HomeMy WebLinkAbout2018-09-04 ResolutionItem Number: 6.a.
CITY OF IOWA CITY
�n.�'��� COUNCIL ACTION REPORT
September 4, 2018
Resolution adopting Iowa City's FY19 Annual Action Plan Amendment #1
which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY
STEPS).
Prepared By: Kirk Lehmann, Community Development Planner
Reviewed By: Erika Kubly, Neighborhood Services Coordinator
Tracy Hightshoe, Neighborhood and Development Services Director
Fiscal Impact: Federal HOME Entitlement Funds
Recommendations: Staff: Approval
Commission: Housing & Community Development Commission, approval, 8-0
Attachments: Resolution and Administrative Amendment #1
Executive Summary:
The City receives HOME Investment Partnerships Program (HOME)funds annuallyfrom the U.S.
Department of Housing and Urban Development (HUD). The City received $185,000 more in
funds than anticipated for FY19. As the City was unable to allocate these funds to specific
activities before the FY19 Annual Action Plan was due to HUD, these funds were allocated to
unspecified housing activities under the category "Other Housing Activities" in the Plan. The
Housing and Community Development Commission (HCDC) held a second funding round and
recommended funding two additional housing activities and increasing the award of another FY19
housing activity. These changes have been administratively approved per the City's Citizen
Participation Plan, but HCDC requested that Council formally adopt these changes. No public
meeting is required.
Background /Analysis:
Applications for eligible HOME housing activities were received on June 29, 2018. The Housing
and Community Development Commission (HCDC) held a question/answer session with
applicants and formulated funding recommendations at their July 10, 2018 meeting.
HCDC recommended the following activities to fund:
• $4,000 to The Housing Fellowship for CHDO operating expenses.
• $87,034 to The Housing Fellowship for rental rehabilitation of four properties.
• $93,966 to Shelter House for the acquisition of a new single-family home for individuals
experiencing homelessness.
The City's Citizen Participation Plan allows administrative amendments with approval by the City
Manager. The plan was amended on July 31, 2018 with these changes. HCDC requests City
Council approval of the changes as outlined in the attached Administrative Amendment.
ATTACHMENTS:
Description
Resolution and Admin Amendment #1
Prepared by: Kirk Lehmann, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230
RESOLUTION NO. 18-252
Resolution adopting Iowa City's FY19 Annual Action Plan Amendment
#1, which is a sub -part of Iowa City's 2016-2020 Consolidated Plan
(CITY STEPS)
Whereas, the U.S. Department of Housing and Urban Development requires the City of Iowa City,
Iowa, to prepare and submit an Annual Action Plan as part of the City's Consolidated Plan (CITY
STEPS) to plan for the use of federal funds to assist lower income residents with housing, jobs
and services; and
Whereas, in the FYI Annual Action Plan, the City allocated $185,000 in FYI HOME Investment
Partnerships Program (HOME) funds to be determined by a subsequent funding round; and
Whereas, the Iowa City Housing and Community Development Commission held a
meeting regarding the use of federal FYI HOME funds for City of Iowa City; and
Whereas, the Iowa City Housing and Community Development Commission recommended that
the changes shown in Administrative Amendment #1 be approved; and
Whereas, according to the City Council adopted Citizen Participation Plan the proposed
amendment is considered administrative and was approved on July 31, 2018; and
Whereas, the Iowa City Housing and Community Development Commission desires the City
Council's formal approval of the amendment; and
Whereas, the City Council finds that the public interest will be served by the adoption of the
Amendment # 1 to the FYI Annual Action Plan.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The City of Iowa City's Amendment #1 to the FYI Annual Action Plan, which is attached
and is filed in the Neighborhood and Development Services Department, is hereby
approved and adopted.
2. Iowa City staff are hereby authorized and directed to submit and carry out the documented
activities as described in the City of Iowa City's FYI Annual Action Plan, as amended.
Passed and approved this 4th day of September , 2018.
M OR
ATTEST:,-"-
CITY
TTEST: - .CI Y CLERK
City Attorney's Office
Resolution No. 18-252
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Thomas the
Vacancy — Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Administrative Amendment #1
FY19 Annual Action Plan
City Council allocated $185,000 in City FYI (FFY18) HOME Investment Partnership
Program (HOME) funds for undetermined activities under the Other Housing Actrv/t/es
project. This project provides City assistance directly to nonproflts and CHDOs to
acquire and/or rehabilitate properties, in addition to funds to administer housing
programs. Units assisted must be affordable for low to moderate income households.
The following activities for the $185,000 were competitively solicited and allocated funds
by the Housing and Community Development Commission (HCDC) an July 10, 2018:
• $4,000 to The Housing Fellowship for CHDO operating expenses
• $87,034 to The Housing Fellowship for rental rehabilitation of four properties
• $93,966 to Shelter House for the acquisition of anew single family structure for
homeless individuals.
The City s Citizen Participation Plan allows administrative amendments with approval by
the City Manager in cases including the changing of the purpose of an activity with
respect to the objectives as originally described in the Annual Action Plan or funding
application. The City Manager may request HCDC to provide a recommendation to
Council for consideration and approval. Following administrative approval, the above
activities will be specified in the FYI Annual Action Plan and subsequently approved
by City Ccuncil.
The proposed amendment includes the following:
• Strike the activity Funding Round 2 for $165,000
• Insert the activity THF— Rental Rehabilitation for $87,034, assisting 4 units
• Insert the activity Shelter House — Rental Acquisition for $93,966, assisting 4 units
• Increase the funding for activity THF - CHDO Operating by $4,000, for a total of
$25,000.
Staff requests permission of the City Administrator to amend the City of Iowa City s
FYI Annual Action Plan without further recommendation by the Housing and
Community Development Commission. Following your signature, the changes will also
be sent to City Council for approval.
Date: July 31, 2018
Neighborhood & Development Services City Manager
Tracy Highwjoe Go& Fruin
Appendix B
FY19
-
THF - CHDO Operating
NA
$ 21,000
NA
Persons .
THF - Rental Acquisition
$ -
$100,000
1
Households/
$ -
$ 87,034
4
CDBG :
HOME .c'
Facilities
rolect `
Planned activities
Other Housing Activities
Award
Award '•''
Assisted
3
Aid to Agencies Shelter House
$
50,000
NA
1,100
Low -Mod Clientele Public
Aid to Agencies NCJC
$
21,000
NA
120
Services/Facilities
Aid to Agencies DVIP
$
40,000
NA
300
$ -
Arthur Street Healthy Life Center
$
51,000
NA
1,0D0
NA
NCIC Siding Improvement
$
41,000
NA
500
Neighborhood and Area
Neighborhood Improvements Set Aside
$
75,000
NA
300
Benefits
Total
$742,637
$907,522
3,384
Homeowner Housing
Comprehensive rehabilitation
$ 235,000
$ 90,000
22
THF - CHDO Operating
NA
$ 21,000
NA
THF - Rental Acquisition
$ -
$100,000
1
THF- Rental Rehabilitation
$ -
$ 87,034
4
Habitat for Humanity - Ownership
$ -
$ 80,000
2
Other Housing Activities
MYEP - Rental Acquisition
$ -
$ 75,000
3
Successful Living- Rental Acquisition
$ -
$194,000
10
City of Iowa City - South Dist. Part.
$ -
$100,000
4
Prelude -Transitional Housing Impr.
$ 34,000
NA
12
Shelter House- Rental Acquisition
$ -
$ 93,966
4
Economic Development
Economic Development Set-aside
$ 50,000
NA
2
CDBG and HOME
CDBG Administration
$145,637
NA
NA
Administration/Planning
HOME Administration
NA
$ 66,522
NA
Total
$742,637
$907,522
3,384
Item Number: 6.b.
I r I, CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing the procurement of cleaning and painting of additional
traffic poles under the Traffic Pole Painting Contract.
Prepared By: June Nasby- Buyer I I
Brock Holub - Streets Superintendent
Reviewed By: Ron Knoche - Public Works Director
Dennis Bockenstedt - Finance Director
Geoff Fruin - City Manager
Fiscal Impact: Funds for this purchase are available in Account #22710322-473010, in the
operating budget for Traffic Engineering.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
In March 2018 the City awarded a contract to Pospisil Painting Inc. for the cost of paint and labor
to clean and paint traffic poles on 1st Avenue, Keokuk Street, South Gilbert Street, Orchard
Street, Miller Street and Sunset Street. Popisil Painting has done a satisfactory job, and Phase 2
of that contract involves the cleaning and painting of additional traffic poles on Boyrum and
Highway 6, Jefferson, Market and Dubuque and Church at a cost of $81,414, bringing to total cost
of the contract to $178,724.
Background /Analysis:
Pospisil Painting, Inc. has completed Phase 1 and has done a satisfactory job and the City
would like to move to Phase 2 of this project which includes traffic poles on Boyrum and Highway
6, Jefferson, Market and Dubuque and Church. The total cost for Phase 2 will be $81,414.
ATTACHMENTS:
Description
Resolution
Prepared by: June Nasby, Buyer II, 410 E. Washington St., Iowa City, IA 52240 Q19)356-5076
Resolution No. 18-253
Resolution authorizing the procurement of cleaning and painting of
additional traffic poles under the Traffic Pole Painting Contract
Whereas, the City has previously put out a Request for Bid (RFB) relating to the cleaning and
painting traffic poles; and
Whereas, one (1) bid was received by Pospisil Painting, Inc. and was determined to be a
responsive and responsible bidder: and
Whereas, at the time of the award to Pospisil Painting, Inc. the cost for Phase 1 of this project was
$97,310; and
Whereas, Pcspisil Painting, Inc. has completed Phase 1 and has done a satisfactory job and the
City would like to move to Phase 2 of this project which will cost $81,414, raising the cost of the
project over $150,000; and
Whereas, the City's Purchasing policy requires City Council approval for contracts over $150,000;
and
Whereas, funds for this purchase are available in Account #22710322-473010, in the operating
budget for Traffic Engineering; and
Whereas, approval of this procurement is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to take whatever steps are necessary to effectuate future
projects and renewals.
Passed and approved this 4th day of September 20 18
M4WOR
Approved by
ATTEST•
CITY CLERK City pd orney's Office
Resolution No. 18-253
Page 2
It was move by Mims and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
Thomas the Resolution be
ABSENT:
x Vacancy -Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Item Number: 6.c.
CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing the acquisition of property interests necessary for
construction of the West Riverbank Stabilization Project.
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding is available in the West Riverbank Stabilization and Trail fund
#P3981
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
Preliminary design for the West Riverbank Stabilization Project has been completed, and the
proposed improvements require the acquisition of temporary construction easement from property
owners within the project corridor.
Background /Analysis:
The project will involve constructing a retaining wall that will stabilize the river bank and
accommodate a future recreational trail. Due to the amount of river bank erosion, temporary
construction easements will be necessary to complete the work
ATTACHMENTS:
Description
Resolution
(o, C,
Prepared by Ben Clark PE, Senior Civil Engineer, Public Works, 410 E Washington St, lovrd City, IA 52240 319-356-5436
Resolution No. 18-254
Resolution authorizing the acquisition of property interests necessary
for construction of the West Riverbank Stabilization Project.
