HomeMy WebLinkAbout2018-04-02 Bd Comm minutesJanuary 18, 2018
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 18, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Chris Ogren
Members Absent: Robert Libby, A. Jacob Odgaard
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Wolford, Carol Freeman, Laura Routh, John Moes, Rhiannon
Rasmussen, Grant Cushman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Cour
action):
None.
DETERMINE QUORUM:
Acting Chair Lawrence called the meeting to order at 6:16 P.M. after declaring a quorum.
APPROVAL OF MINUTES:
Minutes from the December 21, 2017, meeting were reviewed. Ogren noted that on the second
page of the minutes, under the second paragraph on environmental assessment, it says that
Hughes shared two letters with Members. She noted that it was just one letter, the overall
neighborhood letter. Ogren moved to accept the minutes of the December 21, 2017,
meeting as amended. Lawrence seconded the motion. The motion carried 3-0, Libby and
Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM / Carol Freeman
I. Obstruction Mitigation
1. Environmental Assessment (EA) — Freeman spoke to Members
about the assessment process, giving them an update. A
preliminary draft copy of the EA has been sent to the FAA and the
City, which starts a review process that should take approximately
two weeks. Once comments are received back on the EA,
Freeman stated that they will be incorporated into the
assessment. This will then allow them to move to the next stage
January 18, 2018
Page 2
of the process — publishing the draft copy and scheduling the
public meeting. She then shared a draft schedule of the EA
process with Members. The discussion centered around the
public comment period and other important dates. Tharp also
spoke to the process and what Members can expect. He noted
that tentatively March 1St will be the public meeting time at the
Airport, with the first being held around the lunch hour and a
second later in the evening. Members then asked for some
clarification regarding the process and how they would deal with
any conflicting comments they may receive. Tharp noted that one
consideration is to form a sub -committee who could then review
the conflicting comments. Freeman then further explained what
the EA will contain in its final version and responded to Member
questions about the document.
Further conversation was held after the restroom discussion, with
Ogren asking if the Commission will have a chance to review the
letter going out to the public, prior to its release. Freeman stated
that Members will have a copy of the letter before the next
Commission meeting, and that they can then send any comments,
etc., to Tharp. A member of the public then asked if there will be
some type of appeal process, should a member of the public
receive this letter, or if it will be an eminent domain situation.
Attorney Goers responded, stating that there is an appeal process
through the eminent domain process, where you can challenge
the authority of the Airport Commission in this case.
ii. North T -Hangar Restroom — Tharp noted that this project is out to bid
right now, with bids due back on February 1. He then responded to
Member questions regarding the process and what they might expect as
far as received bids.
b. Airport Marketing/Branding —Tharp asked if Members would mind moving Item
4.d up to this item, as he believes these conversations are going to start to blend
together as they move forward. Ogren moved that they flip Items 4c and 4d.
Lawrence seconded the motion. The motion carried 3-0, Libby and
Odgaard •absent.
Tharp then introduced John Moes, Rhiannon Rasmussen, and Grant Cushman
from Fuel. He noted that Fuel helped them with Fly Iowa in 2014 and he believes
they went above and beyond in putting together the program guide and other
promotional items for that event. Tharp continued, noting that he would like to
have Fuel help them promote and brand the Airport for its 100 -year event. He
noted that beyond this celebration, he would like to work with Fuel to begin a
long-term Airport identity project. Members discussed the issue further, with
Gardinier stating that she believes they need to do the logo branding piece first.
She further explained why she feels this way and how she believes they need to
handle both the branding piece and the 100 -year anniversary piece. Tharp also
spoke to the identity issue, stating that they are going to have an identity for the
100 -year event, but that they could then roll out a long-term Airport vision at this
event. Gardinier reiterated that she believes they need to roll out the identity
January 18, 2018
Page 3
before the 100 -year event, that this is what helps create that identity for the
public.
Moes with Fuel then spoke to Members about the process of developing an
identity and a strategy for the Airport. He shared some of the steps they go
through when beginning such a project. Speaking to implementation, Moes
stated that the first three steps are what provide a foundation to work from.
Tharp then asked what the best way is to move forward with this and Moes
responded with how they would proceed. Gardinier shared her concerns, noting
that some of the identity pieces should come out to the public after the 100 -year
event. Ogren asked that they look at a timeline, which the Fuel reps noted is in
the handout and that they would be happy to further clarify this information.
Ogren asked if this is a project that they need to put out for bid, and Goers stated
that since it is not a public improvement project it would not be subject to that
procedure.
The discussion then turned back to the projected timeline. Rasmussen
responded to Member concerns at this point. She spoke to the communication
issues that the Airport wants to address, noting that their goal is to help the
Airport learn to communicate better. She noted that they have done some
research on the Airport, which they will now put into a strategy document. These
elements are then used to create a vision. Cushman and Rasmussen continued
to move through the timeline and the various elements contained there.
Members were encouraged to review the research info gathered thus far and to
share their comments and ideas with the Fuel team.
Tharp stated that first they need to get an idea of the financial outlay for this
project so the Commission can evaluate this. He suggested they schedule a
work session for this topic and Members agreed. Tharp asked if Members would
like to schedule a meeting for next week to begin the process of either accepting
the contract from Fuel or not. Members agreed to meet Wednesday, January
24. Tharp will contact the absent Members regarding this meeting.
C. 100 -Year Anniversary Committee — Ogren and Tharp spoke to the upcoming
celebration and where they are in the planning. Tharp stated that tentatively the
celebration will take place June 8t' through the 101, with most of the activities
being on the 91. He stated that for June 8°i they are planning a balloon glow for
the evening. Saturday the 9'^ will have a multitude of airplanes on display, and a
visit by the Ford tri -motor has been confirmed. Tharp also noted collaborating
with the Children's Museum and the Public Library. Moes stated that if there is
any interest, he has some connections with a group that flies drones and does a
set-up for events such as this. Gardinier stated that she also knows someone
who flies drones at events. Tharp suggested that people get contact info to him
and he can then check into the details further. Continuing, Tharp stated that he
has reached out to the balloon group in Indianola but has not heard back from
them yet. In regards to banners, Tharp stated that he is looking into this further
with the City and possibly the University.
d. Airport Operations
January 18, 2018
Page 4
i. Budget — Tharp stated that the Council held their budget sessions
recently and that his presentation went fairly quick. He noted that the
Councilors seemed to be happy with what they heard. He added that in
reference to the recent comment about fuel sales at the Airport, he made
a point of opening with a comment regarding the upward trend in fuel
sales. Tharp stated that he did not receive any questions or comments
regarding this. Then on the following Tuesday, Tharp stated that he
presented the CIP portion of the budget, where he noted the obstruction
mitigation project and the runway reconfiguration. The only comment he
received at this presentation was when the Mayor suggested coming up
with some ideas or thoughts on getting more low-income, disadvantaged
people involved in aviation. The idea of scholarships was brought up as a
way to promote this. Lawrence asked if they have ever given thought to a
scholarship program, to which Tharp responded that they try to promote
free rides for youth when they hold events, in hopes of bringing anyone
interested to come to the Airport. In regards to the Mayor's comment,
Goers added that this Council is very interested in racial equity and social
justice and that any way of incorporating this into the Airport's objectives
would be a positive thing. Members continued to discuss this issue and
ways they could meet this objective.
ii. Management -
1. Airport Viewing Area — Tharp stated that the RFPs have been
out for a while now. He had one possible bidder stop by one day but he
has not heard anything further. Ogren asked if Tharp is working with
Parks and Recreation. He stated that he is and that they actually put the
RFP together.
2. Riverside Drive Improvements — Tharp stated that Parks and
Recreation, along with Forestry, are working on this project and that the
meeting packet has a rough concept plan in it. He shared some of the
proposed ideas with Members, noting what is planned for specific areas
in regards to replanting of trees, and the addition of other plants and
shrubs. Members began to discuss the concept plan and various things
that they believe are missing from the plan. Tharp encouraged Members
to share their ideas with him so that he can convey them to Parks and
Rec.
3. Employee Evaluation — Tharp noted that it is that time of year
again. He stated that he has contacted Libby about this and let him know
the process they typically follow in completing Tharp's evaluation.
iii. Events — Tharp noted that the Iowa Public Airports Association's "day on
the hill" in Des Moines with the DOT is planned for January 30. The
Association plans to push for a more substantial infrastructure plan and
will be looking to increase that funding.
e. FBO / Flight Training Reports — Matt Wolford
i. Jet Air — Wolford shared the monthly maintenance reports, highlighting
items of interest for Members — replaced a door seal on hangar #64, dealt
with a coyote on the grounds, snow removal. Gardinier asked about
hangar #72 and the restroom door there. Tharp stated that the issue with
the door is the wind caught it and really messed it up. Gardinier
suggested they get an automatic closure for it, if this is going to be an
issue. Tharp stated that it does have a closure, and that this happened
January 18, 2018
Page 5
during the recent storm with very high winds. Wolford stated that the door
has been completely reframed and appears to be working well. Gardinier
asked that someone take a look at the conference room door as it does
not seem to close completely or is out of alignment. The January report
showed more ice and snow removal. Wolford also noted that staff has
started working in the men's bathroom, redoing the floor and the walls.
Wolford then asked Tharp if the new maintenance agreement will be
ready by the next meeting. He noted that there will probably be a rate
adjustment proposed.
Wolford then shared that Josh and his wife had a baby yesterday, and
that one of the mechanics had his this morning at 3:00 A.M. Continuing,
Wolford stated that things are going well at Jet Air. He added that they
are actively looking for a larger airplane tug to help with some issues they
have had with sliding, etc. Flight training has slowed down due to the
weather, especially because of the cold temperatures. Wolford stated
that they recently attempted to host a webinar for flight training students,
but it was canceled due to technical difficulties. Speaking to the 100 -year
celebration, Wolford stated that Jet Air has donated $2,500 to the event.
Commission Members' Reports — Ogren spoke to the recent commentary at a
City Council meeting regarding the Airport. She asked if others would be
agreeable to add this to an agenda, to talk about concerns about noise.
Gardinier asked that she get a link to this particular Council meeting so she can
watch what they are talking about. Speaking to the 100 -year anniversary,
Gardinier stated that she put together a letter and sent it to the IAPG group,
asking for a $5,000 donation.
g. Staff Report — Tharp thanked everyone for taking care of things while he was
out.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, February 15,
2018. at 6.00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 8:10 P.M. Lawrence seconded the motion. The
motion carried 3-0, Libby and Odgaard absent.
CHAIRPERSON DATE
January 18, 2018
Page 6
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
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0
-•
-•
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NAME
EXP.
D
J
O
+
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N
0
0
N
N
J
N
N
o
Z!m
N
m
V
V
V
V
V
V
V
V
V
V
V
00
Minnetta
07/01/19
O
Gardinier
O/
/
O/
O/
X
X
X
E
E
X
X
X
E
X
E
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
/
O/
O/
O/
X
X
E
X
X
X
X
X
X
E
E
E
Robert Libby
07/01/20
O/
O/
O/
X
X
X
X
X
E
X
X
E
X
X
E
Christopher
07/01/21
N
N
N
N
N
O/
Lawrence
M
M
M
NM
M
M
X
X
X
E
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
January 24, 2018
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JANUARY 24, 2018 — 5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 5:12 P.M. after declaring a quorum.
AIRPORT MARKETING/BRANDING WORK SESSION:
Tharp noted that this is a continuation of their previous discussion at the January 18 meeting.
He has been working with Goers and Moes to get a contract put together. He suggested they
walk through the proposal at this point. Goers suggested that Members review the information,
including the proposed cost and timeline, and engage in some discussion before making their
decision. Tharp asked the Fuel team to walk them through the proposal at this point.
Rasmussen began the review by going over what was presented at the previous meeting, so as
to bring Libby up-to-date. First was research, most of which has been done at this point. After
this is approved, they will move on to strategy. Rasmussen explained that this is where they will
develop how they will be communicating and meeting goals. The process next moves to
identity, followed up by implementation.
The Fuel team continued to work through the process, explaining what each step is expected to
produce. The identity phase will include many different layers, from the spoken to the visual.
They reviewed these with Members, noting how important it can be to have a consistent theme
and message. Some discussion ensued about brand expression and what exactly that means.
Looking at the timeline, Rasmussen noted that they had two weeks on the research portion.
The strategy portion will take another two weeks, and identity will take closer to four weeks to
complete. She stated that there will be meetings and reviews with the Commission throughout
the process.
Moving to the cost portion, Tharp stated that they are looking at $17,000. This will take them
through all of the work they have discussed, with the event portion being done pro bono. Moes
further clarified what this amount includes and what may need to be done at a later date. Goers
asked if the City would then own this logo, and Moes responded, noting that it will belong to the
4-0 -
4b(2)
January 24, 2018
Page 2
City. The only thing that they like to retain is the right to show the work in their portfolio, things
like that. Gardinier asked what the exact deliverables will be at the end of the process. Moes
stated that included in the end process will be a report that lays out everything they have
discovered through their research. At the end of the strategy section there will be a strategy
report. Libby asked if there are any measurables throughout this process, some way for them to
see if these items are producing what they hope for. Discussion ensued about ways to
ascertain this information and what they could look for moving forward.
The conversation continued, with Members asking for further clarification of the overall process,
the cost involved, and the outcomes or deliverables at the end of the process. Moes stated that
if the dollar amount is a barrier, they can tell the Fuel team what their budget is and they can
tailor the process to that. Speaking to what are seen as the most important items to complete
first, Gardinier stated that she would like to see a more advanced web site for the Airport and
not just the page on the City site. She would also like to see business cards, letterhead, and a
one-page flier that advertises the Airport. The discussion turned back to measurables and how
the Commission will be able to gauge progress with such marketing and branding.
Continuing their presentation, Moes further explained how the process they follow in developing
deliverables plays out in a typical situation. Speaking to the logo, he stated that while it needs
to be purposeful and appropriate, it really is only one aspect of a brand. He gave the
Commission examples of how the Fuel team has handled this with other customers. Members
then addressed the cost of this process, which is "not to exceed $17,000," asking questions
about what is included in this amount. Moes tried to break down how this amount was arrived at
and what Fuel wants to be able to do for the Airport in their branding efforts.
Gardinier asked Tharp what his thoughts are on this proposal. He responded that they have
talked about doing this for some time and that he believes this will be a big step toward
achieving several of their strategic plan goals. Gardinier stated that she sees this as a way for
them to reach the community. Tharp stated that they do have the cash balance to support this
project, should the Commission agree to move forward with it. Gardinier stated that she often
wonders if they shouldn't hire an intern to help with special projects such as this. A brief
discussion ensued with the Fuel team, to see if they would be interested in a marketing intern
who could help with implementation of the branding. Members continued to discuss the
proposal, with several stating that they really do need to do this so they can move ahead with
marketing and branding efforts. Goers recommended that Members move to approve a
contract with Fuel, subject to the price, timeline, scope of services, and deliverable described,
and subject to the City Attorney's office approval. Gardinier moved to approve the contract
with Fuel as discussed. Lawrence seconded the motion. The motion carried 4-0,
Odgaard absent. Some discussion took place after the vote, with Fuel reviewing the timeline
with Members. A special meeting has been planned for Monday, February 5 at 5:00 P.M.
ADJOURN:
Ogren moved to adjourn the meeting at 6:23 P.M. Lawrence seconded the motion. The
motion carried 4-0, Odgaard absent.
CHAIRPERSON DATE
January 24, 2018
Page 3
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
0
0
0
N
W
A
to
Of
=
NAME
EXP.
D
rn
w
o
m
o
_A
m
m
a
V
V
V
V
V
V
V
V
V
V
V
00
co
Minnetta
07/01/19
O
Gardinier
O/
/
O/
O/
X
X
X
E
E
X
X
X
E
X
E
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
/
O/
O/
O/
O/
X
X
E
X
X
X
X
X
X
E
E
E
E
Robert Libby
07/01/20
O/
O/
OI
X
X
X
X
X
E
X
X
E
X
X
E
X
Christopher
07/01/21
N
N
N
N
N
O/
Lawrence
M
M
M
NM
M
M
X
X
X
E
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
ua-uz-is
February 12, 2018 4b(3)
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 12, 2018 —12:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren, A.
Jacob Odgaard
Members Absent:
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bolman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 12:06 P.M. after declaring a quorum.
AIRPORT MARKETING/BRANDING WORK SESSION:
Members of the Fuel team introduced themselves. Tharp described the process to date for
members.
Moes discussed the Fuel company with members and discussed the process of branding the
airport for members. Members asked questions to which Moes responded. Members of the
Fuel team facilitated discussion on user profiles
Members discussed creating profiles to represent target audiences for the airport messaging.
ADJOURN:
Lawrence moved to adjourn the meeting at 1:47 P.M. Gardinier seconded the motion.
The motion carried 5-0.
CeP.I_U:7D
February 12, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
�
NAME
EXP.
�
�_
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m
N
o
N
N
N
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V
V
V
V
V
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00
CO
OD
Minnetta
07/01/19
O
Gardinier
O/
/
O/
O/
X
X
X
E
E
X
X
X
E
X
E
X
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
/
O/
O/
O/
O/
X
X
E
X
X
X
X
X
X
E
E
E
E
X
Robert Libby
07/01/20
O/
O/
O/
X
X
X
X
X
E
X
X
E
X
X
E
X
X
Christopher
07/01/21
N
N
N
N
N
O/
Lawrence
M
M
M
NM
M
M
X
X
X
E
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
February 15, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
FEBRUARY 15, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bollman, David
Hughes, Carol Freeman, Laura Routh, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Libby called the meeting to order at 6:03 P.M. after declaring a quorum.
APPROVAL OF MINUTES:
04-02-18
4b(4)
Minutes from the January 18 and 24, 2018, meetings were reviewed. Ogren asked Tharp about
a highlighted section on the January 24 minutes. He stated that this was just an area he had
forgotten to unhighlight. Ogren moved to accept the minutes of the January 18, 2018,
meeting as presented. Lawrence seconded the motion. The motion carried 4-0, Odgaard
absent. Next the January 24, 2018 minutes were reviewed, with Lawrence asking about the
section where Goers recommended that the Commission move to approve a contract.
Lawrence and Ogren both stated that what they got from this discussion was that he was
recommending that they 'consider' this a contract. Goers then responded that what he
suggested was that the Commission approve the contract subject to legal review. Lawrence
moved to accept the minutes of the January 24, 2018, meeting as presented. Ogren
seconded the motion. The motion carried 4-0, Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM / David Hughes
L Obstruction Mitigation
February 15, 2018
Page 2
Environmental Assessment (EA) — Hughes stated that the FAA
gave their approval today on the draft EA. He added that they
would like to get the Commission's approval as well, tonight if
possible, so that the public input phase can begin. Continuing,
Hughes noted that the FAA also passed along what they would
like to see in the public notice that the Airport will use. Members
reviewed this wording, with Hughes and Freeman responding to
questions and concerns. Freeman noted that they would also mail
the letters at approximately the same time that the notice hits the
newspapers, and also when the web site for this will go live.
Freeman shared the most recent draft of the letter with Members
and the strategy they intend to use. She and Hughes then fielded
questions from Members regarding the letters. Ogren asked if her
comments for suggested changes was received, and Freeman
responded that they were and that she would add them to the next
draft the Commission sees.
Discussion continued around when public notification would begin,
with Tharp noting the various timeframes they would need to
follow. Members looked at the steps involved and discussed
dates and times for these special meetings, as well as which
Commissioners would attend them. After some discussion, it was
decided that the times for the public hearings would be 11:30 A. M.
to 1:30 P.M. and 4:30 P.M. to 6:30 P.M. Discussion will continue
at the special meeting next week on Wednesday, February 21.
Hughes then shared with Members what they are working on for
the web site. He and Freeman talked about the landing page and
the links that will be available for items such as the EA itself and
an interactive map of the areas in question. Hughes continued to
explain the interactive pieces of the map and responded to
Member questions.
An audience member asked Hughes if he knows approximately
how many properties or individual obstructions there are. Hughes
responded that they started out with 170 with some displacement
of thresholds. They are now at 61. He added that there are no
buildings in this count, that it consists of trees and power poles.
Members again spoke to the letters that will be sent out,
questioning 'who' the letter should actually be from — the City or
the Airport Commission. Goers added that many times these
letters come from the Legal Department at the City.
ii. North T -Hangar Restroom —
7. Consider a resolution accepting bids and awarding contract —
Hughes noted that bids came in around $1,000 shy of what is in
the grant for this project. They are recommending, however, that
the Commission proceed with this, with Lynch's Plumbing having
the lowest bid. Tharp followed up, stating that the
recommendation is to award the bid with both of the alternatives
where Lynch would be responsible for doing all of the finish work
and the fixture installation as well. Tharp added that they will be
February 15, 2018
Page 3
able to use cash funds to supplement the rest of the cost for this.
Ogren moved to accept Resolution #A18-01 to accept the bids
and award the contract to Lynch Plumbing. Gardinier
seconded the motion. The motion carried 4-0, Odgaard
absent.
b. Airport Branding/ID — Tharp noted that this was put here in case they had any
follow up from the previous meeting. He reminded everyone of the 4:30 P.M.
meeting on the 21s'.
C. Airport Operations
i. Budget — Tharp stated that he had nothing on this topic at this time.
Things are proceeding along as planned.
ii. Management -
1. Airport Viewing Area — Tharp handed out the planting map that
Parks and Rec came up with. He noted the cost estimates for the
plantings on the final page. Ogren asked if Tharp knew yet who
would be responsible for maintenance and upkeep of these
plantings. He responded that it will be up to the Airport to take
care of everything. In regards to the recent RFP, Tharp noted that
they did not receive any responses. He is now working with
Engineering on this, attempting to make some modifications to
their plan.
2. Riverside Drive Improvements —
iii. Events —
1. Application for Event — Tharp noted that the packet contains an
application for an event from the Hemophilia of Iowa group. They
want to use the conference room for a fundraiser and are
requesting to be able to serve alcohol. Lawrence moved to
approve the application as discussed. Ogren seconded the
motion. The motion carried 4-0, Odgaard absent. Tharp noted
that there will be no charge for this event, as the Airport does not
charge non-profit groups.
d. 100 Year Anniversary Committee — Tharp stated that the Committee should
meet again to discuss a few items, but that basically they are on hold at the
moment, until they get their branding figured out. In regards to events, Tharp
noted that they have it confirmed for the Ford Tri -Motor to attend. He is still
working on the balloon portion. With the Airport's portion, they have now raised
$10,000 for this event. Members continued to talk about other ideas for events at
the celebration.
e. FBO / Flight Training Reports
i. Jet Air — Wolford shared the monthly maintenance reports — snow
removal, remodel of the men's restroom, and miscellaneous maintenance
items. In February, Wolford noted there was even more snow removal.
