HomeMy WebLinkAbout2018-03-06 Council minutes Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
March 6, 2018
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Cole, Mims, Salih, Taylor, Thomas, Throgmorton.
Absent: Botchway. Staff members present: Fruin, Monroe, Andrew, Dulek, Fruehling,
Knoche, Hightshoe, Budding, Bockenstedt, Miklo. UISG: Nelson.
The Mayor presented Student Leadership Awards to Alexander Elementary student:
Jaylan Graham.
The Mayor proclaimed Special Olympics Month — March, Joyce Rossie, Laurie Ruth,
Sandy Slezak, Kristin Knebel, and Sherry McKee accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Taylor, seconded by Salih, that the items and recommendations in the
Consent Calendar be received, or approved, and/or adopted as amended and to remove
from Consent Calendar and consider as a separate item 4d(2) resolution rejecting bids for
Riverfront Crossings Park, Phase 3.
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: January 30, Work Session (Strategic Planning); February 20, Work Session;
February 20, Regular formal Official & Complete
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Civil
Service Commission - February 2; Human Rights Commission - January 23; Library,
Board of Trustees: January 25; Parks & Recreation Commission: January 10; Senior
Center Commission: January 18; Telecommunications Commission: November 30.
Permit Motions and Resolutions as Recommended by the City Clerk. Renewal:
Class C Liquor License for Katy LLC, dba Trumpet Blossom Café, 310 E. Prentiss St.;
Outdoor Service Area for Katy LLC, dba Trumpet Blossom Café, 310 E. Prentiss St.;
Class E Liquor License for Kum & Go LC, dba Kum & Go #504, 2303 Muscatine Ave.;
Class C Beer Permit for Dolgencorp, LLC, dba Dollar General Store #8137, 41
Highway 1 W.; Class C Liquor License for Iowa City Lodge No 590 B.P.O Elks, dba B.
P. O. Elks#590, 637 Foster Rd.; Refund an unused portion of a Class C Beer Permit
for Acapulco Mexican Bakery# 2, 1937 Keokuk St., Suite A; Permanent Transfer
Class E Liquor License for The Outlet, Inc., dba Smokin' Joe's Tobacco and Liquor
Outlet#18, 1901 Broadway St.
Resolutions and Motions: Res. 18-55, awarding contract and authorizing the
Mayor to sign and the City Clerk to attest a contract to Advanced Builders for
$460,000,00 for construction of the 2018 Roof Improvements —Water Treatment
Plant &Water Distribution Facility Project; Res. 18-56, accepting the work for
the Frauenholtz-Miller Park Project 2016; Res. 18-57, accepting the work for the
Asphalt Resurfacing 2017 Project; Res. 18-58, authorizing the award of a
contract to provide, install, and service existing and new weather alert sirens;
Res. 18-59, amending budgeted positions in the Police Department by
temporarily adding two full-time police officer positions.
Setting Public Hearings: Setting a public hearing for March 20 on an ordinance
approving a rezoning and Sensitive Areas Development Plan for Lindemann
Complete Description
March 6, 2018
Page 2
Subdivision Part Eight, located in the OPD-5/OPD-8 zone located South of Lower
West Branch Road and North of Anna Street (REZ18-0006); Setting a public hearing
for March 20 on an ordinance amending Title 14, Zoning and Chapter 17-5 Housing
Code, to amend and clarify regulations related to occupancy of residential dwellings
and to establish standards to ensure adequate parking and open space for both rental
and owner households that promote safe, healthy, and stable residential
neighborhoods; Res. 18-60, setting a public hearing for March 20, 2018, on an
ordinance amending Title 3, Entitled "Finances, Taxation and Fees," Chapter 4,
entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," and
Title 16, entitled "Public Works," Chapter 3, entitled "City Utilities," Article A,
entitled "General Provisions," Section 5 entitled "Establishing City Utility
Accounts; Deposits Required".
Correspondence: Karin Southard regarding Water shut off to install larger main for
Kinnick House [Staff response included]; Brian Flanagan regarding Low income
housing — Riverfront Crossings development; Paul Close regarding Mobility Scooter;
Pedestrian Mall Fountain stage from Dave Rosana, Jay Parsons; Andrew Wendel
regarding Inquiring about an Interview; Kate Holstrum regarding Contacting for a
school project for the University of Iowa [Staff response included]; Acting Sr.
Transportation Engineering Planner: Installation of(1) "No Parking Corner To Here"
sign on the southeast corner of Hollywood Boulevard at the intersection with Miami
Drive; Acting Sr. Transportation Engineering Planner: Establishment of"No Parking
Any Time" parking prohibition on the east side of Oaklawn Avenue; Tony Wobeter:
Deer Overpopulation with petition signed by 46 individuals; Jim and Judy
Buddenbaum: Regina's sports Facility/Administrative Hearing
Moved by Mims, seconded by Taylor, to adopt Res. 18-61, rejecting bids received
on February 28, 2018 for the Riverfront Crossings Park, Phase 3 Project and setting
a new date for receipt of bids for the rebidding of Riverfront Crossings Park, Phase 3
Project, directing City Clerk to post notice to bidders, and fixing time and place for
receipt of bids. Parks & Recreation Director Seydell-Johnson presented information.
Community Comment, the following individuals appeared: Judy Atkins regarding deer
management; Nicholas Theisen regarding Affordable Housing fund uses; Ryan Sempf,
Iowa City Downtown District, regarding Ped mall project thank you and future capital
improvements to include two-way conversions of Market and Jefferson Street; Tracey
Achenbach, Executive Director of the Housing Trust Fund of Johnson County, regarding
affordable housing and proposed annexation policy.
