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HomeMy WebLinkAbout2018-07-03 Council minutes r�` mie CCITY OF IOWA CITY ;lir� MEMORANDUM Date: July 11, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, July 3, 2018, 4:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Mims, Salih (electronically), Taylor, Thomas, Throgmorton. UISG: Stewart, Wu Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Seydell-Johnson, Knoche, Havel, Hightshoe, Sitzman, Russett, Laverman, Nagle-Gamm, Bowers, Nations (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Consultation with Planning &Zoning regarding the proposed rezoning at 12 E. Court Planning &Zoning Commission members present: Mike Hensch, Mark Signs, Phoebe Martin, Carolyn Dyer, Billie Townsend, Larry Baker Mayor Throgmorton summarized the purpose for the joint meeting with the Council and gave a brief review of the Council vote from May 29th and asked the Commission members to give their rationale for recommending approval with the specific conditions that were noted. Commission members spoke about the process and the conditions that were added to the Conditional Zoning Agreement. Individual Council members expressed their views. Action: Staff will meet to discuss a communication tool that relays staff design review committee decisions back to the Planning and Zoning Commission. This will hopefully clear up the misunderstandings that a few P &Z members mentioned during the consultation. Climate Action Steering Committee Report & Presentation Lindy Wordlaw with Elevate Energy presented a power point on the Climate Action and Adaptation Plan which included the following 5 action areas: Buildings, Transportation, Waste, Adaptation, and Sustainable Lifestyle. The following individuals presented additional information: Jesse Leckband, MidAmerican Energy; Brenda Nations, Sustainability Coordinator; and Matt Krieger, Certified Architect from Neumann-Monson Architects. Individual Council members expressed their views. Action: Staff will continue to work with the climate plan committee on the finishing touches to the report. Staff will look to provide more clarity to the recommendations and lay out the initial projects that will be pursued to begin implementation. After the public meeting, the plan will be revised one last time and then presented to Council for formal adoption. At that time the Council will discuss the structure of an ongoing committee to monitor the implementation and continue outreach efforts. (Break 6:00 p.m. -6:07 p.m.) Council Work Session July 3, 2018 Page 2 Discuss City Assistance with Relocation City Manager Fruin presented information and gave a summary on items included in the memo provided. Individual Council members expressed their views. Action: Staff will work on a case management approach for relocation assistance to the residents on Prairie DuChien. The total will equal an average of$2k per household plus administrative expenses. Funds to come from Emergent Needs portion of Affordable Housing Fund. Staff will report back to Council once the plan is solidified. Clarification of Agenda Items • [Agenda Item 2d(10)]... Legal Services Contract ...Mayor Pro tern Taylor asked if the legal firm listed was new to the City. Assistant City Manager Monroe confirmed it was and was due to a retirement of the previous attorney. • [Agenda Item 2f(18)]... Laura Routh: Bridge on Sheridan Ave [Staff response included]... Mayor Pro tem Taylor commended staff on taking care of the issue. • [Agenda Item 2f(6)]... Magda Montiel Davis: SERIOUS SAFETY ISSUES—All Glass Building, 201 E Washington St ... Mayor Throgmorton asked for an update. City Manager Fruin gave a summary of the situation and how it is being handled. • [Agenda Item 2f(1)]... Amy Charles: query on Uber assaults [Staff response included] ... Mayor Throgmorton noted the series of emails and inquired as to if they had been responded to. City Manager Fruin summarized the correspondence and noted the restrictions the City has on regulating Transportation Network Companies (TNC's). Individual Council members expressed their views regarding public service announcements. Action: Staff will work on a public service announcement that focuses on safe practices while traveling to and from home (taxis, ridesharing, walking home, walking to a car, etc.). (Break to Formal meeting 6:43 p.m. - Returned 9:05 p.m.) Information Packet Discussion IMay 31, June 7, June 14, June 21, June 281 > May31 1. (IP2, Memorandum from Human Rights Coordinator and Equity Director: Social Justice and Racial Equity) Council member Botchway noted he was in favor of the recommendations and suggested an addition of language to the purpose. Council member Mims also supported the recommendations and asked if Council could have a short work session discussion regarding the purpose. Individual Council members expressed their views. Action: Staff will incorporate the all of the recommendations for changes to the SJRE grant program that were contained in the 5/31 IP memo. Staff will schedule a short work session in the near future for the Council to review the stated purpose of the grant program. > June 7 1. (IP2, Information from City Manager: National League of Cities–State of the Cities 2018) Council member Thomas found the information interesting and relative to Iowa City. > June 14 1. (IP2, Memorandum from City Clerk: Joint Meeting Agenda Items for July 16) Mayor Throgmorton listed suggested items for the joint meeting agenda. Council Work Session July 3, 2018 Page 3 2. (IP3, Memorandum from City Clerk: Proposed Council Meeting Schedule, September— December 2018) Mayor Throgmorton asked Council to review and discuss any issues with the proposed meeting schedule. Action: Staff will submit the following for the joint meeting agenda; Annexation Policy on Affordable Housing, ICCSD Redistricting, Johnson County Comprehensive Plan, Iowa City's Climate Plan, RAGBRAI update, major road project updates, with the understanding that the agenda may not accommodate all and if not, those items that are most timely(e.g. RAGBRAI, road project updates)will have priority. ➢ June 21 1. (IP2, Memorandum from Transportation Planner: Langenberg Avenue Neighborhood Meeting) Mayor Pro tem Taylor thanked staff for following up on the issue. Individual Council members expressed their views. 2. (IP3, Memorandum from City Clerk: Listening Post Update) Mayor Throgmorton suggested holding the next listening post at a party in the park in August. Council agreed to hold the next listening post at Willow Creek Park on August 16. 3. (IP6, 2017 Police Department Annual Report) Mayor Throgmorton stated the report was excellent and noted the upcoming retirement of Captain Kelsay and the resignation on Animal Services Supervisor Ford. ➢ June 28 1. (IP8, Pending Work Session Topics) Mayor Throgmorton stated the Council would need to meet for staff evaluations and stated those would be scheduled for August 7th starting at 4:00 pm. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 9:28 p.m.