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HomeMy WebLinkAbout2018-05-15 Bd Comm minutes Final/Approved COMMUNITY POLICE REVIEW BOARD 05-15-18 MINUTES —April 17, 2018 4b(1) CALL TO ORDER: Chair Townsend called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Monique Green, Don King, David Selmer, Royceann Porter(5:39) MEMBERS ABSENT: None STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford (5:39) STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Chief Matherly RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by King, seconded by Green, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 03/19/18 • ICPD General Orders 89-05 (Radio Communications Procedures) Motion carried, 4/0, Porter Absent. NEW BUSINESS None. OLD BUSINESS Proposed Ordinance Change Discussion - Townsend suggested that the discussion be deferred until the next meeting as prior to the next meeting the subcommittee of Townsend and Selmer will meet with Legal Counsel to draft another memo to be presented to the Board for further review. Community Forum Discussion— Olney stated that the Community Forum 2nd general news release will be issued this week and that no correspondence had been received from the public, also discussed handouts to have available for the public at the meeting. PUBLIC DISCUSSION None. BOARD INFORMATION Porter will be absent at the April 23, 2018 Forum Meeting. Green indicated a conflict to the tentative meeting date of July 10, 2018. Staff suggested to address this at a time closer to the date in question. STAFF INFORMATION Olney noted a correction to the previous Complaint Calendar, complaint number should be 18-01 not 18-03. CPRB April 17, 2018 Page 2 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • April 23, 2018, 6:00 PM, IC Library Meeting Rm A (Community Forum) • May 8, 2018, 5:30 PM, Helling Conference Rm • June 12, 2018, 5:30 PM, Helling Conference Rm • July 10, 2018, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Porter, seconded by Selmer. Motion carried, 5/0. Meeting adjourned at 5:43 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date) TERM 4/12 5/9 7/11 7/31 8/8 8/29 9/12 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 4/17/18 NAME EXP. Joseph 7/1/17 X 0/ — — — -- -- — -- — — — Treloar Ei Mazahir 7/1/21 X 0/ X X X X X X X O/E -- --- -- ---- Salih E Donald 7/1/19 XXX X X X X X X X 0 X X X King Monique 7/1/20 X X X O/E X X X X X X X X X X Green Orville 7/1/20 XXX X X X X X X X X X X X Townsend X O/E X Porter David 7/1/21 --- --- X O/E X X 0 X 0/E X X X X X Selmer � KEY: X = Present O = Absent O/E = Absent/Excused NM= No meeting = Not a Member 05-15-18 4b(2) � s� t IOWA CITY ifrwPUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 a,.. 5564 Crag•..a»u 319 3565200•..319 356 5494•www.Kpl.or9 BOARD OF TRUSTEES Minutes of the Regular Meeting FINAL APPROVED March 22, 2018 Members Present:John Beasley, Kellee Forkenbrock (in at 5:10 pm), Janet Freeman,Adam Ingersoll, Carol Kirsch,Jay Semel, Monique Washington (in at 5:39 pm). Members Absent: Diane Baker, Robin Paetzold. Staff Present:Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Elyse Miller, Brent Palmer, Angela Pilkington. Guests Present: None. Call Meeting to Order. President Semel called the meeting to order at 5:07 pm. Public Discussion. None. Approval of Minutes. The minutes of the February 22, 2018 Regular Meeting of the Library Board of Trustees were reviewed. A motion to approve the Regular Minutes was made by Freeman and seconded by Kirsch. Motion carried 5/0. Items for Discussion/Action. Approve Contract for Director Search Consultant.This is the contract Assistant City Attorney Eric Goers negotiated on behalf of the library. Craig is happy with it. Kirsch asked if it mattered that the City and Library were both used as the entity. Craig said she asked Goers about this and it is not a problem. Beasley mentioned the fee structure.A motion to approve the contract with Bradbury Miller Associates as presented was made by Ingersoll and seconded by Freeman. Motion carried 6/0. Policy Review: 812: Hours of Service. Craig said this policy is usually reviewed in February with the calendar but she wanted to include the data from the March user survey in which changing Saturday hours was proposed. Craig said about half of respondents had no preference, but of the others nearly three to one people preferred to leave the Saturday hours as is.Ingersoll asked if we are busy from 5:00 to 6:00 pm on Saturdays. Logsden said there are people in the building but they are not using public service desks much during that hour. Craig noted other changes allowing the building be open for large community events.A motion to approve the policy with the changes recommended by staff was made by Kirsch and seconded by Forkenbrock. Motion carried 6/0. 