A public hearing was held on an ordinance conditionally rezoning approximately 0.5
acres of property located at 1010 S. First Avenue (Kum & Go and Hospice) from Low
Density Single-Family Residential (RS-5) to Community Commercial (CC-2), 1022 S. First
Avenue from Low Density Single-Family (RS-5)to Commercial Office (CO-1) and a
portion of 1025 Wade Street from Commercial Office (CO-1) to Community Commercial
(CC-2) (REZ17-00019). Senior Planner Miklo presented a power point. Individual Council
members expressed their views.
Moved by Mims, seconded by Thomas, that the ordinance conditionally rezoning
approximately 0.5 acres of property located at 1010 S. First Avenue (Kum & Go and
Hospice) from Low Density Single-Family Residential (RS-5) to Community Commercial
(CC-2), 1022 S. First Avenue from Low Density Single-Family (RS-5) to Commercial
Complete Description
March 6, 2018
Page 3
Office (CO-1) and a portion of 1025 Wade Street from Commercial Office (CO-1)to
Community Commercial (CC-2) (REZ17-00019), be given first vote.
Moved by Mims, seconded by Taylor, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4740, rezoning approximately 53.29 acres of property
(Foster Road —Vintage Cooperatives)from High Density Single Family Residential
(RS-12) to Planned Development Overlay - High Density Single Family Residential
(OPD/RS-12) zone for 50.11 acres and Commercial Office (CO-1) zone for 3.18 acres
located south of 1-80 between Dubuque Street and Prairie Du Chien Road (REZ17-
00017), be voted on for final passage at this time. Moved by Mims, seconded by
Thomas, that the ordinance be finally adopted at this time. Neighborhood & Development
Services Director Hightshoe presented information. Individual Council members
expressed their views.
Moved by Salih, seconded by Mims, that Ord. 18-4741, rezoning approximately 8.62
acres of property from County Commercial (C) and County Multifamily Residential
(RMF) to Interim Development Multi-family Residential (ID-RM) zone for 5.86 acres
and Interim Development Single Family(ID-RS) for 2.76 acres located at 4643
Herbert Hoover Highway SE (REZ17-00020), be passed and adopted.
A public hearing was held on a resolution amending the FY2018 operating Budget.
Moved by Mims, seconded by Thomas, to adopt Res. 18-62, amending the FY2018
operating Budget. No one appeared.
A public hearing was held on a resolution approving proposed FY2019 operating
Budget, the proposed three-year Financial Plan for FY2018 - FY2020, and the five-year
Capital Improvement Plan 2018 —2022. City Manager Fruin presented a power point.
Individual Council members expressed their views. Jeremy Endsley appeared.
Moved by Mims, seconded by Salih, to adopt Res. 18-63, adopting the annual
budget for the fiscal year ending June 30, 2019.
Moved by Salih, seconded by Mims, to adopt Res. 18-64, approving the three-year
financial plan and the five-year capital improvement plan for the City of Iowa City,
Iowa.
The Mayor noted previous announced vacancies to Boards and Commissions: Airport
Zoning Brd. of Adjustment for a five-year term, January 1, 2014 - December 31, 2018
(Formerly advertised); Airport Zoning Brd. of Adjustment— One vacancy to fill a five-year
term, January 1, 2016 - December 31, 2020 (Formerly advertised); Airport Zoning
Commission for vacancy to fill a six-year term, January 1, 2018 — December 31, 2023;
Board of Appeals for a five-year term, January 1, 2018 - December 31, 2022, for a HBA
Rep. or qualified experience and training; Historic Preservation Commission for a
Jefferson St. Representative to fill a three-year term, July 1, 2016 —July 1, 2019 (New
District formed); Telecommunications Commission for a three-year term, July 1, 2017—
July 1, 2020; Civil Service Commission fir a a four-year term, April 2, 2018 -April 4,
2022. Applications must be received by 5:00 P.M., Tuesday, March 13, 2018. Applicants
MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated.
[Staff will not publish additional notices after the initial announcement; but will continue to
advertise vacancies on the City website and Council agenda. More information may be
found on the City website or in the City Clerk's office.
Complete Description
March 6, 2018
Page 4
Benjamin Nelson, UISG Liaison, appeared with UISG updates.
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
Assistant City Manager Monroe noted Council reservations for the upcoming tours of
the water plant on March 16th and March 23rd.
Moved by Salih, seconded by Mims, to adjourn meeting 8:16 p.m. and resume work
session. /
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MEMORANDUM
Date: February 22, 2018
To: Mayor and City Council
From: Kellie K. Fruehling, City Clerk
Re: Council Work Session, January 30, 2018, 1:00 PM, Eastside Recycling Center
Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton
UISG: None
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling
A transcription and power points are available in the City Clerk's Office and the City website.
The Mayor stated Council would be discussing Strategic Planning for 2018 and 2019 and gave
a brief overview of items to be considered.
STRATEGIC PLANNING DISCUSSION
City Manager Fruin gave introductory comments and stated for the discussion they would be
using the memo from the packet of information handed out at the meeting to guide discussion;
Assistant City Manager Monroe would make live updates on the projector that would be
reported back to Council and refined as needed; Fruin also announced Courtney Smock would
be facilitating the discussion.
The City Manager's memo outlined the procedure to be followed:
Step 1: Confirmation of Guiding Statement of Intent and 7 Strategic Goals
Step 2: Determine any Specific Actions within the Strategic Goals Areas
Step 3: Confirm Supporting Metrics
Step 4: Adopt the Strategic Plan by Council Resolution
Step 5: Approval of the Staff Implementation Plan
Assistant City Manager Monroe introduced Smock as the owner of Each Strong LLC and works
as a full time Senior Organizational Development Specialist at Rockwell Collins along with
additional background information.
