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HomeMy WebLinkAbout2018-09-04 ResolutionItem Number: 6.a. CITY OF IOWA CITY �n.�'��� COUNCIL ACTION REPORT September 4, 2018 Resolution adopting Iowa City's FY19 Annual Action Plan Amendment #1 which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS). Prepared By: Kirk Lehmann, Community Development Planner Reviewed By: Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood and Development Services Director Fiscal Impact: Federal HOME Entitlement Funds Recommendations: Staff: Approval Commission: Housing & Community Development Commission, approval, 8-0 Attachments: Resolution and Administrative Amendment #1 Executive Summary: The City receives HOME Investment Partnerships Program (HOME)funds annuallyfrom the U.S. Department of Housing and Urban Development (HUD). The City received $185,000 more in funds than anticipated for FY19. As the City was unable to allocate these funds to specific activities before the FY19 Annual Action Plan was due to HUD, these funds were allocated to unspecified housing activities under the category "Other Housing Activities" in the Plan. The Housing and Community Development Commission (HCDC) held a second funding round and recommended funding two additional housing activities and increasing the award of another FY19 housing activity. These changes have been administratively approved per the City's Citizen Participation Plan, but HCDC requested that Council formally adopt these changes. No public meeting is required. Background /Analysis: Applications for eligible HOME housing activities were received on June 29, 2018. The Housing and Community Development Commission (HCDC) held a question/answer session with applicants and formulated funding recommendations at their July 10, 2018 meeting. HCDC recommended the following activities to fund: • $4,000 to The Housing Fellowship for CHDO operating expenses. • $87,034 to The Housing Fellowship for rental rehabilitation of four properties. • $93,966 to Shelter House for the acquisition of a new single-family home for individuals experiencing homelessness. The City's Citizen Participation Plan allows administrative amendments with approval by the City Manager. The plan was amended on July 31, 2018 with these changes. HCDC requests City Council approval of the changes as outlined in the attached Administrative Amendment. ATTACHMENTS: Description Resolution and Admin Amendment #1 Prepared by: Kirk Lehmann, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230 RESOLUTION NO. 18-252 Resolution adopting Iowa City's FY19 Annual Action Plan Amendment #1, which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS) Whereas, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan as part of the City's Consolidated Plan (CITY STEPS) to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and Whereas, in the FYI Annual Action Plan, the City allocated $185,000 in FYI HOME Investment Partnerships Program (HOME) funds to be determined by a subsequent funding round; and Whereas, the Iowa City Housing and Community Development Commission held a meeting regarding the use of federal FYI HOME funds for City of Iowa City; and Whereas, the Iowa City Housing and Community Development Commission recommended that the changes shown in Administrative Amendment #1 be approved; and Whereas, according to the City Council adopted Citizen Participation Plan the proposed amendment is considered administrative and was approved on July 31, 2018; and Whereas, the Iowa City Housing and Community Development Commission desires the City Council's formal approval of the amendment; and Whereas, the City Council finds that the public interest will be served by the adoption of the Amendment # 1 to the FYI Annual Action Plan. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The City of Iowa City's Amendment #1 to the FYI Annual Action Plan, which is attached and is filed in the Neighborhood and Development Services Department, is hereby approved and adopted. 2. Iowa City staff are hereby authorized and directed to submit and carry out the documented activities as described in the City of Iowa City's FYI Annual Action Plan, as amended. Passed and approved this 4th day of September , 2018. M OR ATTEST:,-"- CITY TTEST: - .CI Y CLERK City Attorney's Office Resolution No. 18-252 Page 2 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Thomas the Vacancy — Botchway seat Cole Mims Salih Taylor Thomas Throgmorton Administrative Amendment #1 FY19 Annual Action Plan City Council allocated $185,000 in City FYI (FFY18) HOME Investment Partnership Program (HOME) funds for undetermined activities under the Other Housing Actrv/t/es project. This project provides City assistance directly to nonproflts and CHDOs to acquire and/or rehabilitate properties, in addition to funds to administer housing programs. Units assisted must be affordable for low to moderate income households. The following activities for the $185,000 were competitively solicited and allocated funds by the Housing and Community Development Commission (HCDC) an July 10, 2018: • $4,000 to The Housing Fellowship for CHDO operating expenses • $87,034 to The Housing Fellowship for rental rehabilitation of four properties • $93,966 to Shelter House for the acquisition of anew single family structure for homeless individuals. The City s Citizen Participation Plan allows administrative amendments with approval by the City Manager in cases including the changing of the purpose of an activity with respect to the objectives as originally described in the Annual Action Plan or funding application. The City Manager may request HCDC to provide a recommendation to Council for consideration and approval. Following administrative approval, the above activities will be specified in the FYI Annual Action Plan and subsequently approved by City Ccuncil. The proposed amendment includes the following: • Strike the activity Funding Round 2 for $165,000 • Insert the activity THF— Rental Rehabilitation for $87,034, assisting 4 units • Insert the activity Shelter House — Rental Acquisition for $93,966, assisting 4 units • Increase the funding for activity THF - CHDO Operating by $4,000, for a total of $25,000. Staff requests permission of the City Administrator to amend the City of Iowa City s FYI Annual Action Plan without further recommendation by the Housing and Community Development Commission. Following your signature, the changes will also be sent to City Council for approval. Date: July 31, 2018 Neighborhood & Development Services City Manager Tracy Highwjoe Go& Fruin Appendix B FY19 - THF - CHDO Operating NA $ 21,000 NA Persons . THF - Rental Acquisition $ - $100,000 1 Households/ $ - $ 87,034 4 CDBG : HOME .c' Facilities rolect ` Planned activities Other Housing Activities Award Award '•'' Assisted 3 Aid to Agencies Shelter House $ 50,000 NA 1,100 Low -Mod Clientele Public Aid to Agencies NCJC $ 21,000 NA 120 Services/Facilities Aid to Agencies DVIP $ 40,000 NA 300 $ - Arthur Street Healthy Life Center $ 51,000 NA 1,0D0 NA NCIC Siding Improvement $ 41,000 NA 500 Neighborhood and Area Neighborhood Improvements Set Aside $ 75,000 NA 300 Benefits Total $742,637 $907,522 3,384 Homeowner Housing Comprehensive rehabilitation $ 235,000 $ 90,000 22 THF - CHDO Operating NA $ 21,000 NA THF - Rental Acquisition $ - $100,000 1 THF- Rental Rehabilitation $ - $ 87,034 4 Habitat for Humanity - Ownership $ - $ 80,000 2 Other Housing Activities MYEP - Rental Acquisition $ - $ 75,000 3 Successful Living- Rental Acquisition $ - $194,000 10 City of Iowa City - South Dist. Part. $ - $100,000 4 Prelude -Transitional Housing Impr. $ 34,000 NA 12 Shelter House- Rental Acquisition $ - $ 93,966 4 Economic Development Economic Development Set-aside $ 50,000 NA 2 CDBG and HOME CDBG Administration $145,637 NA NA Administration/Planning HOME Administration NA $ 66,522 NA Total $742,637 $907,522 3,384 Item Number: 6.b. I r I, CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing the procurement of cleaning and painting of additional traffic poles under the Traffic Pole Painting Contract. Prepared By: June Nasby- Buyer I I Brock Holub - Streets Superintendent Reviewed By: Ron Knoche - Public Works Director Dennis Bockenstedt - Finance Director Geoff Fruin - City Manager Fiscal Impact: Funds for this purchase are available in Account #22710322-473010, in the operating budget for Traffic Engineering. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: In March 2018 the City awarded a contract to Pospisil Painting Inc. for the cost of paint and labor to clean and paint traffic poles on 1st Avenue, Keokuk Street, South Gilbert Street, Orchard Street, Miller Street and Sunset Street. Popisil Painting has done a satisfactory job, and Phase 2 of that contract involves the cleaning and painting of additional traffic poles on Boyrum and Highway 6, Jefferson, Market and Dubuque and Church at a cost of $81,414, bringing to total cost of the contract to $178,724. Background /Analysis: Pospisil Painting, Inc. has completed Phase 1 and has done a satisfactory job and the City would like to move to Phase 2 of this project which includes traffic poles on Boyrum and Highway 6, Jefferson, Market and Dubuque and Church. The total cost for Phase 2 will be $81,414. ATTACHMENTS: Description Resolution Prepared by: June Nasby, Buyer II, 410 E. Washington St., Iowa City, IA 52240 Q19)356-5076 Resolution No. 18-253 Resolution authorizing the procurement of cleaning and painting of additional traffic poles under the Traffic Pole Painting Contract Whereas, the City has previously put out a Request for Bid (RFB) relating to the cleaning and painting traffic poles; and Whereas, one (1) bid was received by Pospisil Painting, Inc. and was determined to be a responsive and responsible bidder: and Whereas, at the time of the award to Pospisil Painting, Inc. the cost for Phase 1 of this project was $97,310; and Whereas, Pcspisil Painting, Inc. has completed Phase 1 and has done a satisfactory job and the City would like to move to Phase 2 of this project which will cost $81,414, raising the cost of the project over $150,000; and Whereas, the City's Purchasing policy requires City Council approval for contracts over $150,000; and Whereas, funds for this purchase are available in Account #22710322-473010, in the operating budget for Traffic Engineering; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future projects and renewals. Passed and approved this 4th day of September 20 18 M4WOR Approved by ATTEST• CITY CLERK City pd orney's Office Resolution No. 18-253 Page 2 It was move by Mims and seconded by adopted, and upon roll call there were: AYES: NAYS: Thomas the Resolution be ABSENT: x Vacancy -Botchway seat Cole Mims Salih Taylor Thomas Throgmorton Item Number: 6.c. CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing the acquisition of property interests necessary for construction of the West Riverbank Stabilization Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Funding is available in the West Riverbank Stabilization and Trail fund #P3981 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Preliminary design for the West Riverbank Stabilization Project has been completed, and the proposed improvements require the acquisition of temporary construction easement from property owners within the project corridor. Background /Analysis: The project will involve constructing a retaining wall that will stabilize the river bank and accommodate a future recreational trail. Due to the amount of river bank erosion, temporary construction easements will be necessary to complete the work ATTACHMENTS: Description Resolution (o, C, Prepared by Ben Clark PE, Senior Civil Engineer, Public Works, 410 E Washington St, lovrd City, IA 52240 319-356-5436 Resolution No. 18-254 Resolution authorizing the acquisition of property interests necessary for construction of the West Riverbank Stabilization Project. Whereas, the City of Iowa City desires to construct the West Riverbank Stabilization Project ("Project") which includes a retaining wall along the west side of the Iowa River, north of Highway 6; and Whereas, City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and Whereas, City staff has determined the location of the proposed Project; and Whereas, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and Whereas, funds for this project are available in the West Riverbank Stabilization and Trail fund #P3981. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and/or easement for the construction of the West Riverbank Stabilization Project ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and/or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and/or easements, and offers to purchase property and/or easements. 3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. 5. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Resolution No. 18-254 Page 2 Passed and approved this 4th day of September 2018 Maor Ap oved by Attest: City Clerk City Attor ey s O ice It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were Ayes: Nays: Absent: x Vacant — Botchway seat x Cole x Mims x Salih x Taylor x Thomas x Throgmorton Item Number: 6.d. I r I, CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing the Mayor to sign and the City Clerk to attest the Transportation Alternatives Program (TAP) funding agreement from the Iowa Department of Transportation (DOT) for the Highway 1 Trail Project - Sunset Street to Mormon Trek Boulevard, including a commitment to be responsible for maintenance of the trail for a minimum of 20 years following project completion. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This approves the Transportation Alternatives Program (TAP) funding agreement from the Iowa Department of Transportation (DOT) for the Highway 1 Trail Project - Sunset Street to Mormon Trek Boulevard. This item also establishes the City of Iowa City as responsible for maintenance of the trail for a minimum of 20 years following project completion. Background /Analysis: The City desires to connect the existing Iowa River Corridor Trail to the existing Mormon Trek Boulevard wide sidewalk by extending the Highway 1 Trail System from Sunset Street to Mormon Trek Boulevard. The City has applied for TAP assistance to provide funding for the Highway 1 Trail Project - Sunset Street to Mormon Trek Boulevard. The TAP funding is conditional on the assurance that the City of I owa City will maintaining the trail for a minimum of 20 years. ATTACHMENTS: Description Resolution with CAO edits Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 35&5044 ' Resolution No. 18-255 Resolution authorizing the Mayor to sign and the City Clerk to attest the Transportation Alternatives Program (TAP) funding agreement from the Iowa Department of Transportation (DOT) for the Highway 1 Trail Project - Sunset Street to Mormon Trek Boulevard, including a commitment to be responsible for maintenance of the trail for a minimum of 20 years following project completion. Whereas, the City desires to connect the existing Iowa River Corridor Trail to the existing Mormon Trek Boulevard wide sidewalk by extending the Highway 1 Trail System from Sunset Street to Mormon Trek Boulevard; and Whereas, the City of Iowa City has applied for TAP assistance to provide funding for the Highway 1 Trail Project - Sunset Street to Mormon Trek Boulevard; and Whereas, the Iowa Department of Transportation (DOT) requires assurance that the City of Iowa City will be responsible for adequately maintaining the trail for a minimum of 20 years. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: If the City receives TAP assistance for the Highway 1 trail from Sunset Street to Mormon Trek Boulevard the City will be responsible for maintenance of the trail for a minimum of 20 years following project completion. 2. It is in the public interest to enter into an agreement with the DOT for TAP assistance for said trail, upon approval of the agreement by the City Attorney. 3. Upon approval of the agreement by the City Attorney, the Mayor is authorized to sign and the City Clerk to attest the agreement between the City of Iowa City and the DOT in duplicate. Passed and approved this 4th day of September 2018 Mffyor Attest: Ci Clerk / Ap oved City Attorney's Office It was moved by Mims and seconded by adopted, and upon roll call there were: Ayes: Nays: X Thomas Absent: the Resolution be X Vacant - Botchway Cole Resolution No. 18-255 Page 2 Mims Salih Taylor Thomas Throgmorton Item Number: 6.e. CITY OF IOWA CITY �n.�'��� COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing the Mayor to sign and the City Clerk to attest the Title VI Non -Discrimination Agreement with the Iowa Department of Transportation (IDOT) and the United States Department of Transportation's (USDOT) Standard Title VI/Non-Discrimination Assurances. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Title VI Compliance Plan -Agreement Title VI Compliance Plan -Assurances Resolution Executive Summary: This agenda item approves the Title VI Compliance Plan which prohibits discrimination in federally funded projects Background /Analysis: Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination based on race, color, religion, and national origin in federal funding. The Iowa Department of Transportation (I DOT) has worked with City staff (and other governmental subdivisions) on a plan to implement Title VI requirements such as establishing a complaint procedure and appointing a coordinator for federal monies. The City must adopt a Title VI plan in order to receive Federal Highway Administration (FHWA) funds, which are administered by the I DOT, in the future. This plan addresses all federal funding, not just transportation funds, and is consistent with the broader contract compliance plan adopted by Council that prohibits discrimination based on all the protected classes in the City of Iowa City Human Rights Ordinance. ATTACHMENTS: Description ResolutionCAO Title VI Compliance Plan -Agreement Title VI Compliance Plan -Assurances Prepared by Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5044 Resolution No. 18-256 Resolution authorizing the Mayor to sign and the City Clerk to attest the Title VI Non -Discrimination Agreement with the Iowa Department of Transportation (IDOT) and the United States Department of Transportation's (USDOT) Standard Title VI/Non- Discrimination Assurances. Whereas, Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color, religion, and national origin by agencies, such as the City of Iowa City, in programs and activities that receive federal funds; and Whereas, the IDOT and the USDOT require that the City execute a Non -Discrimination Agreement and Assurances that it will comply with Title VI. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Mayor is authorized to sign and the City Clerk to attest the attached Title VI Non - Discrimination Agreement and the Non -Discrimination Assurances. Passed and approved this 4th day of September _,2018 �• Ma or Attest:.Jia City Clerk p It was moved by Mims and seconded by adopted, and upon roll call there were: roved by S�-9u -1y City Attorney's Office Thomas the Resolution be Ayes: Nays: Absent: X Vacant - Botchway X Cole X Mims X Salih X Taylor X Thomas X Throgmorton Q0IDWADDT Farm 131024(07--12) RECEIVED - CIVIL RIGHTS Agency Information Name and We of adminstrative head: Name; Jim Throgmorton Title: Mayor Address:410 E. Washington Street City:IowaCity State:1A ZIPCode:52240 Count y: Phone/FAX:319-621-9391 Email:jim-throgmorton@iowa-city.org Name and We of designated Tithe VI coordinator. Name: Stefanie Bowers Title: Civil Rights Coordinator Address:410 E. Washington Street C"ity:Iowa City Phone/FAX:319-356-5022 State:IA ZIP Code:52240 County:Johnson Email:stefanie-bowers@Iowa-city.org 'If the Title A coordinator changes, please contact the Iowa DOT Title A specialist Title VI Program Organization and staffing Pursuant to 23 C.F.R. § 200, City of Iowa City has appointed a Title VI coordinator identified above, who is responsible for implementing and monitoring the tical public agency's (LPA's) Tale VI program perthis agreement, and is the representative for issues and actions pertaining to this agreement The LPA will provide the Iowa Department of Transportation with a copy of the LPA's organizational chart that illustrates the level and placement of the Title VI coordinator. The LPA will notify the Iowa DOT in writing of any changes to the LPA's organization chart, Title VI coordinator or Title VI coordinator contact information. H. Assurances required Pursuant to 49 C.F.R. § 21.7, every application for federal financial assistance or continuing federal financial assistance must provide a statement of assurance and give reasonable guarantee that the program is (or, in the case of a new program, will be) conducted in compliance with all requirements imposed by or pursuant to 49 C.F.R. § 21 (Nondiscrimination in Federally Assisted Programs of the Department of Transportation —Effectuation of Title VI of the Civil Rights Act of 1964). Fully executed standard DOT Assurances (including Appendices A, B and C) are attached to this agreement Page 1 of 7 III. Implementation procedures This agreement shall serve as the LPA's Title VI plan pursuant to 23 C.F.R. § 200 and 49 C.F.R. § 21, For the purpose of this agreement, 'federal assistance"shall include all of the following. Grants and loans of federal funds. The grant or donation of federal property and/or interest in property. The detail of federal personnel. The sale and tease of, and permission to use (on other than a casual or transient basis), federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration that is reduced for the purpose of assisting the LPA, or in recognition of the public interest to be served by such sate or lease to the LPA. Any federal agreement, arrangement or other contract that has as one of its purposes the provision of assistance. The LPA shall: 1. Issue a policy statement, signed by the head of the LPA, which expresses its commitment to the nondiscrimination provisions of Title VI. The policy statement shall be circulated throughout the LPA's organization and to the public. Such information shall be published where appropriate in languages other than English. 