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HomeMy WebLinkAbout2018-05-01 Bd Comm minutes Final/Appy, 05-01-18 COMMUNITY POLICE REVIEW BOARD 4b(1) MINUTES — March 19, 2018 CALL TO ORDER: Chair Townsend called the meeting to order at 5:31 p.m. MEMBERS PRESENT: Monique Green, Don King (Electronically), David Selmer MEMBERS ABSENT: Royceann Porter STAFF PRESENT: Staff Chris Olney STAFF ABSENT: Legal Counsel Patrick Ford OTHERS PRESENT: Iowa City Police Capt. Campbell RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Green, seconded by Selmer, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 02/13/18 • ICPD General Orders 00-01 (Search and Seizure) • ICPD General Orders 00-10 (Evidence and Property Handling Procedures) • ICPD General Orders 07-03 (Fiscal Management) Motion carried, 4/0, Porter Absent. NEW BUSINESS None. OLD BUSINESS Proposed Ordinance Change Discussion - The subcommittee of Townsend and Selmer met to narrow the focus of the memo previously distributed at the February 13, 2018 meeting. Selmer stated that the memo should concentrate on the proposed ordinance and/or policy procedure changes at the City Council level versus at the State Legislation level. The Board also discussed changes to the ordinance that would allow the Board to be able to meet with the Chief to discuss his report of finding prior to the Board issuing their final public report, also to be able to conduct an extemal investigation. The Board agreed to have the subcommittee of Townsend and Selmer meet with Legal Counsel to draft another memo to be presented to the Board for further review. Community Forum Discussion—Olney stated that the Community Forum flyers were completed and available for members to distribute and the 1st general news release will be sent out this week. PUBLIC DISCUSSION None. BOARD INFORMATION None. CPRB March 19, 2018 Page 2 STAFF INFORMATION None TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • April 17, 2018, 5:30 PM, Helling Conference Rm - Rescheduled to April 16, 2018 • April 23, 2018, 6:00 PM, IC Library Meeting Rm A (Community Forum) • May 8, 2018, 5:30 PM, Helling Conference Rm • June 12, 2018, 5:30 PM, Helling Conference Rm The Board agreed to tentatively reschedule the April 17, 2018 meeting to April 16, 2018. Staff will check on room availability and contact the Board with changes if necessary. Moved by Green, seconded by Selmer to change the meeting schedule as discussed pending room availability. Motion carried, 4/0. ADJOURNMENT Motion for adjournment by Green, seconded by Selmer. Motion carried, 4/0. Meeting adjourned at 6:05 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date) TERM 3/14 4/12 5/9 7/11 7/31 8/8 8/29 9/12 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 NAME EXP. Joseph 7/1/17 X X 0/ -- — — -- -- -- -- -- -- -- -- Treloar Ei Mazahir 7/1/21 O/ X O/ X X X X X X X O/E -- --- --- Salah E E Donald 7/1/19 XXXX X X X X X X X 0 X X King Monique 7/1/20 X X X X O/E X X X X X X X X X Green Orville 7/1/20 XXXXX X X X X X X X X X Townsend Porter David 7/1/21 -- -- — X O/E X X O X O/E X X X X Selmer KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Nota Member 05-01-18 4b(2) MINUTES APPROVED HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL MARCH 8, 2018 MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: Gosia Clore STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Nick Lindsley, John Logel RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 10 South Gilbert Street. Bristow said this is the former Unitarian-Universalist Church that became a local landmark last year and that the Commission reviewed a portion of the new development more recently. She said the current project is the stair and elevator tower addition on the south side of the Church building. She showed the front of the church and then the south side of the Church and the new addition. Bristow stated that staff had worked with the architect to discuss options to tie into the building. She said staff had suggested a roofline that mimicked the gable roofline of the church. She said the architect had pointed out how that would cause more of the church building to be altered by the new addition. She said staff agreed that a separate structure would be better for the church. Bristow said that looking at Preservation Brief 14 from the National Park Service would be appropriate for this project. She showed images from the document and talked about how they are simple forms. She said that they are behind the historic buildings and that one has a "hyphen" or indent that separates it from the historic building. Then she showed a church and said it had a larger addition with the same roof as the church. She said this addition is separated but it is also a meeting space. She said that it is a larger space so it can have the bigger roof like the church. She said the meeting space is not small like a stair tower. Bristow showed the south side of the church and showed a diagram of the openings the addition will make in the wall. She showed the diagram of opening from the interior. Bristow stated that the original idea had a smaller addition but would reduce the size of the organ room. Bristow said the stair and elevator are all outside the historic church so the church does not change for that. HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 2 of 8 Bristow showed the plans for the addition and an image of the addition with the development behind. She said that the brick will match the church and the windows will be a kind of dark storefront material. She showed the addition from the other side. Bristow said that staff finds the addition acceptable because it places everything outside the church and does not impact the church structure. She said the materials will blend with the church and staff recommends approval. Kuenzli asked if the brick will match because the picture was not very clear and it didn't look like it would be right. Bristow said that the architect will have samples and match the church. Lindsley said that the brick will match the church. He said if this doesn't match well another brick will be chosen. Michaud asked if the addition could have a roof with a slope so that water does not leak inside the Church or the Addition. Lindsley said that they looked at a gable roof. He said that the elevator in the addition has an area above it, above the top floor for equipment. He said that because of that space, if a gable roof is put above that it becomes tall enough that the addition roof begins to compete with the church roof. Lindsley said that they do not want to impact the Church more than they have to in order to add a stair and elevator. He said that the owner will do a tax credit project for the work on the older church building. He said they set the addition in from the sides so that the structure of the church will remain intact. The addition could be removed in the future. Michaud asked if the color of the window frame will match the dark brown. Lindsley said the dark bronze frame is chosen to match the dark brown trim on the church. Michaud asked if the south church wall will be repaired. Lindsley referred to the diagram of openings and said that the concrete block that is not removed for the new openings will be replaced with brick and the old brick arch in the wall will remain. Swaim said that passersby might see the elevator/stair addition and assume it is part of the surrounding new buildings. Agran said that the addition does not bother him because it echoes the style of the new buildings being built around it. MOTION: Agran moved to approve a certificate of appropriateness for the project at 10 S. Gilbert Street, as presented in the staff report. Boyd seconded the motion. The motion carried on a vote of 10-0 (Clore absent). 8 Bella Vista Place. Wagner recused himself from this project. Bristow said this is the same house that had the front terrace approved and then a new garage and kitchen. She said this application is for the basement egress windows. She said the applicant is now finishing the basement and with new finished basements an egress window is required. Bristow showed the front and south sides of the house. She said that egress windows are usually on the back but with this house it is paved. She said that the egress window should not go on the front and the north side slopes down and away so egress windows would be very visible. She said that the south side is the best option. HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 3 of 8 Bristow showed the south side and three basement windows there. She said that the front window is alone and the two back windows are like a pair because they are next to each other. Bristow said that to get more light and have them be the same, the applicant would like to make both of the back windows egress windows. Bristow said that staff finds this acceptable. Kuenzli asked if the front window will not match then. Bristow said that the two new windows will be casement windows for egress. She said they will be black to match the other basement windows instead of white like the upper windows. She said they will have a muntin bar to appear similar to a double hung window. She said the upper portion will have three divided lights to look like the other basement windows. Bristow said that window wells will usually match the foundation which on this house is brick. She said this house has concrete window wells so the new ones will match that. MOTION: Boyd moved to approve a certificate of appropriateness for the project at 8 Bella Vista Place, as presented in the staff report with the condition that window product material is approved by staff. Agran seconded the motion. The motion carried on a vote of 9-0 (Clore absent and Wagner recused). 720 North Dodge Street. Bristow said this house is a pristine, well-cared-for example of a bungalow in the Brown Street Historic District. She said the application is for a kitchen and bathroom addition. She showed an image of the back yard. Bristow said she spoke with the applicants last fall about the location of the addition. She said that it has a very small back yard and a nearby cistern. Bristow showed an image of the side yard and also where the cistern is located. She said that as people drive down Dodge street it is hard to see the North side of the house. She said that the area on the back of the house is too tight to put the addition there so staff found it acceptable to build the addition on the north side set back from the street. Bristow showed the north side of the house and showed where the front window will remain and the addition will be behind that. She showed another small window that will be moved to the north wall of the addition. She showed another window that will be replaced because it is too small. Bristow said that the project also went through several versions. She said that the roof was originally a shed roof which ties in awkwardly to the house. The front window was very small. Staff worked with the applicant to refine the design. She said that they looked at other one-story additions in the neighborhood. It appeared that the additions with flat roofs tended to work best. Bristow showed the plan and the location of the new windows and said they would be Marvin Integrity Double Hung windows. She showed the elevation drawings and how the roof is now a low hip roof. Kuenzli asked if a shed roof would be better since the house has a rear shed roof addition and has a shed roof on the bump-out. Bristow said that the addition was too long to have a shed roof look right on the house because it creates an awkward wall condition facing the street. The angle of the roof would be different from the bump out. The low hip roof creates a better street presence because of the horizontal roof edge. Bristow said that all of the trim details, siding, and foundation would match the house. She said that at the time the agenda packet was made, there were questions about some of the windows HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 4 of 8 and the roof. She said, for the windows, the front window will be only 10 inches shorter than the front windows. It needs to be shorter because of the bathroom layout. Bristow said that the applicant is going to reroof the house in architectural shingles and the new addition will be the same. MOTION: Agran moved to approve a certificate of appropriateness for the project at 720 North Dodge Street, as presented in the staff report Baker seconded the motion. The motion carried on a vote of 10-0 (Clore absent). 727 Dearborn Street. Bristow said this house is in the Dearborn Street Conservation District and at the time of the survey of the area it was non-historic. Now that it is 50 years old it could be considered historic but it is unclear whether it would be considered contributing or non-contributing to the District. Bristow showed the front of the house and commented that the metal chimney was added, as was the bay projection on the north side. She showed the back of the house and the rear gable projection with a bay window that is not centered. Bristow said that the glass block window is also not original. Bristow said the project now is to add an addition to the back of the house on the south end. She said the addition would be set in one foot from the south side of the house. She said the addition would project 14 and a half feet toward the rear of the lot. • Bristow said the roof slope and eave line of the new addition will match the existing house. She said that the aluminum siding had previously been approved to be removed and new cement board siding was approved to replace it. She said the applicants will work with staff to review any trim details after the aluminum is removed. She said the new addition will match the main house. Bristow showed drawings of the addition and said that the addition will encroach on the rear projection so that its roofline will be centered over it and the bay window will be more centered. She also said that the existing skylights in the main roof will likely be removed and the owner wants to install two Sonotube skylights in the new addition. She said that they would be located in the back facing north and would not be visible from most locations. Bristow showed the north side of the new addition and said it is next to the deck and will not have any windows. She said that in the plan that area is a closet and a bathroom. She said that because the space faces the deck and the house is likely non-contributing to the district, staff finds this acceptable. Bristow showed the south side of the new addition and said that the two windows are narrower than the ones on the south side of the existing house and spaced further apart. She showed an image of the side of the house and said that the property line is right there and the neighbor has a tall fence. She said that it will be difficult to see the side of the addition from the street. She said that since the house is likely non-contributing and the house has narrow bay windows to mimic with these windows, staff finds the windows acceptable. Michaud asked if the depth of the addition would exceed that of the existing deck so the tree would need to be removed. Bristow confirmed that it would. HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 5 of 8 MOTION: Michaud moved to approve a certificate of appropriateness for the project at 727 Dearborn Street, as presented in the staff report with the condition that the applicant work with staff on the siding details. Karr seconded the motion. The motion carried on a vote of 10-0 (Clore absent). 424 Davenport Street. Wagner recused himself from this project. Bristow said that house is a foursquare built in 1909. She said the project is a garage demolition and reconstruction. She said that the garage was built in 1912 and is severely deteriorated. She showed a picture of the corner and said the garage looks like it has been hit by a car. Bristow said this garage is a single-story garage with a gable roof, exposed rafter tails and Dutch lap siding. She said the project would replicate the existing garage. She showed pictures of the roof and said that it is rotten and shows underneath. She showed a picture of the windows and said the new garage would have new windows because some of the sashes are missing and they are boarded up now. Bristow showed details of the wood trim and siding. She said that she didn't know if the garage could be salvaged at all because the material is checked and has dry rot. She showed the large doors on the alley and said the garage has a sliding door with two swinging doors next to it to enlarge the opening. She said all of the garage details would be copied in the new garage. Bristow showed an aerial photograph. She said that the only change to the new garage will be the location. She said that the current garage is on the east property line and too close to the alley. Bristow said that to satisfy zoning codes the new garage will be built 4 feet off the property line and 5 feet off the alley. MOTION: Kuenzli moved to approve a certificate of appropriateness for the project at 424 Davenport Street, as presented in the staff report with the condition that the window and door product materials are approved by staff. DeGraw seconded the motion. The motion carried on a vote of 9-0 (Clore absent, Wagner recused). John Loge!, who owns 720 Dodge with his wife, thanked the commissioner for their work and especially Jessica Bristow for working through various options with him and his wife. He said that they have long enjoyed living in the neighborhood but thought they might have to move if they could not figure out how to add an addition. They are pleased to stay in the house and neighborhood. CONSIDERATION OF MINUTES FOR FEBRUARY 8, 2018: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's February 8, 2018 meeting. Kuenzli seconded the motion. The motion carried on a vote of 10-0 (Clore absent). COMMISSION INFORMATION AND DISCUSSION: HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 6 of 8 Swaim said that we have multiple additions to this section of the meeting Annual Work Plan Report to City Council. Bristow explained that the packet includes the Annual Work Plan Report which the Commission approved at the last meeting. Gloria Dei Letter to Ginalie Swaim re: Sanxay-Gilmore House. Bristow said that correspondence from Gloria Dei Lutheran Church to the mayor and to Commission Chair Swaim is included in the packet. She said that responses by the mayor and Swaim were handed out to the Commission. Kuenzli asked what the reference to Hodge refers to in the church's letter. Swaim said that as owner, Hodge had offered to donate land in the courtyard at 130 Jefferson to Gloria Dei so that the house could be moved there. Kuenzli asked what happens next. Swaim said that first off, the good news is that the historic courtyard at 130 Jefferson has been saved. She said that there are several issues to figure out regarding 109 Market. She said that Bristow and staff are looking for possible lots where the house could be relocated, and that issues of distance, street width, tree cover, and cost will all figure in. Kuenzli asked if only city-owned lots are being sought. Bristow said that available lots might include city-owned property, or lots owned by the University of Iowa or Mercy Hospital, for example, that they no longer want. Swaim encouraged commissioners to contact Bristow with any ideas. Bristow said that a structural engineer or architect skilled in historic structures will need to assess the house in terms of the construction of its additions and how they are joined to the original part and to each other to evaluate the feasibility of moving the house. Kuenzli asked about the size of this house and how moving it would compare to moving the Houser-Metzger House. Bristow said the Sanxay-Gilmore House is 36 feet wide and that some of the streets are 40 feet wide. Bristow said that the moving company charged about $35,000 for the Houser-Metzger House, and that there is an estimate of about $125,000 for moving the Sanxay-Gilmore House. Swaim said that the house is obviously a lot heavier because it is made of brick. Kuenzli asked if it could be a single-family home again. Bristow said that is one possibility. Bristow said there are several unknowns regarding costs and outcomes. Chuck Grassley Letter to Mayor James Throgmorton re: Historic Tax Credits. Bristow said that included in the packet is a letter from Senator Grassley in response to a letter from Mayor Throgmorton regarding historic tax credits. Channel 4 video proposal. HISTORIC PRESERVATION COMMISSION March 8, 2018 Page 7 of 8 Bristow said that she received a memo from Ty Coleman, from local Channel 4, which has been producing brief videos about various topics of city government. Coleman's idea is to produce some videos about the city's boards and commissions, and how the members view their work. Bristow said that since the Historic Preservation Commission has long had an opening for the Jefferson Street Historic District and will have potentially four additional openings this summer, a video on the commission would be useful, if the commission is open to this idea. Swaim agreed that this could helpful. Bristow said that the video would be three to five minutes long, that it would be produced quite soon, and asked for volunteers to be interviewed. Agran, Boyd, Michaud, and Swaim volunteered. Kuenzli asked if questions could be given ahead of time so interviewees could prepare their answers. Bristow said that this might be possible and she would inquire. City Park Cabin restoration update. Bristow said that a few city staffers, including Bob Miklo and some of Parks and Recreation staff, recently drove to Clemons, Iowa, to observe progress on the two log cabins from City Park. She said that a preservation grant is paying for work on the roof. Bristow said that the Heritage Wood Works had numbered each piece of the cabins, disassembled them, and then transported them to their workshop in Clemons. Bristow showed photos of the project. In the photo the original logs are quite dark and are marked with yellow tags. New replacement logs appear much lighter. Bristow said that one of the reasons for deterioration of the cabins was because small pieces of wood had been added to the chinking in especially large gaps between existing logs. This had introduced moisture and rot. Bristow said that an epoxy-like material was added to the original logs to help preserve them. Bristow showed photos of the hand tools used and of a worker making wood shingles by hand. Boyd asked about the timeline for completion. Bristow said that final completion is expected by October 2018. Michaud asked if the cabins would be returned to their original site in City Park. Bristow said yes. Local Landmarks Bristow said that the landmark nominations of the seven properties would be on the Planning and Zoning Commission agenda for March 15. Michaud asked if these were the brick houses. Bristow confirmed that this included the six brick houses plus the Byfield House on Park Road in Manville Heights. Agran asked if they would be presented and voted on as a group or as individual properties. Bristow said they would be presented individually and voted on individually. She said that Planning and Zoning's criteria is how these fit in with the Comprehensive Plan and related neighborhood plans. Bristow encouraged commissioners to attend the meeting if possible. Boyd asked if the Planning and Zoning Commission accepted written comments. Bristow said yes. Swaim affirmed this. ADJOURNMENT: The meeting was adjourned at 6:40 p.m. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2017-2018 TERM NAME EXP. 6/15 7/31 8/10 9/14 10/12 11/9 12/14 1/11 2/8 3/8 4/12 5/10 6/14 AGRAN, THOMAS 7/1/20 X X X X X X X X X X BAKER, ESTHER 7/1/18 X X X X X X X X X X BOYD, KEVIN 7/1/20 X O/E X O/E X X X X X X BUILTA, ZACH 711/19 X O/E X X X X X X O!E X CLORE, GOSIA 7/1/20 X X O/E X X X O/E O/E X O/E DEGRAW, SHARON 7/1/19 X X X X X X O/E X X X KARR, G. T. 7/1/20 — X X X X X X X X X KUENZLI, CECILE 7/1/19 X O/E O/E X O/E X X X X X MICHAUD, PAM 7/1/18 X X O/E X X X X X X X SWAIM, GINALIE 7/1/18 X X X X X 0/E X X X X WAGNER, FRANK 7/1/18 O/E O/E X O/E X X 0/E O/E X X KEY: X = Present 0 = Absent O/E = Absent/Excused --- = Not a Member r 05-01-18 t^ l_.:. , CITY OF IOWA CITY � 4b(3) ' '� � MEMORANDUM Date: April 20, 2018 To: Mayor and City Council From: Kirk Lehmann, Community Development Planner Re: Recommendations from Housing and Community Development Commission At their April 19th meeting, the Housing and Community Development Commission approved the March 15, 2018 meeting with the following recommendations to the City Council: 1. By a vote of 7-1 (Eastham dissenting) the Commission recommends to the City Council the following FY19 Community Development Block Grant and HOME Investment Partnership Program Funding: Housing Requested CDBG HOME Amount Recomm. Recomm. The Housing Fellowship Operating $25,000 NA $21,000 Habitat for Humanity Ownership $80,000 $0 $80,000 Mayor's Youth Rental Acq. $75,000 $0 $75,000 Successful Living Rental Acq. $310,000 $0 $194,000 The Housing Fellowship Rental Acq. $100,000 $0 $100,000 Prelude Rental Rehab. $82,010 $34,000 NA City of Iowa City Rehab./Resell $100,000 $0 $100,000 Unlimited Abilities Rental Acq. $200,000 $0 $0 Subtotal $972,010 $34,000 $570,000 Public Facilities Arthur Street Healthy Living Center $100,000 $0 NA NCJC—Siding Rehabilitation $51,467 $41,000 NA Subtotal $151,467 $41,000 $0 Total $1,123,477 $75,000 $570,000 2. By a vote of 8-0 the Commission recommends to the City Council that should federal funding not be within 20 percent of FY18 grant amounts, then the HCDC will review the allocations. Otherwise, staff will proportionally adjust funding as needed to match the CDBG and HOME grants for FY19. Additional action (check one) #2 No further action needed Board or Commission is requesting Council direction _#1_ Agenda item will be prepared by staff for Council action MINUTES FINAL HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 15,2018-6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Syndy Conger, Charlie Eastham,Vanessa Fixmer-Oraiz, Christine Harms, Bob Lamkins, John McKinstry, Harry Olmstead, Paula Vaughan MEMBERS ABSENT: Maria Padron STAFF PRESENT: Sue Dulek, Stan Laverman, Kirk Lehmann OTHERS PRESENT: Maryann Dennis. Brian Loring, Ron Berg, Angel Taylor, Ashley Gillette, Carla Phelps, Maryann Dennis, Kari Wilken, Roger Goedken, Roger Lusala, Scott Hawes, Sara Barron RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-1 (Eastham dissenting)the Commission recommends to the City Council the following FY19 Community Development Block Grant and HOME Investment Partnership Program Funding: Requested CDBG HOME Housing Amount Recomm. Recomm. The Housing Fellowship Operating $25,000 NA $21,000 Habitat for Humanity Ownership $80,000 $0 $80,000 Mayor's Youth Rental Acq. $75,000 $0 $75,000 Successful Living Rental Acq. $310,000 $0 $194,000 The Housing Fellowship Rental Acq. $100,000 $0 $100,000 Prelude Rental Rehab. $82,010 $34,000 NA City of Iowa City Rehab./Resell $100,000 $0 $100,000 Unlimited Abilities Rental Acq. $200,000 $0 $0 Subtotal $972,010 $34,000 $570,000 Public Facilities Arthur Street Healthy Living Center $100,000 $0 NA NGC—Siding Rehabilitation $51,467 $41,000 NA Subtotal $151,467 $41,000 $0 Total $1,123,477 $75,000 $570,000 By a vote of 8-0 the Commission recommends to the City Council that should federal funding not be within 20 percent of FY18 grant amounts, then the HCDC will review the allocations. Otherwise, staff will proportionally adjust funding as needed to match the CDBG and HOME grants for FY19. Housing and Community Development Commission March 15, 2018 Page 2 of 9 CALL MEETING TO ORDER: Olmstead called the meeting to order at 6:30 PM. APPROVAL OF THE FEBRUARY 15, 2018 MINUTES: Eastham moved to approve the minutes of February 15, 2018. Harms seconded the motion. A vote was taken and the motion passed 7-0 (Conger not present for vote). PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: Maryann Dennis (The Housing Fellowship)wanted to announce that their project, Del Ray Ridge Limited Partnership,was awarded low-income housing tax credits yesterday at the Iowa Finance Authority Board meeting. The Board received 29 applications, 12 of which were approved. Dennis reminded the Commission that they recommended to the Council that they receive the $330,000 that they set aside and now they will move forward to build at 628 South Dubuque Street with 33 units,29 affordable and 4 at market value,4 will be ADA compliant and 1 will be adapted for visual impaired and the income targeted is 60/40/30 percent of median income. Overall it will be$6.5 million project. RECOMMENDATIONS TO CITY COUNCIL REGARDING APPLICATIONS FOR FY19 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)AND HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) FUNDING -APPLICATIONS AVAILABLE ONLINE AT http://www.icoov.orq/actionplan: Lehmann used a spreadsheet to track the discussions and keep track of the recommended amounts. He noted there was extra monies available,they thought they would have$570,000 total to allocate, and it will actually be$645,000 total. $570,000 in HOME funds and $75,000 in CDBG. Eastham noted he had submitted a revised scoring criteria and funding recommendations. Lehmann noted he updated the funding recommendations but did not realize the scoring criteria had been revised. Eastham noted he revised the scoring criteria for the Systems Unlimited application, he changed the score from 17 to 66. Lehmann made that change on his spreadsheet. Eastham suggested beginning the review by looking at the CDBG funds and reviewing those applications by the highest score and going on from there, everyone agreed. Olmstead began with review of the Arthur Street Healthy Living Center Project. Eastham noted he gave it a score of 66 but does feel it is an interesting project, but to him since it is a privately-owned entity it will be subject to property taxes and he suggests the applicant and the City,with this commission's encouragement, look at a property tax abatement method of doing the necessary financing. Olmstead asked how much extra the Commission had, Lehmann replied an extra$75,000 for HOME. CDBG is still only$75,000 total to allocate. Eastham moved that no CDBG allocation be made to the Arthur Street Healthy Life Center but that City Council considers offering tax abatement for the same services as a for-profit provider. McKinstry seconded the motion. Olmstead echoed this motion believing it was a great idea. Housing and Community Development Commission March 15, 2018 Page 3 of 9 A vote was taken and the motion passed 8-0. Olmstead moved to the next application, the Neighborhood Centers of Johnson County (NCJC) siding project,which has a median proposed allocation of$42,000 and an average of$43,400. The request of $51,467. Conger asked about the proposal and noted there was mention of going with a less expensive siding so on that basis allocated $30,000. Brian Loring(Neighborhood Centers of Johnson County) said they would not change out the siding completely but might do some of the unexposed sides in a cheaper siding. He would have to talk with the contractor on that and what it would look like in total cost. McKinstry feels that the allocation has to be higher than $30,000 to achieve the project, it is a high need category and a great organization. Lamkins agreed, noting that using cheaper siding now would result in replacement needed sooner, so better to go with a higher quality product now. Eastham feels the organization can do some fundraising or use other funds to contribute to the project as well. Olmstead moved to the Prelude—Transitional Housing Upgrades project, Lehmann noted the median proposed allocation is $29,000 and the average is$23,800. Vaughn noted that the City is the only entity that will fund this type of project for Prelude, it is not necessarily something people will get excited about and fundraise for, and so for that reason feels the funding is important. She questioned the water heaters and if the type of water heater purchased might alter the total cost. Ron Berg(CEO Prelude) noted the project is for carpeting and stair trends in the transitional housing and replacing the water heater that serves all 12 apartments. They would like to replace that with two or three tankless heaters that would be installed in sequence as the advantage to having a couple tankless in sequence is if one goes down there can still be some hot water in the building. He stated that the total cost of the project is pretty split between the floors and water heaters, the water heaters will cost$34,665. Vaughn asked about the carpet cost and the architect fee. Berg said the cost estimates came from the architects and when they go out to bid the architects would prepare the bid documents, collect them and make sure all requirements are met. However after learning that they will not have to go out for construction sealed bids, the cost will decrease and the architect fee will not be needed. Harms asked about prioritizing and if the Commission was only able to award partial funds, how would Prelude prioritize carpet over the water heater. Berg said he would move forward with the water heater first. Harms recommends $41,000 to NCJC and $34,000 to Prelude so it would allow at least for the purchase of the water heater. Vaughn agreed. All other Commissioners agreed. Olmstead moved on to the HOME Eligible allocations. First is The Housing Fellowship—CHDO Operating. The median proposed allocation is $21,000,the average is$21,400 and the request is $25,000. Eastham believes the maximum available is $21,000. Lehmann confirmed. Therefore Eastham suggests an allocation of$21,000, all are in agreement. Olmstead moved on to the Habitat for Humanity—Homeownership request. The median was$70,000 with an average of$62,000 and the request was$80,000. Eastham suggests an allocation of$80,000 due to the additional funds now available and therefore would allow for the purchase of two lots. Vaughn agreed as did the rest of the Commission. Housing and Community Development Commission March 15, 2018 Page 4 of 9 Olmstead next discussed Mayor's Youth Empowerment Program—HOME Acquisition. $75,000 was the median, $75,000 was the average and the request was$75,000. He noted that it appears everyone is in agreement for$75,000. Next is Successful Living—four new rental houses. Olmstead noted $155,000 is the median, $124,200 is the average and the request is for$310,000. Eastham noted his allocation was based on a response to Tracy Hightshoe's recommendation to not allocate funding for housing acquisition projects that are proposing to not acquire all the buildings within the coming program year. However he would like to come back to this application after reviewing the rest. Olmstead and others agree. Lehmann noted he will put the allocation at$155,000 since that seems to be the median and use that as a marker as the other applications are discussed. All agree. Olmstead moved on to The Housing Fellowship—Rental. The median is$100,000 the average is $96,000 and the request was $100,000. Eastham suggested moving forward with the$100,000 allocation and all agree. Next is the City—South District Home Investment Partnership. Olmstead stated the median was$86,000 the average was$57,200 and the request was$100,000. Eastham noted this project proposes buying two duplexes for housing units on Taylor and Davis Streets and doing modifications and then selling those units as owner occupied. The application states that the City would purchase duplexes that are now being rented and Eastham looked at the 2010 Census for the race and ethnicity for residents on Taylor and Davis Streets and it appears 38% of residents on those two streets are black or African American households and that is about six times the City-wide average. Eastham stated that the City Council is in the process of adopting a racial impact toolkit for the purpose of making sure City policies and practices have a racially neutral impact across the community and he does not see this proposal as conforming to that upcoming City Council goal. He also does not see this proposal as being fair for black or African American households; if Staff is convinced there is an overriding policy need for decreasing the proportion of rental households in parts of the community, there are plenty of other streets in this neighborhood that have a more balance of white,African American and Hispanic households closer to that of the city. Eastman also notes the houses are being sold to homebuyers and it has been documented that black and African American households have a harder time obtaining financing than white households. Therefore, he does not feel this proposal passes the test of a reasonable treatment of African American households. Vaughn noted that if the houses are for sale, then anyone can buy them. Eastham agreed but the notion is that the City is interjecting themselves into the process. Vaughn is questioning how the racial piece comes into play. Conger agreed. Eastham said the African American households are being displaced. Lamkins noted that these programs do help with lower-affordable housing purchasing options and is similar to the UniverCity Program. The City will purchase these homes, go in and upgrade them and not pass that charge onto the buyer so they will get a pretty nice home way below the market price. McKinstry noted he lives in a neighborhood where the UniverCity Program worked,the Northside, and within a couple blocks of his house there are a number of these homes that he thinks created a significant positive impact in the neighborhood with increased stability, so he feels there is a positive social good in the program. He understands Eastham is saying that perhaps up to four African American families may be displaced out of their rentals, and that the people who buy the homes are less likely to be African American due to financing challenges, but McKinstry wonders how to avoid that racial bias. Eastham believes they could choose different streets, and not two streets that are predominately occupied by African Americans. Conger believes one of the purposes of this program is neighborhood stabilization in the sense of too many rentals in one area. Housing and Community Development Commission March 15,2018 Page 5 of 9 Lamkins disagrees that this would be discrimination against African American and based on the numbers he feels there is more likelihood an African American family would purchase the four homes as well. Harms feels that if this was put in an all-white neighborhood it could be seen as stabilizing only white neighborhoods which could also be discrimination. Eastham noted it should be done on streets that have a better mix of white, African American and Hispanic residents, not in a just white neighborhood. Harms added that worst case scenario is if all four homes are purchased by white families it will actually help diversify those streets. Eastham is not worried about diversification he is worried about displacement. Stan Laverman(City of Iowa City) stated that one of the reasons they chose Taylor and Davis Streets is because of the high concentration of rentals,the number of nuisance complains, and the success they have seen with UniverCity Programs to stabilize neighborhoods. An example is Douglass Court where there were able to go in and purchase a few homes there and really turn that neighborhood around. Laverman noted that Taylor and Davis are the two streets that need stabilization, and they are looking at houses where the occupants have been transient in nature, not looking at acquiring homes that have had long term tenants. Eastham asked if those occupants that are transient primarily black. Laverman could not say, he cannot affirm nor deny,they have not looked at that data;they were looking more at types of landlords they would like to incentivize to sell. Eastham asked why they cannot look at other streets that are more diverse. Laverman said due to the ratio of rentals the Taylor and Davis area is the place to start because it would get the most bang for the buck. Lehmann added that those two streets also had more nuisance complaints than other streets. Eastham stated then because those two streets are majority transient and have the most nuisances the City wants to move blacks out of there. Laverman stated that was not at all what he was saying,those are facts and reasons to stabilize the neighborhood. McKinstry said the focus needs to be on what good the program will do for the neighborhood and weigh that against if some families will be displaced. Harms noted that no matter where this happened in the city that would be true. Lamkins agreed and feels it is a good program for neighborhood stabilization and the UniverCity Program has proven to work over the long term. Conger noted she is not discounting Eastham's concerns and feels it should be in the Commission purview when looking at applications. She would like to move forward in terms of funding while still addressing the concern. She asked if Eastham was against funding this program completely. Eastham noted that if the supposed purpose of reducing the percentage of rental occupied housing in an area can be accomplished without the cost of displacing people of color he is in favor, so the program could be done on other streets and in other areas so it won't have the racial disparity. Fixmer-Oraiz noted that if the current landlords decide to sell the duplexes,they would be displacing these tenants as well, so fails to see the difference. Laverman added it is not just the stabilization of the neighborhood, it will be four families that will be able to buy a home who wouldn't likely otherwise be able to buy a home. Eastham still feels that can be done in other areas in such a way. Lamkins understands Eastham's argument however the only way to accomplish what he wants, creating affordable home buying opportunities for African Americans is to target that group which cannot be done when selling houses. Lamkins recommends allocating $100,000 to this project. Majority of the Commission agrees. Olmstead notes that this issue is important and wonders if City Council could request that staff might look at the effects of this program in terms of racial impacts. Conger notes that she would like the City to arrange some sort of follow up study or check in to see what has happened to the housing and the neighborhood. Vaughan suggested potentially expanding the study to all neighborhoods and how stabilization has worked overall for the City. Housing and Community Development Commission March 15,2018 Page 6 of 9 Eastham adds that it makes sense for City Council to analyze this project using the available racial equity toolkit. Staff already has access to these analytical tools, and the City is focusing on racial equity. Conger notes that would be a piece of the analysis, but that she hopes it wouldn't be the whole follow up. Conger wants to be sure the City looks at neighborhood and housing improvement as well. Fixmer-Oraiz notes that she's not sure what the Commission wants to motion. She suggests having the City evaluate the impact of this project, and one of the ways to do this is using the racial equity toolkit. Lamkins states what exactly did the Commission want staff to do, evaluate just this project or all neighborhood stabilization efforts? Fixmer-Oraiz said she's surprised a study has not already been done regarding stabilization for other neighborhood stabilization programs. Conger asked whether the City has done other studies already. Laverman noted that staff has looked at other neighborhoods for stabilization, such as the Douglass Court area, however it is important for the City to be able to justify actions in these neighborhoods and not take credit for everything good that happens in the neighborhoods just because the City had some interaction in the neighborhoods. They keep track of areas with nuisance complaints, and realized with the new occupancy standards there will be a lot of revisiting of these issues over the next few years. Eastham suggests that the study be confined to the South District Partnership rather than the City at-large. Fixmer-Oraiz agrees. Olmstead adds that the City Council will receive a copy of these minutes, so they should have an understanding of this discussion. Conger moved that City Council have staff analyze the neighborhood stabilization and racial equity impacts of the South District Partnership as it is carried out, including the use of the racial equity toolkit.McKinstry seconded. A vote was taken and the motion passed 8-0. Olmstead moved on to Unlimited Abilities, the median was $65,000 average was$67,000 and the request was$200,000 Fixmer-Oraiz noticed the scoring was for this application was low and was curious why Eastham changed his allocation. Eastham noted he sees this application as basically a MYEP, a home for people with special needs, specifically for people with intellectual disabilities. Their application was to buy one home entirely using City funds, so given the total amount of money available for all applications, to fund Unlimited Abilities as they attempt to establish a group home agency is something he feels he can support for one home initially using City funds for down payment and financing the rest through private mortgage lenders. He realizes it is a new program and not established like MYEP but he does think the federal money available to the City should be used to help establish new organizations where there is a need. Angel Taylor(Unlimited Abilities) came forward to answer questions. The home would be for adults with disabilities so the funding to support the residents would come from Medicaid. McKinstry noted that with cuts in Medicaid funding that may not be sufficient. Eastham is not concerned about the Medicaid issues, he feels they have a plan in place to achieve enough income from the three to four residents in this one house. Taylor confirmed they do have private funding sources as well. Taylor stated the request was for$200,000 however just to get enough for a down payment would be helpful and they can look to a private lender for the rest. Fixmer-Oraiz agrees with using funds to support start-ups, especially where there is a need such as housing for adults with disabilities, however her concern is the application asked for$200,000 and stated Housing and Community Development Commission March 15,2018 Page 7 of 9 the City was the only source for funding, and then now saying they could seek funding elsewhere is confusing. Lamkins is fine with leaving the $39,000 in the Unlimited Abilities allocation, he also likes the idea of supporting a start-up, but also would be okay with putting those funds into one of the other two larger project applications, like Successful Living. • Lehmann noted that HOME funds cannot fully fund a project, at least 25% must be matched so the Commission could not allocate the entire award to fully purchase the home. Vaughn asked if there would be 24/7 staffing at the Unlimited Abilities home. Taylor said it would be 24/7 staffing so there would need to be two to three staff members supporting the home. Harms feels there is not enough information with this application to know that they will be stable enough to be able to fulfill this project. She is concerned that the plan is not developed and that is why she didn't allocate any funds to this in her projections. Vaughn agrees there was not enough information in the application to base an allocation on and seeing a cash flow in today's climate. Olmstead is also concerned with the instability of Medicaid and what happens when it falls through or payments are late. Eastham stated he will not defend the application, he just felt after thinking about it there was a similarity to MYEP except MYEP has larger support, budgets, staffing etc., and this is a start-up and should be supported. Harms noted that the Commission has been very sympathetic to start-ups in the past(such as Inside Out) but they had a clearer objective and requests that could be met. It took a couple years for them to show they could sustain and effectively use the money. Taylor added that the Foundation will also generate income through rentals. Eastham acknowledged that is common in group home support. Harms is leaning towards an allocation of zero this year and placing the $39,000 into another application that can put the funds to good use this year. Lamkins is also leaning towards zero. Lamkins suggested moving the remaining $39,000 in HOME funds to the Successful Living allocation. Lamkins moved to recommend the following to City Council regarding applications for FY19 Community Development Block Grant and HOME Investment Partnership Program Funding: o $21,000 HOME funds to The Housing Fellowship for Community Housing Development Organization Operations o $80,000 HOME funds to the Iowa Valley Habitat for Humanity for homeownership o $75,000 HOME funds to Mayor's Youth Empowerment Program for home acquisition o $194,000 HOME funds to Successful Living for new rental houses o $100,000 HOME funds to The Housing Fellowship for rental acquisition o $100,000 HOME funds to the City of Iowa City for the South District Home Investment Partnership program o $34,000 CDBG funds to Prelude for transitional housing improvements o $41,000 CDBG funds to the Neighborhood Centers of Johnson County for the Broadway Center siding improvements McKinstry seconded. Eastham noted he will not vote in favor of this recommendation due to the allocation to the City of Iowa City South District Home Investment Partnership Program. A vote was taken and the motion passed 7-1 (Eastham against) Housing and Community Development Commission March 15,2018 Page 8 of 9 Lamkins moved to that should federal funding not be within 20 percent of FY18 grant amounts, then the HCDC will review the allocations.Otherwise, staff will proportionally adjust funding as needed to match the CDBG and HOME grants for FY19.Conger seconded. Passed 8-0. STAFF/COMMISSION COMMENT: Lehmann noted the next meeting is Thursday, April 19, and they will be reviewing the Annual Action Plan for recommendation to City Council. There is a change that the deadline normally followed may be delayed due to federal funding. At the April 19 meeting they will also discuss delayed and unsuccessful CDBG and HOME projects from FY18. Meeting announcement regarding the League of Women Voters on Sunday, March 19 where the panel will discuss housing in Iowa City. Sara Barron of the Affordable Housing Coalition invites interested Commissioners to a panel discussion on Friday, March 23 at noon at the County Health Services Building. Lehmann reminded the Commission they need to avoid a quorum if possible so please sign up. Tuesday, April 17 is the third fair housing training session, it is complimentary, and it will celebrate the 50th anniversary of the Fair Housing Act and there are two sessions at 10am and 1:30pm. ADJOURNMENT: Conger moved to adjourn. Fixmer-Oraiz seconded. Passed 8-0. Housing and Community Development Commission Attendance Record 2017-2018 Name Terms 3/7 4/20 6/15 8/17 9/21 10/30 11/16 1/18 2/15 3/15 Exp. Conger,Syndy 7/1/2018 X X X X X X O/E X X X Eastham, Charlie 7/1/2020 --- --- X X X X X X X Fixmer-0raiz, 7/1/2020 --- --- --- X X X X X O/E X Vanessa Harms, Christine 7/1/2019 X X X X X X X X X X Lamkins, Bob 7/1/2019 X O/E X X O/E X O/E X O/E X McKinstry, John 7/1/2020 X O/E X X X X X X X X Olmstead, Harry 7/1/2018 X X X X X O/E X X X X Padron, Maria 7/1/2018 O/E X X X X O/E O/E Vaughan, Paula 711/2019 X X X X X X O/E X X X X =Present O =Absent O/E =Absent/Excused =Vacant or prior commissioner 05-01-18 Approved Minutes for the Human Rights Commission 4b(4) Regular Meeting • March 20, 2018 Helling Conference Room 410 E. Washington Street Commission Members Present: • Jeff Falk, Joe Coulter, Adil Adams, Cathy McGinnis, Jonathon Munoz, Barbara Kutzko. Commission Members Absent: Arianna Aron, Eliza Willis, Tahuanty Pena. Staff Present: • Stefanie Bowers. Others Present: Sara Barron, John McKinstry, Maryann Dennis, Tracey Achenbach on behalf of the Johnson County Affordable Housing Coalition. Recommendations to Council: No. 1. Call to Order: Commissioner Coulter called the meeting to order at 5:30 PM 2. Approval of February 22, 2018 Meeting Minutes: Munoz moved to approve the minutes; the motion was seconded by Kutzko. A vote was taken and the motion passed 5 -0. (Adams not present). 