Council discussed the following items from the 7 Strategic Plan Goals
Promote a Strong and Resilient Local Economy
a. Undertake a public transportation route and hours of operation analysis (M)
b. Add Sunday public transit service (H)
c. . Provide examples of recent transit studies from other communities (L)
d. Support a local food incubator project downtown (L)
e. ' Provide verification of the eligibility of cooperatives to apply for a loan
guarantee through the micro -loan program (L)
f. Increase opportunities for marginalized groups to participate and contribute in
economic development opportunities (M)
g. Create a Council appointed committee to discuss enhancing apprenticeship and
job training opportunities (M)
Council Work Session
January 30, 2018
Page 2
3. Foster Healthy Neighborhoods throughout the City
a. Improve upon the affordable housing action plan by identifying ways in which we
can improve the affordability of rental housing in Iowa City (M)
b. Pursue citywide inclusionary zoning (H)
c. Accelerate our Affordable Housing Action Plan and identify metrics to measure
the increase of affordable housing in the Iowa City area (M)
d. Address the housing needs of students (e.g. exploring housing types such as
micro -housing and congregate housing) (M)
e. Pursue use of land banking funds with a goal creating at least 30 units (M)
f. Embed the "Missing Middle" concept into the City's land development practices
by adopting a Form Based Code for at least one (preferably two) of our
neighborhoods (H)
g. Explore opportunities for house form "missing middle" housing types in
historic%stablished neighborhoods that would be subject to the 30% rental cap
(and therefore would not be considered multi -family dwellings). Consider the
formation of a redevelopment area to allow for the capture and re -investment of
the development increment. (H)
h. Ensure the next two budgets contain sufficient funds to make meaningful
progress toward achieving the goals of the Bicycle Master Plan and Parks Master
Plan (L)
i. ' Report to Council on anticipated steps needed to achieve the Gold Bicycle
Friendly certification (L)
j. Review the equity gaps noted in the Parks Master Plan and discuss options to
address (L)
k. Equitable distribution of 'destination' parks within an easy and safe distance of all
residents, placing each person in a more complete neighborhood that provides
"the constantly renewed experience that the center of the world is where one
stands, walks and lives." (Ivan Mich, Energy and Equity). (L)
I Consider a plan for rubberized surfacing at park playgrounds (L)
m. Consider the adoption of a safe streets action plan (M)
n. Develop a policy for 20mph "Slow Streets" initiative in select neighborhoods (L)
Advance Social Justice and Racial Equity
a. Identify specific ways in which we can increase lower-income residents' access
to good jobs (M)
b. Ensure staff safely and skillfully assist people in crisis, and fulfill Iowa City's
commitments to the CIT, Housing First, and Behavioral Access Center initiatives
(L)
c. Consider a policy to limit city business to vendors that pay all employees a wage
of $10.10 or higher (M)
d. Consider changing the City Manager's Roundtable to a Council appointed
committee charged with applying the equity toolkit to key Council decisions (M)
e. Create a racial equity newsletter (L)
f. Consider elevating hourly staff wages to $15/hr or more within two years (H)
g. Consider communication strategy to ensure the Bike Master Plan is well received
by all Iowa City residents, especially people of color (M)
Council Work Session
January 30, 2018
Page 3
2. Encourage a Vibrant and Walkable Urban Core
a. Collaborate with the University of Iowa on its redevelopment of University -owned
property located in the Riverfront Crossings District, and on improving the quality,
accessibility, and use of the Iowa River Corridor (M)
b. Preserve important parts of Iowa City's history by considering the designation of
additional buildings as historic landmarks, and by considering the creation of an
historic preservation district for part of the downtown (L)
c. Explore incentivizing house renovation through tax rebates/low interest loans in
historic neighborhoods and established neighborhoods with below average
increases in property assessment (M)
d. Consider steps toward creating a downtown form based code (H)
The City Manager's office will make updates to the Strategic Planning Process memo with the
changes noted during discussion and redistribute for the next Strategic Plan discussion at the
February 151 City Council work session.
Meeting adjourned at 5:00 PM.
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CITY OF IOWA CITY 03-06-18
MEMORANDUM 4a"'
Date: February 27, 2018
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, February 20, 2018, 5:00 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton.
UISG: Nelson
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Bockenstedt, Matherly, W. Ford,
Seydell-Johnson, Hightshoe, Sovers, Havel, Ralston
(A transcription and PowerPoint are available in the City Clerk's Office and the City website.)
Strategic Planning Discussion
Courtney Smock returned to facilitate and help City Council continue their Strategic Planning
discussion from January 30th.
