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HomeMy WebLinkAbout2018-02-20 Council minutesr '.i�,;•pdr CITY OF IOWA CITY MEMORANDUM Date: February 27, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, February 20, 2018, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton. UISG: Nelson Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Bockenstedt, Matherly, W. Ford, Seydell-Johnson, Hightshoe, Sovers, Havel, Ralston (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Strategic Planning Discussion Courtney Smock returned to facilitate and help City Council continue their Strategic Planning discussion from January 30th. Council discussed the following items from the 7 Strategic Plan Goals: (IP4 of 2/15 Info Packet) 4. Maintain a Solid Financial Foundation 5. Enhance Community Engagement and Intergovernmental Relations a. Consider use of technology in work sessions to solicit comment and encourage broader participation from the public (L) b. ' Include a calendar of events in the Information Packet so the Council can discuss attendance at City or community events (L) c. Consider a communication centric mobile app for residents (M) d. Increase opportunities for community inclusion by diverse stakeholder groups in important decision-making, events, and programming (M) 6. Promote Environmental Sustainability a. Adopt an effective Climate Action and Adaptation Plan and ensure the next two budgets contain sufficient funds to make meaningful progress toward achieving its goals (L) b. Review city efforts to green our vehicle fleet (L) c. Consider the creation of a Tree Advisory Board and enhance efforts to increase the reach of the Parks and Recreation Foundation (M) 1. Promote a Strong and Resilient Local Economy d. Work with Proctor & Gamble, local economic development organizations, and labor unions to respond effectively to the company's decision to terminate its local production of beauty care products (L) Council Work Session February 20, 2018 Page 2 2. Encourage a Vibrant and Walkable Urban Core d. Work with private landlords to transform the student -oriented housing around S. Van Buren and S. Johnson Streets into well-managed higher -density projects with convenient access to a neighborhood park and other urban amenities. (M) 3. Foster Healthy Neighborhoods throughout the City c. Follow through on commitments made during November 21, 2017 work session discussion regarding Lusk Avenue (M) Presentation Police by Chief Matherly Police Chief Matherly presented information to Council regarding the bias -based and hate - related incidents going on in Iowa City and what the department has done post the Johnson County Inter -Faith Coalition (JCIC) meeting. Individual Council members expressed their views. (Break to Formal meeting — 6:40p.m.) Strategic Planning Discussion (continued) 8. Miscellaneous a. * Increase opportunities for the Council to engage with City staff and consider a voluntary survey to all employees seeking feedback on city related issues (L) b. * Review the Farmer's Market vendor rules and regulations (Vendor Handbook) (L) c. * Review federal tax law changes, how it impacts Iowa City and what responses, if any, other cities are pursuing (L) d. * Review the breakdown of Senior Center membership by city/county of residence (L) e. * Forecast road resurfacing projects in the community (M) f. *Add City Council district boundaries to C/P map and offer a report on visible projects per district (L) g. * Review participatory budget research from staff and determine actions for next budget cycle (L) h. * Develop a long-term plan for autonomous vehicles (M) i. *Actively prepare for increased use of autonomous electric -powered vehicles and buses, especially with regard to implications for Vehicle -Miles Traveled, use of large parking structures and surface lots, and the viability of mini- buses (M) j. * Review the temporary use of right of way process for construction projects, the impacts those have on businesses and residents, and what the city does to alleviate concerns (M) k. * Create a new student internship program to assist interested Council members. (L) 1. * Consider doubling the salary for City Council members effective January 1, 2020 (L) Council Work Session February 20, 2018 Page 3 Action: CMO will prepare updated draft strategic plan items for Council review and discussion. Finalization of these strategic plan items, along with discussion of an affordable housing component to the City's annexation policy will be added to the March 6 Work Session agenda. Clarification of Agenda Items No discussion, after formal meeting. Information Packet Discussion rFebruary B. February 151 ➢ February 8 1. (IP1, Council Tentative Meeting Schedule) Mayor Pro tem Taylor asked if a decision had been made regarding the June 19th meeting. City Clerk Fruehling stated she had asked for schedules but Council had decided to wait on a decision until it got closer to that date. 2. (IP3, Copy of article from City Manager: What Trump's State of the Union will mean for Cities) Council member Mims thanked the City Manager for the article. 3. (IP2, Memo from Parks & Recreation Director: New Environmental Initiatives — Parks and Recreation Department) City Manager Fruin noted the initiatives being taken by the Parks & Recreation department. ➢ February 15 1. (1135, Pending Work Session Topics) Mayor Throgmorton inquired if the annexation policy could be on the next work session agenda. City Manager Fruin stated staff is ready for that discussion. Fruin also explained how items were being transitioned from the strategic plan to the pending list into three categories. 2. (IP7, Memo from Public Works Director and City Engineer: Federal Aid Swap) Council member Cole asked that the construction trade and possibly some industry advocates be made aware of the issue so they can contribute their thoughts. Individual Council members expressed their views. Action: CMO will reach out to organized labor for feedback on the federal aid funding swap decision before the MPO. 3. (IP6, Information from City Manager Office: Municipal Leadership Academy) Mayor Pro tem Taylor stated she would like to attend another Municipal Leadership Academy and asked if someone could sign her up. Action: Clerk will register Mayor Pro tem Taylor for Municipal Leadership Academy. The Council agreed to defer discussion on IP8, Memo from Animal Services Supervisor: Urban Wildlife — Deer and IP10, Memo from Assistant Transportation Planner: Langenberg Avenue Traffic Control to the March 61 work session. Council updates on assinned boards, commissions and committees No discussion. Adjourn 10:43 p.m.