Whereas, the City of Iowa City desires to construct the West Riverbank Stabilization Project
("Project") which includes a retaining wall along the west side of the Iowa River, north of
Highway 6; and
Whereas, City Council has determined that construction of the Project is a valid public purpose
under State and Federal law, and has further determined that acquisition of certain property rights
is necessary to construct, operate and maintain the proposed project; and
Whereas, City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the West Riverbank Stabilization and Trail fund
#P3981.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit -claim deed, and/or easement for the construction of the West Riverbank
Stabilization Project ("Project") which Project constitutes a public improvement under Iowa
law. The City Council further finds that acquisition of said property rights is necessary to
carry out the functions of the Project, and that such Project constitutes a valid public
purpose under state and federal law.
2. The City Manager or designee is hereby authorized and directed to negotiate the
purchase of property rights by warranty deed, quit -claim deed and/or easement for the
construction, operation and maintenance of the Project. The City Manager or designee is
authorized to sign purchase agreements for the purchase of property and/or easements,
and offers to purchase property and/or easements.
3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the
property for the established fair market value.
4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
5. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Resolution No. 18-254
Page 2
Passed and approved this 4th day of September 2018
Maor
Ap oved by
Attest:
City Clerk City Attor ey s O ice
It was moved by Mims and seconded by Thomas the Resolution be
adopted, and upon roll call there were
Ayes: Nays: Absent:
x Vacant — Botchway seat
x
Cole
x
Mims
x
Salih
x
Taylor
x
Thomas
x
Throgmorton
Item Number: 6.d.
I r I, CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing the Mayor to sign and the City Clerk to attest the
Transportation Alternatives Program (TAP) funding agreement from the Iowa
Department of Transportation (DOT) for the Highway 1 Trail Project - Sunset
Street to Mormon Trek Boulevard, including a commitment to be
responsible for maintenance of the trail for a minimum of 20 years following
project completion.
Prepared By: Brett Zimmerman, Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This approves the Transportation Alternatives Program (TAP) funding agreement from the Iowa
Department of Transportation (DOT) for the Highway 1 Trail Project - Sunset Street to Mormon
Trek Boulevard. This item also establishes the City of Iowa City as responsible for maintenance
of the trail for a minimum of 20 years following project completion.
Background /Analysis:
The City desires to connect the existing Iowa River Corridor Trail to the existing Mormon Trek
Boulevard wide sidewalk by extending the Highway 1 Trail System from Sunset Street to Mormon
Trek Boulevard. The City has applied for TAP assistance to provide funding for the Highway 1
Trail Project - Sunset Street to Mormon Trek Boulevard. The TAP funding is conditional on the
assurance that the City of I owa City will maintaining the trail for a minimum of 20 years.
ATTACHMENTS:
Description
Resolution with CAO edits
Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 35&5044 '
Resolution No. 18-255
Resolution authorizing the Mayor to sign and the City Clerk to
attest the Transportation Alternatives Program (TAP) funding
agreement from the Iowa Department of Transportation (DOT)
for the Highway 1 Trail Project - Sunset Street to Mormon Trek
Boulevard, including a commitment to be responsible for
maintenance of the trail for a minimum of 20 years following
project completion.
Whereas, the City desires to connect the existing Iowa River Corridor Trail to the existing Mormon
Trek Boulevard wide sidewalk by extending the Highway 1 Trail System from Sunset Street to
Mormon Trek Boulevard; and
Whereas, the City of Iowa City has applied for TAP assistance to provide funding for the Highway
1 Trail Project - Sunset Street to Mormon Trek Boulevard; and
Whereas, the Iowa Department of Transportation (DOT) requires assurance that the City of Iowa
City will be responsible for adequately maintaining the trail for a minimum of 20 years.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
If the City receives TAP assistance for the Highway 1 trail from Sunset Street to Mormon
Trek Boulevard the City will be responsible for maintenance of the trail for a minimum of
20 years following project completion.
2. It is in the public interest to enter into an agreement with the DOT for TAP assistance for
said trail, upon approval of the agreement by the City Attorney.
3. Upon approval of the agreement by the City Attorney, the Mayor is authorized to sign and
the City Clerk to attest the agreement between the City of Iowa City and the DOT in
duplicate.
Passed and approved this 4th day of September 2018
Mffyor
Attest:
Ci Clerk
/ Ap oved
City Attorney's Office
It was moved by Mims and seconded by
adopted, and upon roll call there were:
Ayes: Nays:
X
Thomas
Absent:
the Resolution be
X Vacant - Botchway
Cole
Resolution No. 18-255
Page 2
Mims
Salih
Taylor
Thomas
Throgmorton
Item Number: 6.e.
CITY OF IOWA CITY
�n.�'��� COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing the Mayor to sign and the City Clerk to attest the Title
VI Non -Discrimination Agreement with the Iowa Department of Transportation
(IDOT) and the United States Department of Transportation's (USDOT)
Standard Title VI/Non-Discrimination Assurances.
Prepared By: Brett Zimmerman, Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Title VI Compliance Plan -Agreement
Title VI Compliance Plan -Assurances
Resolution
Executive Summary:
This agenda item approves the Title VI Compliance Plan which prohibits discrimination in federally
funded projects
Background /Analysis:
Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination based on race, color,
religion, and national origin in federal funding. The Iowa Department of Transportation (I DOT) has
worked with City staff (and other governmental subdivisions) on a plan to implement Title VI
requirements such as establishing a complaint procedure and appointing a coordinator for federal
monies. The City must adopt a Title VI plan in order to receive Federal Highway Administration
(FHWA) funds, which are administered by the I DOT, in the future. This plan addresses all federal
funding, not just transportation funds, and is consistent with the broader contract compliance plan
adopted by Council that prohibits discrimination based on all the protected classes in the City of
Iowa City Human Rights Ordinance.
ATTACHMENTS:
Description
ResolutionCAO
Title VI Compliance Plan -Agreement
Title VI Compliance Plan -Assurances
Prepared by Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5044
Resolution No. 18-256
Resolution authorizing the Mayor to sign and the City Clerk to
attest the Title VI Non -Discrimination Agreement with the Iowa
Department of Transportation (IDOT) and the United States
Department of Transportation's (USDOT) Standard Title VI/Non-
Discrimination Assurances.
Whereas, Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color,
religion, and national origin by agencies, such as the City of Iowa City, in programs and activities
that receive federal funds; and
Whereas, the IDOT and the USDOT require that the City execute a Non -Discrimination
Agreement and Assurances that it will comply with Title VI.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Mayor is authorized to sign and the City Clerk to attest the attached Title VI Non -
Discrimination Agreement and the Non -Discrimination Assurances.
Passed and approved this 4th day of September _,2018
�•
Ma or
Attest:.Jia
City Clerk p
It was moved by Mims and seconded by
adopted, and upon roll call there were:
roved by
S�-9u -1y
City Attorney's Office
Thomas
the Resolution be
Ayes:
Nays: Absent:
X Vacant - Botchway
X
Cole
X
Mims
X
Salih
X
Taylor
X
Thomas
X
Throgmorton
Q0IDWADDT
Farm 131024(07--12)
RECEIVED - CIVIL RIGHTS
Agency Information
Name and We of adminstrative head:
Name; Jim Throgmorton Title: Mayor
Address:410 E. Washington Street
City:IowaCity State:1A ZIPCode:52240 Count
y:
Phone/FAX:319-621-9391 Email:jim-throgmorton@iowa-city.org
Name and We of designated Tithe VI coordinator.
Name: Stefanie Bowers Title: Civil Rights Coordinator
Address:410 E. Washington Street
C"ity:Iowa City
Phone/FAX:319-356-5022
State:IA ZIP Code:52240 County:Johnson
Email:stefanie-bowers@Iowa-city.org
'If the Title A coordinator changes, please contact the Iowa DOT Title A specialist
Title VI Program
Organization and staffing
Pursuant to 23 C.F.R. § 200, City of Iowa City
has appointed a Title VI coordinator identified above, who is responsible for implementing and
monitoring the tical public agency's (LPA's) Tale VI program perthis agreement, and is the
representative for issues and actions pertaining to this agreement The LPA will provide the Iowa
Department of Transportation with a copy of the LPA's organizational chart that illustrates the level
and placement of the Title VI coordinator.
The LPA will notify the Iowa DOT in writing of any changes to the LPA's organization chart, Title VI
coordinator or Title VI coordinator contact information.
H. Assurances required
Pursuant to 49 C.F.R. § 21.7, every application for federal financial assistance or continuing federal
financial assistance must provide a statement of assurance and give reasonable guarantee that the
program is (or, in the case of a new program, will be) conducted in compliance with all requirements
imposed by or pursuant to 49 C.F.R. § 21 (Nondiscrimination in Federally Assisted Programs of the
Department of Transportation —Effectuation of Title VI of the Civil Rights Act of 1964). Fully
executed standard DOT Assurances (including Appendices A, B and C) are attached to this
agreement
Page 1 of 7
III. Implementation procedures
This agreement shall serve as the LPA's Title VI plan pursuant to 23 C.F.R. § 200 and 49 C.F.R. § 21,
For the purpose of this agreement, 'federal assistance"shall include all of the following.
Grants and loans of federal funds.
The grant or donation of federal property and/or interest in property.
The detail of federal personnel.
The sale and tease of, and permission to use (on other than a casual or transient basis),
federal property or any interest in such property without consideration or at a nominal
consideration, or at a consideration that is reduced for the purpose of assisting the LPA, or
in recognition of the public interest to be served by such sate or lease to the LPA.
Any federal agreement, arrangement or other contract that has as one of its purposes the
provision of assistance.
The LPA shall:
1. Issue a policy statement, signed by the head of the LPA, which expresses its commitment to
the nondiscrimination provisions of Title VI. The policy statement shall be circulated
throughout the LPA's organization and to the public. Such information shall be published
where appropriate in languages other than English.
2. Take affirmative action to correct any deficiencies found by the Iowa DOT, Federal Highway
Administration or U.S. Department of Transportation (USDOT) within a reasonable time
period, not to exceed 90 days, to implement Title VI compliance in accordance with this
agreement. The head of the LPA shall be held responsible for implementing Title VI
requirements.
3. Designate a Title VI coordinator who has a responsible position in the organization and easy
access to the head of the LPA The coordinator shag be responsible for implementing and
monitoring Title VI activities and preparing required reports,
4. Develop and implement a public involvement plan that includes low-income and minority
community outreach and ensures those persons who are limited -English proficient (LEP)
can access services.
6. Process complaints of discrimination consistent with the provisions contained in this
agreement. Investigations shall be conducted by civil rights personnel trained in
discrimination complaint investigations. Identify each complainant by race, color, national
origin or gender, the nature of the complaint, date the complaintwas filed, date the
investigation was completed, disposition, date of disposition, and other pertinent
information. A copy of the complaint, together with a copy of the LPA's report of
investigation, shall be foiwarded to the Iowa DOT's civil rights coordinator within 60 days of
the date the complaint was received by the LPA.
6. Collect statistical data (race, color, national origin, age, gender, disability, LEP and income of
populations in service area) of participants in, and beneficiaries of, the programs and
activities conducted by the LPA.
7. Conduct Title VI self-assessment of the LPA's program areas and activities, and of second-
tier sub -recipients, contractor/consultant program areas and activities. Where applicable,
revise policies, procedures and directives to include Title VI requirements. Ensure that
programs, policies, and other activities do not have disproportionate adverse effects on
minority and low-income populations.
S. Conduct training programs on Tide VI and related statutes.
9. Prepare a yearly report of Title VI accomplishments and changes to the program covering
the prior year, and identify goals and objectives for the coming year.
o Annual work plan: Outline Title VI monitoring and review activities planned for the
coming year, and indicate a target date for completion.
o Accomplishment report: List major accomplishments made regarding Title VI
activ ties. Include instances where Title VI issues were identified and discrimination
was prevented. Indicate actidfies and efforts the Title VI coordinator and program
area personnel have undertaken in monitoring Title M. Include a description of the
scope and conclusions of any special internal and external reviews conducted by
the Title VI coordinator. List any major problem(s) identified and corrective action(s)
taken. Include a summary and status report on any Title VI complaints filed with the
LPA. Include a listing of complaints received against second-tier sub -recipients, if
any, as well as a summary of complaints and actions taken.
10. Include Title VI compliant language in all contracts to second-tier sub -recipients.
Page 2 of 7
IV. Discrimination complaint procedures — allegations of discrimination in federally
assisted programs or activities
The LPA adopts the following discrimination complaint procedures for complaints relating to
federally assisted transportation -related programs or activities.
1. Filing a discrimination complaint: Any person who believes that he or she, or any class of
individuals, or in connection with any disadvantaged business enterprise, has been oris
being subjected to discrimination prohibited by Titie VI of the Civil Rights Act of 1984,
42 U.S.C. § 2000d; the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 at seq.;
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 at seq.; and the Civil Rights
Restoration Act of 1987, Pub. L No. 100-259, 102 Stat 28, has the right to file a complaint.
Any individual wishing to file a discrimination complaint must be given the option to file the
complaint with the LPA, or directly with the Iowa DOT, FHWA, USDOT and U.S. Department
of Justice, Complaints may be filed with all agencies simultaneously.
No individual or agency shall refuse service, discharrgge or retaliate in any manner against
any persons because that individual has filed a discdminaticn complaint, instituted any
proceeding related to a discrimination complaint, testified, or is about to testify, In any
proceeding or investigation related to a discrimination complaint, or has provided
information or assisted in an investigation.
2. Complaint filing time -frame: A discrimination complaint must be filed within 180 calendar
days of one of the following.
{a The alleged act of discrimination.
b Date when the persons) became aware of the alleged discrimination
c Date on which the conduct was discontinued, if there has been a continuing
course of conduct.
The LPA or their designee may extend the time for filing or waive the time limit in the interest
of justice, specifying in writing the reason for so doing.
3. Contents of a complaint A discrimination complaint must be written. The document must
contain the following information.
a) The complainants name and address, or other means by which the
complainant may be contacted.
b) Identification of individual(s) or organization(s) responsible for the alleged
discrimination.
c) A description of the complainants allegations, which must include enough
detail to determine K the LPA has jurisdiction over the complaint and if the
complaint was filed timely.
d) Specific prohibited bases of alleged discrimination (i.e., race, color, gender,
etc.)
e) Apparent merit of the complaint.
I) The complainants signature or signature of his/her authorized
representative.
In the event that a person makes a verbal complaint of discrimination to an officer or
employee of the LPA, the complainant shalt be interviewed by the LPA's Tdle VI coordinator.
If necessary, the Title Vi coordinator will assist the complainant in reducing the complaint to
writing and then submit the written version of the complaint to the person for signature.
4. Complaints against the LPA: Any complaints received against the LPA should immediately
be forwarded to the Iowa DOT for investigation. The LPA shall not investigate any complaint
in which it has been named in the complaint The contact information for the Iowa DOTs
Title VI program is:
Iowa Department of Transportation
Office of Employee Services — Civil Rights
800 Lincoln Way
Ames, Iowa 50010
515-239-1422
515-817-8502 (fax)
dot ciyilrwhts@'wwadot us
Page 3 of 7
After mediation is arranged, a written confirmation identifying the date, time and location of
the mediation conference shall be sent to both parties. If possible, the mediation process
should be completed within 30 calendar days of receipt of the discrimination complaint, This
will assist in keeping within the 90 calendar -day time -frame of the written Notice of Final
Action if the mediation is not successful.
If resolution is reached under mediation, the agreement shall be in writing. A copy of the
signed agreement shall be sent to the Iowa DOT's Tile VI program coordinator. If an
agreement is reached, but a party to it believes hiePoer agreement has been breached, the
non -breaching party may file another complaint. If the parties do not reach resolution under
mediation, the LPA's Title VI coordinator shall continue with the investigation.
9. Notice of Final Action: A written Notice of Final Action shall be provided to the complainant
within SO days of the date the discrimination complaint was filed. It shall contain:
a) A statement regarding the disposition of each issue identified in the
discrimination complaint and reason for the determination.
b) A copy of the mediation agreement, if the discrimination complaint was
resolved by mediation.
c) A notice that the complainant has the right to file a complaint with the Iowa
DOT, FHWA, USDOT or USDOJ within 30 calendar days after the Notice of
Final Action, if she or he is dissatisfied with the final action on the
discrimination complaint
The LPA's Title VI coordinator shall provide the Iowa DOTS Title Vi program coordinator with
a copy of this decision, as well as a summary of findings upon completion of the
investigation. Should deficiencies be noted in the implementation of these discrimination
complaint procedures by the LPA, the Iowa DOTS Title VI program coordinator will work in
conjunction with the LPA's Title VI coordinator to review the information andlor provide
technical assistance in the discrimination complaint process, mediation process, and/or
investigation.
10. Corrective action: If discrimination is found through the process of a complaint
investigation, the respondent shall be requested to voluntarily comply with corrective
actions) or a conciliation agreement to correct the discrimination.
11. Confidentiality: IPA and Iowa DOT Title VI program coordinators are required to keep the
following information confidential to the maximum extent possible, consistent with applicable
law and fair determination of the discrimination complaint.
a) The fact that the discrimination complaint has been filed.
b) The identity of the complainant(s).
c) The identity of individual respondents to the allegations.
d) The identity of any person(s) who furnished information relative to, or
assisting in, a complaint investigation.
12. Record keeping: The LPA's Title VI coordinator shall maintain a fog of complaints filed that
alleged discrimination. The log must include:
a) The name and address of the complainant.
b) Basis of discrimination complaint.
C) Description of complaint.
d) Date filed.
e) Disposition and date.
Q Any other pertinent information.
All records regarding discrimination complaints and actions taken on discrimination
complaints must be maintained for a period of not less than three years from the final date of
resolution of the complaint
Page 5 of 7
V. Sanctions
In the event the LPA fails or refuses to comply with the terms of this agreement, the Iowa DOT may take
any or all of the following actions.
a) Cancel, terminate or suspend this agreement in whole or in part.
b) Refrain from extending any further assistance to the LPA under the program from which the
failure or refusal occurred, until satisfactory assurance of future compliance has been received
from the LPA.
C) Take such other action that may be deemed appropriate under the circumstances, until
compliance or remedial action has been accomplished by the LPA.
d) Refer the case to the USDOJ for appropriate legal proceedings.
IOWA DEPARTMENT O 1ANSP TION
Signature
Printed Name and �tle
ll//7,
Date
Page 6 of 7
City of Iowa City
r
'1
S ature
amen A. Ttvugmorton, Mayor
Printed Name and Title
October 23, 2018
Title VI Nondiscrimination Policy Statement
The City of Iowa City hereinafter referred to as the LPA,
hereby assures that no person shall on the grounds of race, color, national origin, gender, age or disability, as
provided by Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d, and the Civil Rights Restoration Act of
1987, Pub. L No. 100-259,102 Stat. 28, be excluded from participation in, be denied the benefits of or be
otherwise subjected to discrimination under any program or activity receiving federal financial assistance. The
LPA further assures every effort will be made to ensure nondiscrimination in all of its programs and activities,
regardless of whether those programs and activities are federally funded.
It is the policy of the LPA to comply with Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of
1964,42 U.S.C. § 2000e; Age Discrimination Act of 1975, 42 U.&C. §§ 6101.6107; Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. §§ 46014655; 1973 Federal Aid
Highway Act, 23 U.S.C. § 324; Title IX of the Education Amendments of 1972, Pub. L. No, 92-318, 86 Stat 235;
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §§ 701 at seq Civil Rights Restoration Act of 1987, Pub.
L. No. 100-259, 102 Stat. 28; Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 at seq.; Title VIII of the
Civil Rights Act 1968,42 U.S.C. §§ 3601-3631; Exec. Order No. 12898, 59 Fed. Reg. 7629 (1994) (Federal
Actions to Address Environmental Justice in Minority Populations and Low -Income Populations); and Exec. Order
No. 13166, 65 Fed. Reg, 50121 (2000) (Improving Access to Services for Persons with Limited English
Proficiency).
The CSI Rights Restoration Act of 1987, Pub. L No. 100-259, 102 Stat. 28, broadened the scope of Title VI
coverage by expanding the definition of terms 'programs or activities° to include ail programs or activities of
federal-ald recipients, subrecipients and oontractors/consultants, regardless of whether such programs and
activities are federally assisted.
Pursuant to the requirements of Section 504 of the Rehabilitation Act of 1973, Pub, L No. 93-112, 87 Stat.
355, the LPA hereby gives assurance that no qualified disabled person shall, solely by reason of disability, be
excluded from participation in, be denied the benefits of or otherwise be subjected to discrimination, including
discrimination in employment, under any program or activity that receives or benefits from this federal
financial assistance.
The LPA also assures that every effort will be made to prevent discrimination through the impacts of its
programs, policies and activities on minority and low-income populations. In addition, the LPA will take
reasonable steps to provide meaningful access to services for persons with LEP. The LPA will, where necessary
and appropriate, revise, update and incorporate nondiscrimination requirements into appropriate manuals,
directives and regulations.
In the event the LPA distributes faderalaid funds to a second-tier subrecipient, the I -PA will include Title VI
language in all written agreements.
The LPA's Stefanie Bowers / Civil Rights Coordinator , is responsible for initiating and monitoring
Title VI activities, preparing reports and performing other responsibilities, as required by 23 C.F.R. § 200 and 49
C.F.R. § 21.
nature
Jim '1Lrognorton/Mayor
Printed Name end Title
October 23, 2018
Data
Page 7 of 7
The United States Department of Transportation (USDOT)
Standard Title VI/Non-Discrimination Assurances
DOT Order No. 1050.2A
The co -11 ... city (herein referred to as the "Recipient'), HEREBY AGREES THAT, as a
condition to receiving any Federal financial assistance from the United States Department of Transportation
(DOT), through the Federal Highway Administration (FIIWA), is subject to and will comply with the
following:
Statutory/Regulatory Authorities
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
49 C.F.R. Part 21 (entitled Nondiscrimination In Federally -.Assisted Programs Of The Department
Of Transportation E fectuation Of Title VI Of The Civil Rights Act Of 1964);
28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the
Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations,"
respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda,
and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to
ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be
excluded -from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity, " for which the Recipient receives Federal
financial assistance from DOT, including the FAWA.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973) by restoring the broad, institutional -wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long as
any portion of the program is Federally assisted.
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the
following Assurances with respect to its Federally assisted Federal Highway Program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§ 21.23 (b) and
21.23 (e) of 49 C.F.R. § 21 will be (with regard to an "activity") facilitated, or will be (with regard to
a "facility") operated, or will be (with regard to a "program") conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations forbids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection with all
Federal Highway Programs and, in adapted form, in all proposals for negotiated agreements
regardless of funding source:
"The GnyflmeDtyin accordance with the provisions of Title VI of Civil
Rights.Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations,
hereby notifier all bidders that it will a)finnatively enure that any contract entered into
Pursuant to this advertisetnerat, disadvantaged business enterprises will be afforded Frll
and fair opportunity to submit bids in response to this invitation and will not be
discriminated against oil the groarnds of race, color, ornational origin in consideration for
an award",
I The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or
agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with
the land, in any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a
facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of
real property or an interest in real property, the Assurance will extend to rights to space on, over, or
under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant rimming with the land, in any future deeds, leases, licenses, permits, or
similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, orprogranm; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or
improved under the applicable activity, project, or program.
S. That this Assurance obligates the Recipient for the period during which Federal financial assistance
is extended to the program, except where the Federal financial assistance is to provide, or is in the
form of, personal property, or real property, or interest therein, or structures or improvements
thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the
following periods:
a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the
Secretary of Transportation or the official to whom he/she delegates specific authority to give
reasonable guarantee that it, other recipients, sub -recipients, sub -grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of Federal
financial assistance under such program will comply with all requirements imposed or pursuant to
the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to
any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, e'ry o' Iowa c"y also agrees to comply (and require any sub -
recipients, sub -grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable
provisions governing the FHWA access to records, accounts, documents, information, facilities, and staff.
You also recognize that you must comply with any program or compliance reviews, and/or complaint
investigations conducted by the FHWA. You must keep records, reports, and submit the material for review
upon request to FHWA, or its designee in a timely, complete, and accurate way. Additionally, you must
comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.
City or 10 a Cry gives this ASSURANCE in consideration of and for obtaining any Federal grants,
loans, contracts, agreements, property, and/or discounts, or other Federal -aid and Federal financial assistance
extended after the date hereof to the recipients by the U.S. Department of Transportation under the Federal
Highway Program. This ASSURANCE is binding on Iowa, other recipients, sub -recipients, sub -
grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any
other participants in the Federal Highway Program. The person (s) signing below is authorized to sign this
ASSURANCE on behalf of the Recipient.
City of Iowa City
/(Name o �Jippi—ent)�
by_v•\
(Signature viluthorized Offteial)
DATED September 4 2018
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration, as they may be amended from time to time, which are
herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed
under a subcontract, including procurements of materials, or leases of equipment, each potential
subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract
and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national
origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Recipient or the Federal
Highway Administration to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who
fails or refuses to furnish the information, the contractor will so certify to the Recipient or the Federal
Highway Administration, as appropriate, and will set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway
Administration may detennine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts,
the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the Federal Highway Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the
Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the
interests of the United States.
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to
the provisions of Assurance 4:
NOW, THEREFORE, the Department of Transportation as authorized by law and upon the
condition that the city of Iowa cay will accept title to the lands and maintain the project
constructed thereon in accordance with laws of the state of Iowa, the Regulations for the
Administration of Federal Highway Program, and the policies and procedures prescribed by the
Federal Highway Administration of the U.S. Department of Transportation in accordance and in
compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S.
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in
Federally -assisted programs of the U.S. Department of Transportation pertaining to and effectuating
the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-
4), does hereby remise, release, quitclaim and convey unto the City of I.. Cay all the right, title
and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A
attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto City a, Iowa City and its
successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein
contained as follows, which will remain in effect for the period during which the real property or
structures are used for a purpose for which Federal financial assistance is extended or for another
purpose involving the provision of similar services or benefits and will be binding on the
Oily of Iowa city , its successors and assigns.
The City of Iowa city , in consideration of the conveyance of said lands and interests in lands,
does hereby covenant and agree as a covenant running with the land for itself, its successors and
assigns, that (1) no person will on the grounds of race, color, or national origin be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to
any facility located wholly or in pail on, over, or under such lands hereby conveyed [,] [and]* (2) that
the City of Iowa city will use the lands and interests in lands and interests in lands so conveyed,
in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination
in Federally -assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of
the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the
event of breach of any of the above-mentioned non-discrimination conditions, the Department will
have a right to enter or re-enter said lands and facilities on said land, and that above described land
and facilities will thereon revert to and vest in and become the absolute property of the U.S.
Department of Transportation and its assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to make clear the purpose of Title VL)
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER
THE ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments
entered into by the city of Iowa city pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration liereof, does
hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the
land"] that:
In the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S.
Department of Transportation activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the (grantee, licensee,
lessee, permittee, etc.) will maintain and operate such facilities and services in
compliance with all requirements imposed by the Acts and Regulations (as may be
amended) such that no person on the grounds of race, color, or national origin, will be
excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination in the use of said facilities.
S. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non-
discrimination covenants, Ott of Iowa city will have the right to terminate the (lease,
license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and
hold the same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants,
the cityof Iowa city will have the right to enter or re-enter the lands and facilities thereon,
and the above described lands and facilities will there upon revert to and vest in and become the
absolute property of the City oflowa cy and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED
UNDER THE ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/
agreements entered into by cnvonow city pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs,
personal representatives, successors in interest, and assigns, as a part of the consideration
hereof, does hereby covenant and agree (in the case of deeds and leases add, "as a covenant
naming with the land") that (1) no person on the ground of race, color, or national origin,
will be excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination in the use of said facilities, (2) that in the construction of any improvements
on, over, or under such land, and the furnishing of services thereon, no person on the ground
of race, color, or national origin, will be excluded from participation in. denied the benefits
of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee,
permittee, etc.) will use the premises in compliance with all other requirements imposed by
or pursuant to the Acts and Regulations, as amended, set forth in this Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above
Non-discrimination covenants. city or — cry will have the right to tenninate the
(license, permit, etc., as appropriate) and to enter or re-enter and repossess said land and the
facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never
been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination
covenants, cv�f ion c^Y will there upon revert to and vest in and become the
absolute property of city or Iowa city and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d etsey., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 etsey.), (prohibits discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et sey.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act
of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms "programs or activities" to include all of the programs or activities of the
Federal -aid recipients, sub -recipients and contractors, whether such programs or activities
are Federally funded or not);
• Titles 11 and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§
12131 -- 12189) as implemented by Department of Transportation regulations at 49
C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures non-discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful
access to your programs ('70 Fed, Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Item Number: 61.
I r I, CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing an application for Federal Recreational Trails
Program funding
Prepared By: Juli Seydell-Johnson, Parks and Recreation Director
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This item will authorize City Staff to apply for trail funding through the Iowa Department of
Transportation Federal Recreational Trails (FRT) program. Based on a review of planned trail
segments included in the current Capital Improvement Plan (C I P), staff has recommended the
application focus on the Hwy 6 Trail section from Fairmeadows Boulevard to Heinz Road.
Background /Analysis:
The current CI P included a planned Hwy 6 Trail project (#R4227), which includes construction of
the trail from Sycamore Street to Heinz Road. Anticipated funding for the Project includes
anticipated grant funding. However, the total statewide appropriation for FRT funding this year is
$1,300,000. Based on that amount, and the competitive award process, City staff recommends
the application focus on the Hwy 6 Trail section between Fairmeadows Boulevard and Heinz
Road.
Projects that utilize FRT funds are eligible for reimbursement of all eligible and properly
documented costs up to the awarded amount, or a maximum of 80% of project costs, whichever is
less.
As part of the application, the City is required to include an official endorsement in the form of a
resolution by Council. The endorsement provides assurance the City will maintain the trail for a
minimum of 20 years following completion, if funding is awarded.
ATTACHMENTS:
Description
Resolution
Prepared by. Jason Havel, Uy Engineer, Pubric Works, 410E WwNurgton SL, I City, K52240319,156,5140
Resolution No. 18-257
Resolution authorizing an application for Federal Recreational Trails
Program funding.
Whereas, the Iowa Department of Transportation makes funding available for trail projects
through the Federal Recreational Trails (FRT) program; and
Whereas, the City of Iowa City desires to construct the Hwy 6 Trail from Sycamore Street to Heinz
Road; and
Whereas, the Hwy 6 Trail Project is currently included in the Capital Improvement Plan as Project
#R4227 Hwy 6 Trail — Sycamore to Heinz; and
Whereas, projects utilizing FRT funds are eligible for reimbursement of all eligible and properly
documented costs up to the awarded amount, or a maximum of 80% of project costs, whichever is
less; and
Whereas, based on the anticipated funding amount available in the FRT program, the City desires
to focus the application on the trail section from Fairmeadows Boulevard to Heinz Road.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
Staff is authorized to submit an application for FRT program funding for the Hwy 6 Trail
from Fairmeadows Boulevard to Heinz Road.
2. Should funding be awarded, the City agrees to be responsible for maintenance of the trail
for a minimum of 20 years following project completion.
Passed and approved this 4th day of September 2018
M or
j
Approved by
Attest: fc c�S a 'r
City Clerk City Attorney's Office
It was moved by Mims and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes:
X
X
X
X
X
X
Nays:
Absent:
Vacant — Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Item Number: 6.g.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
Resolution accepting imposition of civil penalty and waiver of right to hearing
from Kum & Go #51.
ATTACHMENTS:
Description
Resolution
Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030
Resolution number: 18-258
Resolution accepting imposition of civil penalty and waiver of right
to hearing from Kum & Go #51
Whereas, on December 14, 2016, an employee of Kum & Go #51, 323 E. Burlington, Iowa
City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or
cigarettes to a minor and this was the first such violation by one of its employees in a two-
year period; and
Whereas, at the time of the violation, Kum & Go #51 was operating under a retail cigarette
permit issued by the City of Iowa City; and
Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating
Iowa Code §453A.2(1), after a hearing and proper notice; and
Whereas, Kum & Go #51 has waived its right to the hearing required by Iowa Code
§453A.22(2) and accepted responsibility for its employee's violation of Iowa Code
§453A.2(1).
Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. Kum & Go #51 is assessed a $300.00 civil penalty, as set by State Code.
2. The City Clerk will forward this Resolution to the City Attorney's Office, which will
then provide a copy of the same to the retail cigarette permit holder via regular mail
sent to the permit holder's place of business as it appears on the application for a
retail cigarette permit.