Council discussed the following items from the 7 Strategic Plan Goals: (IP4 of 2/15 Info Packet)
4. Maintain a Solid Financial Foundation
5. Enhance Community Engagement and Intergovernmental Relations
a. Consider use of technology in work sessions to solicit comment and
encourage broader participation from the public (L)
b. * Include a calendar of events in the Information Packet so the Council can
discuss attendance at City or community events (L)
c. Consider a communication centric mobile app for residents (M)
.d. Increase opportunities for community inclusion by diverse stakeholder groups
in important decision-making, events, and programming (M)
6. Promote Environmental Sustainability
a. Adopt an effective Climate Action and Adaptation Plan and ensure the next
two budgets contain sufficient funds to make meaningful progress toward
achieving its goals (L)
b. Review city efforts to green our vehicle fleet (L)
c. Consider the creation of a Tree Advisory Board and enhance efforts to
increase the reach of the Parks and Recreation Foundation (M)
Promote a Strong and Resilient Local Economy
d. Work with Proctor & Gamble, local economic development organizations, and
labor unions to respond effectively to the company's decision to terminate its
local production of beauty care products (L)
Council Work Session
February 20, 2018
Page 2
2. Encourage a Vibrant and Walkable Urban Core
d. Work with private landlords to transform the student -oriented housing around
S. Van Buren and S. Johnson Streets into well-managed higher -density
projects with convenient access to a neighborhood park and other urban
amenities. (M)
3. Foster Healthy Neighborhoods throughout the City
c. Follow through on commitments made during November 21, 2017 work
session discussion regarding Lusk Avenue (M)
Presentation Police by Chief Matherly
Police Chief Matherly presented information to Council regarding the bias -based and hate -
related incidents going on in Iowa City and what the department has done post the Johnson
County Inter -Faith Coalition (JCIC) meeting. Individual Council members expressed their views.
(Break to Formal meeting — 6:40p.m.)
Strategic Planning Discussion (continued)
8. Miscellaneous
a. * Increase opportunities for the Council to engage with City staff and consider
a voluntary survey to all employees seeking feedback on city related issues
(L)
b. * Review the Farmer's Market vendor rules and regulations (Vendor
Handbook) (L)
c. * Review federal tax law changes, how it impacts Iowa City and what
responses, if any, other cities are pursuing (L)
d. * Review the breakdown of Senior Center membership by city/county of
residence (L)
e. * Forecast road resurfacing projects in the community (M)
f. *Add City Council district boundaries to CIP map and offer a report on visible
projects per district (L)
g. * Review participatory budget research from staff and determine actions for
next budget cycle (L)
h. * Develop a long-term plan for autonomous vehicles (M)
I. * Actively prepare for increased use of autonomous electric -powered vehicles
and buses, especially with regard to implications for Vehicle -Miles Traveled,
use of large parking structures and surface lots, and the viability of mini-
buses (M)
j. * Review the temporary use of right of way process for construction projects,
the impacts those have on businesses and residents, and what the city does
to alleviate concerns (M)
k. * Create a new student internship program to assist interested Council
members. (L)
I. * Consider doubling the salary for City Council members effective January 1,
2020 (L)
Council Work Session
February 20, 2018
Page 3
Action: CMO will prepare updated draft strategic plan items for Council review
and discussion. Finalization of these strategic plan items, along with discussion
of an affordable housing component to the City's annexation policy will be added
to the March 6 Work Session agenda.
Clarification of Agenda Items
No discussion, after formal meeting.
Information Packet Discussion [February 8, February 151
➢ February 8
1. (IP1, Council Tentative Meeting Schedule) Mayor Pro tem Taylor asked if a decision
had been made regarding the June 1 gih meeting. City Clerk Fruehling stated she
had asked for schedules but Council had decided to wait on a decision until it got
closer to that date.
2. (IP3, Copy of article from City Manager: What Trump's State of the Union will mean
for Cities) Council member Mims thanked the City Manager for the article.
3. (IP2, Memo from Parks & Recreation Director: New Environmental Initiatives — Parks
and Recreation Department) City Manager Fruin noted the initiatives being taken by
the Parks & Recreation department.
➢ February 15
1. (1135, Pending Work Session Topics) Mayor Throgmorton inquired if the annexation
policy could be on the next work session agenda. City Manager Fruin stated staff is
ready for that discussion. Fruin also explained how items were being transitioned
from the strategic plan to the pending list into three categories.
2. (IP7, Memo from Public Works Director and City Engineer: Federal Aid Swap)
Council member Cole asked that the construction trade and possibly some industry
advocates be made aware of the issue so they can contribute their thoughts.
Individual Council members expressed their views.
Action: CMO will reach out to organized labor for feedback on the federal aid funding
swap decision before the MPO.
3. (IP6, Information from City Manager Office: Municipal Leadership Academy) Mayor
Pro tem Taylor stated she would like to attend another Municipal Leadership
Academy and asked if someone could sign her up.
Action: Clerk will register Mayor Pro tem Taylor for Municipal Leadership Academy.
The Council agreed to defer discussion on IP8, Memo from Animal Services Supervisor: Urban
Wildlife — Deer and IP10, Memo from Assistant Transportation Planner: Langenberg Avenue
Traffic Control to the March 6'h work session.
Council updates on assinned boards, commissions and committees
No discussion.
Adjourn 10:43 p.m.
03-06-18
4a(3)
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
Official Council Actions — 2/20/18
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None.
The Mayor presented Student Leadership Awards to Shimek Elementary students:
Caitlyn Bowman, Norah Mettemeyer, Nora Ziehr.
The Mayor requested a Moment of Silence be observed for the 17 students who lost
their lives from Douglas High School in Parkland, Florida.
Mayor Throgmorton presented the State of the City address.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent
Calendar be received, or approved, and/or adopted as amended and to delete from
the Consent Calendar and consider as a separate item 4d(4), resolution accepting the
work for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017
Project.
Approval of Council Actions, subject to corrections, as recommended by the
City Clerk: February 6, Special Formal Official & Complete; February 6, Work
Session; February 6, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board: January 9; Historic Preservation Commission:
January 11; Public Art Advisory Committee: January 4.
Permit Motions and Resolutions as recommended by the City Clerk.
Renewal: Special Class C Liquor License for The Thai Spice Restaurant, 1210 S.
