HomeMy WebLinkAbout2018-03-06 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
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City Council Agenda
�clt t�1L Regular Formal CITY OF IOWA CITY
Fn�eGl�ll�� March 6, 2018 - 7:00 p.m.
KnoLGI� City Hall — Harvat Hall
)krgiltshc� 410 E. Washington Street
Item 1. Call to Order
Item 1a Roll Call
Item 2. Student Leadership Awards
Item 2a Alexander Elementary
• Jaylan Graham
Item 3. Proclamations
J.,U Item 3a Special Olympics Month — �oc�cz-20Ssi e— , La-u.rie7RU-A-+4-�- 3
C. Sande Sle—zoje , Vr;--+in Knmbe l , Sl -,erre
Item 4. Consider adoption of the Consent Calendar as presented or
amended.
Item 4a. Approval of Council Actions, subject to corrections, as
recommended by the City Clerk:
Item 4a(1) January 30, Work Session (Strategic Planning)
Item 4a(2) February 20, Work Session
Item 4a(3) February 20, Regular formal Official & Complete
Item 4b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only
upon separate Council action).
Item 4b(1) Civil Service Commission: February 2
Item 4b(2) Human Rights Commission: January 23
Item 4b(3) Library, Board of Trustees: January 25
Item 4b(4) Parks & Recreation Commission: January 10
Item 4b(5) Senior Center Commission: January 18
Item 4b(6) Telecommunications Commission: November 30
If you will need disability -related accommodations in order to participate in this program/event, please
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March 6, 2018 City of Iowa City Page 2
Item 4c. Permit Motions and Resolutions as Recommended by the City
Clerk.
Renewal:
Item 4c(1) Class C Liquor License for Katy LLC, dba Trumpet Blossom Caf6, 310 E.
Prentiss St.
Item 4c(2) Outdoor Service Area for Katy LLC, dba Trumpet Blossom Caf6, 310 E.
Prentiss St.
Item 4c(3) Class E Liquor License for Kum & Go LC, dba Kum & Go #504, 2303
Muscatine Ave.
Item 4c(4) Class C Beer Permit for Dolgencorp, LLC, dba Dollar General Store #8137,
41 Highway 1 W.
Item 4c(5) Class C Liquor License for Iowa City Lodge No 590 B.P.O Elks, dba B. P. O.
Elks #590, 637 Foster Rd.
Item 4c(6) Refund an unused portion of a Class C Beer Permit for Acapulco Mexican
Bakery # 2, 1937 Keokuk St., Suite A
Permanent Transfer
Item 4c(7) Class E Liquor License for The Outlet, Inc., dba Smokin' Joe's Tobacco and
Liquor Outlet #18, 1901 Broadway St.
Item 4d. Resolutions and Motions:
Item 4d(1)
2018 Roof Improvements — Water Treatment Plant & Water
Distribution Facility - Resolution awarding contract and
authorizing the Mayor to sign and the City Clerk to attest a
contract for construction of the 2018 Roof Improvements —
Water Treatment Plant & Water Distribution Facility Project.
Comment: Bids for this project were opened on Monday, February 26,
2018, and the following bids were received:
Base Bid Alternate 1
Advanced Builders
Cedar Rapids, IA
$ 410,000.00
$ 50,000.00
Sterling Comm. Roofing
Sterling, IL
$ 423,810.00
$ 44,980.00
Academy Roofing & Sheet
Des Moines, IA
$ 500,600.00
$ 46,300.00
Jim Giese Comm. Roofing
Eldridge, IA
$ 526,052.00
$ 51,152.00
Dryspace, Inc.
Cedar Rapids, IA
$ 526,472.00
$ 53,425.00
Engineer's Estimate
$ 560,000.00
Public Works and Engineering recommend award of the contract to
Advanced Builders of Cedar Rapids, Iowa in the amount of $460,000.00
which includes Alternate #1. The project will be funded with Water
revenues.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 3
Item 4d(2) Riverfront Crossings Park, Phase 3 - Resolution awarding
cont ct and authorizing the Mayor to sign and the City
Clerkattest a contract for constructio of the Riverfront
Crossings'Rark, Phase 3 Pr9ject.
Comment: Bids lo his project were ojpned on Wedn sday, February 28,
2018, and the followi bid was received\
Tricon General Constructi Cedar Rap s, IA $ 1, 38,000.00
Engineer's Estimate $ 1,2 ,000.00
Staff is currently reviewing the bid recei d and wi make a
recommendation to Council at its meeting. The project will be nded with
General Obligation bond proceeds.
Item 4d(3) Frauenholtz-Miller Park - Resolution accepting the work for
8 5� the Frauenholtz-Miller Park Project 2016.
