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HomeMy WebLinkAbout2018-07-03 Bd Comm minutes Limmi07-03-18 mi 2b(1) MINUTES APPROVED BOARD OF ADJUSTMENT May 9, 2018– 5:15 PM EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Gene Chrischilles, Ryan Hall, Bryce Parker, Tim Weitzel, Connie Goeb MEMBERS ABSENT: None STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Brian Boelk, Matthieu Biger, Jacqueline Biger, Thomas Agran, Ryan O'Leary, Mark Seabold. CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Chrischilles outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDER THE FEBRUARY 14, 2018 MINUTES: Goeb noted a correction to the attendance sheet—she had not been present at the February meeting. Parker moved to approve the minutes of January 10, 2018, with edits. Hall seconded the motion. A vote was taken and the motion carried 5-0. SPECIAL EXCEPTION ITEM EXC18-00003: Discussion of an application submitted by Kum and Go LC application submitted by Kum & Go, LC for a special exception to allow a gas station convenience store within the Towncrest Redevelopment Area at 2303 Muscatine Avenue. Walz began the staff report with an aerial view of the zoning of subject property, which had recently been rezoned. A re-subdivision of a number of properties along First Avenue, Muscatine Avenue, and Wade Street would create a new property that would combine two existing gas stations along Muscatine. The new zoning designation is Community Commercial with an Design Review Overlay (CC2/ODR). The CC-2 zone is intended to provide commercial centers for businesses that serve large segments of the community population, including uses that generate significant traffic and require access from arterial streets. The ODR refers to the design standards associated with the Towncrest Commercial Area. Walz explained the goals of the Towncrest Plan, which are to improve physical condition of the area, especially the streetscapes, sidewalks, and Board of Adjustment February 14,2018 Page 2 of 8 planting areas;to create a cohesive architectural character that brings buildings closer to the street and sidewalk, with parking areas located to the rear; an emphasis on sustainability in building materials and site elements. Overall the plan focuses on making the area more pedestrian friendly. Walz explained the challenges presented by the site, which fronts onto three streets, and how a what is by nature an auto-oriented use, such as "Quick Vehicle Service Use", can be more pedestrian friendly. Walz summarized the staff report, noting various elements of the development that improve traffic and pedestrian safety, especially the consolidation and relocation of curb cuts and the various improvements to the public sidewalk and pedestrian areas, and the relocation of the building to the corner of Muscatine and First Avenues. Walz, noted that 3-4 parking spaces shown adjacent to the convenience store are located within a required 30-foot setback from the front building line—a standard of the CB-5 zone. She explained that staff recommended waiving this requirement based on the overall site design, which greatly improved the pedestrian environment and the level of screening for the parking area close to the convenience store building. Walz noted that staff had recommended two changes to the site plan: 1. The location of three parking spaces to the east of the fueling stations be eliminated; 2. The design of the 20-foot landscaped setback along the Wade street frontage to serve some level of stormwater infiltration. Chrischilles opened the public hearing and invited the applicant to come forward. Brian Boelk (HBK Engineering) noted the considerable effort of the applicant to meet the standards of the Towncrest Design Plan. He asked that the Board preserve the parking spaces on the east side of the paved area. He noted that the applicant has found that 25 parking spaces represents the minimum that Kum and Go usually has on a site.These spaces would service as employee parking and could be marked as such. He also noted that the requirement for an area for infiltration had not been considered by the applicant and that, as an engineer, he believed there was not adequate space. He suggested that a mechanical filter might be more appropriate and that a landscape system might not be maintained and therefore might not function as staff intended. Board members asked for clarification on staffs recommendation to remove parking.Walz clarified that in staffs view the location of the parking to the far side of the site did not seem to meet the intent of the screening requirement. Board members asked for clarification on the Towncrest Design standards with regard to stormwater.Walz stated that it was not a requirement, but a recommendation of the Towncrest Plan that strongly encouraged developers consider the sustainability of choices. Given the amount of paving on the site and the 20-foot setback being proposed, staff believed there is an opportunity in the landscaped area to create more opportunity for infiltration. The language of the recommendation was intended to be flexible so that the applicant could design something that would work. Chrischilles closed the public hearing. Parker moved approval of EXC18-00003, a special exception to allow a Quick Vehicle Board of Adjustment February 14,2018 Page 3 of 8 Service Use in the Towncrest Design District, subject to the following conditions: • Substantial compliance with the site plan submitted, with the removal of three parking spaces along the wade street frontage. • Design Review Approval of the convenience store building. • Light plan must meet code standards. • Final approval of all landscaping materials by the City Forester. • In consultation with the City Engineer, the applicant shall use the landscaped area along the Wade Street frontage to improve stormwater quality. Hall seconded the motion. The Board discussed the staff recommendations and considered the wording of the recommendation to require the landscaped area adjacent to the Wade Street right-of-way for some sort of improvement related to stormwater. They were not opposed to mechanical filters but concurred that more could be done with the green space. The Board noted that they concurred with the findings set forth in the staff report of May 9, 2018, and concluded the general and specific criteria are satisfied and adopted the findings in the staff report as findings of fact. Board members noted that the proposed development would improve this area greatly and that changes to curb cuts and streetscape would make the area much better, especially for pedestrians. They noted that there is more and more pedestrian traffic in this area. A vote was taken and the motion carried 5-0. Chrischilles stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. SPECIAL EXCEPTION ITEM EXC18-00004: Discussion of an application submitted by Matthieu Biger and Jacqueline Biger for a special exception to reduce the rear principal building setback for property located in the Neighborhood Stabilization Residential (RNS-12) zone located at 519 North Johnson. Walz showed the location map, noting the relationship of 519 North Johnson to other adjacent properties. She explained the purpose of the rear building setback standard. She noted that the subject property has a smaller lot area than what is currently required by code and that this is not unusual in this part of the community in historic neighborhoods. As a corner lot, the property is required to provide two front setbacks, which pushes the limited developable area further to the interior of the lot. Walz showed where the proposed addition would be located on the lot and how this placement related to the abutting properties. Walz also explained that the applicant was required to seek a minor modification for a newly adopted rear open space requirement. She noted that the new requirement allowed relief for properties such as this one—lots substandard in size, corner lots, lots with opportunity for open space in other areas of the property. Board members asked for clarification regarding the structures on adjacent properties.Walz Board of Adjustment February 14,2018 Page 4 of 8 pointed out the garages located on properties to the north and west. These structures basically line up with the location of the addition. A question was asked about the lack of a sidewalk along the south property line. Walz indicated that staff did not believe that there was a rational nexus with the addition to provide one and also noted the unusual alignment of driveways and alley just tothewest of the subject property. A more continuous sidewalk is provided on the North Market Square Park. . Chrischilles invited the applicants to speak. Mattieu and Jacqueline Biqer explained that they had purchased the house through the UniverCity Neighborhood Partnership and had made many improvements to it in the seven years since, including a new roof and work to the garage. They now had children and wished to stay in the house for many years to come but needed more space and the modern convenience of and additional bathroom. They hoped the board would grant their request. Chrischilles opened the public meeting. Thomas Aqran (512 North Van Buren) noted that he is a neighbor and also someone who purchase a home through the UniverClty program. He is supporting the proposal and thinks that it was the intent of the program that people would make this kind of investment in their property and that the space in which the addition will be located will be attractive from the street and the park. Ryan O'Leary (address ?) said that he was attending for the final application but is also in support of the current application. He is a realtor who has sold several homes in the immediate neighborhood and thinks the proposal will enhance the livability of the property. Chrischilles closed the public hearing. Goeb moved to approve EXC18-00004, an application for a reduction in the rear principal building setbacks from 20 feet to 13 feet, subject to the following conditions: • The setback reduction applies to the proposed home addition only; • Substantial compliance with the site plan submitted • The applicant must secure a Certificate of Appropriateness for the addition from the Historic Preservation Commission. • The applicant must secure a minor modification for a reduction in the rear open space requirement. Parker seconded the motion. The Board noted that they concurred with the findings set forth in the staff report of May 9, 2018, and concluded the general and specific criteria are satisfied and adopted the findings in the staff report as findings of fact. A vote was taken and the motion passed 5-0. Chrischilles stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. SPECIAL EXCEPTION ITEM EXC18-00005: Board of Adjustment February 14, 2018 Page 5 of 8 Discussion of an application submitted by Ranshaw Limited Partnership for a special exception to allow a vertical expansion of the existing building within the rear principal building setback for property located in the Community Commercial (CC-2) zone at 424 Highway 1 West. Walz showed an aerial view of the property, noting the 15-foot rear setback where a 20-foot setback is required. The commercial property abuts residential properties along Douglass Court and the building itself will not move any closer to the property line. Walz explained the applicant wished to raise the ceiling height of the commercial building, which is currently substandard.A higher ceiling height would allow the applicant to better market the commercial space being vacated by Paul's Discount (a collective sigh from the board members and other in attendance was audible). Higher ceiling heights will allow for improved HVAC, lighting, signage, and other standard requirements of commercial tenants. The additional building height space is not to allow a second floor. Walz explained that the applicant could move forward with raising the roof height on all of the roof except the rear 5 feet, which is within the setback. However, she noted, this was not practical. The maximum building height limits in the commercial zone and the residential zone are the same-35 feet. This will increase the height of the building to 24 feet. In reviewing this staffs main concern was any potential changes to the rear of the property—the area within the setback. Walz noted that any storage or active uses behind the building would require the applicant to install screening. At a minimum staff felt that a fence and S3 landscape screening would secure the site and minimize views of these activities, and had recommended this as a condition of approval. The applicant has subsequently suggested a 6-foot solid fence along the entire property line. Hall asked about whether any residents along Douglass Court had solar panels on their roofs and if the ceiling height would diminish their exposure. Chrischilles invited the applicant to speak. Mark Seabold (Shive Hattery) explained the need for the additional ceiling height. He noted how currently the setback had functioned almost as additional yard space that with new commercial tenants the applicant wanted to be sensitive about any changes to the rear of the property. He noted that the change in ceiling height would not have an impact on any current or future solar on homes. Ryan O'Leary (Ranshaw) indicated that they had held a neighborhood meeting. Three neighbors attended and they were generally supportive. O'Leary thought a rear fence would be appropriate for security reasons. Hall asked if solar had been considered on the rooftop. Seabold indicated no, but that they may use the additional height to get more daylight into the buildings. Parker asked about stormwater improvements. Walz suggested that since the building footprint was not increasing, there may not be a rational nexus to require this. Seabold indicated there would be a gutter system installed. Board of Adjustment February 14,2018 Page 6 of 8 Chrischilles closed the public hearing. Weitzel moved for approval of EXC18-00005, a special exception to allow a building height increase to 24 feet for an existing building in the Community Commercial (CC-2) zone at 424 Highway 1 West, subject to the following condition: • If the applicant proposed any changes within the rear setback,such as additional rear exit doors, paving, or storage of any kind, a 6-foot high solid fence (S-5) must be installed along the entire length of the rear property line. Hall seconded the motion. The Board noted that they concurred with the findings set forth in the staff report of May 9, 2018, and concluded the general and specific criteria are satisfied and adopted the findings in the staff report as findings of fact. A vote was taken and the motion carried 5-0. Chrischilles stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. BOARD DISCUSSION: Dulek explained that the City Council had adopted an amendment to the City Code in response to concerns from the Lusk Avenue neighbors. This change would allow the appointment of an alternate board member in the event that a current board member had recused themselves due to a conflict of interest. This would only apply in the case of an appeal and the alternate would be a person who had served on the board during the previous 5 years—a retired board member. Given the unique nature of the Board of Adjustment, staff had recommended having a member who had previous experience and training with the board. Parker noted he would be away for the August meeting.Weitzel noted he would miss the July meeting. ADJOURNMENT: Hall moved to adjourn the meeting. A vote was taken and the motion passed 5-0 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2017-2018 NAME TERM EXP. 4/12 5/10 6/14 7/12 10/11 12/11 2/14 5/09 CHRISCHILLES,T. GENE 1/1/2019 X X X X X X X X GOEB, CONNIE 1/1/2020 X X X O/E X X O/E X HALL, RYAN 1/1/2023 -- -- -- -- -- -- X X PARKER, BRYCE 1/1/2022 O/E X X O/E X X X X SOGLIN, BECKY 1/1/2018 X X X X X X -- -- WEITZEL,TIM 1/1/2021 X X X X X X X X KEY: X= Present O=Absent O/E=Absent/Excused —=Not a Member 07-03-18 Final/Approved 2b(2) COMMUNITY POLICE REVIEW BOARD COMMUNITY FORUM April 23, 2018, 6:00 P.M. IOWA CITY PUBLIC LIBRARY 123 South Linn Street, IC CALL TO ORDER: Chair Orville Townsend called the meeting to order at 6:00 P.M. MEMBERS PRESENT: Monique Green, Donald King, David Selmer MEMBERS ABSENT: Royceann Porter STAFF PRESENT: Legal Counsel Patrick Ford and Staff Chris Olney, Kellie Fruehling. INTRODUCTION OF THE BOARD AND BRIEF OVERVIEW CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND/OR DOCUMENTS None to accept. STATE OF THE POLICE DEPARTMENT BY CHIEF MATHERLY Chief Matherly spoke about the department and the community working together. He also reported on number of officers, average calls for service, number of arrests per year as well as police training. MEET THE NEW DOWNTOWN LIAISON OFFICER, COLIN FOWLER Officer Colin Fowler gave a summary of the numerous responsibilities that the Downtown Liaison Officer position includes and how it relates to the community. He spoke about how the police department interacts with diverse groups within the City such as the University students, business owners and the homeless population. • PUBLIC DISCUSSION The following individuals appeared before the CPRB: Harry Olmstead 1255 Shannon Drive, Iowa City Joe Coulter 1818 N. Dodge Street, Iowa City Megan Alter 936 Aspen Court, Iowa City Angela Winnike 1037 College Street, Iowa City ADJOURNMENT Meeting adjourned at 6:56 P.M. (Forum Summary and transcriptions are attached) COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date) TERM 7/11 7/31 8/8 8/29 9/12 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 4/17/18 4/23/18 NAME EXP. Marahir 7/1/21 X X X X X X X O/E -- -- --- --- ---- Salah Donald 7/1/19 X X X X X X X X 0 X X X X King Monique 7/1/20 X O/E X X X X X X X X X X X Green Orville 7/1/20 X X X X X X X X X X X X X Townsend Porter David 7/1/21 X O/E X X 0 X O/E X X X X X X Selmer KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Not a Member May 21, 2018 Iowa City City Council City of Iowa City 410 Washington St Iowa City, Iowa 52240 Re: Community Police Review Board Annual Community Forum The Iowa City Community Police Review Board (CPRB) held the annual Community Forum on Monday, April 23, 2018 at 6:00 p.m. Board Members at the forum were Orville Townsend Sr. (Chair), Donald King (Vice-Chair), Monique Green and David Selmer. Royceann Porter was absent. Staff present were; Legal Counsel Patrick Ford, Staff Chris Olney and Kellie Fruehling. Guest speakers were Iowa City Police Chief Jody Matherly and Community Liaison Officer Colin Fowler. The forum opened with roll call and an introduction of board members. Chair Townsend read a brief summary of the board's duties and responsibilities. The Chair then introduced Chief Matherly. Chief Matherly presented an overview of the police department which includes four new officers for a total of 86 sworn officers. Chief Matherly also spoke on the department and community working together to reduce the crime rate and number of arrests. Chief Matherly introduced the new Community Liaison Officer Colin Fowler. Chief Matherly noted the addition of a nighttime Liaison Officer in the near future. Officer Fowler spoke on his responsibilities and how it relates to the community. He also spoke on the interactions of the police department with diverse groups, business owners and homeless population. Chair Townsend then opened the forum to the public. The following appeared: Harry Olmstead who addressed vehicles blocking handicap sidewalk ramps and need for enforcement, Joe Coulter who spoke about opioids and fentanyl crisis in the US and local reactions, Megan Alter spoke about reestablishing trust between the community and the police, Angela Winnike spoke of her position as night mayor and its relationship with the night businesses. At the conclusion of comments from the public,the Chair thanked the audience for their input and announced that there were informational pamphlets on the back table. Meeting was adjourned at 6:56 p.m. Orville Townsend, Chair Community Police Review Board (Transcriptions are available at ICgov.org) Page 1 Community Police Review Board Community Forum Transcription Members Present: Monique Green, Donald King, David Selmer, Orville Townsend, Sr. (Chair) Members Absent: Royceann Porter Staff Present: Legal Counsel Patrick Ford. Staff Chris Olney, Kellie Fruehling Others Present: Police Chief Jody Matherly, Officer Colin Fowler Call to Order & Roll Call: Introduction of Board: Townsend/Good evening. Why don't we call the meeting to order. I will start off with the roll call. Green/Green present. King/King present. Selmer/ Selmer present. Townsend/Townsend present. And note that Porter is absent. Okay,urn, start off I'm gonna give a brief summary of the, uh, C....CPRB and basically it was established as a tool to, uh, allow citizens to....to share complaints, uh, concerns they had related to treatment by our police officers. Currently the board, the process is there's a complaint. The,uh, complaint is on file. The Police Chief basically will look at all the information and he will make a decision as to whether treatment was fair or if there was an issue with unfair treatment. He writes his final report, and that report is submitted to the Police Review Board. We look at it, uh, each....each of us have access to information,which we look at all the information and then we as a board will basically, uh.....come to a decision and write a written report, and that is submitted to the City Council. The positive thing about the process is that(unable to understand) which the public can feel assured that all efforts are bein' made for fair treatment and to look at issues from all sides. Uh,havin' public.... individuals from the public involved in the process is a great asset to assure that. Uh, lot of people feel concerned about policing,police policing themselves, uh, this is not the issue because of this board. The fact that we are citizens and we are involved in the process does bring a totally different element that assures that all issues and all sides are bein' looked at fairly. Um....with that I'd say, uh, if any of the board members have anything they'd like to add to that. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 2 Community Police Review Board Community Forum Transcription Semler/That's a good summary. Townsend/Okay! Semler/There are, uh, some details and information also in the pamphlets if you haven't received it (mumbled) front. Um, we'd encourage you to go ahead and review those. Consider Motion to Accept Correspondence and/or Documents: Townsend/Okay, uh, I will remind you that this is a public forum, which is public recorded, and bein' recorded for rebroadcast on City Channel 4. At this point I would entertain a motion to accept correspondence or any documents that have been presented. King/ So moved. Green/Second. Townsend/It's been moved and seconded. All those in favor. Against. The ayes have it. Okay. All right, now we're going to, urn.....move down to, uh, introduction of our Police Chief. Uh, Chief Matherly, we'll turn it over to you. State of the Police Department by Chief Matherly/Meet the new Downtown Liaison Officer Colin Fowler: Matherly/All right, thank you very much! Can everybody hear me? All right! Um, this portion is just to kind of allow me to talk a little bit about the Police Department, uh, some of our latest initiatives,uh, kind of the...the state of the Police Department, if you will. Um, you're lucky, you're gettin' it before the City Council does, but we have a....a Councilman here, Susan Mims, and uh, Mazahir Salih, so a couple Councilpeople are here, and uh, then we have some folks from the, um, Human Rights Commission and....and other folks from various committees with the City. So welcome everybody! Uh, I wanna tell you about the....the structure of the Police Department itself. Some of you are familiar with it, some not so much. Uh, we have 80, uh, 82 sworn police officers, but we're swearing in four additional officers this Wednesday at 1:00 at City Hall. So if you're interested in watching that, um, we'll be doing it then this Wednesday. But that'll take us to 86. Urn, now two of those positions are grant positions, so those will....will be gone through attrition in the next couple years because they're grant funded. Um, but.... but that's a fair amount of officers for a city of 74,000 folks. So, um, I will tell you with that number though it keeps us very busy. We rely heavily on mutual aid through the This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 3 Community Police Review Board Community Forum Transcription University of Iowa Police Department to assist us, uh, the Sheriffs Office, and State Patrol, as well as surrounding agency. We have a very good working relationship with those agencies and so we work as one really. Uh, when we're busy they come help us, and when they're busy we go help them. Uh, so we can do more with....with a little less money, which is important to the taxpayers. Uh, for calls for service, uh,we run 70,000 calls for service per year. Uh, now, uh, this year we were 700 calls for service, that is in 17, 700 calls for service fewer than we were in 2016. So....when you're talkin' those kind of numbers, it was fairly, uh, this...fairly much level. Uh, for crime we only went up 1% in 2017 in overall crime, which is good! We....we don't like to see a big spike in crime. Uh, we'd love to see a reduction but crime stats are somewhat like bell bottom jeans—they....they fade in and our, depending on what's going on with society and with reporting of those crimes. So when crime levels stay level we....we.....we like that. We'd certainly like to see a reduction, but....but again, it's better than...than raising. What we did see an improvement in in 2017 was a reduction in violent crime. If you look at just the FBI violent crime statistics, which is homicide, robbery, uh, forcible assault, sexual assault, and then aggravated assaults, we only had a reduction of 4%, but if you throw in other sex crimes like forcible fondling and some of those,we actually had a reduction of 12% for violent crime, uh, and we really like to see a reduction in....in those numbers. It's one thing for your car to get broken into, but it's another thing when your....when your personal well-being is attacked, and so we...we certainly like to make sure that we're focusing on reduction in violent crime first, and then the....the property crimes, uh, as well. Urn,but that reduction of violent crime was big for us. Simultaneously it's important for the Police Department to be fair in our enforcement and consistent in our enforcement, uh, when we are making the attempts to reduce crime. That is, we have to get rid of the....the crime race association and connection. We have to make sure that we're, um, being fair and...and, um,there aren't disparity and disproportionality in our traffic stops when it comes to contacts with minorities, uh, and we have to make sure that we're administering procedural justice out there. That is we're being fair on the stops, we're listening to folks, we're being patient, and being respectful and treating people, all people, with dignity, no matter what the circumstances. When we fail to do that, that's where...folks like the CPRB can come in handy. They can take a look at our incidents, our processes, um, our contacts with citizens and....and community members and....and, uh, help guide us through those murky waters. Uh, our officers are human. They're not robots. They do make mistakes. But I will tell you they're well trained, and so their second nature is to rely on that training and be as professional as they can, and we expect them to do that and we hold 'ern accountable for that. And the CPRB holds us accountable for that as well. So it's....it's very important, uh, to have that relationship and that level of transparency in everything that we do. Um....uh, for...for numbers for crime, we have about,when we're lookin' at total crimes, and this.....this doesn't count the alcohol possessions and things of that nature, but we have about 4,500 This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 4 Community Police Review Board Community Forum Transcription crimes per year that we deal with. Urn, so again 70,000 calls for service, that is 70,000 times we're out responding to calls and stopping cars and maybe writing a parking ticket, but 4,500 of those are the actual thefts, robberies, criminal mischiefs, arsons, whatever crimes there are, 4,500. And again, 1%raise in that. So we stayed fairly level throughout the year. Urn, we do 12,000 traffic stops a year. That's a very high number. Uh, to give you sort of a barometer for that, the City of Davenport, which is much larger than us, does about 5,000 traffic stops per year. So we...we are very busy in stopping cars. I will tell you my phone rings very often in Iowa City, to report speeding vehicles, reckless vehicles, vehicles running stop signs, and I think it's because we have the University here, Kirkwood. We're pedestrian-friendly, we....we encourage folks to be out on their bikes, and so we expect motorists to obey the laws and not hurt anybody, and that's why I believe because of the high amount of....of non-tra....uh, vehicular traffic, urn, that we have, the....the pedestrians and bicyclists,the people do call that in, and so we're starting to focus heavily, and I will tell you the City Council is focused heavily on traffic safety, be it through engineering, uh, issues, uh, to....to help, uh, slow drivers or enforcement efforts or technology, uh, we need to look at all of that to keep folks safe, and so we're working hand-in-hand with other departments in the City, urn, our Traffic Engineers, Street Department, and the guidance of the City Council to make sure we're on top of that. Uh, it's very important for everybody. Uh, we're working very hard to reduce disproportional ....disproportionality minority contact. A show of hands, how many did not know that we measure ourselves for....for DMC, disproportionately minority contact, that you had no idea we were even doing that. Okay. So it is well- known. We've done it for 15, 20 years. Uh, most recently in the, urn, 2010 through now, 2018, uh, we look at that annually. We look at the numbers on.....on disproportionality. Um, are there disparities? The answer's yes. Uh, do we have work to do? The answer's yes. Uh, but we strive to work very hard to keep that reduction going, and not just the amount of traffic stops, but the outcomes of the stops too. When we stop folks, urn, are we asking more blacks to search their car than we are whites? Uh, are we, uh, writing more tickets to blacks than we are whites? Are we, um....um, arresting more blacks than we are whites? And those measurements are also, uh, counted as well. Um...once I stop that car, I call it low-hanging fruit. We need to be extremely fair and consistent. Now I may not know what color a person is when I stop the car, and if you've ever done a ride- along with us, or... even without doin' a ride-along. At night when you're followin' a car, try to figure out the race of the person driving, the skin color of the person driving is not easy to do. Urn, but by and large, um.....just pure numbers, that....that should be a one-to-one ratio, correct? It should be no disparity, no disproportionality. But we haven't gotten there yet, but it's even easier for us to measure and control when we stop somebody to say, `Don't write somebody, uh, of color more than you would, uh, a....a white person.' That's a pretty easy decision, and whether it's, uh, you know, an implicit bias thing or the officer thinks that they're gonna find more, that's a....that's an This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 5 Community Police Review Board Community Forum Transcription uneducated, uh,move on our part for that to happen, and we need to make sure that our officers are well trained and well educated to know that,urn, if you stop a person for their taillight, and they're a person of color, and you search their car more than you do a white person's, you're not gonna find any more contraband than you do the white person. The stats are real clear. So stop doin' it! Urn, we've sent that message very strong to our officers, and we're gonna see improvements in that area. So it's important for us to....while we're dealing with disproportionality, in...in the name of fairness, that we concentrate on education and training for the officers and uh, I'll tell you how important that is. We've gone from 200 hours total training in 2016 to over 1,100 hours in 2017 in that area since I've been here. And I got here in January of 17. So I've put a lot of emphasis on that and we will continue to do that. Uh, then the second thing is, uh, our deployment of resources. You know, we're not deploying resources and trying to reduce crime,uh,by targeting, uh, certain communities, communities of color. We need to target crime trends and address the problem where it stands to reduce especially violent crime, as I mentioned. And the other thing that we're doing too is to, urn, improve our community outreach. Uh, community policing is, uh, one of the pillars of the 21' century, uh,policing that President Obama had put into place, and uh, that means getting out and earning the trust and....and the legitimacy of the community, to let them know that, uh....Sir Robert Peel said, uh, 'The public is the police, and the police is the public,' and so, uh, we need to make sure that...that folks, uh, appreciate what we do,understand what we do,respect what we do, and trust that we're doing the right thing. Uh, and so continually contact...continual contact with the public; in formal settings like our Citizens Police Academy and National Night Out and...and the Hate Crimes Public Forum we just did, and then informal, urn, as well. Again that procedural justice—every time we come into contact with folks, whether we're meeting them in the ped mall or we're,urn, on a traffic stop with them,that they're treated with dignity and respect. So those are the things that we're workin' on, uh, for the disproportionality portion. Um.....with that, let me introduce Colin Fowler. So Officer Fowler....is our,um,new, I say new. He's not really new. It's been several months now, but downtown police officer. So, uh....David Schwindt was the officer before him. Lot of folks called him Officer Friendly,but he works, uh, quite often with Angela, from the Downtown District, and uh, and some of the downtown businesses to improve quality of....of life downtown, quality of, um....of the business community downtown, and the idea is to enhance everybody's experience down here. Uh, I mentioned 70,000 calls for service. The downtown district is our number one calls for service, 12,000 calls for service each year for the downtown district. So, compared to the second district is like 5,000 in certain neighborhoods. So that tells you how busy we are down here. When you're talkin' numbers that big, we need to focus on that because there's a lot of activity down here, between residences, the University, the businesses,urn, everything that's going on, so....very important. So I'm gonna give him This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 6 Community Police Review Board Community Forum Transcription the....the floor here in just a minute to talk a little bit about what he does and what some of his goals are. Fowler/Thank you. I'm Colin Fowler and took over the liaison spot late last year from Officer Schwindt. He's moved on to the data driven justice project so he's still around,just not seen very often. Before I took over his position, I worked in the downtown bike patrol for about five years. So you may have seen me down there. I often get recognized. Um, so I took over for his position. I already have a....a good understanding of the issues that were downtown, the people that were down there, the transients, the students, uh, and a lot of business owners. Some....one of the fun and challenging parts of my job is I try and make the downtown, specifically the Northside, the ped mall area, uh, all those different groups of people trying to use the same footprint, everyone tryin' to get their own enjoyment out of it. So it's challenging and it's fun. In the winter, a lot of my job shifts to homeless outreach. The homeless that we see downtown, uh, during the warm months suddenly have to get inside at night, uh, otherwise it's dangerous. I getta work with the homeless an awful lot. I inherited Officer Schwindt's big thing was the 'sock police.' So I have a massive drawer full of warm socks and hats and scarves that I carry around with me when I'm on patrol and I give 'em out, which gets me some teasing from my co-workers,but I can take it, it's not too bad. It's really rewarding though. Also since I work with the homeless so much, I'm involved in the new, uh, Housing First project (mumbled) Cross Park. (mumbled) recognize people from groundbreaking (mumbled) that's really exciting to me and since I've known the homeless for so long, uh, hopefully I can....the people that are most at risk and need housing the most get the top of the list. Uh, if you have any questions I'm always downtown. Usually have the bright yellow shirt, I look like a....a walking highlighter and um, I also have a City- issued cell phone if you have any questions too. Matherly/Let me add one thing to that too. One of the positions that I talked about that we're adding is going to be a....a downtown officer in the evening hours, uh,because he takes off around 5 or 6 at night, as Schwindt did. Um, and talking to the Nighttime Mayor, Angela, and Nancy from the Downtown District, some of the businesses, and....and my officers, you know, we really need a downtown officer during those evening hours. So the City Council supported us in, uh, hiring somebody to do that, and also spend half their time out into the neighborhoods too. One of the problems with the....with the neighborhood response unit for loud party patrol they call it, is, uh, a timely response. So this officer would double as that as well. Um, if there's loud party calls going in...in the neighborhood areas, which generally circle right around the downtown area, uh, to the most...for the most part. Gonna be....he or she will be available for a quick response, uh, and not delayed. Um, as we talk to our, some of our neighborhood, um, folks in....in the Neighborhood Support Division of the City, they said that's one of the biggest problems This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 7 Community Police Review Board Community Forum Transcription —delayed response to those calls. So we wanna enhance that. So this person will be working hand-in-hand with Angela, identifying issues, and identifying ways that we can improve the quality of....of, uh, the experience of the downtown area. We're excited about that position. You should see that right around July is when we'll get that goin'. So I just wanted to add that. Townsend/ I had a question, uh, the sub-station we have (mumbled) created, uh, what's your feelings about that? Do you feel it's gettin' the results that we wanted? Matherly/Yes, and thank you cause I was supposed to bring that up and I forgot(laughs) He's keepin' me goin'! Um, how many here did not know that we had a sub-station in the southeast side? Over by the....the, where K-Mart was located. Okay. Urn, you know, it's in that plaza near....is it Stuff(someone speaking from audience) Stuff Etc., in that area right off Highway 6, uh, behind Taco Bell and stuff. So....the sub-station, uh, has been in existence for, uh, two or three years now, and we're using it more than we ever have. Uh, we've assigned Henri Harper, our Community Outreach Assistant, who's a civilian position, but wears a uniform. Drives a, one of the white pickup trucks that has markings on it, and he works hand-in-hand with the schools. He works hand-in-hand, uh, with, um, community members, does a lot of public outreach, the formal programs we talked about, and he is actually housed down there now because we wanted more presence down there. We also have a couple of our outreach police officers working out of there too. Uh, Officer Cash is out of there part-time, and Officer Hayes is out of there full time. Uh, now they're always out doing their duties as well, but that's their home base. Uh, we're going to continue to enhance use of that. As a matter of fact, for National Night Out this year, which is the first Tuesday in August, um, we actually want to open the doors of the sub-station, have refresh....some refreshments, and make that a focal point for National Night Out. Um, I was there for a Crime Stoppers' meeting the other day, and a gal needed assistance off to the east of us, and she ran over there for assistance, knowing that she could get help there. So important that people feel that there's a....a place closer to them than havin' to come down here to deal with an issue. So, uh, we like that spot. Uh, we think it's important. I will tell you I would love to see a sub-station on the west side,uh, to serve some folks over in the Mormon Trek area. Um, you know, the ....these come at a cost, obviously. Uh, you know, I haven't approached City Council yet(laughter) but....but we will certainly (laughter) we....we will certainly, um....um, keep ....I have talked with some landlords over there and, um, it's not impossible to do. So, um, but these can be very successful, uh....we....we put a TV in the sub-station because every night between about 4:30 and 6:00, um,there's kids that come and hang out with some of the officers and Henri and watch TV and just....just get to know 'em. So, that's the kind of environment that we wanna create, that...that sense of,you know,urn, fostering relationships with our....with our youth and with...with the This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 8 Community Police Review Board Community Forum Transcription neighborhoods. And I think something on the west side would be equally as important. So, urn....thanks for bringin' that up, Orville, and it's, uh, a....those sub-stations are great and we wanna continue to enhance that experience. Townsend/Okay, thank you, Chief. Okay, next we have a public discussion and community input. Urn, an opportunity for you to come and share your concerns and speak. Uh, we would ask that, uh, when you do come up that first of all you sign in. Uh, that you speak into the mic and that you state your name, for public record and recording. So at this point the microphone is open. Public Discussion With Community Police Review Board: Olmstead/ Good evening. I want to first thank you all,being community volunteers of volunteering your time and being on the Police Review Board. It's a pleasure having committed citizens like this, and I do appreciate that. Townsend/Harry, will you state your name. Olmstead/You just did! (laughter) I'm Harry Olmstead. (laughs) Urn, I had a couple concerns I want to, uh, mention. Um, one thing that's starting to happen in our community and I kind of believe it's more students than anybody, is cars blocking the, uh, what we call the curb ramps, those ramps that come off the sidewalk, and I ran into one this afternoon that was totally blocked. So I had to go out in the street to get around it. I did report it. But the problem is, is it's only across the crosswalk and so the fine is only $25. The curb cuts are required by ADA, and we are working on compliance with that, but I'd like to see, and I'm going to be directing a, uh, letter to the City Council, uh, that we raise the rate, uh, for those....that are blocking curb cuts, uh, so that really has an impact, uh, $25 I don't think's gonna have much impact and I think we need to let people know how important these are, because if it was at night, and with the poor lighting in this area, someone certainly could get killed, whatever. So I would hope that you would join me in directing a correspondence to City Council, uh, asking them to consider raising the rate. The second issue that I wanted to address, um, deals with safety, not only in our schools but in our community. We're seeing violence happening in communities throughout the United States. Today there was one in Canada, with a van that, uh, mowed over, uh, 10 people, I think six were killed. Urn, I want to know what is being done to prevent having these type of violent acts occurring in our schools and in our community. Chief! Matherly/Sure! Well, let's talk about the school first. Uh, we're on a couple of different committees with the, uh, Iowa City Community School District to address, uh, school violence. Uh, one of them is more reactive in nature, that is if something were to go This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 9 Community Police Review Board Community Forum Transcription down, uh, what are the....what can they do about it, and so, uh,just as recently as Saturday, uh, where we had, uh....uh, we talked ALICE training, uh, that is the training to either run, fight, or hide, uh, if an incident were to happen, and not just to the schools but also invited the parents and....and students, voluntarily. Uh, we don't like to teach it right to the students. That can send the wrong message. Uh, it's really the