Gilbert St. #200; Refund an unused portion of a Class C Liquor License for
Avocado Mexican Bar & Grill, 1857 Lower Muscatine Rd. New:
Class C Liquor License for Coach's Corner, 749 Mormon Trek Blvd.; Class C
Liquor License for Carl and Ernies, 161 1A 1.
Resolutions and Motions: Approve disbursements in the amount of
$9,926,553.21 for the period of January 1 through January 31, 2018, as
recommended by the Finance Director subject to audit. Disbursements are
published and permanently retained in the City Clerk's office in accordance with
State Code; Res. 18-42, awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the Iowa City Public
Housing Roofing and Siding Replacement Project; Res. 18-43, awarding
contract and authorizing the Mayor to sign and the City Clerk to attest a
contract for construction of the Cardigan Park Improvement Project; Res. 18-
44, accepting the work for the Bloomington GSR Booster Pump VFD
Replacement Project; Res. 18-45, Authorizing the Procurement of One (1)
Diesel -Engine -Driven Packaged Generator for the Wastewater Treatment
Facility Backup Generation and Electrical Distribution Upgrade Project; Res.
Official Actions
February 20, 2018
Page 2
18-46, authorizing the award of a contract to provide Auditing Services for
the City of Iowa City; Res. 18-47, approving final plat of Focus First Addition,
Iowa City, Iowa (SUB17-00019).
Setting Public Hearings: Res. 18-49, setting a public hearing on March 6,
2018 to discuss the proposed FY2019 operating Budget, the proposed three-
year Financial Plan for FY2018 - FY2020, and the five-year Capital
Improvement Plan 2018 — 2022; Res. 18-48, setting a public hearing on
amending the FY2018 operating Budget.
Correspondence: Cheryl Cruise regarding Avoid making poor decisions with
poor data [previously distributed at 2/6 meeting]; Martha Norbeck regarding
Municipal solar and Burlington, VT; Dennis Jones Stage regarding Kevin Guhl,
Scott Cochran, Laurie Haag; John McKinstry, Nicholas Theisen regarding
Affordable Housing Budget Discussion; Arianna Aron regarding Complaint [Staff
response included]; Joe Murphy regarding Pedestrian Mall Stage and Canopy; Ali
Chuprevich regarding Inclusive Recreation Services?? [Staff response included].
Moved and seconded to defer indefinitely resolution accepting the work for the Iowa
City Parking Garage Maintenance Program and Bridge Repair 2017 Project.
Community Comment, the following individuals appeared: Nicholas Theisen regarding
housing; David Harris, approval of item 4d(6); Grant Jerkovich and Kaci Mccleary
regarding the Free Mental Health Clinic and concerns about bus route planning and
discount passes; Benjamin Nelson, City liaison for the University of Iowa Student
Government regarding Apartments Downtown and the march made by local middle
school and high school students.
A public hearing was held on an ordinance conditionally rezoning approximately 0.5
acres of property located at 1010 S. First Avenue from Low Density Single -Family
Residential (RS -5) to Community Commercial (CC -2), 1022 S. First Avenue from Low
Density Single -Family (RS -5) to Commercial Office (CO -1) and a portion of 1025 Wade
Street from Commercial Office (CO -1) to Community Commercial (CC -2) (REZ17-00019).
Siobhan Harman, Kum & Go; Brian Boelk, HBK Engineering; Keith Weggen, Civil Design
Advantage; Dan Garneau, Site Development Manager with Kum & Go appeared.
Moved and seconded to continue public hearing to March 6 and defer first
consideration to March 6 on ordinance conditionally rezoning approximately 0.5 acres of
property located at 1010 S. First Avenue from Low Density Single -Family Residential
(RS -5) to Community Commercial (CC -2), 1022 S. First Avenue from Low Density Single -
Family (RS -5) to Commercial Office (CO -1) and a portion of 1025 Wade Street from
Commercial Office (CO -1) to Community Commercial (CC -2) (REZ17-00019).
A public hearing was held on an ordinance rezoning approximately 53.29 acres of
property from High Density Single Family Residential (RS -12) to Planned Development
Overlay - High Density Single Family Residential (OPD/RS-12) zone for 50.11 acres and
Commercial Office (CO -1) zone for 3.18 acres located south of 1-80 between Dubuque
Street and Prairie Du Chien Road (REZ17-00017). Dennis Keitel appeared.
Moved and seconded that the ordinance rezoning approximately 53.29 acres of
property from High Density Single Family Residential (RS -12) to Planned Development
Overlay - High Density Single Family Residential (OPD/RS-12) zone for 50.11 acres and
Commercial Office (CO -1) zone for 3.18 acres located south of 1-80 between Dubuque
Street and Prairie Du Chien Road (REZ17-00017), be given first vote.
Official Actions
February 20, 2018
Page 3
Moved and seconded that the ordinance rezoning approximately 8.62 acres of
property from County Commercial (C) and County Multifamily Residential (RMF) to Interim
Development Multi -family Residential (ID -RM) zone for 5.86 acres and Interim
Development Single Family(ID-RS) for 2.76 acres located at 4643 Herbert Hoover
Highway SE (REZ17-00020), be given second vote.
Moved and seconded that Ord. 18-4738, rezoning approximately 3.6 acres of
property (Sensitive Areas Plan for Lincoln School) from Neighborhood Public (131)
to Planned Development Overlay Neighborhood Public (OPD/P1) zone located at
300 Teeters Court (REZ17-00016), be passed and adopted. The Mayor declared the
ordinance passed and adopted, 6/0/1, with the following division of roll call vote: Ayes:
Salih, Taylor, Thomas, Throgmorton, Cole, Mims. Absent: None. Abstaining: Botchway.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Iowa City Landfill and
Recycling Center Cell FY18 Construction Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids.
