HomeMy WebLinkAbout2018-03-06 Bd Comm minutesMINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE
February 2, 2018 — 8:15a.m.
HELLING (LOBBY) CONFERENCE ROOM — CITY HALL
Members Present: Lyra Dickerson, Rick Wyss, Melissa Jensen
Members Absent: None
Staff to the
Commission Present: Karen Jennings
Others Present: Police Chief Jody Matherly
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None.
CALL TO ORDER:
Dickerson called the meeting to order at 8:15 a.m.
CERTIFICATION OF HIRING LIST FOR THE POSITION OF POLICE
OFFICER:
After a brief discussion, Wyss moved and Jensen seconded that the list be certified as
presented. All were in favor.
ADJOURNMENT:
Jensen moved to adjourn, Wyss seconded, all were in favor and the meeting was
adjourned at 8:29 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2018
(Meeting Date)
NAME
TERM
EXPIRES
2/2/18
Lyra Dickerson
4/3/18
X
Rick Wyss
4/4/20
X
Melissa Jensen
4/5/21
1 X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member
February 2, 2018
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — POLICE OFFICER
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa $2240.1826
(3 19) 356-5000
(319) 356-5009 FAX
www.lc8ov.org
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the
following named person(s) as eligible for the position of Police Officer.
1. Daniel Boesen
2. Pamela Romero
3. Eric Stein
4. Drew Harney
5. Conner Herman
6. Melissa Vega
7. James Sandifer
B. Eugene Sanchez
9. Adrian Moreno
10. Stan Simmons Jr.
11. Jonah Kuntz
12. Jordan Thompson
13. Jonathon York
14. Samuel Reiner
15. Sayer White
16. Riley Jensen
17. Isaiah McNamee
18. Martin Green
19. Kyle Janikowski
IOWA CITY CIVIL SERVICE COMMISSION
cz'ti W
Lyra . Dickerson, Chair
Rick Wy s
Meliss Jensen
ATTEST: �l
el 11 g, City Clerk
Total
Hispanic or American Indian or Asian Black or African
Latino Alaska Native American
Native Hawaiian or White Two or More Undisclosed
Other Pacific Islander Races
Applications Received
157
Undisclosed
8
1
7
Female
20
3
5
12
Male
129
12
2 13
93 7 2
Written Test*
48
Undisclosed
Female
10
2
1
7
Male
38
2
1 6
27 2
Physical Fitness*
45
Undisclosed
Female
6
2
4
Male
39
4
2
32 1
Interview
45
Undisclosed
Female
4
2
2
Male
41
4
3
33 1
Certified Hiring Ust
19
Undisclosed
Female
2
2
Male
17
1
2
13 1
*The data reported reflect the number of candidates who participated in each stage of the process. Participation was not required in the written test if the candidate was ILEA
certified or had a documented passing P05T score within the specified timeframe. Participation in the physical fitness test was not required if the candidate submitted
acce table documentation of successful completion of the physical fitness test with another state law enforcement agency between 10/1/17 and our 1/6/18 test date.
I r 1 U3-06 18
r ®� CITY OF IOWA CITY 4b(2)
MEMORANDUM
Date: February 23, 2018
To: Mayor and City Council
From: Stefanie Bowers, Staff Member of the Human Rights Commission
Re: Recommendation from the Human Rights Commission
At its January 23, 2018 meeting the Human Rights Commission made the following
recommendations to the City Council:
By a vote of 8-0 the Commission recommends to the City Council the following allocations for
the FY18 Social Justice Racial Equity grant with a request to the City Council to consider
allocating $3800 more for the grant for FY18 so that all selected recipients are funded at their
requested amount.
Organization
FY18 Request
HRC Recommendation
Shelter House
$5000.00
$5000.00
Neighborhood &
Development Services
$600.00
$600.00
Healthy Kids School Based
Health
$12,300.00
$12,300.00
Center for Worker Justice
$10,900.00
$7100.00
$28,800.00
$25,000.00
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item will be prepared by staff for Council action
S:RECform.doc
Approved Minutes for the Human Rights Commission
Regular Meeting
January 23, 2018
Emma J. Harvat Hall
410 E. Washington Street
Commission Members Present:
Jeff Falk, Eliza Willis, Joe Coulter, Adil Adams, Tahuanty Pena, Cathy McGinnis, Jonathon
Munoz, Barbara Kutzko.
Commission Members Absent:
Arianna Aron.
Staff Present:
Stefanie Bowers
Recommendations to Council:
By a vote of 8-0 the Commission recommends to the City Council the following allocations
for the FY18 Social Justice Racial Equity grant with a request to the Council to consider
allocating $3800 more for the grant for FY18 so that all selected recipients are funded at
their requested amount.