2. Take affirmative action to correct any deficiencies found by the Iowa DOT, Federal Highway Administration or U.S. Department of Transportation (USDOT) within a reasonable time period, not to exceed 90 days, to implement Title VI compliance in accordance with this agreement. The head of the LPA shall be held responsible for implementing Title VI requirements. 3. Designate a Title VI coordinator who has a responsible position in the organization and easy access to the head of the LPA The coordinator shag be responsible for implementing and monitoring Title VI activities and preparing required reports, 4. Develop and implement a public involvement plan that includes low-income and minority community outreach and ensures those persons who are limited -English proficient (LEP) can access services. 6. Process complaints of discrimination consistent with the provisions contained in this agreement. Investigations shall be conducted by civil rights personnel trained in discrimination complaint investigations. Identify each complainant by race, color, national origin or gender, the nature of the complaint, date the complaintwas filed, date the investigation was completed, disposition, date of disposition, and other pertinent information. A copy of the complaint, together with a copy of the LPA's report of investigation, shall be foiwarded to the Iowa DOT's civil rights coordinator within 60 days of the date the complaint was received by the LPA. 6. Collect statistical data (race, color, national origin, age, gender, disability, LEP and income of populations in service area) of participants in, and beneficiaries of, the programs and activities conducted by the LPA. 7. Conduct Title VI self-assessment of the LPA's program areas and activities, and of second- tier sub -recipients, contractor/consultant program areas and activities. Where applicable, revise policies, procedures and directives to include Title VI requirements. Ensure that programs, policies, and other activities do not have disproportionate adverse effects on minority and low-income populations. S. Conduct training programs on Tide VI and related statutes. 9. Prepare a yearly report of Title VI accomplishments and changes to the program covering the prior year, and identify goals and objectives for the coming year. o Annual work plan: Outline Title VI monitoring and review activities planned for the coming year, and indicate a target date for completion. o Accomplishment report: List major accomplishments made regarding Title VI activ ties. Include instances where Title VI issues were identified and discrimination was prevented. Indicate actidfies and efforts the Title VI coordinator and program area personnel have undertaken in monitoring Title M. Include a description of the scope and conclusions of any special internal and external reviews conducted by the Title VI coordinator. List any major problem(s) identified and corrective action(s) taken. Include a summary and status report on any Title VI complaints filed with the LPA. Include a listing of complaints received against second-tier sub -recipients, if any, as well as a summary of complaints and actions taken. 10. Include Title VI compliant language in all contracts to second-tier sub -recipients. Page 2 of 7 IV. Discrimination complaint procedures — allegations of discrimination in federally assisted programs or activities The LPA adopts the following discrimination complaint procedures for complaints relating to federally assisted transportation -related programs or activities. 1. Filing a discrimination complaint: Any person who believes that he or she, or any class of individuals, or in connection with any disadvantaged business enterprise, has been oris being subjected to discrimination prohibited by Titie VI of the Civil Rights Act of 1984, 42 U.S.C. § 2000d; the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 at seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 at seq.; and the Civil Rights Restoration Act of 1987, Pub. L No. 100-259, 102 Stat 28, has the right to file a complaint. Any individual wishing to file a discrimination complaint must be given the option to file the complaint with the LPA, or directly with the Iowa DOT, FHWA, USDOT and U.S. Department of Justice, Complaints may be filed with all agencies simultaneously. No individual or agency shall refuse service, discharrgge or retaliate in any manner against any persons because that individual has filed a discdminaticn complaint, instituted any proceeding related to a discrimination complaint, testified, or is about to testify, In any proceeding or investigation related to a discrimination complaint, or has provided information or assisted in an investigation. 2. Complaint filing time -frame: A discrimination complaint must be filed within 180 calendar days of one of the following. {a The alleged act of discrimination. b Date when the persons) became aware of the alleged discrimination c Date on which the conduct was discontinued, if there has been a continuing course of conduct. The LPA or their designee may extend the time for filing or waive the time limit in the interest of justice, specifying in writing the reason for so doing. 3. Contents of a complaint A discrimination complaint must be written. The document must contain the following information. a) The complainants name and address, or other means by which the complainant may be contacted. b) Identification of individual(s) or organization(s) responsible for the alleged discrimination. c) A description of the complainants allegations, which must include enough detail to determine K the LPA has jurisdiction over the complaint and if the complaint was filed timely. d) Specific prohibited bases of alleged discrimination (i.e., race, color, gender, etc.) e) Apparent merit of the complaint. I) The complainants signature or signature of his/her authorized representative. In the event that a person makes a verbal complaint of discrimination to an officer or employee of the LPA, the complainant shalt be interviewed by the LPA's Tdle VI coordinator. If necessary, the Title Vi coordinator will assist the complainant in reducing the complaint to writing and then submit the written version of the complaint to the person for signature. 4. Complaints against the LPA: Any complaints received against the LPA should immediately be forwarded to the Iowa DOT for investigation. The LPA shall not investigate any complaint in which it has been named in the complaint The contact information for the Iowa DOTs Title VI program is: Iowa Department of Transportation Office of Employee Services — Civil Rights 800 Lincoln Way Ames, Iowa 50010 515-239-1422 515-817-8502 (fax) dot ciyilrwhts@'wwadot us Page 3 of 7 After mediation is arranged, a written confirmation identifying the date, time and location of the mediation conference shall be sent to both parties. If possible, the mediation process should be completed within 30 calendar days of receipt of the discrimination complaint, This will assist in keeping within the 90 calendar -day time -frame of the written Notice of Final Action if the mediation is not successful. If resolution is reached under mediation, the agreement shall be in writing. A copy of the signed agreement shall be sent to the Iowa DOT's Tile VI program coordinator. If an agreement is reached, but a party to it believes hiePoer agreement has been breached, the non -breaching party may file another complaint. If the parties do not reach resolution under mediation, the LPA's Title VI coordinator shall continue with the investigation. 9. Notice of Final Action: A written Notice of Final Action shall be provided to the complainant within SO days of the date the discrimination complaint was filed. It shall contain: a) A statement regarding the disposition of each issue identified in the discrimination complaint and reason for the determination. b) A copy of the mediation agreement, if the discrimination complaint was resolved by mediation. c) A notice that the complainant has the right to file a complaint with the Iowa DOT, FHWA, USDOT or USDOJ within 30 calendar days after the Notice of Final Action, if she or he is dissatisfied with the final action on the discrimination complaint The LPA's Title VI coordinator shall provide the Iowa DOTS Title Vi program coordinator with a copy of this decision, as well as a summary of findings upon completion of the investigation. Should deficiencies be noted in the implementation of these discrimination complaint procedures by the LPA, the Iowa DOTS Title VI program coordinator will work in conjunction with the LPA's Title VI coordinator to review the information andlor provide technical assistance in the discrimination complaint process, mediation process, and/or investigation. 10. Corrective action: If discrimination is found through the process of a complaint investigation, the respondent shall be requested to voluntarily comply with corrective actions) or a conciliation agreement to correct the discrimination. 11. Confidentiality: IPA and Iowa DOT Title VI program coordinators are required to keep the following information confidential to the maximum extent possible, consistent with applicable law and fair determination of the discrimination complaint. a) The fact that the discrimination complaint has been filed. b) The identity of the complainant(s). c) The identity of individual respondents to the allegations. d) The identity of any person(s) who furnished information relative to, or assisting in, a complaint investigation. 12. Record keeping: The LPA's Title VI coordinator shall maintain a fog of complaints filed that alleged discrimination. The log must include: a) The name and address of the complainant. b) Basis of discrimination complaint. C) Description of complaint. d) Date filed. e) Disposition and date. Q Any other pertinent information. All records regarding discrimination complaints and actions taken on discrimination complaints must be maintained for a period of not less than three years from the final date of resolution of the complaint Page 5 of 7 V. Sanctions In the event the LPA fails or refuses to comply with the terms of this agreement, the Iowa DOT may take any or all of the following actions. a) Cancel, terminate or suspend this agreement in whole or in part. b) Refrain from extending any further assistance to the LPA under the program from which the failure or refusal occurred, until satisfactory assurance of future compliance has been received from the LPA. C) Take such other action that may be deemed appropriate under the circumstances, until compliance or remedial action has been accomplished by the LPA. d) Refer the case to the USDOJ for appropriate legal proceedings. IOWA DEPARTMENT O 1ANSP TION Signature Printed Name and �tle ll//7, Date Page 6 of 7 City of Iowa City r '1 S ature amen A. Ttvugmorton, Mayor Printed Name and Title October 23, 2018 Title VI Nondiscrimination Policy Statement The City of Iowa City hereinafter referred to as the LPA, hereby assures that no person shall on the grounds of race, color, national origin, gender, age or disability, as provided by Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d, and the Civil Rights Restoration Act of 1987, Pub. L No. 100-259,102 Stat. 28, be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance. The LPA further assures every effort will be made to ensure nondiscrimination in all of its programs and activities, regardless of whether those programs and activities are federally funded. It is the policy of the LPA to comply with Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964,42 U.S.C. § 2000e; Age Discrimination Act of 1975, 42 U.