Moved and seconded to adopt Res. 18-50, approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Iowa City Landfill and
Recycling Center Cell FY18 Construction Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders, and
fixing time and place for receipt of bids.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Pedestrian Mall Improvements
Project, establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids. Nancy Bird, Iowa City
Downtown District; Puja Birla; and Karen Kubby, Beadology Iowa appeared.
Moved and seconded to adopt Res. 18-51, approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Pedestrian Mall
Improvements Project, establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and place for receipt
of bids.
Moved and seconded to adopt Res. 18-52, authorizing the Mayor to sign and City
Clerk to attest an agreement with Graduate Iowa City Owner LLC concerning the
pedestrian mail improvement project.
Moved and seconded to adopt Res. 18-53, amending the sidewalk cafe policy to
waive the annual fee during the pedestrian mall improvement project for cafes
located in City Plaza.
Moved and seconded that the rule requiring ordinances to be considered and voted on
for final passage at two Council meetings prior to the meeting at which it is to be finally
passed be suspended, the second consideration and vote be waived, and that Ord. 18-
4739, amending Title 2 entitled "Human Rights," Chapter 1, entitled "Definitions" to
remove reference to "masculine" and "feminine" from the definition of gender
identity and make it inclusive of non -binary expression, be voted on for final passage
at this time. Moved and seconded that the ordinance be finally adopted at this time.
Moved and seconded to accept correspondence from Kelly Adams, Nancy Berggren,
Laura Noe, Suzanne Sorkin.
Official Actions
February 20, 2018
Page 4
Moved and seconded to adopt Res. 18-54, awarding and authorizing the Mayor to
sign and the City Clerk to attest a contract for construction of the Happy Hollow Park
Restroom and Shelter Replacement Project 2018. The Mayor declared the resolution
adopted, 4/3, with the following division of roll call vote: Ayes: Taylor, Thomas,
Throgmorton, Cole. Nays: Botchway, Salih, Mims. Moved and seconded to accept
correspondence from Dennis Keitel, Cathy Cole, Mike Feiss, Mike Fallon, Gina
Hausknecht. Thomas Agran; and Brian Boelk, HBK Engineering appeared.
Moved and seconded to appoint Robert Finlayson, 305 West Side Drive, to the Senior
Center Commission for a three-year term, January 1, 2018 — December 31, 2020.
The Mayor noted that no applications were received or gender balance requirement
not met for the following Boards and Commissions: Airport Zoning Bird. of Adjustment —
One vacancy to fill a five-year term, January 1, 2014 - December 31, 2018 (Formerly
advertised); Airport Zoning Brd. of Adjustment for a five-year term, January 1, 2016 -
December 31, 2020 (Formerly advertised); Airport Zoning Commission for a six-year
term, January 1, 2018 — December 31, 2023; Board of Appeals for a five-year term,
January 1, 2018 - December 31, 2022, for a HBA Rep. or qualified experience and
training; Historic Preservation Commission for Jefferson St. representative to fill a three-
year term, July 1, 2016 — July 1, 2019 (New District formed); Telecommunications
Commission for a three-year term, July 1, 2017 — July 1, 2020.
The Mayor noted the previously announced vacancies: Civil Service Commission for a
four -year term, April 2, 2018 - April 4, 2022. Applications must be received by 5:00 P.M.,
Tuesday, March 13, 2018.
Community Comment, the following individuals appeared: Benjamin Nelson, UISG
Liaison, with UISG updates. Phil Hemmingway thanked the following: Council members
Thomas and Cole for their support for the ag education and FAA program at the school
district, local businesses for their contributions to sponsor a student trip to the Chicago
auto show, and Chief Matherly and the police department for escorting the students
during their march across town.
Moved and seconded to adjourn regular meeting 10:11 p.m. to work session.
A more complete description of Council Activities and disbursements is on file in the
office of the City Clerk and Finance Department.
s/James A. Throgmorton, Mayor
s/Kellie K. Fruhling, City Clerk
Submitted for publication — 2/ 7/18. jL���
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
February 20, 2018
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Mims, Salih, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, W. Ford, Hightshoe, Seydell-Johnson, Sovers, Havel, UISG: Nelson, Stewart.
The Mayor presented Student Leadership Awards to Shimek Elementary students:
Caitlyn Bowman, Norah Mettemeyer, Nora Ziehr.
The Mayor requested a Moment of Silence be observed for the 17 students who lost
their lives from Douglas High School in Parkland, Florida.
Mayor Throgmorton presented the State of the City address.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Salih, that the items and recommendations in
the Consent Calendar be received, or approved, and/or adopted as amended and to
delete from the Consent Calendar and consider as a separate item 4d(4), resolution
accepting the work for the Iowa City Parking Garage Maintenance Program and
Bridge Repair 2017 Project.
Approval of Council Actions, subject to corrections, as recommended by the
City Clerk: February 6, Special Formal Official & Complete; February 6, Work
Session; February 6, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board: January 9; Historic Preservation Commission:
January 11; Public Art Advisory Committee: January 4.
Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal: Special Class C Liquor License for Kantaphone, Chansy dba The Thai
Spice Restaurant, 1210 S. Gilbert St. #200; Refund an unused portion of a Class C
Liquor License for Avocado Mexican Bar & Grill, 1857 Lower Muscatine Rd. New:
Class C Liquor License for Coach's Corner IC, LLC, dba Coach's Corner, 749
Mormon Trek Blvd.; Class C Liquor License for Carl and Emies IC, LLC, dba Carl
and Emies, 161 1A 1.
