HomeMy WebLinkAbout2018-08-07 ResolutionPrepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319)356-5043
Resolution Number:. ]g-217
Resolution to Issue Cigarette Permits
WHEREAS, the following firms and persons have made an application and paid the taxes
required by law for the sale of cigarettes, tobacco, nicotine and vapor products.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue
a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and
vapor products:
Dandy Lion - 111 S. Dubuque St
Passed and approved this 7 th day of August 20 18
MKYOR `
' 1pproved by
ATTEST.—JG ' r)
CITY CLERK City Attorney's Office
It was moved by Cole and seconded by salih
Resolution be adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
NAYS:
ABSENT
X Botchway seat - Vacant
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 18-218
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
The Summit Restaurant and Bar — 10 S. Clinton St
Passed and approved this 7th day of August 2018
MA OR
pproved by
ATTEST: 4z
CITY CLERK City Attorney's Office
It was moved by Cole and seconded by Salih the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
X Botchway.seat - Vacant
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
t -
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St. 52240,(319)356-5053
Resolution No. 18-219
Resolution rescinding Resolution No. 14-16 and adopting a
revised Investment Policy for the City of Iowa City
Whereas, during the conduct of municipal affairs, the Finance Director of the City of Iowa
City invests certain funds of the City, and
Whereas, Resolution No. 14-16 adopted the investment policy for the City of Iowa City; and,
Whereas, it is necessary to amend the existing investment policy for the Finance Director while
conducting official City business to comply with State of Iowa law, and
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the attached
investment policy be adopted as the official investment policy of the City of Iowa City.
Passed and approved this 7th day of August 2018.
Clerk
It was moved by Cole
adopted, and upon roll call there were:
Ayes
X
X
X
X
X
X
fimdmMnvplcy.ms
Nays:
l ;zc:�---
Ma r
Appr
City Attorney's Office
by Salih
Absent:
the Resolution be
X Vacancy - Botchway seat
_ Cole
_ Mims
Salih
Taylor
Thomas
Throgmorton
City of Iowa City, Iowa
Investment Policy
SECTION]. SCOPE OFINVESTMENT POLICY
The Investment Policy of the City of Iowa City shall apply to all operating funds, bond
proceeds and other funds and all investment transactions involving operating funds, bond
proceeds and other funds accounted for in the financial statements of the City of Iowa
City. Each investment made pursuant to this Investment Policy must be authorized by
applicable law and this written Investment Policy.
The investment of bond funds or sinking funds shall comply not only with this
investment policy, but also be consistent with any applicable bond resolution.
This Investment Policy is intended to comply with Iowa Code Chapter 12B and 12C
which govern the investment of public funds.
Upon passage and upon future amendment, if any, copies of this Investment Policy shall
be delivered to all of the following:
1. The governing body or officer of the City of Iowa City to which the Investment
Policy applies.
2. All depository institutions or fiduciaries for public funds of the City of Iowa City
3. The auditor engaged to audit any fund of the City of Iowa City.
4. All fiduciary or third parties assisting with or facilitating investments of the funds
of the City of Iowa City.
SECTION2. DELEGATION OFA UTHORITY
In accordance with Iowa Code section 1213.10(l), the responsibility for conducting
investment transactions resides with the Finance Director of the City of Iowa City. Only
the Director of Finance and those authorized by resolution may invest public funds and a
copy of any empowering resolution shall be attached to this Investment Policy.
All contracts or agreements with outside persons investing public funds, advising on the
investment of public funds, directing the deposit or investment of public funds or acting
in a fiduciary capacity for the City of Iowa City, shall require the outside person to notify
the City of Iowa City in writing, within thirty days of receipt of all communication from
the Auditor of the outside person or any regulatory authority, of the existence of a
material weakness in internal control structure of the outside person or regulatory orders
or sanctions regarding the type of services being provided to the City of Iowa City by the
outside person.
The records of investment transactions made by or on behalf of the City of Iowa City are
public records and are the property of the City of Iowa City whether in the custody of the
City of Iowa City or in the custody of a fiduciary or other third party.
The Director of Finance shall establish a written system of internal controls and
investment practices. The controls shall be designed to prevent losses of public funds, to
document those officers and employees of City of Iowa City responsible for elements of
the investment process and to address the capability of investment management.
The controls shall provide for receipt and review of the audited financial statements and
related reports on internal control structure of all outside persons performing any of the
following for City of Iowa City:
1. Investing public funds for the City of Iowa City.
2. Advising on the investment of public funds for the City of Iowa City.
3. Directing the depositor investment of public funds for the City of Iowa City.
4. Acting in a fiduciary capacity for the City of Iowa City.
A Bank, Savings and Loan Association or Credit Union providing only depository
services shall not be required to provide an audited financial statement and related report
on internal control structure.
The Director of Finance and all employees authorized to place investments shall be
bonded in the amount of a minimum of $1,000,000.00.
SECTION 3. OBJECTIVES OFINVESTMENT POLICY
The primary objectives, in order of priority, of all investment activities involving the
financial assets of City of Iowa City shall be the following:
Safety: Safety and preservation of principal in the overall portfolio is the
foremost investment objective.
2. Liquidity: Maintaining the necessary liquidity to match expected liabilities is the
second investment objective.
Return: Obtaining a reasonable return is the third investment objective. In
investing public funds, the City's cash management portfolio shall be designed with
the objective of regularly exceeding the average return on the six-month U.S.
Treasury bill. This index is considered a benchmark for the riskless investment
transactions and therefore comprises a minimum standard for the portfolio's rate of
return. The investment program shall seek to augment returns above this threshold,
consistent with risk limitations identified herein and prudent investment principles.
The City will diversify its investments to avoid incurring unreasonable and
avoidable risks regarding specific security types or individual financial institutions.
SECTIONA PRUDENCE
A. The Finance Director and other authorized staff of the City of Iowa City, when
investing or depositing public funds, shall exercise the care, skill, prudence and diligence
under the circumstances then prevailing that a person acting in a like capacity and
familiar with such matters would use to attain the City's investment objectives. The
standard of prudence to be used by investment officials shall be the "prudent person"
standard and shall be applied in the context of managing an overall portfolio. Investment
officers acting in accordance with written procedures and this investment policy and
exercising due diligence shall be relieved of personal responsibility for an individual
security's credit risk or market price changes, provided deviations from expectations are
reported in a timely fashion and the liquidity and the sale of securities are carried out in
accordance with the terms of this policy.
B. The Finance Director and other authorized staff shall utilize competitive bidding for
investments where it is prudent to achieve a greater rate of return so long as it does not
conflict with the investment objectives stated below. A request for competitive
investment proposals should include a request for comparable credit and term
investments from a minimum of two investment providers.
SECTION 5. INSTRUMENTS ELIGIBLE FOR INVESTMENT
Assets of City of Iowa City may be invested in the following
• Interest bearing savings accounts, interest bearing money market accounts, and
interest bearing checking accounts at any bank, savings and loan association or credit
union in the State of Iowa. Each bank must be on the most recent Approved Bank
List as distributed by the Treasurer of the State of Iowa or as amended as necessary
by notice inserted in the monthly mailing by the Rate Setting Committee. Each
financial institution shall be properly declared as a depository by the governing body
of City of Iowa City. Deposits in any financial institution shall not exceed the amount
approved by the governing body of the City of Iowa City.
• Obligations of the United States government, its agencies and instrumentalities.
• Certificates of deposit and other evidences of deposit at federally insured Iowa
depository institutions approved and secured pursuant to Iowa Code chapter 12C.
• Iowa Public Agency Investment Trust ("IPAIT")
• Prime bankers' acceptances that mature within 270 days of purchase and that are
eligible for purchase by a federal reserve bank.
• Commercial paper or other short-term corporate debt that matures within 270 days of
purchase and is rated within the highest classification, as established by at least
one of the standard rating services approved by the Superintendent of Banking.
• Repurchase agreements, provided that the underlying collateral consists of obligations
of the United States government, its agencies and instrumentalities and takes delivery
of the collateral either directly or through an authorized custodian.
• An open-end management investment company registered with the Securities &
Exchange Commission under the federal Investment Company Act of 1940, 15 U.S.C.
Section 80(a) and operated in accordance with 17 C.F.R. Section 270.2a-7, whose
portfolio investments are limited to those instruments individually authorized in this
Section 5 of this Investment Policy.
• Warrants or improvement certificates of a levee or drainage district.
All instruments eligible for investment are further governed by all other provisions of this
Investment Policy, including Section 7 Investment Maturity Limitations and Section 8,
Diversification.
SECTION 6. PROHIBITED INVESTMENTSAND INVESTMENT PRACTICES
Assets of City of Iowa City shall not be invested in the following:
1. Reverse repurchase agreements.
2. Futures and options contracts.
Assets of City of Iowa City shall not be invested pursuant to the following investment
practices:
1. Trading of securities for speculation or the realization of short-term trading gains.
2. Pursuant to a contract providing for the compensation of an agent or
fiduciarybased upon the performance of the invested assets.
If a fiduciary or other third party with custody of public investment transaction records of
City of Iowa City fails to produce requested records when requested by City of Iowa City
within a reasonable time, City of Iowa City shall make no new investment
with or through the fiduciary or third party and shall not renew maturing investments
with or through the fiduciary or third party.
SECTION 7. INVESTMENT MATURITY LIMITATIONS
Operating Funds must be identified and distinguished from all other funds available for
investment. Operating Funds are defined as those funds which are reasonably expected to
be expended during a current budget year or within fifteen months of receipt.
All investments authorized in Section 5 are further subject to the following investment
maturity limitations:
Operating Funds may be invested in instruments authorized in Section 5 of this
Investment Policy that mature within three hundred ninety-seven (397) days.
When the City has or expects to accrue in the current budget year an amount of
funds that exceeds operating funds by at least thirty-three (33) percent, it may
invest amounts exceeding thirty-three (33) percent of operating funds in
certificates of deposit in eligible depository institutions which mature within
sixty-three (63) months or less provided that the City invests an amount
reasonably expected to be expended during the current budget year or within
fifteen months of receipt in investments .
2. The Director of Finance may invest funds of the City of Iowa City that are not
identified as Operating Funds in investments with maturities longer than three
hundred ninety-seven days (397) days. However, all investments of City of Iowa
City shall have maturities that are consistent with the needs and use of the City of
Iowa City
SECTION & DIVERSIFICATION
Investments of City of Iowa City are subject to the following diversification
requirements:
Prime bankers' acceptances:
At the time of purchase, no more than ten percent (10%) of the investment
portfolio of City of Iowa City shall be invested in prime bankers' acceptances;
and
2. At the time of purchase, no more than five percent (50/6) of the investment
portfolio of City of Iowa City shall be invested in the securities of a single issuer.
Commercial paper or other short-term corporate debt:
1. At the time of purchase, no more than ten percent (10%) of the investment
portfolio of City of Iowa City shall be in commercial paper or other short term
corporate debt.
2. At the time of purchase, no more than five percent (5%) of the investment
portfolio of City of Iowa City shall be invested in the securities of a single issuer.
Where possible, it is the policy of City of Iowa City to diversify its investment portfolio.
Assets shall be diversified to eliminate the risk of loss resulting from overconcentration
of assets in a specific maturity, a specific issuer, or a specific class of securities. In
establishing specific diversification strategies, the following general policies and
constraints shall apply:
1. Portfolio maturities shall be staggered in a way that avoids undue concentration of
assets in a specific maturity sector. Maturities shall be selected which provide
stability of income and reasonable liquidity.
2. Liquidity practices to ensure that the next disbursement date and payroll date are
covered through maturing investments, marketable U.S. Treasury bills or cash on
hand shall be used at all times.
3. Risks of market price volatility shall be controlled through maturity
diversification so that aggregate price losses on Instruments with maturities
approaching one year shall not be greater than coupon interest and Investment
Income received from the balance of the portfolio.
SECTIONS. SAFEKEEPINGAND CUSTODY
All invested assets of City of Iowa City involving the use of a public funds custodial
agreement, as defined in Iowa Code section 12B.1 OC, shall comply with all rules adopted
pursuant to Iowa Code section 12B.1 OC. All custodial agreements shall be in writing.
All invested assets of City of Iowa City eligible for physical delivery shall be secured by
having them held at a third party custodian. All purchased investments shall be held
pursuant to a written third party custodial agreement requiring delivery versus payment
and compliance with all rules set out in this Section 9.
SECTION 10. ETHICSAND CONFLICT OFINTEREST
(POLICY CONSIDERATIOI 9
Employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which
could impair their ability to make impartial investment decisions. Employees shall
disclose any material financial interests in financial institutions with which they conduct
business, and they shall further disclose any large personal financial/investment positions
that could be related to the performance of the investment portfolio
SECTION H. REPORTING
The Senior Accountant shall submit an investment report quarterly. The report shall list
investments by fund, institution and maturity date. The report shall also include the
activity of investments purchased and redeemed during the quarter.
SECTION l2. INVESTMENT POLICYREVIEWAND AMENDMENT
This Investment Policy shall be reviewed every three (3) years or more frequently as
appropriate. Notice of amendments to the Investment Policy shall be promptly given to
all parties noted in Section 1.
®4 CITY OF IOWA CIT 08.07.18
COUNCIL ACTION REPO 241;2,
August 7, 2018
Resolution rescinding Resolution No. 14-16 and adopting a revised
Investment Policy for the City of Iowa City.
Prepared By:
Brian Cover, Senior Accountant
Reviewed By:
Dennis Bockenstedt, Finance Director
Ashley Monroe, Assistant City Manager
Fiscal Impact:
No impact
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution
Investment Policy
Executive Summary:
The City of Iowa City maintains an investment policy. The policy that is on file needs to be
updated to reflect recent legislative changes.
Background /Analysis:
To reduce potential investment risk for local governments, the Iowa legislature passed a bill
that changes the length of time that a political subdivision may invest operating funds, limiting
the investment period for excess operating funds to 63 months.
The amount that the Director of Finance and all employees authorized to place investments
has been raised from $400,000.00 to a minimum of $1,000,000.00.
The investment policy being presented would update the length of time that the City of Iowa
City may invest its operating funds and change the bonding amount from $400,000.00 to a
minimum of $1,000,000.00.
Prepared by Ben Clark, Public Works, 410 E. Washington St., lova City, IA 52240, (319) 3565436
Resolution No. 18-220
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Wastewater Treatment Facility Influent Channel Modifications
Project
Whereas, Tricon General Construction, Inc. of Cedar Rapids, Iowa, has submitted the lowest
responsible bid of $157,200 for construction of the above-named project; and
Whereas, funds for this project are available in the WWTF Influent Channel Modifications account
# V3152; and
Whereas, The City Engineer and City Manager are authorized to execute change orders
according to the City's Purchasing Policy as they may become necessary in the construction of
the above-named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
1. The contract for the construction of the above-named project is hereby awarded to Tricon
General Construction, Inc. of Cedar Rapids, Iowa, subject to the condition that awardee
secure adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 7th day of August 2018
t
Attest
1-7
Ma r
proved
Fl -2-I
City Clerk City Attorney's Office
It was moved by Cole and seconded by Salih the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Vacant - Botchway seat
X Cole
X Mims
X Salih
X Taylor
X Thomas
X Throgmorton
r 1 CITY OF IOWA CI "
�,�®� COUNCIL ACTION REPO 08_ (3)
� 2d(3)
-•..arm
August 7, 2018
Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Wastewater
Treatment Facility Influent Channel Modifications Project
Prepared By:
Ben Clark — Senior Civil Engineer
Reviewed By:
Tim Wilkey — Wastewater Superintendent
Jason Havel — City Engineer
Ron Knoche — Public Works Director
Ashley Monroe — Assistant City Manager
Fiscal Impact:
$157,200.00 available in the WWTF Influent Channel Modifications
account #V3152.
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution
Executive Summary:
This agenda item awards a construction contract for the Wastewater Treatment Facility Influent
Channel Modifications Project.
Bids for this project were opened on Tuesday, July 31, 2018, and the following bids were
received:
Tricon General Construction, Inc.
Ziegenhom Construction, Inc.
Engineer's Estimate
Cedar Rapids, IA $ 157,200.00
Muscatine, IA $ 189,000.00
$ 158,000.00
Tricon General Construction, Inc. of Cedar Rapids, Iowa submitted the lowest responsible bid
of $157,200.00. Staff recommends awarding the contract for the Wastewater Treatment Facility
Influent Channel Modifications Project to Tricon General Construction, Inc.
Background / Analysis:
The Wastewater Treatment Facility has been experiencing grit build-up in the new influent
channel that was constructed during the Wastewater Treatment Facilities Consolidation
Project. This project will install fillets and weirs to help reduce maintenance and repairs
associated with the sediment accumulation. It will also prevent sediment from accumulating
and interfering with operations and flow metering.
Plans and specifications were prepared by the original Engineer of Record at no extra charge
to the City. The construction costs would have been incurred regardless had they been
included in the original contract.
Staff recommends approving the plans, specifications and form of contract.
NOTICE TO BIDDERS
CITY OF IOWA CITY INFLUENT CHANNEL MODIFICATIONS PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until
2:30 P.M. on the 31st day of July, 2018. Sealed proposals will be opened immediately
thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes
of this Project. Proposals received after this deadline will be returned to the bidder
unopened. Proposals will be acted upon by the City Council at a meeting to be held in the
Emma J. Harvat Hall at 7:00 P.M. on the 7t' day of August, 2018, or at special meeting
called for that purpose.
A prebid conference will be held at 10:00 a.m. on July 25, 2018 at the Wastewater
Treatment Plant, 4366 Napoleon Street SE, Iowa City, Iowa. Representatives of Owner
will be present to discuss the Project. Bidders' tour of the treatment plant facilities being
modified will immediately follow conclusion of pre-bid meeting (approximately 11:00 a.m.)
The Project will involve the following: General construction at the City of Iowa Wastewater
Treatment Plant, 4366 Napoleon Street SE, Iowa City, IA. Work will modifications to
concrete influent channel including construction of fillets and divider wall and associated
modifications while maintaining continuity of plant flow.
All work is to be done in strict compliance with the plans and specifications prepared by
Stanley Consultants, Inc, of Muscatine, Iowa, which have heretofore been approved by the
City Council, and are on file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be submitted
in a sealed envelope. In addition, a separate sealed envelope shall be submitted
containing a completed Bidder Status Form and a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the sum of 5% of the bid. The
bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails
to enter into a contract within ten (10) calendar days of the City Council's award of the
contract and post bond satisfactory to the City ensuring the faithful performance of the
contract and maintenance of said Project, if required, pursuant to the provisions of this
notice and the other contract documents. The City shall retain the bid security furnished
by the successful bidder until the approved contract form has been executed, a bond has
been filed by the bidder guaranteeing the performance of the contract, and the contract
and bond have been approved by the City. The City shall promptly return the checks or
bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is
determined or within thirty days, whichever is sooner.
The successful bidder will be required to furnish a bond in an amount equal to one hun-
dred percent (100%) of the contract price, said bond to be issued by a responsible surety
approved by the City, and shall guarantee the prompt payment of all materials and labor,
and also protect and save harmless the City from all claims and damages of any kind
caused directly or indirectly by the operation of the contract, and shall also guarantee the
maintenance of the improvement for a period of two (2) year(s) from and after its
completion and formal acceptance by the City Council.
AF -1
The following limitations shall apply to this Project:
Substantial Completion Date: October 26, 2018
Specified Completion Date: November 9, 2018
Specified Start Date: August 21, 2018
Liquidated Damages: $500 per day
The plans, specifications and proposed contract documents may be examined at the office
of the City Clerk. Copies of said plans and specifications and form of proposal blanks may
be secured at the Office of Technigraphics, a division of Rapids Reproductions located at
415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354.5950, Fax: 319-354-
8973,
19-3548973, Toll -Free: 800-779-0093, by bona fide bidders.
A $50.00 fee is required for each set of plans and specifications provided to bidders or
other interested persons. The fee shall be in the form of a check, made payable to
Technigraphics, by bona fide bidders. The deposit will be refunded to plan holders who
return the bidding documents in good condition within 15 days after receipt of bids.
Prospective bidders are advised that the City of Iowa City desires to employ minority
contractors and subcontractors on City projects. A listing of minority contractors can be
obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the
Iowa Department of Transportation Contracts Office at (515) 239-1422.
The Contractor awarded the contract shall submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities, unit prices and extended dollar
amounts.
By virtue of statutory authority, preference must be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law
applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to
waive technicalities and irregularities.
Posted upon order of the City Council of Iowa City, Iowa.
KELLIE FRUEHLING, CITY CLERK
AF -2
417 - 1 c 0
Prepared by: Kumi Morris, Facilities Manager, Parks and Recreation, 220 S. Gilbert Drive, Iowa City, IA 52240 (319) 356-5082
Resolution No. 18-221
Resolution accepting the work for the City Park Pool ADA
Renovations Project
Whereas, the Engineering Division has recommended that the work for construction of the City
Park Pool ADA Renovations Project as included in a contract between the City of Iowa City and
Condor, Inc. of EI Monte, California, dated January 7, 2014, be accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
Whereas, funds for this project are available in the City Park Master Plan/Pool Upgrade account
##R4321; and
Whereas, the final contract price is $515,347.00.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 7th day of August 2018
Malfor
Attest
City Clerk
It was moved by Cole and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Approved by
City Attorney's Office 713 11,�r
Salih the Resolution be
Absent:
x Botchway seat - Vacant
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
i t 1 CITY OF 1 O WA C I
41
COUNCIL ACTION REPO 2aI
August 7, 2018
Resolution accepting the work for the City Park Pool ADA Renovations
Project.
Prepared By: Kumi Morris - Facility Manager
Reviewed By: Juli Seydell Johnson - Parks and Recreation Director
Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution, Engineer's Report
Executive Summary:
The project involved the replacement of the wading pool with a zero -depth pool to be
compliant with the Americans with Disabilities Act, expansion of fence -line and an accessible
picnic area.
Work on the project was recently completed by Condor, Inc. of EI Monte, California in
substantial accordance with the plans and specifications prepared by Neumann Monson
Architects of Iowa City, Iowa. The Engineer's Report and Performance and Payment bonds
are on file with the City Clerk.
❖ Project Estimated Cost: $ 488,500.00
❖ Project Bid Received: $ 529,000.00
❖ Project Actual Cost: $ 515,347.00
CITY OF IOWA CITY
410 East Washington Street
ENGINEER'S REPORT Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
July 23, 2018
City Clerk
Iowa City, Iowa
Re: City Park Pool ADA Renovations Project
Dear City Clerk:
I hereby certify that the construction of the City Park Pool ADA Renovations Project has been
completed by Condor, Inc, of EI Monte, California in substantial accordance, with the plans and
specifications prepared by Neumann Monson Architects of Iowa City, Iowa.
The project was bid as a lump sum contract and the final contract price is $ 515,347.00.
There was a total of four change or extra work orders for the project:
1. Pump change, electrical work for time clock/shut off for spray feature $ 26,539.00
2. Credit for damage to trees, liquidated damages, remedial work ($10,793.00)
3. Credit for City staff costs to adjust irrigation systems to code ($ 600.00)
4. Credit for landscape work and remedy to wading pool finish ($ 28,799.00)
Total
($ 13,653.00)
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason Havel, P.E.
City Engineer
V(5)
Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044
Resolution No. 18-222
Resolution accepting the work for the Robert A. Lee Recreation
Center Remodeling Project 2017.
Whereas, the Engineering Division has recommended that the work for construction of the Robert
A. Lee Recreation Center Remodeling Project 2017, as included in a contract between the City of
Iowa City and Tricon Construction Group of Cedar Rapids, IA, dated August 30, 2017, be
accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
Whereas, funds for this project are available in the Recreation Center Lobby Remodel account #
R4336;and
Whereas, the final contract price is $193,042.43.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 7th day of August , 2018
z �
Ma or
Attest-. `t Lie a
Ci Clerk
It was moved by Cole and seconded by
adopted, and upon roll call there were:
Ayes:
Nays:
Approved by
City Attorney's Office 7
Salih the Resolution be
Absent:
X Vacant - Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
1 r 1I'll �741
CITY OF IOWA C I os.o7-,e
COUNCIL ACTION REP04;'=5'wJ
August 7, 2018
Resolution accepting the work for the Robert A. Lee Recreation Center
Remodeling Project 2017.
Prepared By:
Brett Zimmerman - Civil Engineer
Reviewed By:
Juli Seydell Johnson - Parks and Recreation Director
• Project Final Cost:
Kumi Morris - Facilities Manager
Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact:
None
Recommendations:
Staff: Acceptance
Commission: N/A
Attachments:
Resolution
Executive Summary:
This project has been completed by Tricon Construction Group of Cedar Rapids, Iowa in
substantial accordance with the plans and specifications. The Engineers Report and
Performance and Payment bonds are on file with the City Clerk.
• Project Estimated Cost
$ 168,826.00
• Project Bid Received:
$ 183,000.00
• Project Final Cost:
$ 193,042.43
Background / Analysis:
The project remodeled portions of the Robert A. Lee Recreation Center. The work involved
renovation of two single -stall restrooms and the central stairway to meet ADA compliance, as
well as modifications to the administrative office area to improve access, building security and
operations. The project also included electrical work, including power and upgrading areas with
LED lighting.
ENGINEER'S REPORT
July 23, 2018
City Clerk
Iowa City, Iowa
Re: Robert A. Lee Recreation Center Remodeling Project 2017
Dear City Clerk:
►r
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
I hereby certify that the Robert A. Lee Recreation Center Remodeling Project 2017 has been
completed by Tricon Construction Group of Cedar Rapids, Iowa in substantial accordance with
the plans and specifications prepared by Neumann Monson Architects of Iowa City, Iowa.
The project was bid as a lump sum price contract and the final contract price is $193,042.43.
There was a total of thirteen (13) change or extra work orders for the project:
1.
Demo of underground outlets
$ 234.40
2.
Refeed electrical circuits
$ 597.15
3.
Wall change lower level corridor
$1,616.21
4.
Level 1 office suite wall and soffit modifications
$1,750.27
5.
HVAC modifications
$ 738.07
6.
Delete shades
($ 188.00)
7.
T&M Demo Repairs
$1,427.58
8.
Patch wall near lower level door
$ 532.11
9.
Additional painting
$ 602.73
10.
Deduct door cylinders
($ 78.00)
11.
Office lock changes
$1,094.56
12.
Restroom lock changes
$ 408.42
13.
Restroom lock corrections
$ 1,306.93
Total $10,042.43
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
�w
Jason Havel
City Engineer
Or%
Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436
Resolution No. 18-223
Resolution authorizing the procurement of Medium -Voltage
Metal -Clad Switchgear for the Wastewater Treatment Facility
Backup Generation and Electrical Distribution Upgrade Project
and rescinding Resolution No. 18-163.
Whereas, medium -voltage metal -clad switchgear, circuit breakers, protection relays and an overall
enclosure needs to be purchased for the Wastewater Treatment Facility Backup Generation and
Electrical Distribution Upgrade Project; and
Whereas, five bids were received on April 281, 2018; and
Whereas, Brown Corporation of Oakland Township, Michigan was the lowest responsive,
responsible bidder; and
Whereas, Council approved the procurement to Brown Corporation on May 29, 2018 with
Resolution No. 18-163; and
Whereas, Brown Corporation was unable to comply with the terms of the procurement contract;
and
Whereas, Staff recommends rescinding Resolution No. 18-163 and authorizing the procurement
of this equipment to the second lowest bidder, Powell Electrical Systems, Inc. of Houston, Texas;
and
Whereas, the total purchase price of the equipment shall not exceed $426,968.00; and
Whereas, this amount exceeds the City Manager's spending authority of $150,000, thus requiring
City Council approval; and
Whereas, funds for this project are available in the Generator Relocation & Emissions Upgrade
fund account #V3143; and
Whereas, approval of this procurement is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
Resolution No. 18-163 is rescinded.
2. The proposed procurement as described above is approved.
3. The City Manager is authorized to take the steps necessary to make the purchase.
Passed and approved this 7th day of August: , 2018.
M&YOR
Approved by / d
ATTEST:
Cl CLERK City A rney's Office
Resolution No. 18-223
Page 2
It was moved by Cole and seconded by Salih
be adopted, and upon roll call there were:
Ayes: Nays: Absent:
the Resolution
% Vacant — Botchway seat
%
Cole
%
Mims
x
Salih
%
Taylor
%
Thomas
%
Throgmorton
CITY O F 1 O WA CI 08.07-18
COUNCIL ACTION REPO 2d(6)
August 7, 2018
Resolution authorizing the procurement of Medium -Voltage Metal -Clad
Switchgear for the Wastewater Treatment Facility Backup Generation and
Electrical Distribution Upgrade Project and rescinding Resolution
No. 18-163.
Prepared By: Ben Clark — Sr. Civil Engineer
Reviewed By: Mary Niichel-Hegwood — Purchasing Agent
Tim Wilkey — Wastewater Superintendent
Jason Havel — City Engineer
Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact: Not -to -exceed $426,968.00 available in the Generator Relocation &
Emissions Upgrade fund account #V3143.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This agenda item will approve the advance procurement of medium -voltage metal -clad
switchgear, circuit breakers, protection relays and overall enclosure to be incorporated in the
Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project.
Procuring the equipment in advance will shorten the overall project schedule and will facilitate
engineering and design.
Background / Analysis:
A Request for Bid was originally solicited on March 20, 2018. The City received three bids and
all were determined to be non-responsive. The Request for Bid was reissued on April 18, 2018.
The following five bids were received in response to the re -bid:
Company
Brown Corporation
Powell Electrical Systems, Inc.
RIC Power Corp
Van Meter, Inc./Eaton
Altorfer Power Systems/ABB
Location
Bid Amount
Oakland Township, MI
$395,100.00
Houston, TX
$426,968.00
Burnaby BC, Canada
$464,400.00
Cedar Rapids, IA
$540,920.00
Cedar Rapids, IA
$564,820.00
Council approved the procurement to Brown Corporation on May 29, 2018, however, they were
not able to comply with the terms of the contract. This item rescinds Resolution No. 18-163,
which had previously approved the procurement to Brown Corporation.
Staff recommends authorizing the procurement of this equipment to the second lowest bidder,
Powell Electrical Systems, Inc. of Houston, Texas.
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Resolution No. 18-224
Resolution authorizing the City Manager to submit a Resource
Enhancement and Protection (REAP) grant application for Hickory
Hill Park and to sign a grant agreement if awarded.
Whereas, the Iowa Dept. of Natural Resources administers Resource Enhancement and
Protection (REAP) grants for acquisition and/or developmentienhancement of land for
outdoor recreation;
Whereas, the grant process requires the City Council approval of a grant submissions;
Whereas, City staff would like to apply for a $200,000 grant for the following activities as
part of the 2017-18 Hickory Hill Trail, Bridge and Signage project and in concert with the
2016 Hickory Hill Park Master Plan: clearing of invasive species, removal of select
diseased trees, and pruning of the tree canopy in select areas, and stream bank
stabilization and restoration of prairie areas; and
Whereas, there is no local match.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The City Manager is authorized to apply for the REAP grant for Hickory Hill
Park.
2. If the REAP grant is awarded, the City Manager is authorized to sign the grant
agreement and amendments as needed.
Passed and approved this
�7th da o August, 2018.
Ma or
Attest:-
Ity Clerk
City Attorney's Office
Resolution No.
Page 2
18-224
It was moved by Cole and seconded by Salih the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x Vacant — Botchway seat
x
Cole
x
Mims
x
Salih
x
Taylor
x
Thomas
x
Throgmorton
r r 1 CITY OF 1 O WA C 1 os-oi_�s
--'� COUNCIL ACTION REPO 2d(7>
July 26, 2018
Resolution authorizing the City Manager to submit a Resource
Enhancement and Protection (REAP) grant application for Hickory Hill Park
and to sign a grant agreement if awarded.
Prepared By: Juli Seydell Johnson, Director of Parks & Recreation
Reviewed By: Sue Dulek, Assistant City Attorney
Geoff Fruin, City Manager
Fiscal Impact: The restoration work anticipated with this grant is estimated at $200,000
which is the amount of the request. There is no City match required.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Resource Enhancement and Protection (REAP) grant program through the Iowa
Department of Natural Resources provides State assistance for the purpose of acquisition
and/or developmentlenhancement of land for outdoor recreation. Grant does not require a
match from the City. Grants are awarded through a competitive application process.
Applications are due August 16, 2018.
Background / Analysis:
The environmental enhancement activities for Hickory Hill Park applied for with this grant
include clearing of invasive species, removal of select diseased trees, and pruning of the tree
canopy in select areas, stream bank stabilization and restoration of prairie areas. These areas
were identified and restoration activities proscribed as part of the Natural Areas Plan. The
restoration efforts support the work planned as part of the 2017-18 Hickory Hill Trail, Bridge and
Signage project and the restoration approved with a REAP Grant in 2017. The work is in
concert with the 2016 Hickory Hill Park Master Plan.
Prepared by: Jul! Seydell-Johnson, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5104
Resolution Number: 18-225
Resolution amending the Administrative pay plan by deleting the position Recreation
Superintendent from grade 31 and adding it to grade 30.
Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017 established a
classification and compensation plan for Administrative employees; and
Whereas, the duties and responsibilities of the position have been reviewed in preparation for
the recruitment of a new staff member and grade 30 of the Administrative pay plan has been
determined to be the appropriate classification; and
Whereas, this change in classification will provide at $8,745 savings per year; and
Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The Administrative pay plan be amended by:
1. Deleting the position of Recreation Superintendent, grade 31.
2. Adding the position of Recreation Superintendent, grade 30.
Passed and approved this 7th day of August 20218
May
� Approv y
Attest:
Ci y Clerk City Attorneys Office
It was moved by Cole and seconded by Salih the Resolution be adopted,
and upon roll call there were:
AYES: NAYS: ABSENT:
X Vacant - Botchway seat
X Cole
X Mims
X Salih
X Taylor
X Thomas
X Throgmorton
I r CITY O F IOWA
COUNCIL ACTION REPO
August 7, 2018
Resolution amending the Administrative pay plan by deleting the position
Recreation Superintendent from grade 31 and adding it to grade 30.
Prepared By: Juli Seydell Johnson, Director of Parks & Recreation
Reviewed By: Karen Jennings, Human Resources Administrator
Sue Dulek, Assistant City Attorney
Ashley Monroe, City Manager
Fiscal Impact: The change from a grade classification 31 to 30 will provide an annual
savings of $8,745.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Recreation Superintendent position is vacant due to resignation. In preparation for
recruitment of a new staff member, the position description was reviewed. The position
previously supervised full-time custodial and maintenance staff members working in the
recreation and aquatic facilities. This supervision has been moved to the Facility Manager
within.the Government Buildings Division. The scope and duties of this position are now similar
to several other Division Superintendents who are Grade 30 employees on the Administrative
pay plan.
Background / Analysis:
A classification of the Recreation Superintendent position at Grade 30 is appropriate based
upon the duty and scope of this role.
Deferred to 8/21/18
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
Resolution authorizing the City Manager to sign a memorandum of
understanding with the Housing Trust Fund of Johnson County for
the contribution and use of $500,000 for affordable housing.
Whereas, the City Council desires to fulfill its goal to increase the units of affordable housing in
Iowa City, in part, by contributing $500,000 to the Housing Trust Fund of Johnson County, Inc.;
Whereas, the funds should be used to serve households under 80% of median income, the
units should be located within the corporate limits of Iowa City, and the site should comply with
the Affordable Housing Location Model, as amended annually; and
Whereas, the attached Memorandum of Understanding sets forth the parameters of how the
funds are to be used.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Manager is authorized to sign the attached Memorandum of Understanding.
Passed and approved this day of
Mayor
City Clerk
2018.
City Attorney's Office
1-'31-I ��-
Prepared by: Erika Kubly, Neighborhood Services Coordinator, 410 E. Washington St., Iowa City, IA 52240, 319/356-5121
MEMORANDUM OF UNDERSTANDING
Re:
CITY'S CONTRIBUTION TOWARD AFFORDABLE HOUSING
This Memorandum of Understanding is entered into by and between the City of Iowa
City, a municipal corporation ("City"), and Housing Trust Fund of Johnson County, Inc. ("Trust
Fund") in Iowa City, Iowa.
WHEREAS, the City desires to contribute $500,000.00 to the Trust Fund to support
affordable housing; and
THE PARTIES THEREFORE AGREE AS FOLLOWS:
1. The City will contribute $500,000.00 ("funds") to the Trust Fund to support
affordable housing by September 1, 2018.
2. The Trust Funds will use the funds for affordable housing projects as follows:
a. All units assisted must serve households under 80% area median income. The project
itself may have units designated for higher incomes, but the units assisted by the
funds must be serve households under 80% area median income.
b. The projects must be located within the corporate limits of Iowa City.
c. The sites must be in compliance with the City's Affordable Housing Location Model,
as amended annually.
d. Quarterly reports must be provided to the City Neighborhood Services Coordinator
beginning January 1, 2019 and continuing thereafter until all funds have been
allocated and all units are occupied by eligible households. The reports must include
the following information on each project: 1) Address and developer; 2) Amount of
funds allocated; 3) Description of development, such as 12-plex or 20 -unit tax project
for seniors; and 4) Status of construction.
e. No funds may be used for project delivery or administrative expenses.
Dated, this day of August, 2018.
CITY OF IOWA CITY, IOWA
Geoff Frain
City Manager
HOUSING TRUST FUND OF
JOHNSO 1 COUNTY C.
B
Tracey A henbach
Executive Director
City Attorney's Office
I r 1 CITY OF 1 O WA
Z.% �� COUNCIL ACTION REPO �19)
August 7, 2018
Resolution authorizing the City Manager to sign a memorandum of
understanding with the Housing Trust Fund of Johnson County for the
contribution and use of $500,000 for affordable housing.
Prepared By:
Reviewed By:
Fiscal Impact:
Recommendations:
Attachments:
Tracy Hightshoe, Neighborhood and Development Services Director
Simon Andrew, Assistant to the City Manager
Affordable Housing Fund (budget line item)
Staff: Approval
Commission: NA
Resolution
Memorandum of Understanding
Affordable Housing
Executive Summary:
Re: City's Contribution Toward
City Council will consider adoption of a resolution to authorize the City Manager to enter a
Memorandum of Understanding with the Housing Trust Fund of Johnson County for $500,000
for affordable housing at their August 7, 2018 City Council meeting.
Background / Analysis:
At the September 20, 2016 City Council work session, the Council approved the distribution of
funds from the Affordable Housing Fund. Under the approved distribution plan, 50% of funds
available will go to the Housing Trust Fund of Johnson County (HTFJC) for affordable housing
projects in Iowa City. The FYI budget for the Affordable Housing Fund is $1,000,000. Upon
signing the memorandum of understanding (see attached), the HTFJC will be issued payment
of $500,000.
Affordable housing is defined as housing, either owner -occupied or rental, that assists
households under 80% of area median income. In general, the HTFJC prioritizes rental
projects that assist households under 60% of area median income and many projects serve
households under 30% of area median income.
A memorandum of understanding for these funds will be entered between the City and the
HTFJC. As directed by the City Council, the location of the project awarded funds must be in
compliance with the City's Affordable Housing Location Model, as amended annually. The
memorandum of understanding will also require quarterly reporting to Neighborhood Services.
The report shall identify projects awarded funding, project updates until the project is
owned/leased by eligible households and fund balance. No administrative funds are eligible
with this award.
Housing Trust Fund of
Johnson County
FISCAL YEARS 2017-2018 CITY OF IOWA CITY CONTRIBUTION
Affordable Housing Fund Distribution
September 20, 2016 City Council direction:
Process of distributing dollars as
recommended by the Housing and Community
Development Commission (HCDC)
50% to the Housing Trust Fund of Johnson County
(HTFJC)
Projects must be within Iowa City and adhere to the Affordable
Housing Location Model
25% held in reserve for land banking
20% for Low Income Housing Tax Credit support as
recommended by HCDC
5% for emergent situations — reverts to land banking
if not used
Iowa City HTFJC Contributions
FY17 $ 500,000
FY18 $ 325,000
$ 825,000
HTFJC Grants
Fiscal Year 2017 and 2018 Housing Trust Fund Grants
TOTAL 91 $825,000
$825,000 of City contributions were combined with an additional
$1.3 million in HTF dollars (State, County funds)
Loan repayments fund future affordable housing projects
Low Income Housing Tax Credit Match — HTFJC loan of $800,000 leveraged outside funds for a $6.8 million project
72 of 91 units assisted (79%) serve families with a maximum income of 60% of the area median
Families served frequently fall well below the maximum AMI percentage (e.g. Healthy Homes initiative, Prelude)
5 of the projects targeted at 80% AMI are home ownership programs; 10 are Invest Health homes
Income
(max %
Iowa City
Units
of AMI)
Contribution
19
80%
$136,665
24
60%
$125,345
5
40%
$27,586
43
30%
$535,404
TOTAL 91 $825,000
$825,000 of City contributions were combined with an additional
$1.3 million in HTF dollars (State, County funds)
Loan repayments fund future affordable housing projects
Low Income Housing Tax Credit Match — HTFJC loan of $800,000 leveraged outside funds for a $6.8 million project
72 of 91 units assisted (79%) serve families with a maximum income of 60% of the area median
Families served frequently fall well below the maximum AMI percentage (e.g. Healthy Homes initiative, Prelude)
5 of the projects targeted at 80% AMI are home ownership programs; 10 are Invest Health homes
C_>
Prepared by Dave Panos, Pubric Works, 410 E. Washington St., Iowa City, R 52240 313356-5145
Resolution No. 18-226
Resolution authorizing the acquisition of property interests necessary
for construction of the McCollister Boulevard — Gilbert Street to
Sycamore Street Improvement Project.
Whereas, the City of Iowa City desires to construct the McCollister Boulevard - Gilbert Street to
Sycamore Street Improvement Project ("Project") which includes construction of a new arterial
roadway from Gilbert Street to Sycamore Street, which project is to be known as the McCollister
Boulevard - Gilbert Street to Sycamore Street Improvement Project; and
Whereas, the City Council has determined that construction of the Project is a valid public
purpose under State and Federal law, and has further determined that acquisition of certain
property rights is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, notice of Intent to acquire property rights which may be needed for the Project and the
public hearing was given to all owners of agricultural property whose properties may be affected
by the Project by ordinary mail on July 6, 2018, and was published in a newspaper of general
circulation in the county where the agricultural land is located on July 24, 2018, all as required by
Chapter 6B of the Iowa Code; and,
Whereas, a public hearing was held on August 7, 2019; and,
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the McCollister Blvd -Gilbert to Sycamore account
# 3934.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit -claim deed, and/or easement for the construction of the McCollister Boulevard -
Gilbert Street to Sycamore Street Improvement Project ("Project") which Project
constitutes a public improvement under Iowa law. The City Council further finds that
acquisition of said property rights is necessary to carry out the functions of the Project, and
that such Project constitutes a valid public purpose under state and federal law.
2. The City Manager or designee is hereby authorized and directed to negotiate the
purchase of property rights by warranty deed, quit -claim deed and/or easement for the
construction, operation and maintenance of the Project. The City Manager or designee is
authorized to sign purchase agreements for the purchase of property and/or easements,
and offers to purchase property and/or easements.
3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the
property for the established fair market value.
Resolution No. 18-226
Page 2
4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
5. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Passed and approved this 7th day of August 2018
Ma or
Attes
ity Clerk / 1
A raved by
�2 b, -a Al
City Attorney's Office
It was moved by Salih and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Vacant — Botchway seat
X Cole
X Mims
X Salih
X Taylor
X Thomas
X Throgmorton
S'
NOTICE OF PUBLIC HEARING ON INTENT TO
PROCEED WITH A PUBLIC IMPROVEMENT
PROJECT, AND TO ACQUIRE PROPERTY
RIGHTS FOR THE MCCOLLISTER
BOULEVARD — GILBERT STREET TO
SYCAMORE STREET IMPROVEMENT
PROJECT IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS IN THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on its intent to proceed with a public
improvement project and to acquire property
rights for the McCollister Boulevard — Gilbert
Street to Sycamore Street Improvement Project
in said City at 7:00 p.m. on the 7th day of August,
2018, said meeting to be held in the Emma J.
Harvat Hall in City Hall in said City, or if said
meeting is cancelled, at the next meeting of the
City Council thereafter as posted by the City Clerk.
The McCollister Boulevard — Gilbert Street to
Sycamore Street Improvement Project will include
construction of a new arterial roadway from
Gilbert Street to Sycamore Street, which project is
to be known as the McCollister Boulevard —
Gilbert Street to Sycamore Street Improvement
Project. Property rights acquisition may include
right of way, temporary construction easement,
and permanent storm sewer from property owners
within the project corridor. The City may acquire
part or all of properties or an interest in properties
by condemnation for the public improvement.
The City has provided funding in its budget for
this project, as well as funding to acquire any
property rights that may be needed for the project.
In making the decision to fund the site-specific
design for the public improvement, to make the
final selection of the route or site location, or to
acquire or condemn property rights, if necessary,
the City Council is required to hold a public
hearing, giving persons interested in the proposed
project the opportunity to present their views
regarding the decision to fund site-specific
designs for the project, make the final selection of
the route or site location, or to acquire or
condemn, if necessary, property or an interest in
property for the project. City Council will be
required to approve the project and authorize
acquisition of private property rights for the project
by Council resolution. The City Council is
scheduled to consider adoption of a resolution
authorizing acquisition of property rights for this
project following the public hearing.
Documentation of the proposed location of said
improvements is now on file in the office of the
City Clerk in City Hall in Iowa City, Iowa, and may
be inspected by any interested persons. Persons
may also contact City of Iowa City Public Works
Department Project Engineer Dave Panos at 410
East Washington Street, Iowa City or by phone at
356-5145 regarding questions pertaining to this
public improvement.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said intent to proceed with and to acquire property
rights for said public improvement project.
This notice is given by order of the City Council
of the City of Iowa City, Iowa, and as provided by
law.
KELLIE FRUEHLING, CITY CLERK
X 1 CITY OF IOWA CI
08-07-18
COUNCIL ACTION REI' S
July 3, 2018
Resolution authorizing mailing and publication of notice of intent to
commence public improvement project for construction the McCollister
Boulevard — Gilbert Street to Sycamore Street Improvement Project and to
acquire property for the project; and setting date of public hearing of
August 7, 2018.
Prepared By: Dave Panos — Senior Civil Engineer
Reviewed By: Jason Havel — City Engineer
Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact: Funding will be via the McCollister Blvd -Gilbert to Sycamore Fund
#3934
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Notice of Intent
Executive Summary:
Preliminary design for the McCollister Boulevard — Gilbert Street to Sycamore Street
Improvement Project has begun and this resolution will allow acquisitions to begin upon
determination of property needs. A preliminary assessment indicates proposed improvements
require the acquisition of property rights for right-of-way, temporary construction easements,
and permanent storm sewer easements from property owners within the project corridor.
Background / Analysis:
The project will include the extension of McCollister Boulevard as an arterial roadway from
Gilbert Street to Sycamore Street. The project is expected to include a new roadway with bike
facilities, 5' sidewalk on one side, 8' sidewalk on one side, 16" water main, and storm sewer
intakes and piping.
Currently, much of the project corridor includes land that is being utilized for agriculture. Per
State Code, acquisition of property rights that may require condemnation under eminent
domain on agriculture land requires certain notices to be distributed, and a public hearing to
be held, before final design or construction of the Project. This item begins the process to
fulfill those requirements..
Prepared by Erika Kubly, Neighborhood Services, 410 E. Washington Street, Iowa City, IA 52240 319.356.5230
RESOLUTION NO. 18-227
Resolution authorizing the Mayor to execute an Agreement with Del
Ray Ridge, L.P. for receipt of City funds for a 2018 Low Income
Housing Tax Credit Project.
WHEREAS, Del Ray Ridge, L.P. was awarded 2018 Low Income Housing Tax Credits from the
Iowa Finance Authority to finance the construction of a 33 -unit affordable housing project at 628
South Dubuque Street, Iowa City, Iowa; and
WHEREAS, City Council approved commitment of $330,000 in City funds as a loan at 2%
interest amortized over 30 years to Del Ray Ridge, L.P. on October 3, 2017 under Resolution
No. 17-318;
WHEREAS, Del Ray Ridge has requested a modification to the loan terms to 0% interest
amortized over 40 years; and
WHEREAS, it is in the best interest of the City to support this affordable housing project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to execute the attached loan agreement with Del Ray Ridge,
L.P. and the City Manager is authorized to execute any amendment thereto.
Passed and approved this 7th day of August 2018.
ATTEST• " L'L-r
City Clerk
G,
MA OR
ME WT
i
City Attorney's Office
it
Resolution No. 18-227
Page 2
It was moved by Thomas and seconded by Salih
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
ABSENT:
x
Vacant — Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
the
Prepared by: Erika Kubly, Neighborhood Services Coord., 410 E. Washington St., Iowa City, IA 52240, 319/356-5030
LOAN AGREEMENT
Re:
AFFORDABLE HOUSING
This Agreement is entered into by and between the City of Iowa City, a municipal corporation
("City"), and Del Ray Ridge, L.P. in Iowa City, Iowa.
WHEREAS, in Resolution No. 17-318 the City Council committed a cash contribution of
$330,000.00 toward a project developed by Del Ray Ridge, L.P. if the project was awarded Low
Income Housing Tax Credits ("LIHTC") by the Iowa Finance Authority;
WHEREAS, the project entails construction of a 33 -unit mixed -income residential development
at 628 South Dubuque Street in Iowa City, Iowa;
WHEREAS, the Iowa Finance Authority awarded the project LIHTC in March 2018;
WHEREAS, twenty-nine units will be affordable to households at or below 60% of the Area
Median Income;
WHEREAS, Del Ray Ridge, L.P., an Iowa limited partnership, has entered into a purchase
agreement to acquire 628 South Dubuque Street with a closing tentatively scheduled for August
31, 2018;
WHEREAS, in addition to this Agreement, the City and Del Ray Ridge, L.P. will be entering
into a separate and distinct affordable housing agreement to satisfy the Riverfront Crossings
Affordable Housing Requirement in accordance with Iowa City Code of Ordinances Section 14-
2G; and
WHEREAS, the City and Del Ray Ridge, L.P. desire to enter into an agreement for the
contribution and use of the funds.
THE PARTIES THEREFORE AGREE AS FOLLOWS:
1. Amount of Funds. The City shall provide $330,000.00 ("funds" or "Principal
Amount") to Del Ray Ridge, L.P. payable at the closing for its acquisition of the property locally
known as 628 South Dubuque Street and legally described below.
2. Use of Funds. Del Ray Ridge L.P. shall contribute the funds for the sole purpose
of acquiring land for the project.
3. Source of Funds. The source of the funds shall be the City's Affordable Housing
Fund or other nontax-exempt funding sources at the City's sole discretion.
4. Project Description: Del Ray Ridge, L.P. shall immediately commence the
construction of the project described in Exhibit A, which is attached and incorporated herein, and
summarized below:
a. Number of units. The project shall consist of seventeen I -bedroom units and
sixteen 2 -bedroom units.
b. Household income. 4 units shall be affordable to households at or below 30%
area median income ("AMP'); 5 units shall be affordable to households at or
below 40% AMI; and 20 units shall be affordable to households at or below 60%
AMI. The remaining 4 units shall be unrestricted with respect to household
income.
c. Maximum rent. The I- bedroom units shall have initial rents between $379 and
$816, and the 2 -bedroom units shall have rents between $440 and $965.
d. Any future rent increases or any changes in Exhibit A must be approved by the
Iowa Finance Authority and do not need consent of the City.
e. Del Ray, L.P. shall provide the City with a letter of compliance annually from the
Iowa Finance Authority showing compliance with Exhibit A and shall provide the
City with any changes in Exhibit A approved by the Iowa Finance Authority.
5. Project Completion. All units in the project shall be fully leased by December 31,
2019. Del Ray Ridge, L.P. shall inform the Neighborhood Services Coordinator in writing
(electronic mail is sufficient) when the first unit is occupied and when the project is fully
occupied.
6. Mortgage. This Agreement shall be secured by a mortgage on the property legally
described as Lot 5 in Block 10 in that part of Iowa City, Iowa, known as the County Seat of
Johnson County, Iowa, according to the plat thereof in Book 1 and 2, Page 253, Deed Records of
Johnson County, Iowa (locally known as 628 South Dubuque Street, Iowa City, Iowa) given to
the City by Del Ray Ridge, L.P., to be recorded and released at the expense of Del Ray Ridge,
L.P. The mortgage given to the City shall be subordinate to any construction loan, permanent
financing loan, the Housing Trust Fund of Johnson County mortgage, and the tax credit equity
lien.
7. Term. Del Ray Ridge, L.P. shall repay the Principal Amount of $330,000 in forty
(40) equal annual installments of $8,250.00 beginning January 1, 2020. No interest shall accrue
on the Principal Amount. Del Ray Ridge, L.P. shall remain in compliance with the LIHTC
award with respect to affordable housing as provided herein for a period of thirty (30) years
commencing from the date the project is issued a certificate of occupancy. This Agreement shall
terminate once the final payment has been received, on December 1, 2059.
8. Default. If Del Ray Ridge, L.P. violates any term of this Agreement, the City
may, but is not obligated to, provide a written notice of default to Del Ray Ridge, L.P. If Del
Ray Ridge, L.P. fails to cure the default within a reasonable time as provided in said notice of
default, Del Ray Ridge, L.P. shall immediately repay to the City the unpaid principal balance.
Del Ray Ridge, L.P. is under no obligation to repay the funds unless the City provides it with
notice of default.
9. Non-Assi ability. Del Ray Ridge, L.P. shall not assign this Agreement.
10. Nondiscrimination. Del Ray Ridge, L.P. shall not discriminate against any person
in employment or public accommodation because of race, religion, color, creed, gender identity,
sex, national origin, sexual orientation, mental or physical disability, marital status or age.
"Employment" shall include but not be limited to hiring, accepting, registering, classifying,
promoting, or referring to employment.
11. Integration. This Agreement contains the entire understanding of the parties.
12. Conflict of Laws and Venue. The laws of the State of Iowa shall govern this
Agreement, and venue for any legal action hereunder shall be in the Johnson County District
Court of Iowa or the U.S. District Court for the Southern District of Iowa.
Dated: August 1 2018
G'
J es A. Throgmorton, Mayor
DEL RAY RIDGE, L.P.
The Housing Fellowship, General
Partner
By: MaryAnn Dennis, Executive
Director
City Attorney's Office
EXHIBIT A
The Housing Fellowship
lewa Cllds�>ii'i' � A;rri� "-if 2'-4
Iowa City 5 first 2 511120188:55 AM
Iowa City
Rental Breakdown Market Rate Units
Market Rate Unita
Number
Net Rent Yer Monts
utility
Stabilized d
Monthly
Market Rate
Percent
Below
Average
Square
Re0t Per
of Units
Allowance
Annual Rent
Rents
Square Foo
M2rkf
17e.f
STUDIO -A
0
50.00
0.00
0
D
1 0
Q.00%1
0
0.00
STUDIO -B
0
50.00
0.00
0
0
0
0.000/010
0.00
STUDIO -C
0
50.0!
0.00
0
0
0.
0.000/6
0
0.00
STUDIO -D
0
50.00
0.00
0
0
0
0.00%
0
0.00
1 BEDROOM -A
2
5910.00
59.00
21,940
1,820
0
#D1V/0!
650
1.40
I BEDROOM - B
0
1 $0.00
59.00
0
0
0
0.00°/.
0
0.00
I BEDROOM -C
0
50.00
59.00
0
0
0
0.00%
0
0.00
]BEDROOM -D
0
$0.00
59.00
0
0
0
0.00%
0
0.00
2 BEDROOM -A
2
$1,080.00
85.00
25,920
2,160
0
#DIV/01
800
135
2 BEDROOM -B
0
$0.00
85.000
0
0
O.ODY°
0
0.00
2 BEDROOM - C
0
50.00
85.00
0
0
0
0.00%
0
0.00
2 BEDROOM -D
o
$D.ao
05.000
0
01
0.00%
0
0.00
3 BEDROOM -A
0
50.00
0.00
0
0
0
0.00%
0
0.00
3BEDROOM -B
0
$0.00
0.00
0
0
0
0.00%
0
0.00
3 BEDROOM -C
0
50.00
0.00
0
0
0
0.00%
0
0.00
3 BEDROOM -D
D
Se.Do
0.00
0
0
0
D.00%
0
0.00
4 BEDROOM -A
0
50.00
0.00
0
0
0
0.00%
0
0.00
4 BEDROOM .13
0
1 50.00
0.00
0
0
0
0.00%
0
0.00
4 BEDROOM -C
0
50.00
0.00
0
0
0
0.00%
0
0.00
4 BEDROOM -D
0
$0.00
0.00
0
0
0
0.00%
0
0.00
TOTALS
4
$47.760
$3,980
Iowa City 5 first 2 511120188:55 AM
The Housing Fellowship
190 City.r
°•° import this project has elected the following additional Set -Asides
lee City 5 first
Unit
74%ofthe Units at
60%ofAMGI
Unit B
19% of the Units at'
40Y. of AMGI
unit
7%oftheUnits at
30Y°ofAMGt
unit
0%ofthe Units at
40%ofAMGI
Rental Breakdown Low
Income Unite
Percent
Average
Mazimum
Percent
Utility
Stabilized
Stabilized
Market Rate
Below
Square
Rent Per
Low Income Unite
%of Area Medlan
Number
Net Rent Per Month
Regulated
Below
Allowance
Annual Rent
Monthly
Rend
Market
Feet Per
SquareFool
Income
of Unity
Rent
imlimune
Rent
Renu
Unit
Studio _ A
60%
0
SO
-so
0.00%
0
0
0
SO
0.00%
0
0.00
0.00
Studio - B
40%
0
5o
0.00%
00
0
0
5o
So
0.00%
0.00%
0
0
0.00
Studio - C
30'/e
0
$D
$0
0.00°/
0
0
0
0
5o
0.00%
0
0.00
Studio - D
400/6
0
SO
5816
$0
5816
O.OD%
0.03%
0
59
97,920
8,160
$o
O.Oo°/.
650
1.26
I Bedroom -A
60%
10
$Sy5
$525
-0.10%
59
18 00
l 75
SO
0.00%
650
0.61
1 Bedroom -B
ON.
3
2
$379
$379
-0.10°.6
59
9.096
758
So
0.00%
650
0.58
I Bedroom -C
30°/.
0
50
$0
'0.000/.
59
0
0
SO
0.00%
0
0.00
I Bedroom -D
40%
10
5965
$965
0.030/.
85
115,800
9650
50
0.00%
800
1.21
2 Bedroom -A
60%
5615
$615
'0.03%
85
14,760
1 0
$0
0.00Y.
800
0.77
2Bedroom-B
411°/.
2
2
5440
3440
0.03%
85
10.560
880
So
0.00%
Soo
0.55
2Bedroom-C
30%
So
So
0.00%
85
0
0
50
0.00%
0
0.00
2 Bedroom -D
40°%
0
SO
SO
0.00%
0
0
0
SD
0.00%
0
0.00
3Hdrm/2Bath-A
60%
0
0
0
So
0.00%
0
0.00
3 Bdrm 12 Both -B
40%
0
so
50
0.00%
0
0
50
0.00%
0
0.00
3 Bdrm/2Belh-C
30-A
D
50
$o
0.00%
0
0
0,
0
SS 1
0.00%
6
0.00
3 Bdrm/2Batlr-D
40%
0
SD
$D
I 0.00%
0
0
0
0
So
0.00%
•
0.00
4 Bedroom -A
600/0
0
$0
30
0.00%
0
0
0
30
0.00%
0
0.00
4 Bedroom -B
400/6
0
30
$0
0.00°/
0
0
30
0.000/.
0
0.00
4 Bedroom -C
30%
O
$o
So
0.00%
0
0
$0
0.00%
0
0.00
4 Bedroom -D
40%
0
$o
$o
0.00%
0
0
0
Non -Revenue Units
0
5267,036
S22,253
Law Income Unite
29
Market Rate Unita
4
TotsI Unita
33
°•° import this project has elected the following additional Set -Asides
lee City 5 first
Unit
74%ofthe Units at
60%ofAMGI
Unit B
19% of the Units at'
40Y. of AMGI
unit
7%oftheUnits at
30Y°ofAMGt
unit
0%ofthe Units at
40%ofAMGI
5!120785:55 AM
X 1 CITY OF IOWA CI 1
08.07-18
COUNCIL ACTION REPO
August 7, 2018
Resolution authorizing the Mayor to execute an Agreement with Del Ray
Ridge, L.P. for receipt of City funds for a 2018 Low Income Housing Tax
Credit project.
Prepared By:
Erika Kubly, Neighborhood Services Coordinator
Reviewed By:
Tracy Hightshoe, NDS Director
Fiscal Impact:
$330,000 in FY17 and FY18 local funds set-aside for LIHTC projects
Recommendations:
Staff. Approval
Commission: Housing and Community Development Commission
recommended approval by vote of 8-0 to commit $330,000 to Del Ray
Ridge, L.P., a 2018 LIHTC project
Attachments:
Resolution
Del Ray Ridge L.P. Agreement
Executive Summary:
In October 2017 City Council passed a resolution committing $330,000 in City funds to the Del
Ray Ridge, L.P. application for 2017 Low Income Housing Tax Credit (LIHTC) funds. The
project was awarded LIHTC funding by the Iowa Finance Authority in March 2018. This
resolution will authorize the Mayor to sign an Agreement with Del Ray Ridge, L.P. outlining
terms for receipt of City funds.
Background / Analysis:
Council previously approved funds in the form of a loan with 2% interest amortized over 30
years. Subsequently, the Housing Fellowship reviewed their proforma and requested a no -
interest loan amortized over 40 years. The Housing and Community Development Commission
did not formally approve the proposed terms, but did discuss and were in consensus that they
would support a zero -interest loan.
The Del Ray Ridge LIHTC project will be located at 628 South Dubuque Street and will
include twenty-nine affordable units and four market rate units. The project consists of
seventeen one -bedroom and sixteen two-bedroom units. Four units shall be affordable to
households at or below 30% area median income ("AMP'); five units shall be affordable to
households at or below 40% AMI; and 20 units shall be affordable to households at or below
60% AMI. The remaining four units shall be unrestricted with respect to household income.
The property is within the Riverfront Crossings - Central Crossing Subdistrict. Retail
storefronts on the first level are required at this location. The City intends to initiate a code
amendment to allow first floor residential.
City funds will be used for land acquisition. The developer anticipates closing on this property
in late August. The Agreement will require that the project remain affordable for 40 years.
!J
Prepared by: Kellie Fruehling, 410 E. Washington St., Iowa City, IA 52240-319-356-5040
RESOLUTION NO. 18-228
Resolution adopting an assessment schedule of unpaid mowing,
clean-up of property, snow removal, sidewalk repair, and stop box
repair charges and directing the Clerk to certify the same to the
Johnson County Treasurer for collection in the same manner as
property taxes.
Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the
amount to be assessed against certain lots for the actual unpaid abatement costs of mowing,
cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same
manner as property taxes;
Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by
this reference;
Whereas, Iowa Code § 364.13B authorizes the City Council to assess against the property said
abatement costs in the same manner as property taxes; and
Whereas, the City Council finds that the property owners listed in Exhibit A have received a
written notice of the date and time of the public hearing on the adoption of said assessment
schedule, in substantially the same form attached hereto as Exhibit B.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa:
Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1).
The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow
removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied
against the properties listed in Exhibit A.
All unpaid assessments not paid within thirty (30) days after the first publication of the final
assessment schedule shall bear interest at the rate of 9% per annum, commencing on
September 19, 2018.
Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City,
Iowa. Until September 19, 2018 payment may be made at the City Clerk, 410 E. Washington
Street, Iowa City, Iowa.
The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer
of Johnson County, Iowa for collection in the same manner as property taxes. The assessment
cannot be paid in installments.
Resolution No. 18-228
Page 2
The City Clerk is further directed to publish notice of the schedule once each week for two
consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which
shall be not more than fifteen (15) days from the date of filing of the final assessment schedule.
Passed and approved this 7th day of August 2018.
Ma r
Attest:. e Cc -c --
City Clerk li
City Afforneyls Office
It was moved by Salih and seconded by rums the Resolution be
adopted, and upon roll call there was:
Ayes: Nays: Absent:
x Vacant — Botchway seat
x
Cole
x
Mims
x
Salih
x
Taylor
x
Thomas
x
Throgmorton
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EXHIBIT B
� - 1
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
J
(3 19) 356-5000
July 31, 2018
(319) 356-5009 FAX
www.icgov.org
Property Owner Name
Address
City, State Zip Code
Dear Property Owner:
This is to notify you that the City Council will be considering a resolution on August 7,
2018 that will assess against your property the cost that the City has incurred to do one
of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair,
or stop box repair charges. Enclosed for your information is a copy of the bill. If the
City Council approves the assessment against your property, the amount will be
collected by the Johnson County Treasurer in the same manner as a property tax.
The City Council meeting begins at 7:00 pm and is held at Harvat Hall, City Hall, 410 E.
Washington St., Iowa City, Iowa. If you want to challenge the assessment, you are
advised to come to the City Council meeting. You may also submit a letter or email to
the City Council. The mailing address is: City Council, % City Clerk, 410 E.
Washington St., Iowa City, IA 52240 and the email address is councilAiowa-citv.org
Please note that all communication with City Council is a public record.
If you pay the amount due in full before the City Council meeting, the resolution will not
include an assessment against your property. You can make the payment by mailing
or coming in person to the City Clerks office, 410 East Washington Street,
between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the
amount is not paid within the specified 30 days, interest will accrue at a rate set by the
City Council.
If you have any questions about the resolution, please contact my office at 356-5041.
Sincerely,
Kellie Fruehling
City Clerk
Enc.
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J
r r CITY O F 1 O WA CIos-o�-18
-^� COUNCIL ACTION REPO 10
August 7, 2018
Resolution adopting an assessment schedule of unpaid mowing, clean-up
of property, snow removal, sidewalk repair, and stop box repair charges
and directing the Clerk to certify the same to the Johnson County
Treasurer for collection in the same manner as property taxes.
Prepared By: Kellie Fruehling
Reviewed By: Sue Dulek, Assistant City Attorney
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution w/ Exhibits A and B
Executive Summary:
This resolution is to adopt an assessment schedule for unpaid mowing, property clean-up,
snow removal, sidewalk repair, and stop box repair.
Background / Analysis:
The City has the authority under Iowa Code §364.138 to assess the nuisance abatement costs
in the same manner as a property tax. This resolution allows the City Clerk to certify to the
Johnson County Treasurer the abatement cost to be assessed against the property. This
assessment is being pursued only after the City took many steps to resolve the matter. The
City notified the homeowners to abate the nuisance (for example, to remove snow from the
sidewalk) and after the homeowner did not take action to abate the nuisance, the City abated
the nuisance and billed the owner. The City has sent a letter to the homeowner giving them
notice that this resolution would be on the agenda, a copy of which is attached to the resolution.
No interest will be charged if the owner pays within 30 days of the first required publication.
Attached as an exhibit to the resolution is a list of the properties that will be assessed and the
amount that will be assessed.
EXHIBIT A
—ti
O
CITY OF IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP
Property Adclms Legal Description IPamelNumber jAppralsedvaiue 110ropertyOwner I Servka(s) Rendered I Dale of Service(s) I Cost of Service I Invoke 0 Balance ONstantling
HOLLYWOOD MANOR ADDITION PART 6 LOT
TERRACE HILL ADDITION PART 2 LOT 17 &
1015190009
1672 TOFTING AVE 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 1/19/2018 $150.00
58036 $150.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
T $156.00
1672 TOFTING AVE 116 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
408 MYRTLE AVE
AT PART OF LOT 16 DESC AS AUDTFORS
1016105006
L
BELLKATHRYN 1
Snow Removal
1/4/20185(A(XX
1/19/2018 $200.00
58038
$200.00
610 GREENWOOD DR
IPARCEL 'B' IN SURVEY BK 33 PG 71
3016151004
$213,500.00
BARKALOW INVESTMENTS INC
Snow Removal
2/14/2018
$166.00
58049
$166.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
OF SE COR W 1/2 GOV LOT 2 16-
1015190009
1672 TOFTING AVE 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 1/19/2018 $150.00
58036 $150.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
T $156.00
1672 TOFTING AVE 116 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
408 MYRTLE AVE
EBEG80'�W
80'; N 189'; E 80'; S 189'TO BEG
1016105006
$206,600.00
BELLKATHRYN 1
Snow Removal
1/4/20185(A(XX
1/19/2018 $200.00
58038
$200.00
630 N DUBUQLUE ST
COMMISSIONER'S SUED IN if, -79-6
1010207005
$674,320.00
BETA MU BUILDING COMPANY
Snow Removal
1/612018
$270.00
58030
$270.00
$147,380.00
W OF SE COR W 1/2 GOV LOT 2 16-
1/19/2018 $20000 58037
$200 00
408 MYRTLE AVE
80'; N 189'; E 80'; S 189' TO BEG
1016105006
$206,600.00
BELL, KATHRYN 1
Snow Removal
2/14/2018
$172.G0
58050
$172.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
IOWA CITY (ORIGINAL TOWN) COM NW COR
1015190009
1672 TOFTING AVE 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 1/19/2018 $150.00
58036 $150.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
T $156.00
1672 TOFTING AVE 116 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 2/13/2018 $185.00
LOT 4; S 100'; E 102'; S 50'; E 18'; N 60'; W
2318 TAYLOR DR
HOLLYWOOD MANOR ADDITION PART 5 LOT
1023265007
$167,140.00 LEATON, ZEPHANIAH S - LEATON,
Snow Removal
1/19/2018 $200.00
58038
$200.00
630 N DUBUQLUE ST
16'; N 90'& W ID4' TO BEG
1010207005
$674,320.00
BETA MU BUILDING COMPANY
Snow Removal
1/612018
$270.00
58030
$270.00
$147,380.00
IOWA CITY (ORIGINAL TOWN) COM NW COR
1/19/2018 $20000 58037
$200 00
LOT 4; S 100'; E 102'; S 50'; E 18'; N 60'; W
630 N DUBUQUE ST
16'; N 90'& W 104' TO BEG
1010207005
$674,320.00
BETA MU BUILDING COMPANY
Snow Removal
2/14/2018
$295,00
58046
$295.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
WILSON & LANTZ ADDITION S 100' OF E 80'
ILOTS 3 & 4
1015190009
1672 TOFTING AVE 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 1/19/2018 $150.00
58036 $150.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
T $156.00
1672 TOFTING AVE 116 1023302005 $234,180.00 CHEN, ZHI AN - LIU, HAI BIN
Snow Removal 2/13/2018 $185.00
58039 $185.00
922 KIRKWOOD AVE
WILSON & LANTZ ADDITION S 100' OF E 80'
ILOTS 3 & 4
1015190009
$202,740.00
CIE OPERATIONS LLC
Snow Removal 2/15/2018 $156.00
58058
T $156.00
820 WOODSIDE DR [TERRACE HILL ADDITION PART 3 LOT 5 1016276005 $186,620.00 GRAHAM FREUND LLC now Remove 1117/2018 $210.00 58035 $210.00
1213 S 1ST AVE JEAsr IOWA CITY LOT 2 BLK 9 11014409005 $161,810.00 JHEATH, CHARLES Enow Premoval14/2018 $156.00 58051 $156.00
2318 TAYLOR DR
HOLLYWOOD MANOR ADDITION PART 5 LOT
1023265007
$167,140.00 LEATON, ZEPHANIAH S - LEATON,
Snow Removal
1/19/2018 $200.00
58038
$200.00
303 ELLIS AVE ISUK
MANVILLE HEIGHTS ADDITION LOTS 23 & 24
4
1009177001
MU DEUTERON CHAPTER HOUSE
1 $ 616,920.00 1CORPORATION
Snow Removal 1 2/15/2018 $156.00
58060
$156.00
HOLLYWOOD MANOR ADDITION PART 5 LOT
1307 BURNS AVE 1319 1023265003
$147,380.00
POTTS, RENEE L Snow Removal
1/19/2018 $20000 58037
$200 00
Late Handouts Distributed
,47 FS
(Date)
EXHIBIT A
CITY OF IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP
Property Address iLegal Description IParcel Number Appraised Value jProperty Owner Service(s) Rendered I Date of Service(s) I Cost of Service I Invoice p I Balance Ou andinq
HOLLYWOOD MANOR ADDITION PART 6 LOT
RYERSONS AND SHARPS SUBDIVISION COM
1023265007
1 $167,140.00
1672 TOFTING AVE I IS 1023302005
1 34,180.00 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
1/19/2018
1 $150.00 58036 $150.00
HOLLYWOOD MANOR ADDITION FA -RT -6 LOT
$200.00
SW COR MYRTLE AVE & RIVERSIDE DR; 5
1672 TOFTING AVE 1023302005
$23400 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
, .
913/2018
$185.00 58039 $185.00
922 KIRKWOOD AVE
L8025
1 190009
513 S RIVERSIDE DR
157; W 178; N 160; E 159' TO BEG
1016109001
$416,000.00
513 RIVERSIDE LLC
Snow Removal
1/4/2018
182 0(1
588 111
5182.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
frx"CE HILL ADDITION PART 2 LOT 17&
1023265007
1 $167,140.00
1672 TOFTING AVE I IS 1023302005
1 34,180.00 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
1/19/2018
1 $150.00 58036 $150.00
HOLLYWOOD MANOR ADDITION FA -RT -6 LOT
$200.00
PART OF LOT 16 DESC AS AUDITORS
1672 TOFTING AVE 1023302005
$23400 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
, .
913/2018
$185.00 58039 $185.00
922 KIRKWOOD AVE
1 190009
610 GREENWOOD DR
PAR B' IN SURVEY SK 33 PG 71
1016151004
$213,500.00
BARKALOW INVESTMENTS INC
Snow Removal
D1412016?
; Ff of
588 111
? 16h 00
HOLLYWOOD MANOR ADDITION PART 6 LOT
BEG 80' W OF OR W 1/2 GOV LOT 2 16-
1023265007
1 $167,140.00
1672 TOFTING AVE I IS 1023302005
1 34,180.00 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
1/19/2018
1 $150.00 58036 $150.00
HOLLYWOOD MANOR ADDITION FA -RT -6 LOT
$200.00
79-6; W % N 1 E 80'; S 189' TO BEG
1672 TOFTING AVE 1023302005
$23400 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
, .
913/2018
$185.00 58039 $185.00
922 KIRKWOOD AVE
1 190009
408 MYRTLE AVE
tijmpja�nii'82
1016105006
$206,600.00
BELL, KATHRYN I
Snow Remo
1/4/2018
'rti
58024
5162 rJC
BEG 80'W OF SE COR W GOV LOT 2 16-
1225 S 1ST AVE 126T
IOWA QTY LOT 3 BUR 9 IXC S 10'
1014409006
1 $201,450.00 POPE, ERIC B - POPE, JACQUELYN
79-6; W 80'; N 189'; E 80} S ' TO BEG
914/
$172.00
820 WOODSIDE
�S,,Remvalo
1016276WS
r $186,620.00 IGRAHAM FRED C
Snow Removal f/T7Ml8$210.00
58035 1
408 MYRTLE AVE
16'; N 90' & W 104' TO BEG
1016105006
$206,600.00
BELL, KATHRYN I
Snow Removal
914/2018
5172.00
58050
SI 12.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
IOWA CITY (ORIGINAL TOWN) COM
1023265007
1 $167,140.00
1672 TOFTING AVE I IS 1023302005
1 34,180.00 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
1/19/2018
1 $150.00 58036 $150.00
HOLLYWOOD MANOR ADDITION FA -RT -6 LOT
$200.00
LOT 4; S 100; E 102'; S 50'; E 18; N 60';
1672 TOFTING AVE 1023302005
$23400 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
, .
913/2018
$185.00 58039 $185.00
922 KIRKWOOD AVE
1 190009
630 N DUBUQUE ST
16'; N 90'& W 104' TO BEG
207005
$674,320.00
BETA MU LDING COMPANY
Snow Removal
1/612018
$270.00
58030
$270.00
IOWA CITY (ORIGINAL TOWN) COM NW COR
1225 S 1ST AVE 126T
IOWA QTY LOT 3 BUR 9 IXC S 10'
1014409006
1 $201,450.00 POPE, ERIC B - POPE, JACQUELYN
LOT 4; S 100; E 102'; S 50'; E 18'; N 50; W
914/
$172.00
820 WOODSIDE
[TERRACE HILL ADDITION PART 3 LOT
1016276WS
r $186,620.00 IGRAHAM FRED C
Snow Removal f/T7Ml8$210.00
58035 1
630 N DUBUQUE ST
16'; N 90' & W 104' TO BEG
1010207005
$674,3
BETA MU BUILDING COMPANY
Snow Removal
2/14/2018
$295.00
58046
$295.00
HOLLYWOOD MANOR ADDITION PART 6 LOT
1023265007
1 $167,140.00
1672 TOFTING AVE I IS 1023302005
1 34,180.00 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
1/19/2018
1 $150.00 58036 $150.00
HOLLYWOOD MANOR ADDITION FA -RT -6 LOT
$200.00
1672 TOFTING AVE 1023302005
$23400 CHEN, ZHI AN - LIU, HAI BIN Snow Removal
, .
913/2018
$185.00 58039 $185.00
S IST AVE
2318 TAYLOR DR
1023265007
1 $167,140.00
ILEATON, ZEPHANIAH S - LEATON,
Sn Removal
I 1/19/2018
$200.00
WILSON & IANTZ ADDITION S 100' OF E So.
$200.00
922 KIRKWOOD AVE
1 190009
$202.740.00 UE RATIONS LLC
Snow Removal
915/2018
$156,00
58058
$156.00
$156.00
$ 156.00
1225 S 1ST AVE 126T
IOWA QTY LOT 3 BUR 9 IXC S 10'
1014409006
1 $201,450.00 POPE, ERIC B - POPE, JACQUELYN
Snow Removal
914/
$172.00
820 WOODSIDE
[TERRACE HILL ADDITION PART 3 LOT
1016276WS
r $186,620.00 IGRAHAM FRED C
Snow Removal f/T7Ml8$210.00
58035 1
$210.00
S IST AVE
2318 TAYLOR DR
1023265007
1 $167,140.00
ILEATON, ZEPHANIAH S - LEATON,
Sn Removal
I 1/19/2018
$200.00
58038
$200.00
303 ELLIS AVE
MANVILLE j9GHTS ADDITION LOTS 23 & 24
181 K
1009177001
MU DEUTERON CHAPTER HOUSE
5 616,920.00 1CORPORATION
Snow Removal
2/15/2018
$156.00
58060
$ 156.00
1225 S 1ST AVE 126T
IOWA QTY LOT 3 BUR 9 IXC S 10'
1014409006
1 $201,450.00 POPE, ERIC B - POPE, JACQUELYN
Snow Removal
914/
$172.00
58053
$172.00
1307 BURNS AVE
HOLLYWOOD MANOR ADDITION PART 5 LOT
am
1023265003
5147.380.00 POTTS. RENEE L
Snow Removal
1/19/2018
".00
W17
SJ(XLm