HomeMy WebLinkAbout2018-03-20 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
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M1 K --ID City Hall — Harvat Hall
410 E. Washington Street
www.icgov.org
Item 1. Call to Order
Item 1a Roll Call
Item 2. Consider adoption of the Consent Calendar as presented or
amended.
Item 2a. Approval of Council Actions, subject to corrections, as
recommended by the City Clerk:
Item 2a(1) March 6, Special formal Official & Complete
Item 2a(2) March 6, Work Session
Item 2a(3) March 6, Regular formal Official & Complete
Item 2b. Permit Motions and Resolutions as Recommended by the City
Clerk.
Renewal:
Item 2b(1) Class C Liquor License for Graze Iowa City LLC, dba Graze, 115 E. College
St.
Item 2b(2) Class E Liquor License for Sector, Inc., dba Creekside Market, 2601 Hwy 6
E.
Item 2b(3) Class E Liquor License for Corridor Liquor, Inc., dba City Liquor, 425 S.
Gilbert St.
Item 2b(4) Class C Liquor License for Apres Iowa City LLC, dba Apres, 1010 Martin St.
Item 2b(5) Outdoor Service Area for Apres Iowa City LLC, dba Apres, 1010 Martin St.
Item 2b(6) Class C Liquor License for Ranger Enterprises, Inc., dba Deadwood, The, 6
South Dubuque St.
Item 2b(7) Class C Beer Permit for Suburban Investors LLC, dba Suburban BP Amoco -
Keokuk St., 1905 Keokuk St.
New:
Item 2b(8) Class C Liquor License for Xalapa II, Inc., dba Casa Azul, 335 S. Gilbert St.
Item 2b(9) Class C Liquor License for The Englert Civic Theatre, Inc., dba The Englert
Civic Theatre, Inc., 221 E. Washington St.
Item 2b(10) Class E Liquor License for Kum & Go LC, dba Kum & Go #504, 1310 S.
Gilbert St.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
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CITY
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319)356-5000
(319)356-5009 FAX
W W W. icgov.org
Late Addition:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Item lb Student Leadership Awards
Item 1b. Lemme Elementary School
• Georgia Hellwig
• Holly Rood
• Leo Thomas
Consent Calendar —
Resolution
Item 2c(6) Recycling Processing Services — See agreement
Setting Public Hearings
Item 2d(2) Airport Outlot Sale — See revised resolution
Regular Agenda
Item 7. Renaming Hickory Trail Park — See revised resolution and comment below:
Revised Comment: The parents of Calder Wills, a 12 -year old boy who passed away
in 2017, have requested that Hickory Trail Park, a park near Calder's home where he
often played, be renamed Calder Park. The parents will donate $16,000, but because
the amenities in Hickory Trail Park are complete and in good order, the funds will go
toward Riverfront Crossings Park. Correspondence included in Council packet.
March 20, 2018 City of Iowa City
Item 2c. Resolutions and Motions:
18 -(OS)
Item 2c(1)
Page 2
Iowa City Landfill and Recycling Center Cell FY18
Construction - Resolution awarding contract and authorizing
the Mayor to sign and the City Clerk to attest a contract for
construction of the Iowa City Landfill and Recycling Center
Cell FY18 Construction Project.
Comment: Bids for this project were opened on Tuesday, March 13, 2018,
and the following bid was received:
JB Holland Const.
Connolly Const.
Steger Const.
Engineer's Estimate
Base Bid
Decorah, IA $ 1,341,749.23
Peosta, IA $ 1,627,315.34
Dyersville, IA $ 1,640,494.78
$ 1,565,000.00
Alternates 3A, 3B & 4
$ 11,881.00
$ 20,226.50
$ 27,240.00
Public Works and Engineering recommend award of the contract to JB
Holland Construction of Decorah, Iowa in the amount of $ 1,353,630.23.
The project will be funded with Landfill revenues.
Item 2c(2) Iowa City Parking Garage Maintenance Program and
Bridge Repair 2017 - Resolution accepting the work for the
Iowa City Parking Garage Maintenance Program and
Bridge Repair 2017 Project.
Comment: The project has been completed by Western Specialty
Contractors of West Des Moines, Iowa, in substantial accordance with the
plans and specifications. The Engineer's Report and Performance and
Payment bonds are on file with the City Clerk.