Organization
FY18 Request
HRC Recommendation
Shelter House
$5000.00
$5000.00
Neighborhood &
Development Services
$600.00
$600.00
Healthy Kids School Based
Health
$12,300.00
$12,300.00
Center for Worker Justice
$10,900.00
$7100.00
$28,800.00
$25,000.00
1. Call to Order: Chair Willis called the meeting to order at 5:16 PM
2. Approval of January 9, 2018 Meeting Minutes:
Chair Willis asked for the minutes to be amended to reflect that the Commission agreed that
the ranking of applications could not include duplicate numbers.' Coulter moved to approve
the minutes; the motion was seconded by McGinnis. A vote was taken and the motion
passed 6-0. (Falk and Adams not present).
3. Proclamation for Black History Month:
Commissioner Kutzko will accept the proclamation at the formal City Council meeting on
Tuesday, February 6 on behalf of the Human Rights Commission.
4. Future Meeting Dates:
Commissioners agreed to cancel the meeting scheduled for Tuesday, January 30 and to
start the meeting scheduled for Thursday, February 22 at 4:45 PM. Coulter moved to
Some rankings were given duplicate numbers by Commissioners in spite of the agreement.
Minutes for the Human Rights Commission
Regular Meeting
January 23, 2018
Emma J. Harvat Hall
410 E. Washington Street
approve this sequence; the motion was seconded by Adams. A vote was taken and the
motion passed 8-0.
5. The Social Justice Racial Equity Grant Applications:
Commissioner Aron did not participate due to a conflict of interest (she is on the board of an
organization that applied for funding).
Commissioners reviewed the overall rankings of the applications. The rankings were based
on the individual rankings from each Commissioner (each application was given a rank of 1-
28 with 1 being the highest). Comments were made by some Commissioners on grants that
ranked low but had potential in their opinion. Those applications included the Emma
Goldman Clinic, Iowa Harm Reduction Coalition, Teamcan (Fas Trac), and the
Neighborhood Centers of Johnson County. Chair Willis then surveyed Commissioners to
inquire if any wanted to change their rankings. No Commissioner expressed a desire to
change their original rankings.
Commissioners next discussed budgetary considerations. $25,000 would fully fund the first
three highest ranking applicants but would leave the fourth $3800 short of their requested
amount.
Coulter moved to recommend to the City Council that the four highest applicant scores be
funded with the $25,000 budgeted for the grant for FY18 with a request to the Council to
consider allocating $3800 more to the grant for FY18 so that all the recommended
applicants can be funded at their full funding request. Adams seconded. A vote was taken
and the motion passed 8-0.
Organization
FY18 Request
HRC Recommendation
Shelter House
$5000.00
$5000.00
Neighborhood &
Development Services
$600.00
$600.00
Healthy Kids School Based
Health
$12,300.00
$12,300.00
Center for Worker Justice
$10,900.00
$7100.00
$28,800.00
$25,000.00
Adjournment: Motion to adjourn at 6:21 PM.
The next Commission meeting will be on Thursday, February 22, 2018.
Rankings for
Social Justice Racial Equity Grant Submittals FY18 ,
Requested Amount
Average Rank
Adil
Joe
Jeff
Barbara
Cathy
Jonathon
Tahuanty
Eliza
Organization
Citizens Against Racism Everywhere
$18,000.00
24.5
14
28
28
28
27
27
21
23
City High School Music Department
$1,875
19.75
17
20
15
16
26
23
19
22
Inside Out Reentry
$7,100.00
8.75
22
4
3
6
10
12
12
1
4Cs Community Coordinated Child Care
$10,000.00
8.25
4
9
8
13
7
15
1
9
The Arc of Southeast Iowa
$25,000.00
21.875
18
24
9
21
21
26
28
28
Shelter House
$5,000.00
6.75
2
2
5
5
5
6
8
21
REACH
$2,725.00
18.125
25
23
16
12
22
4
19
24
IC Park & Rec, Dream Center, CDD
$5,200.00
8.125
3
7
12
1
17
10
12
3
Iowa Harm Reduction Coalition
$3,280.00
13.125
26
13
4
18
1
13
15
15
IC Compassion
$14,475.00
11.75
23
7
12
4
9
7
18
14
Unlimited Abilities
$25,000.00
26.125
28
25
26
20
28
28
27
27
Emma Goldman Clinic
$6,555.00
11.75
27
4
7
22
11
1
9
13
Restorative Community Partners
$7,405.00
22
21
15
20
25
18
25
26
26
Healthy Kids School Based Health
$12,300.00
7.75
16
4
6
3
3
9
10
11
Sankofa Outrech Connection
$7,000.00
16.875
12
17
9
7
24
16
25
25
NDS
$600.00
7.25
6
11
1
10
13
2
5
10
Center for Worker Justice
$10,900.00
7.875
15
12
2
11
4
8
7
4
Iowa Legal Aid
$10,000.00
9.125
5
14
11
8
8
18
4
5
Rape Victim Advocacy Program
$9,100.00
13.5
7
21
14
15
6
24
14
7
Teamcan (Fas Trac)
$10,240.00
14.125
11
18
17
9
20
20
16
2
Community Transportation
$7,335.00
14.75
24
3
18
24
12
14
3
20
NCIC
$3,500.00
11.5
13
1
19
2
19
19
11
8
IC Pride
$3,800.00
14.125
19
15
22
23
2
11
5
16
Disability Enterprise Foundation
$1,500.00
17.75
1
19
23
26
15
22
17
19
Legacy Girls Empowerment
$10,000.00
18.375
20
22
24
19
16
17
23
6
Zeta Phi Beta
$6,500.00
17.875
10
26
27
14
23
5
21
17
Willowwind
$5,500.00
21.875
8
27
25
27
25
21
24
18
Eastern Iowa Community Bond
$2,500.00
10.75
9
9
20
17
14
3
2
12
Total $232,390.00
Funds available $25,000.00
Member Attendance Sheet
Member
Term
Exp.