&C. §§ 6101.6107; Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. §§ 46014655; 1973 Federal Aid Highway Act, 23 U.S.C. § 324; Title IX of the Education Amendments of 1972, Pub. L. No, 92-318, 86 Stat 235; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 at seq Civil Rights Restoration Act of 1987, Pub. L. No. 100-259, 102 Stat. 28; Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 at seq.; Title VIII of the Civil Rights Act 1968,42 U.S.C. §§ 3601-3631; Exec. Order No. 12898, 59 Fed. Reg. 7629 (1994) (Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations); and Exec. Order No. 13166, 65 Fed. Reg, 50121 (2000) (Improving Access to Services for Persons with Limited English Proficiency). The CSI Rights Restoration Act of 1987, Pub. L No. 100-259, 102 Stat. 28, broadened the scope of Title VI coverage by expanding the definition of terms 'programs or activities° to include ail programs or activities of federal-ald recipients, subrecipients and oontractors/consultants, regardless of whether such programs and activities are federally assisted. Pursuant to the requirements of Section 504 of the Rehabilitation Act of 1973, Pub, L No. 93-112, 87 Stat. 355, the LPA hereby gives assurance that no qualified disabled person shall, solely by reason of disability, be excluded from participation in, be denied the benefits of or otherwise be subjected to discrimination, including discrimination in employment, under any program or activity that receives or benefits from this federal financial assistance. The LPA also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies and activities on minority and low-income populations. In addition, the LPA will take reasonable steps to provide meaningful access to services for persons with LEP. The LPA will, where necessary and appropriate, revise, update and incorporate nondiscrimination requirements into appropriate manuals, directives and regulations. In the event the LPA distributes faderalaid funds to a second-tier subrecipient, the I -PA will include Title VI language in all written agreements. The LPA's Stefanie Bowers / Civil Rights Coordinator , is responsible for initiating and monitoring Title VI activities, preparing reports and performing other responsibilities, as required by 23 C.F.R. § 200 and 49 C.F.R. § 21. nature Jim '1Lrognorton/Mayor Printed Name end Title October 23, 2018 Data Page 7 of 7 The United States Department of Transportation (USDOT) Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A The co -11 ... city (herein referred to as the "Recipient'), HEREBY AGREES THAT, as a condition to receiving any Federal financial assistance from the United States Department of Transportation (DOT), through the Federal Highway Administration (FIIWA), is subject to and will comply with the following: Statutory/Regulatory Authorities Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally -.Assisted Programs Of The Department Of Transportation E fectuation Of Title VI Of The Civil Rights Act Of 1964); 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively. General Assurances In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: "No person in the United States shall, on the grounds of race, color, or national origin, be excluded -from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, " for which the Recipient receives Federal financial assistance from DOT, including the FAWA. The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973) by restoring the broad, institutional -wide scope and coverage of these non- discrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. Specific Assurances More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Federal Highway Program: 1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§ 21.23 (b) and 21.23 (e) of 49 C.F.R. § 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations forbids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Federal Highway Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: "The GnyflmeDtyin accordance with the provisions of Title VI of Civil Rights.Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifier all bidders that it will a)finnatively enure that any contract entered into Pursuant to this advertisetnerat, disadvantaged business enterprises will be afforded Frll and fair opportunity to submit bids in response to this invitation and will not be discriminated against oil the groarnds of race, color, ornational origin in consideration for an award", I The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this Assurance, as a covenant rimming with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, orprogranm; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. S. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub -recipients, sub -grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, e'ry o' Iowa c"y also agrees to comply (and require any sub - recipients, sub -grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing the FHWA access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by the FHWA. You must keep records, reports, and submit the material for review upon request to FHWA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. City or 10 a Cry gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal -aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Federal Highway Program. This ASSURANCE is binding on Iowa, other recipients, sub -recipients, sub - grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Federal Highway Program. The person (s) signing below is authorized to sign this ASSURANCE on behalf of the Recipient. City of Iowa City /(Name o �Jippi—ent)� by_v•\ (Signature viluthorized Offteial) DATED September 4 2018 APPENDIX A During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Highway Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the Federal Highway Administration, as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway Administration may detennine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. APPENDIX B CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4: NOW, THEREFORE, the Department of Transportation as authorized by law and upon the condition that the city of Iowa cay will accept title to the lands and maintain the project constructed thereon in accordance with laws of the state of Iowa, the Regulations for the Administration of Federal Highway Program, and the policies and procedures prescribed by the Federal Highway Administration of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d- 4), does hereby remise, release, quitclaim and convey unto the City of I.. Cay all the right, title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto City a, Iowa City and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the Oily of Iowa city , its successors and assigns. The City of Iowa city , in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in pail on, over, or under such lands hereby conveyed [,] [and]* (2) that the City of Iowa city will use the lands and interests in lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and facilities on said land, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VL) APPENDIX C CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY, FACILITY, OR PROGRAM The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into by the city of Iowa city pursuant to the provisions of Assurance 7(a): A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration liereof, does hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the land"] that: In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities. S. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non- discrimination covenants, Ott of Iowa city will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.* C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants, the cityof Iowa city will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the City oflowa cy and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) APPENDIX D CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE ACTIVITY, FACILITY OR PROGRAM The following clauses will be included in deeds, licenses, permits, or similar instruments/ agreements entered into by cnvonow city pursuant to the provisions of Assurance 7(b): A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, "as a covenant naming with the land") that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishing of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in. denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in this Assurance. B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above Non-discrimination covenants. city or — cry will have the right to tenninate the (license, permit, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.* C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants, cv�f ion c^Y will there upon revert to and vest in and become the absolute property of city or Iowa city and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) APPENDIX E During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d etsey., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 etsey.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et sey.