1 Policy Review: 816: Library Access for Sex Offenders Convicted of Sex Offenses Against Minors. Craig presented the policy with language she feels comfortable with, as directed by the Board last month. She consulted with Eric Goers and Iowa City Police Captain Troy Kelsay in developing the language. Ingersoll asked what case-by-case basis meant. Craig said it means a defined event, one time.Semel is concerned about the "after consultation" language. Beasley does not want the Library Director to be responsible for making such a decision and believes the Board should make the decision. Kirsch believes this is a matter of trust in the director to capably do her job.Ingersoll believes the Library Director should have this responsibility. He believes the library should be one of the first institutions into which someone should be able to make a path to restitution. Semel said he talked with Eric Goers and an appeal to the entire Board is part of the public record. Ingersoll said there are other libraries already permitting the library director to make the decision. He supports going back to the City for more specific language in which the director relies on law enforcement when making a decision about permitting someone to be in the building. Washington asked if someone would be watching the person while they are here. Craig said staff would be informed that the person has permission to be in the building, a photo of the person would be distributed to public service desks, and staff would be informed where the person would be. Ingersoll asked if this has been discussed with staff. Craig said there was discussion with the management group at an all staff meeting, and some departmental meetings. Craig believes the staff are torn the same way the Board is torn and they lean toward having the Director make the decision. Freeman thinks the appeal process is sufficient.The Library Board directed Craig to consult with Goers and law enforcement and come back with revised language next month. Staff Reports. Director's Report.The Board left at 6:11 pm to take a tour of the new Digital Media Lab. The Board reconvened in the Board Room at 6:22 pm. Craig went to a Ped Mall upgrades meeting today. Bid opening is next Tuesday. Craig reminded the Board of the work that will take place during the first phase, on Dubuque St from Washington St to the fountain to the end of the playground. She said there will be a couple of awkward summers coming up and she will keep the Board posted. Departmental Reports: Adult Services. Clark said the Archives Crawl was the first program in the Media Lab and it was a great way to kick off the new service/space. Community&Access Services. Logsden said February was love your library month and our patrons do love us. She is looking forward to National Bookmobile week,which we have expanded from just one day to a week-long celebration. We cancelled Bookmobile service for two days because of weather but we learned the vehicle drives well in snow. Seventy-two people came on the bookmobile during the Big Grove event. Development Office Report. McCarthy is working on the invitation list for the Looking Forward event on 4/22, which is Earth Day. She said it will be an intersection of science and art.An Iowa City native,who is a scientist,will talk about his research.We continue to have Eat out to Read fundraisers.The Big Grove event garnered $800 for the library. Spotlight on the Collection. No comments. 2 Miscellaneous. No comments. President's Report. Committee to evaluate Craig's performance. Semel requested Beasley to chair the committee. Washington and Forkenbrock were also asked to serve and agreed to do so. Announcements from Members. None. Committee Reports. Foundation Members. No report. Director Search Committee. Kirsch reported during the discussion on the contract with Bradley Miller. Communications. None. Disbursements. The MasterCard Expenditures for February, 2018 were reviewed. A motion to approve the disbursements for February, 2018 was made by Ingersoll and seconded by Beasley. Motion carried 7/0. Set Agenda Order for April Meeting. Sex Offender policy. Appoint Board members to Foundation Board. Policy review. Adjournment.A motion to adjourn the meeting was made by Freeman and seconded by Forkenbrock. Motion carried 7/0. President Semel closed the meeting at 6:37 pm. Respectfully submitted, Elyse Miller 3 Board or Commission:ICPL Board of Trustees ATTENDANCE RECORD 12 Month Meeting Date Name Term 7/27/17 8/24/17 9/28/17 10/26/17 11/06/17 11/16/17 12/4/17 12/21/17 1/25/18 2/22/18 3/22/18 4/26/18 Expiration Diane Baker 6/30/19 X X X X X X X X X 0 0/E X • John Beasley 6/30/21 X X X X X O/E X o X X X X Kellee 6/30/23 X 0/E X X X 0 O/E X x X X X Forkenbrock Janet Freeman 6/30/19 X X X X X X X X O/E X X X Adam Ingersoll 6/30/21 O/E O/E X 0 X X 0/E O/E X O/E X X Carol Kirsch 