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Home My WebLink About2018-07-17 Transcription Page I Item 2. Proclamations Item 2a ADA Awareness Day Throgmorton: (reads proclamation) Is there anyone here to accept this proclamation? Simon! Andrew: (applause) Uh, thank you very much, Mayor, Council. Uh, we very much appreciate, uh, this proclamation and, uh, Council's commitment to inclusivity and accessibility over the years of providing, uh, the community with the resources to....to meet those goals. Uh, a quick plug for the, uh, event that Jim mentioned, um, this weekend. Uh, Saturday from 10:00 A.M. to noon on the ped mall, uh, in the Downtown District's pop-up shop closest to the Library, uh, so in between the Library and the playground there, uh, we will have our annual celebration event. Uh, the Mayor, uh, has kindly agreed to, uh,join us and read the proclamation that he just read at the event. Uh, we will also have Senator Merkley from Oregon as a keynote speaker, and a couple of award recipients, uh, Dave Lesch, uh, from Dave Loebsack's office and Alissa Voss from, uh, ARC of South Eastern Iowa, um, will both be receiving awards for their years of service, uh, on accessibility issues in the community. Um, and we hope that you all can join us this weekend! So, thank you very much! Throgmorton: Thank you, Simon! (applause) Item 2b Iowa City Strawless Initiative Throgmorton: And I'm especially pleased to be able to read this proclamation because it involves the preschoolers from Preucil Preschool who are sitting down here to our left. So....here we go! (reads proclamation) Is there anyone here to accept the proclamation? (applause) All right! So now you can go back to the podium (laughter) Windschitl: Thank you, Mayor Throgmorton and Members of the Iowa City City Council. My name is Tricia Windschitl. I have a few Preucil preschoolers here with me. This is Violet and Lena and Bridget and Lucas and Ila and a...an alumni and brother Lewis. Um, and they are working very hard with their friends on the strawless initiative and they have found adults like yourselves to help and support them with that. So we thank you very much for that. Um, they through a project last spring learned that plastic is hurting our earth and our animals, and so they are working to, um, encourage people to reduce the amount of single-use plastics they're using, especially straws, and they're working to keep the earth happy and This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 2 healthy. Urn, so they are asking people to be thoughtful about their use and....and not use as much plastic, and they are hoping that restaurants will help people make that choice by not offering, urn, straws unless people want them or need them. We have about 10 restaurants on-board so far participating, and we have a couple more that are in the process. We're really happy about that. We're going to be having a party at Big Grove to celebrate our efforts. Big Grove was one of the first restaurants to participate in the initiative. We invite you all and would love to see you there. It's this Thursday at 5:30. Um, but mostly I would like to thank our community for listening....(laughs) I would like to thank our community for listening to the powerful voices of its youngest and maybe silliest citizens that we have (laughter) and they would all....have something that they would like to say. What do you guys want to say? (students): Thank you for the (unable to understand) plastic straws! Winchell: (applause) Thank you very much! (applause continues) Throgmorton: I'd like to say that on our refrigerator at home I have a drawing of a turtle that one of you made, I don't know who, and it's really a special thing for our household. Thanks a lot! Yeah! (applause) This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 3 Item 3. Consider adoption of the Consent Calendar as presented or amended Mims: So moved. Botchway: Second. Throgmorton: Moved by Mims, seconded by Botchway. Discussion? Would anybody like to address this topic? This is a good time, if anybody from PATV would like to say something! Item 3d(5) PATV Agreement- Resolution authorizing the Mayor to sign an agreement with Public Access Television, Inc. to provide carriage public access and community programming and to distribute equipment Sandoval: Honorable Mayor, City Council, City staff, my name is Gerardo Sandoval and I am the Executive Director of Public Access Television, PATV. Um, as our mission states, PATV is a resource dedicated to diversity in community communication. PATV provides opportunities for local citizens to make use of current technology, to exchange information and ideas, and to participate in the democratic process. PATV promotes media literacy through training and media production, and critical viewing. The public access program on Cable Channel 18 exemplifies the diverse viewpoints, interests, and backgrounds of Iowa City residents. PATV is a community tool for our communal voice. I invite you to come visit, come produce videos, and have your voice heard. PATV Public Access Television is your neighborhood network. I want to thank you all for agreeing to let us continue this service, that it's very vital, and like I said in our mission, you know, it's a communal voice and it's access to the democratic process, freedom of expression, freedom of speech, and if anything ar....artistic presentation of our city. Thank you.....Iowa City. Throgmorton: Excellent! Thank you. It's great to see you again. Sandoval: Likewise! Throgmorton: Anyone else? Seeing no one else, roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17,2018. Page 4 Item 5. Planning and Zoning Matters Item 5a Rezoning Lower West Branch Road and Taft Avenue—Ordinance conditionally rezoning approximately 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue, from Interim Development Single Family Residential (ID-RS) zone to Medium Density Single-Family (RS-8) zone and Low Density Multi-Family (RM-12) zone. (REZ18-00015). (First Consideration) a) Public Hearing Throgmorton: I'm gonna open the public hearing. (bangs gavel) Good evening, Danielle! Sitzman: Good evening, Mayor and Council! I thought I was ready to go until I got a little choked up there during your special presentation (laughter) so, pardon the groggy voice! I'm gonna start this evening with an overview of the site. The application is for a subject property located in what was part of the Lindemann Farm and was purchased earlier this spring by the applicant, Allen Homes. It's surrounded by Taft Avenue, Lower West Branch Road, Ralston Creek, and Stonebridge Estates, a residential subdivision and a single-family home in unincorporated Johnson County. Areas to the north and east of the project site are also located in the county and are undeveloped. The subject property was annexed into the city in 2000 and at the time was conditionally rezoned to Interim Development, single- family, while awaiting for the availability of City water and sanitary sewer services. The conditional zoning agreement from 2000 requires compliance with the Northeast District Plan, and specifically references an inter-connected trail, sidewalk, and street system, preserving stream corridors, and ensuring neighborhood access to open space. At this time the applicant proposes to extend the necessary utilities to the site or pay the applicable fees to do so for residential development and is requesting a rezoning. Um (clears throat) of the eight-acre site, approximately five acres would be for median density single-family residential, RS-8, shown in the, uh, outlined area, and three acres of low-density multi-family residential, RM-12, sho....shown in the hashed area. Couple photos of the site for you, um, taken earlier this spring. This is looking west from Taft Avenue back towards the Ralston Creek tree line across the site. This is, uh, from Lower West Branch Road looking to the south, and beyond that tree line is the single-family ho...home that's in the county, and this is as if you were standing in the intersection, which I hope our intern was not (laughter) when they took this picture, uh, back across the site, kinda towards the southwest to the adjacent single-family, uh, residential development. Um, the future land use map of the This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 5 comprehensive plan does identify this area as appropriate for residential, uh, density of two to eight dwelling units per acre. In addition the Northeast District Plan also identifies it as appropriate for single-family residential development, but does encourage housing diversity by promoting townhome or small multi-family buildings at major intersections. Uh, Lower West Branch Road has already been improved by the City to collector street standards with curbs and sidewalks, and Taft Avenue is idented...identified as a future ar....arterial street. Uh, this is the concept plan that the applicant showed. Uh, it includes 32 dwelling units, uh, arranged as 11 single-family lots in a (clears throat) along the south and west side (clears throat) and 21 multi-family townhomes, uh, adjacent to the corner. Uh, the density and general layout are consistent with the comprehensive plan. However, as a preliminary plat is not required to be filed with this rezoning, um, staff did recommend and the Planning Commission upheld a condition that the rezoning, uh, require general conformance with the number and types of units identified in this concept plan to ensure that compatibility with existing neighborhood and development patterns. Oops! Sorry. Seem to have lost some slides! I'll just work off of memory here. There is, uh, several conditions that were approved by the Planning Commission. Let me put 'em up here so you can follow along, and they have to do with, like I said, the first condition for, uh, the concept plan to be a....uh, maintained through the subdivision process. In addition, there are two conditions regard to the future, uh, regarding the future design and operation of Taft Avenue. First is the dedication of approximately 12- feet of right-of-way along the west side of Taft Avenue. Um, as the....at the time of platting, urn, that will be necessary for the eventual design improvements with the lanes, the curbs, the gutters, the sidewalks, etc., to be made. Second is Taft Avenue will provide an important connection to the City's industrial area from I- 80. Uh, submission of a detailed landscaping plan is recommended to assure adequate buffering for truck traffic along this route. This would be in addition to the 40-foot setback required along arterials that are, uh, required in the proposed districts anyway. As I said, both of these conditions can be accomplished at the time of platting. Um, as mentioned the Northeast Plan, uh, in the previous zoning agreement does, uh, and the comp plan, both do promote, uh, inter....an inter- connected transportation system. The final two recommendations help facilitate the implementation of that goal. First the creation of an outlot along Ralston Creek. Let me go back to the con...concept plan so you can see that. Um (mumbled) trail connection, identified in the bicycle master plan and connection to the public park in the adjacent subdivision. Second, the provision of roadway access to a large single-family property to the south. We'll allow for a connection to existing streets further south from it, should it redevelop, and so that's the large parcel just to the south. You can see a street, um, connection shown there. That This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 6 would be align with a street that's already in existence further to the south. Again, these two conditions can be, uh, accomplished at platting. In addition there is a trail connection anticipated between lots 5 and 6, uh, where a sewer easement would be needed. That, um, trail connection would....connect to that trail in the outlot parcel and would also help to satisfy the applicant's requirement for open space dedication at a time of subdivision. So I'll leave you with the Planning Commission's recommendation from their June 7I'meeting, which was, uh, after they reviewed the application, they unanimously recommended approval, subject to the five staff proposed conditions. I'd be happy to answer questions! Throgmorton: Any questions for Danielle? I think I'm hearing silence. Thank you, Danelle... Danielle. Uh, would anybody else like to address this topic? Hi, John! Yapp: Good evening, Mayor and Members of Council. Uh, John Yapp with Allen Homes. Uh,just a couple things to add. Um, we did have a neighborhood meeting and one of the concerns at the neighborhood meeting was that we rezone this and then propose something radically different, and so the....the condition about general conformance with the types of units and the concept plan, I think, is totally appropriate. Uh, we agree with all the other recommended conditions, uh, as well. The only other thing I wanted to point out.....is.....these little (mumbled) the mouse. Well there's....the little rectangles at the south end of the trail. Oop, here we go! Right here! Uh, that is an old, uh, stone....stone bridge abutment (several talking) Mims: Where are you at, John? (several talking) Yapp: Right there. Throgmorton: I'm still not seein' it. Mims: I'm not either, sorry! Yapp: Well there's a....do you have a photo of that, Danielle? (unable to hear response) Okay. Mims: Are you down in the outlot or....you.... Yapp: Oh, the mouse isn't showing up on the...