schools'job to direct their students, but we do train the faculty and staff; uh, of the School District itself and when I say that, um, countywide, the whole School District has been trained in that, and so they keep their thumbs on that and we give them reassurance that, uh, if it were to happen, they'll....their second nature will kick in, they'll know what to do to reduce the chance, urn, of....of, uh, more deaths or more injuries. Uh, also looking at the school buildings themselves. Um, we have officers that are, urn, certified in crime prevention by environmental design. I don't know if you're involved in that or not, but we've got a few officers that....that are trained in that, and that's to look at the structure itself and make a determination of how we can make it safer, as simple as numbering the doors so when an event happens we don't say, well we're on the south side or a teacher says south side. Well what is the south side? What, door 6? Door 9? Door 10? You know, so it's clearly labeled. We all know which one we're talking about, and then also, urn, the systems inside the school, be it security, video or whatever, urn, certainly have....have talked to 'em about, you know, best cases for using those. So those systems are in place as well. Um, you know, any time that the school has a....a problem with the student that they can't quite handle themselves, it's repetitive, it appears it could get violent,urn, they don't hesitate to contact us. Uh, we respond, and uh....and assist 'ern with that. You know, our goal is not to put students in prison. It's not to, urn, you know, to have the school a prison pipeline, if you will. It's to keep everybody sel...safe, and get that student help, and so we can sometimes do referrals, and the school does a great job with their counselors and their system as well, but....but we can help them with that too, to keep everybody safe. Um, so those com....lines of communication are open,um, and we do the best we can with that. As far as the community itself, again, we focus on violent crime, uh, the ped mall shooting's a prime example. You know, um, that's something where, uh, you know, when that situation occurred, uh, a lot of the names involved weren't new to us, urn, we were familiar with it, urn, unfortunately things unfolded downtown where you couldn't have picked a worse night or worse area for that to happen, if it were to happen. Um,but the success there is we had a very quick response. We made arrests that night and those folks have been convicted and they're in prison that were held responsible. Uh, it's unfortunate that there were victims involved as well. Um, so we....we have increased our intelligence database and try to make sure that we...you know, if people are out doin' those violent crimes we've talked about—the aggravated assaults, the robberies, the....the.....the, you know, murders, uh, we need to know who those folks are and, uh, we need to do something about it, and we're enhancing those databases, urn,the best we can. And we do that so we can be....so we This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 10 Community Police Review Board Community Forum Transcription don't have to do a shotgun effect. That is stop everything movin' and try to figure out who's doin' somethin'. So communication and, urn, sharing of information, including whether federal and state partners in....in area agencies is so important. Urn, that takes the whodunit out of it and then lets us focus on, uh, reducing crime through contact with those folks. Olmstead/ Can I have one more quick question? We know the City Council has approved, uh, the redevelopment of the ped mall, but one of the problems on the ped mall that I have noticed over the last several years is vehicles, urn, parking on the ped mall. Um, on Saturday there was a glass cleaning company that parked right on the side of the Library and was there three, four hours! Um, I hope there can be something done,because obviously the weight of those vehicles is what's also taking its toll on the ped mall, and with new ped mall coming, we certainly don't want to damage that. Matherly/Yeah, I think that's one of the goals for the new ped mall is to have that infrastructure a little stronger and updated, um, so it can withstand the rigors of....of today's, you know, activities and vehicles, versus, uh, before. As far as the vehicles on the ped mall itself, unfortunately sometimes it's necessary for maintenance and upkeep, um, cause you..... you have to have, uh, the vehicle or lifts or equipment to get the job done. It's kinda like when a large semi-truck, uh, blocks Clinton Street when they're doing loading and unloading to get freight in. So these businesses in a pedestrian-only area won't survive if we don't allow some vehicle access, uh, and....and goods to get to their stores in an efficient, safe way. Uh, it is up to the stores themselves, uh, the businesses themselves, to make sure they're doing it as quickly as they can and as safely as they can, uh, so we....if we see problems in an area we can certainly address those, but it does come with the fact of having a pedestrian mall. You're going to have the two, pedestrians and vehicles, inter-mix occasionally. Olmstead/Thank you very much, and we do appreciate our Chief. He's, uh, anniversary of one year I believe, and we look forward to him continuing. Matherly/Thank you. Olmstead/I have more questions, but I'll let somebody else have the floor. Matherly/Thank you. Green/Thanks, Harry. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 11 Community Police Review Board Community Forum Transcription Coulter/I'm Joe Coulter. I'm with the Human Rights Commission here in Iowa City. I'm also with the University of Iowa, College of Public Health, College of Medicine. Urn, as you know, uh, we are potentially facing an opioid epidemic here. Uh, it's not gotten, uh, as bad as it has....uh, say in Ohio and some other places. Uh, but the City, uh, and it very much involves the Police Department, as well as other, uh, community, uh, functions, as well as the County, urn, about.....where are we with regard to Naloxone training and access, uh, to Naloxone, uh, to deal with the....the emergency situations. Uh, and what are the board, as well as the Chief s, perspectives on the progress or lack thereof that we're making on the Access Center, uh, and what roles do you see, uh, the police and especially you (laughs) uh, because one of the populations are the....are the homeless, as well as, uh, other, uh, groups, uh, including the elderly. Uh, and uh. the contamination, if you will, with the Fentanyl and where is that coming from and how is that getting into the ....to the medications. Uh, so there's a lot to talk about there, uh, and uh, I'd like to just ask the board if they've begun to kind of open up a little bit, uh, to see what their role as the review board might be in terms of this expanded, uh, functions of the Police Department, as well as other aspects of the community. Matherly/ So you had a couple of questions there. Let's talk about the....the opioids and...and the Fentanyl issue, narcotics issues in our city. Um.....matter of fact.....it'll help if I just throw a couple of stats at ya,just to give you an understanding of....of, uh, where those drug cases set. So....drug violations last year, um, we had 367 drug cases last year, and the year before, that is 2016, 424. So we had a....a big reduction in...in the amount of drug cases, which is always a good thing. Equipment violation, which is paraphernalia, things of that nature, also went down from 174 in 2016 to 151 in 2017. Uh, we are members of the, uh, Johnson County Drug Task Force and we have grant funding in place to...to assist us in offsetting those costs. And so we work with the State Department's Narcotic Enforcement. We work with all the other agencies that have somebody assigned to the Drug Task Force. Urn, that...that means we put a lot of efforts into combating illicit drug use in our community. Urn, and the opioids are absolutely at the top of that list. Uh, our most frequent thing is still methamphetamines. Those are the things that we still struggle with. Labs have dropped down since we, um, have put places, or mechanisms in place, I say we. The State law, to reduce the ability to buy the....the, uh, over the counter drugs that you use to make methamphetamines. So that's helped. So now 80-90% of it's being imported in, uh, from....from Mexico and other, uh, states. Um, so that being said, that's helped reduce making it, but it still exists and still causes a problem. Um, when we do run across somebody that has overdosed on an opioid,pain killers if you will, heroin, whatever the case is, um, Johnson County Ambulance carries, uh, NARCAN, the...the drug that counteracts that overdose and has a immediate, um....assistance for that person. They're....we just did a study on this last This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 12 Community Police Review Board Community Forum Transcription year when I got here, the Fire Chief and I did at the request of the City Council. And, uh, their response is quicker than ours when it comes to the medicals. They're usually getting that initial trip and so they're getting there faster. (unable to hear person speaking from audience) Well we don't, and at that time we evaluated whether we should carry it or not, uh, along with the Fire Department, who also doesn't carry it. Urn, and it was decided...but these....these things have a shelf life and our concern was if we buy this stuff and it sits, uh, not being used it doesn't do anybody any good. Johnson County Ambulance is just getting out faster than we are, able to take care of that. Everything's a balance. So if we start to see that they're not getting there faster, then we could be on top of it faster and administer it. The stuff's easy to use. Urn, so that wouldn't be a problem. We wanna make sure that we're carrying the right things, uh, at the right time, for the right reasons, and it's gonna be effective. Right now that balance hasn't happened, uh, but I will tell you, urn, I've talked to the Mayor personally about this, and it's one of his, urn, his.....big concerns is that when that balance needs to happen we will certainly trigger that. Starting with the Fire Department, the Fire Chief said, you know, `Chief, we should carry it before you do.' When we need to have it, we'll have it. And then the police officers themselves. So...it's a good question. Fentanyl's a whole other issue. It's a very powerful drug. It is interlaced with ...with some of the drugs we're seeing. We have had a couple cases of it on eastern Iowa, not in the city here but on the, in the eastern Iowa area. Urn, so....um, when.... when somebody gets hold of that, it's....is has deadly effects because it's so powerful and urn.....we have put precautions in place for our police officers so we don't get inadvertently exposed to it when we're dealing with drug cases and, uh, that....that's very important to keep us safe as well. Urn....and, uh.....you know, when....when it's ....when they're comin' across it, we're sharing that instantly and....and figuring out, you know, where it is and, you know, if it's startin' to creep into the area. Right now we've been pretty lucky. Um, same with opioid deaths, you know, a few have occurred, but it's not the big spike that you're seein' in some of the other cities to the east, and also some of the other states to the east, Ohio and....and further east, it is out of control in those areas. We have a lot of it here, but it's not.....it's not blown the lid off like some states and so we continue to monitor that as well. Coulter/(mumbled) I think is very important is the....the expanse, urn, of incarcerating, uh, individuals or sending them to the emergency room, to the ER. It's much greater than what we would have to spend, urn, for an Access Center to keep people out of jail and to give them the kind of treatment, uh, to address their problems. Um...where does the board and the.... Green/Well I (both talking) This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 13 Community Police Review Board Community Forum Transcription Coulter/ .....(mumbled) Green/I can't really speak to that as a member of the Community Police Review Board. I don't really know if that's within our charter or purview, but in my other life as a Crisis Center board member, I do, uh, support the Access Center. So, um, I....I'm glad they're, you know, trying to have interventions before it goes to, you know, incarceration or, urn, you know, emergency rooms. I think it's important to have those, um, interventions in place but in terms of the Police Board I don't know if I can necessarily speak to that in this regard. Semler/I'd second, uh, Miss Green's statement there and my previous experience before this too also allowed me to participate in Drug Court, which I thought was very valuable,uh, downtown as well, and I wish we'd incorporate more of those, but as far as our Review Board role, we're not in charge of overseeing the entire police procedures or policies. We're, um, oversight is limited just to the occasions where there's a complaint made, and even in that case it's just narrowly on those specific facts. Coulter/(unable to hear) well how come I didn't get sent to the Access Center,they arrested me and threw me in jail? Townsend/Joe, I'd have to say basically,probably the only way we would get involved in that is, you know, what you're talkin' about is something that if....if we get overwhelmed with it,you know, uh, our....our officers are human and if they do make a mistake, and it....it could be because of training, then our responsibility would be as we look at the information to try to point that out and make recommendations to the City Council, to, uh, put things in place to adequately address that need. Matherly/ So, I'm gonna have Officer Fowler talk a little bit about our crisis intervention techniques that we use, and that segues into the Access Center. (mumbled) tell you that we are all for an Access Center. We're all for jail alternatives. Uh, if you talk to Lonny Pulkrabek, and I have lunch with 'em all the time, his jail is full of folks that shouldn't be there. And so we wanna do everything we can to divert that. So we hear you loud and clear. I think our City Council and our....our County Supervisors and everybody that I've talked to is on the same page with that, uh, cause it's the right thing to do and really I wanna say there's.....you could use less of us at that point(laughs) We're gonna stay busy doin' other things, but we should be doing things to reduce the....the crime that matters and then get these other folks help that need it. So we...he's one of our instructors for crisis intervention. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 14 Community Police Review Board Community Forum Transcription Fowler/Yeah, so urn, are you guys familiar with CIT? Have you heard of it before? Anybody? No? There's a short version, a long version. I'll give the medium version then. So CIT started I believe, um, down south, maybe Tenn....or Nashville, I can't remember, one of those cities, but I was lucky enough to (person speaking) Memphis, thank you! (mumbled) Um....(mumbled) I went to the 40-hour instructor training in San Antonio. San Antonio right now is regarded as....as one of the leaders in CIT. So that was a fantastic training. Urn (mumbled) some of the training in St. Louis. The whole idea about that is tryin' to have officers (mumbled) final (mumbled) other than jail, especially when someone's, uh (mumbled) called for as a result of mental health or chemical, instead of deliberate defiance or deliberate criminality. So part of the 40-hour training that we do here in this county for all the officers is give them a body of knowledge about mental health and training on how to recognize the behaviors that are being called for and using something besides jail,maybe the hospital or the Access Center when it comes online as an alternative. We're all aware that, at least I am, the Fuse study and how expensive utilizers can be when they get into that rep of jail, ER, (mumbled), court, all that, how expensive it is. So a byproduct of CIT is you use these other alternatives to that system, you get a better outcome for the client and a better outcome for the community, at a lower cost. So, we're only two 40-hour sess....sessions away from having every officer in Johnson County, that's every municipal community, every sheriffs deputies, all those folks, only two more 40-hour(mumbled) from having all training done. (difficult to understand) now, so once you get everybody trained that hasn't been at Police Academy in a while, every officer that's going to be in Johnson County is going to have that training under their belt. Matherly/You know, some....some municipalities and jurisdictions just choose to have a CIT team that, okay, I'm an officer, I'm not trained but I'll call an officer who is. We have chosen to train everybody. We want immediate response. We want knowledge, and it gets supported by the City Council, who's actually been hands-on with this and went down to....some of'em went down to San Antonio and, uh, actually participated in that...in that training. So....there's a lot of buy-in. We're on the same page. It's an excellent question, and we hope to see....not hope. We will see some results in that. It's gonna... there's money involved. It's gonna take time, but until then, at least we're trained up and we can start doin' the right thing early on and hopefully the....the facilities and the actual infrastructure follows eventually. Great question! Alter/Hi, my name is Megan Alter and, uh, I'm just a community member. Uh, I also volunteer with a group that, um, is called the Black Voices Project, and uh, one of the areas that the, uh, the groups are concerned with is actually,uh,re-establishing or furthering trust between authority, specifically the police, and youth of color. Um, so that's kind of the This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23,2018. Page 15 Community Police Review Board Community Forum Transcription background with which I'm coming to this question. Urn, I also attended the Hate Crimes Forum, uh, not too long ago, and during a discussion afterwards, there...some community members talked about the fact that on the one hand if you see something, say something tends to be the sort of rule of thumb. However, there are many community members who have been victimized who because the trust is not there do not feel willing to come forward to talk about their trauma. Um, and so I was wondering in light of some of the, um......literature that I was looking at earlier about formal complaints that come to the board. Is there a mechanism in place, and it's a tough question, I recognize. Is there a mechanism in place, urn, through the Police Department or other law enforcement agencies to.....collect data on informal complaints, things that are not actually making it to the board or not making it onto paper,but really are sort of things that perhaps police officers who are in the neighborhoods are hearing about.....a colleague that the neighborhood is talking about, or are there ways in which you can collect that informal more anecdotal,but oftentimes extremely important preventative data, so that it ends up that a problem is perhaps addressed before it reaches the board. Matherly/So, yeah, the...the formal complaints are fairly easy to track, cause those are documented. Um, you know we try to make it as easy as we can for folks to bring, uh, improper conduct or alleged, uh, wrongdoings on our officers' part to our attention. We, uh, recently through using a racial equita.....racial equity toolkit project last year, started a system online. So someone can just jump online and you can commend an officer, but you can also complain about an officer, and so that way it's the click of a button and you don't have to, uh, to physically come in and, you know, like you said, sometimes the Police Department's the last place somebody wants to be, but you can still lodge the complaint online. You can do it by phone,um, you know, however you can....you could write us a letter. However you can get that information to us. We wanna make it as easy as possible and, um, and....and less intrusive. I can't get people to apply for jobs because if they can't do it online they don't wanna do it. So we know where technology lies and so we tried to match those two together. Uh, we have policies in place,uh, for officers. If they get a, in passing in a neighborhood saying, you know what, I don't know about that Jody Matherly guy. You need to watch him and...and there's somethin' goin' on with him, and they get any information(laughs) that, you know, alleges that I might be doin' somethin' wrong, they have to report that to us,the officer does. It's not anecdotal at all. It's not just in passing. And so we also have a....uh, early warning systems, um, policy in place. If our own officers are spotting a problem with an officer,um, they're actin' a little out of character. They see somethin' that shouldn't a happened,they are forced by rule to report that as well. So we're....by rule have to police each other, and um, we have to report, you know, issues that are goin' on, even if it's just in passing with the community, and that allows us to vet the officer. Now I've been doin' this 35 years. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 16 Community Police Review Board Community Forum Transcription I will tell you that police officers don't like to work with other police officers who aren't doin' their job, who are dishonest, or who are abusive. They don't like it! They didn't get into this business to be that way. They didn't get in to....to be hated. They didn't get into this job to be disliked. They did it to help the community. Certainly didn't do it for pay, uh, we don't get rich, but....but it is a, you know, a good living, but they did it because they want to be community-oriented and they want to help people. Period. And so, you know, people talk about the thin blue line and....and how officers,you know, will fail to report, urn, issues with other officers, and I will tell you, and I've worked for many agencies in many capacities, that couldn't be farther from the truth. As a chief, I don't let those folks work for me, and officers do not want their peers to....to be that, and they will be the first one, and even our Union, our Police Union, will say we'll be the first one to say if the person shouldn't be a cop. We don't want 'em to be a cop. So, I will assure you that this agency is very well versed. We have good policy in place, and good communication with our community to weed those folks out. Um....we've got great people. People make mistakes. If it's a mistake of the head I can correct that, but if it's a mistake of the heart, they gotta find another place to work. Townsend/Any other questions? Okay, well if there....