Comment: The project has been completed by All American Concrete of
West Liberty, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment
bonds are on file with the City Engineer.
:• Project Estimated Cost: $ 196,000.00
Project Bid Received: $ 205,295.00
Project Actual Cost: $ 239,015.03
Item 4d(4) Asphalt Resurfacing 2017 - Resolution accepting the work
for the Asphalt Resurfacing 2017 Project.
15-57
Comment: The project has been completed by LL Felling Company of
North Liberty, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment
bonds are on file with the City Engineer.
-.• Project Estimated Cost:
$
1,350,000.00
:• Project Bid Received:
$
1,257,212.78
:• Project Actual Cost:
$
1,193,064.87
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie4ruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319)356-5000
(319)356-5009 FAX
www.icgov.org
Late Handouts:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Consent Calendar
Item 4d. Resolution
Item 4d(2) (Revised) Riverfront Crossings Park, Phase 3 - Resolution
rejecting bids received on February 28, 2018 for the Riverfront Crossings
Park, Phase 3 Project and setting a new date for receipt of bids for the
rebidding of Riverfront Crossings Park, Phase 3 Project, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of
bids.
Comment: Bids for this project were opened on Wednesday, February 28, 2018, and the
following bid was received:
Tricon General Construction Cedar Rapids, IA $ 1,538,000.00
Engineer's Estimate
$ 1,200,000.00
The bid received exceeds the amount available in the project fund. Parks and Recreation
recommend rejecting the bid and setting a new date of March 28, 2018 for receipt of bids.
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Item 4f. Correspondence M1 ruts
Item 4f(9) Tony Wobeter: Deer Overpopulation with petition signed by 46 individuals
March 6, 2018 City of Iowa City Page 4
Item 4d(5) New weather alert sirens - Resolution authorizing the
award of a contract to provide, install, and service existing
g"SES and new weather alert sirens.
Comment: On September 25, 2017, the City issued a request for proposal
to supply, install, and provide maintenance for a city-wide weather alert
siren system. Four (4) proposals were received, evaluated, and scored by
staff who determined that the proposal submitted by Lighting Maintenance
Inc, best met the needs of the City. This purchase includes a five-year
replacement schedule. The City expects to spend $287,616 updating to
modern, state-of-the-art sirens, and $7,000 in annual maintenance for five
years making the total purchase price of $322,616. Funds for the
equipment purchase are available in the Fire Department's operating budget
account #10450120-474420; funds for annual maintenance are available in
the operating budget account #10450120-443080. This resolution
authorizes the award of the contract and authorizes the City Manager to
effectuate future annual maintenance renewals
Item 4d(6) Police Officer Grant Over hires - Resolution amending
g 5 budgeted positions in the Police Department by temporarily
9 adding two full-time police officer positions.
Comment: The Police Department has recently been awarded two grants
to cover the personnel costs associated with two new programs the
Department is undertaking. Each program needs a dedicated Police Officer
to coordinate activities. Grant funding will end in September 2019 for one
program; and in December 2019 for the other program. Staff recommends
that budgeted positions in the Police Department be increased by
temporarily adding two full-time Police Officer positions.
Item 4e. Setting Public Hearings:
Item 4e(1) Rezoning Lower West Branch Road - Lindemann — Motion
setting a public hearing for March 20 on an ordinance
approving a rezoning and Sensitive Areas Development
Plan for Lindemann Subdivision Part Eight, located in the
OPD-5/OPD-8 zone located South of Lower West Branch
Road and North of Anna Street. (REZ18-0006).
Comment: At its February 15 meeting, by a vote of 5-0 (Theobald and
Parsons absent), the Planning and Zoning Commission recommended
approval of this rezoning. Approval will allow the development of Lindeman
Subdivision Part Eight, a 39 -lot, 20.24 -acre residential subdivision with 36
single family lots and 41 townhouse style multifamily dwellings.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 5
Item 4e(2) Occupancy amendments — Motion setting a public hearing
for March 20 on an ordinance amending Title 14, Zoning
and Chapter 17-5 Housing Code, to amend and clarify
regulations related to occupancy of residential dwellings
and to establish standards to ensure adequate parking and
open space for both rental and owner households that
promote safe, healthy, and stable residential
neighborhoods.
Item 4e(3)
Comment: At its February 15 meeting, by a vote of 5-0 (Theobald and
Parsons absent), the Planning and Zoning Commission recommended
approval of these amendments.
Water Rate Public Hearing Resolution - Resolution setting
a public hearing for March 20, 2018, on an Ordinance
amending Title 3, Entitled "Finances, Taxation and Fees,"
Chapter 4, entitled "Schedule of Fees, Rates, Charges,
Bonds, Fines and Penalties," and Title 16, entitled "Public
Works," Chapter 3, entitled "City Utilities," Article A, entitled
"General Provisions," Section 5 entitled "Establishing City
Utility Accounts; Deposits Required".