1/9
1/23 2/28 3/20 4/17 5/15 6/19 7/17 8/21 9/18 10/16
Aron
1/2021
Present
Excused
McGinnis
1/2021
Present
Present
Munoz
1/2021
Present
Present
Kutzko
1/2020
Excused
Present
Falk
1/2020
Present
Present
Pena
1/2020
Present
Present
Coulter
1/2019
Present
Present
Adams
1/2019
Present
Present
03-06-18
4b(3)
MMnIIIIJ
IOWA CITY
s PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
row SuunCMq•,�w 3 1413 6 510 0 •,u 31435651M •wwwXpl.wy
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
January 25, 2018
Members Present: Diane Baker (in at 5:05 pm), John Beasley (in at 5:06 pm), Kellee Forkenbrock,
Adam Ingersoll, Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington (out at 6:11 pm).
Members Absent: Janet Freeman.
Staff Present: Todd Brown, Terri Byers, Maeve Clark, Susan Craig, Anne Mangano, Patty McCarthy, Elyse
Miller, Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: Ryan Terrell, Kathy Terrell.
Call Meeting to Order. President Semel called the meeting to order at 5:01 pm.
Public Discussion.
President Semel moved agenda item 4C to facilitate discussion with guest Ryan Terrell. Ryan Terrell, a
convicted sex offender of a sex offense against a child, read a statement related to Polity 816, Library
Access for Sex Offenders Convicted Of Sex Offenses Against Minors, a copy of which was provided to all
Board members. Terrell asked that the library administrator be given some leeway in allowing access
under some circumstances for persons convicted of a sex offense against a minor. Ingersoll wondered if
a separate policy could apply for the meeting room area as it is separate from the rest of the library. He
questioned if the Library Director should have to make these kind of judgement calls. Craig investigated
and reviewed the current policies of IUPLA libraries. She did not hear from Sioux City but received nine
responses. Five libraries do not give permission, four give the director discretion and options. Ingersoll
asked if the other libraries shared how many requests they received. He also asked if we check patron
library cards against the sex offender registry. Pilkington said we do this quarterly. Paetzold asked Mr.
Tyrell if he was seeking specific permission and asked which services he cannot access. He said he is
specifically hoping to attend meetings, but also trying to address the isolation. Craig said she does not
recommend making a different policy for the meeting rooms, stating the meeting rooms are the least
staffed areas. Ingersoll asked about the children's and teen space. Craig said doing what Ames does in
consultation with law enforcement and social service agencies seems an option to consider. Mr. Tyrell
pointed out that not all offenders are on supervision which was an option he suggested. Paetzold asked
how this would be done without a supervision situation and how we would access risk assessment
information to find out if someone was low risk for example. Beasley said he received a phone call and
email from attorney, Mr. Mears today and Beasley does not wish to take any action this evening.
Beasley thinks MERGE needs to be considered in the decision. Craig said MERGE is not the library, and
only the public library is specifically spelled out in the code that requires permission for a person to
enter. She believes the separate entrance to MERGE significantly affects whether the policy applies to
this space. Beasley wants Assistant City Attorney Eric Goers to weigh in on this. Beasley's priority is the
children. He feels the meeting rooms are higher risk space than the library proper, particularly because
there are no staff, the public bathrooms are in that hallway, and now there are no cameras in the
restrooms. Beasley wants to hear what Mr. Mears has to say. Semel thinks that as there are other voices
and perspectives to be heard it would be good to have more information. Beasley wants to defer this to
another meeting. A motion was made by Ingersoll to ask the City Attorney for guidance to amend our
current policy to allow individual sex offenders access to the library. The motion was seconded by
Paetzold. Motion carried 7/1 with Beasley dissenting.