Project Estimated Cost: $ 606,375.00
Project Bid Received: $ 571,505.00
•S Project Actual Cost: $ 571,505.00
Item 2c(3) 2017 Sewer Rehabilitation - Resolution accepting the work
for the 2017 Sewer Rehabilitation Project.
Comment: The project has been completed by Municipal Pipe Too Co. of
Hudson, Iowa, in substantial accordance with the plans and specifications.
The Engineer's Report and Performance and Payment bonds are on file
with the City Clerk.
•S Project Estimated Cost: $ 335,000.00
•S Project Bid Received: $ 241,440.55
Project Actual Cost: $ 293,422.71
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 20, 2018 City of Iowa City Page 3
Item 2c(4) Idyllwild Stormwater Drainage Diversion - Resolution
approving, authorizing and directing the Mayor to execute
and the City Clerk to attest Amendment No. 1 to the
September 19, 2017, agreement by and between the City
of Iowa City and HR Green, Inc. to provide engineering
consultant services for the Idyllwild Stormwater Drainage
Diversion Project.
Comment: The City and Consultant entered in to a Consultant Agreement
to evaluate the results of the 2016 Idyllwild Drainage Diversion Study to
determine the best alternative and develop preliminary pump station design
for the Idyllwild Flood Mitigation System. This amendment authorizes HR
Green, Inc. to provide additional geotechnical field work and hydraulic
modeling needed to complete design of the diversion and pump station.
The negotiated increased cost will be $20,906 for services performed
beyond the original scope, which will bring the total consultant service fees
to $213,506. The Idyllwild Drainage diversion project will be funded by
Storm Water Funds.
Item 2c(5) Bus Shelter Procurement. Resolution authorizing the award
of a contract for the supply of prefabricated bus shelters.
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Item 2c(6)
Comment: On September 12, 2017, the City issued a request for proposal
for the supply of up to thirty (30) prefabricated bus shelters. Three (3)
proposals were received, evaluated, and scored by staff who determined
that the proposal submitted by Brasco International, Inc., best met the
needs of the City. The initial term of the contract will be for five (5) years,
with an option to renew for an additional five (5) year term. This resolution
authorizes the award of the contract and authorizes the City Manager to
effectuate future purchases and renewals
Recycling Processing Services - Resolution authorizing the
award of a contract for recycling processing services.
Comment: On December 11, 2017, the City issued a request for proposal
to provide recycling processing services. Three (3) proposals were
received, evaluated, and scored by staff who determined that the proposal
submitted by Paper Recovery Company, best met the needs of the City.
The initial term of the contract will be for five (5) years, with an option to
renew for an additional three (3) year term. This resolution authorizes the
award of the contract and authorizes the City Manager to effectuate future
renewals.
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If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
� r t
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319)356-5000
(3 19) 356-5009 FAX
www.icgov.org
Late Addition:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Item 1 b Student Leadership Awards
Item 1b. Lemme Elementary School
• Georgia Hellwig
• Holly Rood
• Leo Thomas
Late Handouts:
Consent Calendar
Resolution
Item 2c(6) Recycling Processing Services — See agreement
Setting Public Hearings--- ____ --
Item 2d(2) Airport Outlot Sale — See revised resolution
Regular Agenda
Item 7. Renaming Hickory Trail Park — See revised resolution and comment below:
Revised Comment: The parents of Calder Wills, a 12 -year old boy who passed away
in 2017, have requested that Hickory Trail Park, a park near Calder's home where he
often played, be renamed Calder Park. The parents will donate $16,000, but because
the amenities in Hickory Trail Park are complete and in good order, the funds will go
toward Riverfront Crossings Park. Correspondence included in Council packet.
March 20, 2018 City of Iowa City Page 4
Item 2c(7) Internal Auditor Budget Analyst position - Resolution
amending the Administrative and Confidential Pay Plan by
adding the position of Internal Auditor Budget Analyst and
the AFSCME Pay Plan by eliminating the position of Grant
Accountant.
Comment: The fiscal year 2019 budget approved by the City Council
included the addition of an Internal Auditor/Budget Analyst position and
elimination of a Grant Accountant position.
Item 2d. Setting Public Hearings:
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Item 2d(1) Transit Funding Application - Resolution setting a public
hearing for the May 1, 2018 City Council meeting regarding
Item 2d(2)
the Iowa Department of Transportation Consolidated Transit
Funding application for Iowa City Transit.