3. Proclamation for Fair Housing Month: Commissioner Falk will accept the proclamation at the formal City Council meeting on Tuesday, April 3 on behalf of the Human Rights Commission. 4. The Social Justice Racial Equity Grant FY 18 Update: Staff reported that the City Council will consider the Commission's recommendation for funding allocation at its April 3 meeting date. 5. Johnson County Affordable Housing Coalition Video Presentation: Sara Barron, Executive Director for the Johnson County Affordable Housing Coalition, showcased the recently produced video on affordable housing. The video was funded from the Social Justice and Racial Equity Grant for fiscal year 2017. The mission of the Coalition is to increase access to affordable housing for lower-income persons in Johnson County through advocacy, education, and partnerships. 6. Lending Disparities in Federal Mortgage Data: Commissioner Falk presented on his duplication of the analysis from "How Reveal Identified Lending Disparities in Federal Mortgage Data" by Martinez and Glantz. This report identified Iowa City, among others, as a place "where applicants of color are more likely to be denied a conventional mortgage". Commissioner Falk noted that credit reports were not a part of the analysis which makes it difficult to assess the situation, that non-local lending institutions are included in the study, and local banks like Hills and the University of Iowa Community Credit Union have very low denial rates. 1 Approved Minutes for the Human Rights Commission Regular Meeting March 20, 2018 Helling Conference Room 410 E. Washington Street • 7. Know Your Rights: Commissioners Willis, Munoz, and Pena will be presenting on April 2 and April 4 at the Neighborhood Centers of Johnson County to inform community members of their rights here in Iowa City and also on the work of the Human Rights Office. 8. Fair Housing Training: Staff is holding two complimentary fair housing trainings on April 17. The first session has sold out and the second session has only a few spots left. This year marks the 50th Anniversary of the Fair Housing Act. 9. Night of 1000 Dinners: Commissioner Falk attended this event held on March 7 at the Robert A. Lee Recreation Center. The Commission was one of many sponsors for the event. The event was well attended and featured a panel discussion of persons who attended Shabele Primary School in the Kakuma Refugee Camp in Kenya. Panelist shared their stories and perspectives on refugee education.' 10. Youth Award Update: Staff will send out the video link to the awards last year.• Nominations are trickling in and staff will do one last big adverting push to solicit more. The event is scheduled for May 9 at The Englert. 11. Human Rights Awards Breakfast Speaker: Staff is asking Commissioners to think about potential speakers for the award's breakfast this year. The event is scheduled for October 24 at the Hilton Garden Inn. 12. Reports of Commissioners: Adams, highlighted the number of Sudanese owned businesses in the area. Falk, is currently reviewing ICE detainees in Eldora, Iowa and crosschecking that with Iowa's government court records site. Coulter, was recently appointed to the Indian Advisory Council for the State Archeologist. Kutzko, is a part of the Juneteenth planning committee for 2018. Adjournment: Motion to adjourn at 7:08 PM. The next Commission meeting will be on Thursday, March 29, 2018. ' Commission Chair Willis and Commissioner Aron also attended this event. 2 Member Attendance Sheet Member Term 1/9 1/23 2/28 3/20 3/29 4/17 5/15 6/19 7/17 8/21 9/18 10/16 Exp. Aron 1/2021 Present Excused Present Excused McGinnis 1/2021 Present Present Present Present Munoz 1/2021 Present Present Present Present Kutzko 1/2020 Excused Present Excused Present Falk 1/2020 Present Present Present Present Pena 1/2020 Present Present Present Excused Coulter 1/2019 Present Present Present Present Adams 1/2019 Present Present Present Present Willis 1/2019 Present Present Present Excused 3 • Approved Minutes for the Human Rights Commission 05-01-18 Work Session 4b(5) March 29, 2018 Emma J. Harvat Hall Commission Members Present: Jeff Falk, Eliza Willis, Joe Coulter, Adil Adams, Tahuanty Pena, Cathy McGinnis, Jonathon Munoz, Barbara Kutzko. Staff Present: Stefanie Bowers Others Present: • Jeff Schott Recommendations to Council: No. 1. Call to Order: Chair Willis called the meeting to order at 5:00 PM. 2. Strategic Planning Session: The session included a discussion on the on-going commitments of the Commission, new priorities projects, programs and initiatives, and organizational effectiveness. See attachment for further detail. 3. Adjournment: Motion to adjourn at 6:42 PM. The next Commission meeting will be on Tuesday, April 17, 2018. • 1 IOWA CITY HUMAN RIGHT COMMISSION STRATEGIC PLANNING SESSIONS REPORT 2018 Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa 1 • IOWA CITY HUMAN RIGHTS COMMISSION STRATEGIC PLANNING SESSION 2018 TABLE OF CONTENTS Introduction Page 3 Update—2014 Goals/Priorities Page 4 General Duties of HRC ...... Page 4 Areas of Interest Page 5 Accomplishments Page 7 Issues, Concerns, Trends, and Opportunities Page 8 On-Going Commitments Page 10 New Priority Projects, Programs or Initiatives Page 11 Organizational Effectiveness Initiatives Page 12 Final Comments Page 13 Exhibit A—Significant Projects, Programs, Policies, and Initiatives Considered Page 14 2 • IOWA CITY HUMAN RIGHTS COMMISSION STRATEGIC PLANNING SESSION 2018 Introduction The Iowa City Human Rights Commission (ICHRC) requested the Institute of Public Affairs (IPA) to assist the Commission with strategic planning. IPA agreed to organize and facilitate a process that involved the following steps: 1. Prepare a questionnaire to ICHRC Commissioners regarding: the key purposes of the Commission, recent accomplishments, issues/trends/concerns/opportunities, potential new initiatives, programs, or policies and suggestions to improve organizational effectiveness; 2. Conduct a strategic planning and organizational effectiveness sessions with the Commission; 3. Preparation of this report. Strategic Planning Session A strategic planning session with ICHRC was held on February 22, 2018, at the Helling Conference Room in Iowa City City Hall. The following Commission members were in attendance and participated at this meeting: Eliza Jane Willis (Chair), Joe Coulter, Adil D. Adams, Jeff Falk, Tahuanty Pena (Vice Chair), Arianna Aron, Cathy McGinnis, and Jonathon Munoz. Also in attendance and participating in the session was ICHRC Coordinator Stefanie Bowers. Organizational Effectiveness Session An organizational effectiveness planning session with ICHRC was held on March 29, 2018, in the City Hall Council Chambers in Iowa City City Hall. The following Commission members were in attendance and participated at this meeting: Eliza Jane Willis (Chair), Joe Coulter, Adil D. Adams, Jeff Falk, Tahuanty Pena (Vice Chair), Cathy McGinnis, and Jonathon Munoz. Also in attendance and participating in the session was ICHRC Coordinator Stefanie Bowers. 3 Update - 2014 Goals/Priorities The participants reviewed the status of implementing the following goals/priorities as established during ICHRC previous planning session in 2014: 2014 Review On-Going Commitments • Youth Awards. • Awards breakfast. • Building Blocks to Employment Job Fair. • Mayoral proclamations. • Continuing Educational programs. • Continuing Outreach efforts. • Compliance with Chapter 2 of the Municipal Code. New Priority Projects.Programs.and Initiatives • Develop listening posts for outreach to target communities. • Enhance presence with quarterly presentations to City Council on Commission events, programs and initiatives. • Affordable/universal/accessible housing- educational programs • Hold meetings with various community groups. General Duties of the Human Rights Commission HRC Coordinator Stefanie Bowes reviewed the general duties, powers and responsibilities of HRC as set forth in Chapter 2 of the Iowa City Municipal Code. 4 Areas of Interest The participants reviewed and discussed the following areas of interest that the Commissioners felt HRC should be involved in: Community • Events revolving around people of color and their history in the form of activities,conferences,programs etc. • I would also like to see little libraries in underprivileged neighborhoods. Part of that,would be inviting the community to participate in the making of these libraries. • Any area under the broad range of topics in the Universal Declaration of Human Rights within the geographic area of Iowa City and its immediate surroundings.These would include discrimination in employment, housing, schooling, and facilities,standards of living,law enforcement, and judicial proceedings. • Get more involved with housing issues in the community, especially in terms of the impact on undocumented and documented immigrants who appear to be suffering from discrimination. • Consider the equity issues raised by current eviction policies and practices. We should maintain and expand our relationships with organizations working for greater equity and nondiscrimination in our community. • Developing a list of community organizations concerned with social justice issues that may benefit from our assistance. • Community education regarding Racial Equity • LGBTQI - community education • Social equity in affordable, accessible housing. • Increased funding for social justice and racial equity grants • Johnson County/Iowa City Access Center Project. • More community meetings and townhalls and events. • Social justice activities for young generations to participate in all activities and try to get donations. • General education regarding human rights and the role of the commission. For example, explaining the power of municipal HRCs in general and the federal and international framework, e.g. ICERD, which informs that power. • The HRC should be able strive to educate the residents of Iowa City how to best practice human rights in their day to day interactions with others, and the resources available to them to help them do that. • Voter registration in areas of the city that are under-represented • Voter participation rates in non-presidential elections • Community ID • Immigrant rights 5 • Schools • Changing the curriculum used in schools around history. • Having the accurate information on black history. • Learning about other people in the civil rights era vs.year after year learning about the same individuals. • Having administration,teachers,and support staff of color throughout the district. o Racial equity in the school system and the wider community. • Tate High School is often forgotten about when it comes to outreach efforts. Tate is part of ICCSD but often the stigma surrounding Tate prevents community members and programs from reaching out. o Programming that is offered in West and City should also be offered at Tate. Public Safety • A role in responding to hate crimes or incidents when they occur. • Developing a rapid response team with re: to hate crimes and bias crimes. • Obtaining information regarding Community Police Review Board and • Obtaining information/communication with Police Department 6 Accomplishments The following were identified as recent accomplishments of ICHRC: • Outreach to Broadway and Pheasant Ridge (Overcharging on rent). • Organizing a number of programs and panel discussions. • Co-sponsoring similar events with other groups. • SJRE Grants: o Evaluating and submitting recommendations for the City SJRE grants. o Designing procedures for the SJRE grant. • Review&responses to requests for funding • Human rights awards and recognition program. • Participated in planning, sponsorship, and activities re: MLK Day. • Participated in Iowa City Pride. • Participated in planning and sponsorships of Juneteenth activities. • Community building exercise in 2016. • Community IDs. • Focus on the issues involving immigrants/Muslims. • Obtained recognition for Indigenous Peoples Day. • Participation in City Manager's Roundtable. • Crossing Bridges conference. • Know Your Rights-Domestic Abuse. • Activities at the Coralville and Iowa City library with immigrant communities. • Preparation/distribution of educational materials by HRC staff. For a more complete list of accomplishments, refer to the Commission's annual reports. 7 Issues, Concerns, Trends and Opportunities The following were identified as issues, concerns, trends, and opportunities that may affect future ICHRC services, policies, programs or operations: Community Outreach/Support • Find more supports, activities or programming for young men specifically young men of color. • Status and quality of life for undocumented or documented immigrants. • Access to parks and outdoor/indoor recreational activities. • Education about human rights and a need for people to speak out against some of the hateful things we are seeing and hearing. Education • Establish programming in/out of school, extracurricular activities, trips that will be inclusive for all youth,backgrounds, race, ethnicity, and gender. • Classes devoted to the real history of ALL youth of color. • Create 3 events that align with the trimester system used in high schools in ICCSD. Each trimester, there will bean event, activity, program etc. made for all youth of color. • The financial and geographic disparity within the ICCSD needs to be investigated and discussed for its current effects and future implications. • Fairness and equity in the school environment. Housing • Housing conditions and building code enforcement. • Evictions: trends and enforcement in small claims court for fairness and compassion. Domestic violence and violence in general. • Affordable housing. • Mortgage practices, primarily against Latino applicants (Iowa City has high percentage of denials). 8 Public Safety • Information regarding police training and recruitment, for example training on the use of a weapon. • Iowa City Substation needs to be community friendly.The doors are always closed and are tinted so you never know if they are open or not. • The grave threats faced by undocumented immigrants. • Hate crimes. • Increase in bias incidents. • Increase in incidents of violence; need to promote ALICE training. • Disproportionate minority contact and incarceration. • Equity for criminal defendants. • Opioid epidemic. • Access Center development. • Racial and Ethnic diversity of police force - need to reflect the community. • Language access, including for persons accused of crimes. Transportation • Transportation availability and its relation to financial ability • Sidewalk accessibility in certain parts of town Other • Coping with climate change- equity impact. • A new set and clear goals and objectives, or a strategic plan, for Commissioners to follow. • Responsibilities and expectations of the Human Rights Commission in the coming years as our community continues to grow. • Recruiting more leadership from the immigrant communities. • Support for Neighborhood Centers. • Support for organizations who positively impact community. • Publish a magazine every three month that reflects on human rights. • Keep addressing the issue of diversity among the community. • Promote social justice and other values of the Commission. • Human rights issues that are important for the city but cannot be addressed by the city. Relationship between the city and university on human rights issues. 9 On-Going Commitments The following were identified as on-going commitments of the Commission for the upcoming 24- 36 month period: • Continue Youth Awards. • Continue Awards breakfast. • Building Blocks for Employment Job Fair. • Mayoral proclamations. • Continue educational programs. o Continue educational programs re affordable/universal/accessible housing • Continue outreach efforts. • Continue Social Justice/Racial Equity Grant Program • Continue voter registration activities in areas of the city that are under- represented • Continue support for Community ID program • Compliance with Chapter 2 of the Municipal Code. • • 10 New Priority Projects, Programs, and Initiatives The following were identified as new priority projects, programs, and initiatives of the Commission for the upcoming 24- 36 month period (listed in priority order): 1. Affordable housing-work with landlords regarding background and credit checks which can make it very difficult for some to find adequate housing 2. (Tie) Have more speakers of color and other diverse backgrounds to come to Iowa City to talk about current issues (Tie) Develop youth-oriented education programs and activities (Tie) Develop and disseminate city and/or county-wide newsletter listing events and programs related to human rights 5 (Tie) Year-round event, all of which should take place in Lakeside, Broadway, Pheasant Ridge and all mobile home courts. (Tie) More Commissioner participation in Commission-sponsored events, programs and outreach. o Have everyone participate annually in at least one event, activity etc. put on by the Human Rights Commission. 7. (Tie) Develop plan/program to more effectively collaborate with other city agencies, organizations,non-profits. (Tie) Involvement with Johnson County/Iowa City Access center development and staffing • 11 Organizational Effectiveness Initiatives The participants reviewed a variety of ideas relating to improving organizational effectiveness to accomplish the selected goals and priorities. After review and discussion,the Commissioners selected the following steps to improve organizational effectiveness: • Examine the Commission's Annual Report and the City's Racial Equity Report to determine whether there are trends for which educational programs and outreach programs should be addressed. • Commissioners should provide more information at Commission meetings regarding their participation in Commission-sponsored events, programs and outreach. • Designate appropriate items on Commission agendas as "discussion items" which will be reviewed and discussed at the meeting nut no action will be taken at that time. • Invite representatives of various community organizations and/or governmental agencies to provide presentations at Commission meetings regarding relevant items or issues of interest as identified by the Commission or Commissioners. • Improve Social Justice and Racial Equity Grant Review forms and procedures. • Conduct bi-annual evaluations of progress made on Commission priorities and other important issues • Continue opportunities for training/continuing education programs for Commissioners; explore other training opportunities • Investigate contacting other Human/Civil Rights Commissions to discuss issues of mutual concern 12 Final Comments It was a pleasure to once again assist the Iowa City Human Rights Commission with this project. It is important to note that the prioritization of projects and initiatives is not"cast in stone." They can be modified as new circumstances may occur. It is recommended that staff prepare an "action plan" for accomplishing the planning goals. The action plan would define the steps that would be needed to accomplish each goal, identify who is responsible for implementation, and establish a timeline for accomplishment. The action plan should then be presented to the Commission for review and approval. It is also recommended that staff review with the Commission the status of implementing the goals on a quarterly basis. Jeff Schott Institute of Public Affairs The University of Iowa March 30, 2018 13 Exhibit A Iowa City Human Rights Commission Strategic Planning Session — 2018 SIGNIFICANT NEW INITIATIVES, PROGRAMS, OR POLICIES CONSIDERED • Having more speakers of color come to our City and talk about current issues. • Youth version of Human Rights Commission or create a group made specifically for youth in our community. • Year-round events all of which should take place in the Lakeside, Broadway, Pheasant Ridge, and all trailer home courts. • Perhaps a citywide "contest" to increase voter participation in city or county elections in non-presidential years. • City and/or county wide newsletter listing events and programs related to human rights. • Develop plan/program to more effectively collaborate with other city agencies, services, organizations, and non-profits, etc. • Affordable housing-working with landlords regarding their background and credit checks,which can make it very difficult for some people to find adequate housing. • Encourage more immigrant membership on city boards/commissions • Support soccer competitions with other communities or cities. • Involvement with Johnson County/Iowa City Access Center Development and Staffing. • City-sponsored grant writing workshops (e.g. general principles and methods). • More Commissioner participation in events • Develop rapid response team to respond to hate crimes • Develop youth-oriented education programs and activities 14 Member Attendance Sheet Member Term 1/9 1/23 2/22 3/20 3/29 4/17 5/15 6/19 7/17 8/21 9/18 10/16 11/20 12/11 Exp. Aron 1/2021 Present Excused Present Excused Resigned McGinnis 1/2021 Present Present Present Present Present Munoz 1/2021 Present Present Present Present Present Kutzko 1/2020 Excused Present Excused Present Present Falk 1/2020 Present Present Present Present Present Pena 1/2020 Present Present Present Excused Present Coulter 1/2019 Present Present Present Present Present Adams 1/2019 Present Present Present Present Present Willis 1/2019 Present Present Present Excused Present 2 -s 4b(6) MINUTES APPROVED PLANNING AND ZONING COMMISSION MARCH 12—5:15 PM —WORK SESSION HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Mike Hensch, Phoebe Martin STAFF PRESENT: Sylvia Bochner, Sara Hektoen, Bob Miklo, OTHERS PRESENT: CALL TO ORDER: Freerks called the meeting to order at 5:15 PM. REZONING ITEM (REZ18-00003): Discussion of an application submitted by Hodge Construction for a rezoning of approximately 1.1 acres from Intensive Commercial (CI-1) zone to Riverfront Crossings — Central Crossings (RFC-CX) zone for the property located at 225 & 225 E.Prentiss Street. Miklo began by showing some photos of what the property looks like today, and since the last meeting the City did receive a revised plan showing the floodway which will allow the ability to establish the setback for the building because it has to at least 30 feet back from the floodway. The applicant also included a concept plan showing how the area between the building and floodway would be developed as open space in the plan. The plan includes a sidewalk at the top of the bank down to the end of the property, and also will loop the sidewalk back down to the alley to provide access to other properties which are managed by the same owner. Miklo stated that the applicant has also revised their building plans to show the 10 foot stepback from the street sides. As a reminder Miklo added that Ralston Creek is considered a pedestrian street so that side of the building must also have the stepback. Miklo stated that the Code does allow at the intersection of two streets (in this case Prentiss Street and