Comment: Title 3, Chapter 4 amendments include a 5% Water rate
increase, the addition of a fee for work done outside of normal working
hours, the elimination of the SurePay discount, and the removal of the
charges for a returned check or automatic bank debit. Additionally, the
changes include the codification of the Low Income Discount program.
Title 16, Chapter 3A-5 amendments allow for the delinquency deposit to be
waived if the account holder enrolls in SurePay. Council Action Report
included in Council packet.
Item 4f. Correspondence:
Item 4f(1) Karin Southard: Water shut off to install larger main for Kinnick House [Staff
response included]
Item 4f(2) Brian Flanagan: Low income housing — Riverfront Crossings development
Item 4f(3) Paul Close: Mobility Scooter
Item 4f(4) Pedestrian Mall Fountain stage: Dave Rosazza, Jay Parsons
Item 4f(5) Andrew Wendel: Inquiring about an Interview
Item 4f(6) Kate Holstrum: Contacting for a school project for the University of Iowa
[Staff response included]
Item 4f(7) Acting Sr. Transportation Engineering Planner: Installation of (1) "No Parking
Corner To Here" sign on the southeast corner of Hollywood Boulevard at
the intersection with Miami Drive
Item 4f(8) Acting Sr. Transportation Engineering Planner: Establishment of "No Parking
Any Time" parking prohibition on the east side of Oaklawn Avenue
S R8 aT,q
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319)356-5009 FAX
www.icgov.org
Late Handouts:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Consent Calendar
Item 4d. Resolution
Item 4d(2) (Revised) Riverfront Crossings Park, Phase 3 - Resolution
rejecting bids received on February 28, 2018 for the Riverfront Crossings
Park, Phase 3 Project and setting a new date for receipt of bids for the
rebidding of Riverfront Crossings Park, Phase 3 Project, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of
bids.
Comment: Bids for this project were opened on Wednesday, February 28, 2018, and the
following bid was received:
Tricon General Construction Cedar Rapids, IA $ 1,538,000.00
Engineer's Estimate $ 1,200,000.00
The bid received exceeds the amount available in the project fund. Parks and Recreation
recommend rejecting the bid and setting a new date of March 28, 2018 for receipt of bids.
Item 4f. Correspondence
Item 4f(g) Tony Wobeter: Deer Overpopulation with petition signed by 46 individuals
March 6, 2018 City of Iowa City Page 6
Item 5.
End Of Consent Calendar
Action: I aw I ; h
rte,
PtS arm re movi y d l Z) -Far Se r
Cole,
COriSrde r,c -(-I o r-' ,
Community Comment (items not on the agenda). [until 8 pm]
Community Comment will be continued, if necessary, prior to
"City Council Information" item at the end of the meeting agenda.
Item 6. Planning and Zoning Matters. If a majority of the Council is inclined
not to concur with the Planning and Zoning Commission
recommendation a consult with the Planning and Zoning
Commission should be offered before the vote on items 6a.
Item 6a Rezoning 1s' and Muscatine for Kum & Go and Hospice —
Ordinance conditionally rezoning approximately 0.5 acres of
property located at 1010 S. First Avenue from Low Density
Single -Family Residential (RS -5) to Community
Commercial (CC -2), 1022 S. First Avenue from Low
Density Single -Family (RS -5) to Commercial Office (CO -1)
and a portion of 1025 Wade Street from Commercial Office
(CO -1) to Community Commercial (CC -2). (REZ17-00019)
j J((� Comment: At its January 4 meeting, by a vote of 5-0 (Martin and Theobald
' absent), the Planning and Zoning Commission recommended approval of
this rezoning subject to a conditional zoning agreement requiring general
conformance to the concept site plan and landscaping plan to create a
buffer between commercial and residential development. Approval will
allow the development of a new convenience store, gas station and parking
for Iowa City Hospice.
a) Public Hearing [Continued from February 6 and February 20
meetings.]
Action: Cos'&
b) Consider an Ordinance (First Consideration)
[Deferred from February 6 and February 20
meetings.]
Action:
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 7
Item 6b
I8-%Fi4O
Item 6c
18 - q-74-1
Rezoning Foster Road — Vintage Cooperatives —
Ordinance rezoning approximately 53.29 acres of property
from High Density Single Family Residential (RS -12) to
Planned Development Overlay - High Density Single
Family Residential (OPD/RS-12) zone for 50.11 acres and
Commercial Office (CO -1) zone for 3.18 acres located
south of 1-80 between Dubuque Street and Prairie Du Chien
Road. (REZ17-00017) (Second Consideration)
Comment: At its January 18 meeting, by a vote of 6-0 (Freerks absent), the
Planning and Zoning Commission recommended approval of this rezoning.
Approval will allow the development of Vintage Cooperative, a 53 -unit
senior housing building, 59 townhouse style dwelling units and 3.18 acres
for office development located south of Interstate 80, west of Prairie Du i
Chien Road. Applicant requests expedited action.
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Action: 0A A -f T — rv'V, YW, I _T_N) t,.o (� I n . S7, 4r G . , f;�
czk�2,_{ 6
Rezoning Herbert Hoover Highway — Ordinance rezoning
approximately 8.62 acres of property from County
Commercial (C) and County Multifamily Residential (RMF)
to Interim Development Multi -family Residential (ID -RM)
zone for 5.86 acres and Interim Development Single
Family(ID-RS) for 2.76 acres located at 4643 Herbert
Hoover Highway SE. (REZ17-00020) (Pass and Adopt)
Comment: At its January 4 meeting, by a vote of 5-0 (Martin and
Theobald absent), the Planning and Zoning Commission
recommended approval of this rezoning. Approval will allow the
future development of this property within Iowa City for residential
uses.
Action:
LL obsekf -
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If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 8
Item 7
Amending FY2018 Operating Budget — Resolution amending the
FY2018 operating Budget.
Comment: This public hearing is being held to receive comment on amending the
FY2018 budget. Council Action Report and supporting documentation included in
Council Packet.
a) Public Hearing
b) Consider a Resolution
Action: M i rnS ��1 ornwS 3 (� /o tEf - h ci ab5e tt
('o
Item 8. FY2019 Operating Budget — Resolution approving proposed
FY2019 operating Budget, the proposed three-year Financial
Plan for FY2018 - FY2020, and the five-year Capital
Improvement Plan 2018 — 2022.
Comment: Public hearing to discuss the FY2019 Proposed Operating Budget, the
Three -Year Financial Plan for FY2018 — 2020 and five-year Capital Improvement
Plan (CIP) 2018 - 2022. Detailed information on the budget became available for
public inspection on February 16, 2018. State law requires that the City adopt a
one-year budget. Council now proceeds to adopt the annual budget for the fiscal
i rfi/ year ending June 30, 2019 (FY2019), which must be certified to the Johnson
County Auditor by March 15, 2018, in the format required by the State. Council
Action Report and supporting documentation included in Council Packet.
a) Public Hearing
Action: CC052.P�
b) Consider a resolution adopting the annual budget for
12-(.03 the fiscal year ending June 30, 2019
Action: mil &d, h I (a 10
PAIn',s
c) Consider a resolution approving the three-year
financial plan and the five-year capital improvement
13—(o4
3_(of`f plan for the City ofIowaCity, Iowa
.� Action: ( i k I W i V VIS . (a I n lSCACIA i .7] ra
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 9
Item 9. Announcement of Vacancies. Applicants MUST reside in Iowa
City and be 18 years of age unless specific qualifications are stated.
[Staff will not publish additional notices after the initial announcement; but
will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City
Clerk's office.
Previous:
Airport Zoning Brd. of Adjustment – One vacancy to fill a five-year term,
January 1, 2014 - December 31, 2018. (Formerly advertised)
Airport Zoning Brd. of Adjustment – One vacancy to fill a five-year term,
January 1, 2016 - December 31, 2020. (Formerly advertised)
Airport Zoning Commission – One vacancy to fill a six-year term,
January 1, 2018 – December 31, 2023. (Term expired for Matthew
Wolford)
Board of Appeals – One vacancy to fill a five-year term, January 1,
2018 - December 31, 2022. For a HBA Rep. or qualified experience and
training. (Terms expires for John Roffman)
Historic Preservation Commission – One vacancy for a Jefferson St.
Representative to fill a three-year term, July 1, 2016 – July 1, 2019.
(New District formed)
Telecommunications Commission – One vacancy to fill a three-year
term, July 1, 2017 – July 1, 2020. (Term expires for Nicholas Kilburg)
Civil Service Commission — One vacancy to fill a four-year term, April
2, 2018 - April 4, 2022 (Term expires for Lyra Dickerson)
Applications must be received by 5:00 P.M., Tuesday, March 13, 2018
Item 10. Community Comment [if necessary] (items not on the agenda).
Item 11. City Council Information
(Meeting Schedule; Pending Work Session Topics; Upcoming Community
Events/Council Invitations)
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 6, 2018 City of Iowa City Page 10
Item 12. Report on items from city staff.
a) City Manager.
S b) City Attorney.
c) City Clerk.
Item 13. Adjourn (to work session if needed).
SSP; hi rvt� 8 I Co
If you will need disability -related accommodations in order to participate in this programlevent, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.