Resolutions and Motions: Approve disbursements in the amount of
$9,926,553.21 for the period of January 1 through January 31, 2018, as
recommended by the Finance Director subject to audit. Disbursements are
published and permanently retained in the City Clerk's office in accordance with
State Code; Res. 18-42, awarding contract to Pa's Construction for $189,794.00
and authorizing the Mayor to sign and the City Clerk to attest a contract for
construction of the Iowa City Public Housing Roofing and Siding
Replacement Project; Res. 18-43, awarding contract to All American Concrete
for $163,604.00 and authorizing the Mayor to sign and the City Clerk to attest a
contract for construction of the Cardigan Park Improvement Project; Res. 18-
44, accepting the work for the Bloomington GSR Booster Pump VFD
Replacement Project; Res. 18-45, Authorizing the Procurement of One (1)
Diesel -Engine -Driven Packaged Generator for the Wastewater Treatment
Complete Description
February 20, 2018
Page 2
Facility Backup Generation and Electrical Distribution Upgrade Project; Res.
18-46, authorizing the award of a contract to provide Auditing Services for
the City of Iowa City; Res. 18-47, approving final plat of Focus First Addition,
Iowa City, Iowa (SUB17-00019).
Setting Public Hearings: Res. 18-49, setting a public hearing on March 6,
2018 to discuss the proposed FY2019 operating Budget, the proposed three-
year Financial Plan for FY2018 - FY2020, and the five-year Capital
Improvement Plan 2018 — 2022; Res. 18-48, setting a public hearing on
amending the FY2018 operating Budget.
Correspondence: Cheryl Cruise regarding Avoid making poor decisions with
poor data [previously distributed at 2/6 meeting]; Martha Norbeck regarding
Municipal solar and Burlington, VT; Dennis Jones Stage regarding Kevin Guhl,
Scott Cochran, Laurie Haag; John McKinstry, Nicholas Theisen regarding
Affordable Housing Budget Discussion; Arianna Aron regarding Complaint [Staff
response included]; Joe Murphy regarding Pedestrian Mall Stage and Canopy; Ali
Chuprevich regarding Inclusive Recreation Services?? [Staff response included].
Moved by Botchway, seconded by Taylor, to defer indefinitely resolution accepting the
work for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017
Project.
Community Comment, the following individuals appeared: Nicholas Theisen regarding
housing; David Harris, approval of item 4d(6); Grant Jerkovich and Kaci Mccleary
regarding the Free Mental Health Clinic and concerns about bus route planning and
discount passes; Benjamin Nelson, City liaison for the University of Iowa Student
Government regarding Apartments Downtown and the march made by local middle
school and high school students.
A public hearing was held on an ordinance conditionally rezoning approximately 0.5
acres of property located at 1010 S. First Avenue (1st and Muscatine for Kum & Go and
Hospice) from Low Density Single -Family Residential (RS -5) to Community Commercial
(CC -2), 1022 S. First Avenue from Low Density Single -Family (RS -5) to Commercial
Office (CO -1) and a portion of 1025 Wade Street from Commercial Office (CO -1) to
Community Commercial (CC -2) (REZ17-00019). Neighborhood & Development Services
Director Hightshoe presented a power point. Siobhan Harman, Kum & Go; Brian Boelk,
HBK Engineering; Keith Weggen, Civil Design Advantage; Dan Gameau, Site
Development Manager with Kum & Go appeared. Mayor Throgmorton asked City
Attorney Dilkes to summarize recent new guidance to Council regarding ex parte.
Individual Council members asked questions regarding the project.
Moved by Botchway, seconded by Mims, to continue public hearing to March 6 and
defer first consideration to March 6 on ordinance conditionally rezoning approximately 0.5
acres of property (1st and Muscatine for Kum & Go and Hospice) located at 1010 S. First
Avenue from Low Density Single -Family Residential (RS -5) to Community Commercial
(CC -2), 1022 S. First Avenue from Low Density Single -Family (RS -5) to Commercial
Office (CO -1) and a portion of 1025 Wade Street from Commercial Office (CO -1) to
Community Commercial (CC -2) (REZ17-00019).
A public hearing was held on an ordinance rezoning approximately 53.29 acres of
property (Foster Road — Vintage Cooperatives) from High Density Single Family
Residential (RS -12) to Planned Development Overlay - High Density Single Family
Complete Description
February 20, 2018
Page 3
Residential (OPD/RS-12) zone for 50.11 acres and Commercial Office (CO -1) zone for
3.18 acres located south of 1-80 between Dubuque Street and Prairie Du Chien Road
(REZ17-00017). Neighborhood & Development Services Director Hightshoe presented a
power point. Dennis Keitel appeared.
Moved by Thomas, seconded by Mims, that the ordinance rezoning approximately
53.29 acres of property (Foster Road — Vintage Cooperatives) from High Density Single
Family Residential (RS -12) to Planned Development Overlay - High Density Single
Family Residential (OPD/RS-12) zone for 50.11 acres and Commercial Office (CO -1)
zone for 3.18 acres located south of 1-80 between Dubuque Street and Prairie Du Chien
Road (REZ17-00017), be given first vote. Individual Council members expressed their
views.
Moved by Mims, seconded by Botchway, that the ordinance rezoning approximately
8.62 acres of property from County Commercial (C) and County Multifamily Residential
(RMF) to Interim Development Multi -family Residential (ID -RM) zone for 5.86 acres and
Interim Development Single Family(ID-RS) for 2.76 acres located at 4643 Herbert Hoover
Highway SE (REZ17-00020), be given second vote.