(several talking) on the overhead. Uh, I'm at the south end of the, uh, trail, the north-south trail. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 7 Mims: And I'm not acly....actually sure where the trail is. I'm sorry! Yapp: Uh, the trail's on the west side of the, uh, subdivision. Mims: Okay. So kinda the green (both talking) Yapp: So right to the south of the trail, you'll see three rectangles. (several talking) Does someone have a pointer? Mims: Oh, okay! Where it angles to the southeast? Yapp: Uh, if you look at lot 6 (several talking) Oh, beautiful! (laughter) Mims: Yeah, off of...okay! Yeah. Right here. (several talking) Throgmorton: Okay, so right about there? Mims: It's right off(several talking) lot 6. (several talking) Throgmorton: But outside the property (several talking) Yapp: Well, this is embarrassing! Mims: (several talking) ...just southwest of lot 6. Yapp: Yes! Mims: Okay. Yapp: There are stone bridge abutments that have always been intended to be used as a, as the abutments for a future trail bridge, uh, over....over Ralston Creek. Um, these bridge abutments have been there for over 100 years. They were there for the, uh, when the Rock Island Railroad, uh, came through this area. Uh, and so we did design our....our trail, uh, within our subdivision to be able to be extended over that stone bridge, uh, and...and ultimately to the south, uh, into that outlot B to the south. So just a little bit of history, uh, from my own past planning. Uh, any questions for me? Cole: Fantastic! This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 8 Throgmorton: I...I'd just like to observe. I thought I knew a lot about Ralston Creek, but I had no idea....this is the middle fork, I suppose, but anyhow.... Yapp: Uh, or I think it's.... Throgmorton: South fork? Yapp: I think it's the east fork. Throgmorton: Well I've always thought of it as north, middle, and south, but any....anyhow I didn't...no idea part of Ralston Creek went out through here (laughs) That's all I'm sayin'. Okay! Yapp: Okay, thank you. Throgmorton: Any questions for John? All right. Thanks, John! Anyone else? All right, not seeing anyone else, uh, I want to ask you Council Members whether you are inclined to vote in accordance with the Commission's recommendation? I'm seeing a lot of nodding heads, yes you are. Yes I am. So I'm gonna close the public hearing. (bangs gavel) Could I have a motion please? For fos...first consideration. b) Consider an Ordinance Mims: So moved. Botchway: Second. Throgmorton: Moved by Mims, seconded by Botchway. Discussion? Mims: Glad to see the variety of housing combination, multi and single-family. Thomas: Yeah and I'd also just wanna express my appreciation of the good neighbor meeting. I think those are always useful in terms of....you know....addressing any concerns that the neighbors may have and, uh, it's just a....it's a good...it's always I think a good aspect of our planning process when it happens. Mims: Agree. Throgmorton: Anyone else? All right, hearing nothing else, roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17,2018. Page 9 Item 5. Planning and Zoning Matters Item 5b Comprehensive Plan Amendment—Affordable Housing Annexation Policy—Resolution amending the Comprehensive Plan,Annexation Policy, to add a section pertaining to affordable housing Throgmorton: Could I have a motion please? Botchway: So moved. Throgmorton: Moved by Botchway.... Mims: Second. Throgmorton: ....seconded by Mims. Discussion? So, Tracy....good evening, Tracy. Hightshoe: Hello! Um, as you recall at your last meeting on July 3`d, you guys deferred the annexation policy. This is a policy for residential development annexed into the city with 10 or more residential units, with the goal providing 10% affordable through various ways. There was a sentence in the original draft that the Mayor had suggested, urn, altering and that went to the Housing and Community Development Commission at their last meeting. Urn, so I have...the sentence that's bold is the sentence that, um, we're looking at. So.....the suggested language.....it would change that.....whoa! We would change that sentence to either, urn, the Mayor's language, and then HCDC recommended a slightly different version of that sentence. So in theirs it was: `Determining the most desirable option, preference shall be weighted toward options that support economic, educational, and community building opportunities for all residents, and help achieve better socio-economic balance among Iowa City neighborhoods and among schools in the Iowa City Community School District.' So that was their input. Throgmorton: So the...the words that they are recommending adding to what I have proposed are the words: `Support economic, educational, and community building opportunities for all residents, and...'. Right? I think those are the words,just inserting them in...in the middle. Hightshoe: Yeah. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 10 Throgmorton: Uh, can you comment on what they mean by that? I mean I don't have any opposition to it personally, but.... Hightshoe: Um, at first HCDC when they were looking at it, they supported, urn, your.... your suggestion and then Charlie Eastham, who was in the office, suggested, urn, adding that. There wasn't a lot of conversation about what exactly those words meant. Urn....I think HCDC supported both but, um....that is the language that was supported by a Commission Member and so they voted to approve that. Throgmorton: Okay, I understand. So maybe....it would be good for me, Charlie, if you could come up and on behalf of the Commission....indicate what you meant by that, what you mean by that. Eastham: Thank you, Mr. Mayor and Council. Charlie Eastham, 953 Canton Street in Iowa City. Uh, I'm gonna(clears throat) be so bold as to speak on behalf of the Commission,just to give you my....my views. Uh, I wanted to....to me it was important to have language in this, uh, provision that, uh....uh, notes that all residents benefit by uh....uh, having opportunities to live in all parts of the community and achieving socio-economic balances. A balance is a, uh, tool that the City has for providing opportunities for all residents. Um, there was a previous version that had the word `burden' in it, burdensome, and I thought that was not a...that that perhaps could be improved upon. Throgmorton: Okay. Geoff, do you see any complications associated with the insertion of this particular language into what I'd...recommended? Fruin: My....my personal opinion is the...the language from the Mayor, that you suggested last time, is....is more clear. I know exactly what that means. Um, I don't know exactly what `economic, educational, and community building opportunities' are. It's a little vague, but it...it works. I mean comp plan language isn't by its nature vague so I don't have a strong opinion, but I think there's more clarity in your suggested language. Mims: I would agree. I think what we have to....somebody come up and explain to us what the language means, then as we go forward and people are trying to make decisions and interpret this, how do they know what it's supposed to mean if we even had to ask for an explanation? So I think going with the more concise language that you proposed, Jim, and I do like the change, you know, you were the one that said 'hey, let's get out the negative aspect of burdensome,' let's take This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 11 it a more positive approach with the language and I think that's very good, um, but I think it is more concise and more clear about the intent. Throgmorton: What do the rest of ya think? Thomas: I....I do like the community building opportunities piece of, um, HCDC's recommendation. Um....socio-economic is a little bit....dry to me. I mean, you k now, I understand it and I....I, uh, you know, if I hadn't been presented with an alternative, I would have, you know, I....I don't really object to your language, Jim, but Mims: But what is....I guess my question, John, help me understand. If you're looking at different options with inclusionary housing, of fee in lieu of versus on-site, etc., how do you use those words `community building opportunities' as you're trying to decide which is the best route to go in that particular instance? (both talking) Throgmorton: And this is (both talking) Mims: That's why (both talking) I just don't understand! Throgmorton: Yeah,this is specifically relevant to the staff in making its judgment about whether to recommend fee in lieu of and that kind of thing, right? Mims: Right. Cole: Isn't this plan directly targeted to affordable housing and getting balance throughout the community, and so....although I don't think any of us are against providing economic, educational, and community building opportunities, wouldn't that be a separate policy discussion? I mean so I guess I would support the Mayor's language. Throgmorton: Anyone else have comment? (both talking) Go ahead, Kingsley! Botchway: I would support the suggested language from you. Taylor: I would also, cause I think the original intent was to balance...to help working with the School District to balance the proportion....disproportionate. Throgmorton: Okay, I....I would too. Ula, so I....I think we have clarity about that, but now we need....how should we proceed on this? This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 12 Dilkes: Just make a motion to amend, uh,to substitute the language suggested by the Mayor. Botchway: So moved. Cole: Second. Throgmorton: Moved by Botchway, seconded by Cole. Uh, roll call please. Dilkes: All in favor for the motion (both talking) Throgmorton: All in....all in favor please. Opposed. Motion carries. Now we need a motion to approve the amended version of the, uh, of the policy. Botchway: So moved. (several talking) Dilkes: I think that's already (several talking) Throgmorton: Oh, so we (both talking) Dilkes: So just roll call. Throgmorton: (both talking) ....just roll call on that, okay. So roll call please. This is about the amended....approving the amended version. Motion carries 6-0. Thank you. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 13 Item 6. Wastewater Treatment Facility Influent Channel Modifications -Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Wastewater Treatment Facility Influent Channel Modifications Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids a) Public Hearing Throgmorton: I'll open the public hearing. (bangs gavel) I wonder if a staff member could briefly explain influent channel modifications. Mims: Come on, Jim! You're not an expert on this (laughs) Throgmorton: No! (laughter and several talking) Havel: Good evening, Jason Havel, City Engineer. Urn, I guess to try and simplify it a little bit, essentially the influent channel is a trough that has, uh, liquid running through it obviously, um, and it was built for full capacity of the waste water treatment plant, and with that it's wide enough that with what we currently have for, um, the...the volume that we're treating, it allows for sediment to basically be, uh, left on the outside of the channel. So what this will do is essentially help to direct flow to the center of the channel and cut down on sediment deposits in the channel, um, therefore reducing the maintenance and....and those types of things. So...hopefully that simplifies it a little bit! Throgmorton: All right, sounds like a great thing to me (laughter) Havel: It's a good project! Mims: Makes sense now! (laughs) Throgmorton: Thank you, Jason. Anyone else want to address this topic? Seeing no one I'm going to close the public hearing. (bangs gavel) b) Consider a Resolution Mims: Move the resolution. Botchway: Second. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 14 Throgmorton: Moved by Mims, seconded by Botchway. Discussion? I'm all for modifying influent channels. (laughter) Cole: I'm opposed! No! Taylor: Anything for cleaner water! Mims: I think it's....yeah! Throgmorton: All right, I think we've (both talking) Cole: ...fora vote! Throgmorton: Yeah, we've discussed this enough. Roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 15 Item 7. Housing Code- Ordinance amending Title 17, entitled "Building and Housing," Section 5, entitled "Housing Code," to add the requirements for deadbolt locks and duplex separation requirements to Section 19, entitled "Responsibilities of Owners Relating to the Maintenance and Occupancy of Premises." (Second Consideration) Throgmorton: Staff has requested expedited action. Mims: I move that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that the ordinance be voted on for final passage at this time. Taylor: Second. Throgmorton: Moved by Mims, seconded by Taylor. Discussion? Hearing none, roll call please. Motion carries 6-0. Mims: Move final adoption at this time. Botchway: Second. Throgmorton: Moved by Mims, seconded by Botchway. Discussion? Taylor: I'd like to thank the students who...where are they? Originally brought this up, uh, to our attention that deadbolts are needed in a lot of the, uh, rentals. So, uh, I appreciate that and this is a good move. Botchway: Let's not....make sure we don't give any credit to Ben. Cole: I was gonna say this should be the"Ben's Rule" here! Taylor: Particularly Ben! (laughs) Throgmorton: All right, no further discussion? Roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 16 Item 8. Adopt Code of Ordinances, aka City Code - Ordinance to Adopt the Code of Ordinances of the City of Iowa City, Iowa,2018, AKA "City Code." (Second Consideration) Throgmorton: But staff requests expedited action. Mims: I move that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that the ordinance be voted on for final passage at this time. Taylor: Second. Throgmorton: Moved by Mims, seconded by Taylor. Discussion? Hearing none, roll call please. Motion carries 6-0. Mims: Move final adoption. Thomas: Second. Throgmorton: Moved by Mims, seconded by Thomas. Discussion? Hearing none, roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 17 Item 9. Riverfront Crossings Affordable Housing Requirement - Fee in Lieu - Resolution establishing the fee an owner may opt to pay in lieu of providing affordable housing in the Riverfront Crossings District and rescinding Resolution No. 16-216 Throgmorton: Could I have a motion to approve please? Botchway: So moved. Mims: Second. Throgmorton: Moved by Botchway, seconded by Mims. Discussion? Tracy! Hightshoe: Um, Riverfront Crossings, as you remember, if you're in the Riverfront Crossings and you go to that new zone, we rezoned it to Riverfront Crossing, you're allowed a denser development, and part of that denser development we require a affordable housing requirement. So 10% of those housing units have to be affordable. Developers at that time, before they issue a building permit, can choose whether to do on-site affordable housing or they can choose a fee in lieu of. And that fee in lieu of, we worked with the National Development Council back in 2016 to set those.....to set a fee. So if you take advantage of the fee in lieu of, you pay that and you meet your requirement that way, and then those funds have to be used within the Riverfront Crossings area. Um, the methodology of the....of it is basically it compares the value of a fully market rate development with the value of a development subject to the 10% affordable requirement. It uses data that's available in our market. It is....and we use the maximum rent set by the US Department of Housing and Urban Development. To date, we've had five housing projects that were impacted by inclusionary....by the affordable housing requirement. Out of those 27 units, 17 were built on-site. They will be developed. Not all of'em have been built yet. Ten units paid the fee in lieu of, which was...I think at the time 80,000, urn.....it's urn, some amount. So we've received 808,720 received to date, based on two applications. So....the majority of developments are choosing to put them on-site. We did this methodology because it was....it was clear and it was predictable. So a developer, before they get a building permit, they know in advance what that fee is gonna be. Urn, we went through a process and I should have brought a pointer, but the process is similar med...methodology as we used in 2016. It uses that cap rate, vacancy rate, expense ratios for a....thank you! • Throgmorton: All right,just point it up that way! (several talking and laughing) This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 18 Hightshoe: Um, so we worked with Cook Appraisals, urn, to find out, you know, they do a... that survey every other year. So in conversations that National Development Council had with them, they use an expense ration of 40%, 45% for affordable units, knowing that you have to market the units, you have to income certify the tenants. There's....there's extra things you have to do for the affordable housing units. It looked at the unit distribution based on the Pentacrest mile, which is that Zone 1, urn, and what they're looking at is if you see a 40-total unit building, and it's market rate. You see the income approach the value, um, they're taking that net operating income, divide it by the cap rate, to come up with a value of that building. Then they're doing the same methodology but for 10% affordable. So you have your market rate units and then you have the requirement of that 10% affordable. When you look at that then you have a...a development that's worth approximately 3.8 million. If you go over to the value differential, you're taking that market rate minus that 10%. Then you're dividin' by the...the four units that're required, and so when you use this methodology, the per unit is that 94,652. It's the same methodology we used in 2016, but updated regarding the two....what's.... what's happened in the market over two years. There is one slight difference that we used this year as opposed to in 2016. Urn, back in 2000...2016, we took the home fair market rents and we took out the utility allowance. In practice when we do those affordable housing agreements, we're allowing developers to go up to the home fair market rent. So....since they can charge a higher rent, we needed to update what's actually happening in practice. So that was the only change based on what we did in 2016. So basically the.... the fee will go from that 80,000 to the 94,652,just to be consistent with how we ....how we update the fee. Uh, this fee would remain for two years and at the end of two years we'd have to use the same methodology to update it. Any questions about how we did it? Cole: So this would mean that presumably because it's going up we're seeing greater upward price pressure for the properties there, I mean that...is that what that reflects? Hightshoe: We're seeing a healthier, you know when your cap rate goes down (mumbled) more in demand, that there's less risk involved. So it's more valuable. So I think that's what we're seeing in the market. Throgmorton: So in our late handout for tonight's meeting, we received an email from, urn, a woman named Cheryl and she raised several objections, but one was that previously we weren't shown the formula and so she said 'show 'em the formula' This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 19 and you've done that, right? Uh, are there other parts of....I assume you've had a chance to read her email, but are there other parts of her critique that....you've taken into account or that you could enlighten us about? Hightshoe: Some of the....the arguments that she was making would require like to review developments each time we come up. So before a building permit. To look at the individual situation, the exact unit mix. What we're finding....we....we....we're after predictability and using information that (mumbled) market, because by the time they're getting that affordable housing agreement, they're waitin' for their building permit. So we wanted to be predictable. We wanted to set it so that developers know it two years in advance what it is. Um, affordable, she also argued for LITEC rents, um, 30% of someone's income. We chose to use the.... HUD's rents because they're updated annually. They do reflect market conditions in Iowa City. They come out every year and it's a standard that we always use for affordable housing. So....we just felt that was a....a good source, reliable source, every year. Um, is it ideal? Is it, um, can we predict all types of developments, if it's going to be all efficiency, all three-bedrooms. No, but we found it.....that it's a known number, and developers can make that decision and it doesn't delay them in their...getting their building permit. Fruin: If I...if I could add to that. I think, uh, and Tracy touched on this. A lot of the concern is that we're coming up with this one type of unit, right, so it's a 40-unit apartment building. We've built this scenario, but in reality there's....you know, 15-unit apartment buildings. There's 20-unit apartment....there's buildings built on the north side of Riverfront Crossings, close to campus. There's buildings built on the south end. There's market aver....availability within the Riverfront Crossings District that this formula, this approach, does not account for. And it's really a balance between that one number—that's easy, that's predictable—versus customizing a number for each development or each sub-district, which I think becomes confusing, burdensome, uh, and....and I don't think it's a path that...that we wanna go....we wanna go down, uh, so is this....is this perfect? No. But if you look at the distribution of on-site versus fee in lieu of right now, you'll see that there's a good mix of people providing on-site and paying the fee in lieu of, which tells ya that it's pretty close to where it should be, because if it was way off in one direction or another, they'd either all be paying fee in lieu of or they'd all be providing on-site. So I...I think we're on the right track here. Cole: Tracy, I was wondering also whether you could comment, so far 800,000 has already been generated by the fee in lieu of Um, have we been able to reinvest This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 20 that in a project so far or is that just going into the affordable housing fund that we're looking for future projects? Hightshoe: It's just in our affordable housing fund. It hasn't been committed. Cole: Okay. Hightshoe: It does have to be used just in the Riverfront Crossings District. It can't be used citywide. Throgmorton: Other questions for Tracy? Thank you. Discussion, Council Members? Mims: Well I'm glad to....I mean I'm glad the formula showed that this number needs to go up, because I've always kind of questioned whether, you know, 80,000 was really enough per unit, if we got the fee in lieu of, for us to put it back into something to generate. Now, I do realize that there is oftentimes the opportunity to leverage this money with state or federal money through grants or LITEC, you know, tax credits, etc. which is really important that we still try to do that, but it just seems to me that, you know, this is getting a little bit closer to maybe what the real cost is, and I think Tracy and Geoff both make a good point. If our numbers were way off, we would see everybody doing one thing or the other, whichever was financially beneficial to them. So, um, but I think this makes sense, so I'm glad to see it. Botchway: Yeah that was one of the questions I have and I mean frankly I've....been somewhat concerned, I guess, over some of the big projects cause I was thinking that a lot of the big projects for some reason, I don't know why, we were getting more fee in lieu of than actual units on-site, and I think I was thinking about more in general of the area, not necessarily focused on Riverfront Crossings, and after I talked to Geoff I felt differently about it, and you know obviously, Tracy, you showed us here today that it is a balance. So I appreciate that, because again I....I wanna see more affordable housing units. I know that it...it does have a...expiration date, to a certain extent, or not to a certain extent. There's an expiration date for sure. But, um....so I like the balance, but I...I just, you know, I request that, you know, we continue to look at that balance,just to make sure we're not slipping, um, well I'd be more in favor of more units, but slipping too far and people just saying 'hey we're just gonna send the money your way,' cause then I worry that, you know, we're not getting that, um, that unit inclusion in areas where, um, we wanna see more affordable housing. So...that's This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 21 my major point. So I'm excited about what's been proposed, and thank you for making that, um, change. Throgmorton: Other discussion? Hearing none, roll call please. Motion carries 6-0. Could I have a motion to accept correspondence please? Botchway: So moved. Thomas: Second. Throgmorton: Moved by Botchway, seconded by Thomas. All in favor say aye. Opposed. Motion carries. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 22 Item 10. Aid to Agencies Process Recommendations - Resolution adopting the Aid to Agencies process Throgmorton: Could I have a motion to approve please? Botchway: So moved. Mims: Second. Throgmorton: Moved by Botchway, seconded by Mims. Tracy again. Hightshoe: Hello! Um, after our last funding round, urn, Council had discussed, and then we discussed it with, um, Geoff, about the Aid to Agency process and about the concern about providing stable funding to agencies that are going through the joint funding process for public service dollars. Urn, there was a concern that we were adding....new agencies and that waters down the allocation to some of our organizations that have been historically funded through the Aid to Agency process. So the Housing Community Development Commission met to discuss if there's a way how they can provide stable funding but yet HCDC had a preference to allow new organizations to apply for funding, um, at different times. So what they recommended was that they set aside 5% of the Aid to Agency funds, whatever that is per year, um, and....I think it was 5%. It's approximately 15 to 19,000 per year, and it'll allow new agencies who've not been funded through the Aid to Agency process apply up to $5,000. So basically reserving that $15,000. It would go through the normal CDBG and Home allocation process, where we accept allocations in January. It'd be a much smaller application process. We would fund that with local money instead of federal CDBG dollars, and then what they would create was like a legacy funding. So legacy agencies would remain funded....we fund for two years. We would pro- rate based on if we got more or less money, but agencies would apply every two years and so if you're allocated let's just say 40,000, you would get 40,000 both years, maybe pro-rated the second year based on changes in our....in our funding. Um, to be a legacy agency you'd have to have been funded in the last five years, and at some point you'd be allowed to, if you're an emergent agency, um, if you got funded and you've been in bus....you've been, um, a....an entity over two years, they would allow, um, what they call emergency agency funding after a two-year cycle, urn, but no guarantee of funding. So they were looking at that. They're also looking at if they could apportion funds. HCDC has prioritized, um, different needs, you know, based on, um, homeless services, food bank, mental health services. They have a high, medium, and low priorities. So they're This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 23 looking at that and they wanted to make it...sure they were concentrating on funding high priorities to the extent possible. So they made a guideline that 70% of the funds would go to high priorities, 25% to medium, and 5% to low priorities. However, it's a guideline. So if they wanna fund more for medium or no low priorities, they could do that, but they would try to hit those goals every year. So those are the difference in processes from last year. It is different. It's basically a two-year funding cycle now. Um, it's reserving that 15 to 19,000 back for new agencies who want to apply and those legacy agencies would have to wait two years before they could actually try to apply for a....for stable funding, and then that stable funding would be every two years. Mims: Did....was there any discussion there....um, in terms of that setting aside 5% for the emerging agencies, to be able to use that for the legacy if you didn't have enough (both talking) Hightshoe: Yes! Mims: ....good quality emerging applicants? Hightshoe: If they didn't fund through the CDBG and Home process, um, if they didn't fund (mumbled) those funds would go back to the legacy agencies. Mims: Another issue that has come up recently as I've been in discussion with some community members is do we require any of these agencies, um, to be audited and do we review their audits? Hightshoe: We do for the federally funded agencies. So we usually, um, fund three to four of those agencies with federal funds. If they're federally funded then yes, we see their audit. Um, if they're local funding, they have to submit year....year reports and quarter reports, but we don't require that we receive their audits for local funding. We just look at their year-end and quarterly reports. Mims: I...I would like to suggest that staff....looks at the possibility of requiring audits every couple of years, um, of these agencies. I'm not exactly sure what the cost would be. Um.....I've talked with a few people who have served on boards of local agencies and who have in fact resigned from those boards because of concerns, um, about the management of their money, and whether or not they were....actually meeting kind of their....their visions and goals, and....and at least one of'em, which....had a bad audit, if you will, um, and I think in that discussion as this individual indicated, you know, it was as....being responsible This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 24 for taxpayer dollars I think we need to make sure that if we are giving money to these agencies, urn, that they are in fact being, urn, prudent with their management of the money, and I think for some of these smaller agencies, I think they could get probably every other year audits. They're not excessively expensive. So I....if others on the Council would agree, I would be interested in having staff kind of look into that and see what that might entail. Botchway: Yeah, I definitely agree. I would....t would ask though, Susan, speaking to your concern about the flexibility of what that audit may look like for some of the smaller agencies. You know, I mean I....allocation for funding would be every year, or every two years for the emergency....emerging agencies. Hightshoe: Emer....emerging agency would be every year. The legacy, they'd only apply every two years. Botchway: (both talking) Yeah, and so to your point, Susan, I actually want it every year, cause....for federal we have it every year, correct? So I would actually want it every year, not the two years,just in case something happens in that in between time, but....some type of flexibility because I know, I mean as Susan was talking about, those audits cost money. I would add on, what is the....so I would agree with that....part. What is the, urn.....what is the, um, return, and so what do we get back from, you know, we get quarterly reports, we get, urn, year end reports from all those agencies. I guess to me, I want some type of focus on equity and, urn, when we see these reports back, because, you know, and I'm, if they are happening, then that's great. I'm not....I'mjust not aware that they are. And so, cause again for me, I want to hear from our....and this is something I brought up at the strategic planning process little bit as well. I wanna hear from people that we're giving money to, how they are incorporating equity, urn, and um, ensuring that allocation of funding is happening, uh, with multiple communities across the board, and so you know obviously they may put together a great application, urn, but I'd wanna see, you know, are they fulfilling that application, how are they fulfilling that application, some type of report back to us, urn, a little bit more in- depth, I think, than what I've seen prior, urn, from the...a quarterly and year end report. Hightshoe: The year end reports, they do include beneficiary information and, um, demographic information, um.....staff sees that but we've not sent that on to HCDC or Council. I mean we could always send those reports on. Botchway: That'd be good! This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 25 Throgmorton: So I need some clarity about, uh, what you're suggesting, Susan. Are you suggesting that...all agencies, whether they be legacy or emergency, or emerging, uh, agencies must have an audit, is that what you're sayin'? Mims: I think there could be an issue with the emerging ones, because they could be so new that they just haven't been in place long enough to have the kind of funding stream, etc. I...but I think it's something that staff could easily talk to a couple of CPA firms in town who, you know, who do audits and ask them what is reasonable, and there are different types of audits, some that are more in-depth that are much more expensive than others (both talking) Hightshoe: Most of the agencies that have been historically funded are getting an audit. I mean not all of`em get a A133 which is an expensive federal audit,but many of 'em are....are getting an audit. It'd just be the very, very small ones I'd worry about, with the emergent...emerging one's they'd (several talking) Mims: Yeah, I could see where they probably couldn't, but that's why I....my perspective is maybe, if Council agreed, asking staff to kind of look into that and come back to us with a recommendation of how that might be implemented. Fruin: Yeah, there's varying degrees. It....it may not be an audit, and....if there is a new agency, and they have to weigh the costs of getting a full audit versus a$5,000 grant or up to five....they're probably not going to go for the grant, because a full audit's (both talking) Throgmorton: ...undermines the purpose. Fruin: But....but there are, I'm reminded of our agreement with the Iowa City Downtown District, and this issue came up with them as they were forming and, uh, certainly they're gettin' a large share of....of property tax dollars. We didn't we ended up in our agreement with them not requiring a full audit, but (mumbled) agreed upon finan....a set of financial procedures done by a CPA and they submit that to us every year. So it's, again, not an audit, but an agreed upon set of, uh, checks, uh, that give us the comfort level that the tax dollars are going towards the intended purpose, and we could come up with somethin' similar for the emerging funds. Mims: I'm....yeah, I'm very open to that. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 26 Taylor: I think that's good, because it's....to hold 'em accountable for those funds is good and, uh,just one point, um, Susan mentioned, and I'm gonna do the flip side of it, that maybe we wouldn't have any, uh, the....the new ones, the emerging ones, and then where would those funds go but the flip side of that, what if we have a number of the emerging ones and then within one to two years, they're all, uh, being the, urn, the legacy ones and then you've got a lot of`em are overwhelmed with the legacy ones being applicants. What happens with that? Hightshoe: That is a concern, cause I think HCDC, um, anticipated funding three emerging (mumbled) a year, so every three.....two years basically, three agencies comes on board, and so after four years you have six agencies that potentially could come on board. So that is a concern. It was a staff concern and I....the Housing and Community Development Commission did talk about it and they basically said that they would take that consideration and they would fund....um, they wanted the ability for emerging agencies to some...at some point be able to apply and, I mean as a staff I could argue is two years enough time, is it every five years, is it every 10 years, um, but HCDC recommended that two year window. There was one recommendation that they made that administratively that we just wouldn't be able to do. It was regarding staggering funding for legacy. If we go to a two-year funding cycle, that means appli....basically agencies are funding every two years. We wouldn't stagger. We wouldn't say half of you can apply this year and half can apply that year, that that's not realistic. So administratively we wouldn't be able to do that recommendation. I mean we could easily go to a two-year funding cycle where agencies are applying every other year and then getting that level of funding that second year pro-rated. That's easy to do. We just couldn't stagger those applications. Throgmorton: I worry about providing funding to emerging agencies for one or two years maximum, right? And then saying, okay, now you're legacy agencies and you've gotta compete with the other legacy agencies, uh, when I'm thinking the purpose of the emergency aging....agency part, which I like, is....is to help....often disadvantaged or marginalized communities find some way to get a little bit of money to do somethin' they think's important for their communities. That's the way I think about it, and if....if they get started and then suddenly have to compete with other legacy agencies, they may not be....have, uh, matured enough to be able to do that. So that....that's my main concern about that. So I don't know, uh, I don't know if shifting from two years to three years would help or not, I mean I really don't know. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 27 Mims: I think this is a good start, that we can certainly, you know, reevaluate every, you know, couple of years. I think HCDC may have recommendations back to us after they've looked at this....done it this way a couple years, and unfortunately the fact is always going to be we're never going to have enough money, compared to what the applications are, and so it's....there's always going to be some really tough decisions. Throgmorton: But I definitely like the idea that there's some....admittedly small pot of money set aside for, uh, this cluster of emerging agencies. Cole: I would agree, and I would support a staff recommendation on what, uh, internal audit, or an audit process or whatever they think makes the most sense, given that size of organization. Botchway: Let me...I do want to (mumbled) clarify my point cause I feel like....I was trying to say two things. Yes, I'm in very much favor of the audit. So that's....that's clear from that standpoint, but what I'm asking for now is an additional equity component, um, both on the front end and the back end for these funds, and the reason why this is happening is cause I was just recently at a conference and, urn, you know, this person, I can't remember—Mark Schneider—from IES, the Institute for Education Services was talking about how research projects, partnerships need to hold themselves more accountable for actually doing, using the money to do the work. Not just research, but research that's actually changing what's happening in the schools or in the classroom, and with particular students, and you know, they've been funding research practice, partnerships millions of dollars for years. So I say that to say they're now moving to more of an equity focus, and saying, you know, what are you considering when you're thinking about, um, you know, the people that you're giving funding to and the people that they are ultimately, you know, servicing with that funding. I just want to add that type of level of scrutiny on the front end and the back end for, urn, for our work. Hightshoe: The joint funding application does ask for income and race and ethnicity. So is it ....is there additional items that you want the application to include? Botchway: Yeah(both talking) Mims: Find out who they're serving. Hightshoe: Yeah. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 28 Botchway: Yeah, so ultimately that's....that's appropriate from a demographic standpoint, cause it is part of that data, but I mean I would want a little bit more information as far as how they're going to be actively using those funds, to address you know (both talking) Hightshoe: ....narrative statement about how they want it addressed (both talking) how they're addressing (both talking) Botchway: ....and then the report coming back (mumbled)the report coming back, speaking to, um, that particular issue, cause while I...while I agree with Susan, I think in general....or, well yeah, in general, is that...whatever they're saying in the application, whatever they're saying they use the money for, we wanna see on the back end and we wanna see that you're actually using dollars for that. What I'm saying is adding that narrative for the equity piece also adds another service that we're asking them to do as well that we also will...ultimately want to hold them accountable to. Mims: Which it sounds like maybe staff is already getting that, but we're just not seeing it. So.... Botchway: Right. Right. Hightshoe: I don't know if we ask the question exactly that way. Mims: (both talking) way. Hightshoe: ...but yeah we can, we can add a question. Botchway: Okay. That'd be good. Throgmorton: So are you....you're imagining that this would apply to legacy agencies only or also to emerging agencies? Botchway: Both. Throgmorton: I think it's inappropriate for the emerging agencies. I mean the idea is they don't really have.....we don't wanna burden them with requirements, it seems to me, the idea is to let 'em start something and see where (both talking) see where (both talking) This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 29 Mims: You're saying it's inappropriate for emerging? Throgmorton: Yes. Mims: I would disagree, from the standpoint if....if somebody is coming to us and wanting to try something new and different, I think they should have a....a mission, a....a scope of services, a....a constituency, a demographic group that they are...are oriented towards, and so I think that should be clear within their application, and then like any other group, I think they should be able to report back at the end of the year, you know, what they have managed to do, you know, with that money, what kind of service they've provided, and uh, some basic demographic information, um, as to who they've served (both talking) Throgmorton: Sony, I....so I'd like to amend what I said. I....I agree with what you just said, Susan, but I think we don't want to do any....require anything that's burdensome. That's (both talking) Mims: To an extent! (laughs) Throgmorton: Well if you're only getting, you know, a thousand dollars or whatever (both talking) Mims: No, I agree. It's gotta be....it's gotta be proportional like, yes, if you will, of what you're asking (both talking) Botchway: I think, Jim, to your point, what I'm saying is more from the standpoint of we have tons of agencies, and what I worry about in general and in practice is duplication of services. So to that extent, I mean, while we're....while we're asking this question about equity, um, you know, it's.....if you have a clear demographic population that's not being served, you're being able to respond in your application with that information. I think that's totally inappropriate. I see what you're saying. I think....I think what you're saying is like, you know, we don't wanna say that....there's some level of specificity that you ultimately can't overcome and I'm....I'm giving a broad I'm saying equity in general and...and saying, you know, if you can fit that mold where you're focused on a particular demographic population that isn't necessarily being served, I feel....I feel....I feel differently about that. Throgmorton: Okay so I wanna ask about the third part, which we haven't discussed any at all yet. The, uh, 70% of funds to high priorities, 25 to medium, and.....5 to low. Uh, This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 30 so just, um, to make, uh, put out a claim here. If we have priorities, shouldn't the money go to the priorities? I mean if we have high....if we've already determined what a high priority is and that we want our money (laughs) spent on high priority stuff, shouldn't the money go to high priority stuff? Botchway: Well...before....so I would agree with that question, I mean that, urn, comment, but would that change our current funding allocation, pretty drastically? (mumbled) Hightshoe: Um.....like, not childcare, um....health services, nutrition, all those things are a medium priority, so United Action for Youth, um, Free Medical Clinic, all those that fit a medium priority wouldn't be funded if we only funded high priorities. Our high priorities are homeless services, childcare, mental health,transportation, domestic violence, and another one (both talking) And what? Fruin: Food banks. Hightshoe: Food...thank you (several talking and laughing) by memory! Um,there's a lot of our non-profits that have been historically funded that would not be funded. So yeah, that would....um, I think we fund about 60% high priorities. Urn....if we look at the last five years. We did an analysis when we....when we looked at it, and about 63% of what we fund are high priorities. But there's a lot of historical agencies we have funded that fit that medium priority. What we found is when we set up those high priorities, then agencies were all....you know every agency has some part of their service that hit a high priority, so then everybody was funding for....so everything was a high priority (laughs) so settin' priorities didn't really help us at all. So we went back and, urn, under this recommendation staff would look at it, and if your central mission is healthcare, your central mission is elder services, we would say that's your priority level, um, and then HCDC would review to see they concur, and that's how you'd get funded. Urn, I advocate for flexibility, cause you know you might not like a single low priority, but to reserve 5% for that, and so that's when HCDC said, okay, this is just a goal of ours, not written in stone. So you don't have to fund something that you don't wanna fund, um, so that's.....so they backed down from a strict percentage to a goal of...of doing that, to give 'em some flexibility. Mims: I....I think this is workable and if we've been doing 63 or 64% typically for the high priority, this at least steps that up a little bit and, I mean I hear what you're saying, Jim. I mean we shouldn't.....we take all the money and put it towards the This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 31 high. The problem is....there's lot of really important things and when you start ranking, somebody's not high, but they're still important, so I....(several talking) Throgmorton: Okay. I'm okay with that. Any further discussion? Are we clear enough? Hightshoe: Yes! Throgmorton: Good deal. Hightshoe: So if....if you're going to approve the HCDC's recommendation, I just ask that you take out that staggered funding, cause administratively we just can't do that. Or it'd be very difficult. (several responding) Throgmorton: (mumbled) phrase that. Charlie, I guess you want to address this? Eastham: Um, thank you, Jim. I just wanted to go back to the audit situation. Uh, I'm in the....on the board of four or five different, uh, service agencies in the last several years, budgets for a million dollars down to a few thousand dollars. I'm currently the treasurer of an organization has a budget of around $200,000 here. Uh, audits are fine. Almost all organizations that receive any kind of....of, uh, of external funding, those external funders require some kind of an auditing process. Aurd... audits to me mean financial, review of the financial, uh....uh, policies, and the practices of the organizations. Uh (clears throat) which are difficult to do for organizations that have relatively small budgets, uh, small amounts of money. So I think the City Manager's suggestion, I think, is the...to offer a....recommended policies may be a better way, or may be a way of approaching the...the, uh, or minimizing the risk that some agencies will not be good financial stewards. The other question, the other discussion I heard had to do mainly with, uh, monitoring or uh reviewing outcomes, whether or not the agency is doing a good job of reaching different demographics, whether we're doing a good job of matching mission and actual outcomes. Those to me are not audit questions. They're, uh, mission and outcomes' questions. Mims: I....I would agree, um, that those are two different issues. On the audit, I...I personally still would like staff to take a look at that and come back with a recommendation. I agree that for some agencies a full-blown audit by a CPA is not reasonable and it's way too expensive, but that there are other....but I personally would want to see something more than just requiring them to have certain policies and procedures in place with nobody outside double-checking that This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 32 those are being followed. So, urn, some kind of....some way of verifying that taxpayer money is being used, urn, appropriately. So.... Throgmorton: So long as it's not burdensome. Taylor: Right. Throgmorton: Yeah. Taylor: But yet still holding them accountable. Throgmorton: I want a clarification, Tracy, uh, with regard to this staggered thing. Are you saying that we should approve the HCDC's recommendations but deleting this one sentence that has `randomly staggered' in it, is that what you're saying? Hightshoe: Yes. Throgmorton: Okay. Mims: So we have a motion on the floor. So I would move to amend that motion, um, that we take out the staggered funding recommendation. Cole: Second. Throgmorton: So moved by Mims, seconded by who? Cole. Uh, we need a.... Dilkes: All in favor. Throgmorton: All in favor say aye. Opposed. Motion carries. Thank you, Tracy. All right, so we have a motion on the floor. Uh, any further discussion? Hearing none, roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17,2018. Page 33 Item 11. Foster Road/Ewing Development Agreement - Resolution Approving an Agreement for Private Development By and Among the City, Foster Road Developers, L.L.C., Vintage Cooperative of Iowa City, and Ewing Land Development & Services, L.L.C. for Foster Road and The Vintage Cooperative Senior Living Throgmorton: Could I have a motion to approve please? Mims: So moved. Taylor: Second. Throgmorton: Moved by Mims, seconded by Taylor. Discussion? Simon, you're gonna walk us through this? Andrew: Yes, uh, good evening! Simon Andrew, Assistant to the City Manager. Urn, we have a developer's agreement on your agenda for the next item. This is a project that you have seen a couple