HomeMy WebLinkAbout2018-09-04 Bd Comm minutesI r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Airport Commission: April 4
Item Number: 4.a.
April 4, 2018
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
APRIL 4 2018 —11:00 A.M.
AIRPORT TERMINAL BUILDING
Members Present: Christopher Lawrence, Robert Libby, Minnetta Gardinier, Chris Ogren, A.
Jacob Odgaard,
Members Absent:
Staff Present: Eric Goers, Michael Tharp
Others Present: Rhiannon Rasmussen, Grant Cushman, Bill Bollman, John Moes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 11:10 A.M. after declaring a quorum.
Items for Discussion ! Action
a. AIRQORT MARKETING/BRANDING WORK SESSION — Moes and Bollman led the
group through a review of the logo and the developed Brand Identity Style Guide.
Moes and Bollman reviewed the appropriate uses of the design. Members
discussed the messaging page. Members asked for changes to the better generalize
the messaging as presented.
Moes then shared a draft fundraiser letter using the new logo and typeface as well as
some other mocked up t -shirt designs.
ADJOURN:
Lawrence moved to adjourn the meeting at 12:18 P.M. Libby seconded the motion. The
motion carried 5-0.
CHAIRPERSON DATE
April 4, 201 S
Page 2
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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Minnetta
07/01119
O
Gardinier
1
01
0
E
X
X
X
E
X
/E
X
X
X
X
X
X
X
X
Chris
07/01/18
01
O/
Ol
Ogren
X
X
X
X
X
X
X
X
X
X
E
X
E
E
X
A.Jacob
07/01118
O/
O
0/
O/
O/
0/
O/
01
Odgaard
X
X
X
X
X
E
/E
E
E
E
X
E
E
E
X
Robert
07/01/20
O
0/
01
Libby
X
/E
X
X
E
X
X
E
X
X
X
X
X
X
X
Christopher
07/01121
N
N
01
Lawrence
M
M
X
X
X
E
X
X
X
X
X
X
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Item Number: 4.b.
July 19, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JULY 19, 2018 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Wolford, Larry Bell
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:03 P.M. The new Member, Derek LaBrie, was introduced.
ELECTION OF OFFICERS:
The first order of business was the election of officers. Libby noted that he and Lawrence had
discussed their positions and if everyone agrees, they will keep things as they are. Lawrence
moved to retain Robert Libby as Chair and himself, Christopher Lawrence, will remain as
Secretary. Gardinier seconded the motion. The motion carried 4-0.
APPROVAL OF MINUTES:
Minutes from the June 21, 2018, meeting were reviewed. Lawrence moved to accept the
minutes of the June 21, 2018, meeting, as presented. Libby seconded the motion. The
motion carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Gilbert Street Parcel/Bell Lease — Tharp noted that Larry Bell is present this
evening. He is one of the owners on the lease for this property. Tharp gave
Members a brief history on the property and lease agreement. He noted that
Members received a copy of Mr. Bell's letter in their meeting packet. Bell then
spoke to the Members regarding this property. He stated that they did have a
buyer for the land but that the City Council did not approve this. They have also
tried to sub -lease the land, but to no avail. Bell stated that he is trying to find a
way to resolve this issue since neither of these options have panned out.
Gardinier asked for some clarification as to why the City did not approve these
July 19, 2018
Page 2
requests. Tharp stated that it had to do with the risk of flood and not having
access to the land, as well as the fact that the developer wanted to develop
several other adjacent lots. Tharp then responded to Members' questions and
concerns regarding this piece of property and the lease agreement. City
Attorney Goers joined the conversation at this point. He noted that due to the
fact that this was discussed in executive session, he is unable to provide much
detail. However, he stated that Tharp is correct in pointing out the flood risks and
lack of access. Goers stated that in the last decade, the City has been
attempting to buy properties that are high flood risks. Therefore, it would not
make sense to sell this particular piece of property for development.
Continuing, Goers stated that in 2014 the Commission offered Mr. Bell the
opportunity to buy out the lease by paying half of the remaining lease amount.
The current lease amount is $325 per month and will be increasing in May,
consistent with the CPI. This is a 20 -year lease, running through 2029. Goers
added that the Commission does have the right to discuss this issue further in
executive session, which they could choose to do at next month's meeting. Bell
then responded to Member questions regarding the property. He added that he
would like to be out of the lease, that the monthly payments are truly a hardship
for him at this point. Gardinier asked what the Commission can do with the land
if the City will not allow it to be developed. Tharp responded that the land was
originally purchased with FAA money because it was under the runway
protection zone. Gardinier stated that she would have to agree with Bell on this
issue, that it does not seem right to have development on both sides of this
property, yet development is not allowed here. She added that she is very
disappointed in the City for how they have handled this. Goers attempted to
explain why the City has made the decisions it has regarding this property.
Members continued to express their sentiments regarding Bell's request to be
released from this lease. The issue of needing to maintain the property —
mowing, snow removal, etc. - was also discussed. Gardinier asked if others
would like to have an executive session next month. Libby stated that he would
like to have more information. Tharp responded that he can work on some type
of summary for an executive session and Goers can address any legal concerns
they may have. Lawrence stated that he also has questions he would like to
have answered. Gardinier then questioned the timeframe that the City Council
made their decision to not sell this piece of property. She stated that she does
not remember there being any conversation around this. Goers noted that the
Commission did in fact discuss the issue at its December 21, 2017, meeting. He
read from the meeting minutes the reference to the Council's decision. To
Gardinier's point, Tharp stated that collectively the Commission has not had a
discussion since that time about letting Bell out of his lease.
b. FAA/IDOT Projects: AECOM / David Hughes
L Obstruction Mitigation — Tharp noted that he did not hear from Hughes
so he is not sure why he is not present. He added that there was some
weather in the Des Moines area today and that may have been an issue
for Hughes. As for the obstruction mitigation issue, a Finding of No
Significant Impact was received from the FAA. This notice will be
published in the newspaper tomorrow, according to Tharp. This will then
wrap up the environmental study. Now the conversation will turn to
July 19, 2018
Page 3
funding and easement agreements. Funding will drive how the work gets
done, whether it can all be done at once or if they will have to do it in
phases. Tharp responded to Member questions regarding the obstruction
mitigation project and what the various steps will entail.
1. Environmental Assessment (EA) —
ii. North T -Hangar Restroom — Tharp stated that the restroom project is
moving along. Some of the sub -contractors are being waited on, but in
terms of the contract there are still a few weeks left to complete things.
Mid -August is the current completion timeframe, according to Tharp.
C. Airport Operations
i. Budget — Gardinier then asked about FAA funding and grants received.
Tharp stated that they have not yet put in for an FAA grant but did for a
State grant. This would apply to the terminal apron concrete rehab.
Tharp noted that the new fiscal year has begun and there are several
projects that are coming up.
1. Building H Entry Road Repairs — Tharp touched on this project,
noting that it is very rough driving on this. He added that the
pavement is over 20 years old and needs to be replaced. This
project is estimated to cost around $13,000. Lawrence moved to
approve the estimate from Hansen for the Building H Entry
Road Repairs project. Libby seconded the motion. The
motion carried 4-0.
The conversation returned to the budget, with Tharp noting that budget
season will be upon them soon. He added that typically they have a work
session to walk Members through the budget process and to prioritize
things for the upcoming budget year. Tharp also noted some equipment
replacements that they will need to consider. Others agreed that such a
work session would be helpful for them. The use of solar was briefly
touched on, with Tharp stating that the City recently completed a solar
study.
ii. Management —
1. Airport Viewing Area — Tharp stated that the sod is in, but there
was an incident with the landscaping contractor. They evidently
hooked up their hose to a water spigot that had a busted water
line, therefore flooding the Airport's basement. Tharp also spoke
to the four kiosks that will be a part of the viewing area. He noted
that a push -pedal plane has been donated to the Airport.
Gardinier suggested having a naming contest, perhaps in
conjunction with the Public Library, for the viewing area. Tharp
responded that the FAA has stated they should not make this an
actual 'park,' but that they can probably name it something fairly
generic.
iii. Events — Tharp stated that the car club event went well. The club raised
around $1,600 for St. Jude's.
1. Optimist Club Pancake Breakfast — Tharp noted that this will be
held the end of August. He stated that in the past they have had
the Civil Air Patrol helping park planes and with crowd control.
However, due to other commitments and the lack of cadets in the
area, they will not be doing so at this year's event.
July 19, 2018
Page 4
d. FBO / Flight Training Reports
L Jet Air — Wolford shared the monthly maintenance reports with Members.
One of the highlights included the new TVs on the main floor of the
terminal building. One side shows Jet Air's services and the other side is
constant Flight Aware. Jet Air is also showing upcoming events.
Members briefly discussed what they would like to see on these TVs.
Other tasks included changing out fuel filters, filling in holes around the
Airport, and getting ready for the car show event. In July the invoices
were received for the mulch that was spread in June along the Riverside
Drive frontage. Wolford continued, touching on miscellaneous tasks
performed through the month.
Speaking to the Jet Air side of things, Wolford noted that flight training
has been going well. They added two more Skyhawks to their fleet, a
1975 model out of Hampton, New York, and a 2001 out of Northern
California. Wolford stated that they have seen an increase in crop
dusting activity recently and that there has been some Osh Kosh traffic
through as well. He then spoke briefly to the flooding that occurred at the
Airport and how he was able to come out and help get sump pumps
going. Wolford then stated that he just found out that the approaches for
Iowa City's runway 7-25 are now back to a category C and D.
e. Commission Members' Reports — Gardinier thanked Jet Air, Galesburg for
loaning her data cards after her problems last month. She thanked both Philip
and Ted for helping her out. She also spoke to the Air Race Classic and how
that went for her this year. The weather was a major factor for everyone
involved. Lawrence stated that he is heading to Osh Kosh Friday morning.
LaBrie thanked the Commission for welcoming him in and added that he looks
forward to working with everyone. Libby stated that he will be doing RAGBRAI,
helping with the medical portion, this month.
f. Staff Report — Tharp asked Members to get the word out for the empty seat the
Commission has. Also speaking to the RAGBRAI event, Tharp noted that they
will have some riders camping at the Airport on Friday night. They will be located
by the hangar L, M, and N complex. And as he is volunteering downtown with
the RAGBRAI event, he will be out of the office that Friday afternoon.
Tharp also spoke to the upcoming FAA Regional Conference in September. This
will be held in Kansas City. He then spoke briefly to an upcoming visit by the
FAA and City administration to meet with Tom Schnell to discuss his UAS
projects and the application process, in addition to the FAA's push on UAS.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, August 16,
2018, at 6:00 P.M. in the Airport Terminal Building. Tharp asked Members how they wanted to
schedule the work session discussed earlier. After a brief discussion it was decided to hold the
executive session beforehand. Gardinier questioned if they would have a quorum at the next
meeting if they are to discuss hangar rates and leases, as she would have to recuse herself.
July 19, 2018
Page 5
Libby noted that he would have to as well. Goers will check into this issue to see what the rules
are for abstention in such a case.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:22 P.M. Libby seconded the motion. The motion
carried 4-0.
CHAIRPERSON
_ 0/ � 1„'
DATE
July 19, 2018
Page 6
Airport Commission
ATTENDANCE RECORD
2017-2018
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
0
V
0
Oo
-L
O
-L
N
0
+
0
0
N
0
N
0
W
0
A
0
M
0
W
0
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NAME
EXP.
N
0
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N
N
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V
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Go
Go
co
W
W
W
W
co
Minnetta
07/01/19
O/
O/
OI
Gardinier
X
X
E
X
E
X
X
X
X
X
X
x
E
X
Chris Ogren
06/30/18
01
X
X
X
X
X
X
X
X
E
X
X
X
X
NM
A.Jacob
06/30/18
0
Odgaard
of
O/
O/
0/
O/
0/
O/
1
O/
X
X
X
E
E
E
E
E
X
E
E
E
E
NM
Robert
07/01/20
0/
0/
0/
Libby
X
X
E
X
X
E
X
X
x
X
E
o
X
X
Christopher
07/01/21
O/
Lawrence
X
X
X
E
X
X
X
X
X
X
X
X
X
X
Derek
07/01/22
N
N
NM
NM
N
NM
NM
N
N
N
N
NM
N
LaBrie
M
M
M
M
M
M
M
M
X
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Civil Service Commission: August 21
Item Number: 4.c.
MINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE
Tuesday, August 21, 2018 — 8:15a.m.
CITY MANAGER'S CONFERENCE ROOM — CITY HALL
Members Present: Rick Wyss, Melissa Jensen
Members Absent: Emily Bushman
Staff to the
Commission Present: Karen Jennings, Tracy Robinson
Others Present: Fire Chief John Grier, Police Captain Bill Campbell
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None.
CALL TO ORDER:
Wyss called the meeting to order at 8:16 a.m.
SELECTION OF COMMISSION CHAIR:
After a brief discussion, Jensen nominated Wyss. All were in favor.
ENTRY LEVEL FIREFIGHTER TESTING:
After a brief discussion, Wyss moved and Jensen seconded to approve the process
proposed by staff in the August 16, 2018 memo. All were in favor.
ENTRY LEVEL POLICE OFFICER TESTING:
After a brief discussion, Jensen moved and Wyss seconded to approve the process
proposed by staff in the August 16, 2018 memo. All were in favor.
GENERAL DISCUSSION OF COMMISSION POLICIES AND PROCEDURES:
A brief discussion was had.
ADJOURNMENT:
Wyss adjourned at the meeting at 8:47 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2018
(Meeting Date)
NAME
TERM
EXPIRES
2/2/18
8/21/18
Lyra Dickerson
4/3/18
X
---
Rick Wyss
4/4/20
X
X
Melissa Jensen
4/5/21
X
X
Emily Bushman
4/4/22
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member
Item Number: 4.d.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Community Police Review Board: July 23
r
�f,���-® CITY OF IOWA CITY
�=P41% oft' MEMORANDUM
Date: 07/24/18
To: Mayor and City Council
From: Staff Member of Community Police Review Board
Re: Recommendation from Community Police Review Board
At their July 23, 2018 meeting the Community Police Review Board made the following
recommendation to the City Council:
(1) Accept CPRB FY18 Annual Report
(2) Accept CPRB Proposed Ordinance Change Memo
(3) Accept CPRB #18-01
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
Final/Approved
COMMUNITY POLICE REVIEW BOARD
MINUTES - July 23, 2018
CALL TO ORDER: Chair Townsend called the meeting to order at 5:35 p.m.
MEMBERS PRESENT: Monique Green, Don King, David Selmer
MEMBERS ABSENT:
STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford
STAFF ABSENT: None
OTHERS PRESENT: Iowa City Police Chief Matherly
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB FY18 Annual Report
(2) Accept Proposed Ordinance Change Memo
(3) Accept CPRB #18-01
CONSENT CALENDAR
Motion by Green, seconded by King, to adopt the consent calendar as presented or amended.
Minutes of the meeting on 06/12/18
Motion carried, 4/0.
NEW BUSINESS
FY18 Fiscal Year Report — The Board reviewed the draft annual report.