Paulios is curious about the director search committee process. He looked at the meeting minutes from
when Craig was hired as library director and found great information. Paulios is concerned about staff
presence on the search committee. Last time there were three board members and there was consensus
to keep the committee small but to include one permanent staff member elected by staff, as well as a
Friends Foundation person. Paulios said minutes and agendas from meetings would be helpful for
transparency. Staff are quite anxious about having a seat at the table. Semel asked about Craig
Johnson's (the permanent staff person on the search committee last time) role on the search
committee; Craig said he was the staff representative. Paetzold asked if Paulios was acting as an
individual or on behalf of the union. Byers believes that unionization in Iowa is a factor in the director
search. Paetzold asked if Paulios would share the minutes/agendas he reviewed. Miller will make this
information available. Ingersoll said the currentjob description describes managing in a unionized
environment but it is not in the essential job functions. Craig said the job description is a draft. Clark
said Byers and Brown were here when Craig was hired and staff was included in the process. Craig
expects and welcomes staff input and thinks once a firm is hired is a likely time for staff input and
inclusion. Beasley asked what Paulios is asking for. Paulios said non -managerial library staff should be
included on the committee. Paulios wants to see agendas and minutes and results of the meetings.
Approval of Minutes.
The minutes of the December 21, 2017 Regular Meeting of the Library Board of Trustees were reviewed.
A motion to approve the Regular Minutes was made by Forkenbrock and seconded by Paetzold. Motion
carried 8/0.
Items for Discussion/Action.
Library Director Search and job description. Craig provided a draftjob description. Ingersoll asked if
working in a union environment should be moved to essential job functions or minimum requirements.
Craig said she believes the applicant pool would be reduced by doing so. Ingersoll said it could be
moved to essential job duties and Craig agreed. Beasley asked about the political aspects of the job and
calling out working with the City Manager and City Council. Craig will do some editing. Semel asked
about the diversity paragraph. Craig explained this is a requirement on all Cityjob descriptions.
Policy Review: 102: Policy Making and Policy Review. This is a regularly scheduled policy review. No
changes recommended. No action needed.
Policy Review: 816: Library Access for Sex Offenders Convicted Of Sex Offenses Against Minors.
President Semel moved discussion of this agenda item to public discussion. This is a regularly scheduled
policy review. A motion to approve the policy with the addition of the bookmobile language was made
by Ingersoll and seconded by Washington. Motion carried 8/0. Paetzold wanted it to be clear that
adopting the new language goes along with continued discussion of the access issue.
FY18 Strategic Plan. Staff completed a six month report on the current strategic planning goals.
Paetzold asked about National Bookmobile Day. Craig said Antelope Lending Library (ALL) does not
wish to participate this year because it limits their ability to fundraise and this is a big fundraising day
for them. Craig will make sure the City knows that we extended the invitation but ALL is not interested
in joining us this year. Ingersoll thinks the work on privacy and confidentiality has been great and
appreciates it. Craig said the 9-5 on Saturday option and the user survey will not be in the usual
February discussion about library hours.
Staff Reports.
Director's Report. A quick tour of the computer lab renovations will take place after the meeting
adjourns.
Departmental Reports:
Adult Services. No comments.
Community & Access Services. No comments.
Development Office Report. The Eat Out to Read at VUE was a great event and brought in $500. Film
Scene has added a second screening of Ex Libris on Sunday, 2/18 at 10:00 am. Ingersoll thinks the Big
Grove event on March 6 at dinnertime should be great.
Inservice Day Report. No comments.
Spotlight on the Collection. No comments.
President's Report. No report.
Announcements from Members. None.
Committee Reports.
Foundation Members. No report.
Director Search Committee. The Committee received three RFQs. There was discussion at the first
meeting about what to do if there weren't enough applicants, but this proved moot.
Communications. None.
Quarterly Financial Reports.
There were no comments about the second quarter Receipts and Expenditures.
Quarterly Use Reports.
There were no comments about the six-month Output Measures, Circulation by Area and Agency and
Circulation by Type and Format reports.
Disbursements.
The MasterCard Expenditures for December, 2017 were reviewed. A motion to approve the
disbursements for December, 2017 was made Washington by and seconded by Ingersoll. Motion
carried 8/0.
Set Agenda Order for February Meeting.
City Attorney/ Policy 816: Library Access for Sex Offenders Convicted Of Sex Offenses Against Minors.
Adjournment. A motion to adjourn the meeting was made by Semel and seconded by Forkenbrock.