of times already, uh, for a couple of legislative steps to approve it. Uh, this is, uh, located on, uh, this would be the extension of Foster Road. So taking Foster Road from, uh, Dubuque Street, all the way out to Prairie du Chien. Uh, this agreement is exciting for a couple of reasons. Urn, this would be the first time we use this provision under the State, uh, tax increment financing, uh, laws. Uh, this would be a....a TIF agreement that would serve residential uses, and under State law if you are using, uh, TIF to....to support residential only, um, then a....a certain percentage of those, uh...uh, captured increment dollars need to be used for affordable housing, uh, anywhere in the city. Uh, so this agreement, uh, would, urn, construct the road from, uh, Dubuque Street all the way up to Prairie du Chien. Uh, the City would reimburse the developers, uh, 75% of the cost of the road over 10 years, uh, for the portion that is, uh, adjacent to their property. Uh, the City would then pay 100% of the road that is not adjacent to their property, uh, roughly one-third, two-thirds split. Urn, the, uh, agreement, uh, this stipulates that they could be reimbursed up to $3.3 million for that road construction. If the increment isn't sufficient to support that, if there isn't enough value created on the development, urn, that is the developer's risk. The City is not at risk, uh, for that. They just do not get reimbursed for, uh, that portion of the road costs. Uh, the affordable housing dollars, it would be, uh, about 45% of the increment. Those can be used anywhere in the city. We expect over 10 years that that would generate about $3 million for affordable housing. Uh, so that's why we find this agreement exciting. This would be the first time that we had identified a....a recurring, uh, revenue source for affordable housing This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 34 in the community. Uh, the, uh, agreement would require that they, uh, construct a senior housing development. They, uh, do have an agreement with, uh, Vintage Cooperatives to...to construct that, uh, along Foster Road. Um, not part of the agreement but also expected with the development is a number of townhomes and other residential uses, urn, and the increment from those could be used to, uh, help support that road cost. Um....and, uh, last item, uh, Foster Road was in our, uh, capital improvements plan for a number of years. This is an important road connection that we have identified previously. We just, uh, didn't have it in a...a fimded year. We didn't have a funding source for it, so, uh, this development would provide that. Uh, we'd be happy to answer any questions for ya. Throgmorton: Simon, the low to moderate income set aside can be used to fund initiatives, provide housing for households earning no more than 80% of area median income, right? Andrew: Correct, and...and we do have a....a number of programs where the....the maximum is 80%, but in practice the....the families fall far below that, and that is a requirement under State law. Urn, we could certainly put our own requirements on those dollars. Throgmorton: Right, that's what I was trying to get to. Yeah. Andrew: Absolutely! Throgmorton: Yeah. Hope that not everyone would be 80, 79% (laughs) of area median income (both talking) Andrew: Right. Absolutely! Throgmorton: Okay, uh, further questions for Simon? Taylor: Just some comments. Like Simon I'm also excited about this, not only, uh, to finally see the development of Foster Road and....and as Jim was talking about the lower income aspect of it, but also the ability to, um, enable the Vintage Coop. I...I already know some folks that've heard about this and they're already planning to move in there, making their plans to sell their homes and move in there, and I know the, uh, the development on Camp Cardinal Boulevard was very successful. I believe it's almost 90% occupied now and people are loving it, that it moved in there. So looking forward to that too. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 35 Throgmorton: Sure! Andrew: It's certainly a need in the market. Throgmorton: Other discussion or questions for Simon? Mims: Just nice to see in-fill development, and the extension of an important road. Throgmorton: I remember talkin' with Bruce Glasgow about this property 25 years ago....Bruce, Jim Glasgow's father. Yeah, so he wanted to build (laughs) have this road go through. All right. Fruin: Can I mention two....two quick comments. One, uh, with this combined with your annexation policy, um, vote tonight checks two more boxes on the affordable housing action plan. This was one of the actions that we identified was to try to look for ways to utilize this....this part of the TIF statute, which we haven't done before. So we're happy to do that. We are looking at it in other parts of the community as well, so hopefully, uh, we find some value there. Second is there is a tremendous amount of work behind this entire project. It....it takes a lot of work to get to....to this point, uh, particularly in Eleanor's office. Sara Greenwood Hektoen has spent an incredible amount of time working with the developer to....to present this to you today so a lot of credit to her, but Tracy, Danielle, their staffs have....have done a lot of work on the land use aspects of this, and then Wendy Ford and Simon, uh, on....on more the economic development side. I'm sure I'm missing some but....dozens and dozens of hours of work to....to get to where we're at tonight. Throgmorton: Yeah, thanks for sayin' that, Geoff. Uh, Eleanor, would you convey our thanks to Sara. Dilkes: I certainly will! Throgmorton: Everyone else who's been involved. Fruin: I left out Public Works, but Jason knows I have deep appreciation (laughter) for them too (several talking and laughing) Mims: It's really easy to sit up here and....and get these presentations and we see it and hear it, and the public does, and....and not have any understanding, or....I won't say no one appreciation, but sometimes you don't have the appreciation when you This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 36 don't realize the hundreds, literally hundreds and thousands of hours that go into this by staff and the developers and all different parts of our staff. So I would echo Jim's comments—thank you to everybody involved. Botchway: I disagree, Susan. I think this took probably hour and 30 minutes tops (laughter) Mims: Good luck at your new job (laughter) Throgmorton: All right, any further discussion? Thank you, Simon. Andrew: Thank you. Cole: I think the only thing I would just like to quick mention too is I think this is at a density that I think will really support the new infrastructure that we're building here, which I think is also important. Throgmorton: All right. Roll call please. Motion carries 6-0. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 37 Item 12. Council Appointments. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated Throgmorton: So we have one Council appointment to make, or not make, tonight, having to do with Historic Preservation Commission, the East College Street District. There's one vacancy to fill a three-year term. We have one application from Esther Baker, who's been on the, uh, the Commission for....several years. I think she's currently....was....was serving as Vice Chair until her term expired. And we need a female and the 90-day requirement ended on the 3`d of July. So we can appoint Esther Baker if we want to, or not. So do you folks have a preference? Mims: I think to be consistent with some of the stuff we've been doing recently, that I would say no. Um, we've been trying to get new people involved and when we've had somebody that has done that many terms we typically have left it open for a little bit and tried to readvertise and get the word out that we're looking for somebody. So, um, I would encourage that we consider doing that in this one as well. Taylor: I....I agree with Susan (laughs) Mims: Sound so shocked! (laughter) Taylor: Because (laughs) because in all fairness, this is what we've discussed. We've discussed this many times with appointments and....and we should be consistent, although, uh, I'd certainly like to thank Esther Baker for all of her years of service and because she is well acquainted with it, as she said, she's attended all the meetings, perfect attendance, which we don't see that very often on some of the commissions, uh, but so what I would do is, uh, thank her for her service but encourage her to reach out to her neighbors, the people in that East College District and find someone she feels could fill her shoes so to speak and maybe even mentor them and help them along with it, but I....I would suggest she do that and...and still be a part of it that way. Mims: Great idea! Throgmorton: Yeah, I think I'd elaborate on that just on that just a little bit. It...it, this is probably a very hard seat to fill because there's a pretty small number of people who live in this district. If....if we were confident that all residents of the district had been informed of the position and no one else was interested in applying, then I'd say well let's go with Esther, uh.....so I'm wondering if we could reach out, I This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 38 mean, we could ask Esther to do that as well, but I wonder if we could ask, meaning City Clerk. If the City Clerk could reach out to other residents in that area or maybe in the staff, I'm not sure which, uh, to make sure that they know about the position and to make sure they know they could apply and especially if they're female cause....it's what we're (both talking) Taylor: ...what we need! Throgmorton: So...can we find a way, I don't know, between the Clerk's office and NDS staff to do that? Fruin: Yes. Throgmorton: And...and then defer the appointment till our, at least our next meeting, maybe... another two weeks after that or some point in the not too distant future. We need a motion I guess to defer....uh, decision on this for....some indeterminate amount of(both talking) Mims: Yeah I would say indefinitely. We can always come back to it. Throgmorton: All right. Could I have that...a motion to defer indefinitely? Mims: So moved. Botchway: Second. Throgmorton: Moved by Mims, seconded by Botchway. All in favor say aye. Opposed. Motion carries. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 39 Item 14. Community Comment [if necessary] (items not on the agenda) Throgmorton: Gustave, would you like to say a word? Stewart: I'll say a word or two. Okay, um, yes, so I just wanted to let you all know about a, uh, kind of a, it's called the Lease GAP Housing Program that I've worked on and it's in partnership with, um, U1 Housing and Dining and Student Life and basically what it is is....it's filling the gap of that lease gap that many students and many....well, this is particularly towards students, that your lease cap....or your lease will end and you have a few days or a week where you don't have somewhere to stay. So in partnership with the UI Housing and Dining, they're gonna be offering, um, reduced, uh, rates for housing during that time period, at least, uh, July 20`h to August 4th, if for any University of Iowa student, um....yeah and just the idea is to fill that gap where you might not know where to stay. Thank you. Mims: That is fantastic (several talking) ...other day, Gustave. What are...are they doing anything in terms of storing, um....like people's belongings are what are people having to do there? Stewart: Yeah, so, urn, we looked at that but we were not able to figure out a set location to be able (mumbled) advertising out current storage, um, places. Urn, yeah. Mims: (mumbled) bed to sleep in so.... Stewart: Yeah! Always a good thing! (laughs) Botchway: Where were you 10 years ago? (laughter) Taylor: Thank you! Throgmorton: Thank you, Gustave. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 40 Item 15. City Council Information Throgmorton: I wonder if we can start with John and move to the right. Thomas: Um....what....I forget now, can we talk about previous events or are we talking about upcoming? I see upcoming. Throgmorton: Uh, I think previous, upcoming (several talking) Thomas: Okay. Uh, well I....I would just, a couple of things. One, we had the, urn, meeting yesterday, the joint meeting, uh, with North Liberty, Coralville, the School District, and the County, and I was, um, very pleased to hear the discussion on the....from the School District on the, urn, the idea of trying to address the disproportionality in terms of, um....uh....you know, those who are on free and reduced lunch, and uh, you know, the notion of pairing as a concept I thought was really interesting to hear about and, um, sounds like they're very, you know, the board is very interested in exploring it. So we'll see where that goes, but I....I thought it really had some.....many, many potential benefits to it. So I found that interesting. Cole: John, why don't you just clarify a little bit what pairing means. Thomas: So pairing would be, uh....where, and...and one of the reasons I found it so interesting was pairing by geographic proximity. So for example, uh, pairing Twain and Long Fellow as, in terms of two schools, two elementary schools, and so the....the students would be going to those schools, uh, would all go to, you know, K through say 2"d grade would all go to one school, and uh, 3`d through 6th would go to the other. Urn, and so there would be a relationship between these two neighborhoods. I think that's an interesting aspect to it. There would be efficiencies in terms of the, um, the staffing, uh.....the, um....there would be a broader range of kids within those age groups. I think that's kind of interesting thing too, and then there would be a separation by age group, which I think could also have a benefit, you know, the older kids are quite a bit older than the young kids, so separating them out I think makes some sense in that se...in that way as well. So, uh....sounds very exciting to me. I think it really can address a whole range of issues that would be a bene...benefit to the community. And then, uh, the climate change action, uh, community meeting I went to and it was very well attended. Always good to see a lot of enthusiasm on things such as the climate action plan (laughs) so it was a good start, good start. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 41 Throgmorton: Susan? Mims: Yeah, I would agree with what you said, John about that meeting and the other thing I would say about the School Board members that were there, I think they conveyed very clearly their....their hope and their intent to really get a lot of information out to the public and....and to parents and to teachers and to really get buy-in to any changes that they're gonna make, so that these can be successful and to start maybe with just one pairing to...figure out how to get it right, in case they stumble on anything. So they're....they're very much in-tune to process, uh, to try to really make this successful, and so I...I think they (mumbled) they had some good ideas and...and good concepts there. Uh, couple things coming up, um, Rummage in the Ramp is coming up here at the end of the month. People can find out details certainly on the....on the City web site. Urn, good way to keep stuff out of the landfill, uh, repurpose it for other people, urn, good way to pick up some cheap, inexpensive furniture. Sometimes good stuff, sometimes I'm not sure why it's there (laughs) but, no, it does, I mean when you look at the stats though over the years, the...I think really thousands of tons of stuff that have been kept out of the landfill by what's been brought in there and sold is just amazing. So would encourage people to take a look at that, and then we will not have another meeting before RAGBRAI rolls into town. So keep that in mind, urn, Friday the 27`h. Um (mumbled) I guess it was at the joint meeting when Geoff was talking about it yesterday, um, if you're not involved with RAGBRAI on Friday the 27th, you may just want to stay off the Iowa City streets in your car, um, don't try and get from the east side to the west side or vice versa, because it might get a little bit complicated. You might get a little bit frustrated (laughs) so just keep that in mind, uh, and if you notice that the Dubuque Street, Park Road bridge, uh, intersection is open, you cannot get across it that day, unless you have a sticker and you are a support vehicle for RAGBRAI. So, don't think of that as being open, um, until later in the...in August, um, unless you're a support vehicle for RAGBRAI. So,just....I would encourage people to....to look at the City web site, if they haven't ever signed up for any of the, um, notices that the City sends out, I would encourage people to go to icgov.org and find the subscription spot, because let me tell ya, I find it really helpful when those things pop up in my emails and I see things going on that I didn't even know the City was doing, even though I'm sitting here every couple of weeks and so for the general public, um, and....and you don't have to sign up for everything. You can do by topic. I would really encourage people to do that, but yeah, next Friday is going to be great. It's going to be busy downtown. We've got what a...a nine or 10-block area that's gonna be.... This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 42 Throgmorton: Twelve-block (both talking) Mims: ....12-block area shut off to vehicles and it's gonna be a big block party like we had at the end of June, and we're gonna have, urn, thousands upon thousands of visitors from outside of Iowa City, across the state, across the United States, and literally from around the world. Um, the....the geographic diversity of people who do RAGBRAI is incredible, and so, urn, I'm....I know Geoff said we still have some slots for volunteers, so if people want to get involved, um, again please check with the City on that. We can still use more people. Um, but come enjoy and see Iowa City at its best on Friday the 27th Throgmorton: So, Susan, one of the visitors from outside the state....is a councilwoman from Homer, Alaska. Yeah, she contacted me by email. Her name's Donna Robertson Aderhold. Botchway: Did she bike from there? (laughter) Throgmorton: I don't know! (laughs) I'll find out! Botchway: Just sayin'..... Throgmorton: But you know she....she wanted to be able to hang out a little bit, you know, at the end of the night or end of the day or whatever. Mims: Well, send her my contact information and I will be riding and maybe I could hook up with her on the ride! Throgmorton: When you're ridin' along you go "Donna!" (laughter) Mims: Amongst the 20,000 other people that might be a challenge to find her (laughter) Throgmorton: Okay, Homer (laughs) Taylor: Donna from Homer! Throgmorton: Donna for Homer, there you go! All right, Pauline! Taylor: Uh, not much about what has happened. Just elaborate on Susan's comment about the Rummage in the Ramp. I was excited to see they're doing something different this year about a contest for posting a photo of your favorite Rummage This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 43 in the Ramp find. So I think that's kinda fun and people'll get(several talking) people can go, uh, go to the web site again to see the details on that cause I thought that was kind of a fun spin on that so...might even have to go rummage myself and see what's there. Urn, things upcoming, uh, little bit controversial here but I got the email about, uh, tomorrow and Thursday, uh, July 18th at 3:00 and July 19th at 10:00 A.M. here at City Hall an open house to discuss, uh, possible massage therapy ordinance in Iowa City cause we've been getting a lot of emails and....and calls about that. Uh, it's just, uh, explore options for regulations, uh, regulating the businesses and...and feedback from any, uh, licensed massage therapists would be....would be welcome and the general public. So that's a good thing. Um, and Sunday July 29th I'm excited about this too cause I've been watching this, uh, development grow, um, the Friends of the Iowa City Co-Housing, the open house at Prairie Hill is Sunday, July 29th at 1:00. So that's going to be exciting to see that. It looks beautiful. It's just...really nice how it sets into the hill. Cole: 1:00, Pauline? Taylor: What's that? Cole: 1:00. Taylor: 1:00! Right, and that's Prairie Hill Lane. Botchway: Um, couple things. This is a little bit further out, but Soul Festival is from August 170i 18th It's the last Summer of the Arts festival. Come out, uh, share your love. It's some interesting things that are happening. Uh, I wanna give a brief kudos, urn, I just tweeted out I guess while everybody else was in the Council meeting work session, but while I was still driving. Not on the road but parked (laughter and several talking) Yeah! Um, kudos....kudos in general just to all the hiring, urn, I almost forgot about you, Ashley! Just of hiring of women in department head positions. So Ashley, Tracy, Darin, and now LaTasha. Just really exciting and, you know, Geoff, kudos to you. I know that you have a team of people—Eleanor's (mumbled) as well—just exciting because, you know, I think that we talk about diversity. Well, many people in many cities talk about diversity, but I don't think really focus on, uh, on it the way that you have and so just highly appreciative cause I think it...it's gonna matter for not only just role modeling in general for people in the city, students, kids, whatever the case may be, but just in practices and making sure that people are thinking about equity, urn, from a gender perspective as well. So, great work. As many of you know, This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 44 um, I've also accepted a position at, uh, Waterloo Community Schools as a Chief, uh, of Human Resources and Equity. So I'm gonna make a brief statement, um, and then I'll be done with that. So good evening Iowa City community and family. I'll be submitting my letter of resignation effective after the adjournment of this meeting tonight. I've been blessed to be a City Councilor in Iowa City for the last five years, uh, from the young age of 27, uh, you embraced a Southerner with a vision for our city and our community. I realized quickly that this vision was not my own, uh, but a vision that materialized from countless hours in the community listening to your hopes and aspirations for the city. We've accomplished so much of this vision in such a short time. A few of these accomplishments are listed below—passage of the first inclusionary zoning ordinance in the history of Iowa, passage of the wage theft ordinance, and incorporation of a goal of advancing social justice and racial equity in our strategic plan, thank you, Jim, and the work done with this goal over the last two years. Introduction and implementation of a racial and socio-economic equity review toolkit, creation of affordable housing with over a million dollars in allocation of those funds, creation of a task force to reduce the number of food insecure families in Johnson County, creation of a fund to support racial equity issues in Iowa City and allocation of those funds, and countless other initiatives that will guide Iowa City to become more inclusive, more just, and more sustainable. This would not have happened without you, the community, and your support to ask the right questions and push for a vision that this city deserves. I want to thank staff for all your hard work and I...this thank you is not going to be enough, um, but the dedication that I've seen first hand in my tenure as Council, on Council, excuse me. Thank you for always providing me with the appropriate information and guidance to make informed decisions on whatever action we are taking as a city. I want to thank Council for all your work and deliberation. I'm....I'm not going to be able to go into a long diatribe, um, cause it's gettin' a little late for me, uh, as far as, you know, all the work that has happened not only with this Council but prior Councils as well. I also want to thank just the people that have been so appreciative and wished me well in my role for the Waterloo Community School District and just been appreciative of my service for the City. It truly means the most. Thank you. That's it! Throgmorton: Best of luck to you, Kingsley. It's been fun working with you over the last five years. Yeah, say hi to Mayor Hart for us. Botchway: Will do, yeah, definitely. Throgmorton: I'm sure you'll do extremely well up there. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 45 Cole: Wow! Urn (laughter and several talking) Yeah, follow that! Urn, I was gonna talk about Party in the Park, no but, uh....