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HomeMy WebLinkAbout04-23-18 Airport Commission Meeting Minutes April 23,2018 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION APRIL 23, 2018—5:15 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Christopher Lawrence, Chris Ogren Members Absent: A. Jacob Odgaard, Robert Libby Staff Present: Eric Goers, Michael Tharp Others Present: Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 5:21 P.M. after declaring a quorum. APPROVAL OF MINUTES: Minutes from the March 15, March 21, March 26, and April 4, 2018, meetings were reviewed. On the March 15 minutes, Ogren noted an incorrect word on page 6, under FBO/Flight Training, the paragraph that starts with 'Recently a perspective tenant...'should be 'prospective' tenant. Tharp then noted an error on the March 26 minutes, where it states'March 6." Ogren moved to accept the minutes of the March 15, March 21, March 26, and April 4, 2018, meetings,with the two errors corrected. Lawrence seconded the motion. The motion carried 3-0, Libby and Odgaard absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Branding/ID—Tharp stated that Fuel did make the changes discussed at the last meeting and he shared the latest draft copy with Members. Ogren stated that the icons are really nice and she asked if the changes were made yet to messaging. Tharp stated that it does appear that the key messaging has been changed. Members continued to discuss the latest draft, questioning use of the word 'avionics' in the material. They questioned if they are wanting to be more general overall with their message, instead of specific. "Build an aviation-related business,"was thought to sound better. Members then looked at the use of dots April 23,2018 Page 2 vs periods in the wording. Tharp stated that he will pass these changes along to Fuel. b. FAAIIDOT Projects: AECOM I David Hughes Obstruction Mitigation 1. Environmental Assessment(EA)—Tharp noted that Hughes was unable to attend this evening. He stated that the public comment period has closed now and he shared with Members some of those comments. There were three requests to resurvey a few more trees. Hughes and his crew plan to do this yet this week. After that, the report will be forwarded to the FAA for the next step in the process. Members briefly discussed the mitigation issue, stating that so far things have been fairly noncontroversial. ii. North T-Hangar Restroom—Tharp stated that the contracts are signed and they are just waiting for a start date. ill. 2019 Iowa DOT Grant Application—Tharp noted that the application is in the meeting packet, and that he and Hughes have met a couple of times to discuss projects. One is to replace the two fuel kiosks in the grant program, and then replacing the concrete pad that is leftover from when the expansion occurred. Goers questioned the percentage listed for the local share, and Tharp responded that this is not in error,that this is done on purpose. He further explained why this is done this way. After a brief discussion, Goers noted that on pages 18 and 20 this is incorrect. c. Airport Operations Budget— 1. North T-hanger Asphalt Repair—Tharp noted that he has a quote for the asphalt repair from Hansen's. He stated that he also reached out to two other contractors, but neither responded. Ogren asked how extensive the damage is and what the cost is expected to be. Tharp noted that it is fairly extensive between hangars A and B, and that it will cost$20,234 to repair. The weight of the snow removal equipment is what is thought to have caused this area to cave in. Members questioned if this area was ever installed correctly to begin with. The discussion continued, with Members questioning if they will have to make such repairs every few years, and that perhaps they should check with whoever initially made this installation. Tharp shared what the project entails; and how this area will be redone, noting that this is a patch job, not a reconstruction. Members shared their concerns around this, questioning if they need to do more than just patch work. Lawrence stated that he would like to see them do more than just patch work in any areas where they find it to be in a severe condition. Tharp stated that what he had the contractor quote was a reconstruction of the whole row. This, however, doubled the price of the project. Members continued to ask questions of Tharp in regards to this project and just what is covered under the quote received. April 23,2018 Page 3 Lawrence again shared his stance on the project, reiterating that they should do more than just a patch job in those areas where it is deemed necessary. He does not want them to have to revisit this in just a few years. The discussion then turned to possible grant funding to help with this project. Tharp responded, saying that he would need to look into this further. Members urged him to do this, stating that if there is a way to obtain funding for reconstruction of the entire area and use the other funds for another project, they should do so. Lawrence stated that he believes that anyone who has a hangar in that row should have their hangar rental reduced until this area is repaired. Other Members agreed, stating that it does make sense to do this considering the poor condition of the pavement in the row. Tharp reminded Members that in the past they have not rebated hangar rentals during times of project work, such as the painting project. He stated that this would be setting a precedent going forward. Lawrence responded that he realizes it is precedent-setting, but that he expects a higher level of service from the Airport. Members continued to discuss the issues, coming to the conclusion that Tharp would look into the emergency grant funding program for the pavement project. Tharp reminded Members that once their land sale goes through, they will have $20,000 that the FAA expects them to spend on projects such as this. Goers then stated that what he is hearing from the Commission is to pursue the emergency grant, see if they are eligible, and if not eligible to proceed with the repair work as discussed earlier. He also spoke to the issue of doing a repair job when reconstruction may be called for. Goers also suggested having City engineers look at the area and give their assessment. Tharp stated that he has given both AECOM and the contractor enough information to be able to come up with a good plan of attack for this area. Lawrence spoke again to drainage issues in this area and that this is why he is bringing up looking into the actual needs further. He reiterated that he believes they should have Tharp look into possible emergency grant funding, and if this does not work out, they would have Hansen come out and possibly the City's engineers. If after this consultation it appears that patching will work, then he believes they should move forward. Members agreed with this. Ogren moved that they move forward as stated above. Lawrence seconded the motion. The motion carried 3-0, Libby and Odgaard absent ii. Management- 1. Airport Viewing Area—Tharp stated that this bid opens tomorrow. 2. Riverside Drive Improvements—Tharp stated that they have started the plant work and have been getting things prepped for installation. April 23,2018 Page 4 iii. Events—Tharp stated that he has received an application from a car club, looking to have an event to raise money for St. Jude. The event will take place on June 30. d. 100 Year Anniversary Committee—Ogren stated that they need to meet again soon. She noted the email that they all received from Rhiannon and the fact that she has a lot of questions they need to address. Tharp stated that he also has some things he needs to review with the Committee, so he will set up a meeting soon. Members continued to speak to this event and some of the issues they need to still address. e. FBO f Flight Training Reports i. Jet Air—Wolford shared the monthly maintenance reports with Members. He highlighted some of the jobs completed, such as the unexpected snow removal. He stated that all of the lights have now been updated to LEDs, with Jet Air paying a portion of the bill. In April, bulbs in the terminal building were replaced. He asked Tharp if the Airport could get any type of rebate by changing all of the office lighting to LEDs, as well. Tharp responded that he would have to look into this. Wolford stated that in Galesburg they changed out all their bulbs to LEDs and they received some type of rebate for doing this. Wolford continued, giving highlights of some of the jobs completed in April. Regarding the business side, Wolford noted that the temporary office space project has begun. He added that the tenant has started paying their rent in advance, so that the modifications can take place. Airplane sales have been extremely busy, according to Wolford, and he gave Members several examples of this. Flight training is keeping busy, as well. f. Commission Members' Reports—None. g. Staff Report—Tharp stated that Thursday and Friday are the State Aviation Conference, and Wednesday is the Board of Directors meeting for the Public Airport Association, so he will be gone all three days for this. Tharp then shared the maintenance log that he uses and explained how they put this to use at the Airport. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, May 17, 2018,at 6:00 P.M. in the Airport Terminal Building. Lawrence noted that he will not be at this meeting. ADJOURN: Lawrence moved to adjourn the meeting at 6:42 P.M. Ogren seconded the motion. The motion carried 3-0, Libby and Odgaard absent. April 23,2018 Page 5 frit Sr, 0 7/Psy 41-- CHAIRPERSON DATE April 23,2018 Page 6 Airport Commission ATTENDANCE RECORD 2017-2018 TERM o£ ° a ° m c C o 0 0 0 u A N N N .a N N N NAME EXP. em V o V m 'a m a 'Ln m V V V V V V V V CO CC CO CO pp m Minnetta 07101119 O Gardinier / O/ 0 OlE E X X X E X /E X X XX X X Chris Ogren 07/01/18 0/ X XX XXX X X X X X E X X A.Jacob 07/01118 Odgaard O O O/ o/ o/ 0/ 0/ X XXXXX /E /E E E Ex E E Robert 07101/20 Libby O O/ 0/ 0/ X X /E X X E XXE XXX X E Christopher 07/01121 Lawrence N N O NM M M X X X /E X X X X X X X Key: X = Present )UE = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time