(person speaking from audience) Winnike/ (unable to hear) Angela Winnike of the Downtown District and I also,uh,manage a business downtown during the day. Uh, so I have a two-fold statement that I want to make cause I think you probably only hear complaints or negative feedback, and I, um, as a representative of the downtown businesses at night, urn, I would say the feedback in the last six to eight months, um, as I've been in this position as Nighttime Mayor, urn, has been extremely positive. Not everything, and it's not a perfect relationship between the Police Department and our nighttime businesses, urn, but the perception of...of the relationship that I think Chief Matherly and the nighttime officers have tried to develop with the downtown businesses has improved significantly. Uh, which I think is really important. Urn even the last few weekends as the weather's gotten nicer and I'm out and about, talking to various, um....bar owners, bar managers, restaurant owners, urn, the feedback is that they feel like the police are trying to be more a part of the downtown community, rather than just enforcing, which I think is what the Police Department is trying to do. Urn, and then as a daytime business manager down here, urn, we developed a really great relationship with Officer....Offrcer Schwindt and now with Officer Fowler, and it is, uh, such a positive relationship that I'm really excited for this evening, uh, nighttime officer position to be created. Um, Officer Fowler creates a sense of security downtown with a lot of the daytime businesses, that they know that he'll respond immediately if they have a question or a concern, um, and we talk about this downtown amongst the businesses and I think just as a person enjoying downtown,when Officer This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 17 Community Police Review Board Community Forum Transcription Fowler is off doing training or isn't around downtown, it's a noticeable difference, urn, in the ped mall, I think, for how safe people feel, urn, and how easily they think, you know, an issue can be addressed. So, urn, we're really excited to have the evening officer position, urn, the nighttime businesses really appreciate the sense of working with the Police Department instead of being enfor....you know, having um....certain things enforced within their businesses. So.....it's been an extremely positive feedback,uh,just great for everyone I think! So, I just wanted to make that statement. Matherly/Thank you, and while you're standing there, Angela, this Nighttime Mayor's position isn't somethin' that we....we carne up with. We actually....I say we, the City and the Downtown District, urn, modeled this after similar programs elsewhere,but what a great idea, to have a liaison who's eyes and ears and....and feet on the ground, especially during those evening hours, and have a voice, and....a good liaison and connection for the Police Department, and....and with bars themselves and business owners themselves and each other, so uh, it's very valuable and, uh, I think you're going to see with a nighttime officer down here, you're going to see her position and this additional position with the Police Department, uh, it's gonna flourish, and I think it's gonna.....you're gonna find it's gonna be very valuable as a team, so we're lookin' forward to that too. Winnike/ One other thing, one of the great things that Chief Matherly was a part of; uh, was working with the UIDPS in the Shout program, and I just have to speak to it because this past weekend, urn, I had a....a grad student job-shadow me, urn, from the harm reduction program at the University of Iowa, and speaking to students just out in the streets, and asking for their feedback about what they thought of Shout, and it all goes to this, um, helping people instead of jailing people idea and concept, even amongst the students has made a significantly positive impact, I think, on their perception between the Police Department and the University DPS, from what it used to be even a year ago, and urn, for those of you who don't know what the Shout program, it's students helping out and it is kind of owned and driven by the University of Iowa with, urn, kind of help and implementation betwe....with the Univers....sorry! With the Iowa City Police Department, the Downtown District, um, and it is a....a layer of....of help and protection for those who are downtown and on campus, um, before businesses or those who feel unsafe call the Police Department, they can call Shout, um, and they can get, um, like a ride home or someone to walk them home if they feel unsafe leaving the Library, um, and even if it's like a Friday night and you're intoxicated and you're a community member, you get separated from your friends and you don't have a safe way of finding your way home or don't know how to, uh, Shout can help you instead of a police officer havin' to take you to jail. So, it's a great program for our entire community. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Page 18 Community Police Review Board Community Forum Transcription Matherly/And kudos to Director Scott Beckner at the University for, urn, getting that up and runnin' and he's got a model that says if we're going to fight crimes, let's take the victims out of the mix and so...these students are there to say, hey, you know, you're walkin' alone. Well I got separate from my group. Let us help you. Let's take that victim out of the mix and, um, it's so important. It also is a tool for the business owners to say, I got a person that probably shouldn't be here. Well, you know, the back half of our car unfortunately's not a taxi, and the front side is....is the police car, um, and so this gives us a tool, and the officers absolutely love it, cause it gives them an alternative, a diversion program, to get that person home safely and then they can go off and do their job. Uh, yeah,thanks for bringin' that up and I think you're gonna see a lot of innovative programs like that. Beckner's pretty good at that stuff(laughs) and uh, married with our department and downtown, what....what a great program, so....yeah. Green/Thanks, Angela. Townsend/Thank you. Okay, at this point does any board members have anything they'd like to share? Chris, Terry, staff, you guys have anything you'd like to share? Okay, well I'll just kind of in closing I would just like to say that we think about police force in terms of they, them, you know, and basically....where it's really at is they're all about to protect and serve, but I think basically as a community and as a group, we can contribute to that simply by thinkin' in terms of our, we and things that we can do to help and to get involved, uh, our city, this is our city. We have a beautiful City. But we also have a responsibility to make it better. So if there are no other, uh, input, I would entertain a motion to adjourn. Adjournment: King/So moved. Green/I second! Townsend/ Okay, moved and second. All those in favor. We're adjourned, and thank you for comin'. (applause) This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum of April 23, 2018. Final/Approved COMMUNITY POLICE REVIEW BOARD 07-03-18 MINUTES — May 8, 2018 2b(3) CALL TO ORDER: Chair Townsend called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Monique Green, Don King, David Selmer, Royceann Porter(Electronically) MEMBERS ABSENT: None STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Capt. Campbell RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by King, seconded by Green, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 04/17/18 • Minutes of the Community Forum meeting on 04/23/18 • ICPD General Orders 99-05 (Use of Force) Motion carried, 5/0. NEW BUSINESS None. OLD BUSINESS Proposed Ordinance Change Discussion - The Board requested to have Legal Counsel revise the proposed ordinance changes memo to include additional language that states, in the event the Boards final report differs from the Chief's report, that the Board could in its recommendation to the City Council add a new provision invoking an external investigaton. The external investigation would be subject to a deadline that is separate from the Boards final report deadline. Legal Counsel agreed to amend the proposed ordinance changes memo to include the additional language. The revised memo will be discussed at the next meeting. Selmer stated that the memo on the proposed ordinance changes at the City Council level is a good start, but they might in the future want to pursue changes at the State Legislation level. King mentioned that if the Board wanted to look at trying to change legislation they could use resources available from (NACOLE) National Association for Civilian Oversight of Law Enforcement. Community Forum Discussion —Townsend asked for a volunteer to a write a draft summary of the Community forum meeting. King volunteered and will submit the draft summary to staff by June 5th to then be included in the next meeting packet. PUBLIC DISCUSSION None. CPRB April 17, 2018 Page 2 BOARD INFORMATION None. STAFF INFORMATION Olney asked for clarification on recording attendance, specifically the absent excused versus absent unexcused policy. It was her understanding that an absence can only be excused by the Board or Board Chair and that it is not the Staff that makes that determination. Legal Counsel Ford stated it is as determined by the Board based on the By-Laws, Article 3. Section 4. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to channel • June 12, 2018, 5:30 PM, Helling Conference Rm • July 10, 2018, 5:30 PM, Helling Conference Rm -(Rescheduled to 7/23/18) • August 14, 2018, 5:30 PM, Helling Conference Rm • September 11, 2018, 5:30 PM, Helling Conference Rm Motion by Selmer, seconded by Green to move July 10, 2018 meeting to July 23, 2018. Motion carried, 5/0. ADJOURNMENT Motion for adjournment by Green, seconded by Porter. Motion carried, 5/0. Meeting adjourned at 6:25 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date TERM 7/31 9/8 8/29 9/12 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 4/17/18 4/23/18 5/8/18 NAME EXP. Mazahir 7/1/21X X X X X X O/E --- -- — — -- — Salih Donald 7/1/19 X X X X X X X 0 X X X X X King Monique 7/1/20 O/E X X X X X X X X X X X X Green Orville 7/1/20 X X X X X X X X X X X X X Townsend Royceann 7/1/21 I --- — -- --- — -- -- X O/E X O/E X Porter David 7/1/21 O/E X X O X O/E X X X X X X X Selmer KEY: X = Present O = Absent O/E= Absent/Excused NM = No meeting = Not a Member , _ . 2b(4) MINUTES APPROVED HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL MAY 10, 2018 MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Rebecca Conard, Barbara Schwartz, Alicia Trimble RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 6:35 p.m. Swaim thanked Commission members who attended the joint session with the Planning and Zoning Commission and the City Council. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. NATIONAL REGISTER NOMINATION - UNITARIAN-UNIVERSALIST CHURCH, 10 SOUTH GILBERT STREET: Bristow said that Rebecca Conard, who worked on the nomination for the church, would have a presentation. Conard showed where the church is located on the corner of Iowa Avenue and Gilbert Street, right on the edge of downtown. She showed two photographs: an historic photograph of the church as it appeared around 1910 and a contemporary photograph of the church in 2016. Conard stated that the church was built in 1908. On the historic photograph, she pointed out where one can see, on the far right side between the church and the pole, that there is a house. Conard said that is a parsonage that was constructed in 1909. She said that it was replaced in 1962 with the education/office building known as Worthley House. Conard said it was razed as part of the current development project. Conard said this property is significant at the local level under Criterion C, architecture and design, of the National Register, along with criteria consideration A , a religious property that derives primary significance from its historic architectural importance. She said this building represents the coming together of two complementary strands of thinking about modern church architecture, with modem referring to early 20th century. Conard said the architect of the building was Edwin J. Lewis, Jr. from Boston. She said he was a Unitarian and well-connected with the American Unitarian Association. Conard said that Lewis had a very long career, during which he designed over 35 churches, most of them in the HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 2 of 11 Northeast and Canada. She added that three of those churches are currently on the National Register. Conard said that a 1902 publication called Plans for Churches, which the American Unitarian Association (AUA) commissioned and then issued, was intended to aid small parishes in constructing modest but dignified churches. She said that one of those plans was suggestion number two, one of the designs that Lewis contributed to the book. Conard said the church bears a striking resemblance to that design. She said that based on the design, Lewis came up with the plans for the Iowa City church, although there were separate plans, but she has been unable to find them. Conard said that all of the churches have a connection with the AUA, but a particular connection came through Robert Loring, who the AUA sent to Iowa City in 1907, specifically to oversee the building of this church. Conard said there were some very specific recommendations in the plans for the churches. She said that one of them was to not spend money on towers or steeples. Conard said the feeling was that one could have a dignified church without a steeple, and there would be no need for that expense. Conard said that another suggestion was to use ordinary building materials, such as wood or stone. She said that concrete or common brick laid in common mortar was acceptable. Conard said that on the interior, the architects who wrote the publication recommended that the constructional timbers be permitted to show-that it was less expensive than finishing the ceiling and added visual interest. Conard said that other suggestions were to use natural wood floors, carpeted only in the aisles; wooden pews that were very simple and without cushions; and windows that do not reflect the "ignorant" use of stained glass, by which they meant a kind of ostentatious use. She said the booklet states that windows could be made things of beauty by using pale, amber-colored cathedral glass cut and leaded in a diamond-shaped pattern. Conard said that all of these things were incorporated into the Iowa City church. Conard showed two historic photographs taken around 1910. She said they show the degree to which the Iowa City church really followed all of the main recommendations in the booklet and carried out in the design that Lewis created for the church. Conard showed contemporary photographs of the church. She said they show how much of that is left, including the original pews, all of the woodwork, the ceiling treatment, the exposed trusses and rafters, and the leaded glass windows in the fireside room. Conard said that another original feature is the organ, which was installed in 1909. She said the church did not originally have an organ but had hoped to have one. Conard said that a $500 contribution from Andrew Carnegie gave the church enough money to purchase a pump organ. She added that the mechanism for pumping is still in the closet to the right. Conard pointed out the pipes arrayed above the organ and in the chancel and said there are more in the closet to the right also. She said that this original organ was restored once, but she did not believe it is in playing condition and did not know what would happen to the organ in the rehabilitation process. Conard said that the second strand of significance comes through what is known as the Western Sisterhood of the Liberal Churches, the Universalist and Unitarian churches. She said HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 3 of 11 this was a small but very influential group of women ministers who were active in the Midwest from about 1880 up until around World War I or a little after that. Cunard said this group of women advocated, among other things, something called the church home idea. She showed a photograph of two of the women ministers at the center of this group: Mary Stafford and Eleanor Elizabeth Gordon. Conard said that Gordon was the pastor in Iowa City from 1896 to 1900. Conard said that both women came from Hamilton, Illinois, and their ministerial careers really intertwined throughout their lives. She discussed the career history of the two women. Conard said that Gordon eventually became the field secretary for the Iowa Association of Unitarian and Independent Churches (IAUIC). Cunard said that in that capacity, Gordon really oversaw the financing and construction of the Iowa City church. Cunard said the IAUIC really had a financial stake in the Iowa City church, having pretty much owned the previous church and being instrumental in securing the land for the present church and putting up most of the money. Conard said that Gordon worked closely with Loring, who was sent from Boston to be the pastor while the church was being built. She said it all came together quickly in 1908, and Gordon smoothed over ruffled feathers in the congregation to get this built. Conard said that the term church home meant that the liberal church should be home-like, should foster a sense of home life, and be the center of community work. She said that in practical terms, this typically meant that the church was rather simple and did not have a steeple. Conard said this is also a reflection of the arts and crafts movement of the early 20th century. Regarding the interior, Conard said these women felt that a church home should be designed to create a domestic atmosphere. She said that when the church was dedicated on October 24, 1908, Gordon called the building a church home in her dedicatory remarks. Conard said that the fireside room on the main level as well as the assembly hall on the lower level really reflect a domestic feel with the fireplaces, the wood trim, the seating that is more comfortable than the pew, and the large kitchen off to the left of the larger assembly room. Conard said that in the bigger space, it is big enough to seat 80 people at table, so it was really used a lot for social events. She showed a photograph of what that looks like today, with the woodwork, the fireplace, and the double pocket doors that can be extended or closed. Conard said there has been one significant alteration to the exterior. She said the entrance was extended in order to enclose the steps going up to the sanctuary. Conard said that the alteration was very well done and was designed by Bill Nowysz and built in 1987. Conard said the plan shows the way the new roofline of the extension fits up under the roofline of the original portico. She said that the original doors were incorporated, and a transom was also created. Conard said that there are some less sensitive alterations to the rear. She said that some sections of wall were taken out in order to tie the church into the education office building and now to install an elevator. Cunard stated that those changes are being incorporated into the entrance at the back of the building in the rehabilitation. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 4 of 11 Swaim said that the new development is named Augusta Place. Conard said that it is named for Augusta Chapin, who came a little before the Western sisterhood group. Conard said that Chapin was the minister for nine or ten years from 1869 to the late 1870s. She said that Chapin is credited in the church history with building up the congregation at that time. Swaim said that this is now being reviewed at the State office. She said the State National Review Committee will look at this on June 8. Bristow said this is before the Commission, because the State always requires that the local CLG reviews and comments on any National Register nominations. She said there will be one form, which she distributed, to be filled out by Swaim and the Mayor. Bristow said the Commission needs to determine if the criteria, especially the main criterion C for architecture, are met. She said that if there are additional comments, the Commission may include them on the form or provide a letter if there are extended comments. Swaim asked if the Commission would like to consider adding criterion consideration A. Bristow said that the form does not have a location for that, but it could be written in the comments and added to the form. Michaud said that the Unitarian Church was the home of a lot of movements, including civil rights, human rights, suffrage, anti-war, etc. She said that it was really a home for progressive thought in Iowa City. Conard said that is the whole purpose of criterion consideration A. She said that every church is important for the work that it does. Kuenzli said that the National Register stipulates that to list a church on the National Register, it pretty much has to be for architectural significance. Conard said everyone recognizes that the Unitarian Church has been really quite important, and that is very important to the congregation. She said, however, that it is not something that the National Register would recognize, and that is why it is not in the nomination. She agreed that it certainly could be put in the letter to keep it in the record. MOTION: Boyd moved to approve the nomination that finds that the Unitarian Universalist Church building is eligible for listing on the National Register of Historic Places in the following Criteria categories: Criterion C - Design/Construction - property embodies the distinctive characteristics of a type, period, or method of construction; and Criterion Consideration A -a religious property that derives primary significance from its historic architectural importance. Wagner seconded the motion. The motion carried on n a vote of 11-0. CERTIFICATE OF APPROPRIATENESS: 725 Linn Street. Bristow said that staff recommended some changes, and the architect has sent new drawings that were distributed to the Commission. Bristow stated that this property is in the Brown Street Historic District. She said this looks like a pretty pristine example of its type, but the house went through some changes to get to this point. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 5 of 11 Bristow said that in 1994, the Historic Preservation Commission approved the construction of a new front porch. She said that in 1997, the Commission approved the construction of the screened porch and deck that will be altered with this current project. Bristow said that the plan shows a screened porch and a deck on the back of the house. She said that the screened porch will be enclosed in the new project and become occupied space. Bristow said that a new screened porch will be built, mostly to match, on the back of it, and the deck will be extended along the side of this new screened porch to tie it in. Bristow said that staff worked with the architect and the owner early on with this project. She said there had been some other locations for the addition and some other things. Bristow said the basic idea is so that the owner can age in place by moving a bedroom and usable bathroom to the first floor. She said the original dining room from the house will become a bedroom, and the original bathroom under the stair will be able to be expanded to be a usable bathroom. Bristow showed the plan for the project, pointing out the existing and the proposed. She showed the new rear elevation, with the screened porch. Bristow said that all of the railing and things that were faithfully done with the original screened porch project will be reused as much as possible to be incorporated into the new screened porch. She said that the details of trim and siding on the house will all match. Bristow said she talked to the owner about the fact that if the screened porch were removed, the back wall would be exposed. She said that the back wall therefore really needs to be like the exterior of a house. Bristow said that is the reason that in the original report, staff recommended not approving a sliding glass door, because a sliding glass door wouldn't be approved on the exterior of a house. She said that is why that has been changed to a French door. Bristow said that it has a transom over it, which staff does not have any issues with. Bristow said the windows that would be incorporated from the new dining room into the screened porch would match the existing windows on the house. She showed the north side of the house and the south side. Bristow said that there is a screened porch that is being enclosed, and the screened porch is on piers; it doesn't have a solid foundation. She said that on the south side, however, that would be exposed. Bristow said that it would not look quite right to have an enclosed portion of the house that is just up on piers. She said the owner will be using panel and matching the foundation texture to enclose that. Bristow said that would not be visible on the north where the deck is or on the screened in porch. Bristow said the application mentioned one of the windows on the front of the house being replaced, but that is not currently under consideration. She added that staff will talk to the owner about repairing the window instead of replacing it, but it is not being replaced at this point in time. Bristow said that she does not yet have door product information for where the French door will now be. She stated that the windows are acceptable and have been approved on other houses of this era and type. Bristow said that the only thing left to be reviewed is the French door, and staff finds this to otherwise be an acceptable project. Kuenzli said that all of the windows on the house are double hung, but the window on the back of the house looks like a sliding window. She said it doesn't match the windows on the rest of HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 6 of 11 the house at all. Bristow responded that the window is existing. She said she does not know how that came about. Schwartz said that she is the owner of this property. She said that there was a major remodel in 1982 before the Brown Street Historic District was ever designated. Schwartz said that the room where the window is located was converted from a bedroom to a master bath with a cathedral ceiling. She said that window was put in, because it was the only way to bring in a steam shower. MOTION: Agran moved to approve a certificate of appropriateness for 725 North Linn Street as presented in the application with the following conditions: the rear sliding door be changed to a French door and the French door product information is submitted for approval from staff and chair. Clore seconded the motion. The motion carried on a vote of 11-0. 833 Rundell Street. Bristow stated that this house is in the Dearborn Street Conservation District. She said that the house has synthetic siding on it, and the front porch has been enclosed. Bristow showed the two sides of the front. She said that the main part of this project is to add dormers so that the upstairs would be completely usable space. Bristow said that staff has worked with the architect. She said this project originally had big shed roof dormers going along the whole side. Bristow said staff has worked with the applicant to try to minimize the inappropriate addition look that kind of dormer has on some of these small bungalow houses. Bristow said that from the front, it will still have that dormer look to it. She showed the site plan, which does not show the dormers but does show the other aspect of this project, which is a screened porch. Bristow showed the new plan. She said that off the back kitchen, there were a few stairs down to a door that went out back and then more stairs down to the basement. Bristow said that in order to have a rear door that enters onto the same level as the kitchen and to recapture some of the stair space and because there will be better stairs up to the second floor, the basement stairs would be moved to the front of the house. She said that therefore means that the rear door will be raised and put on the first floor, basically above where it originally was. Bristow added that on the front of the house, the front window will need to move over slightly to allow for the run of the stairs coming down the house. She said staff does not feel that this is an unacceptable change, because this window will actually look a little bit more centered from the porch when it is moved and because it does not have any other windows above it to align with. Bristow showed the second floor. She said that by adding the shed portion of the dormers, one can see that they step in a little bit. Bristow said the elevation shows that some of the bulk of the dormers has been reduced by having some gable roof projections with a smaller shed roof area in between. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 7 of 11 Bristow showed the front of the house with the dormer. She said that from the side, one can see that instead of having that shed roof look all the way across the dormer, it has the ends with the gable roofs that really are the way the dormers should be on a house. Bristow said the guidelines discuss having small dormers in a scale that fits the house, with a wall that is composed mostly of window. Bristow said this house has those on the end, but in order to get enough usable space on the second floor, it really had to be increased. She said that the shed roof section is recessed and also has some windows. Bristow said that staff finds this to be an acceptable compromise to allow usable space and also keep to the idea of the guidelines. Bristow referred to the screened porch sticking out behind the garage on the side. She said that the house has shingles that would not normally be accepted if the whole house was being re- shingled. Bristow said that currently, the plan is to just match those with the new dormer and the new screened in porch. She said that this is impacting quite a bit of the roof here, so if the owners decide to reroof the whole house, they would use a shingle that would be appropriate. Bristow added that the house has the synthetic siding with a fairly wide lap, but staff is assuming that underneath there is a smaller wood lap. She said staff suggests that the new dormer use a lap similar to what the original would have been. Bristow said staff is hoping that when the owners remove some of the siding to incorporate the screened porch roof, they will be able to discover what that lap was and match it. She said the hope is that at some point the synthetic siding would be removed from the house. Bristow showed the other side of the house where the dormer is a match to the south side. She showed the screened in porch, saying that it would have skirting and otherwise meet the guidelines as well. Bristow showed the rear view of the house. Kuenzli asked if the second story is the same width as what is underneath it. She said that it looks top-heavy to her. Bristow said that it is typical for dormers to follow the line of the wall below up above the roofline. She said that when the roof comes down and the eaves extend past the wall of the house, that forms a visual break on the side where the dormer is. Bristow said that generally, one wants the wall of the dormer to be above the wall of the house below. She said that structurally, it is a lot easier to build that way, because it is bearing on the wall below. Bristow said that is a typical way that a dormer would be built. Bristow said that setting in the smaller part is an attempt to reduce the scale of that dormer. She said that the ridgeline on the dormer is lower than the ridgeline on the main house on purpose. Bristow said that is also to help with that sense of scale. MOTION: Baker moved to approve a certificate of appropriateness for the project at 833 Rundell Street as presented in the application. Michaud seconded the motion. The motion carried on a vote of 11-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 8 of 11 415 South Summit Street. Bristow said this was an emergency call to approve the repair of the base of columns. 8 Bella Vista Place . Bristow said there are concrete stairs running up to this house from the street. She said that staff and chair approved replacing them to match with any code requirements. Minor Review- Staff Review. 431 North Lucas Street. Bristow said this house had a wheelchair ramp with an unacceptable, rotted railing. She said it needed to be rebuilt, so the owners are rebuilding it to meet current codes. Bristow said that instead of going straight to the driveway, it had to have a bend in it. 814 Church Street. Bristow said this house with its porch is in a book that discusses Goose Town cottages and what they look like. She said the original application was to remove this porch and make it different, but that is not being done now. Bristow stated that it is covered in synthetic siding, and the porch currently does not have any real support under the porch floor; it is totally rotted away. She said it therefore needs to be reconstructed, and she believes that the columns and the roof can be saved. Bristow said that the rest of it will probably have to be rebuilt. Bristow said that behind the synthetic siding, the original lap siding is there, but its condition is unknown. She said it has been tentatively approved to be replaced, depending on what is found. Bristow said that the new porch, except for the synthetic siding, will match what is there currently. Intermediate Review- Chair and Staff Review. 815 Brown Street. Bristow said this project involves a metal roof that will be replaced with a new metal roof to match it. She said that the condition of the roof is pretty bad. Bristow said that it has an addition in the back with a new metal roof, so that will be matched. She said that the modern metal chimney is no longer used, and staff and the chair approved its removal. 314 Summit Street. Bristow stated that the porch railing that was approved by the Commission for this house was spindles with a straight top rail instead of panels. She said the owners want to put a gooseneck in it, and staff did not see a reason not to, since it is all un-original anyway. Bristow said that it will have straight spindles. She said it was felt that having turned spindles with the gooseneck was not really appropriate, because this house does not rise to the level of some of the other houses on Summit Street that have that. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 9 of 11 CONSIDERATION OF MINUTES FOR APRIL 12, 2018: MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's April 12, 2018 meeting, as written. Builta seconded the motion. The motion carried on a vote of 11- 0. COMMISSION INFORMATION AND DISCUSSION: Future Preservation Summit. Bristow said that Iowa has a great preservation summit at which preservationists are brought in and the host community gets to show off. She said that Iowa City has more designated historic properties than almost anywhere else in the State but has never held the Preservation Summit. Bristow said the Commission has discussed the 2020 summit and has also discussed it with the State. She stated that if Iowa City hosts the 2020 Preservation Summit, it must apply this August for a CLG grant to finance some of the work. Bristow said that the Chamber of Commerce would help with some of the general work of setting up the Summit. She said that if the City would wait until 2021, the State might consider holding the Summit in western Iowa again, so the result might be hosting the summit in 2022. Bristow said that staff is very busy and said that this might require forming a subcommittee of the Commission. She said, however, that staff really recommends that the grant be applied for to hold the 2020 Summit. Bristow said that it is well past time for Iowa City to host this event. Bristow stated that this will take some organization. She said it will require volunteers to do some of the work at the summit, but it will also bring about 300 or more people who all like preservation into the community. Swaim said it would be a day and one-half or two days of sessions, with possibly three sessions at the same time. She said it would involve finding spaces for those and finding people to introduce the speakers. Swaim said it would probably involve having some tours as well. She said there is usually a dinner with a keynote speaker. Swaim said this gets the host community to realize how much is here to see. She said it is a way of building some capital within the community. Trimble said it is also a way to let community leaders know that historic preservation is important. She said that once they see how many people come for the summit, they tend to value places that should be historic districts, such as downtown, a lot more. Trimble added that the Summit will cost the City some money, but the current City Council would be likely to approve those costs. Karr asked if the cabins and the project next door would be done by then. Bristow replied that the cabins should be done in October, but she did not know about the project next door. Trimble said she believes it has a pretty reasonable timeline. Karr said he was particularly interested in when the actual church would be done. Bristow said she did not know about the church renovations except that the elevator/stair entrance addition will certainly be done by then. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 10 of 11 Builta asked about the process of applying for the CLG. Bristow said there is a lot of information in the grant that is formulaic. She said that SHPO assists in the writing of the grant application. Builta asked if the Commission would want to apply for the grant before doing anything else. Bristow responded that the grant is required. She said it is something where SHPO decides who will get the grant and then the grant is accepted to help underwrite the costs for the Summit 2 years later. Bristow said that the Summit has usually been held in June and July with one held in September. She said that it is her understanding that generally the State selects the speakers and what the sessions will be, and the City plays host. Trimble suggested that Friends of Historic Preservation could hold its Parade of Historic Homes on that Sunday. She said that for the Davenport summit, that brought several extra hundred people to the tour of homes. The consensus of the Commission was to apply to host the Preservation Summit in 2020. Grant Committee -for Review of Quotes Received for CLG Grant Projects. Bristow stated that the City received three CLG grants and has put out a request for quotes for one and will be putting out requests for the other two shortly. She said she is hoping to have multiple respondents. Bristow said she would like to have a small subcommittee of the Commission to read the quotes and compare them against what the projects are asking for and to help choose who the consultants will be. Bristow said this will likely be local consultants so that she thought it should be a group decision. Swaim said that it will probably involve about an hour's worth of reading material and then a meeting of under an hour. Bristow said the grants involve: an intensive survey of the property at 2040 Waterfront Drive, known as Friendly Farm; taking the larger National Register nomination for the Clinton Street and Railroad District and writing a National Register Nomination with the smaller district; and the assessment and display design of the Summit Street Monument. Clore, DeGraw, and Boyd volunteered to serve on the subcommittee. ADJOURNMENT: The meeting was adjourned at 7:39 p.m. Minutes submitted by Anne Schulte • HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2017-2018 TERM NAME EXP. 6/15 7/31 8/10 9/14 10/12 11/9 12/14 1/11 2/8 3/8 4/12 5/10 6/14 AGRAN, THOMAS 7/1/20 X X X X X X X X X X X X BAKER, ESTHER 7/1/18 X X X X X X X X X X X X BOYD, KEVIN 7/1/20 X 0/E X O/E X X X X X X X X BUILTA, ZACH 711/19 X O/E X X X X X X O/E X X X CLORE, GOSIA 7/1/20 X X O/E X X X O/E O/E X O/E X X DEGRAW, SHARON 7/1/19 X X X X X X O/E X X X X X KARR, G. T. 7/1/20 — X X X X X X X X X X X KUENZLI, CECILE 7/1/19 X O/E O/E X O/E X X X X X X X MICHAUD, PAM 7/1/18 X X O/E X X X X X X X X X SWAIM, GINALIE 7/1/18 X X X X X O/E X X X X X X WAGNER, FRANK 7/1/18 O/E O/E X O/E X X O/E O/E X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Nota Member �^ I_.r. CITY OF IOWA CITY 2a�5� tarse maily� MEMORANDUM Date: May 25, 2018 To: Mayor and City Council From: Kirk Lehmann, Community Development Planner Re: Recommendations from Housing and Community Development Commission At their May 24th meeting, the Housing and Community Development Commission approved the April 19, 2018 meeting with the following recommendations to the City Council: 1. By a vote of 7-0 the Commission recommends approval of the Iowa City Housing Authority 2018 Annual Report to City Council. 2. By a vote of 6-1 (Eastham dissenting) the Commission recommends approval of the FY19 Annual Action Plan to City Council, subject to modifications as discussed (includes typos, some sentence additions/modifications, and inclusion of the City's Affordable Housing Plan). Additional action (check one) No further action needed Board or Commission is requesting Council direction _x_ Agenda item will be prepared by staff for Council action - Done MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 19, 2018—6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Syndy Conger, Charlie Eastham, Christine Harms, John McKinstry, Harry Olmstead, Maria Padron Paula Vaughan MEMBERS ABSENT: Vanessa Fixmer-Oraiz, Bob Lamkins STAFF PRESENT: Kirk Lehmann, Tracy Hightshoe, Heidi Wolf, Patricia MacKay OTHERS PRESENT: Carla Phelps, Ashely Gillette,Anthony Smith, Roger Goedken, Becci Reedus, Mary Cannon RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of the Iowa City Housing Authority 2018 Annual Report to City Council. By a vote of 6-1 (Eastham dissenting)the Commission recommends approval of the FY19 Annual Action Plan to City Council, subject to modifications as discussed (includes typos, some sentence additions/modifications, and inclusion of the City's Affordable Housing Plan). CALL MEETING TO ORDER: Olmstead called the meeting to order at 6:30 PM. Eastham moved to reorder the agenda by moving item 6 Discussion of projects that have not complied with the 'Unsuccessful or Delayed Projects Policy'to after item 3 Public comment of items not on the agenda. Vaughan seconded. Passed 6-0 (Conger not present for vote). APPROVAL OF THE MARCH 15, 2018 MINUTES: Eastham moved to approve the minutes of March 15, 2018 with edits. Vaughn seconded the motion. A vote was taken and the motion passed 7-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None DISCUSSION OF PROJECTS THAT HAVE NOT COMPLIED WITH THE 'UNSUCCESSFUL OR DELAYED PROJECTS POLICY: Hightshoe explained the City has a policy to keep projects that the City awarded funding to moving forward, spending the money, and getting the projects completed in a timely basis, especially for CDBG funds. Our policy states that recipients must spend at least 50% of their award by March 15. If a project has not done so, the Commission reviews, gets an update, and can decide to take no action or recommend to City Council to reallocate any unspent funds. Housing and Community Development Commission April 19,2018 Page 2 of 7 Eastham asked if these were just updates or if action was needed. Hightshoe replied that the Commission does not have to take any action unless they feel the applicant is not making sufficient progress and could recommend to Council to reallocate the funds. FY18 Little Creations Daycare (Pastor Anthony Smith, Little Creations Academy) came forward to give an update. Eastham shared that he was on the Board of Little Creations Academy when it began and remained on the Board until he joined this Commission. Smith shared that they have sent out bids for the asbestos tile removal project, currently waiting for bids back on April 24. Once the contract is awarded they will move forward,the biggest hurdle is moving the daycare during the construction phase. Smith added that the playground that was originally in the bid has been funded outside of this project by the AM Rotary and that project is already in progress. They are currently working to complete the second bid document, containing all the other projects,for a general contractor. Those projects are to replace the main entrance to the daycare, and the secondary entrance, and to put new door strips on for electronic keypad access to the daycare. Also replacing some broken windows and replacing two of the HVAC systems. They are adding a storage shed and installing room dividers and cubbies/lockers. FY18 Crisis Center Remodel (Becci Reedus, Executive Director, Crisis Center) presented the update on the project. They are in line with their timeline, they executed their sealed bids on time and anticipated breaking ground around March 15, however delayed until March 19. They are four weeks into the project and it is looking nice. So far they have staked the plumbing, erected walls, etc. They have been delayed a bit due to the unseasonable weather but have worked around that with some interior work. Reedus noted that construction is expected to last 8-12 weeks, and is on schedule. She noted they are facing higher building costs due to the hurricanes last fall, the estimate from November 2016 was about $285,000 and the bid came in at$345,000. They are doing fundraising for the difference. FY18 Successful Living SRO CDBG Acquisition (Roger Goedken, Executive Director, Successful Living)stated they have not spent their CDBG funds as they had some things that held them back last year, they hadn't actually actively been looking for houses, they did put a bid in on one house but are finding houses are selling for above asking prices. Their Board met earlier in the week and set the goal of having the funds spent by July 1. They have requested to combine these funds with HOME funds for the down payment amount to reduce debt. Hightshoe noted the Commission can vote on that request next month, as it has to be a formal agenda item. The Commission indicated they would be okay with allowing Successful Living to combine once formal process is determined. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF IOWA CITY HOUSING AUTHORITY 2018 ANNUAL REPORT: Hightshoe noted this is a report that the housing authority has to submit to HUD basically reporting on their accomplishments for the past year. Eastham asked about section B.1 (Review of PHA Plan Elements) he asked what the Deconcentration Policy was in reference. Wolf noted that deconcentration is if there is a concentration of participants in the program and the City does not have that issue. Eastham then asked about the total amount of housing assistance statements that are included in the report and why there were two different numbers. There is a number listed on page 6 ($7.6 million) and another on pager 16 ($7,052,127). Lehmann noted that the$7.6 million number might include TBRA funds. MacKay was unsure why the numbers were different as she did not prepare the report but would find out and report back to the Commission. Olmstead asked if in the report they could spell out the acronyms when first used. He also noted that instead of listing special needs, it should be stated as persons with disabilities. • Eastham moved to recommend approval of the Iowa City Housing Authority 2018 Annual Report to City Council. Harms seconded and motion passed 7-0. Housing and Community Development Commission April 19,2018 Page 3 of 7 REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF FY19 ANNUAL ACTION PLAN—PLAN AVAILABLE ONLINE AT http://www.icgov.orq/actionplan Hightshoe stated the Annual Action Plan is a document the City has to submit 45 days prior to the program year that tells HUD how the City plans to utilize and prioritize the funds. The most important part of the report is the exhibit at the end showing how they plan to spend the money. Lehmann stated the exhibit is on page 60 and those amounts are the ones the Commission reviewed and allocated. Harms noted that the introduction and the conclusion really do go together and the priorities in this city are so clear and admirable. Olmstead noted again the need to change special needs to persons with disabilities and to spell out the acronyms. Lehmann added he could send out a list of acronyms to the Commission as well. Olmstead also pointed out on page 9 with the discussion of partners city transit is mentioned but there is also a relationship with Johnson County SEATS. Vaughn questioned if the principles from the 2016 Affordable Housing Plan been incorporated into the principles of this Plan. Hightshoe said it is mentioned periodically as other steps the City has taken but the focus on the document is what we are using CDBG/HOME funds for. Hightshoe noted we can add as an Exhibit. Lehmann notes on page 52 they discuss the affordable housing, Hightshoe stated they will look to see all 15 steps of the Affordable Housing Plan are included in the plan and if the Commission can add to their motion that staff add them in. Eastham noted that the Commission has asked the staff to prepare an inclusionary zoning policy, or recommendations,for newly annexed areas in the City. Hightshoe explained that state law does not allow the City to pursue"rent control." The Council is pursuing a change in the Comprehensive Plan that addresses annexation and the goal of including 10% affordable when determining if land will be annexed into the city. Conger stated that transportation is a key issue for affordable housing and must be present in locations where affordable housing is located. Olmstead noted though for elderly and people with disabilities the transit system does provide off hours when they can ride for free. Eastham noted that Council is planning a major review of the Iowa City bus systems. Olmstead suggested a recommendation to Council to enact Sunday bus service. Hightshoe noted that while transportation is vital to affordable housing, when talking about CDBG funds it is hard to fund because vehicles are under public services which means they have to apply for Aid to Agencies which is an extremely competitive funding source. Olmstead next discussed page 19, Salvation Army, it states victims of domestic violence and the preferred term is survivors. That terminology is also seen under the DVIP section. Lehmann noted they will search the document and change that terminology throughout. Eastham noted on page 31,Annual Goals and Objectives, he would like to add information to that table to show the initial rents for the units that have been produced as rentals and initial sales prices for those being purchased. Hightshoe stated they would have to put that as a special exhibit as this is a HUD specified form. Eastham said having an additional exhibit would be fine just so long as the information is included in the report. Hightshoe also noted that the applications only state"fair market rent" so that would just be what the fair market rent of a certain date is and for sales prices (like with Habitat for Humanity)they will not know what the sales price is, they give a range but until the house is built they won't know what they are selling it for. Hightshoe said rather than an exhibit it could just be a statement explaining the fair market rents. Eastham then referenced page 37 and the set of tables that describes the individual projects that were approved and included in those projects is the City's project on the southeast side on Taylor and Davis Streets and he would like to insert into that description after the statement"Housing units assisted will be single or multi-unit affordable housing to be sold, rented, or leased/purchased as allowed by CDBG and Housing and Community Development Commission April 19,2018 Page 4 of 7 HOME regulations" a sentence that states"the racial equity impact of the sale of any affordable housing will be analyzed and reported". Eastham reminded everyone that as the Commission was reviewing the draft, they voted to recommend to the Council that the racial equity toolkit be used to examine the South District Partnership. Olmstead asked about rental relocation the City assisted with Rose Oak Apartments. Hightshoe said that wouldn't be included in this plan as this is for the upcoming year. However the City did create a policy that for site plans (if no rezoning is required)that greater notice must be provided to those that may be displaced if more than 12 units are impacted. The City anticipates that most changes in land use (where property is being taken down)will require rezoning. The City has more authority to require items like relocation assistance, etc. if a rezoning is required. Eastham believes this Commission, after some consideration, could make a recommendation to Council to adopt a more adequate displacement relocation assistance policy that the City funds in cases where the redevelopment doesn't require rezoning. Hightshoe noted this document will be on the May 15 Council agenda and public comment is open until that point. Eastham asked if recommending to Council the approval of this plan indicates that the Commission wants Council to approve all the planned activities in the action plan. Hightshoe confirmed yes. Eastham stated he would vote against this recommendation then because it includes the purchasing and rehabbing of two rental duplexes for resale on Taylor and Davis Streets. Conger moved to recommend approval of the FY19 Annual Action Plan to City Council, subject to modifications as discussed (including correction of typos, some sentence additions/ modifications,and inclusion of the City's Affordable Housing Plan). Harms seconded. Passed 6-1 (Eastham dissenting). MONITORING REPORTS: Mayor's Youth Empowerment Program: Lehmann supplied two reports in the Commission packets, one from MYEP for CDBG FY18 Updates. The report states project 1 —parking lot resurfacing is complete as of November 2017. Hanson Asphalt completed the resurfacing of the parking lot at 1208 Gilbert Court which allowed for increased parking spaces and off-street employee parking and more importantly allowed for a loading and unloading area that is accessible for clients that use wheel chairs. The grant budget was$31,000 and the project was completed under budget at$24,550. With project 2— Mayor's Youth affordable rental, it is also complete, on February 1st they closed on a three-bedroom home located at 1156 Downing Drive, one tenant moved in mid-February, the second is moving in on April 21 and the third tenant is being sought through their normal referral process. The grant budget was $50,000 and all$50,000 was put towards the down payment on the home. The Housing Fellowship report is also in the Commission packet. The FY16 acquisition of Sabin Townhomes was the purchase of three newly constructed two bedroom townhomes constructed in Riverfront Crossings District on August 2017. Rents for the units are$869 and market rent for townhomes'on the first and second story at$1750 and $1950 for townhomes on the third and fourth stories. All 28 townhomes in the building are identical as far as size and amenities. The grant was $300,000 and the Housing Trust Fund supplied $272,000 as a loan so total value of$572,000 and total cost was about$574,000 and the appraised value is$775,000. Two of the townhomes are occupied and The Housing Fellowship is aggressively marketing the remaining unit. Hightshoe noted that although they are nice new units and downtown, they are having trouble finding tenants due to the added cost of parking. The FY17 and FY18 rehabilitation of affordable rental units is the rehabilitation of five units Housing and Community Development Commission April 19,2018 Page 5 of 7 owned and managed by The Housing Fellowship for almost 20 years and the properties need substantial improvements including windows and other remodels. The grant includes two years of funding from the City of$144,000. They have also applied to The Housing Trust Fund of Johnson County to supplement the rehab of three of the subject properties in the amount of$31,000. The properties are 700 S. 1st Avenue; 2110/2112 Taylor Drive; 1226 Williams Street; and 105 Pine Street. All units were built in the 50's and 60's and The Housing Fellowship acquired them in the 90's. The agreement was signed February 2018,they have done lead assessments, bid packets have been prepared for two of the properties and advertised. Four of five of the properties are occupied. For FY18 CHDO operating the City supplied $18,000 which was used to supplement the salary for their Chief Financial Officer. Successful Living discussed earlier the delay in purchasing a property. With regards to the other project in this fiscal year, Roger Goedken stated they had an engineer go out and survey some land around the North Johnson house and they are now able to proceed with some of the fixes around that house. DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION: Hightshoe stated that National Community Development Week is in April. Last year HCDC encouraged a letter writing campaign, but they used to plan a summer celebration to highlight CDBG/HOME projects. HCDC would help plan the celebration and staff would help execute it. Such a celebration has not occurred in three or four years but wanted to ask this current Commission if this is something they wanted to do again. Eastham noted that given the statements everyone hears about the workload of City Staff he is inclined to not add to the workload and do this a lightly as possible. Vaughn noted that the letters written to legislatures from real people are important, people's stories speak to them. Olmstead noted that some organizations take out booth space at some of the festivals and that could be used to educate the public on programs that are available. Hightshoe noted they used to have signs they would place outside of projects to notify they were CDBG funded projects so the public could see what their dollars are used for. They could begin to do something similar with posters or plaques in places. Consensus was not to host a celebration this year and have staff explore other(less staff intensive) means to show support to our legislators and community in general for these programs. STAFF/COMMISSION COMMENT: Hightshoe stated the Building Business Basics workshops (meant for early stage entrepreneurs)will be held Saturday, May 5 at Kirkwood from 10am to 3pm. This is the third year holding this workshop. The workshop will have sessions for business ideation, legal and insurance, credit repair, marketing and permits/other available resources. Lehmann stated they have around 46 people signed up for this workshop. Hightshoe next updated the Commission on the Invest Health initiative and what they heard from areas, especially the Broadway neighborhood,was people wanted activities in their neighborhoods. So with the remaining funds they are holding a gardening and food expo. Grow Johnson County will be at Weatherby Park Sunday May 6 at 1pm to do a gardening demo on what can be gardened in Iowa. And then Global Food Village will have tasty treats from items grown in gardens. The first 30 families will get a tomato or pepper plant and a container to grow it in. Then on Saturday May 12 they are planning a music festival, Off Broadway Music Festival, from 12-4 at the Pepperwood Plaza parking lot. The final event is Wednesday May 23 at Wetherby they will host a sports night for soccer and basketball and around 50 Housing and Community Development Commission April 19,2018 Page 6 of 7 basket and soccer balls will be handed out. On Friday June 22 they are hosting their first Invest Health Healthcare Symposium on how to improve health together. Lehmann noted that a few of the Commissioner's terms are expiring on June 30 (Conger, Pardon and Olmstead). To reapply the application is online and due May 8. They also encourage new applicants and City Council makes the final determination. Olmstead announced he will not reapply so his spot will be open. Hightshoe noted that staff and various Council members have received concerns about Aid to Agency funding. On next month's agenda,the Commission will discuss funding. The City Manager's office would like HCDC to consider a policy that provides continued/stable funding to agencies awarded funding while also considering new applications. To be on the next agenda. ADJOURNMENT: Vaughn moved to adjourn. Eastham seconded. Passed 7-0. Housing and Community Development Commission Attendance Record Name Terms Exp. 8/17 9/21 10/30 11/16 12/18 1/23 2/15 3/15 4/19 Conger,Syndy 7/1/18 X X X O/E X X X X X Eastham, Charlie 7/1/20 X X X X X X X X X Fixmer-Oraiz,Vanessa 7/1/20 X X X X X X O/E X O/E Harms,Christine 7/1/19 X X X X X X X X X Lamkins, Bob 7/1/19 X O/E X O/E X X O/E X O/E McKinstry,John 7/1/17 X X X X X X X X X Olmstead, Harry 7/1/18 X X O/E X X X X X X Padron, Maria 7/1/20 O/E X X X X X O/E O/E X Vaughan, Paula 7/1/19 X X X O/E X X X X X Key: X = Present O =Absent O/E =Absent/Excused --- =Vacant Minutes APPROVED Human Rights Commission • 2b(6) May 15, 2018 Helling Conference Room Members Present: Jeff Falk, Joe Coulter, Adil Adams, Cathy McGinnis, Eliza Willis. Members Absent: Jonathon Munoz, Barbara Kutzko, Tahuanty Pena. Staff Present: Stefanie Bowers. Call to Order: • • Willis called the meeting to order at 5:34 PM Approval of April 17, 2018 Meeting Minutes: Coulter moved to approve the minutes; the motion was seconded by McGinnis. A vote was taken and the motion passed 5-0. Funding Request from Refugee and Immigrant Association: Funding in the amount of$400 is requested for an event to celebrate the courage, contributions, and resilience of refugees. Coulter moved to approve the funding request for$400; the motion was seconded by Adams. The motion was tabled until the June 19 Commission meeting. Staff is directed to seek more information on the event; including number of performers, the time of the event, and how many participants are anticipated. Strategic Planning Report 2018: Staff will send out a Sign-Up Genius to allow Commissioners to select what subcommittees they wish to serve on based on the following areas of interest: Coulter (Public Safety and Housing); Kutzko (Community Outreach/Support and Education); McGinnis (Public Safety, Housing, Education); Pena (Education and Housing); Falk (Housing and Education); Adams (Community Outreach/Support and Education); Munoz (Community Outreach/Support); Willis (Education and Housing). Collaboration/advocacy with the Iowa City Community School District: Willis will set up times for the advocacy group of the Commission to meet to further develop ideas on what Commission members could do to achieve this goal. Staff will send out minutes and information on the Iowa City Community School District's Equity Committee and also for the Board of Directors. Lending Disparities in Federal Mortgage Data: Falk, the City Manager, Assistant to the City Manager and the Equity Director & Human Rights Coordinator will meet with representatives of Hills Bank and Trust in the next few weeks. In a blog on its website, Hills Bank stated that it erroneously over-reported a significant number of loan denials. This, in turn, led to Hills Bank "being named in the Reveal organization's report and painted an inaccurate picture of our bank's lending practices. We have since corrected these 1 Minutes APPROVED Human Rights Commission May 15, 2018 Helling Conference Room numbers, re-filed them with the federal reporting agency, and shared this information with Reveal. " Falk requested the new information submitted to Reveal and was declined by Hills Bank and Trust until after the joint meeting. He also requested the new information submitted by Hills Bank and Trust from Reveal, but to date, has not received a response. Youth Awards: There were fewer honorees this year than in past years, but the event was well received and enjoyed by the community. Iowa City Pride 2018: Willis, Coulter, McGinnis, and Pena will alternate times to staff a table at this community event being held on June 16. Staff will send out a Sign-Up Genius once the time schedule has been published. Juneteenth: The event this year will continue with the annual Trailblazers Awards on June 22, followed by the community celebration on June 23. The Commission will sponsor an art and essay contest like in past years for youth. Human Rights Breakfast The event will be held on October 24. Possible key-note speakers include: Cecilia Norris (Director of the Free Medical Clinic), Tammy Nyden (Advocate for Children's Mental Health), Maureen McCue (Adjunct Clinical Assistant Professor in The University of Iowa Colleges of Public Health and Liberal Arts and Sciences), and Melissa Shivers (Vice-President of Student Life). Reports of Commissioners: Coulter will be attending a returning citizen re-entry simulation on May 18. Adams spoke on illegal drug use by youth in the immigrant community. Falk has been keeping a list of detainers in the Hardin County jail. There have been 23 new detainees since the Mt. Pleasant ICE raid. He also attended the Community Police Review Board's Annual meeting. Willis has asked staff to invite the Police Chief to an upcoming meeting. Adjournment: Motion to adjourn at 6:47 PM. The next Commission meeting will be on Tuesday, June 19, 2018. 2 Member Attendance Sheet Member Term 1/9 11/23 2/28 3/20 3/29 4/17 5/15 6/19 7/17 8/21 9/18 10/16 Exp. Aron 1/2021 Present Excused Present Excused Resigned Resigned Resigned McGinnis 1/2021 Present Present Present Present Present Present Present Munoz 1/2021 Present Present Present Present Present Present Excused Kutzko 1/2020 Excused Present Excused Present Present Present _ Excused Falk 1/2020 Present Present Present Present Present Present Present Pena 1/2020 Present Present Present ' Excused Present Present Excused Coulter 1/2019 Present Present Present Present Present Present Present Adams 1/2019 Present Present Present Present Present Present Present Willis 1/2019 Present I Present Present Excused Present Present Present I 3 07-03-18 2b(7) sk , it IOWA CITY ilvpPUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 aaac,o.Susan Craig.nae 319-356-5200•.