6/30/23 X X X X X X X X 0/E X X X Robin Paetzold 6/30/23 O/E X X X X X X X X X O/E X Jay Semel 6/30/19 X X X X X X X X X X X X Monique 6/30/21 O/E 0 X X 0 X X 0 X X X X Washington KEY: X= Present O =Absent O/E = Absent/Excused NM = No meeting 05-15-18 4b(3) IOWA CITY PARKS &RECREATION COMMISSION MINUTES APPROVED MARCH 14,2018 RECREATION CENTER—MEETING ROOM B Members Present: Suzanne Bentler, Wayne Fett, Cara Hamann, Ben Russell,Joe Younker Members Absent: Steve Bird, Lucie Laurian, Angie Smith, Jamie Venzon Staff Present: Chad Dyson, Zac Hall, Juli Seydell Johnson, Joyce Carroll, Liz Ford, Ashley Monroe Others Present: Rick Je CALL TO ORDER Chairman Younker called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Bentler,seconded by Hamann,to approve the February 14,2018 minutes as written. Passed 5-0 (Bird,Laurian, Smith & Venzon absent). PUBLIC DISCUSSION None REVIEW OF PARK RULES PERTAINING TO DOGS—CHAD DYSON/LIZ FORD At the November 2017 Commission meeting,members discussed concerns about pet owner behavior within the park system and asked that this be added as a future agenda item. Chad Dyson reviewed existing park regulations for pet owners. Liz Ford, Director of Iowa City Animal Services, was also present. Of note is that all dogs are to be on a leash, or confined in some manner when in a park unless it is an animal trained to assist persons with disabilities or a dog is in a city dog park and has a permit. Dyson noted that staff has designed new signage to place throughout the park system. Dyson also reported on the Dog Park Attendants program that was established in 2010.Dog Park Attendants are present at various hours of the day from April through November at both Thornberry and Rita's Ranch Off Leash Dog Parks. Attendants are present to assist with greeting patrons, the sale of annual dog tags, daily dog passes, enforce rules, and assist users as otherwise needed. To purchase an annual dog park tag, the owner must have proof of rabies, proof of spay or neuter and if an Iowa City Resident, must have the dog licensed through the Iowa City Animal Services Office.While the department saw a significant increase in revenue once adding the attendant program, Seydell Johnson pointed out that it is important to consider the staff costs when deciding whether to continue this program.Additional expenses include snow removal and mowing. PARKS AND RECREATION COMMISSION March 14,2018 Page 2 of 6 Staff was asked if they have an estimate of how many people show up to the dog parks without tags. Ford said that it is hard to say but when the Animal Services staff pulls into the park, many patrons will leave. She assumes those may be patrons without tags. Fett asked how the rules will be enforced,noting that signs do not seem to work.Ford agreed that this is an issue,as well as the fact that many of the calls come in at times when Animal Services staff are not on duty. She suggested that while staff does not want to put more responsibility on Iowa City residents, it is helpful if when making a report they are able to provide staff with a detailed description of the dog,what the owner is wearing,and even take photos if comfortable and send to Animal Services staff. Younker suggested that perhaps staff reach out to neighborhood associations that are located near parks to review the rules. He also suggested that perhaps staff consider designating off-leash dog areas to existing parks outside of the dog parks. Ford agreed that this may be a good option noting that there are cities that have dog parks that incorporate a more rural space,rather than dogs all gathering in one spot.Fett also likes this idea,however, would suggest that there be some type of barrier. Fett asked if staff thought it might be worth getting price estimates for fencing. Seydell Johnson said that it would take a large amount of fencing to close off an area in a place like the river area near the Terry Trueblood Recreation Area, for example. She said that while this was not something that was discussed when forming the master plan, that it may warrant further discussion. Bentler suggested that perhaps there be specific hours for dogs to be off leash in designated parks,thereby,alerting visitors that they may encounter a dog off leash.This could eliminate the need for fencing or another barrier placement.Younker asked that potential sites for additional off leash areas be added to a future agenda. Younker asked if the main reason for tag sales was to gain revenue. Dyson said that while it does bring in revenue, the main reason for a tag is to show that vaccinations for that dog are up-to-date. Ford said that when researching other parks, most of them do not have attendants. Younker asked if staff has considered a key card entry. Dyson reported that he has seen such a system at an exhibit, however, it has