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles 11 and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs ('70 Fed, Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). Item Number: 61. I r I, CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing an application for Federal Recreational Trails Program funding Prepared By: Juli Seydell-Johnson, Parks and Recreation Director Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This item will authorize City Staff to apply for trail funding through the Iowa Department of Transportation Federal Recreational Trails (FRT) program. Based on a review of planned trail segments included in the current Capital Improvement Plan (C I P), staff has recommended the application focus on the Hwy 6 Trail section from Fairmeadows Boulevard to Heinz Road. Background /Analysis: The current CI P included a planned Hwy 6 Trail project (#R4227), which includes construction of the trail from Sycamore Street to Heinz Road. Anticipated funding for the Project includes anticipated grant funding. However, the total statewide appropriation for FRT funding this year is $1,300,000. Based on that amount, and the competitive award process, City staff recommends the application focus on the Hwy 6 Trail section between Fairmeadows Boulevard and Heinz Road. Projects that utilize FRT funds are eligible for reimbursement of all eligible and properly documented costs up to the awarded amount, or a maximum of 80% of project costs, whichever is less. As part of the application, the City is required to include an official endorsement in the form of a resolution by Council. The endorsement provides assurance the City will maintain the trail for a minimum of 20 years following completion, if funding is awarded. ATTACHMENTS: Description Resolution Prepared by. Jason Havel, Uy Engineer, Pubric Works, 410E WwNurgton SL, I City, K52240319,156,5140 Resolution No. 18-257 Resolution authorizing an application for Federal Recreational Trails Program funding. Whereas, the Iowa Department of Transportation makes funding available for trail projects through the Federal Recreational Trails (FRT) program; and Whereas, the City of Iowa City desires to construct the Hwy 6 Trail from Sycamore Street to Heinz Road; and Whereas, the Hwy 6 Trail Project is currently included in the Capital Improvement Plan as Project #R4227 Hwy 6 Trail — Sycamore to Heinz; and Whereas, projects utilizing FRT funds are eligible for reimbursement of all eligible and properly documented costs up to the awarded amount, or a maximum of 80% of project costs, whichever is less; and Whereas, based on the anticipated funding amount available in the FRT program, the City desires to focus the application on the trail section from Fairmeadows Boulevard to Heinz Road. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that Staff is authorized to submit an application for FRT program funding for the Hwy 6 Trail from Fairmeadows Boulevard to Heinz Road. 2. Should funding be awarded, the City agrees to be responsible for maintenance of the trail for a minimum of 20 years following project completion. Passed and approved this 4th day of September 2018 M or j Approved by Attest: fc c�S a 'r City Clerk City Attorney's Office It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: X X X X X X Nays: Absent: Vacant — Botchway seat Cole Mims Salih Taylor Thomas Throgmorton Item Number: 6.g. I r , CITY OF IOWA CITY UNESCO CITY OF LITERATURE September 4, 2018 Resolution accepting imposition of civil penalty and waiver of right to hearing from Kum & Go #51. ATTACHMENTS: Description Resolution Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 18-258 Resolution accepting imposition of civil penalty and waiver of right to hearing from Kum & Go #51 Whereas, on December 14, 2016, an employee of Kum & Go #51, 323 E. Burlington, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two- year period; and Whereas, at the time of the violation, Kum & Go #51 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1), after a hearing and proper notice; and Whereas, Kum & Go #51 has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1). Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Kum & Go #51 is assessed a $300.00 civil penalty, as set by State Code. 2. The City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved/this 4 day of Sentembex 2018. Miffyor j App ved by Attest: l e /7 /���vd� Cit Clerk City Attorney's Office It was moved by trims and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent : x Vacant- Botchway seat x Cole x Mims X Salih x Taylor x Thomas X Throgmorton Item Number: 6.h. I r , CITY OF IOWA CITY UNESCO CITY OF LITERATURE September 4, 2018 Resolution accepting imposition of civil penalty and waiver of right to hearing from Nile Hookah. ATTACHMENTS: Description Resolution �.h Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 18-259 Resolution accepting imposition of civil penalty and waiver of right to hearing from Nile Hookah Whereas, on December 10, 2017, an employee of Nile Hookah, 220 S. Van Buren, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two- year period; and Whereas, at the time of the violation, Nile Hookah was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1), after a hearing and proper notice; and Whereas, Nile Hookah has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1). Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Nile Hookah is assessed a $300.00 civil penalty, as set by State Code. 2. The City Clerk will forward a copy of this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this 4 day of Septembex2018. Ma or Ap ved by / Attest: �e r City Clerk City Attorney's Office It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: Thomas the Ayes: Nays: Absent : x Vacant- Botchway seat x Cole x Mims x Salih X Taylor x Thomas x Throgmorton Item Number: 6.i. I r , CITY OF IOWA CITY UNESCO CITY OF LITERATURE September 4, 2018 Resolution accepting imposition of civil penalty and waiver of right to hearing from Casey's General Store #2761. ATTACHMENTS: Description Resolution Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244,319-356-5030 Resolution number: 18-260 Resolution accepting imposition of civil penalty and waiver of right to hearing from Casey's General Store #2761 Whereas, on December 7, 2017, an employee of Casey's General Store #2761, 204 N. Dubuque Street, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two-year period; and Whereas, at the time of the violation, Casey's General Store #2761 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1), after a hearing and proper notice; and Whereas, Casey's General Store #2761 has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1). Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Casey's General Store #2761 is assessed a $300.00 civil penalty, as set by State Code. 2. The City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this 4 day of septembe; 2018. Malfor Attest: C y Clerk A;7L_ec!oE�/ a City Attorney's Office �. ( It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Vacant- Botchway seat x Cole x Mims x Salih x Taylor X Thomas X Throgmorton Item Number: 7.a. CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution setting a public hearing on September 18, 2018 on plans, specifications, form of contract, and estimate of cost for the construction of the Public Works Facility Phase I Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Melissa Clow, Special Projects Administrator Reviewed By: Kumi Morris, Facilities Manager Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $10,900,000 with funds available in account # P3959 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the Public Works Facility Phase I Project. The facility is intended to include approximately 49,813 square feet of heated vehicle storage (60,623 square feet with the alternate), 9,292 square feet of first floor shop space, 6,734 square feet of heated mezzanine storage / shop area and 4,158 square feet of wash bay area. The site will include site security and a fire training area. Site grading, paving and utilities are included to provide additional outdoor Iaydown and storage areas with drive aisles to accommodate future phases. Background /Analysis: The current facilities are in poor condition and are inefficient, spreading the City fleet and staff across the City at numerous locations. A number of these locations are leased facilities to provide adequate storage space for City equipment. The location of the current City owned facility occupies a space that is a prime commercial location adjacent to the Riverfront Crossings area. Project Timeline: Set Public Hearing — September 4, 2018 Hold Public Hearing — September 18, 2018 Bid Letting — October 18, 2018 Award Date — November 6, 2018 Construction Start — November 14, 2018 Final Completion — November 29, 2019 ATTACHMENTS: Description Resolution Prepared by: Melissa Clow, Special Projects Administrator, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5413 Resolution No. 18-261 Resolution setting a public hearing on September 18, 2018 on plans, specifications, form of contract, and estimate of cost for the construction of the Public Works Facility Phase I Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in the Public Works Facility account # P3959. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 18th day of September, 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 4th day of September _,2018 Mayor �ved by� Ci Clerk City Attorney's Office It was moved by trims and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Vacant — Botchway seat x Cole x Mims x Salih x Taylor x Thomas x Throgmorton Item Number: 11. I r I, CITY OF IOWA CITY �n- COUNCIL ACTION REPORT September 4, 2018 Resolution authorizing conveyance of a single family home located at 109 North Dodge Street. Prepared By: Erika Kubly, Neighborhood Services Coordinator Reviewed By: Tracy Hightshoe, Neighborhood & Development Services Director Fiscal Impact: The assessed value of 109 N. Dodge at the time of purchase was $120,030. The sales price is $175,000. There will be no impact on the general fund for ongoing operating expenses. Recommendations: Staff: Approval Commission: N/A Attachments: Before and After Photos Resolution Executive Summary: On September 4, 2018, City Council will hold a public hearing to consider a resolution authorizing the conveyance of 109 N. Dodge Street as part of the UniverCity Neighborhood Partnership Program. This will be the 63rd home sold under the program. Background /Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 109 N. Dodge for $175,000. The City purchased the home as a joint sale (two homes) for $300,000. City funds were used to rehabilitate and sell the home to an eligible homebuyer. Renovations include kitchen and bathroom updates, installation of brand new appliances, new windows, refinished wood floors, new carpet, and new water heater, furnace, and air conditioner. The home is required to be owner - occupied for 30 years. Built in 1941, the house has 1,062 square feet of living space, including one bedroom and one bathroom. The home has an upper level that can serve as an office or library. It is located near Mercy Hospital and downtown Iowa City. This home is located on a street where there is a mix of owner -occupied and rental properties. The renovated home will be an asset to the neighborhood and community. ATTACHMENTS: Description Before and After Photos Resolution Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 18-262 Resolution authorizing conveyance of a single family home located at 109 North Dodge Street. Whereas, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and Whereas, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and Whereas, the City purchased and rehabilitated a single family home located at 109 North Dodge Street, Iowa City; and Whereas, the City has received an offer to purchase 109 North Dodge Street for the principal sum of $175,000; and Whereas, on August 21, 2018, the City Council adopted a Resolution proposing to convey its interest in 109 North Dodge Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and Whereas, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 109 North Dodge Street, legally described as part of Lot 8, Block 26, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. It was moved by Taylor and seconded by Thomas the Resolution be adopted, and upon roll call there were: Resolution No. 18-262 Page 2 AYES: NAYS: ABSENT: X— Vacant - Botchway Seat x Cole x Mims x Salih x Taylor x Thomas x Throgmorton Passed and approved this 4th day of September 2018. MOOR ATTEST:eC CITY CLERK Approved by - yj I �' City Attorney's Office CITY OF IOWA CITY COUNCIL ACTION REPORT 109 N. Dodge — Before Renovations CITY OF IOWA CITY COUNCIL ACTION REPORT 109 N. Dodge — After Renovations Item Number: 12. I r I, CITY OF IOWA CITY �n.