Passed and approved/this 4 day of Sentembex 2018.
Miffyor
j App ved by
Attest: l e /7 /���vd�
Cit Clerk City Attorney's Office
It was moved by trims and seconded by Thomas the
Resolution be adopted, and upon roll call there were:
Ayes: Nays: Absent :
x Vacant- Botchway seat
x Cole
x Mims
X Salih
x Taylor
x Thomas
X Throgmorton
Item Number: 6.h.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
Resolution accepting imposition of civil penalty and waiver of right to hearing
from Nile Hookah.
ATTACHMENTS:
Description
Resolution
�.h
Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030
Resolution number: 18-259
Resolution accepting imposition of civil penalty and waiver of right
to hearing from Nile Hookah
Whereas, on December 10, 2017, an employee of Nile Hookah, 220 S. Van Buren, Iowa City,
violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or
cigarettes to a minor and this was the first such violation by one of its employees in a two-
year period; and
Whereas, at the time of the violation, Nile Hookah was operating under a retail cigarette
permit issued by the City of Iowa City; and
Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating
Iowa Code §453A.2(1), after a hearing and proper notice; and
Whereas, Nile Hookah has waived its right to the hearing required by Iowa Code
§453A.22(2) and accepted responsibility for its employee's violation of Iowa Code
§453A.2(1).
Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. Nile Hookah is assessed a $300.00 civil penalty, as set by State Code.
2. The City Clerk will forward a copy of this Resolution to the City Attorney's Office,
which will then provide a copy of the same to the retail cigarette permit holder via
regular mail sent to the permit holder's place of business as it appears on the
application for a retail cigarette permit.
Passed and approved this 4 day of Septembex2018.
Ma or
Ap ved by /
Attest: �e r
City Clerk City Attorney's Office
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
Thomas the
Ayes:
Nays: Absent :
x Vacant- Botchway seat
x
Cole
x
Mims
x
Salih
X
Taylor
x
Thomas
x
Throgmorton
Item Number: 6.i.
I r ,
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
September 4, 2018
Resolution accepting imposition of civil penalty and waiver of right to hearing
from Casey's General Store #2761.
ATTACHMENTS:
Description
Resolution
Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244,319-356-5030
Resolution number: 18-260
Resolution accepting imposition of civil penalty and waiver of right
to hearing from Casey's General Store #2761
Whereas, on December 7, 2017, an employee of Casey's General Store #2761, 204 N.
Dubuque Street, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco,
tobacco products or cigarettes to a minor and this was the first such violation by one of its
employees in a two-year period; and
Whereas, at the time of the violation, Casey's General Store #2761 was operating under a
retail cigarette permit issued by the City of Iowa City; and
Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating
Iowa Code §453A.2(1), after a hearing and proper notice; and
Whereas, Casey's General Store #2761 has waived its right to the hearing required by
Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa
Code §453A.2(1).
Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. Casey's General Store #2761 is assessed a $300.00 civil penalty, as set by State
Code.
2. The City Clerk will forward this Resolution to the City Attorney's Office, which will
then provide a copy of the same to the retail cigarette permit holder via regular mail
sent to the permit holder's place of business as it appears on the application for a
retail cigarette permit.
Passed and approved this 4 day of septembe; 2018.
Malfor
Attest:
C y Clerk
A;7L_ec!oE�/
a
City Attorney's Office
�. (
It was moved by Mims and seconded by Thomas the
Resolution be adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x Vacant- Botchway seat
x
Cole
x
Mims
x
Salih
x
Taylor
X
Thomas
X
Throgmorton
Item Number: 7.a.
CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution setting a public hearing on September 18, 2018 on plans,
specifications, form of contract, and estimate of cost for the construction of
the Public Works Facility Phase I Project, directing City Clerk to publish
notice of said hearing, and directing the City Engineer to place said plans on
file for public inspection.
Prepared By: Melissa Clow, Special Projects Administrator
Reviewed By: Kumi Morris, Facilities Manager
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: The estimated cost for this project is $10,900,000 with funds available in
account # P3959
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This agenda item begins the bidding process for the Public Works Facility Phase I Project. The
facility is intended to include approximately 49,813 square feet of heated vehicle storage (60,623
square feet with the alternate), 9,292 square feet of first floor shop space, 6,734 square feet of
heated mezzanine storage / shop area and 4,158 square feet of wash bay area. The site will
include site security and a fire training area. Site grading, paving and utilities are included to
provide additional outdoor Iaydown and storage areas with drive aisles to accommodate future
phases.
Background /Analysis:
The current facilities are in poor condition and are inefficient, spreading the City fleet and staff
across the City at numerous locations. A number of these locations are leased facilities to provide
adequate storage space for City equipment. The location of the current City owned facility
occupies a space that is a prime commercial location adjacent to the Riverfront Crossings area.
Project Timeline:
Set Public Hearing — September 4, 2018
Hold Public Hearing — September 18, 2018
Bid Letting — October 18, 2018
Award Date — November 6, 2018
Construction Start — November 14, 2018
Final Completion — November 29, 2019
ATTACHMENTS:
Description
Resolution
Prepared by: Melissa Clow, Special Projects Administrator, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5413
Resolution No. 18-261
Resolution setting a public hearing on September 18, 2018 on
plans, specifications, form of contract, and estimate of cost for
the construction of the Public Works Facility Phase I Project,
directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public
inspection.
Whereas, funds for this project are available in the Public Works Facility account # P3959.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the
construction of the above-mentioned project is to be held on the 18th day of September,
2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 4th day of September _,2018
Mayor
�ved by�
Ci Clerk City Attorney's Office
It was moved by trims and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Vacant — Botchway seat
x
Cole
x
Mims
x
Salih
x
Taylor
x
Thomas
x
Throgmorton
Item Number: 11.
I r I, CITY OF IOWA CITY
�n-
COUNCIL ACTION REPORT
September 4, 2018
Resolution authorizing conveyance of a single family home located at 109
North Dodge Street.
Prepared By: Erika Kubly, Neighborhood Services Coordinator
Reviewed By: Tracy Hightshoe, Neighborhood & Development Services Director
Fiscal Impact: The assessed value of 109 N. Dodge at the time of purchase was $120,030.
The sales price is $175,000. There will be no impact on the general fund for
ongoing operating expenses.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Before and After Photos
Resolution
Executive Summary:
On September 4, 2018, City Council will hold a public hearing to consider a resolution authorizing
the conveyance of 109 N. Dodge Street as part of the UniverCity Neighborhood Partnership
Program. This will be the 63rd home sold under the program.
Background /Analysis:
Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 109 N. Dodge
for $175,000. The City purchased the home as a joint sale (two homes) for $300,000. City funds
were used to rehabilitate and sell the home to an eligible homebuyer. Renovations include kitchen
and bathroom updates, installation of brand new appliances, new windows, refinished wood floors,
new carpet, and new water heater, furnace, and air conditioner. The home is required to be owner -
occupied for 30 years.
Built in 1941, the house has 1,062 square feet of living space, including one bedroom and one
bathroom. The home has an upper level that can serve as an office or library. It is located near
Mercy Hospital and downtown Iowa City.
This home is located on a street where there is a mix of owner -occupied and rental properties.
The renovated home will be an asset to the neighborhood and community.
ATTACHMENTS:
Description
Before and After Photos
Resolution
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 18-262
Resolution authorizing conveyance of a single family
home located at 109 North Dodge Street.
Whereas, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
Whereas, the City purchases rental units located in designated neighborhoods surrounding the
University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
Whereas, the City purchased and rehabilitated a single family home located at 109 North
Dodge Street, Iowa City; and
Whereas, the City has received an offer to purchase 109 North Dodge Street for the principal
sum of $175,000; and
Whereas, on August 21, 2018, the City Council adopted a Resolution proposing to convey its
interest in 109 North Dodge Street, authorizing public notice of the proposed conveyance, and
setting the date and time for the public hearing; and
Whereas, following the public hearing on the proposed conveyance, the City Council finds that
the conveyance is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 109 North Dodge Street, legally
described as part of Lot 8, Block 26, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
It was moved by Taylor and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Resolution No. 18-262
Page 2
AYES: NAYS: ABSENT:
X— Vacant - Botchway Seat
x Cole
x Mims
x Salih
x Taylor
x Thomas
x Throgmorton
Passed and approved this 4th day of September 2018.
MOOR
ATTEST:eC
CITY CLERK
Approved by
- yj I �'
City Attorney's Office
CITY OF IOWA CITY
COUNCIL ACTION REPORT
109 N. Dodge — Before Renovations
CITY OF IOWA CITY
COUNCIL ACTION REPORT
109 N. Dodge — After Renovations
Item Number: 12.
I r I, CITY OF IOWA CITY
�n.�'��� COUNCIL ACTION REPORT
September 4, 2018
Resolution amending the current budget for the fiscal year ending June 30,
2019.
Prepared By: Jacklyn Fleagle, Budget & Compliance Officer
Reviewed By: Dennis Bockenstedt, Finance Director
Ashley Monroe, Assistant City Manager
Fiscal Impact: FY2019 budget revisions funded through new revenues or available fund
balance
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution to Amend FY2019 Budget and related schedules
Executive Summary:
The Finance Department requests the City Council conduct a public hearing for consideration of
amending the fiscal year 2019 annual budget on September 4, 2018. This is the first budget
amendment for fiscal year 2019.
Background /Analysis:
Budget amendments are submitted to the Finance Department and reviewed for approval by the
Finance Director and City Manager. Requests to carry appropriations over from one year to the
next are also submitted and approved in the same manner. A formal recommendation for a budget
amendment is then prepared for City Council approval.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. Increased
expenditures must utilize available fund balance or additional revenue sources, as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the end of
the fiscal year.
This proposed budget amendment increases overall revenues and transfers -in by $10,166,077,
as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1-
15). The majority of the revenues being amended is for intergovernmental revenues, other
financing sources, and miscellaneous revenues. Intergovernmental revenues (line 9) are being
increased by $5,530,622, which primarily represents State and Federal grants on capital projects
and HOME/CDBG revenues that are being carried forward from the prior year. Other Financing
Sources (line 13) is being amended by $2,779,125 for UniverCity home sales and the Sale of
Land for the Public Works Facility and the Industrial Lot. Transfers in (line 14) are being amended
by $1,195,000 for transfers being carried forward for the Landfill Leachate Pumping Station
($400,000) and the Ped Mall Reconstruction project ($350,000), as well as an amendment for
Affordable Housing ($250,000). Lastly, Miscellaneous Revenues (line 12) are being amended by
$661,330 for the various grants and expected donations.
The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase
in appropriations of $68,838,664. The majority of the increase in appropriations is related to
governmental capital improvement projects that are being carry forward from prior years (line 23)
and total $50,834,140. The next largest increase in appropriations is for the Business
Type/Enterprise program (line 25) and totals $12,701,565. The increase in this program primarily
reflects the carry forward of utility fund capital improvement projects from prior years. The last
significant amendment is for the Community and Economic Development program (line 20) and
totals $2,920,321. This primarily reflects the carry forward of appropriations for the CDBG/HOME
programs and the UniverCity program.
The net budgeted result to fund balances is a reduction of $26,260,541 (line 29), after factoring
for actual changes in the beginning fund balance (line 30). This reduction will be covered through
excess fund balances and bond funds and will not affect property tax revenues or levies.
The City Budget Amendment and Certification Resolution for the first budget amendment of
fiscal year 2019 is attached to this memo along with a detailed list of the individual amendments.
ATTACHMENTS:
Description
FY2019 Budget Amendment docs
i
52=433
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2019 -AMENDMENT #1
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa City in said County/Counties met on 9/4/2018 �P,`�.
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to vl 9 � icnti jj
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment. i <I
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendments) to the budget and modifications proposed at the hearing, if any.',,;.;,-
f
thereupon, the following resolution was Introduced.tit�yrj'
RESOLUTION No. 18-263 <== ENTER RESOLUTION NUMBEK 3 -
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2019
(AS AMENDED LAST ON N/A ,)
Be it Resolved by the Council of the City of Iowa City
Section 1. Following notice published 8/23/2018
and the public hearing held, 9/4/2018 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Rasseddtthiss 4th day of Se tember 18
Z"—(�
Slgnolurd Signatu4h�'�9
City Clerk/FIr6u e Officer Mayor
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
59,173,825
0
59,173,825
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
59,173,825
0
59,173,825
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
2,621,772
0
2,621,772
Other City Taxes
6
2,932,681
0
2,932,681
Licenses &Fronts
7
2,040,630
0
2,040,630
Use of Money and Property
8
2,439,672
0
2,439,672
Intergovernmental
9 -
32,315,029
5,530,622
37,845,651
Charges for Services
10
47,371,701
0
47,371,701
Special Assessments
11
1,090
0
1,090
Miscellaneous
12
3,238,310
661,330
3,899,640
Other Financing Sources
13
11,926,393
2,779,125
14,705,518
Transfers In
14
40,638,256
1,195,000
41,833,256
Total Revenues and other sources
15
204,699,359
10,166,077
214,865,436
Expenditures & Other Financing Uses
Public Safety
16
25,482,655
359,962
25,842,617
Public Works
17
9,757,198
2771176
10,034,374
Health and Social Services
18
300,000
0
300,000
Culture and Recreation
19
15,020,573
17,500
15,038,073
Community and Economic Development
20
9,086,179
2,920,321
12,006,500
General Government
21
9,528,463
533,000
10,061,463
Debt Service
22
13,722,450
0
13,722,450
Capital Projects
23
23,580,970
50,834,140
74,415,110
Total Government Activities Expenditures
24
106,478,488
54,942,099
161,420,587
Business Type/ Enterprises
25
61,091,818
12,701,565
73,793,383
Total Gov Activities& Business Expenditures
26
167,570,306
67,643,664
235,213,970
Transfers Out
27
40,638,256
1,195,000
41,833,256
Total ExpendllureslTransfera Out
28
208,208,562
68,838,664
277,047,226
Excess Revenues & Other Sources Over
(Under)Expendituresnransfers Out Fiscal Year
29
-3,509,203
-58,672,587
-62,181,790
Beginning Fund Balance July l
30
134,883,528
32,412,046
167,295,574
Ending Fund Balance June 30
31
131,374,325
-26,260,541
105,113,784
Rasseddtthiss 4th day of Se tember 18
Z"—(�
Slgnolurd Signatu4h�'�9
City Clerk/FIr6u e Officer Mayor
Resolution No. 18-263
Page 2
It was moved by Thomas and seconded by Cole the
Resolution be adopted, and upon roll call there were:
M-13- I
NAYS: ABSENT:
X Vacancy- Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Budget Amendments
1010
10310712
471010
Flood Buyouts with Emergency Funds
340,000
21
1000
10410359
331150
IACP Grant
(171,336)
9
IDDO
10410359
411000
IACP Grant
80,517
16
1000
10410359
414500
IACP Grant
950
16
1000
10410359
421100
IACP Grant
16,533
16
1000
10410359
4212DO
IACP Grant
300
16
1000
10410359
421300
IACP Grant
167
16
1000
10410359
422100
IACP Grant
1,168
16
1000
10410359
423250
IACP Grant
20,951
16
1000
10410359
424100
IACP Grant
525
16
1000
10410359
436030
IACP Grant
14,500
16
1000
10410359
436050
IACP Grant
8,090
16
1000
10410359
436060
IACP Grant
20,313
16
1000
10410359
436080
IACP Grant
7,322
16
1000
10410310
362200 034
DDJ Police Grant
(131,070)
12
1000
10410310
411000 034
DDJ Police Grant
76,295
16
1000
10410310
414500 034
DDJ Police Grant
950
16
1000
10410310
421100 034
DDJ Police Grant
18,108
16
1000
10410310
421200 034
DDJ Police Grant
300
16
1000
10410310
421300 034
DDJ Police Grant
167
16
1000
10410310
422100 034
DDI Police Grant
1,098
16
1000
10410310
423250 034
DDJ Police Grant
19,837
16
1000
10410310
424100 034
DDJ Police Grant
175
16
1D00
10410310
436030 034
DDJ Police Grant
5,000
16
1000
10410310
436050 034
DDJ Police Grant
3,000
16
1000
10410310
436060 034
DDJ Police Grant
5,400
16
1000
10410310
436070 034
DDI Police Grant
250
16
1000
10410310
436080 034
DDJ Police Grant
300
16
1000
10410310
454020 034
DDJ Police Grant
250
16
1000
10410429
362100
Friends of Animal Shelter Foundation extra contribution
(5,000)
12
1000
1D430429
432080
Friends of Animal Shelter Foundation extra contribution
5,000
16
7150
71810920
490040
Purchase of SEATS bus
95,000
27
7155
71810925
393140
Purchase of SEATS bus
(95,000)
14
7155
71810925
474250
Purchase of SEATS bus
95,000
25
1000
10610210
394100
External Loan Repayments account switch
13,905
13
1000
10610210
391300
External Loan Repayments account switch
(13,905)
13
1000
10610230
394100
External Loan Repayments account switch
60,000
13
1000
10610230
3913DO
External Loan Repayments account switch
(60,000)
13
2100
21610310
394100
External Loan Repayments account switch
101,000
13
2100
21610310
391300
External Loan Repayments account switch
(101,000)
13
2100
21610330
394100
External Loan Repayments account switch
30,229
13
2100
21610330
391300
External Loan Repayments account switch
(30,229)
13
2100
21610420
394100
External Loan Repayments account switch
93,000
13
2100
21610420
391300
External Loan Repayments account switch
(93,000)
13
5019
50310819
394100
External Loan Repayments account switch
15,901
13
5019
50310819
391300
External Loan Repayments account switch
(15,901)
13
5019
50310819
394100
664 External Loan Repayments account switch
36,441
13
5019
50310819
391300
664 External Loan Repayments account switch
(36,441)
13
7949
79490350
394100
External Loan Repayments account switch
14,750
13
7949
79490350
391300
External Loan Repayments account switch
(14,750)
13
1000
10610220
394200
External Loan Repayments account switch
600,000
13
1000
10610220
391400
External Loan Repayments account switch
(600,000)
13
1000
10410220
423100
IPERS transfer amount for CSO
4,532
16
1000
10410220
423250
IPERS transfer amount for CSO
(4,532)
16
1000
10310100
411000
IA/Budget Analyst budgeted in wrong acct
(55,000)
21
1000
10310100
412000
IA/Budget Analyst budgeted in wrong acct
55,000
21
1000
10210510
392100
Industrial Land Sale
(554,125)
13
1000
10610710
490160
Affordable Housing
250,000
27
2500
25490190
393120
Affordable Housing
(250,000)
14
2500
25490190
448010
Affordable Housing
137,500
20
2500
25490190
448060
Affordable Housing
50,000
20
2500
25490190
471010
Affordable Housing
62,500
20
Requested
Carryforwards
1000
10310100
476070
Kronos Time Clocks
$ 18,000
21
1000
10210510
448070
Ec Dev Opportunity funds
100,000
20
1000
10310710
448D70
Work Force Hsg Grant match
145,000
21
1000
10410430
432080
Deer Control
36,400
16
11300
10450120
474420
Warning sirens
8,096
16
1000
10450200
469250
Safety clothing
8,000
16
1000
10530241
442020
Deck railing repairs
5,000
19
1000
10530300
432080
Forest Management Plan contract
10,000
17
1000
10570100
472010
Senior Center HVAC/Lighting improvements
12,500
19
1000
10610150
432060
Climate Action Plan
41,289
20
1000
10610150
448010
Local Foods-backyard abundance
14,180
20
1000
10610220
392100
U-City North Dodge duplex
(375,000)
13
1000
10610220
394200
U-City North Dodge duplex
(375,000)
13
3000
10610220
471010
U-City North Dodge duplex
375,000
20
SDDO
10510220
480350
U-City North Dodge duplex
375,000
20
1000
10610220
472010
U-City North Dodge duplex
300,000
20
1000
10610220
392100
U-City 516 Fairchild
(475,000)
13
1000
10610220
480350
U-City 516 Fairchild
475,000
20
1000
10610220
369100
U-City 516 Fairchild
(85,000)
12
1000
10610220
472010
U-City 516 Fairchild
135,000
20
1000
10610230
448090
Grip loans
15,000
20
1000
10610620
432060
Form Base Code-phase 2
153,670
20
1000
10610620
448010
Hist Pres grants
35,ODD
20
1000
10610720
473010
Public Art
12,800
20
1007
10210257
474420
Video cameras and tripods
30,000
21
2110
21610420
448090
Home Grants
307,503
20
2110
21610420
448060
Home Grants
170,713
20
2110
21610420
331100
Home Grants
(478,216)
9
2100
21610320
448090
CDBG Grants
286,906
20
2100
21610320
331100
CDBG Grants
(286,906)
9
2100
21610330
448090
CDBG Grants
25,000
20
2100
21610330
331100
CDBG Grants
(25,000)
9
2200
22710322
473010
Traffic signal pole painting
170,000
17
2200
22710322
474340
Traffic signal controllers
34,400
17
2200
22710322
474340
Traffic speed signs
22,020
17
2200
22710325
469040
LED lights
16,426
17
2200
22710332
474420
Flatbed Truck for paint striper
24,330
17
2300
23610299
362200
Healthy Homes grant
(48,260)
12
2300
23610299
442010
Healthy Homes grant
48,260
20
7100
71810120
474420
EV Charging Stations
19,169
25
7300
73730130
442030
Ice machine
5,000
25
7400
74740120
474420
Refuse carts
32,500
25
7400
74740140
469290
Recycle carts
25,000
25
8100
81710520
474230
Trucks
209,738 x
8100
81710520
474270
Other Vehicular Equipment
86,911 x
CIP Carryforwards
7605
76850905
331100
Runway 12-30 Obstruction Mitigation
(376,668)
9A3442
7605
76850905
473010
Runway 12-30 Obstruction Mitigation
405,601
25
A3442
7605
76850905
331100
Runway 7/25 Design Conversion
(225,000)
9
A3464
7605
76850905
432090
Runway 7/25 Design Conversion
37,500
25
A3464
7605
76850905
473010
Runway 7/25 Design Conversion
212,500
25
A3464
7605
76850905
334900
North T-Hangar Restrooms
(43,116)
9A3468
7605
76850905
472010
North T-Hangar Restrooms
54,616
25
A3468
7605
76850905
432090
Airport Frontage/Viewing Area
12,000
25
A3469
7605
76850905
473010
Airport Frontage/Viewing Area
47,812
25
A3469
3100
31610900
473010
Riverfront Crossings Redevelopment
358,169
23
E4513
3100
316109D0
448070
Chauncey Building grant
8,404,062
23
E4516
3100
31610900
448010
Carbon Emissions Reduction
112,000
23
E4520
3100
31630900
473010
Carbon Emissions Reduction
53,360
23
E4520
3100
31610900
432060
City Hall Remodel for MPO1C
20,000
23
E4522
3100
31610900
472010
City Hall Remodel for MPO1C
130,000
23
E4522
3100
31310790
473010
City Hall -other projects
265,904
23
G4704
3100
31310790
432060
Phone System Replacements
17,260
23
G4722
3100
31310790
475010
Phone System Replacements
96,733
23
G4722
3100
31310790
476130
Permitting Software Upgrade
600,000
23
G4720
7505
75750905
473010
Landfill Tarp Development System
90,000
25
L3329
7505
75750905
393260
Landfill Leachate Pumping Station
(400,000)
14
L3330
7500
75750900
490040
Landfill Leachate Pumping Station
400,000
27
7505
75750905
473010
Landfill Leachate Pumping Station
400,000
25
L3330
7505
75750905
432090
Landfill Leachate Pumping Station
8,393
25
L3330
7505
75750905
473010
Landfill Cell Design & Construction
1,343,192
25
L3331
7505
75750905
474270
Landfill Bulldozer
475,000
25
L3332
7705
77770905
473010
Storm Water Improvements
241,416
25
M3631
7705
77770905
473010
Normandy Dr Storm Sewer Replacement
335,780
25
M3629
7705
77770905
432090
Stevens Drive Storm Sewer Improvements
25,000
25
M3630
7705
77770905
473010
Stevens Drive Storm Sewer Improvements
350,000
25
M3630
3100
31710940
473010
Idyllwild Drainage
425,954
23
P3976
3100
31710940
432090
West Riverbank Stabilization
20,796
23
P3981
3100
31710940
446050
West Riverbank Stabilization
49,936
23
P3981
3100
31710940
473010
West Riverbank Stabilization
967,497
23
P3981
3100
31710940
393296
Non -Public Safety Radio System
(76,820)X
P3982
8400
84310340
490040
Non -Public Safety Radio System
76,820 z
3100
31710940
473010
Non -Public Safety Radio System
81,154
23
P3982
3100
31710940
432090
Equipment Shop Roof Replacement
50,000
23
P3984
3100
31710940
473010
Equipment Shop Roof Replacement
280,000
23
P3994
3100
31710940
392100
Public Works Facility
(1,000,000)
13
P3959
3100
31710940
432040
Public Works Facility
398,691
23
P3959
3100
31710940
472010
Public Works Facility
8,800,000
23
P3959
3100
31530910
473010
Annual Park Improvements
235,668
23
R4130
3100
31530910
473010
Annual Park ADA Improvements
74,643
23
R4132
3100
31530910
473010
Intra -City Bike Trails
19,444
23
R4206
3000
10310710
490040
Ped Mall Reconstruction
250,000
27
2200
22710910
40040
Ped Mall Reconstruction
100,000
27
3100
31530910
393140
Ped Mall Reconstruction
(250,000)
14
R4340
3100
31530910
393150
Ped Mall Reconstruction
(100,000)
14
R4340
3100
31530910
473010
Ped Mall Reconstruction
2,495,838
23
R4340
3100
31530910
432060
Cemetery Shop Roof Replacement
6,750
23
R4354
3100
31530910
472010
Cemetery Shop Roof Replacement
45,000
23
R4354
3100
31530910
473010
Park at N WWT Plant
724,241
23
R4185
3100
31530910
334900
City Park Cabin Restoration
(12,500)
9R4187
3100
31530910
472010
City Park Cabin Restoration
45,050
23
R4187
3100
31530910
473010
Creekside Park Redevelopment
590,960
23
R4341
3100
31530910
472010
Reconflg Com Lab & Child room
22,430
23
R4344
3100
31530910
473010
Cardigan Park Development
6,190
23
R4345
3100
31530910
432040
Recreation Center ADA Improvement
44,712
23
R4351
3100
31530910
472010
Upgrade Building RAS Controls
432,231
23
R4332
3100
31530910
369900
Upgrade Building BAS Controls
(177,000)
12
R4332
3100
31530910
473010
Hickory Hill Trail Redesign
503,000
23
R4224
3100
31530910
432090
Highway 15idewalk/Trail
54,187
23
R4225
3100
31530910
362100
IC Kickers PK Soccer Field Add.
(20,000)
12
114355
3100
31530910
473010
IC Kickers PK Soccer Field Add.
69,873
23
R4355
3100
31530910
472010
City Hall Projects -Other CIP
50,000
23
R4129
3200
32710910
331100
Gateway Project
(380,880)
9
53809
3200
32710910
473010
Gateway Project
8,222,128
23
53809
3200
32710910
473010
Van Buren 5t Project
285,000
23
53813
3200
32710950
473010
Traffic Signal Projects
367,528
23
53814
3200
32710910
473010
Traffic Calming
110,436
23
53816
3200
32710910
473010
Pavement Rehabilitation
1,294,611
2353824
3200
32710910
473010
Underground Electrical Facility
847,521
23
53826
3200
32710930
473010
Sidewalk Infill
13,135
2353828
3200
32710910
334900
Burlington/Madison Intersection
(2,011,000)
9
53834
3200
32710910
432060
Burlington/Madison Intersection
100,000
23
53834
3200
32710910
473010
Burlington/Madison Intersection
2,263,950
23
53834
3200
32710910
331100
Burlington/Clinton
(20D,000)
9
53840
3200
32710910
473010
Burlington/Clinton
681,308
23
53840
3200
32710910
331100
Mormon Trek Benton Right Turn
(500,000)
953868
3200
32710910
473010
Mormon Trek Benton Right Turn
1,420,391
2353868
3200
32710920
473010
Bridge Maint/Repair
335,614
23
53930
3200
32710910
473010
Washington St. Reconstruction
389,286
23
53938
3200
32710950
473010
Myrtle/Riverside Intersection
3,012,192
23
53933
3200
32710910
432090
McCollister Blvd -Gilbert to Syc
548,639
23
53934
3200
32710920
331100
Prentiss St Bridge
(820,000)
9
53935
3200
32710920
432090
Prentiss St Bridge
122,282
23
53935
3200
32710920
473010
Prentiss St Bridge
1,075,000
23
53935
3200
32710910
473010
Governor St Overlay
347,699
23
53942
3200
32710910
473010
Riverside Dr Asphalt Overlay
435,577
2353943
3200
32710910
473010
Gilbert St Intersection Impr
871,740
23
53945
3200
32710910
473010
Rochester Ave Sidewalk Infill
148,419
2353948
3200
32710910
473010
Annual Complete Street Impr
359,868
2353827
7105
71810915
473010
Parking Facility Restoration
276,102
25
T3004
7105
71810915
474420
Parking Facility and Enforcement Automation
565,213
25
T3009
7105
71810915
432060
Capital St & Dubuque St Facade Impr
146,893
25
T3017
7155
71810925
473010
Transit Bus Shelter Rep[
150,000
25
T3059
7155
71810925
473010
Transit Bus Camera Replacement
108,000
25
T3060
7155
71810925
472010
Transit Facility Office Remodel
33,937
25
T3061
7155
71810925
474270
Transit Bus Sign Replacement
95,000
25
T3062
7155
71810925
473010
Rec Center Parking Lot Asphalt
135,000
25
T3019
7205
72720905
473010
Annual Sewer Improvements
699,367
25
V3101
7205
72720905
473010
Sludge Biosolid Dewatering Equip
391,778
25
V3141
7205
72720905
473010
North WW Plant Demo
221,205
25
V3142
7205
72720905
473010
Generator Re[oc&Emissions
3,317,707
25
V3143
7205
72720905
432090
Scott Boulevard Trunk Sewer
175,000
25
V3145
7205
72720905
471030
Scott Boulevard Trunk Sewer
300,000
25
V3145
7205
72720905
393290
Melrose Ct Sanitary Sewer
(100,000)
14
V3146
7700
77770900
490040
Melrose Ct Sanitary Sewer
100,OD0
27
7205
72720905
473010
Melrose Ct Sanitary Sewer
598,019
25
V3146
7205
72720905
474420
Heat Exchanger Repl
35,500
25
V3149
7205
72720905
474420
WWTF Influent Channel Modif.
148,500
25
V3152
7305
73730905
432090
1st Ave Water Main
58,849
25
W3212
7305
73730905
473010
Douglas St/Ct Water Main Repl
241,999
25
W3223
7305
73730905
473010
Water Plant Computer Ctrl System
124,773
25
W3226
7305
73730905
473010
Water Plant Softener Impr
75,000
25
W3304
7305
73730905
472010
Water Distribution Building Repairs
99,692
25
W3309
7305
73730905
472010
Water Plant Roof Replacement
291,469
25
W3310
7305
73730905
473010
Collector Well Capacity Impr
99,616
25
W3311
7305
73730905
432090
Water Distr Pressure Zone Impr
97,467
25
W3301
3100
31410930
472010
Police Dept Flooring
135,084
23
Y4440
3100
31450900
472010
Fire Training Center Reloc
700,000
23
Y4436
3100
31410940
432040
Animal Sew Storage Garage
15,000
23
Y4442
3100
31410940
472010
Animal Sew Storage Garage
180,000
23
Y4442
3100
31410940
362100
Animal Sew Storage Garage
(195,000)
12
Y4442
Intergovernmental
$ (5,530,622) 9
Charges for Services
$ - 30
Miscellaneous
$ (661,330) 12
Other Financing Sources
$ (2,779,125) 13
Transfersln
$ (1,195,000) 14
Public Safety
$ 359,962 16
Public Works
$ 277,176 17
Health &Social Services
$ - 18
Culture & Recreation
$ 17,500 19
Community& Economic Development
$ 2,920,321 20
General Government
$ 533,000 21
Debt Service
$ - 22
Capital Projects
$ 50,834,140 23
Business-Type/Enterprise
$ 12,701,565 25
Transfers Out
$ 1,195,000 27
Internal Service (not budgeted)
$ 296,649 X
$.58,969,236
Internal Service (not budgeted)
$ (296,649)
Excess Revenues & Other Financing Sources under
Expenditures/Transfers Out
$ 58,672,587 29
Item Number: 13.
I r I, CITY OF IOWA CITY
�n.�'��� COUNCIL ACTION REPORT
September 4, 2018
Resolution approving plans, specifications, form of agreement, and estimate
of cost for the construction of the Hickory Hill Park Improvements Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Brett Zimmerman, Civil Engineer
Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $405,000 available in the Hickory Hill Park & Trail Redesign & Development
account # R4224
Recommendations: Staff: Approval
Commission: Presented to Parks Commission on April 12, 2017
Attachments: Resolution
Executive Summary:
The Hickory Hill Park Improvements Project includes trail, bridge, and drainage improvements in
Hickory Hill Park as detailed in the Hickory Hill Park Master Plan. This project also includes new
signage and wayfinding throughout the park.
Background /Analysis:
A Master Plan was completed for Hickory Hill Park in 2016. Creation of this Master Plan included
input from members of the Friends of Hickory Hill along with public comment at a series of public
meetings as well as on-line comments.
RDG Planning and Design was chosen as the consultant for this project through a Request for
Qualifications process in early 2017. RDG worked with staff and representatives from the Friends
of Hickory Hill to develop the project parameters.
This project implements the highest priorities of this plan including stabilizing and enhancing
primary trail routes throughout the park, realigning a trail section in the eastern portion to prevent
damage from erosion, replacing two trail bridges and adding directional signage throughout the
park.
The plans, specifications, form of contract, and estimate of cost for construction of the Hickory Hill
Park Improvements Project have been filed in the Office of the City Clerk for public examination.
The estimated cost of construction is $405,000 and the project is expected to be completed in
Spring 2019
ATTACHMENTS:
Description
Resolution
i3
Prepared by., Jason Reichert, Public Works, 410 E. Washington St., lova City, IA 52240, (319)356-5416
Resolution No. 18-264
Resolution approving plans, specifications, form of agreement,
and estimate of cost for the construction of the Hickory Hill Park
Improvements Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Hickory Hill Park & Trail Redesign &
Development account # R4224.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:00 p.m. on the 27,' day of
September, 2018. At that time, the bids will be opened by the City Engineer or his
designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for
action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall,
City Hall, Iowa City, Iowa, at 7:00 p.m. on the 2nd day of October, 2018, or at a special
meeting called for that purpose.
Passed and approved this 4th day of �September
�201�8.
" / o,�
"-
Ma or
Attest:
City Clerk City Attorneys Office
Resolution No. 18-264
Page 2
It was moved by trims
adopted, and upon roll call there were:
Ayes:
and seconded by
Nays:
Thomas the Resolution be
Absent:
Vacant - Botchway Seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
1 t l
;1 �III�� �
-W%-A
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(319)356-5009 FAX
www.Icgov.org
Late Handouts:
Information submitted between distribution of packet on Thursday and close of
business on Friday.
Regular Agenda
Item 17 Animal Services Fees — See Revised Council Action Report
'r �' CITY OF IOWA CITY r-7
COUNCIL ACTION REPORT
September 4, 2018
Resolution establishing fees for animal services and rescinding Resolution
No. 97-233.
Prepared By: Susan Dulek, Ass't City Attorney
Reviewed By: Simon Andrew, Ass't. to City Manager
Bill Campbell, Captain Police Dept.
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Fee Schedule
Executive Summary:
Late Handouts Distributed
� 3t l8
(Date)
This resolution establishes fees for animal services (e.g., licenses and permits), which were
last updated in 1997. The fee schedule is attached to the resolution.
Background / Analysis:
If the animal services ordinance (the previous agenda item) is approved, it calls for providing
for animal service fees by resolution.
The fees for animal services have not changed since 1997. Currently the annual license fee
is $5 for altered animals and $30 for unaltered animals. The proposed fee is $5 for animals
under 4 months, $10 for animals between 4 and 12 months, $10 for altered animals over 12
months, and $40 for unaltered animals over 12 months.
Adoption fees currently are $15 for cats, rabbits, birds and rodents and $25 for dogs. The
proposed fee is $50 for cats, $75 for kittens, $100 for dogs, $150 for puppies, $50 for rabbits,
and $10 for small mammals, birds and reptiles. Currently adopters pay the adoption fee and
reimburse the City for the cost of the animal's spay/neuter and the cost for the rabies
vaccine. This means that the overall cost to adopt an animal from the shelter varies quite a
bit (cats range $15 to $85 and dogs range $25 to $150). In the proposed fees, the
spay/neuter and vaccine costs are not separate fees but subsumed in the adoption fee.
Additionally, the best practice in animal sheltering is to have a consistent fee by species and
adult versus juvenile. While the adoption fees are increasing, the overall cost to the adopter
(and conversely revenue to the City) will not be affected as much as it would appear.
Presently permit fees are generally $30 for kennels, breeders and pet shops. The proposed
fee is $300 for major pet shops (a business that sells dogs and cats) and commercial kennels,
$100 for minor pet shops (a business that does not sell dogs and cats), $50 for group housing
(a personal residence with more than 4 dogs or more than 6 cats). It takes staff considerable
time to inspect pet shops and commercial kennels, which is why the proposed fee is
CITY OF IOWA CITY
COUNCIL ACTION REPORT
substantially higher than the current fee (the fees however do not exceed the City's cost to
inspect).
The current boarding fee is $10 per day for all non -restricted animals and $20 for all restricted
animals. The proposed fee is $20 for all animals.
Currently the fee to reclaim an animal that has been impounded is $10 for the first reclaim, $20
for the second plus $10 if the animal does not have traceable identification such as a chip. The
fees increase to a maximum of $80 and $40. The proposed fee is based on whether the animal
is altered. The first reclaim is $10 if the animal is altered and $20 if not, the second reclaim is
$20 if the animal is altered and $40 if not. The third and subsequent reclaims increase by $10
to $30 and $50, $40 and $60, etc. Additionally, the person reclaiming the animal must pay a
microchip fee of $20 if the animal does not have traceable identification as well as all actual
expenses such as vet care and boarding.
No. 97
CITY OF IOWA CITY
COUNCIL ACTION REPORT
September 4, 2018
establishing fees for animal services and rg6cinding Resolution
Prepared By:
Susan Dulek, Ass't. City Attorney
Reviewed By:
'Simon Andrew, Ass't. City Manager
Bill Campbell, Captain Police Dept.
Fiscal Impact:
No impact.
Recommendations:
Staff: A proval
Commiss' n: N/A.
Attachments:
Resolution
Fee schedule
Executive Summary:
This resolution establishes fees for anirrlal services (e.g., licenses and permits), which were last
updated in 1997. The fee schedule is attacped to the resolution.
Background /Analysis:
If the animal services ordinance (the previou enda item) is approved, it calls for providing for
animal service fees by resolution.
The fees for animal services have not changed since 1997. Currently the annual license fee is $5
for altered animals and $30 for unaltered animals. The proposed fee $5 for animals under 4
months, $10 for animals between 4 and 12 months, $10.for altered animals for 12 months, and
unaltered animals over 12 months.
Adoption fees currently are $15 for cats, rabbits, birds and rodents and $25 for dogs. The
proposed fee is $50 for cats, $75 for kittens, $100 for dogs, $150 for puppies, $50 for rabbits,
and $10 for small mammals, binds and reptiles.
Permit fees are generally $30 or kennels, breeders and pet shops. The proposed fee is $300
for major pet shops and ken Is, $100 for minor pet shops (a business that does not sell dogs
and cats), $50 for group ho sing (a personal residence with more than 4 dogs or more than 6
cats).
The current boarding fee is $10 for all non -restricted animals and $20 for all restricted animals.
The proposed fee is $20 for all animals.
Currently the fee to reclaim an animal that has been impounded is $10 for the first reclaim, $20 for
the second plus a $10 if the animal does not have traceable identification such as a chip. The
fees increase to a maximum of $80 and $40. The proposed fee is based on whether the animal is
altered. The first reclaim is $10 if the animal is altered and $20 if not, second is $20 and $40.
The third and subsequent increase by $10 to $30 and $50, $0 and $60, etc. Additionally, the
person reclaiming the animal must pay a microchip fee of $20 if the animal does not have
traceable identification as well as all actual expenses such as vet care and boarding.
ATTACHMENTS:
Description
resolution
Fee Schedule
Prepared by: Susan Dulek, MO. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030
Resolution No. 18-265
Resolution establishing fees for animal services and rescinding
Resolution No. 97-233.
Whereas, on September 4, 2018 in Ordinance No. 18- 4767 , Council passed an ordinance
that in part provides fees for animal services to be set by resolution;
Whereas, Resolution No. 97-233 contains the present fees for animal services; and
Whereas, the City Council finds that the attached fee schedule should be adopted.
Now, therefore, be it resolved by the City Council of the City of the Iowa City, Iowa:
The attached schedule entitled "Animal Service Fees" is adopted.
2. Resolution No. 97-233 is rescinded.
Passed and approved this 4th day of September 2018.
r+
M or
Attes
City Clerk
Approved by
q -3C' -r
City Attorney's Office
Resolution No.
Page 2
18-265
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Thomas the
Vacancy — Botchway seat
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Animal Control Fees
(Approved in Reso. No. 18-26
Microchip Fee $20.00
Reclaim Fee for Impounded Animals
First reclaim
Animal under 6 months $10.00
Altered and older than 6 months $10.00
Unaltered and older than 6 months $20.00
Second reclaim
Under 6 months
$20.00
Altered and older than 6 months
$20.00
Unaltered and older than 6 months
$40.00
Third and subsequent reclaim
Beginning with the third and subsequent reclaims, the fees increase by $10.00 over
those for the second reclaim. By way of example, the third reclaim for an altered animal
over 6 months is $30.00, the fourth is $40.00, and the fifth is $50.00
In addition to the flat reclaim fee listed above, the person reclaiming the animal must pay a
microchip fee, if applicable, license fee, if applicable, all actual expenses incurred for medical
testing, vaccines, veterinary care, and boarding.
Boarding Fee
All animals
Acceptance Fee
$20.00 per day
All animals $50.00
License and Taa Fees
Juvenile tag for animals under 4 months
$5.00
Animals between 4 months and 12 months
$10.00
Altered animals over 12 months
$10.00 per year
Unaltered animals over 12 months
$40.00 per year
Dangerous animal tags (in addition to regular tag fee)
$10.00 per year
Adoption Fee
Cats (over 6 months)
$50.00
Kittens (under 6 months)
$75.00
Dogs (over 6 months)
$100.00
Puppies (under 6 months)
$150.00
Ferrets
$25.00
Rabbits
$50.00
Small mammals/birds/snakes and other reptiles
$10.00
The Police Chief, or designee, has the authority to decrease
the adoption fees
Permit Fee
Major Pet Shops & Kennels
$300.00
Minor Pet Shops & Breeding
$100.00
Group Housing
$50.00
All other permits
$50.00
Trap Rental
A deposit will be charged in the amount of the replacement cost of the trap.
Note: To the extent a fee is inconsistent with a fee set forth in a 28E Agreement with a
neighboring jurisdiction, the 28E Agreement shall control.