Motion by Selmer, seconded by King, to forward the draft FY18 annual report to Council with no
changes.
Motion carried, 4/0.
OLD BUSINESS
Proposed Ordinance Change Discussion - The Board reviewed the amended memo prepared by Legal
Counsel dated 5/14/18. Changes were made to reflect that the memo is from CPRB to City Council
and their intent of the memo.
Motion by Selmer, seconded by Green, to forward the proposed revisions to ordinance 8-8 drafted by
CPRB Legal Counsel to the City Council as amended.
Motion carried, 4/0.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
CPRB
July 23, 2018
Page 2
STAFF INFORMATION
Olney stated that the CPRB vacancy announcement was made and the application deadline is August
14, 2018.
EXECUTIVE SESSION
Motion by King, seconded by Selmer to adjourn into Executive Session based on Section 21.5(1)(a) of
the Code of Iowa to review or discuss records which are required or authorized by state or federal law
to be kept confidential or to be kept confidential as a condition for that government body's possession
or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and school districts,
and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the
Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a
government body or to any of its employees by identified persons outside of government, to the extent
that the government body receiving those communications from such persons outside of government
could reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 4/0. Open session adjourned at 5:41 P.M.
REGULAR SESSION
Returned to open session at 5:46 P.M.
Motion by King, seconded by Green to accept CPRB #18-01 report and forward to City Council as
presented.
Motion carried, 4/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• August 14, 2018, 5:30 PM, Helling Conference Rm - Rescheduled to August 21, 2018.
• September 11, 2018, 5:30 PM, Helling Conference Rm
• October 9, 2018, 5:30 PM, Helling Conference Rm.
• November 13, 2018, 5:30 PM, Helling Conference Rm.
The Board agreed to tentatively reschedule the August 14, 2018 meeting to August 21, 2018. Staff will
check on room availability and contact the Board with changes if necessary.
Moved by King, seconded by Green to change the meeting schedule as discussed pending room
availability.
Motion carried, 4/0.
ADJOURNMENT
Motion for adjournment by Green, seconded by King.
Motion carried, 4/0.
Meeting adjourned at 5:50 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2017-2018
(Meetin>1 Datel
KEY: X =
TERM
8/29
9/12
10/10
11/14
12/7
1/9/18
2/13/18
3/19/18
4/17/18
4/23/18
5/8/18
6/12/18
7/23/18
NAME
EXP.
Mazahir
7/1/21
X
X
X
X
O/E
---
---
----
----
------
---_--
Salih
-------
-------
Donald
7/1/19
X
X
X
X
X
O
X
X
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
Royceann
7/1/21
-----
----
----
----
----
----
X
O/E
X
O/E
X
O/E
------
Porter
David
7/1/21
X
O
X
O/E
X
X
X
X
X
X
X
X
X
Selmer
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No meeting
--- =
Not a Member
COMMUNITY POLICE REVIEW BOARD
GENERAL RESPONSIBILITIES
Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board formerly
known as Citizens Police Review Board and now known as Community Police Review Board
(hereafter referred as the CPRB), consists of five members appointed by the City Council. The CPRB
has its own outside legal counsel.
The Board was established to review investigations into claims of police misconduct, and to assist the
Police Chief, the City Manager, and the City Council in evaluating the overall performance of the
Police Department by reviewing the Police Department's investigations into complaints. The Board is
also required to maintain a central registry of complaints and to provide an annual report setting forth
the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least
one community forum each year for the purpose of hearing citizens' views on the policies, practices
and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies
with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures
and Guidelines.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2018
Meetings
The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as
necessary. During FY18 the Board held fourteen meetings and one Community Forum.
ICPD Policies/Procedures/Practices Reviewed By CPRB
The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation
Logs, Demographic Reports and various Training Bulletins. The Department also provided various
General Orders for the Board's review and comment. A senior member of the Police Department
routinely attended the open portion of the CPRB meetings, and was available for any questions Board
members had regarding these reports.
Presentations
In April of 2018 the Board held its tenth Community Forum as required by the City Charter. Board
members were introduced and a summary given of the boards duties. Chair Townsend then
introduced Police Chief Matherly.
Chief Matherly presented an overview of the police department and spoke on the steps being taken
for police and community unity. Officer Colin Fowler gave a summary of the Downtown Liaison
Officer's responsibilities.
The forum was then opened to the public for questions. There were four members of the public that
spoke at the forum. Topics included the need for enforcement of vehicles blocking handicap sidewalk
ramps, opioids and fentanyl crisis in the US, role of the downtown night Mayor.
Board members spoke briefly about the complaint process and available informational pamphlets.
Board Members
In October 2017 officers were nominated with Orville Townsend as Chair and Don King as Vice -Chair.
Royceann Porter was appointed in January 2018 to fill the unexpired term of Mazahir Salih.
CPRB Annual Report FY 2018 - Approved 7/23/2018 - 1
COMPLAINTS
Number and Type of Allegations
Three complaints (17-03, 17-04, 18-01) were filed during the fiscal year July 1, 2017 - June 30, 2018.
Three public reports were completed during this fiscal period (17-01, 17-03, 17-04). One complaint
was withdrawn by Complainant (17-02). One complaint filed in FY18 is pending before the Board (18-
01).
Allegations
Complaint #17-01
1. Failure to properly investigate the incident and take proper police action - NOT SUSTAINED.
2. Discourtesy - SUSTAINED.
Complaint #17-03
1. Discrimination - NOT SUSTAINED.
Complaint #17-04
1. Discrimination- NOT SUSTAINED.
Level of Review
The Board decided, by simple majority vote, the level of review to give each report, selecting one or
more of the six levels specified in the City Code per complaint:
Level a
On the record with no additional investigation 2
Level b
Interview or meet with complainant 0
Level c
Interview or meet with named officer 0
Level d
Request additional investigation by Chief or 1
City Manager, or request police assistance
in the Board's own investigation
Level a
Board performs its own additional investigation 0
Level f
Hire independent investigators 0
Complaint Resolutions
The Police Department investigates complaints to the CPRB of misconduct by police officers. The
Police Chief summarizes the results of these investigations and indicates in a report (the Chief's
Report) to the CPRB whether allegations are sustained or not sustained. (If complaints are made
against the Chief, the City Manager conducts the investigation and prepares and submits the reports.)
The Board reviews both the citizens' complaint and the Chief's Report and decides whether its
conclusions about the allegations should be sustained or not sustained. The Board prepares a report
which is submitted to the City Council.
Of the four allegations listed in the three complaints for which the Board reported, one was sustained.
The Board made comments and/or recommendations for improvement in police policy, procedures, or
conduct in two of the reports:
Complaint #17-01 - After the Board members reviewed the audio/video recordings of the incident it
was determined that Officer A was discourteous while talking with the complainant. The Board felt
that additional departmental training is needed on communication focusing on legal aspects of the
incident, rather than engaging in personal reprimands.
Complaint #17-03 - While the Board did not sustain the allegation of discrimination, they did
question the information the Officer volunteered to the witnesses regarding the Complainant's prior
behavior with another landlord. If that information is confidential it should not be disclosed.
Name -Clearing Hearings
CPRB Annual Report FY 2018 — Approved 7/23/2018 — 2
The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until
after a name -clearing hearing has been held. During this fiscal period, the Board scheduled one
name -clearing hearing, but none were held.
Complaint Histories of Officers
City ordinance requires that the annual report of the CPRB must not include the names of
complainants or officers involved in unsustained complaints and must be in a form that protects the
confidentiality of information about all parties. In the three complaints covered by the FY18 annual
report a total of three officers were involved with allegations against them.
ICPD Internal Investigations Logs
The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police.
COMPLAINT DEMOGRAPHICS
The following is demographic information from the three complaints that were completed in this fiscal
year. Because complainants provide this voluntarily, the demographic information may be
incomplete.
Aae:
18-25 26-35 36-45 46-55 (1) 56-64 65+
Disability:
(1) Physical Mental None
Annual Household Income:
100K 75-99K 50-75K 25-49K (1) Under 25K
Gender:
Female (1) Male Other
Sexual Orientation:
LGBTQ Heterosexual (1) Other
Ethnic Origin:
(1) Black/African-American Hispanic (1) American Indian/Alaska Native
Asian/Pacific Islander White/Caucasian Other
Were You born in the United States:
(1) Yes No
Religion:
(1) Muslim None Other
Marital Status:
Married (1) Single Divorced Separated Widowed Other
* Information is reported as presented by the person completing the form.
BOARD MEMBERS
Orville Townsend, Chair
Don King, Vice Chair
Royceann Porter / Mazahir Salih
Monique Green
David Semler
CPRB Annual Report FY 2018 — Approved 7/23/2018 — 3
MEMORANDUM
DATE: July 23, 2018
TO: City of Iowa City Council
FROM: Community Police Review Board Members
Re: proposed revisions to Ordinance 8-8
The members of the CPRB request that the City Council consider adopting the
following proposed revisions to the CPRB ordinance.
(Suggested additions are shown in bold and underline.)
1. The last sentence of SECTION 8-8-2 (L) shall be amended to read as follows:
If the police chief and the city manager find the police officer's actions
constitute misconduct and discipline is imposed by the police chief or city
manager, the internal affairs investigation may become a public record to
be released by the city attorney to the extent provided by law, in which
case the city attorney shall forward a copy of such internal affairs
investigation report to the board.
2. The second sentence of SECTION 8-8-2 (N) shall be amended to read as follows:
In addition to the central registry, the board shall provide an annual
report to the city council, which report shall be public and shall set forth
the general types and numbers of complaints, how they were resolved,
whether the board's decision differed from that of the police chief
and/or city manager, demographic information, and recommendations as
to how the police department may improve its community relations or be
more responsive to community needs.
3. The following subparagraph 6 shall be added to the end of SECTION 8-8-5 (B):
In the event the board's decision differs from that of the police chief,
the chief shall meet with the board in closed session to discuss the
discrepancy of opinion. Such meeting shall take place prior to the
issuance of the board's public report to the city council
4. The last un -lettered subparagraph of paragraph (B)(2) of SECTION 8-8-7 shall
become numbered paragraph 3.
5. The following shall be inserted as subparagraph (13)(4) of SECTION 8-8-7:
If the board disagrees with the decision of the police chief or civ
manager with respect to the allegations of misconduct the board and
the police chief and/or city manager shall meet in closed session to
discuss their disagreement about the complaint Such meeting shall
take place prior to the issuance of the board's public report to the cid
council.
6. Subparagraph (B)(3) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(5).
7. The following sentence shall be added to the end of newly re -numbered
subparagraph (B)(5) of SECTION 8-8-7:
The public report shall indicate whether the board affirmed or re.jected
the opinion set forth in the report of the police chief and/or citX
manager.
8. Subparagraph (13)(4) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(6).
9. Subparagraph (B)(5) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(7)-
10. Subparagraph (B)(6) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(8).
11. The following shall be inserted as new subparagraph (B)(9) of SECTION 8-8-7:
If the board's public report to the city council does not affirm the
decision of the police chief or city manager, the board may request an
independent investigation, which shall be completed within 90 days
after the issuance of the board's public report. The city council may
grant requests for extensions to this deadline upon good cause shown
E
The independent investigator shall be selected and hired by the board
The independent investigator shall issue a public report to the city
council and to the board concerning the investigation. Such public
report shall include detailed findings of fact concerning the complaint
together with a clearly articulated conclusion which explains why and
the extent to which the complaint is "sustained" or "not sustained"
The independent investigator's public report shall not include the
names of the complainant(s) or the police officer(s). The independent
investigator's public report shall not include any discipline or
personnel matters, although the independent investigator may comment
generally as to whether the investigator believes discipline is
appropriate without commenting on the extent or form of discipline A
copy of the independent investigator's public report shall be given to
the complainant(s), the police officer(s), the police chief, the equity
director, and the city manager.
The independent investigator shall not issue a report which is critical of
the sworn police officer's conduct until after a "name clearing hearing"
has been held, consistent with due process law. The independent
investigator shall give notice of such hearingto o the police officer so that
the officer may testify before the independent investigator and present
additional relevant evidence. The independent investigator shall be
responsible for protection of all state and federal rights enjoyed by the
officer. The officer may waive the right to this hearing upon written
waiver submitted to the independent investigator. If the independent
investigator's report is not critical of the officer's conduct the
investigator is not required by law to offer a hearing to the officer, but
the investigator may hold hearings as deemed appropriate by the
investigator.
12. Subparagraph (B)(7) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(10).
13. Subparagraph (B)(8) of SECTION 8-8-7 shall be re -numbered as subparagraph
(B)(11), and shall be further amended to read as follows:
No findings or report submitted to the board or prepared by the board or
any independent investigator shall be used in any other proceedings.
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
7/24/2018
C=
".
To: City Council
C-)
ry
-
Complainant
.c-
City Manager
Equity Director
`=
Chief of Police
Officer(s) involved in complaint
_
Cn
From: Community Police Review Board
Re: Investigation of CPRB Complaint #18-01
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRB #18-01.
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation.
(Iowa City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview /meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of review.
This means that the Board must give deference to the Police Chiefs report, because of the Police
Chiefs professional expertise. (Iowa City Code Section 8-8-7(B)(2).)
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief
reverse or modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state or
local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public
report to the city council. The public report must include: (1) detailed findings of fact; and (2) a
clearly articulated conclusion explaining why and the extent to which the complaint is either
"sustained" or "not sustained ". (Iowa City Code Section 8-8-7(B)(3).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the
officer involved.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on March 6, 2018. As required by Section
8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on May 11, 2018.
The Board voted on June 12, 2018 to apply the following Level of Review to the Chiefs Report: On the
record with no additional investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(a).
The Board met to consider the Report on June 12, 2018 and July 23, 2018.
Prior to the June 12, 2018 meeting, the Board reviewed audio and video recordings of the incident.
FINDINGS OF FACT
On March 5, 2018, Iowa City Police were called to the Shelter House for a report of a physical
altercation. Upon arrival officers separated the individuals involved in the altercation. Officer A then
preceded to speak with all persons present including the complainant, participants and witnesses.
The Officer asked the Complainant if she would like to make a statement, the Complainant declined,
indicating that she had a taxicab waiting. The Complainant left the Shelter House before the
investigation was completed. After completing the investigation, Officer A charged two individuals with
disorderly conduct.
On March 6, 2018, the Complainant filed a CPRB complaint stating that she had been attacked at the
Shelter House and that no one went to jail.
ALLEGATION 1 -- Failure to perform duties.
Upon review of audio and video recordings related to incident 18-01, the Board found that there was no
evidence indicating Officer A failed to perform duties.r,` e ,l 113
`
Allegation: Failure to perform duties - Not sustained ' -]
0 !fid � z lAr 0101
COMMENTS
None. G1 3 11 A
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Human Rights Commission: July 17
Item Number: 4.e.
Minutes
Human Rights Commission
July 17, 2018
Helling Conference Room
APPROVED
Members Present: Jeff Falk, Adil Adams, Cathy McGinnis, Eliza Willis, Jonathon Munoz,
Barbara Kutzko, Tahuanty Pena, Bijou Maliabo.