�'��� COUNCIL ACTION REPORT September 4, 2018 Resolution amending the current budget for the fiscal year ending June 30, 2019. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: FY2019 budget revisions funded through new revenues or available fund balance Recommendations: Staff: Approval Commission: N/A Attachments: Resolution to Amend FY2019 Budget and related schedules Executive Summary: The Finance Department requests the City Council conduct a public hearing for consideration of amending the fiscal year 2019 annual budget on September 4, 2018. This is the first budget amendment for fiscal year 2019. Background /Analysis: Budget amendments are submitted to the Finance Department and reviewed for approval by the Finance Director and City Manager. Requests to carry appropriations over from one year to the next are also submitted and approved in the same manner. A formal recommendation for a budget amendment is then prepared for City Council approval. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues or fund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. This proposed budget amendment increases overall revenues and transfers -in by $10,166,077, as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1- 15). The majority of the revenues being amended is for intergovernmental revenues, other financing sources, and miscellaneous revenues. Intergovernmental revenues (line 9) are being increased by $5,530,622, which primarily represents State and Federal grants on capital projects and HOME/CDBG revenues that are being carried forward from the prior year. Other Financing Sources (line 13) is being amended by $2,779,125 for UniverCity home sales and the Sale of Land for the Public Works Facility and the Industrial Lot. Transfers in (line 14) are being amended by $1,195,000 for transfers being carried forward for the Landfill Leachate Pumping Station ($400,000) and the Ped Mall Reconstruction project ($350,000), as well as an amendment for Affordable Housing ($250,000). Lastly, Miscellaneous Revenues (line 12) are being amended by $661,330 for the various grants and expected donations. The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in appropriations of $68,838,664. The majority of the increase in appropriations is related to governmental capital improvement projects that are being carry forward from prior years (line 23) and total $50,834,140. The next largest increase in appropriations is for the Business Type/Enterprise program (line 25) and totals $12,701,565. The increase in this program primarily reflects the carry forward of utility fund capital improvement projects from prior years. The last significant amendment is for the Community and Economic Development program (line 20) and totals $2,920,321. This primarily reflects the carry forward of appropriations for the CDBG/HOME programs and the UniverCity program. The net budgeted result to fund balances is a reduction of $26,260,541 (line 29), after factoring for actual changes in the beginning fund balance (line 30). This reduction will be covered through excess fund balances and bond funds and will not affect property tax revenues or levies. The City Budget Amendment and Certification Resolution for the first budget amendment of fiscal year 2019 is attached to this memo along with a detailed list of the individual amendments. ATTACHMENTS: Description FY2019 Budget Amendment docs i 52=433 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2019 -AMENDMENT #1 To the Auditor of JOHNSON County, Iowa: The City Council of Iowa City in said County/Counties met on 9/4/2018 �P,`�. ,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to vl 9 � icnti jj publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. i <I The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendments) to the budget and modifications proposed at the hearing, if any.',,;.;,- f thereupon, the following resolution was Introduced.tit�yrj' RESOLUTION No. 18-263 <== ENTER RESOLUTION NUMBEK 3 - A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2019 (AS AMENDED LAST ON N/A ,) Be it Resolved by the Council of the City of Iowa City Section 1. Following notice published 8/23/2018 and the public hearing held, 9/4/2018 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Rasseddtthiss 4th day of Se tember 18 Z"—(� Slgnolurd Signatu4h�'�9 City Clerk/FIr6u e Officer Mayor Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources Taxes Levied on Property 1 59,173,825 0 59,173,825 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 59,173,825 0 59,173,825 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 2,621,772 0 2,621,772 Other City Taxes 6 2,932,681 0 2,932,681 Licenses &Fronts 7 2,040,630 0 2,040,630 Use of Money and Property 8 2,439,672 0 2,439,672 Intergovernmental 9 - 32,315,029 5,530,622 37,845,651 Charges for Services 10 47,371,701 0 47,371,701 Special Assessments 11 1,090 0 1,090 Miscellaneous 12 3,238,310 661,330 3,899,640 Other Financing Sources 13 11,926,393 2,779,125 14,705,518 Transfers In 14 40,638,256 1,195,000 41,833,256 Total Revenues and other sources 15 204,699,359 10,166,077 214,865,436 Expenditures & Other Financing Uses Public Safety 16 25,482,655 359,962 25,842,617 Public Works 17 9,757,198 2771176 10,034,374 Health and Social Services 18 300,000 0 300,000 Culture and Recreation 19 15,020,573 17,500 15,038,073 Community and Economic Development 20 9,086,179 2,920,321 12,006,500 General Government 21 9,528,463 533,000 10,061,463 Debt Service 22 13,722,450 0 13,722,450 Capital Projects 23 23,580,970 50,834,140 74,415,110 Total Government Activities Expenditures 24 106,478,488 54,942,099 161,420,587 Business Type/ Enterprises 25 61,091,818 12,701,565 73,793,383 Total Gov Activities& Business Expenditures 26 167,570,306 67,643,664 235,213,970 Transfers Out 27 40,638,256 1,195,000 41,833,256 Total ExpendllureslTransfera Out 28 208,208,562 68,838,664 277,047,226 Excess Revenues & Other Sources Over (Under)Expendituresnransfers Out Fiscal Year 29 -3,509,203 -58,672,587 -62,181,790 Beginning Fund Balance July l 30 134,883,528 32,412,046 167,295,574 Ending Fund Balance June 30 31 131,374,325 -26,260,541 105,113,784 Rasseddtthiss 4th day of Se tember 18 Z"—(� Slgnolurd Signatu4h�'�9 City Clerk/FIr6u e Officer Mayor Resolution No. 18-263 Page 2 It was moved by Thomas and seconded by Cole the Resolution be adopted, and upon roll call there were: M-13- I NAYS: ABSENT: X Vacancy- Botchway seat Cole Mims Salih Taylor Thomas Throgmorton Budget Amendments 1010 10310712 471010 Flood Buyouts with Emergency Funds 340,000 21 1000 10410359 331150 IACP Grant (171,336) 9 IDDO 10410359 411000 IACP Grant 80,517 16 1000 10410359 414500 IACP Grant 950 16 1000 10410359 421100 IACP Grant 16,533 16 1000 10410359 4212DO IACP Grant 300 16 1000 10410359 421300 IACP Grant 167 16 1000 10410359 422100 IACP Grant 1,168 16 1000 10410359 423250 IACP Grant 20,951 16 1000 10410359 424100 IACP Grant 525 16 1000 10410359 436030 IACP Grant 14,500 16 1000 10410359 436050 IACP Grant 8,090 16 1000 10410359 436060 IACP Grant 20,313 16 1000 10410359 436080 IACP Grant 7,322 16 1000 10410310 362200 034 DDJ Police Grant (131,070) 12 1000 10410310 411000 034 DDJ Police Grant 76,295 16 1000 10410310 414500 034 DDJ Police Grant 950 16 1000 10410310 421100 034 DDJ Police Grant 18,108 16 1000 10410310 421200 034 DDJ Police Grant 300 16 1000 10410310 421300 034 DDJ Police Grant 167 16 1000 10410310 422100 034 DDI Police Grant 1,098 16 1000 10410310 423250 034 DDJ Police Grant 19,837 16 1000 10410310 424100 034 DDJ Police Grant 175 16 1D00 10410310 436030 034 DDJ Police Grant 5,000 16 1000 10410310 436050 034 DDJ Police Grant 3,000 16 1000 10410310 436060 034 DDJ Police Grant 5,400 16 1000 10410310 436070 034 DDI Police Grant 250 16 1000 10410310 436080 034 DDJ Police Grant 300 16 1000 10410310 454020 034 DDJ Police Grant 250 16 1000 10410429 362100 Friends of Animal Shelter Foundation extra contribution (5,000) 12 1000 1D430429 432080 Friends of Animal Shelter Foundation extra contribution 5,000 16 7150 71810920 490040 Purchase of SEATS bus 95,000 27 7155 71810925 393140 Purchase of SEATS bus (95,000) 14 7155 71810925 474250 Purchase of SEATS bus 95,000 25 1000 10610210 394100 External Loan Repayments account switch 13,905 13 1000 10610210 391300 External Loan Repayments account switch (13,905) 13 1000 10610230 394100 External Loan Repayments account switch 60,000 13 1000 10610230 3913DO External Loan Repayments account switch (60,000) 13 2100 21610310 394100 External Loan Repayments account switch 101,000 13 2100 21610310 391300 External Loan Repayments account switch (101,000) 13 2100 21610330 394100 External Loan Repayments account switch 30,229 13 2100 21610330 391300 External Loan Repayments account switch (30,229) 13 2100 21610420 394100 External Loan Repayments account switch 93,000 13 2100 21610420 391300 External Loan Repayments account switch (93,000) 13 5019 50310819 394100 External Loan Repayments account switch 15,901 13 5019 50310819 391300 External Loan Repayments account switch (15,901) 13 5019 50310819 394100 664 External Loan Repayments account switch 36,441 13 5019 50310819 391300 664 External Loan Repayments account switch (36,441) 13 7949 79490350 394100 External Loan Repayments account switch 14,750 13 7949 79490350 391300 External Loan Repayments account switch (14,750) 13 1000 10610220 394200 External Loan Repayments account switch 600,000 13 1000 10610220 391400 External Loan Repayments account switch (600,000) 13 1000 10410220 423100 IPERS transfer amount for CSO 4,532 16 1000 10410220 423250 IPERS transfer amount for CSO (4,532) 16 1000 10310100 411000 IA/Budget Analyst budgeted in wrong acct (55,000) 21 1000 10310100 412000 IA/Budget Analyst budgeted in wrong acct 55,000 21 1000 10210510 392100 Industrial Land Sale (554,125) 13 1000 10610710 490160 Affordable Housing 250,000 27 2500 25490190 393120 Affordable Housing (250,000) 14 2500 25490190 448010 Affordable Housing 137,500 20 2500 25490190 448060 Affordable Housing 50,000 20 2500 25490190 471010 Affordable Housing 62,500 20 Requested Carryforwards 1000 10310100 476070 Kronos Time Clocks $ 18,000 21 1000 10210510 448070 Ec Dev Opportunity funds 100,000 20 1000 10310710 448D70 Work Force Hsg Grant match 145,000 21 1000 10410430 432080 Deer Control 36,400 16 11300 10450120 474420 Warning sirens 8,096 16 1000 10450200 469250 Safety clothing 8,000 16 1000 10530241 442020 Deck railing repairs 5,000 19 1000 10530300 432080 Forest Management Plan contract 10,000 17 1000 10570100 472010 Senior Center HVAC/Lighting improvements 12,500 19 1000 10610150 432060 Climate Action Plan 41,289 20 1000 