HomeMy WebLinkAbout03-15-18 Airport Commission Meeting MinutesMarch 15, 2018
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MARCH 15, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Simon Andrew, Eric Goers, Michael Tharp
Others Present: Bill Bollman, Rhiannon Rasmussen, Grant Cushman, Carol Freeman,
David Hughes, Philip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Libby called the meeting to order at 6:02 P.M. after declaring a quorum.
EXECUTIVE SESSION:
Consider a motion to go into executive session under Iowa Code section 21.5(1)(c) to discuss
strategy with Counsel in matters that are presently in litigation or where litigation is imminent
where its disclosure would be likely to prejudice or disadvantage the position of the
governmental body in that litigation and Section 21.5(1)(1) of the Iowa Code to evaluate the
professional competency of individuals whose appointments, hiring, performance or discharge is
being considered when necessary to prevent needless and irreparable injury to that individual's
reputation and that individual requests a closed session. Lawrence moved to adjourn to
Executive Session. Ogren seconded the motion. The motion carried 4-0, Odgaard
absent Entered 6:03pm
Gardinier moved to adjourn the Executive Session and return to the regular meeting.
Lawrence seconded the motion. The motion carried 4-0, Odgaard absent Exited 6:49pm
APPROVAL OF MINUTES:
Minutes from the February 12, February 15, February 21, and March 7, 2018, meetings were
reviewed. Ogren noted that on the February 15 minutes, on page 7 of the packet under Airport
Operations, the viewing area. She noted that it says Tharp handed out a planting map. She
questioned if this shouldn't be under the Riverside Drive heading. Lawrence moved to accept
the minutes of the February 12, February 15, February 21, and March 7, 2018, meetings,
March 15, 2016
Page 2
as amended for the February 15 minutes. Ogren seconded the motion. The motion
carried 4-0, Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport BrandingnD — The representatives from Fuel joined the Commission at
the table. Rasmussen noted that they did bring an updated version of the brand
strategy report and she shared this with Members. Continuing, she reviewed the
updated report, urging Members to ask questions at any point during the
presentation. Other Fuel reps also joined in the review. Rasmussen noted that
one of the first changes made was to the'onliness statement,' which is a unique
claim that the Airport can make in its branding efforts. Gardinier noted that they
had discussed having the word 'comprehensive' in this statement: We are the
only comprehensive general aviation airport....' Members discussed this briefly,
noting that they may have added this in another section. Ogren questioned if it is
the city or the Airport that has 'big city amenities,' and Rasmussen noted that it is
the city that has the amenities, and that the Airport is located in that particular
city. Members continued to discuss this section and the current wording.
The Fuel representatives continued reviewing the report aloud with Members,
with Ogren noting some various punctuational changes that need to be made.
Gardinier suggested a wording change, where the report refers to the Airport's
100 years of history, to instead say 'over 100 years.' Ogren then spoke to the
fact that not only has the Airport been in existence for 100 years, but in the same
location for that length of time. Some discussion took place around both of these
points.
Moving on, the Fuel reps spoke to the next step, which is what they call 'identity.'
They then shared with Members some preliminary sketches for the development
of the logo. It was noted that this needs to be a collaborative effort between the
Commission and Fuel, in order to help them focus in on the essence of the brand
as they see it. Members discussed what they would like to see encompassed in
this 'identity' step, such as the Airport's three -letter code. Tharp spoke to the
City's logo and the possibility of tying the Airport's logo to this in some way.
Members continued to discuss the various sketches provided by Fuel and what
they liked and disliked about them. The idea of using the Old Capitol in the
background was discussed by several Members and noted as being an iconic
feature of Iowa City.
Members were asked if they could start marking up the preliminary sketches and
such that Fuel has provided so far, in order to give them some feedback and an
idea of what the Commission is leaning towards. The next step would be for Fuel
to take this feedback with them and create another draft of three to six solid ideas
for the Commission to review. Members continued to share ideas of what they
would like to see on the logo. Looking at calendars, everyone agreed to a
meeting on Wednesday, March 21, at 12:00 noon, where they can review the
latest draft sketches.
March 15, 2018
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b. FAARDOT Projects: AECOM 1 David Hughes
1. Obstruction Mitigation
1. Environmental Assessment (EA) — Hughes gave Members an
update, noting that since they last met, the public meeting notice
has gone out, and the public comment period will extend 10 days
past the April 2ntl public meeting. At the end of this period, he
noted that they would compile all of the comments back into the
document and resubmit it for approval. Freeman also spoke to
this process, noting that everything will be summarized in a
'comment appendix,' which is also where responses to these
comments will go. Hughes added that the web site is up and
running and that they have had a few email comments so far, in
addition to some phone calls. He noted that the majority appear
to be centered around the impact to their property.