Members Absent: Joe Coulter,
Staff Present: Stefanie Bowers.
Others Present: Chief Matherly, Heidi Wolf.
Call to Order:
Willis called the meeting to order at 5:30 PM.
Approval of June 19, 2018 Meeting Minutes:
Kutzko moved to approve the minutes with one amendment; the motion was seconded by
McGinnis. A vote was taken and the motion passed 6-0. (Adams and Maliabo not present).
Correspondence:
The Senior Center and the Transportation Division were not included in the most recent racial
equity and social justice toolkits due to both recently hiring new directors.
Quarterly Report:
Chief Matherly provided an overview of the 2017 Police Annual Report, the current racial
demographics of the police force, youth referrals and the deferral program, hiring process, and an
upcoming partnership with Recreation that will provide help to those who are preparing to test
for the Iowa City Police Department. Dr. Barnum will present at the August 21 City Council
Work Session on his most recent study of disproportionate minority contact and the police
department. The program will be recorded for those unable to attend the Work Session,
Housing Choice Voucher:
Housing Choice Voucher Program Coordinator Heidi Wolf provided an overview of the program
commonly referred to as Section 8. The Iowa City Housing Authority covers 7 cities in addition
to Iowa City in Johnson County. There are currently 1283 total vouchers in use between all cities
in the jurisdiction. The program is funded by the Department of Housing and Urban
Development to assist persons who are seniors, have a disability, or family and are. considered
low-income. Participants lease housing through the private market.
Strategic Planning Subcommittees:
McGinnis*, Coulter, Maliabo (Public Safety); Adams*, Falk, Munoz (Community
Outreach/Support); Falk, Willis*, Kutzko, Pena (Education); Falk*, Coulter, Adams, Pena
(Housing). Asterisks note subcommittee chairs.
Minutes
Human Rights Commission
July 17, 2018
Helling Conference Room
APPROVED
Maliabo joined the public safety subcommittee. The education subcommittee met and has
discussed a few ways in which a conversation between parents, teachers and administrators for
the school district may come together.
Annual Report:
The annual report lists all commission programming and events for the last fiscal year'and
provides complaint statistics processed by the office during the same time frame. Munoz moved
to approve the report with amendments to the list of activities; the motion was seconded by Pena.
A vote was taken and the motion passed 8-0.
Human Rights Breakfast:
The event will be held on October 24. The keynote will be Tammy Nyden, a professor at
Grinnell College and an advocate for persons with mental illness. The commission would like
her to discuss the role mental illness plays in the school to prison pipeline.
Reports of Commissioners:
Willis attended the Juneteenth festivities and participated in the Families Belong Together March
in Iowa City.
Adams attended a University Association meeting at the Neighborhood Centers.
Kutzko attended the Juneteenth festivities.
Maliabo attended the Juneteenth Trailblazers Banquet.
McGinnis participated in the Implicit Bias training sponsored by local law enforcement.
Munoz participated and spoke at the Families Belong Together March in Iowa City.
Reports of Staff:
An Implicit Bias training will be held in September that is open to all City board and commission
members as well as staff to those boards.
Adiournment: Motion to adjourn at 7:20 PM.
The next Commission meeting will be on Tuesday, August 21, 2018.
2
Member Attendance Sheet
Member
Term
Exp.
1/9
1/23
2128
3120
3/29
4/17
5/15
6/19
7/17 8121 9118 10116
Maliabo
112021
---------
--
-----
----------
Present
Present
McGinnis
1/2021
Present
Present
Present
Present
Present
Present_
Present
Present
Present
Munoz
112021
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Kutzko
1/2020Excused
Present
Excused
Present_
Present
Present
Excused
Present
Present
Falk
112020
Present
Present
Present
Present
Present
Present
Present
Present
Present
Pena
112020
Present
Present
Present
Excused
Present
Present
Excused
Present
Present
Coulter
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
—.. _.
Excused
Adams
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
_
Present
Willis
112019
j Present
Present
Present
Excused
Present
Present
Present
Present
Present
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Library Board of Trustees: July 26
Item Number: 41.
QW4 IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
mc— Susan Craig • P n 319-356-5200 • F0 319-356-5494 - w Jcpl.org
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
July 26, 2018
Members Present: Diane Baker, John Beasley (in at 5:04 pm), Kellee Forkenbrock, Adam Ingersoll,
Robin Paetzold, Jay Semel, Monique Washington (by phone).
Members Absent: Janet Freeman, Carol Kirsch.
Staff Present: Paul Bethke, Terri Byers, Maeve Clark, Karen Corbin, Susan Craig, Melody Dworak, Beth
Fisher, Kara Logsden, Patty McCarthy, Elyse Miller, Romona Murrell, Brent Palmer, Larry Parks, Jason
Paulios, Angela Pilkington, Candice Smith.
Guests Present: Adam Witte.
Call Meeting to Order. President Paetzold called the meeting to order at 5:01 pm.
Public Discussion: Paulios read a letter signed by 30 staff members advocating for staff representation
on the Director Search Committee. Paetzold asked about the bylaws error referenced in the letter.
Paulios said the impression was given that there would be a vote by the board on including a staff
member on the search committee. Smith reiterated her disappointment in not giving staff a fraction of
a voice in this process. Paetzold said this will be discussed, a response is deserved and there will be one.
Ingersoll asked what the letter specifically requests. Paulios said the request is for a voting staff member
on the Director Search Committee.
Approval of Minutes.
The minutes of the June 28, 2018 Regular Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Regular Minutes was made by Forkenbrock and seconded by Ingersoll. Motion
carried 7/0.
The minutes of the July 12, 2018 Special Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Special Minutes was made by Baker and seconded by Forkenbrock. Motion
carried 7/0.
Items for Discussion/Action.
Library Board Annual Report. Craig drafted the document after discussion last month. There is still time
for the Board to make changes to the report. A motion to approve the FY18 Board annual report was
made by Baker and seconded by Semel. Motion carried 7/0.
FY18 Strategic Plan Report. This is the final report for FY18. No Board action needed.
FY19 Strategic Plan. Ingersoll believes Goal 7, Staffing, is thin. He would like a more 360 -type evaluation
and thinks we should develop a transition team to include staff input. Craig proposed adding to Goal 7
a new item, "Develop a transition plan including board and staff to work with the new director,
including a feedback process after six months" as number 2 under staffing. Paetzold asked about the
City of Literature under Programs. Craig said it is in the Board's goals for FY19 to formalize the
arrangement with . Beasley wants to add language that recognizes a new director will be here and the
strategic plan was developed under different leadership so the new director does not feel dictated to.
Craig explained she selected her retirement date to assist with both the planning process and the
budgeting process so the new person would not be overwhelmed. Semel does not agree with a six
month evaluation process. Ingersoll wasn't envisioning a heavy-handed evaluation or something tied to
compensation. A motion to approve the FY19 Strategic Plan including the addition to Goal 7 was made
by Ingersoll and seconded by Semel. Motion carried 7/0. Beasley made a motion to recognize that a
new director is starting January, 2019 and that for the benefit of the new director, this is a flexible
document. The motion was seconded by Washington. Motion carried 7/0.
FY20 Strategic Plan. This is a continuation of FY19 items. We use the FY20 Strategic Plan goals to guide
budget preparation. A motion to approve the FY20 Strategic Plan was made by Semel and seconded by
Forkenbrock. Motion carried 7/0.
Approve Library Director Job Description. The job description comments and feedback from Bradbury
Miller Associates suggested the number of years of library experience be lowered from 8 to 7 years as
they believed this could be a barrier to some qualified candidates. A motion to approve the revised
Library Directorjob description was made by Baker and seconded by Semel. Motion carried 7/0.
Approve Library Directorjob posting. The Search Committee edited the draft sent by Bradbury Miller
Associates and presented it at the meeting. The Board asked to strike the word "and" and had other
edits. A motion to approve the Library Directorjob posting with the suggested edits was made by
Ingersoll and seconded by Forkenbrock. Motion carried 7/0.
FY19 NOBU Budget. Craig reiterated that the Library Board of Trustees has full authority over finances.
The money the Library receives from the City is the operating budget, which is zeroed out at the end of
the year. However, there are monies that do not zero out; including two forms of annual state aid, and
gifts. When the budget is submitted to the City in the fall, we identify items that did not get funded in
the budget or that have come up during the year. Ongoing expenses include personnel, including the
16 hours of staff time for the Bookmobile the Board identified and approved last year. One-time
expenses are delineated in the document. Craig included programming costs, preserving archives, and
the director search expenses to bring final candidates to Iowa City. Ingersoll asked if there is a fund
from which the new director could get help with onboarding. Craig said we have continuing education
funds in the budget. A motion to approve the FY19 NOBU budget was made by Semel and seconded by
Washington. Motion carried 7/0.
Staff Reports.
Director's Report. Craig said the Proclamation for National Library Card Month in September will be
brought to City Council on 8/21/18. Proclamations are the first order of business at City Council
2
meetings so if anyone wants to attend, it occurs early in the meeting. Paetzold asked if a proclamation
could be drafted for the County. Craig said it will be done.
Departmental Reports:
Adult Services. No comments.
Community & Access Services. Ingersoll was pleased that we participated in the Pride Parade.
Development Office Report. McCarthy described society6 and said the online store is another way to
fundraise that is more passive than some of our other fundraising methods. Our graphics specialist
designed the items, with proceeds go to the Friends Foundation. McCarthy said the book sale on
Saturday was great and raised $2,800. She said the "pay what you want" strategy continues to
pleasantly surprise the Development Office. Paetzold asked if including the envelope in the winter
Window was successful; McCarthy said it has increased our ability to reach out to new donors, which
has generated new dollars.
Public Relations Annual Report and FY19 Goals. No comments.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Paetzold encouraged members to attend the upcoming Unconscious Bias
workshop if they haven't done so already. She said it is very good and provides room for self -reflection
in a safe setting as well as attendance by diverse representation from members of the City Boards and
Commissions. The August Board dinner is coming up on August 23, 2018. We have gone to Brix in the
past; Paetzold recommends we go back to Brix this year. Craig reminded the Board that outgoing
members and incoming members have their food paid for. Everyone else pays for their own dinner and
everyone pays for their own alcohol.
Announcements from Members. Ingersoll said this was his last meeting. He said it has been an honor
and a privilege to serve and is sorry he is unable to finish out the rest of his term.
Washington joined the meeting in person at 6:30 pm.
Committee Reports.
Foundation Members. The annual Memorandum of Understanding between the Friends Foundation
Board (FFB) and the Library Board of Trustees was presented for the Board's information. The FFB
approved this at its 7/18 meeting.
Director Search Committee. Paetzold reported on the committee work. They have been looking at the
job advertisement. Beasley thinks a staff person should be on the committee and he does not believe
the bylaws give the Board President unlimited authority. He thinks the City Attorney and HR person
should be on the committee as advisors only. Semel said at the last meeting Beasley wanted the whole
board to be on the committee. Beasley said he would back off that if a staff person was included
instead. Ingersoll asked about the makeup of the committee. Craig said the Assistant City Attorney and
Human Resources Director are advising the Search Committee. There are four voting members of the
Search Committee. In response to a question about the cons of having a staff member on the
committee as a voting member, Paetzold said in the consultants' experience, the staff member is placed
in an awkward position, particularly with respect to confidentiality. Semel said his decision on the
committee makeup was based on the belief that a smaller group of Board members who were good
listeners could efficiently listen to all sides with a vested interest in the library. Paetzold said the
committee's job is to manage a process. Ingersoll would like a staff person on the committee with two
provisos: the person is a consensus pick from all staff and there be a formal document memorializing
the confidentiality obligation to which all members stipulate. Beasley and Washington agree with
Ingersoll. Forkenbrock would like staff to be involved in some way. Paetzold said there will be
opportunities for input from staff. She will consider the committee makeup and announce a decision
soon.
Forkenbrock out at 6:37 pm.
Communications. None.
Disbursements.
The MasterCard expenditures for June, 2018 were reviewed. A motion to approve the disbursements for
June, 2018 was made by Ingersoll and seconded by Semel. Motion carried 6/0.
Set Agenda Order for August Meeting.
Narrative for staff report.
End of year statistics.
Adjournment. A motion to adjourn the meeting was made by Baker and seconded by Washington.
Motion carried 6/0. President Paetzold closed the meeting at 7:18 pm.
Respectfully submitted,
Elyse Miller
4
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
MeetingDate
Name
Term
Expiration
11/06/17
11/16/17
12/4/17
12/21/17
1/25/18
2/22/18
3/22/18
4/26/18
5/24/18
6/28/18
7/26/18
8/23/18
Diane Baker
6/30/19
x
x
x
x
x
o
O/E
x
x
x
x
x
Wesley Beary
6/30/21
Not on Board
x
John Beasley
6/30/21
x
O/E
x
o
x
x
x
x
x
x
x
x
Kellee
Forkenbrock
6/30/23
X
O
O/E
x
x
x
x
x
O/E
x
x
O/E
Janet Freeman
6/30/19
X
X
X
X
O/E
X
X
x
x
O/E
O/E
x
Adam Ingersoll
7/30/18
X
X
O/E
O/E
X
O/E
X
x
x
x
x
Off Board
Carol Kirsch
6/30/23
X
X
X
X
O/E
X
X
x
x
x
O/E
X
Robin Paetzold
6/30/23
X
X
X
X
X
X
O/E
x
x
x
x
x
Jay Semel
6/30/19
X
X
X
X
X
X
X
x
x
x
x
x
Monique
Washington
6/30/21
O
X
X
O
X
X
X
x
O
o
x
O/E
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Item Number: 4.g.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Parks & Recreation Commission: July 11
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES Approved
JULY 11, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Cara Hamann, Ben Russell, Angie Smith, Jamie
Venzon, Joe Younker
Members Absent: Wayne Fett, Lucie Laurian
Staff Present: Chad Dyson, Zac Hall, Juli Seydell Johnson
Others Present: Tony Malkusak
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Venzon, seconded by Smith, to approve the May 9, 2018 minutes as written. Passed 7-0
(Felt & Lucian absent)
PUBLIC DISCUSSION
None
PLAYGROUND SURFACES — ZAC HALL
City Council has asked the Commission to discuss and make a recommendation for playground surface
options for future play areas. Current playgrounds, excluding the Ped Mall structure, have 12 inches of
wood fiber for the fall surfaces. While this wood fiber meets ADA guidelines, it may not provide full access
for people using mobility devices. Tony Malkusak, a playground safety expert who assisted in Kiwanis and
Terry Trueblood Playground Designs, joined the discussion. Seydell Johnson explained that there is a large
difference in price for the various surfaces. For example, the cost of the surface at Creekside Park
playground was $7,000 for the engineered wood fiber material. This type of surface needs to be fully
replaced every 3 to 5 years. For a poured surface, the cost is $107,000. The warranty on such a surface
would be between 3 and 10 years. Items for commission to discuss include:
• Should the City continue with just the one inclusion playground located downtown?
