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Home My WebLink About02-15-18 Airport Commission Meeting Minutes February 15,2018 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 15, 2018—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren Members Absent: A. Jacob Odgaard Staff Present: Eric Goers, Michael Tharp Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman, Bill Bollman, David Hughes, Carol Freeman, Laura Routh, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Libby called the meeting to order at 6:03 P.M. after declaring a quorum. APPROVAL OF MINUTES: Minutes from the January 18 and 24, 2018, meetings were reviewed. Ogren asked Tharp about a highlighted section on the January 24 minutes. He stated that this was just an area he had forgotten to unhighlight. Ogren moved to accept the minutes of the January 18, 2018, meeting as presented. Lawrence seconded the motion. The motion carried 4-0, Odgaard absent. Next the January 24, 2018 minutes were reviewed, with Lawrence asking about the • section where Goers recommended that the Commission move to approve a contract. Lawrence and Ogren both stated that what they got from this discussion was that he was recommending that they `consider this a contract. Goers then responded that what he suggested was that the Commission approve the contract subject to legal review. Lawrence moved to accept the minutes of the January 24, 2018, meeting as presented. Ogren seconded the motion. The motion carried 4-0, Odgaard absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAA/IDOT Projects: AECOM /David Hughes i. Obstruction Mitigation February 15,2018 Page 2 1. Environmental Assessment(EA)—Hughes stated that the FAA gave their approval today on the draft EA. He added that they would like to get the Commission's approval as well, tonight if possible, so that the public input phase can begin. Continuing, Hughes noted that the FAA also passed along what they would like to see in the public notice that the Airport will use. Members reviewed this wording, with Hughes and Freeman responding to questions and concerns. Freeman noted that they would also mail the letters at approximately the same time that the notice hits the newspapers, and also when the web site for this will go live. Freeman shared the most recent draft of the letter with Members and the strategy they intend to use. She and Hughes then fielded questions from Members regarding the letters. Ogren asked if her comments for suggested changes was received, and Freeman responded that they were and that she would add them to the next draft the Commission sees. Discussion continued around when public notification would begin, with Tharp noting the various timeframes they would need to follow. Members looked at the steps involved and discussed dates and times for these special meetings, as well as which Commissioners would attend them. After some discussion, it was decided that the times for the public hearings would be 11:30 A.M. to 1:30 P.M. and 4:30 P.M. to 6:30 P.M. Discussion will continue at the special meeting next week on Wednesday, February 21. • Hughes then shared with Members what they are working on for the web site. He and Freeman talked about the landing page and the links that will be available for items such as the EA itself and an interactive map of the areas in question. Hughes continued to explain the interactive pieces of the map and responded to Member questions. An audience member asked Hughes if he knows approximately how many properties or individual obstructions there are. Hughes responded that they started out with 170 with some displacement of thresholds. They are now at 61. He added that there are no buildings in this count, that it consists of trees and power poles. Members again spoke to the letters that will be sent out, questioning 'who'the letter should actually be from—the City or the Airport Commission. Goers added that many times these letters come from the Legal Department at the City. ii. North T-Hangar Restroom— 1. Consider a resolution accepting bids and awarding contract— Hughes noted that bids came in around $1,000 shy of what is in the grant for this project. They are recommending, however, that the Commission proceed with this, with Lynch's Plumbing having the lowest bid. Tharp followed up, stating that the recommendation is to award the bid with both of the alternatives where Lynch would be responsible for doing all of the finish work and the fixture installation as well. Tharp added that they will be February 15,2018 Page 3 able to use cash funds to supplement the rest of the cost for this. Ogren moved to accept Resolution #A18-01 to accept the bids and award the contract to Lynch Plumbing. Gardinier seconded the motion. The motion carried 4-0, Odgaard absent. b. Airport BrandingfD—Tharp noted that this was put here in case they had any follow up from the previous meeting. He reminded everyone of the 4:30 P.M. meeting on the 21st c. Airport Operations i. Budget—Tharp stated that he had nothing on this topic at this time. Things are proceeding along as planned. ii. Management— 1. Airport Viewing Area—Tharp handed out the planting map that Parks and Rec came up with. He noted the cost estimates for the plantings on the final page. Ogren asked if Tharp knew yet who would be responsible for maintenance and upkeep of these plantings. He responded that it will be up to the Airport to take care of everything. In regards to the recent RFP, Tharp noted that they did not receive any responses. He is now working with Engineering on this, attempting to make some modifications to their plan. 2. Riverside Drive Improvements— iii. Events— 1. Application for Event—Tharp noted that the packet contains an application for an event from the Hemophilia of Iowa group. They want to use the conference room for a fundraiser and are requesting to be able to serve alcohol. Lawrence moved to approve the application as discussed. Ogren seconded the motion. The motion carried 4-0, Odgaard absent. Tharp noted that there will be no charge for this event, as the Airport does not charge non-profit groups. d. 100 Year Anniversary Committee—Tharp stated that the Committee should meet again to discuss a few items, but that basically they are on hold at the moment, until they get their branding figured out. In regards to events, Tharp noted that they have it confirmed for the Ford Tri-Motor to attend. He is still working on the balloon portion. With the Airport's portion, they have now raised $10,000 for this event. Members continued to talk about other ideas for events at the celebration. e. FRO/Flight Training Reports i. Jet Air—Wolford shared the monthly maintenance reports—snow removal, remodel of the men's restroom, and miscellaneous maintenance items. In February, Wolford noted there was even more snow removal. Members then spoke to the parking conditions, mainly due to the snow accumulation and an increase in activity, and how they might address issues. February 15,2018 Page 4 Speaking to Jet Air, Wolford noted that in January things were a bit slower, which is normal for this time of year. February, however, has been quite busy for them. They recently purchased a bigger tug for the shop. Flight training has been somewhat hampered by the weather but they are still flying quite a lot, according to Wolford. The shop has gone to all LED lights now, and Wolford said it is much quieter in there now without the hum from the old lights. f. Commission Members' Reports— Lawrence noted the lighting issue that he brought up earlier, that the left rail on 25 is dim to non-existent at this point. Gardinier stated their plane is in the hangar for its annual checkup and they have found one of the cylinders to be bad. g. Staff Report—None. CONSIDER A RESOLUTION TO ADJOURN TO EXECUTIVE SESSION PURSUANT TO SECTION 21.511)11) OF THE IOWA CODE TO EVALUATE THE PROFESSIONAL COMPETENCY OF INDIVIDUALS WHOSE APPOINTMENT, HIRING, PERFORMANCE OR DISCHARGE IS BEING CONSIDERED WHEN NECESSARY TO PREVENT NEEDLESS AND IRREPARABLE INJURY TO THAT INDIVIDUAL'S REPUTATION AND THAT INDIVIDUAL REQUESTS A CLOSED SESSION—Lawrence moved to adjourn to Executive Session. Libby seconded the motion. The motion carried 4-0, Odgaard absent Libby moved to adjourn the Executive Session and return to the regular meeting. Gardinier seconded the motion. The motion carried 4-0, Odgaard absent SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. March 15. 2018 at 6:00 P.M. in the Airport Terminal Building. Reminder special meeting on Wednesday, February 21, 2018. ADJOURN: Lawrence moved to adjourn the meeting at 7:42 P.M. Libby seconded the motion. 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