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HomeMy WebLinkAbout2018-02-20 ResolutionPrepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)3565044 Resolution no. 18-42 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa City Public Housing Roofing and Siding Replacement Project. Whereas, Pa's Construction, LLC. of Hiawatha, Iowa has submitted the lowest responsible bid of $189,794 for construction of the above-named project; and Whereas, funds for this project are available in account #s Q0001. Whereas, the Housing Administrator and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project for the base bid is hereby awarded to Pa's Construction, LLC. of Hiawatha, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of February '2018 Ma46r Attest Ci Clerk It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: NAYS X X X X X X X 5ov7by z -1 City Attorney's Office Salih the Resolution be ABSENT: Botchway Cole Mims Salih Taylor Thomas Throgmorton r p°1 CITY OF IOWA CI T o2-zo_,8 COUNCIL ACTION REPO 4d(2) February 20, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa City Public Housing Roofing and Siding Replacement Project Prepared By: Brett Zimmerman - Civil Engineer Reviewed By: Steven Rackis - Housing Administrator Patricia MacKay - Public Housing Coordinator Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: The contract amount for this project is $189,794.00 and will be funded through account # Q0001 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the contract for the Iowa City Public Housing Roofing and Siding Replacement Project to Pa's Construction, LLC. of Hiawatha, Iowa. This project includes replacement of the existing roofing and siding on 20 residential public housing properties located on Aster Avenue, Indigo Court, Whispering Prairie Avenue, and Whispering Meadow Drive in Iowa City. Background / Analysis: In February of 2017, a hailstorm caused significant damage to the siding and roofing of 20 Iowa City Public Housing properties. The estimated cost for repairs is $314,000. Insurance is expected to reimburse the Iowa City Housing Authority up to $258,000. Any remaining balance will be funded by the Iowa City Housing Authority. Company Base Bid Pa's Construction, LLC. $189,794.00 McCoy Construction, LLC. $230,370.00 Iron Hill Construction, LLC. $259,303.00 Heartland Easy Home $269,400.00 Building Resource Group, LLC. $291,586.22 Andino Construction, LLC. $291,617.00 Randy Wessling Construction, LLC. $299,168.00 Based upon the bids received, staff recommends awarding the Base Bid to Pa's Construction, LLC. of Hiawatha, Iowa. r 1 CITY OF IOWA CITY ^� COUNCIL ACTION REPORT Project Timeline: Set Public Hearing — January 2, 2018 Hold Public Hearing — January 16, 2018 Bid Letting — February 13, 2018 Award Date — February 20, 2018 Construction Start — March 1, 2018 Final Completion — May 31, 2018 NOTICE TO BIDDERS IOWA CITY PUBLIC HOUSING ROOFING AND SIDING REPLACEMENT PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 131 day of February, 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 201 day of February, 2018, or at a special meeting called for that purpose. There is a recommended pre-bid meeting. This will start at 10 A.M. local time on Thursday, February 1, 2018 in the Engineering Conference Room located at 410 East Washington Street, Iowa City, Iowa. The Project will involve the following: This project includes removal and replacement of damaged siding and roofing on Iowa City Public Housing properties located on Aster Avenue, Indigo Court, Whispering Prairie Avenue, and Whispering Meadow Drive in Iowa City, IA. The project scope is limited to a total of 20 properties that are a combination of single family homes and duplexes. An estimated total area of 14650 SF of vinyl siding and 512 squares of asphalt shingle roofing shall be removed and replaced. Included with this work is installation of facia, window screens, house wrap, drip edge, ice and water shield, roofing felt, pipe jack, roof vent, ridge vent, and all work necessary to install these items. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. NTB-1 The following limitations shall apply to this Project: Specified Start Date: March 1, 2018 Specified Completion Date: May 31, 2018 Liquidated Damages: $300.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950, Fax: 319-354-8973, Toll -Free: 800-779-0093, by bona fide bidders. A $15.00 fee is required for each set of- plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics, by bona fide bidders. The deposit will be refunded to plan holders who return the bidding documents in good condition within 15 days after receipt of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa KELLIE FRUEHLING, CITY CLERK NTB-2 Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 Resolution no. 18-43 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Cardigan Park Improvement Project Whereas, All American Concrete of West Liberty, Iowa has submitted the lowest responsible bid of $163,604 for construction of the above-named project; and Whereas, funds for this project are available in the Cardigan Park Development account # R4345. Whereas, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid is hereby awarded to All American Concrete, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of February 2018 MaXor J A ved by Attest: City Jerk City Attorney's Office It was moved by notchway and seconded by salih adopted, and upon roll call there were: Ayes: X X X X X X X Nays: Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton ''` 1 CITY OF IOWA CIT �r� COUNCIL ACTION REPO February 20, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Cardigan Park Improvement Project. Prepared By: Juli Seydell Johnson — Parks & Recreation Director Reviewed By: Dave Panos — Senior Civil Engineer, Jason Havel — City Engineer, Ron Knoche — Public Works Director, Geoff Fruin — City Manager Fiscal Impact: The contract amount is $163,604 and will be funded with CIP projects #R4345 and #R4130. Recommendations: Staff: Approval Commission: Cardigan Park Master Plan approved by Parks Commission on October 12, 2016. Attachments: Cardigan Park Master Plan Rendering Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Cardigan Park Improvement Project were approved at the January 2, 2018 Council Meeting. Project construction costs was estimated at $145,000, and four bids were submitted for the February 9, 2018 letting: All American Concrete, Inc. $163,604.00 Bockenstedt Excavating, Inc. $170,465.04 Emery Construction Group, Inc. $221,752.50 Selzer Werderitsch Associates $300,496.30 All American Concrete, Inc. of West Liberty, Iowa submitted the lowest responsible bid of $163,604.00. Staff recommends awarding the contract for the Cardigan Park Improvement Project to All American Concrete. The project is anticipated to be completed by June 15, 2018. Background / Analysis: This project will expand park amenities for Cardigan Park in a newly developed neighborhood on the east side of Iowa City to add a shelter structure, fire ring, concrete walking paths and a pollinator garden. A neighborhood design charette was held at the site on September 8, 2016 and a master plan created in the fall of 2016. Playground equipment and swings were installed at Cardigan Park in 2017. Project Timeline: Award Project — February 20, 2018 Construction Start — March 5, 2018 Construction Complete — June 15, 2018 Schematic Plan SCALE]"=50' Cardigan Park O'IP.5�25I 5°� ,°° conFL'.JEncE Icon CM. lave n 2016 Lt,k �3) NOTICE TO BIDDERS CARDIGAN PARK CONSTRUCTION PROJECT CITY OF IOWA CITY Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 911' day of February 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 201 day of February 2018, or at special meeting called for that purpose. The Project will involve construction of new park amenities at Cardigan Park located at Huntington Dr. and Raleigh Ln. in Iowa City. The project will include the following: Installation of approximately 856 SY of new concrete sidewalk; installation of one (1) new pre - manufactured park pavilion; installation of a masonry/steel fire ring kit; installation of metal benches and trash receptacles; as well as clearing and grubbing, site work, grading, site restoration and landscape planting, and other associated construction activities. All work is to be done in strict compliance with the plans and specifications prepared by Confluence, Inc., of Cedar Rapids and Des Moines, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE. CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of Two (2) years) from and after its completion and formal acceptance by the City Council. AF -1 The following limitations shall apply to this Project Specified Date of Substantial Completion: June 15, 2018 Liquidated Damages: $500.00 (Five Hundred Dollars) per calendar day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950, Fax: 319-354-8973, Toll -Free 800-779-0093 by bona fide bidders. A $30.00 refundable fee is required for each set of plans and specification provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable $15.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa KELLIE FRUEHLING, CITY CLERK AF -2 DEFERRED INDEFINITELY 1'a `�') Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 Resolution No. Resolution accepting the work for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project, as included in a contract between the City of Iowa City and Western Specialty Contractors of West Des Moines, IA, dated April 4, 2017, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Parking Facility Restoration Repair account # T3004 and the Annual Bridge Maintenance and Repair account # S3910; and Whereas, the final contract price is $571,505.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this day of Attest: City Clerk Mayor It was moved by and seconded by adopted, and upon roll call there were: Ayes: Nays: 2018 Approved by2� r(�/ Z—!'3—)� City Attorney's Office Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton CITY OF 1 O WA C 14d . ®.mom COUNCIL ACTION REPO �' February 20, 2018 Resolution accepting the work for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project. Prepared By: Brett Zimmerman - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: The final contract price for this project is $571,505.00 Recommendations: Staff: Acceptance Commission: N/A Attachments: Resolution Executive Summary: This project has been completed by Western Specialty Contractors of West Des Moines, Iowa in substantial accordance with the plans and specifications. The Engineers Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 540,500.00 • Project Bid Received: $ 571,505.00 • Project Final Cost: $ 571,505.00 Background / Analysis: This project included maintenance repairs on four City operated garages and one bridge. • Dubuque Street Ramp: Minor concrete, waterproofing, and traffic membrane recoating efforts. • Capitol Street Ramp: expansion joint replacements and repairs, along with waterproofing efforts in the SE and SW stair towers. • Chauncy Swan Garage: Concrete repairs and expansion joint replacement at the bridge entrance and exit to the garage off College Street, roof system replacement, and waterproofing and interior refinishing efforts at the NW and SW stair towers. • Tower Place Garage: expansion joint repairs and traffic membrane strip installations. • College Street Bridge: concrete repairs and expansion joint replacement. This work was completed as part of the annual parking garage maintenance program which ensures their safe and efficient operation. Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 Resolution No. 18-44 Resolution accepting the work for the Bloomington GSR Booster Pump VFD Replacement Project Whereas, the Engineering Division has recommended that the work for construction of the Bloomington GSR Booster Pump VFD Replacement Project, as included in a contract between the City of Iowa City and ESCO Electric of Marion, IA, dated June 69, 2017, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Ground Storage Reservoir VFD Upgrades account #W3213; and Whereas, the final contract price is $119,450.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of February 2018 r� Maor Attest ' ec Q e Ci Clerk It was moved by Botchway and seconded by adopted, and upon roll call there were: Ayes: Nays: Approved by City Attorney's Office ih the Resolution be Absent: Botchway Cole Mims Salih Taylor Thomas Throgmorton I r 1 CITY OF IOWA CITv2.261s ^� COUNCIL ACTION REPO 4d(5) February 20, 2018 Resolution accepting the work for the Bloomington GSR Booster Pump VFD Replacement Project Prepared By: Scott Sovers - Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: The project generally involved the replacement of two variable frequency drives (VFDs) for two booster pumps, including the replacement of wiring, interfacing VFD's with the supervisory control and data acquisition (SCADA) system, hardware and programming modifications. Work on the project was recently completed by ESCO Electric of Marion, IA, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. ❖ Project Estimated Cost: $ 125,000.00 ❖ Project Bid Received: $ 119,450.00 ❖ Project Actual Cost: $ 119,450.00 ENGINEER'S REPORT February 9, 2018 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: Bloomington GSR Booster Pump VFD Replacement Project Dear City Clerk: I hereby certify that the construction of the Bloomington GSR Booster Pump VFD Replacement Project has been completed by ESCO Electric Company of Marion, IA in substantial accordance with the plans and specifications prepared by Veenstra & Kimm, Inc. The project was bid as a unit price contract and the final contract price is $ 119,450.00. There were no change or extra work orders for the project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, E. City Engineer c�) Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436 'fid Resolution No. 18-45 Resolution Authorizing the Procurement of One (1) Diesel -Engine - Driven Packaged Generator for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project Whereas, one (1) Diesel -Engine -Driven Packaged Generator needs to be purchased for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project; and Whereas, National Joint Powers Alliance (NJPA) Consortium Contract #080613 -CAT will be utilized for the purchase of the generator; and Whereas, the total purchase