• Out of the six districts in the city, should there be one playground in each with the integrated
surface?
• Can the school district playgrounds that have the integrated surface for inclusion be counted as a
playground in each district?
It was noted that the Willow Creek renovation will likely have at least part of the playground surface as
integrated when it is replaced next year. Smith asked if the funds for such a surface would have to come
from another part of the budget. Seydell Johnson confirmed that it would. Staff discussed issues with
PARKS AND RECREATION COMMISSION
July 11, 2018
Page 2
accessibility rating of wood mulch. With even just a little bit of mulch shifting, it throws off the level of
ADA accessibility. Bird asked if there could be a combination of a rubber mat and engineered wood fibers
used, or perhaps an accessible rubberized path that could be placed to the first level access point. Both
Seydell Johnson and Malkusak agreed that this could be a possibility. Staff was asked to gather information
for future discussion as follows:
Gather pricing information for the different surface options.
Review the Master Plan to determine which playgrounds/parks are coming up in line to be
upgraded.
Inventory the schools that have such playground surfacing.
Staff will report back to Commission who will continue this discussion at a future meeting
CITY PARK AMUSEMENT RIDE CLOSURE:
Seydell Johnson reminded commission that closing City Park Amusement Rides was discussed during the
FYI budget process to make way for a Lower City Park Adventure Area. She reported that staff have
received a few calls and emails asking for the rides to be saved. Staff has also received a number of inquiries
about the possibility of purchasing the rides. She further noted that replacing the rides is not about a lack
of revenue or ridership as much as it is about the age of the rides and the difficulty for continued
maintenance. The rides were purchased 20 years ago and were used at that time. The current rides have
accessibility issues and if replaced they would have to be upgraded to meet ADA guidelines. In comparison,
there were more hours spent maintaining the rides during these few months of summer than were spent
maintaining trails all year round. The Adventure Play Area will not require staff to operate. Consultant
proposals are currently being evaluated by staff to select a designer of a new play area. Public meetings
will be held in late summer to early fall for new play area design.
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — Juli Seydell Johnson:
Facilities:
o Robert A. Lee Recreation Center's HVAC and boiler controls are getting an update.
Project is near completion.
o Mercer HVAC/boiler replacement and pool deck restroom remodel have been completed.
RAGBRAI:
o The final prep has begun and will continue for the next two weeks.
o There is a lot of excitement in showing off the community.
o There is still a need for volunteers.
Recreation Division Superintendent — Chad Dyson
• Dyson announced that the Fall Activity Guide has been released.
• Some activities within the Recreation Center had to be shifted to various locations due to the
HVAC updates.
• The solar lights at both Thornberry and Rita's Ranch dog parks have been installed.
Parks Division Superintendent — Zac Hall:
PARKS AND RECREATION COMMISSION
July 11, 2018
Page 3
• Hall noted that he has reposted all temporary staffing positions.
CHAIRS REPORT:
No report.
COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS
Hamann asked if new restrooms are designated as unisex. Seydell Johnson reported that all new restrooms
are single use and gender neutral.
Smith asked if the Commission could go on their annual park tour in August. Seydell Johnson agreed to
schedule the tour for the next meeting.
ADJOURNMENT:
Moved by Bentler, seconded by Bird, to adjourn the meeting at 5:25 p.m. Motion passed 7-0 (Felt
& Lucian absent).
PARKS AND RECREATION COMMISSION
July 11, 2018
Page 4
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
00
00
00°00
�
00
00
e
N
N
I-
-r-I
--
r -I
en
r"
TERM
EXPIRES
0000
Suzanne
1/1/17
X
X
X
X
X
O/E
X
X
O/E
NM
X
X
Bentler
Steve Bird
1/1/22
*
*
*
*
*
X
X
O/E
X
NM
X
X
Larry Brown
1/1/18
O/E
X
X
X
X
Clay
1/1/18
X
X
X
X
X
Claussen
Wayne Fett
1/1/19
X
X
X
O/E
X
X
O/E
X
X
NM
X
O/E
Cara
1/1/20
X
X
X
O/E
X
X
X
X
X
NM
X
X
Hamann
Lucie
I/1/10
O/E
X
O/E
O/E
X
X
X
O/E
X
NM
X
O/E
Laurian
Ben Russell
1/1/22
*
*
*
*
*
X
O/E
X
X
NM
X
X
Angie Smith
1/1/18
X
X
O/E
X
X
X
X
O/E
X
NM
X
X
Jamie
1/1/20
X
X
X
O/E
X
O/E
X
O/E
X
NM
X
X
Venzon
Joe Younker
1/1/20
X
X
X
X
O/E
X
X
X
X
NM
X
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
'y rrMU ®1 ��
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
PL&hl c Rift dvnsoiComm-eel Apird
Item Number: 4.h.
APPROVED
MINUTES
PUBLIC ART ADVISORY COMMITTEE
APRIL 5, 2018 — 3:30 PM
LOBBY CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Joe Walter (for Ron Knoche), Erin Fitzgerald, Vero Rose Smith, Wendy
Brown, Juli Seydell Johnson, Tam Bodkin Bryk, Steve Miller
NOT PRESENT:
STAFF PRESENT: Marcia Bollinger
PUBLIC PRESENT:
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE November 2"d, 2017 MEETING
Seydell Johnson moved to approve the February 1s' minutes. Bodkin Bryk seconded the motion.
Motion passed unanimously.
South East Junior High Art Class- proposal for Longfellow Pedestrian Tunnel Mural
A student from South East Junior High, Maha Mohammed, presented the Spring 2018 proposal
for a mural in the Longfellow Tunnel. Seydell Johnson stated that the current mural lasted very
well and was a success. Seydell Johnson stated that there was graffiti in the tunnel two weeks
ago that has since been painted over. Art teacher, Rachael Arnone, stated that the design for
this year would feature a dragon and a peacock that will take up the entire length of the tunnel.
Mohammed stated that she could add more peacock feathers and more flames if there is any
blank space in the tunnel. Brown asked if the designs would be done with stencils again this
year. Arnone stated that yes, they will be using stencils as it allows for all students to be
involved in the project. Seydell Johnson asked if they were planning to use the same
background color. Arnone stated that she was under the impression that that would be easiest
for everyone. Bollinger agreed and stated it would be helpful and that they still had leftover paint
from the previous year. Fitzgerald asked if the class was intending to paint the top of the tunnel,
as had been discussed last year. Arnone stated that last year they decided not to paint the
ceiling because of water damage and the risk of having students on ladders. Fitzgerald asked if
the head of the creatures will be on the entrance of the tunnel or somewhere in the middle.
Mohammed stated that she would prefer that the feathers and flames are on the outside of the
tunnel, and the head will be inside the tunnel. Bollinger asked if there was a date decided on.
Arnone stated that they were planning on May 22"d, which is a Tuesday. Seydell Johnson asked
if they had plans to provide a Porta Potty. Bollinger stated that for the previous year she had
taken the students on bathroom breaks. Seydell Johnson stated that she could get a Porta Potty
for the day they paint the mural. Bryk asked how the design was selected. Arnone stated that
her entire class submitted designs and voted on their favorite. Bollinger stated that she will
begin to make arrangements. Seydell Johnson moved to approve the design for the Longfellow
Pedestrian Tunnel. Brown seconded the motion. Motion passed unanimously.
Review of revised aroaosal for Citv Hall Lobbv Art Proiect
Isabel Barbuzza and a subcommittee of PAAC members have met twice to discuss the art
installation proposed for the City Hall lobby stairwell area. To preface Barbuzza's presentation,
Bryk stated that their previous two meetings went well and that Barbuzza clarified the aspects of
the project that were initially confusing to the committee. Brown stated that Barbuzza has put a
lot of research into the project. Fitzgerald stated that she personally still had some concerns
regarding the lighting. Fitzgerald stated that Barbuzza intended to imbed the LED lighting into
the piece which concerned Fitzgerald because if the lights burnt out it would be difficult to
replace them. Brown stated that Kumi Morris has offered to bring in experts to consult them for
the lighting aspect of the piece. Fitzgerald stated that the piece has come a long way.
Barbuzza presented her revised proposal to the committee. Barbuzza stated that she selected
maps to work with because she enjoys the grid pattern and the way the maps line up. Barbuzza
stated that her proposal looks extremely busy currently because there is a combination of many
different materials. She explained that she printed off text in different languages and cut them
into strips for the project. Barbuzza is interested in emphasizing important locations on the map
in various ways. Barbuzza stated that she looked into different LED lighting options and worked
with Kumi Morris regarding lighting the piece. Barbuzza stated that the map will be twenty feet
long and will be mounted on wood and then lined with metal. There will be four panels, each will
be five feet in length. Fitzgerald asked if Barbuzza measured the space out. Bollinger stated that
she gave Barbuzza dimensions. Barbuzza stated that she intends to cover the wall, and will
work with the space. Barbuzza stated that what is important to her is that they are divided into
sections for easy removal and that there will be space between the wall and the piece.
Barbuzza will be using strong paper from Korea for the map material. She stated that she has
worked with this type of paper before and will use glue to attach the text to the map. Barbuzza
stated that the text strips will be woven together. Bodkin Bryk asked what type of metal will be
lining the wood panels. Barbuzza stated that she will use commercial metal, she has seen this
type of metal used often for public art. Bodkin Bryk asked if she was using metal for texture or
for the piece. Barbuzza stated that there will be parts of the metal revealed beneath the map.
Barbuzza stated that the proposal is not exactly what it will look like because the project will
evolve as she works. Barbuzza stated, regarding the fragility of the piece, that she had been
working with paper for many years now and that by folding and coating the paper it can be
durable. Bollinger stated that the map has become much more abstract and asked if that was
the direction Barbuzza was going. Barbuzza stated that yes, she is using the map that shows
the neighborhoods and she plans to use that to create distinctions in the map. Barbuzza stated
that she went to Special Collections at the University of Iowa and found an old map of Iowa City
which she showed the committee. Barbuzza stated that she isolated specific areas that depicted
a story about Iowa City and she plans to emphasize these locations with the colored plexi glass
material. Barbuzza stated that she has hundreds of images from the maps she found in Special
Collections.
Barbuzza stated that she wants to stay away from the stereotypical elements of Iowa such as
corn and pigs. Barbuzza said her goal is to create a map that is identifiable to residents but is
abstract enough to be artistic and appealing. Barbuzza stated that a lot of her work is about
experimenting with materials. Seydell Johnson asked about the scale of the plexi glass used,
and Bodkin Bryk stated that Barbuzza was intending to use various sizes for the plexi glass.
Miller asked Barbuzza how she intended to light the piece. Barbuzza stated that she is currently
planning on using strips of lighting. Barbuzza stated that there is LED lighting you can get from
Germany that is durable enough for this project. Fitzgerald asked if Barbuzza's intent for the
viewer to look at the piece and not see a focal point. Barbuzza stated that her goal is one of
discovery. Bollinger stated that what needs to occur in the current meeting is that the committee
needs to enter into an agreement with Barbuzza. Bollinger stated that the next meeting will be
May 3rd, and that hopefully at that point the lighting and all other elements will have been
decided. Fitzgerald stated that she is much more comfortable with where the project is now and
that Barbuzza has done a lot of work to clarify the committee's initial concerns.
Seydell Johnson motioned that the committee approve the overall concept for the art piece, the
dimensions, and the artist for the City Hall lobby art project with the additional clarification of
more information about lighting and a check-in on May V to see how the project has developed
at that point.
Barbuzza asked what the committee would like to see at the May 3rd meeting. Fitzgerald stated
that the committee should not keep Barbuzza from beginning to work on the project. Barbuzza
stated that she also needs to consult with Kumi Morris on lighting. Seydell Johnson stated that
what she is hearing is that people really like the text used in the center of the piece but they
need clarification of how many of the plexi glass pieces will be involved and how large they will
be.
Miller seconded the motion. Motion passed unanimously.
Barbuzza asked the committee what they would like to see from her in the May and meeting.
Miller asked if it would be too much to ask for Barbuzza to create a small model of the piece.
Barbuzza stated that it would not be too much, and she would do that. Fitzgerald stated that
they would also be discussing the final deadline. Barbuzza stated that the summer is the best
time for her to work. Fitzgerald stated that perhaps they could move the completion date to
August 1st
Sprinu 2018 Public Art Matchina Fund Proposals
Iowa Citv Communitv Carnival Parade Proiect—Lovice Arthur
Loyce Arthur is a teacher at the University of Iowa in the Theater Arts program and she
coordinates the Iowa City Carnival Parade Project. Arthur explained that she applied art
workshops in hopes that they will get more artists involved in the parade. Arthur stated that this
is the 5th year they have held the parade. Arthur stated that the parade is firmly anchored as the
kickoff for the Summer of the Arts Festival in Iowa City and they are now faced with the question
of how to get more artists involved. Arthur stated that the workshops would be something similar
to Chalk the Walk, where you have many local artists working within the same space. The work
created by these artists will be carried and worn in the parade itself. Brown asked if Arthur had a
location in mind, and if it was intended to be held in North Hall. Arthur stated that she was
hoping to find a location downtown, similar to PS1, but that the number of artists involved would
impact the location selected. Seydell Johnson asked how many people had participated in the
parade in previous years. Arthur stated that they have had a fluctuating number of participants
in the past ranging from 50-80 people. Bodkin Bryk asked which groups have consistently
participated in the parade. Arthur stated that some groups such as the DREAM Center, the
Theater Arts Program, and the music department. Arthur stated that the first year of the Carnival
Parade Project was the most well attended. Bodkin Bryk asked if Arthur had a specific concept
in mind for the artists. Arthur stated that it depends on the artist and what they want to produce.
Arthur stated that this project is about pieces that have movement to them. Arthur stated that
the size of the pieces would be 6 ft. x 5 ft. so they would be large pieces that the artist is
creating. Seydell Johnson stated that as far as space goes, the Recreation Center or several
local elementary schools would be a good option. Brown asked how artists would know about
the project. Arthur stated that she would be getting the Chalk the Walk artists involved, and the
artists involved with the downtown Art Festival. Arthur stated that she is also taking part in the
Dazzle Crawl, and will get in touch with those artists as well.
Walk our Allevs—Iowa Citv Downtown District
Betsy Potter and Thomas Agran with the Iowa City Downtown District (ICDD) introduced their
project "Walk our Alleys." Potter stated that the Walk our Alleys project is part of the
Placemaking Initiative which the ICDD has been working on for the past few years, and is also a
response to the construction in the Ped Mall this summer downtown. Potter stated that this
application was submitted to the PAAC for two reasons (1) the ICDD is asking for funding from
the PAAC (2) the murals will be in a public space and the ICDD wanted to let PAAC know their
plans for the project. Potter stated that the goal of the project is to lead pedestrians down two
specific alleyways (one alleyway separated by construction) in the downtown area. Potter stated
that the alleyways are from Pepperjax (on Clinton Street down to the pedestrian mall and from
Buzz Salon down to Linn Street. Potter stated that with traffic being funneled through the
alleyways the hope is that the businesses see less of an impact from the construction. Potter
stated that the ICDD is planning to carry out that plan with artwork and interactive games. Potter
stated that they are planning to name the alleyways and sidewalk "stickering" that would lead
people down these alleyways. Potter stated that there are plans to take care of the alleys,
including power washing the alleyways.