Members then spoke to the parking conditions, mainly due to the snow
accumulation and an increase in activity, and how they might address
issues.
February 15, 2018
Page 4
Speaking to Jet Air, Wolford noted that in January things were a bit
slower, which is normal for this time of year. February, however, has
been quite busy for them. They recently purchased a bigger tug for the
shop. Flight training has been somewhat hampered by the weather but
they are still flying quite a lot, according to Wolford. The shop has gone
to all LED lights now, and Wolford said it is much quieter in there now
without the hum from the old lights.
f. Commission Members' Reports — Lawrence noted the lighting issue that he
brought up earlier, that the left rail on 25 is dim to non-existent at this point.
Gardinier stated their plane is in the hangar for its annual checkup and they have
found one of the cylinders to be bad.
g. Staff Report — None.
— Lawrence moved to adjourn to Ext
motion carried 4-0, Odgaard absent.
Libby moved to adjourn the Executive Session and return to the regular meeting.
Gardinier seconded the motion. The motion carried 4-0, Odgaard absent.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. March 15. 2018.
at 6:00 P.M. in the Airport Terminal Building. Reminder — special meeting on Wednesday,
February 21, 2018.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:42 P.M. Libby seconded the motion. The motion
carried 4-0, Odgaard absent.
CHAIRPERSON DATE
February 15, 2018
Page 5
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
NAME
EXP.
J
J
J
J
J
J
J
-4
V
V
V
V
V
V
V
V
V
V
V
W
00
W
GO
Minnetta
07/01/19
O
Gardinier
O/
/
O/
O/
X
X
X
E
E
X
X
X
E
X
E
X
X
X
X
Chris Ogren
07/01/18
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
O
Odgaard
/
O/
O/
O/
O/
/
X
X
E
X
X
X
X
X
X
E
E
E
E
X
E
Robert Libby
07/01/20
O/
O/
O/
X
X
X
X
X
E
X
X
E
X
X
E
X
X
X
Christopher
07/01/21
N
N
N
N
N
O/
Lawrence
M
M
M
NM
M
M
X
X
X
E
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
LI- 6(s�
February 21,2018
Pagel * Revised 11/15/18
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 21, 2018—4:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, A. Jacob Odgaard, Minnetta
Gardinier
Members Absent: Chris Ogren,
Staff Present: Eric Goers, Michael Tharp
Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bollman
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 4:37 P.M. after declaring a quorum.
Items for Discussion/Action
a. Consider a resolution authorizing a Notice of Public Information meeting for
Proposed Improvements at Iowa City Municipal Airport—Tharp discussed with
members the slight change in schedule stating that the FAA required 30 days
between publication and meeting date and that this altered the calendar they had put
together. Members discussed the new meeting date as April 2nd. Lawrence
* moved the resolution A18-02, seconded by Odgaard. Motion carried 3-0
(Gardinier, Ogren absent)
b. AIRPORT MARKETING/BRANDING WORK SESSION —Rasmussen and Cushman
reviewed the customer profiles the Commission members had completed previously.
Tharp had noted a couple of comments he had received from Commission members
that had passed along to him. Members asked questions to which FUEL members
responded. Rasmussen then lead members on a review of the Customer Survey
Report that FUEL members had completed.
, . .
February 21.2018
Page 1 4b(5)
MINUTES FI AL
IOWA CITY • •PORT COMMISSION
FEBRUARY 21, 018—4:30 P.M.
AIRPORT TERM • AL BUILDING
Members Present: hristopher Lawrence, Robert Libby,A. Jacob Odgaar•, Minnetta
t- •Inier
Members Absent: Chri- Ogren,
Staff Present: Eric Go= , Michael Tharp
Others Present: John Moes, -Hannon Rasmussen, Grant Cu man, Bill Bollman
RECOMMENDATIONS TO COUNCIL. to become effective • Iv after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 4:37 P.M. after •e• aring a quorum.
Items for Discussion/Action
a. Consider a resolution authorizing . Notice •f Public Information meeting for
Proposed improvements at low: itv Munic •al Airport—Tharp discussed with
members the slight change In sc =dule stating th e t the FM required 30 days
between publication and meetin. date and that thi altered the calendar they had put
together. Members discussed a new meeting dat- as April 2nd. Lawrence
moved the resolution A18-1 ,seconded by Odgaa •.Motion carried 3-0
(Gardinler,Ogren absent)
b. IRP•RT MARKETING/c - • DING WORK SESSION— - -smussen and Cushman
reviewed the customer •raffles the Commission members h-d completed previously.
Tharp had noted a co •le of comments he had received fro Commission members
that had passed alon. to him. Members asked questions to •ich FUEL members
responded. Rasmu• en then lead members on a review of the ustomer Survey
Report that FUEL •embers had completed.
February 21, 2018
Page z
ADJOURN:
Lawrence moved to adjourn the meeting at 5:53 P.M. Odgaard seconded the motion.
The motion carried 4-0.
CHAIRPERSON
DATE
February 21, 2018
Page 3
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
0
0
0
0
0
0
0
0
0
NAME
EXP.rn
rn
o
u
V
o
V
�o
rn
m
p
Q
N
V
V
V
V
V
V
V
V
V
V
W
Ci
OD
W
OD
Minnetta
07/01/19
O
X
Gardinier
O/
/
O/
O/
X
X
E
E
X
X
X
E
X
E
X
X
X
X
Chris Ogren
07/01/18
O
I
X
X
X
X
X
X
X
X
X
X
X
X
X
X
E
A.Jacob
07/01/18
O
0
X
Odgaard
/
O/
O/
O/
O/
X
E
X
X
X
X
X
X
E
E
E
E
X
E
Robert Libby
07/01/20
O/
Ol
O/
X
X
X
X
X
E
X
X
E
X
X
E
X
X
X
Christopher
07/01/21
N
N
N
N
O/
X
Lawrence
M
M
NM
M
M
X
X
X
E
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
March 7, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISS
MARCH 7, 2018 —11:00 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Minnetta Gardinier
Members Absent: Chris Ogren, A. Jacob Odgaard,
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 11:26 A.M. after declaring a quorum.
Items for Discussion / Action
a. AIRPORT MARKETING/BRANDING WORK SESSION — Bollman lead the
members with a new work session topic. Members discussed the qualities that
made the airport unique. Members discussed nearby airports as comparisons.
Bollman and Cushman then lead members through a review of the Brand Strategy
document that they had completed. Members discussed the document and
continued to develop the brand promise.
ADJOURN:
Libby moved to adjourn the meeting at 12:23 P.M. Lawrence seconded the motion. The
motion carried 3-0.
CHAIRPERSON DATE
4b(6)
March 7, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
w
a
rn
m
o
N
N
w
NAME
EXP.
rn
o
a
o
-4
io
rn
Minnetta
07/01/19
O
X
X
Gardinier
O/
/
O/
O/
X
E
E
X
X
X
E
X
E
X
X
X
X
Chris Ogren
07/01/18
O
o
I
/
X
X
X
X
X
X
X
X
X
X
X
X
X
E
E
A.Jacob
07/01/18
O
o
X
o
Odgaard
/
O/
O/
O/
O/
/
/
E
X
X
X
X
X
X
E
E
E
E
X
E
E
Robert Libby
07/01/20
O/
O/
O/
X
x
X
X
X
E
X
X
E
X
X
E
X
X
X
Christopher
07/01/21
N
N
N
O/
X
X
Lawrence
M
NM
M
M
X
X
X
E
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
04-02-18
4b(7)
MINUTES APPROVED
BOARD OF ADJUSTMENT
JANUARY 10,20/8— 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Bryce Parker, Tim Weitzel
MEMBERS ABSENT:
STAFF PRESENT: Susan Dulek, Sarah Walz
OTHERS PRESENT: Larry Lownsberry
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Chrischilles outlining the role and purpose of the Board
and the procedures that would be followed the meeting.
CONSIDER THE DECEMBER 13, 2017 MINUTES:
Goeb moved to approve the minutes of December 13, 2017. Parker seconded the motion.
A vote was taken and the motion carried 4-0.
NOMINATION AND SELECTION OF BOARD CHAIR AND VICE CHAIR:
Goeb nominated Chrischilles for board chair, seconded by Weitzel, motion carried 4-0
Weitzel nominated Goeb for vice -chair, seconded by Chrischilles, motion carried 4-0.
SPECIAL EXCEPTION ITEM EXC17-00008:
Discussion of an application submitted by McDonalds USA LLC for a special exception to allow
expansion of a drive-through in the Community Commercial (CC -2) zone located at 804 S.
Riverside Drive.
Walz began the staff report showing the location of the McDonald's on the corner of Riverside
Drive and Benton Street, noting the staff report has a lot of detail in it because this area is part
of the community where there is a lot of change happening and Staff wanted to pay attention to
changes that will be coming ahead in years to come as well as access and pedestrian issues.
Those are always reviewed, but the issues are heightened due to the location. Walz explained
that the CC -2 is a zone found throughout the community as a community commercial zone, it
allows a higher intensity commercial (large grocery stores, fast-food restaurants, etc.) uses that
Board of Adjustment
January 10, 2018
Page 2 of 8
are sought out by people throughout the community not just the local neighborhoods. Riverside
Drive and Benton Street are both heavily traffic streets and major travel corridors so that is why
those commercial uses would be in this area. Another zone, the Riverfront Crossing Zone is a
district zone (this area is the West District Zone) and was developed to continue to be a major
corridor for people traveling by car but it is also going to include more residential uses. With
that mixture of issues in mind, the Zone is trying to more pedestrian friendly by consolidating
curb cuts where possible, relying on alleys and secondary drives where possible, and cross -
access between properties. There is a goal to have more clarity where cars would be coming
and going and more setback from traffic. The location of the McDonalds is in a large CC -2 zone
and those properties will eventually become part of the Riverfront Crossings District, uses that
are in place now can continue to function as they are however when redevelopment
opportunities happen those properties would need to come into full compliance with the
Riverfront Crossings District. An example of this would be the development of the new
Brueggers Bagels across the street from the McDonalds as well as the Kum & Go on the other
corner, and the multi -family building to the north. Those developments are all within full
compliance of the Riverfront Crossings Plan.
Walz showed the current McDonalds site and the current traffic pattern for access to the site
(access off Benton Street and Riverside Drive) and the circulation of traffic on the site. The
property to the east is the old Mumm's site (now vacant), to the south is the Staples property
and another vacant property. The two vacant sites will likely redevelop in the future and come
into compliance with the Riverfront Crossings Zone because there is more development
potential in the Riverfront Crossings Zone than there is in the current CC -2 Zone. Walz noted
that this site went through a special exception originally in 1998 to establish the existing drive-
through, at that time a careful look was taken at the access point on Riverside Drive because it
doesn't meet the minimum access standards from the intersection. There was thought about
restricting access but the Board at that time noted it will be a self-limiting access point because
at certain hours of the day it will be difficult to take a left-hand turn into the site and will either
use the Benton Street access or bypass the site altogether and that is pretty much how the site
has functioned since then. What the applicant is seeking to do now is to add a second drive-
through order board to the site. They would continue the store windows and traffic circulation as
they are now but add in a second order board in hopes of improving the efficiency on the site.
They feel it will move cars through the site more efficiently and less cars stacking in the drive-
through. This same special exception was sought in 2012 and granted, it was prior to the City
adopting the Riverfront Crossings Plan, there were some conditions placed on the special
exception with regards to cross -access and combining the curb cuts for the McDonalds site and
the old Mumm's site. Subsequent to that approval Staff worked with McDonalds and their
engineers for quite some time and could never come up with a circulation pattern that would
work for both properties and therefore the special exception at that time was abandoned.
Therefore with this new application, Staff has reviewed that concept thoroughly again. In photos
of the area, Walz showed that McDonalds is doing more than required with regards to parking
lot setback and having more green space and shade trees. However on the Riverside Drive
side the sidewalk is directly next to the street and that will need to be addressed and set back
more. The special exception will include two small building additions to change the access and
entrance into the building
With regards to the specific criteria for the special exception, the first one talks about access
and circulation and that the transportation should be capable of safely supporting the drive-
through and that wherever possible the drive-through should rely on other access points,
Board of Adjustment
January 10, 2018
Page 3 of 8
whether that is cross -access, an alley, a shared drive. Again Walz reviewed what the City has
reviewed in the past, cross -access through parts of the site was ruled out because the entry
points explored would be confusing for customers and also some access points could cause
visibility issues. The City has already noted that when the Mumm's site is redeveloped they will
modify some of the Benton Street Bridge railing to assist with increasing visibility access.
Looking at the Riverside Drive access, it does not meet standards, but seems to be functioning
well except during certain points of the day when traffic makes it difficult to enter from the north,
but that is more of a negative for McDonalds than it is for public safety.
The second specific criterial talks about providing for pedestrian safety and no additional curb
cuts. In this proposal no additional curb cuts are sought for this site. With regards to an
adequate number of stacking spaces provided, there will be additional stacking spaces with the
new order board and traffic will move through the process more quickly.
Regarding sufficient onsite signage, there will be pavement markings for the drive-through and
signs to show where the drive-through is at that Staff finds sufficient to address the situation.
Location criteria for the special exception in the CB -2 Zone and in all subject of the Riverfront
Crossings District located east of the river doesn't apply here as it would in other locations
where drive-throughs are allowed. In this case there is already an existing building with the
pickup and payment windows on the street side and order boards are on the no -street side of
the building. With this site there is really no way to arrange the circulation that would not create
major stacking issues so this was deemed the best way to layout the building and is impractical
to change the drive-through without totally redeveloping the site.
Walz did note however that there is an argument that could be made that this special exception
will delay the City getting the pedestrian improvements it wants on the west side of the site. In
both the Riverfront Crossings Plan, the Southwest District Plan, and in a streetscape
improvement plan for Riverside Drive they all call for getting the sidewalk back off the curb.
There is adequate space on the applicants property, as they have a setback form the sidewalk
to the parking, for improvements that could be accomplished through either land dedication or
easement with the property owners (that are not McDonalds, it is a different property owner)
who would be interested in granting an easement so that so utilities could be placed into that
area (at McDonalds expense). Walz stated there is a street overlay project that is going through
in the next year along this site and McDonalds would pay the expense and grant an easement
(if not an outright dedication) so that all of the improvements could be placed there and then
instead of asking for an additional setback they would create a screen wall between the parking
and street. Staff feels that is a reasonable accommodation and it would be a substantial
improvement for the pedestrian area as well as the bus stop area to be off of the street edge.
The next criteria states that drive-through lanes must be set back at least 10 feet from adjacent
lot lines and in this case they are set back more than 10 feet. The number of drive-through
lanes, stacking spaces, and paved area necessary for the drive-through facility will not be
detrimental to adjacent residential properties, which there are none, or detract from or unduly
interrupt pedestrian circulation or the commercial character of the area. In terms of pedestrian
circulation and commercial character, Walz noted this is area is what is called for in the
streetscape plan to set up a more pedestrian friendly street. McDonald's has indicated and the
property owners are willing to go forward with allowing the City to make those improvements.
Board of Adjustment
January 10, 2018
Page 4 of 8
Drive-through lanes, bays, and stacking spaces shall be screened from views from the street
and adjacent properties to the S2 standard. The applicant is showing the required S2 screening
already established on part of the site, Staff has recommended that within the S2 area 50% of
the plant species should be evergreen and have additional trees in the area.
Multiple windows servicing a single stacking lane should be considered to reduce the amount of
idling on the site and that is indeed what McDonalds is proposing with the addition of a second
ordering board.
Walz noted that with the rest of the standards, the main goals Staff wants to achieve on this site
is substantial new screening along the Benton Street right-of-way and the improvements to the
Riverside Drive frontage.
Staff recommends approval of EXC17-00008, a special exception to allow an expansion of the
existing drive-through facility in the Community Commercial (CC -2) zone, at 804 South
Riverside Drive, subject to the following conditions:
Substantial compliance with site plan submitted with the following additional changes:
o Along the Benton Street frontage, installation of required S2 landscape screen to
include 50% evergreen species; installation of street trees, 1 per 30 feet of street
frontage.
o Right-of-way dedication or a public access & utility easement along the Riverside
Drive frontage and Benton Street intersection to allow relocation of a 6 -foot
sidewalk to be set back approximately 14 feet from the curb in accord with the
South Riverside Drive Streetscape Plan.
o Prior to issuance of an occupancy permit, the applicant will contribute funds to
pay the full cost of installation of a 6 -foot wide sidewalk within the easement area
as part the City's planned overlay project for the Riverside Drive -Benton Street
intersection.
o The applicant will plant required street trees within in the parkway in accord with
the South Riverside Drive Streetscape Plan.
o Applicant will construct a 3-4 foot screen wall or planter as described in the
streetscape plan to be substituted for the required parking area setback and
screening along Riverside. Design to be approved by planning staff.
Chrischilles asked about the right-of-way or public access and utility easement and if it would
need to be granted by the property owner. Walz confirmed that is correct noting there are two
property owners that are affected. The odd half arrow shaped piece of property is one property
owner and the square shaped property is another owner so both property owners would have to
grant the easement and the McDonalds franchise owner has had discussions with both property
owners and states they are willing to do this. If the Board approves the special exception, and
with that condition, they have six months from the filing of the decision to work out all the details
of the easement with the City Attorney's office.
Goeb asked about the Mumm's property to the east and if it was being used at this time. Walz
stated it is not being used right now, there was a development proposal for the property several
years ago as a mixed-use building that would have cross -access with the McDonalds property
(as it is owned by the same property owner). That proposal never came to fruition but may
come back at some point in the future or a new proposal may come forward but regardless with
Board of Adjustment
January 10, 2018
Page 5 of 8
this special exception the City wanted to make sure they would not create any impediment to
future development.
Goeb asked about the Riverside Drive frontage and if there would be metal screen -age and
plant screen -age. Walz said it may be metal, it may be brick or stone whatever design
compliments their building.
Weitzel asked about a phrase in the staff report where it states the drive-through lanes could be
or should be incorporated within the building envelope, and what that means. Walz said that for
example with banks there is often an extension of the building for the drive-through lanes but it
is not as common with restaurants. Weitzel also asked if there would be bike racks on the
location. Walz stated they will have to provide bike racks as part of the site plan.
Parker asked about the bus stop and if there was a bench at that stop. Walz said the bus stop
bench is a City responsibility, there is one there now but really close to the right-of-way so the
desire is to get that backed up a little.
Chrischilles opened the public hearing and invited the applicant to address the Board.
Larry Lownsberry (Director of Operations for the area McDonald's franchise) noted that this
proposal will result in a similar design as the newly reconstructed Lower Muscatine Drive site
with the side-by-side order site. One of the exciting things about the Riverside Drive location is
that during the peak times the current drive-through lane stacks back to almost Riverside Drive
which creates a bit of a traffic congestion and the addition of the second lane will alleviate that.
Additionally the new site plan moves the trash enclosure over to the corner of the site which
allows for a lot more moving space to aid in circulation of the lot. Lownsberry noted they are
excited about the improved streetscape out front, they have had concerns about safety there for
a long time, and in fact they placed a trash receptacle on the corner and maintain it due to the
immense amount of litter in that area.
Weitzel asked if the main problem they find with the site is wait times in the drive-through and
not other incidents with people crossing traffic and access to the site. Lownsberry said they
have not seen a lot of issues with people crossing traffic or access to the site, frankly if the
drive-through is backed up most people will just pass the site so on a site like this the ability to
be more efficient in the drive-through will improve traffic flow a great deal as well as pedestrian.
With the building addition they will be putting all the entrances to the site at the front of the
building so it will be more pedestrian friendly. Lownsberry added that there currently is a bike
rack on the property and they will be installing new ones with the remodel.
Chrischilles asked if there would be parking to the south of the dual drive-through lanes.
Lownsberry said there will be parking there (as there is now). Chrischilles asked if there would
be space to bypass car traffic. Lownsberry said there is a clear path. Additionally they have an
agreement with the property owner next door (by Staples) to be used for employee parking so
there will be more customer parking spaces available.
Chrischilles asked about the building additions. Lownsberry said it is to add an entrance on the
front of but building and the side addition is actually for storage and delivery acceptance.
Parker asked how many parking stalls are there currently. Lownsberry was unsure the exact
number but noted they will be eliminating six with the redesign. Walz stated they do have more
than the minimum required.
Board of Adjustment
January10, 2018
Page 6 of 8
Goeb asked if there would be an access point from the new bus stop and sidewalk area into the
site. Lownsberry said there would be a dedicated pedestrian crossway with colored concrete
and signage.
Parker asked about signage. Walz said there will be new signage for the drive-through. Parker
asked about the McDonalds sign out front, with the new Riverfront Crossings District there are
height restrictions. Walz said they are allowed to keep the big McDonalds sign because they
are in the CC -2 zone but it will be relocated further back from the street in order to
accommodate the new sidewalk.
Chrischilles closed the public hearing.
Weitzel stated he had no concerns about this application.
Goeb concurred and thinks it will be an improvement on the site.
Parker noted that panhandling is a concern on that corner and suggested a covered bus stop for
that area. Walz said getting the sidewalk moved back will to an extent deter some of the
panhandling.
Parker concurred he has no concerns about this application.
Chrischilles agreed and was ready to entertain a motion.
Goeb moved to approve of EXC17-00008, a special exception to allow an expansion of
the existing drive-through facility in the Community Commercial (CC -2) zone, at 804
South Riverside Drive, subject to the following conditions:
• Substantial compliance with site plan submitted with the following additional
changes:
o Along the Benton Street frontage, installation of required S2 landscape
screen to include 50% evergreen species; installation of street trees, 1 per
30 feet of street frontage.
o Right-of-way dedication or a public access & utility easement along the
Riverside Drive frontage and Benton Street intersection to allow relocation
of a 6 -foot sidewalk to be set back approximately 14 feet from the curb in
accord with the South Riverside Drive Streetscape Plan.
o Prior to issuance of an occupancy permit, the applicant will contribute
funds to pay the full cost of installation of a 6 -foot wide sidewalk within the
easement area as part the City's planned overlay project for the Riverside
Drive -Benton Street intersection.
o The applicant will plant required street trees within in the parkway in
accord with the South Riverside Drive Streetscape Plan.
o Applicant will construct a 3-4 foot screen wall or planter as described in the
streetscape plan to be substituted for the required parking area setback
and screening along Riverside. Design to be approved by planning staff.