price of the generator will not exceed $1,500,000; and Whereas, the amount exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and Whereas, funds for this project are available in the Generator Relocation & Emissions Upgrade fund account #V3143; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 20th day of February 2018. Ma or Approved/ b'y�, Attest: 2e Pc e yJ `'� CLW`^ Ci Clerk U City A orney's Office It was moved by Botchwav and seconded by adopted, and upon roll call there were: Ayes: X X X X X X X Nays: Salih Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton r 1 CITY OF IOWA CIT ®di oz-zo-�a COUNCIL ACTION REPO 4d(6) February 20, 2018 Resolution Authorizing the Procurement of One (1) Diesel -Engine -Driven Packaged Generator for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project Prepared By: Ben Clark — Sr. Civil Engineer Reviewed By: Tim Wilkey — Wastewater Superintendent Jason Havel — City Engineer Ron Knoche — Public Works Director Fiscal Impact: $1,259,980 available in the Generator Relocation & Emissions Upgrade fund account #V3143. Recommendations: Staff: Approval Commission: N/A Attachments: None Executive Summary: This agenda item will approve the procurement of one diesel -engine -driven packaged generator for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project. The project will upgrade the existing electrical distribution system and backup generation equipment necessary to meet current and future demands. Background / Analysis: The National Joint Powers Alliance (NJPA) Consortium Contract #080613 -CAT will be utilized for the purchase of the generator. Significant savings will be released by utilizing the NJPA discount. The Diesel -Engine -Driven Packaged Generator Set includes the following: Caterpillar model 3516HD diesel engine generator set rated at 2000kW standby, 3 -Phase 13,800Volt, 60 Hz, 1800 RPM, with factory installed Tier4 clean emissions module; Factory certified to 2018 EPA requirements for Stationary Cl Engines (Tier 4 Final). • Walk-in, heated, sound attenuated enclosure package. • Enclosure base tank: 3400 -gallon diesel base tank base. • Main urea storage tank, 24-hour capacity, dosing package with air compressor, packaged within enclosure. • Tierney neutral grounding reactor with NEMA 1 enclosure, provided mounted and installed inside generator set enclosure. • Fuel polishing system, installed inside generator set enclosure. • Process instrumentation and controls system package for load sharing engine control system logic and configuration to operate the backup generation and medium voltage breaker switching. q d (1) Prepared by: Mary Niichel-Hegwood, Purchasing Agent, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5078 Resolution No. 18-46 Resolution authorizing the award of a contract to provide Auditing Services for the City of Iowa City Whereas, the City's Purchasing Division issued a Request for Proposal (RFP) to provide Auditing Services on January 8, 2018; and Whereas, the City received four proposals in response to the RFP; and Whereas, an evaluation committee composed of staff from the Administration Division and Accounting Division of the Finance Department reviewed and scored the proposals and selected Bohnsack & Frommelt LLP, of Moline, Illinois; and Whereas, the initial term of the agreement is for three years with the option to renew for one additional three-year period; and Whereas, City's purchasing policy requires City Council to approve professional service contracts over $60,000; and Whereas, over the course of the three-year engagement the City expects to spend an all- inclusive maximum price of $178,750; and Whereas, the total cost includes $58,225 for FY18, $59,700 for FYI 9, and $60,825 for FY20 for auditing the City's financial statements; and Whereas, funds for this purchase are available in the Accounting Division's operating budget under account #10310200-432020 and approximately twenty (20) accounts; and Whereas, approval of this professional services contract is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future renewals. Passed and approved this 20th day of February _,2018 MA R /J Approved by ATTES 9 Cl Y CLERK City Attorneys Office Resolution No. 18-46 Page 2 It was move by Botchway and seconded by salih the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Botchway % Cole % Dickens x Mims X Taylor % Thomas x Throgmorton r 1CITY OF IOWA CITY .�^ � COUNCIL ACTION REPORT February 9, 2018 Resolution authorizing the award of a contract to provide Auditing Services for the City of Iowa City Prepared By: Mary Niichel-Hegwood, Purchasing Agent Reviewed By: Nicole Knudtson-Davies, Controller Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: $178,750 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: On January 8, 2018, a Request for Proposal (RFP) was administered by the City's Purchasing Division to provide Auditing Services for the City of Iowa City. The initial term of the agreement is for three years. Over the course of the three-year engagement the City expects to spend an all-inclusive maximum price of $178,750. The total cost includes $58,225 for FYI 8, $59,700 for FY19, and $60,825 for FY20 for auditing the City's financial statements. The resolution authorizes award of the three-year engagement and authorizes the City Manager to effectuate future contract renewals. Background / Analysis: The State of Iowa requires an annual financial audit. To fulfill this requirement, the City engaged in an RFP process to select a new audit firm. The City received proposals from four (4) vendors in response to the RFP. Proposals were distributed to an evaluation committee, which consisted of representatives from the Administration and Accounting Divisions of the Finance Department. The evaluation committee performed a thorough evaluation of each proposal based on the following categories: Technical Qualifications, Customer Service, and Price. After a complete evaluation of the proposals, follow-up questions, and reference checks, the evaluation committee recommends Bohnsack & Frommelt LLP of Moline, Illinois, to receive the contract award for auditing services for the City of Iowa City. The auditing firm will perform an annual audit and provide a management letter to the City that will include recommendations related to financial statements, internal control, accounting systems and compliance issues. Prepared by: Sylvia Bochner, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB17-D0019) Resolution No. 18-47 Resolution Approving Final Plat Of Focus First Addition, Iowa City, Iowa. Whereas, the owner, North Dodge Medical Holdings, filed with the City Clerk the final plat of Focus First Addition, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: Beginning at the Northeast Corner of Lot 3 of Jacob Ricord's Subdivision to Iowa City, Iowa, in accordance with the Plat thereof Recorded in Deed Book 15 at Page 146 of the Records of the Johnson County Recorder's Office; Thence S01°34'53" E, along the East Line of said Lot 3, a distance of 143.10 feet; Thence SOD°51'04" E, along said East Line, 150.22 feet; Thence S01049'13" E, along said East Line, 37.00 feet, to the Southeast Corner thereof; Thence S87058'17" W, along the South Line of said Lot 3, a distance of 238.88 feet, to the Southeast Corner of Auditor's Parcel 2014088, in accordance with the Plat thereof Recorded in Plat Book 59 at Page 241 of the Records of the Johnson County Recorder's Office; Thence N01016'24" W, along the East Line of said Auditor's Parcel 2014088, a distance of 330.67 feet, to the Northwest Corner thereof; Thence S88003'32" W, along the North Line of said Auditor's Parcel 2014088, distance of 40.91 feet, to its intersection with the Southerly Right -of -Way Line of Iowa Highway No. 1; Thence N55000'44" E, 335.13 feet, to its intersection with the East Line of Lot 2 of said Jacob Ricord's Subdivision; Thence S01°34'53" E, along the East Line of said Lot 2, a distance of 182.75 feet, to the Point of Beginning. Said tract of Land contains 2.40 Acres, and is subject to easements and restrictions of record. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2017) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of Outlot A and easements as provided by law. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Resolution No. 18-47 Page 2 Passed and approved this 20th day of February , 2018 . 4�� Z,� ?5f�� Ma r ' Attest:=� City Clerk Approved by City Attorney's Office a, by It was moved by Botchway and seconded by Salih the Resolution be adopted, and upon roll call there were: Ayes: x pWitemplates/SUB17-0D019 Resolution.doc.doc Nays: Absent: Botchway Cole Mims Salih Taylor Thomas Throgmorton 4d(8) To: City Council Item: SUB17-00019 Focus First Addition GENERAL INFORMATION: STAFF REPORT Prepared by: Sylvia Bochner, Planning Intern Date: February 13, 2018 Applicant: Build to Suit P.O. Box 5462 Coralville, IA 52241 319-512-2322 ben[@buildtosuitinc.com Contact Person: Kelly Beckler 1917 S. Dubuque Street Iowa City, [A 52240 319-351-8282 k. beckler@ mmsconsulta nts.net Property Owner: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: Neighborhood Open Space District: North Dodge Medical Holdings 1805 State Street, Suite 101 Bettendorf, IA 52722 ben[@buildtosuitinc.com Final plat approval To allow for the development of a 1 -lot residential subdivision North of Dodge Street Court 2.4 acres Undeveloped, OPD -8 North: Medical Clinic and Residential, MU and RS -5 South: Residential, OPD -5 East: Residential, RS -8 West: Residential, RM -12 North District Plan Hickory Hill File Date: January 22, 2018 E 60 Day Limitation Period: March 23, 2018 BACKGROUND INFORMATION: The applicant, Build to Suit, has submitted a final plat for Focus First Addition, a 1 -lot, 2.4 - acre subdivision located north of Dodge Street Court. A preliminary plat for this subdivision was approved in November 2017. The final plat is consistent with the approved preliminary plat. ANALYSIS: The lot size, lot boundaries, and total acreage of the final plat of Focus First Addition are in general compliance with the approved preliminary plat and subdivision regulations. The subject area includes a driveway for a neighboring property which extends into this parcel and for which no formal easement has been established. This driveway will remain in place with redevelopment of the subject property. An easement agreement for this driveway will be included in the legal papers. As part of a Conditional Rezoning Agreement for this property, the applicant has agreed to dedicate sufficient land along the entire property frontage to widen the Dodge Street Court right of way to 50 feet. This requirement will be addressed in the legal papers. The applicant will also install a public sidewalk on Dodge Street Court. The applicant has agreed that development on the subject property will be designed to drain on-site storm water away from Dodge Street Court to the extent possible and shall be designed to prevent erosion in the steep ravine and on abutting properties. The City Engineer will review and approve the drainage plan as part of the site plan review to ensure these conditions are addressed. Neighborhood Open Space: A subdivision of this size requires the dedication of 3,930 square feet of open space or fees in lieu of. The Park and Recreation Department has determined that fees are appropriate in lieu of neighborhood open space dedication, which will be equivalent to the value of 3,930 square feet of property. This requirement will be addressed in the legal papers. Sensitive Areas and Private Open Space — More than half the property will be preserved as open space. While the wooded ravines will not be particularly usable as general open space for the residents they will maintain the natural beauty of the site and a buffer from the higher traffic volumes along Dodge Street. The legal papers will need to address how common areas and sensitive areas will be managed and maintained overtime. Infrastructure Fees: A water main extension fee of $435.00 per acres is required. This requirement will be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB17-00019, the final plat of Focus First Addition, a 1 -lot, PCO\StaH RepoaMsubIT00019 staff reporLd= 3 2.4 -acre residential subdivision located north of Dodge Street Court subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: J@�,- Tracy Hightshoe, Director Department of Neighborhoo and Development Services PCMStaH ReportsbSUW-0001g Staff MPorLE N ... r SUB17-00019 0 0.042S 0.065 0.17 Miles Focus First Addition . . Prepared By: Sylvia Bochner _ Date Prepared: November 2017 AM An application submitted by Build to Suit 4 S i •. F f i • r ' for approval First Addition,. •• •. FINAL PLAT FOCUS FIRST ADDITION IOWA CITY, JOHNSON COUNTY, IOW) I I I ' TX � �p5 d�3 /I ) PLEIWE �STADDITION In/'�; 'lo i i yij I II 6979 / f+ * — ---'_____________ PLEEIA4MD FIRST AODMICIN A i9 e y F POINT OFtg(1d41G S R��Pc� R \ / LOT ONE a Ja N, �sUeDWaeo©uo ` 040E J\/ BIU UAD®aa�oExs�®'� so— canceler cewledle ®isse t 7331.033 IAS A6D139TTONS PADG1L2@706Ytti i e161�.0 :slid Awe B A � g� aB AE , _.ro,.. peww� 31"51430 Doc"GfR'cR COL --� TT T �n� TI }B6 ,lovers rvm 97019��In RN H P 11 DfhRCI'ON up A PD 5APo Duda f3D I uTM—h I. ,M .mwe"M MCF LO I$�pg S1DM xlees, nFg 1 J FINAL PLAT FOCUS FIRST ADDITION IOWA CITY, JOHNSON COUNTY, IOW) I I I ' TX � �p5 d�3 /I ) PLEIWE �STADDITION In/'�; 'lo i i yij I II 6979 / f+ * — ---'_____________ PLEEIA4MD FIRST AODMICIN A i9 e y F POINT OFtg(1d41G S R��Pc� R \ / LOT ONE a Ja N, �sUeDWaeo©uo ` 040E J\/ BIU UAD®aa�oExs�®'� so— R ®isse t 7331.033 IAS A6D139TTONS PADG1L2@706Ytti i e161�.0 :slid Awe B A � g� aB AE , _.ro,.. g° L Doc"GfR'cR COL --� TT T �n� TI }B6 ,lovers rvm 97019��In RN H P 11 DfhRCI'ON up A PD 5APo Duda f3D I uTM—h I. ,M .mwe"M MCF LO I$�pg S1DM xlees, nFg 1 J —JJJ 111+++ u am DESCRIPTION - FOCUS FIRST ADDITION I CERTIFY THAT DURING THE MONTH OF NOVEMBER, 2017 AT THE MRECTDN OF FOCUS COMMERCIAL, A SURVEY WAS MADE UNDER MY SUPERVISION OF A PORTION OF LOT 3 AND A PORTION OF LOT 2 OF JACOB WCORD'S SUBDItASON TO IOWA Cltt JPWSCN COUNTYIOWA. 5 FDESCRIBED AOLLOWS Beginning of the Northeast Corner of Lot 3 of Jacob Ricardo SubGdaion to Iowa Olt,Idea In accordance with 9 9 the Plat U,ereof Recordedg In Dees Book IS at Poet 146 0l the d of1e of Ua JaM1nssn County Recerder'e gdWj Taste d, IS .0 f along the East Line ai saitl , of a East Line DI 140.fe feet: Thence theastOCo along said East Led, 150.22 teat. Thvnee South ins o along sols Ea Line, 07.00 feet, to tM10 Southeast Southeast east Merest TM1mca S8T58'1TW, Wang In SouM Lle of said Lot J, o distance Recorded ofd In P feet, to the t Page Corner hof e Records Parcel hresen & In accordance w'dM1 Me Plot thereof 4eW, o in Plot Beek 59 at Pege 241 of Me Records of Me JObnsm County feet. to a e N r. Thence me, t'hene. along the East Line , said the N a Parcel 2014 id c tlirs Pa el 330.67 feet. la IM1e Ne0.91 feet. Cerner IhnterF, Thence S me Sou -W, ly Right -of -Way the -Way Line of eaitl AUQtw's Par el 201408& distance of 40.91 lest. to Its intersection with Ne SauNetly RIgM1t-af-Way Line of Iowa Highway No, 1: Ttmnce N550644 -E. 3 13 Not. to Its Intersection wJM1 IM1e East Ure of Lot 2 of said Jacob Ricord's SubWNWon; Thmce S0194'53'F, Wong We East One of sold Lot 2 a dslmlce of 18275 feet, to Me Point of Beginning. Said bad of Lord ccnt.h. 240 A.. and is wbje t to eosemanle and rvstrlctl.d of recon PLATIPUVI APPROVED by Mo Clty of Iowa City wow. P.w G Dl As SWu,MaV4WYrRe-sera. xwm leesw.aa e,vn smw. .wm •Am ua m m,mna, .Inv ry mass rmmns u P,g.r . r mow. oue.u,iasaiow- mu n �w � Enm 2.40 AC M M CNB.ENGI]IM LAND PIANNIRS IANDSURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS to'7S.GILSERTST. CAACRY.IONA. Old)351d weene alsnb.nel ITAF..11 fe PiEAR� FINAL PLAT FOCUS FIRST ADDITION A PORTION OF LOTS 2 AND 3 OF JACOB RICORD'S SUBDIVISION TO IOWA CIN JOHNSON COUNTY IOWA MMS CONSULTANTS, INC -- 11-62017 W JOM ew u Bee h Own twe _r1w 4n.,..,1 .. ww.J .+ ` 040E g so— Lue Lu ®isse t 7331.033 a� _. we.. a.. a1. _. PLATIPUVI APPROVED by Mo Clty of Iowa City wow. P.w G Dl As SWu,MaV4WYrRe-sera. xwm leesw.aa e,vn smw. .wm •Am ua m m,mna, .Inv ry mass rmmns u P,g.r . r mow. oue.u,iasaiow- mu n �w � Enm 2.40 AC M M CNB.ENGI]IM LAND PIANNIRS IANDSURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS to'7S.GILSERTST. CAACRY.IONA. Old)351d weene alsnb.nel ITAF..11 fe PiEAR� FINAL PLAT FOCUS FIRST ADDITION A PORTION OF LOTS 2 AND 3 OF JACOB RICORD'S SUBDIVISION TO IOWA CIN JOHNSON COUNTY IOWA MMS CONSULTANTS, INC -- 11-62017 W JOM ew u Bee wv..h RLW s� •. a DDM ,� w,w� IOWACRY 7331.033 e, I � C(X()(I Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053 RESOLUTION NO. 18-49 Resolution setting a public hearing on March 6, 2018 to discuss the proposed FY2019 Operating Budget, the proposed three-year Financial Plan for FY2018 — FY2020, and the five-year Capital Improvement Plan 2018 - 2022. Be it resolved by the City Council of the City of Iowa City, Iowa, that a public hearing on said proposal should be and is hereby set for March 6, 2018, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed FY2019 Operating Budget and the proposed FY2018-FY2020 Financial Plan and also the five-year Capital Improvement Plan 2018 - 2022. Passed and approved this 20th day of February 2018 Ma or Auro ed I 1 Attest City Clerk i City Attorney's Office It was moved by Botchway and seconded by adopted, and upon roll call there were: Ayes: N X X X x X X finadm1budgetlpubhrgFY19.dx Nays: Salih the Resolution be Absent: Botchway Cole Mims Salih Taylor Thomas Throgmorton "Tate Haftdmts Distributed eepam~° 4t - in n of Budget and Certification of City Taxes 52=483 Ll\J 7S FISCAL YEAR BEGINNING JULY 1, 2018 - ENDING JUNE 30, 2019 Resolution No.: Is - (Date 1 e City of: Iowa City County Name: JOHNSON Date Budget Adopted: 3/6/20188 The nbw-a9^ed manatee Nam Me ca, counaon the date Mated abovebramsy ape,oma the named rewWlpn seeped, a budget Or near Order mar..a aummeReo on the and the MScO ne PMMa Atudhed 4 Lon, Term ..at $alma.. Form 703 wnldn ante any and all .111. dee a.. oWgamm el Ne Gq 3, MA Amt Nae Debt Service Levy 76.10(6) 40 12,087,511 40 11,952,568 70 3.22608 M47 D.675M Capital Projects (Capital Improv. Reserve) 41 41 0 71 0 Total Property Taxes (27+39+40+41) 42 59,850,236 42 59,173,825 72 16.18305 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT met ALL the cntena below ata not Statutorily compliant & must be returned to the cry far correcdon. 1) 767 preedrlbed NNk. d7 Guek Naar., Budget EnMN.(Form 631 1) ami publeMd, or geed dappkebur. ant ...ad Sub .of was evd.. _2) Budget Name reent wen maddened Or record net Was Nen 10 data nor more then 20 ham. bear to the budget hurrah,. 31 deapud pmpeM... donor ...ad I.Sesiml or ported emouMe. 4) Addled .1.1olum, do ore —.ad autumnal .1 1. emouNa N Meeh of do. Ole program -reed, o1 bbrou _ 5) Number MtM ra ohrom:doping the budget has bee andlueed Men by OIh$ term. a) The b,tti. upbaded e 9UBMAne marched rc Ne pepeop, darned byIM dyNtime Mfice. roOu'bm`�r rdm Nr 7) The toy term debt eGMub lForm 703) anmre outboard payment emouMe b mother G. O. debt Mrrdrredbythavoto PoSOVIM (Q=1 ��Man. County Audiror Date Stamp January 1, 2017 Property Valuations With Gas & Electric Without Gas & Electric La. oNdel cane. Regular 2. 1,658,668,789 2b 3,616,871,314 e7,e9z DEBT SERVICE sa 3,744,048,1583b 3,702,250,683 Ag Land se 1,429,547 TAXES LEVIED let ar (IN Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rite 3be.1 8.10000 Regular General levy 5 29,635,217 29,298,658 43 8.10000 pen Non -Voted Other Permissible Levies 132) 0.67500 Contract for use of Bridge a 0- 44 0 up6) o.. OPT & Maint publicly owned Transit 7 3,475,735 3,436,028 as 0.95000 12nn A. sed Rent, Ins. Maint of Civic Center e 0 48 0 414121 0.13500 Opr & Maint of City owned Civic Center s 0 47 0 12IN 0.W750 Planning a Sanitary Disposal Project 1D 0 4e 0 12141 0.27000 Aviation Authority (under sec.330A.15) 11 0 40 0 12151 0W750 Levee Imps fund in special charter city Is 0 s1 0 1171 Amt Nee Liability, property & self insurance costs 14 1,062,624 1,050,484 52 0.29044 12211 Amt Nae Support of a Local Emerg.Mgmt.Conan 402 0 ads 0 maul Voted Other Permissible Levies 12(1) 0.13W InstrumentalNocal Music Groups 15 0 53 0 INS) 0.em00 Memorial Building 1e 0 54 0 Its) 0.13500 Symphony Orchestra n 0 55 0 up) 0.27000 Cultural & Scientific Facilities 1s 0 Said 0 INS) A. eared County Bridge Is 0 57 0 lye) 136W3 Missi or Missoun River Bridge Const. m 0 w 0 INS) 003375 Aid to a Transit Company 21 0 ss 0 121:1 0.20500 Maintain Institution received by gift/devise " 0 W 0 12101 1.00000 City Emergency Medical District 4e3 0 ase 0 121") 0.27000 Support Public Library 23 987,841 976,555 e1 0.27000 20:.22 1sDDDD Unified Law Enforcement 24 0 62 0 Total General Fund Regular Levies (5 thru 24) " 35,161,417 34,759,725 304.1 3 W315 Ag Land " 4,294 4,294 53 3.00375 Total General Fund Tax Levies (25+26) 27 35,165,711 34,764,019 oe xet Aid Special Revenue Levies Suits .27000 Emergency (if general fund at levy limit) 2e 0 w 0 3.4.6 Amt Nee Police & Fire Retirement 2a 3,586,385 3,545,402 09SQ4 Am eNem: FICA & IPERS (if general fund at levy limit) 30 3,576,636 3,535,781 0.97760 Needs Amt Ned Other Employee Benefits a, 5,072,115 5,014,177 1seass Total Employee 6anefft Levies (29,30131) 32 12,235,136 12,095,360 es 3.34415 Sub Total Special Revenue Levi" (28+32) 33 12,235,138 12,095,360 Valuation 3M A. Nee Wrt0 Gas 4 Else Wbhoul Gas 4 Elec SSMIDI w 180,939,179 m 180,939,179 34 361,878 361,678 ee 2.00000 SSMID2 de w 35 0 67D SSMID3 be w Me 0 as 0 SSMID4 de m 37 0 ea 0 SSMID5 w Or 655 0 see 0 SSMID9 w or 556 0 see 0 SSMID7 de On 1141 0 1171 0 SSMID8 ed an Im5 0 11e 0 3, MA Amt Nae Debt Service Levy 76.10(6) 40 12,087,511 40 11,952,568 70 3.22608 M47 D.675M Capital Projects (Capital Improv. Reserve) 41 41 0 71 0 Total Property Taxes (27+39+40+41) 42 59,850,236 42 59,173,825 72 16.18305 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT met ALL the cntena below ata not Statutorily compliant & must be returned to the cry far correcdon. 1) 767 preedrlbed NNk. d7 Guek Naar., Budget EnMN.(Form 631 1) ami publeMd, or geed dappkebur. ant ...ad Sub .of was evd.. _2) Budget Name reent wen maddened Or record net Was Nen 10 data nor more then 20 ham. bear to the budget hurrah,. 31 deapud pmpeM... donor ...ad I.Sesiml or ported emouMe. 4) Addled .1.1olum, do ore —.ad autumnal .1 1. emouNa N Meeh of do. Ole program -reed, o1 bbrou _ 5) Number MtM ra ohrom:doping the budget has bee andlueed Men by OIh$ term. a) The b,tti. upbaded e 9UBMAne marched rc Ne pepeop, darned byIM dyNtime Mfice. roOu'bm`�r rdm Nr 7) The toy term debt eGMub lForm 703) anmre outboard payment emouMe b mother G. O. debt Mrrdrredbythavoto PoSOVIM Form 931.1 Depexment of Mirm, mmt NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2018 - ENDING JUNE 30, 2019 City of IOWA City , Iowa The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St, City Hall on 3/6/2018 at 7:00 pm (Date) xx/xx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property .......... $ 16.18305 The estimated tax levy rate per $1000 valuation on Agricultural land is ........... $ 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. (319)-356-5041 Kellie Fruehling phone number City Clark/Finance Officers NAME Budget FY 2019 Re -estimated FY 2018 Actual FY 2017 (a) (b) (c) Revenues & Other Financino Sources Taxes Levied on Property 1 59,173,825 56,458,399 55,356,794 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 59,173,825 56,458,399 55,356,794 Delinquent Property Taxes 4 0 0 563 TIF Revenues 5 2,621,7721 2,454,719 2,226,302 Other City Taxes 6 2,932,681 2,777,889 2,867,709 Licenses B Permits 7 2,040,630 1,867,190 3,531,307 Use of Money and Property 8 2,439,672 2,340,393 2,922,296 Intergovernmental 9 32,315,029 35,316,650 39,165,856 Charges for Fees s Service 10 47,371,701 46,011,372 45,671,473 Special Assessments 11 1,090 1,000 0 Miscellaneous 12 3,238,310 4,464,043 5,716,605 Other Financing Sources 13 11,926,393 18,432,722 36,876,792 Transfers In 14 40,638,256 50,270,065 47,762,714 Total Revenues and Other Sources 151 204,699,3591 220,394,442 242,098,411 Expenditures & Other Financing Uses Public Safety 16 25,482,655 24,465,070 22,962,517 Public Works 17 9,757,198 10,081,484 7,948,198 Health and Social Services 18 300,000 300,000 301,371 Culture and Recreation 19 15,020,573 14,433,380 13,782,165 Community and Economic Development 20 9,086,179 10,780,774 8,105,097 General Government 21 9,528,463 9,832,565 8,166,391 Debt Service 221 13,722,450 13,564,492 15,218,289 Capital Projects 23 23,580,970 77,077,677 32,902,808 Total Government Activities Expenditures 24 106,478,488 160,535,442 109,386,836 Business Type /Enterprises 25 61,091,818 86,078,455 66,545,030 Total ALL Expenditures 26 167,570,306 246,613,897 175,931,866 Transfers Out 27 40,638,256 50,270,065 47,762,714 Total ALL Expenditures/Transfers Out 28 208,208,562 296,883,962 223,694,580 Excess Revenues 8 Other Sources Over (Under( Expenditures/Transfers Out 29 -3,509,203 -76,489,520 18,403,831 Beginning Fund Balance July 7 30 134,883,528 211,373,048 192,969,217 Ending Fund Balance June 30 31 131,374,325 134,883,528 211,373,048 Foran 6353A CITY OF Iowa City Depadmenl of Management ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 2019 Fiscal Years A B GENERAL C SPECIAL REVENUES D TIF SPECIALEDEBTCAPITAL REVENUES E PROJECTS G PERMANENT H PROPRIETAR 1 BUDGET 2019 J RE -ESTIMATED 2018 K ACTUAL 2017 LRevenues & Other Financing Sources Taxes Levied on Property 1 34,764,019 12,457,238 2,621,772 0 0 0 0 0 10,230 1,473,874 59,173,825 56,458,399 55,356,794 Less: UncollectedPmpertyTaxes-Levy Year 2 0 0 0 0 0 Net Current Property Taxes 3 34,764,019 12,457,238 59,173,825 56,458,399 55,356,794 Delinquent Property Taxes 4 0 0 TIF Revenues 5 Other City Taxes 6 2,630,5821 152,136 0 0 563 2,621,772 2,464,719 2,226,302 149,963 0 10,000 121,101 0 2,932,681 2,777,889 2,867,709 Licenses &Permits 7 2,030,400 0 2,040,630 1,867,190 3,531,307 Use of Money and Property 8 738,156 96,541 2,439,672 2,340,393 2,922,296 Intergovernmental 9 3,728,736 10,922,271 0 335,308 4,500,000 0 12,828,714 41,166,389 32,315,029 35,316,650 39,165,856 Charges for Fees &Service 10 6,165,312 40,000 2,631,772 0 0 52,342 12,611,282 0 0 398,200 4,898,200 47,371,701 46,011,372 45,671,473 Special Assessments 11 1,090 0 0 0 730,976 1,090 1,000 0 Miscellaneous 12 1,787,233 269,559 3,238,310 4,464,043 5,716,605 Sub -Total Revenues 13 51,845,528 23,937,745 0 56,210,183 152,134,710 151,691,655 157,458,905 Other Financing Sources: Total Transfers In 14 11,772,657 1,535,512 115,000 1,822,399 8,505,511 0 16,887,177 40,638,256 50,270,065 47,762,714 Proceeds of Debt 15 600,0001 0 0 0 9,523,000 0 1,100,000 0 11,223,000 12,603,500 33,795,498 Proceeds of Capital Asset Sales 16 703,393 0 0 0 0 703,393 5,829,222 3,081,294 Total Revenues and Other Sources 17 64,921,578 25,473,257 2,746,772 14,433,681 22,926,711 0 74,197,360 204,699;359 220,394,442 242,098,411 Expenditures & Other Financing Uses Public Safety 18 24,574,756 907,899 0 0 0 0 505,193 0 0 13,722,450 0 0 0 0 0 0 0 0 0 25,482,655 24,465,070 22,962,517 Public Works 19 3,591,388 6,165,810 9,757,198 10,081,484 7,948,198 Health and Social Services 20 300,000 0 300,000 300,000 301,371 Culture and Recreation 21 15,020,573 0 15,020,573 14,433,380 13,782,165 Community and Economic Development 22 5,519,757 3,061,229 9,086,179 10,780,774 8,105,097 General Government 23 9,152,945 375,518 9,528,463 9,832,565 8,166,391 Debt Service 24 01 0 1 13,722,450 13,564,492 15,218,289 Capital Projects 25 0 0 0 23,580,970 177,177,677 32,902,808 Total Govemment Activities Expenditures 26 58,159,419 10,510,456 505,193 13,722,450 23,580,970 106,478,488 160,535,442 109,386,836 Business Type Propnelray: Enterprise & ISF 27 61,091,818 61,091,818 86,078,455 66,545,030 Total Gov& Bus Type Expenditures 28 58,159,419 10,510,456 505,193 13,722,450 23,580,970 0 61,091,818 167,570,306 246,613,897 175,931,866 Total Transfers Out 29 9,030,866 13,819,583 2,930,814 0 0 0 14,856,993 40,638,256 50,270,065 47,762,714 Total ALL ExpenditureslFund Transfers Out 30 67,190,285 24,330,039 3,436,007 13,722,450 23,580,970 0 75,948,811 208.208,5621 296,883,962 223,694,580 Excess Revenues & Other Sources Over (Under) Expendituresfrransfers Out 31 32 -2,268,707 1,143,218 -689,235 711,231 -654,259 0 -1,751,451 -3,509,203 -76,489,520 18,403,831 Beginning Fund Balance July t 33 1 31,834,1531 6,775.0061 1,575,0101 7,970,5221 1,991,1551 114,8461 84,622,836 134,883,5281 211,373,0481 192,969,217 Ending Fund Balance June 30 34 1 29,565,4461 7,918,2241 885,7751 8,681,7531 1,336,8961 114,8461 82,871,385 131,374,325 134,883,528 211,373,048 r..w <sia CITY OF Iowa City ownmuxmw�semem The last two columns will