunications
Commission for a three-year term, July 1, 2017 — July 1, 2020. Applicants MUST reside in
Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not
publish additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred. More information may be found on the City website or in the City
Clerk's office.
The Mayor noted the previously announced vacancy: Senior Center Commission for a
three-year term, January 1, 2018 — December 31, 2020. Applications must be received by
5:00 P.M., Tuesday, February 13, 2018.
The Mayor announced the current vacancy: Civil Service Commission for a four -year
term, April 2, 2018 - April 4, 2022. Applications must be received by 5:00 P.M., Tuesday,
March 13, 2018.
Benjamin Nelson, UISG Liaison, appeared with UISG updates.
City Council Information:
Council member Thomas reported attending a 'deliberative dialogue training' at
Kirkwood Community College with Mayor Throgmorton and Mayor Pro tem Taylor.
Council member Mims noted the Martin Luther King events at Grant Wood, the
Economic Forecast luncheon in Cedar Rapids, and an upcoming open house at the Free
Medical Clinic.
Mayor Pro tem Taylor stated she attended the following events: pinning ceremony for
Iowa City Firefighter Parker, the STEAM mural unveiling, and the Iowa City School
District Board meeting. Taylor mentioned an upcoming event on January 24th, a film
screening "At the River I Stand" at the IMU Illinois room.
Council member Botchway thanked committee members for planning events on
Martin Luther King Day, noted a community roundtable on January 22nd at Old Brick
Church, attending the Englert for Rebirth Brass Band, the Stand up and Speak Out event
at the Iowa City Public Library on January 20th, and the improv comedy cage match at
West High School on January 19th.
Council member Salih reported being a keynote speaker at Weber Elementary for
Martin Luther King Day, International night at Lincoln Elementary, and receiving many
calls regarding snow on sidewalks over the weekend.
Complete Description
January 16, 2018
Page 5
Council member Cole commended the committee who planned the events for Martin
Luther King Day, the AME Church for their service, and Mayor Throgmorton and Council
member Botchway on their speeches. Cole also mentioned he would be going on a civil
rights tour with Henri Harper this summer.
Mayor Throgmorton noted he is also going on the tour, enjoyed the events of the
previous day for Martin Luther King Day, mentioned the great job Chief Matherly did
speaking at New Creations Church and Bethel AME. Mayor Throgmorton and the City
Manager also met with representatives of Gloria Dei Lutheran Church and will be having
a follow up meeting. Upcoming events for the Mayor include a strategic planning meeting
for the Convention and Visitors bureau on January 23rd, a Partnership for Alcohol Safety
meeting, lunch with Mayors Lundell and Donahue on January 31St, and a meeting with the
University of Iowa's Government Relations Committee on February 1St with Mayor Pro
tem Taylor.
Report on items from city staff:
Assistant City Manager Monroe reported on the final agreement and upcoming
assessments for solar voltaic systems that have potential at various City sites with Blue
Stem Energy Solutions, LLC.
Moved by Mims, seconded by Botchway, to adjourn meeting 8:54 p.m. and resume
work session. �
J es A. Throgmorton, Mayor
K61lie K. Fruehlin City Clerk
Z
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
Official Council Actions —1/2/18
Iowa City City Council special meeting 8:15 a.m. at City Hall. Council Members present:
Botchway, Mims, Salih, Taylor, Thomas, Throgmorton. Absent: Cole.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded to appoint City Clerk Fruehling as Temporary Chairperson.
Temporary Chair Fruehling presiding.
The Temporary Chair announced that nominations were in order for the office of the
Mayor of the City of Iowa City. Moved and seconded to nominate James A. Throgmorton for
Mayor. Moved and seconded to close nominations. The Temporary Chair declared the
motion to close nominations carried unanimously, and stated voting would be done in order of
nomination. After a voice vote on the motion nominating James A. Throgmorton for Mayor,
the Temporary Chair declared James A. Throgmorton Mayor of Iowa City for a two-year term.