(laughter) since this is the last meeting then, right, so there's....as of the end in like 15 minutes.... Botchway: Yep! Cole: I just wanna say, um...you know, good luck on your future opportunity. I mean I think Waterloo, our loss is Waterloo's gain. Urn, Waterloo is a wonderful community. Urn, they have challenges just as we do, and I can't think of a more perfect fit, uh, for that community to navigate and uh, address all the challenges as well as the opportunities. Uh, Quentin Hart seems like he has it going in the right direction. Urn, so maybe you can city council 2018 in Waterloo, who knows (laughter) but I....and I remember first seeing Kingsley speaking there when you were speaking on behalf of the Diversity Committee and all the wonderful work you did there, that we're really now bearing the fruits of, you know, here we are four to five years later, so it's really fun to see that into fruition. Urn, you know, Kingsley really believes in community and urn, one of the things I think is great about the summer is the Party in the Parks. I think it's easy to forget about how wonderful those are unless they're right near your area. Urn, and so we do have some Parties in the Park that are corning up, uh, soon here, at the Ned Ashton House on July 19th. It's 820 Park Road, it's a Party in the Park, and we also have another one at our recently, uh, dedicated Calder Park, uh, July 26, 2018, and uh, evidently there's a puppet theater performance there at 5:30, so I encourage people to get out and enjoy that and enjoy the rest of our summer. Susan and I were talking about it seems like summer always goes by too quickly, so Iowa City sees it, enjoy it, and soak it up. Urn, the other thing I wanted to mention is that Midwest Bank is having something called "Rock the Chalk," urn, it's gonna be Friday, August 10th, 2018, uh, it begins at 10:00 and it seems like it's gonna be quite the event, uh, running from 10:00 all the way through, urn, throughout the day. So I think that's gonna be a terrific opportunity for a lot of kids that are interested in art. Urn, you can see an application online from Midwest One. I know my daughter's an artist, she'll probably be involved. So I encourage people to get involved with that. Um, and the last event that I would like to highlight is there's a Lazy Days of Summer .5K race, urn, Saturday, August 4th, urn, from 3:00 to 5:00 P.M. It's an opportunity for food and drink, um, it will be a wonderful opportunity, urn, for that particular event. Uh, finally I will be joining Susan on RAGBRAI. I'm gonna do three days of RAGBRAI and I'm really looking forward to it. Uh, wonderful opportunity for community and soak up Iowa but at the same time meet people from throughout the United States. So This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 46 Iowa City, pray for me that I'll survive! (laughter) Uh, I've done a couple training sessions of about 20 to 30 miles. I'm gonna do about 80 so....I'm hoping I'll come back a little....little bit more tan, little slimmer, and uh, lot of great fun for the state of Iowa. Throgmorton: Well, so I was planning to ack...announce my resignation tonight but I think you've stolen my thunder(several talking and laughing) I only want to mention two things. Geoff and I, speaking of Mayor Hart in Waterloo, Mayor Hart is the incoming chair of the Metro Coalition and I report that because Geoff and I attended a meeting of the Metro Coalition earlier today, uh, up in Des Moines, and it was a pretty stimulating meeting where we revisited, uh, the 2018 legislative session, looked ahead to the 2019 session, talked a little bit about electoral possibilities, uh, according to the judgment of David Adelman, who's , uh, the lobbyist who, uh, the Coalition works with, and so on. Uh, it was pretty good, productive meeting. Geoff, do you warma, you know, elaborate on that in any way? You don't need to. Yeah, okay, so there's that. I also want to ask you a question. I don't know of any other better time to do it so I'm gonna do it now. Uh, as we all know, uh, the University has proposed closure of various entities within the University, including the Labor Center. And as you probably all know, the Board of Supervisors has written a letter to the President with regard to that, to the closure of the Labor Center. So my question to you, basically, is do you want me to write a similar letter to the President on the behalf of the Council, or do you think it's better to just kinda let it....let it lie and play out as it's going to play out. However that might be. Mims: My (both talking) Throgmorton: ...this is, I'm not violating any protocol here by bringing up this topic, am I? Dilkes: Go ahead! Throgmorton: Yeah (laughter) All right. Mims: My sense would be that....this is a University issue. They know their...they know their budgets, the details of their budgets. They know how they have to try and balance their budgets. Um, I'm concerned, very much concerned, about all the various, uh, ancillary entities that they are planning to close. Um.... Throgmorton: Center on Aging is another. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 47 Mims: But when you don't....when you don't have a solution for them, then I think it puts us in a pretty awkward position to simply say don't close it if we don't have some options of where they should be getting the money to keep it open. So I....I don't see what benefit....I think if people wanna write as individuals and encourage them to find ways to do things, then I think that's just fine. I think this starts crossing the line....of telling other entities how to do their business when we don't have a solution for them. I... Cole: Well I would disagree, I mean they do have budget pressure, but I think ultimately this comes down to a political choice. Um, I know that the President is limited in terms of he can't just wave a magic wand and obtain funds from the legislator, so he does have those structural challenges, but I do think it is politics. I mean the legislature has chosen not to fund higher education. Um, one thing that really struck me is looking at that....that issue, is that our budget has gone from about four billion to seven billion, yet the funding is going down. That...that was actually really stark to see that. So it's not a question of whether they have the funds, it's a choice. So to the letter, I would agree with you, and I'm gonna adopt one of Kingsley's sayings he likes, I'm agree but disagree. Um, I want to comment on other entities judicially, and I don't want to make a pattern of it, but when I think that there are significant changes and significant choices that they make, I think in terms of the political part of it, that we should affirm the values that we have as the City of Iowa City and that we should do that, and I think, urn, Jim, you're a very diplomatic person. Um, I don't think you're gonna do it in a way that's gonna ruffle too many feathers, but I do think it's important that we reaffirm the political choices here and the choice is to close it and I think we can say there's an alternative choice to that. Botchway: So I don't know if I'll necessarily....so I agree and disagree. Um, you know I think ultimately yes we should send the letter. I do...I do worry about when we do this in a sense because I remember not too long ago, I mean, with the University, and this is a little bit different of a situation based on the number of positions, would the University send a letter when we ultimately had to, uh, remove two positions, I think, in the Neighborhood Development Services. I mean I think there's an awkwardness I feel about entities sending each other letters in relation to employee relations. I do see it a little bit differently, I think to Rockne's point, because of the political nature of it, and I think a letter appropriately focusing on that, um, not as much, I mean I think the University....there needs to be, I'm not saying they haven't considered, but there needs to be some type of....incorporation, discussion that could be possibly in the letter as far as you know here's....ultimately please, I mean, even though this decision may have This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 48 already occurred, you know, please listen to the voices of not only your employees but also the community that's now hearing about this, and be able to manage that judiciously in whatever process you have, but I do think it needs to be focused on the legislature because this has been coming for, you know, a year, two years now with this under-funding and I think it needs to be clear that we need to focus on that and...and talk to people (mumbled) Taylor: You made a comment, something about maybe letting it play out and I am hoping that it's going to play out. I did attend the press conference that they held, uh, a week or so ago, uh, which was largely attended and a lot of the Board of Supervisors were there and there was some press there. It received a lot of attention. Um, and there is a lot of public pressure and public comment on this, and I think I....I had not seen the letter that the Board of Supervisors had, uh, written, uh, but I think we can do it. You're....you're good at that, Jim, as far as wording things in a politically correct way, not....not like scolding the University, you were telling them how to do their business as such but just expressing our concern over, um, the loss of this, uh, what we believe to be a valuable part of the community, and....and the state. The Labor Center is one of just a very few like it in...in the whole country and people seem to think it has all to do with unions, but it's not all unions. It's workers and worker safety, and I think we can express those kinds of concerns that they've done a service for the community and the state and the nation for that, and I think we can do that without scolding them and telling them how to do their business. (several talking) Dilkes: This is why I shouldn't of let this go (several talking) urn, we, I mean we're.... we're having a conversation about a topic and now we're gonna make a decision about a topic and we haven't given any notice about it. So I don't think that's a very good idea. So, um....you know, I think you need to do your....your thing where you put it on the next work session or you just, Jim, you take the input and you decide whether you're gonna write a letter or not. Botchway: I like the latter. Throgmorton: Yeah, I think I'll do that. I....and....without tryin' to say much more I wanna mention that I'm aware that, uh, roughly 10 years ago the University proposed to shut down the Center for Human Rights. And what entities do when that happens is look for support, and the...look for people who can say how important the entity is and that resulted in the Center for Human Rights being retained, and so...you know, it's just part of the process within the University, and then the President makes decisions and that's that. Yeah, so....okay, so I'll....I'll follow up on what This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 49 I think I understand the sentiment to be. Okay! Let's see now, where are we? We're at the end! Uh....any further comments by City Council Members? No. Mims: I would just....may I (both talking) I would just like to offer Kingsley congratulations. It's been fun gettin' to know you and work with you over the least five years. Five and a half, whatever we've been on the Council together. So, uh...best of luck to you. Urn, you got challenges ahead of you and opportunities ahead of you. And, uh, grab 'em and enjoy `em and best of luck! Botchway: Thank you. Thomas: Best of luck and be careful on the roads. (laughter) Throgmorton: No speeding between here and Waterloo. (laughs) Yeah. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 50 Item 16. Report on items from city staff a) City Manager Fruin: Just real quickly, Kingsley, on behalf of staff, thank you for your years of service. You've always been very supportive of staff and I know not only us that attend the meetings appreciate that, but all the employees appreciate that as well. I...I really admire the passion and enthusiasm that you've always brought to the table. We're gonna....we're gonna miss that. I'm gonna miss sittin' at the table next to you. I've never had a Council Member that can agree yet disagree with so many issues (laughter) so many single issues so eloquently like you can. I don't know (several talking and laughing) uh, but....but in all seriousness, uh, we're gonna miss you. We wish you the best, and uh, maybe down the road you'll find your way back down here sometime (mumbled) Throgmorton: Is that it, Geoff? Fruin: That's it. Throgmorton: Ashley? Monroe: I'll just say it's been a pleasure working with you and best of luck. b) City Attorney Throgmorton: Eleanor? Dilkes: I'll just echo what Geoff has said about your support of staff and....and your respect, urn, in your interactions with staff, um, not assuming that, um, you know the facts and you know what the situation should be before you talk to staff, but getting that input first. I think I've really always appreciated that quite a bit and, um, it's been really fun watching you for the last few years and not gonna sound like I'm old, but I am (laughter) watching you mature in a very positive way. Voparil: And I'd just like to say thank you also, Kingsley. it's been a pleasure working with you over the years. Botchway: Thank you for the treats! (laughter) This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17, 2018. Page 51 Throgmorton: Okay, but you're not done yet! I need a motion to adjourn to the work session please. Botchway: So moved. Mims: Second. Throgmorton: Moved by Botchway, seconded by Mims. All in favor say aye. Opposed. Motion carries. We are (bangs gavel) adjourned from the formal meeting. This represents only a reasonably accurate transcription of the Iowa City City Council regular formal meeting of July 17,2018.