Parker seconded the motion.
Parker stated that regarding agenda item EXC17-00008 he concurs with the findings set forth in
the staff report of January 10, 2018, and conclude the general and specific criteria are satisfied.
So unless amended or opposed by another Board member he recommends that the Board
Board of Adjustment
January 10, 2018
Page 7 of 8
adopt the findings in the staff report as our findings with acceptance of this proposal.
A vote was taken and the motion carried 4-0.
Chrischilles stated the motion declared approved, any person who wishes to appeal this
decision to a court of record may do so within 30 days after this decision is filed with the City
Clerk's Office.
BOARD DISCUSSION:
Walz is anticipating two applications for the February meeting. Goeb will be unable to attend
that meeting, it is possible a new board member will be appointed by then.
Walz noted that there was a discussion prior to tonight's meeting about the Lusk Avenue item
when Goeb had to recuse herself and the question had been put forward if there had been
anyway someone could have substituted. Walz said she is unsure of that but one idea they are
exploring is in a case where they really wanted to have five members hear an item have
someone who had served on the Board in the past five years be a substitute. Dulek noted that
they need to look into the State law on this because the Board of Adjustment is controlled by the
State, not the City.
Chrischilles asked why during the Lusk Avenue item was the Board given an attorney. Dulek
said that because her office had been involved with staff in reviewing the item prior to the
meeting, whereas in most situations she only sees the item the same time the Board does.
Dulek noted that in the future they are in conversations with the City Attorney in North Liberty
and the Johnson County Attorney's office in working out an agreement where they can all assist
each other if the needs arise.
Parker asked if in future staff reports the page numbers be placed at the bottom of the page
rather than the top.
ADJOURNMENT:
Parker moved to adjourn this meeting.
A vote was taken and the motion passed 4-0
Board of Adjustment
January 10, 2018
Page 8 of 8
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
2017-2018
NAME
TERM EXP.
1/11
4/12
5/10
6/14
7/12
10/11
12/11
1/10
PARKER, BRYCE
1/1/2022
X
O/E
X
X
O/E
X
X
X
GOEB, CONNIE
1/1/2020
X
X
X
X
O/E
X
X
X
CHRISCHILLES, T. GENE
1/1/2019
X
X
X
X
X
X
X
X
SOGLIN, BECKY
1/1/2018
X
X
X
X
X
X
X
--
WEITZEL, TIM
1/1/2021
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
— = Not a Member
04-02-18
Approved / Final 4b(8)
COMMUNITY POLICE REVIEW BOARD
MINUTES — February 13, 2018
CALL TO ORDER: Chair Townsend called the meeting to order at 5:32 p.m.
MEMBERS PRESENT: Monique Green (5:40 p.m.), Don King, Royceann Porter, David Selmer
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Pat Ford, Staff Kellie Fruehling
STAFF ABSENT: None.
OTHERS PRESENT: Iowa City Police Chief Matherly
RECOMMENDATIONS TO COUNCIL
None.
CONSENT CALENDAR
Motion by King, seconded by Selmer, to adopt the consent calendar as presented or amended.
• Minutes of the meeting on 01/09/18
• ICPD General Orders 07-02 (Detainee Processing)
• ICPD General Orders 99-03 (Prisoner Transport)
• ICPD General Orders 01-01 (Bias -Based Policing)
Motion carried, 4/0, Green Absent.
NEW BUSINESS
None.
OLD BUSINESS
Proposed Ordinance Change Discussion - Board member Selmer drafted a memo which was
distributed in the meeting packet regarding proposed changes to the rules and procedures regarding
the investigations and findings of the CPRB. Selmer suggested discussing the items on the memo as a
Board to get feedback and decide next steps. Legal Counsel Ford handed out a copy of Selmer's
memo which he had made comments on regarding his concerns, and discussed them with the Board.
The Board agreed to have a subcommittee of Townsend and King meet with Legal Counsel and narrow
the focus of the memo and bring back another draft to the Board.
The Board had previously asked about police officer training. Chief Matherly handed out a memo which
detailed training in 2016 and 2017 and noted the Board's authority to review police policies. The Chief
noted the increased hours in 2017 as compared to 2016. As suggested by the Board, the Chief started
sending the revised policies to with a redlined version so they can see what changes have been made.
The Chief answered questions and described some of the training officers attend and encouraged
Board members to continue asking questions regarding policies and training.
Community Forum Discussion — Fruehling discussed the draft items for the forum included in the
meeting packet and asked if a discussion topic had been agreed upon for the presentation by police.
The Board and the Police Chief agreed to discuss current community issues and how the police
department is handling them and also an introduction of the new downtown liaison officer.
Is] UV -.1
February 13, 2018
Page 2
PUBLIC DISCUSSION
Police Chief Matherly welcomed Board members to participate in ride -a -longs with an officer from the
police department. Matherly also offered to take the Board through a Fire Arms Training Simulator
(FATS) at the University of Iowa. Members will contact staff if they would like to participate.
BOARD INFORMATION
None.
STAFF INFORMATION
Fruehling asked Board members to review their information on the updated staff contact sheet included
in the packet.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change)
• March 13, 2018, 5:30 PM, Helling Conference Rm - Rescheduled to March 20, 2018
• April 10, 2018, 5:30 PM, Helling Conference Rm - Rescheduled to April 17, 2018
• April 23, 2018, 6:00 PM, IC Library Meeting Rm A (Community Forum)
• May 8, 2018, 5:30 PM, Helling Conference Rm
Legal Counsel noted he would be unavailable for the meeting on March 13 and Board Member Porter
stated she would be out of town on April 10th.
The Board agreed to tentatively reschedule the March 131 meeting to March 201, and April 101 to April
17th. Staff will check on room availability and contact the Board with changes if necessary.
Moved by Green, seconded by Selmer to change the meeting schedule as discussed pending room
availability. Motion carried, 5/0.
ADJOURNMENT
Motion for adjournment by King, seconded by Porter.
Motion carried, 5/0.
Meeting adjourned at 6:11 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2017-2018
(Me ting Date
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
— = Not a Member
TERM
2/14
3/14
4/12
5/9
7/11
7/31
8/8
8/29
9/12
10/10
11/14
12/7
1/9/18
2/13/18
NAME
EXP.
Joseph
7/1/17
X
X
X
O/
---
—
---
---
---
—
--
---
Treloar
E
Marahir
7/1/21
X
O/
X
O/
X
X
X
X
X
X
X
O/E
—
--
Sahh
E
E
Donald
7/1/19
O/E
X
X
X
X
X
X
X
X
X
X
X
O
X
King
Monique
7/1/20
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
Royceann
7/1/21—
—
—
--
—
—
--
�_
—
—
—
—
X
Porter
David
7/1/21
—
—
X
O/E
X
X
O
X
O/E
X
X
X
Selmer
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
— = Not a Member
M04-02-18
4b(9)
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
FEBRUARY 8, 2018
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Gosia Clore, Sharon
DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Ginalie Swaim,
Frank Wagner
MEMBERS ABSENT: Zach Builta
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
Bristow said that the bids for the revised Happy Hollow Park came in way too high. She said
there will be a public meeting on Tuesday, February 13, from 5:30 to 6:15 at the Recreation
Center to discuss which parts of the plan are important and to try to figure out a way to get
something built.
Swaim said that on January 18, she and Alicia Trimble held a public education session for the
Newcomers Group of the University Women's Club. Swaim said there were 40 people in
attendance, and she and Trimble did a two-part show.
Swaim said she did a talk on Interesting Women and Well -Preserved Houses. She said she
discussed Emma Harvat, Mildred Pelzer, and Elizabeth Catlett and the Federation Home.
Swaim said that Trimble discussed how preservation began in Iowa City. She said that Trimble
discussed the Old Brick story. Swaim added that there were a lot of good questions about
preservation and sustainability. She said this could be added to the list of educational items for
the year.
REVIEW DRAFT CLG ANNUAL REPORT
Bristow said the term CLG stands for Certified Local Government. She asked anyone who
wanted to add something that the Commission worked on to the report to please do so.
Bristow said the Commission reviewed the National Register nomination for the Johnson County
Savings Bank at 102 S. Clinton Street. She said that the annual report lists projects reviewed
but only looks at the properties in historic districts, not those in conservation districts but
National Register listed properties, and that resulted in the 28 listed properties that have had
work done on them. Bristow said the list does not include certificates of no material effect. She
said she also removed five garage projects, because that involves an outbuilding that may or
may not have been contributing. Bristow said this is still the longest list that the Commission
has had for several years.
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 2 of 8
Bristow stated that the Commission and staff actually processed 92 different applications during
the past year. She said the Commission also put forth the local landmark of the Unitarian
Universalist Church.
Bristow said she has some corrections - some typos and general errors - in just going through
the report. She said those will be fixed.
Bristow said that now that the three new grants have been approved - the Civil Rights Grant, the
National Trust Grant for downtown, and the HRDP Grant for the cabins - there is $58,552 worth
of grant money to work with right now. Swaim congratulated Bristow for her work on the grants,
although Bristow said that she did not do all the work.
Bristow said she will compile the report with any additional items. She said she will then send it
to the Mayor, who signs it, after which it is submitted to the State.
DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK
PROGRAM:
Bristow suggested going through some of the things from last year's work plan that are still
going on and looking at some new things. She said the Commission is in the middle of the local
landmark process for several properties. Bristow said they have come before the Commission,
the owner meeting has taken place, and the next step is consideration at the Planning and
Zoning Commission's March 15 meeting. She said that from there, this will go on to the City
Council.
Bristow said that anyone who feels he/she can speak in support of this is encouraged to do so.
Swaim said that those interested may also send letters of support.
Regarding the Civil Rights Grant, Bristow said that Richard Carlson from the State
Archaeologist's Office has been hired. Bristow said that Carlson has been working on National
Register nomination forms for both the Tate Arms and the Iowa Federation Women's Home.
She said that Carlson did extra research on the Iowa Federation Home, and she and Carlson
have both photographed any interior, existing materials. Bristow said that the Iowa Federation
Home actually has quite a lot of its original woodwork and other intact items.
Bristow said that a committee was formed to help with the educational materials. She said there
will be signage at each house to document the importance of the house. Bristow said that
Carlson is also working on a list of other homes in the community that may have been used for
African American students.
Bristow referred to a brochure on the slide that is a handout produced by an intern. She said
that Carlson will also be ushering these properties through the whole process to get the
properties listed on the National Register.
Regarding the HRDP Grant for the cabins, Bristow said that Heritage Woodworks in Clemons,
Iowa is doing the rehab of the cabins. She said the cabins were both dismantled and moved
there. Bristow said they are basically repairing and rehabbing all of the wood that is needed.
She said she believes they will be constructed in the Heritage Woodworks warehouse with all of
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 3 of 8
their parts and then dismantled and brought back and reconstructed. Bristow said that project is
therefore moving forward and that the grant is only for the roof part.
Regarding the historic preservation fund that was implemented last year, Bristow said there
have been two applicants. She said that staff did not put out a press release about this,
because they wanted to do a soft rollout. Bristow said that when there is an application that
looks like it would be a good project for the fund, staff has told the owner specifically. She said
staff has also told other people whose projects might fit. Swaim added that the fund was also
mentioned at the Historic Preservation Awards.
Bristow said that since there have only been two applicants, staff will likely be putting out a
press release soon. She said there may be up to eight applicants and possibly more if the
requested funding is less for each one.
Regarding 816 College Street, Bristow said the base of the porch column was falling; the
column base was sinking into the porch floor. She showed a portion that was tilting into the roof
structure. Bristow said it was in bad shape. She said that when the owner reached out about
getting the building repaired, Bristow mentioned the fund to her.
Regarding 608 Rundell, Bristow said it is all hardboard or masonite siding, and it is all kind of
rotten. She said the owner is going to match the shingle siding on the garage, which was
probably the original pattern on the house as well.
Regarding the CLG grants, Bristow said that staff will manage them and will hire a consultant for
each one. She said that all of them could impact what the Commission does toward the end of
the year, depending on the findings.
Bristow stated, regarding the Downtown District, the consultant has completed all of the
individual site inventory forms and is working on the text of the multi -property document that
discusses the entire district. She said the consultant may have a draft by the end of March, the
Commission will comment, and the final proposal should be back by June 1 per the contract.
Bristow said that a public meeting will probably be held toward the end of May. She said all of
the information will be put out and discussed, along with the next steps. Bristow said there was
a National Trust Grant for part of that work.
Regarding future plans, Bristow said staffs recommendation is to continue with the current work
plan and not add a lot to it. She said there are already some walking tour brochures. Bristow
said that updating them to be biking and walking tour brochures, especially for RAGBRAI, is
something the Commission may want to consider. She said that perhaps it could be one
volunteer and another person to comprise a committee to work on this. DeGraw volunteered.
Bristow said that over the next two years, staff really wants to have the guidelines handbook
updated. She said there are errors, as well as things that have been added, such as doors and
roofs and items that could be clarified.
Bristow stated that a lot of properties that were listed as non -historic are now known to be
historic. She said that reviewing the status of each and every property could be done as part of
this as well. Bristow said that a grant would be available for this type of thing, or the
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 4 of 8
Commission members and staff could do it. She suggested that some of the other grant work
get done first and off the table, and then this could be worked on.
Bristow said that counties are supposed to set up a property tax abatement, but Johnson
County has not yet. She said that the County has to designate that a property is worth having a
property tax abatement before it would happen. Bristow said it is a process that could be
worked on with the County.
Swaim stated that besides the seven properties going through the landmark process, there are
another ten or twelve waiting in the wings. She said the Commission will want to keep moving
those forward.
Regarding the Preservation Summit, Bristow said she has spoken with the State about this.
She said that because Newton is holding it next year, the State wanted the next host to be from
the west side of the State, and it looks like there will be an applicant from Western Iowa.
Bristow said that Iowa City would then be pushed back to holding a seminar in 2021, and the
grant application for that is due in 2019. She said that Dubuque is also interested in holding the
Preservation Summit in 2021, but Dubuque has held it before and Iowa City has not. Bristow
said Iowa City would probably therefore take precedence but will have to put in a good proposal
for what it can do.
Swaim said that there will be new Commission members this year. She said that she, Baker,
Michaud, and Wagner have terms that expire on July 1.
Agran said that, in terms of the guidelines and handbook information, there is a letter that goes
out to property owners in the spring. He said that seems like a really great opportunity to get
information out. Agran asked if that is sent to all the property managers as well or just goes to
the property addresses. Bristow responded that it is sent to the owners of the properties.
Agran said there might be an opportunity there to work with a designer to do something more
like a visual guide rather than just of list of requirements. He said perhaps something more
interesting and engaging and ultimately clearer could be done in terms of how the information is
communicated.
Kuenzli said the letter goes out to the owners. She said that it would be great to send the
brochure to the various realty companies. Kuenzli said that not all realtors are necessarily
aware of where historic district properties are. Agran agreed that the brochure looks a little
friendlier and less like a list of regulations.
Bristow said staff receives a lot of questions from realtors. She said she believes that realtors
are slowly being educated over time. Bristow said that might be an opportunity to hold another
education session.
Michaud said there is going to be a local news piece on KCRG about a local foursquare house
and the UniverCity Project helping people live near downtown. Agran said he was interviewed
for that piece and said he talked a lot about historic preservation.
Regarding the work plan for the current year, Bristow said she will write a report again and send
it to the City Manager so that he can share it with the City Council. Boyd said that it might be
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 5 of 8
worth outlining the year's work plan and then items for upcoming years. He said then perhaps if
one of the City Council members who is making policy for the whole City sees something to
prioritize, he/she may suggest moving it up or not, especially since it has already been
determined. Boyd said it would be a helpful tool to City-wide policymakers. Bristow said the
last page of the work plan also discusses other upcoming issues.
CONSIDERATION OF MINUTES FOR JANUARY 11, 2018:
Baker stated that on page three, in the discussion on 516 Fairchild Street, in the first paragraph,
the word University should be changed to UniverCity.
Baker said that on page five, paragraph six, the last sentence should be amended to read,
"...putting on asphalt shingles"
MOTION: Boyd moved to approve the minutes of the Historic Preservation
Commission's January 11, 2018 meeting, as amended. Agran seconded the motion. The
motion carried on a vote of 10-0 (Builta absent).
COMMISSION INFORMATION AND DISCUSSION:
Bristow said the Mayor signed the contracts earlier in the day for the three CLG grants. She
said that the next step is to write a request for proposal for each one and get them out to those
who may be able to work on them.
CLG Grant for a Preservation Plan for the Summit Street Monument
Bristow showed a couple of images for this. She produced a map, showing the monument,
which is on the southeast corner that was the original boundary of Iowa City. Bristow showed a
1900 -era photograph. She said that in the 1930s, the Daughters of the American Revolution put
the plaques on the monument.
Bristow said that the monument has deteriorated, and the limestone is being eaten away by acid
rain and other things. She said the grant is to have a person who is an expert in these kinds of
stone monuments come in and evaluate this and make recommendations for what to do.
Bristow said suggestions have included moving this to a museum and putting a replica here.
She said if that is done, another question would be how to display it. Bristow said the grant
would then pay for designing and building the display.
Bristow said that another option is if there is some way to preserve the monument in place that
the consultant thinks would be best. She said that either way that recommendation would be
evaluated and then there would be a vote to move forward from there. She said that the grant
would cover all of that type of evaluation.
Bristow said staff spoke to someone at the Fort Dodge Preservation Summit who was a
gravestone expert. She said he was the main person staff used for budget numbers for the
grant. Bristow said that the expert has actually already visited the monument and done some
evaluation. She said he would likely be a good candidate for the work, but it would be
something for which multiple bids would be solicited.
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 6 of 8
CLG Grant for the National Register Nomination for the Clinton Street and Railroad Historic
District.
Bristow said this grant involves the National Register nomination for the Clinton Street and
Railroad Historic District. She stated that when the Sabin School was going to come down to
build a new Music School after a chain of events, the Southside District was surveyed by
Richard Carlson. Bristow said that Carlson came up with a potential historic district that was
later reduced because of integrity issues, etc.
Bristow showed the new area being considered for the historic district. She said the grant is to
rewrite and reduce Carlson's nomination forms to fit this district and then present the nomination
to the State.
Bristow said this is an area where the Commission had been looking at a local district as well.
She said that the initial owner meeting was held, after which the Commission moved forward
with the individual landmarks first.
Bristow showed the buildings that are included in the district. She said the passenger station is
already on the National Register and is a local landmark. Bristow said therefore it would not
really be affected, but a district would give some context to the building, which would be really
good.
Bristow showed the Hotel O'Reilly, which would be included in the district. She showed the two
houses mid -block one of which was designed by architect O. H. Carpenter. Bristow showed the
two houses on the corner of Prentiss and Clinton Streets that would also be included in the
district.
CLG Grant for an Intensive Level Survey of 2040 Waterfront Drive. Cvrus Sanders House
Bristow said this grant is for an intensive -level survey of the property at 2040 Waterfront Drive.
She commented that it was included in the list on the work plan of potential local landmarks to
be researched. Bristow said some preliminary research led to the belief that this might be an
important person's home.
Bristow said the whole point of this is to find out if the preliminary research is going in the right
direction and to look for relevant dates. She said there is no survey form for this home, so the
process involves who the owner is and tracing back the property transfer records and looking at
other information.
Bristow said this property is a working farm and has been since the beginning and said the barn
is also very old. Bristow said the outside has had an addition on the front, but she does not
know what has been done on the inside. She said the owners are very enthusiastic about this.
Bristow added that the potential for this property being a local landmark and possibly a National
Register landmark is very high. She said it may not necessarily need to be associated with a
person or not, just because of its age and architectural integrity. Bristow said some additions
have been put on, but the main part of the original house is pretty much the way it was before.
ADJOURNMENT
HISTORIC PRESERVATION COMMISSION
February 8, 2018
Page 7 of 8
The meeting was adjourned at 6:04 p.m.
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2017-2018
NAME
TERM
EXP.
6/15
7/31
8110
9/14
10/12
11/9
12/14
1/11
2/8
3/8
4/12
5/10
6/14
AGRAN, THOMAS
7/1120
X
X
X
X
X
X
X
X
X
BAKER, ESTHER
7/1/18
X
X
X
X
X
X
X
X
X
BOYD, KEVIN
7/1/20
X
0/E
X
O/E
X
X
X
X
X
BUILTA, ZACH
711119
X
O/E
X
X
X
X
X
X
CLORE, GOSIA
7/1/20
X
X
O/E
X
X
X
O/E
O/E
X
DEGRAW, SHARON
711/19
X
X
X
X
X
X
O/E
X
X
KARR, G. T.
7/1/20
—
X
X
X
X
X
X
X
X
KUENZLI, CECILE
7/1/19
X
O/E
O/E
X
O/E
X
X
X
X
MICHAUD, PAM
7/1118
X
X
01E
X
X
X
X
X
X
SWAIM, GINALIE
7/1/18
X
X
X
X
X
O/E
X
X
X
WAGNER, FRANK
7/1118
O/E
O/E
X
O/E
X
X
0/E
O/E
X
KEY: X = Present
0 = Absent
O/E = Absent/Excused
— = Not a Member
p oa-o2-t a
t^rl_,:. pry CITY OF IOWA CITY 4b(10)
P4 1 0a MEMORANDUM[
Date: March 27, 2018
To: Mayor and City Council
From: Tracy Hightshoe, Neighborhood & Development Services Director
Re: Recommendations from Housing and Community Development Commission
At their February 15th meeting, the Housing and Community Development Commission
approved the January 18, 2018 meeting with the following recommendations to the City Council:
By a vote of 9-0 the Commission recommends the following FY19 Aid to Agencies Budget
Recommendation to Council:
Agency
FY19 HCDC
FY19 Main Priority
Recommendation
4 C's Community Coord. Child
$15,000
High - Child Care
Care
Arc of Southeast Iowa
$0
High - Child Care Services, Medium - Youth and
Disability Services
Best Buddies International, Inc.
$0
Medium - Disability Services
Big Brothers / Big Sisters
$15,000
High - Mental Health Services, Medium - Youth
Services
Crisis Center of Johnson
$40,000
High - Homeless and Mental Health Services
County
and Food Banks
Domestic Violence Intervention
$40,000
High - Homeless, Mental Health and Domestic
Program
Violence Services, Medium -Youth Services
Elder Services Inc.
