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Home My WebLink About2018-10-23 Resolution �Z Prepared by:Melissa Clow,Special Projects Administrator,Public Works,410 E.Washington St,Iowa City,IA 52240(319)356-5413 Resolution No. 18-291 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Public Works Facility Phase I Project. Whereas, Merit Construction Company of Cedar Rapids, Iowa has submitted the lowest responsible bid of$10,978,700 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternates#1 and#2; and Whereas, funds for this project are available in the Public Works Facility account#P3959. Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid plus Alternates #1 and #2 is hereby awarded to Merit Construction Company, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 23rd day of October , 2018 Ma or ' Ap roved Attest - k �Z �% . b - 22 !g Ci Clerk / /� City Attorney's Office It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Cole X Mims X Salih X Taylor X Teague X Thomas X Throgmorton Late Handouts Distributed Prepared by:Melissa Clow,Special Projects Administrator,Public Works,410 E.Washington St.,Iowa City,IA 52240(319)356-5413 Resolution No. / -- , '? Resolution awarding contract and authorizing the Ma9al1tc sign and the City Clerk to attest a contract for construction of the Public Works Facility Phase I Project. j Whereas, Merit Construction Company of Cedar Rapids, Iowa has,submitted the lowest responsible bid of$10,978,700 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternates #1 and #2; and Whereas, funds for this project a available in the Public Works Facility account# P3959. Whereas, the City Engineer and Ci ,Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City ouncil of the Citi of Iowa City, Iowa, that: 1. The contract for the construction f the above-named project for the base bid plus Alternates #1 and #2 is hereby awarded to Merit Construction Company, subject to the condition that awardee secure adequate pOrformance and payment bond, insurance certificates, and contract compliance prograryt statements. 2. The Mayor is hereby authorized to sign t 1� contract for construction of the above-named project and the Contractor's Bond, subje t tb the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day •f , 2018 Mayor Approved Attest: /b - Z7--)2 City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call t,ere were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton ' r 1 CITY OF IOWA CITY ..,.�._ REPORff2 CouNCILA TION October 23, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Public Works Facility Phase I Project 1 atp uaalnntc Tli fta uted Prepared By: Melissa Clow—Special Projects Administrator Reviewed By: Kumi Morris — Facilities Manager /D— -/? Jason Havel - City Engineer Ron Knoche - Public Works Director (Date) Geoff Fruin —City Manager Fiscal Impact: The estimated cost for this project is $10,900,000 with funds available in account# P3959 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the contract for the Iowa City Public Works Facility Phase I Project to Merit Construction Company of Cedar Rapids, IA. The facility includes construction of approximately 49,813 square feet of heated vehicle storage (60,947 square feet with Alternate#1), 9,292 square feet of mudroom/locker room, office and shop space, 7,160 square feet of heated mezzanine storage and 4,157 square feet of wash bay area. The site will include site security, police and fire storage area and a fire training area. Site grading, paving and utilities are included to provide additional outdoor laydown and storage areas with drive aisles to accommodate future phases. Background /Analysis: Staff recommends accepting the base bid and Alternates#1 and #2. The base bid includes 49,813 square feet of heated vehicle storage including all other spaces as noted above in the public works facility. It includes all site improvements, the fire tower and the conversion of the warm storage building to fire/police storage. Alternate#1 includes an additional 11,134 square feet of heated vehicle storage to the main facility, allowing for future expansion of the City fleet and for additional interior storage of materials/vehicles that would otherwise be stored outside. The addition would also allow for a clean partition for the future administration offices to be constructed on the north side, and limit disruption of the vehicle storage area in the future. Alternate#2 includes a canopy along the west elevation, allowing for outdoor, covered material storage. This area can be utilized as a drop zone for deliveries prior to storage and allow for covered parking and loading areas outside of the shops. At a later date, this canopy would be expensive to install due to an associated dry sprinkler system and the underground storm drains needed to maintain a dry/ice-free surface outside of the shop areas. Future construction of the canopy and associated footings would hinder access to the shops and disrupt work schedules. r 1 CITY OF IOWA CITY ^ ' COUNCIL ACTION REPORT The project estimate was $10,900,000.00 for the base bid, $715,000 for Alternate #1 and $270,000 for Alternate #2. Company JOffice Location Base Bid Alt. #1 and #2 Merit Construction Company Cedar Rapids, IA $ 10,187,300.00 $ 791,400.00 Portzen Construction Dubuque, IA $ 10,248,000.00 $ 820,000.00 Tricon General Construction Cedar Rapids, IA $ 10,273,000.00 $ 840,000.00 McComas-Lacina Construction Iowa City, IA $ 10,315,000.00 $ 786,000.00 S.G. Construction Company West Burlington, IA $ 10,496,085.00 $ 703,744.00 Knutson Construction Services Iowa City, IA $ 10,510,000.00 $ 772,000.00 Miron Construction Company Cedar Rapids, IA $ 10,953,400.00 $ 765,790.00 Williams Brothers Construction Peoria, IL $ 11,680,000.00 $ 770,000.00 City Construction Newco Iowa City, IA $ 11,779,100.00 $ 1,211,900.00 Project Timeline: Bid Letting —October 18, 2018 Award Date—October 23, 2018 Construction Start— November 1, 2018 Final Completion — November 29 , 2019 NOTICE TO BIDDERS IOWA CITY PUBLIC WORKS PHASE 1 Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 p.m. on Thursday, October 18, 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 p.m. on Tuesday, November 6, 2018, or at a special meeting called for that purpose. There is a recommended pre-bid meeting. This meeting will start at 10:00 a.m. local time on Thursday, September 27, 2018 in the Iowa City Streets Division Main Conference Room located at 3800 Napoleon Lane, Iowa City, Iowa 52240. The Project will involve the following: Construction of new shops, vehicle storage building, wash bays, fire training tower, and remodel of existing warm storage building into Police and Fire storage. Site improvements include paving, security fencing and motorized gates, storm and other utility improvements, and grading. All work is to be done in strict compliance with the plans and specifications prepared by Neumann Monson, Inc., of Iowa City, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form fumished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: November 17, 2018 Specified Substantial Completion Date: November 4, 2019 Liquidated Damages: $200.00 per calendar day NTB-1 The plans, specifications, and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950, Fax: 319-354-8973, Toll-Free: 800-779-0093, by bona fide bidders. A$150.00 deposit is required for each set of plans and specifications provided to bidders or other interested persons. The deposit shall be in the form of a check, made payable to the City of Iowa City, by bona fide bidders. The deposit will be refunded to plan holders who return the bidding documents in good condition within 15 days after receipt of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at(515)239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies, or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices, and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK NTB-2