Comment: The Metropolitan Planning Organization of Johnson County will
be filing a Consolidated Transit Funding Application on behalf of Iowa City
Transit with the Iowa Department of Transportation. This is an annual
process that Iowa City undertakes, outlining federal funds requested for
operating and capital expenses and ensures projects become eligible for
potential use of federal funds. In accordance with statutory requirements, this
resolution will set the public hearing for the May 1, 2018 City Council
meeting. A notice will be published announcing the date of the hearing.
Airportgutlot Sale — Resolution setting a public hearing for
April 018 to consider the sale of City property north of
the Iowa City Municipal Airport to Harry Hinckley.
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Comment: This resolution sets a public hearing for April 2018 to consider a
proposed sale of Outlot B, North Airport Development, to Harry Hinckley for
$20,000.00. Outlot B is approximately .5 acres. The Federal Aviation
Administration, which funded the purchase of said property, has approved of
the sale.
Item 2e. Correspondence:
Item 2e(1) Benjamin Nelson: Hawkeye Completion Grant
Item 2e(2) Judy Buddenbaum: Addendum to Regina's sports facility sent 3.5.18 /
Administrative Hearing — March 13, 2018
Item 2e(3) Dina Bishara: massage parlors and human trafficking
Item 2e(4) Ana Arnold: Concern regarding deer in Hickory Hill park
Item 2e(5) Karin Southard: follow-up to Lusk Ave Work Session
Item 2e(6) Aaron Boshart, Iowa Cannabis Company: Support for a medical cannabidiol
dispensary in Iowa City
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
� r 1
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319) 356-5009 FAX
WWW. i cgov. o rg
Late Addition:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Item 1 b Student Leadership Awards
Item 1b. Lemme Elementary School
• Georgia Hellwig
• Holly Rood
• Leo Thomas
Late Handouts:
Consent Calendar —
Resolution
Item
Services — See agreement
Setting Public Hearings
Item 2d(2) Airport Outlot Sale — See revised resolution
Regular Agenda
Item 7. Renaming Hickory Trail Park — See revised resolution and comment below:
Revised Comment: The parents of Calder Wills, a 12 -year old boy who passed away
in 2017, have requested that Hickory Trail Park, a park near Calder's home where he
often played, be renamed Calder Park. The parents will donate $16,000, but because
the amenities in Hickory Trail Park are complete and in good order, the funds will go
toward Riverfront Crossings Park. Correspondence included in Council packet.
March 20, 2018 City of Iowa City Page 5
End Of Consent Calendar
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Item 3. Community omment (Items not on the agendal [until 8 pm]
Community Comment will be continued, if necessary, prior to
"City Council Information" item at the end of the meeting agenda.
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Item 4. Planning and Zoning Matters. If a majority of the Council is inclined7/C)
not to concur with the Planning and Zoning Commission
recommendation a consult with the Planning and Zoning
Commission should be offered before the vote on items 4a.
Item 4a Rezoning Lower West Branch Road - Lindemann —
Ordinance approving an OPD -5 and OPD -8 Sensitive
Areas Development Plan for Outlot H, Lindeman
Subdivision, Part 2A, located South of Lower West Branch
�_nI Road and North of Anna Street. (REZ18-0006).
Comment: At its February 15 meeting, by a vote of 5-0 (Theobald and
Parsons absent), the Planning and Zoning Commission recommended
approval of this rezoning. Approval will allow the development of Lindeman
Subdivision Part Eight, a 39 -lot, 20.24 -acre residential subdivision with 36
single family lots and 41 townhouse style multifamily dwellings.
a) Public Hearing
Action: a(O9-e�
b) Consider an Ordinance (First Consideration)
Action:
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 20, 2018 City of Iowa City Page 6
Item 4b
0
Item 4c
Occupancy amendments — Ordinance amending Title 14,
Zoning and Chapter 17-5 Housing Code, to amend and
clarify regulations related to occupancy of residential
dwellings and to establish standards to ensure adequate
parking and open space for both rental and owner
households that promote safe, healthy, and stable
residential neighborhoods.
