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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Airport Commission: March 15
Item Number: 4.a.
March 15, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
MARCH 15, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Simon Andrew, Eric Goers, Michael Tharp
Others Present: Bili Bollman, Rhiannon Rasmussen, Grant Cushman, Carol Freeman,
David Hughes, Philip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action
None.
DETERMINE QUORUM:
Chairperson Libby called the meeting to order at 6:02 P.M. after declaring a quorum.
EXECUTIVE SESSION:
Consider a motion to go into executive session under Iowa Code section 21.5(1)(c) to discuss
strategy with Counsel in matters that are presently in litigation or where litigation is imminent
where its disclosure would be likely to prejudice or disadvantage the position of the
governmental body in that litigation and Section 21.5(1)(i) of the Iowa Code to evaluate the
professional competency of individuals whose appointments, hiring, performance or discharge is
being considered when necessary to prevent needless and irreparable injury to that individual's
reputation and that individual requests a closed session. Lawrence moved to adjourn to
Executive Session. Ogren seconded the motion. The motion carried 4-0, Odgaard
absent. Entered 6:03prn
Gardinier moved to adjourn the Executive Session and return to the regular meeting.
Lawrence seconded the motion. The motion carried 4.0, Odgaard absent. Exited 6:49pm
APPROVAL OF MINUTES:
Minutes from the February 12, February 15, February 21, and March 7, 2018, meetings were
reviewed. Ogren noted that on the February 15 minutes, on page 7 of the packet under Airport
Operations, the viewing area. She noted that it says Tharp handed out a planting map. She
questioned if this shouldn't be under the Riverside Drive heading. Lawrence moved to accept
the minutes of the February 12, February 15, February 21, and March 7, 2018, meetings,
March 15, 2018
Page 2
as amended for the February 15 minutes. Ogren seconded the motion. The motion
carried 4-0, Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Branding/ID — The representatives from Fuel joined the Commission at
the table. Rasmussen noted that they did bring an updated version of the brand
strategy report and she shared this with Members. Continuing, she reviewed the
updated report, urging Members to ask questions at any point during the
presentation. Other Fuel reps also joined in the review. Rasmussen noted that
one of the first changes made was to the 'onliness statement,' which is a unique
claim that the Airport can make in its branding efforts. Gardinier noted that they
had discussed having the word 'comprehensive' in this statement: We are the
only comprehensive general aviation airport....' Members discussed this briefly,
noting that they may have added this in another section. Ogren questioned if it is
the city or the Airport that has 'big city amenities,' and Rasmussen noted that it is
the city that has the amenities, and that the Airport is located in that particular
city. Members continued to discuss this section and the current wording.
The Fuel representatives continued reviewing the report aloud with Members,
with Ogren noting some various punctuational changes that need to be made.
Gardinier suggested a wording change, where the report refers to the Airport's
100 years of history, to instead say 'over 100 years.' Ogren then spoke to the
fact that not only has the Airport been in existence for 100 years, but in the same
location for that length of time. Some discussion took place around both of these
points.
Moving on, the Fuel reps spoke to the next step, which is what they call 'identity.'
They then shared with Members some preliminary sketches for the development
of the logo. It was noted that this needs to be a collaborative effort between the
Commission and Fuel, in order to help them focus in on the essence of the brand
as they see it. Members discussed what they would like to see encompassed in
this 'identity' step, such as the Airport's three -letter code. Tharp spoke to the
City's logo and the possibility of tying the Airport's logo to this in some way.
Members continued to discuss the various sketches provided by Fuel and what
they liked and disliked about them. The idea of using the Old Capitol in the
background was discussed by several Members and noted as being an iconic
feature of Iowa City.
Members were asked if they could start marking up the preliminary sketches and
such that Fuel has provided so far, in order to give them some feedback and an
idea of what the Commission is leaning towards. The next step would be for Fuel
to take this feedback with them and create another draft of three to six solid ideas
for the Commission to review. Members continued to share ideas of what they
would like to see on the logo. Looking at calendars, everyone agreed to a
meeting on Wednesday, March 21, at 12:00 noon, where they can review the
latest draft sketches.
March 15, 2018
Page 3
b. FAAIIDOT Projects: AEGOM / David Hughes
i. Obstruction Mitigation
1. Environmental Assessment (EA) — Hughes gave Members an
update, noting that since they last met, the public meeting notice
has gone out, and the public comment period will extend 10 days
past the April 2"" public meeting. At the end of this period, he
noted that they would compile all of the comments back into the
document and resubmit it for approval. Freeman also spoke to
this process, noting that everything will be summarized in a
'comment appendix,' which is also where responses to these
comments will go. Hughes added that the web site is up and
running and that they have had a few email comments so far, in
addition to some phone calls. He noted that the majority appear
to be centered around the impact to their property.
Goers stated that he heard from one resident, and he relayed the
conversation to Members, concerning a tree that is not currently in
the mitigation path but could become an obstruction in the future.
The conversation centered around identifying this particular tree to
see if it could in fact become an issue in the future and if so, to
make it part of the final EA if necessary. Gardinier asked if they
should have the City Forester involved in any of these issues,
such as how fast a sycamore tree is expected to grow_ Goers
stated that he would be happy to speak with the forester about
some of these specific issues but that he does not believe he
would need direct involvement.
fl. North T -Hangar Restroom — Hughes stated that they received contracts
back today. He will get those to the Commission for necessary
signatures.
Tharp stated that the DOT recently sent out the call letters for the next
round of grant applications. He noted that he and Hughes have
discussed what projects they might put forward for these funds. One item
is to redo the fuel kiosk, which will enable them to upgrade some items.
This would cost approximately $50,000, according to Tharp. Another
possible project would be paving for the last piece of concrete that hasn't
been reconstructed, or at least the worst parts of this area. Tharp and
Hughes responded to Member questions and concerns, with Tharp noting
some of the other projects on the list. He added that with decreased
funding, he does not expect to see many of these awarded. Discussion
centered around submitting both the taxiway and the ramp as two
separate projects, in case just one would receive funding. Wolford asked
about closures and how things may be impacted. Hughes stated that
they need to get the funding first before they worry about phasing and
possible closures. May 41 is the grant application deadline.
C. Airport Operations
L Budget — Tharp noted that the City Council has approved the budget for
the next fiscal year
ii. Management —
Pa re 415,218 * Revised 11/15/18
9
1. Airport Viewing Area—Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based on the previous
design by Greg Farris, a former Commissioner. Tharp reviewed
what the plans currently call for, noting that the consultant has
asked what style of play equipment is desired, as there is quite a
price difference here. Members discussed the various play
equipment pieces and if they would want to order one of each.
Tharp stated that if Members are leaning towards the aviation-
themed pieces, he can find out if they offer any others like that.
Tharp then spoke to the kiosk options for the viewing area.
Members spoke to these options, sharing ideas on how they
would like the viewing area to be equipped. The plan also calls for
a raised platform, which Members were very positive about.
Discussion continued, with Members going over the proposed
plans and sharing ideas for where to place specific options and
how the landscaping could play into this. Tharp then shared a
schedule of how this project might unfold, adding that until it goes
out for bids, completion will be unknown.
a. Consider a resolution approving consultant agreement
with Snyder&Associates, Inc. - Lawrence moved to
* approve Resolution #A18-03, approving consultant
agreement with Snyder &Associates, Inc. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
2. Riverside Drive Improvements—Tharp stated that within the
next few weeks they will begin to see tree removal along Riverside
Drive. Parks and Rec will be putting in the order for plants by the
end of the month. The plan is to have this completed by June 8th.
3. Maintenance Contract—Tharp spoke to both the maintenance
contract and the janitorial services contract, which they have held
with Jet Air for the past decade or so, are up for renewal. He
briefly covered the services that are part of these contracts,
adding that Jet Air has gone above and beyond what is called for
here. Ogren asked how the amount was arrived at, and Wolford
explained how he came up with it using the CPI and considering
the additional tasks they have taken on. He added that these will
be five-year fixed contracts for them.
a. Consider a resolution approving a contract with Jet Air
* — Lawrence moved to approve Resolution#A18-04,
approving a maintenance contract with Jet Air. Ogren
seconded the motion. The motion carried 4-0,
Odgaard absent.
4. Janitorial Services Contract—Tharp spoke briefly to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contract with Jet Air
* —Ogren moved to approve Resolution #A18-05,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgaard absent.
March 15,2018
Page 4
1. Airport Viewing Area —Tharp stated that he worked with the
Engineering Department at the City and they now have a
consultant on board to help with this project. They have put
together a 60% set of plans at this point, based on the pre ious
design by Greg Farris, a former Commissioner. Tharp r: iewed
what the plans currently call for, noting that the consult• t has
asked what style of play equipment is desired, as ther- is quite a
price difference here. Members discussed the vario s play
equipment pieces and if they would want to order o e of each.
Tharp stated that if Members are leaning towards e aviation-
themed pieces, he can find out if they offer any o ers like that.
Tharp then spoke to the kiosk options for the vi: ing area.
Members spoke to these options, sharing ide.- on how they
would like the viewing area to be equipped. he plan also calls for
a raised platform, which Members were ve positive about.
Discussion continued, with Members goi • over the proposed
flans and sharing ideas for where to pl- - specific options and
h• the landscaping could play into th'-. Tharp then shared a
sch;duce of how this project might u old, adding that until it goes
out f• bids, completion will be unk •wn.
a. onsider a resolution a. .roving consultant agreement
' Snyder&Associa'•s, Inc. -Lawrence moved to
ap• ove Resolution# •18-02, approving consultant
ag = ent with Sny•,er &Associates, Inc. Ogren
secon• •d the mot •n. The motion carried 4-0,
Odgaar. -bsent.
2. Riverside Drive I 'pro -ments—Tharp stated that within the
next few weeks the begin to see tree removal along Riverside
Drive. Parks and Re ill be putting in the order for plants by the
end of the month ' e • an is to have this completed by June r.
3. Maintenance Co tract—Tharp spoke to both the maintenance
contract and the janitorial s:rvices contract, which they have held
with Jet Air for he past deca.a or so, are up for renewal. He
briefly cover:• the services th. are part of these contracts,
adding tha Jet Air has gone ab• e and beyond what is called for
here. Og -n asked how the amo qt was arrived at, and Wolford
explain-• how he came up with it u••ng the CPI and considering
the ad. tional tasks they have taken • . He added that these will
be fiv- year fixed contracts for them.
a. Consider a resolution approvi . a contract with Jet Air
—Lawrence moved to approve R-solution#A18-03,
approving a maintenance contra with Jet Air. Ogren
seconded the motion. The motion :rried 4.0,
Odgaard absent.
4. Janitorial Services Contract—Tharp spoke bri- I to this
contract, noting that it is also a five-year contract.
a. Consider a resolution approving a contrac with Jet Air
—Ogren moved to approve Resolution #A18 .4,
approving a janitorial services contract with Jet Air.
Gardinier seconded the motion. The motion carried 4-
0, Odgaard absent.
March 15, 2018
Page 5
5. Airport Operations Specialist Evaluation — Ogren asked if there
was anything they needed to discuss further regarding this
evaluation. Goers suggested they make a motion that the Chair
be authorized to sign the completed evaluation, with the changes
that were discussed in executive session. Ogren moved to
authorize the Chair to sign the completed evaluation with the
changes discussed during executive session, and also that
the Operations Specialist receive a cost of living increase.
Lawrence seconded the motion. The motion carried 4-0,
Odgaard absent
Iii. Events — Tharp reminded Members that the hemophilia group is going to
be at the Airport on Sunday for an event. Another event possibility is with
the B24 group at the end of July, around the time of the Oshkosh event.
d. 100 Year Anniversary Committee — Tharp stated that he has four balloons
secured for the event, with the possibility of four more being added. Members
briefly discussed some of the plans that are being finalized for the anniversary
event. Libby noted that RAGBRAI will be coming through Iowa City around this
time.
e. FBO 1 Flight Training Reports
I. Jet Air — Wolford handed out the monthly maintenance reports for
Members to review. He spoke to the various tasks they have been
working on. One task has been to remove all of the stuff from the room
where the new bathroom will be located. In doing so, they have
uncovered some unusual items, according to Wolford. He noted some
possible condensation issues with hangar 60, adding that they are looking
into this.
Wolford then shared a handout with Members that details a request for
hangar M improvements. He noted that this hangar currently has no
water and no sanitary sewer. Recently a prospective tenant approached
Jet Air about leasing the entire hangar. There would be a pilot stationed
in this location 24/7, and in order to accommodate that, water and sewer
would be needed. Wolford continued to speak to how they could
accommodate these requests. He further explained how a `removable
office' space would allow them to reuse the space later, should this
venture not last as long as planned. Ogren asked how this arrangement
would benefit Jet Air, to which Wolford replied. He stated that from their
standpoint it is a stable tenant, one who would increase their connections
with the Airport in general and increase the Airport's connections with the
University. Members continued to discuss the request, with Wolford
further explaining how they would like to approach this. Tharp spoke
briefly to this request as well, noting that with the removable office
portion, it will make it easier to reuse the space later on down the road.
9. Hangar M Improvement Request — Lawrence moved to
approve the request as discussed. Gardinier seconded the
motion. The motion carried 4-0, Odgaard absent.
f. Commission Members' Reports — None.
March 15, 2018
Page 6
g. Staff Report — Tharp stated that he was deemed medically fit to fly recently.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, April 19, 201$
at 6:00 P.M. in the Airport Terminal Building. Also, there is a special meeting on Wednesday,
March 21, for the strategy branding, and April 2 is the public information meeting. Libby
thanked Goers and others for their hard work and extra hours in getting so many things
accomplished lately at the Airport.
ADJOURN:
Lawrence moved to adjourn the meeting at 8:55 P.M. Ogren seconded the motion. The motion
carried 4-0, Odgaard absent.
CHAIRPERSON DATE
March 15, 2018
Page 7
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
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O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Item Number: 4.b.
March 21, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
MARCH 212018 —11:00 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Minnetta Gardinier
Members Absent: Chris Ogren, A. Jacob Odgaard,
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 11:16 A.M. after declaring a quorum.
Items for Discussion / Action
a. AIRPORT MARKETING/BRANDING WORK SESSION — Bollman and Rasmussen
led members through a review of the logo changes. They then led members through
different color schemes for the logo. Bollman shared colors from area competitors
as they reviewed materials.
Members selected the PMS 2935 from the Pantone color palette on consensus.
ADJOURN:
Lawrence moved to adjourn the meeting at 12.00 P.M. Gardinier seconded the motion.
The motion carried 3-0.
7 J
CHAIRPERSON DATE
March 21, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
Kev;
X = Present
WE = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Item Number: 4.c.
March 26, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
MARCH 26 2018 –11:00 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Minnetta Gardinier
Members Absent: Chris Ogren, A. Jacob Odgaard,
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 11:16 A. M. after declaring a quorum.
Items for Discussion / Action
a. AIRPORT MARKETING/BRANDING WORK SESSION – Bollman and Rasmussen
led members through a review of the logo changes. They then led members through
different color schemes for the logo. Bollman shared colors from area competitors
as they reviewed materials.
Members selected the PMS 2935 from the Pantone color palette on consensus.
ADJOURN:
Lawrence moved to adjourn the meeting at 12:00 P.M. Gardinier seconded the motion.
The motion carried 3-0.
Z -z , 4 '—/� o�/zoo ��—
CHAIRPERSON DATE
March 26, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
KM
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Item Number: 4.d.
April 23, 2018
Page i
MINUTES
IOWA CITY AIRPORT COMMISSION
APRIL 23, 20'18 — 5:15 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Christopher Lawrence, Chris Ogren
Members Absent: A. Jacob Odgaard, Robert Libby
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Wolford
FINAL
_RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 5:21 P.M. after declaring a quorum.
APPROVAL OF MINUTES:
Minutes from the March 15, March 21, March 26, and April 4, 2018, meetings were reviewed.
On the March 15 minutes, Ogren noted an incorrect word on page 6, under FBO / Flight
Training, the paragraph that starts with 'Recently a perspective tenant...' should be 'prospective'
tenant. Tharp then noted an error on the March 26 minutes, where it states 'March 6.H Ogren
moved to accept the minutes of the March 15, March 21, March 26, and April 4, 2018,
meetings, with the two errors corrected. Lawrence seconded the motion. The motion
carried 3-0, Libby and Odgaard absent
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport BrandingliD —Tharp stated that Fuel did make the changes discussed
at the last meeting and he shared the latest draft copy with Members. Ogren
stated that the icons are really nice and she asked if the changes were made yet
to messaging. Tharp stated that it does appear that the key messaging has been
changed. Members continued to discuss the latest draft, questioning use of the
word 'avionics' in the material. They questioned if they are wanting to be more
general overall with their message, instead of specific. "Build an aviation -related
business," was thought to sound better. Members then looked at the use of dots
April 23, 2018
Page 2
vs periods in the wording. Tharp stated that he will pass these changes along to
Fuel.
b. FAA/IDOT Projects: AECOM 1 David Hughes
I. Obstruction Mitigation
1. Environmental Assessment (EA) — Tharp noted that Hughes
was unable to attend this evening. He stated that the public
comment period has closed now and he shared with Members
some of those comments. There were three requests to resurvey
a few more trees. Hughes and his crew plan to do this yet this
week. After that, the report will be forwarded to the FAA for the
next step in the process. Members briefly discussed the
mitigation issue, stating that so far things have been fairly
noncontroversial.
ii. North T -Hangar Restroom — Tharp stated that the contracts are signed
and they are just waiting for a start date.
iii. 2019 Iowa DOT Grant Application — Tharp noted that the application is
in the meeting packet, and that he and Hughes have met a couple of
times to discuss projects. One is to replace the two fuel kiosks in the
grant program, and then replacing the concrete pad that is leftover from
when the expansion occurred. Goers questioned the percentage listed
for the local share, and Tharp responded that this is not in error, that this
is done on purpose. He further explained why this is done this way. After
a brief discussion, Goers noted that on pages 18 and 20 this is incorrect.
C. Airport Operations
i. Budget —
1, North T -hanger Asphalt Repair Tharp noted that he has a
quote for the asphalt repair from Hansen's. He stated that he also
reached out to two other contractors, but neither responded.
Ogren asked how extensive the damage is and what the cost is
expected to be. Tharp noted that it is fairly extensive between
hangars A and B, and that it will cost $20,234 to repair. The
weight of the snow removal equipment is what is thought to have
caused this area to cave in. Members questioned if this area was
ever installed correctly to begin with. The discussion continued,
with Members questioning if they will have to make such repairs
every few years, and that perhaps they should check with
whoever initially made this installation. Tharp shared what the
project entails; and how this area will be redone, noting that this is
a patch job, not a reconstruction. Members shared their concerns
around this, questioning if they need to do more than just patch
work. Lawrence stated that he would like to see them do more
than just patch work in any areas where they find it to be in a
severe condition. Tharp stated that what he had the contractor
quote was a reconstruction of the whole row. This, however,
doubled the price of the project_ Members continued to ask
questions of Tharp in regards to this project and just what is
covered under the quote received.
April 23, 2018
Page 3
Lawrence again shared his stance on the project, reiterating that
they should do more than just a patch job in those areas where it
is deemed necessary. He does not want them to have to revisit
this in just a few years. The discussion then turned to possible
grant funding to help with this project. Tharp responded, saying
that he would need to look into this further. Members urged him to
do this, stating that if there is a way to obtain funding for
reconstruction of the entire area and use the other funds for
another project, they should do so. Lawrence stated that he
believes that anyone who has a hangar in that row should have
their hangar rental reduced until this area is repaired. Other
Members agreed, stating that it does make sense to do this
considering the poor condition of the pavement in the row. Tharp
reminded Members that in the past they have not rebated hangar
rentals during times of project work, such as the painting project.
He stated that this would be setting a precedent going forward.
Lawrence responded that he realizes it is precedent -setting, but
that he expects a higher level of service from the Airport.
Members continued to discuss the issues, coming to the
conclusion that Tharp would look into the emergency grant
funding program for the pavement project. Tharp reminded
Members that once their land sale goes through, they will have
$20,000 that the FAA expects them to spend on projects such as
this.
Goers then stated that what he is hearing from the Commission is
to pursue the emergency grant, see if they are eligible, and if not
eligible to proceed with the repair work as discussed earlier. He
also spoke to the issue of doing a repair job when reconstruction
may be called for. Goers also suggested having City engineers
look at the area and give their assessment. Tharp stated that he
has given both AECOM and the contractor enough information to
be able to come up with a good plan of attack for this area.
Lawrence spoke again to drainage issues in this area and that this
is why he is bringing up looking into the actual needs further. He
reiterated that he believes they should have Tharp look into
possible emergency grant funding, and if this does not work out,
they would have Hansen come out and possibly the City's
engineers. If after this consultation it appears that patching will
work, then he believes they should move forward. Members
agreed with this. Ogren moved that they move forward as
stated above. Lawrence seconded the motion. The motion
carried 3-0, Libby and Odgaard absent.
ii. Management —
1. Airport Viewing Area — Tharp stated that this bid opens
tomorrow.
2. Riverside Drive Improvements — Tharp stated that they have
started the plant work and have been getting things prepped for
installation.
April 23, 2018
Page 4
iii. Events — Tharp stated that he has received an application from a car
club, looking to have an event to raise money for St. Jude. The event will
take place on June 30.
d. 100 Year Anniversary Committee — Ogren stated that they need to meet again
soon. She noted the email that they all received from Rhiannon and the fact that
she has a lot of questions they need to address. Tharp stated that he also has
some things he needs to review with the Committee, so he will set up a meeting
soon. Members continued to speak to this event and some of the issues they
need to still address.
e. FBO / Flight Training Reports
i. Jet Air — Wolford shared the monthly maintenance reports with Members.
He highlighted some of the jobs completed, such as the unexpected snow
removal. He stated that all of the lights have now been updated to LEDs,
with Jet Air paying a portion of the bill. In April, bulbs in the terminal
building were replaced. He asked Tharp if the Airport could get any type
of rebate by changing all of the office lighting to LEDs, as well. Tharp
responded that he would have to look into this. Wolford stated that in
Galesburg they changed out all their bulbs to LEDs and they received
some type of rebate for doing this. Wolford continued, giving highlights of
some of the jobs completed in April.
Regarding the business side, Wolford noted that the temporary office
space project has begun. He added that the tenant has started paying
their rent in advance, so that the modifications can take place. Airplane
sales have been extremely busy, according to Wolford, and he gave
Members several examples of this. Flight training is keeping busy, as
well.
f. Commission Members' Reports —None.
g. Staff Report — Tharp stated that Thursday and Friday are the State Aviation
Conference, and Wednesday is the Board of Directors meeting for the Public
Airport Association, so he will be gone all three days for this. Tharp then shared
the maintenance log that he uses and explained how they put this to use at the
Airport.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. May 17, 2018, at
6:00 P.M. in the Airport Terminal Building. Lawrence noted that he will not be at this meeting.
ADJOURN:
Lawrence moved to adjourn the meeting at 6:42 P.M. Ogren seconded the motion. The motion
carried 3-0, Libby and Odgaard absent.
April 23, 2018
Page 5
CHAIRPERSON
Lc -):z �r-at`----
DATE
April 23, 2018
Page 6
Airport Commission
ATTENDANCE RECORD
2017-20'18
Km
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
04=
0
0
0
0
0
NAME
EXP.
o
na
o
v�
w
w
w
w
V
V
—4
V
V
V
V
-1
CO
W
co
OD
OD
co
Minnetta
07/01/19
Gardinier
O
/
O/
O
O/E
E
X
X
X
E
X
/E
X
X
X
x
X
X
Chris Ogren
07/01118
a
X
X
X
X
X
X
X
X
X
X
X
E
X
X
A.Jacob
07101/18
Odgaard
O
O
O/
O►
O/
O/
O/
X
X
X
X
X
X
/E
/E
E
E
E
X
E
E
Robert
07/01120
Libby
O
of
of
O/
X
X
IE
X
X
E
X
X
E
X
X
X
X
E
Christopher
07101/21
Lawrence
N
N
O
NM
M
M
X
X
X
IE
X
X
X
X
X
X
X
Km
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
'y rrMU ®1 ��
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
liirpoftommsslioi«: May
Item Number: 4.e.
May2,2018
Pagel * Revised 11/15/18
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
May 2, 2018—3:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Minnetta Gardinier, Chris Ogren
Members Absent: A. Jacob Odgaard, Robert Libby,
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman, John Moes, Matt
Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 3:08 p.M. after declaring a quorum.
Items for Discussion/Action
Gardinier moved, seconded by Ogren to appoint Lawrence as acting Chair.
Motion carried 3-0. (Libby, Odgaard absent)
Lawrence moved, seconded by Gardinier to appoint Ogren as acting Secretary.
Motion carried 3-0. (Libby, Odgaard absent)
a. Consider a resolution accepting bids and awarding contract for viewing area
improvements—Tharp shared a letter of recommendation to award the contract
from the Engineering department. Members discussed the bid. Gardinier moved,
* seconded by Ogren, resolution #18-06. Motion carried 3-0 (Libby, Odgaard
absent)
ADJOURN:
Ogren moved to adjourn the meeting at 3:15 P.M. Lawrence seconded the motion. The
motion carried 3-0. (Libby, Odgaard absent)
CHAIRPERSON DATE
May 2,2018
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
May 2, 2018—3:00 P.M.
AIRPORT TERM AL BUILDING
Members Present: hristopher Lawrence, Minnetta Gardinier, Chris Ogren
Members Absent: A. cob Odgaard, Robert Libby,
Staff Present: Eric G.-rs, Michael Tharp
Others Present: Rhiannon 'asmussen, Grant Cushman, Bill Bollm. , John Moes, Matt
Wolford
RECOMMENDATIONS TO COUNCIL (to become effective o • after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 3:08 p.M. aft; d= Taring a quorum.
items for Discussion/Action
Gardinier moved,seconded by • ! -n to app.'nt Lawrence as acting Chair.
Motion carried 3-0. (Libby, Odg, .rd absent)
Lawrence moved, seconded b Gardinier to ap int Ogren as acting Secretary.
Motion carried 3-0. (Libby, 0:gaard absent)
a. Consider a resolu '•n accepting bids and awardin contract for viewing area
improvements— harp shared a letter of recommenda 'on to award the contract
from the Engin;-ring department. Members discussed t e bid. Gardinier moved,
seconded b •gren, resolution#18-05. Motion came 3-0(Libby, Odgaard
absent)
ADJOURN:
Ogren move• to adjourn the meeting at 3:15 P.M. Lawrence seconded a motion. The
motion car ed 3-0. (Libby, Odgaard absent)
7, . . /-6/ s �zof ��
CHAIRPERSON DATE
May 2, 2018
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
Key;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
s
NAME
EXP.
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OD
Minnetta
07/01/19
O
O
O
01
Gardinier
/E
JE
X
X
X
/E
X
E
X
X
X
x
X
X
x
Chris
07/01/18
01
Ogren
X
X
X
X
X
X
X
X
X
X
X
E
X
X
x
A.Jacob
07/01118
O
O
Odgaard
Ol
Ol
01
01
01
Ol
I
I
X
X
X
X
X
X
E
E
E
E
E
x
E
E
E
Robert
07/01120
O
O
Libby
1
O
OI
1
X
X
E
X
X
/E
X
X
E
X
X
X
X
E
O
Christopher
07101/21
N
N
N
01
Lawrence
M
M
M
X
X
X
E
X
X
X
X
x
X
X
x
Key;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
'y rrMU ®1 ��
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
liirpoftommsslioi«: May 29
Item Number: 4.f.
May 29, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
MAY 29, 2018 -12:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Robert Libby, Chris Ogren
Members Absent: Christopher Lawrence, A. Jacob Odgaard
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Wolford
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action),
None.
DETERMINE gUORUM:
The meeting was called to order at 12:03 P.M. by Libby, after declaring a quorum.
APPROVAL OF MINUTES:
Minutes from the April 23, 2018, meeting were reviewed first. Ogren moved to accept the
minutes of the April 23, 2018, meeting, as presented. Gardinier seconded the motion.
The motion carried 3-0, Lawrence and Odgaard absent.
Minutes from the May 2, 2018, meeting were reviewed next. Ogren moved to accept the
minutes of the May 2, 2018, meeting as presented. Gardinier seconded the motion. The
motion carried 3-0, Lawrence and Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSIONIACTION:
a. FAA/IDOT Projects: AECOM I David Hughes
1. Obstruction Mitigation - Tharp stated that with the change in meeting
time, he did not ask Hughes to be present today. He added that he did
send out the final version of the EA document to Members for their review
and comments. The deadline for this will be May 31 st. A quick
turnaround is expected from the FAA once they begin their review.
1. Environmental Assessment (EA) -
May 29, 2018
Page 2
ii. North T -Hangar Restroom — Tharp stated that this project is slowly
proceeding. The internal piping is done at this point, which means the
flooring can be poured next.
b. Airport Operations
L Budget —
1. North T -hanger Asphalt Repair — Tharp shared that he did as
the Commission asked and sought out an emergency grant for the
asphalt repair. However, this project was not eligible. Hansen
Asphalt is expected to be out soon to begin this project.
ii. Management —
1. Airport Viewing Area — Tharp noted that this project is moving
much slower than expected. Unfortunately he does not expect it
to be ready for the 100 -year anniversary celebration. Members
briefly discussed what can be done.
2. Riverside Drive Improvements — Everything is going well here,
according to Tharp. Wolford noted that they have been keeping
the new landscaping watered.
iii. Events — Tharp mentioned the June 30th car show, raising money for St.
Jude, and then July 30th through August 2nd they can expect some planes
coming through on their way from Oshkosh.
C. 100 Year Anniversary Committee — Tharp shared a schedule of the daily
events for the anniversary open house celebration. On June 41, Tharp will be on
the KXIC radio station to promote the event. There is also a Facebook page
dedicated to this. Continuing, he spoke briefly to some of the various items that
he is tracking. Ogren asked about recruiting volunteers for this event and a
discussion ensued about just how many people may be needed. Tharp stated
that he believes they just need people to man the t -shirt booth. Ogren asked if
they shouldn't have extra people to circulate around and respond to questions,
as well. Wolford added that Jet Air will have extra people on hand during the
event. Members continued to discuss various aspects of the celebration.
d. FBO / Flight Training Reports
i. Jet Air — Wolford shared monthly maintenance reports with Members and
highlighted some of the tasks performed — mowing, weed trimming,
painting, spraying of weeds on the closed runway and along fence lines,
and spraying for the ant problem.
Speaking to Jet Air, Wolford stated that their airplane sales have been
phenomenal. He spoke to some of the various deals they have been a
part of. Wolford also shared that they have hired another person to work
the desk.
e. Commission Members' Reports — None.
f. Staff Report — Tharp noted that the Council appointed Derek Labrie to the
Commission and his term will begin July 1St. There is still an open seat on the
Commission, according to Tharp, and he encouraged interested parties to apply.
May 29, 2018
Page 3
Continuing, Tharp stated that he will be out of the office on June 18t and the
afternoon of the 3181
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. June 2'1.2018,
at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 12:52 P.M. Gardinier seconded the motion. The
motion carried 3-0, Lawrence and Odgaard absent.
7.12-0z
CHAIRPERSON DATE
May 29, 2018
Page 4
Airport Commission
ATTENDANCE RECORD
2017-2018
Key.,
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
-►
-+
-4
a
0
0
0
0
0
0
0
NAME
EXP.
.iJ
—J
V
V
-4
-4
'V
W
W
W
OP
OP
OP
co
co
Minnetta
07/01/19
Ol
Ol
Gardinier
X
X
X
E
X
E
X
X
X
x
X
X
x
X
Chris Ogren
07/01/18
01
x
x
x
x
x
x
x
x
x
E
x
x
x
x
A.Jacob
07/01/18
0
Odgaard
Oi
O/
O/
of
O/
O/
O/
1
X
X
X
X
E
E
E
E
E
X
E
E
E
O/E
Robert Libby
07/01/20
0/
O/
Ol
OIE
X
X
E
X
X
E
X
X
X
X
E
O
X
Christopher
07/01121
O/
Lawrence
NM
X
X
X
E
X
X
X
X
x
X
X
X
X
Key.,
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
'y rrMU ®1 ��
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
liirpoftommsslioi«: J Uinc 21
Item Number: 4.g.
June 21. 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JUNE 21, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Chris Ogren
Members Absent: Minnetta Gardinier, A. Jacob Odgaard
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Carl Byers
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:02 P.M.
APPROVAL OF MINUTES:
Minutes from the May 29, 2018, meeting were reviewed first. Ogren moved to accept the
minutes of the May 29, 2018, meeting, as presented. Libby seconded the motion. The
motion carried 3-0, Gardinier and Odgaard absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSIONlACTION:
a. FAAflDOT Projects: AECOM / David Hughes
I. Obstruction Mitigation — Tharp noted that Hughes could not be present
this evening. He stated that the Environmental Assessment has been
given to the FAA for their review and comments. Tharp then responded
to Member questions regarding the mitigation process, stating that by fall
they hope to be moving forward on this.
1. Environmental Assessment (EA) —
ii. North T -Hangar Restroom — Tharp reported that this project is slowly
moving forward. At this point, the floor has been poured.
b. Airport Operations
i. Budget —
1. North T -hanger Asphalt Repair — Tharp stated that the asphalt
repair patchwork is done now. Hansen Asphalt was the contractor
June 21, 2018
Page 2
on this. He added that he did check with the DOT in regards to
emergency grants, but that they were ineligible for the program.
Members questioned Tharp over the need for this project and just
what led to the need for it to be done.
ii. Management —
1. Airport Viewing Area — Tharp reported that the viewing area is
slowly coming together. Ogren asked if there is a tentative
completion date, and Tharp responded that he would have to look
at the actual contract to see what the final end date is. He added
that the weather has hampered efforts somewhat.
iii. Events — Tharp stated that the car show he talked about previously has
turned into a much larger event. Continuing, he noted that Air Power
Tour has canceled, unfortunately. He stated that they called a few days
ago and said that they were having problems with engine replacements.
Due to these issues, they have also had to cancel Oshkosh. The
Optimist Club pancake breakfast is still on for the last Sunday in August.
Ogren asked about RAGBRAI and whether they had decided to allow
camping at the Airport. Tharp responded, noting that he believes this will
take place. He is working with the Water department at the City to see
about having water available for showers and things like that. So far only
one group of about 25 riders has requested to do this, according to Tharp.
Everyone agreed that this would be a good idea.
C. 100 Year Anniversary Committee -- Tharp then turned to the 100 -year
celebration. He noted that overall it was a great weekend, with just a few
weather-related issues. He stated that there were 650 airplane rides during the
event, between the Young Eagles, the Barnstormers, and the bi-planes.
Members then commented and shared experiences from the event.
Tharp continued, noting that they are working on rescheduling the balloon glow
yet this year. Members discussed this briefly and how it could be tied in with the
ribbon cutting. Members also touched on the t -shirt sales at the celebration.
Ogren stated that she was speaking with a hangar tenant and the person made a
real point of showing her needed maintenance items. She also spoke to some
other upgrading issues at the Airport. Ogren also spoke to the Young Eagles'
events and how they should work with Connie in the future, due to the forms that
have to be filled out, etc., just to help ease the confusion.
d. FBO / Flight Training Reports
L Jet Air — Wolford shared the monthly maintenance reports with Members
and highlighted some of the tasks performed — watering, mowing, touch-
up painting, weeding, mulching. He also spoke to the janitorial contract
Jet Air has with the Airport and how this is handled. Continuing, Wolford
spoke to the special events that have taken place at the Airport and the
extra tasks his crew has performed in preparation for these events.
Speaking to Jet Air's business, Wolford stated that their charter business
is still remaining steady. He noted that one of their jets hit a bird recently
and was out of service for a few weeks. He also spoke to the Air Race
and how they were in Galesburg for the night due to weather conditions.
June 21, 2018
Page 3
e. Commission Members' Reports — Ogren noted that this is her last meeting,
and that she would consider being on the Commission again in the future.
Members thanked her for her service.
f. Staff Report — Tharp thanked Ogren and noted that they will have a new
Member next month. That leaves one seat open. Tharp also thanked Odgaard
for his service, as his term has also expired.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, July 19, 2018,,at
6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 6:50 P.M. Lawrence seconded the motion. The motion
carried 3-0, Gardinier and Odgaard absent.
w - o
CHAIRPERSON DATE
June 21, 2018
Page 4
Airport Commission
ATTENDANCE RECORD
2017-2018
Kev;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
-4
o
m
i
O
i
i
i
NAME
EXP.
N
N
i
d
V
-I
V
V
-4
ca
co
c0
co
co
00
0D
c0
Minnetta
07/01/18
O/
of
O
Gardinier
X
X
X
E
X
E
X
X
X
X
X
X
X
/E
Chris Ogren
07/01118
01
X
X
X
X
X
X
X
X
X
E
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
O/
O/
01
O!
O
O
O
0
X
X
X
X
E
E
E
E
/E
X
/E
/E
E
/E
Robert Libby
07/01/20
O/
O/
0
O!E
X
X
E
X
X
E
X
X
X
X
IE
O
X
Christopher
07/01/21
0/
Lawrence
NM
X
X
X
E
X
X
X
X
x
X
X
X
X
Kev;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
I r ,
,xl
Mom
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Board of Adjustment: June 13
Item Number: 4.h.
MINUTES APPROVED
BOARD OF ADJUSTMENT
JUNE 13, 2018 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Ryan Hall, Bryce Parker, Tim
Weitzel
MEMBERS ABSENT: None
STAFF PRESENT: Susan Dulek, Sarah Walz
OTHERS PRESENT: Badri Kuku, Brian Skay
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Chrischilles outlining the role and purpose of the Board
and the procedures that would be followed the meeting.
CONSIDER THE MAY 9, 2018 MINUTES:
Goeb moved to approve the minutes of May 9, 2018, with correction. Parker seconded the
motion.
A vote was taken and the motion carried 5-0.
SPECIAL EXCEPTION ITEM EXC18-00006:
Discussion of an application submitted by Sudanese Community Center to locate a General
Community Service use in the Intensive Commercial (CI -1) zone at 536 Southgate Avenue.
Walz began the staff report showing an aerial view of the larger area, noting the major streets
around the area are Keokuk and Boyrum Streets and Southgate Drive. Walz noted there is no
parking allowed on any of those streets, the area on Keokuk does transition to more of a
general commercial zone, the same is true along Highway 6, but the surrounding properties of
the subject property are CI -1 (Intensive Commercial) properties. The Sudanese Community
Center is seeking to locate in the Intensive Commercial (CI -1) zone and Community Service
uses are allowed in the CI -1 zone by special exception, this community center falls under a
classification of general community service use, there is also another community service use of
community service shelter (i.e. Shelter House). The general community service use includes
community centers; neighborhood centers; youth club facilities; some social service facilities;
vocational training facilities for the physically or mentally disabled; etc. The zoning code notes
Board of Adjustment
June 13, 2018
Page 2 of 6
that this use is distinct from religious institutions and private clubs and lodges (i.e. Elks, VFW),
which are classified as religious/private group assembly uses. The building was previously
used as an office, the applicant is proposing to use the space as the main center for their
organization, which provides language classes, citizenship, and cultural classes (such as music
and stories), a library, and general assistance and counseling for new immigrants and refugees
settling in the Iowa City area. Most activities for the organization take place in the evening or on
weekends.
The purpose of the Intensive Commercial (CI -1) zone is to provide areas for those sales and
service functions and businesses whose operations are typically not high traffic generating and
have a need for outdoor storage such as repair and sales of large equipment or motor vehicles.
Properties that surround the proposed site include vehicle repair and contractor storage and
back office uses related to building trades. To allow for the Community Service Use there is
only one specific standard which is: The proposed use will not significantly alter the overall
character of the zone andwill not inhibit future development of uses forwhich the zone is primarily
intended. The Board will consider such factors as size and scale of the development, projected
traffic generation, and whether adequate transportation,transit, and pedestrian facilities existto
supportthe proposed use.
Based on the applicant's statement Staff had recommended approval as he principal use of the
property will be for classes and community outreach to assist new immigrants and refugees with
settlement in the area. Large events and general assembly were not proposed as a regular
function of the use, although the applicant did note on occasion they may desire to hold some
gatherings at the site. The property meets the minimum parking requirement of 7 spaces for the
community service use based on the square footage of the building: 1 space per 300 square
feet of building area. Two additional spaces could be stacked along the drive east of the
building. This amount of parking should be sufficient for most small group uses -those requested
on the applicant's statement. The property does not have adequate off-street parking for large
group events. Parking is prohibited on Southgate Avenue and Boyrum Street and is not allowed
on adjacent private properties. Given the limited amount of off-street parking on the site and the
restrictions on on -street parking on Southgate Avenue, Boyrum Street, and Olympic Court, staff
recommends that the applicant provide a plan for communicating to Its members alternatives
(e.g. bus or carpooling to events) as well as where off-site parking may be found in the
neighborhood.
Walz stated the applicant is currently occupying the property with a temporary use permit. In
the few weeks they have been on site there have been a few large events that have caused
some concern for the neighbors in terms of the need for overflow parking, so for that reason
Staff is recommending deferral of this application for one month to explore parking options for
larger events and also get clarification from the applicant on their need for larger events. While
staff agrees the site is appropriate for the smaller events described in the application, the larger
events to this site should be limited due to the size of the property and the real limitation on
parking in the area.
Walz added staff did feel since the surrounding businesses uses have a lot of outdoor storage
there were some security issues for this area, she noted the outdoor area to the rear of the
building is fenced on two sides, providing separation and security for outdoor storage areas on
the adjacent sites. Fencing around the perimeter of this area (north, east, and west sides) is
needed to separate incompatible uses and to discourage trespass on to adjacent CI -1
Board of Adjustment
June 13, 2018
Page 3 of 6
properties where outdoor storage of materials and vehicles are a common use. Staff also feels a
fence will ensure only the correct driveways are used for the Center and surrounding
businesses.
Staff recommends deferral of EXC18-00006, an application for a General Community Service
Use in the Intensive Commercial (CI -1) zone at 536 Southgate Avenue until the next meeting.
Parker asked if the temporary permit will expire before the Board meets again, Walz assured it
would not.
Chrischilles asked what was happening at 1925 Boyrum Street, a building with a large parking
lot. Walz said it is owned by Plumb Supply and they have fenced in the area to store outdoor
supplies.
Parker asked what business was at 525 Olympic Court. Walz replied that one of those building
is the GymNest, an indoor recreational use classification.
Hall asked if the deferral was for staff to have more time to explore the parking issues. Walz
confirmed that was the case, and the overall application became a bit more complicated than
they originally thought and staff wants to make sure they are making the right recommendation.
Weitzel asked if there would be any residential aspect of this building and Walz confirmed there
would not be.
Chrischilles asked about the larger gatherings and what was the concern from those gatherings.
Walz explained there was concern from the neighbors regarding parking in their lots, which
needs to be discouraged and that the principal use of the property is the smaller uses such as
classroom uses, etc. Larger assemblies should be more irregular occurrences.
Weitzel noted if there was to be occasional large group events, it is recommended the applicant
seek a temporary use permit. Walz stated with a temporary use permit it would allow staff to
work with the community center to create a plan for overflow parking and communication, as
well as dealing with litter and trash, especially if outdoor events. Walz noted it is not uncommon
to have other community service uses in CI -1 zones and using temporary use permits and
management plans to avoid conflicts. Weitzel asked about the temporary use permit process.
Walz said it only takes a few days, especially if a management plan is in place, but temporary
use permits should not be common.
Hall is concerned about several of the neighbor's comments and noted he has been to a
number of Sudanese events and they are quite large so he is concerned about them finding
another location outside of the community center to hold the events. Walz said for regular large
events, this would not be an appropriate site, for occasional large events if could be okay. Staff
reviewed this application looking at the site for the small classroom use needs of the applicant,
not the large events, if they will have regular large events then staff doesn't feel the site is
appropriate. It is up to the Board to decide if the use fits into this zone, the responsibility is to
the zone and what the intended uses in the zone are.
Parker asked if there was a way to permit street parking. Walz stated that is something staff
can discuss over the next month and see if appropriate use of a temporary use permit. The City
Board of Adjustment
June 13, 2018
Page 4 of 6
has allowed temporary use permits for street parking (such as for churches and use during
funerals). She noted Southgate Drive is listed in the Bicycle Master Plan as a bicycle route so
staff would need to see if it would be appropriate to accommodate on street parking in that area.
Hall asked what the building capacity for this subject property is. Walz said the occupancy is 40
(1 person per 50 square foot).
Chrischilles asked if there has ever been a situation where the City has put a limitation on the
number of temporary use permits a business or organization can have. Dulek said staff can
research that and provide that information at the next meeting.
Chrischilles opened the public hearing and invited the applicant to come forward.
Badri Kuku came forward on behalf of the Sudanese Community Center. He stated they have
only been residents of Iowa City for six or seven years but want to integrate more into the Iowa
City Community. He understands parking is the issue, he noted some of the community are not
familiar with the area and can end up in areas where they are not supposed to go and he said
they are working with people to orient them to the area and the rules.
Weitzel asked what the attendance at a recent larger event was. The applicant said the
Sudanese community in Iowa City is around 5,000 to 6,000 but he understands their facility only
has the occupancy of 40 to 50 and they are working hard to control attendance at events.
Hall asked if there are other venues the Sudanese community could use for larger events. The
applicant stated they do use Kirkwood Community College spaces or the Rec Center and also
the public parks. He noted they do not have budgets to rent spaces like hotels or conference
centers.
Weitzel asked if the Sudanese Community Center requires a membership. The applicant said
when they moved from South Dubuque Street to Southgate Drive they had about 450 members
but not all are active, they have created a steering committee to organize better.
Chrischilles asked if they have religious services at their facilities. The applicant said they
normally do not practice religious services, as Muslim believers they practice the five times
prayers daily.
Chrischilles asked what they use the Center for, just language classes and citizenship classes.
The applicant added he is a certified coach and coaches the children in soccer as most cannot
afford other avenues to play and learn soccer.
Brian Skay (1936 Boyrum Street) is the owner of Skay Auto Services, he started this business
almost 20 years ago, and bought the property and then six years ago bought an adjoining
property and expanded his business services. When he was looking to expand his business six
years ago the City told him he would not have adequate parking to do so they had to remove
part of an existing building to increase the parking. Additionally to meet the Code they had to do
some buffer strips, add external lighting over the parking lot, add trees and shrubbery, enclose
the dumpsters, to which they complied. Currently it is a fully functioning auto repair shop and
for the past almost 20 years there has not had any problems with neighboring activities. He has
kept track for the past month or so of activities at the Sudanese Community Center. On May
Board of Adjustment
June 13, 2018
Page 5 of 6
12 there was a large party in the backyard with a large white tent and lots of chairs. The
next day he had to come to work and clean up trash in his parking lot and around his
building. He has surveillance cameras around his property and witnessed many
trespassers walking across his lot and parking in his lot. Skay spoke to someone from the
Sudanese Community Center on May 17 and explained his issues with the trespassing,
parking and trash issues. On May 20 Skay came to work to see that the Sudanese
Community Center had mowed their back yard and blew the grass onto his driveway, which
can be a problem because they are pulling cars into their climate control shop to perform
computer diagnosis, and it also tracks into the customer cars. Again he spoke to someone
at the Center (different than the previous individual) and shared the concern about the
grass and shared a flyer from the City regarding grass clippings. On June 2 the
surveillance cameras showed someone looking into the windows of his shop, which was
actually the Center mowing the yard at 10:30pm and the lights from the mowers were
reflecting into his shop. There was also a party with more trespassing, including little kids
in his parking lot, and Skay is concerned about the customer cars. He stated cars can be
dropped off anytime day or night so therefore he cannot put up a fence around his property,
he also said while they are mainly open 8-5 there are technicians that work late or on
weekends to complete jobs. On June 3 he spoke again to a Center representative about
the grass clippings and on June 4 he emailed Walz about the issues. On June 9 there was
another party at the Center, cars were again parked in his lot and left litter. Skay wants to
be a nice neighbor and continues to talk with folks from the Center and have what he feels
are productive dialogues, but nothing changes. On June 10 the Center began to install a
fence, while doing so they trespassed on his property and spray painted his concrete to
mark poles and come to find out they did not get a permit for the fence. Skay agrees
putting up a fence would help with the pedestrian traffic, but currently there is a volleyball
net set up in the back yard and the fence will not keep the ball inside the yard, it could
bounce over. Skay is concerned about people climbing over the fences to retrieve the
balls, not only on his property but also the ImOn Communications property on the other
side of the Center. Skay has pictures of the area he can share with the Board, he
reiterated after talking with representatives from the Center and also Walz these are his
main concerns. He added he has spoken with three different people from the Center who
say they are "in charge" so he isn't sure who is the correct person to speak with there.
Skay said he has signs posted.on his property that vehicles will be towed if trespassing on
the property and the police have been alerted. Skay wanted to communicate that he feels
the Sudanese Community Center has a great vision and needed in the community however
he doesn't feel the zoning is appropriate for that vision in this area. Allowing this
application to move forward will only add to problems to his business and the overall vision
of the zone.
Kuku stated he did have a good conversation with Skay and therefore feels it shows this is a
good neighborhood for the Center with good neighbors. He understands the concerns of Skay
but feels it is too early to judge the Sudanese Community Center for things that have
happened and would like an opportunity to work with the community to understand make all
folks of the Sudanese Community Center follow correct guidelines.
Chrischilles asked if there was more than one person in charge of the Center. The
applicant stated he is the one in charge, the other two gentlemen Skay talked to did bring
the issues to him and they sat as a committee and discussed it.
Board of Adjustment
June 13, 2018
Page 6 of 6
Goeb asked when the Sudanese Community Center moved to this location. The applicant
replied it was May 1, 2018.
Weitzel moved to defer EXC18-00006 until the next meeting. Goeb seconded the motion.
Weitzel stated deferral is the right thing to do as there are a number more issues staff needs to
follow up with and it is too soon to make a decision tonight. Chrischilles agreed, more
information is needed and look for other options for parking.
A vote was taken and the motion carried 5-0.
Chrischilles noted the public hearing for this item is still open for the next meeting.
BOARD DISCUSSION:
Update on TSB Holdings, LLC, and 911 North Governor, LLC, vs. Board of Adjustment City of
Iowa City. Walz provided the decision form the Iowa Supreme Court, it is complex (as was the
case the Board considered), and is being provided to the Board as a point of information, it is
not a time for discussion. Dulek noted this case could come back before the Board in some
iteration or aspect and that is why no discussion of the case should happen. She said there
were actually two lawsuits, one challenging the City's rezoning which the Supreme Court proved
(stating it was legal) and the other was an appeal of the Board of Adjustment's denial of a site
plan which was remanded back to the District Court.
ADJOURNMENT:
Goeb moved to adjourn this meeting.
Parker seconded.
A vote was taken and the motion passed 5-0
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
2017-2018
NAME
TERM EXP.
4/12
5/10
6/14
7/12
10/11
12/11
2/14
5/09
6/13
CHRISCHILLES, T. GENE
1/112019
X
X
X
X
X
X
X
X
X
GOEB, CONNIE
1/1/2020
X
X
X
O/E
X
X
O/E
X
X
HALL, RYAN
1/1/2023
-
--
--
--
--
--
X
X
X
PARKER, BRYCE
1/1/2022
O/E
X
X
O/E
X
X
X
X
X
SOGLIN, BECKY
1/1/2018
X
X
X
X
X
X
--
--
--
WEITZEL, TIM
1/1/2021
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 4.i.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Historic Preservation Commission: June 14
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
JUNE 14, 2018
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia
Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud,
Ginalie Swaim, Frank Wagner
MEMBERS ABSENT:
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Rachel Klapper, Karen Leigh, Quentin Pitzen, Alex Schmidt, Lee
Shope, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
Swaim welcomed Pitzen, chosen to be the new at -large representative, and Lee Shope, to be
the new Woodlawn representative.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS
519 North Johnson Street.
Wagner recused himself from consideration of this certificate
Bristow said this small foursquare is in the Goosetown/Horace Mann Conservation District and
is right across from the Preucil School of Music. She said it has a nice, simple exterior design.
Bristow said the house has aluminum siding and soffits that were put on around 1975. She said
that part of the new project is to match what would be underneath that siding. Bristow said that
as the owners open up the back, they would determine what the siding pattern is and any trim
details and match that.
Bristow stated that the drawings in the stapled handout are the updated drawings. She showed
images of this as well. Bristow said that is just kind of a conjecture of what the details might be,
because they could change.
Bristow showed the rear of the house where the addition will be attached. She said that in the
plan, there is a little bit of a recess and then a bump out, which is partly to be able to retain the
two windows. Bristow showed the window that will be moved out and relocated on the exterior
of the rear of the new addition.
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 2 of 24
Bristow showed a view from the southwest corner. She showed where the addition will be
attached to the back of the house and will be set in from the corner. Bristow showed a view of
the northeast corner, which demonstrates that it is a nice, simple plan.
Bristow showed the site plan for the house. She stated that the addition will be completely
behind the house, as recommended by the guidelines. Bristow said that there is a small,
projecting bay that is the recess in the addition in order to protect the rear windows. She said
that then it extends back out, which is necessary to have enough room for the bedroom and
bathroom upstairs and the family room and bathroom downstairs.
Bristow showed the first floor plan, showing the bathroom bump out and the south side
projection. She showed the second floor, with a bedroom, bath, and closet.
Bristow showed some elevations. She pointed out that the siding detail could change,
depending on what is found underneath the aluminum siding. Bristow said that at this point,
there is not a plan to remove all of the aluminum siding. She said that is an assumption for the
future, with this owner or a future owner, and that is why what is originally there will be matched.
Bristow said the windows will basically match the pattern of the house on the lower level. She
said they tend to be eight over one on the lower level and six over one on the upper level.
Bristow said this plan is going with the idea that many of these foursquares in Iowa City tend to
have some kind of a two-story rear addition that frequently has a sleeping porch on the second
floor. She said there will be extra windows on the second floor to allude to that kind of look.
Bristow said the shingles will be metal shingles to match the existing metal shingles, which are
not historic but are a recent addition.
Bristow showed the window that will be moved out to the exterior. She added that the dotted
line shows where the wall beyond the recess is to miss the windows.
Bristow said the foundation is stucco -coated, and the new foundation will match that. She
showed the recess on the south side to preserve the corner of the house and the bump out.
Bristow showed the north view. She said this view will not be seen by anyone except for
perhaps the neighbor, but the window patterning that looks appropriate for the house is
continued.
Bristow said that staff has not approved window material yet for any of the new windows. She
said staff also recommends that the siding and trim condition be reviewed and approved by at
least staff.
Kuenzli asked if it would be prohibitively expensive to remove the siding from the rest of the
house so that the whole thing would look more consistent. Bristow said that it would have a
cost, and it is not something that staff feels needs to be required as part of the project. She
stated that the owners have expressed interest in doing that eventually. Bristow said that
perhaps it could be done with the help of the preservation fund at some point.
Michaud asked about the three windows in the back and the allusion to the sleeping porch
concept. She asked if the owners have the option to not have the center window so they can
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 3 of 24
have more flexible room usage. Bristow replied that it was not discussed, because the owners
wanted to go with the three -window plan.
Builta said that it looks like the addition will not be visible in the front of the building at all. He
asked if there is a street behind from which this will be visible. Bristow responded that it will be
visible from the south side. She said there is a street that goes in front of the house, and the
house is on a corner on a very small lot. Bristow showed the site plan and said that there is
currently a fence along the south side, although she did not know the plans for the fence. She
showed the view that would be seen from the other street.
Michaud asked if the setback from the rear would still be met. Bristow answered that the
owners did get permission from the Board of Adjustment to be able to do that, as stated in the
staff report. Agran said there is a garage along the back side, so it doesn't back up near a
house or is even visible from a house.
MOTION: Agran moved to approve a certificate of appropriateness for the project at 519
North Johnson Street subject to the following conditions: siding and trim conditions are
approved by staff and window product information is approved by staff. Baker seconded
the motion. The motion carried on a vote of 10-0 (Waaner abstainina).
815 Brown Street.
Bristow stated that this house is a little bungalow across from Happy Hollow Park. She said the
current application is to remove the original, historic brick chimney.
Bristow said a recent application was to replace the standing seam with new standing seam.
She said the house has an addition from 2009 that has the new standing seam. Bristow said
the application was approved, along with the removal of the modern, bare metal chimney.
Bristow said that at that time, the owners wanted to take down the historic chimney, because it
was deteriorated. She said staff talked to them first about having it repaired and the possibility
of using the preservation fund to help with that. Bristow said staff reached out to numerous
masons who have worked on historic projects, including quite a few chimney repairs and
reconstructions. She said that while the chimney is deteriorated - it needs some tuck pointing
and the concrete cap is completely gone - the biggest problem with the chimney is actually the
flashing of it.
Bristow said that what is used now for flashing is not quite as flexible as what used to be used.
She said it is difficult to require the use of copper on a metal roof where that combination of
metals could cause other, corrosive issues. Bristow said that none of the masons who actually
do this type of work would take this job. She said they did not think that they could flash it
enough to make it so that it wouldn't continue to leak. Bristow said that it has been leaking for
many years, damaging the plaster inside.
Bristow showed where the dormer meets the roof and the chimney overlaps a little bit in that
area. She said it is just a complicated area. Bristow said that after talking to the masons who
would be qualified to do this work but would not agree to do it, staff does recommend allowing
this chimney to come down.
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 4 of 24
MOTION: Michaud moved to approve a certificate of appropriateness for the project at
815 Brown Street as presented in the application. DeGraw seconded the motion. The
motion carried on a vote of 11-0.
404 Brown Street
Bristow said this property would require an exception to the guidelines to allow for an attached
garage. She said that according to the zoning code, a garage is detached, technically, if it is
separated by a breezeway. Bristow said that the Commission has no such definition in the
guidelines, and it has been historically understood that if a garage is attached, it is attached,
and if it is not attached, it is detached.
Bristow said that at this point, staff is not necessarily going with the zoning code guidelines that
say that a breezeway actually detaches a garage. She said that for that reason, this project
would need an exception to the guidelines that staff feels is justified by the site conditions.
Bristow showed the house, which is in the Brown Street Historic District, and showed the site
condition. She said there is an extremely long lot and said that pretty much all the houses
within the two -block length are aligned with each other - being closer to the street and providing
for a large back yard. Bristow said that this house was built to align with the house next door,
which is much older. She said that puts it back toward the back of the lot. She showed where
the property line curves and showed the driveway that is shared with the neighbor to the north.
Bristow said that part of this project will mean that the owner will be getting an access easement
from the owner of the property to the east to go through what is now a paved driveway into their
driveway from the side. She said the result of that is that the garage doors will not be facing the
street, and no one but the neighbors will see them. Bristow said that part of the current
driveway will have the garage on it, and part of it will be reclaimed. She said there will be a
retaining wall around here, and the grade will be lifted to be equivalent with all of the grade
around the house. Bristow said that part of the driveway will still be maintained for the neighbor
to the north to use.
Bristow said that this site condition and the fact that this is so close to the rear of the house
means that this will still have a breezeway to connect it, but it would still be considered attached
to the Commission. She said staff believes that an exception to allow this is justified because of
the site.
Bristow showed the rear of the house. She showed the original part of the house and the two to
two and one-half story rear addition that goes along the back. Bristow said that the new
addition will not connect to any historic materials, so staff did not discuss removing anything, as
it is all part of an addition. She showed where it will connect to the door area.
Bristow showed a side porch and said this is also an addition and said it is part of the language
of the breezeway and the railing that are included in the garage. She showed the modern
railing and the area where the breezeway and garage will connect so that part of the rear deck
will still be accessible and usable.
Bristow said there are some shared new drawings handed out that are just slightly different from
the projected ones. She showed an image with the thickness of the roof eave being more like
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 5 of 24
the porch roof on the front that will be mimicked for that overhang. Bristow said the breezeway
now has a screen door in it, and it will be open like the unconditioned space is for a breezeway.
Bristow pointed out the railing around the top of this. She said it would basically be treated kind
of like a flat roof porch. Bristow said the owner looked at an addition at 328 Brown Street, which
came before the Commission, as a kind of design inspiration. She said that maybe it would
allow the owners to have a green roof and a little more green space in the back yard also.
Bristow showed an image that has been replaced by a new, alternate drawing. She said that it
would be up to the Commission to decide if one is preferable to the other or to leave it open to
the applicant. Bristow said that one has a gang of four windows, and the other has paired
windows.
Bristow showed one of the views of the driveway. She said it shows that not a lot of the garage
will be visible anyway, and all of the details will match the house. Bristow commented that the
applicant is the same owner who did the previous additions and was very conscious of matching
the details and being considerate and sensitive to the design of the house.
Bristow showed a drawing of the south side of the garage with the connection point, which has
also changed. She said that the second door will no longer be as part of the garage because of
the fact that there is the screen door and the breezeway. Bristow said that the dark lines show
where the breezeway connects.
Bristow showed the north view and said that it only has one window because of the proximity of
the house to the north. She said it would keep car lights from shining into the house to the
north. Bristow said it will be up a little higher than the house to the north, so staff did not feel
that this side of the garage would need to have more windows.
Builta asked if the new garage design encompasses the railing enough that they would match
the railing or does it need to be specifically detailed. Bristow said that the drawings have
corrected that part of the recommended motion. She said that the railings would match the
other railings on the exterior, and the eave thickness has been corrected.
MOTION: Boyd moved to approve a certificate of appropriateness for the project at 404
Brown Street as presented in the application or the renderings provided at the June 14
meeting through an exception to the guidelines allowing an attached garage because of
the unique conditions provided with the site and the existing setback with the following
conditions: window, door, and overhead door product material is approved by staff; and
trim details on the house such as a frieze board and water table are included to match
the house. Builta seconded the motion. The motion carried on a vote of 11-0.
515 Clark Street.
Bristow stated that this house is a little brick craftsman cottage in the Clark Street Conservation
District. She said that the house is single -story with a hip roof. Bristow said there are elements
of Prairie Style here - proportionally the overhang; the fact that the eaves are boxed; the hip
roof; the fact that it has clean, sharp details; and the front entry.
Bristow said that the current application is to remove the front entry patio and replace it with a
new, larger patio created with a concrete landscape block that has a faux limestone appearance
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 6 of 24
and to also remove the site stairs and replace them with the same material. She showed an
image of the material installed in a retaining wall, which did not need to be reviewed, along the
driveway. Bristow showed some images of the design.
Bristow said that the front stoop is deteriorated. She said that the caps are degrading and need
to be recast. Bristow said there is some pulling away of the concrete from the brick. Bristow
said that at some point, the front part was re -pointed or reset, a really good example of a
modern technique used incorrectly on an historic material. She said that frequently masons will
put in the mortar now, and assume that modern, smooth hard brick allows one to wipe away the
excess mortar. Bristow said that just cannot be done with that historic brick. She said that is
why there are all of these mortar joints that do not look nice and tight.
Bristow said the step could be rebuilt. She said staff would then recommend pouring new
concrete steps and either re -pointing, resetting, reconstructing the wall in its original location.
Bristow said the applicant has also suggested that the stoop is not very usable and would be
better if it were enlarged. She said staff thinks there is a potential for designing a larger stoop
that could come before the Commission in materials appropriate for this project.
Bristow said that part of the issue with this particular project is the fact that this cottage is
constructed completely of brick, which has a very sharp, modular, regular pattern to it. She said
the stoop is a part of that. Bristow said that moving this over to make the stoop larger is not
something staff believes would degrade the historic character of the house. She said it would
still be in the same material with the same architectural reason for being there and use, and that
would be appropriate.
Bristow stated that the current design is to actually reconstruct it with a completely different
material. She said that it is not a material that has clean, sharp lines like brick does; it is a
material that is meant to look more natural. Bristow said it is not an architectural material; one
would not build a house out of this material, as it is a landscape block.
Bristow said the guidelines are very clear about the goal of historic preservation being to
preserve the historic character of the property. She said that is why many additions and
changes happen on the back. Bristow said that if a porch is put on a house where it might be
missing, one looks first to photographic evidence of what that porch might have been or
compares it to other houses that are similar. She said the goal is to maintain the same material
and the same architectural language.
Bristow said staff does not feel that replacing the existing stoop with this type of material
accomplishes that goal. She said it goes against the guidelines. Bristow said that the staff
report discusses the guidelines, how the different aspects of the project relate to them, and the
idea of using an exception. She said this house does not have the same situation of having a
unique site or a discussion of why the guidelines are unclear or other reasons why an exception
would be warranted.
Bristow stated that there is another part of this project, and that is the site stairs. She said that
site stairs are not discussed at all in the Commission's guidelines. Bristow said it comes under
the Commission's review, because a permit is required.
Bristow said that site stairs tend, in these historic districts, to be concrete or brick. She said that
there are some exceptions, but they are pretty rare. Bristow said that in some of the districts
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where there is a neighborhood with houses closer together and not on the big setback lots, they
really tend to be very regular.
Bristow showed images of streetscapes with stairs. She showed some on Oakland including a
house that uses landscape timbers and is interspersed with stairs and then yard. Bristow said
that interruption in the rhythm of the streetscape is really obvious and would be even more so
without all the vegetation.
Bristow said staff feels that this is replacing something that is very regular and has a rhythm to it
with a material that is much more natural in its contours in shape and form and doesn't really go
with the architecture of the house at all. She said staff would recommend against approval.
Bristow said that if the Commission decides not to approve this, the motion still needs to be
framed as a positive motion and then voted down.
Klapper said that she is the owner of this property. She said she looked into things that Bristow
had cited in her report and understands what she means about the rhythm and having it all
concrete.
Klapper said there are also a lot of examples in the neighborhood where there is a juxtaposition
of stone with brick, for example the Grant Wood house. She said that several of the other
homes in the area, such as the Moffitt houses on Kirkwood, have a mixture of stone and brick.
Klapper said that limestone is very characteristic of the neighborhood.
Klapper said the proposed material is manmade, but it looks very natural. She said she would
call it a happy juxtaposition of materials, not destroying an architectural character. Klapper said
she had a lot of great comments from neighbors after she took out the concrete driveway. She
said that people are really complimentary of the pavers.
Klapper said she was also very concerned, as with all. her house projects, to decrease the storm
water runoff. She said she is kind of opposed to poured concrete, because it increases that
runoff. Klapper said she has received great comments from the neighbors about the retaining
wall and how nice it looks against the brick. She said that since this is a stoop, not really a
porch, she feels like it could have that juxtaposition.
Kuenzli asked if it would be less objectionable, for the reasons mentioned by Bristow, if say the
steps were made of the landscape faux limestone but the stoop still retained the brick structure
around it. She said that if one puts limestone, which is very thick and massive, around the
stoop, that really does indicate that this is a new product and there is a lot of it up there.
Boyd said that there are two things to talk about - the stoop and the steps. Swaim said she
thinks the site steps are sort of the prelude to the steps up to the stoop, and they work together
when they are of the same material.
Builta said he is not sure that this is so much about historic preservation as it is about what is
aesthetically pleasing. He said that is important, but in a historic preservation sense, there are
examples of this elsewhere.
Boyd said that to him, the stoop is clearly part of the property and part of what the Commission
has talked about. He said that it is one of the things that is highlighted in the report that was
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done highlighting this house. Boyd said it is very clearly part of the house and part of the
history. Boyd said that he can see both sides of the site stairs issue.
Schmidt, the contractor for this project, said he has been researching trying to find brick to
match. He showed the best match that he could find and said that it is very orange compared to
what is there now. Schmidt said if he replaces it with the best match, it will be a very stark
contrast to what is currently on the house.
Swaim asked Bristow to show again how much of the brick actually shows. Bristow said that
the whole side wall is brick. She said that it is hard to photograph right now, but it is the full
height to the ground in the back and also the shorter section to the ground.
Agran said he believes that it might be a different story if there was not an existing stoop on the
property. He said there are a few things going on here. Agran said there is interest in
expanding the stoop, which he thinks is okay since it doesn't hit the windows. He said that if
there was not a stoop there and this were new construction, he would be more inclined to be
open to the different material. Agran said that since there is something there already, he thinks
it should be made out of the brick.
Agran said it can also be nice to have a transition on the property. He said that there could be
limestone used in other areas or something that mimics the limestone or dressed stone as the
steps. Agran said there is an ability here to use the brick to expand the stoop. He said he is
open to the steps in the front being a different material.
Regarding the photograph of the brick to match, Agran said that some of that brick does match
okay. He said it may be possible to salvage and splice in some of the old brick if some of it is in
decent shape. Agran said he is sympathetic to the storm water runoff issue. He said there may
be a way to have a hybrid situation here on the property.
Bristow said that for a project on a brick house, first staff has worked hard to push contractors to
find matches. She said that so far they have never failed to locate a good match, with the
exception of the addition at 328 Brown Street, which was built of wood because the front porch
was wood and staff new it would be difficult to match the brick. Bristow said it had to follow
certain design elements to make it work in wood since it was on a brick house. She said staff
feels that a brick match that is appropriate enough to enlarge this stoop is something that could
be found if a design for a brick extension came before the Commission.
Swaim said she visited this property and studied it from several angles. She said that besides
the fact that the Commission wants to respect the original materials and work with those
materials or replacements of the same type, the guidelines talk about historic value in
conservation districts as the streetscape and staying consistent with both the feel of the property
and the rest of the street.
Swaim said that, as pointed out by Bristow, there certainly is a rhythm in terms of cement stairs.
She said that when she compared the drawings to actually standing at the site on Clark Street,
the drawings are bereft of a neighborhood. Swaim said the drawings do not show what Clark
Street is, which is a street of very close houses with small front yards. She said that the new
materials as proposed here and the staggering of the site stairs would be an intrusion both of
material and style of the historic house and of the surrounding street.
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Karr asked if there is any concrete used in this at all or if the design is to get away from footings.
Schmidt responded that this was trying to get away from footings with an open -graded base to
allow water to drain.
Karr asked if the Commission or staff has an issue if there were a compromise with some
landscaping materials and some actual brick and mortar that was matched as best as possible.
He said that in the past he has had a company out of Chicago do some staining to match. Karr
asked if staining something to match would be allowed.
Bristow said she did not think it would be approved to stain the original material. She said that it
could be approved to stain a new material. Bristow said that if the Commission believes it might
go one way on the stoop and another way on the site stair, it might be best to have two separate
motions on which to vote.
Schmidt said that in terms of the site steps, he had originally proposed using the more irregular,
more out -cropping type stone. He said that there is a product that looks like a stair step.
Schmidt said it would keep the character and would not break that line, so that would be an
option.
Regarding the stone being used with the brick, Schmidt said that he owned a house at 740
Kirkwood that is brick and stucco and stone, but the stone is in an ashlar stone pattern. He
showed a photograph of this on another house, showing the stone going all the way to the
ground.
Schmidt said that it was brought up that the stone and the brick don't go together in an
historical, architectural manner. He said his home at 740 Kirkwood had that ashlar pattern on it
and brick.
Baker asked if the stamped pattern on his house was specifically on the foundation. Schmidt
said it is on the first floor. He said that it is brick from ground to the bottom of the first floor and
then stucco the next two. Schmidt said that the first floor is the stamped ashlar pattern. He said
it is not out of character for that period of architecture in Iowa City. Schmidt said they are trying
to keep not necessarily with the house but with the period.
Baker said the Commission is concerned with this specific house, which happens to be all brick.
She said there was a concern about making a judgment based on what is aesthetically pleasing.
Baker said this issue is not that this looks bad but that it looks really incongruous. She said
there is no harmony between the limestone product, which may work on some arts and crafts
houses, and the sharp edges of this house and the flat brick of the house.
Baker said that other houses with a combination of stone and brick may have been from another
era or may have been done before a neighborhood became a district. She said it might not
have been allowed if there were guidelines. Baker said this is about the lines and the feel of this
particular house.
Builta suggested that orange bricks would also be disharmonious. Baker said the bricks could
be stained, and Michaud said that the mortar could be tinted.
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Bristow stated that bricks can be stained and mortar may be tinted. She said, however, that if
this were to be designed of brick it would have to come before the Commission again and would
not be approved if it did not match.
Agran said that on this particular house the stoop exists, and it exists in a matching material to
the house. He said that like every other project, when there is an adjustment, the material is
matched. Agran said it isn't about how it looks. He said that it would be somewhat arbitrary to
not match what is known to historically be the material chosen by the architect of the house.
Agran said that to him, it's not about what looks right or doesn't - it's that there is an existing
condition. He said he is open to the steps, which feel like more of a bridge to the landscape,
being dressed limestone or CMUs.
Wagner asked about the drawings and if there is a need for a handrail. Bristow answered that a
handrail can typically be approved by staff as a minor review, depending on the project.
Swaim asked Schmidt about the material he had mentioned. Schmidt replied that they are a
rectangular, modular product. Swaim asked if the edges are crisp on that. Schmidt said that
the top corners are, but it does have a live face and top.
Swaim asked to see the driveway wall if that is the material. Schmidt said that it is, but the
actual modular steps are more crisp than that, and it doesn't have as much variation. Swaim
said that the top level would not be as erratic then. Schmidt confirmed this and said that each of
the steps would be one piece. He said they are stacked on top of each other, and it wouldn't be
broken up into the little modular pieces.
MOTION: Agran moved to approve a certificate of appropriateness for the property at
515 Clark Street for the site steps in concrete or with the site steps in a live-edged
limestone-like material as approved by staff and chair and the railing to be approved by
staff. Kuenzli seconded the motion. The motion carried on a vote of 11-0.
DeGraw asked if the height of the wall that is the stoop right now is equal to the height that is
proposed in the drawing. Karr said that the top of the wall is five feet and asked how far the
walking surface is from the ground level. He said it might be a code issue. Karr said that if the
walking surface is over 30 inches from grade, it will require a handrail at 36 inches, which will
probably take it over the window. Schmidt said it will be at 30 inches. He said that right now it
is at about 32 inches, but he will be raising the grade two inches.
Swaim said she feels strongly that the materials on the stoop need to be consistent with what is
there, as per the guidelines. She said that this is a very simple house, and there are not a lot of
different kinds of materials. Swaim said that adding another one would be considered
inappropriate and not adhering to the guidelines. She said she understands the need to
perhaps expand the size of it, but this discussion is not dealing with that.
Bristow said the Commission is generally discussing the whole design. She said that if the
Commission denies this for some reason, the owner could come back with a design that meets
the conditions the Commission wants to see for approval on a new design.
Boyd said he is very comfortable with the idea of expanding the stoop. He said that the original
materials are there to follow
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Swaim said, regarding the example of the Grant Wood and Moffitt houses, those are quite
different houses. She said that Moffitt used a very eclectic collection of materials, and that
contributes to the historic character of those houses. Swaim said the Grant Wood house is in its
own category, being much larger and of a different era. She said she does not see those as
valid examples of why the Commission should allow other structures in the neighborhood to
have a different mix of materials.
DeGraw said she agrees. She said that the addition of the limestone, when it was not there in
the beginning, doesn't work. DeGraw said that looking at the overhead perspective of the stoop
with the kind of hound's tooth pattern of the brick does work as an addition of something that is
new and different. She said that suddenly when it becomes the addition of limestone, it is too
much.
DeGraw said that working with the same material but doing a different pattern does work for her.
She said that the sudden use of limestone makes her very aware that it was never introduced in
the first place and that it stands out as incongruous.
Karr said he is fairly certain that if the Commission approved this that it would not pass building
code anyway, because it would not meet the requirements. He said that would just be an issue
for them and an issue for the Commission to resolve later on.
MOTION: Boyd moved to approve a certificate of appropriateness for the front stoop
replacement project at 515 Clark Street as presented in the application. Agran seconded
the motion. The motion failed on a vote of 0-11.
320 North Lucas Street
Bristow said this property is on a tiny lot next to an alley in the Goosetown/Horace Mann
Conservation District. She showed a photograph of the house and said that it is a front gable
and wing cottage, which is a typical form found in Goosetown.
Bristow said the staff report points out that there is an approved project to replace the porch
floor here. She said that this house is covered in asbestos siding, and it also has asphalt -
shingled siding looking like brick.
Bristow showed where there is a replaced column. She stated that there are engaged columns,
and they have been boxed out. Bristow said they are still in there in the wall.
Bristow said that the application is to replace the architrave, which she showed. She said that it
is a spindled architrave, and it has simple, square spindles. Bristow said the proposal is to
replace the spindles with turned spindles. She said that according to the photograph and staffs
on-site review, they are not deteriorated and so would not need to be replaced in order to put a
non -deteriorated material there.
Bristow said the proposal also includes replacement of the brackets with something that has a
more open profile. She said that may be partly to avoid having to strip the paint for them and
partly for the aesthetic of having a bracket that has a more distinct opening in it.
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Bristow showed another view of the architrave and the bracket. She said it is another one of the
engaged columns that is boxed out. Bristow showed another view and a column that matches
the ones in the wall and one that has been replaced.
Bristow stated that the porch floor will be replaced, as will the skirt board. She said that an Azek
material was approved for the porch floor, because it sits on grade and will always be wet.
Bristow said that the guidelines, -in the section on wood, are specific about the fact that historic
materials are not to be removed. She said it is one of the rare things in the guidelines that is
disallowed. Bristow said that replacing them with something that would have a more turned
appearance would be basically giving the house a false sense of history. She said it would be
making it look like the house is a Goosetown cottage that was owned by a craftsman or builder
or someone who had the knowledge to do that themselves or money to do it. Bristow said this
cottage did not have that and has been like this throughout its existence.
Bristow said that for that reason, because the guidelines don't allow the replacement of historic
material, staff recommends not approving this application.
Leigh said that she is the owner occupant of 809 East Bloomington and the former occupant
and current owner of 320 North Lucas Street. She said she wants to rehab and repair the porch
at 320 North Lucas Street, which has brought her before the Commission due to an impasse
with City staff.
Leigh said she believes that the primary issue is the three spandrels under the porch eaves that
go from porch post to porch post. She said these are approximately six feet long, with two
facing the street and one facing the adjacent property. Leigh said the brackets at each end of
the spandrels are roughly triangles that are seven inches on the spandrel attached side and six
inches on the porch post attached side, totaling six brackets.
Leigh said she would like to replace the one by one -inch vertical on the spandrels with turned
wooden spindles and the brackets with more open design wooden brackets. She said she
wants to have wooden spandrels on this porch and also wants to have wooden brackets. Leigh
said she would like them to be as close as possible to the existing proportions.
Leigh said there are only four other houses in the nine square blocks that include and surround
320 that have spandrels on their porches. She said she had photographs to distribute. Leigh
said that one has one by one square verticals, and the other two are turned.
Leigh said Bristow has put forth the argument that the changes would give a false history to this
modest house, expressing wealth and prestige. Leigh agreed that it is a modest house with 640
square feet of living space on a 40 by 50 foot lot. She said she has considered what one could
possibly do to make this house exude wealth and prestige and has concluded that she
vehemently disagrees with staff on this point.
Leigh said that turned spindles and a variety of brackets were mass produced and not
expensive, especially when one considers how little material one is talking about at the time this
house was built, as were the hundreds of linear feet of decorative window and door casings, the
baseboards, the base and plinth blocks in the interior of this house. She said she would argue
that as now, with each of us failing somewhere on the house proud continuum, this was simply
a matter of taste and priority.
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Leigh said that in addition, she and her contractor have spent too much time over the years with
lead paint. She said that neither of them wants the exposure of sanding and stripping. Leigh
said the estimate she was given was for $50 to $500. She said this was from Matt Pugh of
Finish Matters, who said it was a conservative estimate, if components were brought to his
shop. Leigh said that on-site work would not be considered. She said this has the additional
risk of breakage during removal and the additional expense of duplicating broken items.
Leigh said the points on which they see eye to eye were the duplication of the original porch
posts to replace the mismatched one on the outer corner of the porch and the eventual
exposure of the half posts on the east and north walls when the current siding is removed. She
said that addressing the siding is not part of her summer budget but will happen as soon as
possible.
Leigh said she served on the Board of Adjustment and understands what rules are. She said
she also knows that rules sometimes ultimately undermine the goals they were intended to
serve. Leigh said that under 1.2 in the Iowa City Historic Preservation Handbook, it mentions
enhancement of historic districts, stabilizing and improving property values, fostering civic pride,
enhancing the City's attraction to visitors, and promoting pleasure and the welfare of people of
the City.
Leigh said that she has also been the treasurer of the North Side Neighborhood Association for
many years. She said that one of the primary goals has been to attract people to the North Side
and achieve a better balance of young families and owner -occupied properties. Leigh said that
the block that 320 is located on has 14 residential structures on it, but only three of them are
owner -occupied.
Leigh said that her restoration rehab of 809 received a Friends of Historic Preservation Award
and a complimentary review by Marlys Svendsen in the early 90s. She stated that her efforts
there advanced many of the goals of the Iowa City Historic Preservation Commission and the
North Side Neighborhood Association.
Leigh said that the changes that.she wants to make to 320 may seem too small to warrant an
appearance before the Commission, but on the house-proud continuum, she is at the lives for
details end. She said that every change she proposes for 320 is with an eye toward living in
that house again herself some day.
Leigh said that for the last few years, she has been very involved in helping the senior -most
generation of her family with often emotionally painful downsizing. She said this has made her
acutely aware that day will also come for her. Leigh said she lived quite happily at 320 for
eleven years and is sure she could again.
Leigh said that the front cover of the Commission's book says that it is a handbook, not a
constitution. She said it says that it is a resource, not a commandment. Leigh said it says it
contains guidelines, which implies interpretation and/or negotiation. She said that if modest
homes in transitional neighborhoods are held to the same rigid standards as Monticello, then
she is afraid that the perfect will become the enemy of the good.
Leigh said she hopes the Commission will approve her application and hopes that no one there
considers the act of listening to well -considered differing opinion as a waste of time.
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Swaim said the Commission does not consider listening a waste of time at all. She said the
Commission's work involves a lot of conversing with the applicant. Swaim said Leigh and
Bristow have conversed a lot, and the Commission sees this as a conversation between the
applicant and the Commission and with the applicant and Bristow to come up with the best
solution for the property.
Leigh referred to the photographs she had submitted, along with a page from the 1910 Sears
catalogue listing brackets at five cents a piece. She said that five cents was a lot more money
in 1910, but if the owner sprung for the brackets, she does not think it is unimaginable that he
would have spent a penny or two on the spindles.
Leigh said the next two pages indicate materials that she would like to use. She said she had
indicated which ones would be to her taste.
Leigh said that there are a lot of very elegant homes, much larger Victorians, that have just the
one by one squares. She referred to 120 North Governor, 508 Church Street, and 314 Church
Street. Leigh said these houses have turrets and witches caps and bay windows. She said
those owners were not trying to say they were poor any more than this house owner was
choosing them because he was not wealthy.
Agran asked Bristow about the property the Commission approved on the north end of Summit
Street on the east side where the front porch was rebuilt to an entirely different condition. He
asked why that was approved, based on this application, and added that there was deterioration
of the materials and the whole porch corner was sunk. Agran said that rather than being
required to replace the porch exactly as it was, the owners chose to change it to another style
that was sympathetic to the period.
Bristow said that house was probably a Queen Anne that had been remodeled to some degree
as a Foursquare. She said that there was some deterioration to the porch. Bristow said there
was some argument from the architect that the arched parts of the columns had been added
more recently. She said there was also some argument from the architect that it had some kind
of a spindled balustrade instead of a paneled balustrade as well, but she said she did not
remember all of the details. Bristow said, however, that every house is considered individually
Agran said that as he thinks about this property, he recalls that at that time he made the
argument that it did not make sense for them to replace the whole porch with a totally different
style. He said that is something the Commission has to be careful about as it looks at the
previous application on Clark Street or looks at this application.
Bristow said it also has to do with the investigation of what is original. She said that with the
house on Summit Street, it suffered a lot from no one really knowing what was going on with
that house and it not having a clear style.
Kuenzli asked, if the spandrel is in good condition and is not deteriorated, why would one have
to strip it - why could it not just be repainted. Bristow said that it may have lots of layers of paint
or they have started alligatoring. She said that it could be in good condition but with the paint
failing, because those are two separate issues. Kuenzli said that if it is a buildup of paint, it is
not as though one would be covering up architectural grooves or little motifs - this is pretty
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straight forward. She said that even if it has a thick buildup, another buildup would not distort
anything.
Bristow said that particular issue might be more of something with the brackets. She said that
with the brackets, they do have a smaller, cut opening that could fill with paint.
Michaud said she thinks that the, ornate bracketry on the porch would indicate that it is quite
appropriate to have a more ornate spandrel. She said that when one is looking at approving
large additions, whether or not they are visible from the street, it is unfortunate to say that this
modest proposal is outre. Michaud said she thinks that the proposed spindles are fine.
Pitzen said that he will probably be doing the work on this. He said that as far as the spandrel
or balustrade, most likely they will be coming down, because he has to remove the post and
jack the corner up. Pitzen said one can see that they are cockeyed right now and are imbedded
into that board against the house.
Pitzen said to think that he could not strip the paint or do anything when all of these joints are
going to be moving around is pretty unfeasible to him. He said that by the time there is that
much paint on, one doesn't see crisp corners any more - it distorts the look of it.
Swaim said that one of the issues here is that the applicant is asking to replace materials, which
is not normally approved unless they show deterioration. Kuenzli said that by the time they
come down, as Pitzen pointed out, they may be deteriorated. Bristow said that the guidelines
would then have them replaced with matching materials. Kuenzli said that as Leigh pointed out,
these are guidelines, they are not rules.
Boyd said that in the new material presented at the meeting, there is a traditional bracket that
has been circled, indicating that is what the owner wants as a replacement. He said he is trying
to compare that to what is there. Male said the thing he doesn't know is the size - whether
these are larger or smaller.
Leigh said she wants them to match as closely as possible. She said she is very happy with the
proportions that are there.
Wagner said it seems to him that the one the applicant has selected is not that much different
from the one that is there. He said that the one that is there, should the lead-based paint be
removed, might look a lot like the proposal. Wagner said the paint has probably closed it up
quite a bit. He said that one could have new ones cut to match; they can't be ordered any more.
Boyd showed the current selection. He showed the historic as an example and then the ones
that are current and modern. Leigh said there are about eight different companies that make
those kind of brackets, and she was just indicating a style that she likes.
Michaud said she recalls a very large house on Summit Street. She said the argument was that
the owners did not want to paint their spindles in their old age. Michaud said the Commission
allowed fiberglass spindles and everything else, because it had a nice architectural drawing with
it. She said that modest proposals should be given the same dignity as large proposals.
Michaud said there are precedents for replacing even materials.
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Boyd said he thinks the Commission is taking this with the same seriousness that it takes every
application. He said he is sympathetic to the brackets and thinks they look as similar as can be
matched. Boyd said the Commission's preference is obviously original. materials. He said he is
concerned that in the process of fixing the porch that the original materials will be harmed.
Boyd said that he is more torn on the spandrels. He said one can see the original materials and
know what they look like. Boyd said the bracket seems like a near match, but he has a harder
timei with the spandrels, because he can see what the original material is.
Michaud pointed out that this is a conservation district. She said this does not have the same
exacting standards as an historic district. Michaud asked if there is any room for individuality
here. She said that her own house is an eclectic Queen Anne. Michaud said that this is more
eclectic, because there are two different styles, than it would be to have turned spindles.
Agran said it doesn't have to do with whether or not the property is eclectic. Michaud said that it
concerns a conservation district versus an historic district. Agran stated that it has to do with
original materials, not conservation versus historic district.
Bristow said that in the guidelines under wood - 4.4 under the word disallowed - it says historic
wood, "Removal of historic wood elements such as trim, porches, cornices and decorative
elements."
Michaud said that then when the owner removes the roof and reconstructs whatever needs to
be done on the porch, she can bring in the examples that are remaining.
Bristow read from under recommended for historic wood, "Replacing damaged wood
components with new or salvaged wood components that match the historic ones."
Karr said that on the surface this seems like a no-brainer. He said that he can see the rationale
of taking it apart and things are going to fall apart. Karr said that where he struggles is the
precedent that would be potentially set when the Commission allows a change, because then it
is a piece of frieze board or a crown or a cornice.
Karr said that when one knows what it is and can still get it, he said if it was flipped around and
it was some turned column that could not quite be matched, but it is a one by one, that is what
he struggles with. He said he has concerns about what precedent is being set. Karr said he
gets that each house is considered individually but wants to balance that with the larger projects
where the Commission has allowed things to go through, because maybe it can't be replicated
or it is part of a larger package.
Karr said this is a minimal thing. He said he wants to figure out what the intent of preservation
is and what the Commission is trying to do and stay true to that.
Regarding the difference between a conservation, district and an historic district, Bristow stated
that historic districts have a certain percentage of contributing properties that are constructed
within the period of significance. She added that all of Iowa City's historic districts are listed on
the National Register as well.
Bristow said that a conservation district is something created by the City of Iowa City, and it has
no State or national component. She said that it is a district for which the City felt the need to
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 17 of 24
conserve the historic character, but the percentage of contributing properties is less so that it
could not rise to the level of becoming an historic district. Bristow said the hope is that, as
owners put money and work into their properties, the elements that make them non-contributing
will be rectified, remediated, changed so that houses could become contributing, and possibly
the district could become an historic district.
Bristow said that there are, in some areas of the guidelines, specific exceptions that pertain to
houses within conservation districts or maybe non -historic houses in any kind of district. She
said those are listed in the individual sections. Bristow said that the section for wood that
discusses this does not have any exceptions at all, whether an area is a conservation district or
not.
Bristow said it is not a matter of letting people get away with things that would not be allowed in
historic districts. She said it is more a matter of agreeing that there are exceptions, but they are
usually based on a house already being non-contributing or non -historic or already having vinyl
siding or vinyl windows. Bristow said nothing is ever done to reduce or destroy the historic
character of a house, unless it can't be helped.
Michaud said there was a dormer allowed on a conservation district house that was an original
house. Bristow said that was a dormer addition, and there are guidelines about dormers as
well.
Leigh said, regarding the section on historic wood elements, she said that to her it is talking
about the elements, not the wood. She said that historic modifies elements; wood modifies
elements. Leigh said one can't take away the element; can't take away the spandrel; can't take
away the brackets. She said she doesn't want to do that - she wants to modify them.
Bristow read from the guidelines, "Removal of historic wood elements, such as trim, porches,
cornices, and decorative elements." Leigh said that is exactly what she is talking about; that is
not the way she reads that. She said that a spandrel is an historic wood element and is not
seen used on modern homes. Leigh said that a corbel is an historic wood element, as are any
number of things. She said that they are historic wood elements and are not used in modern
construction.
Leigh said she does not think she is changing the historic character with the proposed changes.
She said she is just trying to wrap her head around the fact that two of the properties on this
block recently found it necessary to mow their lawns for the first time this season. Leigh said
that two doors down from this property, the owner has not been mowing for years. She said
that the post office refuses to deliver mail there anymore, and the City has come in and mowed
for the owner and has charged her for this.
Leigh said the fact that these spindles and brackets are the issue being discussed in this
neighborhood is kind of messing with her. Baker said that is what the Commission's purview is.
Karr asked Leigh if her point is that she is not removing but is replacing one element with a
similar element. Leigh confirmed this. She said she would love to make improvements on this
little house. Leigh said she would like to spend her resources on her vision for the house but is
not inclined to spend a lot of resources on fulfilling a vision that is not hers.
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 18 of 24
Swaim said she appreciates Leigh's devotion to this house. Swaim said it is a matter of details.
She said that the Commission cares about the details, and Leigh cares about the details.
Swaim said the Commission has guidelines that it needs to follow, one of which is not replacing
historic materials. She said that there are language issues here, but the point is that the
Commission is trying to be honest to the character of the house.
Swaim said she understands Leigh's frustration. She said the Commission is not allowed to use
imagination but is required to do what the house has to say right now as an original, small
Goosetown cottage.
MOTION: Karr moved to approve a certificate of appropriateness for the spindle and
bracket replacement project at 320 North Lucas as presented in the application. Builta
seconded the motion.
Swaim said an aye vote is for approval of the replacement. She said that a nay vote would be
against replacement.
Agran said he is in favor of this. He said he knows that these properties do not set precedent so
that if it is approved, it doesn't set a precedent - that every case is looked at individually.
Agran said it could be that when this porch is jacked up that all of that wood snaps along where
all the nails are going into the porch posts. He said that if the corner were jacked without
coming to this meeting, then the.owner would come to the meeting with materials that were a
problem. Agran said he understands that is not currently the case.
Agran said that when he thinks about the approved Summit Street property, which he is using
as a point of reference and not because it sets precedent, the Commission allowed material that
was part of the story of the house, part of the very old history of the house, to be removed in a
huge degree of creative license to alter the look of that house.
Agran said that, in looking at this property, he would be surprised if those brackets survive the
removal. He said he can see approving this project with the spindles remaining the same, even
if the material is new, and with the brackets being replaced with new brackets if they don't
survive the work.
Wagner asked if, to clarify, the Commission needs to specify which spindle design it is
approving. Michaud said at least those two choices, because it is still obscure to her whether
this is saying they should be straight like they are right now.
Agran said he actually doesn't care if the bracket is a little bit different. He said that the
Commission is looking at every property individually with the best intent to preserve the historic
character of the house. Agran said he does not view what is happening as a gross departure
and would have a hard time saying no to this, based on the approval that was made on Summit
Street.
Bristow said that because the guidelines disallow removing an historic material until there is
proof that it is deteriorated, there needs to be an exception to allow it.
Boyd said the exception concerns the Commission assuming that these items are going to
break when a repair happens. Wagner said that opens up the door for someone who wants to
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 19 of 24
replace something to just break what is already there. He said the Commission is assuming
that the one by one squares is the style that was with that house. Bristow said there is no
reason to think otherwise.
Wagner said the Commission recently approved removing deteriorated materials on a garage
and replacing them with identical materials in style, shape, form, etc. Builta asked if they were
stylized materials, and Agran and Wagner said that would not matter, because it just refers to
identical material.
Kuenzli said the motion was to approve the application as stated. Karr said the debate is still
whether the motion is allowing the spandrel change or not. Swaim said the application is to
change them, but it is not specified what they are being changed to.
The motion was withdrawn.
Agran said he thinks that if the spindles are replaced that they should be replaced as they are
and the way that the Commission has looked at the brackets, and if they are replaced, that the
brackets are trying their best to sort of match an approximation of what is there. He said he
does not think they should change and become turned.
Michaud said that the recommended motion that is printed does not indicate a change of style,
and that is what the Commission is debating. Bristow said that the application is to replace the
spindles with turned spindles, so the motion for the application makes that understood. She
said that can certainly be clarified. Swaim said the application says to replace these with turned
spindles and the new, open bracket design.
Builta asked if it is one of the two that these are being replaced with. Swaim said it is not. She
said the Commission has not seen a proposed turned spindle.
Bristow suggested that if a motion is made to approve a new bracket and a new turned spindle
that it be something to be approved by staff and chair. She said that would be the appropriate
thing.
DeGraw suggested a condition that if the brackets are salvageable to work with the pattern that
is currently there and if not, to work with staff to approve a new bracket and a new spindle.
Bristow said there are two ways brackets can be done. She stated that one can look for the
closest match. Bristow said that one can take one down and trace it to match it. She said that if
one doesn't know what the bracket looks like, the owner can come up with a house that might
be similar and match that kind of bracket. Bristow said that, in effect, it could be appropriate to
either actually use the old brackets as a template or come up with something that happens to
exist as a manufactured product that matches.
MOTION: Agran moved to approve a certificate of appropriateness for the spindle and
bracket replacement project at 320 North Lucas Street with the spindles and brackets
remaining true to spindles and brackets seen currently on the house or to be created or
replaced with the closest approximation to those parts. Wagner seconded the motion.
The motion carried on a vote of 9-2 (Kuenzli and Michaud votina no).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 20 of 24
Swaim said that these are items that do not come before the full Commission. She said that
Bristow gives a brief report on them.
Certificate of No Material Effect - Chair and Staff Review.
509 Rundell Street.
Bristow said this project involves a repair of all of the original sashes and the front storm door
She said this typically would not need to be approved except that the owner is using the
preservation fund for the project.
402 Church Street.
Bristow said this is the repair of a foundation wall that is actually buried in the grade in the back
of the house. She said there will be no effect on the house.
1223 Seymour Avenue.
Bristow said this house has two different projects. She said that wood shake shingles are being
replaced with wood shake shingles. Bristow said that siding will be repaired and painted.
Minor Review - Staff Review.
1230 Burlington Street.
Bristow stated that this is a continuation of a project that had been approved in years past. She
said that the three windows shown plus one on the other side of the house are being replaced.
She said all of the front windows will remain.
425 Clark Street.
Bristow said that this house had some kind of asbestos or aluminum siding on it that was
removed. She said that the house was insulated and has insulation holes.
Bristow said that subsequently, because it has plaster walls on the interior, and the owner did
not remove all the plaster walls and put a vapor barrier between the plaster and the stud walls,
the siding is failing, because this is an insulated house.
Bristow said that if one has a plaster wall on the interior of an historic house and one insulates
it, one cannot prevent the water from the interior from migrating into the wall and then
condensating on the insulation, soaking it with water, and causing the siding to fail. She said
either one does not insulate an historic house with plaster walls, or all of the plaster should be
removed from the interior with a vapor barrier installed.
Bristow said there is no remediation for this. She said that one can remove the insulation to let
the wall dry out, but that could take three months of having the wall open. Bristow said that for
this house, the replacement of all of the siding with cement board has been approved, but none
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 21 of 24
of the trim or soffits will be replaced. She said that the thought is that the cement board may
deteriorate less quickly than the wood siding.
1118 Court Street.
Bristow said this project is the replacement of a deteriorated garage door.
429 North Governor Street.
Bristow said this was the replacement of some rickety, non -code compliant rear steps with some
new ones. She said the new railing will have spindles.
Intermediate Review - Chair and Staff Review.
8 Bella Vista Place.
Bristow said that Wagner's original project was keeping the columns at the entry canopy. She
said that the John Shaw project from years ago was putting brackets up. Bristow said that now
the owners are putting brackets up again.
308 and 310 South Governor Street.
Bristow showed the two houses and said they are owned by the same person. She said that
they are going to have an easement agreement to put a driveway on the 310 property that goes
back to a parking pad on the 308 property.
833 Rundell Street.
Bristow said there was a slight change in the dormer, with the dormer wall not being pushed in
quite as far as it originally was, due to structural issues.
320 North Lucas Street.
Bristow showed the porch floor that is being replaced on this house. She said that the skirt
board will also be replaced. Bristow said they will be replaced with a tongue in groove Azek
product that looks pretty good. She stated that although it is pretty much plastic, if the edge of
the board is machined it looks somewhat like wood.
724 Ronalds Street.
Bristow said this is now a non-contributing property. She said that the non -historic garage is full
of holes and will come down. Bristow said that since the garage is non -historic, the replacement
does not need to be reviewed at the same time as the demolition is reviewed. She said it is an
intermediate review for staff and chair to review the demolition of a non -historic building like this.
CONSIDERATION OF MINUTES FOR MAY 10, 2018:
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's May
10, 2018 meeting, as written. Wagner seconded the motion. The motion carried on a vote of
11-0.
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 22 of 24
COMMISSION INFORMATION AND DISCUSSION:
Transfer of Development Riqhts.
Swaim said there is a lot of information to read in the packet about this. Bristow said this did
come up during the landmark process. She said the National Park Service puts out something
about this, because this type of transfer can go a long way toward preserving historic buildings.
Agran said it is his opinion that in Iowa City, sometimes developers hold historic properties as a
way to leverage development, and that is not always the intended purpose. He said he is not
certain it is all necessarily positive in terms of the overall effect on the community and the
neighborhood.
Clinton Street and Railroad Depot District Update.
Bristow said the district approved by the Commission, which has a grant out to put it on the
National Register, is going before the Planning and Zoning Commission for local landmark
status consideration next Thursday. She asked available Commission members to attend and
speak up for this.
Election of Officers.
Bristow asked for nominations.
MOTION: Agran nominated Boyd to be Commission Chair. Kuenzli seconded the
motion. The motion carried on a vote of 11-0.
MOTION: Builta nominated himself to be Commission Vice Chair. The motion carried on
a vote of 11-0. (There was no second here.)
Retiring Commissioners.
Bristow thanked the retiring Commission members for their help. She said that the Commission
is losing a combined 53 years of experience.
Swaim said that at the joint meeting with the Planning and Zoning Commission and the City
Council, one of the City Council members asked how many acres of Iowa City is in historic
property and districts and such. Swaim said that it is about 2.5% of Iowa City's 16,000 plus
acres, with another tenth of one percent for landmarks that are not in districts, to come to close
to 2.6%.
Swaim said that even though it is not a lot of land, it is a lot of buildings. She said it has been a
lot of work for the Commission and staff to identify, designate, protect, and do design review for
these properties. Swaim said that when Commission members drive around Iowa City, they
should take note of these houses and the conditions they are in and give themselves a pat on
the back.
HISTORIC PRESERVATION COMMISSION
June 14, 2018
Page 23 of 24
Swaim said this work isn't easy, but it is important to the Commission and important to the
community. She thanked everyone for taking on the hard work that is not always totally well
received.
Swaim said Michaud has been tenacious in design review, because she is a homeowner of an
historic property and takes good care of it. Swaim said Michaud takes note of details and how
to do them correctly to avoid expense and deterioration. Swaim thanked Michaud for her great
concern for protecting the Unitarian Church.
Swaim thanked Baker for steering the conversation back on track, because there are so many
variables to consider. Swaim said Baker has kept the Commission on target regarding whether
things adhere to the guidelines and what is within the Commission's purview.
Swaim thanked Wagner for knowing the beauty of how old houses were built, how and why they
work, and how they should therefore be repaired. She said that Wagner understands the virtue
of old materials and old techniques. Swaim said that many times Wagner has been able to
contribute essential hands-on information.
Baker said that Swaim is responsible for 16 of the total years contributed by retiring Commission
members. Baker said that Swaim's first stint was from 1993 to 1997, and then Swaim came
back in 2006 and became chair in 2012.
Baker said that means that Iowa City has had the wealth of Swaim's knowledge, strong
leadership, passion for preservation, and thoughtful assessment for 16 years. Baker said that
Swaim has been a strong advocate and has been the driving force behind things like the
Jefferson Street Historic District and the Goosetown/Horace Mann Historic District, as well as an
integral force in promoting downtown as a potential district.
Baker said Swaim has been an educator in why preservation is important and why it is relevant.
She said she has great appreciation for Swaim's eloquence, commitment, and passion about
these architectural gems that the Commission is trying to preserve and save. Baker thanked
Swaim for her leadership, inspiration, and guidance and said it has been a pleasure to be on the
Commission with Swaim.
ADJOURNMENT:
The meeting was adjourned at 7:45 p.m.
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2017-2018
NAME
TERM
EXP.
6/15
7/31
8/10
9/14
10/12
1119
12/14
1/11
2/8
3/8
4/12
5/10
6/14
AGRAN, THOMAS
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
BAKER, ESTHER
7/1/18
X
X
X
X
X
X
X
X
X
X
X
X
X
BOYD, KEVIN
7/1/20
X
O/E
X
O/E
X
X
X
X
X
X
X
X
X
BUILTA, ZACH
7/1/19
X
0/E
X
X
X
X
X
X
O/E
X
X
X
X
CLORE, GOSIA
7/1/20
X
X
O/E
X
X
X
O/E
O/E
X
O/E
X
X
X
DEGRAW, SHARON
7/1/19
X
X
X
X
X
X
O/E
X
X
X
X
X
X
KARR, G. T.
7/1/20
--
X
X
X
X
X
X
X
X
X
X
X
X
KUENZLI, CtCILE
7/1/19
X
O/E
O/E
X
O/E
x
X
X
X
X
X
X
X
MICHAUD, PAM
7/1/18
X
X
O/E
X
X
X
X
X
X
X
X
X
X
SWAIM, GINALIE
7/1/18
X
X
X
X
X
01E
X
X
X
X
X
X
X
WAGNER, FRANK
7/1/18
O/E
O/E
X
O/E
X
X
O/E
O/E
X
X
X
X
X
KEY: X = Present
0 = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 4.j.
i r
z+
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
August 21, 2018
ATTACHMENTS:
Description
Historic Preservation Commission: July 12
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
JULY 12, 2018
MEMBERS PRESENT: Kevin Boyd, Zach Builta, Helen Burford, Gosia Clore, Sharon
DeGraw, Quentin Pitzen, Lee Shope
MEMBERS ABSENT: Thomas Agran, G. T. Karr, Cecile Kuenzli
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. He welcomed
the three new members to the Commission.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
1025 Burlinaton Street
Bristow said this property has been reviewed by the Commission in the past. She said the
house was recently rehabbed by the University Partnership, which opened up the porch, put the
windows back to their original size, and did a lot of other great work on the house.
Bristow stated that this application concerns the garage. She said that the existing garage is in
the back, southeast corner of the property. Bristow said the applicant would like to replace it
with a functional garage that would be just slightly bigger. She said that the new garage would
be 25 feet from front to back and 30 feet from side to side.
Bristow said that the existing garage is a stucco garage with a sliding door and a metal roof.
She showed where a hole has been patched where a chimney was removed at one time.
Bristow said that part of the deterioration of the garage is due to that chimney. She said that
before this belonged to University Partnership, part of the chimney had fallen in on the floor and
caused some damage.
Bristow showed a photograph of the base of the wall right next to the opening, showing that the
stucco coating is falling away and the bricks behind don't seem to have any mortar holding them
together. She said that inside the slab it is just completely busted up. Bristow said that part of
the problem with this garage is that the slab is heaved, and the driveway has not extended to
the garage for a very long time. She said that currently, the garage sits just a little lower than
the rest of the driveway, so if a new driveway were put in, it would slope down toward the
garage, which is not the best situation.
HISTORIC PRESERVATION COMMISSION
July 12, 2018
Page 2 of 9
Bristow said that the garage does sit on the busted -up slab. She said that some of the tile
construction wall is also breaking apart, although it does have a really nice bead board ceiling.
Bristow showed the interior of the west wall on the other side of the garage. She said the
concrete is breaking up there, and the tile is separating as well. Bristow showed the other
corner of the opening. She said that the slab doesn't really have any relationship to the garage
any more.
Regarding the exterior, Bristow said that there have been some cracks that have been patched.
She showed where the structure is separating a little bit - enough that the stucco has busted
away, and the door frame is separating away. Bristow showed the side where the roof itself is
pretty well rusted. She said there may be a way to sand it down and recoat it, but this is just not
really a very functional garage. Bristow said the slab doesn't work at all anymore, and there is
no overhead door.
Bristow said this really is deteriorated. She said that long ago, when staff knew about this
project, there was some hope that this garage could be saved. Bristow said that at this point,
staff believes that it is time to move on to a new garage in this case.
Bristow said that the drawings for the new garage are a little minimal right now. She said that it
would be of wood frame construction so would not go back to stucco and concrete block or
anything like that. Bristow said it would match the house and would have lap siding, corner
board, and similar trim to match the house.
Bristow showed the sketch of the new garage. She said it shows really a minimal overhang.
Bristow said that the original garage had a nice two -foot overhang, and this should at least go
about 12 to 18 inches to have some overhang on this garage.
Regarding overhead doors, Bristow said that nothing has been selected yet, but there are a
couple of options. She said the applicant is interested in having some windows in the garage
door, and she showed one option with a simple carriage -style type of door with windows in it.
Bristow showed another door that does not have windows - a steel -paneled door with separate
composite overlay panels for the trim. She said staff finds that either of these two types of doors
would be appropriate for this garage.
Bristow showed more sketches of the south, rear elevation and the two side elevations. She
said she would recommend a more appropriate overhang here. Bristow added that the
proportions of the windows would probably be a little bit thinner so that they look more
rectangular instead of approaching square as in the sketches.
Bristow referred to the recommended motion. She said the Commission will want to discuss
whether or not the garage could ba taken down. Bristow said that if the Commission feels they
are leaning toward approving the demolition, it will want to go on and discuss the new design
and whether it should be approved. She said that if the Commission approves of the design, it
will want to put forth a motion that covers both. Regarding staffs proposed motion, Bristow said
she would recommend adding a condition that the design be revised with an appropriate
overhang.
DeGraw asked if there is a typical lifespan for the ceramic tiles on the interior. Bristow replied
that there is not really. She said she has seen quite a few schools built out of this tile
construction. Bristow said that it can last a long time if it is maintained. She said a lot of the
problem with this particular garage is that it had this chimney in it that collapsed. Bristow said
HISTORIC PRESERVATION COMMISSION
July 12, 2018
Page 3 of 9
that caused some failure of the slab, which helped pull the walls apart a little bit, along with a
little deferred maintenance, since this had not been used as a garage in a long time.
The consensus of the Commission was that there was no problem with demolishing the garage.
Shope asked if, with regard to the overhang, it would be appropriate to use basically the same
overhang as on the house. Bristow said the overhang on the house is probably about 18 inches
or so.
MOTION: DeGraw moved to approve a certificate of appropriateness for the project at
1025 Burlington Street as presented in the application with the following conditions: the
overhead door, passage door, and window product information to be approved by staff;
the garage is to have corner boards and window and door trim similar to the house; a
revised design with an overhang of at least 18 inches; and demolition of the current
garage. Clore seconded the motion. The motion carried on a vote of 7-0 (A -gran, Karr,
and Kuenzli absent).
821 North Johnson Street.
Bristow said this house is in the Brown Street Historic District. She said that at the time of the
survey, this house was non -historic. Bristow said the house is now historic, but assuming that it
is outside the period of significance for the district, it would be non-contributing. Bristow said it
is a ranch house with a mid-century modern kind of style to it.
Bristow said the house is owned by Successful Living, which will be getting some home grant
money for the project. She said that a lot of interior work will be done but also some exterior
work for the Commission to review as well as some exterior work that does not require review.
Bristow showed the front step. She said it is pulling away from the brick and is actually being
washed away underneath. Bristow said it is starting to really fail - sinking, falling away from the
house, and pulling at the retaining walls, so they are going to pour a new set of stairs.
Bristow said staff has been working with the owners to make sure the retaining walls are
maintained at this point. She said there is not a plan to rebuild them, but they are damaged.
Bristow said that currently, they are just going to stay that way. She said that the brick is
apparently a full four inches by ten inches, so it would be difficult to match such an odd -sized
brick.
Bristow said that the retaining walls are really an integral part of the design of the front of this
house. She said that is why at this point, this is not proceeding with anything that deals with the
retaining walls, because it is outside the scope of this project.
Bristow said that the owners will try to reuse the black metal rail. She said if that does not work
out, they will have a new rail approved.
Bristow said the owners are also removing the awning that covers the front patio, which will
require a little bit of patching of the roof shingles. She said there was some tree damage to the
roof shingle area in the past year.
Bristow said the owners are going to change the stair and rail and will be adding a concrete
patio. She showed where, because of how the house is used, they want to add an additional
HISTORIC PRESERVATION COMMISSION
July 12, 2018
Page 4 of 9
door. Bristow said they would like to separate the area for the people who live in the house
from the office area of those who work to help those who live in the house. She said that having
two separate doors is kind of integral to the way the house functions.
Bristow said they have been working on how they might add a second exterior door. She
showed where the original plan was to actually have an exterior door and have the stairs come
off adjacent to the new stairs. Bristow said that the new stairs at the existing back door will turn
90 degrees to land on the new patio. She said that having the new entry stairs run adjacent to
that would create a little bit of an awkwardness with the two stairs parallel but with different runs.
Bristow said it would not be possible to have the one set of stairs meet the landing and then
have a single stairs down. She said it can't go down that direction, because there is nowhere to
have the run of the stairs.
Bristow showed the first option of trying to separate the stairs and have it work. She said that
because the property slopes down in this area and the stairs would be running along in the
same direction, it results in a conundrum where the stairs and the grade never really meet very
well, because they keep sloping down in the same direction.
Bristow said option two was created, and it would still have the existing stairs coming off at a 90
degree angle from where they currently are, along with a new door and landing that is separated
from the other stair by a small area. She said they have to be able to get under the stoop to
reach a hose bib that is on the back of the house.
Bristow said that putting porch skirting around the back entry as the Commission normally likes
to see would make that a little bit difficult. She said that if they separate the one landing and
stairs from the adjacent one by enough room to pass through and get to the hose spigot, they
might not have to put skirting there. Bristow said that if needed, they can store things in that
little spot to help keep the site cleaned up.
Bristow said staff feels that having the stair landing extended by a couple of extra feet so that
the stairs can come down and be separated from the other ones would be the way to go on that
part of the project. She stated that staff recommends approval of this but would need to
approve the rear entry door, which staff has discussed already with the applicant.
Shope asked if staff has any recommendations regarding the type of railing to be used. Bristow
responded that, since this is a modern house, a very simple, square spindle design with some
newel post to break it up, as discussed in the guidelines, would be the way to go with that.
Shope asked if the same type of wrought iron as is used in the front would be acceptable here.
Bristow said it could potentially be, but at the same time, it might be harder to get it to fit in right
and look right where there will be wood construction. She said staff feels that wrought iron
works better with concrete.
Pitzen asked if there would be risers on the stairs. Bristow replied that it would have to have
closed risers. Pitzen asked if the owners have priced having the hose bib moved. Bristow did
not know. Pitzen said that perhaps they could bring the higher landing out farther with the
stairs doubled back and go down on the lower one and then have a common stair. Bristow said
she did not know if that would add to the cost, because then there would be a longer raised
area. Pitzen said it would mostly be the cost of extra materials.
HISTORIC PRESERVATION COMMISSION
July 12, 2018
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DeGraw asked if staff would share Pitzen's idea with the homeowner. Bristow said that the
applicant's representative was in attendance at the meeting.
Burford asked if the owners have to have anything associated with the house be ADA
compliant. Bristow said she did not know. She said that at this point she would assume not,
because there is no ADA compliant entry. Bristow said the only way that could be done is from
the garage, and then there would have to be a lift of some sort.
MOTION: Clore moved to approve a certificate of appropriateness for the project at 821
North Johnson Street as presented in the application with the following conditions: the
new stair and landing is revised according to option two, and materials such as new front
railing (if needed) and new door product be approved by staff. Builta seconded the
motion. The motion carried on a vote of 7-0 (Agran, Karr, and Kuenzli absent).
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
1012 Burlington Street.
Bristow said this house is in the College Hill Conservation District. She said that the owners
replaced all of the shingles on the mansard and the upper roof
701 Oakland Avenue.
Bristow said the owners had already replaced the membrane roof on the dormer and are now
replacing the shingles on the main roof.
Minor Review - Staff Review.
1206 Court Street.
Bristow said this house was originally a bungalow. She said that in the 1970s, the homeowner
decided to add a floor. Bristow said that everything about the upper floor is completely
inappropriate.
Bristow said that the house now has new owners, who opened the front porch and replaced the
pre -cast concrete steps. She said the railing was not done appropriately, and there was no
skirting on the sides. Bristow said the owners know that, and they will be modifying the railing to
be nice, simple, square spindles.
727 North Lucas Street.
Bristow said this is a University home that is being remodeled. She said it needed to have the
inappropriate stairs repaired.
1118 East Court Street.
Bristow said this project came up last fall, and the owners only recently decided to do it. She
showed the addition, a two-story with sleeping porch. Bristow said the owners have
incorporated this area into the kitchen. She said that at some point in time, most of the windows
the two ends and on both sides - were all replaced with double hungs.
HISTORIC PRESERVATION COMMISSION
July 12, 2018
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Bristow said that the two central windows were casements. She said that initially, the owners
were going to keep and repair them, but they are having big issues with water getting in.
Bristow said that now the owners will replace them to match the others but with better quality
windows than the others.
420 North Linn Street.
Bristow said the house at 420 North Linn is having the porch skirting reconstructed.
513 Summit Street.
Bristow said this house recently changed hands. She showed the area where the radon
mitigation system is being installed near the air conditioning units.
528 North Gilbert Street.
Bristow said that the house at 528 North Gilbert Street will have a piece of bead board soffit
replaced. She said the rear porch stairs will be replaced with wood stairs. Bristow said the
owners may keep the simple metal railing or might put in the appropriate railing with just square
spindles.
Intermediate Review - Chair and Staff Review.
1111 East Burlinaton Street
Bristow said this house at 1111 East Burlington Street is receiving historic preservation funds for
multiple projects including, but not limited to: repairing the internal gutter, repairing the soffit,
reconstruction of the rotted porch floor including retaining the columns and redoing the skirting.
Bristow showed where there used to be a side porch. She said that it was sort of enclosed long
ago. Bristow said it has some studs in there, and the metal siding just kind of goes over it. She
said the owners will take that section and actually put in a real wall with insulation.
Bristow said the owners can tell what the siding is under all of the rest of the siding on the
house. She said they will be using a siding to match the lap that is underneath everything,
because they eventually plan to remove the aluminum siding on the house.
Bristow said there is one window that does not have a jamb extension so that there is a gap
between the original siding and the aluminum siding that lets water in the wall, and it has been
that way for a long time. She said they will put the jamb extension in to close that up. Bristow
said there are some other issues, but the historic preservation fund will help this house move
forward at least one step.
CONSIDERATION OF MINUTES FOR JUNE 14,2018:
MOTION: DeGraw moved to approve the minutes of the Historic Preservation Commission's
June 14, 2018 meeting, as written. Clore seconded the motion. The motion carried on a vote
of 7-0 (A -gran, Karr, and Kuenzli absent).
HISTORIC PRESERVATION COMMISSION
July 12, 2018
Page 7 of 9
COMMISSION INFORMATION AND DISCUSSION:
Clinton Street and Railroad Depot Historic District to Citv Council
Bristow said this potential new district will go before City Council, although it is still a little bit up
in the air. She said Commission members who are in town at that time are encouraged to
attend the meeting, and staff hopes to have a full City Council at that time.
Bristow said that making certain there are Commission members at the City Council meeting
who are willing to speak will be a big plus. She said she will let the Commission know when the
meeting will take place.
Boyd thanked DeGraw for speaking and Builta for attending the Planning and Zoning
Commission meeting. He said the motion came out of the Planning and Zoning Commission
meeting unanimously.
Shope asked exactly what is contained in that district. Bristow responded that the depot is at
the south side of the district. She said it goes up Clinton Street and includes the next block - the
hotel; the two houses in the middle of the block; the big, angled house on the end of the block;
and 530 Clinton, the big, brick house across Prentiss Street.
Bristow said the Commission has a certified local government grant to put that district on the
National Register. She said that will be done, regardless of the City Council vote.
Bristow said that the whole transfer of development rights that came up before City Council with
regard to local landmarks is also relevant to this area. She said this area already has that
potential written into the zoning code, so that is one benefit for the property owner, in that he
could potentially transfer rights from some of the properties he owns in the district to properties
he owns that are right next door and not included in the district or could potentially sell them to
someone else who might use them in the Riverfront Crossings area.
Shope asked about the status of the properties. Bristow replied that they are all rental
properties.
Uadate on Historic Preservation Fund.
Bristow said that the City Council and the City Manager gave the Commission $40,000 each
fiscal year to work with for matching grants and loans for the Historic Preservation Fund. She
said that the maximum per project is $5,000, which means there is a potential for eight or more
applicants each year.
Bristow stated that a soft rollout was done last year to let people know, as they were putting in
applications for other work, that this funding is available. She added that by December, there
had only been two applicants, so a press release was put out and it was put in the annual
newsletter to homeowners. Bristow said that resulted in a barrage of calls. She said the goal is
to help with anything that would retain original, historic materials or would put an historic
element back on a house. Bristow said between $30,0000 to $35,000 will probably end up
being used from last year. She added that the unused money does not carry over to the next
year. July 1 began the next fiscal year and
HISTORIC PRESERVATION COMMISSION
July 12, 2018
Page 8 of 9
Bristow said that a homeowner can apply more than once, even more than once a year. She
said she does not know how long the funding will last, but it will have to be renewed by the City
Council as it holds its budget talks for the next fiscal year.
Bristow said that for owner -occupied homes with owners below a certain income limit, the
money is a grant. She said that for those above that limit and for rental property owners, the
money is a no interest loan with a five-year term.
Bristow said that she and Boyd will both be at this year's Preserve Iowa Summit. She said it is
also the National Alliance of Preservation Commissions Annual Meeting. Bristow said the
national group is holding its annual meeting in Des Moines, so SHPO decided to combine them
into one meeting.
ADJOURNMENT:
The meeting was adjourned at 6:07 p.m.
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2017-2018
NAME
TERM
EXP.
7/31
8/10
9/14
10/12
11/9T12/14]
1/11
2/8
3/8
4/12
5/10
6/14
7/12
SHOPE, LEE
6/30/21
X
xev x ~ Present
o ~Ausen
ms= Absent/Excused
— = Not aMember