Newly elected Mayor Throgmorton made a statement regarding his continued roll of Mayor.
The Temporary Chair announced that nominations were in order for the office of Mayor
Pro tem of the City of Iowa City. Moved and seconded to nominate Pauline Taylor for Mayor
Pro tem. Moved and seconded to nominate Susan Mims for Mayor Pro tem. Moved and
seconded to close nominations. The Temporary Chair declared the motion to close
nominations carried unanimously, and stated voting would be done in order of nomination.
Council member Botchway made a statement as outgoing Mayor Pro tem. After a voice vote
on the motion nominating Pauline Taylor for Mayor Pro tem, the Temporary Chair declared
Pauline Taylor Mayor Pro tem of Iowa City for a two-year term.
The City Clerk administered the oath of office to Mayor James A. Throgmorton and Mayor
Pro tem Pauline Taylor. Mayor Throgmorton now presiding.
Moved and seconded to consider a motion making two-year City Council Appointments:
Rules Committee (2) 2017-18 appointees — Botchway, Taylor; Emergency Management
Commission - (1) 2017-18 appointee — Thomas; Metropolitan Planning Organization of
Johnson County — (MPOJC - 6 + 1 alternate) City Manager, City Clerk, and City Attorney
have served as alternates in past years. 2017-18 appointees — Botchway, Cole, Mims, Salih,
Taylor, Thomas; Iowa City/Coralville Visitors & Convention Bureau — (1) 2017-18
appointee — Throgmorton; Economic Development Committee - (3) 2017-18 appointees —
Mims, Salih, Throgmorton; Chief Elected Officials Board — Iowa Works, Region 10 - (1)
2017-18 appointee — Taylor; Metro Coalition of Cities — (1 plus alternate) 2017-18
appointee — City Manager Fruin, with Throgmorton as alternate; Joint Emergency
Communication Center Policy Board — (2) 2017-18 appointee — Fruin, Mims; East Central
Iowa Council of Governments (ECICOG Policy Board) — (1 — one year appointment) 2018
appointee — Taylor (alternate needed); Seats Paratransit Advisory Committee — (1) 2017-
18 appointee — Salih; JC Criminal Justice Coordinating Committee — (1) 2017-18
appointee — Botchway; UNESCO Board of Directors — 2017-18 appointee — Cole; Self -
Supporting non-voting representative from Iowa City (SSMID) — 2017-18 appointee —
City Manager designee; Johnson County E911 Service Board - 2017-18 appointees —
Grier, Hart; Iowa City Area Development Board — ICAD (2) 2017-18 appointee — Fruin,
Official Actions
January 2, 2018
Page
Thomas; Iowa City Assessor Evaluation Committee - (1) 2017-18 appointee — Botchway;
Partnership for Alcohol Safety - (1) 2017-18 appointee — Mayor co-chairs the Committee.
Moved and seconded to adjourn special meeting at 9:05 a.m.
A more complete description of Counc' Activit, Sys tt in the office of the City Clerk.
s/James A. Throgmorton, Mayor
s/Kellie K. Fru hling, City Cale ki
A-1
Submitted for publication /9/18.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
Complete Description of Council Activities
January 2, 2018
Iowa City City Council special meeting 8:15 a.m. at City Hall. Council Members present:
Botchway, Mims, Salih, Taylor, Thomas, Throgmorton. Absent: Cole. Staff members
present: Fruin, Monroe, Dulek, Fruehling.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Mims, seconded by Thomas, to appoint City Clerk Fruehling as Temporary
Chairperson. Temporary Chair Fruehling presiding.
The Temporary Chair announced that nominations were in order for the office of the
Mayor of the City of Iowa City. Moved by Mims, seconded by Botchway, to nominate James
A. Throgmorton for Mayor. Moved by Taylor, seconded by Botchway, to close nominations.
The Temporary Chair declared the motion to close nominations carried unanimously, and
stated voting would be done in order of nomination. After a voice vote on the motion
nominating James A. Throgmorton for Mayor, the Temporary Chair declared James A.
Throgmorton Mayor of Iowa City for a two-year term. Newly elected Mayor Throgmorton
made a statement regarding his continued roll of Mayor.
The Temporary Chair announced that nominations were in order for the office of Mayor
Pro tem of the City of Iowa City. Moved by Thomas, seconded by Salih, to nominate Pauline
Taylor for Mayor Pro tem. Moved by Throgmorton, seconded by Botchway, to nominate
Susan Mims for Mayor Pro tem. Moved by Throgmorton, seconded by Salih, to close
nominations. The Temporary Chair declared the motion to close nominations carried
unanimously, and stated voting would be done in order of nomination. Individual Council
members expressed their views. Council member Botchway made a statement as outgoing
Mayor Pro tem. After a voice vote on the motion nominating Pauline Taylor for Mayor Pro
tem, the Temporary Chair declared Pauline Taylor Mayor Pro tem of Iowa City for a two-year
term.
The City Clerk administered the oath of office to Mayor James A. Throgmorton and Mayor
Pro tem Pauline Taylor. Mayor Throgmorton now presiding.
Moved by Botchway, seconded by Thomas to consider a motion making two-year City
Council Appointments:
Rules Committee (2) 2017-18 appointees — Botchway, Taylor
Emergency Management Commission - (1) 2017-18 appointee - Thomas
Metropolitan Planning Organization of Johnson County — (MPOJC -6 + 1 alternate) City
Manager, City Clerk, and City Attorney have served as alternates in past years. 2017-18
appointees — Botchway, Cole, Mims, Salih, Taylor, Thomas
Iowa City/Coralville Visitors & Convention Bureau — (1) 2017-18 appointee - Throgmorton
Economic Development Committee - (3) 2017-18 appointees — Mims, Salih, Throgmorton
January 2, 2018
Complete Description
Page 2
Chief Elected Officials Board — Iowa Works, Region 10 - (1) 2017-18 appointee — Taylor
Metro Coalition of Cities — (1 plus alternate) 2017-18 appointee —
City Manager Fruin, with Throgmorton as alternate
Joint Emergency Communication Center Policy Board — (2) 2017-18 appointee — Fruin, Mims
East Central Iowa Council of Governments (ECICOG Policy Board) —
(1 — one year appointment) 2018 appointee — Taylor (alternate needed)
Seats Paratransit Advisory Committee — (1) 2017-18 appointee — Salih
JC Criminal Justice Coordinating Committee — (1) 2017-18 appointee — Botchway
UNESCO Board of Directors — 2017-18 appointee — Cole
Self -Supporting non-voting representative from Iowa City (SSMID) —
2017-18 appointee — City Manager designee
Johnson County E911 Service Board - 2017-18 appointees — Grier, Hart
Iowa City Area Development Board — ICAD (2) 2017-18 appointee — Fruin, Thomas
Iowa City Assessor Evaluation Committee - (1) 2017-18 appointee — Botchway
Partnership for Alcohol Safety - (1) 2017-18 appointee — Mayor co-chairs the Committee
The Mayor declared the motion making the appointments carried.
Moved by Botchway, seconded by Salih, to adjourn special meeting at 9:05 a.m.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk
01-16-16
CITY OF IOWA CITY 3a(2)
�4 4= MEMORANDUM
Date: January9, 2018
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, January 2, 2018, 5:00 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton.
UISG: None
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Havel, Sovers, Hightshoe, Miklo,
Bockenstedt
(A transcription and PowerPoint are available in the City Clerk's Office and the City website.)
Mayor Throgmorton started the meeting with welcoming Council member Salih to the City
Council, and congratulated Neighborhood Services Director Hightshoe and Mayor Pro tem
Taylor to their new positions.
Discuss Sanxav-Gilmore House (109 Market Street)
City Manager Fruin presented information on the preservation of the Sanxay-Gilmore house at
109 Market Street and options that have been discussed. Senior Planner Miklo described code
changes necessary for the options. Individual Council members expressed their views.
Action:
• Mayor Throgmorton and City Manager Fruin will reach out to Gloria Dei officials to
discuss the preservation of the Sanxay-Gilmore House.
Clarification of Agenda Items
• [Agenda Item 3d(4)]... Curb Ramp 2017 ...Council member Botchway asked for an
update on the ADA accessibility curb ramp conversion. Assistant to the City Manager
Andrew presented information.
• [Agenda Item 5a]... Rezoning Sensitive Areas Plan for Lincoln School ... Council
member Botchway noted that he would be recusing himself from this item.
• [Agenda Item 3f(1)]... Acting Sr. Transportation Engineering Planner: Install "Stop" signs
on S Gilbert Street at the intersection with McCollister Boulevard ... Mayor Throgmorton
referenced an email regarding traffic safety on Langenberg and asked if there was
anything additional the City could do. Individual Council members expressed their
opinions.
Action: Neighborhood Development Services staff will evaluate the use of stop signs
along the Langenberg corridor. In addition, the City Manager's office will prepare a
memo to Council on the type of analysis that is used to determine the appropriate use of
stop signs.
Council Work Session
January 2, 2018
Page 2
• [Agenda Item 3d(6)]... South Gilbert Street Trail Connection ...Council member Mims
stated it was good to see some of the projects coming in under bid.
[Agenda Item 6]... Cardigan Park Improvement ... Council member Botchway inquired if
the City had enough park staff to maintain the additional park land and facilities the City
has added. City Manager Fruin stated that the subject would be an appropriate
discussion for the budget. Council member Mims asked if the City contracted out
mowing. City Manager Fruin indicated that the City has increased the amount of
contract mowing but generally not for the park areas.
Information Packet Discussion fDecember 21, December 281
➢ December 21
1. (IP2, Memo and copy of report from Mayor: Mayor's report on National League of
Cities' City Summit) Mayor Pro tem Taylor liked the idea of a joint meeting with the
Ames City Council and found the information of other cities encountered with state
legislations compelling. Individual Council members expressed their opinions.
Action: Mayor Throgmorton will follow-up on the concept of a meeting between
members of the Iowa City and Ames City Councils.
2. (IP3, Memo from City Manager: Waste Minimization efforts and curbside services
update) Council member Botchway expressed the great work that has been taken
diverting waste and appreciated the update.
3. (IP6, Downtown City Gardens —Johnson County Master Gardener— 2017 Report)
Council member Thomas noted all the volunteer work that has gone into gardening
in the downtown area.
➢ December 28
1. (IP6, Copy of news release: City names new Neighborhood and Development
Services Director) Mayor Pro tem Taylor congratulated Neighborhood and
Development Services Director Hightshoe on her promotion.
2. (IPS, Memo from Acting Senior Transportation Engineering Planner and
Transportation Planner: On -street parking regulation on the 1200 block of E
Davenport Street) Council member Botchway inquired if the City had come to a
solution. Assistant City Manager Monroe stated that staff was working with the
residents on options. Council member Thomas expressed his opinion.
Action: Neighborhood Development Services will continue to work with residents in
the 1200 block of Davenport to determine what steps may be taken to alleviate
safety concerns.
Council Work Session
January 2, 2018
Page 3
3. (IP7, Budget Work Session Agenda: January 6) Council member Botchway
introduced an event idea to bring community members in to hear the introduction to
the budget work session. Botchway proposed Breakfast on a Budget to start at
7:30am before the 8:OOam 1/6/18 budget work session, giving the public time to
meet and talk with Council members and then stay for the first part of the budget
discussion if they wanted. Botchway also mentioned hosting a Facebook Live event
on the budget. Individual Council members expressed their views.
Action: Communications staff will work to promote the breakfast on a budget
session that will start at 7:30 a.m. on Saturday and City Managers Office and
Communications will explore an interactive social media budget Q and A session to
take place later in January.
Council updates on assigned boards, commissions and committees
None.
Adjourn 6:26 p.m.
01-16-18
3a(3)
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
Official Council Actions - 1/2/18
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None.
The Mayor proclaimed Martin Luther King, Jr. Day - January 15, Arianna Aron
accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent Calendar
be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 19, Work Session; December 19, Special Formal Official &
Complete; December 19; Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Adjustment: October 11; Historic Preservation Commission: November 9; Library
Board of Trustees: November 16; Library Board of Trustees: December 4; Parks &
Recreation Commission: November 8; Planning & Zoning Commission: November 2;
Senior Center Commission: September 21; Senior Center Commission: October 26..
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class C Beer Permit for The Convenience Store, 106 S. Linn St.; Class C Liquor
License for Baroncini, 104 S. Linn St.; Class E Liquor License for Kirkwood Liquor &
Tobacco, 300 Kirkwood Ave.; Class C Liquor License for Iowa City Yacht Club, 13 S.
Linn St. #10. New: Class C Liquor License for Sanctuary Pub, 405 S. Gilbert St.
Resolutions and Motions: Res. 18-1, Accepting the Dedication of Outlot P
Lindemann Subdivision, Part Four A as Public Open Space; Res. 18-2,
authorizing the award of the contract for Concrete Materials for the City; Res.
18-3, accepting the work for the Iowa Avenue Bridge & East Bound Burlington
Street Bridge over the Iowa River Scour Repair & Mitigation Project; Res. 18-4,
accepting the work for the Curb Ramp 2017 Project; Res. 18-5, accepting the
work for the Fire Station #3 Kitchen Remodel Project; Res. 18-6, accepting the
work for the South Gilbert Street Trail Connection; Res. 18-7, accepting the
work for the trail improvements for Lindemann Subdivision - Parts Three, Four
A, and Five, and declaring public improvements open for public access and
use; Res. 18-8, approving final plat of Pleiades Second Addition, Iowa City, Iowa
(SUB17-00006).
Setting Public Hearings: Set a public hearing for January 16 on an ordinance
conditionally rezoning approximately .5 acres of property from Intensive Commercial
(CI -1) zone to Riverfront Crossings -Central Crossings (RFC -CX) zone located at 703,
705, and 709 S. Dubuque Street (REZ17-00018); Res. 18-9, setting a public hearing
on January 16, 2018 on plans, specifications, form of contract, and estimate of
cost for the construction of the Iowa City Public Housing Roofing and Siding
Replacement Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public inspection.
Official Actions
January 2, 2018
Page 2
Correspondence: Richard Stapleton regarding Langenberg; Acting Sr.
Transportation Engineering Planner regarding Install "Stop" signs on S Gilbert Street
at the intersection with McCollister Boulevard.
Adil Adams appeared regarding the Press Citizen article stating Council member Salih
was a co-founder of the Center for Worker Justice. Ali Ahmed appeared to clarify Adil
Adams' previous statement.
A public hearing was held on an ordinance rezoning approximately 3.6 acres of
property from Neighborhood Public (P-1) to Planned Development Overlay Neighborhood
Public (OPD/P1) zone located at 300 Teeters Court (REZ17-00016).
Moved and seconded that the ordinance rezoning approximately 3.6 acres of property
from Neighborhood Public (P-1) to Planned Development Overlay Neighborhood Public
(OPD/P1) zone located at 300 Teeters Court (REZ17-00016), be given first vote.
Moved and seconded that the rule requiring ordinances to be considered and voted on
for final passage at two Council meetings prior to the meeting at which it is to be finally
passed be suspended, the second consideration and vote be waived, and that Ord. 18-
4735, amending Title 14, "Zoning code, Article 5b "Sign Regulations" to broaden
the sign allowance and illumination requirements for institutional uses in
residential, ID and OPD zones, and to allow plastic trim cap channel letters for
signs above the 5th story on high rise buildings, be voted on for final passage at this
time. Moved and seconded that the ordinance be finally adopted at this time.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Cardigan Park Improvement
Project, establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids.
Moved and seconded to adopt Res. 18-10, approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Cardigan Park
Improvement Project, establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and place for receipt
of bids.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Douglass Street and Douglass
Court Water Main Improvements Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids. Aaron VanNoy appeared with questions regarding the Douglass
Court improvements and issues with his driveway and the improvements.
Moved and seconded to adopt Res. 18-11, approving plans, specifications,
form of agreement, and estimate of cost for the construction of the Douglass Street
and Douglass Court Water Main Improvements Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders, and
fixing time and place for receipt of bids.
Moved and seconded that the rule requiring ordinances to be considered and
voted on for final passage at two Council meetings prior to the meeting at which it is to be
finally passed be suspended, the second consideration and vote be waived, and that Ord.
18-4736, amending Title 2 entitled "Human Rights," Chapter 1, entitled
"Definitions" to exclude small employers from the definition of employer, matching
State code, be voted on for final passage at this time. Moved and seconded that the
ordinance be finally adopted at this time.
Official Actions
January 2, 2018
Page 3
Moved and seconded to adopt Res. 18-12, establishing the City of Iowa City's
2018 legislative priorities.
The Mayor noted the previously announced vacancies to Boards and Commissions:
Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment - December
31, 2018 (Formerly advertised); Airport Zoning Brd. of Adjustment for an unexpired term,
upon appointment - December 31, 2020; Airport Zoning Commission for a five-year term,
January 1, 2018 — December 31, 2022; Airport Zoning Commission for an unexpired
term, upon appointment — December 31, 2021; Board of Adjustment for a five-year term,
January 1, 2018 — January 1, 2023 (Re -advertised to fulfill gender balance requirement);
Board of Appeals for a five-year term, January 1, 2018 - December 31, 2022. For a HBA
Rep. or qualified experience and training; Community Police Review Board for an
unexpired term, upon appointment — July 1, 2021; Historic Preservation Commission —
One vacancy for a Jefferson St. representative to fill a three-year term, July 1, 2016 —
July 1, 2019 (New District formed); Public Art Advisory Committee for a three-year term,
January 1, 2018 - January 1, 2021; Telecommunications Commission for a three-year
term, July 1, 2017 — July 1, 2020. Applications must be received by 5:00 P.M., Tuesday,
January 9, 2018; Senior Center Commission — One vacancy to fill a three-year term,
January 1, 2018 — December 31, 2020. Applications must be received by 5:00 P.M.,
Tuesday, February 13, 2018. Applicants MUST reside in Iowa City and be 18 years of
age unless specific qualifications are stated.
Moved and seconded to adjourn regular meeting at 7:56 p.m.
Amore complete description of Council A ivities ' o t e office of the City Clerk.
s/James A. Throgmorton, Mayor
s/Kellie K. Fr ehling, Cit CI
Submitted for oublicatio 1/9/18.
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
January 2, 2018
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dulek,
Fruehling, Miklo, Ream, Hightshoe, Hall, Havel, Sovers.
The Mayor proclaimed Martin Luther King, Jr. Day - January 15, Arianna Aron
accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Taylor, that the items and recommendations in the
Consent Calendar be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: December 19, Work Session; December 19, Special Formal Official &
Complete; December 19; Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Adjustment: October 11; Historic Preservation Commission: November 9; Library
Board of Trustees: November 16; Library Board of Trustees: December 4; Parks &
Recreation Commission: November 8; Planning & Zoning Commission: November 2;
Senior Center Commission: September 21; Senior Center Commission: October 26.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class C Beer Permit for The Convenience Store, LLC, dba The Convenience
Store, 106 S. Linn St.; Class C Liquor License for Baroncini LLC, dba Baroncini, 104
S. Linn St.; Class E Liquor License for Hawkeye Star, Inc., dba Kirkwood Liquor &
Tobacco, 300 Kirkwood Ave.; Class C Liquor License for Iowa City Yacht Club LLC,
dba Iowa City Yacht Club, 13 S. Linn St. #10. New: Class C Liquor License for
MolaRam LLC, dba Sanctuary Pub, 405 S. Gilbert St.
Resolutions and Motions: Res. 18-1, Accepting the Dedication of Outlot P
Lindemann Subdivision, Part Four A as Public Open Space; Res. 18-2,
authorizing the award of the contract for Concrete Materials for the City; Res.
18-3, accepting the work for the Iowa Avenue Bridge & East Bound Burlington
Street Bridge over the Iowa River Scour Repair & Mitigation Project; Res. 18-4,
accepting the work for the Curb Ramp 2017 Project; Res. 18-5, accepting the
work for the Fire Station #3 Kitchen Remodel Project; Res. 18-6, accepting the
work for the South Gilbert Street Trail Connection; Res. 18-7, accepting the
work for the trail improvements for Lindemann Subdivision - Parts Three, Four
A, and Five, and declaring public improvements open for public access and
use; Res. 18-8, approving final plat of Pleiades Second Addition, Iowa City, Iowa
(SUB17-00006).
Setting Public Hearings: Set a public hearing for January 16 on an ordinance
conditionally rezoning approximately .5 acres of property from Intensive Commercial
(CI -1) zone to Riverfront Crossings -Central Crossings (RFC -CX) zone located at 703,
705, and 709 S. Dubuque Street (REZ17-00018); Res. 18-9, setting a public hearing
on January 16, 2018 on plans, specifications, form of contract, and estimate of
cost for the construction of the Iowa City Public Housing Roofing and Siding
Replacement Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public inspection.
Complete Description
January 2, 2018
Page 2
Correspondence: Richard Stapleton regarding Langenberg; Acting Sr.
Transportation Engineering Planner regarding Install "Stop" signs on S Gilbert Street
at the intersection with McCollister Boulevard.
Adil Adams appeared regarding the Press Citizen article stating Council member Salih
was a co-founder of the Center for Worker Justice. Ali Ahmed appeared to clarify Adil
Adams' previous statement.
A public hearing was held on an ordinance rezoning approximately 3.6 acres of
property from Neighborhood Public (P-1) to Planned Development Overlay Neighborhood
Public (OPD/P1) zone (Sensitive Areas Plan for Lincoln School) located at 300 Teeters
Court (REZ17-00016). The Mayor requested Council members disclose any ex parte
communications and none were reported. Senior Planner Bob Miklo presented a power
point. No one appeared. Individual Council members expressed their views.
Moved by Taylor, seconded by Mims, that the ordinance rezoning approximately 3.6
acres of property from Neighborhood Public (P-1) to Planned Development Overlay
Neighborhood Public (OPD/P1) zone (Sensitive Areas Plan for Lincoln School) located at
300 Teeters Court (REZ17-00016), be given first vote.
Moved by Mims, seconded by Salih, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4735, amending Title 14, "Zoning code, Article 5b "Sign
Regulations" to broaden the sign allowance and illumination requirements for
institutional uses in residential, ID and OPD zones and to allow plastic trim cap
channel letters for signs above the 5'h story on high rise buildings, be voted on for
final passage at this time. Moved by Mims, seconded by Thomas, that the ordinance be
finally adopted at this time. Mayor Pro tem Taylor noted her appreciation in the research
that looked at different cities and their sign and height regulations.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Cardigan Park Improvement
Project, establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids. Parks & Forestry
Superintendent Hall presented a power point. No one appeared. Individual Council
members expressed their views.
Moved by Mims, seconded by Thomas, to adopt Res. 18-10, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Cardigan Park Improvement Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Douglass Street and Douglass
Court Water Main Improvements Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids. Senior Civil Engineer Sovers presented information. Aaron
VanNoy appeared with questions regarding the Douglass Court improvements and issues
with his driveway and the improvements.
Moved by Mims, seconded by Thomas, to adopt Res. 18-11, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Douglass Street and Douglass Court Water Main Improvements Project,
Complete Description
January 2, 2018
Page 3
establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids.
Moved by Mims, seconded by Taylor, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4736, amending Title 2 entitled "Human Rights," Chapter 1,
entitled "Definitions" to exclude small employers from the definition of employer,
matching State code, be voted on for final passage at this time. Moved by Mims,
seconded by Thomas, that the ordinance be finally adopted at this time.
Moved by Mims, seconded by Taylor, to adopt Res. 18-12, establishing the City of
Iowa City's 2018 legislative priorities. Assistant to the City Manager Andrew presented
information. Individual Council members expressed their views.
The Mayor noted the previously announced vacancies to Boards and Commissions:
Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment - December
31, 2018 (Formerly advertised); Airport Zoning Brd. of Adjustment for an unexpired term,
upon appointment - December 31, 2020; Airport Zoning Commission for a five-year term,
January 1, 2018 — December 31, 2022; Airport Zoning Commission for an unexpired
term, upon appointment — December 31, 2021; Board of Adjustment for a five-year term,
January 1, 2018 — January 1, 2023 (Re -advertised to fulfill gender balance requirement);
Board of Appeals for a five-year term, January 1, 2018 - December 31, 2022. For a HBA
Rep. or qualified experience and training; Community Police Review Board for an
unexpired term, upon appointment — July 1, 2021; Historic Preservation Commission —
One vacancy for a Jefferson St. representative to fill a three-year term, July 1, 2016 —
July 1, 2019 (New District formed); Public Art Advisory Committee for a three-year term,
January 1, 2018 - January 1, 2021; Telecommunications Commission for a three-year
term, July 1, 2017 — July 1, 2020. Applications must be received by 5:00 P.M., Tuesday,
January 9, 2018; Senior Center Commission — One vacancy to fill a three-year term,
January 1, 2018 — December 31, 2020. Applications must be received by 5:00 P.M.,
Tuesday, February 13, 2018. Applicants MUST reside in Iowa City and be 18 years of
age unless specific qualifications are stated. [Staff will not publish additional notices after
a period of six publications; but will continue to advertise vacancies with postings and on
the Council agenda. However, no additional publication costs will be incurred. More
information may be found on the City website or in the City Clerk's office.
Community Comment — No one appeared.
City Council Information:
Council member Thomas stated he was enjoying time with family and friends over the
holiday.
Council member Mims mentioned an event, Tech Brew AM, at Merge, hoped all had a
good holiday season and due to the weather make sure to check water pipes and keep
pets safe.
Mayor Pro tem Taylor cautioned spending too much time outside in the extreme cold
with exposed skin, or even with it covered. Taylor also declared she was proud of her
Icelandic heritage noting they were the very first country in the nation to pass an equal
pay for equal work law.
Council member Botchway announced the first annual Breakfast on a Budget on
Saturday, January 6t' before the City Council's budget work session. Botchway also
urged everyone to attend the various festivities for MLK coming up and a launch event on
MILK Day at Merge at 6:OOpm.
Complete Description
January 2, 2018
Page 4
Council member Salih stated she was excited to work with Council and the
community.
Council member Cole welcomed Council member Salih and gave kudos to Botchway
for his Breakfast on a Budget idea to try and involve more citizens in the budget process.
Mayor Throgmorton noted the meeting as being Council members Salah's first, Mayor
Pro tem Taylor's new role on Council, and thanked Council member Botchway for his
service in that position for the last two years. Throgmorton also mentioned the National
League of Cities Congressional City Conference (March 11-14) and thought it would be a
good conference for one or two Council members to attend and also informed the Council
of his conversations with the University regarding jointly issuing a declaration kicking off
the start of the University's sustainability themed semester and a tentative meeting
regarding a way to optimize the use of 1-380 with Council member Thomas, Senator Joe
Bolkcom and IDOT staff.
Report on items from city staff:
City Manager Fruin wished Assistant to the City Manager Andrew a happy birthday.
Assistant City Manager Monroe welcomed back Councilors and wished them a happy
new year.
Moved by Thomas, seconded by Mims, to adjourn regular meeting at 7:56 p.m.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk