HomeMy WebLinkAbout2018-02-20 Council minutesr
'.i�,;•pdr CITY OF IOWA CITY
MEMORANDUM
Date: February 27, 2018
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, February 20, 2018, 5:00 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton.
UISG: Nelson
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Bockenstedt, Matherly, W. Ford,
Seydell-Johnson, Hightshoe, Sovers, Havel, Ralston
(A transcription and PowerPoint are available in the City Clerk's Office and the City website.)
Strategic Planning Discussion
Courtney Smock returned to facilitate and help City Council continue their Strategic Planning
discussion from January 30th.
Council discussed the following items from the 7 Strategic Plan Goals: (IP4 of 2/15 Info Packet)
4. Maintain a Solid Financial Foundation
5. Enhance Community Engagement and Intergovernmental Relations
a. Consider use of technology in work sessions to solicit comment and
encourage broader participation from the public (L)
b. ' Include a calendar of events in the Information Packet so the Council can
discuss attendance at City or community events (L)
c. Consider a communication centric mobile app for residents (M)
d. Increase opportunities for community inclusion by diverse stakeholder groups
in important decision-making, events, and programming (M)
6. Promote Environmental Sustainability
a. Adopt an effective Climate Action and Adaptation Plan and ensure the next
two budgets contain sufficient funds to make meaningful progress toward
achieving its goals (L)
b. Review city efforts to green our vehicle fleet (L)
c. Consider the creation of a Tree Advisory Board and enhance efforts to
increase the reach of the Parks and Recreation Foundation (M)
1. Promote a Strong and Resilient Local Economy
d. Work with Proctor & Gamble, local economic development organizations, and
labor unions to respond effectively to the company's decision to terminate its
local production of beauty care products (L)
Council Work Session
February 20, 2018
Page 2
2. Encourage a Vibrant and Walkable Urban Core
d. Work with private landlords to transform the student -oriented housing around
S. Van Buren and S. Johnson Streets into well-managed higher -density
projects with convenient access to a neighborhood park and other urban
amenities. (M)
3. Foster Healthy Neighborhoods throughout the City
c. Follow through on commitments made during November 21, 2017 work
session discussion regarding Lusk Avenue (M)
Presentation Police by Chief Matherly
Police Chief Matherly presented information to Council regarding the bias -based and hate -
related incidents going on in Iowa City and what the department has done post the Johnson
County Inter -Faith Coalition (JCIC) meeting. Individual Council members expressed their views.
(Break to Formal meeting — 6:40p.m.)
Strategic Planning Discussion (continued)
8. Miscellaneous
a. * Increase opportunities for the Council to engage with City staff and consider
a voluntary survey to all employees seeking feedback on city related issues
(L)
b. * Review the Farmer's Market vendor rules and regulations (Vendor
Handbook) (L)
c. * Review federal tax law changes, how it impacts Iowa City and what
responses, if any, other cities are pursuing (L)
d. * Review the breakdown of Senior Center membership by city/county of
residence (L)
e. * Forecast road resurfacing projects in the community (M)
f. *Add City Council district boundaries to C/P map and offer a report on visible
projects per district (L)
g. * Review participatory budget research from staff and determine actions for
next budget cycle (L)
h. * Develop a long-term plan for autonomous vehicles (M)
i. *Actively prepare for increased use of autonomous electric -powered vehicles
and buses, especially with regard to implications for Vehicle -Miles Traveled,
use of large parking structures and surface lots, and the viability of mini-
buses (M)
j. * Review the temporary use of right of way process for construction projects,
the impacts those have on businesses and residents, and what the city does
to alleviate concerns (M)
k. * Create a new student internship program to assist interested Council
members. (L)
1. * Consider doubling the salary for City Council members effective January 1,
2020 (L)
Council Work Session
February 20, 2018
Page 3
Action: CMO will prepare updated draft strategic plan items for Council review
and discussion. Finalization of these strategic plan items, along with discussion
of an affordable housing component to the City's annexation policy will be added
to the March 6 Work Session agenda.
Clarification of Agenda Items
No discussion, after formal meeting.
Information Packet Discussion rFebruary B. February 151
➢ February 8
1. (IP1, Council Tentative Meeting Schedule) Mayor Pro tem Taylor asked if a decision
had been made regarding the June 19th meeting. City Clerk Fruehling stated she
had asked for schedules but Council had decided to wait on a decision until it got
closer to that date.
2. (IP3, Copy of article from City Manager: What Trump's State of the Union will mean
for Cities) Council member Mims thanked the City Manager for the article.
3. (IP2, Memo from Parks & Recreation Director: New Environmental Initiatives — Parks
and Recreation Department) City Manager Fruin noted the initiatives being taken by
the Parks & Recreation department.
➢ February 15
1. (1135, Pending Work Session Topics) Mayor Throgmorton inquired if the annexation
policy could be on the next work session agenda. City Manager Fruin stated staff is
ready for that discussion. Fruin also explained how items were being transitioned
from the strategic plan to the pending list into three categories.
2. (IP7, Memo from Public Works Director and City Engineer: Federal Aid Swap)
Council member Cole asked that the construction trade and possibly some industry
advocates be made aware of the issue so they can contribute their thoughts.
Individual Council members expressed their views.
Action: CMO will reach out to organized labor for feedback on the federal aid funding
swap decision before the MPO.
3. (IP6, Information from City Manager Office: Municipal Leadership Academy) Mayor
Pro tem Taylor stated she would like to attend another Municipal Leadership
Academy and asked if someone could sign her up.
Action: Clerk will register Mayor Pro tem Taylor for Municipal Leadership Academy.
The Council agreed to defer discussion on IP8, Memo from Animal Services Supervisor: Urban
Wildlife — Deer and IP10, Memo from Assistant Transportation Planner: Langenberg Avenue
Traffic Control to the March 61 work session.
Council updates on assinned boards, commissions and committees
No discussion.
Adjourn 10:43 p.m.