10610150 448010 Local Foods-backyard abundance 14,180 20 1000 10610220 392100 U-City North Dodge duplex (375,000) 13 1000 10610220 394200 U-City North Dodge duplex (375,000) 13 3000 10610220 471010 U-City North Dodge duplex 375,000 20 SDDO 10510220 480350 U-City North Dodge duplex 375,000 20 1000 10610220 472010 U-City North Dodge duplex 300,000 20 1000 10610220 392100 U-City 516 Fairchild (475,000) 13 1000 10610220 480350 U-City 516 Fairchild 475,000 20 1000 10610220 369100 U-City 516 Fairchild (85,000) 12 1000 10610220 472010 U-City 516 Fairchild 135,000 20 1000 10610230 448090 Grip loans 15,000 20 1000 10610620 432060 Form Base Code-phase 2 153,670 20 1000 10610620 448010 Hist Pres grants 35,ODD 20 1000 10610720 473010 Public Art 12,800 20 1007 10210257 474420 Video cameras and tripods 30,000 21 2110 21610420 448090 Home Grants 307,503 20 2110 21610420 448060 Home Grants 170,713 20 2110 21610420 331100 Home Grants (478,216) 9 2100 21610320 448090 CDBG Grants 286,906 20 2100 21610320 331100 CDBG Grants (286,906) 9 2100 21610330 448090 CDBG Grants 25,000 20 2100 21610330 331100 CDBG Grants (25,000) 9 2200 22710322 473010 Traffic signal pole painting 170,000 17 2200 22710322 474340 Traffic signal controllers 34,400 17 2200 22710322 474340 Traffic speed signs 22,020 17 2200 22710325 469040 LED lights 16,426 17 2200 22710332 474420 Flatbed Truck for paint striper 24,330 17 2300 23610299 362200 Healthy Homes grant (48,260) 12 2300 23610299 442010 Healthy Homes grant 48,260 20 7100 71810120 474420 EV Charging Stations 19,169 25 7300 73730130 442030 Ice machine 5,000 25 7400 74740120 474420 Refuse carts 32,500 25 7400 74740140 469290 Recycle carts 25,000 25 8100 81710520 474230 Trucks 209,738 x 8100 81710520 474270 Other Vehicular Equipment 86,911 x CIP Carryforwards 7605 76850905 331100 Runway 12-30 Obstruction Mitigation (376,668) 9A3442 7605 76850905 473010 Runway 12-30 Obstruction Mitigation 405,601 25 A3442 7605 76850905 331100 Runway 7/25 Design Conversion (225,000) 9 A3464 7605 76850905 432090 Runway 7/25 Design Conversion 37,500 25 A3464 7605 76850905 473010 Runway 7/25 Design Conversion 212,500 25 A3464 7605 76850905 334900 North T-Hangar Restrooms (43,116) 9A3468 7605 76850905 472010 North T-Hangar Restrooms 54,616 25 A3468 7605 76850905 432090 Airport Frontage/Viewing Area 12,000 25 A3469 7605 76850905 473010 Airport Frontage/Viewing Area 47,812 25 A3469 3100 31610900 473010 Riverfront Crossings Redevelopment 358,169 23 E4513 3100 316109D0 448070 Chauncey Building grant 8,404,062 23 E4516 3100 31610900 448010 Carbon Emissions Reduction 112,000 23 E4520 3100 31630900 473010 Carbon Emissions Reduction 53,360 23 E4520 3100 31610900 432060 City Hall Remodel for MPO1C 20,000 23 E4522 3100 31610900 472010 City Hall Remodel for MPO1C 130,000 23 E4522 3100 31310790 473010 City Hall -other projects 265,904 23 G4704 3100 31310790 432060 Phone System Replacements 17,260 23 G4722 3100 31310790 475010 Phone System Replacements 96,733 23 G4722 3100 31310790 476130 Permitting Software Upgrade 600,000 23 G4720 7505 75750905 473010 Landfill Tarp Development System 90,000 25 L3329 7505 75750905 393260 Landfill Leachate Pumping Station (400,000) 14 L3330 7500 75750900 490040 Landfill Leachate Pumping Station 400,000 27 7505 75750905 473010 Landfill Leachate Pumping Station 400,000 25 L3330 7505 75750905 432090 Landfill Leachate Pumping Station 8,393 25 L3330 7505 75750905 473010 Landfill Cell Design & Construction 1,343,192 25 L3331 7505 75750905 474270 Landfill Bulldozer 475,000 25 L3332 7705 77770905 473010 Storm Water Improvements 241,416 25 M3631 7705 77770905 473010 Normandy Dr Storm Sewer Replacement 335,780 25 M3629 7705 77770905 432090 Stevens Drive Storm Sewer Improvements 25,000 25 M3630 7705 77770905 473010 Stevens Drive Storm Sewer Improvements 350,000 25 M3630 3100 31710940 473010 Idyllwild Drainage 425,954 23 P3976 3100 31710940 432090 West Riverbank Stabilization 20,796 23 P3981 3100 31710940 446050 West Riverbank Stabilization 49,936 23 P3981 3100 31710940 473010 West Riverbank Stabilization 967,497 23 P3981 3100 31710940 393296 Non -Public Safety Radio System (76,820)X P3982 8400 84310340 490040 Non -Public Safety Radio System 76,820 z 3100 31710940 473010 Non -Public Safety Radio System 81,154 23 P3982 3100 31710940 432090 Equipment Shop Roof Replacement 50,000 23 P3984 3100 31710940 473010 Equipment Shop Roof Replacement 280,000 23 P3994 3100 31710940 392100 Public Works Facility (1,000,000) 13 P3959 3100 31710940 432040 Public Works Facility 398,691 23 P3959 3100 31710940 472010 Public Works Facility 8,800,000 23 P3959 3100 31530910 473010 Annual Park Improvements 235,668 23 R4130 3100 31530910 473010 Annual Park ADA Improvements 74,643 23 R4132 3100 31530910 473010 Intra -City Bike Trails 19,444 23 R4206 3000 10310710 490040 Ped Mall Reconstruction 250,000 27 2200 22710910 40040 Ped Mall Reconstruction 100,000 27 3100 31530910 393140 Ped Mall Reconstruction (250,000) 14 R4340 3100 31530910 393150 Ped Mall Reconstruction (100,000) 14 R4340 3100 31530910 473010 Ped Mall Reconstruction 2,495,838 23 R4340 3100 31530910 432060 Cemetery Shop Roof Replacement 6,750 23 R4354 3100 31530910 472010 Cemetery Shop Roof Replacement 45,000 23 R4354 3100 31530910 473010 Park at N WWT Plant 724,241 23 R4185 3100 31530910 334900 City Park Cabin Restoration (12,500) 9R4187 3100 31530910 472010 City Park Cabin Restoration 45,050 23 R4187 3100 31530910 473010 Creekside Park Redevelopment 590,960 23 R4341 3100 31530910 472010 Reconflg Com Lab & Child room 22,430 23 R4344 3100 31530910 473010 Cardigan Park Development 6,190 23 R4345 3100 31530910 432040 Recreation Center ADA Improvement 44,712 23 R4351 3100 31530910 472010 Upgrade Building RAS Controls 432,231 23 R4332 3100 31530910 369900 Upgrade Building BAS Controls (177,000) 12 R4332 3100 31530910 473010 Hickory Hill Trail Redesign 503,000 23 R4224 3100 31530910 432090 Highway 15idewalk/Trail 54,187 23 R4225 3100 31530910 362100 IC Kickers PK Soccer Field Add. (20,000) 12 114355 3100 31530910 473010 IC Kickers PK Soccer Field Add. 69,873 23 R4355 3100 31530910 472010 City Hall Projects -Other CIP 50,000 23 R4129 3200 32710910 331100 Gateway Project (380,880) 9 53809 3200 32710910 473010 Gateway Project 8,222,128 23 53809 3200 32710910 473010 Van Buren 5t Project 285,000 23 53813 3200 32710950 473010 Traffic Signal Projects 367,528 23 53814 3200 32710910 473010 Traffic Calming 110,436 23 53816 3200 32710910 473010 Pavement Rehabilitation 1,294,611 2353824 3200 32710910 473010 Underground Electrical Facility 847,521 23 53826 3200 32710930 473010 Sidewalk Infill 13,135 2353828 3200 32710910 334900 Burlington/Madison Intersection (2,011,000) 9 53834 3200 32710910 432060 Burlington/Madison Intersection 100,000 23 53834 3200 32710910 473010 Burlington/Madison Intersection 2,263,950 23 53834 3200 32710910 331100 Burlington/Clinton (20D,000) 9 53840 3200 32710910 473010 Burlington/Clinton 681,308 23 53840 3200 32710910 331100 Mormon Trek Benton Right Turn (500,000) 953868 3200 32710910 473010 Mormon Trek Benton Right Turn 1,420,391 2353868 3200 32710920 473010 Bridge Maint/Repair 335,614 23 53930 3200 32710910 473010 Washington St. Reconstruction 389,286 23 53938 3200 32710950 473010 Myrtle/Riverside Intersection 3,012,192 23 53933 3200 32710910 432090 McCollister Blvd -Gilbert to Syc 548,639 23 53934 3200 32710920 331100 Prentiss St Bridge (820,000) 9 53935 3200 32710920 432090 Prentiss St Bridge 122,282 23 53935 3200 32710920 473010 Prentiss St Bridge 1,075,000 23 53935 3200 32710910 473010 Governor St Overlay 347,699 23 53942 3200 32710910 473010 Riverside Dr Asphalt Overlay 435,577 2353943 3200 32710910 473010 Gilbert St Intersection Impr 871,740 23 53945 3200 32710910 473010 Rochester Ave Sidewalk Infill 148,419 2353948 3200 32710910 473010 Annual Complete Street Impr 359,868 2353827 7105 71810915 473010 Parking Facility Restoration 276,102 25 T3004 7105 71810915 474420 Parking Facility and Enforcement Automation 565,213 25 T3009 7105 71810915 432060 Capital St & Dubuque St Facade Impr 146,893 25 T3017 7155 71810925 473010 Transit Bus Shelter Rep[ 150,000 25 T3059 7155 71810925 473010 Transit Bus Camera Replacement 108,000 25 T3060 7155 71810925 472010 Transit Facility Office Remodel 33,937 25 T3061 7155 71810925 474270 Transit Bus Sign Replacement 95,000 25 T3062 7155 71810925 473010 Rec Center Parking Lot Asphalt 135,000 25 T3019 7205 72720905 473010 Annual Sewer Improvements 699,367 25 V3101 7205 72720905 473010 Sludge Biosolid Dewatering Equip 391,778 25 V3141 7205 72720905 473010 North WW Plant Demo 221,205 25 V3142 7205 72720905 473010 Generator Re[oc&Emissions 3,317,707 25 V3143 7205 72720905 432090 Scott Boulevard Trunk Sewer 175,000 25 V3145 7205 72720905 471030 Scott Boulevard Trunk Sewer 300,000 25 V3145 7205 72720905 393290 Melrose Ct Sanitary Sewer (100,000) 14 V3146 7700 77770900 490040 Melrose Ct Sanitary Sewer 100,OD0 27 7205 72720905 473010 Melrose Ct Sanitary Sewer 598,019 25 V3146 7205 72720905 474420 Heat Exchanger Repl 35,500 25 V3149 7205 72720905 474420 WWTF Influent Channel Modif. 148,500 25 V3152 7305 73730905 432090 1st Ave Water Main 58,849 25 W3212 7305 73730905 473010 Douglas St/Ct Water Main Repl 241,999 25 W3223 7305 73730905 473010 Water Plant Computer Ctrl System 124,773 25 W3226 7305 73730905 473010 Water Plant Softener Impr 75,000 25 W3304 7305 73730905 472010 Water Distribution Building Repairs 99,692 25 W3309 7305 73730905 472010 Water Plant Roof Replacement 291,469 25 W3310 7305 73730905 473010 Collector Well Capacity Impr 99,616 25 W3311 7305 73730905 432090 Water Distr Pressure Zone Impr 97,467 25 W3301 3100 31410930 472010 Police Dept Flooring 135,084 23 Y4440 3100 31450900 472010 Fire Training Center Reloc 700,000 23 Y4436 3100 31410940 432040 Animal Sew Storage Garage 15,000 23 Y4442 3100 31410940 472010 Animal Sew Storage Garage 180,000 23 Y4442 3100 31410940 362100 Animal Sew Storage Garage (195,000) 12 Y4442 Intergovernmental $ (5,530,622) 9 Charges for Services $ - 30 Miscellaneous $ (661,330) 12 Other Financing Sources $ (2,779,125) 13 Transfersln $ (1,195,000) 14 Public Safety $ 359,962 16 Public Works $ 277,176 17 Health &Social Services $ - 18 Culture & Recreation $ 17,500 19 Community& Economic Development $ 2,920,321 20 General Government $ 533,000 21 Debt Service $ - 22 Capital Projects $ 50,834,140 23 Business-Type/Enterprise $ 12,701,565 25 Transfers Out $ 1,195,000 27 Internal Service (not budgeted) $ 296,649 X $.58,969,236 Internal Service (not budgeted) $ (296,649) Excess Revenues & Other Financing Sources under Expenditures/Transfers Out $ 58,672,587 29 Item Number: 13. I r I, CITY OF IOWA CITY �n.�'��� COUNCIL ACTION REPORT September 4, 2018 Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Hickory Hill Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $405,000 available in the Hickory Hill Park & Trail Redesign & Development account # R4224 Recommendations: Staff: Approval Commission: Presented to Parks Commission on April 12, 2017 Attachments: Resolution Executive Summary: The Hickory Hill Park Improvements Project includes trail, bridge, and drainage improvements in Hickory Hill Park as detailed in the Hickory Hill Park Master Plan. This project also includes new signage and wayfinding throughout the park. Background /Analysis: A Master Plan was completed for Hickory Hill Park in 2016. Creation of this Master Plan included input from members of the Friends of Hickory Hill along with public comment at a series of public meetings as well as on-line comments. RDG Planning and Design was chosen as the consultant for this project through a Request for Qualifications process in early 2017. RDG worked with staff and representatives from the Friends of Hickory Hill to develop the project parameters. This project implements the highest priorities of this plan including stabilizing and enhancing primary trail routes throughout the park, realigning a trail section in the eastern portion to prevent damage from erosion, replacing two trail bridges and adding directional signage throughout the park. The plans, specifications, form of contract, and estimate of cost for construction of the Hickory Hill Park Improvements Project have been filed in the Office of the City Clerk for public examination. The estimated cost of construction is $405,000 and the project is expected to be completed in Spring 2019 ATTACHMENTS: Description Resolution i3 Prepared by., Jason Reichert, Public Works, 410 E. Washington St., lova City, IA 52240, (319)356-5416 Resolution No. 18-264 Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Hickory Hill Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Hickory Hill Park & Trail Redesign & Development account # R4224. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:00 p.m. on the 27,' day of September, 2018. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 2nd day of October, 2018, or at a special meeting called for that purpose. Passed and approved this 4th day of �September �201�8. " / o,� "- Ma or Attest: City Clerk City Attorneys Office Resolution No. 18-264 Page 2 It was moved by trims adopted, and upon roll call there were: Ayes: and seconded by Nays: Thomas the Resolution be Absent: Vacant - Botchway Seat Cole Mims Salih Taylor Thomas Throgmorton 1 t l ;1 �III�� � -W%-A CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3 19) 356-5000 (319)356-5009 FAX www.Icgov.org Late Handouts: Information submitted between distribution of packet on Thursday and close of business on Friday. Regular Agenda Item 17 Animal Services Fees — See Revised Council Action Report 'r �' CITY OF IOWA CITY r-7 COUNCIL ACTION REPORT September 4, 2018 Resolution establishing fees for animal services and rescinding Resolution No. 97-233. Prepared By: Susan Dulek, Ass't City Attorney Reviewed By: Simon Andrew, Ass't. to City Manager Bill Campbell, Captain Police Dept. Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Fee Schedule Executive Summary: Late Handouts Distributed � 3t l8 (Date) This resolution establishes fees for animal services (e.g., licenses and permits), which were last updated in 1997. The fee schedule is attached to the resolution. Background / Analysis: If the animal services ordinance (the previous agenda item) is approved, it calls for providing for animal service fees by resolution. The fees for animal services have not changed since 1997. Currently the annual license fee is $5 for altered animals and $30 for unaltered animals. The proposed fee is $5 for animals under 4 months, $10 for animals between 4 and 12 months, $10 for altered animals over 12 months, and $40 for unaltered animals over 12 months. Adoption fees currently are $15 for cats, rabbits, birds and rodents and $25 for dogs. The proposed fee is $50 for cats, $75 for kittens, $100 for dogs, $150 for puppies, $50 for rabbits, and $10 for small mammals, birds and reptiles. Currently adopters pay the adoption fee and reimburse the City for the cost of the animal's spay/neuter and the cost for the rabies vaccine. This means that the overall cost to adopt an animal from the shelter varies quite a bit (cats range $15 to $85 and dogs range $25 to $150). In the proposed fees, the spay/neuter and vaccine costs are not separate fees but subsumed in the adoption fee. Additionally, the best practice in animal sheltering is to have a consistent fee by species and adult versus juvenile. While the adoption fees are increasing, the overall cost to the adopter (and conversely revenue to the City) will not be affected as much as it would appear. Presently permit fees are generally $30 for kennels, breeders and pet shops. The proposed fee is $300 for major pet shops (a business that sells dogs and cats) and commercial kennels, $100 for minor pet shops (a business that does not sell dogs and cats), $50 for group housing (a personal residence with more than 4 dogs or more than 6 cats). It takes staff considerable time to inspect pet shops and commercial kennels, which is why the proposed fee is CITY OF IOWA CITY COUNCIL ACTION REPORT substantially higher than the current fee (the fees however do not exceed the City's cost to inspect). The current boarding fee is $10 per day for all non -restricted animals and $20 for all restricted animals. The proposed fee is $20 for all animals. Currently the fee to reclaim an animal that has been impounded is $10 for the first reclaim, $20 for the second plus $10 if the animal does not have traceable identification such as a chip. The fees increase to a maximum of $80 and $40. The proposed fee is based on whether the animal is altered. The first reclaim is $10 if the animal is altered and $20 if not, the second reclaim is $20 if the animal is altered and $40 if not. The third and subsequent reclaims increase by $10 to $30 and $50, $40 and $60, etc. Additionally, the person reclaiming the animal must pay a microchip fee of $20 if the animal does not have traceable identification as well as all actual expenses such as vet care and boarding. No. 97 CITY OF IOWA CITY COUNCIL ACTION REPORT September 4, 2018 establishing fees for animal services and rg6cinding Resolution Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: 'Simon Andrew, Ass't. City Manager Bill Campbell, Captain Police Dept. Fiscal Impact: No impact. Recommendations: Staff: A proval Commiss' n: N/A. Attachments: Resolution Fee schedule Executive Summary: This resolution establishes fees for anirrlal services (e.g., licenses and permits), which were last updated in 1997. The fee schedule is attacped to the resolution. Background /Analysis: If the animal services ordinance (the previou enda item) is approved, it calls for providing for animal service fees by resolution. The fees for animal services have not changed since 1997. Currently the annual license fee is $5 for altered animals and $30 for unaltered animals. The proposed fee $5 for animals under 4 months, $10 for animals between 4 and 12 months, $10.for altered animals for 12 months, and unaltered animals over 12 months. Adoption fees currently are $15 for cats, rabbits, birds and rodents and $25 for dogs. The proposed fee is $50 for cats, $75 for kittens, $100 for dogs, $150 for puppies, $50 for rabbits, and $10 for small mammals, binds and reptiles. Permit fees are generally $30 or kennels, breeders and pet shops. The proposed fee is $300 for major pet shops and ken Is, $100 for minor pet shops (a business that does not sell dogs and cats), $50 for group ho sing (a personal residence with more than 4 dogs or more than 6 cats). The current boarding fee is $10 for all non -restricted animals and $20 for all restricted animals. The proposed fee is $20 for all animals. Currently the fee to reclaim an animal that has been impounded is $10 for the first reclaim, $20 for the second plus a $10 if the animal does not have traceable identification such as a chip. The fees increase to a maximum of $80 and $40. The proposed fee is based on whether the animal is altered. The first reclaim is $10 if the animal is altered and $20 if not, second is $20 and $40. The third and subsequent increase by $10 to $30 and $50, $0 and $60, etc. Additionally, the person reclaiming the animal must pay a microchip fee of $20 if the animal does not have traceable identification as well as all actual expenses such as vet care and boarding. ATTACHMENTS: Description resolution Fee Schedule Prepared by: Susan Dulek, MO. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 Resolution No. 18-265 Resolution establishing fees for animal services and rescinding Resolution No. 97-233. Whereas, on September 4, 2018 in Ordinance No. 18- 4767 , Council passed an ordinance that in part provides fees for animal services to be set by resolution; Whereas, Resolution No. 97-233 contains the present fees for animal services; and Whereas, the City Council finds that the attached fee schedule should be adopted. Now, therefore, be it resolved by the City Council of the City of the Iowa City, Iowa: The attached schedule entitled "Animal Service Fees" is adopted. 2. Resolution No. 97-233 is rescinded. Passed and approved this 4th day of September 2018. r+ M or Attes City Clerk Approved by q -3C' -r City Attorney's Office Resolution No. Page 2 18-265 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Thomas the Vacancy — Botchway seat Cole Mims Salih Taylor Thomas Throgmorton Animal Control Fees (Approved in Reso. No. 18-26 Microchip Fee $20.00 Reclaim Fee for Impounded Animals First reclaim Animal under 6 months $10.00 Altered and older than 6 months $10.00 Unaltered and older than 6 months $20.00 Second reclaim Under 6 months $20.00 Altered and older than 6 months $20.00 Unaltered and older than 6 months $40.00 Third and subsequent reclaim Beginning with the third and subsequent reclaims, the fees increase by $10.00 over those for the second reclaim. By way of example, the third reclaim for an altered animal over 6 months is $30.00, the fourth is $40.00, and the fifth is $50.00 In addition to the flat reclaim fee listed above, the person reclaiming the animal must pay a microchip fee, if applicable, license fee, if applicable, all actual expenses incurred for medical testing, vaccines, veterinary care, and boarding. Boarding Fee All animals Acceptance Fee $20.00 per day All animals $50.00 License and Taa Fees Juvenile tag for animals under 4 months $5.00 Animals between 4 months and 12 months $10.00 Altered animals over 12 months $10.00 per year Unaltered animals over 12 months $40.00 per year Dangerous animal tags (in addition to regular tag fee) $10.00 per year Adoption Fee Cats (over 6 months) $50.00 Kittens (under 6 months) $75.00 Dogs (over 6 months) $100.00 Puppies (under 6 months) $150.00 Ferrets $25.00 Rabbits $50.00 Small mammals/birds/snakes and other reptiles $10.00 The Police Chief, or designee, has the authority to decrease the adoption fees Permit Fee Major Pet Shops & Kennels $300.00 Minor Pet Shops & Breeding $100.00 Group Housing $50.00 All other permits $50.00 Trap Rental A deposit will be charged in the amount of the replacement cost of the trap. Note: To the extent a fee is inconsistent with a fee set forth in a 28E Agreement with a neighboring jurisdiction, the 28E Agreement shall control.