HomeMy WebLinkAbout03-15-2018 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, MARCH 15, 2018 - 6:00 P.M.
1. Determine Quorum
2. Consider a motion to go into executive session under Iowa Code section 21.5(1)(c) to discuss strategy
with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in that litigation and
Section 21.5(1)(i) of the Iowa Code to evaluate the professional competency of individuals whose
appointment, hiring, performance or discharge is being considered when necessary to prevent
needless and irreparable injury to that individual's reputation and that individual requests a closed
session.
3. Approval of Minutes from the following meetings: 5 min*
February 12, 2018; February 15, 2018; February 21, 2018; March 7, 2018
4. Public Discussion - Items not on the agenda 5 min
5. Items for Discussion / Action:
a. Airport Branding/ID 15 min
b. FAA/IDOT Projects: AECOM / David Hughes 30 min
i. Obstruction Mitigation
1. Environmental Assessment
ii. North T-Hangar Restroom
iii. IowaDOT FY2019 State Applications
c. Airport "Operations" 30 min
i. Budget
ii. Management
1. Airport Viewing Area
a. Consider a resolution approving consultant agreement with Snyder &
Associates, Inc.
2. Riverside Drive Improvements
3. Maintenance Contract
a. Consider a resolution approving a contract with Jet Air
4. Janitorial Services Contract
a. Consider a resolution approving a contract with Jet Air
5. Airport Operations Specialist Evaluation
iii. Events
d. 100 Year Anniversary Committee
20 min
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
If you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Operations Specialist, at 319-356-5045 or at michael-tharp(a)iowa-
city"org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 2 of 71
e. FBO / Flight Training Reports
i. Jet Air
1. Hangar M Improvement Request
f. Commission Members' Reports
g. Staff Report
6. Set next regular meeting for April 19, 2018 at 6:00 p.m.
7. Adjourn
15 min
all",
2 min
'The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
If you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Operations Specialist, at 319-356-5045 or at michael-tharp(ajowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 3 of 71
February 12, 2018
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
FEBRUARY 12, 2018 — 12:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren, A.
Jacob Odgaard
Members Absent:
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bolman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 12:06 P.M. after declaring a quorum.
AIRPORT MARKETING/BRANDING WORK SESSION:
Members of the Fuel team introduced themselves. Tharp described the process to date for
members.
Moes discussed the Fuel company with members and discussed the process of branding the
airport for members. Members asked questions to which Moes responded. Members of the
Fuel team facilitated discussion on user profiles
Members discussed creating profiles to represent target audiences for the airport messaging.
ADJOURN:
Lawrence moved to adjourn the meeting at 1:47 P.M. Gardinier seconded the motion.
The motion carried 5-0.
CHAIRPERSON DATE
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 4 of 71
February 12, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
TERM
o
0
0
0
0
0
0
NAME
EXP.
o
m
rn
m
a
Minnetta
07/01/19
O
Gardinier
/
O/
0/
E
X
X
X
E
X
E
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O/
O/
O/
O/
Odgaard
X
X
X
X
X
E
E
E
E
Robert Libby
07/01/20
O/
O/
O/
X
E
X
X
E
X
X
E
X
Christopher
07/01/21
N
N
0/
Lawrence
M
M
X
X
X
E
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 5 of 71
February 15, 2018
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
FEBRUARY 15, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Pollman, David
Hughes, Carol Freeman, Laura Routh, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Libby called the meeting to order at 6:03 P.M. after declaring a quorum.
APPROVAL OF MINUTES:
Minutes from the January 18 and 24, 2018, meetings were reviewed. Ogren asked Tharp about
a highlighted section on the January 24 minutes. He stated that this was just an area he had
forgotten to unhighlight. Ogren moved to accept the minutes of the January 18, 2018,
meeting as presented. Lawrence seconded the motion. The motion carried 4-0, Odgaard
absent. Next the January 24, 2018 minutes were reviewed, with Lawrence asking about the
section where Goers recommended that the Commission move to approve a contract.
Lawrence and Ogren both stated that what they got from this discussion was that he was
recommending that they `consider' this a contract. Goers then responded that what he
suggested was that the Commission approve the contract subject to legal review. Lawrence
moved to accept the minutes of the January 24, 2018, meeting as presented. Ogren
seconded the motion. The motion carried 4-0, Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM / David Hughes
i. Obstruction Mitigation
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 6 of 71
February 15, 2018
Page 2
Environmental Assessment (EA) — Hughes stated that the FAA
gave their approval today on the draft EA. He added that they
would like to get the Commission's approval as well, tonight if
possible, so that the public input phase can begin. Continuing,
Hughes noted that the FAA also passed along what they would
like to see in the public notice that the Airport will use. Members
reviewed this wording, with Hughes and Freeman responding to
questions and concerns. Freeman noted that they would also mail
the letters at approximately the same time that the notice hits the
newspapers, and also when the web site for this will go live.
Freeman shared the most recent draft of the letter with Members
and the strategy they intend to use. She and Hughes then fielded
questions from Members regarding the letters. Ogren asked if her
comments for suggested changes was received, and Freeman
responded that they were and that she would add them to the next
draft the Commission sees.
Discussion continued around when public notification would begin,
with Tharp noting the various timeframes they would need to
follow. Members looked at the steps involved and discussed
dates and times for these special meetings, as well as which
Commissioners would attend them. After some discussion, it was
decided that the times for the public hearings would be 11:30 A.M.
to 1:30 P.M. and 4:30 P.M. to 6:30 P.M. Discussion will continue
at the special meeting next week on Wednesday, February 21.
Hughes then shared with Members what they are working on for
the web site. He and Freeman talked about the landing page and
the links that will be available for items such as the EA itself and
an interactive map of the areas in question. Hughes continued to
explain the interactive pieces of the map and responded to
Member questions.
An audience member asked Hughes if he knows approximately
how many properties or individual obstructions there are. Hughes
responded that they started out with 170 with some displacement
of thresholds. They are now at 61. He added that there are no
buildings in this count, that it consists of trees and power poles.
Members again spoke to the letters that will be sent out,
questioning 'who' the letter should actually be from — the City or
the Airport Commission. Goers added that many times these
letters come from the Legal Department at the City.
ii. North T-Hangar Restroom —
1. Consider a resolution accepting bids and awarding contract —
Hughes noted that bids came in around $1,000 shy of what is in
the grant for this project. They are recommending, however, that
the Commission proceed with this, with Lynch's Plumbing having
the lowest bid. Tharp followed up, stating that the
recommendation is to award the bid with both of the alternatives
where Lynch would be responsible for doing all of the finish work
and the fixture installation as well. Tharp added that they will be
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 7 of 71
February 15, 2018
Page 3
able to use cash funds to supplement the rest of the cost for this.
Ogren moved to accept Resolution #A18-01 to accept the bids
and award the contract to Lynch Plumbing. Gardinier
seconded the motion. The motion carried 4-0, Odgaard
absent.
b. Airport Branding/ID — Tharp noted that this was put here in case they had any
follow up from the previous meeting. He reminded everyone of the 4:30 P.M.
meeting on the 21It
C. Airport Operations
i. Budget — Tharp stated that he had nothing on this topic at this time.
Things are proceeding along as planned.
ii. Management —
1. Airport Viewing Area — Tharp handed out the planting map that
Parks and Rec came up with. He noted the cost estimates for the
plantings on the final page. Ogren asked if Tharp knew yet who
would be responsible for maintenance and upkeep of these
plantings. He responded that it will be up to the Airport to take
care of everything. In regards to the recent RFP, Tharp noted that
they did not receive any responses. He is now working with
Engineering on this, attempting to make some modifications to
their plan.
2. Riverside Drive Improvements —
iii. Events —
Application for Event — Tharp noted that the packet contains an
application for an event from the Hemophilia of Iowa group. They
want to use the conference room for a fundraiser and are
requesting to be able to serve alcohol. Lawrence moved to
approve the application as discussed. Ogren seconded the
motion. The motion carried 4-0, Odgaard absent. Tharp noted
that there will be no charge for this event, as the Airport does not
charge non-profit groups.
d. 100 Year Anniversary Committee — Tharp stated that the Committee should
meet again to discuss a few items, but that basically they are on hold at the
moment, until they get their branding figured out. In regards to events, Tharp
noted that they have it confirmed for the Ford Tri-Motor to attend. He is still
working on the balloon portion. With the Airport's portion, they have now raised
$10,000 for this event. Members continued to talk about other ideas for events at
the celebration.
e. FBO / Flight Training Reports
i. Jet Air — Wolford shared the monthly maintenance reports — snow
removal, remodel of the men's restroom, and miscellaneous maintenance
items. In February, Wolford noted there was even more snow removal.
Members then spoke to the parking conditions, mainly due to the snow
accumulation and an increase in activity, and how they might address
issues.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 8 of 71
February 15, 2018
Page 4
Speaking to Jet Air, Wolford noted that in January things were a bit
slower, which is normal for this time of year. February, however, has
been quite busy for them. They recently purchased a bigger tug for the
shop. Flight training has been somewhat hampered by the weather but
they are still flying quite a lot, according to Wolford. The shop has gone
to all LED lights now, and Wolford said it is much quieter in there now
without the hum from the old lights.