Moved by Salih, seconded by Mims, that Ord. 18-4738, rezoning approximately 3.6
acres of property (Sensitive Areas Plan for Lincoln School) from Neighborhood
Public (P1) to Planned Development Overlay Neighborhood Public (OPD/P1) zone
located at 300 Teeters Court (REZ17-00016), be passed and adopted. The Mayor
declared the ordinance passed and adopted, 6/0/1, with the following division of roll call
vote: Ayes: Salih, Taylor, Thomas, Throgmorton, Cole, Mims. Absent: None. Abstaining:
Botchway. Neighborhood & Development Services Director Hightshoe presented
information. Individual Council members expressed their views.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Iowa City Landfill and
Recycling Center Cell FY18 Construction Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids. No one appeared.
Moved by Mims, seconded by Thomas, to adopt Res. 18-50, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Iowa City Landfill and Recycling Center Cell FYI Construction Project,
establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids. Mayor
Throgmorton stated the estimated cost and how the project will be funded.
A public hearing was held on a resolution approving plans, specifications, form of
agreement, and estimate of cost for the construction of the Pedestrian Mall Improvements
Project, establishing amount of bid security to accompany each bid, directing City Clerk to
post notice to bidders, and fixing time and place for receipt of bids. Senior Civil Engineer
Sovers presented a power point. Nancy Bird, Iowa City Downtown District; Puja Birla;
and Karen Kubby, Beadology Iowa appeared.
Moved by Botchway, seconded by Mims, to adopt Res. 18-51, approving plans,
specifications, form of agreement, and estimate of cost for the construction of the
Pedestrian Mall Improvements Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time
Complete Description
February 20, 2018
Page 4
and place for receipt of bids. Individual Council members expressed their views. City
Manager Fruin presented information.
Moved by Mims, seconded by Botchway, to adopt Res. 18-52, authorizing the Mayor
to sign and City Clerk to attest an agreement with Graduate Iowa City Owner LLC
concerning the pedestrian mall improvement project. City Manager Fruin presented
information.
Moved by Botchway, seconded by Taylor, to adopt Res. 18-53, amending the
sidewalk cafe policy to waive the annual fee during the pedestrian mall
improvement project for cafes located in City Plaza. Mayor Pro tem Taylor noted the
fairness since the precedent was set with the Washington Street project.
Moved by Mims, seconded by Botchway, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 18-4739, amending Title 2 entitled "Human Rights," Chapter 1,
entitled "Definitions" to remove reference to "masculine" and "feminine" from the
definition of gender identity and make it inclusive of non -binary expression, be
voted on for final passage at this time. Moved by Mims, seconded by Thomas, that the
ordinance be finally adopted at this time. Moved by Botchway, seconded by Salih, to
accept correspondence from Kelly Adams, Nancy Berggren, Laura Noe, Suzanne Sorkin.
Mayor Pro tem Taylor commented on the correspondence received from around the
Country.
Moved by Botchway, seconded by Mims, to adopt Res. 18-54, awarding contract to
Calacci Construction from $258,504.00 and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Happy Hollow Park Restroom and
Shelter Replacement Project 2018. The Mayor declared the resolution adopted, 4/3, with
the following division of roll call vote: Ayes: Taylor, Thomas, Throgmorton, Cole. Nays:
Botchway, Salih, Mims. Moved by Botchway, seconded by Salih, to accept
correspondence from Dennis Keitel, Cathy Cole, Mike Feiss, Mike Fallon, Gina
Hausknecht. Parks & Recreation Director Seydell-Johnson presented a power point. City
Manager Fruin provided additional information. Thomas Agran; and Brian Boelk, HBK
Engineering appeared. Individual Council members expressed their views.
Moved by Botchway, seconded by Taylor, to appoint Robert Finlayson, 305 West Side
Drive, to the Senior Center Commission for a three-year term, January 1, 2018 —
December 31, 2020.
The Mayor noted that no applications were received or gender balance requirement
not met for the following Boards and Commissions: Airport Zoning Brd. of Adjustment —
One vacancy to fill a five-year term, January 1, 2014 - December 31, 2018 (Formerly
advertised); Airport Zoning Brd. of Adjustment for a five-year term, January 1, 2016 -
December 31, 2020 (Formerly advertised); Airport Zoning Commission for a six-year
term, January 1, 2018 — December 31, 2023; Board of Appeals for a five-year term,
January 1, 2018 - December 31, 2022, for a HBA Rep. or qualified experience and
training; Historic Preservation Commission for Jefferson St. representative to fill a three-
year term, July 1, 2016 — July 1, 2019 (New District formed); Telecommunications
Commission for a three-year term, July 1, 2017 — July 1, 2020. Applicants MUST reside in
Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not
publish additional notices after the initial announcement; but will continue to advertise
Complete Description
February 20, 2018
Page 5
vacancies on the City website and Council agenda. More information may be found on
the City website or in the City Clerk's office.
The Mayor noted the previously announced vacancies: Civil Service Commission for a
four -year term, April 2, 2018 - April 4, 2022. Applications must be received by 5:00 P.M.,
Tuesday, March 13, 2018.
Community Comment, the following individuals appeared: Benjamin Nelson, UISG
Liaison, with UISG updates. Phil Hemmingway thanked the following: Council members
Thomas and Cole for their support for the ag education and FAA program at the school
district, local businesses for their contributions to sponsor a student trip to the Chicago
auto show, and Chief Matherly and the police department for escorting the students
during their march across town.
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
Moved by Botchway, seconded by Salih, to adjourn regular meeting 10:11 p.m. to
work session.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk