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HomeMy WebLinkAbout2018-05-15 Council minutes A .® CITY OF IOWA CITY C .., MEMORANDUM Date: May 23, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, May 15, 2018, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Mims, Salih, Taylor, Thomas, Throgmorton. UISG: Stewart, Wu Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Seydell-Johnson, Morris, Dyson, Grier, Knoche, Havel, Sitzman (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Discuss scope for the RAL Recreation Center improvement project Parks & Recreation Director Seydell-Johnson presented a power point on proposed Rec Center Renovations. Justin Bishop, OPN Architects, presented information. Individual Council members expressed their views. Action: Parks and Recreation will proceed with the RAL improvements including creating a vanilla box space for the racquetball and game room area. Staff will return to Council near the end of the design process to review the plans and discuss the findings of the expansion analysis. We will also create a recommendation for solicitating proposals for the space from non-profits with a mission complimentary to that of the Recreation Center. Clarification of Agenda Items • [Agenda Item 4e(5)]... Mormon Trek Boulevard (Westside Drive to Melrose Avenue)— Four Lane to Three Lane Conversion Project ...Council member Botchway asked if this item could be removed for separate consideration so he could make comments. City Attorney Dilkes advised him he could comment without pulling the item, but if he wanted a separate vote, it should be removed. • [Agenda Item 4d(7)]... City Clerk Contract Amendment re: vacation carryover ... Council member Mims questioned the level of vacation payout compared to other administrative employees. City Manager Fruin and City Attorney Dilkes noted that all three Council appointed positions have different contracts. Mayor Throgmorton asked about cost implications. City Manager Fruin stated the difference was probably fairly minimal. • [Agenda Item 4d(1)]... ICFD Strategic Plan ...Mayor Throgmorton noted there was no reference to sustainability in the plan and would like to see more diversity the mix of employees in the Fire Department. Fire Chief Grier stated they do look at sustainability and could work that into their planning meetings to do an update. Chief Grier also stated they are reaching out to the younger population to spark an interest and are also looking at different ways to advertise that would reach a greater population. Council Work Session May 15, 2018 Page 2 • [Agenda Item 4d(5)]... McCollister Boulevard —Gilbert Street to Sycamore Street ... Mayor Throgmorton inquired where in the process the consultant would be coordinating with Opticos. City Manager Fruin stated Opticos was not currently under contract so he was unable to answer but felt ample time for that to occur. • [Agenda Item 4e(4)]... Melrose Avenue Fiber Optic Extension ...Mayor Pro tern Taylor asked if University Heights would benefit from the extension and if they would be obligated to help fund it. Public Works Director Knoche stated that there would need to be another agreement if they wanted to use the fiber. • [Agenda Item 4e(3)]... Creekside Park Improvements 2018 ... Mayor Throgmorton inquired if the cost listed was the base scope or if it included alternates. Parks & Recreation Director Seydell-Johnson stated it was just the base bid. • [Agenda Item 4f(7)]... Mary Gravitt: Profane Language in ICPL ...Council member Cole stated he was concerned about the profane language being used at the Library. Assistant City Manager Monroe stated the issue had been responded to by the Library Director after she had been made aware and confirmed it was not coming from youth. Parks & Recreation Director Seydell-Johnson also confirmed it was not youth but an adult couple that had moved from the Rec Center to the Library and continued their argument. • [Agenda Item 4f(4)]... Tiffany Elgin: Thank you ...Mayor Pro tem Taylor noted she was touched by correspondence received from a parent of one of the student award winners. • [Agenda Item 4f(9)]... Garry Klein: Pedestrian Traffic Fatalities ... Council member Thomas mentioned he was pleased to see someone from the community monitoring traffic fatalities in hopes of gaining more attention to it. • Council member Mims asked if one of the historic landmark designations that had not protested previously had since filed a protest. City Attorney Dilkes stated there were questions and they met with staff and resolved them. Information Packet Discussion fMay 3, May 101 > May3 No discussion. > May 10 1. (IP5, Email from Mayor: Educational needs for adult English language learners) Council member Salih wanted to know more about what CEDAC was. Mayor Throgmorton, Council member Botchway and Council member Mims gave a summary of the meeting that was held. Individual Council members expressed their views. Action: Mayor Throgmorton to write letter to Joan Vanderberg and Colleen Schmidt asking them to keep the City posted on their efforts in connection with education needs for adult English learners in the community. Council Work Session May 15, 2018 Page 3 2. (IP8, Email from City Clerk: Listening Post Update) Mayor Throgmorton noted the memo from the City Clerk regarding Council Listening Posts. Council members discussed location and directed the Clerk to check into space at Cole's Mobile Home Park for the end of May or early June. Action: The City Clerk will help coordinate a listening post at Cole's Community mobile home park. 3. (IP7, Email from Council member Cole: Faculty Forward — Iowa) Council member Cole requested the Council to support a letter in support of recognition of Faculty Forward. Individual Council members expressed their views. Action: Mayor Throgmorton will draft a letter to send to President Harreld regarding the ongoing dialogue with faculty and staff and working conditions / pay Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 6:37 p.m.