Commission Members' Reports — Lawrence noted the lighting issue that he
brought up earlier, that the left rail on 25 is dim to non-existent at this point.
Gardinier stated their plane is in the hangar for its annual checkup and they have
found one of the cylinders to be bad.
g. Staff Report — None.
CONSIDER A RESOLUTION TO ADJOURN TO EXECUTIVE SESSION PURSUANT TO
SECTION 21.50)(1) OF THE IOWA CODE TO EVALUATE THE PROFESSIONAL
COMPETENCY OF INDIVIDUALS WHOSE APPOINTMENT, HIRING, PERFORMANCE OR
DISCHARGE IS BEING CONSIDERED WHEN NECESSARY TO PREVENT NEEDLESS AND
IRREPARABLE INJURY TO THAT INDIVIDUAL'S REPUTATION AND THAT INDIVIDUAL
REQUESTS A CLOSED SESSION — Lawrence moved to adjourn to Executive Session.
Libby seconded the motion. The motion carried 4-0, Odgaard absent.
Libby moved to adjourn the Executive Session and return to the regular meeting.
Gardinier seconded the motion. The motion carried 4-0, Odgaard absent.
SET NEXT REGULAR MEETING FOR
The next regular meeting of the Airport Commission will be held on Thursday, March 15, 2018
at 6:00 P.M. in the Airport Terminal Building. Reminder — special meeting on Wednesday,
February 21, 2018.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:42 P.M. Libby seconded the motion. The motion
carried 4-0, Odgaard absent.
CHAIRPERSON DATE
March 15, 2018
Page Revised 11/15/18
1. Airport Viewing Area - Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based on the previous
design by Greg Farris, a former Commissioner. Tharp reviewed
what the plans currently call for, noting that the consultant has
asked what style of play equipment is desired, as there is quite a
price difference here. Members discussed the various play
equipment pieces and if they would want to order one of each.
Tharp stated that if Members are leaning towards the aviation-
themed pieces, he can find out if they offer any others like that.
Tharp then spoke to the kiosk options for the viewing area.
Members spoke to these options, sharing ideas on how they
would like the viewing area to be equipped. The plan also calls for
a raised platform, which Members were very positive about.
Discussion continued, with Members going over the proposed
plans and sharing ideas for where to place specific options and
how the landscaping could play into this. Tharp then shared a
schedule of how this project might unfold, adding that until it goes
out for bids, completion will be unknown.
a. Consider a resolution approving consultant agreement
with Snyder & Associates, Inc. - Lawrence moved to
* approve Resolution #A18-03, approving consultant
agreement with Snyder & Associates, Inc. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
2. Riverside Drive Improvements - Tharp stated that within the
next few weeks they will begin to see tree removal along Riverside
Drive. Parks and Rec will be putting in the order for plants by the
end of the month. The plan is to have this completed by June 811.
3. Maintenance Contract - Tharp spoke to both the maintenance
contract and the janitorial services contract, which they have held
with Jet Air for the past decade or so, are up for renewal. He
briefly covered the services that are part of these contracts,
adding that Jet Air has gone above and beyond what is called for
here. Ogren asked how the amount was arrived at, and Wolford
explained how he came up with it using the CPI and considering
the additional tasks they have taken on. He added that these will
be five-year fixed contracts for them.
a. Consider a resolution approving a contract with Jet Air
- - Lawrence moved to approve Resolution #A18-04,
approving a maintenance contract with Jet Air. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
4. Janitorial Services Contract - Tharp spoke briefly to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contract with Jet Air
* - Ogren moved to approve Resolution #A18.05,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgaard absent.
March 15, 2018
Page 4
1. Airport Viewing Area — Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based/eWiatlon-
themedpre ious
design by Greg Farris, a former Commissioner.iewed
what the plans currently call for, noting that the t has
asked what style of play equipment is desired, is quite a
price difference here. Members discussed the play
equipment pieces and if they would want to ordf each.
Tharp stated that if Members are leaning towarviatlon-
themed pieces, he can find out if they offer anylike that.
Tharp then spoke to the kiosk eptions for the Area.
Members spoke to these options, sharing ideI on how they
would like the viewing area to be equipped. he plan also calls for
a raised platform, which Members were ve positive about.
Discussion continued, with Members goi over the proposed
fans and sharing ideas for where to pi specific options and
h the landscaping could play into IN . Tharp then shared a
sch ule of how this project might u old, adding that until it goes
out f bids, completion will be unk wn.
a. onsider a resolution a roving consultant agreement
Snyder & Associa 9, Inc. - Lawrence moved to
op ove Resolution # 1 "2, approving consultant
ag ent with Sny or & Associates, Inc. Ogren
secon d the mot n. The motion carried 4-0,
Odgaar bsent.
2. Riverside Drivel pro menu —Tharp stated that within the
next few weeks the begin to see tree removal along Riverside
Drive. Parks and R !!I be putting in the order for plants by the
end of the month, a an is to have this completed by June 8w.
3. Maintenance Co tract— Tharp spoke to both the maintenance
contract and th janitorial s rvices contract, which they have held
with Jet Air for he past data a or so, are uD for renewal He
briefly cover the services th are part of these contracts,
adding the et Air has gone a e and beyond what is called for
here. Og n asked how the amo t was arrived at, and Wolford
explain how he came up with it u 'ng the CPI and considering
the ad tional tasks they have taken He added that these will
be fiv year fixed contracts for them.
a. Consider a resolution approvi a contract with Jet Air
-Lawrence moved to approve solution #A18-03,
approving a maintenance contra with Jet Air. Ogren
seconded the motion. The motion riled 4.0,
Odgaard absent.
4. Janitorial Services Contract— Tharp spoke bri y to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contrac with Jet Air
—Ogren moved to approve Resolution #A18 4,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgeard absent.
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 9 of 71
February 15, 2018
Page 5
Airport Commission
ATTENDANCE RECORD
2017-2018
TERM
C
O
O
O
O
O
O
o
0
0
0
W
A
A
W
J
O]
O
N
N
N
NAME
EXP.
J
Minnetta
07/01/19
O
Gardinier
O/
/
O/
O/
X
X
E
E
X
X
X
E
X
E
X
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
/
O/
O/
O/
O/
O/
X
E
X
X
X
X
X
X
E
E
E
E
E
Robert
07/01/20
O/
O/
O/
Libby
X
X
X
X
E
X
X
E
X
X
E
X
X
Christopher
07/01/21
N
N
N
N
O/
Lawrence
NM
M
M
M
M
X
X
X
E
X
X
X
X
Kev:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
N
M
N
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 10 of 71
February 21, 2018
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
FEBRUARY 21, 2018 — 4:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, A. Jacob Odgaard, Minnetta
Gardinier
Members Absent: Chris Ogren,
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bollman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 4:37 P.M. after declaring a quorum.
Items for Discussion / Action
a. Consider a resolution authorizina a Notice of Public Information meetina for
Proposed Improvements at Iowa City Municipal Airport — Tharp discussed with
members the slight change in schedule stating that the FAA required 30 days
between publication and meeting date and that this altered the calendar they had put
together. Members discussed the new meeting date as April 2nd. Lawrence
moved the resolution, seconded by Odgaard. Motion carried 3-0 (Gardinier,
Ogren)
AIRPORT MARKETING/BRANDING WORK SESSION — Rasmussen and Cushman
reviewed the customer profiles the Commission members had completed previously.
Tharp had noted a couple of comments he had received from Commission members
that had passed along to him. Members asked questions to which FUEL members
responded. Rasmussen then lead members on a review of the Customer Survey
Report that FUEL members had completed.
ADJOURN:
Lawrence moved to adjourn the meeting at 5:53 P.M. Odgaard seconded the motion.
The motion carried 4-0.
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 11 of 71
February 21, 2018
Page 2
CHAIRPERSON DATE
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 12 of 71
February 21, 2018
Page 3
Airport Commission
ATTENDANCE RECORD
2017-2018
TERM
o
0
0
0
0
0
0
NAME
EXP.
o
m
rn
m
a
Minnetta
07/01/19
O
Gardinier
/
O/
0/
E
X
X
X
E
X
E
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O/
O/
O/
O/
Odgaard
X
X
X
X
X
E
E
E
E
Robert Libby
07/01/20
O/
O/
O/
X
E
X
X
E
X
X
E
X
Christopher
07/01/21
N
N
0/
Lawrence
M
M
X
X
X
E
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 13 of 71
March 7, 2018
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
MARCH 7, 2018 — 11:00 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Minnetta Gardinier
Members Absent: Chris Ogren, A. Jacob Odgaard,
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 11:26 A.M. after declaring a quorum.
Items for Discussion / Action
a. AIRPORT MARKETING/BRANDING WORK SESSION — Bollman lead the
members with a new work session topic. Members discussed the qualities that
made the airport unique. Members discussed nearby airports as comparisons.
Bollman and Cushman then lead members through a review of the Brand Strategy
document that they had completed. Members discussed the document and
continued to develop the brand promise.