$20,000
High - transportation & Mental Health Services,
Medium - Health & Senior Services
Four Oaks Family and
$0
High - Transportation, Child Care and Mental
Children's Services Iowa City
Health Services
Free Lunch Program
$15,000
High - Homeless Services
Goodwill of the Heartland
$0
High -Domestic Violence, Medium - Employment
Training
HACAP
$15,000
High - Childcare Services
Handicare
$0
High -Childcare Services
Housing Trust Fund of JC
$24,000
High - Homeless Services
IC Compassion
$0
High - Food Banks
IC Free Medical/Dental Clinic
$15,000
High - Homeless & Mental Health, Medium -
Health Service, Senior Services, Substance
Abuse Services, Youth Services
Inside Out Reentry Community
$15,000
High - Homeless, Transportation and Mental
Health Services Medium - Employment Training,
Health, Substance Abuse and Youth Services
and Subsistence Payments
Iowa Jobs for American's
$0
Medium - Employment Training and Youth
Graduates (IJAG)
Services
Iowa Valley RC&D (Grow:
$0
High - Food Banks, Medium - Youth Services
Johnson Count
March 28, 2018
Page 2
National Alliance on Mental
$0
High - Mental Health Services
Illness of Johnson County
Neighborhood Centers of JC
$35,000
High - Child Care Services, Medium -
Employment Training & Youth Services
Pathways Adult Day Health
$15,000
High - Mental Health, Medium - Disability
Center
Services, Health Services, Senior Services
Prelude Behavioral Services
$0
High - Mental Health Services, Medium -
Substance Abuse Services
Rape Victim Advocacy Program
$20,000
High - Homeless and Mental Health Services ,
Medium - Health, Domestic Violence and Youth
Services
Shelter House
$50,000
High - Homeless Services, Mental Health
Services
Systems Unlimited
$0
High - Transportation Services
Table to Table
$15,000
High - Food Banks
United Action for Youth
$27,400
High - Homeless & Mental Health Services,
Medium - Youth Services
Total Request:
$376,400
By a vote of 9-0 the Commission decided that if the actual allocations are within 20% of the proposed
budget, increases and decreases will be prorated amongst all awarded applicants. If more than 20%
change, HCDC will reconsider recommendations.
Additional action (check
No further action needed
Board or Commission is requesting Council direction
_x_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 18, 2018 — 6:30 PM
SENIOR CENTER, ROOM 202
MEMBERS PRESENT: Syndy Conger, Charlie Eastham, Vanessa Fixmer-Oraiz, Christine
Harms, Bob Lamkins, John McKinstry, Harry Olmstead, Maria Padron,
Paula Vaughan
MEMBERS ABSENT:
STAFF PRESENT: Marcia Bollinger, Tracy Hightshoe
OTHERS PRESENT: Mary Issah, Becci Reedus, Jill Kromminga, Delaney Dixon, Rosemary
Schwartz, Sofia Mahaffey, Christi Regan, Tracey Achenbach, Barbara
Vinograde, Carly Voltz, Brian Loring, Ron Berg, Susan Junis, Mark
Sertterh, Genevieve Anglin, Jane Drapeaux, John Boller, Jessica Lien,
Dale Helling, Mary Wheeth
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 9-0 the Commission recommends the following FY19 Aid to Agencies Budget
Recommendation to Council:
Agency
FY19 HCDC
Recommendation
FY19 Main Priority
4 C's Community Coord. Child
Care
$15,000
High - Child Care
Arc of Southeast Iowa
$0
High - Child Care Services, Medium - Youth and
Disability Services
Best Buddies International, Inc.
$0
Medium - Disability Services
Big Brothers / Big Sisters
$15,000
High - Mental Health Services, Medium - Youth
Services
Crisis Center of Johnson
County
$40,000
High - Homeless and Mental Health Services
and Food Banks
Domestic Violence Intervention
Program
$40,000
High - Homeless, Mental Health and Domestic
Violence Services, Medium -Youth Services
Elder Services Inc.
$20,000
High - transportation & Mental Health Services,
Medium - Health & Senior Services
Four Oaks Family and
Children's Services Iowa City
$0
High - Transportation, Child Care and Mental
Health Services
Free Lunch Program
$15,000
High - Homeless Services
Goodwill of the Heartland
$0
High -Domestic Violence, Medium - Employment
Training
HACAP
$15,000
High - Childcare Services
Handicare
$0
High -Childcare Services
Housing Trust Fund of JC
$24,000
High - Homeless Services
IC Compassion
$0
High - Food Banks
Housing and Community Development Commission
January 18, 2018
Page 2 of 15
IC Free Medical/Dental Clinic
$15,000
High - Homeless & Mental Health, Medium -
Health Service, Senior Services, Substance
Abuse Services, Youth Services
Inside Out Reentry Community
$15,000
High - Homeless, Transportation and Mental
Health Services Medium - Employment Training,
Health, Substance Abuse and Youth Services
and Subsistence Payments
Iowa Jobs for American's
$0
Medium - Employment Training and Youth
Graduates(WAG)
Services
Iowa Valley RC&D (Grow:
$0
High - Food Banks, Medium - Youth Services
Johnson Count
National Alliance on Mental
$0
High - Mental Health Services
Illness of Johnson County
Neighborhood Centers of JC
$35,000
High - Child Care Services, Medium -
Employment Training & Youth Services
Pathways Adult Day Health
$15,000
High - Mental Health, Medium - Disability
Center
Services, Health Services, Senior Services
Prelude Behavioral Services
$0
High - Mental Health Services, Medium -
Substance Abuse Services
Rape Victim Advocacy Program
$20,000
High - Homeless and Mental Health Services,
Medium - Health, Domestic Violence and Youth
Services
Shelter House
$50,000
High - Homeless Services, Mental Health
Services
Systems Unlimited
$0
High - Transportation Services
Table to Table
$15,000
High - Food Banks
United Action for Youth
$27,400
High - Homeless & Mental Health Services,
Medium - Youth Services
Total Request:
$376,400
By a vote of 9-0 the Commission decided that if the actual allocations are within 20% of the proposed
budget, increases and decreases will be prorated amongst all awarded applicants. If more than 20%
change, HCDC will reconsider recommendations.
CALL MEETING TO ORDER:
Olmstead called the meeting to order at 6:30 PM.
APPROVAL OF THE NOVEMBER 16, 2017 MINUTES:
Eastham moved to approve the minutes of November 16, 2017. Conger seconded the motion. A
vote was taken and the motion passed 9-0.
PUBLIC COMMENT FOR TOPICS NOT ON THEAGENDA:
None.
DISCUSS THE FY2019 AID TO AGENCIES FUNDING REQUESTS AND CONSIDER BUDGET
RECOMMENDATION TO CITY COUNCIL (www.icgov.org/actionplanl:
Olmstead noted that there was twice as much money requested as the Commission is able to distribute
and the decisions are very difficult.
Housing and Community Development Commission
January 18, 2018
Page 3 of 15
Starting at the top of the list, 4C's Community Coordinated Child Care requested $20,000 and the
average allocation was $14, 267.
Eastham noted that he recommended $0 for 4C's. In making his allocations he looked at demographics
of each applicant as they reported in their application and noted the applications that had a percentage of
the people in their service group that was less than the city-wide percentage he tended to allocate less
money to those groups.
Olmstead decided it would be best to start looking at the applications that the Commission seemed to all
agree upon. Hightshoe noted that typically the Commission looks at the high-priority applications first,
decide funding on those, then next to the medium priority applications. Hightshoe added that Aid to
Agency funding used to be stable funding for agencies, where they could rely on funding each year, the
Commission has also discussed funding new initiatives each year, so historically both have happened.
Olmstead added that the minimum funding request must be at least $15,000 for the Commission to
consider the request.
Lampkins suggested the Commission either start with the requests that have wide -spread support or
those that have little support and go from there.
Hightshoe alerted the applicants that while the Commission is recommending allocations to Council for
the money, the City has not yet received their congressional budget for the year so these allocations are
based on funds received last year and could be adjusted slightly once the new year's budget is known.
Olmstead moved onto Best Buddies International Inc., they requested $15,000 but no one on the
Commission suggested an allocation to that organization. The category was a medium priority in
disability services.
Next discussed was NAMI (National Alliance on Mental Illness of Johnson County) who requested
$10,000 and as earlier indicated no requests less than $15,000 could be considered. The NAMI request
does fall in the high priority category for mental health services. Mary Issah left the meeting prior to the
discussion.
Olmstead moved onto Iowa Jobs for American's Graduates (IJAG), a medium priority in employment
training and youth services. Eastham realized this is a medium priority applicant and agrees it probably
doesn't quality for this specific round of funding, however he found the application very interesting, very
high percentage of students of color in this applicants programming. Eastham supports a zero dollar
allocation but asks the Commission at least consider noting to the Council that this seems to be a strong
program, seems to have good success in the schools, and ask the Council to consider finding funds from
some other source.
Fixmer-Oraiz agreed and suggested revisiting having youth services and employment training listed as a
medium priority.
Hightshoe began updating the spreadsheet showing allocations of $0 where the Commission suggests so
they can see the amount of dollars left to allocate. Hightshoe also added that she received an email from
the Crisis Center and distributed it to the Commission, the email stated as part of the joint funding the
Crisis Center requests $48,268 of operation support and emergency assistance and $22,500 for mobile
crisis outreach and Becci Reedus stated in the email the Crisis Center wished to withdraw the request of
$22,500 for mobile crisis outreach because they will receive that funding from other sources. Therefore
the total request for the Crisis Center is now just the $48, 268.
Becci Reedus (The Crisis Center) spoke with regards to their application. The $48,268 is for support for
the emergency assistance program which offers housing and utilities assistance to individuals in Johnson
Housing and Community Development Commission
January 18, 2018
Page 4 of 15
County. Reedus noted that about 70% of those assistance dollars go to Iowa City residents, the majority
of support is to help to keep utilities going. As many know having one's utilities shut off is often the first
step to homelessness, and once someone loses their housing it is very expensive to get them back in.
Between visits individuals retain their housing by keeping their utilities on and the success rate is about
90%. In addition, what the Commission would be supporting is the operational support. Reedus stated
they do fundraise for the direct assistance dollars, they receive donations from the Common Fund
through the Council for Religious Consultation, as well as designations from fundraising to provide dollars
as direct assistance. The Crisis Center provided about 1500 individuals last year through the emergency
assistance program.
Olmstead noted that the request from the Crisis Center is $48,268 and the average allocation from the
Commission is $38,000. Olmstead said he was willing to change the allocation to $40,000, Harms and
Vaughn agreed. Eastham noted he also recommended $40,000 and followed the idea this year of not
allocating more money for all applicants than they were allocated last year because the amount of money
this year will be about the same as last year. Reedus noted that last year they were originally allocated
$40,000 but once the budget was complete there was a reduction and they received less.
4 C's Community Coordinated Child Care requested $20,000 and the average allotment is $14,267, it
is a high priority for child care. No one from 4C's is at the meeting, but Vaughn noted it is a similar
application to what they applied for the year prior. Lampkins suggested they allocated $15,000 since the
average was close to that amount. All agreed with exception of Eastham who as stated before he based
is allocations on demographics.
Arc of Southeast Iowa is requesting $15,000 high priority for childcare services and medium priority for
youth and disability services. Two commissioners allocated $15,000 the rest allocated $0. McKinstry
doesn't feel it meets the threshold for a $15,000 grant and recommends a $0 allocation. All agreed.
Harms noted her original allocation was based on the diversity and range of individuals that Arc serves
and the services provided.
Big Brothers / Big Sisters has a request for $25,000 a high priority for mental health services and a
medium priority for youth services.
Jill Kromminga (Big Brothers / Big Sisters) stated their mission is to provide mentoring for children ages 6-
18 in the community, they serve 40% minority youth and take the safety of the children in the program
very seriously. The relationships between the mentors and the children last an average of 18-24 months
which is a minimum of 6 hours of one-to-one time for each child matched in the program.
Olmstead noted the average allocation from the Commission was $15,000. Harms suggested keeping
the allocation at $15,000 and all agreed. Lampkins noted that what will likely happen is once other
applicants are eliminated from funding it will free up money that can be redistributed.
Domestic Violence Intervention Program is requesting $50,000, the average Commission allotment is
$36,111, and it is a high priority for homelessness, mental health and domestic violence services and
medium for youth services.
Delaney Dixon (Assistant Executive Director, DVIP) stated they serve victims of domestic violence,
whether they are man, woman or child, often come from the 24 hour crisis line and give them emergency
shelter and outreach services. They served a little over 18,600 people last year and their application is
for general operations so that they may maintain their crisis line and emergency shelter.
Fixmer-Oraiz asked about DVIP funding cuts that have been sustained. Dixon stated that victim services
in the last State Legislature session received a 26% cut and they are looking at another cut in the
upcoming session which at that point puts DVIP in jeopardy of losing their federal match funds. That
would be about $137,000 loss of funding.
Housing and Community Development Commission
January 18, 2018
Page 5 of 15
Fixmer-Oraiz noted that the Commission has talked about domestic violence in pass sessions and that is
why it was moved to a high priority this year so she suggests the allocation be brought up to at least
$40,000. All agreed.
Elder Services Inc. requests $50,000 and the average Commission allocation is $19,556. It is a high
priority in transportation and mental health services and medium priority in health and senior services.
Rosemary Schwartz (RSVP Director) stated that transportation is one of the biggest items she deals with
as she handles the medical transportation program. They use volunteer drivers to provide the services for
those who need assistance getting to and from their medical appointments. This program is important as
giving elderly the ability to get to and from their medical appointments helps with the overall healthcare
costs as illness and treatments can be attended to at an earlier stage. This also allows for individuals to
stay in their homes longer. In addition Elder Services provides the Meals on Wheels program, which also
allows for elders to age and stay in their homes. Elder Services also provides counseling and caregiver
services, they have a program at the University of Iowa where a person goes over and speaks to
employees who have family members with healthcare issues to get them tapped into the resources that
are available. They also do a lot of work with family members that live outside the city or in different
states to provide services to their loved ones in Johnson County. The RSVP program is a volunteer
program for seniors who would like to still have the ability to give back and become vital citizens by
continuing to help with other seniors. The Iowa City volunteers specifically are of an unbelievable quality,
there are doctors, lawyers, professors that assist and it is very important to keep those links of people to
assisting the seniors.
Eastham noted the application shows the clients served were just under 11 % clients of color and the city-
wide residents of color is about twice that (20.5%). Schwartz stated that one of the things they have an
issue with is some people do not know the services that they offer and they do work to continue to try to
get to all the people they need to and for ways to increase the minority population in their services, and
increase their marketing/publicity plan. Eastham asked what the publicity plan for the upcoming year will
be. Schwartz said they have had some staff changes at Elder Services and they will take that opportunity
to look at what they have been doing and look for areas of improvement.
Sofia Mehaffey (Interim Executive Director) wanted to speak on the issue of getting services to all, she
has been the Director of Community Health & Nutrition Programs at Horizons in Cedar Rapids for about
two, years and this is an issue that was brought to her early on in her tenure is why are they seeing the
lower rates of people of color at Elder Services. After a year of work on this issue and consulting with
Iowa State Extension is although the general population distribution may look like 20% when you consider
the age range involved the senior population does not match that in terms of people of color. Specifically
for Linn County if is significantly different. Eastham suggested they note that on their application in
upcoming years.
Conger noted that the application does not ask for that information so perhaps they will need to change
add that to the application.
Olmstead acknowledged that in terms of transparency he asked that his suggested allocation be removed
from the list as he does receive services through this agency, medical transportation specifically, because
SEATS and other transportation won't go out to West Branch where his medical doctor is located.
Pardon asked about the number of volunteers listed in the application are all active, there are 450
volunteers listed. Schwartz said they are not all active, but that is the list of volunteers that are registered
with them that they can reach out and use if needed. Schwartz stated that in the last six months there
have been around 225 volunteers actively involved, used not only for medical transportation but also the
Meals on Wheels program.
Olmstead reiterated the request is for $50,000, Conger said the recommendation should be maintained at
$20,000 even with the average dipping due to Olmstead's allocation removed from the equation. All
agreed, Olmstead abstained.
Housing and Community Development Commission
January 18, 2018
Page 6 of 15
Four Oaks Family and Children's Services Iowa City has a request for $15,000 and the average
allocation is $10,000. This is a high priority for transportation, child care and mental health services. No
one from Four Oaks is present to promote their application.
Vaughn does have a question on this application, even though no one from the organization is present to
answer, she is concerned about their balance, their carryover balance is negative $93,000 which seems
large and leads her to wonder about the viability of the program. Harms agreed with the same concerns.
Eastham recalled that the program budget in the application was just for this requested program, the PAL
program, whereas the overall agency budget appears to be more. Vaughn said the total budget listed is
$160,725 and if they are already $93,000 in the red that is significant, even if it is just one segment of the
overall large Four Oaks budget. Vaughn is still concerned as it in the past this program has struggled.
It was agreed to come back to this application after all others were reviewed.
Free Lunch Program is requesting $16,000 the average allocation is $15,111 and it is a high priority for
homeless services.
Eastham suggest an allocation of $15,000 since that is what almost everyone on the Commission
allocated. Everyone agreed.
Goodwill of the Heartland requested $15,000 and the average allocation was $3,333. This is a high
priority for domestic violence and medium priority for employment training.
Fixmer-Oraiz noted this application was tough, and she appreciated the range of services they offer and
the diversity of population they serve.
Olmstead shared his concern about their employment services and that they are still paying below
minimum wage for some jobs for some people and doesn't feel that is acceptable, everyone has a right to
a fair wage.
Pardon pointed out that the application shows two employees making over six figure salaries.
Lampkins suggested a $0 allocation and all agreed.
HACAP is requesting $20,000.
Christi Repan (Early Childhood Development Programs Manger) is representing the Head Start Program
which is an early childhood program that serves children ages 3-5. Their goal and philosophy is they are
preparing children and their families and the community for our children to be ready to enter into the
public schools. It is a comprehensive whole look at each child, focusing not only on the educational
aspect of the children but also the health, the nutrition, education, parent involvement, social services,
and disability and mental health needs as all these play into a child being successful and ready to go to
school. Parent involvement is highly integrated into their program, they are working with parents on a
day-to-day basis on how to help their children to be ready to go to school. There are two parent/teacher
conferences per year and two home visits per year where they are able to where they are able to
individualize with the parent on how their child is growing and proceeding with getting ready to go to
school. Regan said they offer a variety of screenings to make they can assess and determine if there are
any factors in the child's health that would be detrimental to their involvement in being prepared to go to
school. They complete assessments three times per year to assess where each child is at
developmentally. Wth the funds HACAP is requesting from Iowa City is to be able to extend their
services from 20 hours per week to 40 hours per week that a child would be eligible to attend Head Start.
This is for the Iowa City Bloomington Site which is downtown on Bloomington Street and it is to offer full-
day, full -year services for children. The premise is for families to also be self-sufficient, to use the
opportunity to go to work or school full-time, affordable quality childcare is an issue for a lot of families. At
Head Start services are provided at no cost to families, there are no fees and they provide all the supplies
for the child so families can focus on what they need to be self-sufficient. They serve families that are at
or below 100% the federal income guidelines.
Housing and Community Development Commission
January 18, 2018
Page 7 of 15
Vaughn asked about their funding, HACAP receives a grant of about $2.5 million and what the restrictions
of that grant are. Regan said that is the Head Start grant and because Head Start is a federally funded
program and services are a part-day/part-year services which is for 20 hours/week and nine months of
service. HACAP is then dependent on other grants to be able to provide full-day/full-year services.
Olmstead asked if all the teachers at HACAP are certified. Regan confirmed that all lead teachers are
certified and are licensed teachers. For assistant teachers the minimum qualifications are they must have
a Child Development Associates (CDA) credential and the target is for all to have an Associate's Degree
(AA) in Early Childhood. Staff members have one year to meet the CDA requirement and HACAP assists
staff members to help them reach that credential.
Olmstead asked if HACAP serves children with disabilities and Regan confirmed they do. With the Head
Start grant they have to provide a minimum of 10% of their children served to have a diagnosed disability.
Regan added that 10% can be across all six counties they serve and they do have a close collaboration
with Grantwood AEA who will refer families to the Head Start program knowing they have the staff with
the qualifications and the ability to work with families and children with those disabilities.
Eastham asked about employee salaries, and if all were above the $10.10 threshold. Regan confirmed
they were, teachers that have the license are between $20 and $21 per hour, the assistant teachers that
have an AA degree are paid $14.50 per hour and other non -teacher positions (i.e. onsite cooks) are
around $13 per hour.
Fixmer-Oraiz commented on the agency demographic overall and there are thousands served throughout
all the HACAP programs and there are no transgender individuals listed. Regan said the when individuals
apply for services within HACAP they select how they want to be identified on the application and
transgender is an option.
Vaughn suggested coming back to this application as there were four Commissioners that allocated zero
dollars and five that allocated $15,000 so quite divided. Harms suggested that the large grant dollars
made some feel HACAP was sufficiently funded, however after hearing from the representative it is all
better understood why they need additional funding. At this point they will put an allocation of $15,000
and see how the numbers end up.
Handicare is requesting $41,201 and the average allocation is $5,556, it is a high priority for childcare
services.
Eastham stated the request was to help only two children per year which is why he was not keen on this
application. Vaughn agreed as did others and noted it is important for the monies to reach more people.
McKinstry noted that Handicare provides high quality care for disable children so whether the $40,000 is
aggregated over all the children or used to support two children shouldn't matter.
Olmstead asked Staff about incomplete applications and feels the Commission should not even consider
incomplete applications in the future.
Lampkins suggested a zero dollar allocation and all agreed.
Housing Trust Fund of Johnson County is requesting $24,000 and the average allocation is $17,889
and the priority is high for homeless services.
Tracey Achenbach (Executive Director) noted they are the only certified housing trust fund in Johnson
County and because of that have an opportunity to apply for State dollars each year but those State
dollars require them to have a local match. Due to the generosity of the City Council of Iowa City and the
Johnson County Board of Supervisors the Housing Trust Fund has been given the funds to be able to
administer quite a bit of funding for affordable housing. None of the funding they receive from the County
or the City can be spend on operations at all, it all goes out to the organizations. Therefore four times per
year the Housing Trust Fund Operations Committee sits down to review what they haven't awarded to
organizations and gets those funds distributed. They generally award what organizations request.
Housing and Community Development Commission
January 18, 2018
Page 8 of 15
Achenbach addressed the issue of race, she does not like to put down racial information on the
application, she doesn't even like to ask it on applications to the organizations because they are already
reporting that to the City or whoever their funder is and if the Housing Trust Fund reports the same
numbers it is duplication. For example, in the case of The Housing Fellowship which receives a lot of the
Housing Trust Fund money, 60% of their tenants are persons of color. Achenbach also mentioned that
historically they were the only financial supporter of the Affordable Housing Coalition and helped that
organization get started. They were also part of The Shelter House Fuse program initiative.
Eastham noted the City (under the Council's direction) has begun doing a racial equity analysis of a
number of City department programs and services and is in part why he thinks it is important for this
Commission to obtain as much data as they can regarding racial composition of the programs they
request supporting.
Olmstead reiterated that the application is requesting $24,000 and the Commission allocation is $17,000.
Eastham stated he would like to change his allocation recommendation to $15,000. Lampkins stated he
would like the allocation to be $24,000 as it is for affordable housing, they do a lot of good work for other
agencies, and it leverages a lot of other organizations. All agreed.
IC Compassion has requested $20,000 and the Commission allocation averages $3,333, it is a high
priority — food banks.
Eastham recommended $15,000 as IC Compassion is a relatively new service for food distribution, they
have a high participation from communities of color, and he feels important to support organizations that
are doing housing and food security work.
Fixmer-Oraiz also recommended $15,000 but questions if all that money is to purchase food and finds
that limiting because they do many services (transportation, ESL).
Conger agrees they do various services but IC Compassion doesn't seem very easy to get ahold of and
have very limited hours.
Lampkins suggest allocating zero dollars at this time since there appears to be little support.
Pardon changed her recommendation to $15,000 but only three Commissioners agreed to that support so
the allocation is zero.
IC Free Medical/Dental Clinic is requesting $15,000 and the Commission averaged an allocation of
$13,333. It is a high priority for homeless & mental health and medium for health service, senior services,
substance abuse services and youth services.
Barbara Vinoorade (Executive Director) stated they offer a comprehensive range of outpatient medical
and dental care for uninsured individuals in the community. They see a very diverse population and are
seeing more non-English speaking people and are using many more interpreters that are working with
them. They are also seeing more and more persons who are presenting with more complex medical
conditions and they have a case management program that focuses on the population dealing with
diabetes and heart disease. There is a great need for their services, they are in the process of hiring a 10
hour/week dental director) paid through an anonymous gift) which will be incredibly helpful as they have
over 100 people at all times on their waiting list for the dental clinic.
The Commission agreed to an allocation of $15,000.
Inside Out Reentry Community is requesting $20,000 the average Commission allocation is $13,333. It
is a high priority for homeless, transportation and mental health services, medium priority for employment
training, health, substance abuse and youth services and subsistence.
Lampkins again suggested an allocation of $15,000 since everyone on the Commission but one
supported such an allocation. Everyone agreed.
Housing and Community Development Commission
January 18, 2018
Page 9 of 15
Iowa Jobs for American's Graduates (IJAG) was already discussed and an allocation of zero was
decided but Carley Voltz (Director of Strategic Advancement) was present and spoke to the Commission.
Voltz explained that IJAG was a state-wide organization and here in Iowa City they have four programs.
They are unique in that they are a non-profit operating an elective course in middle and high schools
around the State. In Iowa City they have a 9/10 grade program and an 11/12 grade program both at City
and West High Schools. IJAG works with students that are struggling in many ways. IJAG builds
relationships with the students, knowing that many of them have experienced trauma and work through
trauma care. They have 49 programs throughout the State of Iowa and a few into Illinois, they have been
around for 18 years and have a great track record. They have three sources of revenue, a small state
allocation, 20% of IJAG income, and 30% from the school districts that they are in, and about 45% is the
fundraising piece.
Lampkins asked if IJAG has applied to the City before. Voltz said they did apply last year and she keeps
working with Iowa City officials on how to get their students more involved and keep this program robust
in the Iowa City area.
Olmstead asked if they are service youth with disabilities, Voltz replied they are, on average in each
classroom that makes up about 14%.
Eastham asked about the instructors in the IJAG classes, if they are Iowa City Community School District
teachers or provided by IJAG. Voltz said they are provided through IJAG and about 50% of them are
Board certified teachers, the other 50% are qualified though an IJAG program. Those 50% are usually
individuals trained in other professions that want to teach and are able to bring unique perspectives to the
classroom.
Olmstead asked about the precreation for the workforce and if there are certain areas they concentrate
on. Voltz replied that it is based on student interest, they do look at labor market rates across the state
and within the areas, but it really is student driven.
Eastham asked how many students were participating in this program at City and West Highs. Voltz said
there is about 200 students in their classrooms and about an additional 30 or 40 in follow-up, touching
base with instructors at least once a month.
Pardon requested to change her allocation request to $15,000 for IJAG. Everyone else asked to wait to
see where the allocations are at the end and perhaps revisit this one.
Iowa Valley RC&D (Grow: Johnson County) has a $20,000 request for a high priority for food banks
and medium priority for youth services.
John Boller (Program Director) said Grow: Johnson County is an educational farm initiative of Iowa Valley
RC&D that is a hunger relief farm designed to provide healthy food access for those most vulnerable.
They utilize 3'/2 acres of land located at the historic Johnson County Poor Farm in Iowa City to produce
fruits and vegetables, a variety of each, and exclusively donated to a number of food assistance
programs in the County. They just finished their second growing season and they produced 20,500
pounds fresh fruits and vegetables that they donated to agencies. They partner with Table to Table,
Grow: Johnson County harvests the food, Table to Table loads it on their trucks and distributes to the
agencies. They are requesting funding to bolster their educational program, because that is the other
strong tenant of what they are trying to do, it is more than just producing food but also to empower
community members to grow food on their own. Scott Koepke is the Education Director and goes around
to schools to teach soil science and aspects of growing. They conduct field trips to the farm as well.
They would like to have summer internships for college students and perhaps even high school juniors
and seniors and provide them with a stipend for the internships.
Pardon asked about the ethnicities. Boller said those numbers are hard to obtain as they are producing
product and delivering it to 13 different agencies who then distribute the product.
Fixmer-Oraiz noted that she abstained from this allocation because she works for Iowa Valley RC&D
Housing and Community Development Commission
January 18, 2018
Page 10 of 15
The Commission agreed to remain at a zero dollar allocation at this time.
Neighborhood Centers of Johnson County is requesting $65,000 and the average Commission
allocation was $35,537, it is a high priority for child care services and medium priority for disability
services, health services, and senior services.
Brian Loring (Executive Director) stated they are a community, neighborhood based organization that
provides childcare and before and after-school programs in five different schools. Three of the programs
are in southeast Iowa City, and also serving children in Hills, Lone Tree and North Liberty. There is also
a parent support component to their programming where they do home visits for children's welfare, they
also provide parent support and educational classes. In addition, Loring said they also have a community
development aspect, looking not just at issues that impact individual families but also the community
neighborhood.
Fixmer-Oraiz questioned the FTEs listed on the application, 90.3 are listed and 57 are "others" and is
curious what the "other" might be. Loring was not aware they were presenting it that way on the
application and would have to look into that question. Fixmer-Oraiz also noted that the application shows
a negative balance of almost $47,000. Loring explained they had three years where they ran deficits and
then in FY16 they did much better and this year is looking better as well so they are in the process of
making up that three years of deficits.
Eastham asked how many children are in the 3-5 year old preschool program. Loring said the total of
children (ages 0-5) in early childhood programs is about 150 at the Broadway location and the two at
Grantwood Elementary. Eastham asked what the charge was to parents to have children in the
preschool program. Loring stated they receive grant funding through the Iowa Department of Education
for most of the 3-5 year old programs so there is no fee for parents. They also accept childcare
assistance vouchers for their birth to 3 year old daycare. Eastham asked if all the neighborhood daycare
employees are paid a minimum of $10.10 per hour. Loring said the lowest paid staff members are paid
$10.30 per hour.
Olmstead stated that most of the Commissioners are in agreement of allocating around $30,000 -
$40,000 to Neighborhood Centers with the average around $35,000. Lampkins suggested $40,000
because five of the Commissioners allocated between $40,000 - $45,000. All agreed.
Pathways Adult Day Health Center is requesting $25,000, the Commission average allocation is
$10,000, it is a high priority for mental health and medium priority for disability services, health services,
and senior services.
No one from Pathways was present to discuss the application. Lampkins recommended an allocation of
$15,000 and majority agreed.
Prelude Behavioral Services requested $20,000, the Commission average allocation was $8,889, and it
is a high priority for mental health services and medium priority for substance abuse.
Ron Berg (CEO) explained that Prelude was formally known as MECCA, they changed their name a few
years ago. They offer substance abuse and addiction treatment services in Iowa City and also in the Des
Moines area. Their services cover the full range of substance abuse needs, from outpatient to early
intervention, they also offer prevention services, and half -way house services. Prelude also has a 12 -unit
apartment building and the funding they are requesting is to support that. It is a project that was built in
2002 with CDBG funding and support and they work closely with the Iowa City Housing Services to get
families connected with Section VIII housing vouchers. The support they are requesting is to cover the
rent that Prelude doesn't charge the patients when they enter the transitional housing while they wait to
get their Section VIII housing voucher approved. They put the patients on a 30% payment plan based on
income.
Olmstead asked if the main facility was over by Shelter House. Berg confirmed it was and that they also
Housing and Community Development Commission
January 18, 2018
Page 11 of 15
contract with Shelter House for their hot meals.
Vaughn noted that she felt Prelude has a very healthy balance sheet compared to other organizations
with a budget of $8.3 million and collect fees of over $3 million. There is also a large grant of over $4.5
million with a healthy financial reserve. Eastham agreed.
The Commission agreed to revisit this application after other funding was allocated.
Rape Victim Advocacy Program (RVAP) is requesting $22,000, the average Commission allocation is
$16,667, and it is a high priority for homeless and mental health services and a medium priority for health,
domestic violence and youth services.
Susan Junis (Assistant Director) stated the RVAP is an organization in Iowa City that serves an eight
county service area, they work with victims and survivors of sexual abuse and harassment as well as their
friends, family and loved ones. All the services at RVAP are free and confidential and work under a
trauma -informed model of care. That model is intended to lower as many barriers as they can so that
people may seek services with their agency. RVAP is requesting funding for both their primary and direct
services they provide in the Iowa City area. While they serve an eight county area, Johnson County
accounts for over a third of their client base. Junis said they have prevention services that they operate in
the schools, they go into junior and senior highs and provide evidence -based healthy relationship
curriculums. They are also requesting money for direct services to help provide 24-hour crisis response
to folks that have experienced sexual violence. In the State of Iowa a survivor of sexual violence is able
to go to the emergency room and receive free medical care so part of the request is to fund part-time
advocates to assist with the crisis response. Last year the State of Iowa cut the victim services budget by
26% which led to RVAP losing almost one-third of their budget and as a result the Iowa Sexual Abuse
Hotline was entirely defunded so they need to be able to fill that gap.
Olmstead asked if RVAP also serves men. Junis replied that they serve people of all genders. One in
four women, one in six men, and one of every two transgender folks will experience sexual violence in
their lifetime. Olmstead asked about children. Junis said they do serve children, they have one advocate
who is specialized in working with children and the RVAP executive director is a former child therapist.
Harms noted that the Commission allocation is close to $17,000 so suggests that be the allocation.
Conger feels there is significant support across the Commission so could they just raise the allocation to
$20,000. All agreed.
Shelter House has a request of $50,000, the average Commission allocation is $40,922 and it is a high
priority for homeless services and mental health services.
Mark Sertterh (Associate Executive Director) stated they are a homeless assistance provider that
provides a wide -array of services to people experiencing homelessness. The request is for Shelter
operations, this is one of the few pots of funds that directly fund Shelter operations. Sertterh stated in the
past year they served 874 individuals with 150 of those children and families. They serve men and
women and families, they also serve approximately 20,000 meals to people that are in Shelter which
includes breakfast and dinner. 60% of the people they served last year were people of color, there were
three transgender identified last year. Sertterh added that HUD has finally stated that all people in need
must be served regardless of gender identification, that has not been how HUD operated in the past,
however Shelter House has always served all regardless of gender identification.
Olmstead asked if Shelter House takes in people who are intoxicated by alcohol or drugs. Sertterh
confirmed they do not with the exception of the winter shelter, however these requested funds will not be
used for the winter shelter, and the City gives separate funding for the winter shelter.
Pardon stated she would like to recommend $50,000 and the majority agreed.
Systems Unlimited requested $27,500, the average Commission allocation was $1,833 and it is a high
priority for transportation services.
Housing and Community Development Commission
January 18, 2018
Page 12 of 15
No one was present from Systems Unlimited to discuss the application.
Lampkins stated all Commissioners but one allocated zero dollars so the allocation should be zero and all
agreed.
Table to Table requested $23,000, the average Commission allocation was $9,444 and it is a high
priority for food banks.
No one was present from Table to Table to discuss the application. There were five Commissioners that
allocated $15,000 so it was agreed upon.
United Action for Youth requested $48,246, the Commission average allocation was $28,780 and it is a
high priority for homeless & mental health services and medium priority for youth services.
Genevieve Anglin (Business Director & Grant Administrator) stated they work primarily with young people
in junior high and high school with three major programs. There is a counseling program that is both
billable (insurance funded) and grant funded that serves youth in Johnson County and several
surrounding counties. There is a teen parent program and a homeless youth program which has been
relying on GAP funding and the Federal Government had indicated they will no longer provide that GAP
funding but after further discussion relented. Therefore the request is actually $10,000 less now that the
GAP funding is once again secured. The third program is the youth development program, there is a
youth center in downtown Iowa City, and there is also programs at a dozen different schools in the area.
The request specifically from the City is for a match for the federal funding they receive. Additionally this
summer they will be starting a new program and be assisting with transportation for sixth graders to come
to the youth center.
Eastham asked if they will provide transportation for sixth graders located in North Liberty. Anglin replied
they are working on that, they wish they could but it is impossible because the transportation they provide
is bus passes.
Pardon noted there is $22,400 left as all allocations stand now but there are also a couple of agencies
they noted they would revisit at the end.
Lampkins suggested the $22,400 should be allocated to United Action for Youth. The majority agreed.
Next the Commission looked at the overall allocations and discussed possible changes and agreed to
keep the allocations for Prelude and Four Oaks at zero. Additionally they reduced the Neighborhood
Centers of Johnson County allocation by $5,000 and increased the United Action for Youth allocation by
$5,000.
Eastham moved to recommend the following FY19 Aid to Agencies Budget Recommendation to
Council, Fixmer-Oraiz seconded the motion and the motion passed 9-0.
Agency
FY19 HCDC
FY19 Main Priority
Recommendation
4 C's Community Coord. Child
$15,000
High - Child Care
Care
Arc of Southeast Iowa
$0
High - Child Care Services, Medium - Youth and
Disability Services
Best Buddies International, Inc.
$0
Medium - Disability Services
Big Brothers! Big Sisters
$15,000
High - Mental Health Services, Medium - Youth
Services
Crisis Center of Johnson
$40,000
High - Homeless and Mental Health Services
County
and Food Banks
Domestic Violence Intervention
$40,000
High - Homeless, Mental Health and Domestic
Program
Violence Services, Medium -Youth Services
Housing and Community Development Commission
January 18, 2018
Page 13 of 15
Elder Services Inc.
$20,000
High - transportation & Mental Health Services,
Medium - Health & Senior Services
Four Oaks Family and
$0
High - Transportation, Child Care and Mental
Children's Services Iowa City
Health Services
Free Lunch Program
$15,000
High - Homeless Services
Goodwill of the Heartland
$0
High -Domestic Violence, Medium - Employment
Training
HACAP
$15,000
High - Childcare Services
Handicare
$0
High -Childcare Services
Housing Trust Fund of JC
$24,000
High - Homeless Services
IC Compassion
$0
High - Food Banks
IC Free Medical/Dental Clinic
$15,000
High - Homeless & Mental Health, Medium -
Health Service, Senior Services, Substance
Abuse Services, Youth Services
Inside Out Reentry Community
$15,000
High - Homeless, Transportation and Mental
Health Services Medium - Employment Training,
Health, Substance Abuse and Youth Services
and Subsistence Payments
Iowa Jobs for American's
$0
Medium - Employment Training and Youth
Graduates (IJAG)
Services
Iowa Valley RC&D (Grow:
$0
High - Food Banks, Medium - Youth Services
Johnson Count
National Alliance on Mental
$0
High - Mental Health Services
Illness of Johnson County
Neighborhood Centers of JC
$35,000
High - Child Care Services, Medium -
Employment Training & Youth Services
Pathways Adult Day Health
$15,000
High - Mental Health, Medium - Disability
Center
Services, Health Services, Senior Services
Prelude Behavioral Services
$0
High - Mental Health Services, Medium -
Substance Abuse Services
Rape Victim Advocacy Program
$20,000
High - Homeless and Mental Health Services,
Medium - Health, Domestic Violence and Youth
Services
Shelter House
$50,000
High - Homeless Services, Mental Health
Services
Systems Unlimited
$0
High - Transportation Services
Table to Table
$15,000
High - Food Banks
United Action for Youth
$27,400
High - Homeless & Mental Health Services,
Medium - Youth Services
Total Request:
$376,400
Lampkins moved that if the actual allocations are within 20% of the proposed budget, increases
and decreases will be prorated amongst all awarded applicants. If more than 20% change, HCDC
will reconsider recommendations. Fixmer-Oraiz seconded the motion and the motion passed 9-0.
CONSIDER THE HOUSING FELLOWSHIP'S REQUEST FOR CHANGE OF USE OF
THE FY18 HOME ALLOCATION:
Hightshoe noted that the Housing Fellowship withdrew their request so the Commission does not need to
decide on this item at this time, the $100,000 will go into the FY19 pot of money to be allocated.
Housing and Community Development Commission
January 18, 2018
Page 14 of 15
STAFF/COMMISSION COMMENT:
Hightshoe noted that the language the Commission voted for in the rental agreement disclosure form will
need to be changed due to some zoning code changes.
The CDBG HOME applications are due January 19, 2018 at noon so as soon as they are all received
Hightshoe will distribute them to the Commission.
Hightshoe gave a Best Health update, the City has about $14,000 left in the planning dollars that needs to
be spent by June so they are will hold weekly activities in the Broadway neighborhood due to its proximity
to Whetherby Park and Pepperwood Plaza.
Fixmer-Oraiz suggested they talk about the Location Model in more detail and devote some time to it.
Hightshoe said that topic is typically on the agenda in May after the allocation cycle is complete.
ADJOURNMENT:
Harms moved to adjourned. Eastham seconded, a vote was taken and the motion passed.
Housing and Community Development Commission
Attendance Record
2017-2018
Name
Terms
Exp.
1/19
2/9
2/16
3/7
4/20
6/15
8/17
9/21
10/30
11/16
1/18
Conger, Syndy
7/1/2018
X
O/E
X
X
X
X
X
X
X
O/E
X
Eastham, Charlie
7/1/2020
---
---
---
---
---
---
X
X
X
X
X
Fixmer-Oraiz,
Vanessa
7/1/2020
---
---
---
---
---
---
X
X
X
X
X
Harms, Christine
7/1/2019
X
X
X
X
X
X
X
X
X
X
X
Lamkins, Bob
7/1/2019
X
O/E
X
X
O/E
X
X
O/E
X
O/E
X
McKinstry, John
7/1/2020
X
X
X
X
O/E
X
X
X
X
X
X
Olmstead, Harry
7/1/2018
X
X
X
X
X
X
X
X
O/E
X
X
Padron, Maria
7/1/2018
---
---
---
---
---
---
O/E
X
X
X
X
Vaughan, Paula
7/1/2019
X
X
X
I X
X
I X
X
X
X
O/E
X
Kev:
X = Present
O = Absent
O/E = Absent/Excused
--- = Vacant or prior commissioner
04-02-18
4b(11)
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 15, 2018 — 6:30 PM
SENIOR CENTER, ROOM 202
MEMBERS PRESENT: Syndy Conger, Charlie Eastham, Christine Harms, John McKinstry,
Harry Olmstead, Paula Vaughan
MEMBERS ABSENT: Vanessa Fixmer-Oraiz, Bob Lamkins, Maria Padron
STAFF PRESENT: Tracy Hightshoe, Kirk Lehmann, David Powers
OTHERS PRESENT: Peggy Aguilar, Andrew Coghill-Behrends, Kari Wilken, Shirley Tramble,
Roger Goedken, Maryann Dennis, Scott Hawes, Roger Lusala, Ron
Berg, and Gloria Wenman
RECOMMENDATION TO CITY COUNCIL:
None
CALL MEETING TO ORDER:
Olmstead called the meeting to order at 6:30 PM.
APPROVAL OF THE JANUARY 18, 2018 MINUTES:
Eastham moved to approve the minutes of January 18, 2018 with edits. Conger seconded the motion. A
vote was taken and the motion passed 6-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
None.
Olmstead noted there have been 10 applications received by the city.
Hightshoe stated there were two applications for public facilities projects.
Lehmann showed photos for the Broadway Center Siding Replacement Project and pointed out the rotting
of the wood around the bottom of the building and chipped paint on several areas of the building.
Eastham noted the Broadway Center has a childcare center operation held in it and asked if the Childcare
Inspection Services have made notice of the condition of the siding on the building.
Andrew Coghill-Behrends (Neighborhood Centers Johnson County) stated that they have not at this point.
Housing and Community Development Commission
February 15, 2018
Page 2 of 8
Lehmann stated the second project for facilities is Arthur Street Healthy Life Center, he showed photos
from the front and back, and inside the building.
Hightshoe noted that the Arthur Street Project is an Invest Health project and Hightshoe was on the local
Invest Health team and provided advice and went over funding possibilities and grand opportunities, but
no one at the City including herself has a financial interest, she is not on the Board, will not receive any
money, etc.
Also, with regards to the Housing applications, Hightshoe noted that the City submitted an application for
the South District HOME Investment Partnership Program. However, no one at the City has a financial
interest in the program, the City is required to apply as all organizations are, and that the Commission is
to review the application as the same as all others and can decide to award or not.
Eastham asked if the two facilities projects and the Prelude project were only eligible for CDBG funds.
Hightshoe replied that was correct, Prelude is not a public facilities project but is only eligible for CDBG
funds. She explained that the City assisted in the construction of those units with HOME funds and there
is an automatic 20 -year period of affordability during which they cannot "double dip" and use HOME funds
again; they are still in their period of affordability.
Eastham also asked about the Housing Fellowship and HOME funds. Hightshoe said the Commission
must allocate a minimum 15% of HOME entitlement funds to the Housing Fellowship for projects.
Olmstead said they would review the applications next, beginning with the Arthur Street Healthy Life
Center. No one was present from the Center because they were at another meeting in Cedar Rapids.
Hightshoe said she could answer basic questions but suggested leaving this application to the end as the
applicants may arrive later.
Neighborhood Centers of JC - Broadway Siding Replacement Project. Andrew Coghill-Behrends
(Neighborhood Centers Johnson County)
Olmstead asked if the project has already been bid out. Coghill-Behrends stated they obtained estimates
to get an idea of how much to apply for, but they would officially bid out the project once they secured
funding. Hightshoe added that the City encourages applicants to get bids so that they know how much
money to apply for.
Eastham asked for the programs that occur within this facility, are undocumented residents eligible to
participate in the programs. Coghill-Behrends confirmed they are.
McKinstry asked if the Neighborhood Centers was running a deficit for a while in the past but is now
having positive growth. Coghill-Behrends said they do have some programs that run deficits as a manner
of business, but other programs tend to balance them out. They evaluate some programs that
consistently run deficits and decide if they will be able to continue to operate those are programs.
McKinstry asked if there are any partnerships or sponsorships that could be leveraged to reduce the cost
of improvements. Coghill-Behrends replied that the sources of funding they receive are directed at
specific services and don't have a lot of overhead costs built in, so construction costs are not able to be
paid by those. Other than the City, they could assemble about 8% of the project cost through private
support.
Olmstead asked if the $4,500 is coming out of the Center's general fund. Coghill-Behrends confirmed that
was correct.
City of Iowa City - South District Home Investment Partnership. David Powers (City of Iowa City
Housing Inspector)
Housing and Community Development Commission
February 15, 2018
Page 3 of 8
Eastham asked if undocumented residents are eligible for these homes. Hightshoe replied that for all
HOME and CDBG funds used for housing recipients must be a U.S. citizen or permanent resident alien
per federal requirements. It is different for public facilities where they do not need to prove they are a
citizen to use the services in a facility.
Eastham stated his understanding of the application is to buy two duplexes on Davis and Taylor Streets.
Powers confirmed that was correct. Eastham asked what the percentage of units currently on those
streets are rented. Powers was unsure, Eastham stated it was about 90%. Eastham asked what the
racial demographic was in that area, Powers was unsure, and Eastham said he has a map that shows
data from the 2010 census of a concentration of black and Hispanic residents on those streets, out of
proportion to the overall city concentration. Eastham commented that he didn't see anything in the
application that the City intends to provide a displacement relocation plan for people who are moved out.
Powers replied that there is no displacement relocation plan, the homes would need to be vacant before
the City would purchase them. Hightshoe added that if there are tenants, the City must do Federal
relocation assistance. Eastham asked how much the Federal assistance would be. Hightshoe said it is
capped at $7,200 and then they also give moving expenses. Eastham noted the application has no
specification of that money or where it will come from. Hightshoe says it comes from the grant. Eastham
noted it would then decrease the amount available for home purchase. Hightshoe said that any amount
that the City goes over in rehabilitation or relocation will be included in the amount of the sale of the home
to cover that additional cost. Eastham asked for these details to be included in the applications.
Eastham revisited the racial composition for this area, as he understands it the City is proposing to buy
duplexes and displace tenants, most of whom will be black or African American. Powers stated the
proposal is to buy homes, rehab them, and sell them. Eastham asked if they have considered the likely
racial impact. Powers replied no. Hightshoe stated they are hoping that these programs for owner
occupied housing could assist by providing affordable homes for minority groups.
Eastham states the application contains the sentence "the program is dedicated to ensuring that the
neighborhood is a stable, safe, affordable and attractive place to live" and he wonders where in the City
Steps Plan is a goal stated that a program should try to accomplish these things. Hightshoe stated the
City is pursuing is affordable housing. Regarding neighborhood stabilization, Taylor and Davis Streets
had a lot of nuisance complaints when they plotted areas for the UniverCity Plan, so it is an area targeted
for neighborhood stabilization. Powers added that they have found from experience that if they can better
balance renters and owners in neighborhoods (as they did with the Douglass Court/Douglass Street area)
those problems tend to reduce. Eastham asked if that is documented. Hightshoe replied they have a map
of violations.
Eastham also stated the application states there is a "renter/owner imbalance" in this area and that needs
to be corrected and again he doesn't see where that is part of any City Steps goals. Again, Hightshoe
said the overarching goal is affordable housing, throughout the entire city, not just specific
neighborhoods.
Olmstead asked about accessibility, although not required by law, will they be making the house
accessible with the renovations. Powers replied insofar as possible they will, for example in bathroom
remodels they will put in backing for future grab bars, etc., they will widen doorways when and where they
can, most of the homes in that area are all on one level which helps with accessibility.
Conger asked if they had houses in mind to purchase. Powers replied nothing specific at this time, there
are several on the market right now.
Vaughn asked about buying two duplexes and making four houses from that, so would the houses still be
connected. Powers replied they would, the structure won't change, just simply create a legal
condominium agreement for the shared maintenance of the exterior of the home so that those decisions
can be made together and cost legally split.
Housing and Community Development Commission
February 15, 2018
Page 4 of 8
Conger asked how long the owners will have to live in the homes before they can sell it. Hightshoe said if
funded through HOME funds then it would be a 10 year resale restriction, meaning the homeowner can
sell it anytime, but it would have to be to an income eligible family within that 10 year period and it cannot
be rented out. However if the City does this rehab and is unable to find a buyer within 6 months, then the
City must convert it to an affordable rental. It should not be hard to find buyers, there is very little
inventory in Iowa City for under $120,000. Conger asked if there is any down payment assistance.
Hightshoe didn't believe there would be.
Eastham asked about the similar program of homes on Douglass Court that the City rehabbed and sold,
what was the buyer demographic. Hightshoe said it was primarily white, but those were single family
homes closer to the University so there are a lot of University employees interested in those. Powers said
a bunch were sold to nurses, custodial staff, researchers and graduate students.
Successful Living - Roger Goedken (Executive Director)
Vaughn asked about the rationale for spacing out the purchase of these homes. Goedken said it is based
on the need and staffing of the houses which takes time. Also the homes they purchase usually need
some renovations before clients can move in which also takes time and resources.
Eastham asked how many clients do they now have ready to move into one of these homes. Goedken
said they have a waitlist of 10 and they heard yesterday from another agency that they also had a waitlist
of 10, so could potentially fill the houses almost immediately.
Olmstead asked about bank loans and if the Hills Bank funding has been approved. Goedken said they
have a good relationship with the bank and are in discussions constantly about houses and are good for
the loans.
Vaughn noted that MCOs are no longer paying for the highest level of care among mental health patients
and asked if they will still take those clients. Goedken said there are tiers ranging up to 9, and their
houses will serve up to 7's. But at the tiers above 7, it is usually for folks that need greater care at a
facility rather than placed in homes.
Eastham asked where the 20 people of the waitlists are living currently. Goedken said it varies, some are
at Shelter House, and some are homeless, most in temporary situations.
Olmstead asked if the women's facility on Dodge Street that they may sell would be replaced with one of
these homes. Goedken said that is a whole separate thing, they would sell the house on Dodge Street
and purchase another one to replace it and might have some funds left over to do some fixes or rehab.
Olmstead asked Staff if some of these applications will carry funds over to another fiscal year, what the
Commission should do. Hightshoe said there are HOME commitment deadlines, so awardees typically
need to identify the property in the first 12 months. Goedken noted that their Board discussed purchasing
houses but not having residents move in right away if there became a time crunch. Hightshoe said the
applicants have four years to spend the money.
Conger asked about funds on hand and if they were committed. Goedken said they do have some
discretionary funds that could be allocated.
Prelude Behavioral Services - Transitional Housing Upgrades Ron Berg (Chief Executive Officer)
Eastham asked if undocumented residents are eligible for programs put on by Prelude. Berg replied that
they are eligible for programs and services, but not eligible to live in the apartments in this facility.
Housing and Community Development Commission
February 15, 2018
Page 5 of 8
Olmstead noted a staff concern regarding tax exemption, applicant is tax exempt for their treatment
facility, but records show property tax paid on the residential building. Can applicant file for tax exemption
to save funds to use for repairs/replacement in future years? Berg replied that they are not eligible for tax
exemption on that portion of the building because it is unrelated business income which disqualifies from
tax exemption on the two floors that are the apartments.
Conger asked if the project was to replace carpet. Berg confirmed that the building was built in 2002 and
it was the original carpet. The carpet would be replaced in common areas and hallways and the carpet on
the stairways would be replaced with vinyl stair treads which are more durable and easier to keep clean.
Conger asked why there was a lot of architect fees in the table of estimates, is that related to the carpet.
Berg said the cost estimates came from the architects and when they go out to bid the architects would
prepare the bid documents, collect them and make sure all requirements are met. Hightshoe told Berg
that due to the amount they would not need to go out for construction sealed bids, they would just have to
get competitive bids.
Olmstead asked about water heaters. Berg explained that right now they have one large tank heater for
the entire apartments and they would like to replace that with two or three tankless heaters that would be
installed in sequence. Conger asked if those were quite a bit more expensive than a tank water heater.
Berg said they are a little more, but the advantage to having a couple tankless in sequence is if one goes
down there can still be some hot water in the building.
Iowa Valley Habitat for Humanity - Scott Hawes (Helping Hands Program Manager)
Eastham asked if undocumented residents eligible to purchase Habitat houses. Hawes replied that no,
qualified applicants must be permanent legal residents.
Conger asked if they have any idea where they might purchase lots. Hawes said they are looking at
Saddlebrook Neighborhood, they have secured options for lots in that neighborhood for the next three
years.
The Housing Fellowship — Maryann Dennis (Executive Director)
Eastham asked if undocumented residents are eligible to live in properties. Dennis replied that no,
qualified applicants must be permanent legal residents, it is a Federal rule.
Vaughn asked if this was one property or three properties that they are purchasing. Dennis said with this
application money they would purchase one property but they have received money from the State for a
project to purchase homes as well so they would wrap the City money with the State money to purchase
three total.
The Housing Fellowship — CHDO Operating Grant
Dennis stated this application is for operation funds. Hightshoe said HOME rules require that 15% of the
annual HOME entitlement must be allocated to an eligible CHDO for projects. The Housing Fellowship is
the only eligible applicant to apply for FYI funds. However, the Commission may also provide CHDO
operation funds on top of that. CHDO operation funds are limited to 5% of HOME entitlement award.
MYEP Home Acquisition - Roger Lusala & Kari Wilken
Vaughn asked if the home purchased would need rehab. Lusala said it would not. Vaugh asked if they
already have a home in mind. Wilken said no, but they would only search for homes that are move -in
ready, perhaps small updates such as paint but no major rehab.
Olmstead noted a grant of $50,000 given to MYEP last year and Lusala said they closed on a home
purchased with those funds on February 1.
Housing and Community Development Commission
February 15, 2018
Page 6 of 8
Olmstead asked about the 15% request. Wilken noted that if they are not awarded the entire requested
amount they ask for at least 15% so they are able to make a down payment on a house, given a
$200,000 home would be around $40,000. If funded the full amount they might possibly be able to
purchase two homes depending on the market.
Conger asked if they plan on three people living in the home. Wilken said that seems to be the best
scenario for a homelike environment. Conger asked if they require supervision and Lusala replied that
they require 24-hour supervision and are staffed around the clock.
Olmstead asked if MYEP has a Board of Directors. Lusala confirmed they do.
Conger asked if they have a vacancy rate. Lusala said yes, but they also have a waiting list and must look
at the best matches in each house. Right now, there are two vacancies but they will be filled up next
month. Wilken said out of 40 -some units, two are open right now. They currently have 15 homes with 44
clients at this time.
Unlimited Abilities - Shirley Tremble (Executive Director)
Eastham asked about the proforma and the amounts stated and projected incomes. Hightshoe noted that
the gross income and projected income were duplicated on the application by error. Eastham asked
Tramble to explain the financing of the project. Tramble stated they are wanting to purchase at least two
homes, right now they don't have any income coming in and hopefully there will be some payments
coming in soon from the State and HUD.
Vaughn asked if those were funds they have applied for and if they have heard anything about the funds.
Tramble confirmed they have applied for the funds and have not heard if they will receive them.
Olmstead asked if they were a 501(c)(3) program and Tremble said not at this time.
Olmstead asked that all applicants who received questions from Staff to have those answers to them so
the Commission can have all the information for their meeting on March 8.
Lehmann noted that they are looking for the completed evaluation sheets and ranked responses back by
February 22.
Hightshoe confirmed that applications will not be reviewed in alphabetical order for allocation, sometimes
applicants are listed that way, but that is not how they are chosen.
OVERVIEW OF HOUSING PRO FORMA TEMPLATE:
Hightshoe stated that if Staff notices concerns about the Pro Forma they tell the Commission, but they
also try to give a basic review to the Commission each year. Most of the housing applications they
receive are from nonprofits, so they really look at lines 1-20 and don't analyze tax consequences for most
of the project because they are tax exempt. They first look at gross rental income, the total rent they
charge (12 months times number of tenants). There is always vacancy, even with a waitlist, so that's not a
bad thing. Other income is charges for parking or laundry. The total is gross rental income, plus other
income minus the vacancy loss and that is the gross income. From that gross income, they pay all
expenses, so staff must ensure they plan for paying insurance, property taxes, utilities, etc. The City
ultimately looks for projects with cash flow because the City is not able to be liable for these projects.
Lehmann noted that www.icgov.org/actionplan shows the ratios in proformas that the City follows, what are
the reasonable amounts to look for.
Housing and Community Development Commission
February 15, 2018
Page 7 of 8
Lehmann said there is a Commission diversity survey he is asking Commissioners to fill out.
Lehmann also noted that the Johnson County Affordable Housing Coalition sign -in sheet is important to
make sure that the Commission does not reach a quorum at those meetings, and he created another sign -
in sheet for the next six months.
Olmstead noted there is a mixer with the Johnson County Affordable Housing Coalition coming up, Conger
stated it is February 27.
Hightshoe noted that they will be hosting a Building Business Basics seminar again with Kirkwood
Community College here in Iowa City on May 5. It is an entrepreneurial workshop targeted to low-income
entrepreneurs. Last year they had over 90 participants.
ADJOURNMENT:
Vaughn moved to adjourned. Eastham seconded, a vote was taken and the motion passed 8-0
Housing and Community Development Commission
Attendance Record
2017-2018
Name
Terms
Exp.
2/9
2/16
3/7
4/20
6/15
8/17
9/21
10/30
11/16
1/18
2/15
Conger, Syndy
7/1/2018
O/E
X
X
X
X
X
X
X
O/E
X
X
Eastham, Charlie
7/1/2020
---
---
---
---
---
X
X
X
X
X
X
Fixmer-Oraiz,
Vanessa
7/1/2020
---
---
---
---
---
X
X
X
X
X
O/E
Harms, Christine
7/1/2019
X
X
X
X
X
X
X
X
X
X
X
Lamkins, Bob
7/1/2019
O/E
X
X
O/E
X
X
O/E
X
0/E
X
O/E
McKinstry, John
7/1/2020
X
X
X
O/E
X
X
X
X
X
X
X
Olmstead, Harry
7/1/2018
X
X
X
X
X
X
X
O/E
X
X
X
Padron, Maria
7/l/2018
---
---
---
---
---
O/E
X
X
X
X
O/E
Vaughan, Paula
7/1/2019
X
X
X
X
X
X
X
X
O/E
X
X
IM
X = Present
0 = Absent
O/E = Absent/Excused
--- = Vacant or prior commissioner
Approved Minutes for the Human Rights Commission 04-02-18
Work Session 4b(12)
February 22, 2018
Helling Conference Room
Commission Members Present:
Jeff Falk, Eliza Willis, Joe Coulter, Adil Adams, Tahuanfy Pena, Cathy McGinnis, Jonathon
Munoz, Arianna Aron.
Commission Members Absent:
Barbara Kutzko
Staff Present:
Stefanie Bowers
Others Present:
Jeff Schott
Recommendations to Council: No.
1. Call to Order: Chair Willis called the meeting to order at 4:45 PM.
2. Approval of the January 23, 2018 Meeting Minutes: The minutes will be amended to
reflect that not all Commissioners followed the agreement to not duplicate rankings. Coulter
moved to approve the minutes; the motion was seconded by Pena. A vote was taken and
the motion passed 7-0. (Adams not present).
3. Funding Request: United Nations Association of Johnson County:
The event will be held on March 7 at the Robert A. Lee Recreation Center starting at 6 PM.
Sponsorships from the event will raise funds for the Shabele Primary School in the Kakuma
Refugee Camp in Kenya. Coulter moved to approve the funding request at $250.00; the
motion was seconded by Munoz. A vote was taken and the motion passed 7-0. (Adams not
present).
4. Strategic Planning Session:
See attachment. Follow up meeting on the. plan scheduled for March 27, 2018.
Adjournment: Motion to adjourn at 8:06 PM.
The next Commission meeting will be on Wednesday, March 20, 2018.
IOWA CITY
HUMAN RIGHT COMMISSION
STRATEGIC PLANNING SESSION
REPORT
2018
1
1LLL'L
Facilitated by:
Jeff Scliott
Institute of Public Affairs
University of Iowa
IOWA CITY
HUMAN RIGHTS COMMISSION
STRATEGIC PLANNING SESSION
2018
TABLE OF CONTENTS
Introduction....................................................................................
Page 3
Strategic Planning Session..................................................................
Page 3
Update — 2014 Goals/Priorities..................... .................... :.............
Page 4
GeneralDuties of HRC .............................................................
Page 4
Areasof Interest...............................................:...........................
Page 5
Accomplishments.........................................................................
Page 7
Issues, Concerns, Trends, and Opportunities ..........................................
Page 8
On -Going Commitments..................................................................
Page 10
New Priority Projects, Programs or Initiatives ...........:...........................
Page 11
Organizational Effectiveness Initiatives .............................................
Page 11
FinalComments.................................................................................................
Page 12
Exhibit A — Significant Projects, Programs, Policies, and Initiatives Considered
Page 13
2
IOWA CITY
HUMAN RIGHTS COMMISSION
STRATEGIC PLANNING SESSION
2018
Introduction
The Iowa City Human Rights Commission (ICHRC) requested the Institute of Public
Affairs (IPA) to assist the Commission with strategic planning. IPA agreed to organize
and facilitate a process that involved the following steps:
1. Prepare a questionnaire to ICHRC Commissioners a regarding: the key
purposes of the Commission, recent accomplishments,
issues/trends/concerns/opportunities, potential new initiatives, programs, or
policies and suggestions to improve organizational effectiveness;
2. Conduct a strategic planning session with Commission r;
3. Preparation of this report.
Strateeic Planning Session
A strategic planning session with ICHRC was held on February 22, 2018, at the Helling
Conference Room in Iowa City City Hall.
The following Commission members were in attendance and participated at this meeting:
Eliza Jane Willis (Chair), Joe Coulter, Adil D. Adams, Jeff Falk, Tahuanty Pena (Vice
Chair), Arianna Aron, Cathy McGinnis, and Jonathon Munoz. Also in attendance and
participating in the session was ICHRC Coordinator Stefanie Bowers.
Update - 2014 Goals/Priorities
The participants reviewed the status of implementing the following goals/priorities as
established during ICHRC previous planning session in 2014:
2014 Review
• Youth Awards.
• Awards breakfast.
• Building Blocks to Employment Job Fair.
• Mayoral proclamations.
• &eafng Educational programs.
• Cantinuing Outreach efforts.
• Compliance with Chapter 2 of the Municipal Code.
New Priority Projerrc Programs and Initiative
• Develop listening posts for outreach to target communities.
• Enhance presence with quarterly presentations to City Council on
Commission events, programs and initiatives.
• Affordable/universal/accessible housing- educational programs
• Hold meetings with various community groups. ,
General Duties of the Human Rights Commission
HRC Coordinator Stefanie Bowes reviewed the, general duties, powers and
responsibilities of HRC as set forth in Chapter 2 of the Iowa City Municipal Code.
0
Areas of Interest
The participants reviewed and discussed the following areas of interest that the
Commissioners felt HRC should be involved in:
Communi
• Events revolving around people of color and their history in the form of
activities, conferences, programs etc.
• I would also like to see little libraries in underprivileged neighborhoods.
Part of that, would be inviting the community to participate in the making of
these libraries.
• Any area under the broad range of topics in the Universal Declaration of
Human Rights within the geographic area of Iowa City and its immediate
surroundings. These would include discrimination in employment, housing,
schooling, and facilities,, standards of living, law enforcement, and judicial
proceedings.
• Get more involved with housing issues in the community, especially in
terms of the impact on undocumented and documented immigrants who
appear to be suffering from discrimination.
• Consider the equity issues raised by current eviction policies and practices.
We should maintain and expand our relationships with organizations
working for greater equity and nondiscrimination in our community.
• Developing a fist of community organizations concerned with social justice
issues that may benefit from our assistance.
• Community education regarding Racial Equity
• LGBTQI — community education
• Social equity in affordable, accessible housing.
• Increased funding for social justice and racial equity grants
• Johnson County/Iowa City Access Center Project.
• More community meetings and townhalls and events.
• Social justice activities for young generations to participate in all activities
and try to get donations.
• General education regarding human rights and the role of the commission.
For example, explaining the power of municipal HRCs in general and the
federal and international framework, e.g. ICERD, which informs that power.
• The HRC should be able strive to educate the residents of Iowa City how to
best practice human rights in their day to day interactions with others, and
the resources available to them to help them do that.
• Voter registration in areas of the city that are, under -represented
• Voter participation rates in non -presidential elections
• Community ID
• Immigrant rights
Schools
• Changing the curriculum used in schools around history.
• Having the accurate information on black history.
• Learning about other people in the civil rights era vs. year after year learning
about the same individuals.
• Having administration, teachers, and support staff of color throughout the
district.
o Racial equity in the school system and the wider community.
• Tate High School is often forgotten about when it comes to outreach efforts.
Tate is part of ICCSD but often the stigma surrounding Tate prevents
community members and programs from reaching out.
o Programming that is offered in West and City should also be offered at
Tate.
Public Safety
• A role in responding to hate crimes or incidents when they occur.
• Developing a rapid response team with re: to hate crimes and bias crimes.
• Obtaining information regarding Community Police Review Board and
• Obtaining information/communication with Police Department
Accomplishments
The following were identified as recent accomplishments of ICHRC:
• Outreach to Broadway and Pheasant Ridge (Overcharging on rent).
• Organizing a number of programs and panel discussions.
• Co -sponsoring similar events with other groups.
• SJRE Grants:
o Evaluating and submitting recommendations for the City SJRE
grants.
o Designing procedures for the SJRE grant.
• Review & responses to requests for funding
• Human rights awards and recognition program.
• Participated in planning, sponsorship, and activities re: MLK Day.
• Participated in Iowa City Pride.
• Participated in planning and sponsorships of Juneteenth activities.
• Community building exercise in 2016.
• Community IDs.
• Focus on the issues involving immigrants/Muslims.
• Obtained recognition for Indigenous Peoples Day.
• Participation in City Manager's Roundtable.
• Crossing Bridges conference.
• Know Your Rights —Domestic Abuse.
• Activities at the Coralville and Iowa City library with immigrant
communities.
• Preparation/distribution of educational materials by HRC staff.
For a more complete list�of accomplishments, refer to the Commission's annual
reports.
Issues, Concerns, Trends and Opportunities
The following were identified as issues, concerns, trends, and opportunities that may
affect future ICHRC services, policies, programs or operations:
Community Outreach/Support
• Find more supports, activities or programming for young men specifically
young men of color.
• Status and quality of life for undocumented or documented immigrants.
• Access to parks and outdoor /indoor recreational activities.
• Education about human rights and a need for people to speak out against
some of the hateful things we are seeing and hearing.
Education
• Establish programming in/out of school, extracurricular activities, trips that
will be inclusive for all youth, backgrounds, race, ethnicity, and gender.
• Classes devoted to the real history of ALL youth of color.
• Create 3 events that align with the trimester system used in high schools in
ICCSD. Each trimester, there will be an event, activity; program etc. made for
all youth of color.
• The financial and geographic disparity within the ICCSD needs to be
investigated and discussed for its current effects and future implications.
• Fairness and equity in the school environment
us'
• Housing conditions and building code enforcement.
• Evictions: trends and enforcement in small claims court for fairness and
compassion. Domestic violence and violence in general.
• Affordable housing.
• Mortgage red luring practices, primarily against Latino applicants (Iowa City
has high percentage of denials).
Public Safety
• Information regarding police training and recruitment, for example training
on the use of a weapon.
• Iowa City Substation needs to be community friendly. The doors are always
closed and are tinted so you never know if they are open or not.
• The grave threats faced by undocumented immigrants.
• Hate crimes.
• Increase in bias incidents.
• Increase in incidents of violence; need to promote ALICE training.
• Disproportionate minority contact and incarceration.
• Equity for criminal defendants.
• Opioid epidemic.
• Access Center development.
• Racial and Ethnic diversity of police force - need to reflect the community.
• Language access, including for persons accused of crimes.
Transportation
• Transportation availability and its relation to financial ability
• Sidewalk accessibility in certain parts of town
Other
• Coping with climate change - equity impact.
• A new set and clear goals and objectives, or a strategic plan, for
Commissioners to follow.
• Responsibilities and expectations of the Human Rights Commission in the
coming years as our community continues to grow.
• Recruiting more leadership from the immigrant communities.
• Support for Neighborhood Centers.
• Support for organizations who positively impact community.
• Publish a magazine every three month that reflects on human rights.
• Keep addressing the issue of diversity among the community.
• Promote social justice and other values of the Commission.
• Human rights issues that are important for the city but cannot be addressed
by the city. Relationship between the city and university on human rights
issues.
On -Going Commitments
The following were identified as on-going commitments of the Commission for the
upcoming 24 — 36 month period:
• Continue Youth Awards.
• Continue Awards breakfast.
• Building Blocks for Employment Job Fair.
• Mayoral proclamations.
• Continue educational programs.
o Continue educational programs re affordable/universal/accessible
housing
• Continue outreach efforts.
• Continue voter registration activities in areas of the city that are under-
represented
• Continue support for Community ID program
• Compliance with Chapter 2 of the Municipal Code.
][7
New Priority Proiects, Programs and Initiatives
The following were identified as new priority projects, programs, and initiatives of the
Commission for the upcoming 24 - 36 month period (listed in priority order):
1. Affordable housing —work with landlords regarding background and credit
checks which can make it very difficult for some to find adequate housing
2. (Tie) Have more speakers of color and other diverse backgrounds to come to
Iowa City to talk about current issues
(Tie) Develop youth -oriented education progiams and activities
(Tie) Develop and disseminate city and/or county -wide newsletter listing
events and programs related to human rights
5 (Tie) Year-round event, all of which should take place in Lakeside, Broadway,
Pheasant Ridge and all mobile home courts.
(Tie) More Commissioner participation in events.
7. (Tie) Develop plan/program to more effectively collaborate with other city
agencies, organizations, non -profits.
(Tie) Involvement with Johnson County/Iowa City Access center development
and staffing
Organizational Effectiveness Initiatives
Due to time limitations, review and discussion of ideas relating to improving
organizational effectiveness were deferred to a subsequent session.
11
Final Comments
It was a pleasure to once again assist the Iowa City Human Rights Commission with this
project.
It is important to note that the prioritization of projects and initiatives is not "cast in
stone." They can be modified as new circumstances may occur.
It is recommended that staff prepare an."action plan" for accomplishing the planning
goals. The action plan would define the steps that would be needed to accomplish each
goal, identify who is responsible for implementation, and establish a timeline for
accomplishment. The action plan should then be presented to the Commission for review
and approval. It is also recommended that staff review with the Commission the status of
implementing the goals on a quarterly basis.
Jeff Schott
Institute of Public Affairs
The University of Iowa
February 23, 2018
12
Exhibit A
Iowa City Human Rights Commission
Strategic Planning Session — 2018 -
SIGNIFICANT NEW INITIATIVES. PROGRAMS OR POLICIES
CONSIDERED
• Having more speakers of color come to our City and talk about current
issues.
e Youth version of Human Rights Commission or create a group
made specifically for youth in our community.
• Year-round events all of which should take place in the Lakeside,
Broadway, Pheasant Ridge, and all trailer home courts.
• Perhaps a citywide "contest' to increase voter participation in city or county
elections in non -presidential years.
• City and/or county wide newsletter listing events and programs related to
human rights.
• Develop plan/program to more effectively collaborate with other city
agencies, services, organizations, and non -profits, etc.
• Affordable housing - working with landlords regarding their background and
credit checks, which can make it very difficult for some people to find
adequate housing.
• Encourage more immigrant membership on city boards/commissions
• Support soccer competitions with other communities or cities.
• Involvement with Johnson County/Iowa City Access Center Development and
Staffing.
• City -sponsored grant writing workshops (e.g. general principles and
methods).
• More Commissioner participation in events
• Develop rapid response team to respond to hate crimes
• Develop youth -oriented education programs and activities
13
Member Attendance Sheet
Member
Term
Exp.
1/9
1/23
2/22 3/20 3/27 4/17 5/15 6/19 7/17 8/21 9/18 10/16 11/20 12/11
Aron
1/2021
Present
Excused
Present
McGinnis
1/2021
Present
Present
Present
Munoz
1/2021
Present
Present
Present
Kutzko
1/2020
Excused
Present
Excused
Falk
1/2020
Present
Present
Present
Pena
1/2020
Present
Present
Present
Coulter
1/2019
Present
Present
Present
Adams
1/2019
Present
Present
Present
Stefanie Bowers
From: joan schnabel/Jeff falk <joanjeff@centurylink.net>
Sent: Wednesday, March 07, 2018 4:02 PM
To: Stefanie Bowers
Subject: redlining analysis
Stefanie, I've attached a note I'd appreciate you sending out to other HR members and anyone else
.you think might be interested, including yourself. I want to solicit questions that I can try and answer
with the data I have gathered. If there seems to be enough interest I'd ask for some spot on the
agenda at the next meeting.
Thanks, jeff Falk
Impetus for this work was the report: "How Reveal Identified Lending
Disparities in Federal Mortgage Data" by Martinez and Glantz. This report
identified Iowa City, among others, as a place "where applicants of color are
more likely to be denied a conventional mortgage". For Iowa City Latinos were
identified as such a group. For African Americans the numbers were too small
to make a definitive statement. The white paper is available at:
https://s3-us-west-
2.amazonaws.com/revealnews org/uploads/lending disparities whitepaper 180
214.pdf
By looking at their report, you can tell the type of data available.
I thought it would be interesting to try and duplicate their analysis and also
see if there was any other relevant information that could be discerned.
The data used are gathered through the Home Mortgage Disclosure Act
(NMDA) and available on the web. As Reveal notes: "We concentrated on
conventional loans for one- to four -unit properties where prospective
borrowers said they intended to live in the home they were looking to buy, a
similar subset of the loans that the Federal Reserve analyzes when it tracks
lending trends.,,
I have the data and am in the process of duplicating their work. Before
finishing I thought I'd circulate a few findings and see what, if any, questions
people might have that could be investigated further. The tables below make
use of "raw" percentages. A regression has not been done yet so the numbers
below deal only with applications for a loan with results only as originated or
denied. Income of applicant, amount of loan, location, etc, have not been
considered. That will be done in the regression part of the analysis.
Please feel free to circulate this with anyone you think might be interested
and encourage them to contact me if they have proposed questions.
Thanks
Jeff Falk
ioanieff(a)-centurvlink.net
312-800-9869
1
Black 2015 & 2016
Loan purpose
Home purchase
Home
improvement
Refinance
Total applications
127
11
56
Total denials
1
5
25
Percent denials
0.8
45.5
44.6
Hispanic/Latino 2015 & 2016
Loan purpose
Home purchase
Home
improvement
Refinance
Total applications
207
20
107
Total denials
22
8
39
Percent denials
10.6
40
36.4
Caucasian 2015 & 2016
Loan Purpose
Home purchase
Home
improvement
Refinance
Total applications
2512
273
1942
Total denials
72
39
330
Percent denials
2.9
14.3
17.0
2
Correspondence
IA
COMMUNITY POLICE REVIEW BOARD
COMMUNITY FORUM
The Community Police Review Board will be holding a Community
Forum for the purpose of hearing views on the policies, practices
and procedures of the Iowa City Police Department.
State of the Police Department by Chief Motherly
Meet the new Downtown Liaison Officer Colin Fowler
QUESTIONS & COMMENTS:
Send your questions or comments you'd like addressed at the
forum to the following by Monday, April 9, 2018:
Please include full name and address. (All correspondence is public):
CPRE
City of Iowa City
410 E Washington St, 52240
E
Or e-mail to CPRB staff:
christine-olney@iowa-city.org
6:00 P.M.
04-02-18
4b(13)
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
rt• SuanCNgna 319-I56-93COru 119.3WHW.�vwkpla9
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
February 22, 2018
Members Present: John Beasley, Kellee Forkenbrock, Janet Freeman, Carol Kirsch, Robin Paetzold,
Jay Semel, Monique Washington.
Members Absent: Diane Baker, Adam Ingersoll.
Staff Present: Terri Byers, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: Eric Goers, Philip Mears, Ryan Terrell, Kathy Terrell.
Call Meeting to Order. President Semel called the meeting to order at 5:00 pm.
Public Discussion. Philip Mears, Iowa City lawyer said his practice represents a lot of people who have
committed sex offenses and then have restrictions placed upon them. He believes sex offenders are a
large group with varying degrees of offense who are treated the same. The current library policy stated
the Library Director will never give permission to anyone convicted of a sex offense against a minor to
be in the library under any circumstances and Mr. Mears would like the library to reconsider this and
make accommodations for the variety of people who are on the registry. Many can vote, have a family,
might have a 5 year old and not be able to bring that child into the library. He said the world of sex
offenders has risk assessment mechanisms and the treatment and criteria for dealing with offenders
after they have been in the court system means someone can be categorized as low risk. A person
could be banned for a 20 -year old conviction who has a very low chance of committing further acts. Mr.
Mears expressed a particular concern about the public meeting rooms and would like the Board to
consider a way to grant permission for people to attend a public meeting in a meeting room. Mr. Terrell
spoke with Lori Warden and Michael Gerald, Johnson County Department of Correctional Services
officers and Correctional Services is interested in working with us. Mr. Mears said asking if a person is
currently under supervision and if the probation officer has a recommendation would be helpful
information in determining whether to grant permission on a case-by-case basis.
Approval of Minutes.
The minutes of the January 25, 2018 Regular Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Regular Minutes was made by Paetzold and seconded by Forkenbrock. Motion
carried 7/0.
Items for Discussion/Action.
Library Access for Sex Offenders Convicted Of Sex Offenses Against Minors. Eric Goers, Assistant City
Attorney clarified some things. For example, under current law if the library is the polling place of a sex
offender convicted of a crime against a minor, he/she may enter the library to vote. A sex offender
convicted of a crime against a minor who has a child may, by exception, transport their child to the
library. Currently, a sex offender convicted of a crime against a minor may appeal to the Library Director
by policy that appeal would not be granted and they may request the Library Board of Trustees directly
for permission to enter the library. Beasley asked for clarification about the sex registry and sex offenses
against a minor. An appeal would be on a Board agenda. Paetzold said bringing an appeal to the
Library Board is also a privacy issue, as it would appear as an agenda item in a public Board meeting,
while speaking to the Library Director would not be publicized. Craig said it would not be on a public
agenda, but it would be a public record and certainly the staff would be informed. Craig reiterated that
several of the larger public libraries in Iowa do permit the library director to receive a request to enter
the library without notifying the Board.
Craig talked with Dale Helling, former Assistant City Manager, who is involved in the Inside Out
program. Helling thinks permitting an offender access to the library is allowed in Coralville and would
favor it here. In response to a question about how this worked at Coralville Public Library (CPL), an
appeal was made to the CPL Board of Trustees and permission was granted to attend a meeting at the
library. Semel asked Goers if he had any ideas about assistance with decision making. Goers said Mr.
Mears said earlier that the Department of Corrections does risk assessments and thinks it might be
easiest to call the person's probation or parole officer to provide insight into how risky it would be to
permit the person to be in the library. Semel asked what other library directors did to make their
decisions. Craig said the situation is infrequent. The West Des Moines Library Director has received two
requests to enter their library. Craig said she has received four requests since 2009. Paetzold asked if
the requests she received were for broad access to the library. Craig said she does not recollect all
specifics but the last two requests were for permission to attend a specific meeting in a meeting room.
Craig thinks the meeting room area is a vulnerable location as it is not staffed and she would not want
to give blanket permission for attendance in meeting rooms.
Paetzold asked if children have been left at the library unsupervised because of this policy. Craig said
our policy is that children under eight years of age cannot be here unsupervised. Craig said in a couple
of libraries where the director has discretion to grant permission they will not permit the person to be in
the children's or teen area. Semel said the Board is not making a policy change today. Paetzold asked
why. Craig said the Board could direct staff to bring the policy to them next meeting. Semel asked if
Board members need further information to make a decision. Paetzold would like staff to brainstorm
with the Department of Corrections to see what they have to say and what resources they might have
available before a policy change is made. Kirsch said most of the requests have been event specific and
thinks the policy could grant specific permission. Beasley does not wish to change the policy and thinks
it is too difficult a matter for the library director to decide alone and believes the Board should hear the
appeal. Freeman thinks the responsibility is different for a specific occasion than for all access to the
library. Paetzold was concerned about the timeliness of having the Board make the decision since the
Board only meets once per month and an event might occur before the Board would have an
opportunity to hear an appeal. Beasley said there can be a special meeting. Paetzold asked which
services or materials someone in this situation would not have access to besides the meeting rooms, for
example, internet access. Craig said in her experience the ability to participate in public
forums/meetings has been the primary reason permission is sought. Craig said participating in a
program with a child is a service that would not be allowed. There would be a process for the library
director to use to approve or deny entry into the library. Beasley asked about the bookmobile. Goers
said our policy prohibits this, but the law does not. The policy allows for proxy library services, says
Craig. Paetzold asked how the Rec Center handles this. Goers said the Rec Center is not covered by the
law like the library. Goers mentioned that the Rec Center accommodated a lap swimmer by adjusting
the time the person could swim (from 6-7 am). Craig asked the Board for direction about what they
wish to see before them next month. Board members would like to see a draft of a policy they can
consider next month. Paetzold would like to see a policy that gives the library director discretion. Craig
said she will draft language. Beasley wants to see the policies from the libraries that permit the library
director to make this decision.
FY19 Downtown Building Calendar. Craig said the Building calendar is approved in February each year.
This year the Hours of Service Policy comes before the Board in March and may include a
recommendation about Saturday hours. We are currently giving a user survey that asks survey takers if
they have a preference for Saturday hours. The building calendar sets the holidays so the holiday
schedule can be routed and set as soon as possible. Craig said the only date that stands out is
Christmas Eve. Craig said she conceded to staff sentiment this year and proposed the building be
closed all day that Monday. Paetzold asked how hectic it is If we are open from 10-4. Craig said it is a
much slower day than usual but people would be in the building. Kirsch said each year is different,
depending when Christmas Eve falls. Craig said she is only making this recommendation because
Christmas Eve is falling on a Monday. Forkenbrock asked if the loan period is different in this situation.
Craig said patrons get an extra day to return materials. A motion to accept the building calendar as
proposed was made by Kirsch and seconded by Forkenbrock second. Motion carried 7/0.
Semel moved the discussion of the proposed new Policy #706, Outreach to the beginning of the policy
discussions as it will impact the other policies.
New Policy: 706: Outreach Policy. This is a proposed new policy. Beasley asked what a Memorandum of
Understanding is. Logsden explained the agreement provides contact information for the library and
the outreach site, plus the Library Bill of Rights so that outreach sites are aware that this is a library
value and if they host the bookmobile they uphold the Library Bill of Rights. A motion to approve the
new policy as proposed by staff was made by Kirsch and seconded by Paetzold. Motion carried 7/0.
Policy Review: 700: Community Relations Policy. This is a regularly scheduled policy review. Semel asked
about schools and colleges in town as outreach sites in 700.5. Craig believes these are included and
understood in 700.5. Freeman asked about area libraries in 700.9. Craig said this primarily refers to the
Public Libraries of Johnson County but could include other libraries, too. Semel suggested adding
"schools," to 700.5. A motion to approve the policy as proposed by staff and with the addition of the
word "schools" in 700.5 was made by Freeman and seconded by Washington. Motion carried 7/0.
Policy Review: 701: Public Relations Policy. This is a regularly scheduled policy review. A motion to
approve the policy as proposed by staff was made by Washington and seconded by Kirsch. Motion
carried 7/0.
Staff Reports.
Director's Report. A quick tour of the Digital Media Lab was postponed. We hope to open it to the
public in early March. Craig said ILA members received an email today about the Orange City Public
Library which has a group of citizens who want LGBTQA materials to be relabeled and put in a separate
section, which is against everything most libraries stand for.
Departmental Reports:
Children's Services. Pilkington reminded everyone that One Book Two Book takes place this weekend.
The big day is Saturday from 10-4 at hotelVetro.
Collection Services. Mangano said the new Reader's Advisory page will be available on March 6.
IT. Semel asked if there are any problems with the Digital Media Lab. Craig said it is not open to the
public yet, but so far so good and VITA was able to use the space this past weekend.
Development Office Report. McCarthy mentioned the Archives Crawl, and this weekend's two- day book
sale, just a couple of the events happening in the library. McCarthy thanked to Paetzold and
Forkenbrock for attending events. McCarthy picked up a check for $500 from the ICPL Friends
Foundation Wine Tasting fundraiser. She said there were 8 glasses left this year. McCarthy said the Big
Book Bash at Big Grove Brewery fundraiser is coming up on Tuesday, 3/6 from 5:00 to 8:00 pm. The
Bookmobile will be there.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report.
Appoint Nominating Committee. President Semel appointed Paetzold, Freeman, and Forkenbrock to
serve on the Nominating Committee. The Committee is responsible for nominating Board officers, who
are elected in May.
Announcements from Members. Paetzold said the ILA Trustee subdivision is becoming more active.
She said the annual conference has a couple of sessions of interest to trustees and there will be sessions
for trustees this year at the ILA Annual conference in Cedar Rapids. The current Orange City library case
regarding LGBTQA materials is an example of a situation all trustees should be aware of and know how
to respond.
Committee Reports.
Foundation Members. McCarthy said the Foundation Board meets next week. The Looking Forward
fundraising event in April occurs on Earth Day and will be environmentally related.
Director Search Committee. The Committee met for the second time; the leading consulting firm joined
them. There were three proposals under consideration. The Committee recommended Assistant City
Attorney Goers begin negotiations with Bradbury Miller Associates for a contract to be approved at the
March Board of Trustees meeting.
Communications. None.
Disbursements.
The MasterCard Expenditures for January, 2018 were reviewed. A motion to approve the disbursements
for January, 2018 was made by Freeman and seconded by Forkenbrock. Motion carried 7/0.
Set Agenda Order for March Meeting. No discussion or comments.
Adjournment. A motion to adjourn the meeting was made by Paetzold and seconded by Freeman.
Motion carried 7/0. President Semel closed the meeting at 6:13 pm.
Respectfully submitted,
Elyse Miller
Board or Commission:ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Term
6/22/17
7/27/17
8/24/17
9/28/17
10/26/17
11/06/17
11/16/17
12/4/17
12/21/17
1/25/18
2/22/18
3/22/18
Expiration
Diane Baker
6/30/19
X
X
X
X
X
X
X
X
x
X
0
O/E
John Beasley
6/30/21
X
X
X
X
X
X
O/E
X
0
X
X
X
Kellee
6/30/23
Not on
X
0/E
X
X
X
0
O/E
x
X
X
X
Forkenbrock
Board
Janet Freeman
6/30/19
X
X
X
X
X
X
X
X
X
O/E
X
X
Adam Ingersoll
6/30/21
X
O/E
O/E
X
0
X
X
0/E
O/E
X
O/E
X
Carol Kirsch
6/30/23
Not on
X
X
X
X
X
X
X
X
O/E
X
X
Board
Tom Martin
6/30/17
X
Off Board
Robin Paetzold
6/30/17
X
O/E
XX
X
X
X
X
X
X
X
O/E
Meredith
6/30/17
X
Off Board
Rich -Chappell
Jay Semel
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
Monique
6/30/21
X
O/E
0
X
X
0
X
X
0
X
X
X
Washington
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
04-02-18
CITY OF IOWA CITY 4b(14)
-'��� MEMORANDUM
Date: March 27, 2018
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their February 15, 2018 meeting the Planning & Zoning Commission approved the January 18
minutes with the following recommendation to the City Council:
By a vote of 6-0 (Freerks absent) the Commission recommends approval of REZ17-
00017 an application submitted by University Lake Partners II, LLC, for a rezoning of
approximately 53.29 acres from High Density Single Family Residential (RS -12) zone to
Planned Development Overlay/High Density Single Family Residential (OPD/RS-12) for
approximately 50.11 acres and Commercial Office (CO -1) zone for approximately 3.18
acres, located south of 1-80 west of Prairie Du Chien Road.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
JANUARY 18, 2018 — 7:00 PM — FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark
Signs, Jodie Theobald
MEMBERS ABSENT: Ann Freerks
STAFF PRESENT: Sara Hektoen, Bob Miklo,
OTHERS PRESENT: Mike Welch
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 (Freerks absent) the Commission recommends approval of REZ17-00017 an
application submitted by University Lake Partners II, LLC, for a rezoning of approximately 53.29
acres from High Density Single Family Residential (RS -12) zone to Planned Development
Overlay/High Density Single Family Residential (OPD/RS-12) for approximately 50.11 acres and
Commercial Office (CO -1) zone for approximately 3.18 acres, located south of 1-80 west of
Prairie Du Chien Road.
CALL TO ORDER:
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEM (REZ17-00017):
Discussion of an application submitted by University Lake Partners 11, LLC, for a rezoning of
approximately 53.29 acres from High Density Single Family Residential (RS -12) zone to Planned
Development Overlay/High Density Single Family Residential (OPD/RS-12) for approximately
50.11 acres and Commercial Office (CO -1) zone for approximately 3.18 acres, located south of I-
80 west of Prairie Du Chien Road.
Miklo began with a summary of the staff report from the December 21, 2017 meeting. The
property is south of Interstate 80 and west of Prairie Du Chien Road and would include the
extension of Foster Road to connect Prairie Du Chien Road and Dubuque Street. The area is
currently zoned high-density single-family residential, the proposal is to keep that zoning over
most of the property and apply a Planned Development Overlay Zone to allow clustering of
development away from the sensitive areas on the property which include wetlands, woodlands,
steep slopes and a stream corridor and leaving a large portion of the property open for private
open space. The proposal does include the rezoning of the area adjacent to Prairie Du Chien
Planning and Zoning Commission
January 18, 2018— Formal Meeting
Page 3 of 5
approval of development to complete Foster Road to the edge of their development, however the
applicant feels that to make their development marketable they want to complete Foster Road all
the way to Dubuque Street to provide access to downtown and the University. Miklo added there
have been some discussions that the applicant would finance and build the road and then based
on the increase in tax increment they could be paid back for portions of the road that are not
adjacent to their property. That agreement would have to be part of an Urban Renewal Plan and
Developers Agreement which would be completed at a later stage. The Comprehensive Plan
contemplates something of that sort, it recognizes given the steep topography this would be an
expensive property for a developer to build, the overall density of this development is roughly 2
/z to 3 units per acre when you look at the overall property. Therefore, the Plan has noted there
may be a need for some City involvement in the development of Foster Road. The competed
street will be very beneficial for general circulation for the north side of Iowa City.
Hensch opened the public hearing.
Mike Welch (HBK Engineering) spoke on behalf of the applicant. Welch confirmed they are
working with the developer to redesign the rooflines and building facades to break up and
distinguish the buildings more. With regards to the road connection they submitted plans
yesterday to the City Engineering for the Foster Road connection and the applicant agrees that
to make this development work the connection is needed.
Dyer asked when the road was anticipated to be built. Welch said they are looking at starting
work on the road this spring.
Hensch stated that on the issue of wetlands, one of the things the Commission frequently hears
from people is how their property is wet, basements get wet, etc., and with so many slopes on
this site and wetlands, will the water be able to be contained onsite. Welch replied that in
general there is a waterway (stream) that parallels the Foster Road extension on the south side
and the water will discharge to that stream. For the most part the building grades are
significantly higher than the wetlands, in some areas they will be installing underground
chambers where there is not room for an at -grade detention. The underground chambers will
control the flow of water discharge.
Hensch also asked about the reducing of the buffer to 50 feet and why it was decided that would
be needed. Welch said the reductions were needed in areas where they had to have additional
area for driveways to allow them to achieve the density needed to make the development
succeed. Welch noted they worked with Earthview Consulting to identify the areas where buffers
should be increased and could be decreased so they could plan accordingly. Hensch asked if
there was any need to purchase any wetlands credit for this project. Welch replied it was all
done onsite as they are not actually removing any of the wetlands they are just adjusting their
buffers.
Hensch asked about flooding and if this area was in the 100 year or 500 year flood plains.
Welch said in 2008 near Hidden Meadow Drive there is a low point in the road and that did have
some water over it. He added they are working with Engineering and Public Works to set the
road elevation so that the road can remain open during a flood event.
Hensch closed the public hearing
Planning and Zoning Commission
January 18, 2018 — Formal Meeting
Page 4 of 5
Theobald moved to approve REZ17-00017 an application submitted by University Lake
Partners II, LLC, for a rezoning of approximately 53.29 acres from High Density Single
Family Residential (RS -12) zone to Planned Development Overlay/High Density Single
Family Residential (OPD/RS-12) for approximately 50.11 acres and Commercial Office (CO
-1) zone for approximately 3.18 acres, located south of 1-80 west of Prairie Du Chien Road.
Dyer seconded the motion.
Hensch reiterated that it appears all the concerns raised at the previous meetings have been
resolved.
Parsons added that the extension of Foster Road will be a benefit for the area and with all the
steep slopes on the area the clustering is a very effective use of the land.
Signs agreed on the clustering and the maximization of the space that is less valuable from an
ecological point.
Hensch added that this area looks difficult to develop due to the topography so this plan seems
to best meet the needs of the area and the extension of Foster Road is needed.
A vote was taken and the motion passed 6-0 (Freerks absent).
CONSIDERATION OF MEETING MINUTES: JANUARY 4. 2018
Signs moved to approve the meeting minutes of January 4, 2018
Theobald seconded the motion.
A vote was taken and the motion passed 6-0 (Freerks absent).
PLANNING AND ZONING INFORMATION:
None.
ADJOURNMENT:
Theobald moved to adjourn
Signs seconded.
A vote was taken and motion carried 6-0.
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Planning and Zoning Commission
January 18, 2018 — Formal Meeting
Page 2 of 5
Road and Interstate 80 to Commercial Office Zone which is in compliance with the
Comprehensive Plan as in this area the Plan discourages residential development and the
subdivision regulations prohibit residential building sites immediately adjacent to the interstate
due to health concerns related to noise and particulate matter. Miklo stated that the Commercial
Office Zone would allow light commercial uses such as office or a religious institution such as a
small church in that area. The development would consist of a series of townhouse style units
on four lots and then one larger lot for a 53 -unit senior housing development. Miklo noted the
sensitive areas are being avoided for the most part, there is one exception being requested in
that the applicant is asking that the wetland buffer be decreased in some areas to the 50 feet
(rather than the required 100 feet) but in other areas would be increased. This is called wetland
buffer averaging. Staff has reviewed that exception and recommends approval of that
modification. There would be a large outlot (approximately 23 acres) that would be owned and
maintained by a Homeowners Association. The Parks and Recreation Commission looked at
this proposal and chose not to accept dedication of land, for a neighborhood park they would
rather have something flatter and more accessible. At the time of the final plat, fees would be
paid by the applicant in lieu of dedication of land.
Miklo stated the staff report originally recommended deferral while a number of items were
corrected or resolved. The application is now complete and all those items have been resolved.
As noted on page six of the December 21 staff report the plan is now correctly labeled as a
sensitive areas development plan, construction limits are clearly shown on the plan (demarking
where construction will occur and sensitive areas will be preserved), a sidewalk network is
illustrated on the plan, the wetland delineation has been reviewed by the Army Core of Engineers
and accepted, the protected slopes are labeled and clearly shown, the steep slopes are labeled
and clearly shown, an emergency turnaround has been added to the private street, and the City
has received elevation drawings. Staff has discussed some changes to the building facades to
break up and distinguish the buildings more. The applicant has agreed and will make those
changes on the plans before this application goes to Council. Miklo added that the senior
housing building will have underground parking.
Staff recommends approval of REZ17-00017 an application submitted by University Lake
Partners ll, LLC, for a rezoning of approximately 53.29 acres from High Density Single Family
Residential (RS -12) zone to Planned Development Overlay/High Density Single Family
Residential (OPD/RS-12) for approximately 50.11 acres and Commercial Office (CO -1) zone for
approximately 3.18 acres, located south of 1-80 west of Prairie Du Chien Road.
Hensch questioned the altering of the wetlands buffer to 50 feet in some areas and if that was
common practice and had been done before in other applications. Miklo said it has been done
on two or three occasions, it is not very common. Hensch asked the objective for the decrease.
Miklo said it would allow for an increase in other areas where a larger buffer will be beneficial
and in exchange it decreases the buffer in other areas. In one area the buffer would be reduced
to allow for a retaining wall for the parking lot of the large senior housing building. In the areas
where the buffer is increased it will allow for better filtration of the other wetlands on the site.
Hensch asked where the water shed for this area was, where would all the water drain to. Miklo
showed a stream where the water would drain to, and then from the stream into the Iowa River.
Signs asked if this development would complete the connection of Foster Road from Prairie Du
Chien Road to Dubuque Street. Miklo confirmed it would, the applicant is required as part of the
o4 -oz -t8
4b(15)
Approved
Minutes
Iowa City Telecommunications Commission
February 26, 2018 — 5:30 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A
Call to Order: Meeting called to order at 5:34 P.M.
Members Present: Derek Johnk, Paul Gowder, Laura Bergus, Matthew Brenton
Members Absent:
Staff Present: Ty Coleman
Others Present: Gerardo Sandoval, Bond Drager, Bill Harshbarger, Chelsea
Pfeiffer, Zara Peterson, Karen Michaeli Timmins
Recommendations to Council: None
Approval of Minutes:
Brenton moved and Gowder seconded a motion to approve the November 30, 2018
minutes as presented. The motion passed unanimously.
Announcements of Commissioners:
Johnk mentioned that Bergus had indicated her time with the Commission would be
ending when her term was up in July of this year. Johnk noted that there currently is a
vacancy to be filled. He also said that if there are two vacancies following the expiration
of Bergus' term, the Commission would still have a quorum.
Short Public Announcements:
Commissioners introduced themselves to the members of the public in attendance at the
meeting. Local access channel representatives who were present introduced themselves
as well.
Pfeiffer described a new initiative, called the Community Internet Project, she and others
in the community were getting started. She said that the group was brainstorming ideas
and researching existing initiatives in other cities, where public or community -owned
Internet service providers (ISPs) are present, to investigate whether something similar
would be possible in Iowa City.
Peterson said the group is interested in getting a community ISP or a mesh network
running that would provide Internet service to those who aren't able to afford it.
Johnk explained that providers who also provide TV service are required to enter into a
franchise agreement. He mentioned that ImOn is a company who had begun to offer
Approved
business Internet services in Iowa City, but that they had not entered into the residential
market for Internet or TV services.
Gowder mentioned that some members of the Iowa City City Council had expressed
interest in exploring the potential for municipal broadband. Gowder said the
Telecommunications Commission has offered to make itself available to the Council
when the issue can be placed on the agenda for a future Council work session.
Johnk referred to a conversation he had with Susan Mims of the City Council, where she
had pointed to Cedar Falls as an example. Johnk explained that one of the reasons the
municipal broadband initiative in Cedar Falls was successful was that it already had an
established municipal electric utility. He said that this may be an obstacle to creating a
public Internet utility in Iowa City.
Bergus said the topic of municipal broadband service has come up in the past. She noted
that there is a lot of Internet infrastructure in Iowa City, but that very little of it is owned
by the City. Bergus stated that this could be an additional hurdle. She said that the
infrastructure is owned by multiple organizations who would most likely not have an
interest in interconnecting for the purpose of creating a more robust and unified network.
Bergus said she thought there had been some vendors in the past who were interested in
setting up wireless equipment and that there seem to be a number of wireless networks in
the downtown area, but that the Commission was not aware of the status of any current
efforts for wireless networks. Bergus said the Commission's regulatory authority was
only for cable television, but that it can still serve as a voice to ISPs.
Brenton said he had worked for a company who did mesh networking. He believed that
as long as a network sticks to public bands, there would be no regulatory issues. Brenton
stated that one problem is that there could be a lot of activity on the 5GHz band as well as
the 2.4GHz band.
Peterson said the group has had two meetings so far and have been discussing what the
options might be. He said the group is considering mesh networking as a primary source.
Peterson noted that one issue with mesh networking is that most terms of service prevent
residential subscribers from sharing their Internet with others, outside their homes. He
said that if the group was to work with businesses and public organizations who had
strong fiber connections, they may be able to work with them to spread the Internet signal
outward.
Peterson said the group wants to also explore the idea of a municipal ISP, where existing
dark fiber might be leased to either serve as the starting point for a mesh network or to
create a broadband -connected ISP.
Peterson expressed that the group wanted to connect with the Telecommunications
Commission to learn more about what kind of municipal action could be taken to move
forward with the Project. He said there has been a good amount of interest in the Project
by those interested in information technology.
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Pfeiffer wondered whether the City would consider the idea of municipal broadband
given that it is currently involved in a lawsuit related to Internet service providers in Iowa
City. She said that the University of Iowa Student Government is working on a proposal
to the City to state its interest in municipal broadband. Gowder asked if the Student
Government had spoken with the University. Peterson said they were in the beginning
stages and may be awaiting results from a student poll to gauge student interest and
support. He said that if a student lived outside the residence halls, they wouldn't have
access to University -provided service. Peterson mentioned that some downtown
apartments require students to deal with Mediacom through their leases.
Bergus said the Commission is available to the City Council to offer expertise, historical
perspective, and research, though it may not currently be a political priority. Bergus
explained that the revenue the City receives from providers is limited to cable TV.
Coleman said that as cable TV subscribers reduce, the franchise fees provided to the City
will be impacted. Bergus mentioned the 2007 change in Iowa law that removed a city's
ability to regulate individual cable franchises and that once the current municipal
franchise expires later in 2018, the City's authority will be further reduced. Bergus added
that the formula for calculating franchise fees is based on revenues the provider generates
for the services customers pay for, rather than simply being a rental of the right of way.
The Commission expressed its excitement to see a group of community members emerge
to discuss the topic. Gowder said that it is important for residents to be active and to tell
the City Council what they want.
Pfeiffer stated that she had read information provided by a local school that indicated one
in ten student households did not have Internet access at home. She noted that some
classes require Internet access for completing homework. Pfeiffer sees the Project
addressing an education gap in the community.
Drager stated that Mediacom does offer a discounted Internet service for homes with
students who meet the requirements of the school's free and reduced lunch program.
Michaeli Timmins asked Drager if the Library kept data on the number of people who
come to use the Internet. Drager said it did and that she could talk to a librarian to get
that information. Drager also mentioned that the Library has been offering wireless
hotspots and currently has 20 units available for checkout.
Peterson said members of the group have been testing mesh nodes and can achieve
successful transmission up to 600 feet from the source. He said that a mesh network
could provide Internet access for students living close to their school if the school's
high -bandwidth Internet was used as a starting point. Peterson said that a school would
have the terms of service that would allow them to spread their Internet, but wondered if
service providers would change their terms of service if they knew that service was being
extended to others outside of school hours.
Bergus suggested that with the potential for additional Internet service providers entering
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the Iowa City market, the Project would benefit from a direct partnership with a provider.
Johnk recommended focusing on areas with the lowest income rates and the highest
population density. Michaeli Timmins said the group had discussed the southeast portion
of Iowa City. Peterson said that the need for this seems to be less dire as you get closer
to the center of town due to the University's wireless eduroam service and increasing
wireless options in the downtown area. Peterson mentioned the group has brought up the
Iowa City Marketplace as one idea as a good space for generating a wireless mesh
network. Johnk suggested the Riverfront Crossings area as another area to consider,
noting that income -contingent housing is being built there.
Peterson suggested that a community -driven approach, wherein residents in an area could
choose to put a mesh node in their home, providing access to neighbors who need it. He
said that perhaps there would be a way to raise funds to assist those interested in putting a
node in their home with the cost of purchasing the node. He reported that a
household -level node costs around $100, while a more robust, professional -level node
may cost $250. Peterson said he is unsure of whether this kind of system would have a
legal status as an actual ISP or be simply recognized as a network. Peterson clarified that
individuals with nodes would not be passing their own Internet service through the nodes,
but would only be passing along a signal generated from a school. Johnk asked whether
businesses might be considered. Peterson questioned whether a business would be
willing to offer the service without a monetary component and said that a school would
be less likely to expect users to pay for it. He said businesses would not be out of the
question and some may be willing to put a node on their business for carrying the signal
and helping to spread the network to a wider area. Peterson said there may be some
businesses who have fiber in place or nearby, but the question comes down to who owns
it.
Johnk asked about a cooperative ISP approach. Peterson referred to South Slope
Cooperative Communications in North Liberty. He said that his experience a few years
ago with a cooperative seemed to provide average speeds that were closer to the speeds
promoted within the service plan than what one might expect with a traditional ISP.
Peterson said the group hopes to put together a brief synopsis of its goals and plans in
order to talk with University or City officials. He said the group would also plan to
gauge the interest of public institutions, churches, and schools and put together a rough
map of a potential mesh network. Pfeiffer said the group will need to be flexible due to
potential limitations on what can be done. Johnk suggested identifying a town of similar
size and demographics who has been successful with a similar initiative.
Bergus said the primary question is whether it would be possible to carry out an initiative
as described without the participation of a commercial ISP, noting that at some point in
the system, there would need to be a connection to a backbone. Peterson responded that
the question is what led the group to also consider the potential for a municipal
broadband utility. Bergus noted that municipal services would have First Amendment
issues that commercial providers would not have.
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Johnk stated that the Commission is in support of ensuring the people of Iowa City have
more equitable access to the Internet.
Pfeiffer said the group would meet next on March 10, 2018 at 2pm in Meeting Room B
of the Iowa City Public Library. She suggested that anyone interested in the initiative
should search for "Community Internet Project" on Facebook to find out more and to get
involved.
Consumer Issues;
Johnk noted that one issue reported in the January 2018 consumer issues report was still
unresolved. Coleman reported that the cause of the heavy data use measured by
Mediacom seems to be unknown. He said that Mediacom's measurements show
extremely high usage, while the customer reports that she does not use anywhere close to
the amount being measured. Coleman said that one complicated component of the
situation is that, as high data usage has been measured over the past couple of years,
overage fees have sometimes been charged to the customer; Mediacom has also
recommended higher and higher service packages in order to raise the data limit.
Johnk wondered if the problem was related to a network security issue. Coleman said
network security had been investigated and malware scans had been conducted. Coleman
said that local Mediacom staff reported the issue had been escalated to the Internet
department, who stated they have confirmed that the measured amount of data usage is
coming from the customer's modem.
The customer was present at the meeting and reported that her Internet service is slow
and buffers frequently. She said that she conducts speed tests often. Drager suggested
using a data meter on her devices in hopes of narrowing the high usage down to a
particular device. Brenton recommended an application for Apple computers called
Little Snitch. Drager mentioned a free, open -source application named BitMeter.
Brenton asked if the customer had logged into the modem's management portal to verify
that all of the connected devices listed were ones that were expected. The customer
responded that she had and found nothing unusual.
Mediacom Report:
Coleman said he received a letter from Mediacom that reported the local broadcast
station surcharges would be increasing by 49 cents effective March 1, 2018. Coleman
said the letter indicated that the local broadcast station surcharge was one of the most
rapidly increasing fees Mediacom is charged. Mediacom stated it has continued to try to
get the legislation changed to limit the surcharge. Coleman said Mediacom has expressed
that it prefers not to raise rates, as it typically leads to a loss of customers. He said that
often the public perception is that Mediacom is raising rates to increase profits, when, in
fact, this is not the case with regards to this surcharge.
Coleman also reported that local Mediacom staff had alerted him to an upcoming,
scheduled service outage that would take place on February 28, 2018. The outage is
necessary for the Windstream company to complete some fiber maintenance.
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Local Access Reports:
Sandoval reported that Public Access Television (PATV) had started a program called
"PATV Underground." He said that Public Space One is collaborating with PATV on
the program. Pfeiffer asked whether PATV had worked with United Action for Youth
(UAY). Sandoval responded that PATV is planning to conduct a kind of digital academy
this summer in collaboration with UAY.
Drager reported that the Library is close to completing its Digital Media Lab. Johnk
suggested that the Commission should hold a future meeting in the Lab. Commissioners
agreed that it would be a good idea. Drager said it might be best to wait until April
before meeting in the space.
City Cable TV Office Report:
Coleman reported that the City's new Media Production Assistant, Toni Ugolini, has
been working as part of the Cable TV Office team since the beginning of 2018 and that
she has been doing excellent work. He also presented that he plans to have Ugolini begin
to create a series of short videos to highlight individual City boards and commissions,
starting with those who have had vacancies for a long time. Coleman said the goal would
be for the videos to help promote what a particular board or commission does, its role,
and what it means to serve on it.
Adjournment:
Gowder moved and Brenton seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 6:09 p.m.
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Gowder
Bergus
Kilburg
Johnk
04/24/2017
x
x
x
x
vacant
05/22/2017
x
x
x
x
vacant
06/26/2017
o/c
x
x
x
vacant
07/24/2017
Meeting not held
due to lack of
quorum.
Brenton
08/28/2017
x
x
x
x
vacant
09/25/2017
x
x
x
x
vacant
10/23/2017
x
o/c
x
x
vacant
11/27/2017
x
x
x
x
vacant
11/30/2017
Special meeting
x
o/c
x
x
vacant
01/22/2018
Meeting not held
due to lack of
quorum.
02/26/2018
x
x
x
x
vacant
03/262018
x
x
x
x
vacant
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)