Agran stated that they are considering using street games, hopscotch, basketball courts, or
different playful elements to encourage people to travel the alleyways. Agran stated that funding
will help pay those who are helping with the event. Potter stated that there were concerns about
the paint being slippery, and their idea is that they will not have large areas of solid paint so that
people would always have one foot on concrete and one foot on the painted surface. Agran
stated that the expanses of color will be an Aerosol paint so there will not be a buildup of paint,
the hop scotch will be done with a marking paint due to the smaller size. Seydell Johnson stated
that she has seen clocks installed next to interactive things (such as hop scotch) to add a
"timed" element to the game. Potter stated that this will most likely not be a permanent
installation, they hope that it lasts through this season and into the next. Potter stated that if they
keep things flexible they can do touchups along the way. Potter stated that the construction will
start April 30th on the Dubuque Street area which will be done this year and the construction on
College street will start next year. Potter stated they have lost a lot of program space in the
pedestrian mall so this is a good location for them to utilize. Miller asked if they had considered
painting the walls as well. Agran stated that the walls are all owned privately. Agran stated that
all the alleys have mural projects coming this next year, so there is a larger package of other
things coming to the alleys. Miller asked if the vertical murals and the horizontal alleyways will
relate to each other somehow. Agran stated that they do not. Agran stated that it is not one
vison which he thinks is a good thing in terms of how we think of the ecosystem of public art.
Potter stated that outside of funding questions, the committee can direct them directly to her.
Potter stated that their ability to pursue this project hinges on whether the committee approves
of them painting the alleyways. Potter stated that they want to make sure they support it due to
the fact that it is on City property.
Rose Smith motioned that the committee approve the project in concept. Bodkin Bryk seconded
Motion passed unanimously.
United Action for Youth Public Art Mural Mentorship Proiect—lows Citv Downtown District
Thomas Agran, Mickey Hampton, and Sayuri Sasaki Hemann introduced their project, United
Action for Youth Public Art Mural Mentorship. Agran is a local artist who also works for the
ICDD. Sasaki Hemann is local artist who is on the board for PS1 and works for Project Art for
UIHC. Hampton works for United Action for Youth and has worked with arts programing there
for years. Agran stated that this project started at the ICDD, that there is a budget set for
downtown murals but he wanted to see how he could make other large art projects happen as
well. Agran stated that he thought the blank wall on the east side of Beadeology as a great
prospect for a mural. Agran stated that he was inspired by a public art program in Cincinnati
called Artworks that uses murals as a youth summer employment and mentoring opportunity.
Agran stated that he wanted to work with a trusted artist to create a design that would have
broad appeal but not be cliche. Agran looked to UAY for the youth expertise and access to a
community of kids who are ready for this kind of opportunity. Agran stated that they have
gathered together multiple pieces of funding to make this project a success.
Sasaki Hemann stated that the important part of this project is the involvement of youth during
the early stages so they can have input over what the final design is. Sasaki Hemann went to
speak to a school of the arts which has 54 students involved in an after-school program and she
is going to give a workshop session to brain storm ideas for the mural. Sasaki Hemann said that
is why they do not have an image of the mural yet. Hampton stated that on behalf of UAY they
are excited about the opportunity to allow young people to work with a professional artist and
give input to the content of the mural. Hampton stated that the kids could learn so many skills
with this project. Sasaki Hemann said they plan to get approximately a dozen kids involved,
depending on time commitments. Hampton stated that when young people have the opportunity
to contribute to something that is visible to the entire community because that makes them feel
more involved and invested in the community. Agran stated that the application has all the
logistical details but to approach him with any questions. Agran stated that the murals in
Cincinnati that they are modeling their mural after are very professionally done and are high
caliber murals. Agran stated that his hope is that people would look at it and be surprised that
kids created it. Sasaki Hemann stated that they will have an application process which will show
them how to go through a professional application process.
Hampton stated that they have applied for other funding and if they are given that funding they
will be able to provide a stipend for the kids who are involved. Hampton stated that that would
be incentive for the kids to be involved in the project. Brown asked if they were planning to paint
the mural in a manner which they would paint on the ground, rather than on scaffolding. Agran
stated that yes, the mural will be able to be painted on the ground, or in a classroom and then
attached to the wall. Agran stated that it also saves cost doing things that way. Fitzgerald asked
what the timeline was and when they would have a firmer design concept. Sasaki Hemann
stated that she has the youth engagement session on April 23, and then after that she will come
up with a rough draft of the design. Sasaki Hemann stated that it should take about two weeks.
Bodkin Bryk asked if there was any larger concept they were focusing on. Sasaki Hemann
stated that she will be asking the kids what it means to live in our world currently and to coexist.
Agran stated that he hoped they would think of the funding as going towards this youth
experience and the mural is just a wonderful bonus and reflection of that process.
Julie Seydell Johnson left at 5:00 PM.
Church St. Goosetown/Northside Communitv Mural—Thomas Aaran
Thomas Agran presented his concept for a Church Street Goosetown/Northside Community
Mural. Agran made the professional distinction that he is wearing multiple hats during these
presentations. Agran stated that the first project, he was representing the ICDD, the second
project was done through UAY, and the last one is just him as an individual artist. Agran has
done numerous murals in the local area and he was interested in doing a mural in his own
neighborhood. Agran stated that it is exciting to him to that he is seeing more murals happening
around town but he would like to see them happen in the neighborhoods as well. Agran stated
that he has talked with ACE Hardware about doing a mural on their wall, and he thinks it is a
good location because of the prominence of the wall, and the texture and accessibility of the
wall. Agran stated that Ace Hardware is a modern community center of the Northside and it is
also a bridge location between Goosetown and the Northside. Agran stated that these aspects
have been the inspiration for this mural. Agran gave an example of the general aesthetic of the
mural and expressed his wish for the community to get involved in painting the mural. Agran
stated that he would design it as a paint -by -number mural. Agran stated that many people do
not know the history of Goosetown and Northside. Bollinger stated that the boundary between
the two neighborhoods is intentionally vague because of different opinions of where the
boundaries should be located. Agran stated that it is also next to Horace Mann School and is on
a main street. Agran stated that it is a good location for an uplifting community centered mural.
Agran stated that he likes the idea of using this as a three-day community building event.
Flyover Festival 2018 Public Art—Ian Castilla
Ian Castilla introduced his project, Flyover Festival 2018. Castilla stated that he is passionate
about community building and is a co-founder of the Flyover Festival which is occurring April
27tH and 28th. Castilla stated that ultimately the goal of the project is to highlight representation
and inclusion of minorities. Castilla stated that they want to highlight people who have been
previously marginalized such as -people of color and people with disabilities. Castilla stated that
the idea for this project is to take photos of people who fit those descriptions and display them
on posters on the wall along US Bank by Studio 13. Castilla stated that this would encourage
passersby to see that there are many different people within this community. Castilla stated that
considering the construction occurring soon, this project would encourage the beautification
process of the downtown area. Vero Rose Smith asked if received permission to display the
posters on the fences, from the construction team. Castilla stated that no, due to the
construction not being underway yet he has not spoken with them but he does have permission
from US Bank and the Iowa City Public Library for the photographs along their walls. Rose
Smith asked if Castilla has a contingency plan for if the construction companies decline to allow
him to use the fences. Castilla stated that if that is the case, he will take the same project and
try to find more alleyways to temporarily place the posters on. Rose Smith cautioned him that
the vertical wall space in the alleys is privately owned so he may run into issues with getting
permission from those businesses. Castilla emphasized the fact that this project is a temporary
installation that will be up for only a few days before the Flyover Festival. Brown asked how
Castilla will attach the photos to the wall. Castilla stated that he will use thin blueprint paper
which will be pasted onto the wall without ruining the brick. Bodkin Bryk asked if Castilla is
planning to allow the photos to wear off naturally. Castilla stated that they can wear off naturally,
but he could also remove them himself without damaging the brick. Fitzgerald asked if Castilla
has done a similar project in the past, or what his experience level was for large scale prints
similar to the one he is proposing. Castilla stated that he has worked with large scale prints in
the past but not done a project similar to the one he is proposing. Bodkin Bryk asked if he has
removed large scale prints before. Castilla stated that he has worked with wheat paste in
preparation for the project and has practiced removing them from brick. Fitzgerald asked who
would be the photographer for the piece. Castilla stated that it would be himself. Miller asked
how Castilla would select the subjects for the photographs. Castilla stated that he would put out
a call through flyover fest. Bollinger asked if he would have time to complete this project.
Castilla said he absolutely would. Bollinger stated that the construction team would be the same
as it was for Washington St. and that they were very willing to work with the City and TCDD.
Rose Smith asked if Castilla had access to a large printer for the project. Castilla stated that he
did. Castilla stated that the pieces would be up for approximately a week before the festival,
Bodkin Bryk asked what Castilla will be using the funding from MidWestOne for and UI Art
Shares. Castilla stated that it will be spent on photography and rental equipment and that he is
also reaching out to Flow Media (a production company in Cedar Rapids) and he will be paying
them for their assistance as well as paying for other art supplies and printing. Castilla stated that
he could send the committee a more detailed breakdown.
Kindness Wall—Abdul Latif Behroz
Abdul Latif Behroz presented his project, Kindness Wall, to the committee. The goal of the
project is to help underprivileged and homeless individuals in Iowa City. The Kindness Wall will
be located on the PAN wall. Behroz stated that he did a similar project in Afghanistan which
was installed in order to help people with addiction. Behroz stated that his first project was done
with a small group of high school students who did not have the financial support to do big
projects, but they knew they wanted to help people. Behroz stated that he heard of the concept
for the Kindness Wall from other countries, and believes it started in Iran. Behroz and his group
of friends began going door-to-door raising funds to execute their Kindness Walls. Behroz
stated that when he came to Scattergood he wanted to continue his project, so he decided to
make it an individual project for this class. Behroz started the project by finding a location to
place the Kindness Wall. Behroz has talked with artists in Iowa City to help him create his art
although he has made the design already for it. Behroz stated that the text on the wall will say
"please leave your extra here" and "take if you need." Behroz has decided not to allow people to
leave food and drinks on the wall due to liability concerns. Behroz will include text on the wall
that tells people not to do so. Behroz has consulted with people who will help him weatherproof
the wall. Behroz stated that he has only three weeks to complete the project. Rose Smith asked
if the project is underway. Behroz stated that yes, he has begun work on researching and
creating the wall. Bodkin Bryk asked if he plans to receive funding from his school. Behroz
stated that yes he will receive funding from his school, and that he is planning to install multiple
walls. Bollinger explained to the committee that she has been working with Behroz and that she
has been aiding him in finding a location for the wall and they have spoken about creating a
portable wall that can be moved to multiple location. Bollinger stated that one of the locations
they spoke about would be in the Farmers Market. Behroz stated that if the wall is a success he
will think about taking the wall to other locations in Iowa. Brown asked how the wall will work
logistically. Behroz stated that there will be a table in front of the wall, and hangers for people to
leave their things on. Bollinger asked if, since the project cost according to Behroz's plan will be
$194, and he is getting $100 from Scattergood, will he only need a total of $94 from the
committee. Fitzgerald asked if his request for $164 was a typo. Bollinger asked if the amount he
really needed was $94. Behroz stated that yes, that would be the amount he needs to complete
the project and if he has leftover money he will use it to create other walls.
Joe Walter left the meeting at 5:20 PM.
Fitzgerald asked if he would be overseeing the wall to ensure there was no graffiti and that there
were items on it. Behroz stated that he is planning to utilize donated items from his school as
contributions for the wall. Behroz stated that he will create a page on Facebook that he will use
to advertise the wall to the public. Brown asked how he plans to weather proof the wall and the
items left on it. Behroz stated that there will be a roof on top of the wall which will protect items
from the weather.
Spring 2018 Public Art Matching Fund Discussion
The committee began to discuss the allocations of the Spring 2018 matching funds
The committee decided to allocate $100 to the Kindness Wall.
The committee expressed their concern over The Flyover Festival's proposal. Miller asked if
they don't fund these projects, do the matching funder still fund the project. Rose Smith stated
that it depends on the grant making body or the matching funder. Rose Smith stated that she is
not supportive of funding the Flyover Festival because Castilla has not sought permission from
people to put his posters up yet when the festival is two weeks out. Brown asked if the
committee could agree that they want to fund the Walk our Alleys project. Bodkin Bryk stated
they she is supportive of funding any of these projects excluding the Flyover Festival proposal.
Brown stated that she has concerns regarding the Goosetown project because she is
concerned over whether the PAAC should encourage moving murals into residential areas.
Fitzgerald noted that Brown has expressed concern regarding murals in general. Brown stated
that she is coming around and sees that murals have a real place in certain areas, especially
where there is a high potential for graffiti. Brown stated that she thinks it takes things to a whole
different scale to put a mural in a residential neighborhood. Fitzgerald asked Brown what she
felt the mural would hurt. Brown stated that she felt it was an intrusion on the streetscape.
Bodkin Bryk stated that she felt it would be lovely. Fitzgerald agreed with Bodkin Byrk. Brown
stated that she is a resident of Goosetown and has been on both Northside Neighborhood and
Goosetown Neighborhood committees and loves the idea of a community building project but
does not like the concept of this mural. Fitzgerald stated that she has felt in the past that this
wall needed an art piece similar to like this. Rose Smith stated that this mural would eventually
blend into daily life and be less noticeable to those living in the neighborhood. Rose Smith
stated that it is more for the people driving by on Dodge Street who don't live in those
neighborhoods or know the history of them. Bollinger stated this would not be the first mural in a
residential neighborhood as there was a mural project three years ago in Fairmeadows Park,
Mercer Park and under the College Street bridge.. Rose Smith stated that she trusts Agran's
artistic sensibility. Brown agreed with Rose Smith. Brown stated that she would like to see
different types of art rather than seeing one mural after another.
Regarding the UAY mural project, Fitzgerald stated that she would fund them more than the
$1,600 they requested. Miller agreed and stated that it is such an important site. Bodkin Bryk
said her only concern is that they did not give an image. Fitzgerald stated that that was why she
asked them for a timeline and that the PAAC could make the funding contingent on the design,
which UAY could send to Marcia once complete. Rose Smith clarified that the committee is
comfortable funding the UAY mural fully contingent upon the image.
Regarding the Flyover Festival, Bollinger asked if the committee was firm in not funding it. Rose
Smith stated that she felt they shouldn't fund it because they did not have a broken-down
budget. Brown agreed that the budget was vague. Bollinger stated that the Walk our Alleys
project was also vague. Fitzgerald stated that the ICDD included a mock-up in their proposal.
Bodkin Bryk stated that considering the short time frame before Flyover Festival and the lack of
a firm budget, they should encourage Castilla to come back next year with a more specific
budget and images.
Regarding the Iowa City Community Carnival Parade project, Fitzgerald stated that she has
been to the parade before and knows artists who have worked on it and thinks it is beautifully
done. Bodkin Bryk agreed and stated that the parade is lovely. Miller also stated that he has
attended. Brown stated that if the parade had more backing it could be helpful. Bryk asked if the
committee could give them $1000 or $500, half of what they asked for. Fitzgerald stated that
she would be comfortable giving them $1000 with the gift of a space. Fitzgerald stated that the
space could be worth $500.
Regarding Walk our Alleys, Brown stated she thinks it's a good project and that it makes sense
in terms of the construction that will be underway soon. Fitzgerald stated that she doesn't love
the concept, that she likes the likes the stars more than the interactives games. Fitzgerald
stated that she liked Juli's suggestion to include timers to move people through the space.
Fitzgerald stated that whatever happens on the horizonal space will compete with the mural that
is on the vertical wall space. Fitzgerald mentioned that Agran did an excellent job on the mural
on Banditos downtown. Rose Smith stated that she trusts Agran to be sensitive to the mural
with his design of the floor of the alley. Miller asked if it would be possible to fully fund the Walk
our Alleys, with them deciding to not fully fund the Carnival Parade and not fund the Flyover
Festival at all. Rose Smith stated that she was happy to fully fund them. Fitzgerald stated that
they do not have to spend the full amount. Miller asked when they could use those funds.
Fitzgerald stated that it would carry over to the next Matching Fund session. Miller asked to
committee to explain the relationship with the Iowa City Downtown District. Miller said that
personally he feels it's a great organization and he wants to support them but was wondering
the history between them and the City. Bollinger stated that the City and ICDD work closely
together on just many things. Bollinger stated that she spoke with Potter regarding Ron
Knoche's concern with painting on horizonal surfaces due to runoff contamination. Bollinger
stated that she mentioned it to Potter. Miller asked if the PAAC was the authority on whether
they can do that. Fitzgerald stated that Knoche was the authority on it. Brown stated that she felt
the application was vague. Miller asked if, in an attempt to get more details, they could make the
funding contingent on the ICDD talking through their final design with the committee. Bodkin
Bryk asked how soon the project would be starting. Rose Smith stated that it appeared it would
be occurring from the end of May to June. Fitzgerald stated that the construction on the
pedestrian mall starts on April 30th. Bollinger stated that she thinks the first thing they need to do
is get an approval from Knoche. Fitzgerald asked what amount everyone was thinking of
funding them. Rose Smith stated that she was thinking of funding them $1000 at most.
Fitzgerald stated that she was fine with $1000 contingent upon a final design and gaining
Knoche's approval before the next meeting.
Regarding the UAY Mural Mentorship Program, Bryk asked the committee if they want to fund
the project fully. Fitzgerald stated that yes they should fund them fully contingent upon
approving their final design.
Regarding the Goosetown/Northside Community Mural, Rose Smith stated she would fund that
fully. Bodkin Bryk stated that she agreed and she supported it because she feels they do not do
enough art in the neighborhoods. Brown stated that she wants it to be on a scale that is
appropriate for the neighborhood. Fitzgerald said that Dubuque's mural project has encouraged
their community to get downtown and look at the artwork. Bodkin Bryk moved that the
committee funded the Goosetown/Northside Mural $1000. Miller seconded.
Bodkin Bryk moved to approve funding the Iowa City Carnival Parade $1000, the Walk our
Alley's project $1000 contingent on final design and other committee member's approval, finding
the UAY Mural $1600 contingent upon final design, the Goosetown/Northside mural contingent
upon final design, not to fund Flyover Festival due to the time frame and lack of budget detail,
and to fund the Kindness Wall $100. Rose Smith seconded. Motion passed unanimously.
Organization
Amount
Requested
Amount
Granted
Iowa City Carnival Parade
$1,500
$1,000+
Space
Walk our Alleys
$2,000
$1,000
UAY Mural Mentorship
Program
$1,600
$1,600
Goosetown/Northside
Community Mural
$1,400
$1,000
Flyover Festival 2018
$2,000
$0
Kindness Wall
$94
$100
Total
$8,594 J$4,700
Chadek Green Placemaking Art Project
The committee discussed the Chadek Green Community Garden project. Fitzgerald stated that
the committee already decided to allocate $6000 to the project. Fitzgerald reminded the
committee that they had previously discussed the art piece being a box for people to leave
excess produce, a bench, or an entryway but that the $6000 could potentially fund multiple of
those ideas. Bollinger stated that Backyard Abundance has scheduled their community garden
planning meetings which begin May 22. She explained that the committee decided that the
artist should be involved with their planning process so time is limited. Bollinger stated that the
committee has a few options, they can select an artist to complete the project, or they could
select a handful of them to respond to an RFQ. Rose Smith suggested an artist who has worked
with Backyard Abundance before, Ariana Parkes Perez. Rose Smith stated that she works on
the Carnival Parade, was one of the sign designers for downtown, and participated in Chalk the
Walk. Brown suggested Tim Adam's who proposed a project for the Iowa City Lobby Art Project.
Fitzgerald stated that she felt Adam's could successfully complete the project. Miller suggested
Hannah Givler who created the Prairie Box project. Fitzgerald suggested Betsy Reed. Fitzgerald
asked if they wanted the artist to be from Iowa. Bodkin Bryk stated that yes, they would prefer
that. Bodkin Bryk suggested the woman from Cedar Rapids who created the metal artwork that
the committee liked previously. Bodkin Bryk stated that she contributed to the alleys in Marion.
Fitzgerald stated that she also did the metalwork for Beadeology's sign. Bollinger stated that
she would contact her. Bollinger stated that she would contact the five artists suggested by the
committee. Miller asked if they should have Backyard Abundance select the artist. Bollinger
stated that her idea was that the artist would participate in their three scheduled planning
meetings. Brown stated that it would be a big time commitment for the artist. Miller asked if the
artist gets paid or if the $6000 goes to supplies. Bollinger stated that the artist simply agrees to
complete the project with that budget and the PAAC does not require that kind of budget detail.
Bodkin Bryk stated that the project is open ended for the artist and that the committee wanted to
create a community building art piece for the garden. Bollinger clarified that the committee
wanted her to contact the five artists to extend an invitation for them to submit their
qualifications for the committee to review in May. Bodkin Bryk moved to have Bollinger
approach the five artists to submit their qualifications for the community garden project. Brown
seconded.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
There were no committee announcement or reports.
STAFF REPORTS:
Bollinger showed the committee the updated Public Art Permanent Installation map. Bollinger
stated that the committee for Poetry in Public meets tomorrow.
ADJOURNMENT:
Miller moved to adjourn. Brown seconded. Meeting adjourned 6:25 p.m.
Public Art Advisory Committee
Attendance Record
2018
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
8/2
4/6
7/6
8/16
9!7
11/2
1 /a
2/1
4/5
Name
Expires
Bodkin
Bryk, Tam
01/01/19
O/E
O/E
x
x
x
x
O/E
x
x
Brown,
Wend
01/01/20
x
x
x
x
x
O/E
x
x
x
Erin
Fitzgerald
01/01/20
x
x
x
x
x
x
x
x
x
Knoche,
Ron
x
x
x
x
x
x
x
x
x
Seydell-
Johnson,
Juli
x
x
x
x
O/E
x
x
x
x
Vero Rose
Smith
01/01/21
--
--
--
--
--
--
x
O/E
x
Steve
Miller
02/01 /21
--
--
--
--
--
--
--
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Public Art Advisory Committee: May 3
Item Number: 4.i.
APPROVED
MINUTES
PUBLIC ART ADVISORY COMMITTEE
MAY 3, 2018 — 3:30 PM
LOBBY CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Ron Knoche, Erin Fitzgerald, Vero Rose Smith, Wendy Brown, Juli
Seydell Johnson, Tam Bodkin Bryk, Steve Miller
NOT PRESENT:
STAFF PRESENT: Marcia Bollinger
PUBLIC PRESENT:
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE APRIL 5, 2018 MEETING
Knoche moved to approve the April 5th minutes. Rose Smith seconded the motion. Motion
passed unanimously.
REVIEW OF DESIGN CONCEPT FOR WALK OUR ALLEYS MATCHING FUND PROJECT
The committee decided to discuss the approval of Walk our Alley's concept before the Chadek
Green Placemaking discussion as Jul Sydell Johnson would be late to the meeting due to
another commitment.
The committee discussed approving the concept for Walk our Alleys. Knoche stated that it is not
an issue of concept, it is an issue of timing because due to the construction and work that will be
occurring in the alleys. Bollinger stated that the committee doesn't have to approve what
Knoche approves. Brown stated that there is not much reason to go forward with the project if
the timing doesn't work out. Knoche stated that he thinks the timing will work, but there may be
more maintenance that the ICDD will have to do. Brown stated that she liked the first proposal
better. Rose Smith agreed that she liked the stars as well, but enjoys the idea of having a game -
centered design. Bodkin Byrk agreed and stated that the games will draw people down the
alleys. Fitzgerald reminded the committee that the ICDD asked for $2,000 for the project and
that the committee granted them $1,000. Brown asked Knoche what his thoughts were
regarding the surface. Knoche stated that typically the city cleans the alleys about three times a
year, and that the ICDD is going to pay for an extra cleaning to get the alleys prepped, which he
thinks will work fine. Knoche stated that there is storm sewer work that needs to happen and
that the timing of that is unknown, so ICDD may need to touch up the paint after that occurs.
Knoche stated that there is also a switch out that will be happening with the natural gas meters,
which may require small patching work to be done by the TCDD.
Juli Seydell Johnson arrived at 3:45 p.m.
Rose Smith stated that she is fine with the proposal, and thinks it will be a fun and temporary
installment. Fitzgerald stated that she hopes that the project goes along well with the large
mural already present in the space. Rose Smith motioned to approve the project. Miller
seconded. Motion passed unanimously.
REVIEW OF RESPONSES FOR THE CHADEK GREEN PLACEMAKING PROJECT
The committee discussed the artist's responses for the Chadek Green Placemaking project.
Fitzgerald asked if these responses just came in, on April 2"d. Bollinger stated that they all came
in that last week, however they did not hear back from two of the artists contacted. Fitzgerald
reminded the committee that they selected five artists to contact who they thought would be
capable of completing the Chadek Green Placemaking Project. Fitzgerald asked the committee
to remind her the amount of funding available. Bollinger stated that there is $6,000 available.
Bollinger stated that they are pushing the project to move forward quickly because the
expectation is that the artist meet with Backyard Abundance to engage in the planning process
which starts May 22, 2018. Seydell Johnson stated that Backyard Abundance is doing three
different garden designs for local parks and with each one they are creating some kind of
gathering space within the garden. Seydell Johnson stated that their design for Chadek Green
will be similar. Seydell Johnson stated that it is not a redesign of the entire park, it focuses only
on the garden.
Bollinger stated that she felt that the artists were all good applicants and would all be able to
successfully complete the job. Rose Smith stated that one concern she had while looking
through the proposals was that Tim Adams did not have examples of lower budget installations,
and she worries that the committee would have to spend all $6,000 on a single work by him.
Rose Smith stated that she remembered the committee discussing having multiple gathering
places around the garden and was wondering what the committee envisioned that would look
like. Seydell Johnson stated that she had envisioned all of the funding going to one central
installation with perhaps some funding going to other small pieces. Rose Smith stated that she
worried Adams is not giving examples for the price point the committee is offering for the project
but if they are planning to have one central installation that Adams should be fine. Fitzgerald
stated, regarding Cara Briggs Farmer, she has known the artist for several years and she feels
that her work is airy and natural feeling even though it is iron, she could see it being in a natural
space and not feeling harsh. Fitzgerald stated that she was also the artist who did the iron work
for Beadeology. Bodkin Bryk stated that Briggs Farmer has applied to the committee before and
that she has done a lot of work in Marion. Rose Smith stated that Farmer has already worked
with steel and materials that are meant to be based outdoors. Fitzgerald stated that she felt that
Farmer could do a lot with the $6,000 budget. Seydell Johnson stated that she felt that Farmer
would be a good artist for this project.
Rose Smith stated that it appeared that the committee was in agreement regarding selecting
Farmer as the artist for this project. Bodkin Bryk stated that she likes Adam's work as well, but
feels drawn to Farmer's work and she stated that if everyone is drawn to Farmer's work that is
the artist they should select. Miller stated that he liked Hannah Givler's proposal, stating that her
pieces felt very natural, but that he also enjoyed Farmer's piece. Brown stated that one thing to
consider is that Givler has been funded by PAAC twice already. Bollinger asked if the committee
funded Givler's Prairie Box or just "blessed" the ICDD's project. Seydell Johnson stated that the
committee only blessed the piece, and did not fund it. Fitzgerald stated that she did not think
Farmer has had any piece in Iowa City. Miller asked if the goal of the committee was to select
one of the three artists. Bodkin Bryk stated that they could also ask for a proposal from the
artists, but they are running out of time. Seydell Johnson stated that the committee is supposed
to select the artist and the artist will collaborate with Backyard Abundance to create a design.
Bollinger stated that they could set a process for the artist get feedback from the committee on
the design. Bollinger asked when the project will be completed. Seydell Johnson stated that it is
open and is meant to be completed sometime in the summer or fall. Seydell Johnson stated that
they have concrete dates for the public meetings they are going to hold to gather input. Brown
stated that, in case those meeting times don't work out for Farmer, should they have a number
two in mind. Rose Smith stated that Givler would be her number two. Brown stated that Adam's
would be her number two. Fitzgerald agreed and stated that Adam's would be her number two
but that she was less impressed by his proposal this time, than last time. Brown stated that
Adam's was likely trying to show his skill as a landscape artist. Seydell Johnson motioned for
the committee to select Cara Briggs Farmer as their first choice for artist of the Chadek Green
Placemaking Project and Tim Adams as their second choice. Brown seconded. Motion passed
unanimously.
Fitzgerald stated that they might want to ask, in the approval, that she check in with the
committee. Fitzgerald stated that due to Seydell Johnson working closely with the project, she
can keep the committee in the loop and the formality may not be necessary. Bollinger stated
that they could come up with a schedule and ask Farmer if it works for her, but include an
ultimate project completion date in the fall.
REVIEW OF CALL TO ARTISTS FOR FARMER'S MARKET PLACEMAKING PROJECT
The committee reviewed the call to artists for the Farmer's Market Placemaking Project. Seydell
Johnson stated that the first Farmers Market of the season was last night and it was a success,
but that the fact of the matter is that it's still a dark, dreary space and they need something to
make the space more inviting. Seydell Johnson stated that it provides weather protection which
is important. Bollinger stated that it is also cooler than having it out in the open.
Seydell Johnson stated that she noticed the call to artists included stairwells as part of the
space available for the art installation and she would rather they not be included. Brown stated
that she thought at one point the committee discussed the option of having the project be some
kind of a light piece. Seydell Johnson stated that that could be beyond the budget. Bollinger
stated that if the artist could include it within the budget, that would be fine. Miller ask if the
committee wanted the art installation to be limited to inside the parking ramp. Seydell Johnson
stated that the art installation could be in the east side of the ramp, in the seating area or by the
bell on the City Hall side but that it would have to go along with the City Hall landscaping.