Motion carried 8/0. President Semel closed the meeting at 6:13 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Term
lmiJon
5/25/17
6/22/17
7/27/17
8/24/17
9/28/17
10/26/17
11/06/17
11/16/17
12/4/17
12/21/17
1/25/18
2/22/18
Diane Baker
6/30/19
O/E
X
X
X
x
x
x
x
x
x
x
O
John Beasley
6/30/21
X
X
X
X
x
x
X
O/E
x
O
x
x
Kellee
Forkenbrock
6/30/23
Not on Board
O/E
X
X
X
O
O/E
x
x
x
x
Janet Freeman
6/30/19
X
X
X
X
X
X
X
x
X
X
O/E
X
Adam Ingersoll
6/30/21
X
X
O/E
O/E
X
O
X
X
O/E
O/E
X
O/E
Carol Kirsch
6/30/23
Not on Board
X
X
X
X
X
X
X
O/E
X
X
Tom Martin
6/30/17
X
X
Off Board
Robin Paetzold
6/30/17
X
X
O/E
X
X
X
X
X
X
X
X
X
Meredith
Rich -Cha ell
6/30/17
X
X
Off Board
Jay Semel
6/30/19
X
X
X
X
X
x
X
X
X
X
X
X
Monique
Washington
6/30/21
X
X
O/E
O
X
X
O
x
X
O
x
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES APPROVED
JANUARY 10, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Steve Bird, Wayne Fett, Cara Hamann, Lucie Laurian, Ben Russell, Angie Smith,
Joe Younker
Members Absent: Suzanne Bentler, Jamie Venzon
Staff Present: Chad Dyson, Zac Hall, Brenda Nations
Others Present: Del Holland, Doug Mensing, Ben Staehlin, Brian Wills, Brianna Wills, Charlotte
Wills, Anna Wills
CALL TO ORDER
Vice Chair Hamann called the meeting to order at 5 p.m.
STEAM MURAL RIBBON CUTTING:
Commission members attended the ribbon cutting ceremony for the unveiling of the "Exploring Iowa's
Renewable Energy" STEAM mural located in the Robert A. Lee Recreation Center lobby. The mural is
sponsored by the Iowa City Public Art program and based around principles of Science, Technology,
Engineering, Art and Math (STEAM).
"The mural, `Exploring Iowa's Renewable Energy,' uses visual, sound and tactile elements to provide
visitors with an interactive experience that spotlights Iowa's Green Energy potential. Visitors activate
light, sound, and wind in a graphically displayed Iowa landscape. Turning a hand crank moves a
windmill, covering the solar panel affects the building lights, and touching the river activates light and
sound. The mural was created by a team of students and faculty members from the University of Iowa
who represent a broad range of disciplines including Computer Science, Industrial and Mechanical
Engineering, Emerging Technologies and Sculpture, Photography, Art and Art History, and Digital Media
in Performance. The UI team includes Kyle Rector, Stephen Baek, Daniel Fine, Daniel Miller, Yifan Du,
Colleen Reynolds, and John Winet. Additionally, photographer Dana Keeton contributed to the project"
(https://www.icgov.org/news/new-steam-mural-be-unveiled-robert-lee-recreation-center)
RECOGNITION OF OUTGOING COMMISSION MEMBERS
Outgoing Commission Members, Larry Brown and Chairman Clay Claussen were recognized and
commended for their dedication and service to the Commission.
Two new Commissioners, Steve Bird and Ben Russell were introduced. Russell shared that he grew up in
Iowa City, is a Regina graduate and currently works in commercial lending at Hills Bank in Coralville.
Russell expressed that he is excited to be a part of this commission and to work on the parks that he used
while growing up in Iowa City. Steve Bird stated that he moved to Iowa City a little over five years ago
from Seattle. He considers himself to be a "super user" of Iowa City Parks and Recreation. He is interested
in participating on the Commission as he believes that "excellent parks are what makes an excellent city."
PARKS AND RECREATION COMMISSION
January 10, 2018
Page 2 of 5
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Smith, seconded by Younker, to approve the December 13, 2017 minutes as written.
Passed 7-0 (Bentler & Venzon absent).
ELECTION OF OFFICERS:
Fett nominated Joe Younker to serve as Chairperson of the Parks & Recreation Commission.
Moved by Fett, seconded by Hamann, to elect Joe Younker as the Chairperson for the Parks and
Recreation Commission for 2018. Motion passed 7-0 Gentler and Venzon absent).
Laurian nominated Hamann to serve as Vice -Chair of the Parks and Recreation Commission.
_Moved by Laurian, seconded by Fett, to elect Cara Hamann as the Vice -Chair of the Parks and
Recreation Commission for 2018. Motion passed 7-0 Gentler and Venzon absent).
Laurian suggested having a reception for outgoing members Brown & Claussen during the February
meeting.
PUBLIC DISCUSSION
None
RIVERFRONT CROSSINGS PARK CONTRH3UTIONMICKORY TRAIL PARK RENAMING
REOUEST:
Brian and Brianna Wills sadly lost their 12 -year-old son, Calder Wills, in November to cancer. Brianna
shared that she was a part of the original group of parents who brought the idea of developing a playground
in Hickory Trail Park. This group of parents got together, met with City staff, put together a plan and built
a playground in the park. Brianna said that while Calder suffered through his journey, he fought valiantly
and through the process inspired a lot of people. Brian and Brianna would like to move forward in furthering
Calder's legacy by renaming Hickory Trail Park to "Calder's Park." They would like to help fund further
improvements to the park over time as determined appropriate by the Parks and Recreation Department and
Commission. The Wills have been meeting with Seydell Johnson to discuss giving a donation to Riverfront
Crossings Park. Specifically, they would like to make a donation to the explorer path in Calder's honor.
Younker expressed great appreciation for their consideration and expressed condolences to the family.
Dyson reported that staff is in support of waiving the usual two year waiting period posthumous prior to
naming a facility in recognition of an individual. The family will continue working with Parks and
Recreation staff.
MLI \_ImRAM9MON 01:L•\BIII iINTIID U
Hall noted that the natural areas management planning began in 2008 when the City hired Brenda Nations
who wrote a Natural Areas Plan for 12 natural area parcels owned by the City. In 2016 the Parks and
Recreation Department, along with the Public Works Department and Brenda Nations, identified 42 sites
to be incorporated into a system -wide natural areas plan. After a competitive RFP process, Applied
Ecological Services (AES) was selected as the firm to complete the plan. Doug Mensing with AES
PARKS AND RECREATION COMMISSION
January 10, 2018
Page 3 of 5
presented the draft plan to Commission which is attached to these minutes. His presentation included the
project goals, aerial imagery, land cover mapping and quality assessment, site specific management briefs,
prioritization and costs, getting more done, and conservation planning. Younker asked for staff's response
to the draft plan. Hall reported that staff is very excited about the plan as it helps in identifying where to
focus efforts, where to focus volunteers, and which grant funding to go after. Laurian commended Mensing
on his presentation.
Moved by Laurian, seconded by Younker, to accent the draft natural areas executive summary as
written and Dresented by ADolies Ecological Services staff. Passed 7-0 Gentler and Venzon absent).
NEIGHBORHOOD OPEN SPACE REVIEW: UNIVERSITY LAKE PARTNERS
DEVELOPMENT:
In December of 2017 an application for rezoning was submitted to the Planning and Zoning Commission
for Foster Road planned development. As per the requirements of the comprehensive plan, the developer
is required to dedicate 1.39 acres for park space. The developer proposed a land donation of 24 acres for
parkland. This property is in a ruggedly steep wooded area south of interstate 80. Staff recommends
accepting fees in lieu of land. This was determined based on the following: Lack of connectivity to other
parkland; inaccessibility for the public and staff, additional staff and resources burden; challenging land
type for trails or park amenities to be added; size and type of land does not align with North District
recommendations outlined in the Parks Master Plan.
Moved by Laurian, seconded by Fett to accept fees in lieu of land for the Foster Road Development
to satisfv the Neighborhood Open Space Requirements. Passed 7-0 Gentler & Venzon absent).
PLAYGROUND ACCESSIBILITY AND INCLUSION REPORT
Commission requested a presentation from staff regarding playground accessibility. Hall presented. He
noted that the 2017 Parks Master Plan identified, inventoried and ranked park areas with respect to
accessibility and alignment with ADA standards. The master plan outlined three system -wide priorities to
address accessibility and alignment as follows: 1) Maintain fall -zone surfaces, 2) Provide accessible picnic
tables, 3) Provide parking, truncated curb ramps and paths to park amenities. Hall further explained that
2018 projects will include accessible paths to playgrounds at Pheasant Hill Park, Highland Park and Mercer
Park. Future accessibility projects will follow CIP budget requests. The Master Plan evaluation, including
ADA improvement update and the presentation are attached.
197 s100717101011015f.2W log o] aY•&Ir:11yo
Recreation Division Superintendent Report — Chad Dyson
Recreation Construction Update: Dyson reported that the Robert A. Lee Community Recreation
Center reopened this week after being closed for renovations. The renovations included new
restrooms on the lower level of the building, administrative office remodel, resurfacing of the
gym floor, pool maintenance as well repainting of meeting rooms and other maintenance.
Registration: Recreation program registration has begun. Staff is pleased with the number of
participants registering for programs. Dyson further stated that the Winter Break Camp was very
well attended this year.