Ralston Creek (as the pedestrian street)) a tower that does not have to include the stepback and can be as wide as 30 feet wide. Therefore the applicant's concept now complies with the Form-Based Code. Therefore Staff believes this application is ready for a recommendation to Council for approval with the previous stated approval subject to a conditional zoning agreement for the improvement of the Ralston Creek pedestrian street, including putting in the walkways, pedestrian scale lighting, and landscaping. It might also include some grading along the bank and that will be in coordination with the City Engineer on the specifics of that. Freerks asked about the concept drawings and if that was the final design. Miklo said the concept does show the stepbacks but the final design would have to be approved by the Staff Design Review Committee. Miklo added that the strong message the Commission gave at the last meeting the Committee will be reviewing the design carefully. Freerks asked if the Commission can see the final design approval. Miklo said he would be happy to share the final design with the Commission. Freerks asked about the building density with the new design. Miklo was unsure of the exact density but would find out. Planning and Zoning Commission March 12, 2018—Work Session Page 2 of 6 REZONING ITEM (REZ17-00015): Discussion of an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Low Density Multifamily (RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Bochner stated that at the last Commission meeting there were questions about the exact language that was used in the plans so she provided in a memo to the Commission an excerpt from the Clear Creek Master Plan that gives specifics on the language used for that area. Bochner also shared the image that indicates the proposed land uses in that area. Bochner stated the City also received some updates to the plan from the applicant, they added a note to the plan regarding the dust control on Deer Creek Road, they said the owners have an agreement in place with the quarry to provide dust control twice per year. Bochner noted that to address the concerns regarding open space, the applicant has added three patios, one outside each building. Freerks asked if those would be concrete patios and Bochner was unsure what the material proposed would be. Freerks would like to have more details on that. Bochner said the applicant plans to include grills and picnic tables as well as possibly pergolas over the patios. Bochner also added the City has received a more detailed landscape plan that shows all of the plant species and landscaping above and beyond the minimum requirement. It also has the three rows of evergreens between the right-of-way and the site. Miklo added that the evergreens will require approval of the City Forrester to have them placed in the right-of-way because anything planted in the City right-of-way they become City plantings for the City to maintain. The City Forrester did point out that given the elevations (this is going uphill) plantings in the right-of-way, even when mature, won't likely be high enough to screen the building or buffer the view from the highway. Miklo feels they will know by the meeting Thursday if the City Forrester is willing to take on these plantings. Theobald noted that one of the species indicated will probably require treatment with fungicide yearly otherwise it will lose the bottom growth and therefore its effectiveness as a screen is negotiable. Bochner stated that the deficiencies listed in the previous staff report have been resolved. Freerks asked if they could not only include the language from the Clear Creek Master Plan but also the Master Plan update from 2013, specifically the language on the buffer for residential property and compatible uses to ensure the long-term livability of neighborhoods, provide sufficient buffers between residential development and land uses and activities such as waste- water treatment plant, Interstate 80 and Highway 218, and the landfill. Freerks feels that is an important piece of information. Dyer asked about the size of the patios. Bochner said the plan does not list dimensions. Miklo calculated at a quick glance they appeared to be approximately 45' by 15'. Parsons feels the patios won't be appreciated by the people who will live with it right outside their windows. Freerks and Signs both indicated it was not what they envisioned when they asked for community space. Signs stated it is just basically an extension of the concrete parking areas. Freerks suggested staff relay to the applicant that will be a concern at the meeting Thursday. Parson added that the Commission had suggested integrating the open space with the lake Planning and Zoning Commission March 12, 2018—Work Session Page 3 of 6 nearby and that was not taken in consideration. Miklo said the applicant can address the open spaces on Thursday, however they did point out they are adding considerable amount of sidewalk and that sidewalk will get to the lake eventually. Theobald noted that another one of the screening trees will lose its foliage from a fungus in the summer and she also stated there are no suppliers in this area that carry that particular tree. Signs added there seems to be a disconnect between landscape architects and the nursery industry and product availability. REZONING ITEM (REZ18-00002): Discussion of an application submitted by Ross Nusser for a rezoning of approximately 1.89 acres from Planned Development Overlay/High Density Single Family Residential (OPD/RM- 12) zone to Low Density Multifamily Residential (RM-12) zone for the property located at 1705 Prairie Du Chien Road. Miklo stated the applicant has asked for a deferral until April to have more time to come up with a plan. REZONING ITEMS REZ18-00011, REZ18-00010, REZ18-00012, REZ18-00009, REZ18- 00008, REZ18-00006 & REZ18-00007: These are applications submitted by the Historic Preservation Commission for a rezoning to designate the property as an Iowa City Historic Landmark. Miklo said that six out of seven of these properties were identified by the Historic Preservation Commission. If the Commission recalls, when the Dubuque Street cottages were in a rezoning process the Historic Preservation Commission was criticized for waiting too long to declare them landmarks and therefore they were demolished. Therefore the Historic Preservation Commission has proactively gone out and looked for other properties that might be endangered but also meet the historic preservation guidelines and eligible for the national registry. All of the applications, other than REZ18-00011, were in that identification process noted as being eligible for the national registry and because of their location close to downtown or near a commercial area may be threatened in the future. Historic Preservation Commission plans to come forward with others as well, these were the ones they felt were most critical at this time. In terms of the Planning & Zoning Commission role, the Ordinance is very specific that it is up to the Historic Preservation Commission that they meet historic architecture and criteria, the Planning & Zoning Commission reviews the Comprehensive Plan and how these proposals comply with the Comprehensive Plan. In addition to the main Comprehensive Plan there is a Historic Preservation Plan and several of these properties fall in the Central District Plan which specifically discusses properties that fall into historical preservation. The Zoning Code does provide incentives to preserving all these homes and the Board of Adjustment can waive certain zoning requirements to allow uses that would not otherwise be allowed to preserve these homes. The first one is on Park Road and Lexington Drive in the Manville Heights neighborhood, the building was recently listed on the National Registry of Historical Places, and it was built by a physician associated with the founding of The Children's Hospital at the University of Iowa in the early part of the last century. The owner is seeking the designation of landmark as his concern is he won't own it forever and he wants to make sure this special property is preserved over time. Planning and Zoning Commission March 12, 2018—Work Session Page 4 of 6 The next application is on Dodge Street and Prairie Du Chein (across form the Hilltop and HyVee). This building is probably more important because of its architecture than its history. The history is interesting that the original builder went bankrupt during the construction and someone else had to take it over midpoint. It is quite unique architecturally in terms of its design, it is Queen Anne with some colonial aspects. The area is zoned RS-8 so a duplex would be allowed on that corner. Next is located on Bloomington Street, it is currently a mixed-use building, the bottom floor operates as an office and the upper floor contains one or two apartments. This is a brick structure that is pretty much still intact as the way it was originally constructed. Next is a property located on Market Street, near Brewery Square (which was built as a brewery) and the house was built by that owner right next door. It is again an early brick house, it has lost its porch but that could be replaced. The next application is also on Bloomington Street, also near a brewery that once existed on the corner. It is currently a commercial use, and is zoned commercial, and the Comprehensive Plan talks about this area, and the North Market Square commercial area, and the special character it has and the goal of the Plan is to preserve that unique character of the area. There are several other landmark buildings in the neighborhood, and this application would add two more. Next is a property on North Dubuque Street, north of Davenport Street, a small brick cottage that was one of the early residential structures in Iowa City. The area is zoned RM-44 which is high density multi-family so potentially there could be more units on this site. The final application is a property on North Clinton Street across from the University of Iowa. This home has an interesting history that the builder was a surgeon during the Civil War and then the Sharpless family (an old Iowa City family) acquired it after that. There is an addition on the house in the rear that is not historic as well as a garage on the back that is not historic. Miklo explained that in a situation like this where there are non-historic elements of the property, the Historic Preservation Guidelines provide a lot of flexibility on how those are treated. They can be removed or replaced. If replaced the goal would be any replacement to be compatible in design with the historic structure. This property is zoned RM-44 so there is some development potential that could incorporate this building. Freerks stated she did receive a letter from the gentleman who owns the North Clinton Street property. All Commissioners received that letter. Hekteon stated there is a letter in the packet from the owner's attorney, Parsons acknowledged it is the same letter they all received. Miklo noted one of the points in the letter is that this designation may affect the value of the property and he stated that the United States Supreme Court has decided in a couple of cases that landmark status is a zoning activity that communities can do even if there is some diminishment in value . Hetkeon added that since it is all one parcel there is no way to just designate the house as the historic landmark. Miklo added that according to the guidelines there is flexibility with the modern addition and garage in the back. DEVELOPMENT ITEM (SUB18-00002): Discussion of an application submitted by University Lake Partners, II for preliminary plat of Forest Hills Estates, a 53.29-acre 5-lot subdivision with 4 residential lots and 1 commercial office lot located south of Interstate 80 west of Prairie Du Chien Road. Planning and Zoning Commission March 12, 2018—Work Session Page 5 of 6 Miklo noted that the Commission recommended approval of rezoning this area a few weeks ago, this action would be to create the various lots that were shown in the zoning plan. Lot one is for the commercial office, lot two for seven townhouses, lot three for the senior housing, lot four for townhouses, and lot five for townhouses. Outlot A would be permanent open space and preservation of the woodlands. Miklo stated this item was deferred at the last meeting because the stormwater management had not been approved by the City Engineer, they are still working through that with the goal of having an approved plan by Thursday night. If the City Engineer does not sign of on water management by Thursday, Staff will recommend deferral. Theobald questioned the senior housing and didn't recall that designation in the original proposal. Miklo said it will be senior housing but that is not something that his noted on a plat. Freerks added that the staff report only indicated multi-family which is very open-ended so having it specified as senior housing would be better. Miklo said that once this plat is approved, if the applicant tried to change it to conventional multi-family it would not meet the parking code requirements. Miklo also pointed out the Outlot B will be dedicated to the City and become part of the right-of- way for Foster Road. DEVELOPMENT ITEM (SUB18-00003): Discussion of an application submitted by Stewart Road Development, LLC for a preliminary plat of Pine Grove Estates, a 4.59-acre 4-lot residential subdivision for property located at 3910 Stewart Road NE in Fringe Area A of the Iowa City/Johnson County Fringe Area Agreement. Bochner stated this property is in the County, located on Stewart Road, in Fringe Area A so therefore with this County subdivision the City has to approve, but the subdivision can still be built just to County standards. The Comprehensive Plan for this area is the Fringe Area Agreement which is created by Johnson County and the City of Iowa City together, and the intended land use for this area is residential. What the applicant is proposing is to split one lot into four, each lot is slightly over an acre with access from a private drive. The water and sewer would be through private water well and septic with the County Health Department standards met. For stormwater management they are showing some bioswales located on either side of the proposed road. The current zoning is County residential with a minimum lot size of one acre. Freerks asked about the turnaround and if it was sufficient for fire safety. Miklo stated it is, the total area is five acres so there will be plenty of open space for emergency equipment. Miklo pointed out Rapid Creek and said that is the furthest north the City plans to annex so that is why the Fringe Area Agreement allows a lot more flexibility in this area, as there are no plans to annex this area into the City. Theobald questioned the access road off Steward Road, noting it is right before a very sharp curve there. Miklo noted that the County Engineer had to approve the road. Adjournment: Parsons moved to adjourn. Signs seconded. A vote was taken and the motion passed 5-0. PLANNING &ZONING COMMISSION ATTENDANCE RECORD 2017 -2018 (W.S) 6/15 7/6 7/20 8/3 8117 9/7 9/21 10/5 10/19 11/2 12/7 12121 1/4 1/18 2115 3/1 3/12 DYER, CAROLYN X X X X X X X X X O/E X X X X X X X FREERKS, ANN X X X X O/E X X X X X O/E X X O/E X X X HENSCH, MIKE X X X X X X X X X X X X X X X X O/E MARTIN, PHOEBE 0/E X X X X X X X X X X O/E 0/E X X X O/E PARSONS, MAX X X X X X O/E X X X X X X X X O/E X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD,JODIE X X X O/E X X X X X X X X 0/E X O/E X X KEY: X= Present O =Absent O/E =Absent/Excused = Not a Member : �_,:.®,rafr- CITY OF IOWA CITY 4b(7) � � MEMORANDUM Date: April 20, 2018 To: Mayor and City Council From: Bob Miklo, Planning &Zoning Commission Re: Recommendations from Planning & Zoning Commission At their April 19, 2018 meeting the Planning & Zoning Commission approved the March 15 minutes with the following recommendations to the City Council: 1. By a vote of 5-0 the Commission recommends approval of REZ18-00003 an application submitted by Hodge Construction fora conditional rezoning of approximately 1.1 acres from Intensive Commercial (CI-1) zone to Riverfront Crossings - Central Crossings (RFC-CX) zone for the property located at 225 & 225 'h E. Prentiss Street. 2. By a vote of 5-0 the Commission recommends approval of REZ18-00011, an application to designate 715 West Park Road as an Iowa City Historic Landmark and rezone from Low Density Single Family Residential (RS-5) to RS-5 with a Historic Preservation Overlay (RS- 5/0HP). 3. By a vote of 5-0 the Commission recommends approval of REZ18-00010, an application to designate 1029 North Dodge Street as an Iowa City Historic Landmark and rezone from Medium Density Single Family Residential (RS-8) to RS-8 with a Historic Preservation Overlay (RS-8/0HP). 4. By a vote of 5-0 the Commission recommends approval of REZ18-00012, an application to designate 504 East Bloomington Street as an Iowa City Historic Landmark and rezone from Commercial Office (C0-1) to CO-1 with a Historic Preservation Overlay (C0-1/0HP). 5. By a vote of 5-0 the Commission recommends approval of REZ18-00009, an application to designate 213 East Market Street as an Iowa City Historic Landmark and rezone from Central Business Support (CB-5) to CB-5 with a Historic Preservation Overlay (CB- 5/0HP). 6. By a vote of 5-0 the Commission recommends approval of REZ18-00008, an application to designate 319 E. Bloomington Street as an Iowa City Historic Landmark and rezone from Central Business Service (CB-2) to CB-2 with a Historic Preservation Overlay (CB- 2/0HP). 7. By a vote of 5-0 the Commission recommends approval of REZ18-00006 an application to designate the property located at 412 N Dubuque Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM-44/0HP). 8. By a vote of 5-0 the Commission recommends approval of REZ18-00007, an application to designate 410-412 North Clinton Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM-44/0HP). April 20, 2018 Page 2 9. By a vote of 5-0 the Commission recommends approval of SUB18-00002 an application submitted by University Lake Partners, II for preliminary plat of Forest Hills Estates, a 53.29-acre 5-lot subdivision with 4 residential lots and 1 commercial office lot located south of Interstate 80 west of Prairie Du Chien Road. 10. By a vote of 5-0 the Commission recommends approval o SUB18-00003 an application submitted by Stewart Road Development, LLC for a preliminary plat of Pine Grove Estates, a 4.59-acre 4-lot residential subdivision for property located at 3910 Stewart Road NE in Fringe Area A of the Iowa City/Johnson County Fringe Area Agreement. Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action - Done MINUTES APPROVED PLANNING AND ZONING COMMISSION MARCH 15, 2018 —7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Ann Freerks, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Carolyn Dyer, Mike Hensch STAFF PRESENT: Sylvia Bochner, Sara Hektoen, Bob Miklo, OTHERS PRESENT: Kevin Digmannm, Susan Fornash, Jason Walton, Ginalie Swaim, Thomas Agran, Jim Larew, Joy Smith, Christopher Jones, Robert Crane, Rob Decker, Larry Svobada - RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends approval of REZ18-00003 an application submitted by Hodge Construction for a conditional rezoning of approximately 1.1 acres from Intensive Commercial (CI-1) zone to Riverfront Crossings - Central Crossings (RFC-CX) zone for the property located at 225 & 225 '/2 E. Prentiss Street. By a vote of 5-0 the Commission recommends approval of REZ18-00011, an application to designate 715 West Park Road as an Iowa City Historic Landmark and rezone from Low Density Single Family Residential (RS-5) to RS-5 with a Historic Preservation Overlay (RS- 5/0HP). By a vote of 5-0 the Commission recommends approval of REZ18-00010, an application to designate 1029 North Dodge Street as an Iowa City Historic Landmark and rezone from Medium Density Single Family Residential (RS-8) to RS-8 with a Historic Preservation Overlay (RS-8/0HP). By a vote of 5-0 the Commission recommends approval of REZ18-00012, an application to designate 504 East Bloomington Street as an Iowa City Historic Landmark and rezone from Commercial Office (C0-1) to CO-1 with a Historic Preservation Overlay (C0-1/0HP). By a vote of 5-0 the Commission recommends approval of REZ18-00009, an application to designate 213 East Market Street as an Iowa City Historic Landmark and rezone from Central Business Support (CB-5) to CB-5 with a Historic Preservation Overlay (CB-5/0HP). By a vote of 5-0 the Commission recommends approval of REZ18-00008, an application to designate 319 E. Bloomington Street as an Iowa City Historic Landmark and rezone from Central Business Service (CB-2) to CB-2 with a Historic Preservation Overlay (CB-2/0HP). By a vote of 5-0 the Commission recommends approval of REZ18-00006 an application to designate the property located at 412 N Dubuque Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM-44/0HP). Planning and Zoning Commission March 15, 2018 Page 2 of 23 By a vote of 5-0 the Commission recommends approval of REZ18-00007, an application to designate 410-412 North Clinton Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM-44/0HF). By a vote of 5-0 the Commission recommends approval of SUB18-00002 an application submitted by University Lake Partners, II for preliminary plat of Forest Hills Estates, a 53.29- acre 5-lot subdivision with 4 residential lots and 1 commercial office lot located south of Interstate 80 west of Prairie Du Chien Road. By a vote of 5-0 the Commission recommends approval o SUB18-00003 an application submitted by Stewart Road Development, LLC for a preliminary plat of Pine Grove Estates, a 4.59-acre 4-lot residential subdivision for property located at 3910 Stewart Road NE in Fringe Area A of the Iowa City/Johnson County Fringe Area Agreement. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM (REZ18-00003): Discussion of an application submitted by Hodge Construction for a rezoning of approximately 1.1 acres from Intensive Commercial (CI-1) zone to Riverfront Crossings — Central Crossings (RFC-CX) zone for the property located at 225 & 225 1/2 E.Prentiss Street. Miklo explained that this item was deferred from a previous meeting, since that meeting the applicant has submitted a revised concept plan. Miklo showed photos of the current condition of the property. The revised concept plan clearly identifies the floodway and that is important because the setbacks for buildings on this property are based on the 30 foot setback from the floodway, the plan also includes a pedestrian street, or walkway system, to serve the residents of this building as well as the rest of the neighborhood. The plan calls for a walkway at the top of the bank of Ralston Creek and then would move back to the alley so it would also provide access to residents of the other buildings this applicant is building. The plan shows pedestrian scale lighting and landscaping. In terms of the landscaping Miklo noted it is very conceptual at this point, when the site plan is approved by the Design Review Committee they will work with the applicant and City Forrester for more specifics on the landscaping plan but in general the layout of the walkways and lighting should conform to this concept plan. Miklo noted the revised plan also shows the 10 foot stepback on the fourth floor, an exception to that is the corner. The Riverfront Crossing Code does allow at intersections of streets (in this case Prentiss Street and the pedestrian street along Ralston Creek) a taller element, so this concept meets the Code. Martin asked about the floodway, Miklo said the floodway goes up to the top of the bank. Staff is recommending approval of REZ18-00003 subject to a conditional zoning agreement which would specify the applicant will improve the pedestrian street to the center of the creek Planning and Zoning Commission March 15, 2018 Page 3 of 23 and will work with the City Engineer for the specifications, at a minimum it will include the walkway and lighting shown in the concept plan. Freerks opened the public hearing. Kevin Digmann (Hodge Construction) noted that they took the comments from the Commission's last meeting and tried to mirror what was in the book for the route and the sidewalks, make it more friendly, they've added decks to the sides of the building, to bring more area to view the creek and be outside, along the front of the building they added the stepback per the Code. Freerks noted the updated concept plan is much improved and appreciates Digmann and his team working with City Staff in the last couple weeks to accomplish this. Freerks closed the public hearing. Parsons moved to recommend approval of application submitted by Hodge Construction for a rezoning of approximately 1.1 acres from Intensive Commercial (CI-1) zone to Riverfront Crossings - Central Crossings (RFC-CX) zone subject to a Conditional Zoning Agreement addressing the need for the improvement of Ralston Creek and the pedestrian street for the property located at 225 & 2251/2 E.Prentiss Street Martin seconded the motion. Freerks noted this is much improved, she asked that the Commission be showed the final approved plan. Parsons added he liked the adjustments and thinks this will be a great addition to the area. Signs agreed, it is a much more pleasant creek side area and he likes the addition of the decks. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ17-00015): Discussion of an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Low Density Multifamily (RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Bochner stated this item was deferred from the March 1 meeting due to questions about the language for the area that was used in the Clear Creek Master Plan. Freerks interjected that she was asking about the Master Plan in general, not just the Clear Creek Master Plan. Bochner continued noting the Clear Creek Master Plan discusses this area specifically, but she will also discuss the Comprehensive Plan goals of this area. Bochner stated the Clear Creek Master Plan states "The southwest facing slopes adjacent to Highway 218 represent a good Planning and Zoning Commission March 15, 2018 Page 4 of 23 location for office park/research type uses and could provide a good image along the "technology corridor"and buffer residential uses at the interior of the site. Multi-family residential such as apartments and high-rise condominiums would be used in the transition to single family residential use." Bochner notes the Clear Creek Master Plan also discusses the density of this area and talks about a conservation-type development that would allow for the preservation for some of the natural features by clustering density. Bochner stated there is a goal in the Comprehensive Plan that talks about buffering residential development from incompatible uses and that goal discusses specifically Highway 218 as one of those uses where it is important to buffer residential uses. Bochner noted that since the March 1 meeting, the applicant has also submitted some changes to the plan. The first is adding a note regarding dust control on Deer Creek Road. Owners have an agreement in place with the quarry to provide dust control. Second, they have added 3 patios outside each building, which will include grills and picnic tables, as shared outdoor amenities. They indicated that owners may install pergolas over the patios as well. Final change is a more detailed landscape plans that include plant species and landscaping above and beyond the minimum requirement, including three rows of evergreens along the west property line, one row of trees in the right-of-way (which need City approval prior to installation), site shrubs with species listed, and clearly defined existing woodlands. Bochner noted that the deficiencies listed in the March 1 meeting have been resolved so Staff is recommending approval. Freerks asked about the rows of evergreens in the right-of-way and if the City Forrester has agreed to allow that. Miklo said he has not heard back from the City Forrester, but if the evergreens are allowed, but if they are allowed the applicant would likely be responsible for maintaining them as the City will not be able to do so. Freerks opened the public hearing. Susan Fornash (Hall & Hall Engineers) came forward to address any questions the Commission has, she believes they have addressed all the previous concerns with the revised site plan. Parsons asked about the pond near the property and if there would be any connection. Fornash said they did add a lot of sidewalks onto the site but with some of the grade changes and wooded areas they were unable to connect the sidewalks or trails to the pond. Freerks shared her disappointment with how the patios appear to have just become extensions of the parking lots and feels the patios won't be utilized and may just be annoyances for the tenants next to them. She notes that everything is so compact in this plan, so they can fit the density into the small area, and also is still concerned that these buildings will be so close to the interstate. The Comprehensive Plan states "to help ensure the long-term livability of neighborhoods, provide sufficient buffers between residential development and land uses and activities such as waste-water treatment plant, Interstate 80 and Highway 218, and the landfill." and she just doesn't see this property being sufficiently buffered. The reason the Plan calls for commercial in this area is for the buffer, she understands that commercial may not be valid in this area and cannot be sustained, but feels the scale of this project makes it so close to the highway and would like to see all the buildings being past the 300 foot buffer. Fornash explained they do need to encroach into the buffer due to the heavily wooded nature of the lot and the desire to preserve as many trees as possible. Planning and Zoning Commission March 15, 2018 Page 5 of 23 Martin asked about the market research done to decide how many units to build and the design, did they identify who the clientele would be and how that clientele fits into this design. Fornash said the majority of the units are one-bedroom apartments, and the market shows a need for that, as well as the affordability. Jason Walton (Walton Builders) stated the partner that does most of their market research is currently in Florida but he will try to answer the questions. First, they thought it would be a good location given the elementary school close by, the access to the interstate was a draw, and the location is relatively close to the University Hospitals. Walton also noted they will market to Baby Boomers, there are a lot of people that are moving back to this area to be close to the hospital. The original plan was maybe a 30 unit but when they decided to add more single bedroom units the density increased. Freerks asked if they are all single bedroom units. Walton replied they are not all single unit, it is a mix. But they added the single units to accommodate single people because there is a good market for those, especially in this area. Walton noted that after meeting with City Staff originally they felt this density would be appropriate for the area. They feel the area is up and coming, they have other developments down the road that support the need for this area as well, so it seems like it is a good fit. Freerks noted that a concern is the buffering has to be in the City right-of-way, it is that close to the highway and that buffer has not been approved by the City Forrester at this time. Walton noted that in terms of buffering sounds from the interstate they are using special insulation on the exterior and in windows to keep the units quiet. In terms of the tree buffer in the right-of-way that may not even help with the sound as much it is more for a visual buffer. He noted that further down the highway (to the south) there is a development of single-family houses and some multiplex units that have zero buffering. Miklo stated those areas were developed prior to 2008 when the City adopted the subdivision regulations that require a 300 foot buffer for any residential subdivision near a four-lane highway. Miklo added that this application is not a subdivision so it is not automatically subject to that setback unless it is added as a condition on a conditional zoning agreement. Walton acknowledged that living next to a highway or area with high traffic is not ideal due to sound but it is something people do and get used to. He wants the tree buffer more aesthetics to the area, not for sound, as on the east side of the property there are gorgeous oak trees. He added that in their plans they have made some accommodations regarding the critical grades by moving the parking lot back and to preserve as many trees as possible. Freerks asked about those trees and preservation. Miklo said it is a woodland and they are required to preserve a percentage and the applicant meets that requiriement. Walton added that in terms of the patios he agrees that perhaps they aren't in the best locations, and had thought about possibility just putting one large area to the north. He referenced a development in Tiffin he had done where they added a nice park/play area. In this case he would like to do something similar in the northwest corner, provided they can get enough dirt in there (as it drops off considerably), he just can't promise it at this point. Freerks suggested he defer tonight so he can investigate that outdoor area and come back with more decisive plans. Planning and Zoning Commission March 15, 2018 Page 6 of 23 Signs agreed on the proposed three patios, he doesn't not like that it appears to just be so much concrete in such a small grass area. He had suggested at the last meeting an elevated walkway or deck over that north area to overlook the pond. Fornash asked if that was the only sticking point on the approval (the outdoor area). Freerks would also like to see the buildings outside the buffer zone. Martin added one of her concerns was why even care about patios when the buffer and noise are such a concern. She asked about the market research because if the school nearby was a big factor, what good is a one-bedroom apartment. Therefore she is not fully convinced with what is the point of this development. Martin stated that the buffer is a big deal to her, she knows people that live in the development to the south and they feel they are "stuck" there because no one will want to buy their house because it is right on the highway. Freerks stated the Commission is responsible for ensuring the Comprehensive Plan is met and that they create neighborhoods that are sustainable and that people want to be a part of. Theobald voiced her concern about the landscape plan and plant selections (especially on the buffer) and wants to make sure the City Forrester looks it over and approves. She noted a couple of conifers are susceptible to fungus and will not look very attractive and lose their lower branches. Miklo added that the City Forrester generally does not review the final design plans, so the Commission can make that a condition of approval. Walton commented on the building sizes and trying to make them fit into the 300 foot buffer zone. He stated there was discussion on making the buildings taller(and smaller footprint) but to do so would cause a loss of parking below the building. Miklo said staff had suggested the taller buildings. Walton added the challenge with adding garages is the steep drop-off, they would have enough parking spaces if they shrunk the buildings but not all units would then get covered parking. Walton noted he is open to deferral to the next meeting if the Commission deems that necessary. Freerks closed the public hearing. Theobald moved to defer REZ17-00015 the rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Low Density Multifamily (RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Parsons seconded the motion. Signs is having less problem with building locations, buffer and sounds, and feels there has been a significant precedent all along Highway 218 of properties that are closer than the 300 foot buffer and this is likely the last property along Highway 218 that is left to develop. He appreciates that they have conserved a significant part of the sloped areas and natural woodlands. He is totally disturbed by having the concrete patios next to the parking areas and wants to see some type of walkway area out towards the pond area. Signs understands that as a Commission and community the goal is to provide positive living environments and he feels the conservation of the slopes and wooded area will help outweigh some of the other negatives of the area. Planning and Zoning Commission March 15, 2018 Page 7 of 23 Theobald noted she lives about a mile away from the subject property and can hear the highway traffic all night at her house. She is very concerned about noise buffering and fumes from the highway are putting future residents in an unhealthy environment. Freerks agreed, the 2030 Plan was adopted for a reason and it states that concerns are noise and fume buffers so she cannot just ignore that. A vote was taken and the motion to defer was carried 5-0. REZONING ITEM (REZ18-00002): Discussion of an application submitted by Ross Nusser for a rezoning of approximately 1.89 acres from Planned Development Overlay/High Density Single Family Residential (OPD/RM- 12) zone to Low Density Multifamily Residential (RM-12) zone for the property located at 1705 Prairie Du Chien Road. Miklo stated the applicant has asked for a deferral until April. Freerks opened the public hearing. Seeing no one, Freerks closed the public hearing. Signs moved to defer item REZ18-00002 an application submitted by Ross Nusser for a rezoning of approximately 1.89 acres from Planned Development Overlay/High Density Single Family Residential (OPD/RM-12) zone to Low Density Multifamily Residential (RM- 12) zone for the property located at 1705 Prairie Du Chien Road. Parsons seconded. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00011): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 715 West Park Road as an Iowa City Historic Landmark. Miklo began by stating the next seven items are nominations Historic Preservation Overlay zoning to designate properties as historic landmarks. Before the Commission discusses each specific property Miklo made a few comments that pertain to them as a group for the Commission to keep in mind. He will then speak to each property individually as they move through the agenda. As noted the City's Comprehensive Plan is a guide to development of the City. The Commission works with it on a regular basis to help shape the form of new development as the community grows. Additionally the plan also supports conservation of natural areas and neighborhoods. The Comprehensive Plan also includes a Historic Preservation component that calls for the identification of historic buildings and neighborhoods that are important to the City's past. The Historic Preservation Commission does this work by studying buildings and gathering information about their history. Once historic buildings are identified the Plan calls for protecting Planning and Zoning Commission March 15, 2018 Page 8 of 23 them through the zoning code (land mark designation) and offering incentives to help preserve them for the long-term. The first step in the formal process is Public hearing before the Historic Preservation Commission. If the Historic Preservation Commission determines that a property meets the criteria for historic designation it forwards a proposal to the Planning and Zoning Commission for consideration of a Historic District or Historic Landmark Overlay Zone. The Planning and Zoning Commission is charged with reviewing proposed landmarks based on the relationship to the goals of the City's Comprehensive Plan. The Planning and Zoning Commission is not being asked whether a building qualifies as being historic or not -that is the task of the Historic Preservation Commission. The Planning and Zoning Commission is being asked if the preservation of a proposed landmark complies with the broad as well as specific goals of the Comprehensive Plan. The Planning and Zoning Commission recommendation will be forwarded to the City Council which will have final say regarding designation. Once a property is designated changes to the exterior of the property that require a building permit must be reviewed by the Historic Preservation Commission or their staff for compliance with the Historic Preservation Guidelines before the permit can be issued. Changes to the interior of a historic building are not reviewed. Routine maintenance such as painting does not require a permit and therefore does not require review. Many permits are reviewed administratively by the Historic Preservation Commission's staff. Significant changes such as additions or removal of historic parts of a building require full Historic Preservation Commission review. The Historic Preservation Designation does not regulate the use of the property. The underlying zoning still controls the use. Commercially zoned properties may continue being used for commercial activity. Multi-family zoned property may continue to be used for apartments. The designation does not require the property owner to take any action on the property other than maintaining it in good condition —which is a requirement any property in town. Designation as a historic landmark does provides some financial benefits. The Board of Adjustment may reduce some zoning standards, such as parking requirements to encourage the continued use of historic properties. There are also financial incentive such as grants and no-interest loans, and tax credits that may be used for repair designated properties. Miklo then began discussion on 715 W. Park Road which is located in Manville Heights Neighborhood in the Northwest Planning District, however it is one of two districts that does not • have a specific plan and therefore the general Comprehensive Plan applies. It is zoned Low Density Single Family and is used for single family use. It was built for Dr. Bayfield in 1917 — Ginalie Swaim, Chair of the Historic Preservation Commission will provide you with more details about its history and architecture. The Comprehensive Plan indicates that it the surrounding neighborhood should continue as single family residential. The preservation plan element of the Comprehensive Plan called for a study of the historic properties in the Manville Heights Neighborhood. That study was completed several years ago and this is one of the properties identified as being eligible for the National Register of Historic Places. It has since been listed on the National Register. Staff finds that the landmark designation of the property complies with the goals of the Comprehensive Plan for the continued residential use of the property and for preservation of historic elements of Manville Heights and therefore recommends approval. Planning and Zoning Commission March 15, 2018 Page 9 of 23 Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) stated the home was built in 1917 as part of the first wave of home built in Manville Heights which is one of the most cherished neighborhoods in Iowa City today developed by Bart Manville. The house is historically significant for its association with prominent citizens. It was built for Albert Henry Bayfield who was the founding chair of Pediatrics Department at The University of Iowa College of Medicine and it was design by a University of Iowa Engineering professor Stuart Hobbs Sims. Swaim stated this is a theme seen in Manville Heights, association of the houses with The University of Iowa faculty or staff. There is a rich history there and this house is an example of that. Swain continued by noting this house is also significant for its architecture, it is a large scale, well-cared for and well-loved example that blends Tudor Revival and English Arts-and- Crafts, not a style seen in Iowa City very often. With this property it appears possible to trace Sims's inspiration to a similar house in Biddenham, England, which appeared in a plan book in 1912 that Sims is believed to have consulted. Freerks closed the public hearing. Parsons moved to recommend approval of REZ18-00011, an application to designate 715 West Park Road as an Iowa City Historic Landmark and rezone from Low Density Single Family Residential (RS-5) to RS-5 with a Historic Preservation Overlay (RS-5/0HP). Signs seconded the motion. Freerks noted there are two specific Comprehensive Plan goals related to this proposal (Goal 1 and Goal 10) and she believes this clearly meets those goals. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00010): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 1029 North Dodge Street as an Iowa City Historic Landmark. This property, built in 1893 is located in the Shimek Neighborhood of the North Planning District. This neighborhood was once known as "Tank Town" since there was a water tower there. It is zoned Medium Density Single Family. The North District Plan identifies this general area as appropriate for continued single family use. The plan also calls for identification and protection of historic properties and neighborhoods. Staff finds that designation of 1029 N. Dodge Street as a landmark will helpful these goals and recommends approval. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) noted this home is a true architectural gem that many admire while stopped at the intersection of Dodge and Governor Streets. It is significant for the City for its architectural style, it was built in 1893 and shows the transition between to major styles of architecture, the Queen Anne and Colonial Revival. The Planning and Zoning Commission March 15, 2018 Page 10 of 23 overall height and proportion of the house, use of ocular windows, and spindle details are elements of the Queen Anne. The heavily corniced dormer window above the front porch and the large Palladian window in the adjacent gable are elements of Colonial Revival style. Swaim added that the porch gable end filled with decorative woodwork in a vining pattern is particularly lovely. The house is located in the Shimek Neighborhood, as Miklo stated was once known at "Tank Town" which was a neighborhood of German and Bohemian immigrants. Thomas Aqran (512 N Van Buren Street) serves on the Historic Preservation Commission as a representative of the Northside but is speaking as an individual this evening, his comments apply to this property specifically but could generally apply to all subsequent ones tonight as well. He thinks that spot zoning is not always ideal, but it was spot zoning that could have saved the workers cottages. There are glamourous houses of historical value and there are also things that have historic value that are not associated with the rich and famous, those cottages were referenced in the Comprehensive Plan as a critical asset to the community and anyone should recognize that this home and all the following homes would be recognized in the same way. Agran stated that the Northside, as being seen this spring, is ripe for development and investment and he feels tonight is an opportunity to prevent subsequent future tragedies and a combination of both spot zoning for these properties, or a Form-Based Code for the Northside would be a huge step forward in terms of sustaining the integrity of the neighborhood. Miklo noted that the proposals are for overlay zones which are not spot zoning, overlays are intended to preserve special properties with special characteristics whereas spot zoning is giving special rights to properties. Freerks closed the public hearing. Signs moved to recommend approval of REZ18-00010, an application to designate 1029 North Dodge Street as an Iowa City Historic Landmark and rezone from Medium Density Single Family Residential (RS-8) to RS-8 with a Historic Preservation Overlay (RS-8/0HP). Martin seconded the motion. Freerks noted there are two specific Comprehensive Plan goals related to this proposal (Goal 1 and Goal 10) and she believes this clearly meets those goals. Signs agrees with remarks with some of the letters that this is house is a gem as a something to see as one enters Iowa City. Freerks also notes that often people feel there needs to be a mass of homes to have a historic area, but she feels it is important to have these individual homes acknowledged too. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00012): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 504 E Bloomington Street as an Iowa City Historic Landmark. Planning and Zoning Commission March 15, 2018 Page 11 of 23 Miklo stated this property is also located in the Northside Neighborhood of the Central District. It was built in 1880. It is zone Commercial Office, there is an office located on the first floor and residential apartments on the second floor. The Comprehensive Plan indicates that this is an appropriate use for the property. Again landmark designation does not regulate the use of the property that is regulated by the underlying zoning. Designation of the this property will conform the Comprehensive Plan goal of identifying and protecting historic buildings as well as the Central District Plan of continued office use in this area along with the goal of providing a diversity of housing including smaller rental properties such as the apartments on the upper floor. Therefore Staff recommends approval of this designation. Signs asked how the Historic Preservation designation relates to demolition. Can it be demolished if it is ruined or destroyed by hazard? Miklo said any demolition permit would require approval by the Historic Preservation Commission, if a building is found to be structurally defective to the point where it couldn't be repaired the Commission could allow its demolition. The goal is to protect the buildings, if the building is severely damaged by fire or tornado it can be demolished and replaced by a new building that does not need to comply with historic preservation guidelines. Hektoen added the building must be damaged to no repair. Signs asked if this property was located in the area that is being discussed for a Northside Form-Based Code area and if so how will it be affected. Miklo said the City has been working the Opticos (a consulting firm) and one of the things they observed is the City has a collection of historic buildings and it would be a goal of that plan to help preserve those and a Form-Based Code is not in conflict with that goal. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) stated this home is a brick beauty with Italianate aspects, the windows are arched and the front door has etched-glass and topped by a flat fanlight. This home has a lot of brick work detail that pictures don't do justice. This house is significant for its Italianate architecture and also its association with George and Helen Hummer. George owned Hummer Mercantile which sold food products in Iowa City and then later expanded his business to other parts of Iowa. He also served on the building committee for the public library, completed in 1904. Although George is listed on the building, Helen Hummer's name is listed on the deed for the lots. Jim Larew (owner of 504 East Bloomington) wanted to express that when he purchased this building it was falling apart and they reconstructed it from the inside out and make it useable again. He has used the first floor as his law office for the past 30 years and one of the tenants in the apartments upstairs came with the building and is still there. Larew shared his worry about this building and the future. The historic preservation designation was not his request and he was surprised to learn others wanted to do it, but it has caused him to think about it and hopes it is the right decision. His concerns are there are intense economic pressures for places downtown, especially due to this homes location across from Mercy Hospital. His wife and he can sustain this property, at the time he purchased it he could pay the mortgage, interest and property taxes from the three tenants, at today's rate combining all three won't even cover the property taxes. Larew's concern for the future is the next owner won't likely want it as a law office with two apartments above, so his question is will they be allowed to reconfigure. Because otherwise this property will suffer if the historic preservation blocks other future uses. Miklo stated that the historic preservation regulations do not regulate the interior of the structure, Planning and Zoning Commission March 15, 2018 Page 12 of 23 they do regulate exterior if a building permit is required. It also doesn't prevent the building from being added onto, in fact there are specific guidelines in the regulations on how to add onto a historic building. In a commercial situation like this it does provide some zoning relief from some of the zoning requirements. The overall goal is to protect the character of the building and any additions must be sympatric in design and don't detract from the overall setting. Hektoen added that it will not change the allowable uses of the property. Swain reiterated that historic preservation is all about using and maintaining historic buildings not rendering them unusable. They work very hard as new property owners buy historic houses and want to make adaptations for modern day living. Freerks closed the public hearing. Theobald moved to recommend approval of REZ18-00012, an application to designate 504 East Bloomington Street as an Iowa City Historic Landmark and rezone from Commercial Office (C0-1) to CO-1 with a Historic Preservation Overlay (C0-1/0HP). Parsons seconded the motion. Freerks noted there are two specific Comprehensive Plan goals related to this proposal (Goal 1 and Goal 10) and she believes this clearly meets those goals. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00009): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 213 E Market Street as an Iowa City Historic Landmark. Miklo stated that this property is located in Central Planning District— North Market Place. It is zoned Central Business Support Zone. It was built in1870 for Anton Greiger who operated the brewery next door and is currently owned by the Wesley Foundation. When City drafted the Central District Plan they conducted community workshops that lead to the policies of the plan that are specific to this property as well as the 319 Bloomington Street, the next property on this list. Residents and business owners who participate in those workshops spoke of the historic character of the Northside Market Place is one of its greatest assets and wanted it to be preserved. A goal the Comprehensive Plan for this area preserve the lower scale and density of this area when compared to Downtown. The Plan calls for limiting height to two to three stories and preservation of several historic buildings in the area. Many of those building have already been designated as landmarks, Miklo showed them on a map. The area also includes the Jefferson Street Historic District. Designation of this property would further the goals of the Central District Plan to preserve the unique character and scale of the Northside Market Place as well as the as the goals of identifying and protecting historic properties. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) noted that this house with its history and architecture showcases the unique character of the Northside Market Place and this house, 213 East Market Street, is specifically mentioned in the Central District Plan as an Planning and Zoning Commission March 15, 2018 Page 13 of 23 integral part of the area. It is one of two Italianate houses being discussed this evening that tell the story of this city's late 19-century brewery industry and its brew masters. Anton Geiger built this Italianate house in 1870 after he built the Union Brewery, also known as the Hotz and Geiger Brewery, as Anton Geiger married Hotz's daughter. Geiger used similar architecture details on his house as he used on the brewery. Paired scrolled brackets with dentils in the frieze band under the roof overhang are some of those features. This house has been owned and cared for by Ann Hughes and the Wesley Foundation since 1945. Freerks closed the public hearing. Signs moved to recommend approval of REZ18-00009, an application to designate 213 East Market Street as an Iowa City Historic Landmark and rezone from Central Business Support(CB-5) to CB-5 with a Historic Preservation Overlay (CB-5/0HP). Parsons seconded the motion. Freerks noted there are two specific Comprehensive Plan goals related to this proposal (Goal 1 and Goal 10) and she believes this clearly meets those goals. She added that adding this home (and the next one on the agenda) to the Iowa City Historic Landmark really contributes to the planning goals for this whole area. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00008): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 319 E Bloomington Street as an Iowa City Historic Landmark. Miklo noted this property is also located in Central Planning District— North Market Place. It is zoned Central Business Service Zone. It is currently use as an office building, in addition to the historic building in the front, there is a modern addition in the back. It was built in the 1870s for Conrad and Ann Graff, who operated the brewery where the Blue Bird Diner is currently located. Like the previous property this property was specifically identified by the residents and business owners who participated in the Northside Market Planning Workshops as a key property to add to the projected properties in the Central Planning District. It possesses the scale and historic character that the community desires to preserve in this mixed use neighborhood. It preservation would be in compliance with the goals of the Comprehensive Plan, those of the Central District Plan as well as the Preservation Plan so staff is recommending approval. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) noted that this home is also related to the brewery history and Conrad Graf was a Bavaria immigrant that worked at the brewery and he married Anna Hotz, the other daughter of Simeon Hotz. They built this house in 1878-1879 and compared to the Geiger house this one is a more ornate Italianate style with elaborate frames around window in the peak and the arches over the second story windows. This house is also mentioned in the Central District Plan as an integral part of this area, this house has been well maintained over the decades and commercially used. It really is part of the story of historical brewing in Iowa City. Planning and Zoning Commission March 15, 2018 Page 14 of 23 Joy Smith (1317 Rochester) owns this property with her partner David Rust. Smith read prepared remarks regarding this property. We have always considered ourselves supporters of historic preservation. For many years we were members of the Friends of Historic Preservation. We have lived in the center of Iowa City since 1984- for 6 years at 523 Church Street, for 25 years at 915 Bloomington Street, and since 2016 at 1317 Rochester. We completely renovated the Bloomington Street home, an effort recognized in 1994 with a Certificate of Special Merit awarded by the IC Historic- Preservation Commission. With the building of our current home in 2016 we took particular care to assure that its design and construction integrated into the existing older homes that surround it. In 1999, we purchased the property at 319 Bloomington, which is now underconsideration for Historic Landmark designation. While we were certainly attracted by the original ltalianate structure that anchors the building, we purchased the building as a commercial investment, recognizing that a significant percentage of the rentable commercial space in the building is within the two non-historic additions. We have strived to maintain this property in a manner consistent with its character and respectful of its architectural features. However, it was never our intent to place the building on the National Register. Frankly, it was a disconcerting to us, as admirers of historic buildings and committed members of the Northside and Goosetown neighborhoods,to find ourselves opposed to an action of the Historic Preservation Commission. But, that is where we stand. We are here this evening to ask that you deny the request of the Historic Preservation Commission to designate 319 Bloomington Street as a Historic Landmark.Although we are the owners of the building, we did not invite this designation and we were not asked if we wished the City to proceed in this manner. Rather, we were informed of the Preservation Commission's intent after the decision to seek Historic Landmark designation was made. We understand the proposed designation is legal, but we do not think it is fair. Nor do we think it takes a comprehensive, thoughtful approach to planning for the North Market Square Neighborhood. Let us be clear. We do NOTobject to the zoning overlays that would require us to submit any plans for repairs and improvements to an additional level of review. While the zoning overlay may incur extra renovation and repair cost for us in some situations, we are willing to bear that cost. Our objection is that, unless the building is completely destroyed by fire or other natural disaster, the designation forbids the demolition of the building in oernetuity. 319 Bloomington is on a block that is ripe for redevelopment. Our property is adjoined to the south and west by two large parking lots(one of which is owned by the City). On the east it adjoins two houses that are owned by Mercy Hospital. One of those houses is currently unoccupied. While we do not know what Mercy intends for those properties, itis a strong possibility that they will eventually demolish the homes. Developers who wish to purchase our property and put up yet another student apartment complex have approached us repeatedly. We have ignored those overtures. They are not good for our neighborhood. We suspect that fear of more of this kind of development is one of the concerns that prompted the requests for Historic Landmark designation. Others in our neighborhood have previously asked the City to facilitate a comprehensive planning process for this very critical block.Such a process would bring together property owners and stakeholders from the neighborhood to envision future development for the entire block that is good for the property owners, residents of the neighborhood and the City as a whole. We heartily support this approach. Planning and Zoning Commission March 15, 2018 Page 15 of 23 Designating 319 Bloomington as a Historic Landmark is not good planning. Itis a shortsighted, fearful response to the unknown. It targets one small piece of property in isolation of any development that may occur around it and seeks to put restrictions on the property in perpetuity. It hamstrings us, as owners of the property, asking us to bear an inordinate amount of risk about how property surrounding us may be redeveloped with little flexibility about how we might position ourselves in that process. Because designation as a Historic Landmark is an overlay zone, rather than an historic neighborhood designation, none of the other property owners on this block are asked to bear the same risk. Finally, we are pleased that you are considering each proposed designation separately. The properties are not similarly situated and the owners have varying perspectives and interests. The best decision for a particular property is not necessarily correct for another. Smith also thanked Jim Larew for his remarks because the issues of making a commercial property cash flow are part of what is at question here. This is not a residential house they live in. Freerks closed the public hearing. Signs moved to recommend approval of REZ18-00008, an application to designate 319 E. Bloomington Street as an Iowa City Historic Landmark and rezone from Central Business Service (CB-2) to CB-2 with a Historic Preservation Overlay (CB-2/0HP). Parsons seconded the motion. Signs admitted he is struggling with this designation on this property (and perhaps a few others) for the very reasons the Smith raised. He applauds the Historic Preservation Commission for getting ahead of these things as opposed to the reactionary problem the City faced with the cottages on South Dubuque Street. His concern, particularly for this home, it that it is an island within a block of non-historic homes and it does potentially limit for property owners, on all sides of that property, what can be done in those area. He struggles with balancing the historic preservation needs and the needs of the greater community and neighborhoods. Signs noted the frustration is it got to this point, to the point where this historic house is surrounded by two parking lots. Signs referenced a property in Coralville where one older home has held out and new development has been created all around it likely leaving that one older home with diminished property value now. Freerks asked if Miklo could talk about the zoning of the properties surrounding this property. Miklo noted the area is zoned CB-2 and to the north a bit it changes to RNS-12. He added that with regards to the two parking lots, the goal is for those to eventually be built upon, but in the Northside Market Place Comprehensive Plan it talks about building at a smaller scale compatible with what is there now and not building large downtown sized buildings. Other new buildings in that area are of smaller nature as well. Miklo noted that in terms of a Form-Based Code for this area the thought is they would codify what is there, and allow two, three or four story buildings (if there is a bonus allowed) for some of the infill. The goal is for a main street character, less density than downtown. Hektoen added that with the home at 319 East Bloomington Street, with the nonconforming additions those can be demolished and redeveloped. Planning and Zoning Commission March 15, 2018 Page 16 of 23 Freerks stated there are areas where there are islands of historic preservation throughout, the just voted on recommending one on North Dodge Street, and in this case a good portion of the lot could be developed, money could be made. Miklo noted that the difference of a landmark and a historic district is that a historic district is a whole area, and this whole neighborhood doesn't qualify for a historic district, so the Historic Preservation Commission had to look at individual structures to see what rose to such a special level in terms of architecture and history that is should be preserved as an individual property. There are other properties in this area that are old, more than 50 years old, but they don't rise to the level of character or have the background this property does. Signs stated he also is struggling with another piece of this, because this planning process with the North District is ongoing they know there is interest in coming up with a plan (for some time) for this area, it seems premature to make these designations before that plan is complete. Miklo said the current plan in place specifically identifies these two buildings (213 East Market and 319 East Bloomington) being appropriate for preservation. The goal of the next planning process is to come up with designs that are compatible for other lots in this area. Martin asked if the homeowners (Smith and Rust) contacted either Miklo or Swaim to ask about repercussions for the landmark designation. Miklo stated there was an open house back in October when they invited property owners to explain the process, ramifications, and regulations and after that there was a public hearing at the Historic Preservation Commission level. Freerks noted that living in a conservation area near downtown herself, she understands the burden of rising property taxes and feels perhaps the City could find solutions to help alleviate some of the tax burden for structures that are designated as landmarks so there is some type of give-and-take. People are being asked to maintain their structures and uphold them in the community, which can be more than honorable, so the City should also assist. Signs agreed that would be a great idea. Miklo noted that topic came up on the discussions with the property owners, and there is a provision in the Iowa Code that allows counties to abate property taxes on historic properties. Therefore it is on the Historic Preservation Commission's work program to explore that option with the Council. Martin added that while she is supportive of this, as she wants to see these special properties preserved, her hesitation is designating this particular property at 319 East Bloomington Street without the support of the homeowner. Hektoen noted the Planning & Zoning Commission role as is to review the designations for compliance to the Comprehensive Plan. The homeowner has the right to object to this at the City Council level and could provoke a super majority approval. Freerks noted there are three specific Comprehensive Plan goals related to this proposal (Goal 1, Goal 7 and Goal 10) and she believes this clearly meets those goals and while she respects the homeowner's views, she is in favor of the designation. Signs understands as well the parameters of what the Planning & Zoning Commission is charged to do and therefore will reluctantly vote to approve this. A vote was taken and the motion carried 5-0. Planning and Zoning Commission March 15, 2018 Page 17 of 23 REZONING ITEM (REZ18-00006): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 412 N Dubuque Street as an Iowa City Historic Landmark. Miklo sated this property is also located in the Central Planning District. It is zoned High Density Multi Family and currently contains one dwelling. It was built shortly after the Civil War. The Central District Plan encourages the investment in older housing stock and the maintenance of a variety of housing. Designation of 412 N Dubuque Street would help achieve these goals as well as the goal to identify and protect historic properties. Therefore staff finds this in compliance with the Comprehensive Plan and recommends approval. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) noted this is a more modest one-story brick cottage built in the 1860s which is associated with early brick makers and masons. The house is associated with Sylvanus Johnson, purportedly the first brick maker in town, David Boarts, a brick mason and eventually a prominent Iowa City builder. In preservation the small simple house can be as significant as a large elaborate house and this home represents the early brick cottages in Iowa City and there are very few remaining examples so that is why this should be landmarked. Freerks closed the public hearing. Parson moved to recommend approval of REZ18-00006 an application to designate the property located at 412 N Dubuque Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM-44/0HP). Theobald seconded the motion. Freerks noted there are three specific Comprehensive Plan goals related to this proposal (Goal 1, Goal 7 and Goal 10) and she believes this clearly meets those goals. Martin asked if this property becomes a historic landmark would the owners have to change the front door. Miklo said they would not have to change it but if they decided to do so the City would provide direction for a door more suitable. A vote was taken and the motion carried 5-0. REZONING ITEM (REZ18-00007): Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 410-412 N Clinton Street as an Iowa City Historic Landmark. Miklo stated this property is also located in the Central Planning District and is also zoned High Density Multi-Family Residential. It is currently used for multi-family dwelling units, the property also includes a non-historic addition in the back as well as a garage. Miklo explained that in a situation like this where there are non-historic elements of the property, the Historic Planning and Zoning Commission March 15, 2018 Page 18 of 23 Preservation Guidelines provide a lot of flexibility on how those are treated. They can be removed or replaced. If replaced the goal would be any replacement to be compatible in design with the historic structure. The Central District Plan encourages the investment in older housing stock as well as the maintenance of a variety of housing and this particular building is a good example of that, it has multiple dwellings in the building and contributes to the variety of housing in the neighborhood. Designation of 410-412 North Clinton Street would help achieve that goal as well as the more general goal of identifying and preserving historic properties. Freerks opened the public hearing. Ginalie Swaim (Chair of the Historic Preservation Commission) noted this is one of the oldest brick houses discussed tonight in the Italianate style, it dates back to 1865 and has considerable historic integrity with the windows, doors and brackets in the porch. The second- floor windows have heavy stone sills and lintels and original shutters. Additionally this home is historic due to its association with prominent citizens, the first owner was Dr. Milton B. Cochrane, he served on the school board and went on to serve as a Civil War surgeon and then became the first Superintendent of the Soldiers' Orphans Home at Davenport. The next owners were Samuel Sharpless and his wife, Priscilla (Crain) Sharpless. Samuel Sharpless was a director of the Johnson County Savings Bank, supervisor of various farming industries, and a member of the Iowa City Council. Later the home was owned by the Dennis family, specifically Gertrude Dennis who was locally involved in arts and music. Swaim noted it is remarkable that a house dating back to the 1860s is still housing Iowa City residents all these years later. Miklo added that after some research there are fewer than two dozen buildings surviving from the Civil War in Iowa City. Christopher Jones (Attorney, Neuzil, Sanderson & Sigafoose) is representing owner of the property, Robert Crane, and wanted to state that he is not aware by law that the Planning & Zoning Commission is only to look at the Comprehensive Plan as that limits them to how they can vote only following the staff recommendation. That would appear as only a rubber stamp and he encourages them to think beyond what the staff recommends. He notes this property is particularly unique in that it is zoned as high-density residential property. Mr. Crane is opposing this landmark designation for various reasons. Mr. Crane is a licensed real estate broker and appraiser with over 40 years of appraisal experience and believes the negative impact on his valuation will be significant and extreme. The purposes of historic preservation in Iowa City include stabilizing and improving property values and strengthening the economy of the city. The significant decrease in value is an unfair burden for Mr. Crane to bear without compensation from the City. Rather than preserving and improving Mr. Crane's property value, this designation will lower his value and may reduce the values of adjoining properties. This property differs from other single-family homes in residential neighborhoods because it has significantly higher income potential than most other residential properties due to the high- density zoning in this location. Consequently, the restrictions from the historic landmark zoning will significantly reduce the property's value and burden Mr. Crane far more than other property owners who own older homes in Iowa City. Additionally this property has been significantly altered. The 1965 addition changed the character of this property so that a majority of the construction on the property is clearly not historic. This apartment building is nine units attached to the older home, although it is not connected inside and they do not share any common space. Mr. Crane has owned this property since 1981 and has been renting it out, to mostly low-income individuals, currently Planning and Zoning Commission March 15, 2018 Page 19 of 23 there are nine units of housing in the rooming house that rent for$450.00 per month per room. The one-bedroom apartments in the 1965 addition are self-sufficient units and each rent for $560.00 per month. The rent for Mr. Crane's one-bedroom apartments are approximately 30% less than the $822 month average rent in Iowa City. Most of the tenants on this property are not students. Mr. Crane has been helping Iowa City meet the objective of providing affordable housing since buying the property in 1981 in a neighborhood that has a convenient location near the downtown business district that has good access to public transportation. The historic landmark zoning regulations will impose additional burdens and costs on operating this property that will be passed to tenants, many of whom have very low incomes. These additional costs that will be passed to the tenants make the City's objective of having affordable housing more difficult to achieve. Robert Crane (410-412 N. Clinton Street) stated he's owned this property since 1981 and has run it as a rooming house which has not been easy and is more difficult than apartments. He has kept it as a rooming house in favor of the lower income people, many of the people that live there are on assistance or help of some sort, and he works with that in his rents. He is very concerned about this restoration stamp being placed on the home and any repairs and updates will have to be kept at the 1865 style of the home will be very expensive. If that is to happen, the gross expenses will go up, the income will go down, and so the result will need to be higher rents. He is very concerned about the net income picture, he is also concerned about the diminishment of value. He is an appraiser, he started work in November 1964, and a diminishment in value means a loss in value. He has proof, one buyer that has been interested in the property for some number of years but has now said "if it gets a restoration stamp on it I am not interested". Crane questions what the Commission thinks it will cost him if this goes forward. He also notes that more importantly this is not a good fit, when the nine unit apartment was added in 1965 that destroyed the historic image of this building and it does not belong in a historic register. It is just not a good fit. He would appreciate the Commission's consideration to have this not move forward. Swaim countered that there is no restoration stamp, and that is not even a term they use in determining these landmarks. If Mr. Crane was going to do improvements to his property that required a building permit after the landmark status then the permit would have to go before the Historic Preservation Commission. If the improvements were on the 1965 addition the Historic Preservation Commission would not require that the addition look like it was part of the 1865 home. In terms of non-historic components on a historic building, the Historic Preservation Commission is generally quite flexible in allowing renovations. This house has maintained its 19-century elements and would ask that those be retained, and kept in good repair, but they would not ask him to do anything. The procedure to get a design review is quite straightforward and streamlined, often approved by staff. In terms of the addition destroying the historical integrity of the house, from the back it does look strange, but it was put on without destroying the original integrity of the house. Miklo added that the City does not require someone to proactively restore a building, they will provide some incentives, but not demand that a building be restored. He also noted that one of the goals of the Central District Plan, is preservation of affordable housing stock and this house is unique with fairly small rooming units and one-bedroom units. If this house was to be removed and new construction was to be placed here, rent per bedroom would probably be considerably more. Signs noted that it is a pretty deep lot, could an owner demolish the modern addition and build anything new on the back half of the property. Miklo said that could be a possibility, the design of it would be reviewed by the Historic Preservation Commission to show it is compatible. Planning and Zoning Commission March 15, 2018 Page 20 of 23 Jones addressed the concerns about being directed to restore the building and pointed to section 7.2 of the Historic Preservation handbook does make it very clear that the Historic Preservation Commission may file a petition with the City Building Office to require an investigation into any applicable building or structural problems due to neglect or deterioration. Therefore the Historic Preservation Commission can initiate proceedings to require repairs. The handbook goes on to say "failure to comply with the stated action may result in penalties and/or legal action" so to say the landmark designation does not require any additional repairs is false, because it does allow the Historic Preservation Commission to initiate proceedings it wouldn't otherwise be authorized to initiate. He understands any property not meeting Building Codes could cause City initiation, but with the addition of the landmark designation the Historic Preservation Commission can initiate proceedings it wouldn't otherwise be able. Miklo confirmed that what Jones stated was true, but it was also the same standards the Building Official apply during a routine rental inspection. Freerks asked if the Historic Preservation Commission had ever initiated a case such as that. Miklo would have to check records, he could not recall. He added as a rental property it is required to be maintained. Jones is strongly urging the Planning & Zoning Commission to reject this proposal, but if they do approve his client would like to pursue separating the back portion of the property perhaps with a survey and new legal description and have the zoning overlay end at the end of the older home. Hektoen noted that at the time of a redevelopment it could be addressed. Miklo added that the advantages to the property owner for having the whole property under the historic overlay zone is the allowance of developmental rights and other exceptions that come with a landmark designation overlay. Signs agreed and noted he was inquiring about that earlier to see if it was possible to demolish the addition part and perhaps redevelop it for more income possibilities. Signs asked if this item could be deferred so options could be researched for these people. He also stated that in the future when historical buildings are discussed they should have photos of the buildings from all angles. Freerks closed the public hearing. Signs moved to recommend approval of REZ18-00007, an application to designate 410- 412 North Clinton Street as an Iowa City Historic Landmark and rezone from High Density Multi-Family Residential (RM-44) to RM-44 with a Historic Preservation Overlay (RM- 44/0HP). Martin seconded the motion. Signs noted he is more inclined to approve this as he learns there are options for the property owner that could be economically viable. Freerks agreed it was good to have the conversation about options as well as the benefits for the historical designation. She reiterated that no one wants to push undue burden on a homeowner and also would like the City to look into a way for some tax relief on these types of properties. Theobald said that she first noticed the historic and attractive qualities of this building several years ago and is glad to see that the City is being proactive regarding its preservation. A vote was taken and the motion carried 5-0. Planning and Zoning Commission March 15, 2018 Page 21 of 23 DEVELOPMENT ITEM (SUB18-00002): Discussion of an application submitted by University Lake Partners, II for preliminary plat of Forest Hills Estates, a 53.29-acre 5-lot subdivision with 4 residential lots and 1 commercial office lot located south of Interstate 80 west of Prairie Du Chien Road. Miklo noted that the Commission recommended approval of rezoning this area a few weeks ago, this action would be to create the five lots that were shown in the Planned Development Overlay Plan. Lot one is for the commercial office, lot two for seven townhouses, lot three for the senior housing, lot four for townhouses, and lot five for townhouses. Outlot A would be permanent open space and preservation of the woodlands and Outlot B will be dedicated to the City and become part of the right-of-way for Foster Road. Miklo stated this item was deferred at the last meeting because the stormwater management had not been approved by the City Engineer but since that meeting revised plans have been submitted, reviewed and approved by the City Engineer. Therefore staff is now recommending approval. Freerks opened the public hearing. Rob Decker (Project Manager) came forward and noted they did some minor edits to the plans when working with City Engineer by revising the stormwater design and some of the elements shown on it, they adjusted a few property borders and erosion control items. Freerks closed the public hearing. Signs moved to approve SUB18-00002 an application submitted by University Lake Partners, II for preliminary plat of Forest Hills Estates, a 53.29-acre 5-lot subdivision with 4 residential lots and 1 commercial office lot located south of Interstate 80 west of Prairie Du Chien Road. Martin seconded the motion. Freerks said the Commission has seen this in the past and it looks good. Martin asked if the outlot on Prairie Du Chien was contiguous to the rest of the lots. Miklo agreed and said a warranty deed would be issued for that outlot. A vote was taken and the motion carried 5-0. DEVELOPMENT ITEM (SUB18-00003): Discussion of an application submitted by Stewart Road Development, LLC for a preliminary plat of Pine Grove Estates, a 4.59-acre 4-lot residential subdivision for property located at 3910 Stewart Road NE in Fringe Area A of the Iowa City/Johnson County Fringe Area Agreement. Bochner stated this property is in the County but within two miles of the City and therefore in the Fringe Area Agreement. However it is not within Iowa City's growth area so it is not anticipated it will be annexed into the City. It is located on the corner of Dubuque Road and Stewart Road, it is about 4.5 acres and the proposal is to subdivide it into four lots, each one a little over one acre. Access will be provided on a short private road that ends in a cul-de-sac. The Comprehensive Plan sees this area as appropriate for residential development and is County Planning and Zoning Commission March 15, 2018 Page 22 of 23 zoned residential. The subdivision will be served by a private water well and septic system which will need to be approved by the County Health Department. For stormwater management the preliminary plat shows vegetated bio-swales with subdrains located on either side of the proposed Pine Grove Lane. Overall, the subdivision will need to comply with County stormwater management standards. Staff recommends approval of SUB18-00003, an application submitted by Stewart Road Development, LLC, for a preliminary plat of Pine Grove Estates, a 4-lot, 4.59-acre residential subdivision located at 3910 Stewart Road NE. Theobald asked about the house that is currently on property and how close the new road is to that driveway. Miklo said he believes they will remove the existing house. Freerks opened the public hearing. Rob Decker (Project Manager) is unable to answer the question about the new driveway, he is not as familiar with this project and is covering this meeting for another engineer. His gut tells him it will be in the same place. He added they will also be adding in some soil conservation on the property. Larry Svobada stated he has no financial stake in this project, he came just to listen, but he added he does know the person that owns the property and the house will be removed. Freerks closed the public hearing. Signs moved to recommend approval of SUB18-00003 an application submitted by Stewart Road Development, LLC for a preliminary plat of Pine Grove Estates, a 4.59-acre 4-lot residential subdivision for property located at 3910 Stewart Road NE in Fringe Area A of the Iowa City/Johnson County Fringe Area Agreement. Parsons seconded the motion. Freerks noted it seems straight forward and should be a nice development. A vote was taken and the motion carried 5-0. CONSIDERATION OF MEETING MINUTES: FEBRUARY 15 AND MARCH 1, 2018: Signs moved to approve the meeting minutes of February 15 and March 1, 2018 with edits submitted. Signs noted that it appears some of his discussion in the March 1 meeting was not shown in the minutes, he will summarize his thoughts and submit that for the official record. Miklo noted that the meeting tape recorder was not working for the whole meeting so some was missed. Parson seconded the motion. A vote was taken and the motion passed 5-0. Adjournment: Parsons moved to adjourn. Signs seconded. A vote was taken and the motion passed 5-0. PLANNING &ZONING COMMISSION ATTENDANCE RECORD 2017 - 2018 (W.S) 7/6 7/20 8/3 8/17 9/7 9/21 10/5 10/19 11/2 12/7 12/21 1/4 1/18 2/15 3/1 3/12 3/15 DYER, CAROLYN X X X X X X X X O/E X X X X X X X O/E FREERKS, ANN X X X O/E X X X X X O/E X X O/E X X X X HENSCH, MIKE X X X X X X X X X X X X X X X O/E O/E MARTIN, PHOEBE X X X X X X X X X X O/E O/E X X X O/E X PARSONS, MAX X X X X O/E X X X X X X X X O/E X X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD, JODIE X X O/E X X X X X X X X O/E X O/E X X X KEY: X= Present O = Absent O/E =Absent/Excused --- = Not a Member 05-01-18 4b(8) MINUTES APPROVED PLANNING AND ZONING COMMISSION APRIL 2, 2018—5:15 PM —WORK SESSION HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Bob Miklo, Sarah Walz OTHERS PRESENT: CALL TO ORDER: Freerks called the meeting to order at 5:15 PM. REZONING ITEM (REZ18-00002): Discussion of an application submitted by Ross Nusser for a rezoning of approximately 1.89 acres from Planned Development Overlay/High Density Single Family Residential (OPD/RM-12) zone to Low Density Multifamily Residential (RM-12) zone for the property located at 1705 Prairie Du Chien Road. Walz noted the Commission had asked for more information and staff is hopeful that by Thursday's meeting the applicant will have a proposal regarding relocation assistance for current residents. Martin asked if the confusion is because City Council stated that there had to be 12 units displaced to require a relocation plan and there are only 10 in this situation. Hektoen said that is for projects where there is no rezoning, there is a rezoning in this situation and the Commission can impose conditions to meet public need imposed by the rezoning and require relocation or transition plans. Walz noted that this is a unique situation as it is manufactured housing and while a person may own their home, they have no rights to the land. Freerks added that because the home are all older and may not be able to be moved, so this is a special case and not like an apartment structure that is being removed and there are other apartment options. Freerks also asked if the homes were rented, who received the relocation money, the home owner or the renter. Those are the details and questions that need to be decided. Walz said most are long-term occupied, but unsure of how many are owner-occupied or rentals. Freerks added that in the past they have required relocation plans for manufactured housing areas before, such as when HyVee was built on 1st Avenue, so there are plans to follow. Parsons added that these situations are difficult and it takes a while to go through all the steps and make sure the best solution is found. Planning and Zoning Commission April 2, 2018—Work Session Page 2 of 6 Freerks asked about the proposal, and the underground parking and the outdoor plaza. Walz said that will likely be patio space. Freerks noted that the best view from that property is the back and perhaps that is where the outdoor plaza should be. Parsons asked if the building was two or three stories. There was an indication that it would be limited to two but some of the pictures show three. Walz said staff has not had a chance to have a conversation with the applicant to clarify, her sense is that the photos they submitted are examples of possible designs. Freerks noted she hopes the applicant has design images to show on Thursday to the Commission. Miklo stated the applicant expressed a concern regarding the expense of drawing up a design plan with the uncertainty of when the rezoning would be approved. Miklo felt the bigger concern for the Commission and Council should be the relocation. Walz added that staff felt if the applicant is unsure of what exactly they wanted to build, if they could at least present footprints of how they would arrange the lot, a concept of how many units they would propose, etc. REZONING ITEM (REZ17-00015): Discussion of an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Low Density Multifamily (RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Miklo recalled one of the concerns of the Commission at the last meeting were the buffer from the Highway 218 and the applicant has submitted a new plan. When the City rewrote the Subdivision Code in 2008 they did research and looked at HUD and DOT guidelines about residential development near highways and of course the farther you get away, the better, and there is also a decibel level that is considered acceptable through HUD (for financing). So that is when the 300 foot buffer was created, from research as to that being where the noise level begins to drop off. The other concern is the fumes, the closer one lives to the highway the more carcinogens one is exposed to. So those are the rationales for the City's guideline of 300 feet buffer. Hektoen added that this situation is similar to the last one, it is not required by zoning for this situation to have the 300 foot buffer (it is not a subdivision), however again the Commission can the Commission can impose conditions to meet public need imposed by the rezoning. Freerks stated this is exactly a situation where they would apply such a condition as a principle. Miklo clarified that the 300 feet is measured from the right-of-way of Highway 218. He stated that the applicant has submitted a new plan to address the concerns of the Commission. Previously the one building was 35 feet from the property line and approximately 190 feet from Highway 218 and the new plan shows that building 67 feet from the property line and about 230 feet from Highway 218. In moving the building back 30 feet they then were also able to provide a landscaping buffer on their property, not partially in the city right-of-way as previously shown. The City Forrester had voiced a concern regarding being responsible for maintaining trees in that location. Additionally moving the tree buffers 30 feet places them higher on the lot and better Planning and Zoning Commission April 2, 2018—Work Session Page 3 of 6 able to buffer. Miklo stated to achieve the greater setback the applicant basically cut off the ends of the buildings and took that square footage and added it to a fourth floor to two of the buildings, one building will remain only three floors. Miklo added that the Zoning Code allows for the maximum height of the building to be increased because they have increased the front, side and rear setbacks. In this situation, with the increased setbacks proposed on this plan, building A may have a maximum height of 64 feet; it is proposed to be approximately 50 feet tall. Building B is allowed a height of 58 feet; it is proposed to be approximately 60 feet tall. Building C is allowed a height of 50 feet; it is proposed to be approximately 60 feet tall. The result is a 2 foot height increase above what is allowed in the RM-12 zone for building B and a 10 foot height increase for building C. Therefore, the applicant is requesting approval of a Planned Development Overlay (OPD) to allow buildings B and C to be increased in height. Miklo noted the criteria for review of a Planned Development Overlay are listed in the staff memo and noted that staff is still reviewing the recently submitted OPD plan and hopes to present additional comments at the April 5 meeting. Freerks asked if the number of total units remains the same from the old plan to the new. Miklo said there are two additional units added with the additional floor. Miklo noted the other concern of the Commission was the usable open space for residents and the applicant has addressed that by adding four deck structures that would provide outdoor space overlooking the pond that is located to the north of this property. A sidewalk is proposed to provide a pedestrian connection between the buildings and the deck space. Freerks asked about the criteria for the Planned Development Overlay noting that Section 14-3A- 4 of the zoning code allows consideration of variations in the dimensional requirements including building height in order to facilitate the provision of desired neighborhood amenities or open space and if the criteria reviewed addresses that. Miklo said it is a subjective call that the Commission makes to ensure it will be a livable neighborhood. Freerks is concerned because she feels the application is just meeting the minimum standards and wants to make sure the Commission has some leeway to set guidelines the Planned Development Overlay must meet. Miklo noted the only other way to meet the standards is for the applicant to lose parts of the buildings and number of units. Freerks noted that Section 14-3A-4 of the zoning code states: desired neighborhood amenities or open space; to preserve or protect natural, historic, or cultural features; to achieve compatibility with surrounding development; or to create a distinctive or innovative neighborhood environment. Signs asked how many stories were the Village Cooperative building and the building on Camp Cardinal Boulevard. Miklo was unsure, but knew the Village Cooperative building to the north was at least three stories with underground parking. The building is actually in Coralville. Martin reiterated that again these areas (here and also the Prairie Du Chien application) are at entrances to Iowa City and should be maintained and kept at a certain level. She doesn't feel this proposal speaks to her in a way that shows what the community gains from this development, does it fill a need, will it enhance the entrance to Iowa City. Hensch does feel it will fulfill a need, if someone is a commuter to Cedar Rapids, this area is Planning and Zoning Commission April 2, 2018—Work Session Page 4 of 6 ideal for access to Highway 218. He also noted that when the quarry is abandoned in the future the land will be dedicated to the County and used for recreation so that area will be nice for residents. Hensch agrees it is a very difficult parcel to develop, but he feels it fills a niche for commuters, and it is their obligation to make it as healthful as they can given people will know they are moving in next to Highway 218. The Commissions role is to mitigate sound, health hazards, try to make some amenities for people that live there. He doesn't see this a long-term housing for people, more a year or two until they transition to something else. It can be a pleasant experience for them, there are a lot of trees in the area with a view of the pond, it is just next to a major highway. Freerks noted her concern is that it seems applicants are always just meeting the minimums or asking for exceptions and while there are checks and balances in place for such requests it seems like they are asking and need more accommodations and she doesn't feel this application creates a distinctive and innovative environment or protects a cultural or historical feature as called for OPD zoning waivers. She is concerned they are always setting precedents, if they approve an application for one, what's to say they don't do this for everyone and that is why they have standards and exceptions to the standards, but now they are creating exceptions to the exceptions of the standards. Hensch agrees there isn't any cultural or historical about the area but what they can do is be innovative by how the buildings appear. People will drive by this every day and may say "those are cool buildings" because it will be visible from the highway. The Commission can require a more innovative design due to the location and visibility. Theobald agrees with Freerks and would like to see the applicant needs to bring the proposal up to better standards. Parsons agreed, he would like to see a better building design and something distinctive. Miklo asked the Commission how they felt about the outdoor deck areas, if it was sufficient. Freerks feels it is better, it is still minimal. Martin agreed, it is an effort. Signs would like to see sketches to make sure they are child-safe. Hektoen asked about the setback from Highway 218 and if the Commission felt that and the landscaping buffer was sufficient. Freerks said having the tree buffer on the applicant's property rather than the city right-of-way was a good start. However, the added height may affect the ability to buffer the noise. Hensch suggested that if the Commission approves the added building height, perhaps they can require more mature tree plantings so residents won't have to wait 15 years to get something out of the trees. Martin asked about the fire truck lanes. Miklo said there must be a surface where a fire truck can park to fight a fire and the one building did not meet that requirement so a lane was added. Signs feels that the layout does preserve a lot of the woodland trees and the applicant should be given credit for that. Theobald questions how much of the woodland will be damaged or removed once they get in there and start doing construction. Oaks have very shallow roots and could be damaged by a large truck running over it. She added that construction fences often damage trees, the barrier levels for fences and construction vehicles are often insufficient to Planning and Zoning Commission April 2, 2018—Work Session Page 5 of 6 protect the trees. Signs proposed the developer looking at making that fire lane from a mesh like concrete substance that would allow grass to grow as well to keep that area green. Miklo said he would check with the Fire Marshall to ask about such options. Adiournment: Martin moved to adjourn. Signs seconded. A vote was taken and the motion passed 7-0. PLANNING &ZONING COMMISSION ATTENDANCE RECORD 2017 - 2018 (W.S) (W.S.) 7/20 8/3 8/17 9/7 9/21 10/5 10/19 11/2 12/7 12/21 1/4 1/18 2/15 3/1 3/12 3/15 4/2 DYER, CAROLYN X X X X X X X O/E X X X X X X X O/E X FREERKS, ANN X X O/E X X X X X O/E X X O/E X X X X X HENSCH, MIKE X X X X X X X X X X X X X X - O/E O/E X MARTIN, PHOEBE X X X X X X X X X O/E O/E X X X O/E X X PARSONS, MAX X X X O/E X X X X X X X X O/E X X X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD,JODIE X O/E X X X X X X X X O/E X 0/E X X X X KEY: X = Present O =Absent O/E =Absent/Excused --- = Not a Member Final 05-01-18 4b(9) MINUTES PUBLIC ART ADVISORY COMMITTEE FEBRUARY 1, 2018 — 3:30 PM LOBBY CONFERENCE ROOM —CITY HALL MEMBERS PRESENT: Erin Fitzgerald, Wendy Brown, Juli Seydell Johnson, Tam Bodkin Bryk, Steve Miller, Jason Havel (for Ron Knoche) NOT PRESENT: Vero Rose Smith STAFF PRESENT: Marcia Bollinger PUBLIC PRESENT: Kay Colangelo, Doug Paul, Linda Paul, Joy Summerwill, Dick Summerwill, Thomas Agran INTRODUCTION OF NEW COMMITTEE MEMBER STEVE MILLER: Steve is a local architect, who moved to Iowa City two years ago. He grew up in Cedar Rapids. • Miller stated that he enjoys art and is excited to join the committee. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of items not on the agenda. CONSIDERATION OF MINUTES OF THE JANUARY 4, 2018 MEETING Seydell Johnson moved to approve the minutes. Brown seconded the motion. Motion passed unanimously. SNELSON SCULPTURE- RELOCATION DISCUSSION Bollinger introduced the Snelson sculpture, which is currently located in Terrill Mill Park. Bollinger stated that due to the Dubuque Street construction the visibility of the sculpture has been impacted and she has had conversations with Joyce Summerwill and Linda Paul regarding a possible relocation and various options. J Summerwill gave background on artist Kenneth Snelson, stating that he was one of the most important sculptors of the mid to late-20th century and he died several years ago. She stated that she was disappointed in the sculpture's current location. J Summerwill stated that if Iowa City wants to be an arts-loving town, she believes the first premise would be to never buy or build art or exhibit it unless there is the money to pay for the restoration of it. J Summerwill was disappointed when the sculpture was resituated after the Biology Building, because the Biology Building was meant to be a temporary location. She stated that Kenneth Snelson would never have envisioned his sculpture to be displayed the way it is. She stated that the Snelson Sculpture is probably the most important piece of public art in Iowa City and suggested that something immediately must be done regarding this sculpture. Dick Summerwill was the chairman of the committee that selected the Snelson sculpture in addition to a work by Richard Fields. D Summerwill gave background on the selection process for the Snelson Sculpture, stating that to fund it they applied for a grant for $44,000 and raised another roughly $44,000 plus the money to site the sculpture. D Summerwill stated that they created a panel of judges who made the final selections. J Summerwill briefly stated that the Fields piece needs a lot of work, stating that the painting is drab. Bollinger asked if the colors were correct. Summerwill stated that the colors should be darker. D Summerwill stated that the Snelson sculpture was meant to be placed by the Biology Building temporarily, and that its intended location was Chauncy Swan Park. J Summerwill stated that the Snelson sculpture can be repositioned and that the position she believed Snelson liked best was the way the sculpture was configured when it was located at the Biology Building. J Summerwill stated that two of his works of art in the Smithsonian are vertical and that she suggests that the committee hire an expert to assess the damage to the piece. Bollinger stated that there was an assessment done in 2002 by Jensen Conservation Services and they recommended doing some refinishing, filling in the aluminum where there are gouges and cleaning the surface of the sculpture. J Summerwill asked who decided the current configuration of the sculpture. Bollinger stated that she believed it was the committee that was created to relocate it who determined the sculpture's configuration. Bodkin Bryk asked if this project was a City purchase. Joyce and Dick Summerwill stated that yes, the sculpture was purchased by and belongs to the City. D Summerwill asked if the restoration work was completed. Bollinger stated that no, it was not completed because the consultant suggested it would only be needed if the sculpture was going to be configured in a way that it would not be climbed on. Bollinger stated that it also was estimated to cost nearly $15,000. D Summerwill stated that the artist was not responsible for deciding the current configuration. Bollinger stated that she had indications in her records that the configuration was approved by Snelson. Linda Paul stated that Kenneth Snelson died less than two years ago. L Paul stated that Snelson was a sculptor who stitched together aluminum tubes with flexible, stainless steel wire to create lighter-than air works of art and that Snelson's work began appearing in galleries in the 60's. She also noted that Snelson's large sculptures cry aloud for spots in any open area in a city or countryside and the current location was too low, too busy, and does not have good visibility. Doug Paul stated that the committee has a difficult decision to make due to the specific location needed for this sculpture. He stated that they are willing to place the sculpture near the entry to Iowa City on the corner of Rochester and Scott Boulevard. D Paul stated that the sculpture would have to be raised off the ground to deter vandals from damaging the sculpture. Paul stated that he and his wife could arrange to provide the land necessary. Paul stated the location could be as permanent or as temporary as it needed to be and provide the piece the proper space it needs. Joyce Summerwill stated that the committee should also consider downtown Iowa City as a location for this piece to be placed. Thomas Agran stated that through reconfiguring and relocating the Snelson piece the committee could reinvigorate the piece and really add it back into the collection, as it is currently in a forgotten place. Agran stated that there is the opportunity to get an entirely new piece that the city already owns, through recomposing and relocating the sculpture. Agran personally thinks the sculpture should be located in a public area, so that passers-by could enjoy it. Seydell Johnson stated that she thinks it would be possible to locate the sculpture in the Riverfront Crossing location. Seydell Johnson stated that the park is under construction currently and that there were several possible locations where the sculpture could be located. She stated that she needs to consider the placement of this piece inside of parks carefully, to avoid it being climbed on. L Paul stated that the Hancher grounds were mentioned by J Summerwill as a location for the sculpture and that Hancher was hosting a celebration this summer called SPLASH, which involves engineering. L Paul stated that this sculpture could be a good addition to that celebration, if it were located on the Hancher grounds. J Summerwill reiterated the importance of the piece being moved. Fitzgerald stated that she agreed with the sentiment of moving the piece. Fitzgerald stated that she believes the piece should be located on the ground, so that the public could walk around the piece and experience it. Joyce Summerwill stated that Snelson's other works are often elevated. Agran clarified that he meant that he did not feel the sculpture was meant to be seen as one drives by, but to be admired closely. Bodkin Bryk stated that there should be a sub-committee formed to discuss the sculpture's location. Bollinger stated that she would reach out and see who would be interested in serving on the committee. J Summerwill stated that she is encouraging the committee to support the visual arts because it is important to the Iowa City community and that a large part of that is also to take care of the art. CHADEK GREEN PLACEMAKING ART PROJECT Seydell Johnson introduced the Chadek Green Placemaking Art Project, stating that the Chadek Green land is located south of Court St. and has been used as a park by the City for several years. She stated that the rented garden plots at Chadek Green are very popular and sell fast every year due to the active gardening community nearby that there is funding to create a Placemaking Art Project in the garden area, which she envisioned as possibly a trellis, seating area, or sign that gardeners could use as a gathering space in the park. Regarding overall park development, Seydell Johnson stated that there are plans to build a park shelter and reconstruct the parking lot within the next few years. She added that the City Council has also designated funding for Backyard Abundance to work with the garden community at Chadek Green to add some additional garden space this summer. She said that she would like to see a Placemaking Art Project at each community garden, eventually. Fitzgerald stated that the committee had considered multiple different forms that the project could take, including the option to create a space where gardeners could leave their extra produce for those who are in need. Seydell Johnson stated that due to budget restrictions and future constructions plans, she was thinking small-scale for this project. Agran asked if there was a master plan for Chadek Green. Seydell Johnson stated that there was not. Agran stated that creating a master plan would help in writing the call for artist and determine the long-term plans for the piece. Seydell Johnson stated that they are several years out from having that level of planning completed. Brown asked if it may be premature to consider this piece of land. Seydell Johnson stated that, at the scale she was thinking, it was not. Seydell Johnson stated that she is envisioning a small gathering space for the gardeners and/or a sign that could welcome people to the community gardens. Fitzgerald stated that, if she was remembering correctly, there was discussion of doing this at other areas too. Bodkin Bryk stated that yes, this was meant to be the first of many and stated that they should consider if each piece will be unique in budget and appearance. Seydell Johnson stated that perhaps the committee could wait until after Backyard Abundance program is underway, to alleviate some of the concerns and questions. Bollinger asked if Seydell Johnson recommended that the committee wait another year, until the Backyard Abundance is complete. Johnson stated that she suggested the committee reconsider in mid-summer, after the program has begun. Seydell Johnson motioned to wait until Backyard Abundance begins their work in Chadek Green to proceed with this project. Bodkin Bryk seconded. Motion passed unanimously. FARMER'S MARKET ART PROJECT AT CHAUNCEY SWAN Seydell Johnson introduced the Farmer's Market Art Project by stating that the Farmer's Market takes place in the Chauncey Swan Parking Ramp. Seydell Johnson stated that the vendors love being out of the sun and rain under the parking ramp but that it is not a visually appealing location. Seydell Johnson stated that Thomas Agran approached her about adding some type of artwork in the ramp. Agran stated that he is a vendor at the Farmer's Market. Agran stated that he learned recently that the ramp was built with the Farmer's Market in mind which Seydell Johnson confirmed. Agran stated that the Farmer's Market is a huge asset for the vitality of the city but that there is not good signage for the Market and felt there are many options for improving the space in a way that would honor the role of the Farmer's Market in the Iowa City community. Seydell Johnson stated that there will be some limitations due to the fact that it is a parking ramp but there is general agreement to move forward with the project. Agran stated that he personally has done work with the Cedar Rapids Parks Program to create a mural in one of their parking ramp stairwells. Seydell Johnson stated they could create a sign for the Farmer's Market similar to signs recently created for Iowa City businesses by the Iowa City Downtown District. Bollinger stated that they could leave the options open to the artist to see what they come up with. Agran stated that constraints could help with the design process for the artist. Bollinger stated that the committee could come up with a list of ideas and create a call to artists. Havel warned the committee that there will be some work done to the lighting outside of the Farmer's Market. Fitzgerald asked when that would be occurring. Havel stated it would happen in 2018. Seydell Johnson stated that the Downtown District is taking care of the banners on the street lights. Fitzgerald asked if art project was intended to be signage or a piece or artwork. Agran stated that the piece should honor the location but also be an artistic expression. Bollinger stated that she would draft something for the committee to look at next month. Miller asked who typically writes the call to artist and how it is distributed. Bollinger stated that she drafts the calls and has the committee review them. CITY HALL LOBBY ART PROJECT UPDATE Fitzgerald updated the committee on the subcommittee meeting with Isabel Barbuzza. Fitzgerald stated that the committee gave Barbuzza their suggestions for her piece going forward. She added that the original piece by Barbuzza referenced Babylon, The City of Literature, women's literature, children's drawings, and more. Brown stated that the core of the proposal was a map of the neighborhoods that highlighted the diversity in Iowa City. Bodkin Bryk stated that the committee informed Barbuzza that the inclusion of the Tower of Babylon could potentially reflect religious aspects, which she should try to veer away from. Bodkin Bryk stated that it was best to attempt to be as politically correct as possible. Fitzgerald stated that the committee decided to focus on the idea of community and that Barbuzza should continue to include maps of the neighborhoods and literature to reference Iowa City being a City of Literature. She added that the committee clarified with Barbuzza that the piece had to be able to be removed from the wall, and that the committee measured that wall with the artist. Bollinger stated that they will be behind in terms of the schedule although Barbuzza thought that the project could still be completed by the end of June. Brown stated that Barbuzza has a show opening in Dubuque soon. Bollinger stated that the committee also spoke with Barbuzza regarding the lighting around the piece. Fitzgerald stated that Kumi Morris had good suggestions regarding lighting for the piece. Bollinger stated that the committee spoke with Barbuzza about public perception of the piece. Bollinger stated that because it is a public piece of artwork and is publicly funded, it will be highly scrutinized. Bollinger stated that it is important to make a positive visual impression to encourage viewers to look longer and see more details in the work. COMMITTEE ANNOUNCEMENTS OR REPORTS Seydell Johnson stated that both STEAM murals have been very well received. Seydell Johnson stated that the Robert A. Lee STEAM mural has been a wonderful addition to the building. STAFF REPORTS: Bollinger stated that tomorrow is the deadline for Poetry in Public. Bollinger stated that the school submissions have been slim, but they are expecting more tomorrow. Bollinger stated that she needs a volunteer to participate in the Poetry in Public panel. Miller asked what the panel does. Bollinger stated that it is one meeting, that is around the time of spring break and typically lasts 2 to 3 hours. Miller stated that he was happy to participate in the committee for the Snelson sculpture. Bollinger stated that she would ask Vero Rose Smith if she would be interested in helping with Poetry in Public. Bollinger stated that Agran and her met with John Kenyon from the City of Literature, and had a conversation with CenturyLink about the potential for creating a mural on their building on Burlington. Bollinger stated that CenturyLink seemed to be on open to the concept but needed more specifics. Agran stated that the building is on Burlington and Linn. Brown asked if that building would be able to be painted. Agran stated that there are several options for how to paint on the surface of their building. Bollinger stated that it would be facing west, towards downtown. Bollinger presented a concept that Genus Landscape created for the Burlington St. street-scape which has not occurred yet. ADJOURNMENT: Havel moved to adjourn. Seydell Johnson seconded. Meeting adjourned 5:02 pm. Public Art Advisory Committee Attendance Record 2017 - 2018 Term Name Expires 2/5 3/2 4/6 7/6 8/16 9/7 11/2 1/4 2/1 Bodkin Bryk, Tam 01/01/19 x O/E O/E x x x x O/E x Brown, Wendy 01/01/20 x x x x x x O/E x x Erin Fitzgerald 01/01/20 -- x x x x x x x x Knoche, Ron x x x x x x x x x Seydell- Johnson, Juli x x x x x O/E x x x Vero Rose Smith 01/01/21 -- -- -- -- -- -- -- x O/E Steve Miller - - -- x Key: X = Present O = Absent O/E = Absent/Excused -- = Not a member 05-01-18 4b(10) Approved Minutes Iowa City Telecommunications Commission March 26,2018—5:30 P.M. City of Iowa City Cable TV Office, 10 S.Linn St. -Tower Place, Level 3A Call to Order: Meeting called to order at 5:32 P.M. Members Present: Derek Johnk, Paul Gowder, Laura Bergus, Matthew Brenton Members Absent: Staff Present: Ty Coleman Others Present: Gerardo Sandoval, Bond Drager Recommendations to Council: None Approval of Minutes: Bergus moved and Brenton seconded a motion to approve the February 26,2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: None Short Public Announcements: None Consumer Issues; Coleman referred to the outstanding issue regarding a customer's data leakage. He said he recently contacted the customer to check on the issue, but had not yet heard back. Coleman reported also contacting Mediacom again to see if there was any other possible course of action the customer could take to dispute the level of data usage Mediacom had measured. Coleman said neither party has been able to identify clear, concrete evidence of where the problem lies. Coleman said the last contact he had with the customer indicated that measured data usage had reduced to levels closer to that which would be expected for the customer's use of her service. Mediacom Report: Coleman reported he had recently confirmed with Mediacom's Lee Grassley that Iowa City's local access TV channels would remain, following the expiration of the local cable franchise on August 1,2018. Coleman said Grassley indicated that the University of Iowa channel would not be continued, due to the University's decision to no longer utilize it. Local Access Reports: Sandoval reported that PATV has been in communication with the City of Iowa City as the end Approved of its contract nears. He said that questions include whether PATV will be able to continue operating the channel and whether the City would like PATV to continue providing public access services. Sandoval said that even if no funding was involved, there would need to be an agreement between PATV and the City. Sandoval said PATV is considering merging with the Extend the Dream Foundation/Uptown Bill's non-profit organization. He said there is community support of PATV's efforts. Sandoval said that if such a merger did take place,there may be an opportunity to expand within their current building to create a larger and more accessible center. Sandoval referred to recent collaborations with Public Space One and with local artists. Johnk said that PATV's increase in arts programming has peaked his interest in PATV content. City Cable TV Office Report: Coleman mentioned the new City Channel 4 website, which features an improved search function to locate and watch programs produced by the Cable TV Office. He said more visual elements have been incorporated. Coleman noted that viewers are able to watch City Channel 4 programs on the website at a much higher quality than what they can experience by watching the standard-definition cable TV channel. Coleman said that online video distribution also has the advantage of being able to see how many people are watching. Johnk asked if information about the demographics of those watching online had been investigated. Coleman said he had not yet looked into that information. Drager said she has noticed that she gets fewer requests by older patrons for DVD copies of Library programs and that many seem to prefer a YouTube link for watching on a computer or tablet. Bergus commented that most of the City-produced video content she consumes comes from e-newsletters she receives, noting that having it served to her in that fashion leads to a greater likelihood that she will watch a particular video. She said she would be interested to know how viewers prefer to get access to video content. Johnk said he watches City Channel 4 programming via Apple TV by way of a subscription to the City Channel 4 YouTube channel. Coleman said that the number of City Channel 4's YouTube subscribers continues to rise. Johnk asked if the Cable TV Office would be continuing its features on Iowa City neighborhoods. Coleman said his staff would be revisiting the series and identifying whether more neighborhoods are interested in being featured. Coleman said this summer's productions will include some work with the Iowa City Animal Care and Adoption Center. He also mentioned that staff will be recording several outdoor concerts. Coleman said that the Cable TV Office had recently acquired equipment that will allow for live-streaming to Facebook or YouTube. Coleman noted that PATV had been using the same equipment with great success. Sandoval said the equipment is quite affordable, which makes multi-camera video production more accessible. Coleman said another feature of the equipment is that it creates the potential for completely battery-powered productions. Coleman referred to a Facebook live event the Cable TV Office had assisted with, earlier in the Approved year, which was done using a single smartphone. Coleman said staff had been looking to find a way to provide additional live video content that would be more visually engaging and that this new equipment will help. He said that live video on Facebook tends to reach more people than other types of posts. Coleman said he recently helped the Iowa City Foreign Relations Council to get a remote video feed set up for a lecturer who was unable to make it to Iowa City for a scheduled event. He said Cable TV staff successfully utilized a mobile hotspot connection using a smartphone, along with the Google Hangouts application, to allow the lecturer to make her presentation to the local audience from home. Adjournment: Gowder moved and Brenton seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:54 p.m. TELECOMMUNICATIONS COMMISSION 12-MONTH ATTENDANCE RECORD Gowder Bergus Kilburg Johnk 05/22/2017 x x x x vacant 06/26/2017 o/c x x x vacant 07/24/2017 Meeting not held due to lack of quorum. Brenton 08/28/2017 x x x x vacant 09/25/2017 x x x x vacant 10/23/2017 x o/c x x vacant 11/27/2017 x x x x vacant 11/30/2017 x o/c x x vacant Special meeting 01/22/2018 Meeting not held due to lack of quorum. 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)