Loading...
HomeMy WebLinkAbout10-19-2017 Airport Commission Meeting MinutesOctober 19, 2017 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 19, 2017 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Christopher Lawrence, A. Jacob Odgaard, Chris Ogren Members Absent: Minnetta Gardinier, Robert Libby Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Regenia Bailey, Jeff Davidson, Carol Freeman RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Coun action): None. DETERMINE QUORUM: The meeting was called to order at 6:03 P.M., after declaring a quorum. Ogren nominated Odoaard to acting secretary for the meeting, seconded by Lawrence. Motion approved 3-0 APPROVAL OF MINUTES: Discussion of the minutes from the September 21 and October 5, 2017, meetings were reviewed. Ogren moved to accept the minutes of the September 21 and October 5, 2017, meetings. Lawrence seconded the motion. The motion carried 3-0, Gardinier and Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSIONIACTION: a. Strategic Plan — Tharp introduced Davidson and Bailey again. Tharp described the final review process with members. Davidson and Bailey spoke to Members about the proposed strategic plan that they have all been working on. Bailey addressed the changes that were made following the discussion at the last meeting. The first change noted were the dates, and Bailey stated that this should now be consistent through the document — 2019 through 2023. Next, the addition of a narrative. Bailey noted the addition of photographs throughout, helping to break up the narrative. Referring to page 13, Bailey noted a change in October 19, 2017 Page 2 the third bullet point — going from quarterly to twice a year. Continuing to page 14, she noted the fourth bullet point, where it speaks to the annual report presentation to the Council. This is now shown as 'within two months of the end of the calendar year,' instead of the fiscal year. On page 15, under'Success Indicators,' Bailey noted that the percentage of support from the City's general fund 'does not exceed 10%,' which is what the Members discussed at the last meeting. Moving to page 17, Bailey stated that she has a clarifying question on the final bullet point. She suggested they remove the word 'successful.' Members looked at this suggestion, agreeing that 'successful' is implied and therefore could be removed here. Bailey stated that this concludes the review of changes made to the strategic plan, following the Commission's discussion at the last meeting. Ogren then asked a question about Goal 4 — speaking to the second bullet point, where it talks about painting of the Airport hangars. Ogren noted that at a recent budget meeting, they discussed not setting themselves up to paint all of the hangars. She asked if they should modify this or not. Tharp replied that he believes the wording is okay as is and further explained how it becomes more of a budget conversation. He added that he did send this version to Gardinier for her comments and he shared the email with others. Her comments dealt with the 10% on the operating budget and if by having this number are they hamstringing themselves. The other comment she had was in regards to the economic development piece, with the 'successful' wording. Gardinier questioned what it is they are trying to get at. Davidson responded that economic development has a broad definition in this case. Bailey then referred Members to page 16, where she asked if they wanted to rephrase this as suggested by Gardinier: "Market the use of Airport charters, airplane rentals, the flight school, and public meeting space." After a brief discussion, Members agreed that they would make the stated changes. They also asked for clarification from Tharp on the 10% financial support. He responded that what this number does is it mirrors the FAA's system as to what they get through the Airway Trust Fund and what the federal general fund contributes to the FAA operations. Members continued to discuss this issue, finally agreeing that the 10% should be left in the document. Bailey continued the discussion, noting that she would suggest a yearly review of the strategic plan, as they would do with budgeting and the annual report. This can help them set annual goals, reflective of what has been accomplished the previous year and what they have yet to accomplish. Members also talked about a possible group photo of the Commission being a part of this plan. i. Consider a resolution approving strategic plan — Odgaard moved to approve Resolution U17-14, approving the strategic plan as amended. Ogren seconded the motion. The motion carried 3-0, Gardinier and Libby absent. b. FAAIIDOT Projects: AECOM I David Hughes L Obstruction Mitigation 1. Environmental Assessment - Hughes addressed the Members, noting that with him this evening is Carol Freeman, the environmental person who is working on the Environmental Assessment. He then shared a handout with Members, stating that they are at the point where they need to start the public October 19, 2017 Page 3 comment process. Freeman stated that they are making good progress on the assessment and are putting together the draft sections now. She also spoke to the public comment process and how they would need to proceed on this. Another option is to hold a public hearing, according to Freeman. She also gave options on how such a public hearing could be put together, noting that there could be a stand-up presentation where the public can stand up at a microphone and express their views, or do an open -house style of meeting. A third option would be to have multiple meetings, by actually going to the affected neighborhoods and having meetings at each location. Freeman also noted a recommended letter to the affected landowners, stating that this is not a requirement but that it is highly recommended when people are going to be directly affected. The letter would help to explain what the project is and could have an invitation to the public meeting, for example. Tharp noted that last month the Commission was given a heads - up that this would be coming and that they would need to make some decisions. He stated that the object was to let the Commission know what the base requirements are. He stated that from previous conversations, the Commission leaned towards the third option of having neighborhood -style meetings, along with contact letters, and perhaps a final open -house style meeting at the Airport. The south location meeting could be held at Terry Trueblood Park, but Tharp noted that he is not sure of a location for the northwest side. Ogren asked Freeman what she would recommend they do in this instance. Freeman responded that every project is different, but one thing that is very important is letting people know how they will be able to communicate their opinions about the project. She noted that the stand-up presentation, where the public can speak at a microphone, tends to be more confrontational and emotional in nature. Freeman stated that she leans towards the open -house style of meeting, that they tend to be more personal and provide more one-on-one opportunities to discuss the issues. As for how many meetings should be held, Freeman stated that this project appears to be affecting a smaller group of people overall. However, due to the nature of the project, it is more personal to those affected. The discussion continued, with Freeman giving suggestions on how the public piece of this could be set up. Members shared their views, as well, on how best to gather the much needed public input. Lawrence asked about the letter component and when this would be done. Freeman stated that this would go out several weeks before the public meetings. During this process they could actually do targeted letters, which would let a landowner know if one of their trees would be affected. Members also spoke to the publishing timeline and access by the public to the environmental assessment. Speaking to the project impacts, Freeman stated several options for the mitigation, such as remove the affected trees or top the trees, for example. Tharp spoke to the initial October 19, 2017 Page 4 contact letter and how it should be brought to the Commission before going out, so that everyone is aware of what is being sent. Freeman stated that typically they have a planning meeting prior to the public one, so that they can review what is going to be presented during the public meeting. Ogren asked when this mitigation process is expected to begin and Hughes stated that it wouldn't be until next fall. Moving along, Freeman stated that they currently have an initial draft of the Purpose and Need and Alternatives sections, that have gone through the FAA for an initial review. The next stage then, according to Freeman, is to have the Commission see a draft of the assessment. Hughes stated that they are looking at late November for this to be available, with the draft EA being available to the public around mid-December. With this being the holiday season, Freeman stated that they would recommend pushing the draft EA release to after the first of the year and then schedule their public meetings. The letter could go out during this period, giving the public plenty of time to review the data before the first of the year. Tharp then spoke to timeframes and what they will need to follow in order to accomplish this. Members briefly discussed setting up a special meeting time to go over all of the information once the contact letter and draft are ready for their review. Goers responded to Member questions at this point, further clarifying how this type of process normally plays out and how easements are handled. ii. North T -hangar restroom — Hughes noted that this will come back to the Commission next month. C. Airport Operations I. Budget 1. FY2019 budget—Tharp stated that the budget subcommittee has met via email several times. He noted that the memo he put together for Members does show what the numbers are, such as expected revenue of $461,500, which includes the levy support, and expected expenses of $466,000. He noted that the furniture project could be phased in, cutting expenses. Tharp noted that the FYI budget is due to Finance tomorrow. He added that he did meet with Parks and Rec Department earlier today to discuss the Riverside entryway project. The department will be able to handle this in-house, according to Tharp, and will be doing something similar to other entryways to Iowa City. He expects to see a concept plan from Parks and Rec by December. Tharp also spoke to Parks and Rec about the viewing area. This project will need to be a part of Parks and Rec's RFP process, which will allow the Airport to work directly with a consultant on this. Turning to the cost for hangar painting costs, Tharp noted that it is at $6,000 per building. Ogren noted that at some point they will need to decide on a color to use. At this point Tharp asked if Members are okay with him submitting the FYI budget to the Finance Department. Matt Wolford with Jet Air asked Tharp how October 19, 2017 Page 5 they should handle the agreement they have with the Airport, as it is still the original agreement and costs have gone up since that time. He asked if this should be part of the budget discussion. Tharp stated that this agreement can be reviewed in the spring when it expires. The Commission reached a consensus to have Tharp submit the FY19 budget to the Finance Department, 3-0, Gardinier and Libby absent. ii. Management—None. Iii. Events — Tharp noted that Jet Air hosted the Rusty Pilots seminar over the weekend, with 35 attendees. Even though they had bad weather, Tharp noted that ground school was completed. d. FBO / Flight Training Reports i. Jet Air — Matt Wolford with Jet Air spoke next, sharing the monthly maintenance reports. With all the rain, he noted that they had to start mowing quite a bit. In October, gutters were cleaned out, weed killer was sprayed, light bulbs replaced, and self -serve pump maintenance. In addition to the Rusty Pilot seminar, Wolford noted the upcoming Pinch Hitter course. He said they currently have seven signed up for this. This event will be Saturday, noon to 3:00. The Shelter House had an event recently in the Jet Air hangar. Wolford said it went very well. Other than that, Jet Air has been keeping busy. He shared that a company out of the Virgin Islands has been leasing one of their planes for medical use during the hurricane rescues. Wolford shared that at 8:00 P.M. this evening a 30 -passenger plane will be landing with a volleyball team on board. At about the same time, he noted that an air medical Lear 35 will also be at the Airport. e. Commission Members' Reports — None. f. Staff Report—Tharp spoke briefly to the Shelter House event and the pilot programs taking place at the Airport. He then noted that during the Christmas/ New Year's break, he will be taking vacation time. g. 100 -year Anniversary Committee — Ogren asked if FUEL received the report, and Tharp stated that they had and that once they reviewed it they would come back with any questions. He will check with them to see where they are in their review. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. November 16. 2017. at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Odgaard moved to adjourn the meeting at 7:35 P.M. Ogren seconded the motion. The motion carried 3-0, Gardinier and Libby absent Ocrober19,2017 Pegs 6 FIRPERSON DATE l l.z6& October 19, 2017 Page 7 Airport Commission ATTENDANCE RECORD 2017 Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM + 0 0 0 0 0 0 0 0 NAME EXP. j Ol J V V V V V V J V Minnetta 07/01/19 O/ Of Gardinier X X X X E 01E X X X E Chris Ogren 07/01/18 X X X X X X X X X X A.Jacob 07/01118 Odgaard X X X 01E X X X X X X Julie 07/01h7 of O/ N N N Bockenstedt X X X X E X E M M M Robert Libby 07101/20 O/ Of O/E X X X X X E X X E Christopher 07/01/21 N NM NM NM NM M NM TNLawrence X X Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time