Comment: At its February 15 meeting, by a vote of 5-0 (Theobald and
Parsons absent), the Planning and Zoning Commission recommended
approval of these amendments.
a) Public Hearing
Action: P_/0 sed_'
b) Consider an Ordinance (First Consideration)
Action:
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Rezoning 151 and Muscatine for Kum & Go and Hospice —
Ordinance conditionally rezoning approximately 0.5 acres of
property located at 1010 S. First Avenue from Low Density
Single -Family Residential (RS -5) to Community
Commercial (CC -2), 1022 S. First Avenue from Low
Density Single -Family (RS -5) to Commercial Office (CO -1)
and a portion of 1025 Wade Street from Commercial Office
(CO -1) to Community Commercial (CC -2). (REZ17-00019)
(Second Consideration)
Comment: At its January 4 meeting, by a vote of 5-0 (Martin and Theobald
absent), the Planning and Zoning Commission recommended approval of
this rezoning subject to a conditional zoning agreement requiring general
conformance to the concept site plan and landscaping plan to create a
buffer between commercial and residential development. Approval will
allow the development of a new convenience store, gas station and parking
for Iowa City Hos ice A licant re uests ex edited action
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If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 20, 2018 City of Iowa City Page 7
Item 5.
Item 6.
18-75
Water Rate Public Hearing Resolution - Ordinance amending
Title 3, Entitled "Finances, Taxation and Fees," Chapter 4,
entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and
Penalties," and Title 16, entitled "Public Works," Chapter 3,
entitled "City Utilities," Article A, entitled "General Provisions,"
Section 5 entitled "Establishing City Utility Accounts; Deposits
Required".
Comment: Title 3, Chapter 4 amendments include a 5% Water rate increase, the
addition of a fee for work done outside of normal working hours, the elimination of
the SurePay discount, and the removal of the charges for a returned check or
automatic bank debit. Additionally, the changes include the codification of the Low
Income Discount program. Title 16, Chapter 3A-5 amendments allow for the
delinquency deposit to be waived if the account holder enrolls in SurePay. Council
Action Report included in Council packet.
a) Public H aring
Action:�����h�
b) Consider an Ordinance (First
Action: I,—Sn i t k I vt i I ,
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Establish Urban Renewal Plan - Resolution determining an area
of the city to be an economic development area, and that the
rehabilitation, conservation, redevelopment, development, or a
combination thereof, of such area is necessary in the interest of
the public health, safety or welfare of the residents of the city;
designating such area as appropriate for an urban renewal
project; and adopting the Foster Road Urban Renewal Plan
therefor.
Comment: The Public Hearing on March 20 is the final step in establishing the
Foster Road Urban Renewal Plan. This plan will enable the City to consider
financial participation in the construction of Foster Road between Dubuque Street
and Prairie du Chien Road. The area will be established as an economic
development area appropriate for public improvements related to Non-LMI (low -
moderate income) housing. The urban renewal area sunsets after ten years and
requires that 45% of the TIF increment generated go to the City's affordable
housing action plan.
a) Public Hearing
Action:
b) Coi
Action:
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 20, 2018 City of Iowa City Page 8
Item 7. Renaming Hickory Trail Park - Resolution renaming Hickory Trail
Park as the Calder Park.
Comment: Th parents o Calder WiUis, a 12 -year old boy who passed away in
2017, have req sted that ckory Tra\rk'
park ear Calder's me where he
often played, be enamed Ider Papare will donate 16,000, but
because the ameni ' s in Hicko Traire comp) a and in goo order, the
funds will go toward Riverfront rosark. Corr spondence i luded in
Council packet.
Action:
Item 8. Amendment to IC Marketplace agreement - Resolution approving
an Amendment No. 1 to the Agreement for Private
Redevelopment by and between the City of Iowa City and CORE
Sycamore Town Center, LLC.
JQQi Comment: City Council approved a Developer's Agreement in 2014 for a private
redevelopment at Iowa City Marketplace (formerly known as Sycamore Mall). The
agreement stipulated certain minimum improvements be complete by Nov. 2017.
The developer is seeking an amendment to the agreement granting an extension
to the deadline which certain measures are met.
Action:
7
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Item 9. Revised Complete Streets Policy — Resolution adopting a
Complete Streets Policy for the City of Iowa City and rescinding
Resolution No. 15-81.
Comment: This resolution approves the use of a revised Complete Streets Policy
with additional performance measures. The Complete Streets Policy is intended to
ensure that roadways and public rights-of-way are designed to accommodate all
/ oe' users and modes of transportation including pedestrians, bicyclists, transit riders,
and motorists. Through the use of the Policy, the City expects to realize long-term
benefits including, but not limited to, improved public health, reduced fuel
consumption, improved environmental stewardship, and reduced demand for
motor vehicle infrastructure.
Action:
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If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319)356-5000
(319)356-5009 FAX
www.lcgov.org
Late Addition:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Item 1 b Student Leadership Awards
Item 1 b. Lemme Elementary School
• Georgia Hellwig
• Holly Rood
• Leo Thomas
Late Handouts:
Consent Calendar –
Resolution
Item 2c(6) Recycling Processing Services – See agreement
Setting Public Hearings
Item 2d(2) Airport Outlot Sale — See revised resolution
Regular Agenda — roovecL oL:-C4er i+ervk 3.
Item 7. Renaming Hickory Trail Park — See revised resolution and comment below: \
l _7 Revised Comment: The parents of Calder Wills, a 12 -year old boy who passed away
in 2017, have requested that Hickory Trail Park, a park near Calder's home where he
often played, be renamed Calder Park. The parents will donate $16,000, but because
the amenities in Hickory Trail Park are complete and in good order, the funds will go
toward Riverfront Crossings Park. Correspondence included in Council packet.
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March 20, 2018 City of Iowa City Page 9
Item 10. Strategic Planning Priorities - Resolution establishing City of
i B _-N Iowa City Strategic Planning Priorities.
Comment: In early 2018, City Council engaged in a strategic planning process to
define the City's top priorities, address significant new projects and initiatives, and
establish a broad vision for the City's future. The sessions held by Council, a
facilitator and staff reviewed on-going or committed projects, evaluated and
prioritized new projects, programs, policies, and initiatives suggested by Council
�C'11 Members. City staff will be responsible for coordinating implementation and
execution of these Council goals over the next two years. A resolution to formally
adopt the 2018-2019 Strategic Plan priorities has been drafted for Council's review
and approval. I n 1
Action: 6C�Cyl-( k -Y) 221 �;Ck i Vl T 7 . f e,
Item 11. Civil Litigation - Resolution ratifying the settlement of impending
litigation.
1 9 — 7 L� Comment: This Resolution will confirm and ratify a proposed settlement of imminent
litigation which is scheduled for discussion during the executive session scheduled
for Tuesday, March 20, 2018.
Action:0� i� 76; r T of— —7 fYl i s
Item 12. Council Appointments. Applicants MUST reside in Iowa City and be 18
years of age unless specific qualifications are stated.
Item 12a Airport Zoning Brd. of Adjustment — One vacancy to fill a five-year term,
January 1, 2014 - December 31, 2018. (Formerly advertised)
Action: 1— en,4 Je t--H&e,
Item 12b Airport Zoninq Brd. of Adiustment — One vacancy to fill a five-year term,
January 1, 2016 - December 31, 2020. (Formerly advertised)
• 40 ' �l
Item 12c Airport Zoning Commission — One vacancy to fill a six-year term,
January 1, 2018 — December 31, 2023. (Term expired for Matthew Wolford)
Action: t 1�. rut-iS K2i 4Q
Item 12d Board of Appeals —'One vacancy to fill a five-year term, January 1, 2018 -
December 31, 2022. For a HBA Rep. or qualified experience and training.
(Terms expires for John Roffman)
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
March 20, 2018 City of Iowa City Page 10
Item 12e Civil Service Commission — One vacancy to fill a four-year term, April 2, 2018
- April 4, 2022 (Term expires for Lyra Dickerson)
Action: rpt Em I IU BL k t'Ylt_Ul..
Item 12f Historic Preservation Commission – One vacancy for a Jefferson St.
representative to fill a three-year term, July 1, 2016 – July 1, 2019.
(New District fQm (d)
Action:
Item 12g Telecommunications Commission – One vacancy to fill a three-year term, July
1, 2017 – July 1, 2020. (Term expires for Nicholas Kilburg)
Action: k�e_ 01-A y/P y_++ &__e
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Item 13. Community Comment [if necessary] (items not on the agenda).
Ex+rcl�_
Item 14. City Council Information
(Meeting Schedule; Pending Work Session Topics; Upcoming Community
Events/Council Invitations)
Item 15. Report on items from city staff.
a) City Manager
b) City Attorney
✓y� c) City Clerk
Item 16. Adjourn (to work session if needed).
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.