ADJOURN:
Libby moved to adjourn the meeting at 12:23 P.M. Lawrence seconded the motion. The
motion carried 4-0.
CHAIRPERSON DATE
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 14 of 71
March 7, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
TERM
o
0
0
0
0
0
0
0
0
0
NAME
EXP.
J
J
J
J
J
J
J
O]
O]
W
O]
O]
W
Minnetta
07/01/19
O
X
Gardinier
/
O/
O/
E
X
X
X
E
X
E
X
X
Chris Ogren
07/01/18
O
/
X
X
X
X
X
X
X
X
X
E
A.Jacob
07/01/18
O
Odgaard
O/
O/
O/
O/
/
X
X
X
X
X
E
E
E
E
E
Robert
07/01/20
O/
O/
O/
X
Libby
X
E
X
X
E
X
X
E
X
Christopher
07/01/21
N
N
O/
X
Lawrence
M
M
X
X
X
E
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 15 of 71
From:
Wriaht. Shane
Cc:
Wriaht, Shane
Subject:
FY2019 State Funded Aviation Grant Program Information
Date:
Thursday, February 15, 2018 10:02:36
Attachments:
imaae001.ono
imaae003.ono
imaae004.ono
imaae002.ona
Airport Managers and Sponsors:
Applications for FY 2019 state funded aviation programs are due by 4:00 p.m. Friday, May 4, 2018.
Application forms and instructions are linked on the following website -
www.iowadot.eov/aviation/airoort-m anaeers-and-sponsors/state-fund ine/a iroort-state-fu n d i ne-
application . Please contact me if you have any issues with the form links on the website. (The Office of
Aviation website is an excellent resource for airport managers, sponsors and consultants for all types of
industry information!)
Late applications will not be considered. Remember all projects should be part of your Airport Layout
Plan and included in the Capital Improvement Plan submitted to the Iowa DOT. A sponsor resolution or
other documentation confirming that the airport sponsor has local match for the project is required with
the application.
Eligible projects include planning, airside, and vertical infrastructure projects — see the linked application
instructions for more details. Reminders for FY 2019 programs:
• Obstructions to clear approaches: FAA Flight Procedures is notifying airports that
night time approaches will be canceled if 20:1 approaches are not clear. Be proactive —
make sure your approaches are clear or apply for a state grant for assistance.
• Routine pavement maintenance continues to not be eligible for FY2019 applications.
• Maximum requests for general aviation vertical infrastructure are: new construction -
$150,000; rehabilitation - $75,000.
• Applications for immediate safety enhancements up to $10,000 (70% match) are
accepted throughout the year.
• Airport submitting multiple project applications need to indicate local priority for the
projects.
• Due to the high demand for these funds, individual grant award amounts may be limited
and typically not all projects are funded.
Funding for vertical infrastructure programs is dependent on legislative action and not guaranteed.
Please submit eligible vertical infrastructure projects for which you have local match. As always,
application requests for vertical infrastructure far exceeds the appropriated funding. Not all projects are
funded. The amount of local match participation in the project and documented justification (letters of
support and photos are appreciated additions to all applications) will be taken into funding
considerations.
Please make sure project applications include; project justification, itemized and accurate cost estimates,
and documented verification of the availability of local match.
Please let me know if you have any questions.
Thank you,
Shane
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 16 of 71
"PLEASE NOTE MY NEW EMAIL ADDRESS BELOW'*
SHANE WRIGHT, C.M.
AVIATION PROGRAM MANAGER
IOWA DOT I OFFICE OF AVIATION
iowadot.eov/aviation f Iowa DOTAviation
Office: 515-239-1048 @iowadot
Shane.W rieht(a)iowadot.us
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 16:58 CITY OF IOWA CITY
mtharp INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2018/8 TO 2018/8
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHE
76000000 Airport
7600-00-00-000-000000-000000-000-0000-220107
Deposits
000119
AEROHAWKS
#19
0
2018 8 INV P
144.00
030918
ACCOUNT TOTAL
144.00
ORG 76000000 TOTAL
144.00
76850110
Airport
Operations
7600-70-70-850-850100-850110-000-0000-437010
Comp Liability Insurance
010046
AW WELT AMBRISCO INS
194382
0
2018 8 INV P
875.00
020918
010046
AW WELT AMBRISCO INS
202722
0
2018 8 INV P
21,165.15
030218
22,040.15
ACCOUNT TOTAL
22,040.15
7600-70-70-850-850100-850110-000-0000-438030
Electricity
010319
MIDAMERICAN ENERGY
20180214093129
0
2018 8 INV P
1,792.01
021618
ACCOUNT TOTAL
1,792.01
7600-70-70-850-850100-850110-000-0000-438070
Heating Fuel/Gas
010319
MIDAMERICAN ENERGY
20180214093129
0
2018 8 INV P
846.27
021618
ACCOUNT TOTAL
846.27
7600-70-70-850-850100-850110-000-0000-438100
Refuse Collection Charges
010507
JOHNSON COUNTY REFUS
104141
0
2018 8 INV P
165.00
030218
010507
JOHNSON COUNTY REFUS
104145
0
2018 8 INV P
30.00
030218
195.00
ACCOUNT TOTAL
195.00
7600-70-70-850-850100-850110-000-0000-438110-
Local Phone Service
011937
AUREON COMMUNICATION
0789004025.2018.02
0
2018 8 INV P
86.01
021618
ACCOUNT TOTAL
86.01
7600-70-70-850-850100-850110-000-0000-442010
Other Building R&M Services
010696
WALSH DOOR AND HARDW
721009
0
2018 8 INV P
1,075.00
020918
010856
JET AIR INC IOW
IVI-18-000326
0
2018 8 INV P
600.00
020918
010856
JET AIR INC IOW
IVI-18-000338
0
2018 8 INV P
425.27
020918
1,025.27
ACCOUNT TOTAL
2,100.27
7600-70-70-850-850100-850110-000-0000-442030
Heating & Cooling R&M Services
010005
AAA MECHANICAL INC
9953422
0
2018 8 INV P
1,272.18
022318
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 16:58 CITY OF IOWA CITY
mtharp INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2018/8 TO 2018/8
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHE
010005
AAA MECHANICAL INC
9953427
0
2018 8 INV P
594.00
022318
1,866.18
ACCOUNT TOTAL
1,866.18
7600-70-70-850-850100-850110-000-0000-442070
Bldg Pest Control Services
013610
STANDARD PEST CONTRO
35018
0
2018 8 INV P
30.00
022318
ACCOUNT TOTAL
30.00
7600-70-70-850-850100-850110-000-0000-445080
Snow and Ice Removal
010856
JET AIR INC IOW
IVI-18-000325
0
2018 8 INV P
4,500.00
020918
ACCOUNT TOTAL
4,500.00
7600-70-70-850-850100-850110-000-0000-449055
Permitting Fees
010243
IOWA DEPART OF NATUR
198602487-2018
0
2018 8 INV P
65.00
022318
010262
IOWA WORKFORCE DEVEL
160604
0
2018 8 INV P
200.00
020918
ACCOUNT TOTAL
265.00
7600-70-70-850-850100-850110-000-0000-449060
Dues & Memberships
010256
IOWA PUBLIC AIRPORTS
IPAA 2018
Dues
0
2018 8 INV P
300.00
020918
011424
IOWA AVIATION PROMOT
IAPG 2018
Dues
0
2018 8 INV P
500.00
020918
ACCOUNT TOTAL
800.00
7600-70-70-850-850100-850110-000-0000-466050
Electrical Supplies
010856
JET AIR INC IOW
IVI-18-000338
0
2018 8 INV P
95.34
020918
ACCOUNT TOTAL
95.34
7600-70-70-850-850100-850110-000-0000-466070
Other Maintenance Supplies
010856
JET AIR INC IOW
IVI-18-000240
0
2018 8 INV P
4.80
020918
ACCOUNT TOTAL
4.80
7600-70-70-850-850100-850110-000-0000-467020
Equipment R&M Supplies
010856
JET AIR INC IOW
IVI-18-000338
0
2018 8 INV P
44.50
020918
ACCOUNT TOTAL
44.50
ORG 76850110 TOTAL
34,665.53
FUND 7600 Airport
TOTAL:
34,809.53
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 16:58 CITY OF IOWA CITY
mtharp INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2018/8 TO 2018/8
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHE
** END OF REPORT - Generated by Michael Tharp **
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
362100 Contrib & Donations
850110 Airport Operations
76850110 362100 651 Contr&Dona
0
0
0
.00
76850110 362100 652 Contr&Dona
0
0
0
-5,000.00
2018/08/020271 02/09/2018 CRP
-2,500.00 REF 1744773
IOWA
AVIATION PROMOT
OTHER
369100 Reimb of Expenses
850110 Airport Operations
76850110 369100 Reimb Exn
0
0
0
.00
369900 Miscellaneous Other Income
850110 Airport Operations
76850110 369900 MiscOthInc
0
0
0
-1.17
381100 Interest on Investments
850110 Airport Operations
76850110 381100 Int Invest
0
0
0
-541.14
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00
mtharp
FOR 2018 08
ACCOUNTS FOR:
76850110 Airport Operations
382100 Land Rental
850110 Airport Operations
76850110 382100 Land Rent
2018/08/020641 02/22/2018 GBI