„319-356-5494•wwwicpl.org BOARD OF TRUSTEES Minutes of the Regular Meeting FINAL APPROVED April 26, 2018 Members Present: Diane Baker,John Beasley, Kellee Forkenbrock (in at 5:08 pm),Janet Freeman, Adam Ingersoll (via Skype), Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington. Members Absent: None. Staff Present: Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer, Jason Paulios, Angela Pilkington. Guests Present: None. Call Meeting to Order. President Semel called the meeting to order at 5:06 pm. Public Discussion. None. Approval of Minutes. The minutes of the March 22, 2018 Regular Meeting of the Library Board of Trustees were reviewed.A motion to approve the Regular Minutes was made by Washington and seconded by Forkenbrock. Motion carried 9/0. Items for Discussion/Action. Policy Review: 816: Library Access for Sex Offenders Convicted of Sex Offenses Against Minors. Craig spoke with Eric Goers after the last meeting and he helped with the new language. The Iowa City Police department has also reviewed the language. Kirsch is glad to see the single visit in the policy. Semel asked if the policy should be tabled until there is a new director. Craig said if she were not comfortable with the language, she would not have brought it to the Board for a vote. Ingersoll was pleased that the police department was willing to be involved at the level suggested by the policy. A motion to approve the policy with the changes made by staff was made by Paetzold and seconded by Kirsch. Motion carried 8/1. Policy Review: 803: Event Board.This is a regularly scheduled policy review. No changes were recommended by staff. Logsden said the policy gives staff guidance on the kind of materials we can place on the event board because it is a finite space and there are many, many community activities. Not everything fits. Paetzold asked if we need to consider adding space to accommodate all of the community needs. Logsden said event board items are cyclical; a few times a year there is a massive amount of material for the board; other times the board has plenty of space. These boards are about 1 free speech, said Craig.If it is legal, it can be here as long as it follows our posting guidelines. We use the policy to treat everyone fairly. Policy Review: 804: Free Materials Distribution.This is a regularly scheduled policy review. No changes were recommended by staff. Policy Review: 805: Display Policy.This is a regularly scheduled policy review. Staff recommend minor changes. Paetzold asked if we are responsible for holding onto display materials after the display period is over. Logsden said our process is to call the person to let them know the display is down and ask what they wish us to do with the display. Beasley suggests there be language in the policy about disposition of the display materials after the period is over. The agreement signed by the person doing the display may be updated.A motion to approve the policy with the changes proposed by staff was made by Paetzold and seconded by Washington. Motion carried 9/0. NOBU Funding Request. Craig described NOBU funds for the newest Board members. Staff request funding to move forward on the strategic plan initiative to digitize the backfiles of the Iowa City Press- Citizen. Craig believes this is a valuable historical resource and would like to do this project. Craig said there is NOBU money;the Computer Lab cost less than we budgeted and we did not do the art gallery. Forkenbrock asked if there are plans to make this a big event; Mangano said yes. Semel asked if the Press-Citizen stores its newspapers. Mangano said that Advantage,the Cedar Rapids company doing the work and the Historical Society have them.A motion to approve funding for digitizing the Press- Citizen was made by Paetzold and seconded by Ingersoll. Motion carried 9/0. Accept work on Computer Lab remodel project. Craig would like to defer this item to the May meeting because two items have been ordered but not yet received or installed.We will accept the project then. Election of Officers. Forkenbrock, representing the Nominating Committee, presented the slate of officers for FY19: President, Robin Paetzold;Vice-President, Carol Kirsch; Secretary,Janet Freeman. Semel asked if there are any nominations from the floor. There were none. A motion to approve the slate of officers was made by Ingersoll and seconded by Forkenbrock. Motion carried 9/0. Staff Reports. Director's Report. Craig wanted the Board to be aware of the change to the building with respect to the Pedestrian Mall and its drainage problem.The playground elevation and the fountain elevation cannot be changed. The Ped Mall will be raised 5-6 inches to improve drainage,which made the door to the MERGE space too low. A vestibule will be created, which the tenant prefers, and has no effect on our budget. Craig said ICPL is participating in the City-wide equity toolkit this year. Staff have met to talk about ways the library can contribute. Freeman asked what a toolkit is. Craig explained that the toolkit is similar to a multi-year planning process. Policies and practices are reviewed, data gathered, and changes made. Craig thanked Board members who attended the Volunteer Recognition event last evening. Departmental Reports: Children's Services. Pilkington reminded everyone that next Friday and Saturday is STEAM Festival.She noted that scheduling school visits to the event have been a bit challenging because of extra tests and other school activities.There was great response on social media to the Fancy Nancy tea last week. 2 Collection Services. Mangano said New York Times is the first newspaper that has permitted us to subscribe this way and we are partnering with North Liberty and Coralville libraries to provide free access to the paper. On May 1, we will begin offering Kanopy, a movie service that will provide more online streaming content for our patrons. We discussed online movie streaming last year when the New York Public Library began offering Kanopy to its patrons. Kanopy is a pay-per-use collection; we are charged each time someone uses the service. We hope this offers our patrons titles that are more esoteric and adds depth to our movie collection without spending an unreasonable amount of money. Patrons are limited in the number of times they can use the service in a month.The University of Iowa offers the service. IT. Palmer discussed changes to the blog and staff picks. Development Office Report.Thanks to everyone who came to Looking Forward and the Volunteer Recognition events. The Book End's own Eileen Robinson was Volunteer of the Year. Ms. Robinson is a 1,500-hour volunteer. McCarthy said this is the most successful Looking Forward in its four-year history, and the event raised $26,500.The University of Iowa Community Credit Union (UICCU) is celebrating their 80th year with 80 in 80 for 80.It will donate 80 items to a variety of charities over the span of 80 days. Charities receiving 80 items will be chosen by UICCU members. We submitted a request.There is time until April 30 to vote. Logsden said we are offering holds pickup through CHOMP delivery service beginning May 1. Patrons will be responsible for paying delivery and convenience fees. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. Semel congratulated the library on the Looking Forward event and speaker and the Volunteer Recognition event. Announcements from Members. As part of Irving Weber Days,John Beasley's father, Dr. Oscar Beasley, has embarked on an historical project: Iowa City Then & Now - A Photographic Comparison of Downtown 1970-2018. Current photos of downtown Iowa City are juxtaposed with photos of the same locations he took in the late 1960's and early 1970's.The program is on 5/12 at 2:00 pm in Meeting Room A. Committee Reports. Foundation Members. No meeting. Director Search Committee. Paetzold said the consultants will be at the May meeting virtually.Trying to confirm dates for their first visit, 7/12-13 is preferred but they have also proposed 7/18-19. Miller will send a doodle poll to see who is available. Communications. None. 3 Disbursements. The MasterCard Expenditures for March, 2018 were reviewed. A motion to approve the disbursements for March, 2018 was made by Ingersoll and seconded by Kirsch. Motion carried 9/0. Quarterly Financial Reports. Craig said the library expenditures for the 3rd quarter is 73% spent and believes this is a positive. Kirsch asked about the unemployment expense. Craig explained that some personnel costs like unemployment and retirement payouts are not budgeted.The City puts money back in for these expenses at the end of the year for all City departments. Quarterly Use Reports. Craig noted that building use is down a little bit while bookmobile use is up. Paetzold asked if there is a pattern with use of electronic materials since it is down. Craig said this statistic is for equipment checked out and used inside the building. Circulation statistics show hotspot use. Paetzold asked if the number of hotspots is meeting our needs. Craig thinks we are at a good balancing point with the number we have circulating. Set Agenda Order for May Meeting. Contract for Computer Lab renovation. Meeting Room Policy Adjournment.A motion to adjourn the meeting was made by Kirsch and seconded by Forkenbrock. Motion carried 9/0. President Semel closed the meeting at 6:19 pm. Respectfully submitted, Elyse Miller 4 Board or Commission:'CPL Board of Trustees ATTENDANCE RECORD 12 Month Meeting Date Tenn Name Expiration 8/24/17 9/28/17 10/26/17 11/06/17 11/16/17 12/4/17 12/21/17 1/25/18 2/22/18 3/22/18 4/26/18 5/24/18 Diane Baker 6/30/19 X X X X X X X X 0 O/E X X John Beasley 6/30/21 X X X X O/E X 0 X X X X X Kellee 6/30/23 O/E X X X 0 O/E X X X X X O/E Forkenbrock Janet Freeman 6/30/19 X X X X X X X O/E X X X X Adam Ingersoll 6/30/21 O/E X 0 X X O/E O/E X O/E X X X Carol Kirsch 6/30/23 X X X X X X X O/E X X X X Robin Paetzold 6/30/23 X X X X X X X X X 0/E X X Jay Semel 6/30/19 X X X X X X X X X X X x Monique 6/30/21 0 X X 0 X X 0 X X X X 0 Washington KEY: X= Present 0=Absent O/E=Absent/Excused NM=No meeting 2b(8) IOWA CITY PARKS &RECREATION COMMISSION MINUTES APPROVED APRIL 11,2018 RECREATION CENTER—MEETING ROOM B Members Present: Steve Bird, Wayne Fett, Cara Hamann, Lucie Laurian,Ben Russell,Angie Smith, Jamie Venzon,Joe Younker Members Absent: Suzanne Bentler Staff Present: Chad Dyson,Zac Hall,Juli Seydell Johnson, Others Present: Gia DeBartolo; Luke Foelsch;John Jepsen; Scott Spak CALL TO ORDER Chairman Younker called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Two errors were noted in the March 14, 2018 minutes. Steve Bird was logged as being present and was absent; Joe Younker was noted as absent and was present. Moved by Fett,seconded by Hamann,to approve the March 14,2018 minutes as amended. Passed 8-0 (Bentler absent). At the January 10, 2018 Commission Meeting, Brian and Brianna Wills were present to propose that the Commission consider a motion to rename Hickory Trail Park as Calder Park in memory of their son.It was not noted in the transcribed January minutes that Commission had made a motion to accept both proposals. However, Neumann could find that there was indeed a passed motion noted on the original draft of the minutes. Because the January minutes had been reviewed and approved, it was necessary to again make that motion and have members vote on the proposal. Moved by Felt, seconded by Smith,to recommend that Council approve the request proposed by the Will's family to rename Hickory Trail Park to "Calder's Park"in memory of Calder Wills. Passed 8-0 (Bentler absent). PUBLIC DISCUSSION None RECREATION PATRON CONDUCT POLICY-CHAD DYSON: Dyson explained that as part of the Human Rights Campaign 2018 Municipal Equality Index, City departments that provide youth services have been asked to implement Youth Bullying Prevention PARKS AND RECREATION COMMISSION April 11,2018 Page 2 of 6 policies that prohibit bullying on the express basis of sexual orientation and gender identity in City facilities and services.He said that staff is recommending the addition of the following to the current policy: "Sexual, physical or other harassment including bullying youth or others on the basis of their sexual orientation or gender identity", item#2, as prohibited conduct within Recreation Division facilities and services. Dyson requested that the Commission review the current policy as written including new language suggested and give comments. Hamann had some concern with wording of the change as it seems to only apply to bullying on the basis of sexual orientation or gender identity. While Dyson pointed out that it does state in the introduction paragraph "but is not limited to the following," It was suggested to restate this in#2 on the policy with the same wording. Moved by Fett,seconded by Hamann,to approve the proposed addition to the Iowa City Recreation Division Patron Conduct Policy with amendment request to add the statement "including but not limited to"to item#2 within the policy.Passed 8-0 (Bentley absent). U OF I STUDENT PRESENTATION OF TTRA PROJECT: Students of the Urban&Regional Planning program created an environmental adaptation&management plan for the Terry Trueblood Recreation Area and were at the Commission Meeting to show their presentation.That presentation is attached. REPORT ON ITEMS FROM CITY STAFF Parks&Recreation Director—Juli Seydell Johnson: • RAGBRAI Planning: Seydell Johnson noted that there will be an announcement on April 17 unveiling the Iowa City theme for 2018 RAGBRAI. • Happy Hollow Park: The shelter has been removed from the park. • Mercer HVAC: This project is in process.The on-deck restroom construction has begun. During the project,the pool at Mercer will be shut down beginning the week of May 7 for approximately one month as there will be no mechanism to heat the pool water. • Cardigan Park: The footings are in place for the shelter construction and the rest of the path will be poured this week. • Creekside Park: The design plans are progressing. Staff has selected a playground so the bidding can happen soon with construction slated to begin in early July. Trees have been removed for placement of the parking area. • Villa Park: The neighborhood meeting that was held in April went very well. Staff is currently working on the paperwork necessary to receive federal funding. CDBG requires an environmental study.The project is slated to take place this summer. • Riverfront Crossings: Seydell Johnson stated that the second round of bidding for the shelter and restroom was successful.This work will begin soon. She also stated that the playground should be in place within a couple of weeks. Recreation Division Superintendent—Chad Dyson • Dyson noted that due to inclement weather,the preparation of City Park Pool is delayed. Staff is hoping for a break in the weather soon. PARKS AND RECREATION COMMISSION April 11,2018 Page 3 of 6 • Dyson said that along those same lines,prepping of athletic fields is also behind.They generally open by April 1. However, due to the late snow, low temperatures and saturation of the fields, they are not yet able to be utilized. • Dyson announced that the Summer Activity Guide is now available. Commission Members expressed their praise for the new size and design of the brochure.Dyson shared that Amanda Opitz of the Recreation Department is the staff member that supervises this project.Registration for activities will begin on April 25.He noted that this is the first year that the department will be using"Peachjar",a third party digital format,to distribute information about recreation programs to students and parents. Dyson will monitor and report on its progress.He also announced that Hy-Vee stores will now distribute the activity guides. • Dyson announced that STEAM Fest is scheduled for Sunday,April 15 from 1-4 p.m. at the Terry Trueblood Recreation Area Park Lodge. Children and adults will experience hands-on educational activities in Science,Technology, Engineering,Art and Math. • The Strider Bike Race has been moved from Kiwanis Park to the Robert A. Lee Gymnasium due to inclement weather. Parks Division Superintendent—Zac Hall: • Hall reiterated that the weather has delayed opening of facilities, including ball fields and soccer fields.With a forecasted break in the weather tomorrow, staff hopes to be able to begin prepping the fields.The weather has also delayed the turning on of water and restrooms at the park. • Hall says that they are still having difficulty in hiring seasonal staff for the summer. Will continue the process. • Hall announced that there will be a prairie burn along the river in City Park tomorrow,weather permitting. COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS Venzon asked if this is the first time that summer camp registration has been offered online. Dyson confirmed that it is and that staff was able to work with a company who could get that system up and running for the department. Laurian noted that if Commission or staff would like the U of I Urban&Regional Planning students to do any additional projects in the future,to let her know. Venzon shared that she has heard a lot of complements about all the work going into the parks. Hamann asked when the bridge at Riverfront Crossings would be complete. Seydell Johnson said that it is up to the development occurring on the east side.There is a waterline that must be placed before the bridge can be complete. - Hamann also asked who to contact if she is interested in assisting with the Free Wheels Program.Dyson noted that the Recreation Division is the lead in this program. RaQuishia Harrington from the department is working with the police department and World of Bikes on the project.Hamann is welcome to join. ADJOURNMENT: Moved by Fett,seconded by Hamann, seconded by Venzon,to adjourn the meeting at 5:44 p.m. Motion passed 8-0. Gentler absent). PARKS AND RECREATION COMMISSION April 11,2018 Page 4 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD KEY: X= Present O= Absent O/E= Absent/Excused ao 00 NAME N „r" .^. r •r• ` o c m °•r° ti N TERM U ,S4 N co a o o N o en a EXPIRES '" '� - `, c 0 0 Suzanne 1/1/17 X LQ X X X X X X O/E X X O/E Bentler Steve Bird 1/1/22 * * * * * * * * X X O/E X Larry Brown 1/1/18 X LQ X O/E X X X X * * * * Clay 1/1/18 X LQ X X X X X X * * * * Claussen Wayne Fett 1/1/19 X LQ X X X X O/E X X O/E X X Cara 1/1/20 X LQ X X X X O/E X X X X X Hamann Lucie 1/1/10 X LQ * O/E X O/E O/E X X X O/E X Laurian Ben Russell 1/1/22 * * * * * * * * X O/E X X Angie Smith 1/1/18 X LQ X X X O/E X X X X O/E X Jamie 1/1/20 X LQ X X X X O/E X O/E X O/E X Venzon Joe Younker 1/1/20 X LQ X X X X X O/E X X X X NM= No meeting LQ= No meeting due to lack of quorum *= Not a member at this time -/ - r_-- ® CITY OF IOWA CITY 2b(9) '° '� ,, MEMORANDUM Date: June 22, 2018 To: Mayor and City Council From: Bob Miklo, Planning &Zoning Commission Re: Recommendations from Planning & Zoning Commission At their June 21, 2018 meeting the Planning & Zoning Commission approved the June 7 minutes with the following recommendation to the City Council: By a vote of 6-0 (Signs not present for the vote) the Commission recommends approval of REZ18-00015, an application submitted by Allen Homes, for a rezoning from ID-RS to RM-12 (3.19 acres) and RS-8 (4.83 acres) on 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue subject to the following conditions: 1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, 2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, 3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed • RM- 12 area at the time of platting, 4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and 5) Provision of roadway access to the single-family property to the south should it redevelop. Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action - Done MINUTES APPROVED PLANNING AND ZONING COMMISSION JUNE 7, 2018—7:00 PM —FORMAL MEETING • EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: None STAFF PRESENT: Sara Hektoen, Bob Miklo, Anne Russett OTHERS PRESENT: John Yapp, John Moreland RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Signs not present for the vote)the Commission recommends approval of REZ18-00015, an application submitted by Allen Homes, for a rezoning from ID-RS to RM-12 (3.19 acres) and RS-8 (4.83 acres) on 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue subject to the following conditions: 1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, 2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, 3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, 4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and 5) Provision of roadway access to the single-family property to the south should it redevelop. CALL TO ORDER; Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM (REZ18-00013/SUB18-00006): Discussion of an application submitted by North Dubuque, LLC for a rezoning of approximately 73.15 acres of land from Interim Development- Low Density Single- Family (ID-RS)zone, Low Density Single-Family (RS-5) zone, and Planned Development Overlay/ High Density Single- Family Residential (OPD/RS-12)zone to Planned Development Overlay/ High Density Single- Family Residential (OPD/RS-12)zone for approx. 50 acres of property and Planned Development Overlay / Highway Commercial (OPD/CH-1)zone for approx. 23 acres of property. The applicant is also requesting approval of the preliminary plat of Forest View, a 73.15-acre Planning and Zoning Commission June 7, 2018 Page 2 of 7 subdivision, located north of Foster Road, south of 1-80,west of N. Dubuque Street, east of Mackinaw Drive. Miklo stated the staff is requesting this item be deferred until the June 21 meeting. He said that the traffic study had just been submitted and needed to be reviewed by staff. He noted that the stormwater management plan was also still being reviewed by the City Engineer and the wetland determination had not yet been resolved. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Hensch moved to defer REZ18-00013/SUB18-00006 until the June 21 meeting. Martin seconded the motion. A vote was taken and the motion passed 7-0. REZONING/DEVELOPMENT ITEM (REZ18-00005/SUB18-00005): The application, submitted by Bedrock, LLC for a rezoning of approximately 18.03 acres from Interim Development Multifamily Residential (ID-RM) zone to Planned Development Overlay/Low Density Single Family Residential (OPD/ RS-5) zone and Planned Development Overlay/Low Density Multifamily Residential (OPD-12)zone and a preliminary plat of Cherry Creek Subdivision, a 17-lot, 18.03-acre residential subdivision located east of S. Gilbert St R south of Waterfront Dr. Miklo stated the applicant is requesting this item be deferred until the June 21 meeting. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Theobald moved to defer REZ18-00005/SUB18-00005 until the June 21 meeting. Signs seconded the motion. A vote was taken and the motion passed 7-0. REZONING ITEM (REZ18-00015): Discussion of an application submitted by Allen Homes, for a rezoning of approximately 8.02 acres from Interim Development- Single Family Residential (ID-RS) zone to Low Density Multi- Family Residential (RM-12) zone (3.19 acres) and Medium Density Single-Family Residential (RS-8)zone (4.83 acres) located at the southwest corner of Lower West Branch Road and Taft Avenue. Planning and Zoning Commission June 7, 2018 Page 3 of 7 Signs recused himself from this item and left the room as his company had some interest in this property. Miklo introduced Anne Russett, Associate Planner, who recently joined the City staff. Russett presented the Staff report noting this property was annexed into the City in 2000 and at that time was zoned to ID-RS (Interim Development- Single Family Residential Zone). Russett showed an aerial map of the property, most of the area around the property is undeveloped, the area to the north and to the east is undeveloped in the unincorporated part of Johnson County, the property to the south is an existing single family home in Johnson County, and the area to the west, south of Lower West Branch Road, is in the City limits and is an existing single family neighborhood. Russett showed the zoning map of the area, the current zoning of ID-RS is typically used for areas where there is not existing City water and sanitary sewer service and uses that are allowed in this zone are non-urban uses such as row crops. Rezoning at this time is appropriate because there is access to water and sanitary sewer. In terms of the surrounding zonings, most of the land in the County is zoned agriculture,the property to the south in the County is zoned residential, and the area to the west is planned development overlay, also zoned single family. The applicant is requesting 4.83 acres be rezoned to the Medium Density Single-Family Residential Zone (RS-8) and the 3.19 acres of the northeastern portion of the project site to the Low Density Multi-Family Residential Zone (RM-12). The Future Land Use Map of the Comprehensive Plan has designated this area for residential development at a density of 2-8 dwelling units per acre. The Northeast District Plan identifies this area for single-family residential development; however, the plan encourages housing diversity and specifically envisions the possibility of townhouses and small, multi-family buildings at major intersections such as Lower West Branch Road and Taft Avenue. Russett noted the applicant has submitted a concept plan for this property, the plan Russett is showing this evening is a little different than the one that was provided with the meeting agenda packet. The applicant is proposing 32 residential units, on the western and southern portion of the site they are proposing 11 single family homes and concentrating the townhomes and higher density area at the corner of Taft Avenue and Lower West Branch Road. Staff recommends including a condition to the rezoning that requires general conformance with the number and types of units identified in the proposed concept to ensure compatibility with the existing neighborhood and development pattern. In terms of traffic, access and street design, Russett stated Taft Avenue is planned as a future arterial street and the City would need an additional 12 feet of right-of-way to make those improvements. Therefore Staff is recommending the following conditions: (1)the additional right-of-way be dedicated at the time of platting and (2) a detailed landscaping plan also be provided at platting. Taft Avenue will be an important connection to the industrial area to the south and future truck traffic is anticipated in this area so a sufficient landscape buffer needs to be in place. Additionally the Northeast District Plan encourages an interconnected transportation system and the City's Bicycle Master Plan identifies a future secondary multi-use trail along the western portion of the project site that will connect with the existing off-street paved path to the south. Therefore Staff is recommending two additional conditions: (1) a dedication of an outlot to provide the trail connection at platting and (2) a provision of roadway access to the single-family property to the south should it redevelop. Russell showed the revised concept plan and pointed out some of the changes on this plan versus the one provided in the agenda packets are the applicant has provided the outlot to provide for the trail connection. Additionally there is land to Planning and Zoning Commission June 7,2018 Page 4 of 7 the south of the subject property that was dedicated to the City for a park, it has yet to be conveyed to the City but when it is complete there will be a park and trail connectivity up to Lower West Branch Road. On the land dedicated to the City, there is also remnants of an original stone railroad bridge that crosses Ralston Creek and the Northeast District Plan mentions the possibility of incorporating this bridge into the trail system. Other changes to the new concept plan include originally there was a connection between lots 5 and 6 which has been removed, however Staff has requested the applicant add that connection back in to ensure access for the residents to the park and trails. At the subdivision phase of development the applicant would be required to meet the City's open space requirements, , Staff has calculated a needed dedication of 0.37 acres. Depending on the amount of space provided for the trail connection, the applicant may be able to meet all or a portion of the open space requirements on-site. If not,fees in lieu of dedication would be appropriate. Based on the analysis, Staff finds that the proposed rezoning with the identified conditions is both in compliance with the Comprehensive Plan and compatible with the existing neighborhood and recommends approval subject to the following conditions: (1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, (2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, (3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, (4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and (5) Provision of roadway access to the single-family property to the south should it redevelop. Freerks clarified in the analysis of the proposed zoning where the number of units that could be available in the 3.19 acres and the 4.83 acres is worded that the maximum density allowed in this zone district is 15 dwelling units per acre, and it needs to be worded as "up to that amount" because the maximum is not guaranteed. Freerks questioned the sensitive areas and if any waivers would be requested. Russett confirmed they are not aware of any waiver requests noting the one sensitive area is Ralston Creek and on the concept plan the applicant is showing the appropriate buffer. Parsons asked about the flood plain for the creek and the buffer. Russett said the applicant could address that but the subject property is not within a flood plain. Miklo said the green lines on the concept plan show the buffer line required for a stream corridor. Hensch asked about the old stone bridge and if the Historic Preservation Commission has reviewed it. Miklo said the old stone bridge was identified when the City created the Northeast District Plan and was called out as something to be preserved which is why that land is called out as being dedicated as future park land for the City. Hensch asked what the requirements were for the buffering of Ralston Creek. Russett replied the buffer must be 15 feet from the center of the stream when its outside of the floodplain. Hensch asked about the landscaping plan. Russett said in addition to the buffer staff is recommending the landscaping focus on the RM-12 area to buffer views from surrounding single family homes. Hensch noted one of his concerns is with all the construction and disturbance of agricultural area is the silt running into Ralston Creek. Miklo stated that all construction areas must have an erosion control plan before there is any development activity. Hensch stated he Planning and Zoning Commission June 7,2018 Page 5 of 7 just wants to make sure the Creek is protected. Freerks opened the public hearing. John Yapp (Allen Homes) stated the applicants do agree with the Staff recommendations. He showed some pictures of the subject property. The property is a remnant of the old Lindemann Farms, Mr. Lindemann decided to stop farming last year and put this property up for sale and Allen Homes acquired it. Yapp pointed out there is a wide sidewalk already along the north side of the property that ties into the City's sidewalk and trail system. The proposal is for a mix of single family and townhouses and Yapp showed a similar townhouse design concept as an example and noted these townhomes will be different than the townhomes being constructed in the Lindemann Part 8 subdivision to the west to avoid repetitiveness. Yapp noted they held a good neighbor meeting and felt the results were positive, a summary was shared with the Commission in their meeting agenda packets. John Moreland (property owner to the west) stated he is in support of this project but would like to make sure the specific number of units allowed on the site are spelled out on the conditional zoning, it needs to indicate exactly how many townhouses and how many single family. With regards to the land donated for the park and the old stone bridge, one of the local historians has done a booklet on that old railroad bridge. Freerks noted with the conditions that the rezoning is conditional on the proposed concept plan it will make sure the number of units allowed on the site will stay as proposed. Freerks closed the public hearing. Hensch moved to approve REZ18-00015, an application submitted by Allen Homes, for a rezoning from ID-RS to RM-12 (3.19 acres) and RS-8 (4.83 acres) on 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue subject to the following conditions: 1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, 2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, 3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, 4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and 5) Provision of roadway access to the single-family property to the south should it redevelop. Theobald seconded the motion. Hensch is in favor of the plan generally but is concerned as past projects have shown why there is such a need for landscaping plans so need to be sure the landscaping plan is followed through on and that the areas around Ralston Creek are maintained if not improved. Freerks added at the platting stage she hopes some attention is paid to outdoor amenities for the area. A vote was taken and the motion passed 6-0 (Signs not present for vote). Planning and Zoning Commission June 7,2018 Page 6 of 7 CONSIDERATION OF MEETING MINUTES: MAY 17, 2018 Parsons moved to approve the meeting minutes of May 17, 2018 with correction. Signs seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Miklo noted the Commission requested a report on approved landscaping for the University of Iowa Health Clinic on North Dodge Street and he went back into the files to review what was presented to the Commission at the time of rezoning. Miklo showed an image of what was presented by the applicant which shows some representation of landscaping on the Dodge Street side of the building, however the actual site plan the applicant presented did not show the landscaping. At that meeting there was considerable discussion regarding the landscaping on the side that faces the single family homes and the Commission did ask for that plan to be revised to take out some of the parking and put in additional landscaping. After Commission approval of the rezoning a site plan was submitted for Staff approval with a slight change in that the driveway was moved and some parking was removed. Miklo showed the site plan that was approved by Staff, and there was landscaping shown on that site plan (similar to what was shown on the elevation images). Miklo showed an aerial photo of the site taken about a year ago and the landscaping that was shown on the approved site plan does exist however some of the trees do not have leaves so obviously didn't make it through the winter. Miklo has spoken with Julie Tallman (one of the City Inspectors) and she will review the site and inform the property owner of any dead trees that will need to be replaced. So although the final approved plan was not the same as the elevation drawings, it did meet the Code at that time. Freerks thanked Miklo for taking the time to review property. She feels this can be a teaching moment and while she remembers discussing the need for landscaping on this project and maintaining existing trees, it must have not been conveyed onto the final approvals. She stated the Commission will need to be more careful and diligent on conveying the need for thorough landscaping plans. Dyer noted there is room on the property to add street trees. Freerks asked if there was any way to have that happen. Miklo said the City and DOT do control the right-of-way so it is something he could check with the City Forester to see what is possible (there may be utilities or other reasons why trees cannot be placed there). Dyer asked if the Commission would see a landscape plan for the rezoning/concept they just approved. Hektoen said what was just approved was just a rezoning however there will be a plat process that will go before the Commission. Miklo noted City Council has offered a consult on the rezoning of Riverfront Crossings at Burlington, Capitol and Court Streets and the time available would be 3pm or 4pm on Tuesday July 3. The Commission has a choice to decline the consult or to attend. Parsons noted the afternoon right before a holiday may be difficult. Freerks stated the Commission was unanimous about that vote and feels that a plan was put forth stating certain things can be done and that proposal fit into that plan. Hensch is in favor of meeting with Council and reiterated the vote was Planning and Zoning Commission June 7,2018 Page 7 of 7 unanimous and feels there is some incorrect assumptions with this situation that should be addressed. Dyer stated that one issue is the additive nature of the bonuses, you start with a building that is supposed to be X number of floors and it then is almost doubled due to bonuses given. Freerks added there is a 10% affordable housing portion of the project and if the project is reduced than the affordable housing is reduced as well. Martin asked if all Commissioner's had to be present for the consult. Miklo said no,just those that are able to attend. Miklo introduced Billie Townsend and Larry Baker, two new commissioners beginning terms in July. He also introduced Luke Foelsch, he is a new planning intern from The University of Iowa Graduate Urban and Regional Planning Program. Freerks thanked Theobald for her years of service to the Commission (as she will not be able to attend the June 21 meeting). Adiournment: Theobald moved to adjourn. Signs seconded. A vote was taken and the motion passed 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2017 - 2018 (W.S) (W.S.) (W.S) 10/19 11/2 12/7 12121 1/4 1/18 2115 311 3/12 3/15 4/2 4/5 4116 4/19 513 5/17 617 DYER, CAROLYN X O/E X X X X X X X O/E X O/E X X X X X FREERKS,ANN X X O/E X X O/E X X X X X X X X O/E X X HENSCH, MIKE X X X X X X X X O/E O/E X X X X X X X MARTIN, PHOEBE X X X O/E O/E X X X O/E X X X X X X X X PARSONS, MAX X X X X X X O/E X X X X X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X X O/E X O/E X X X X X X X X X X KEY: X= Present O =Absent O/E =Absent/Excused --- = Not a Member APPROVED Telecommunications Commission 07-03-18 04/23/2018 Meeting Minutes 2b(10) Page 1 of 4 Minutes Iowa City Telecommunications Commission April 23, 2018—5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. -Tower Place, Level 3A Call to Order: Meeting called to order at 5:32 P.M. Members Present: Derek Johnk, Paul Gowder, Laura Bergus, Matthew Brenton, James Pierce Members Absent: Staff Present: Ty Coleman Others Present: Gerardo Sandoval, Chelsea Bacon, Bill Harshbarger Recommendations to Council: None Approval of Minutes: Brenton moved and Bergus seconded a motion to approve the March 26, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: The Commission and cable TV access channel representatives exchanged introductions with James Pierce, the newly appointed member of the Telecommunications Commission. Short Public Announcements: Bacon provided an update on The Community Internet Project presented at an earlier meeting. She said the group working on the project had tentatively decided to pursue an approach that features mesh networks around schools. Bacon said the primary reason for the project is that only 80%of students have reported they have Internet at home. She noted that in this statistic there is no differentiation between a student who has an Internet service provider and one who simply has a cell phone with a data plan and that it is likely even fewer students have service at home from a traditional provider. Bacon said members of the group had met with Iowa City Community School District(ICCSD) information-technology staff who expressed interest in the project. Bacon pointed out that the group's long-term vision is for community-wide access to the Internet, but said working with the schools will present fewer obstacles. She said the school district staff did not have concerns about security or bandwidth. Bacon said that in order to ensure that the Internet service offered through the school district would be used for school-related purposes, students would log into the network using their school logins. Bacon said that a pilot school would be chosen based on population density and concentration of free and reduced lunches. Bacon said the group is developing a survey for students in order for the group to assess the status of student Internet access. Gowder asked if the group had a sense about access to a computer for students. Bacon replied that the survey asks whether a student uses a desktop, laptop, tablet, or other mobile device to access the Internet. Bacon said the group was encouraged to hear that the ICCSD staff with whom they met did not seem to have any objections to the project and said that the ICCSD plans to purchase a backup Internet Service Provider(ISP) in the future, which would not require the use of the service to be school-related and therefore create the potential for use by the general community. APPROVED Telecommunications Commission 04/23/2018 Meeting Minutes Page 2 of 4 Harshbarger commented that if Iowa City was considering a municipal Internet service, using the same ISP that the ICCSD chooses for a backup provider would be ideal. Johnk said that there was not currently a plan by the City to pursue a municipal network. Gowder said the Commission has offered to be a resource to the City Council in the event that they would have increased interest in municipal broadband. Brenton asked if the Commission would be able to suggest to the Council that they move forward with investigating the idea of municipal broadband service. Gowder said the Commission could take the initiative to provide information to the Council. Bacon suggested that the Commission connect with the University of Iowa Student Government(UISG), which is working on a plan to express interest in municipal broadband to the City of Iowa City. Brenton noted that the more people who express an interest in the topic to the Council, the more likely the City Council might be to investigate it. Johnk said that one of the biggest logistical barriers is that the City does not own its own electric utility, noting that many others who have started a municipal broadband utility already had its own electric utility. Johnk said that the group's approach of using a mesh network gets around this issue. Johnk said he liked the idea of getting information to the City Council and also said it would be good to reach out to the UISG and to invite them to a Telecommunications Commission meeting. Pierce noted that the leadership in UISG had recently changed hands and that this could be a good time to connect with newly-elected officers to talk about interest in municipal broadband. Pierce said he is willing to contact UISG. Bergus said she wants to be sure that any initiative of the Telecommunications Commission does not interfere with the progress the Community Internet Project group has made. She commented that she would like to see the group's efforts succeed and hopes that it could be used as a model when the time comes to approach the Council. Bacon said she would stay in contact with the Commission and would continue to attend its meetings. Bacon said that the group will be getting the Internet access survey to students before the end of the school year. Bacon presented the survey questions to the Commission for its feedback. Questions included: the student's grade, the student's race/ethnicity, the student's school, the number of hours per day spent using the Internet, the amount of time spent per day using the Internet for homework, whether the student has Internet access at home, what devices the student uses to access the Internet at home, and how often the student goes to a location outside of his or her home to use the Internet. Brenton suggested that a question be added to ask whether the student has homework that requires him or her to access the Internet. Bergus wondered if some students would understand what"the Internet" means, given that many now think of things in terms of apps like YouTube or Snapchat. Gowder wondered if students would have a clearer conception of"online"than "Internet." Harshbarger said that if a student does not have Internet service at home, the group should be able to tell by the survey responses. Gowder suggested that the survey could ask whether a student engages in particular activities using the Internet at home, such as checking email or watching videos. Bacon said that a question could list several potential uses and ask students to check all activities that apply. Consumer Issues: No discussion. Mediacom Report: Coleman said he had not received any information from Mediacom. Local Access Reports: APPROVED Telecommunications Commission 04/23/2018 Meeting Minutes Page 3 of 4 Sandoval said that in the past it had been a challenge to get PAW users and guests to sign in upon arrival, but that PAW now uses a tablet to allow for easier counting of visitors. He reported that PAW had 1,700 people come to its facility last year to be part of a show, to produce a show, to use the edit bays, check out equipment, etc. Sandoval said that there continues to be an interest in and desire for public access television here in Iowa City and across the nation. Sandoval said PAW continues to have support from the community and that it recently held an "I Drag for PAW"fundraiser at Studio. City Cable TV Office Report: Coleman referred to the report the Cable TV Office had submitted in the meeting packet. Adiournment: Gowder moved and Brenton seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:55 p.m. APPROVED Telecommunications Commission 04/23/2018 Meeting Minutes Page 4 of 4 TELECOMMUNICATIONS COMMISSION 12-MONTH ATTENDANCE RECORD Gowder Bergus Kilburg Johnk 06/26/2017 o/c x x x vacant 07/24/2017 Meeting not held due to lack of quorum. Brenton 08/28/2017 x x x x vacant 09/25/2017 x x x x vacant 10/23/2017 x o/c x x vacant 11/27/2017 x x x x vacant 11/30/2017 x o/c x x vacant Special meeting 01/22/2018 Meeting not held due to lack of quorum. 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x 05/21/2018 x o/c x x x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)