Goers stated that he heard from one resident, and he relayed the
conversation to Members, concerning a tree that is not currently in
the mitigation path but could become an obstruction in the future.
The conversation centered around identifying this particular tree to
see if it could in fact become an issue in the future and if so, to
make it part of the final EA if necessary. Gardinier asked if they
should have the City Forester involved in any of these issues,
such as how fast a sycamore tree is expected to grow. Goers
stated that he would be happy to speak with the forester about
some of these specific issues but that he does not believe he
would need direct involvement.
ii. North T -Hangar Restroom — Hughes stated that they received contracts
back today. He will get those to the Commission for necessary
signatures.
Tharp stated that the DOT recently sent out the call letters for the next
round of grant applications. He noted that he and Hughes have
discussed what projects they might put forward for these funds. One item
is to redo the fuel kiosk, which will enable them to upgrade some items.
This would cost approximately $50,000, according to Tharp. Another
possible project would be paving for the last piece of concrete that hasn't
been reconstructed, or at least the worst parts of this area. Tharp and
Hughes responded to Member questions and concerns, with Tharp noting
some of the other projects on the list. He added that with decreased
funding, he does not expect to see many of these awarded. Discussion
centered around submitting both the taxiway and the ramp as two
separate projects, in case just one would receive funding. Wolford asked
about closures and how things may be impacted. Hughes stated that
they need to get the funding first before they worry about phasing and
possible closures. May 4'° is the grant application deadline.
C. Airport Operations
1. Budget — Tharp noted that the City Council has approved the budget for
the next fiscal year.
fl. Management —
March 15, 2018
Page Revised 11/15/18
1. Airport Viewing Area - Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based on the previous
design by Greg Farris, a former Commissioner. Tharp reviewed
what the plans currently call for, noting that the consultant has
asked what style of play equipment is desired, as there is quite a
price difference here. Members discussed the various play
equipment pieces and if they would want to order one of each.
Tharp stated that if Members are leaning towards the aviation -
themed pieces, he can find out if they offer any others like that.
Tharp then spoke to the kiosk options for the viewing area.
Members spoke to these options, sharing ideas on how they
would like the viewing area to be equipped. The plan also calls for
a raised platform, which Members were very positive about.
Discussion continued, with Members going over the proposed
plans and sharing ideas for where to place specific options and
how the landscaping could play into this. Tharp then shared a
schedule of how this project might unfold, adding that until it goes
out for bids, completion will be unknown.
a. Consider a resolution approving consultant agreement
with Snyder & Associates, Inc. - Lawrence moved to
* approve Resolution #A18-03, approving consultant
agreement with Snyder & Associates, Inc. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
2. Riverside Drive Improvements - Tharp stated that within the
next few weeks they will begin to see tree removal along Riverside
Drive. Parks and Rec will be putting in the order for plants by the
end of the month. The plan is to have this completed by June 811.
3. Maintenance Contract - Tharp spoke to both the maintenance
contract and the janitorial services contract, which they have held
with Jet Air for the past decade or so, are up for renewal. He
briefly covered the services that are part of these contracts,
adding that Jet Air has gone above and beyond what is called for
here. Ogren asked how the amount was arrived at, and Wolford
explained how he came up with it using the CPI and considering
the additional tasks they have taken on. He added that these will
be five-year fixed contracts for them.
a. Consider a resolution approving a contract with Jet Air
- - Lawrence moved to approve Resolution #A18-04,
approving a maintenance contract with Jet Air. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
4. Janitorial Services Contract - Tharp spoke briefly to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contract with Jet Air
* - Ogren moved to approve Resolution #A18.05,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgaard absent.
March 15, 2018
Page 4
1. Airport Viewing Area — Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based/eWiatlon-
themed
pre ious
design by Greg Farris, a former Commissioner.iewed
what the plans currently call for, noting that the t has
asked what style of play equipment is desired, is quite a
price difference here. Members discussed the play
equipment pieces and if they would want to ordf each.
Tharp stated that if Members are leaning towarviatlon-
themed pieces, he can find out if they offer anylike that.
Tharp then spoke to the kiosk eptions for the Area.
Members spoke to these options, sharing ideI on how they
would like the viewing area to be equipped. he plan also calls for
a raised platform, which Members were ve positive about.
Discussion continued, with Members goi over the proposed
fans and sharing ideas for where to pi specific options and
h the landscaping could play into IN . Tharp then shared a
sch ule of how this project might u old, adding that until it goes
out f bids, completion will be unk wn.
a. onsider a resolution a roving consultant agreement
Snyder & Associa s, Inc. - Lawrence moved to
op ove Resolution # 18.02, approving consultant
ag ent with Sny or & Associates, Inc. Ogren
secon d the mot n. The motion carried 4-0,
Odgaar bsent.