not been discussed. Staff agreed that it may be feasible to look at such a system. Ford said that much of the problem with dog park issues comes from the owners not being trained and knowing what cues to look for in a dog prior to becoming aggressive. She explained that one bad incident that a young dog experiences can have a life-long effect on that animal and may cause them to be more aggressive in the future as well. Seydell Johnson summarized that Commission is suggesting that staff look at the possibility of another type of access prior to make a determination for the future of the attendant program. Commission agreed. Ford recommended that there always be a process to gather vaccination verification. CITY PARK CABIN RESTORATION PROJECT UPDATE—KUMI MORRIS Kumi Morris, Parks&Recreation Facilities Manager,was present to update Commission on the City Park Cabin Restoration progress.North Construction of Muscatine is the general contractor for this project and has hired subcontractor Heritage Woodworks of Clemons, Iowa to restore the structures. Heritage Woodworks' staff first catalogued and documented each piece of each cabin before they were disassembled and moved to their warehouse for restoration.This project includes roof replacement,structure and concrete foundation stabilization and placement of wood floors, windows and doors. Morris shared a video of a recent visit to Heritage Woodworks. This video is available at https://www.youtube.com/watch?v=bR- IpHCP1K4. PARKS AND RECREATION COMMISSION March 14, 2018 Page 3 of 6 Eventually the cabins will be reconstructed in the warehouse, then deconstructed again to be brought back to Iowa City where they will again be reconstructed at City Park. Joyce Carroll, Iowa City Parks &Recreation Program Supervisor, launched the efforts to raise funds to get the cabins restored. Staff plans to offer children/family special events in the cabins. The work is expected to be complete by October 2018. REPORT ON ITEMS FROM CITY STAFF Recreation Division Superintendent Report—Chad Dyson • Activity Guide: Dyson noted that Recreation Staff is in full summer planning mode. They are currently creating the summer activity guide which will be released late March/early April. Class registration will begin on April 25. • Music Event: Staff is working with Neighborhood Services staff in planning a small music festival in May. The City received a grant to hold such an invent in one of Iowa City's"Invest Health"neighborhoods (Towncrest, Broadway/Hilltop or Pheasant Ridge). Staff are currently working towards securing the Pepperwood Plaza area(K-Mart's previous site). According to their website (https://www.investhealth.org), "Invest Health is a new initiative that brings together diverse leaders from mid-sized U.S. cities across the nation to develop new strategies for increasing and leveraging private and public investments to accelerate improvements in neighborhoods facing the biggest barriers to better health. The program is a collaboration between the Robert Wood Johnson Foundation and Reinvestment Fund. This initiative was developed to provide an opportunity for mid-sized cities to transform the way local leaders work together to create solution-driven and diverse partnerships. These partnerships will emphasize making changes in low-income neighborhoods to improve resident health and well-being. These changes can focus on increasing access to quality jobs, affordable housing, and nutritious food, and reducing crime rates and environmental hazards." More information will be available soon. • Athletic Fields: Dyson noted that athletic field staff is working on lighting projects at the Boys Baseball fields in City Park, as well as some temporary lighting placement at Kickers Soccer Park. Seydell Johnson announced that the Boys Baseball organization has donated the lights at an estimated cost of$75,000. The lights at Kickers will be of no cost to the City as they will be run on generators. This lighting will allow for more field reservations,thereby bringing in more revenue. Parks Division Superintendent Report—Zac Hall • Hiring Seasonal Staff: Hall announced that approximately 50% of summer staff positions have been filled. He noted,however, that while horticulture and athletic field staff are in good shape, the department has not received many applications for the Parks Grounds Maintenance or Cemetery Ground Maintenance positions. Staff is hoping to see more interest following Spring Break. Hall said that Coralville is having the same issue. • Equipment Preparation: Hall noted that staff is in the process of swapping out winter equipment for the spring/summer season. They will begin trimming and pruning trees soon. • Prairie Burn: Staff will continue this process as weather allows in Wetherby and Reyersons Woods parks. Parks& Recreation Directors Report—Juli Seydell Johnson PARKS AND RECREATION COMMISSION March 14, 2018 Page 4 of 6 • Hickory Trail Park Renaming: Seydell Johnson reminded commission that in January that the Wills Family had proposed changing the name of Hickory Trail Park to Calder Park in honor of their late son. While a memo to Council states that Commission discussed and were in agreement, it appeared that there was not a motion made by the Commission. However, after Younker stating that he believes there was a motion made,Neumann looked back at the original transcription of the minutes where it was discovered that Commission did indeed make and approve a motion. Because it was not noted in the January minutes, and minutes have already been approved as written, Commission will make a new motion at the April meeting at the request of the City Attorney. • Project Update o Mercer HVAC/Boiler Systems: A preconstruction meeting for this project will be scheduled soon. It has been determined that Mercer Park Aquatic Center will need to close for approximately three weeks during the month of May for this project. o Recreation Center: Seydell Johnson said that the RFQ has gone out for the next phase of the Recreation Center remodel. This project will include remodeling of the racquetball court, upgrading the locker rooms to meet ADA requirements, renovation of the kitchen and of the Social Hall. Proposals are due at the end of May. o Cardigan Park: The construction fence has been installed and the project is progressing quickly. Staff expects this to be complete by the end of May. This project will include the addition of a shelter, a butterfly garden and placement of paths. o Creekside Park: Staff continues meeting with park design staff from Snyder& Associates. This project will go out to bid soon and project will begin in July. The park will be shut down from July through October for construction. o Happy Hollow Park: This project starts next week with a completion date of mid-June. o Villa Park: Immediately following this Commission meeting,there will be a Villa Park Neighborhood meeting to gather input for playground options. o Riverfront Crossings Phase 3: This phase was to include shelters and restroom, however, only one bid was received and it was too high so was rejected. This project will be rebid with adjustments made to the plans. Completion of this project is slated for October. o Hickory Hill Park: Staff hopes to begin work on trails, signs, and bridges later this spring. CHAIRS REPORT Younker asked for a RAGBRAI update. Seydell Johnson reported that committees are being set and that a call for community volunteers will begin soon. Several communities came together in Des Moines for a statewide meeting. The next meeting for the Iowa City Committee will meet on March 26. At that time there will be a vote on the theme and a logo. At this point, it seems that most of the entertainment will likely take place downtown and camping accommodations will be within city parks. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Hamann asked if staff have ever thought about adding spinner dryers to the pool locker rooms. Staff have discussed this option but the cost has been prohibitive. Hamann also asked if there will be more dog drinking fountains added to parks, trail areas etc. Hall said he will check with the vendor to find out if those that are in place can be retrofitted to add dog fountains. Dog fountains are now standard with the installation of any new drinking fountains. PARKS AND RECREATION COMMISSION March 14, 2018 Page 5 of 6 Bentler asked if there was any discussion on a future deer kill and what kind of an effect it may have on parks. Seydell Johnson said that while it is currently a big topic of discussion, she does not yet know the outcome. She will keep the commission informed. ADJOURNMENT: Moved by Fett,seconded by Bentler,to adjourn the meeting at 5:50 p.m. Motion passed 5-0. (Bird, Fett,Laurian & Smith absent. PARKS AND RECREATION COMMISSION March 14, 2018 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD KEY: X= Present 0= Absent O/E= Absent/Excused 00 NAME .tom. N N N t-- N N N N c o 00 N W M N -C-1, 7 TERM - o '" -- a �" o o N o M to b N - - N .ti ti N O EXPIRES c Suzanne 1/1/17 X X LQ X X X X X X O/E X X Bentler Steve Bird 1/1/22 * * * * * * * * * X X O/E Larry Brown 1/1/18 X X LQ X O/E X X X X * * * Clay 1/1/18 X X LQ X X X X X X * * * Claussen Wayne Fett 1/1/19 X X LQ X X X X O/E X X O/E X Cara 1/1/20 X X LQ X X X X O/E X X X X Hamann Lucie 1/1/10 X X LQ * O/E X O/E O/E X X X O/E Laurian Ben Russell 1/1/22 * * * * * * * * X O/E X Angie Smith 1/1/18 X X LQ X X X O/E X X X X O/E Jamie 1/1/20 X X LQ X X X X O/E X O/E X O/E Venzon Joe Younker 1/1/20 X X LQ X X X X X O/E X X X NM= No meeting LQ= No meeting due to lack of quorum * = Not a member at this time