HomeMy WebLinkAbout2018-02-06 ResolutionFMO -618-7
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Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 18-26
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
It's Brothers Bar & Grill — 125 S. Dubuque St.
Passed and approved this 6th day of February 2018
z
MIKYOR
/J pproved by
ATTES �--��C..e, /� ����
ITY CLERK City Attorney's Office
It was moved by Salih and seconded by Botchway
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Cole
x
Mims
x
Salih
x
Taylor
X
Thomas
x
Throgmorton
L4
oz-as-ta
4c(15MM)
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
Resolution Number:. 18-27
Resolution to Issue Cigarette Permits
WHEREAS, the following firms and persons have made an application and paid the taxes
required by law for the sale of cigarettes, tobacco, nicotine and vapor products.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue
a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and
vapor products:
Liquor Downtown - 315 S. Gilbert St.
Passed and approved this 6th day of February 2018
OR '
pproved by
ATTEST: <a:2ZIC4 2
CITY CLERK r City Attorney's Office
It was moved by Salih and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES
x
X
X
X
X
X
X
NAYS:
ABSENT:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Prepared by. Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044
Resolution No. 18-28
Resolution rejecting bids received on January 25, 2018 for the
City of Iowa City Building Automation Upgrades and
Improvement Projects 2017.
Whereas, one bid was received on January 25, 2018, for the City of Iowa City Building Automation
Upgrades and Improvement Projects 2017; and
Whereas, the one bid received exceed the amount available in the project fund; and
Whereas, the Department of Public Works recommends that the Council reject the bid.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa that all bids received on
January 25, 2018, for the City of Iowa City Building Automation Upgrades and Improvement
Projects 2017 are rejected.
Passed and approved this 6th day of February 2018.
Ma r
Attests 1
�4:�.42L
City Clerk
Approved by
% gg
City Attomey's Office
It was moved by salih and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
Ayes:
X
X
X
X
X
X
X
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
NOTICE TO BIDDERS
CITY OF IOWA CITY BUILDING AUTOMATION UPGRADES AND IMPROVEMENT PROJECT 2017
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 25y' day of January,
2018. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax
machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be
returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J.
Harvat Hall at 7:00 P.M. on the 61N day of February 2018, or at a special meeting called for that purpose.
There is a recommended pre-bid meeting. This will start at 10 a.m. local time on Thursday, January 11, 2018 in City Hall in
the Emma J. Harvat Hall located at 410 East Washington Street, Iowa City, Iowa.
The Project will involve the following:
The project consists of modifications and upgrades to temperature controls systems at three buildings for the City of Iowa
City: City Hall, Robert A. Lee Recreation Center and Mercer Aquatic Center/Scanlon Gymnasium for the purpose of
integrating existing HVAC systems into the City's existing Building Automation System. The contractor will be responsible
for all associated mechanical, structural and electrical work.
All work is to be done in strict compliance with the plans and specifications prepared by Shive-Hattery Inc., of Iowa City,
Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the
City Clerk.
Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope,
separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in
the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY
OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a
contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City
ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of
this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not
to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned
after the canvass and tabulation of bids is completed and reported to the City Council.
The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract
price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all
materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or
indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one
(1) year(s) from and after its completion and formal acceptance by the City Council.
The following limitations shall apply to this Project:
Robert A. Lee Recreation Center and Mercer Aquatic Center, Start Date: February 20, 2018, Substantial Completion date
June 19, 2018 and Final Completion Date is July 19, 2018. City Hall, Start Date July 14, 2018, Substantial completion date
December 14, 2018 and Final Completion Date, January 11, 2019.
Liquidated Damages: $250.00/day
The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said
plans and specifications and form of proposal blanks may be secured at Technigraphics, a division of Rapids Reproductions
located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950 Fax:319-354-8973 Toll -Free 800-779-
0093 by bona fide bidders.
A 130.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons.
The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in
unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable 115.00 shipping and
handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City
desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained
from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation
Contracts Office at (515) 239-1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder
intends to subcontract. This list shall include the type of work and approximate subcontract amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together
with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the
State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident
bidder preference. law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities.
Published upon order of the City Council of Iowa City, Iowa.
KELLIE K. FRUEHLING, CITY CLERK
S.tRECIGovemmeM BulldlMs end Fmilidm Me,ugeme PmJocMT TdiM Automation CoMok BAS for City Bu1kflnP lFmrrt 5 ot]m to I,Mders for BUILDING AUTOMATION UPGRADES AND IMPROWENT PROJECT ]01]- W
Decen,Daz A1]Aoc
NTB-1
i t 1
CITY O F IOWA C I oz -os -+s
-rN COUNCIL ACTION REPO 4d(2)
February 6, 2018
Resolution rejecting bids received on January 25, 2018 for the City of
Iowa City Building Automation Upgrades and Improvement Projects 2017.
Prepared By:
Brett Zimmerman - Civil Engineer
Reviewed By:
Juli Seydell Johnson - Parks & Recreation Director
Kumi Morris - Facilities Manager
Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact:
None
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution
Executive Summary:
This agenda item rejects bids received for the City of Iowa City Building Automation Upgrades
and Improvement Projects 2017. This project includes modifications and upgrades to
temperature control systems at three buildings for the purpose of integrating existing HVAC
systems into the City's existing Building Automation System. Included was related
mechanical and electrical work to be performed at the following three buildings:
City Hall - 410 East Washington Street, Iowa City, Iowa 52240
Robert A. Lee Recreation Center - 220 South Gilbert Street, Iowa City, Iowa 52240
Mercer Aquatic Center and Scanlon Gymnasium - 2701 Bradford Drive, Iowa City, Iowa
52240
The project bid letting was held on January 25, 2018 and the following bid was received:
Company Base Bid
All Temp Refrigeration $533,950
The bid received from All Temp Refrigeration is 10% above the project estimate of $485,000.
Staff recommends that the Council reject this bid.
Staff is currently evaluating the project scope to determine a project that meets the available
budget.
Background / Analysis:
The existing HVAC and BAS systems in City Hall, Robert A. Lee Recreation Center, Mercer
Aquatic Center and Scanlon Gymnasium are reaching the end of their useful lives and require
upgrades and/or replacement. This work would reduce operating costs and energy
consumption in these facilities.
�cq(-os)
Prepared by: Scott Sovers, Senior Civil Engineer, Public Works, 410 E. Washington St., lova City, IA 52240 (319)356-5142
Resolution No. 18-29
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Douglass Street and Douglass Court Water Main Improvements
Project
Whereas, Lynch Excavating Inc. of West Branch, IA, has submitted the lowest responsible bid of
$429,436.50 for construction of the above-named project; and
Whereas, funds for this project are available in the Douglass St./Douglass Ct. Water Main
Replacement account # W3223; and
Whereas, The City Engineer and City Manager are authorized to execute change orders
according to the City's Purchasing Policy as they may become necessary in the construction of
the above-named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The contract for the construction of the above-named project is hereby awarded to Lynch
Excavating Inc., subject to the condition that awardee secure adequate performance and
payment bond, insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 6th day of February 12018
Ma r
po'ved b `
Attest G �a (/ L �- • -� 0�
City Clerk City Attorney's Office
It was moved by salih and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
Ayes:
X
X
X
X
X
X
X
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
NOTICE TO BIDDERS
DOUGLASS STREET AND DOUGLASS COURT
WATER MAIN IMPROVEMENTS PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M.
on the 30th day of January, 2018. Sealed proposals will be opened immediately thereafter. Bids
submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened. Proposals will be
acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on
the 6h day of February, 2018, or at special meeting called for that purpose.
The Project will involve the following:
Fumish all labor, equipment and materials required for installation of 1,925 LF of 8 -inch ductile
iron water main, valves, hydrants, water services, street, and driveway repairs, and
miscellaneous associated work on Douglass Street and Douglass Court.
All work is to be done in strict compliance with the plans and specifications prepared by Veenstra
& Kimm, Inc., of Coralville, Iowa, which have heretofore been approved by the City Council, and
are on file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be submitted in a
sealed envelope. In addition, a separate sealed envelope shall be submitted containing a
completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as
a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made
payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the
City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10)
calendar days of the City Council's award of the contract and post bond satisfactory to the City
ensuring the faithful performance of the contract and maintenance of said Project, if required,
pursuant to the provisions of this notice and the other contract documents. The City shall retain
the bid security furnished by the successful bidder until the approved contract form has been
executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and
the contract and bond have been approved by the City. The City shall promptly return the checks
or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is
determined or within thirty days, whichever is sooner.
The successful bidder will be required to furnish a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to be issued by a responsible surety approved by
the City, and shall guarantee the prompt payment of all materials and labor, and also protect and
save harmless the City from all claims and damages of any kind caused directly or indirectly by
the operation of the contract, and shall also guarantee the maintenance of the improvement for a
period of five (5) year(s) from and after its completion and formal acceptance by the City Council.
The following limitations shall apply to this Project:
Specified Start Date: March 5, 2018
Completion Date: October 1, 2018
Tree Removal Completion Date: April 1, 2018
No tree removal between April 1 and October 1, 2018
Liquidated Damages: $500 per day
AF -1
The plans, specifications and proposed contract documents may be examined at the office of the
City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured
at Rapids Reproductions, Inc./Technigraphics of Iowa City, located at 415 Highland Avenue, Suite
100, Iowa City, Iowa, by bona fide bidders.
A $25 fee is required for each set of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a check, made payable to Rapids
Reproductions Inc./Technigraphics. The fee is refundable if returned within 14 days of award of
the project by City Council in re -usable condition.
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of minority contractors can be obtained from the
Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of
Transportation Contracts Office at (515) 239-1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties
with whom the bidder intends to subcontract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required
under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive
technicalities and irregularities.
Posted upon order of the City Council of Iowa City, Iowa.
KELLIE FRUEHLING, CITY CLERK
AF -2
t r 1
CITY O F 1 O WA CI oz-o6-18
COUNCIL ACTION REPO 4d(3)
February 6, 2018
Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Douglass Street and
Douglass Court Water Main Improvements Project
Prepared By:
Scott Sovers — Sr. Civil Engineer
Reviewed By:
Jason Havel — City Engineer, Ron Knoche — Public Works Director,
Dennis Spencer Construction
Geoff Fruin — City Manager
Fiscal Impact:
$429,436.50, available in the Douglass St./Douglass Ct. Water Main
Dave Schmitt Construction
Replacement account #W3223
Recommendations:
Staff: Approval
Cornerstone Excavating Inc.
Commission: N/A
Attachments:
Resolution
Executive Summary:
This agenda item awards the construction contract for the Douglass Street and Douglass
Court Water Main Improvements Project to Lynch Excavating of West Branch, Iowa. This
project generally includes the replacement of approximately 2,000 feet of water main, new
domestic water services, driveway replacements as needed to install the water main and final
surface restoration.
Background / Analysis:
The existing 6 -inch ductile iron water main along Douglass Street and Douglass Court has
reached the end of its service life. As a result, there have been approximately 15 water main
breaks since 1992. In order to reduce the inconvenience residents experience during breaks,
and to decrease water fund expenditures resulting from frequent repairs, the existing water
main was identified for replacement.
The construction cost estimate for the project was $562,000, and the following bids were
received at the January 301 bid letting:
Company
Bid Amount
Lynch Excavating Inc.
$429,436.50
Dennis Spencer Construction
$447,673.00
Bockenstedt Excavating Inc.
$468,638.00
Dave Schmitt Construction
$490,461.00
KMA Trucking & Excavating
$512,725.00
Cornerstone Excavating Inc.
$548,011.50
Maxwell Construction, Inc.
$643,009.00
Based upon the bids received, staff recommends awarding the project to Lynch Excavating of
West Branch, Iowa.
r 1 CITY OF IOWA CITY
COUNCIL ACTION REPORT
Project Timeline:
Award Date — February 6, 2018
Construction Start — March 2018
Estimated construction Completion — October 2018
14
Prepared by: Jul! Seydell Johnson, Parks & Recreation Director, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5104
RESOLUTION NO. 18-30
Resolution establishing a revised schedule of fees and charges for Parks
and Recreation services and programming and rescinding Resolution
Number 17-33 previously establishing said fees and charges.
Whereas, Section 10-9-5 of the City Code provides that, "Upon recommendation of the Parks and
Recreation Commission, all Parks and Recreation fees shall be established by City Council
resolution"; and
Whereas, the Parks and Recreation Commission has reviewed all fees and is recommending
certain increases to be implemented in FYI along with tentative increases for FYI 9; and
Whereas, it is in the public interest to review and occasionally revise said fees.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that the schedule
of fees and charges for parks and recreation services and programming as approved by the Parks
and Recreation Commission on December 13, 2017 and attached hereto, be adopted for the
relevant remainder of FY18 as well as FY19, and that Resolution Number 17-33 previously
establishing said fees and charges is hereby repealed and rescinded.
Passed and approved this 6th day of February , 2018.
Al TEST: —C, �<C c
Cl CLERK
Approved
- ('30'i�
City Attorney's Office
It was moved by salih and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
X
Cole
x
Mims
%
Salih
x
Taylor
x
Thomas
x
Throgmorton
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t16 Fee
2017 Fee
2018t•
Proposed
10530200 Parks Ops 8 Maint
362100 Land Rental - Garden Plots
21.00
22
22.00
23.00
25.00
25.75
33.00
10530200 Parks Ops 8 Maint
382600 Theatre/Stage Rental
25-100Rr
26-100/hr)
50-100ft
50-150 M
50-150 hr
51.50.154.50
67.200Rr
105302(10 Parks Ops 8 Maint
W2700 Reservations
-Park Shelters
14-5215hr
1452/5,
14-52/51ar
16-104/5,
16-104/41hr
16.50.107.00
22-139M
- City Park parking
60.00
80.00
60.00
60.00
78.00
-trail fee
25.00
33.00
-walk/event
150.00
195.00
-walk/event deposit
100.00
130.00
10530200 TTRA
382700 Reservations
-Lodge
40.1000
50-1500
50-1500
54.00-2000.00
70.2600
-Rental Commission/Manna
16700
167.00
167.00
167.00
217.00
10530200 Ashton Mouse
382700 Reservations
40-750
40-750
40-750
50.00500.00
65.850
10530211 Ball Diamonds
382100 Tourn. Fees (land rental)
-Out of town
21.00
23.00
25.00
30.00
30.00
31.00
40.00
-Local
13.00
14.50
15.00
20.00
20.00
21.00
27.00
-Lights
138.
13.60/,
13.504,
15.00
15.00
16.00
218,
10530211 Ball Diamonds
382700 Reservations
-geld Rental Local
91
10.50M
11.00
15.00
15.00
16.00
21Ar
-Field Prep Local
22.00
23.00
25.00
30.00
30.00
31.00
40.00
-Lights
138,
13.511hr
13.50Rr
15.00
15.00
16.00
218,
-Field Rental Out of Town
12/hr
13.5
13.50
18.00
18.00
19.W
25.00
-Field Prep Out of town
27.75
27.75
29.00
35.00
35.00
36.00
47.00
10530212 Soccer
382700 Reservations
-Field Rental Local
181hr
19/hr
19IhrL25ft
201hr
21Ihr
271,
-Out of tow,✓game nonloum
24Ihr
25Ihr
25Ihr
25Ihr
26Ihr
34M
4;ross Country evata
250.00
325.00
10530212 Soccer
382100 Tourn. Fees (land rental)
-Out of town
281hr
29/hr
29Mr
301nr
31/hr
401Tr
10530212 Soccer
-Local
23/hr
23/hr
25111r
25Ihr
33Ihr
10530201 Cty Park Rides
34600 Admissions
-Single Ticket
0.75
0.75
1.00
1.00
100
1.00
-Punch Pass
6.00
6
8.00
8.001
8.00
8.00
10530221 Dog Parks
346100 Admissions
-Annual Tags
30-110
35-115
35-115
40-135
40.135
40-135
52-176
-Daily Tags
5.00
500
5.00
5.00
5.00
500
700
-Special Events
50.95
50-95
65-124
10540100 Cemetery
348890 Charges for Services
80-200
_
60.200
,. -.
00 80-2
,..k,.
00-250
...
90-250
90-250
-_.
93-258
392100 Sales oft -and
-Interments
100-1000
100-1000
100-1000
125-1100
125-1100
125-1100
129-1133
-Lot Sales
200-1600
200-1600
200-1600
300-1600
300-1600
300-1600
308-1442
Jr ' CITY OF IOWA CI
-^� COUNCIL ACTION REPOI
d(4)
February 6, 2017
Resolution establishing a revised schedule of fees and charges for Parks
and Recreation services and programming and rescinding Resolution
Number 17-33 previously establishing said fees and charges.
Prepared By: Chad Dyson, Recreation Superintendent
Reviewed By: Juli Seydell Johnson, Parks and Recreation Director
Fiscal Impact: This schedule will allow the department to plan its cost recovery mission
for the next several years and make us more cost effective and efficient.
Recommendations: Staff: Approval
Commission: Parks and Recreation Commission, Approved on
December 13, 2017.
Attachments: Parks and Recreation FYI fee schedule, Resolution
Executive Summary:
City Code requires the Parks and Recreation Department submit a schedule of fees and
charges every year for approval by the City Council. The Parks and Recreation Commission
annually reviews, make suggestions and approves fees and charges for all Parks and
Recreation Department services and programs. City Code requires review and passage every
year. The proposed effective date of change is congruent with first day of summer registration,
April 25, 2018.
Background I Analysis:
Parks and Recreation staff annually review the fees and charges schedule during the budget
process. The schedule is reviewed to allow the department to plan for more effective cost
recovery. Several factors taken into consideration during the review process include cost of
living expense projections, comparative market pricing, and specific program/service users and
impacts to them.
For FYI staff recommended that program and rental rates be increased by a minimum of 3%
to offset the projected cost of living expenditure increase. Fee increases range from $1 to $60C
depending on the program or service. Several fees have recommended decreases. After
attendance analysis staff felt that fees were too high and were a cause for participation decline.
The following programs have decreased fee recommendations:
Farmers Market stall fees for Wednesday nights will decrease from $14 to $10.
Adult volleyball rate decreased from $105 to $90 due programmatic change
resulting in fewer expenses.
Tot time daily admission reduced from $1.50 to $1.00 due to declining
attendance.
r 1 CITY OF IOWA CITY
�-r� COUNCIL ACTION REPORT
Comparative market pricing show that our gymnasium rental rate, daily pool admission rate, and
potters' studio pass should remain unchanged to stay comparable to like services in the area.
Prepared by: Bill Campbell, 410 E. Washington St., Iowa City, IA 52240 319-356-5286
Resolution No. 18-31
Resolution amending the budgeted positions in the Police Department by adding one
full-time Police Sergeant position.
Whereas, Resolution No. 17-71, adopted by the City Council on March 7, 2017, authorized
budgeted positions in the Operations Division of the Police Department for Fiscal Year 2018;
and
Whereas, Iowa City is one of six law enforcement agencies selected to serve as a
demonstration site as part of a national initiative, titled "Integrity, Action, and Justice:
Strengthening Law Enforcement Response to Domestic and Sexual Violence, "to address
gender bias in response to domestic violence, sexual assault and stalking; and
Whereas, The initiative will provide up to $450,000 in dedicated resources and technical
assistance through September 2019 and is expected to cover the salary and benefits of the
grant manager; and
Whereas, To best implement and manage this program, staff recommends that budgeted
positions in the Police Department be increased by adding one full-time Police Sergeant
position through the promotion of a currently budgeted Police Officer.
Whereas, Once program funds are exhausted, the estimated cost of promoting a currently
budgeted Police Officer to Sergeant is $234 per month.
Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that:
The budgeted positions in the Operations Division of the Police Department be amended by
adding one full-time Police Sergeant.
Passed and approved this 6th day of February , 20 18
Ma r )
J A pn ved b c/
ATTEST: Cc TI w/_C -
City Clerk City Attorneys Office
It was moved by Salih and seconded by Botchway the Resolution be adopted,
and upon roll call there were:
Ayes:
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
r,® CITY OF IOWA CIo_$
COUNCIL ACTION REPO 4d(5,
February 6, 2017
Resolution amending the budgeted positions in the Police Department by
adding one full-time Police Sergeant position.
Prepared By: Captain Bill Campbell, Iowa City Police Department
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: External grant funds will cover all associated costs
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
Iowa City is one of six law enforcement agencies selected to serve as a demonstration site as
part of a national initiative to address gender bias in response to domestic violence, sexual
assault and stalking. The initiative, titled "Integrity, Action, and Justice: Strengthening Law
Enforcement Response to Domestic and Sexual Violence", will provide up to $450,000 in
dedicated resources and technical assistance to the six selected agencies, and is being carried
out by The International Association of Chiefs of Police (IACP), supported by the Office for
Victims of Crime and in partnership with the National Crime Victim Law Institute. These
organizations will work with our Police Department to assess agency efforts and to strengthen
response and investigations of sexual assault, domestic/intimate partner violence, and stalking.
The Iowa City Police Department will also help to create strategies, tools, and models of
success to serve as a guide for law enforcement agencies nationwide. Last year, Iowa City
Police officers responded to more than 700 cases of relationship -oriented crime including
domestic assault, harassment and others.
To best implement and manage this initiative, Police Department Command and City staff
recommend direct supervisory oversight of the program by adding one full-time Police Sergeant
position through the promotion of a currently budgeted Police Officer. This sergeant position
was originally proposed in the FY19 budget, but is being requested now due to this grant. This
Sergeant would directly oversee the above outlined initiative, as well as supervise the currently
budgeted Domestic Violence Investigator (Police Officer level position). Grant funds are
expected to cover the entire salary and benefits of the grant manager. Once grant funds end in
September 2019, the Department intends to continue to utilize this new Sergeant position within
the Investigations Section for direct supervision of its Street Crimes Action Team (SCAT). The
estimated ongoing cost of this promotion of a currently budgeted Police Officer to Sergeant is
$234 per month (based on current salary and benefit levels).
Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030
Resolution No. 18-32
Resolution Authorizing an Amendment to the Subdivider's
Agreement for Larson Subdivision.
Whereas, the City, Charles Jeffrey Larson, Michelle Larson, and Hampstead Woods, L.L.C. entered
into a Subdivider's Agreement for the Larson Subdivision, Iowa City, Iowa, approved by the City
Council on June 20, 2017 (Resolution 17-214, and recorded in the Johnson County Recorder's
Office on September 28, 2017 in Book 5708, Pages 362-389; and
Whereas, said subdivider's agreement encumbers all property within the subdivision with
obligations regarding installation of storm water management facilities, payment of a fee to extend
watermain to Lot 1, and payment of a fee in lieu of providing neighborhood open space; and
Whereas, owners have requested this amendment to eliminate the storm water detention
obligations from Lot 1 and to modify the water main extension and neighborhood open space
obligations; and
Whereas, the owners of Lot 1 desire to sell the lot to a third -party owner of adjacent property who
intends to use the property for either open space or parking; an d
Whereas, Staff finds the requested amendments to be reasonable, given that Lot 1 will not drain to
the storm water detention basin, the amount of neighborhood open space fees to be paid in lieu of
dedicating land will not be reduced, and unless Lot 1 is used for residential purposes, there is no
need for water main to be extended to the property.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The Amendment to the Subdivider's Agreement attached hereto is hereby approved.
2. Upon direction of the City Attorney, the Mayor is authorized to sign and the City Clerk to
attest any and all documentation necessary to effectuate these agreements, including the
execution of the attached documents, and to record all necessary documentation at
Hampstead Wood's expense.
Passed and approved this 6th day of February 018.
MAYOR O
Approved by
ATTEST: ' P 1icC�.' ✓I{sr�
CI CLERK City Attorney's Office.. � �i�
Resolution No.
Page 2
18-32
It was moved by salih and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
X, Cole
x Mims
x Salih
x Taylor
x_ Thomas
X- Throgmorton
Prepared by: Douglas D. Ruppert, 122 South Linn Street, Iowa City, IA 52240, (319) 338-9222
Return to: Douglas D. Ruppert, 122 South Linn Street, Iowa City, IA 52240
AMENDMENT TO SUBDIVIDER'S AGREEMENT
LARSON SUBDIVISION, IOWA CITY, IOWA
THIS AMENDMENT TO SUBDIVIDER'S AGREEMENT is made by and among
Charles Jeffrey Larson and Michelle A. Larson, husband and wife, (hereinafter "Larson')
as the titleholders to Lot 1 and Lot A of Larson Subdivision, Iowa City, Iowa, and
Hampstead Woods, LLC, an Iowa Limited Liability Company, (hereinafter "Hampstead
Woods') as the titleholder to Lot 2 of Larson Subdivision, Iowa City, Iowa, and the City
of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City."
WITNESSETH:
The parties previously executed a Subdivider's Agreement for Larson
Subdivision, Iowa City, Iowa, said Agreement having been recorded September 28, 2017
in Book 5708, Page 362, Miscellaneous Records of Johnson County, Iowa; and
The parties now desire and agree to amend the above -referenced Subdivider's
Agreement as follows:
1. Notwithstanding any provision to the contrary in the Subdivider's
Agreement, the lien for the construction and installation of the stormwater management
facilities ("Facilities") shall not attach to Lot 1 or Lot A, Larson Subdivision, Iowa City,
Iowa. The lien for the construction and installation of the Facilities shall attach only to
Lot 2, Larson Subdivision, Iowa City, Iowa. To the extent a lien for the installation and
construction of the Facilities previously attached to Lot 1 and Lot A, Larson Subdivision,
Iowa City, Iowa, City, with the execution of this Amendment, said lien is hereby released.
2. Section 8, Neighborhood Open Space, shall be deleted in its entirety and
replaced with the following:
SECTION 8. NEIGHBORHOOD OPEN SPACE.
Pursuant to Section 14-7D-4 of the Iowa City Code of Ordinances,
Hampstead Woods shall pay to the City $42,105.26 in lieu of dedicating
18,731 square feet of land to the City for open space.
Prior to the issuance of a building permit for Lot 1, Larson
Subdivision, Hampstead Woods shall pay $6,867.37 of the open space fee.
Prior to the issuance of a building permit for Lot 2, Larson
Subdivision, Hampstead Woods shall pay all of the open space fee if the
open space fee allocated to Lot 1 has not previously been paid or the balance
of the open space fee if the open space fee allocated to Lot 1, Larson
Subdivision, has been previously paid.
3. Section 9, Miscellaneous, Subparagraph D, is deleted in its entirety and
replaced with the following:
SECTION 9. MISCELLANEOUS.
D. Prior to issuance of a building permit for any residential use
on Lot 1, the owner shall be responsible for providing the lot with water
main supply system pursuant to Iowa City Code of Ordinances 15-3-9.
4. Except as amended herein, the remaining terms and provisions of the
Subdivider's Agreement remain unchanged.
Dated this 6th day of February, 2018.
2
r
Charles 10Xr
son
Michelle A. Larson
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
This instrument was acknowledged before me on this Q"� day of February,
2018, by Charles Jeffrey Larson and Michelle A. Larson, husband and wife.
A'. c
6. L Li (1'� L�
of y Public in and fo the State of Iowa
=4ALJ
iI!'tc.=:!:a�i r# 11•.79MMJSSION &7-1":ESi - av
STATE OF IOWA
) ss:
JOHNSON COUNTY
HAMPSTEAD WOODS, LLC
By: �Z'U XG /` /X-
Kevin Hanick, Manager
This instrument was acknowledged before me on this day of February,
2018, by Kevin Hanick, as Manage�,Qf Hampstead Woods, LLC.
in and for Ue�$Nte of Iowa
PaIA� s DOUGLAS D. RUPPERT
o Commission Number 128989
My =m
qNA
Cl
CITY OF IOWA CITY, IOWA
By: ` • / ' h/
Throgmorton, Mayor
By:ZSL
Kellie Fruehl' , City Clerk
) ss:
JOHNSON COUNTY
This instrument was acknowledged before me on Februaryt/o h 2018, by
James A. Throgmorton and Kellie Fruehling, as Mayor and City Clerk, respectively, of
the City of Iowa City, Iowa.
c~ a CHRISTINE OLNEY Notary Public in and for th tate of Iowa
Commission Number 806232
. t My Com
missio F�cpires
iov✓n -S-off
CITY OF IOWA CITY
COUNCIL ACTION REPORT
September 5, 2017
Resolution authorizing an Amendment to the Subdivider's Agreement
for Larson Subdivision.
Late Handouts Distributed
Prepared By: Sara Hektoen, Assistant City Attorney
Reviewed By: Eleanor Dilkes, City Attorney
Fiscal Impact: None :Z 157 $
Recommendations: Staff: Approval
Commission: N/A (Date)
Attachments: Resolution and Subdivider's Agreement Amendment
Executive Summary: This amendment will allow one single-family lot to be conveyed
without encumbrance for payment of a watermain fee or installation
of a stormwater detention facility.
Background / Analysis:
The Larson Subdivision is a 2 -lot subdivision, for which one lot is a single-family lot and the
other is planned for development with two multi -family structures. The owner of the single-family
lot now wishes to convey its lot to a third -party owner of adjacent land to be used for open space
or a parking lot. This amendment would help clear title for Lot 1. It is appropriate because Lot
1 will not drain into the planned stormwater detention basin and for so long as no residential
uses are established on Lot 1, there is no need for watermain to be extended to that property.
Furthermore, this amendment modifies the allocation of the neighborhood open space to each
lot.
r
Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5142
Resolution No. 18 -35
Resolution setting a public hearing on February 20, 2018 on
plans, specifications, form of contract, and estimate of cost for
the construction of the Pedestrian Mall Improvements Project,
directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public
inspection.
Whereas, funds for this project are available in the Pedestrian Mall Reconstruction
account # R4340.
Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that:
1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the
construction of the above-mentioned project is to be held on the 20th day of February
2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 6th day of February / 2018
M or
/ftppfoved bye
Attest: C
C Clerk City Attorney's Office
It was moved by Mims_ and seconded by salih
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
the Resolution be
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
r 1 CITY OF IOWA C
COUNCIL ACTION REP=02-06-18
February 6, 2018
Resolution setting a public hearing on February 20, 2018 on plans,
specifications, form of contract, and estimate of cost for the construction of
the Pedestrian Mall Improvements Project, directing City Clerk to publish
notice of said hearing, and directing the City Engineer to place said plans
on file for public inspection.
Prepared By: Scott Sovers — Sr. Civil Engineer
Reviewed By: Jason Havel — City Engineer, Ron Knoche — Public Works Director,
Geoff Fruin — City Manager
Fiscal Impact: $6,801,071, available in the Pedestrian Mall Reconstruction account
#R4340.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution, Cost Estimate
Executive Summary:
This agenda item begins the bidding process for the Pedestrian Mall Improvements Project.
This project generally includes the replacement of deteriorated pavements, upgrading of
existing utilities, enhancement of existing landscaping features, replacement of site
furnishings and installation of a permanent stage near the weather dance fountain within the
Pedestrian Mall. The Pedestrian Mall is more specifically defined as College Street (Clinton
Street to Linn Street) and Dubuque Street (Washington Street to College Street). In addition,
the construction of a canopy at the performance stage and a shade structure at Blackhawk
Mini Park will be bid as alternates for possible inclusion in the project, depending on the bids
received. The main objective of the project is to replace aging public infrastructure and to
improve the overall pedestrian experience within Iowa City's central gathering space.
Background / Analysis:
The City Council formally adopted the Iowa City Downtown and Pedestrian Mall Master Plan
on March 25, 2014. The plan contained an implementation strategy that included projects that
were selected to address safety and public infrastructure needs.
Of the twelve (12) projects listed in the master plan, the Pedestrian Mall Improvements
Project was rated as one of the highest priority projects. This was based upon both the City
and the public's desire to not only replace aging public infrastructure, but also to enhance this
space to better accommodate existing and future uses, while renewing the vibrancy of the
Pedestrian Mall.
The plans, specifications, form of contract, and estimate of cost for construction of the
Pedestrian Mall Improvements Project have been filed in the Office of the City Clerk for public
examination.
I CITY OF IOWA CITY
Z% COUNCIL ACTION REPORT
The estimated construction cost (base bid) is $6,801,071. In addition to the base bid, there are
three bid alternates. They are as follows:
Alternate #1: Canopy for the performance stage — estimated construction cost of $883,700
Alternate #2: Blackhawk Mini Park shade structure - estimated construction cost of $154,000
Alternate #3: Salvaging and palletization of existing brick - estimated construction cost of
$140,000
The plans and specifications are structured to allow the City to accept the base bid only or base
bid and any combination of the three bid alternates. For reference, the base bid plus all of the
alternates totals $7,978,771.
The project is expected to be completed in the fall of 2019.
Pedestrian Mall Improvements
Estimated Construction Costs
1/26/2018
Description
Estimated Cost
Base Bid
Construction Survey and Temporary Fencing
$ 138,812.00
Demolition
$ 1,010,795.00
Earthwork
$ 254,991.00
Paving
$ 2,212,997.00
Site Improvements (planters, story walls, benches, trash recepticles, kiosks)
$ 1,345,633.00
Structure foundations
$ 51,407.00
Irrigation
$ 43,046.00
Plantings
$ 269,101.00
Water main
$ 302,617.00
Storm Sewer
$ 254,250.00
Electrical (includes Clinton & College Traffic Signal)
$ 683,675.00
Fiber Optic/telecom
$ 233,747.00
Subtotal
$ 6,801,071.00
Bid Alternates
Alternate #1: Canopy @ Performance Stage
$ 883,700.00
Alternate #2: Blackhawk Mini Park Shade Structure
$ 154,000.00
Alternate #3: Remove and Salvage Brick Surfacing
$ 140,000.00
Subtotal
$ 1,177,700.00
Project Total
$ 7,978,771.00
Y
Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)3565410
Resolution No. 18-33
Resolution setting a public hearing on February 20, 2018 on
plans, specifications, form of contract, and estimate of cost for
the construction of the Iowa City Landfill and Recycling Center
Cell FY18 Construction Project, directing City Clerk to publish
notice of said hearing, and directing the City Engineer to place
said plans on file for public inspection.
Whereas, funds for this project are available in the Landfill Cell Design and Construction account
# L3331.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the
construction of the above-mentioned project is to be held on the 20th day of February,
2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 6th day of February / _'20118
G,
M or
oved bye
T
Attest: ' EL' w ( �t cc- -
City Clerk City Attorney's Office
It was moved by saiih and seconded by sotchway the Resolution be
adopted, and upon roll call there were:
Ayes:
x
x
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
t r 1 CITY OF IOWA CI
2W1COUNCIL ACTION REPO 4e131
February 6, 2018
Resolution setting a public hearing on February 20, 2018 on plans,
specifications, form of contract, and estimate of cost for the construction of
the Iowa City Landfill and Recycling Center Cell FY18 Construction
Project, directing City Clerk to publish notice of said hearing, and directing
the City Engineer to place said plans on file for public inspection.
Prepared By: Jason Havel — City Engineer
Reviewed By: Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact: Estimated construction costs are $1,565,000, available in the Landfill
Cell Design and Construction account # L3331
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This item begins the bidding process for construction of the Iowa City Landfill and Recycling
Center Cell FY18 Construction Project.
Background I Analysis:
This project involves the construction of a new 7.2 -acre landfill cell, providing approximately
5.5 additional years' worth of space. It is estimated the current landfill cell has approximately
one year of life remaining.
The new cell will be located to the north of the most recent active cell on the landfill site. The
footprint for the new cell was excavated with the previous cell excavation and the access road
was also established as part of the previous project. A portion of the drainage system
(manholes) are also already in place.
The estimated construction cost for the project is $1,565,000, and will be funded with Landfill
revenues.
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
Resolution No. 18-34
Resolution determining the necessity of and setting dates of a
consultation (March 2) and public hearing (March 20) on a proposed
Foster Road Urban Renewal Plan in the City of Iowa City, Iowa.
Whereas, it is hereby found and determined that one or more economic development areas, as
defined in Iowa Code Section 403.17, exist within the City where construction of public
improvements related to housing and residential development is necessary and in the interest of
the public health, safety, or welfare of the residents of the City; and
Whereas, this Council has reasonable cause to believe that the area described below satisfies
the eligibility criteria for designation as an urban renewal area under Iowa law and has caused
there to be prepared a proposed Foster Road Urban Renewal Plan for the area, which proposed
Plan is attached hereto; and
Whereas, this proposed Urban Renewal Area includes and consists of the following legally
described property:
Commencing at the Northwest corner of Lot 16, Balls Subdivision, as shown in Plat Book 3, Page
100; proceeding northeasterly along the south right-of-way line of Foster Road, as shown in
Exhibits A-1 and B-1 of the Condemnation records recorded in Book 3100, Page 358; thence
following said ROW line to its intersection with the East-West'/ Section line Of NW % of Section
3, Township 79N, Range 6W; thence East along said Section line to the SE corner of the NE Y4
of the NW'/ of Section 3, Township 79N, Range 6W; thence continuing East along the East-West
1/4 section line to the SW corner of the NE 114 of the NE 1/4 of Section 3, Township 79N, Range
6W, as shown on the Final Plat of a re -subdivision of Lot 30, Conway's Subdivision, Plat Book
17, Page 53; thence North along the West line of Lot 30, Conway's Subdivision, Plat Book 4, Book
253, to the Northwest corner of Lot 25, Conway's Subdivision, Plat Book 4, Page 253; thence
northeasterly along the North boundary of Conway's Subdivision to the Northeast corner of Lot
15 and continuing easterly to the eastern Prairie Du Chien Road ROW line; thence northwesterly
along the eastern ROW line to the Northeast corner of Auditor's Parcel "A", recorded in Plat Book
32, Page 52, said line also being the South ROW of Interstate 80 as shown in the Plat of Survey
recorded in Book 32, Page 53 and as described in Book 4224, Page 896 and Book 2944, Page
267; thence West along the Southl-80 ROW to the Northwestern corner of Lot 4, Yocum
Subdivision, Plat Book 5, Page 77, said corner being the intersection of the 1-80 South ROW line
and the East-West line between Section 3, Township 79N, Range 6W and Section 34, Township
80N, Range 6W; thence East along said section line to the Northwest corner of Auditor's Parcel
2014052, Book 58, Page 324; thence South along the West side of said Parcel to the Southeast
corner of Pine Ridge Subdivision, Plat Book 46, Pagel 57; thence westerly along the south side
of Pine Ridge Subdivision to the Southwest corner of Lot 1, Pine Ridge Subdivision; thence
Southeasterly to the point of beginning.
Whereas, Iowa Code requires the City Council to submit the proposed Foster Road Urban
Renewal Plan to the Planning and Zoning Commission for review and recommendation as to its
conformity with the Comprehensive Plan prior to City Council approval of such urban renewal
plan, and further provides that the Planning and Zoning Commission shall submit its written
recommendations thereon to this Council within thirty (30) days of its receipt of such proposed
Foster Road Urban Renewal Plan; and
Resolution No. 1 R-44
Page 2
Whereas, Iowa Code further requires the City Council to notify all affected taxing entities of the
consideration being given to the proposed Foster Road Urban Renewal Plan and to hold a
consultation with such taxing entities with respect thereto, and further provides that the designated
representative of each affected taxing entity may attend the consultation and make written
recommendations for modification to the proposed division of revenue included as a part thereof,
to which the City shall submit written responses as provided in Section 403.5 as amended; and
Whereas, Iowa Code further requires the City Council to hold a public hearing on the proposed
Foster Road Urban Renewal Plan subsequent to notice thereof by publication in a newspaper
having general circulation within the City, which notice shall describe the time, date, place and
purpose of the hearing, shall generally identify the urban renewal area covered by the urban
renewal plan and shall outline the general scope of the urban renewal project under consideration,
with a copy of said notice also being mailed to each affected taxing entity.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
Section 1. That the consultation on the proposed Foster Road Urban Renewal Plan
required by Section 403.5(2) of the Code of Iowa, as amended, shall be held Friday, March 2,
2018 in the City Managers Conference Room, Civic Center, Iowa City, Iowa at 11:30 a.m. and
Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated
representative of the City for purposes of conducting said consultation, receiving any
recommendations that may be made with response thereto and responding to the same in
accordance with Section 403.5(2).
Section 2. That the City Clerk is authorized and directed to cause a notice of said
consultation to be sent by regular mail to all affected taxing entities, as defined in Section
403.17(1A), along with a copy of the proposed Foster Road Urban Renewal Plan, said notice to
be in substantially the following form:
Notice of a consultation to be held between the City of Iowa
City, Iowa and all affected taxing entities concerning the
proposed Foster Road Urban Renewal Plan for the City of
Iowa City, Iowa
The City of Iowa City Iowa will hold a consultation with all affected taxing entities, as
defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 11:30 o'clock A.M.
on March 2, 2018, in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning
a proposed Foster Road Urban Renewal Plan, a copy of which is attached hereto.
Each affected taxing entity may appoint a representative to attend the consultation. The
consultation may include a discussion of the estimated growth in valuation of taxable property
included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the
affected taxing entities, the estimated impact on the provision of services by each of the affected
taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance
included in said Plan.
The designated representative of any affected taxing entity may make written
recommendations for modification to the proposed division of revenue no later than seven days
following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the
designated representative of the City of Iowa City, shall submit a written response to the affected
taxing entity, no later than seven days prior to the public hearing on the proposed Foster Road
Resolution No. is -34
Page 3
Urban Renewal Plan, addressing any recommendations made by that entity for modification to
the proposed division of revenue.
This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided
by Section 403.5 of the Code of Iowa, as amended.
Dated this day of
City Clerk, Iowa City, Iowa
(END OF NOTICE)
Section 3. That a public hearing shall be held on the proposed Foster Road Urban
Renewal Plan before the City Council at its meeting which commences at 7:00 p.m. on March 20,
2018 in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa.
Section 4. That the City Clerk is authorized and directed to give public notice of this public
hearing in the 'Press -Citizen," once on a date not less than four (4) nor more than twenty (20)
days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to
each affected taxing entity, such notice in each case to be in substantially the following form:
Notice of public hearing to consider approval of a proposed
Foster Road Urban Renewal Plan for a proposed urban
renewal area in the City of Iowa City, Iowa
The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on
March 20, 2018 which commences 7:00 p.m. in the Emma J. Harvat Hall, 410 E. Washington
Street, City Hall, Iowa City, Iowa to consider adoption of a proposed Foster Road Urban
Renewal Plan (the "Plan") concerning a proposed Urban Renewal Area in Iowa City, Iowa
located generally between Dubuque Street and Prairie Du Chien, south of 1-80 and north of
Bjaysville Road in Iowa City, Iowa.
A copy of the Plan is on file for public inspection in the office of the City Clerk, City Hall,
410 E. Washington Street, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which,
if such Plan is approved, shall undertake the urban renewal activities described in such Plan.
The general scope of the urban renewal activities under consideration in the Plan is to
execute development agreements for the construction of Foster Road connecting Dubuque Street
to Prairie du Chien Road as part of a project to construct a senior living and townhome residential
development, and to set aside assistance for low to moderate income households. To accomplish
the objectives of the Plan, and to encourage the further development of the Urban Renewal Area,
the plan provides that such special financing activities may include, but not be limited to, the
making of loans or grants of public funds to private entities under Chapters 403 and 15A of the
Code of Iowa. The Plan provides that the City may issue bonds or use available funds for such
purposes and that tax increment reimbursement of such costs will be sought if and to the extent
incurred by the City.
Any person or organization desired to be heard shall be afforded an opportunity to be
heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as
provided by Section dn3.5 of the State r'•nde of Iowa.
Dated this _ day of
s/Kellie Freuhling
City Clerk, Iowa City, Iowa
Resolution No. 18-34
Page 4
(END OF NOTICE)
Section 5. That the Foster Road Urban Renewal Plan attached hereto is officially declared
to be the proposed Foster Road Urban Renewal Plan referred to in said notices for purposes of
such consultation and hearing and that a copy of said Plan shall be placed on file in the office of
the City Clerk.
Section 6. That the proposed Foster Road Urban Renewal Plan be submitted to the
Planning and Zoning Commission for review and recommendation as to its conformity with the
General Plan for the development of the City as a whole, with such recommendation to be
submitted in writing to the Council within thirty (30) days of the date hereof.
PASSED AND APPROVED this6th day ofFebruary , 2018.
G .
MiVyor
ATTEST:
it
Passed and approved this qday of February 2018.
Al
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City Attorney's Office
Foster Road
Urban Renewal Plan
City of Iowa City, Iowa
2018
Table of Contents
Section 1 — Introduction
Section 2 — Description of Urban Renewal Area
Section 3 — Area Designation
Section 4 — Base Value
Section 5 — Urban Renewal Plan Objectives
Section 6 — Proposed Urban Renewal Activities
Section 7 — Proposed Urban Renewal Projects
Section 8 — Conformance with Land Use Policy and Zoning Ordinance
Section 9 — Relocation
Section 10 — Financial Data
Section 11 — Urban Renewal Plan Amendments
Section 12 —Property Acquisition/Disposition
Section 1.3 — Effective Period
Section 14- Severability Clause
Addendum No. 1 — Legal Description
Addendum No. 2 — Location Map
Section 1- Introduction
This Urban Renewal Plan ('Plan") for the Foster Road Urban Renewal Area ("Urban
Renewal Area" or "Area") has been developed to help local officials promote economic
development within Iowa City, Iowa. The City has determined that the Area is appropriate
for public improvements related to housing and residential development. This Plan
contemplates that tax increment financing may be used to assist in the construction of
Foster Road from Dubuque Street east to Prairie du Chien. The primary goal of such
project is to stimulate construction of housing and residential development.
Development in this area is guided by the North District Plan and the
IC2030Comprehensive Plan, as amended. These plans note that some of the most
valued aspects of the North District pose the most challenges for development. The steep,
rugged terrain makes road and residential construction difficult. They note that City
financial participation in the completion of the construction of Foster Road between
Dubuque Street and Prairie du Chien may be necessary, given these challenges.
To achieve the primary objectives of this Plan, the City of Iowa City shall undertake the
urban renewal activities as specified in this Urban Renewal Plan, pursuant to the powers
granted to it under Chapters 15A and 403 of the 2017 Code of Iowa, as amended.
Section 2- Description of Urban Renewal Area
The legal description of this Urban Renewal Area is attached and incorporated herein as
Addendum No. 1 — Legal Description and depicted in Addendum No. 2 — Location Map.
Section 3- Area Designation
With the adoption of this Plan, Iowa City designates this Urban Renewal Area as an
economic development area appropriate for public improvements related to housing and
residential development. Therefore, in accordance with Iowa Code Section 403.22, a
percentage of the incremental revenues (or other revenues) generated by the
development must be used to provide assistance to low and moderate income (LMI)
households. LMI households are those whose incomes do not exceed 80% of the median
Johnson County income. The amount of incremental revenues (or other revenues) to be
provided for LMI housing in the community shall be either equal to or greater than the
percentage of the original project costs (i.e., the amount of TIF funds used to reimburse
infrastructure costs serving the housing development in the Area) that is equal to the
percentage of LMI households living in Johnson County. That percentage is currently
44.83,
The requirement to provide assistance for LMI housing may be met by one or more of the
following three options:
1. Providing that at least 45% of the units constructed in the Area are occupied by
LMI households;
2. Ensuring that 45% of the housing units constructed within the Area are priced at
amounts affordable to LMI households; or
3. Setting aside an amount equal to or greater than 45% of the project costs to be
used for LMI housing activities anywhere in the City. Such LMI housing activities
may include, but are not limited to:
a. Construction of LMI housing;
b. Owner/renter-occupied housing rehabilitation for LMI households;
c. Grants, credits, or other direct assistance for LMI households;
d. Homeownership assistance for LMI households;
e. Tenant -based rental assistance for LMI households;
f. Down payment assistance for LMI households;
g. Mortgage interest buy -down assistance for LMI households; and
h. Under appropriate circumstances, the construction of public improvements
that benefit LMI households.
Section 4- Base Value
If the Foster Road Urban Renewal Area is legally established, a Tax Increment Financing
(TIF) Ordinance is adopted, and debt is certified prior to December 1, 2018, the taxable
valuation within the area included in the TIF Ordinance as of January 1, 2017, will be
considered that area's frozen "base value". If debt is not certified until a later date or if a
TIF ordinance is not adopted until later, the "base value' will be the assessed value of the
taxable property within the TIF Ordinance area as of January 1 of the calendar year
preceding the calendar year in which the City first certifies the amount of any debt on the
Foster Road Urban Renewal Area.
Section 5- Urban Renewal Plan Goals and Objectives
The overall goal of this Plan is to foster the development of the Area through the use of
public and private resources for senior and multifamily housing units, as well as foster
construction of public improvements related to such housing and residential development.
Further goals include:
1. Meeting the needs of special elements of the population, such as the elderly or
persons with disabilities;
2. To encourage and support development that will expand the taxable values of
property within the Urban Renewal Area;
3. To provide for the orderly physical and economic growth of the city;
4. To provide other support as allowed under Iowa Code Chapters 15,15A and 403;
5. To provide a suitable living environment through safer, more livable and accessible
neighborhoods, and increased housing opportunities; and
6. To help finance the cost of constructing public utility and infrastructure extensions
and improvements in support of residential development.
7. To improve the health, safety, living environment, general character, and general
welfare of Iowa City, Iowa.
8. To stimulate, through public action and commitment, private investment in new
residential development.
9. To increase the availability of housing opportunities; which may in turn attract and
retain local industries and commercial enterprises that will strengthen and
revitalize the economy of the State of Iowa and the City of Iowa City.
10.To promote development utilizing any other objectives allowed by Chapter 403 of
the Code of Iowa.
The following objectives derived from these goals are hereby established:
1. Undertake and cavy out the urban renewal project set forth in Section 7 below;
2. Use any or all other powers granted to the City by the Urban Renewal Act to
develop and provide for improved economic conditions in the City and the State of
Iowa;
3. To connect neighborhoods, reducing transportation time, allowing greater access
for pedestrians, bikers and public transportation; and
4. Open opportunities for development of single and multi -family residential units for
those with special needs, as well as other uses that may be consistent with the
Comprehensive Plan and zoning code.
Section 6 - Proposed Urban Renewal Activities
To meet the objectives of this Urban Renewal Plan, the City intends to utilize the powers
conferred under Chapter 403 and Chapter 15A, Code of Iowa, the City may engage in the
following proposed Urban Renewal Activities:
1. Execute development agreements, retain the services of qualified professional
consultants and execute any other contracts and instruments necessary to achieve
the Plan Goals, Objectives and Projects.
2. Make or have made surveys and plans necessary for the implementation of the
Urban Renewal Plan or specific urban renewal projects.
3. Tax Increment Financing. To the full extent allowed by Iowa Code Chapter 403
and Division III of Chapter 384, the City may issue general obligation bonds, tax
increment revenue bonds, internal loans or such other obligations or loan
agreements, and seek tax increment reimbursement for, among other things, the
costs of urban renewal projects (if and to the extent incurred by the City), including,
but not limited to:
Constructing public improvements, such as streets, sidewalks,
sanitary sewers, storm sewers, water mains, utilities or other related
facilities.
b. Providing the local matching share of state or federal grant and loan
programs.
c. Making loans or grants or other incentives related to urban renewal
projects.
d. Other authorized urban renewal projects.
4. To acquire property through a variety of means (purchase, lease, option, etc.) and
to hold, clear, or prepare the property for redevelopment.
5. To dispose of property so acquired.
6. To arrange for, or cause to be provided, the construction or repair of infrastructure,
including but not limited to, streets, sidewalks, water mains, sanitary sewer, storm
water drainage, gas and electric utilities, street lighting, or other public
improvements in connection with urban renewal projects.
7. To vacate, dedicate, or obtain certain public roadways, or utility easements when
deemed necessary to provide access to new and/or residential developments.
S. To provide for relocation of persons, businesses, and industries displaced by the
project, if necessary.
9. To make loans, forgivable loans, tax rebate payments, or other types of grants or
incentives to private persons, organizations, or businesses for economic
development purposes or residential projects, on such terms as may be
determined by the City Council.
10. To borrow money and to provide security therefor.
11. To use any or all other powers granted by the Urban Renewal Act to develop and
provide for improved economic conditions for the City of Iowa City and the State
of Iowa.
Nothing herein shall be construed as a limitation on the power of the City to exercise any
lawful power granted to the City under Chapter 15, Chapter 15A, Chapter 403, Chapter
4276, or any other provision of the Code of Iowa in furtherance of the objectives of this
Urban Renewal Plan.
The Council's determination to undertake any of these activities shall be based upon its
economic development policy, which may be amended from time to time, as necessary
in Council's discretion, and on additional performance criteria the Council finds
appropriate on a case-by-case basis.
Section 7 — Proposed Urban Renewal Projects
A. Public Improvements and Related Development Agreement:
Under authority granted by the Plan, the City anticipates entering into a Development
Agreement (the "Agreement') with University Lake Partners Il, LLC (the "Developer").
The Agreement would obligate the Developer to construct certain Minimum
Improvements (as defined in the Agreement) on certain real property located within the
Urban Renewal Area as defined and legally described in the Development Agreement,
consisting of the construction of an approximate 53 -unit senior living residential building
and approximately 59 townhomes in a mix of duplex, three-, four-, five-, and one seven-
plex configuration, under the terms and following satisfaction of the conditions set forth in
the Agreement. The Agreement further proposes that Developer will pay for the costs of
the Public Improvements supporting the project as described below:
Project
Approximate
Date
Estimated
Cost
Rationale
Construction of Foster
2018-2019
Not to exceed
Necessary infrastructure
Road public
$4,000,000
for residential
infrastructure between
development. Support
Dubuque Street and
transportation network
Prairie du Chien Rd., as
that encourages walking,
part of a project to
biking, and public transit.
construct and provide
access to a senior living
residential building and
townhomes.
The Agreement would then obligate the City to make up to ten (10) consecutive annual
payments of Economic Development Grants to Developer consisting of 55% of the Tax
Increments pursuant to the Iowa Code Section 403.19 and generated by the construction
of private development within the urban renewal area, the cumulative total for all such
payments not to exceed the cost of the public improvements advanced by the Developer.
These grants will not be general obligations of the City but will be payable solely from
incremental property taxes generated by the private development.
Unless LMI housing is constructed as part of the project, the City will set aside 45% of the
Tax Increments pursuant to the Iowa Code Section 403.19 generated by the construction
of the Minimum Improvements and use those funds to support LMI housing anywhere in
the community.
The City expects to enter into a development agreement with Developer (or a related
entity or another entity) that provides detailed terms and conditions, not all of which are
included in this Plan.
B. Planning, Engineering, Attorney, and Administrative Fees, and Other Related
Costs to Support Urban Renewal Projects and Planning:
Project
Estimated Date
Estimated
Cost to be
Funded with
TIF Funds
Fees and Costs
2017-2019
Not to Exceed
$100,000
Section 8- Conformance with Land Use Policy and Zoning Ordinance
A. Comprehensive Plan
This Urban Renewal Area is located within the North District, as designated in the adopted
IC2030 Comprehensive Plan, the City's general plan for the physical development of the
City as a whole, and more particularly described in the North District Plan, a district -
specific comprehensive plan. The North District Plan Map shows the proposed extension
of Foster Road between Dubuque Street east to Prairie du Chien Road, noting that it
would provide an alternative east -west street route in this Area which may relieve traffic
pressure from Kimball Road and create new opportunities to connect existing
neighborhoods. It would further open up the possibility of new residential development in
this area, noting that development will be constrained by the rugged, wooded terrain and
the 100 -foot wide gas pipeline easement that cuts across this neighborhood.
In sum, the goals, objectives and projects set forth in this Plan are in conformity with the
City's Comprehensive Plans.
B. Current and Proposed Zoning and Land Uses
Currently the Urban Renewal Area is largely undeveloped green space, with rolling hills
and a few multi -family units, and zoned High Density Single Family (RS -12) as defined
by the Iowa City Zoning Code. This high density single-family residential zone is intended
to provide for development of single-family dwellings, duplexes and attached housing
units at a higher density than in other single-family zones. Because this zone represents
a relatively high density for single-family development, dwellings should be built in close
proximity to all city services and facilities, especially parks, schools and recreational
facilities. Special attention should be given to site design to ensure the development of
quality neighborhoods. Nonresidential uses and structures permitted in this zone should
be planned and designed to be compatible with the character, scale, and pattern of the
residential development. A sensitive areas overlay rezoning is anticipated in light of the
sensitive areas located in the urban renewal area.
Right-of-way for the Foster Road Extension Project described in Section 7 above, herein
has been dedicated to the City, though additional right-of-way or easements may be
necessary to construct the street and install the utilities. This Urban Renewal Plan does
0
not in any way replace or modify the City's current land use planning or zoning regulation
process.
Section 9- Relocation
For the proposed Foster Road Extension Project described in Section 7 above, the right-
of-way has been dedicated to the City with no residential uses thereon. The Area is largely
undeveloped, so the City does not expect there to be any relocation required as part of
the eligible urban renewal projects identified herein; however, if any relocation is
necessary, the City will follow all applicable relocation requirements as contemplated
pursuant to Iowa Code sections 403.5(4)(a) and 403.6(7).
Section 10- Financial Data
Constitutional Debt Limit: $ 267,511,393
Current general obligation debt: $ 51,645,000
3. Proposed amount of indebtedness to be incurred: Although a specific amount of
tax increment debt to be incurred (including direct grants, loans, advances, indebtedness,
or bonds) for projects over time has not yet been determined, it is anticipated that the cost
of the Proposed Urban Renewal Activities and Proposed Projects identified in Section 6
and 7 above will not exceed $3.5 and $4.1 million. In no event will debt be incurred that
would exceed the City's debt capacity. It is further expected that loans, advances,
indebtedness or bonds to be incurred for the Proposed Project or subsequent projects,
including interest on the same, will be financed in whole or in part with tax increment
revenues from the Urban Renewal Area. The City Council will consider each request for
financial assistance or a project proposal on a case-by-case basis to determine if it is in
the City's best interest to participate.
Section 11- Urban Renewal Plan Amendments
This Urban Renewal Plan may be amended from time to time for a number of reasons,
including, but not limited to changes in the boundary; to modify goals, objectives, or types
of activities; or to amend property acquisition and disposition provisions.
If the City of Iowa City desires to amend this Urban Renewal Plan, it shall do so in
conformance with applicable state and local laws.
Section 12 - Property Acquisition/Disposition
If property acquisition/disposition by the City becomes necessary to accomplish the
objectives of the Plan, such acquisition/disposition will be carried out, without limitation,
in accordance with the Iowa Code.
Section 13 - Effective Period
7
This Urban Renewal Plan will become effective upon its adoption by the City Council of
Iowa City and will remain in effect as a plan until it is repealed by the City Council.
With respect to the property included within this Foster Road Urban Renewal Area, which
is also included in an ordinance which designates that property as a tax increment area,
the use of incremental property tax revenues or the "division of revenue," as those words
are used in Chapter 403 of the Code of Iowa, is limited with respect to public improvement
projects related to non-LMI housing and residential development to ten (10) fiscal years
beginning with the second fiscal year after the year in which the municipality first certifies
to the county auditor the amount of debt which qualifies for payment from the division of
the revenue in connection with any such project.
The division of revenues from the Urban Renewal Area shall continue for the maximum
period allowed by law. It is also anticipated that separate TIF ordinances for separate
parcel(s) may be adopted as development in the Area warrants. In that case, each
separate TIF ordinance may have a separate base and separate sunset or expiration
date.
At all times, the use of tax increment financing revenues (including the amount of loans,
advances, indebtedness or bonds which qualify for payment from the division of revenue
provided in Section 403.19 of the Code of Iowa) by the City for activities carried out in the
Foster Road Urban Renewal Area shall be limited as deemed appropriate by the City
Council and consistent with all applicable provisions of law.
Section 14: Severability Clause
If any part of this Plan is determined to be invalid or unconstitutional, such invalidity or
unconstitutionality shall not affect the validity of the Plan as a whole or any part of the
Plan not determined to be invalid or unconstitutional.
0
Addendum No. 1
Legal Description
Commencing at the Northwest corner of Lot 16, Balls Subdivision, as shown in Plat Book
3, Page 100; proceeding northeasterly along the south right-of-way line of Foster Road,
as shown in Exhibits A-1 and B-1 of the Condemnation records recorded in Book 3100,
Page 358; thence following said ROW line to its intersection with the East-West ''% Section
line of NW '/. of Section 3, Township 79N, Range 6W; thence East along said Section line
to the SE comer of the NE'% of the NW '% of Section 3, Township 79N, Range 6W; thence
continuing East along the East-West 1/4 section line to the SW comer of the NE 1/4 of
the NE 1/4 of Section 3, Township 79N, Range 6W, as shown on the Final Plat of a re-
subdivision of Lot 30, Conway's Subdivision, Plat Book 17, Page 53; thence North along
the West line of Lot 30, Conway's Subdivision, Plat Book 4, Book 253, to the Northwest
comer of Lot 25, Conway's Subdivision, Plat Book 4, Page 253; thence northeasterly
along the North boundary of Conway's Subdivision to the Northeast corner of Lot 15 and
continuing easterly to the eastern Prairie Du Chien Road ROW line; thence northwesterly
along the eastern ROW line to the Northeast corner of Auditor's Parcel "A", recorded in
Plat Book 32, Page 52, said line also being the South ROW of Interstate 80 as shown in
the Plat of Survey recorded in Book 32, Page 53 and as described in Book 4224, Page
896 and Book 2944, Page 267; thence West along the Southl-80 ROW to the
Northwestern corner of Lot 4, Yocum Subdivision, Plat Book 5, Page 77, said corner being
the intersection of the 1-80 South ROW line and the East-West line between Section 3,
Township 79N, Range 6W and Section 34, Township 80N, Range 6W; thence East along
said section line to the Northwest corner of Auditor's Parcel 2014052, Book 58, Page 324;
thence South along the West side of said Parcel to the Southeast comer of Pine Ridge
Subdivision, Plat Book 46, Pagel 57; thence westerly along the south side of Pine Ridge
Subdivision to the Southwest comer of Lot 1, Pine Ridge Subdivision; thence
Southeasterly to the point of beginning.
Addendum No. 2
Location Map
Foster Road Urban Renewal Area
►-
Point of Beginning
•
e O v Q Urban Renewal Area
Parcel Linea
Cn\OI ICrvnCn c 0 150 300 800
OFee!
r
I r 1
CITY OF IOWA CIT
_
T COUNCIL ACTION REPO 4e(4)
February 6, 2018
Resolution determining the necessity of and setting dates of a
consultation (March 2) and public hearing (March 20) on a proposed
Foster Road Urban Renewal Plan in the City of Iowa City, Iowa.
Prepared By: Wendy Ford, Economic Development Coordinator
Reviewed By: Simon Andrew, Assistant to the City Manager
Fiscal Impact: none
Recommendations: Staff: Approval
Commission: Council Economic Development Committee
Attachments: Foster Road Urban Renewal Plan
Executive Summary:
A Resolution of Necessity is the first step to establish an Urban Renewal Area. This Resolution
of Necessity for the Foster Road Urban Renewal Area sets into motion the steps of a Planning
and Zoning Commission review and recommendation, of holding a consultation with other taxing
jurisdictions in the county, and of setting a date for a Public Hearing on the plan.
Background / Analysis:
Establishing an urban renewal area enables the City to consider financial participation in a
development project. A development agreement detailing specifics of that participation can only
be contemplated after an Urban Renewal Plan is in place.
University Lake Partners II, LLC seeks to develop land they own along the City -owned right of
way for the extension of Foster Road between Dubuque Street and Prairie du Chien Road and
provide access to the development by construction of Foster Road from Prairie du Chien to
Dubuque Street. They seek financial assistance for the project which could be accomplished by
using the tax increment (TIF) on the ensuing development for rebates to cover a portion of the
cost of the road. The Foster Road Urban Renewal Plan will be an Economic Development Area
appropriate for public Improvements related to Non-LMI (low to moderate income) housing. This
type of urban renewal area is for an area where the City desires to help fund the cost of public
improvements that support residential development that is not being constructed for LMI housing.
It is the only instance in which the Iowa Code allows the use of TIF in an economic development
(non -blighted) area for non-LMI residential development and it comes with two distinct conditions
not applicable to other Urban Renewal Areas:
1) It requires that the municipality set aside a portion of the tax increment to provide assistance
for LMI Housing in any area of the community. LMI is defined as those households earning
no more than 80% of area median income (AMI) and the set aside must be equal to or greater
than the percentage of LMI persons in the county, which today in Johnson County is 45%.
ICITY OF IOWA CITY
-^�� COUNCIL ACTION REPORT
This results in the City's ability to use the other 55% of the increment for the public
infrastructure project. In Iowa City's case, the 45% would be used to fund initiatives in the
Affordable Housing Action plan that provide housing for households earning no more than
80% AMI. It is important to note that the City does not currently have a sustainable affordable
housing revenue source and this project, because of the type of urban renewal plan, would
create one lasting ten years.
1) It has a 10 -year life and then ends. This means that TIF funds for the City's commitment to
the road project would have to be generated in ten or fewer years from no more than 55% of
the increment in the district. If the increment created by the developers is ultimately insufficient
to cover the City's portion of the road costs in the 10 -year window, that risk remains with the
developer.
The City owns the right of way for FosterPROJECT `
�•
u
Road and did some rough grading for it LOCATION — —
several years ago in connection with the _J _
installation of water main. It is not included in
the City's CIP (Capital Improvements
Program) as the plan has been that it's c
construction would be driven by private9°iG
development. The connection between
4
Dubuque and Prairie du Chien has a
significant public benefit because it will
provide access to northside neighborhoods,
facilitate faster emergency vehicle response
times and alleviate traffic pressures on other north end arterial and connector streets.
The developer will be required to construct the senior housing facility and the townhomes, and
build and pay for the road to City specifications from Prairie du Chien Rd to Dubuque St. A future
development agreement will outline a cost
sharing structure to be paid in the form of
TIF rebates derived from the new taxable
value created by the senior housing and PMKIM PM ECTs
the townhomes. The developer has to
construct the housing, construct the road _ _ and pay property taxes on the new /
development before rebates can begin. -j
The diagram at right shows the proposed
projects which will occur in the eastern
half of the project area along the road
from Prairie du Chien westward, bordered
on both sides by property owned by the
developer, and the concepts for the
CITY OF IOWA CITY
COUNCIL ACTION REPORT
buildings along the road. The larger curved building is the senior residential living facility and the
smaller clustered units are townhomes.
It is contemplated that for this section of road, the City would split the costs with the developer.
For the western section of the road, from the developer's property line in the lower left corner o1
the diagram, westward to Dubuque Street, the City will pay 100% of the costs, also covered by
the tax increment.
The entire road will be built and paid for by the Developer and the City will provide TIF rebates
until the agreed upon amount is reached or until the urban renewal area expires in ten years,
whichever comes first. Early estimates put the City's portions of the road at just under $4 million.
The developers submitted a rezoning application to the Planning and Zoning Commission which
was recommended for City Council approval on January 18, 2018. The Commission will have
another opportunity to provide input in the legislative process to establish an urban renewal area
at one of their meetings in March. A Public Hearing is also scheduled for March 20, after a
consultation with taxing entities scheduled for March 2.
PAUL D. PATE
SECRETARY OF STATE
February 9, 2018
Kellie K. Fruehling
Iowa City City Clerk
410 E Washington St
Iowa City, IA 52240
Re: Resolution 18-36
Dear Ms. Fruehling:
OFFICE OF THE IOWA SECRETARY OF STATE
LUCAS BUILDING
DEs MOINES, IOWA 50319
You are hereby notified that the resolutions, plat maps, and legal descriptions pertaining to the voluntary
annexations of territory to the City of Iowa City, which was approved by the city February 6, 2018 have been
received and filed by this office as required by Iowa Code section § 368.7. You may consider the annexation
filed.
In accordance with § 368.1(15) and § 368.7A the territory extends to the center line of all secondary roads
adjacent to the above described properties.
Iowa Code 312.3(4) requires the mayor and city council to certify the population of any annexed territory, as
determined by the last certified federal census, to the treasurer of state in order for apportionment of street
construction funds to be adjusted.
Please review your city's precinct ordinance (if any) and confer with your county auditor to ensure this territory
is assigned to the correct election precinct and/or ward (if any).
If you have questions or concerns about this communication, please let me know
Sincerely,
Ken Kline
Iowa Secretary of State's Office
321 E. 1211 St.
Des Moines, IA 50315
Ken.KIine@sos.iowa.gov
Cc Annexations, Iowa Department of Transportation
Matt Rasmussen, City Development Board Administrator
kk/mcs
Phone 515-281-5204 Fax 515-242-595 sos.iowa.gov iowa.gov
so&�sos.iowa.gov
LIII9
Prepared by: Sylvia Bochner, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
(ANN17-00001 /REZ1 7-00020)
RESOLUTION NO. 18-36
A resolution for a voluntary annexation of approximately 8.62
acres of property located at 4643 Herbert Hoover Highway SE.
WHEREAS, Lyle Mark and Betsy Larson are the owners and legal titleholders of
approximately 8.62 acres located at 4643 Herbert Hoover Highway SE; and
WHEREAS, the applicant, IC Housing Group, LLC, with the consent of the owners, has
requested annexation of the approximate 8.62 -acre tract into the City of Iowa City, Iowa; and
WHEREAS, the aforementioned property is located within the Long -Range Planning Boundary
of the City of Iowa City, and
WHEREAS, control of the area proposed for annexation is in the City's best interest because
it will allow development in a manner consistent with the Comprehensive Plan; and
WHEREAS, pursuant to Iowa Code 368.5 and 368.7 (2017), notice of the application for
annexation was sent to the Johnson County Board of Supervisors, Johnson County departments
of Attorney, Auditor, Engineer, Planning and Zoning, each affected public utility, Scott Township,
the Metropolitan Planning Organization of Johnson County, and the East Central Iowa Council of
Governments; and
WHEREAS, none of these entities have objected to the proposed annexation; and
WHEREAS, the Planning and Zoning Commission has reviewed the proposed rezoning and
has recommended approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The following described land should be voluntarily annexed to the City of Iowa City, Iowa:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 OF TEGLER SUBDIVISION,
JOHNSON COUNTY, IOWA AS RECORDED IN BOOK 25 AT PAGE 42 IN THE
RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE
N88°40'08"W, ALONG THE SOUTHERLY LINE OF SAID LOT 1, A DISTANCE OF
298.79 FEET TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE
N01°19'52"E, ALONG THE WESTERLY LINE OF SAID LOT 1, A DISTANCE OF
404.00 FEET; THENCE N88°40'08"W, ALONG SAID WESTERLY LINE 325.96 FEET,
THENCE N01 °19'52"E, ALONG SAID WESTERLY LINE AND ITS NORTHERLY
EXTENSION, 328.94 FEET TO A POINT ON THE CENTER LINE OF HERBERT
HOOVER HIGHWAY SE; THENCE N76°31'01"E, ALONG SAID CENTER LINE, 641.25
FEET TO A POINT ON THE NORTHERLY EXTENSION OF THE EASTERLY LINE OF
SAID LOT 1; THENCE S01001'23"W, ALONG SAID NORTHERLY EXTENSION OF
THE EASTERLY LINE AND THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF
858.30 FEET TO THE POINT OF BEGINNING, CONTAINING 8.62 ACRES AND
SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
Resolution No. 18-46
Page 2
2. The City Clerk is hereby authorized and directed to certify, file, and record all necessary
documents as required by Iowa law under Section 368.7 (2017) at Owners expense.
3. Further, the City Clerk is hereby authorized and directed to certify and file all necessary
documents for certification of the population of the annexed territory to Johnson County and
the State Treasurer, said population being zero.
Passed and approved this 6th day of February '2018
MA OR
n Approved by
ATTESTr VW'w urdl,)7f
CI Y CLERK City Attorney's Office -2// Ile
Resolution No. 18-36
Page 3
It was moved by rums and seconded by Saiih
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
the
L6
Prepared by: Sylvia Bochner, Planning Intem, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
(ANN17-00001/REZ17-00020)
RESOLUTION NO.
A RESOLUTION FOR A VOLUNTARY ANNEXATION OF APPROXIMATELY 8.62
ACRES OF PROPERTY LOCATED AT 4643 HERBERT HOOVER HIGHWAY SE.
(ANN 17-00001 /REZ17-00020)
WHEREAS, Lyle Mark and Betsy Larson are the owners and legal titleholders of
approximately 7.90 acres located at 4643 Herbert Hoover Highway SE; and
WHEREAS, the applicant, IC Housing Group, LLC, with the consent of the owners, has
requested annexation f the approximate 7.90 -acre tract into ¢he City of Iowa City, Iowa; and
WHEREAS, the afo mentioned property is located withinithe Long -Range Planning Boundary
of the City of Iowa City, a d
WHEREAS, control o h
it will allow development in
WHEREAS, pursuant to
annexation was sent to the
area proposed for annexatil
anner consistent with the G
owa Code 368.5 and 368.
h son County Board of Su
of Attorney, Auditor, Engineer, P nning and Zoning, ea
the Metropolitan Planning Organiz 'on of Johnson CouPt
Governments; and
WHEREAS, none of these entities
WHEREAS, the Planning and Zoi
has recommended approval.
NOW, THEREFORE, BE IT RESOLVED
CITY, IOWA, THAT:
1. The following described land should be
BEGINNING AT THE SOUTHEAST COF
IOWA AS RECORDED IN BOOK 25 AT
i Is in the City's best interest because
prehensive Plan; and
(2017), notice of the application for
:rvisors, Johnson County departments
affected public utility, Scott Township,
and the East Central Iowa Council of
objected the proposed annexation; and
:ommiss n has reviewed the proposed rezoning and
E CITY COUNCIL OF THE CITY OF IOWA
✓gluntar annexed to the City of Iowa City, Iowa:
)F LOT 1 OF TE LER SUBDIVISION, JOHNSON COUNTY,
42 IN THE RECO S OF THE JOHNSON COUNTY
RECORDER'S OFFICE; THENCE N88°40' 8"W, ALONG THE SO THERLY LINE OF SAID LOT 1, 298.79
FEET TO THE SOUTHWEST CORNER SAID LOT 1; THENCE NO °19'52"E, ALONG THE WFSTERLY
LINE OF SAID LOT 1, A DISTANCE OF 404.00 FEET; THENCE S88°4 'O8"E, 296.62� F,E"ET TI POINT ON
THE EASTERLY LINE OF SAID LOT I• HENCE SOI°01'23"W, ALONG ID EASTEFcO� JNE�04.011"T
TO THE POINT OF BEGINNING, C TAINING 2.76 ACRES AND SUBJECT TO EASEiIVAITS:MD -�
RESTRICTIONS OF RECORD. �n r-0
{�
:<r- n. m
AND a� Q
COMMENCING AT THE SOUTHEAST CORNER OF LOT 1 OF TEGLER
IOWA AS RECORDED IN BOOK 25 AT PAGE 42 IN THE RECORDS OF THE JOHNSON COUNTY
COUNTY,
RECORDER'S OFFICE; THENCE N01*01'23"E, ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE
OF 404.01 FEET TO THE POINT OF BEGINNING; THENCE N88°40'08"W, 622.58 FEET TO A POINT ON
THE WESTERLY LINE OF SAID LOT 1; THENCE N01*19'52"E, ALONG SAID WESTERLY LINE AND ITS
NORTHERLY EXTENSION, 328.94 FEET TO A POINT ON THE CENTER LINE OF HERBERT HOOVER
HIGHWAY SE; THENCE N76°31'01"E, ALONG SAID CENTER LINE, 641.25 FEET TO A POINT ON THE
NORTHERLY EXTENSION OF THE EASTERLY LINE OF SAID LOT 1; THENCE S01*01'23"W, ALONG SAID
Resolution No.
Page 2
NORTHERLY EXTENSION OF THE EASTERLY LINE AND THE EASTERLY LINE OF SAID LOT 1, A DISTANCE
OF 492.90 FEET TO THE POINT OF BEGINNING, CONTAINING 5.86 ACRES AND SUBJECT TO
EASEMENTS AND RESTRICTIONS OF RECORD.
2. The City Clerk is hereby authorized and directed to certify, file, and record all necessary
documents as�gquired by Iowa law under Section 368.7 (2015) at Owner's expense.
3. Further, the Cit"Ierk is hereby authorized and directed to certify and file all necessary
documents for certification of the population of the annexed territory to Johnson County and
the State Treasurer, said population being zero.
Passed and approved this day of 2018
MA
ATTEST:
CITY CLERK
Approved by
City Attorney's Office
N
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Prepared by: Sylvia Bochner, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
(ANN1 7-00001/REZ1 7-00020)
RESOLUTION NO.
A RESOLUTION FOR A VOLUNTARY ANNEXATION OF APPROXIMATELY 7.90
ACRES OF PROPERTY LOCATED AT 4643 HERBERT HOOVER HIGHWAY SE.
(ANN 17-00001 /REZ17-00020)
WHEREAS, Lyle Mark and Betsy Larson are the owners and legal titleholders of
approximately 7.90 acres located at 4643 Herbert Hoover Highway SE; and
WHEREAS, the applicant, IC Housing Group, LLC, with the consent of the owners, has
requested annexation of the approximate 7.90 -acre tract into the Ciy of Iowa City, Iowa; and
WHEREAS, the af9rementioned property is located within the ng -Range Planning Boundary
of the City of Iowa City, 'And
WHEREAS, control o the
it will allow development in m
WHEREAS, pursuant to
annexation was sent to the Jo
of Attorney, Auditor, Engineer,
the Metropolitan Planning Org;
Governments; and
area proposed for annexation is
anner consistent with the Compr
Code 368.5 and 368.7
n County Board of Supe s(
ming and Zoning, each e(
bQn of Johnson County/, and
WHEREAS, none of these entities hdve objected to
WHEREAS, the Planning and Zoning ommission
has recommended approval.
NOW, THEREFORE, BE IT RESOLVED BY
CITY, IOWA, THAT:
1. The following described land should be
I/the City's best interest because
iensive Plan; and
7), notice of the application for
rs, Johnson County departments
:ed public utility, Scott Township,
the East Central Iowa Council of
proposed annexation; and
reviewed the proposed rezoning and
CITY COUNCIL OF THE CITY OF IOWA
to the City of Iowa City, Iowa:
TEGLER SUBDMSION LOT I SUBJ TO ROW ASEMENT TO JOI�NSON
GP 349
2. The City Clerk is hereby authoriz . and directed to certify,
documents as required by Iowa I under Section 368.7 (201',
3. Further, the City Clerk is here authorized and directed to
documents for certification of t e population of the annexed tE
the State Treasurer, said pop lation being zero.
COUNTY AS DESC IN BK 997
and record all necessary
Owner's expense.
tify and file all necessary
ry to Johnson County and
N
O
Passed and approved this _� day of 201 .
a
MAYOR
Approved by
N
(T
ATTEST:
CITY CLERK City Attorney's Office
LEGAL DESCRIPTION - RS TRACT
BEGINNING AT THE SOUTHEAST CORNER OF LOT 1 OF TEGLER SUBDIVISION, JOHNSON COUNTY, IOWA
AS RECORDED IN BOOK 25 AT PAGE 42 IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE;
THENCE N88°40'08"W, ALONG THE SOUTHERLY LINE OF SAID LOT 1, 298.79 FEET TO THE SOUTHWEST
CORNER OF SA* LOT 1; THENCE N01'19'52"E, ALONG THE WESTERLY LINE OF SAID LOT 1, A DISTANCE
OF 404.00 FEET; THENCE S88°40'08"E, 296.62 FEET TO A POINT ON THE EASTERLY LINE OF SAID LOT 1;
THENCE S01*01'23"W ALONG SAID EASTERLY LINE 404.01 FEET TO THE POINT OF BEGINNING,
CONTAINING 2.76 ACRES AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
LEGAL DESCRIPTION - RM TRACT-,,
COMMENCING AT THE SOUTHEAST CORNER 0 LOT 1 OF TEGLER SUBDIVISION, JOHNSON COUNTY,
IOWA AS RECORDED IN BOOK 25 AT PAGE,42 THE RECORDS OF THE JOHNSON COUNTY RECORDER'S
OFFICE; THENCE N01.01""' E, ALONG THE STERLY LINE OF SAID LOT 1, A DISTANCE OF 404.01 FEET
TO THE POINT OF BEGINNING; THENCE N8 °40'08"W, 622.58 FEET TO A POINT ON THE WESTERLY LINE
OF SAID LOT 1; THENCE N01°1/CEN
NG SAID WESTERLY LINE AND ITS NORTHERLY EXTENSION,
328.94 FEETTO A POINT ON TINE OF HERBERT HOOVER HIGHWAY SE; THENCE
N76°31'01"E, ALONG SAID CE41.25 FEETTO A POINT ON THE NORTHERLY EXTENSION OF
THE EASTERLY LINE OF SAID LE S01°01'23"W, ALONG SAID NORTHERLY EXTENSION OF THE
EASTERLY LINE AND THE EASTF SAID LOT 1, A DISTANCE OF 492.90 FEET TO THE POINT OF
BEGINNING, CONTAINING 5.A ACRES AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
FILE®
JAN 22 1818
City Clerk
Iowa City, Iowa
Prepared by: Ben Clark, Public Works, 410 E. Washington Sl., Iowa City, IA 52240, (319) 356-5436
Resolution No. 18-37
Resolution approving plans, specifications, form of agreement,
and estimate of cost for the construction of the Riverfront
Crossings Park, Phase 3 Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post
notice to bidders, and fixing time and place for receipt of bids.
Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Riverfront Crossings Riverbank/Park
Development account # R4185.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 28"' day of
February, 2018. At that time, the bids will be opened by the City Engineer or his designee,
and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon
said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa
City, Iowa, at 7:00 p.m. on the 6th day of March, 2018, or at a special meeting called for
that purpose.
Passed and approved this 6th day of February _'2018
Mayor
Attes,� tG21LE
Ci Clerk
ppr ved by
City Attorney's Office
Resolution No. 18-37
Page 2
It was moved by _Botchway and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Prepared by: Jonathan Durst, Assistant Water Superintendent, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5169
Resolution No. 18-38
Resolution approving plans, specifications, form of agreement,
and estimate of cost for the construction of the 2018 Roof
Improvements — Water Treatment Plant & Water Distribution
Facility Project, establishing amount of bid security to
accompany each bid, directing the City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Water Distribution Building Repairs account
#W3309 and Water Plant Roof Replacement account #W3310.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 26th day of
February, 2018. At that time, the bids will be opened by the City Engineer or his designee,
and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon
said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa
City, Iowa, at 7:00 p.m. on the 6th day of March, 2018, or at a special meeting called for
that purpose.
Passed and approved this 6th day of February 2018
Attest'.—AL-,/YZ
City Clerk *V
."'�
M or
/A
Q oved by,---\
City Attorney's Office
Resolution No. 18-38
Page 2
It was moved by sotchwav and seconded by Mims
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
the Resolution be
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Deferred to 2/20/18
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565145
Resolution No.
Resolution rejecting bids received on January 30, 2018 for the
Happy Hollow Park Restroom and Shelter Replacement Project
2018.
Whereas, five bids were received on January 30, 2018, for the Happy Hollow Park Restroom and
Shelter Replacement Project 2018; and
Whereas, the five bids received exceed the amount available in the project fund; and
Whereas, the Department of Parks and Recreation recommends that the Council reject all bids.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa that all bids received on
January 30, 2018, for the Happy Hollow Park Restroom and Shelter Replacement Project 2018
are rejected.
Passed and approved this day of
Attest:
City Clerk
Mayor
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
2018.
A roved by
City Attorney's Office
Absent:
the Resolution be
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
U
to
NOTICE TO BIDDERS
HAPPY HOLLOW PARK RESTROOM AND SHELTER REPLACEMENT PROJECT 2018
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on
the 30th day of January 2018. Sealed proposals will be opened immediately thereafter by the City
Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for
purposes of this Project. Proposals received after this deadline will be returned to the bidder
unopened. Proposals will be acted upon by the City Council at a meeting to
be held in the Emma J. Harvat Hall at 7:00 P.M. on the 6th day of February 2018, or at a special meeting
called for that purpose.
There is a recommended pre-bid meeting. This will start at 11 a.m. local time on Wednesday,
January 16, 2018 in the Happy Hollow Park Shelter, located at Happy Hollow Park, 800 Brown St,
Iowa City, Iowa. The project will involve the following: Demolition of the existing restroom, storage
and shelter facility and associated concrete slab and foundations.
Following with the construction of two separate structures at Happy Hollow Park: A masonry
building with a single -stall, ADA accessible restroom and mechanical space, with hardieboard
siding and a stone veneer base. An open outdoor park shelter, of prefabricated wood and
steel structure with douglas fir column and truss. Construction shall include, but not limited
to: concrete foundations, masonry and stone wall, wood roof trusses, standing seam metal
roof, mechanical, electrical and plumbing, site paving and finished site grading.
All work is to be done in strict compliance with the plans and specifications prepared by HBK
Engineering, LLC, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are
on file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed
envelope, separate from the one containing the proposal, by a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall
be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to
the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar
days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful
performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this
notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for
a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is
made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported
to the City Council.
The successful bidder will be required to furnish a bond in an amount equal to one hundred percent
(100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and
shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the
City from all claims and damages of any kind caused directly or indirectly by the operation of the contract,
and shall also guarantee the maintenance of the improvement for a period of one
(1) year(s) from and after its completion and formal
acceptance bythe City Council. The following limitations shall
apply to this Project:
Substantial Completion date June 1, 2018; Final completion
date June 15, 2018. Liquidated Damages: $500/day
The plans, specifications and proposed contract documents may be examined at the office of the City
Clerk. Copies of
said plans and specifications and form of proposal blanks may be secured at Technigraphics, a
division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240,
Phone: 319-354-5950 Fax:319-354-8973 Toll -Free 800-779- 0093 by bona fide bidders.
A $30.00 refundable fee is required for each set of plans and specifications provided to bidders or
other interested persons. The fee shall be in the form of a check, made payable to Technigraphics.
The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of
Council Award. A separate and nonrefundable $15.00 shipping and handling fee will apply to plans
that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to
employ minority contractors and subcontractors on City projects. A listing of minority contractors can
be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa
Department of Transportation Contracts Office at (515) 239-1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate
subcontract amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa
Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities
and irregularities. Published upon order of the City Council of Iowa City, Iowa.
KELLIE FRUEHLING, CITY CLERK
r ' CITY OF IOWA CIT
Ari COUNCIL ACTION REPO
February 6, 2018
Resolution rejecting bids received on January 30, 2018 for the Happy
Hollow Park Restroom and Shelter Replacement Project 2018.
Prepared By: Juli Seydell Johnson — Parks & Recreation Director
Reviewed By: Dave Panos — Senior Civil Engineer, Jason Havel — City Engineer, Ron
Knoche — Public Works Director, Geoff Fruin — City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: Park Commission reviewed project and recommended
approval on March 8, 2017. Historic Preservation Commission
reviewed and approved project on April 13, 2017.
Attachments: Resolution, Bid Tabulation
Executive Summary:
Plans, Specifications, Form of Agreement and Estimate of Cost for the Happy Hollow Park
Restroom and Shelter Replacement Project 2018 were approved at the December 19,
2017 Council Meeting. The project cost was estimated at $220,000.
The project bid letting was held on January 301 and the following bids were received:
Calacci Construction
$258,504.00
All American Concrete, Inc.
$263,012.50
SWA
$302,873.10
North Construction
$306,808.00
Tricon General Construction Inc.
$337,000.00
There were also four add alternatives that were bid in the project:
1. A split -face cmu (block) on the concrete columns of the shelter
2. Limestone face on the concrete columns of the shelter
3. Hidden fastners (in lieu of exposed) on the shelter structure
4. Water Service repairs on the site
Prices that were bid for the alternates are included in the attached bid tabulation.
The lowest bid received from Calacci Construction is approximately 18% above the project
estimate. Staff recommends that the Council reject all bids.
Background / Analysis:
This was the second bid letting for the project, as the project was originally bid in July 2017.
After rejecting bids for the original project due to submitted bid prices significantly above the
estimate, the Consultant and City staff re-evaluated design and schedule in an attempt to
reduce pricing to the budget level while maintaining the integrity of the original facility
aesthetics. The changes were discussed with City historic preservation staff, chair of the
r ' CITY OF IOWA CITY
COUNCIL ACTION REPORT
Historic Preservation Commission and local contractors previously bidding on the project. The
project was modified in five different areas to help reduce costs.
If Council wishes to move forward with accepting the low bid, staff would recommend using
funds available in the annual park improvement line. While sufficient funds are available in this
line item the use of said funds would greatly hamper our ability to implement some of the smaller
improvements in other parks throughout the City that were identified in the Master Plan.
As a next step, staff plans to hold a neighborhood meeting to get input on alternative
approaches to investing in the park. This may include exploring the possibility of removing or
delaying the restroom component, while still building the enhanced shelter and looking at other
park enhancements that the neighborhood may desire. Staff can also explore if there might be
a desire for the neighborhood to help raise private funds to bring the project closer to budget.
BID TABULATIONS
PROJECT: HAPPY HOLLOW PARN RESTNOOM ANO SHELTER REPLACEMENT PROJE'OT 2f0
DATE. 1.303018
ENGINEERS ESTIMATE
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNITS
UNIT
PRICE
EXTENDED
AMOUNT
1. MONlivAon
1
LS
E 12.599.08
E 12.500.8
2. EmPon CONrol ln9ellMion eW Removal
1
LS
$ 1.BNAD
S 1,003.00
3. CenwlHbrvAemovek
1
LS
S 10,990.00
$ 10,003.00
4. E.lk WGr m
1
LS
$ 8500.00
S 0.50.M
5, 4 -PCC PAvIm
10
SY
S MM
E 5.005.OD
8 WHMA PM
a
SY
E ISO"
s 9WO0
T. RemavvRaplew Gnll
1
PA
$ 1.OA.08
S 1.003.00
8. Fiml GmW0 HVNotea0
0.3
ACRE
$ 50000D
S 1.SLO.M
B San"ry Service
35.0
LF
E W.OD
$ 2.1WM
10, Wel>s-.
1
LS
S W.W
S SOW
11. New ReM.FIxl0v
1
LS
$ OTMOD
S W238.00
12. New SIIM1.Fao1M
1
LS
$ 7400.0
S 74.WO.W
13. SW
1
LS
$ 5.000.0)
S 5=00
BASE BID TOTAL
3 21S.W3.00
ALTERNATES
1. SNff.CMUFada,SNe80r
1
LS
S 2.430.M
$ 2,400.0)
10 NMwal Sbm Fe a, Stoller
I
LS
S 7.200.0)
$ 720.0
2 Nax 3M1eHerFmIiN UFy ie -HM. Fe -.
1
LS
S SWIM
S BSW.W
3 Allemeb WMer Eerviw(mr Dien C3.M)
1
LS
S 15.000.2
$ 1:,20.2
BASE BID ONLY
S 218.903.0)
BASE BID + ALTERNATE MA TOTAL
S 2122.03
BASE 910 + ALTERNATE MG TOTAL
E 225.03.0
BASE BID+ ALTERNATE 0 TOTAL
$ 2223W.M
BASE BID+ALTFRNATEMTOTAL
$ 234W3.M
RE9q 108-Nq/ 1Mm' A18-NBF-1 it Afe.Ya
L1IA1B
TPoCON
Du5PR0e. u
UNIT
EXTENDED
PRICE
AMOUNT
S 15,OODOD
$ MOOD=
S 1299.99
$ 1.200.0
S 10.000.00
$ 10.M0.W
2 12.MM.W
IS 12.000.00
IS MOD
s 10.010.00
IS 4003
S 240.99
$ 1.100.99
S 1.10000
S 5AW.W
S 1.500.00
$ 19999
$ 3,599.99
$ 11,00.0
$ 11,00.0
$ 02.46)(ID
-9`52.450.00
$ 75,IMM
$ 75000.W
$ 4000.99
$ a.DOD.W
E 337,00.0
$ a." Do
$ S,Wo.W
$ OMO.M
$ 91Mo.30
S 5.0m.00
S SODOM
$ 2,500.99
S 2,50.0
E 337,99099
S SASMM
S 3",20.2
S M,mw
S 3X,50.2
CALACCI
rows CHT, IA
UNIT EXTENDED
PRICE AMOUNT
$ 28.85000 $ 2.MDW
E 1.1.. S 1,199.99
E 10.997,03 $ 16.09TOo
S 10000.00 $ 10000.0
56M $ BWBW
$ 1500 $ 0X.03
$ 1.0000 $ 1,000.00
$ 1D.000.00 $ E.WO.W
$ 5000 $ 2,11.0
$ 3599.99 $ 3,5X.03
S 95975M $ W 975 X
$ $4.784.00 $ 80.780.00
t 25000 E 20.00
$ 258.504.0
$ 55X.00 $ 4530.00
S B.sX.X S O.XD.X
$ 2.91M.00 $ 2.800.00
S 5,50.W S 5.5X.00
S 258,504.00
S 284.4.00
S 207,004.00
E 21,3m.w
E 24,Ow.X
SELL-WERDERRSCH
b CRY, IA
UNIT EXTENDED
PRICE AMOUNT
$ 64,M1.W
$ 54A .w
$ 3.040.00
S 3.040.M
$ 5.75000
E 5,750.99
$ 4OX.
$ 4.050m
S KOO
E 14,1:7.130
$ 17100
E 1,02.00
E 14000
S MOD
$ 12.4170
E 3.M.10
$ 4899
s I,BW.W
IS 2.MM
t 2,0300
S 120.MM
$ 12,530.0
$ 84.744.0
E 84.7".0
$ 8,300
S 0.300.0
S m.m.m
E 5.399.w IS 5.3X.w
S 8.4X.99 $ 8,40.0
S S.M." S 8.983.00
i 7.155.00 $ 7.155.00
$ 399.873.10
$ 308.173.10
$ 311.353A0
$ 3111858.10
S 310,028.10
NORTH CONSTRUCTN3N
M-lim. JA
UNIT
PRICE
EXTENDED
MACUNT
$
5,320.00
$
482100
$
7.182,00
$
:,004.99
12.000.00
i 8.200
IS
2.=.W
a
700.00OD
E
5.500.00
E
1.574.00
E
2.75000
700.00
117,115.0
$
E
70.m.0D
a
0.730.30
S 12,700.0)
t 1720.00
S 3.80.0
S 0750.0)
ALL AMERICAN
W.&Llbv ,,lA
UNIT
PRICE
EXTENDED
AMOUNT
S 9.000.00
S
D.00.30
s l.M.OD
t
1009.00
S 12,00000
1
12.000.00
i 8.200
$
0.700.00
S 02.50
S
7.007.50
s 178.
t
1.150.00
IS 20.00
f
700.00
S 7.40.30
S
2.22.00
t 81.0
t
2.635.99
i$ IDW00
dMiWilimmilm6ift
4=00
S 70.X.99
S 70.20.30
s 9,100.00
i
D.1W.W
3 20S.01LW
$ 5.moo
$ 5,200.0
E 0.80.0
$ 8.80.99
i 10.030.00
E 10.000.00
i 0.530.99
$ 9,50,0
$ 363,012.50
$ 28.212.00
$ P1.812.W
$ 274012.50
$ 259.512.150
Kellie Fruehling
LaLt: lUfffe T
From: Sharon DeGraw <sharondegraw@yahoo.com>
Sent: Thursday, February 01, 2018 2:31 PM
To: Council ;,) I ,�- I $
Subject: re: Happy Hollow Park - park improvements (Date)
Dear Iowa City Council Members,
Hi there, I would like to say thank you to the Council and the Parks and Recreation division of Iowa City for your good
work and interest in updating Happy Hollow Park. The new shelter and bathroom will make a positive change in the
neighborhood. The City's commitment to using an appropriate design and selection of materials is significant for a park in
a historic district. Before the budget is approved, I would like to recommend one change to the design. The new Iowa City
park signage isn't appropriate for Happy Hollow. I'm referring to the brown signs with an arc shape along one side and
modern typography. Areas like Benton Hill Park, the Ashton House, North Market Street Park and a few other Iowa City
locations have a unique character or a historical context that should be acknowledged in the park's signage. Would it be
possible to make no change to the current sign displaying the park name? Then, at a later date we can address having an
appropriate sign made. If given the choice, I believe many of Happy Hollow Park's visitors would appreciate a sign that
uses materials and typography reflecting the historic nature the park.
Thank you for your consideration.
Sincerely,
Sharon DeGraw (commissioner, Historic Preservation Commission)
519 Brown Street
Iowa City, Iowa 52245
Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5410
Resolution No. 18-39
Resolution authorizing acceptance of City Bridge Funds from the Iowa
Department of Transportation and authorizing the City Manager to sign the
Project Agreement
Whereas, each year, the Iowa Department of Transportation uses the City Bridge Candidate List
to offer funds for the replacement or rehabilitation of city bridges; and
Whereas, the Second Avenue bridge over Ralston Creek and the Burlington Street bridge over
the Iowa River ranked high enough to receive funding; and
Whereas, the City can only accept funding through this program from one bridge per year; and
Whereas, projects utilizing City Bridge Funds are eligible for 80% reimbursement of all eligible and
properly documented costs up to $1,000,000; and
Whereas, the City of Iowa City wishes to accept funding for replacement of the Second Avenue
bridge.
Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that:
1. Staff is directed to send a letter to the Iowa Department of Transportation confirming
acceptance of the bridge funding.
2. The City Manager or a designee is authorized to sign all agreements.
Passed and approved this 6th day of February , 2018.
01
1ToFr!tr
5flty
ved by
Attest:-==���2eCc� 1't ?��t'�2Z l- �r -/�
City Clem ttorney's Office
Itwas moved by Botchway and seconded by salih the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
% Botchway
% Cole
x Mims
% Salih
x Taylor
x Thomas
x Throgmorton
Z 1 CITY OF IOWA CI
^I COUNCIL ACTION REPO 0211�a
February 6, 2018
Resolution authorizing acceptance of City Bridge Funds from the Iowa
Department of Transportation and authorizing the City Manager to sign the
Project Agreement.
Prepared By: Jason Havel — City Engineer
Reviewed By: Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The City of Iowa City recently received notification from the Iowa Department of
Transportation (DOT) that the Second Avenue bridge over Ralston Creek ranked high enough
to receive funding for replacement of the bridge. This agenda item gives City staff
authorization to accept the funding and begin the design process for the project. It is
anticipated that bridge construction would occur in 2020. The funding provides 80%
reimbursement of all eligible and properly documented costs up to $1,000,000. Total cost of
the project is estimated at $800,000, and the City's share of the estimated project costs are
available in the Annual Bridge Maintenance & Repair account #53910.
Background / Analysis:
Each year, the DOT evaluates city bridges, and specifically those classified as structurally
deficient or functionally obsolete according to federal guidelines. Based on that evaluation,
DOT staff uses a formula to prioritize and select projects that are included on the City Bridge
Candidate List. This list includes a prioritized listing of all city bridges within the State of Iowa
that are eligible for funding through the DOT Bridge Construction Fund.
This year, two Iowa City bridges were eligible for funding, including the Second Avenue
bridge over Ralston Creek and the Burlington Street bridge over the Iowa River ranked high
enough to receive funding. However, the City can only accept funding through this program
for one bridge per year.
The Second Avenue bridge currently has a posted weight restriction of 10 tons.
Prepared by: Ronald R. Knoche, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5136
Resolution No. 18-40
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an agreement by and
between the City of Iowa City and Neumann Monson Architects
Inc. to provide architectural and engineering consultant services
for the Public Works Facility - Phase 1 Project
Whereas, the City of Iowa City wishes to implement Phase 1 of the Public Works Master Plan
at the current public works site at the corner of McCollister and Gilbert Street, North of
Terry Trueblood Recreation Area in Iowa City, Iowa; and
Whereas, the project will include an early sitework package, shop spaces, vehicle parking,
wash bays, fire tower, remodel of existing warm storage into police and fire storage, and
potentially a remodel / addition of existing locker rooms on site; and
Whereas, the City desires the services of a consulting firm to prepare preliminary and final design
for construction of the Public Works Facility - Phase 1 Project; and
Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with
Neumann Monson Architects Inc. of Iowa City, Iowa, to provide said services; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Neumann
Monson Architects Inc.; and
Whereas, funds for this project are available in the Public Works Facility -Phase 1 account #P3959
and the Fire Training Center Relocation account #Y4436.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as
to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement.
3. The City Manager is authorized to execute amendments to this contract as they may
become necessary.
Passed and approved this 6th day of February 2018
Maor
Attest: ee C`c
City Clerk U
oved by
City Attorney's Office
)2
Resolution No. 18-40
Page 2
It was moved by Botchwav and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Consultant Agreement
This Agreement, made and entered into this the 6th day of February, 2018 , by and
between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and
Neumann Monson Architects Inc, of Iowa City, hereinafter referred to as the Consultant. (hereinafter
"Agreement")
Whereas, the City of Iowa City wishes to implement Phase 1 of the Public Works Master Plan at
the current public works site at the corner of McCollister and Gilbert Street, North of Terry Trueblood
Recreation Area in Iowa City, Iowa, including an early sitework package, shop spaces, vehicle
parking, wash bays, fire tower, remodel of existing warm storage into police and fire storage, and
potentially a remodel / addition of existing locker rooms on site; and
Whereas, the City of Iowa City desires the services of an architecture consulting firm to prepare
preliminary and final design services, provide bidding services, and construction administration
services for phase 1 services identified in the 2015 Iowa City Public Works Master Plan; and
Whereas, consultant services were solicited through a Request for Qualifications (RFQ) process;
and
Whereas, submittals were received from four consulting firms and evaluated by a selection
committee; and
Whereas, Neumann Monson Architects was selected based on qualifications and project specific
criteria such as project approach, regulatory process experience, and cost-effective designs.
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
I. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Professional design services, including but not limited to, Architectural, Maintenance Design,
Structural Engineering, Mechanical Engineering, Electrical Engineering, Civil Engineering,
Landscape Architecture, and Sustainable Design related to the design of a new public works facility.
While Consultant is responsible for the provision of identified services, including the performance
of services provided by Sub -consultants, the parties understand that Sub -consultants will be
providing certain services as follows:
-2 -
Maintenance Design Services: HDR I Maintenance Design Group
Structural Engineering Services: Raker Rhodes
Mechanical Engineering Services: Modus
Electrical Engineering Services: Modus
Plumbing Engineering Services: Modus
Civil Engineering Services: Snyder Engineering
Landscape Architecture Services: Genus
Sustainable Design Services: C -Wise
Site survey (boundary, topographical and utility) and geotechnical soil borings and reports and
services related to the presence of any hazardous or toxic materials and commissioning are not
included within the scope of services of this Agreement.
Phase 1:
Programming:
1. Consultant will review the City of Iowa City Public Works Master Plan
2. The consultant will lead meeting(s) with the staff to confirm the Program requirements
previously established by the Public Works Master Plan. The meetings will involve
intensive input process involving users of the facility. The consultant will identify the
current wants and/or needs for the facility and exterior spaces.
3. The consultant will maintain meeting minutes.
4. The consultant is to review and conduct visits to the new site and to include that as part
of the dialogue and final analysis.
5. Programming Phase deliverables are a final approved program of space needs noting
adjustments from the 2015 Iowa City Public Works Master Plan, and an updated
estimate of the cost of the work including an itemization of any adjustments to the
preliminary estimate of Construction Costs identified in the Master Plan.
Schematic Design:
Develop Schematic Design Documents, including multiple conceptual options and
alternatives based on the approved programming, user group meetings and budget.
The consultant shall prepare drawings and other documents which depict up to 3
alternative concepts which satisfy program, schedule and budget requirements, and will
make a recommendation to the City as to the most appropriate alternative and/or a
ranking of alternatives.
2. Site analysis, program and design including access to neighboring roads and trails. The
consultant will provide information necessary to assist owner's consultant in
geotechnical services and surveywork.
3. Determine if a phased implementation plan will be necessary and define a phasing plan
if required.
4. Preliminary cost estimates will be established.
-3-
5. The Schematic Design phase deliverables are Schematic Design site plan, floor plans
building elevations and 2 renderings of the final selected concept plan to be used by the
City and auxiliary organizations for presentations on the proposed facility, and an
updated estimate of the cost of the work, including itemization of any adjustments to the
preliminary estimate of Construction Costs identified in the Programming phase.
6. The consultant shall submit the Schematic Design Documents to the City and request
the City's written approval to proceed to Design Development.
7. When requested by the City, the Consultant will provide presentations to City Staff, City
Council, auxiliary groups and the public to provide an appropriate summary of the
project.
Phase 2:
Design Development:
Prepare Design Development Documents which shall consist of drawings and other
documents including plans, sections, elevations, typical construction details, and
diagrammatic layouts of building systems to fix and describe the size and character of
the Project as to architectural, structural, mechanical and electrical systems, and such
other elements as may be appropriate. The Design Development Documents shall also
include outline specifications that identify major materials and systems and establish in
general their quality levels.
2. Design Development will also involve compiling a comprehensive equipment list and
specifications. The equipment list will include existing equipment and equipment
programmed for replacement to be included in the future facilities.
3. The consultant will work with the City in the Design Development Phase to organize and
coordinate information from internal City and external entities, such as Utility companies,
FAA, and the Corps of Engineers.
4. The consultant will work as a liaison and representative for the City for the MidAmerican
Energy new construction program, including documenting and facilitating information for
selection of bundling packages, rebates and bonus incentives. The consultant will work
with the City to provide requested information to complete required documentation. The
MidAmerican Energy rebate programs have strict completion guidelines. The consultant
will work on the City's behalf to coordinate and submit contracts to best meet the
requirements.
5. The consultant will work with the City to determine what level of LEED certification is
attainable. The City's goal is to earn a LEED Gold certification.
6. As requested by the City, the consultant will assist the City in the procurement of grants
for the site, specifically in providing data and information, and specifications of the future
facilities and site.
7. The consultant shall provide an updated estimate of the cost of the work and advise the
Owner of any adjustments to the preliminary estimate of Construction Costs identified in
the Schematic Design phase
6. The consultant shall submit the Design Development Documents to the City, and
request the City's written approval to proceed to Construction Documents.
Construction Documents:
1. After the City's approval of the Design Development Documents, the Consultant shall
prepare Construction Documents consisting of Drawings and Specifications for the
construction of the Project.
2. The Consultant shall prepare documents for the City which provide necessary bidding
information and contractual documentation.
3. The' Consultant shall assist the City in the City's responsibilities for filing documents
required for the approval of governmental authorities having jurisdiction over the project.
4. The Construction Documents shall comply with all local, state and federal regulatory
requirements, including but not limited to, the Iowa City Building and Fire Codes,
Workplace; Health and Safety requirements, OSHA and Controlled Product Standards.
5. The Consultant shall prepare for the City: (1) bidding and procurement information that
describes the time, place and conditions of bidding, including bidding or proposal forms;
(2) the form of agreement between the Owner and Contractor; and (3) the Conditions of
the Contract for Construction (General, Supplementary and other Conditions). The
Consultant shall also compile a project manual that includes the Conditions of the
Contract for Construction and Specifications and may include bidding requirements and
sample forms
6. The Consultant shall prepare a final construction cost estimate and shall advise the City
of any adjustments to previous preliminary estimates of Construction Costs and the
reasons therefore. This final construction estimate will be established prior to Bidding.
The consultant shall prepare a design that does not exceed the estimated final
construction cost.
7. If the lowest responsive, responsible bid exceeds the final estimated construction cost,
by more than 10% and the City chooses to revise the project, program and scope in
order to reduce construction costs and rebid, the Consultant shall redesign the project,
including any service defined herein as necessary without charge to City.
Bidding and Negotiation:
1. The consultant shall prepare the bid documents and be present and conduct the pre-bid
meeting, answer questions formally and review and analyze the bid documents and
make a formal recommendation to the City.
2. The consultant will be responsible for any and all addendum and will distribute to the
necessary parties no less than four (4) working days prior to the receipt of the bids.
Construction Administration:
The Consultant shall perform as "Architect" as set forth in the AIA Document A201,
General Conditions of the Contract for Construction, current as the date of the
Consultant/Owner agreement.
-5-
2. The Consultant shall advise and consult with the City during the Construction Phase
Services. The Consultant shall not have control over, charge of, or responsibility for the
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, nor shall the Consultant be
responsible for the Contractor's failure to perform the Work in accordance with the
requirements of the Contract Documents. The Consultant shall be responsible for the
Consultant's negligent acts or omissions, but shall not have control over or charge of,
and shall not be responsible for, acts or omissions of the Contractor or of any other
persons or entities performing portions of the Work.
3. The Consultant's responsibility to provide Construction Phase Services commences with
the award of the Contract for Construction and terminates on the date the Consultant
issues the final Certificate for Payment.
4. Costs and schedule control are to be reviewed and monitored by the Consultant
throughout the process; any deviations from approved cost and schedule must be
identified and brought to the City's attention. The Consultant will track all project costs
associated with work being performed under the construction documents. The
Consultant will maintain progress meeting minutes and report field notes throughout the
construction administration process; this will be part of the project record.
5. The Consultant shall conduct inspections to determine the date or dates of Substantial
Completion and the date of final completion; issue Certificates of Substantial
Completion; receive from the Contractor and forward to the City, for the City's review
and records, written warranties and related documents required by the Contract
Documents and assembled by the Contractor; and issue a final Certificate for Payment
based upon a final inspection indicating the Work complies with the requirements of the
Contract Documents.
6. Upon completion of construction Consultant shall provide for the City the following:
A. Prepare a set of reproducible record drawings showing significant changes to the
Work made during construction based on marked -up prints drawings and other data
furnished by the Contractor to the Consultant.
B. A full set of "As Constructed" Record Drawings, in electronic format as follows:
1. CAD files shall be in Autodesk AutoCAD drawing file format, version 2015 or
earlier. If the file(s) have been translated from another CAD application, it
should be noted as such.
2. Each plan sheet should be ready to print.
3. If applicable, include all file types used in the plan set; these may include, but
not limited to, linked attachments such as Tiffs, spreadsheets, and external
reference drawings. Do not include any project files or other documents not
contained within the plan set. If necessary, include a "Readme" document for
any clarifications that may be necessary.
4. All drawing files that have externally referenced drawings shall be inserted or
bound into the drawing files. If this is not possible, externally referenced
drawings should be located in the same folder as the drawing files.
5. All submittals shall include an explanation of the Consultant's CAD layer
scheme.
6. All drawing files shall have the correct layer scheme in place.
7. All submittals shall include the 'plot style' (pen assignments) or .ctb file, in
order for prints of the drawings to have the intended appearance.
8. If applicable, submittals shall include ESRI ArcGIS shape files that were
created for the project.
II. Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown.
Award of Consultant contract and approval to proceed
February 7, 2018
Program confirmation complete
February 23, 2018
City review and notice to proceed to next
phase
March 2, 2018
Schematic Design complete
Aril 6 2018
City review and notice to proceed to next
phase
Aril 13, 2018
Design Development complete
May 11, 2018
City review and notice to proceed to next
phase
May 18, 2018
Construction Documents complete
June 22, 2018
City review and notice to proceed to next
phase
June 29, 2018
Proposed Bid date
August 9, 2018
Award of construction contract
Construction Administration Services
August 22, 2018
August 23, 2018 —
October 7 2019
Construction complete
October 7, 2019
III. General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "lump sum" amount listed in Section IV. The City may terminate
this Agreement upon seven (7) calendar days' written notice to the Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project, shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
-7 -
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the City in the sum of $1,000,000.
P. All amendments to this Agreement must be in writing, including, but not limited to ,
changes in scope and fees..
IV. Compensation for Services
W -Z
A. The total fee for services under this Agreement is $769,000.00. This fee is based on a
proposed construction cost ("Cost of the Work") of $9,200,000 including all alternates. If,
by written amendment to this Agreement, the parties change the scope of services such
that the Cost of the Work increases or decreases, the fee shall be adjusted proportional
to any additional or reduced project scope. Reimbursable expenses are in addition to the
total fee and shall not exceed $75,000.
B. Progress payments shall be billed monthly for Basic Services in each phase shall total
the following percentages of the total Basic Compensation payable:
a. Programming — 3%
b. Schematic Design —17%
c. Design Development —19%
d. Construction Documents — 29%
e. Bidding and Negotiation — 5%
f. Construction Administration — 26%
g. Record Drawings —1 %
C. Reimbursable Expenses shall consist of the following:
a. LEED Registration and certification fee
b. Printing
c. Submittal Exchange
d. Travel Expense
V. Miscellaneous
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Architectural and Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that
no other monies or considerations have been solicited.
C. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be
brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto
hereby submit to personal jurisdiction therein and irrevocably waive any objection as to
venue therein, including any argument that such proceeding has been brought in an
inconvenient forum.
For the City
Title- Mayor
Date: 02/06/18
Attest:
pwVo=MoonmgmLRm
For
0
Title: Principal
Date: Z/(o A,
Approved by:
2-i( - �),)Y
City Attorney's Office
Date
®, CITY OF IOWA C['bo-16
,A`'°�',7', COUNCIL ACTION REPO ,2
February 6, 2018
Resolution approving, authorizing and directing the Mayor to execute and
the City Clerk to attest an agreement by and between the City of Iowa City
and Neumann Monson Architects Inc. to provide architectural and
engineering consultant services for the Public Works Facility - Phase 1
Project.
Prepared By: Ron Knoche — Public Works Director
Reviewed By: Jason Havel — City Engineer, Geoff Fruin — City Manager
Fiscal Impact: $844,000, available in the Public Works Facility -Phase 1 account #P3959
and the Fire Training Center Relocation account #Y4436.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution, Agreement
Executive Summary:
This agenda item will approve the agreement with Neumann Monson Architects Inc. to begin the
design for the Public Works Facility — Phase 1 Project. This project generally includes an early
sitework package, shop spaces, vehicle parking, wash bays, fire tower, remodel of existing warm
storage into police and fire storage, and potentially a remodel / addition of existing locker rooms
on site.
Background / Analysis:
On November 3, 2017, the City received proposals from four firms through a request for
proposals for architectural and engineering services for the Public Works Facility — Phase 1
Project. Three fines were interviewed and the selection committee selected Neumann Monson
Architects Inc. of Iowa City.
This project will use the Public Works Facility Master Plan developed in 2016 to guide the
design and construction of Phase 1. The design will include two buildings. The larger building
will be for Streets and Water Division vehicle storage and shop space and the Equipment
Division fleet washing facility. The second structure will be a training tower for the Fire
Department. The existing Warm Storage Building will be converted for use by the Fire and
Police Departments. The existing locker room space in the Streets Division Administration
Building may need to be modified. The project will allow for the existing Water Distribution
building will be converted for use by Solid Waste operations of the Resource Management
Division.
This project will include the site preparation work for the overall project. The City will pursue
LEED Gold status with the design and construction of this project.
Staff has negotiated a design fee of 8% of the construction costs of the project. Staff also
recommends the use of C -Wise to help attain the LEED Gold status. The total contract
including design fees, reimbursables and sub -consultant fees is estimated at $844,000.
Consultant Agreement
This Agreement, ade and entered into this the day of
between the City f Iowa City, a municipal corporation, hereinafter i
Neumann Monson Alchitects Inc, of Iowa City, hereinafter referred to as
"Agreement")
Late Handouts Distributed
(Date)
by and
dto as the City and
Consultant. (hereinafter
Whereas, the City of to City wishes to implement Phase 1 of a Public Works Master Plan at
the current public works s at the comer of McCollister and Gil rt Street, North of Terry Trueblood
Recreation Area in Iowa C , Iowa, including an early site ork package, shop spaces, vehicle
parking, wash bays, fire tow remodel of existing warm rage into police and fire storage, and
potentially a remodel / addition f existing locker rooms oK site; and
Whereas, the City of Iowa City d fres the service f an architecture consulting fine to prepare
preliminary and final design serviVthe
i?ng services, and construction administration
services for phase 1 services identowa City Public Works Master Plan; and
Whereas, consultant services werh a Request for Qualifications (RFQ) process;
and
Whereas, submittals w/byand
m f\seleed
ing firms and evaluated by a selection
committee; and
Whereas, Neumann Mos wasased on qualifications and project speckcriteria such as project aatory erience, and cost-effective designs.
Now Therefore, it is agreeen the parties he to that the City does now contractwith
the Consultant to provideet forth herein.
I. Scope of
Consultant agrees t�perform the following services for the City, arto do so in a timely and
satisfactory mann \
Professional de ign services, including but not limited to, Architec\Su
intenance Design,
Structural Engineering, Mechanical Engineering, Electrical EnginCivil Engineering,
Landscape Ar itecture, and Sustainable Design related to the design ublic works facility.
While Con Itart is responsible for the provision of identified servicesg the performance
of service -1 provided by Sub -consultants, the parties understand tonsultants will be
providin_ certain services as follows:
-2 -
Maintenance Design Services: HDR I Maintenance Design Group
Structural Engineering Services: Raker Rhodes
Mechanical Engineering Services: Modus
Electrical Engineering Services: Modus
Plumbing Engineering Services: Modus
Civil Engineering Services: Snyder Engineering
Landscape Architecture Services: Genus
Sustainable Design Services: C -Wise
Site survey (bbundary, topographical and utility) and
services related o the presence of any hazardous or
included within th scope of services of this Agreeme,,(i
Phase 1:
Programming:
1. Consultant will revie the City
2. The consultant will lea eet'
previously established b th I
intensive input process in Ivii
current wants and/or nee s i
3. The consultant will
chnical soil borings and reports and
materials and commissioning are not
City Public Works Master Plan
s) with the staff to confirm the Program requirements
)lic Works Master Plan. The meetings will involve
users of the facility. The consultant will identify the
e facility and exterior spaces.
minutes.
4. The consultant is to eview and co duct visits to the new site and to include that as part
of the dialogue an final analysis.
5. Programming P ase deliverables a\a'nalpproved program of space needs noting
adjustments fr m the 2015 Iowa Citorks Master Plan, and an updated
estimate of t cost of the work incltemization of any adjustments to the
preliminary stimate of Constructioentified in the Master Plan.
Design -
6p Schematic Design Documents, including m Itiple conceptual options and
atives based on the approved programming, user group meetings and budget.
msultant shall prepare drawings and other docu ents which depict up to 3
Ave concepts which satisfy program, schedule an budget requirements, and will
a recommendation to the City as to the most approlate alternative and/or a
q of alternatives.
Site analysis, program and design including access to neighbo 'ng roads and trails. The
consultant will provide information necessary to assist owner's c sultant in
geotechnical services and surveywork.
3. Determine if a phased implementation plan will be necessary and defin a phasing plan
if required.
4. Preliminary cost estimates will be established.
-3-
5. The Schematic Design phase deliverables are Schematic Design site plan, f oor plans
building elevations and 2 renderings of the final selected concept plan to used by the
City and auxiliary organizations for presentations on the proposedfacil. , and an
updated estimate of the cost of the work, including itemization of a adjustments to the
\eliminary estimate of Construction Costs identified in the Progr ming phase.
6. sultant shall submit the Schematic Design Docume s to the City and request
s written approval to proceed to Design Develop ent.
7. When re
Council,
project.
Phase 2:
Design
by the City, the Consultant will pro 'de presentations to City Staff, City
groups and the public to provid n appropriate summary of the
Prepare Design Develok
documents including plan!!.
diagrammatic layouts of bi
the Project as to architects
other elements as may be
include outline specificatio
general their quality levels
ents which shall consist of drawings and other
elevations, typical construction details, and
:ms to fix and describe the size and character of
ral, mechanical and electrical systems, and such
:. The Design Development Documents shall also
itify major materials and systems and establish in
2. Design Development wi also involve
specifications. The eq ipment list will i c
programmed fo/repl cement to be incl3. The consultantrk with the City in
coordinate info from internal City
FAA, and the C Engineers.
ing a comprehensive equipment list and
existing equipment and equipment
in the future facilities.
Development Phase to organize and
al entities, such as Utility companies,
4. The consults will work as a liaison and repres tativ
Energy new onstruction program, including docu en
selection oybundling packages, rebates and bonus 'nc
with the C y to provide requested information to corftp
MidAmer'can Energy rebate programs have strict co
will wor on the City's behalf to coordinate and submit
requir ents.
5. The onsultant will work with the City to determine what
aft mable. The City's goal is to earn a LEED Gold certii
for the City for the MidAmerican
ig and facilitating information for
ntives. The consultant will work
to required documentation. The
etion guidelines. The consultant
ontracts to best meet the
of LEED certification is
6. A(s requested by the City, the consultant will assist the City in t�ocurement of grants
/for the site, specifically in providing data and information, and sp cifications of the future
facilities and site.
7. The consultant shall provide an updated estimate of the cost of the woand advise the
Owner of any adjustments to the preliminary estimate of Construction Co identified in
the Schematic Design phase
ME
6. The consultant shall submit the Design Development Documents to the City, and
request the City's written approval to proceed to Construction Documents.
Construction Documents:
the City's approval of the Design Development Documents, the onsultant shall
ire Construction Documents consisting of Drawings and Sp ications for the
,ruction of the Project.
2. The Co4ultant shall prepare documents for the City whi provide necessary bidding
informatio and contractual documentation.
3. The Consulta shall assist the City in the
required for the pproval of governmental
4. The Construction cuments shall compll
requirements, includi but not limited t9/
Workplace; Health and afety require en
5. The Consultant shall prep
describes the time, place
(2) the form of agreement
the Contract for Construct
Consultant shall also com
Contract for Construction
sample forms /
msibilities for filing documents
having jurisdiction over the project.
ith all local, state and federal regulatory
Iowa City Building and Fire Codes,
OSHA and Controlled Product Standards.
fort City: (1) bidding and procurement information that
co ditions of bidding, including bidding or proposal forms;
en the Owner and Contractor; and (3) the Conditions of
neral, Supplementary and other Conditions). The
a pject manual that includes the Conditions of the
Spe 'fications and may include bidding requirements and
6. The Consultant shall repare a final co truction cost estimate and shall advise the City
of any adjustments previous prelimina estimates of Construction Costs and the
reasons therefore. his final construction'e\nnot
l be established prior to Bidding.
The consultant s II prepare a design thatxceed the estimated final
construction co 7. If the lowest r sponsive, responsible bid efinal estimated construction cost,
by more tha 10% and the City chooses toproject, program and scope in
order to re uce construction costs and reb'ultant shall redesign the project,
including ny service defined herein as neut charge to City.
Bidding aVd Negotiation:
1. The Yonsultant shall prepare the bid documents and be preiiprit and conduct the pre-bid
meeling, answer questions formally and review and analyze a bid documents and
m e a formal recommendation to the City.
2. 7he consultant will be responsible for any and all addendum an ill distribute to the
Zon
necessary parties no less than four (4) working days prior to the r eiptofthebids.
struction Administration:
The Consultant shall perform as "Architect" as set forth in the AIA Docu@nt A201,
General Conditions of the Contract for Construction, current as the date of tt�e
Consultant/Owneragreement.
-5-
2. The Consultant shall advise and consult with the City during the Construction Phase
Services. The Consultant shall not have control over, charge of, or responsibility for the
construction means, methods, techniques, sequences or procedures, or for safety
tSecautions and programs in connection with the Work, nor shall the Cons Itant be
re onsible for the Contractor's failure to perform the Work in accordant( the
req rements of the Contract Documents. The Consultant shall be res nsible for the
Cons tant's negligent acts or omissions, but shall not have control er or charge of,
and shbtl not be responsible for, acts or omissions of the Contra r or of any other
persons 4 entities performing portions of the Work.
3. The Consul nt's responsibility to provide Construction P se Services commences with
the award of t e Contract for Construction and terming s on the date the Consultant
issues the final ertificate for Payment.
4. Costs and scheduIlkcontrol are to be reviewed d monitored by the Consultant
throughout the pro s; any deviations from a roved cost and schedule must be
identified and brought o the City's attention. he Consultant will track all project costs
associated with work b ' g performed un r the construction documents. The
Consultant will maintain ogress meeti minutes and report field notes throughout the
construction administratXthe
s; t ' will be part of the project record.
5. The Consultant shall coions to determine the date or dates of Substantial
Completion and the datempletion; issue Certificates of Substantial
Completion; receive froactor and forward to the City, for the City's review
and records, written ward elated documents required by the Contract
Documents and assembCo tractor; and issue a final .Certificate for Payment
basedupon a final inspeatin he Work complies with the requirements of the
Contract Documents.
6. Upon completion of 96nstruction Consultant Nall provide for the City the following:
A. Prepare a setOf reproducible record drawings howing significant changes to the
Work made fluring construction based on mark -up prints drawings and other data
furnished W the Contractor to the Consultant.
B. A full se of "As Constructed" Record Drawings, in ele ronic format as follows:
1/2,..
AD files shall be in Autodesk AutoCAD drawin file format, version 2015 or
earlier. If the file(s) have been translated from an\documents
AD application, it
hould be noted as such.
Each plan sheet should be ready to print.If applicable, include all file types used in the planese may include, but
not limited to, linked attachments such as Tiffs, spets, and externaleference drawings. Do not include any project filth documents notcontained within the plan set. If necessary, includead e" document for
any clarifications that may be necessary.
4. All drawing files that have externally referenced ds shall inserted or
bound into the drawing files. If this is not possiblenally refe nceddrawings should be located in the same folder as wing files.5. All submittals shall include an explanation of the tant's CAD la rscheme.
6. All drawing files shall have the correct layer schelace.
7. All submittals shall include the 'plot style' (pen assignments) or .ctb file, in
order for prints of the drawings to have the intended appearance.
8. If applicable, submittals shall include ESRI ArcGIS shape files that were
created for the project.
II. Time of Completion
The Con ultant shall complete the following phases of the Projec 'n accordance with the
schedule own.
Award of Con ultant contract and approval to proceed X
February 7, 2018
Program confit ation complete
February 23, 2018
City review and n tice to proceed to next
phase
March 2, 2018
Schematic Design bomplete
Aril 6 2018
City review and notic to proceed to next
phase
Aril 13, 2018
Design Development c m fete
May 11, 2018
City review and notice t roceed to next
h e
May 18 2018
Construction Documents bpmplete
June 22, 2018
City review and notice to r ceed to ne
hase
June 29 2018
Proposed Bid date
August 9, 2018
Award of construction contract
Construction Administration Seecs
August 22, 2018
August 23, 2018 —
October 7, 2019
Construction corm:tete
October 7, 2019
111. General Terms
A. The on Itant shall not co mit any of the following employment practices and
agrees t prohibit the following ractices in any subcontracts.
1.To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, isability, age, marital status, gender identity, or
sexual orientation.
To discriminate against any inc
employment because of their
disability, age, marital status, gi
d in terms, conditions, or privileges of
color, religion, sex, national origin,
identity, or sexual orientation.
Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termindqon. However, such sums shall not
be greater than the "lump sum" amount listed in S ction IV. The City may terminate
this Agreement upon seven (7) calendar days'wdW notice to the Consultant.
C. This Agreement shall be binding upon the successo and assigns of the parties
hereto, provided that no assignment shall be without the 'tten consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consulta by the City for the
purpose of the Project, shall be as an independent contractor and all be exclusive,
but the Consultant shall have the right to employ such assistance as be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information neede-d-by-
the Consultant for the project shall be available by said City upon reasonable request
-7 -
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perfoo contrary to any
state, federal, or local law or any of the ordinances oZnm
Iowa City, Iowa.
G. At the request of the City, the Consultant shall atteof the City Council
relative to the work set forth in this Agreement. Anyde by the City shall
be given with reasonable notice to the Consultan o assure attendance.
The Consultant agrees to fumish, upon to mation of this Agreement and upon
demand by the City, copies of all basic tes and sketches, charts, computations,
and any other data prepared or ob ined by the Consultant pursuant to this
greement without cost, and withoverestrictions or limitation as to the use relative
to specific projects covered unde this Agreement. In such event, the Consultant
s.'alk not be liable for the City's y§e of such documents on other projects.
The Consultant agrees to Xmish all reports, specifications, and drawings, with the
seal of a rofessional eng(neer affixed thereto or such seal as required by Iowa law.
J. The City ag es to Kinder the Consultant all fees in a timely manner, excepting,
however, that ilu of the Consultant to satisfactorily perform in accordance with
this Agreement all constitute grounds for the City to withhold payment of the
amount suffici n to properly complete the Project in accordance with this
Agreement.
K. Should ar# section of tN t'Agreement be found invalid, it is agreed thatthe remaining
portion all be deemed everable from the invalid portion and continue in full force
and a ct.
L. Ori final contract drawings\shlecome the property of the City. The.Consultant
sl II be allowed to keep reible copies for the Consultant's own filing use.
M. /Fees paid for securing approval of a thorities having jurisdiction over the Project will
be paid by the City.
Upon signing this agreement, Consultan ackr
Iowa Code prohibits a City officer or emplo ee
with the City, and certifies that no employeb,(
either direct or indirect, in this agreement, that
said statutory provision enumerated in Section
towledged that Section 362.5 of the
from having an interest in a contract
rr officer of the City, which includes
\and commissions, has an interest,
dogs not fall within the exceptions to
O. The Consultant agrees at all times material to this Agr ement to have and maintain
professional liability insurance covering the Consultant's 'ability for the Consultant's
negligent acts, errors and omissions to the City in the sum f $1,000,000.
P. All amendments to this Agreement must be in writing, including, ut not limited to,
changes in scope and fees..
IV. Compensation for Services
WE
A. The total fee for services under this Agreement is $769,000.00.
proposed construction cost ("Cost of the Work") of $9,200,000 i
by written amendment to this Agreement, the parties change the
that the Cost of the Work increases or decreases, the fee shall
to any additional or reduced project scope. Reimbursable ex n
total fee and shall not exceed $75,000.
B. Pr r
the fb
a.
b.
C.
d.
e.
f.
This fee is based on a
ncluding all alternates. If,
s pe of services such
adjusted proportional
ses are in addition to the
payments shall be billed monthly for Basic >04rvices in each phase shall total
ing percentages of the total Basic Com pe sation payable:
ogrammina — 3%
g. Record
itic Design —17%
Development -19%
action Documents — 29%
and Negotiation — 5%
ion Administration —7�
D wings —1 % /
C. Reimbursable Expens s shall
a. LEED Reg istr ion a
b. Printing
c. Submittal Exchan
d. Travel Expense
V. Miscellaneous
A. All provisions�f the Agre
accepted sta dards of the
of the following:
ication fee
be reconciled in accordance with the generally
I and Engineering Profession.
B. It is further agreed that there are no her considerations or monies contingent upon or
resulting rom the execution of this Ag ement, that it is the entire Agreement, and that
/brght
monies or considerations have een solicited.
C. eement shall be interpreted and a forced in accordance with the laws of the
Iowa. Any legal proceeding institute with respect to this Agreement shall be
in a court of competent jurisdiction in Jo nson County, Iowa. The parties hereto
ubmit to personal jurisdiction therein an irrevocably waive any objection as to
erein, including any argument that such roceeding has been brought in an
nient forum.
sm
-4L/2 --
Consultant Agreement
This Agreement made and entered into this the day of by and
between the Ci of Iowa City, a municipal corporation, hereinafter r erred to as the City and
Neumann Monso Architects Inc, of Iowa City, hereinafter ref ed to as the Consultant.
(hereinafter "Agree ent")
Whereas, the City of wa City wishes to implement Phase 1 f the Public Works Master Plan at
the current public wo s site at the comer of McCollist and Gilbert Street, North of Terry
Trueblood Recreation A a in Iowa City, Iowa, including early sitework package, shop spaces,
vehicle parking, wash b s, fire tower, remodel of a sting warm storage into police and fire
storage, and potentially a r ode[ / addition of existin locker rooms on site; and
Whereas, the City of Iowa Cily desires the sei
preliminary and final designs ices, provide
services for phase 1 services ide tified in the �
Whereas, consultant services
and
Whereas, submittals were received
committee; and
i
Whereas, Neumann Monson Arc tei
criteria such as project approach reg
Whereas; funds are available' the C
of an architecture consulting firm to prepare
ig services, and construction administration
Na City'Public Works Master Plan; and
through a Request for Qualifications (RFQ) process;
four consulting firms, and evaluated by a selection
s selected based on qualifications and project specific
pprocess
experience, and cost-effective designs; and
ct P3959 and Y4436 funds.
Now Therefore, it is agree by and, between e, parties hereto that the City does now contract
with the Consultant to prow de services as set fo h herein.
I. Scope of Servi s
Consultant agrees to erform the following services
satisfactory manner.
Professional desi services, including but not lir
Structural Engin ering, Mechanical Engineering,
Landscape Archj ecture, and Sustainable Design i
facility. 7
the City, and to do so in a timely and
to, Architectural, Maintenance Design,
trical Engineering, Civil Engineering,
k to the design of a new public works
While Consul Ont is responsible for the provision of all services, including the performance of any
services pro ided by Sub -consultants, the parties understand that Sub -consultants will be
providing ce ain services as follows:
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Maintenance Design Services: HDR I Maintenance Design Group
Structural Engineering Services: Raker Rhodes
Mechanical Engineering Services: Modus
Electrical Engineering Services: Modus
Plumbing Engineering Services: Modus
Civil Engineering Services: Snyder Engineering /
Landscape Architecture Services: Genus
Sustainable Design Services: C -Wise
Site survey (b(
commissioning
Phase 1:
Programming:
topographical and utility) and geotechnical oil borings and reports and
included within the scope of services of thi Agreement.
1. Consultant will revie the City of Io/of
blic Works Master Plan
2. The consultant will lea meeting(s)aff to confirm the Program requirements
previously established b the Publiaster Plan. The meetings will involve
intensive input process in olving usacility. The consultant will identify the
current wants and/or need forthe exterior spaces.
3. The consultant will maintain rrlea'ting minutes.
4. The consultant is to review ag(d ( nduct visits to the new site and to include that as part
of the dialogue and final anVlysis.
5. Programming Phase defiverables are
adjustments from the15 Iowa City
estimate of the cost the work incluc
preliminary estimat of Construction f
Schematic
I approved program of space needs noting
Works Master Plan, and an updated
itemization of any adjustments to the
dentified in the Master Plan.
1. Develop Sch matic Design Documents, including ultiple conceptual options and
alternatives ased on the approved programming, er group meetings and budget.
The consu ant shall prepare drawings and other doc ments which depict up to 3
alternativ concepts which satisfy program, schedule d budget requirements, and will
make a r commendation to the City as to the most app nate alternative and/or a
ranking f alternatives.
2. Site alysis, program and design including access to neighboring roads and trails. The
con Itant will provide information necessary to assist owner's consultant in
geo echnical services and surveywork.
3. Determine if a phased implementation plan will be necessary and define a phasing plan
if required.
-3-
4. Preliminary cost estimates will be established.
5. he Schematic Design phase deliverables are Schematic Design site plan, floor plans,
b ' ding elevations and 2 renderings of the final selected concept plan to be used by the
City d auxiliary organizations for presentations on the proposed facility,
an upted estimate of the cost of the work, including itemization of any adjustments to
the pr!!1.
e inNQary estimate of Construction Costs identified in the Programming phase.
6. The consultan4hall submit the Schematic Design Documents to the City nd request
the City's written pproval to proceed to Design Development.
7. When requested by e City, the Consultant will provide presentaytofis to City Staff, City
Council, auxiliary grou and the public to provide an appropna summary of the
project.
Phase 2:
Design Development:
Prepare Development Documents M
including plans, sections, elevations,
layouts of building systems to fix and
architectural, structural, mechanical a
may be appropriate. The Design Dev
specifications that identify major mai
quality levels. /
z'onsist of drawings and other documents
nstruction details, and diagrammatic
the size and character of the Project as to
cal systems, and such other elements as
Documents shall also include outline
systems and establish in general their
2. Design Development will also i olve compiling a on
specifications. The equipme list will include exists g
programmed for replaceme t to be included in the f
3. The consultant will work ith the City in the Design D,
coordinate information rom internal City and external
FAA, and the Corps p f Engineers.
iprehensive equipment list and
equipment and equipment
mt Phase to organize and
such as Utility companies,
4. The consultant wi work as a liaison and representative forth City for the MidAmerican
Energy new con truction program, including documenting and acilitating information for
selection of bu dling packages, rebates and bonus incentives. a consultant will work
with the City provide requested information to complete requir documentation. The
MidAmeric Energy rebate programs have strict completion guid ines, the consultant
will work o the City's behalf to coordinate and submit contracts to 15pst meet the
5. The c sultant will work with the City to determine what level of LEED c rtification is
/Areques
able. The City's goal is to earn a LEED Gold certification.
6.ted by the City, the consultant will assist the City in the procureme t of grants
site,specifically in providing data and information, and specifications o he future
es and site.
7. The consultant shall provide an updated estimate of the cost of the work and advise the
Owner of any adjustments to the preliminary estimate of Construction Costs identified in
the Schematic Design phase
ME
8. The consultant shall submit the Design Development Documents to the City, and
request the City's written approval to proceed to Construction Documents.
Documents:
1. After thg City's approval of the Design Development Documents, the Consultant shall
prepare nstruction Documents consisting of Drawings and/Specificat*ns for the
constructiooftheProject2. TheConsultan hall prepare documents for the City which psary bidding
information and c tractual documentation.
3. The Consultant shall ssist the City in the City's respo ilities for filing documents
required for the appro I of governmental authorities aving jurisdiction over the project.
4. The Construction Docum is shall comply with local, state and federal regulatory
requirements, including but of limited to, the wa City Building and Fire Codes,
Workplace, Health and Safet requirements OSHA and Controlled Product Standards.
5. The Consultant shall assist the ity in t development and preparation of (1) bidding
and procurement information that es ibes the time, place and conditions of bidding,
including bidding or proposal form) the form of agreement between the Owner and
Contractor; and (3) the Conditions the Contract for Construction (General,
Supplementary and other Condi ' ns). The Consultant shall also compile a project
manual that includes the Cond' ons of a Contract for Construction and Specifications
and may include bidding req ' ements a d sample forms.
6. The Consultant shall prep e a final constr tion cost estimate and shall advise the City
of any adjustments to pr ious preliminarye imates of Construction Costs and the
reasons therefore. This inal construction esti ate will be established prior to Bidding.
The consultant shall p epare a design that doe not exceed the estimated final
construction cost.
7. If the lowest resp sive, responsible bid exceeds t final estimated construction cost,
by more than 10 /o and the City chooses to revise th project, program and scope in
order to reduc construction costs and rebid, the Con ultant shall redesign the project,
including any ervice defined herein as necessary with ut charge to City.
Bidding and
1. The conKultant shall prepare the bid documents and be pre ent and conduct the pre-bid
meetin answer questions formally and review and analyze a bid documents and
make/a formal recommendation to the City.
2. T/he consultant will be responsible for any and all addendum an will distribute to the
necessary parties no less than four (4) working days prior to the r'ceipt of the bids.
Construction Administration:
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The Consultant shall perform as "Architect" as set forth in the AIA Document A201,
General Conditions of the Contract for Construction, current as the date of the
ConsultanUOwner agreement.
2. The onsultant shall advise and consult with the City during the Construction Phase
Servic. The Consultant shall not have control over, charge of, or responsibility for the
cons
truc n means, methods, techniques, sequences or procedures, or for safety
precaution and programs in connection with the Work, nor shall the Consultant be
responsible fcK the Contractor's failure to perform the Work in accordancewi h the
requirements o the Contract Documents. The Consultant shall be responsi a for the
Consultant's neg ' ent acts or omissions, but shall not have control over op/charge of,
and shall not be re onsible for, acts or omissions of the Contractor or any other
persons or entities p rforming portions of the Work.
3. The Consultant's respo ibility to provide Construction Phase Se94ces commences with
the award of the Contrac or Construction and terminates on th date the Consultant
issues the final Certificate Nr Payment.
4. Costs and schedule control ar to be reviewed and moni red by the Consultant
throughout the process; any de 9 tions from approved ost and schedule must be
identified and brought to the City' attention. The Co sultant will track all project costs
associated with work being perform d under the c nstruction documents. The
Consultant will maintain progress meting minu s and report field notes throughout the
construction administration process; thk will 0 part of the project record.
5. The Consultant shall conduct im
Completion and the date of final
Completion; receive from the Cc
and records, written warranties (
Documents and assembled by tl
based upon a final inspection ipf
Contract Documents.
6. Upon completion of
actionsA determine the date or dates of Substantial
mpl ion; Issue Certificates of Substantial
-a or and f rward to the City, for the City's review
related docckments required by the Contract
Contractor; ariq issue a final Certificate for Payment
ating the Work 69mplies with the requirements of the
Consultant shall
A. Prepare a set of r0producible record drawings showir
Work made dur' g construction based on marked -up
furnished by t Contractor to the Consultant.
for the City the following:
ificant changes to the
drawings and other data
B. A full set o As Constructed" Record Drawings, in electronidN{ormat
1AnotC files shall be in Autodesk AutoCAD drawing file fa mat,
lier. If the file(s) have been translated from another D
ould be noted as such.
ch plan sheet should be ready to print.
pplicable, include all file types used in the plan set; thlimited to, linked attachments such as Tiffs, spreadsheet
as follows:
version 2015 or
application, it
Cinclude, but
nd external
reference drawings. Do not include any project files or other d cur
contained within the plan set. If necessary, include a "Readme" t
any clarifications that may be necessary.
4. All drawing files that have externally referenced drawings shall be
bound into the drawing files. If this is not possible, externally refer(
drawings should be located in the same folder as the drawing files.
not
it for
or
a M.
5. All submittals shall include an explanation of the Consultant's CAD layer
scheme.
6. All drawing files shall have the correct layer scheme in place.
7. All submittals shall include the 'plot style' (pen assignments) or .ctb file, in
order for prints of the drawings to have the intended appearance.
8. If applicable, submittals shall include ESRI ArcGIS shape files that were
created for the project.
II. Time of
The Consultant shallc`Qmplete the following phases of the Project
schedule shown. �7
with the
Award of Consultant contract kid approval to proceed
February 7, 2018
Program confirmation complete
March 2, 2018
Schematic Design complete
Aril 13, 2018
Design Develo ment complete
May 18, 2018
Construction Documents complete
June 29, 2018
Proposed Bid date
August 9, 2018
Award of construction contract
Construction Administration Services
August 22, 2018
August 23, 2018 —
October 7, 2019
Construction complete
October 7, 2019
III. General Terms
A. The Consultant shall n,Ot commit any of tN following employment practices and
agrees to prohibit the (lowing practices in aN subcontracts.
1. To dischar a or refuse to hire any indiv ual because of their race, color,
religion, ex, national origin, disability, ag marital status, gender identity,
or sex I orientation.
2. To iscriminate against any individual in terms, conditions, or privileges of
e ployment because of their race, color, reli 'on, sex, national origin,
sability, age, marital status, gender identity, or se ual orientation.
B. Sho d the City terminate this Agreement, the Consultant shNtl be paid for all work
an services performed up to the time of termination. Howe r, such sums shall
n be greater than the "lump sum" amount listed in Section V. The City may
rminate this Agreement upon seven (7) calendar days' wri n notice to the
This Agreement shall be binding upon the successors and assigns f the parties
hereto, provided that no assignment shall be without the written co sent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City`fpr the
purpose of the Project, shall be as an independent contractor and sha be
-7 -
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
theConsultant for the project shall be available by said City upon re onable
Iequest to the Consultant. The City agrees to furnish all reasonable istance in
e use of these records and files.
F. It is`i gher agreed that no Party to this Agreement shall pe rm contrary to any
state,' 2ieral, or local law or any of the ordinances of the QX of Iowa City, Iowa.
G. At the re est of the City, the Consultant shall attend eetings of the City Council
relative to a work set forth in this Agreement. Yy requests made by the City
shall be give with reasonable notice to the Cons ant to assure attendance.
H. The Consultant rees to furnish, upon to enation of this Agreement and upon
demand by the Ci copies of all basic no sand sketches, charts, computations,
and any other data repared or obta' ed by the Consultant pursuant to this
Agreement without cc and withoYf-Agreement.
rictions or limitation as to the use relative
to specific projects cove d under In such event, the Consultant
shall not be liable for the C s useh documents on other projects.
I. The Consultant agrees to'umXfi all reports, specifications, and drawings, with the
seal of a professional engin r ffixed thereto or such seal as required by Iowa
law.
J. The City agrees to tend r the C\antfees in a timely manner, excepting,
however, that failure o he Consfactorily perform in accordance with
this Agreement shall constitute ghe City to withhold payment of the
amount sufficient properly cProject in accordance with this
Agreement.
K. Should any se tion of this Agreement be fo d invalid, it is agreed that the
remaining po 'on shall be deemed severable from he invalid portion and continue
in full force de ffect.
L. Original ntract drawings shall become the property o the City. The Consultant
shall be Ilowed to keep reproducible copies for the Cons tants own filing use.
M. Fees aid for securing approval of authorities having jurisdtion over the Project
will a paid by the City.
N. U on signing this agreement, Consultant acknowledged that Se ion 362.5 of the
wa Code prohibits a City officer or employee from having an inte st in a contract
with the City, and certifies that no employee or officer of the City, hich includes
members of the City Council and City boards and commissions, ha an interest,
either direct or indirect, in this agreement, that does not fall within the a ceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and nkin,
professional liability insurance covering the Consultant's liability for
Consultant's negligent acts, errors and omissions to the City in the sum
$1,000,000.
P. All amendments to this Agreement must be in writing, including, but not limited to ,
changes in scope and fees..
IV. Competeation for Services
A. The total fee for rvices under this Agreement shall not exceed
Reimbursable expe es shall not exceed $75,000.
UT
B. Progress payments shall a billed monthly for Basic Services
the following
percentages o the total Basic Compensation
a.
Programming — 3%
b.
Schematic Design — 17°
c.
Design Development —19
d.
Construction Documents — %
e.
Bidding and Negotiation — 5%
f.
Construction Administration — 2 °o
g.
Record Drawings —1%
C. Reimbursable Expenses shall consist of a Ilowing:
a.
LEED Registration and Certific ion fe
b.
Printing
c.
Submittal Exchange
d.
Travel Expense
Miscellaneous
each phase shall total
A. All provisions of the reement shall be reconciled i accordance with the generally
accepted standards o the Architectural and Engineerin Profession.
B. It is further agreed hat there are no other considerations r monies contingent upon or
resulting from th execution of this Agreement, that it is the entire Agreement, and that
no other monie or considerations have been solicited.
C. This Agree nt shall be interpreted and enforced in accords ce with the laws of the
State of to a. Any legal proceeding instituted with respect to t is Agreement shall be
brought i a court of competent jurisdiction in Johnson Coun , Iowa. The parties
hereto reby submit to personal jurisdiction therein and irr vocably waive any
objecti as to venue therein, including any argument that such p ceeding has been
broua t in an inconvenient forum.
For the City / For the Consultant
By: Dave Zahradnik, AIA
Title: Principal
WE
Aooroved bv:
02-06-18
13
Prepared by Eric R. Goers, Assistant City Attorney, 410 E. Washington, Iowa City, IA 52240, (319) 356-5030
Resolution number:
Resolution approving settlement of imminent litigation.
Whereas, City transit operator, William Peterson, has alleged he has suffered a series of injuries
while working for the City; and
Whereas, Mr. Peterson has filed a corresponding series of workers' compensation claims; and
Whereas, in order to avoid the risk and expense of further litigation, the City and counsel for Mr.
Peterson negotiated and reached a settlement, pending Council approval, of Mr. Peterson's
workers' compensation claims; and
Whereas, it is appropriate to ratify said settlement, with payment by the City of Iowa City to
counsel for Mr. Peterson in the amount of $50,000, plus funding of a Medicare set aside account
in the amount of $24,805.85, to fully and finally settle Mr. Peterson's workers' compensation claim
and end his employment with the City.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa
City Council for the City of Iowa City hereby approves said settlement with William
Peterson as being in the best interest of the City of Iowa City and the parties involved,
ratifies said settlement with Mr. Peterson, and confirms that said settlement is hereby
ratified upon execution and delivery of a release, subject to the approval of the City
Attorney's Office.
2. The City Manager is hereby authorized to issue payment in the amount of $50,000.00 to
William Peterson upon Mr. Peterson's execution of a release approved by the City
Attorney's Office and satisfaction of all other conditions of the Settlement Agreement, and
to fund a Medicare set aside account in the amount of $24,805.85.
Passed and approved this rrh day of February , 2018.
v MAYOR
Ap oved by ATTEST: CCc
d 4 !r CITY CLERK
City Attorney's Office
Resolution No. 18-41
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
x
NAYS: ABSENT:
Botchway
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
the
Iowa City Public
Works Facility -
Phase
Concept Plansl Phasing Diagram
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NEUMANN WONSON
Phase 1 Schedule
• Design Kickoff and Program Confirmation - February 2018
• Schematic Design and Design Development - March - May 2018
• Construction Documents - June 2018
• Construction - September 2018 - October 2019