fill in once the Re -Est forms are completed REVENUES DETAIL Fiscal Year Ending 2019 Fiscal Years (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (FI CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (I) BUDGET 2019 (J) RE -ESTIMATED 2018 (K) ACTUAL 2017 (L) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 34.764,019 12.457.238 11,952,568 0 59,173.825 0 59,173,825 0 2,621,772 676,411 939,400 0 0 65,150 1,251,720 0 2,932,681 56,458,399 0 56,458,399 0 2,454,719 681.1491 895,000 0 0 65,480 1,136,260 0 2,777,889 55,356,794 0 55,356,794 563 2,226,302 726,457 939,387 0 0 65,153 1,136,712 0 2,867,709 Less: Uncollected Pm erty Taxes - Levy Year 2 Net Current Property Tazes (line? minus line 2) 3 34,764,019 12,457,238 11,952568 0 Delinquent Property Taxes 4 1 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 401,6921 139,776 2,621,772 134,943 0 Utility franchise tax owa Code Chapter 364.2 7 939,400 Panmutuel waget tax 8 Gaming wager tax 9 Mobile Home Taxes 10 37,770 12,360 15,020 Hotel/Motel Taxes 11 1,251,720 Other Local Option Taxes 12 Subtotal- Other City Taxes (lines 6 thm 12) 13 2,630,582 152,136 149,963 0 Licenses & Permits 14 2,030,400 10,230 2,040,630 1,867,190 3,531,307 Use of Money & Property 15 738,156 96,541 10,000 121,101 1,473,874 2,439,672 2,340,393 2,922,296 Intergovernmental; Federal Grants & Reimbursements 16 8,077 1,197,353 335,308 335,308 500.00 4,000,000 4.500,000 10,459,466 2,330,498 38,750 12,828,714 11,664,896 8,672,280 5,070,970 6,906,883 32.315,029 15,692,449 8,320,1201 13,610,W1 2,693,435 35,316,650 12,147,465 8,672,279 15,070,497 3,275,595 39,165,856 Road Use Taxes 17 8,672,280 Other State Grants & Reimbursements 18 1,289,594 615,570 0 Local Grants & Reimbursements 19 2,431,065 437,068 Subtotal- Intergovernmental (lines 16 thru 19) 20 3,728,736 10,922,271 0 Charges for Fees & Service: Water Utility 21 115,000 9,739,892 9,739,892 9,099,056 9,299,430 Sewer Utility 22 12,277,530 12,277,530 12,216,290 12,277,137 Electric Ublity 23 0 0 0 Gas Utility 24 1 0 0 0 Parking 25 26,000 6,451,470 6,477.470 6,319,394 5,910,725 Airport 26 0 0 0 Landfill/Garbage 27 1 9,902,710 9,902,710 9,264,519 9,686,428 Hospital 28 0 0 0 Transit 29 1,272,497 1,272.497 1,298,570 1,262,574 Cable TV, Internet &Telephone 30 512,750 512.750 692,140 0 Housing Authority 31 0 0 0 Stmm Water Utility 32 7,522,290 1,522,290 1,477,710 1,543,805 Other Fees& Charges for Sennce 33 5,626,562 40,000 5,666,562 5,643,693 5,691,374 Subtotal- Charges for Service(lines 21 fhru 33) 34 6,765,372 40,000 0 0 0 41,166,389 47,371,701 46,011,372 45,671,473 Special Assessments 35 1,090 1,090 1,000 0 Miscellaneous 36 1,787,233 269,559 52,342 398,200 1 730,976 3,238,310 4,464,043 5,716,605 Other Financing Sources: Regular Operating Transfers In 37 10,692,931 1,535,512 20,052 8,456,770 16,887,177 37,592,442 49,125,4831 45,774,743 Internal TIF Loan Transfers In 38 1,079,726 1,802,3471 48,741 3,045,814 1,744,582 1,987,971 Subtotal ALL Operating Transfers In 39 11.772,657 1,535,512 115.000 1.822.3991 8.505,511 0 16,887,177 40,638,256 50,270,065 47,762,714 Proceeds of Debt Excluding TIF internal Bormmng) 40 600,000 9,523,000 1,100,000 11,223,000 12,603,500 33,795,498 Proceeds of Capital Asset Sales 41 703,393 703,393 5,829,222 3,081,294 Subtotal-Othe r Financing Sou rces(¢ mnw 4ol 42 13,076,050 1,535,512 115,000 1,822,399 18,028,511 0 17,987,177 52,564,649 68,702,787 84,639,506 Total Revenues except for beginning fund balance (lines 3, 4, 5.13.14. 15, 20, 34, 35, 36, & 41) 43 64,921,578 25,473,257 2,746,772 14,433,681 22,926,711 0 74,197,360 204,699,359 220.394,442 242,098,411 Beginning Fund Balance July 1 44 31,834,753 6,775,006 1,515,010 7,970,522 1,991,755 114,846 84,622,836 134,883,528 211,373,048 192,969,217 TOTAL REVENUES& BEGIN BALANCE r�4s4v 45 96,755,731 32,248,263 4,321,782 22,404,203 24,917,866 174,846 158,820,196 339,582,887 431,767.490 435,067,628 Form 631 AP1 CITY OF Iowa City oepanmmlor menaymmem EXPENDITURES SCHEDULE PAGE 1 Fiscal Year Ending 2019 Fiscal Years GOVERNMENT ACTIVITIES (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) ROPRIETAR (1) BUDGET 2019 (J) RE -ESTIMATED 2018 (Iq ACTUAL 2017 (L) PUBLIC SAFETY Police De artmentlCrime Prevenfion 1 13,558,912 13,558,912 12,941,028 12,369,420 Jail 2 0 0 0 Emergency Management 3 0 0 0 Flood Control 4 0 0 0 Fire Department 5 8,259,632 8,259,632 8,206,141 7,803,664 Ambulance 6 0 0 0 Building Inspections 7 1,892,109 1,892,109 1,575,902 1,559,830 Miscellaneous Protective Services 8 0 0 0 Animal Control 9 860,984 860,984 885,996 745,209 Other Public Safety 10 3,119 907,899 911,018 856,003 484,394 TA (fines 1 - 10) 11 24,574,756 907,899 0 25,482,655 24,465,070 22,962,517 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 4,366,710 4,366,710 3,868,199 3,218,287 Parking - Meter and Off -Street 13 0 0 0 Street Lighting 14 437,857 437,857 593,366 0 Traffic Control and Safety 15 1 785,586 785,586 1,033,824 1,150,896 Snow Removal 16 1 388,794 388,794 566,680 453,736 Highway Engineering 17 2,554,1821 2,554,182 2,393,366 1,727,611 Street Cleaning 18 1 103,326 103,326 342,511 356,142 Airport (if not Enterprise) 19 0 0 0 Garbage (if not Enterprise) 20 0 0 0 Other Public Works 21 1,037,2G61 83,537 1,120,7431 1,283,538 1,041,526 TOTAL (lines 12-21 22 3,591,388 6,165,810 0 9,Z57,198I 10,081,484 7,948,198 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 0 City Hospital 24 0 0 0 Payments to Private Hospitals 25 0 0 0 Health Regulation and Inspection 26 0 0 0 Water, Air, and Mosquito Control 27 0 0 0 Community Mental Health 28 0 0 0 Other Health and Social Services 29 300,000 300,000 300,000 301,371 TOTAL (lines 23-29) 30 300,000 0 0 300,000 300,000 301,371 CULTURE & RECREATION Library Services 31 6,671,933 6,671,933 6,561,560 6,269,425 Museum, Band and Theater 32 0 0 0 Parks 33 3,276,207 3,276,207 2,890,944 2,709,296 Recreation 34 3,726,903 3,726,903 3,605,145 3,562,834 Cemetery 35 371,175 371,175 365,677 341,356 Community Center, Zoo, & Marina 36 1 0 0 0 Other Culture and Recreation 37 974,355 974,355 1,010,054 899,254 TOTAL (lines 31-37) 38 15,020,5731 15,020,573 14,433,380 13,782,165 Form 631 Aas CITY OF Iowa City _ oepanmem of Management EXPENDITURES SCHEDULE PAGE 2 Fiscal Year Ending 2019 Fiscal Years GOVERNMENT ACTIVITIES CONT. (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) BUDGET 2019 (J) RE -ESTIMATED 2018 (K) ACTUAL 2017 (L) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 318,798 1,777,174 1,365,171 2,058,614 5,519,757 1,334,652 3,268,477 780,796 719,403 1,042,394 2,007,223 9,152,945 1,952,551 1,108,678 3,061,229 375,518 375,518 505,193 505,193 0 13,722.4501 318,798 363,597 272,551 Economic Development 40 1,777,174 1,331,535 1,124,086 Housing and Urban Renewal 41 1,952,551 2,571,403 2,615,015 Planning & Zoning 42 1,365,171 1,371,913 1,324,852 Other Com & Econ Development 43 3,672,485 5,142,326 2,768,593 44 TOTAL (lines 39-44) 45 0 9,086,179 10,780,774 8,105,097 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,334,652 1,287,376 1,418,263 Clerk, Treasurer, & Finance Adm. 47 3,268,477 3,404,016 3,013,763 Elections 48 0 0 0 Legal Services & City Attorney 49 780,796 762,815 733,337 City Hall & General Buildings 50 719,403 766,223 633,907 Ton Liability 51 1,042,394 1,011,374 1,024,104 Other General Government 52 2,382,741 2,600,761 1,343,017 TOTAL (lines 46-52) 53 0 9,528,463 9,832,565 8,166,391 DEBT SERVICE 54 1 13,722,450 13,564,492 15,218,289 Gov Capital Projects 55 0 58,159,419 0 10,510,456 0 505,193 13,722,450 23,580,970 23,580,970 77,077,677 32,902,808 TIF Capital Projects 56 i 0 0 0 TOTAL CAPITAL PROJECTS 57 23 580,970 0 23,560,970 77,077,677 32,902,808 TOTAL Government Activities Expenditures (lines 11+22+30+38+45+53+54+57) 58 23,560,970 0 106,478,488 160,535,442 109,386,836 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF 6,597,720 6,555,682 357,309 8,468,703 7,449,879 10,952,156 537,865 3,511,271 11620,925 5,040,308 61,091,818 6,597.7201 6.656.144 6,387,665 Water Utility 59 Sewer Utility 60 6,555,6821 6,279,128 6,336,533 Electric Utility 61 0 0 0 Gas Utility fit 0 0 0 Airport 63 357,309 399,387 710,613 Landfill/Garbage 64 8,468,703 8,480,508 9,143,431 Transit 65 7,449,879 12,062,217 6,927,616 Cable TV, Internet&Telephone 66 0 0 0 Housing Authority 67 10,952,156 8,231,389 8,651,207 Storm Water Utility 68 537,865 518,983 1,174,846 Other Business Type (city hasp., ISF, parking, etc.) 69 3,511,271 3,925,927 3,722,573 Enterprise DEBTSERVICE 70 11,620,925 20,337,086 22,387,682 Enterprise CAPITALPROJECTS 71 5,040,308 19,187,686 1,102,864 Enterprise TIF CAPITALPROJECTS 72 0 0 0 TOTAL Business Type Expenditures Hines 59-73) 73 61,091,818 86,078,455 66,545,030 TOTAL ALL EXPENDITURES (lines 58+74) 74 5B.159.4191 10.510,4561 505,193 13,722,4501 23.580,9701 0 61,091,818 167,570,306 246,613,897 175,931,866 Regular Transfers Out 75 8,915,666 115,000 13,819,583 2,930,814 14,856,993 37,592,442 49,125,483 45,774,743 Internal TIF Loan / Repayment Transfers Out 76 3,045,814 1,144,582 1,987,971 Total ALL Transfers Out 77 9.030,8661 13.819.5831 2,930,814 210 0 14,856,993 40,638,256 50,270,065 47,762,714 Total Expenditures & Fund Transfers Out vm awm 78 67,190,285 24,330,039 3,436,007 13,722,450 23,580,970 0 75,948,811 208,208,562 296,883,962 223,694,580 Ending Fund Balance June 30 79 29,565,446 7,918,224 885,775 8,681,753 1.336.8961 114,8461 82,871,385 131.374.3251 134,8113,5281 211,373,048 A wnU Bong appropriation is the unexpended budgeted amount from a prior year's raphal pealed. The envy is made an the Can Approps pago That must a.W.ey fie budget forms if ard. SEE INSTRUCTIONS FOR USE r�rm oep.m.,.eu..y..ae LONG TERM DEBT SCHEDULE GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BONDS, LOANS, LEASE -PURCHASE PAYMENTS City Name: IOWB Fisn1 Year 2019 Debt Name (A) Amount of Issue (B) Type of Debt Obligation (C) Date Certified to County Auditor (D) Debt Resolution Number (E) Principal Due FY 2019 (F) Interest Due FY 2019 •(G) Bond Reg./ Paying Agent Fees Due FY 2019 +(H) Total Obligation Due FY 2019 11) Paid from Funds OTHER THAN Current Year Debt Service Taxes =4-0 Amount Paid Current Year Debt Service Levy =(K) 1 21111 GO Re Winq 19,9m,m0 GO m2011 11-156 3,860,000 133,315 400 3,983,715 3,983,715 2012 GO 870,W0 GO 062012 12-204 930,000 79,013 400 1,010,213 0,121 958092 3 M13 GO 7,238000 GO W2013 M213 805 WO 6775 400 073,075 152,688 720,387 0 M14 GG 119N.WO GO 062014 14-134 910,70 156,125 4= 1,=6,525 313,018 753,57 5 2015 GO 7,7N,WO GO N2015 15-155 70,000 115,013 400 855.413 71388 704,025 8 M16 GO 0795,m0 GO 72016 1&162 895AN 172.350 4W 1037,7= 1.W7.7W 2017 GO 9,76570 GO W2017 17.150 905,0= 190,563 400 1,m5,9N 160,884 935079 2018G0 0 11,900,570 GO sed os 2,866283 W0,9W 100 3,160663 05,77 2092,97 2012D TIF Revenue Bonds 2655mo NON -GO 112012 115-M 1350= 70185 400 205,585 205,505 0 10 Wi6ETIFRevenue Bonds 12,BN,WO NON -GO 72018 1&255 0 38d1 4M 304$= 384.57 0 11 2010 Sewer Revenue R&N Bonds 15,N8W0 NON -GO 042010 10-94 3,948000 132200 400 4,7260 4,72,00 0 12 20105 ewer Revenue 11.1n in BOM.' 9NO,m0 NDN -GO N2016 1&168 1920.70 244,150 400 2,164 50 2184,550 0 13 20178 awnr Revenue ReWng Bolls 4.W,M NON -GO 052017 17-152 275,0W 216,5W 400 491,9= 491,=0 0 14 M12 Waley Revenue R.MMmg Bonds 4.9N,m0 NON -GO 72012 12-2N 4950W 46253 400 511,653 541,653 0 15 2016 Water Revenue Wun&ng Bonds 3658=0 NDN -GO W2016 1&172 M5,W0 118,113 4= 523513 523,513 0 16 2017 Water R. venw Nfunftg Bond. 5,910,70 NON -GO W2017 17 -IM 610,0W 115,4= 400 725800 7250= 0 1 NO SELECTION 0 0 18 NO SELECTION 0 0 ig NO SELECTION 0 0 20 NO SELECTION 0 0 21 NO SELECTION 0 0 22 NO SELECTION 0 0 20 NO SELECTION 0 0 24 NO SDECTION 0 0 2 NO SELECTION 0 0 26 NO SELECTION 0 0 2 NO SELECTION 0 0 C28) NO SELECTION 0 0 29 NO SELECTION 0 0 (30) N06ELECTION p 0 TOTALS L 19M.M31 ZS4I.S931 6,4W1 22231,57 10,144,015 1277,511 Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053 Resolution No. 18-48 Resolution setting public hearing on amending the FY2018 Operating Budget. Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., March 6, 2018, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2018 Operating Budget. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not less than ten (10) days and not more than twenty (20) days before the time set for such hearing. Passed and approved this 20th day of February 20 18. Ma#or Attest: '/-S City Clerk A pp oved by City Attorney's Office It was moved by sotchway and seconded by Salih adopted, and upon roll call there were: Nays: Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton 2 � Lie (� to) Handouts Distributed Jun -15 NOTICE OF PUBLIC HEARING 2--2-0 1 Q' F. essc, AMENDMENT OF FY2017-2018 CITY BUDGET `/iL� l u The City Council of Iowa City in JOHNSON atC6unty, Iowa will meet at 410 E Washington St, City Hall al 7:00 pm on 3/6/2018 pau7 (11ere) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2018 by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2018 CIP program, delay of capital campaign gift, sale of City land, change in the payment amount for the Parking lease -purchase agreement, adjustment to expected receipts for the Employee Benefits Levy, changes in TIF receipts and transfers, and the delay of in -car cameras for patrol. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name Total Budget as Certified or last amended Current Amendment Total Budget after Current Amendment Revenues 8 Other Financing Sources Taxes Levied on Property 1 56,458,399 56,458,399 Leas: Uncollected Pro ert Taxes -Lew Year 2 0 0 Net Current Propertyraxes, 3 56,458,399 0 56,458,399 Delinquent Property Taxes 4 0 0 TIF Revenues 5 2,333,912 120,807 2,454,719 Other City Taxes a 2,720,389 57,500 2,777,889 Licenses a Permits 7 1,867,190 1,867,190 Use of Money and Property s 2,330,393 10,000 2,340,393 Intergovernmental 9 35,914,384 -597734 35,316,650 Charges for services 10 46,031,372 -20,000 46,011,372 Spsoal Assessments 11 1,000 1,000 Miscellaneous 12 4000043 464,000 4,464,043 Other Financing Sources 13 18,140,592 292,130 18,432,722 Transfers In 14 46,888,740 3,336,325 50,225,065 Total Revenues and Other Sources 15 216,686,414 3,663,028 220,349,442 Expenditures 8 Other Financing Uses Public Safety 16 24,562,286 -97,216 24465,070 Public Works 17 9,956 984 124,500 10 081,484 Health and Social Services 18 300,000 300,000 Culture and Recreation 19 14,408,081 25,299 14,433,380 Community and Economic Development 20 11,519,767 -738,993 10,780,774 General Government 21 9,578 015 264,550 9,832,565 Debt service 22 14,256,417 -691,925 13,564,492 Ce nal Projects 23 78,905,612 -1 827 935 77,077 677 Total Government Activities Expenditures 24 163,487,162 -2 951 720 160,535,442 Business Type/ Enterpnees 25 87,677,658 -1,599,203 86,078,455 Tobl Gov Activities L Business Expenditures 26 251,164,820 -4550923 246,613,897 Transfers Out 27 46,888,740 3,336,325 50,225,065 Total Ex endimresrrrensbrs Out 28 298,053,560 -1.214,598 296,838,962 Excess Revenues & Other Sources Over Under Ex endRuresrTransfersOutFiscalYear 29 -81,367,146 4,877,626 -76,489,520 Beginning Fund Balance July 1 30 133,730,385 77,642,663 211,373,048 Ending Fund Balance June 30 31 52,363,239 82,520,289 134,883,528 Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2018 CIP program, delay of capital campaign gift, sale of City land, change in the payment amount for the Parking lease -purchase agreement, adjustment to expected receipts for the Employee Benefits Levy, changes in TIF receipts and transfers, and the delay of in -car cameras for patrol. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name CITY OF Iowa City om.mmtmmwas••,en RE -ESTIMATED REVENUES DETAIL RE -ESTIMATED Fiscal Year Ending 2018 Fiscal Years (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY III RE -ESTIMATED 2018 (J) ACTUAL 2017 (K) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 32,862,685 11,072,779 12.522.935 12,522,935 749,244 75,440 164,684 0 0 7.480 56458,399 0 56,458,399 0 2,454,719 681,149 895,000 0 0 65,480 1,136,260 0 2,777,889 1,867,190 55,356,794 0 55,356,794 563 2,226,302 726,457 939,387 0 0 65,153 1,136.712 0 2,867,709 3,531,307 Less: Uncollected Pro a Torres -Le Year 2 et Cunent Property axes (line 1 mmua line 2) 3 32,862.685 11,071,779 Delinquent Property Taxes 4 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 400,794 131.111 2.454,719 Utility francise tax (1ow. Cm. Chapter 364.2) 7 895,000 Parimutuel ovager lax 8 Gaming vager tax 9 Moble Home Taxes 10 37,800 12.246 Holel(Motel Taxes 11 1.136,260 Other Local Option Taxes 12 Subtotal - Other City Taxes(lines 6 thin 12) 13 2,469,854 143,351 Licenses & Permits 14 1,859,710 Use of Money& Property 15 656.307 98,726 143,102 1,442,258 2.340,393 2,922.299 Intergovemmental: Federal Grants & Reimbursements 16 8.8261 2,111,998 342,447 342.447 2,905,987 667.500 3,573,487 10,665,638 5,813,666 39,180 16,518,484 9,099,056 15,692,449 8,320,120 8,610,646 2,693,435 35,316,650 9.099.056 12,147,485 8,672,279 15,070,497 3,275,595 39,165,856 9.299,430 Road Use Taxes 17 8,320,120 Other State Grants& Reimbursements 18 1,219,001 56a,032 Loral Grants& Reimbursements 19 2,248,160 406,095 Subtotal- I atergovemmenta(lines 16 thm 19) 20 3.475,987 11,406,245 0 Charges for Fees & Service: WaterUti 21 57,500 Sever Utility 22 12,216.290 12,216,290 12.277,137 Electric Utility 23 0 0 Gas Utility 24 0 0 Parking 25 42,000 6,277,394 6,319,394 5.910,725 Airport 26 0 0 Landfill Garbe a 27 9,264,519 9,264,519 9,686,428 Hospital 28 0 0 Transit 29 7,298,570 1.298,570 1,262,574 Cable TV, Internet &Telephone 3D 692.140 692,140 0 Housing Authority 31 0 0 St.. Water Unity 32 1.477,710 1.477,710 1,543,805 Other Fees&_Clar es far Sense 33 5,600,473 43,220 5.643,693 5.691.374 Subtotal- Clarges for Service (lines 27 tant 33) 34 6,334,613 43220 0 0 0 39,633,539 46,011,372 45,677,473 Special Assessments 35 1,000 LOW 0 Miscellaneous 36 1.880,571 223,450 50,250 1,752,0001 557,772 4,41PI. 43 5,716.605 Other Financing Sources: RegularOperating Transfers In 37 10.153,2151 1,351,157 20,052 17,528,491 20,072,568 49,125,483 45,774,743 Internal Tip Loan Transfers In 38 1,059,359 27,723 1,144,582 1,987.971 Subtotal ALL Operating Transfom In 39 10,153,215 1,351.157 57,500 1,079,411 17,556,214 0 20.072,568 50,270,065 47,762,714 Proceedsof Debt EVGudin 77Flntemal Bormiin 40 850,000 11,753,500 12,603,500 33,795,498 Proceeds of Capital Asset Sales 41 2,150,053 1,000,000 2,679,169 5,829,222 3,081.294 Subtotal -Me r Financing Sou moo sem. ee 6.v mi 42 13.153,268 1,351,157 57,500 1,079.411 30.309,714 0 22.751.737 68,702.787 84.639,506 Total Revenues except for beginning fund balance (Ilnes 3, 4, 5,12, 13, 14, 19, 33, 34, 35, & 39) 43 62,693,995 24,338,928 2,512219 14,302.829 35.635,201 0 80.911.270 220,394,442 242,098,411 Beginning Furl Balance Juir, 1 44 40,609,404 9,208,331 482.246 7.232,185 43,433,631 114,846 110,292,405 211,373,048 192,969,217 TOTAL REVENUES & BEGIN BALANCE,a ,, a 45 103,303,399 33,547,259 2,994,465 21.535.0141 79.068,832 114,846 191,203,675 431,767,490 435,067.628 Fom163I EPI CITY OF Iowa City RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 1 Depaword of Management RE -ESTIMATED Fiscal Year Ending 2018 Fiscal Years SPECIAL GOVERNMENT ACTIVITIES GENERAL REVENUE (A) (B) (C) (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY O) RE -ESTIMATED ACTUAL 2018 2017 (J) (K) PUBLIC SAFETY Police DepartmentiCrtme Prevention 1 12,941,028 12,941,028 12,369,420 Jail 2 0 0 Emergency Management 3 0 0 Flood Control 4 0 0 Fire Department 5 8,206,141 8,206,1411 7,803,664 Ambulance 6 0 0 Building Inspections 7 1,575,902 1,575,902 1,559,830 Miscellaneous Protective Services 8 0 0 Animal Control 9 885,996 885,996 745,209 Other Public Safety 10 3,101 852,902 856,003 484,394 TOTAL (lines 1 - 10) 11 23,612,168 852,902 0 24,465,070 22,962,517 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 3,868,199 3,868,199 3,218,287 Parking - Meter and Off -Street 13 0 0 Street Lighting 14 593,366 593,366 0 Traffic Control and Safety 15 1,033,824 1,033,824 1,150,896 Snow Removal 16 566,680 566,680 453,736 Highway Engineering 17 2,393,366 2,393,366 1,727,611 Street Cleaning 18 342,511 342,511 356,142 Airport (if not Enterprise) 19 0 0 Garbage (if not Enterprise) 20 0 0 Other Public Works 21 1,200,891 82,647 1,283,538 1,041,526 TOTAL (lines 12-21) 22 3,594,257 6,487,227 0 10,081,484 7,948,198 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 City Hospital 24 0 0 Payments to Private Hospitals 25 0 0 Health Regulation and Inspection 26 0 0 Water, Air, and Mosquito Control 27 0 6 Community Mental Health 28 0 0 Other Health and Social Services 29 300,000 300,000 301,371 TOTAL (lines 23-29) 30 300,000 0 0 300,000 301,371 CULTURE & RECREATION Library Services 31 6,561,560 6,561,560 6,269,425 Museum, Band and Theater 32 0 0 Parks 33 2,890,944 2,890,944 2,709,296 Recreation 34 3,605,145 3,605,145 3,562,834 Cemetery 35 365,677 365,677 341,356 Community Center, Zoo, & Marina 36 0 0 Other Culture and Recreation 37 1,010,054 1,010,054 899,254 TOTAL (lines 31-37) 381 14,433,3801 01 0 14,433,380 13,782,165 Fom631 EP2 CITY OF Iowa City D,... of M.,W RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 2 RE -ESTIMATED Fiscal Year Ending 2018 Fiscal Years GOVERNMENT ACTIVITIES CONT. (A) (B) GENERAL (D) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY l9 RE -ESTIMATED 2018 IJl ACTUAL 2017 (K) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 363,597 13.564,4921 363,597 272,551 Economic Development 40 1,331,535 1,331535 1,124,086 Housing and Urban Renewal 41 2,571,403 2,571,403 2,615,015 Planning & Zoning 42 1,371,913 1,371,913 1,324,852 Other Corn Econ Development 43 3,445,465 1,364,485 332,373 5,142,326 2,768,593 44 TOTAL (lines 39-44) 45 6,512,513 3,935,888 332,373 0 10,780,774 8,105,097 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,287,376 1,287,376 1,418,263 Clerk, Treasurer, & Finance Adm. 47 3,404,016 3,404,016 3,013,763 Elections 48 0 0 Legal Services & City Attorney 49 762,815 762,815 733,337 City Hall & General Buildings 50 766,223 766,223 633,907 Tod Liability 51 1,011,374 1,011,374 1,024,104 Other General Government 52 2,210,188 390,573 2,600,761 1,343,017 TOTAL fines 46-52 53 9,441,992 390,573 0 6 9,832,565 8,166,391 DEBTSERVICE 54 1 13,554,492 15,218,289 Gov Capital Projects 55 13,564,492 77,077,677 77,077,677 32,902,808 TIF Capital Pro eels 56 0 0 TOTA CAP TA PROJECTS 57 0 0 0 77,077,677 0 77,077,677 32,902,608 TOTAL Governmental Activities Expenditures (lines 11+22+30+38+44+52+53+54) 58 57,894,310 11,666,590 332,373 77,077,677 0 160,535,442 109,386,836 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF 6,656,144 6,656,144 6,387,665 Water Uhlity 59 Sewer Uhlity 60 6,279,128 6,279,128 6,336,533 Electric Utility 61 0 0 Gas Ublity 62 0 0 A:Irport 63 399,387 399,387 710,613 Landfill/Garbage 64 8,480,508 8,480,508 9,143,431 Transit 65 12,062,217 12,062,217 6,927,616 Cable TV, Internet & Telephone 66 0 0 Housing Authority 67 8,231,389 8,231,389 8,651,207 Storm Water Utility 68 518,983 518,983 1,174,846 Other Business Type city hosp., ISF, parking, etc. 69 3,925,927 3,925;927 3,722,573 Enterprise DEBT SERVICE 70 20,337,086 20,337,086 22,387,682 Enterprise CAPITALPROJECTS 71 19,187,686 19,187,686 1,102,864 Enterprise TIF CAPITAL PROJECTS 72 0 0 I PE EXP S(mes 56-68) 73 86,078,455 86,078,455 66,545,036 mes * 74 57,894,310 11,666,590 332,373 13,564,492 77,077,677 0 86,078,455 246,613,897 175,931,866 Regular Transfers Out 75 13,517,436 15,105.6631 20,502,384 49,125,483 45,774,743 Internal TIF Loan Transfers Out 76 57,500 1 1,087,082 1 1,144,582 1,987,971 Total ALL Transfers Out 77 13.574.9361 663 1,087,082 01 0 0 20,502,384 50,270,065 47,762,714 Total xpen itures and Other Fin Uses lines /3+71T-781 71,469,2461 26,772.2531 1,419,455 13,564,4921 77,077,677 0 106,580,839 296183262 223,694,580 Ending Fund Balance June 30 791 31,834,1531 6,775,0061 1,575,0101 7,970,5221 1,991,155 114,84bi M,622,8361 134,68J,bZUI 211,373,048 THE USE OF THE CONTINUING APPROPRIATION IS VOLUNTARY. SUCH EXPENDITURES DO NOT REQUIRE AN AMENDMENT. HOWEVER THE ORIGINAL AMOUNT OF THE CAPITAL PROJECT MUST HAVE APPEARED ON A PREVIOUS YEAR'S BUDGET TO OBTAIN THE SPENDING AUTHORITY. THE CONTINUING APPROPRIATION CAN NOT BE FORA YEAR PRIOR TO THE ACTUAL YEAR- CONTINUING EARCONTINUING APPROPRIATIONS END WITH THE ACTUAL YEAR. SEE INSTRUCTIONS. COUNCIL ACTION February 13, 2018 1) Resolution to Set Public Hearing to Amend the FY2018 Operating Budget 2) Resolution to Set Public Hearing to Adopt the FY2019 Operating Budget and Approve the Three Year Financial Plan and Five Year Capital Improvement Plan Prepared By: Jacklyn Budding, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: See page 2 of memo below Recommendations: Staff: Approval Commission: N/A Attachments: FY2018 Notice of Public Hearing and related schedules FY2019 Notice of Public Hearing and related schedules Executive Summary: On March 6, 2018, two public hearings are being scheduled: one hearing will be held to take public input on the proposed amendment of the fiscal year 2018 (FY2018) budget, and one hearing will be held to take public input on the proposed fiscal year 2019 (FY2019) budget. Following the first public hearing, a resolution to amend the FY2018 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2019 Operating Budget and a resolution to approve the FY2018-2020 Financial Plan and 2018-2022 Capital Improvement Plan document will be considered. The FY2019 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2018. Background / Analysis: The FY2018-2020 Financial Plan and 2018-2022 Capital Improvement Plan document was made available to City Council and the general public in December 2017. This document included the proposed FY2018 amended budget and the proposed FY2019 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2018 to review and discuss the FY2018-2020 Financial Plan and 2018-2022 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Notices of Public Hearing and related schedules for the FY2018 amended budget and the proposed FY2019 budget represent all of the programs and details that were included in the FY2018-2020 Financial Plan and 2018-2022 Capital Improvement Plan document. The Notices and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. These Notices of Public Hearing and related schedules will be available to the public on February 16, 2018 and will be published in accordance with state law to allow for public input. CITY OF IOWA CITY -ft7� COUNCIL ACTION REPORT Financial Impact: Fiscal Year 2019 Proposed Budget On December 22, 2017, the FY2018-2020 Financial Plan and 2018-2022 Capital Improvement Plan document was delivered to the City Council and made available to the general public. Since that time, changes and adjustments were made by City Council and by City staff to the proposed FY2019 budget. The changes to the FY2019 budget are summarized as follows: Final property tax revenue calculations including gas & electric excise taxes and property tax backfill payments: $145,791 General Fund revenue $75,216 Employee Benefits Fund revenue $16,044 Transit Fund revenue -$27,358 Debt Service Fund revenue $209,693 Total revenue impact • Final TIF calculations has a positive revenue impact of $2,439 across all districts. • The grant allocation for the Social Justice and Racial Grant program increased from $25,000 to $75,000. • The local foods budget increased from $30,000 to $50,000. • Funds in the amount of $20,000 were added to the budget for an improvement project along the Iowa River to be coordinated with the University of Iowa. • The transfer into Affordable Housing was increased by $100,000 to $750,000. • The Recreation Center ADA Improvements Capital Project R4351 was moved forward from FY2021. Design fees of $45,000 were moved into the FY2018 budget with the remaining $430,000 being moved into FY2019. The final proposed property tax levy rate for FY2019 is $16.183 per $1,000 of taxable valuation; this is unchanged from the proposed levy rate presented in December. The FY2019 levy rate represents a 0.92% decrease from Iowa City's FY2018 levy rate of $16.333 per $1,000 of taxable valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for seven consecutive years by a total of $1.66 or 9.30°/x. Fiscal Year 2018 Revised Budget The FY2018 budget amendment presented for City Council approval is the second budget amendment of FY2018. This amendment incorporates all of the programs, changes, and updates presented in the financial plan and capital improvement plan document that was distributed to the City Council and the general public on December 22, 2017. Z CITY OF IOWA CITY -�=PIMTW COUNCIL ACTION REPORT The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues or fund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. Since the distribution of the plan document, the only amendment proposed was to move the Capital Improvement Project for the Recreation Center ADA Improvements from FY2021 forward. Design fees of $45,000 were moved into FY2018, with the remaining $430,000 being moved into FY2019. The proposed budget amendment to the City's FY2018 budget does not increase property taxes or change the properly tax levy rate and expenditures are funded from increased revenues or available fund balance. Prepared by: Jason Havel, Public Works, 410 E. Washington Sl., Iowa City, IA 52240 (319) 356-5410 Resolution No. 18-50 Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Iowa City Landfill and Recycling Center Cell FY18 Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Landfill Cell Design and Construction account # L3331. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 0 The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 13th day of March, 2018. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 201' day of March, 2018, or at a special meeting called for that purpose. Passed and approved this 20th day of February 2018. M or Attes c_ra ity ty CleClerkk I M: b - -z-1341 City Attorney's Office Resolution No. 18-50 Page 2 It was moved by Mims and seconded by 'Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: _x Botchway x Cole x Mims x Salih % Taylor x Thomas % Throgmorton Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington SL. Iowa City, IA 52240 (319) 356-5142 Resolution No. 18-51 Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Pedestrian Mall Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Pedestrian Mall Reconstruction account # R4340. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 27th day of March 2018. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 3rd day of April 2018, or at a special meeting called for that purpose. Passed and approved this 20th day of February 2,V1 g M46r t �_J d Attest: City Clerk City Attorney's Office Resolution No. 18-51 Page 2 It was moved by Botchway and seconded by Mims adopted, and upon roll call there were: Ayes: Nays: Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton 2c:.5cinded by Resolution 18-89 April 2, 2018 Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 Resolution No. 18-52 Resolution authorizing the Mayor to sign and City Clerk to attest an agreement with Graduate Iowa City Owner LLC concerning the pedestrian mall improvement project. Whereas, Graduate Iowa City Owner LLC is the owner of the former Sheraton Hotel; Whereas, staff has negotiated the terms of an agreement with Graduate Iowa City Owner LLC for construction and maintenance of improvements to the area between City Plaza and the hotel building; and Whereas, the attached Agreement between the City of Iowa City and Graduate Iowa City Owner LLC Concerning the Pedestrian Mall Improvement Project and Easement Agreement and Release of Agreement, or one substantially similar, should be approved. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. Upon the direction of the City Attomey, the Mayor is authorized to execute and the City Clerk to attest an agreement substantially similar to the attached Agreement between the City of Iowa City and Graduate Iowa City Owner LLC Concerning the Pedestrian Mall Improvement Project and Easement Agreement and Release of Agreement. 2. The Clerk is directed to record this resolution and the attached agreement at the City's cost. Passed and approved this 20th day of February /, 20`18. Mafor J r� 'E�t ApC �`li'lCs Attest4ity:C�Ier6k­ ">j or City Attorney's Office Resolution No. 18-52 Page 2 - It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Mims Salih Taylor Thomas Throgmorton AGREEMENT BETWEEN THE CITY OF IOWA CITY AND GRADUATE IOWA CITY OWNER LLC CONCERNING THE PEDESTRIAN MALL IMPROVEMENT PROJECT AND EASEMENT AGREEMENT AND RELEASE OF EASEMENT This Agreement (this "Agreement") is made and entered into this2o day of FebruaT} 018 (the `Effective Date"), by and between the City of Iowa City, a municipal corporation (the "City"), and Graduate Iowa City Owner LLC, a Delaware limited liability company ("Graduate"), in Iowa City, Iowa. WHEREAS, Graduate is a successor in interest to MIP Lessee, L.P. and owner of the property locally known as 210 S. Dubuque Street, Iowa City, Iowa and legally described as follows: See Exhibit A attached hereto and incorporated herein (the "Graduate Property"); WHEREAS, the City and MIP Lessee, L.P. entered into the Agreement between City of Iowa City and MIP Lessee, L.P., Concerning the Downtown Streetscape Phase 2 Construction Project on April 14, 1999 that was recorded on April 28, 1999 in Book 2722, Page 253 of the office of the Johnson County Recorder (the "1999 Agreement'); and WHEREAS, the 1999 Agreement pertains to three improvements, namely the outdoor service area, the stage, and the posting pillar; WHEREAS, the City intends to undertake an improvement project to the pedestrian mall, which is adjacent to the north side of the Property in 2018 and 2019; WHEREAS, the planned improvements will impact the outdoor service area and the stage; WHEREAS, the City wishes to place utilities on certain portions of the Graduate Property as part of the planned improvements, all in accordance with the terms and conditions herein, and Graduate is willing to grant the City an easement to accommodate the placement of the utilities as set forth herein; WHEREAS, the City wishes to replace the water line servicing the Graduate Property as part of the planned improvements; and WHEREAS, in light of the planned improvements to the pedestrian mall in 2018 and 2019, the parties wish to terminate the 1999 Agreement in its entirety and enter into this Agreement in replacement thereof. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Termination and Release of 1999 Agreement and Easement. Effective upon execution of this Agreement: (a) The 1999 Agreement is terminated in its entirety and is hereby rendered null and void; (b) the City releases and forever discharges Graduate from all obligations and liabilities under the 1999 Agreement, including any obligations and liabilities related to its predecessors -in -interest; (c) Graduate releases and forever discharges the City from all obligations and liabilities under the 1999 Agreement; and (d) the City releases all easements under the 1999 Agreement. 2. Posting Pillar. The City shall be responsible, at its sole cost and expense, for maintenance of the posting pillar and electrical service on the south side of the hotel building on the Graduate Property (the "Graduate Hotel"), as was required by the 1999 Agreement and shown on Exhibit B attached hereto and incorporated herein. Graduate shall be responsible, at its sole cost and expense, for maintenance of the sidewalk and light fixtures on the south side of the Graduate Hotel, as was required by the 1999 Agreement and shown on Exhibit B. 3. Outdoor Service Area. The City shall design and construct improvements to the outdoor service area located on the Graduate Property and other property (the "Outdoor Service Area Improvements"). The Outdoor Service Area Improvements shall be constructed by the City in accordance with the Pedestrian Mall Improvement plans, Sheets L122 and L123 prepared by Genus Landscape Architects, P.C., the City's design consultant, copies of which are attached hereto as Exhibit C (the "Outdoor Service Area Plans"). The City shall pay the full cost of the Outdoor Service Area Improvements, including, without limitation, all design and construction costs related thereto. In no event shall the City alter, amend, change, modify or revise the Outdoor Service Area Plans without the prior written consent of Graduate, which shall not be unreasonably withheld or delayed. Following completion of construction of the Outdoor Service Area Improvements, Graduate shall be responsible for the maintenance of the Outdoor Service Area Improvements located on Graduate Property as shown on Exhibit C. 4. Stage/Canopy. The City shall design and construct improvements to the stage area located on the Graduate Property and City property, including the canopy (the "Stage/Canopy Improvements"). The Stage/Canopy Improvements shall be constructed by the City in accordance with the Pedestrian Mall Improvement plans, Sheets C122, L122, L410, 5401, 5501, TR101, ALI.1, ALL2, ES112, AW101, AW102, AWl ll, AW201, AW211, AW411, AW501, AW502, AW503, and AW601 prepared by Genus Landscape Architects, P.C., the City's design consultant. copies of which are attached as Exhibit D (the "Stage/Canopy Plans"). The City shall pay the full cost of the Stage/Canopy Improvements, including, without limitation, all design and construction costs related thereto. In no event shall the City alter, amend, change, modify or revise the Stage/Canopy Plans without the prior written consent of Graduate, which shall not be unreasonably withheld or delayed. Following completion of construction, the City shall be responsible for the maintenance of the stage area as shown on Exhibit D that is located on City property, and Graduate shall be responsible for maintenance of the stage area, excluding the canopy, as shown on Exhibit D that is located on the Graduate Property. Following completion of construction, the City shall be responsible maintenance of the canopy, as shown on Exhibit D. 5. Water Service. The City shall replace the Graduate Property's water service from the pedestrian mall to the north face of the Graduate Hotel at the City's full cost. 6. Temporary Construction Easement. From the Effective Date until the completion of construction (but no later than December 31, 2019), Graduate hereby grants and conveys to the City a temporary non-exclusive construction easement in, over and across the Graduate Property solely for the purposes of facilitating, and only to the extent necessary to facilitate, the construction shown on Exhibit E attached hereto and incorporated herein. The City shall make reasonable efforts to minimize disruption to Graduate and its patrons in accordance with Stage/Canopy Improvements shall be constructed by the City in accordance with the Pedestrian Mall Improvement plans, Sheet D 1031, attached hereto as Exhibit E. Graduate acknowledges that the City intends to bid the canopy, with the exception of the canopy footings, as an alternate and that the canopy, as a result, may not be constructed before December 31, 2019. If the canopy is not constructed by December 31, 2019, Graduate agrees to grant the City a temporary construction easement for said construction on the same conditions as set forth herein. 7. Permanent Easement. a) Electrical Units. Graduate grants and conveys to the City a permanent non- exclusive easement solely for the following purposes: (1) locating, maintaining, and using a controller cabinet for lighting, electrical and audio that measures approximately 18 inches (wide) x 5 feet (length) x 6 foot (height); (2) locating, maintaining, and using an underground pull box that measures approximately 36 inches x 36 inches x 36 inches; and (3) locating, maintaining, and using underground electrical wires to and from the controller cabinet and pull box (collectively, the "Electrical Unit Easements"). All of the Electrical Unit Easements shall be located within easement area identified on Exhibit F, which is attached hereto and incorporated herein (the "Electrical Unit Easement Area'). Graduate reserves the right to use the Electrical Easement Area for any purpose which will not unreasonably interfere with the enjoyment of the rights hereby granted to the City. No permanent structures shall hereafter be placed within or upon the Electrical Unit Easement Area that would in any way unreasonably interfere with the use of the Electrical Unit Easements by the City for the intended purpose set forth herein. The Electrical Unit Easements shall be perpetual and shall inure to the benefit of the City, its successors in interest, heirs, and assigns, and all covenants shall run with the land and with the title to the land. Graduate further hereby grants and conveys to the City permanent non-exclusive rights of ingress and egress thereto for the purpose of maintaining, repairing or replacing the electrical units described herein. The City shall make reasonable efforts to minimize disruption to Graduate and its patrons when exercising its right. b) Stage/Canopy. Graduate further hereby grants and conveys to the City permanent non-exclusive right of ingress and egress over the Graduate Property for the purpose of maintaining and repairing the stage and for the purpose of maintaining, repairing, or replacing the canopy as the City is obligated to do under herein and only to the extent necessary to accomplish any of the foregoing. This easement shall be perpetual and shall inure to the benefit of the City, its successors in interest, heirs, and assigns, and all covenants shall run with the land and with the title to the land when exercising its right. The City shall make reasonable efforts to minimize disruption to Graduate and its, patrons when exercising its right. C) Posting Pillar. Graduate grants and conveys to the City a permanent non- exclusive easement solely for the purposes of locating, maintaining, and using the posting pillar loca'`ied on south side of the Graduate Property as shown on Exhibit B. This easement shall be perpetual and shall inure to the benefit of the City, its successors in interest, heirs, and assigns, and all covenants shall run with the land and with the title to the land. Graduate further hereby grants and conveys to the City permanent rights of ingress and egress thereto for the purpose of maintaining, repairing or replacing the posting pillar. The City shall make reasonable efforts to minimize disruption to Graduate and its patrons when exercising its right. 8. Indemnification. The City agrees to indemnify and hold Graduate harmless from all claims, damages, and/or liability, including reasonable attorney fees, arising out ofthose aspects of design, construction and maintenance (or failure to maintain) that are obligations of the City herein. The City shall further indemnify Graduate against loss or damage which occurs as a result of the negligent acts or omissions of the City or any of its agents, servants, employees, permitees or invitees in the exercise of its easement rights herein. Graduate agrees to indemnify and hold the City harmless from all claims, damages and/or liability, including reasonable attorney fees, arising out of Graduate's maintenance or failure to maintain those improvements that Graduate is obligated to maintain hereunder. Nothing herein shall be construed as creating any benefits to third parties or any admission of liability by the parties thereto. Furthermore, nothing in this agreement shall be construed as a waiver of any immunities or defenses under state or federal laws available to the parties hereto. 9. Lawfully Seized. Graduate hereby covenants with the City that Graduate is lawfully seized and possessed of the real estate above described by virtue of legal and/or equitable title, and that it has good and lawful right to enter into this agreement and convey the easements herein. 10. Run with Land. The provisions shall insure to the benefit of and bind the successors and assigns of the respective parties hereto; shall be deemed to apply to and run with the land and with the title to the land; and this agreement shall be recorded in the Johnson County Recorder's Office, at the City's expense. it. Amendments/Counterparts. This Agreement may not be amended or modified except in writing signed by each of the parties hereto. This Agreement may be executed in counterparts, which, when taken together, shall constitute one Agreement. However, this Agreement shall not be effective unless and until all counterpart signatures have been obtained. [End of Document. Signatures follow on next page.] IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above. CTPY OF IOWA CITY, IOWA By: Jwnes A. Throgtnorton, Mayor Attest: Kellie K. Fruebling, City Clerk STATE OF IOWA JOHNSON COUNTY This record was acknowledged before me on��2,02018, by James A. Throgmorton and Kellie K. Fruehling, as Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, and sealed on behalf of the municipal corporation as authorized by the City Council. WiF X Notary Public in anor e State o Iowa My commission expires. / d� Pedestrian Mall Improvement Project and Easement Agreement and Release of Easement Signature Page IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above. GRADUATE IOWA CITY OWNER, LLC, A Delaware limited liability company By: Name: Benjamin J. Weprin Title: Authorized Signatory STATE OF ILLINOIS ) ss COUNTY OF COOK ) I, , a Notary Public I and for said County, in the State aforesaid, do hereby certify that Benjamin J. Weprin, the Authorized Signatory of Graduate Iowa City Owner LLC, a Delaware limited liability company, who is personally known to me to be the same person whose name is subscribed to the foregoing instruments in such capacity, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his/her own free and voluntary at and as the free and voluntary act of said entity, for the uses and purposes therein set forth. Given under my hand and notarial seal, this day of 2018. Notary Public My commission expires: Pedestrian Mall Improvement Project and Easement Agreement and Release of Easement Signature Page EXHIBIT A LEGAL DESCRIPTION OF THE GRADUATE PROPERTY All that certain parcel or parcels of land located in Block 64, Block 82 and vacated Dubuque Street, Original Town, now the City of Iowa City, County of Johnson, State of Iowa, more particularly described as follows: Commencing at a point of reference at the Northeasterly corner of said Block 64; thence South 89 degrees 59 minutes 20 seconds West 222.00 feet along the Northerly line of said Block 64 to the point of beginning (this is an assumed bearing for purposes of this description only); thence South 00 degrees 07 minutes 00 seconds East 199.54 feet along a line parallel with the Easterly line of said Block 64 to a point on a Northerly outside face wall of a parking ramp; thence North 89 degrees 55 minutes 47 seconds West 79.34 feet along the said Northerly outside face of wall to a point on an Easterly outside face of wall of said parking ramp; thence North 00 degrees 04 minutes 14 seconds East 3.24 feet along said Easterly outside face of wall to a point on a Northerly outside face of wall of said parking ramp; thence North 89 degrees 41 minutes 37 seconds West 20.40 feet along said Northerly outside face of wall and said line extended to a point on the Westerly line of said Block 64; thence North 45 degrees 04 minutes 10 seconds West 64.54 feet to a point of intersection with the Southerly line of Lot 1, of said Block 82, extended Easterly; thence North 89 degrees 58 minutes 12 seconds West 72.86 feet along the Southerly line of said Lot 1 extended Easterly to a point; thence North 00 degrees 04 minutes 10 seconds West 150.74 feet along the West line of the East 38.50 feet of said Lot 1 to a point on the Northerly line of said Block 82; thence South 89 degrees 47 minutes 25 seconds East 78.50 feet along the Northerly line of said Block 82 and said line extended to a point on the centerline of said Dubuque Street; thence North 89 degrees 59 minutes 20 seconds East 139.57 feet along the Northerly line of said Block 64 extended Westerly to the point of beginning. 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R;;;; � \ ; } .. |_, _ , ; � � |�` /� ~ !!)! ® ] !; k /\ /\(/\ b(�� U\§� d /` „ .. &/ (.((\:` « -., y � » « ___ :2 � II I II` I I I I I I ----- . .. § .& I I � � ---- I I I � ------ I § I § §; I t 1 16 � I i M Is Z U � ic'" §5 r dd9 �iiE'gs !r V M tV. _ - — - — - — - - — - - - — - -- o J U N - N e J —---— - - - — -— — - — - —- ci F ` NN W _ r Z O 5 V >>4 W 2 k 5 e 1 r, M _ — — — — — — — — — — — -- — — _ — -- :. r O Wb Q IL § \ \ ■ oil . —e ----\ k y � & B K k } § \ \ ■ . —e ----\ k y � }k §! � � � N I LIr I o W 3 ou I W W 014ii t -r PLAN CONTROL CABINET WITH COMPANY SWITCH, CRP.1, AND ES.1 Elrr,+vlehl UVI11 ►,�. G S e N evJ:5 Avec, MATERIALS PLAN CANOPY DETAL AL12 LIGHTING CONTR INTERFACE RACP N LIBRARY BASE ICPL ROOM 010A (NOT SHOWN N 1 CITY O F 1 0 WA CIT 02-7.0-111COUNCIL ACTION REPO 9 February 20, 2017 Resolution authorizing the Mayor to sign and City Clerk to attest an agreement with Graduate Iowa City Owner LLC concerning the pedestrian mall improvement project. Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Scott Sovers, Sr. Engineer Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Resolution and Agreement Executive Summary: Graduate Iowa City Owner LLC ("Graduate") is the owner of the former Sheraton Hotel. In conjunction with the upcoming pedestrian mall improvement project, this agreement grants the City easements and provides for payment and maintenance of improvements to the north side of the hotel including the stage area. Background / Analysis: The City and Graduate's predecessor in interest entered into an agreement during the 1999 pedestrian mall improvement project for construction and maintenance of improvements. This agreement terminates the 1999 agreement and provides for the following: 1) The City will construct improvements to Graduate's outdoor service area at City cost and Graduate will be responsible for maintenance; 2) The City will construct improvements to the stage and canopy at City cost and Graduate will maintain the portion of the stage on its property; 3) The City will replace Graduate's water service from the ped mall to the north face of the hotel at City cost; 4) Graduate grants the City a temporary construction easement; 5) Graduate grants the City a permanent easement for utilities and for maintenance of the stage and canopy; and 6) The City will maintain the posting pillar on the south side of the hotel consistent with the terms of the 1999 agreement. 0 Prepared by Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA(319)356-5030 RESOLUTION NO. 18-53 Resolution amending the sidewalk cafe policy to waive the annual fee during the pedestrian mall improvement project for cafes located in City Plaza. Whereas, in 2018 and 2019, the City intends to construct improvements to City Plaza, aka the pedestrian mall; Whereas, throughout this period there will be times when outdoor cafe spaces will be unavailable due to construction, and even when space is available, the outdoor dining atmosphere is likely to suffer due to adjacent construction noise, dust and incomplete landscaping among other issues; Whereas, Resolution No. 16-328 adopts a "Sidewalk Cafe Policy," which in part imposes annual fees; and Whereas, due to the construction on City Plaza during 2018 and 2019, it is reasonable to revise the Sidewalk Cafe Policy to waive the annual fee for cafes located on City Plaza. Now, Therefore, Be it resolved by the City Council of Iowa City, Iowa, that The "Sidewalk Cafe Policy" (the section entitled Fees) is amended to allow for the following exception to fees: Notwithstanding any provision herein, cafes located in City Plaza shall not be assessed an annual fee for the 2018 and 2019 cafe seasons. Passed and approved this 20th day of February '2018. G, M OR Approv -fly: ATTEST: -eGG�O �� , CITY CLERK City Attorney's Office Resolution No. 18-53 Page 2 It was moved by Botchway and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Cole x Mims x Salih x Taylor x Thomas x Throgmorton r,® CITY O F 1 O WA CIT ' oZ_20_,$ �_COUNCIL ACTION REPO '° February 20, 2017 Resolution amending the sidewalk cafe policy to waive the annual fee during the pedestrian mall improvement project for cafes located in City Plaza. Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: Approximately $49,000 over two years Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The City will be reconstructing the City Plaza, also known as the pedestrian mall, which will have a significant impact on all business, particularly those operating sidewalk cafes. This resolution waives the sidewalk cafe fee for those businesses for 2018 and 2019. Background /Analysis: A sidewalk cafe policy was adopted in 2016 which in part imposes an annual fee for the use of city sidewalks to operate a cafe. Like the schedules involving construction directly in front of Washington Street sidewalk cafe permit holders in 2016, ped mall permit holders may also have interruptions in the sidewalk cafe portions of their business for periods during ped mall reconstruction. While the exact construction schedule will be determined by the contractor at a later date, this is the City's attempt to help mitigate some of the financial disruption to the businesses impacted. A similar resolution also waived the fees for sidewalk cafes during the reconstruction of Washington Street. rZ Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565145 Resolution No. 18-54 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Happy Hollow Park Restroom and Shelter Replacement Project 2018. Whereas, Calacci Construction Company, Inc. of Iowa City, Iowa has submitted the lowest responsible bid of $ 269,504.00 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternate #'s 1a and 3; and Whereas, funds for this project are available in the Happy Hollow Shelter & Bathroom Upgrades fund account # R4192; and Whereas, the Parks Director and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid plus Alternate #'s 1a and 3 is hereby awarded to Calacci Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of February 2018. Ma r �l �ppy��� 7 ) Attest::-ZeCc*- C' Clerk 0 City Attorney's Office It was moved by Botchway and seconded by Mims adopted, and upon roll call there were: Ayes: Nays: Absent: x X X X X the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton -rrCITY OF IOWA CITY ltz.;mll COUNCIL ACTION REPORT February 6, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Happy Hollow Park Restroom and Shelter Replacement Project 2018 Prepared By: Geoff Fruin, City Manager Reviewed By: Dave Panos — Senior Civil Engineer, Jason Havel — City Engineer, Ron Knoche — Public Works Director, Juli-Seydell Johnson — Parks and Recreation Director Fiscal Impact: The base bid plus two alternates total $269,504. Staff recommends funding the project with approximately $140k from the Happy Hollow Park CIP line item and $130k from the Miscellaneous Park Improvement line item Recommendations: Staff: Approval Commission: Park Commission reviewed project and recommended approval on March 8, 2017. Historic Preservation CoEgMdouts Distributed reviewed and approved project on April 13, 2017. Attachments: Resolution, Bid Tabulation L Executive Summary: (Date) Plans, Specifications, Form of Agreement and Estimate of Cost for the Happy Hollow Park Restroom and Shelter Replacement Project 2018 were approved at the December 19, 2017 Council Meeting. The project cost was estimated at $220,000. The project bid letting was held on January 301 and the following bids were received: Calacci Construction $258,504.00 All American Concrete, Inc. $263,012.50 SWA $302,873.10 North Construction $306,808.00 Tricon General Construction Inc. $337,000.00 There were also four add alternatives that were bid in the project: 1. A split -face cmu (block) on the concrete columns of the shelter 2. Limestone face on the concrete columns of the shelter 3. Hidden fasteners (in lieu of exposed) on the shelter structure 4. Water Service repairs on the site Prices that were bid for the alternates are included in the attached bid tabulation. The lowest bid received from Calacci Construction is approximately 18% above the project estimate. Parks and Recreation staff hosted a neighborhood meeting on Tuesday the 13'^ to review the bids and discuss possible alternatives. After the neighborhood meeting, staff recommends going forward with the project despite it being significantly over budget. Z CITY OF IOWA CITY �r �% COUNCIL ACTION REPORT Background / Analysis: Due to enhanced design elements related to the park's location in a historic district, the cost of the improvements has outgrown the original project budget. After bidding the project twice and receiving substantially similar bids, staff believes the low bid is likely the best pricing that we will get on the project unless we remove either the shelter or the restroom. The neighbors that attended the meeting were vocal that the restroom is an important amenity in the park. Thus, there was not support to eliminate the restroom and shift budget resources to other needed park upgrades. Going forward the Council has a few options: 1. Reject bids and re -budget the project in next year's CIP considering all other park network priorities 2. Reject bids and move forward with a project that only includes the shelter with perhaps some smaller park investments 3. Accept bids and use park discretionary funds to make up the gap Staff recommends option 3. It does not appear there is support to reduce the scope of the project and the existing structure is at the end of its useful life. Thus, rejecting bids will require more staff time to plan a future project and likely increase the costs with project inflation. In order to complete the project now, staff recommends exhausting the $140k in the Happy Hollow CIP project line and using $130k in the Miscellaneous Park Improvement line. The latter fund has a balance of approximately $229k. Thus, funds are available to make up the shortfall. However, Council should be cognizant that these funds would have otherwise been deployed at parks throughout our network and generally provide for smaller improvements such as signs, picnic tables, benches, and the procurement of other small amenities. Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565145 Resolution No. Resolution awarding contract and authorizing the Mayor to sign nd the City Clerk to attest a contract for construction of the ppy Hollow Park Restroom and Shelter Replacement Project 20 Whereas, \R4192anrd truction Company, Inc. of Iowa City, Iowa has submjfted the lowest responsible504.00 for construction of the above-named project; and i Whereas, tthe base bid and Alternate #'s 1a and 2; and i Whereas, pro ct are available in the Happy Hollow Shelter;$ Bathroom Upgrades fund accound Whereas, the Parks Director arX City Manager are authorized t execute change orders according to the City's Purchasing Nlicy as they may become nesary in the construction of the above-named project. Now, therefore, be it resolved by the City uncil of the City of IoW/City, Iowa, that: 1. The contract for the construction of Alternate #'s 1a and 2 is hereby awarded to condition that awardee secure adequate pert and contract compliance program statements. 2. The Mayor is hereby authorized to sign the project and the Contractor's Bond, subject to tl performance and payment bond, insurance cey statements. , Passed and approved this day of Attest: City Clerk It was moved by adopted, and upon roll Ayes: Mayor and seconded by there were: Nays: project for the base bid plus I Company, Inc., subject to the nt bond, insurance certificates, for construction of the above-named ion that awardee secure adequate 19nd contract compliance program 2018. City Attorney's Office ,, Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton .tul r p CITY OF IOWA CIT O2-2o-18 COUNCIL ACTION REPO 12 February 6, 2018 Resolution rejecting bids received on January 30, 2018 for the Happy Hollow Park Restroom and Shelter Replacement Project 2018. Prepared By: Juti Seydell Johnson — Parks & Recreation Director Reviewed By: Dave Panos — Senior Civil Engineer, Jason Havel — City Engineer, Ron Knoche — Public Works Director, Geoff Fruin — City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: Park Commission reviewed project and recommended approval on March 8, 2017. Historic Preservation Commission reviewed and approved project on April 13, 2017. Attachments: Resolution, Bid Tabulation Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Costfor the Happy Hollow Park Restroom and Shelter Replacement Project 2018 were approved at the December 19, 2017 Council Meeting. The project cost was estimated at $220,000. The project bid letting was held on January 301 and the following bids were received: Calacci Construction $258,504.00 All American Concrete, Inc. $263,012.50 SWA $302,873.10 North Construction $306,808.00 Tricon General Construction Inc. $337,000.00 There were also four add alternatives that were bid in the project: 1. A split -face cmu (block) on the concrete columns of the shelter 2. Limestone face on the concrete columns of the shelter 3. Hidden fastners (in lieu of exposed) on the shelter structure 4. Water Service repairs on the site Prices that were bid for the alternates are included in the attached bid tabulation. The lowest bid received from Calacci Construction is approximately 18% above the project estimate. Staff recommends that the Council reject all bids. Background ! Analysis: This was the second bid letting for the project, as the project was originally bid in July 2017. After rejecting bids for the original project due to submitted bid prices significantly above the estimate, the Consultant and City staff re-evaluated design and schedule in an attempt to reduce pricing to the budget level while maintaining the integrity of the original facility aesthetics. The changes were discussed with City historic preservation staff, chair of the r CITY OF IOWA CITY COUNCIL ACTION REPORT Historic Preservation Commission and local contractors previously bidding on the project. The project was modified in five different areas to help reduce costs. If Council wishes to move forward with accepting the low bid, staff would recommend using funds available in the annual park improvement line. While sufficient funds are available in this line item the use of said funds would greatly hamper our ability to implement some of the smaller improvements in other parks throughout the City that were identified in the Master Plan. As a next step, staff plans to hold a neighborhood meeting to get input on alternative approaches to investing in the park. This may include exploring the possibility of removing or delaying the restroom component, while still building the enhanced shelter and looking at other park enhancements that the neighborhood may desire. Staff can also explore if there might be a desire for the neighborhood to help raise private funds to bring the project closer to budget. BID TABULATIONS PROJECT: HAPPYHOLLOW PARK RESTROOM AND SHELTER REPLACEMENT PROJECT 3019 DATE 1.30,3019 ENGINEERS ESTIMATE ITEM DESCRIPTION ESTIMATED QUANTITY UNITS UNIT PRICE EMENDED AMOUNT I. MONll7alion 1 LS S 12,5WW 3 12.60.W 2 EmMon Comml, IMallallonaMRemovel 1 LS $ 1.WO.W S 1.=.W 3. DwralAloMtemovele 1 LS $ lo.mm $ 10.00.0 4 Eaal WGrn]IM 1 LS $ 8.50.0) s &SW.W 5. 4 -PCC Pavian 143 BY f SAM $ 5.M,W 5. CHMA Pan. a BY f 1W.00 f 9W.W 2 RwmvaP.. Onll 1 EA S I.m00 S t.mm a. F. -I Gra]N HvrMma3 03 ACRE S S.MM S 1,5W.W 9. Sanaary Service 350 OF s W.W f 2.1WW ID. WIN,S.ro 1 LS $ W.W S WW It. N-Rm nn FedMv 1 LS S 97.238.W S 97.2311.00 12. NS.v SBaBMF.IIN 1 LS S 74.WO.W S 74.00W 13. Sian 1 LS S 5.00.0 f 5.000.W BASE BID TOTAL S 3.W0.W $ 1.100 { 2+4,1101.00 ALTERNATE$ { 1.00.0 { 140.0 $ 140.0 f In Soel CMU Faae. swer 1 LS { 2.44X).W S 2.AWM in Nelwal Slone Faaa, SMa 1 LS f TNXW S TNOW 2 Naw Slreller F.IIN U.Nd.-HIO]en Fail. 1 LS $ 3.50.0 S 3.5W.W 3 Anamate WalarB -(w Man C3 1 Ls s 1s.WD.W $ 15.00.0 BASE BID ONLY S 2.931W $ 2.030.0 S f 219.801. W BASE BID 4 ALTERNATE HS TOTAL S 00.033.0 s 00.W5.W S 22110. W BASE BID . ALTERNATE 5m TOTAL i 1111113.0 $ 75.00000 s 229.03. W BASE BID • ALTERNATE R TOTAL $ 94701.0 S 34.744.0 f 81.744.0 f 291.30.0 BASE BID + ALTERNATE 0 TOTAL $ 4.00.0 6 4.W3.W 3 233.803W aE&O TA9 - IISq IYb A19. M911.1.]1.ID1]. Yr vlTmle TRICON CALACC, SELTER-WERDERRSCH NORTH CONSTRUCTION DUOuew. IA bwa CNT. IA 10wa Cry, IA Musatlm, IA UNIT EXTENDED UNIT EMENDED UNIT EXTENDED UNIT EXTENDED PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT $ 16.00000 $ 15.=0 i 2000.W S 20.850.00 11 s&55LW $ MR01.00 f 5,320.00 S 1.mo.W s 110.0 S I.IW.W $ I.IW.W $ 3.WOW $ 3.040W S 4.92100 S 10.00.0 f 10.000 S la.MT.W S 10.00T.W S 5.7W.W $ 5.7W,W S 2, HUM f 12.WO.W S IZOWW S 10.00.00 $ 1.,". S 4,(X80.W $ 4.GSO.W S 5.040 s m.0) 3 10.01Lm $ 59.03 S a... $ W W s 14.15T.W " 7&30mm s 40.0 3 BAOW S IW0 $ 980.0 S 171W S 1.020.W S 3.W0.W $ 1.100 { 1.10.0 f tOW.W { 1.00.0 { 140.0 $ 140.0 f 700.0) $ 5.00.0 s 1.50.0 S 100W.W s 9.WO.W S 12,417,03 f 3.725.10 IS S.eW.W III 1000 s 3.501m S W.W S 2.IW.W $ BOW S 1.080.0 S 1.571.0 $ 11.000.0 i 11,00000 f 3.50.0) s 3.501W S 2.931W $ 2.030.0 S 2.TW.W S 00.033.0 s 00.W5.W S 120.80.0 f 1".M.W i 1111113.0 $ 75.00000 f T6.00.W i 01.154.0 $ 94701.0 S 34.744.0 f 81.744.0 S 70.502.00 $ 4.00.0 6 4.W3.W s 5.300.0 S 0.wLoo S 4.7W.0 $ 07.00.00 $ 2511054.0 f 30 A 10 f ll.mm S 0000.0 i 5.50.0) $ 5.60.0 2 5.00.W S 5.30.0 S 12.7110.00 s 9.00.W $ 0.00.0 S 9.SW.W S 5.500.0 $ 8.480.0 f 8.480.0 S 17.200.00 S 500.0 f 5.00.0 s 2.BW.W S 2.M.W S 8.9030) $ 9.981.0 S 3.9W.W $ 2.sW.W S 2.50.0 S 5=011 s 5.500.W S 7.165.0 $ 7.155.00 $ 6.T0.W $ 337.00m $ 250.54.0 f 302.873.10 S 30.30.0 s 313.CW00 $ 251.01.0 s 350.173.10 i 315.50.0 s 344.000.0 $ 257.001.0 s 3I1.M.10 s 324.011.0 $ 342.000.W S 2801.01.0 s 311.855.10 $ 310.803.00 S 335.50 .0 $ 204.4"W0 { 310.0211.10 S 313,553.00 ALL AMERICAN WMI tA]MY, u UNIT EXTENDED PRICE AMOUNT S 9.000.00 f B.ODD.DO 3,10.0 s 8.10.0 s 2a&w2 55 $ 510.0 $ 510 W { 3.800.00 s 9.900.0 s ID.WD.W s 10.ODo.W 5 80.60.0 S e,sW.W $ 2&,0120 S M.212.W $ 271.e11.W i 273.012.0 $ 20.512.0 Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565145 Resolution No. Resolution 'rejecting bids received on January 30, 2018 for the Happy Hollow Park Restroom and Shelter Replacement Project 2018. Whereas, five bids were receive on January 30, 2018, for the Happy Hollow Par Restroom and Shelter Replacement Project 20188�nd Whereas, the five bids received exceee�he amount available in the projec und,. and Whereas, the Department of Parks and Re6reation recommends that i(ie Council reject all bids. Now, therefore, be it resolved by the Council of a City of Iowa 911y, Iowa that all bids received on January 30, 2018, for the Happy Hollow Pa77, eplacement Project 2018 are rejected. Passed and approved this day of 2018. Attest: City Clerk It was moved by _ adopted, and upon roll Ayes: and seconded by were: Nays: City Attorney's Absent: the Botchway Cole Mims Salih Taylor Thomas Throgmorton be Kellie Fruehling From: Dennis Keitel <keiteldj@gmail.com> Sent: Wednesday, February 14, 2018 9:12 AM To: Council Cc: Dennis Keitel; Juli Seydell Johnson Subject: Happy Hollow Park Restroom and Shelter Replacement Bids I am writing this message to urge the Iowa City Council to approve the low Bid on this project and proceed with construction. I believe the project process has been properly followed according to the Parks Master Plan, and the costs are appropriate for a project of this magnitude. The Council should allocate the funds necessary to complete this project, and the future projects being considered by the Parks and Recreation Department. Our parks are vital to the City and we should maintain them as necessary. Dennis Keitel, PE 1696 Ridge Road Iowa City, IA 52245 319-354-194 i -ZZ, Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565145 Resolution No. Late Handouts Distributed Resolution awarding contract and authorizing the Mayor to sign 21-2�o -i9/ and the City Clerk to attest a contract for constru jtwe of the Happy Hollow Park Restroom and Shelter Replacerrlent �roject 2018. Whereas, Calacci Construction Company, Inc. of Iowa City, Iowa has submitted the lowest responsible bid of $ 269,504.00 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternate #'s 1a and 3; and Whereas, funds for this project are available in the Happy Hollow Shelter & Bathroom Upgrades fund account # R4192: and Whereas, the Parks Director and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid plus Alternate #'s 1a and 3 is hereby awarded to Calacci Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day of 2018. Attest: City Clerk Mayor ppr d by It was moved by and seconded by adopted, and upon roll call there were: Ayes: Nays: City Attorney's Office Absent: the Resolution be Botchway Cole Mims Salih Taylor Thomas Throgmorton #1% 4�-Iv Kellie Fruehling Late Handouts Distributed From: Mike Fallon <mjfjr@yahoo.com> 2 - 20 - /?I Sent: Monday, February 19, 2018 6:24 PM To: Council (Date) Subject: Proposed Happy Hollow Park 2018 Project Esteemed Council Members, I'm writing in support of the renovation of the shelter and restroom at Happy Hollow Park (Happy Hollow or HHP). As a long-term resident of the Northside Neighborhood (2002), I've spent many hours with family and friends at this little gem of a park. An incomplete list of events I've attended and/or participated in at HHP follows: Ultimate Frisbee, sledding, birthday parties, soccer practices, informal baseball games, neighborhood meetings, basketball games, flying remote controlled helicopters, pushing kids in the swings, scavenger hunts and the list goes on and on. Not a day goes by that someone isn't using the park for some type of leisure activity. In my opinion, HHP is a much loved destination and more than worthy of your time and support. As a long-term user, I acknowledge my bias in favor of said proposal to renovate existing structures. The only criticism of which I'm aware comes from an Iowa City government staff member seemingly expressing concern that renovating existing structures might be considered by some as taking more than it's fair share of money allotted to repairing and replacing park infrastructure. Frequently highlighting that the bid to renovate existing structures is 18% above the original estimate neglects important considerations necessary in a full and complete analysis of said project. For example, number of visitors per year and frequency of usage. While I don't possess those figures, I'm willing to bet Happy Hollow is a well utilized and frequented park. Also, years since last renovation and age of infrastructure. Clearly, the structures at HHP are at the end of their current lifetime and in need of renovation. Thanks much for your time. Sincerely, Mike Fallon, Northside Resident 41 ?2 Late Handouts Distributed Kellie Fruehling From: Gina Hausknecht <ginahausknecht@gmail.com> Z - 20 - /g Sent: Monday, February 19, 2018 9:19 PM (Date) To: Council Subject: Happy Hollow Park Renovations Hello, As a Northsider, I want to express my strong support for moving forward with the plans to upgrade Happy Hollow Park. Although the bid came in over budget, perhaps there are ways for those in the neighborhood to help cover the extra costs, or keep the costs down. The project will revitalize this park, make it a vibrant gathering space, and further support the strong central neighborhoods that are so important to a thriving Iowa City. Sincerely, Gina Hausknecht 420 Fairchild St. Iowa City M, Project Timeline: Hold Public Hearing — December 19, 2017 Bid Letting — January 30, 2018 Award Date — February 6, 2018 Construction Start — February 26, 2018 r '/" `i. � r � S� �+ �` a 4 • � ' "+�. tom' •+;� � � -y F.r ti,.� t•!+'.V ��S +{� yds,