Seydell Johnson stated that it would be best if the art installation was inside the parking ramp.
Fitzgerald stated that they should include photos of the parking ramp for the artists. Rose Smith
seconded that and stated that it would also be helpful to have dimensions if possible.
Bollinger stated that Thomas Agran mentioned to her that he will be applying for this project and
she stated that she asked him for his comments regarding the call to artists and he suggested
that, with the timeline, they should try to make it so that the project is completed by the end of
Farmer's Market season so that the visitors can see if happening. Seydell Johnson stated that
they should aim for September 15th because the market goes until October but that the
attendance gets sparse towards the end. Fitzgerald asked how it would be possible for the artist
to install their piece during the busy market. Bollinger stated that she meant more for the pieces
that progress over time, rather than pieces that have a one -day installation period. Bollinger
stated that they will recommend that the artist works nights and weekends to avoid the busy
times in the ramp. Fitzgerald asked what the lifespan of this project would be. Seydell Johnson
stated that she was hoping for a project that would last five years. Bollinger stated that they
should mention that in the Call to Artists. Seydell Johnson asked if having a lifespan of five
years was unreasonable. Fitzgerald stated that it would not be very reasonable considering their
budget. Fitzgerald asked if PAAC was funding this project. Bollinger stated that Parks and
Recreation is. Brown stated that she worries a five-year lifespan would limit their applications to
only muralists. Rose Smith stated that it did not necessarily, but that they should include a
maintenance plan for the project. Bollinger stated that what they typically do is state that the
artist is responsible for the upkeep of the piece for at least a year which is only in case the artist
did not prepare the surface properly or used poor products.
Fitzgerald asked if the City has regulations for the parking ramp as far as hanging banners.
Bollinger stated they would have to check vehicle clearance. Bollinger stated that the schedule
she has on the call to artists is tentative. Bollinger stated that she was wondering who would be
looking over the applications, and that she thinks it would be best to run the proposals by the
City staff to make sure there are no problems later on regarding their designs. Miller asked if the
market will expand into Chauncey Swan Park after it is completed. Seydell Johnson stated that
there will be a flat space at the bottom of the park which would allow for a few vendors to set up
in that space but the overall plan for that area is for a congregation area for people while at the
market.
Bollinger stated that she will not be able to make the Thursday, July 5th meeting so they will
have to reschedule that meeting to the 12'h of July. Bollinger stated that if they notify the artist
by the 13th that only gives them two months to complete the project. Seydell Johnson stated that
they should keep the completion date in September. Miller asked if the $6,000 budget was set in
stone. Bollinger stated that the committee did not use all the matching funds and that she will
have to figure out the amount that is left over. Miller asked if they could potentially bump up the
project to $10,000. Rose Smith stated that would be helpful. Bollinger check minutes from the
last matching fund application meeting and stated that the committee has $1,300 left over. Miller
motioned to increase the budget for the Farmer's Market Placemaking Project to $7,000 using
the leftover $1,000 from the Public Art Committee Matching Funds for 2018. Brown seconded.
Motion passed unanimously. Seydell Johnson motioned to make the changes to the call to artist
document that have been discussed by the committee. Rose Smith seconded. Motion passed
unanimously.
RELOCATION OF SNELSON SCULPTURE
The committee discussed relocating the Snelson sculpture. Bollinger stated that the meeting
regarding relocating the sculpture was successful. Seydell Johnson stated that the plan for
relocating the sculpture is to move it to the new Riverfront Crossing Park and make it the focal
point of the park. Seydell Johnson stated that if you enter from the north side, there is a traffic
circle and the sculpture will be located in the middle of that traffic circle. Seydell Johnson stated
that currently she has asked the City's project architects to create a proposal to design the area
and figure out the placement of the sculpture. She also stated that they are researching the
sculpture now and that the price for relocating it is not yet determined. Brown asked if Seydell
Johnson was still worried about kids climbing on the sculpture. Seydell Johnson stated that they
are going to elevate the piece to the point where people may be able to walk underneath it.
Bollinger stated that the piece will also be well lit. Fitzgerald asked if there will be a plaque near
the piece. Seydell Johnson stated that it would depend on funding. Rose Smith motioned to
approve committee's recommendation to relocate the Snelson Sculpture to Riverfront Crossing
Park. Fitzgerald asked if the sculpture will be restored to its original positioning. Knoche stated
that the sculpture was never in its original positioning, even when it was on campus. Seydell
Johnson stated that they hope to have the sculpture moved to its new location by October.
RELOCATION OF DOROTHY
The committee discussed relocating the Dorothy tornado sculpture. Bollinger stated that it was
previously located on the pedestrian mall. Bollinger stated that Seydell Johnson reached out to
her staff to ask for ideas for relocation of the piece and they suggested it move it to the east side
of Chauncey Swan Park near the seating area. Seydell Johnson stated that it will be visible from
the street. Knoche asked if relocating this sculpture would interfere with the placemaking project
in the parking ramp. Seydell Johnson stated they would mention to the artist that Dorothy will be
relocated to that location so they can keep it in mind. Bollinger stated that the committee has to
run the relocation by the artist and asked if anyone on the committee had her contact
information. Bollinger stated that she has attempted to contact the artist multiple times, but that
she may have an old email address. Brown motioned to accept the staff's recommendation to
relocate the Dorothy sculpture to the east side of the Chauncey Swan Parking Ramp and to
contact the artists before relocating. Rose Smith seconded. Motion passed unanimously.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
Seydell Johnson stated that the two STEAM murals are really fulfilling their purpose and are
well used. Rose Smith asked if they have held up well. Seydell Johnson stated that they had to
fix the windmill a few times.
STAFF REPORTS:
Bollinger stated that she will need a few volunteers from the committee to work at Kidztent
during the day of the event. Bollinger stated that the Kidztent runs from 10 a.m. to 4 p.m. and
that the event is on June 3rd. Bollinger stated that committee members could volunteer to work
inside the tent or to collect art from around the festival the day before the event. Rose Smith
stated that she could help with Kidz Tent.
Bollinger stated that the final selections have been made for Poetry in Public. Rose Smith asked
Bollinger about the child with Downs Syndrome who speaks ASL and submitted a poem.
Bollinger stated that they created a poster including sign language as per his mother's
suggestion.
ADJOURNMENT:
Seydell Johnson moved to adjourn. Knoche seconded. Meeting adjourned 4:41 p.m.
Public Art Advisory Committee
Attendance Record
2018
Key:
X = Present
O = Absent
O/E = Absent/Excused
= Not a member
Term
4/6
7/6
8/16
9/7
11/2
1/4
2/1
4/5
5/3
Name
Expires
Bodkin
Bryk, Tam
01/01/19
O/E
x
x
x
x
O/E
x
x
x
Brown,
Wend
01/01/20
x
x
x
x
O/E
x
x
x
x
Erin
Fitzgerald
01/01/20
x
x
x
x
x
x
x
x
x
Knoche,
Ron
x
x
x
x
x
x
x
x
x
Seydell-
Johnson,
Juli
x
x
x
O/E
x
x
x
x
x
Vero Rose
Smith
01/01/21
--
--
--
--
--
x
O/E
x
x
Steve
Miller
02/01 /21
--
--
--
--
--
--
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
= Not a member
i r
z+
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Public Art Advisory Committee: June 7
Item Number: 4.j.
APPROVED
MINUTES
PUBLIC ART ADVISORY COMMITTEE
JUNE 7T", 2018 — 3:30 PM
ISABEL BARBUZZA'S STUDIO
MEMBERS PRESENT: Ron Knoche, Erin Fitzgerald, Wendy Brown, Juli Seydell Johnson, Tam
Bodkin Bryk,
NOT PRESENT: Vero Rose Smith, Steve Miller
STAFF PRESENT: Marcia Bollinger, Kumi Morris
PUBLIC PRESENT:
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public discussion of any item not on the agenda.
CONSIDERATION OF MINUTES OF THE MAY 3rd, 2018 MEETING
Seydell Johnson moved to approve the May 3rd minutes. Brown seconded the motion. Motion
passed unanimously.
REVIEW OF CONCEPT DESIGN FOR NORTHSIDE/GOOSETOWN MURAL
The committee approved the concept for the Northside/Goosetown mural. Seydell Johnson
moved to approve the concept, Bodkin Bryk seconded. Brown opposed. Motion passed.
REVIEW OF ISABEL BARBUZZA'S CONCEPT FOR THE ART INSTALLATION IN
CITY HALL
The committee visited Isabel Barbuzza's studio to review her work for the art installation in City
Hall. The size of the piece, according to Barbuzza, is 8'X 20'. The panels Barbuzza will create
her project on are made of maple and have four bars across the back of the panel, which would
allow them to be bolted to the wall. Bodkin Bryk asked Barbuzza why the panels are not flat.
Barbuzza stated that the ground of her studio is not flat. Barbuzza stated that it could also be
due to the humidity of her studio. Barbuzza stated that she plans to flatten the panels out on a
flat surface while she works with them which she said will straighten them out. Bodkin Bryk
asked Barbuzza if she had considered that the boards she's working with were warped when
she got them. Barbuzza stated that she purposefully picked out the boards she will be using,
and ensured that they were straight. Seydell Johnson asked Barbuzza if the boards will
straighten out when attached to the wall. Morris stated that what she thinks will help is to paint
both sides of the boards, because often when you paint just one side the wood will warp.
Barbuzza stated that she has done a lot of research on the project, but nothing is permanent
and she is testing the various products. Barbuzza stated that she created patterns from aerial
maps which will be used as part of the installation. Barbuzza stated that she needs to work with
the color more because she feels it is currently too dark. Bollinger asked Barbuzza how she was
planning to incorporate the patterns. Barbuzza stated that she was planning to use them in the
background of the piece. Barbuzza stated that she has worked with Korean paper and plans to
incorporate that into this project as well. Barbuzza stated that this paper has been used in Korea
for centuries and it is typically used for decoration. Seydell Johnson noted that the material of
the Korean paper is similar to fabric and is very dense.
Bodkin Bryk noted that the river is starting to take shape in the piece, but asked Barbuzza if she
was still planning to use blue hues to demonstrate the river. Barbuzza stated that the color of
the Iowa River is not blue, but more of a muddy color so she is debating using more brown hues
to demonstrate the river. Seydell Johnson stated that a teal color would be closer to the color of
the river. Bodkin Bryk stated that she feels as though they are losing a lot of the original design
that Barbuzza presented to them. Bodkin Bryk asked Barbuzza if she was still planning to use
the multicolor disks. Barbuzza stated that she does plan to use those. Fitzgerald stated that she
was nervous about the muddy color of the river because it will be in a primarily white space (in
the City Hall lobby.) Seydell Johnson asked Barbuzza if the words on the piece were meant to
be read or if it was a design element. Barbuzza stated that it was a design element.
Fitzgerald stated that she is lost regarding the new images (patterns) that Barbuzza has
introduced into the project. Bodkin Bryk agreed and stated that many of Barbuzza's ideas have
changed and so she was throwing the committee for a loop regarding the concept of the piece.
Barbuzza stated that her ideas have stayed the same, but she is working through details.
Barbuzza stated that regarding the text, she is trying to determine if she should use small or
large font. Barbuzza stated that what the committee is seeing is her exploration of how she can
most successfully create the piece. Fitzgerald asked Barbuzza about a piece of art (made from
paper) that was hanging from her ceiling, and asked if that was involved in the piece. Barbuzza
stated that yes it was. Bollinger stated that she also enjoyed the piece that Barbuzza has
hanging. Fitzgerald stated that she feels she loses the beauty of the paper when it is pressed
flat to the piece.
Bollinger stated it is 4:45 and that several of the committee members had to get back by 5:00,
so they need to determine where to go from this point. Bollinger stated that the way that the
agreement is set up is that there is going to be another opportunity to take a look at the work.
This meeting was originally intended to take place (as per the schedule) on July 19th. Bollinger
stated that the expectation would be that Barbuzza would be significantly farther along with the
project. Bollinger stated that the committee should, at this point, give Barbuzza an idea of how
to proceed. Barbuzza stated that she has heard from the committee is that she submitted a
proposal and the project now looks different than her proposal. Barbuzza stated that what the
committee is seeing now is her work in progress. Barbuzza stated that her exploring and
experimenting is how she gets to a final project. Bodkin Bryk stated that she would like to see
more vibrancy and color. Fitzgerald asked Barbuzza what happened to the copper finish that
was previously mentioned by Barbuzza. Morris stated that she enjoys the patterns that
Barbuzza is using and she feels that it makes the piece look very modern in a way that she feels
will work well within the City Hall Lobby. Morris stated that she also enjoys the psychical
weaving of the text. Fitzgerald stated that all the individual pieces are all excellent, but she
worries because every time the committee meets with Barbuzza the project is vastly different.
Fitzgerald stated she feels like the geometric pattern stops the piece from being organic.
Barbuzza stated that the framing, geometric elements are meant to reference maps. Fitzgerald
stated that she didn't feel as though that was something they had discussed. Barbuzza stated
that it was previously mentioned that the sides of the piece would be metal.
Seydell Johnson asked if the committee was planning to meet again with Barbuzza once she is
farther along in her process. Bollinger stated that July 19th is over a month from now and the
goal is to have the exhibit installed by the end of August. Bollinger asked if the committee felt
that was enough visits, and she stated that she doesn't think anyone wants to be in the position
of accepting a piece that no one is happy with. Bollinger stated that she wouldn't mind meeting
towards the end of June and then again July 19th. Barbuzza stated that she hears what the
committee is saying regarding her exploration. Fitzgerald stated that she understands her
process, but due to the scale of the piece she is worried about the current status. Barbuzza
stated that she needs volume for the piece to look the way she wants, and that takes time.
Barbuzza again stated that she hears the committee's concerns but she stated that it is going to
be okay.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
There were no committee announcements or reports.
STAFF REPORTS:
There were no staff reports.
ADJOURNMENT:
Seydell Johnson moved to adjourn. Brown seconded. Meeting adjourned 4:55 p.m.
Public Art Advisory Committee
Attendance Record
2018
Name
Term
Expires
7/6
8/16
9/7
11/2
114
2/1
4/5
5/3
6/7
Bodkin B k, Tam
01/01/19
x
x
x
x
O/E
x
x
x
x
Brown, Wend
01/01/20
x
x
x
O/E
x
x
x
x
x
Erin Fitzgerald
01/01/20
x
x
x
j x
x
x
x
x
x
Knoche, Ron
x
x
x
x
x
x
x
x
x
Se dell -Johnson, Juli
x
x
O/E
x
x
x
x
I x
x
Vero Rose Smith
01/01/21
--
--
--
--
x
O/E
x
x
O/E
Steve Miller
02/01/21
--
--
--
--
--
x
x
x
O/E
Key:
Item Number: 4.k.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
ATTACHMENTS:
Description
Public Art Advisory Committee: July 12
MINUTES
PUBLIC ART ADVISORY COMMITTEE
JULY 12, 2018 — 3:30 PM
LOBBY CONFERENCE ROOM — CITY HALL
APPROVED
MEMBERS PRESENT: Erin Fitzgerald, Tam Bodkin Bryk, Vero Rose Smith, Wendy Brown,
Steve Miller, Ron Knoche, Juli Seydell Johnson
NOT PRESENT:
STAFF PRESENT: Marcia Bollinger, Morgan Musselman
PUBLIC PRESENT: Kay Colangelo
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE JUNE 6, 2018 MEETING
Fitzgerald moved to approve the June 6th minutes. Rose Smith seconded the motion. Motion
passed unanimously.
DISCUSSION OF CITY HALL ART PROJECT/ VISIT TO STUDIO
The committee decided to discuss Isabel Barbuzza's concept for the art installation in the City
Hall lobby before the Chadek Green Placemaking discussion as Juli Seydell Johnson would be
late to the meeting due to another commitment.
The committee reviewed the visit to Barbuzza's studio for members who were unable to attend.
Bollinger stated that she had a received an email from Barbuzza before the meeting and would
read it as Fitzgerald summarized the studio visit. Fitzgerald stated that Barbuzza's progress on
the project was not where the committee expected it to be, that there wasn't much explanation for
the process or the lack of progress or why the materials and overall concept changed again.
Fitzgerald stated that the wooden panels that would be used in the installation were warped, and
Bodkin Bryk agreed. Bodkin Bryk stated that Barbuzza thought it could be due to studio's climate,
and that some of them were flat but some of them were significantly bowed. Fitzgerald restated
that the materials Barbuzza was using had changed from the initial proposal and that there was
not much done. Bodkin Bryk noted that Barbuzza seemed trusting of her process and confident
that she had a significant block of time, that she was going to move forward later on, but that she
wasn't there yet. Fitzgerald noted that they reminded Barbuzza of the installation's deadline and
asked her how she felt about that, to which she responded that she had a surgery coming up and
would not be able to work for at least three weeks, which left maybe three weeks until the deadline.
That concluded the visit.
Bollinger stated that a goal of the visit was for the committee to approve a design, which would
allow them to formally enter into an agreement with Barbuzza. Bollinger noted that, given the fact
that the concept has been constantly changing, it has been difficult for the committee to approve
a design. Bodkin Bryk noted that there were lovely finished pieces in the studio that were unrelated
to the piece. Fitzgerald and Bollinger agreed. Bollinger noted that they were made of dyed paper
and were hung. Fitzgerald stated that they had discussed the river tapestry pieces that they saw
at the studio made of paper folded in an accordion -like structure could be used in the City Hall
space to communicate the same concept as the initial proposal, as this is a technique that
Barbuzza has mastered and that those who visited the studio liked. Bollinger noted that if the
pieces were hanging, as they were in the studio, it would allow for lighting to be installed on the
wall behind them. Bollinger stated that she had shared this comment with Barbuzza in a phone
conversation with Barbuzza shortly after the studio visit. Bollinger stated that she asked Barbuzza
to think about that possibility while she was on vacation and get back to her. Bodkin Bryk stated
that due to Barbuzza's surgery and vacation, there was going to be a lot of lost time where she
wasn't going to be available. Bollinger stated that when Barbuzza returned from vacation she
contacted Bollinger and said that she was feeling compromised by being asked by the committee
to revisit the piece and that she would prefer to end the project.
Bollinger stated that in Barbuzza's latest email that she received just before the meeting, she told
Bollinger that she was still confused in terms of what the committee is looking for but that she
would be willing and interested to hear what the committee's discussion is today. Bollinger stated
that the decision the committee needed to make was whether the committee wanted to continue
working with Barbuzza if she is open to the commission process. Bollinger read directly from
Barbuzza's email, "Was the committee thinking of a new proposal? I am hesitant to invest my
time, money, and energy again on something that is not very clear and again presenting the
possibility of being stopped for lack of understanding. However, I am open to hear about the
committee's ideas of the alternative means." Bollinger posed the question of starting from scratch
or working from proposals the committee has already received. Bollinger noted that the committee
has already paid Barbuzza $250 for the first portion of the design and that the committee agreed
to pay her another $250 upon the approval of a final design, which has not been completed due
to the extension of the deadlines and the changing concept, but will still be paid to Barbuzza.
Miller asked for a clarification of the project's total budget and Bollinger answered that Barbuzza
would receive a total of $9,500. Bodkin Bryk noted that this was a sizable amount for the
committee. Bollinger stated that she had conversations early on with Barbuzza concerning the
project, that it first and foremost had to be immediately appealing to viewers. Fitzgerald stated
that at the studio visit she was surprised by how slowly the project had progressed. Bodkin Bryk
agreed. Brown stated that Barbuzza clearly put a lot of time into her research. Fitzgerald stated
that much of the research has been on a concept that the committee was unaware of and had not
approved. Bollinger added that she had discussed things with Ron Knoche and Juli Seydell
Johnson and that they had said that they would feel comfortable continuing to work with Barbuzza.
Knoche stated that it would be challenging but that he felt that they could eventually come to a
project that they all agreed upon. Brown stated that she supports walking away from the project
but expressed concern about doing so without compensating Barbuzza. Rose Smith stated that
Barbuzza has already received $250 for spec work, to work through the concept according to the
committee's comments and preferences and that, given that this work has not happened, Rose
Smith thinks it is fair for the committee to choose to step away from the project. Fitzgerald stated
that the reason they chose Barbuzza's proposal because her concept was the strongest, although
her presentation was lacking, and that as the project has progressed, the concept continues to
become more diluted. Fitzgerald noted that artist Tim Adams' proposal was well -presented, and
although his concept was not what the committee had envisioned, she is confident that, had they
chosen Adams, the project would be completed at this point without complications. Bodkin Bryk
expressed concerns about the durability of Barbuzza's project.
Juli Seydell Johnson arrived at 3:45 p.m
Fitzgerald stated that the committee has a few different options in terms of this project: they can
continue with Barbuzza and change the concept to a commissioned piece. Bollinger stated that
Barbuzza would prefer to continue working on her current concept. Rose Smith stated that she
believes the committee needs to step away from the project with Barbuzza. Fitzgerald stated that
this would be the committee's section option: to stop working with Barbuzza and pay her the $500
total and either go back to the past proposals or open a new call for proposals. Seydell Johnson
stated that she is most concerned by the lack of progress on the project and the extension of
deadlines, therefore she supports walking away from Barbuzza's project and starting over.
Seydell Johnson motioned to cease collaboration with Isabel Barbuzza on the City Hall art
installation due to inability to meet the deadlines set forth and changes Barbuzza has made to the
scope and intent of the project. Brown noted that the inability to meet deadlines was less
problematic in the committee's mind than the constant change of direction. Seydell Johnson
amended the motion to cease collaboration with Isabel Barbuzza on the City Hall art installation
based on the changes in direction in her concept design from the initial proposal presented to the
committee, as well as concerns about the durability and installation of the piece, and pay
Barbuzza the additional $250 still due for work and materials used thus far. Bodkin Bryk seconded.
Motion passed unanimously.
Miler asked if the committee needed to create a separate motion to open it up for new proposals.
Bollinger stated that the committee would have to address how they would pay design fees, given
that $750 of the budget has already been expended. Knoche asked if the plan was to review the
call to artists at the next meeting or the meeting after that. Bollinger suggests reviewing the RFQ
before issuing it. The call to artists will be addressed at the next meeting on August 2nd
REVIEW OF FINAL DESIGN FOR CHADEK GREEN PLACEMAKING PROJECT
Cara Briggs Farmer arrived at 4:05 to present her progress on the Chadek Green Placemaking
Project.
Briggs Farmer stated that she and Fred Meyer from Backyard Abundance held three public
visioning sessions to create excitement about the project as well as gather public opinion on how
to renovate Chadek Green so that it functions better for the people who use that space and
attracts more visitors. Briggs Farmer stated that following the feedback from the first meeting, she
pulled out elements that she thought seemed important to people and to the second meeting, she
brought three rough scale models that were inspired by that first session. Briggs Farmer stated
that she and Fred Meyer had session attendees vote on those models and on different images of
natural landscaping. Briggs Farmer noted that the concept for her sculptures and the overall
redesign of the area came from that second session. Briggs Farmer then presented the scale
model of the sculptures and noted that people responded well to this design, including the Chadek
sisters. She demonstrated that the sculptures she has created are three open -structure spheres
that resemble tulip blossoms if flipped upside down and that the working title for the piece is
"Three Sisters", named after the Chadek sisters. Briggs Farmer stated that she thinks it is
important that these sculptures represent the three Chadek Sisters as a way of keeping the history
tied to the land.
Fitzgerald asked Bollinger if the three globes in the Chadek Green site plan she had passed
around were meant to be the sculptures, and if flowers would be planted around them. Bollinger
responded that yes, they are meant to be the sculptures, but that what be placed in the area
directly around them is up for discussion and suggested mulch as an option. Bodkin Bryk noted
that she thought mulch would be a good idea. Brown asked if there are other gathering areas
around this sculpture, to which Briggs Farmer answered yes. Briggs Farmer stated that one goal
of the piece is to be an attention -getter for people who drive past the area. Seydell Johnson
explained that there are currently two rectangle -shaped garden spaces in the area currently and
that the new plan splits those areas into four and places a gathering space in the middle, which
includes the sculptures and other exploration areas and picnic tables. Fitzgerald asked what the
spacing between the sculptures will be. Briggs Farmer stated that it is currently at about four feet,
but that she is willing to change that when they are installed. Brown expressed concern about
whether the structures would be strong enough if kids climbed on them and Briggs Farmer
answered that yes, they will be.
Miller motioned to approve Cara Briggs Farmer's concept for the Chadek Green Placemaking
Project. Rose Smith seconded. Motion passed unanimously.
REVIEW OF RESPONSES FOR FARMER'S MARKET PLACEMAKING PROJECT
Bollinger stated that there were many proposals and that Seydell Johnson has already received
and reviewed these proposals due to the high number of entries and because some of the
proposals involved full-scale murals on the outside of the Chauncy Swan parking ramp. Bollinger
noted that the outside of the parking ramp has a surface that would be difficult to paint and
maintain, and that the City Manager agreed that the chosen proposal should not include full
coverage of this surface, which eliminated some entries.
The committee discussed the artists' responses for the Farmer's Market Placemaking Project.
Bodkin Bryk stated that the committee had previously discussed that they did not want the project
to stress the Farmer's Market all the time, given that the Farmer's Market only takes place in the
parking ramp for part of the year. Rose Smith noted that she has previously worked with Erika
Narhi-Martinez and is familiar with her work, and stated that the artist doesn't have much
experience with work at this large of a scale. Brown stated that she had looked up the mural Narhi-
Martinez installed in EI Salvador, and that she thought it was well done. Seydell Johnson stated
that the proposal that aligned most closely with her personal idea of what the project would look
like was that of Sarah Montgomery. Brown stated that she thought it was interesting that the
installation of this proposal would be partnered with Amana Furniture, and that she wanted more
clarity on that part of the proposal. Brown stated that she liked Montgomery's photo booth idea.
Seydell Johnson stated that this portion of the installation would only be on display during the
Farmer's Market if this proposal was chosen. Miller asked if the signage on the parking ramp
would remain. Seydell Johnson stated that she thinks that signage would remain and that she
thinks this parking garage is publicly known as the Farmer's Market parking garage. Seydell
Johnson stated that she likes a lot of the graphics in Montgomery's proposal, but that they would
have to refine some elements. Fitzgerald asked if the Iowa City Farmer's Market currently had a
logo. Seydell Johnson stated that they do. Fitzgerald asked if Seydell Johnson wanted the
placemaking project to coordinate with that logo. Seydell Johnson stated that she would be fine
with it being different. Brown asked if the committee was clear on what kind of flags Montgomery
proposed for the interior of the market. Fitzgerald answered that they were pennant flags. Seydell
Johnson stated that the focus of the installation would be on the outside portion, not on the inside,
if this proposal was chosen. Fitzgerald stated that she enjoyed the painted ceiling portion of Erika
Narhi-Martinez's proposal. Rose Smith stated that she liked the concept of three-dimensional
signage for the space because of some of the constraints with maintenance and the surface of
the parking garage's exterior. Fitzgerald asked what parts of Montgomery's proposal would be
removed during the winter. Miller answered that anything mounted to the building would stay there
year-round, but that the frame for the photo booth would be removed. Fitzgerald asked for more
information about the fork element of the piece. Seydell Johnson stated that she liked that
element, especially if they were mounted to the light posts as the design suggests. Brown stated
that she liked that element as well, but thought that some of the forks should be replaced by other
utensils, like a place -setting. Fitzgerald asked if the committee is meant to select one proposal
and have the artist come in. Bollinger stated that this project was an RFP. Miller stated that he
spoke with Nancy Bird and she stated that she could support this project monetarily. Seydell
Johnson stated that this proposal could be the first phase of a larger project that could address
the interior of the parking garage in later phases. Miller asked if all the proposals were assumed
to take the entire budget allotted for this project. Seydell Johnson stated that this project is using
a matching fund, and that they wanted the committee's opinion on the proposals and that the
Parks Department would take it from there.
Knoche motioned to recommend that the Parks and Rec Department works with Sarah
Montgomery on the Farmer's Market Placemaking Project. Brown seconded. Motion passed
unanimously.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
Brown stated that she thought the Goosetown mural looked great and that it brought people
together, which was its purpose. Miller agreed that he thought it looked great. Rose Smith stated
that she thought all of the murals downtown looked great.
STAFF REPORTS:
Seydell Johnson stated that the Snelson sculpture was still under design, that the Parks
Department was working on figuring out how to move it to the new space. Bollinger stated that
there is money for this project, as a Riverfront Crossing developer applied for a density bonus if
funds were contributed to public art in the district. Seydell Johnson stated that she hopes the
installation and park will be completed in the fall but that the grand opening will not happen until
the spring. Seydell Johnson stated that the STEAM project at the Rec Center is still very popular
with kids and junior -high and high-school aged kids.
ADJOURNMENT:
Knoche moved to adjourn. Miller seconded. Meeting adjourned 4:40 p.m.
Public Art Advisory Committee
Attendance Record
2018
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
8/16
9/7
11/2
1/4
2/1
4/5
5/3
6/7
7/12
Name
Expires
Bodkin
Bryk,
x
x
x
O/E
x
x
x
x
x
Tam
01/01/19
Brown,
Wend
01/01/20
x
x
O/E
x
x
x
x
x
x
Erin
Fitzgerald
01/01/20
x
x
x
x
x
x
x
x
x
Knoche,
Ron
x
x
x
x
x
x
x
x
x
Seydell-
Johnson,
Juli
x
O/E
x
x
x
x
x
x
x
Vero
Rose
Smith
01/01/21
--
--
--
x
O/E
x
x
O/E
x
Steve
Miller
02/01/21
--
--
--
--
x
x
x
O/E
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member