2. Riverside Drivel pro menu —Tharp stated that within the
next few weeks the begin to see tree removal along Riverside
Drive. Parks and R !!I be putting in the order for plants by the
end of the month, a an is to have this completed by June 8w.
3. Maintenance Co tract— Tharp spoke to both the maintenance
contract and th janitorial s rvices contract, which they have held
with Jet Air for he past data a or so, are uD for renewal He
briefly cover the services th are part of these contracts,
adding the et Air has gone a e and beyond what is called for
here. Og n asked how the amo t was arrived at, and Wolford
explain how he came up with it u 'ng the CPI and considering
the ad tional tasks they have taken He added that these will
be fiv year fixed contracts for them.
a. Consider a resolution approvi a contract with Jet Air
—Lawrence moved to approve solution #A18-03,
approving a maintenance contra with Jet Air. Ogren
seconded the motion. The motion riled 4.0,
Odgaard absent.
4. Janitorial Services Contract— Tharp spoke bri y to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contrac with Jet Air
—Ogren moved to approve Resolution #Ala 4,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgeard absent.
March 15,2018
Page 5
S. Airport Operations Specialist Evaluation — Ogren asked if there
was anything they needed to discuss further regarding this
evaluation. Goers suggested they make a motion that the Chair
be authorized to sign the completed evaluation, with the changes
that were discussed in executive session. Ogren moved to
authorize the Chair to sign the completed evaluation with the
changes discussed during executive session, and also that
the Operations Specialist receive a cost of living increase.
Lawrence seconded the motion. The motion carried 4-0,
Odgaard absent
Ili. Events — Tharp reminded Members that the hemophilia group is going to
be at the Airport on Sunday for an event. Another event possibility is with
the B24 group at the end of July, around the time of the Oshkosh event.
d. 100 Year Anniversary Committee — Tharp stated that he has four balloons
secured for the event, with the possibility of four more being added. Members
briefly discussed some of the plans that are being finalized for the anniversary
event. Libby noted that RAGBRAI will be coming through Iowa City around this
time.
e. FBO / Flight Training Reports
1. Jet Air — Wolford handed out the monthly maintenance reports for
Members to review. He spoke to the various tasks they have been
working on. One task has been to remove all of the stuff from the room
where the new bathroom will be located. In doing so, they have
uncovered some unusual items, according to Wolford. He noted some
possible condensation issues with hangar 60, adding that they are looking
into this.
Wolford then shared a handout with Members that details a request for
hangar M improvements. He noted that this hangar currently has no
water and no sanitary sewer. Recently a prospective tenant approached
Jet Air about leasing the entire hangar. There would be a pilot stationed
in this location 2417, and in order to accommodate that, water and sewer
would be needed. Wolford continued to speak to how they could
accommodate these requests. He further explained how a 'removable
office' space would allow them to reuse the space later, should this
venture not last as long as planned. Ogren asked how this arrangement
would benefit Jet Air, to which Wolford replied. He stated that from their
standpoint it is a stable tenant, one who would increase their connections
with the Airport in general and increase the Airport's connections with the
University. Members continued to discuss the request, with Wolford
further explaining how they would like to approach this. Tharp spoke
briefly to this request as well, noting that with the removable office
portion, it will make it easier to reuse the space later on down the road.
1. Hangar M Improvement Request — Lawrence moved to
approve the request as discussed. Gardinier seconded the
motion. The motion carried 4-0, Odgaard absent.
f. Commission Members' Reports — None.
March 15, 2018
Page 6
g. Staff Report — Tharp stated that he was deemed medically fit to fly recently.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. April 19, 2018,
at 8:00 P.M. in the Airport Terminal Building. Also, there is a special meeting on Wednesday,
March 21, for the strategy branding, and April 2 is the public information meeting. Libby
thanked Goers and others for their hard work and extra hours in getting so many things
accomplished lately at the Airport.
ADJOURN:
Lawrence moved to adjourn the meeting at 8:55 P.M. Ogren seconded the motion. The motion
carried 4-0, Odgaard absent.
-rte
CHAIRPERSON DATE
March 15, 2018
Page 7
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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V
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W
W
W
W
W
Minnetta
07101119
O
Gardinier
01
1
O/
O
X
E
E
X
X
X
E
X
/E
X
X
X
X
X
Chris
07/01119
O1
Ogren
X
X
X
X
X
X
X
X
X
X
X
X
E
X
A.Jacob
07101/18
O/
O
01
01
Ol
O/
Odgaard
O/E
X
X
X
X
X
X
E
lE
E
E
E
X
E
Robert
07/01/20
O
OI
01
Libby
X
X
X
IE
X
X
E
X
X
XChristopher
07/01/21
N
N
N
OI
JE
Lawrence
NM
M
M
M
X
X
X
E
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time