Incident at Recreation: Dyson addressed the incident where a young man was found deceased in
the edible garden classroom area outside of the Recreation Center. He explained that the police
were notified and that the investigation is ongoing.
PARKS AND RECREATION COMMISSION
January 10, 2018
Page 4 of 5
Parks Division Superintendent Report— Zac Hall
Staffing: Hall reported that staff has been busy with snow removal recently. He talked about the
brining solution that is being used to pretreat areas. Staff is pleased with this product.
Garden Plots: Smith asked for a report from Hall on garden plot locations and if there is a need
for additional areas in the City. Hall reported that there are 111 plots at Wetherby, 56 at Chadek,
16 at Reno, and 20 at Kiwanis Parks. He noted that there is a plan is to add gardens to Creekside
Park as well as increase the number of plots to Chadek Green gardens. He also mentioned that
there may be more added to a parcel of land owned by the City on Walden Road. There was
discussion about the possibility of using some the flood buyout properties in Iowa City as
community garden space. Younker suggested that staff invite Fred Meyer from Backyard
Abundance to do a presentation at a future meeting.
CHAIRS REPORT
No report.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
None
ADJOURNMENT:
Moved by Hamann, seconded by Fett, to adjourn the meeting at 6:39 p.m. Motion passed 7-0
(Bentler & Venzon absent)
PARKS AND RECREATION COMMISSION
January 10, 2018
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
n
r
r
n
n
r
';
000000
00
N
p
N
W
M
N
O
00
O
M
N
N
o
TERM
N
M
EXPIRES
Suzanne
1/1/17
NM
X
X
X
LQ
X
X
X
X
X
X
O/E
Bentler
Steve Bird
1/1/22
*
*
*
*
*
*
*
*
*
*
*
X
Larry Brown
1/1/18
NM
O/E
X
X
LQ
X
O/E
X
X
X
X
Clay
1/1/18
NM
X
X
X
LQ
X
X
X
X
X
X
Claussen
Wayne Felt
1/1/19
NM
X
X
X
LQ
X
X
X
X
O/E
X
X
Cara
1/1/20
NM
X
X
X
LQ
X
X
X
X
O/E
X
X
Hamann
Lucie
1/l/10
NM
X
X
X
LQ
*
O/E
X
O/E
O/E
X
X
Laurian
Ben Russell
1/1/22
*
*
*
*
*
*
*
*
*
*
*
X
Angie Smith
1/1/18
*
O/E
X
X
LQ
X
X
X
O/E
X
X
X
Jamie
1/1/20
NM
X
X
X
LQ
X
X
X
X
O/E
X
O/E
Venzon
Joe Younker
1/1/20
NM
O/E
X
X
LQ
X
X
X
X
X
O/E
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
Approved Minutes
January 18, 2018
MINUTES
SENIOR CENTER COMMISSION
January 18, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kathy Mitchell, Kenn Bowen, Cheryl] Clamon, Lorraine
Dorfman, Margaret Reese
Members Absent:
Staff Present:
Others Present:
CALL TO ORDER:
Hiram (Rick) Weber
Kristin Kromray, Linda Kopping
The meeting was called to order by Reese at 4:05 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM DECEMBER 14.2017 MEETING:
Motion: To accept the minutes from the December 14, 2017 with
amendments. Motion carried on a vote of 5/0.
PUBLIC DISCUSSION:
None.
DISCUSSION OF COMMISSION VISITS:
Commissioner Bowen will attend the February 6th City Council meeting.
FY19 OPERATIONAL BUDGET UPDATE:
Kopping reported that she presented the FY19 budget to the City Council on
January 6t'. She presented information on the various programs the Senior
Center has had over the last year - highlighting intergenerational programming
such as dances and Family Folk Machine. She also noted the Senior Center has
been trying to diversify fundraising through Friends of The Center. She noted the
Senior Center will be working on reaccreditation as well as more outcome based
4b(5)
Approved Minutes
January 18, 2018
evaluations. Challenges that she discussed revolve around the need for
additional staffing. Currently the Development Specialist position is unfilled and is
funded to be a half time position. She noted that there is enough work for this
position to be a full-time position. In addition, the Senior Center believes that
there is a need to bring programming out into the community, but to do so would
require additional staff.
OPERATIONAL OVERVIEW:
Kopping continues to work on updating the policy and procedures manual.
Changes to the organizational structure to both the Voices of Experience choir
and the Family Folk Machine choir are forthcoming.
The Friends of The Center fall appeal raised $24,543 which is about $3000 more
than last year. The Friends of The Center will have another organizational
meeting next week. The Friends website has had a set -back in its launch date.
Due to the amount of Senior Center information on the Friends site the City is
requiring that the site be ADA compliant. This will require some additional work
from the web developers that will cost $3000.
The remaining second floor classrooms are currently having wall paper removed
and will be repainted. The 2nd floor hallway will be painted during the first week of
March. The Senior Center will close for one day in March due to this. The
morning receptionist will be gone during these renovations due to health
concerns.
There is some money remaining in the budget for the room 103 renovations. This
money will be used to purchase window film.
The boiler needs a new control panel. The HVAC system and associated
software have had numerous issues during the extremely cold weather.
A part time temporary afternoon receptionist has been hired.
COMMISSION DISCUSSION:
Motion: To elect a slate of officers for the following year as stated:
Margaret Reese as Chair
Kenn Bowen as Vice Chair
Kathy Mitchell as Secretary
Motion carried on a vote of 5/0. Claymon/Dorfman
Approved Minutes
January 18, 2018
Reese inquired if there was any place for the Commission in succession planning
after Kopping retires. Other commissioners expressed their agreement that they
would like to understand how the process will work. Kopping said she would
invite Assistant City Manager, Ashley Monroe, to the next commission meeting to
discuss the hiring process.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Bowen/Mitchell
Approved Minutes
January 18, 2018
Senior Center Commission
Attendance Record
Year 2017
Name
Tenn Expire
2/16/17
3/16/17
4/20/17
5/18/17
6/15/17
7/20/17
8/17/17
9/21/17
10/26/17
11/16/17
17/14/17
1/18/18
Kenn Bowen
12/31/20
--
--
—
--
--
X
X
X
X
NM
X
X
Cheryll Clamon
12/31/18
X
X
NM
NM
X
O/E
X
X
X
NM
X
X
Lorraine Dorfinan
12/31/19
X
X
NM
NM
X
X
O/E
X
X
NM
X
X
Mark Holbrook
12/31/18
X
X
NM
NM
X
X
X
O/E
X
NM
X
--
Kathy Mitchell
12/31/19
X
X
NM
NM
X
X
X
X
X
NM
X
X
Margaret Reese
12/31/17
X
X
NM
NM
X
X
X
X
X
NM
O/E
X
Hiram (Rick)
Weber
12/31/20
--
—
--
—
X
O/E
X
X
I X
NM
X
O/E
Key: X =
Present
0=
Absent
O/E =
Absent/Excused
NM=
No meeting
--=
Not a member
Approved Minutes
January 18, 2018
o-s-ue-i a
4b(6)
Approved
Minutes
Iowa City Telecommunications Commission
November 30, 2017 — 4:00 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A
Call to Order: Meeting called to order at 4:00 P.M.
Members Present: Derek Johnk, Paul Gowder, Matthew Brenton
Members Absent: Laura Bergus
Staff Present: Ty Coleman
Others Present:
Recommendations to Council: None
Approval of Minutes:
Brenton moved and Gowder seconded a motion to approve the November 27, 2017 minutes as
presented. The motion passed unanimously.
Approve comments to the FCC regarding net neutrality:
Johnk asked if there were any necessary edits to the letter that had been written by Laura Bergus
and Paul Gowder on behalf of the Telecommunications Commission, which contained comments
to the FCC on the topic of net neutrality. Johnk said he was happy with the content of the letter.
Gowder moved and Brenton seconded a motion to approve the letter for presenting to the Iowa
City City Council, in hopes of gaining its support before submitting to the Federal
Communications Commission (FCC) and area legislators. The motion passed unanimously.
Presentation of approved comments to the Iowa City City Council FCC and other parties:
Johnk noted that Coleman had prepared a memo to the City Council to accompany the letter. All
commissioners expressed that they were happy with the memo. Coleman suggested that one
commissioner could come to the December 5, 2017 City Council work session, where Council
would be given the opportunity to support the comments by agreeing to be added to the signature
of the letter. Coleman said that one or two commissioners may be able to answer any questions
that Council might have about the issue. Brenton said he would plan to attend the work session.
ddiournment:
Gowder moved and Brenton seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 4:06 p.m.
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Gowder
Bergus
Kilburg
Johnk
03/27/2017
x
x
x
o/c
vacant
04/24/2017
x
x
x
x
vacant
05/22/2017
x
x
x
x
vacant
06/26/2017
o/c
x
x
x
vacant
07/24/2017
Meeting not held
due to lack of
quorum.
Brenton
08/28/2017
x
x
x
x
vacant
09/25/2017
x
x
x
x
vacant
10/23/2017
x
o/c
x
x
vacant
11/27/2017
x
x
x
x
vacant
11/30/2017
Special meeting
x
o/c
x
x
vacant
01/22/2018
Meeting not held
due to lack of
quorum.
02/26/2018
x
x
x
x
vacant
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)