2018/08/020696 02/07/2018 CRP
382200 Building/Room Rental
850110 Airport Operations
76850110 382200 BdncrRmRent
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
2018/08/020641 02/22/2018 GBI
CITY OF IONA CITY
YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
-48,000
-325.00 REF
-368.75 REF 1745557
275,000
-151.00
REF
-144.00
REF
-217.00
REF
-179.00
REF
-151.00
REF
-144.00
REF
-358.00
REF
-110.00
REF
-144.00
REF
-210.00
REF
-179.00
REF
-151.00
REF
-332.00
REF
-144.00
REF
-4,606.00
REF
-500.00
REF
-144.00
REF
-185.00
REF
-185.00
REF
-650.00
REF
-179.00
REF
-151.00
REF
-179.00
REF
-179.00
REF
-4,392.00
REF
-652.00
REF
JOURNAL
YTD ACTUAL ENCUMBRANC
0-48.000-14.575.28
US TREASURY
0-275.000-177.427.00
LAND RED
LEASE PAYME
HANGAR
HANGAR
HANGAR
Hangar F
HANGAR
Hangar
HANGAR
Office F
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
D, E, F,
Hangar D
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR
HANGAR #
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00
mtharp
FOR 2018 08
ACCOUNTS FOR:
76850110 Airport Operations
CITY OF IONA CITY
YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
JOURNAL
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
02/22/2018
GBI
-144.00
REF
HANGAR
02/22/2018
GBI
-310.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-210.00
REF
HANGAR
02/22/2018
GBI
-243.00
REF
HANGAR
02/22/2018
GBI
-217.00
REF
HANGAR
02/22/2018
GBI
-650.00
REF
HANGAR
02/22/2018
GBI
-185.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-217.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-144.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-185.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HARNGAR
02/22/2018
GBI
-204.00
REF
HANGAR
02/22/2018
GBI
-404.00
REF
HANGAR
02/22/2018
GBI
-89.50
REF
HANGAR
02/22/2018
GBI
-89.50
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-100.00
REF
OFFICE f
02/22/2018
GBI
-144.00
REF
HANGAR
02/22/2018
GBI
-151.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
02/22/2018
GBI
-179.00
REF
HANGAR
384100 Telephone Commission
850110 Airport Operations
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 384100 Phone
Comm
0
0
0
.00
384200 Vending Machine
Commission
850110 Airport Operations
76850110 384200 Vndcr Comm 0 0 0 .00
384900 Other Commissions
850110 Airport Operations
76850110 384900 Oth Comm-36,500 0-36,500-27,133.40
2018/08/020787 02/27/2018 CRP-3,513.50 REF 1767772 EASTERN AVIATION FUE OTHER
392100 Sale of Land
850110 Airport Operations
76850110 392100 S1 of Land 0 0 0 .00
392300 Sale of Equipment
850110 Airport Operations
76850110 392300 S1 of E4mt 0 0 0 .00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
392400 Gain/Loss on Sale
850110 Airport Operations
76850110 392400 Gn/Ls Sale
393120 General Levy
850110 Airport Operations
76850110 393120 Gen Lew
2018/08/020336 02/28/2018 GEN
393910 Misc Transfers In
850110 Airport Operations
76850110 393910 MiscXferIn
411000 Perm Full Time
850110 Airport Operations
76850110 411000 Perm FT
2018/08/020455 02/16/2018 PRJ
2018/08/020456 02/02/2018 PRJ
412000 Perm Part Time
850110 Airport Operations
G
-109,687
-9,140.58 REF REJE#2
G
59,426
2,285.60 REF 021018
2,285.60 REF 012718
0 0 .00
0-109,687-73,124.68
0
0
.00
0 59,426
36,729.03
Ptax frc
WARRANT-
WARRANT-
Airport Comission Agenda & Info Packet
Meeting Date 3115118
'a
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 412000 Perm PT
0
0
0
.00
413000 Temporary Employees
850110 Airport Operations
76850110 413000 Temp Emil
500
0
500
724.00
2018/08/020455 02/16/2018 PRJ
120.00 REF 021018
WARRANT=
414500 Longevity Pay
850110 Airport Operations
76850110 414500 Longevity
325
0
325
500.00
421100 Health Insurance
850110 Airport Operations
76850110 421100 Health Ins
5,051
0
5,051
3,424.16
2018/08/020455 02/16/2018 PRJ
214.01 REF 021018
WARRANT=
2018/08/020456 02/02/2018 PRJ
214.01 REF 012718
WARRANT=
421200 Dental Insurance
850110 Airport Operations
76850110 421200 Dental Ins
391
0
391
257.12
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 421200 Dental Ins
2018/08/020455 02/16/2018 PRJ
2018/08/020456 02/02/2018 PRJ
421300 Life Insurance
850110 Airport Operations
76850110 421300 Life Ins
2018/08/020455 02/16/2018 PRJ
421350 Group Life - Imputed
850110 Airport Operations
76850110 421350 GrpLifeImp
421400 Disability Insurance
850110 Airport Operations
76850110 421400 DisbltyIns
2018/08/020455 02/16/2018 PRJ
422100 FICA
850110 Airport Operations
16.07 REF 021018
16.07 REF 012718
148
12.30 REF 021018
C,
0 148
0 0
WARRANT-
WARRANT-
98.40
WARRANT=
M
256 0 256 170.32
21.29 REF 021018 WARRANT-
76850110 422100 FICA 4,559 0 4,559 2,872.26
2018/08/020455 02/16/2018 PRJ 182.00 REF 021018 WARRANT-
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 422100 FICA
2018/08/020456
02/02/2018 PRJ
172.74 REF 012718
423100
IPERS
850110
Airport Operations
76850110 423100 IPERS
5,381
2018/08/020455
02/16/2018 PRJ
214.82 REF 021018
2018/08/020456
02/02/2018 PRJ
204.10 REF 012718
424900
Other Post Employment Benefits
850110
Airport Operations
76850110 424900 OPEB
0
431020
Court Costs & Services
850110 Airport Operations
0 5,381 3,389.15
WARRANT-
WARRANT-
0 0
M
76850110 431020 Court Costs 0 0 0 37.00
432020 Annual Audit
850110 Airport Operations
76850110 432020 Audit 650 0 650 501.10
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
432050 Appraisal Services
850110 Airport Operations
76850110 432050 Appraisal
432080 Other Professional Services
850110 Airport Operations
76850110 432080 OthProSrvc
76850110 432080 651 OthProSrvc
435056 Delivery Services
850110 Airport Operations
76850110 435056 Delivery
435057 Couriers
850110 Airport Operations
76850110 435057 Couriers
0 0 0 .00
0 0 0 7,550.00
0 0 0 .00
0 0 0 .00
0 0 0 .00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
435060 Legal Publications
850110 Airport Operations
76850110 435060 Legal Pubs
436030 Transportation
850110 Airport Operations
76850110 436030 Transportn
76850110 436030 651 Transportn
436050 Registration
850110 Airport Operations
76850110 436050 Registratn
436060 Lodging
850110 Airport Operations
76850110 436060 Lodgin
0
0
0
31.58
1,000
0
1,000
335.45
0
0
0
.00
1,000 0 1,000 250.00
500 0 500 348.48
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 436060 651 Lodging
0
0
0 .00
436070 Miscellaneous Travel Expense
850110 Airport Operations
76850110 436070 MiscTravel
0
0
0 .00
436080 Meals
850110 Airport Operations
76850110 436080 Meals
200
0
200 50.00
437010 Comp Liability Insurance
850110 Airport Operations
76850110 437010 CompLiabty
23,000
0
23,000 26,028.27
2018/08/020021 02/01/2018 API
875.00 VND 010046 VCH
AW WELT AMBRISCO INS
AIRPORT COMMIS
2018/08/020656 02/13/2018 API
21,165.15 VND 010046 VCH
AW WELT AMBRISCO INS
POLLUTION LIAE
76850110 437010 651 CompLiabty
0
0
0 .00
437020 Fire & Casualty Insurance
850110 Airport Operations
76850110 437020 Fir&CasIns
9,113
0
9,113 7,944.00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
437030 Worker's Comp Insurance
850110 Airport Operations
76850110 437030 WrkCompIns
437041 Bonding & Other Insurance
850110 Airport Operations
76850110 437041 Bnd&OthIns
437200 Loss Reserve Payment
850110 Airport Operations
76850110 437200 LossRsvPaV
438010 Stormwater Utility Charges
850110 Airport Operations
76850110 438010 Stormwater
2018/08/020538 02/21/2018 UBB
180 0 180 155.00
870 0 870 .00
5,000 0 5,000 5,000.00
14,911 0 14,911 12,621.76
1,577.72 REF 180221 C-180221 4200 UB AR GEN
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00
mtharp
FOR 2018 08
ACCOUNTS FOR:
76850110 Airport Operations
(CITY OF IONA CITY
YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
JOURNAL
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
438030
Electricity
850110
Airport Operations
76850110
438030 ElectrictV
19,433 0
19,433 11,369.74
2018/08/020418
02/14/2018
API
378.93
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
918.29
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
110.97
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
301.35
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
82.47
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
438050
Landfill Use
850110
Airport Operations
76850110
438050 Landfill
81 0
81 185.43
2018/08/020700
02/26/2018
CRP
72.00
REF
GB INVOICE
438070
Heating Fuel/Gas
850110
Airport Operations
76850110
438070 HeatngFuel
2,495 0
2,495 2,120.23
2018/08/020418
02/14/2018
API
100.10
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
204.88
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
2018/08/020418
02/14/2018
API
541.29
VND 010319 VCH
MIDAMERICAN ENERGY
MidAmBilling
438080 Sewer Utility Charge
850110 Airport Operations
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 438080 Sewer
2018/08/020538 02/21/2018 UBB
438090 Water Utility Charge
850110 Airport Operations
76850110 438090 Water
2018/08/020538 02/21/2018 UBB
438100 Refuse Collection Charges
1,576 0 1,576
114.97 REF 180221 C-180221 2000
1,759 0 1,759
145.14 REF 180221 C-180221 1000
850110 Airport Operations
76850110 438100 Refuse
1,651
2018/08/020766 02/23/2018 API
165.00 VND 010507 VCH
2018/08/020766 02/23/2018 API
30.00 VND 010507 VCH
76850110 438100 651 Refuse
0
438110 Local Phone Service
850110 Airport Operations
76850110 438110 Loc Phone
1,038
2018/08/020424 02/06/2018 API
86.01 VND 011937 VCH
1,212.20
UB AR GEN
1,348.51
UB AR GEN
0 1,651 1,560.00
JOHNSON COUNTY REFUS Refuse & Recyc
JOHNSON COUNTY REFUS Refuse & Recyc
0 0 .00
0 1,038 686.82
AUREON COMMUNICATION Basic Phone Se
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
438120 Long Distance Service
850110 Airport Operations
76850110 438120 LD Phone
0
0
442010 Other Building R&M Services
850110 Airport Operations
76850110 442010 OthBldgR&M
13,351
0
2018/08/020165 02/06/2018 API
1,075.00
VND 010696
VCH
2018/08/020165 02/06/2018 API
600.00
VND 010856
VCH
2018/08/020165 02/06/2018 API
425.27
VND 010856
VCH
442020 Structure R&M Services
850110 Airport Operations
76850110 442020 Struct R&M
1,000
0
442030 Heating & Cooling R&M Services
850110 Airport Operations
76850110 442030 HeatingR&M
5,641
0
2018/08/020449 02/13/2018 API
1,272.18
VND 010005
VCH
2018/08/020449 02/13/2018 API
594.00
VND 010005
VCH
0 14.47
13,351 8,316.65
WALSH DOOR AND HARDW Replace Termir
JET AIR INC IOW Cleaning/Janit
JET AIR INC IOW Maintenance Re
1,000 2,577.52
5,641 2,037.91
AAA MECHANICAL INC HVAC Preventi�
AAA MECHANICAL INC HVAC Preventi�
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
442040 Cooling Equipment R&M Services
850110 Airport Operations
76850110 442040 CoolingR&M
442060 Electrical & Plumbing R&M Srvc
850110 Airport Operations
76850110 442060 ElecPlmR&M
442070 Bldg Pest Control Services
850110 Airport Operations
76850110 442070 Pest Cntrl
2018/08/020585 02/16/2018 API
443050 Radio Equipment R&M Services
850110 Airport Operations
76850110 443050 RadioEgR&M
0 0 0 1.445.67
3,000 0 3,000 2,461.42
371 0
30.00 VND 013610 VCH
0 0
371 210.00
STANDARD PEST CONTRO Pest Control f
ff
M
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
443080 Other Equipment R&M Services
850110 Airport Operations
76850110 443080 Oth Eo R&M 4,619 0 4,619 3,443.94
444060 Cable & Electrical R&M Srvcs
850110 Airport Operations
76850110 444060 CblElecR&M 0 0 0 .00
445030 Nursery Srvc-Lawn & Plant Care
850110 Airport Operations
76850110 445030 Nursery 42,024 0 42,024 27,000.00
445080 Snow and Ice Removal
850110 Airport Operations
76850110 445080 SnowIceRem 24,000 0 24,000 21,370.46
2018/08/020165 02/06/2018 API 4,500.00 VND 010856 VCH JET AIR INC IOW Snow Removal/P
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
445100 Towing
850110 Airport Operations
76850110 445100 Towing
445110 Testing Services
850110 Airport Operations
76850110 445110 Testing
445140 Outside Printing
850110 Airport Operations
76850110 445140 Printing
76850110 445140 651 Printing
445230 Other Operating Services
850110 Airport Operations
G
1,028
0 0
0 1,028
76850110 445230 OthOlptgSvc 0 0
0 273.00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
446010 Administrative Services
850110 Airport Operations
76850110 446010 AdminSrvcs
0
0
0
.00
446100 City Attorney Chargeback
850110 Airport Operations
76850110 446100 Atty Chgbk
7,030
0
7,030
4,686.68
2018/08/020336 02/28/2018 GEN
585.83
REF REJE#2
Airport
446120 ITS-Server/Storage Chgbk
850110 Airport Operations
76850110 446120 ITS SrvCha
489
0
489
302.34
2018/08/020875 02/28/2018 GNI
3.40
REF AO
Storage
2018/08/020882 02/28/2018 GNI
34.80
REF AO
Storage
446130 ITS-PC/Peripheral/Tablet S/R
850110 Airport Operations
76850110 446130 ITS PC Chcr
11,975
0
11,975
8,700.80
2018/08/020881 02/28/2018 GNI
1,087.60
REF AO
FEB ITS
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
446140 ITS -Capital Replacement Chgbk
850110 Airport Operations
76850110 446140 ITSReplChg
0
0
0
.00
446150 ITS -Application Dvlp Fee Chgbk
850110 Airport Operations
76850110 446150 ITSDvlpCha
0
0
0
.00
446160 ITS -Infrastructure Fee
850110 Airport Operations
76850110 446160 ITSNetwCha
8,761
0
8,761
8,761.00
446190 ITS -Software SAAS Chgbk
850110 Airport Operations
76850110 446190 ITSSAASCha
216
0
216
148.00
2018/08/020877 02/28/2018 GNI
18.50 REF AO
Office ;
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
446200
Photocopying Chargeback
850110
Airport Operations
76850110 446200 Copy Chgbk
0
446220
Phone Service Chargeback
850110
Airport Operations
76850110 446220 PhoneChabk
0
446300
Phone Equipment/Line Chgbk
850110
Airport Operations
76850110 446300 PhoneEgCha
1,371
2018/08/020883
02/28/2018 GNI
112.50 REF AO
2018/08/020889
02/28/2018 GNI
4.35 REF AO
446320
Mail Chargeback
850110
Airport Operations
76850110 446320 Mail Chgbk
202
2018/08/020435
02/01/2018 GNI
2.37 REF AO
0 0 10.68
0 0 .00
0 1,371 909.30
CH FEB I
CH FEB I
0 202 62.85
JAN Mai]
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
446350 City Vehicle Replacement Chgbk
850110 Airport Operations
76850110 446350 VehReplChg
19,457
2018/08/020894 02/28/2018 GNI
2,135.76
REF TLA
446360 City Vehicle Rental Chargeback
850110 Airport Operations
76850110 446360 VehRentCh4
0
446370 Fuel Chargeback
850110 Airport Operations
76850110 446370 Fuel Chgbk
3,375
2018/08/020894 02/28/2018 GNI
711.64
REF TLA
446380 Vehicle R&M Chargeback
850110 Airport Operations
76850110 446380 VehR&MCha
27,268
2018/08/020894 02/28/2018 GNI
3,701.10
REF TLA
0 19,457 15,780.22
FEB REPI
0 0
MM
0 3,375 2,420.31
FEB DIV]
0 27,268 14,214.45
FEB DIV]
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
448040 City Sponsored Event
850110 Airport Operations
76850110 448040 CtVSpEvent 5,000
449055 Permitting Fees
850110 Airport Operations
76850110 449055 PermitFees 520
2018/08/020165 02/06/2018 API 200.00 VND 010262 VCH
2018/08/020583 02/20/2018 API 65.00 VND 010243 VCH
449060 Dues & Memberships
850110 Airport Operations
76850110 449060 Dues&Memo
2018/08/020165 02/06/2018 API
2018/08/020165 02/06/2018 API
449100 Vehicle Rental
850110 Airport Operations
76850110 449100 651 Veh Rent
0 5.000
1,185 0
300.00 VND 010256 VCH
500.00 VND 011424 VCH
0 0
Moo
520 440.00
IOWA WORKFORCE DEVEL Boiler Inspect
IOWA DEPART OF NATUR Annual UST Pei
1,185 1,375.00
IOWA PUBLIC AIRPORTS Annual Dues
IOWA AVIATION PROMOT Annual Dues
G
Ft
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
449120 Equipment Rental
850110 Airport Operations
76850110 449120 Eciuin Rent
76850110 449120 651 Ecruip Rent
449280 Misc Services & Charges
850110 Airport Operations
76850110 449280 MiscSrvcs
449350 Meals (non -travel)
850110 Airport Operations
76850110 449350 MealsNOTry
449360 Interest Expense
850110 Airport Operations
76850110 449360 Interest
500 0 500 309.09
0 0 0 .00
0 0 0 .00
0 0 0 .00
0 0 0 .00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
449370 Depreciation Expense
850110 Airport Operations
76850110 449370 Depreciatn
452010 Office Supplies
850110 Airport Operations
76850110 452010 Off Sunn1V
452030 Minor Office Equip/Furniture
850110 Airport Operations
76850110 452030 MinEq/Furn
452040 Sanitation & Indust Supplies
850110 Airport Operations
76850110 452040 SanitSunnl
454020 Subscriptions
850110 Airport Operations
G
372
C,
ff
0 0
.00
0 372
277.33
01
DO
0 4,191.43
ff
m
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 454020 Subscript
0
0
0
275.60
455120 Misc Computer Hardware
850110 Airport Operations
76850110 455120 MiscHrdwr
0
0
0
.00
461040 Other Agriculture Chemicals
850110 Airport Operations
76850110 461040 OthAg Chem
538
0
538
117.72
461050 Other Agriculture Materials
850110 Airport Operations
76850110 461050 OthAg Mat
0
0
0
.00
465010 Other Fluids & Gases
850110 Airport Operations
76850110 465010 651 Oth Fluids
0
0
0
.00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
466040 Plumbing Supplies
850110 Airport Operations
76850110 466040 Plumbing
500 0
466050 Electrical Supplies
850110 Airport Operations
76850110 466050 Electrical
500 0
2018/08/020165 02/06/2018 API
95.34 VND 010856 VCH
466070 Other Maintenance Supplies
850110 Airport Operations
76850110 466070 Oth Maint
1,500 0
2018/08/020165 02/06/2018 API
4.80 VND 010856 VCH
467020 Equipment R&M Supplies
850110 Airport Operations
76850110 467020 Ecruip R&M
1,500 0
2018/08/020165 02/06/2018 API
44.50 VND 010856 VCH
500
F$
500 984.34
JET AIR INC IOW Maintenance Re
1,500 5,834.55
JET AIR INC IOW Replacement Bc
1,500 44.50
JET AIR INC IOW Maintenance Re
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
467160 Other Vehicle R&M Supplies
850110 Airport Operations
76850110 467160 OthVehR&M
468030 Asphalt
850110 Airport Operations
76850110 468030 Asphalt
468050 Sand
850110 Airport Operations
76850110 468050 Sand
469040 Traffic Cntrl Imprvmt Supplies
850110 Airport Operations
76850110 469040 TrafficCnt
0
0
0
.00
100
0
100
4,980.00
100 0 100 .00
200 0 200 .00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
469190 Minor Equipment
850110 Airport Operations
76850110 469190 MinorEouin
469200 Tools
850110 Airport Operations
76850110 469200 Tools
469210 First Aid/Safety Supplies
850110 Airport Operations
76850110 469210 First Aid
469260 Fire Ext & Refills
850110 Airport Operations
76850110 469260 FireExtRef
469320 Miscellaneous Supplies
850110 Airport Operations
500
0
500
.00
0
0
0
343.43
0
0
0
.00
500
0
500
580.95
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
76850110 469320 MiscSunnl
76850110 469320 651 MiscSunnl
469360 Food and Beverages
850110 Airport Operations
76850110 469360 Food&Bever
469999 PCard Reconciliation
850110 Airport Operations
76850110 469999 PCard
473010 Contracted Improvements
850110 Airport Operations
76850110 473010 Cont Imnr
473020 Non -Contracted Improvements
850110 Airport Operations
0
0
ff
0 0
302.34
0 0
.00
0 0
ME
0 0
0
.00
0 0
0
12,189.00
76850110 473020 NonConImnr 15,000 0 15,000 .00
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
474240 Tractors
850110 Airport Operations
76850110 474240 Tractors
475010 Furniture & Office Equipment
850110 Airport Operations
76850110 475010 Furn&OffEo
476070 PC Hardware
850110 Airport Operations
76850110 476070 PC Hdwr
490040 Capital Project Funding
850110 Airport Operations
76850110 490040 CIPFundin4
490150 Operating Subsidy
850110 Airport Operations
76850110 490150 On Subsidy
0 0 0 .00
5,000 0 5,000 .00
0 0 0 .00
0 0 0 .00
0 0 0
MOO
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08 JOURNAL
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED
76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANC
490190 Interfund Loan
850110 Airport Operations
76850110 490190 InterfndLn 0
TOTAL Airport Operations-100,000
TOTAL REVENUES-469,187
TOTAL EXPENSES 369,187
0 0 .00
0-100,000-12,909.71
0-469,187-297,802.67
0 369,187 284,892.96
Airport Comission Agenda & Info Packet
Meeting Date 3115118
03/12/2018 17:00 (CITY OF IONA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2017 - FEBRUARY 28, 2018
FOR 2018 08
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
JOURNAL
YTD ACTUAL ENCUMBRANC
GRAND TOTAL-100.000 0-100.000-12.909.71
** END OF REPORT - Generated by Michael Tharp **
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18
Page 53 of 71
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
Resolution authorizing the chairperson to sign a consultant
agreement for Airport Viewing Area improvements.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with Snyder &
Associates, Inc.. to provide for design, bid, and construction services for the Viewing Area
Improvement project at the Airport;
WHEREAS, both parties have agreed to the contract terms;
Now, therefore, be it resolved by the Iowa City Airport Commission:
1. The Chairperson is hereby authorized to sign, and the Secretary to attest, the attached
agreement.
Passed and approved this.. _ day of .2018.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ap ved by
City Attorney's Office
Ayes Nays Absent
the Resolution be
Gardinier
_ Lawrence
Libby
Odgaard
Ogren
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 54 of 71
Consultant Agreement
This Agreement, made and entered into this 9`n day of March , 2018 , by
and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and
Snyder & Associates, Inc. of 320 E Prentiss Street, Iowa City, IA 52240 , hereinafter referred to
as the Consultant.
Whereas the City of Iowa City wishes to implement improvements to the Airport Viewing Area as
per the Master Plan, which includes proposed improvements of a viewing tower, play equipment,
miniature runway, kiosks and landscaping; and
Whereas the City desires to secure professional services for design, construction documents,
bidding assistance and construction assistance for the park improvements; and
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
A. PRELIMINARY DESIGN
1. Conduct a kickoff meeting with the Owner to discuss the project. Improvements
include a viewing platform tower, play area, kiosks, miniature runway and
landscaping.
2. Review manufacturers for the various improvements for the project and provide
recommendations for each feature.
3. Prepare 60% preliminary design for the project area based upon input form the
Owner.
4. Prepare a preliminary site layout, grading plan, and planting plan for proposed
improvements.
5. Prepare a preliminary cost opinion for the improvements.
6. City Staff shall conduct a meeting with the Iowa City Airport Commission for
project review.
B. FINAL DESIGN AND CONSTRUCTION DOCUMENTS
1. Prepare final design of the airport view area improvements.
2. Prepare final construction plans and details, and other items/details as needed
for a complete design as determined by the City and within the project limits,
scope, and intent of the project.
3. Prepare a project manual, which shall include bid documents and bonds.
4. Prepare a final cost opinion for the project.
5. Conduct one (1) meeting with the Owner to review 90% documents for input and
direction.
6. Submit final construction documents to the City of Iowa City. Address 90% &
100% review comments and resubmit.
7. All regulatory requirements of the Iowa City Building and Fire Codes, Workplace,
Health and Safety, the State, OSHA and Controlled Product Standards and any
other applicable codes/bylaws must be met.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 55 of 71
-2-
C. BIDDING SERVICES
1. Assist with any questions from Contractors.
2. Assist in the review of the bids and prepare a recommendation of award.
3. The Owner shall conduct a Pre -bid meeting with the contractors and respond to
questions from contractors as they review the documents and prepare their bids.
Questions from the contractors about the project after the site visit will be
handled in writing by the Consultant as part of an addendum with the City.
4. Prepare and issue addenda, if necessary.
D. CONSTRUCTION PHASE SERVICES
1. Attend pre -construction meeting.
2. Review contractor shop drawing submittals.
3. Costs and schedule control are to be maintained and managed by the
Consultant throughout the process; any deviations from approved cost and
schedule must be immediately addressed. The Consultant will track all project
costs, including soft costs, and other project charges as provided by the City, to
ensure that overall budget guidelines are followed.
4. Assist with construction management for the project, including assist with
clarifications and other services needed to address issues that arise during
construction, this includes, but is not limited to, respond to RFIs, issue ITCs,
review CARs and Cos, review warranties and operation and maintenance
manuals.
5. The Consultant, as a representative of the City, shall visit the site two (2) times
during the construction phase, (1) to become generally familiar with and to keep
the City informed about the progress and quality of the portion of the Work
completed, (2) to endeavor to guard the City against defects and deficiencies in
the Work, and (3) to determine in general if the Work is being performed in a
manner indicating that the Work, when fully completed, will be in accordance
with the Contract Documents. However, the Consultant shall not be required to
make exhaustive or continuous on -site inspections to check the quality or
quantity of the Work. The Consultant shall neither have control over or charge
of, nor be responsible for, the construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs in connection
with the Work, since these are solely the Contractor's rights and responsibilities
under the Contract Documents. Upon completion of construction, Consultant
shall prepare a punch list and final closing documents, including record drawings
and warranty review. Record drawings shall be submitted in electronic format as
follows:
i. One full size hard copy plan set
• 11" x 17"
ii. One Autodesk Auto CAD or Civil 3D drawing file plan set, version
2017 or later.
• Each Plan set should be ready to print.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 56 of 71
-3-
• Submittals shall include the "plot style" (Pen assignments)
file aka the .ctb file, in order for pints of the drawing to have
the intended appearance.
• Preferred layer format to be consistent with National CAD
Standards. All submittals shall include an explanation of the
Consultant's CAD layer scheme.
• All drawing files shall have the correct layer scheme in
place.
• External reference drawings shall be bound or inserted into
the final drawing(s)
• Submittals shall include all files used in the plan set; these
may include, but not be limited to, linked attachments such
as Tiffs, or spreadsheets.
• File names are to be consistent with plan index sheet
names, as listed on title sheet, for easy identification.
6. Inspect project and recommend acceptance at completion.
II. Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown.
Milestone / Task Completion Proposed
Schedule
Kickoff Meeting
3/2/2018
Preliminary Design, 60% Plans
3/15/2018
Final Design, 90% Plans
3/23/2018
Final Design, 100% Plans
3/30/2018
Bid Letting
4/19/2018
Start Construction
End Construction
5/1/2018
6/30/2018
III. General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "lump sum" amount listed in Section IV. The City may terminate
this Agreement upon seven (7) calendar days' written notice to the Consultant.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 57 of 71
-4-
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignmentshall be withoutthe written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultantfor the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 58 of 71
-5-
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the City in the sum of $1,000,000.
IV. Compensation for Services
A. The services will be performed on a total lump sum basis of $9,500 which will be
provided in the following task breakdown:
PRELIMINARY DESIGN.....................................................................................$2,500
FINAL DESIGN AND CONSTRUCTION DOCUMENTS..................................$5,000
BIDDING SERVICES.............................................................................................$500
CONSTRUCTION PHASE SERVICES.............................................................$1,500
V. Miscellaneous
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon
or resulting from the execution of this Agreement, that it is the entire Agreement, and
that no other monies or considerations have been solicited.
C. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
For the City
For the Consultant
By: By:
Title:
Title:
Date: Date:
Approved by:
City Attorney's Office
Date
pMForm s\consagm t.frm
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18
Page 59 of 71
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
Resolution authorizing the chairperson to sign a contract for airport
grounds keeping, maintenance, and snow removal services.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with Jet Air, Inc.
to provide for grounds keeping, maintenance, and snow removal services at the Iowa City
Municipal Airport;
WHEREAS, both parties have agreed to the contract terms;
Now, therefore, be it resolved by the Iowa City Airport Commission:
1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached
amendment.
Passed and approved this day of 2018.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ap ved by
City Attorneys Office
the Resolution be
Ayes Nays Absent
_ Gardinier
_ Lawrence
Libby
Odgaard
Ogren
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 60 of 71
AIRPORT MAINTENANCE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport
Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City
Municipal Airport (Airport);
WHEREAS, Jet Air is the current FBO at the Airport; and
WHEREAS, the Commission and Jet Air desire to enter into an agreement for snow
removal, grass cutting, and general maintenance services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
1. Term. The term of this Agreement shall be from the May 1, 2018 until April 30,
2023.
2. Termination. Either party may terminate this agreement without cause upon
sixty (60) days written notice or as mutually agreed to by the parties. This
Agreement shall automatically terminate if a "Fixed Base Operator's Agreement"
between the parties is terminated or allowed to expire.
3. Scope of Services: This Agreement provides for the Iowa City Municipal Airport
Grounds keeping, Maintenance, and Snow Removal Operations to be conducted
by Jet Air, Inc. as further specified, but not limited to the following:
A. Snow. Jet Air shall:
(1) Remove all snow from the runway, ramp, tee hangars,
parking lot, sidewalks, area near the east and west entrances to the
terminal, and driveway.
(2) Apply salt, or similar material, to remove ice from the
sidewalks and the area near the east and west entrances to the
terminal.
(3) Snow removal operations are to begin during a continuous
snowfall when one -quarter inch (1/4") of slush, one inch (1") of
heavy wet snow, or two inches (2") of dry snow has accumulated on
the Primary Runway
(4) Train its staff on airport operations relating to snow, including
but not limited to NOTAMs, runway lights, and carrying hand held
radio on safety sensitive areas.
B. Grass. Jet Air shall:
(1) Keep grasses mowed at the airport to a height no greater 6 inches.
(2) Trim and maintain all fence lines for weed growth.
(3) Trim and maintain areas around all entrance signage and displays.
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 61 of 71
C. Pavement. Jet Air Shall:
(1) Sweep all pavements to clear rocks and debris at
minimum, once per every 30 days.
(2) Spray with herbicide and remove weeds in
pavements along taxiways, runways, and in t-hangar areas.
(3) Fill potholes with cold asphalt patch as needed
(4) Notify Operations Specialist of pavement repairs
requiring remedies other than asphalt patching.
(5) Crack seal t-hangar area and parking lot pavements
as needed following Airport acquisition of necessary equipment
D. General Maintenance Duties. Jet Air shall:
(1) Notify the Airport Operations Specialist of any malfunctioning safety or
communication equipment owned by the City and located at the airport.
(2) Issue Notices to Airmen, or to close the airport when, in the judgment of
Jet Air, said closing is necessary for safety reasons. Jet Air shall notify
the Commission chairperson and Airport Operations Specialist in a
reasonable time -frame upon decision to close the airport.
(3) Complete all routine building maintenance, including but not limited to
changing light bulbs, changing ceiling tiles, repairing doors, interior paint,
and investigating problems with heating, air conditioning, plumbing, or
utility devices and repairing if able — or contacting the Operations
Manager if it is a task that requires professional services for repair.
(4) Complete all routine hangar maintenance, including but not limited to
repairing doors, wires, and seals, hangar skin. If the task requires
professional services for repair, then notify the Airport Operations
Manager to arrange professional services for repair.
(5) Maintain runway / taxi way lighting, including routinely replacing light
bulbs, fixtures, or other components, checking for proper operation, and
notifying the Airport Operations Specialist if there is a major electrical
problem with the lighting systems.
(6) Troubleshoot Self Service Fuel systems faults, inspect and repair self-
service fuel hoses and bonding cables and storage reels as necessary,
change fuel farm filters once per year or as required; repair and replace
components as required; Report any conditions that require professional
services to Airport Operations Specialist
(7) Maintain all signage. Report any damaged or missing signage to
Operations Specialist.
(8) Monitor airport property for trash and other debris and remove as
necessary.
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 62 of 71
(9) Monitor airport fences for damage and repair as necessary. Notify Airport
Operations Specialist of repairs requiring professional services.
(10) Inspect and correct if able, or arrange repair of any malfunctioning safety
or communication equipment owned by the City or Commission and
located at the Airport within 48 hours after having received notification of
a malfunction of any safety or communication equipment. Jet Air shall
also notify the airport specialist or the Commission chairperson of said
equipment malfunction within 24 hours.
(11) In addition the services listed in Paragraphs (1) - (7) above, perform all
necessary and/or routine maintenance at the airport consistent with
accepted airport maintenance and operational standards.
(12) Adhere to Commission purchase requisition and purchase order system.
Except as provided herein, the Commission shall pay the costs for all supplies,
parts, and materials or reimburse Jet Air for said costs. The Commission shall
reimburse Jet Air for purchases of supplies, parts, and materials up to but not
more than $500 per month in total without prior authorization. The Commission
is not obligated to reimburse Jet Air for any purchases in excess of $500 per
month in total unless prior authorization is granted by either Airport Commission
Chairperson or Operations Specialist
4. Equipment. The Commission shall provide the following City equipment for Jet
Air's use in pursuing the snow removal duties:
(1) Large pickup truck and blade (requires CDL (Class B with Air Brake
endorsement) off the airport). Jet Air shall be responsible for proper
employee licensing as necessary
(2) Regular pickup truck (non CDL off the airport)
(3) Tractor with following attachments, blade, loader, mower, and snow blower
(4) Skid Loader
(5) Snow fence
(6) Hand and riding mowers
(7) Parts for the above
(8) Fuel for the above
Jet Air shall not use the equipment listed above until the Commission trains Jet
Air employees on the use and operation of said equipment and shall only assign
qualified employees to operate the equipment.
Transport equipment to/from city equipment shop as requested for maintenance.
Inspect equipment for damage and report such damage to Airport Operations
Specialist or Equipment shop for repairs. Maintain equipment as directed by
Equipment Shop, periodically clean equipment
The Commission shall maintain the equipment listed in Paragraph 4 at its cost.
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 63 of 71
Jet Air shall report to the operations specialist or the Commission Chairperson
within 48 hours the need to repair said equipment.
5. Fee. As compensation for said services rendered by Jet Air, the Commission
shall pay Jet Air a fee in the amount of $5,500 per month beginning May 1, 2018.
Payments are due on the first day of the month.
6. Reporting of Activity. Jet Air shall provide a monthly written report due to the
Commission on the first day of each month detailing the repairs made, costs
associated, and any repair requests pending or unable to be completed.
7. Default. If Jet Air determines it cannot perform its duties and notifies the
Commission in writing that it is unable to perform under the contract, it shall
reimburse the Commission for the actual costs incurred during the 60 day period
following the Commission's receipt of said cancellation.
8. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment' shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
10. Landing Area - General Aviation Provisions
The Commission reserves the right, but shall not be obligated to Jet Air to
maintain and keep in repair the landing area of the Airport and all the publicly
owned facilities of the Airport, together with the right to direct and control all
activities of Jet Air in this regard.
The Commission reserves the right to further develop or improve the landing
area and all publicly owned air navigation facilities of the Airport as it sees fit,
regardless of the desires or views of Jet Air and without interference or
hindrance.
The Commission reserves the right to take any action it considers necessary to
protect the aerial approaches of the Airport against obstructions, together with
the right to prevent Jet Air from erecting, or permitting to be erected, any building
or other structure on the Airport.
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 64 of 71
The Commission shall have the right to enter into an agreement with the United
States Government or the State of Iowa for military aircraft or naval use of part or
all of the landing areas, the publicly owned air navigation facilities and/or other
areas or facilities of the airport. If any such agreement is executed, the provisions
of this instrument, insofar as they are inconsistent with the provision of the
agreement with the government, shall be suspended.
11. Disclaimer of Liability and Indemnification. Except for liability arising out of gross
negligence or intentional willful misconduct, the Commission shall release,
acquit, and forever discharge Jet Air, its officers, agents, and employees from all
liability arising out of or connected with the use of City equipment or Jet Air
personnel while performing the duties related to this Agreement. The
Commission further agrees to indemnify, defend, and hold harmless Jet Air, its
officers, agents, and employees against any and all claims, of whatever
description, arising out of or connected with such use of City equipment or
performance of duties related to this Agreement, except for liability arising out of
gross negligence or intentional willful misconduct.
12. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. In
naming the City as an additional insured, the endorsement shall be on a primary
and non-contributory basis. Jet Air's liability insurance coverage shall include
products and completed operations and all losses arising out of Jet Air's duties
set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting
coverage required by this agreement, and said certification shall provide for thirty
(30) days notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
13. FAA. This Agreement shall be subordinate to the provisions of any existing or
future agreement between the Commission and the United States relative to the
operation or maintenance of the Airport, the execution of which has been, or may
be, required as a condition precedent to the expenditure of federal funds for the
development of said Airport.
IN WITNESS WHEREOF, the parties hereto have hereunto affixed their signatures this
day of 2018.
IOWA CITY AIRPORT COMMISSION JET AIR, INC.
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 65 of 71
BY BY
Chairperson
Date Date
Approved by:
Date
City Attorney's Office
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18
Airport Maintenance Agreement - Appendix A
Jan
Feb
March
Aril
May
June
July
AugSe
Inspect pavement for debris, sweep as required
Inspect pavement for potholes. Cold patch as
needed
Inspect all buildings for lights or any maintenance
needed/repaired
Inspect runway/taxiway lights/markers replace
repair as needed
Monitor and pick up trash on property and fence
lines
Monitor fences for damage. Repair as needed
Monitor and notify of any other issues that require
attention
Version Date: 3/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18
Page 67 of 71
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
Resolution authorizing the chairperson to sign a contract for airport
janitorial services.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with Jet Air, Inc.
to provide for janitorial services at the Airport;
WHEREAS, both parties have agreed to the contract terms;
Now, therefore, be it resolved by the Iowa City Airport Commission:
1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached
amendment.
Passed and approved this day of 2018.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Appn ed by
1a/t/X
City Attorney's Office
Absent
the Resolution be
Gardinier
Lawrence
Libby
Odgaard
Ogren
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 68 of 71
AIRPORT TERMINAL CLEANING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Iowa City Airport Commission
(Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the Commission is authorized to manage and operate the Iowa City Municipal Airport
(Airport);
WHEREAS, Jet Air is the current FBO at the Airport;
WHEREAS, the Commission and Jet Air desire to enter into an agreement for Airport Terminal cleaning
services at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and Jet Air that:
1. Term. The term of this Agreement shall be from May 1, 2018 until April 30, 2023.
2. Termination. Either party may terminate this agreement without cause upon thirty (30) days
written notice or as mutually agreed to by the parties.
3. Scope of Services.
A. Jet Air shall clean the public areas of the terminal building at a minimum of 5 (five) days per
week, and preferably 7 (seven) days per week
Cleaning to include:
Vacuum the passenger waiting area, hallway, flight planning area,
upstairs conference room, and refreshment center room.
II. Empty all interior and exterior trash receptacles and take them to the dumpster or
recycling center.
III. Service all restrooms with toilet paper and accessories.
IV. Sanitize sinks, urinals, toilets, and exposed plumbing.
V. Clean all glass doors and windows to remove smudge marks and smears.
B. At a minimum frequency of weekly:
Water all plants and remove cobwebs from walls and partitions.
II. Dust and mop hard surface floors.
III. Clean handrails and water fountains.
IV. Sweep exterior entranceway
C. At a minimum frequency of bi-weekly:
Jet Air shall complete the following tasks: Shine exposed bathroom plumbing
and drinking fountains with Brasso or similar product.
D. At a minimum frequency of monthly:
Version Date 03/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3/15/18 Page 69 of 71
Remove cobwebs from exterior walkway entrance
E. At a minimum of three times a year, or otherwise as needed.
Shampoo / Clean all carpets.
Dust and spot clean ceiling vents and light fixtures.
F. Jet Air shall annually:
Strip and wax hard surface floors, or arrange and provide for such services
G. Jet Air shall clean and stock Hangar L and North T-hangar (pending construction) public
restrooms as necessary, or weekly at minimum
Jet Air shall purchase and maintain all equipment and supplies necessary to complete the tasks
included in this contract at their expense.
Fee. As compensation for said services rendered by Jet Air, the Commission shall pay Jet Air a
fee in the amount of $600.00 per month beginning May 1, 2018. Payments are due on the first
day of the month.
Default. If Jet Air violates this agreement by failing to provide the services described or fails to
correct any confirmed deficiency after notification of such deficiency, then this contract shall
terminate.
6. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and successors in
interest, as a part of the consideration hereof, does hereby covenant and agree that Jet Air shall
use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part
21, Nondiscrimination in Federally Assisted Program of the Department of Transportation, and
as said regulations may be amended.
Jet Air shall not discriminate against any person in employment or public accommodation
because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation,
mental or physical disability, marital status or age. "Employment' shall include but not be limited to
hiring, accepting, registering, classifying, promoting, or referring to employment. "Public
accommodation" shall include but not be limited to providing goods, services, facilities, privileges
and advantages to the public.
Disclaimer of Liability and Indemnification. Except for liability arising out of gross negligence or
intentional willful misconduct, Jet Air shall release, acquit, and forever discharge the
Commission, its officers, agents, and employees from all liability arising out of or connected with
the use of City equipment by Jet Air personnel while performing the duties related to this
Agreement. Jet Air further agrees to indemnify, defend, and hold harmless the Commission, its
officers, agents, and employees against any and all claims, of whatever description, arising out of
or connected with such use of City equipment or performance of duties related to this Agreement,
except for liability arising out of gross negligence or intentional willful misconduct.
Insurance. Jet Air shall at its own expense procure and maintain general liability and casualty
insurance in a company or companies authorized to do business in the State of Iowa, in the
following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and $2,000,000
aggregate.
Version Date 03/12/2018
Airport Comission Agenda & Info Packet
Meeting Date 3115118 Page 70 of 71
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall name the
Commission and the City of Iowa City, as additional insured. In naming the City as an additional
insured, the endorsement shall be on a primary and non-contributory basis. Jet Air's liability
insurance coverage shall include products and completed operations and all losses arising out
of Jet Air's duties set forth in this agreement
Jet Air shall furnish the Commission with a Certificate of Insurance effecting coverage required
by this agreement, and said certification shall provide for thirty (30) days notice of any material
change or cancellation of the policy.
Jet Air shall provide its employees with worker's compensation coverage as required by Iowa
law.
IN WITNESS WHEREOF, the parties hereto have hereunto affixed their signatures this _day of
2018.
IOWA CITY AIRPORT COMMISSION JET AIR, INC.
WA
Chairperson
Approved by:
City Attorney's Office
WA
Version Date 03/12/2018
m
CONCRETE PAVEMENT