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HomeMy WebLinkAbout2018-11-06 Council minutes Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes November 6, 2018 - 7:00 PM Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche, Havel, Sitzman, Bockenstedt, Ford. UISG: Stewart. 1. Call to Order 2. Student Leadership Awards-Alexander Elementary The Mayor announced the names of the Student Leadership Awards for Alexander Elementary. 2.a. Luciano Cardoza-Torres 2.b. Elim Michael 2.c. Cynthia Nava 3. Proclamations 3.a. Hunger and Homelessness Awareness Week Ryan Belk, Outreach Case Manager for Veterans experiencing homelessness with the VAHCS, accepting. 3.b. National Native American Heritage Month Joe Coulter, Human Rights Commission, accepting. 4. Special Presentations 4.a. Jingle Cross presentation Josh Schaumberger, President, and Nick Pfeiffer, Vice President of Marketing & Communications, for Think Iowa City-The Iowa City/Coralville Area Convention &Visitors Bureau, presenting. Beginning of Consent Calendar Consider adoption of the Consent Calendar(Items 5-10) as presented or amended 5. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 5.a. October 15, Work Session (Joint Entities Meeting) 5.b. October 16, Work Session 5.c. October 16, Regular formal Summary of Minutes 5.d. October 23, Special formal Summary of Minutes 5.e. October 23, Work Session November 6, 2018 Summary of Minutes Page 2 6. Receive and File Minutes of Boards and Commissions 6.a. Airport Commission: August 16 6.b. Historic Preservation Commission: September 13 6.c. Human Rights Commission: September 18 6.d. Library Board of Trustees: September 27 6.e. Parks & Recreation Commission: August 8 6.f. Parks & Recreation Commission: September 12 6.g. Public Art Advisory Committee: August 2 6.h. Public Art Advisory Committee: September 6 6.i. Senior Center Commission: February 15 6.j. Senior Center Commission: July 19 6.k. Senior Center Commission: August 16 6.1. Telecommunications Commission: June 25 6.m. Telecommunications Commission: September 24 7. Permit Motions and Resolutions (as recommended by the City Clerk) 7.a. Liquor License Renewals 1. Class C Beer Permit for Aldi, Inc., dba Aldi, Inc#67, 760 Ruppert Rd. 2. Special Class C Liquor License for India Café Corporation, dba India Café, 227 E. Washington St. 3. Class C Liquor License for Brixco., LLC dba Brix, 209 N. Linn St. 4. Class C Liquor License for Etre Foods L.L.C., dba The Iowa Chop House, 223 E. Washington St. 5. Class B Liquor License for Posh Hotel LLC, dba Clarion Highlander Hotel & Conference Center, 2525 N. Dodge St. 6. Class C Liquor License for TLC Omnibus, Inc., dba Dandy Lion, 111 S. Dubuque St. 7.b. Liquor License - New 1. Class C Liquor License for Corridor Underground Entertainment, dba Iowa City Yacht Club, 13 S. Linn St. #10 2. Class C Liquor License for Los Arcos Mexican Restaurant Inc., dba Los Arcos Mexican Restaurant, 531 West Hwy 1 7.c. Ownership Change 1. Class C Liquor License for TLC Omnibus, Inc., dba Forbidden Planet, 111 S. Dubuque St. 7.d. Dancing Permit 1. Resolution to issue Dancing Permit to Posh Hotel LLC, dba Clarion Highlander Hotel & Conference Center, 2525 N. Dodge St. Resolution 18-292 8. Resolutions and Motions 8.a. Motion accepting the Abstract of Votes for the September 4, 2018 Iowa City City Council Special Primary Election. November 6, 2018 Summary of Minutes Page 3 8.b. Motion accepting the Abstract of Votes for the October 2, 2018 Iowa City City Council Special Election. 8.c. Resolution Removing Appointee to the Civil Service Commission. (Resolution 18-293) 8.d. Resolution approving final plat of Churchill Meadows Subdivision - Part Five, Iowa City, Iowa. (Resolution 18-294) 8.e. Resolution repealing Resolution No. 17-246 and approving a new compilation of contractual authority delegated from the City Council to the City Manager which increases the City Manager's settlement authority. (Resolution 18-295) 8.f. Resolution amending the budgeted positions in the Parks and Forestry Division of the Parks and Recreation Department and the Administrative pay plan by deleting one full-time Maintenance Worker III - Parks position and adding one full-time Assistant Superintendent of Parks position. (Resolution 18-296) 8.g. Resolution ratifying the contract extension and memoranda of understanding to the November 12, 2013 Agreement by and between the City of Iowa City and Barker Lemar Engineering Consultants to provide consultant services for the Iowa City Landfill and Recycling Center. (Resolution 18-297) 8.h. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest Amendment No. 2 to the September 19, 2017, agreement by and between the City of Iowa City and HR Green, Inc.to provide engineering consultant services for the Idyllwild Stormwater Drainage Diversion Project. (Resolution 18-298) 8.i. Resolution accepting the work for the Water Park Trail Connection Project. (Resolution 18-299) 8.j. Resolution accepting the work for the Douglass Street and Douglass Court Water Main Improvements Project. (Resolution 18-300) 8.k. Resolution accepting the work for the Iowa City Landfill and Recycling Center Cell FY18 Construction Project. (Resolution 18-301) 8.1. Resolution accepting the work for the Iowa City Public Housing Roofing and Siding Replacement Project. (Resolution 18-302) 8.m. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. to provide engineering consultant services for the Dodge Street Functional Design. (Resolution 18-303) November 6, 2018 Summary of Minutes Page 4 8.n. Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between Terracon Consultants, Inc. of Cedar Rapids, IA and the City of Iowa City for consulting services during construction of the Iowa City Public Works Facility Phase I Project. (Resolution 18-304) 9. Setting Public Hearings 9.a. Motion setting a public hearing for November 20, 2018 on an ordinance conditionally rezoning approximately 5.49 acres of property located at 4643 Herbert Hoover Highway SE from Interim Development Multi-Family Residential Zone (ID-RM)to Low Density Multi-Family Residential Zone (RM-12)for approximately 3.16 acres and Medium Density Multi-Family Residential Zone (RM-20) for approximately 2.33 acres. (REZ18-00020) 9.b. Motion setting a public hearing for November 20, 2018 on an ordinance to amend Title 14 Zoning of the Iowa City Code related to transfer of development rights for historic properties. (ZCA18-00003) 9.c. Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Hickory Hill Park Improvements Project— Phase 1, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. (Resolution 18-305) 9.d. Resolution setting a public hearing on November 20, 2018 on plans, specifications, form of contract, and estimate of cost for the construction of the City Hall MPOJC Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. (Resolution 18-306) 9.e. Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the West Riverbank Stabilization Project directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. (Resolution 18-307) 9.f. Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. (Resolution 18-308) 9.g. Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the 2018 Annual Sewer Rehabilitation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. (Resolution 18-309) November 6, 2018 Summary of Minutes Page 5 10. Correspondence 10.a. Richard Rodgers: KCRG news 10.b. Larry Harney: Lack of sidewalks 10.c. Establishment of parking prohibition on East Court Street 10.d. Installation of"No Parking Corner to Here" sign on Linn Street at the intersection with Court Street 10.e. Establishment of parking prohibitions on East Iowa Avenue. 10.f. Establishment of"Low-Barrier Shelter Parking Only" on South Clinton Street. 10.g.Gene Chrischilles: 12 E. Court considerations End of Consent Calendar Motion to approve consent calendar(Items 5-10) as amended. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) Council member Teague noted that the Criminal Justice Coordinating Committee he had been appointed to no longer exists. Mayor Throgmorton asked City Engineer Havel to give some information regarding the project for item 8.h Idyllwild Stormwater Drainage Diversion. The following individual appeared: Debra Thome, President of Idyllwild, thanking the City for the project. Mayor Throgmorton also noted item 8.k Iowa City Landfill and Recycling Center Cell FY18 Construction and the cost involved asking residents to do their part by reducing waste and recycling. 11. Community Comment(items not on the agenda) The following individuals appeared: John Brezn, regarding tenant leases in Iowa City. 12. Planning and Zoning Matters 12.a. Ordinance conditionally rezoning approximately 5.82 acres of property located at 1914 S. Gilbert Street, 1805 Waterfront Drive, 260, 306, & 346 Southgate Avenue, from Intensive Commercial (Cl-1) to Neighborhood Public(P-1). (REZ18-00018) The public hearing was opened. No one appeared. Motion to continue the public hearing and defer first consideration to November 20th. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) Council member Mims stated the item was being deferred due to obtaining the final signatures and County approval. November 6, 2018 Summary of Minutes Page 6 12.b. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to Public Art Fees in Riverfront Crossings (ZCA18-00002) (Second Consideration) Motion to give second consideration. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) 12.c. Letter to the Johnson County Planning and Zoning Commission in opposition to a rezoning from County Agricultural (A) to County Residential (R)for approximately 11.34 acres of property located in Johnson County south of American Legion Road and west of Wapsi Avenue SE in Fringe Area B - Outside the Growth Area (CZ18-00002) Motion to approve. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) Development Services Coordinator Sitzman presented a power point. Individual Council members expressed their views. Regular Formal Agenda 13. Ordinance Amending Title 1 "Administration", Chapter 5 "City Council", Section 3 "Compensation" of the City Code to increase the salary and health insurance benefit of the Mayor and Members of the City Council effective January 1, 2020. (First Consideration) Motion to give first consideration. Moved by J. Thomas, seconded by R. Cole. Motion Passed. (6 Ayes) Nays: Salih. Mayor Throgmorton summarized the previous Council discussion regarding compensation and benefits. Council member Cole provided additional information. 14. Ordinance amending Title 10, entitled "Public Ways and Property," Chapter 3, entitled "Commercial Use of Sidewalks," to provide for sidewalk retailing every day from March through October. (First Consideration) Motion to give first consideration. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Economic Development Coordinator Ford presented information. 15. Resolution Authorizing the City Manager to Provide a Family and Parental Leave Benefit to Administrative and Confidential Employees. • Motion to approve Resolution 18-310. Moved by M. Salih, seconded by B Teague. Motion Passed. (7 Ayes) City Manager Fruin presented information. Individual Council members expressed their views. November 6, 2018 Summary of Minutes Page 7 16. Resolution approving purchase agreement with Bedrock, L.L.C.for Lot 1 of the proposed Cherry Creek Subdivision for future use as Fire Station number 5. Motion to approve Resolution 18-311. Moved by J. Thomas, seconded by S. Mims. Motion Passed. (7 Ayes) Fire Chief Grier presented a power point. City Manager Fruin provided additional information. Individual Council members expressed their views. 17. Resolution approving the Fiscal Year Ending 2018 Annual Urban Renewal Area Report. Motion to approve Resolution 18-312. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) Economic Development Coordinator Ford presented information. Individual Council members expressed their views. 18. Resolution approving a grant agreement for the Strengthen, Grow, Evolve Capital Campaign supporting the Englert Theatre and FilmScene. Motion to approve Resolution 18-313. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Economic Development Coordinator Ford presented information. Individual Council members expressed their views. 19. Resolution directing the filing of TIF certification under Iowa Code Section 403.19 for the 2018 end of year certification of urban renewal projects. Motion to approve Resolution 18-314. Moved by M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes) Economic Development Coordinator Ford presented information. 20. Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Motion to approve Resolution 18-315. Moved by J. Thomas, seconded by S. Mims. Motion Passed. (7 Ayes) Council member Salih asked about the process. City Attorney Dilkes and City Clerk Fruehling provided information. November 6, 2018 Summary of Minutes Page 8 21. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Airport Zoning Commission One vacancy to fill an unexpired term. Upon appointment- December 31, 2021. (Matthew Wolford resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., Tuesday, December 11, 2018. Motion to accept correspondence from Matt Wolford. Moved by R. Cole, seconded by P. Taylor. Motion Passed. (7 Ayes) 22. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred. More information may be found on the City website or in the City Clerk's office. Airport Zoning Board of Adjustment- One vacancy to fill a five- year term, January 1, 2019 - December 31, 2023. (New full term) Board of Adiustment- One vacancy to fill a five-year term, January 1, 2019 - December 31, 2023. (Term expired for T. Gene Chrischilles) Board of Appeals HVAC or Building Professional - One vacancy to fill a five-year term, January 1, 2019 - December 31, 2023. (Term expired for Jim Walker) Human Rights Commission -Three vacancies to fill a three- year term, January 1, 2019 - December 31, 2021. (Terms expired for Adil Adams, Joe Coulter, Eliza Willis) Parks and Recreation Commission -Two vacancies to fill a four- year term, January 1, 2019 - December 31, 2022. (Terms expired for Wayne Felt, Lucie Laurian) Public Art Advisory Committee - One vacancy to fill an unexpired term, Upon appointment- December 31, 2019 (Erin Fitzgerald resigned) Public Art Advisory Committee - One vacancy to fill a three-year term, January 1, 2019 - December 31, 2021. (Term expired for Tam Bodkin Bryk) November 6, 2018 Summary of Minutes Page 9 Senior Center Commission - One vacancy to fill a three-year term, January 1, 2019 - December 31, 2021. (Term expired for Lorraine Dorfman) Applications must be received by 5:00 P.M., Tuesday, November 13, 2018. Airport Zoning Board of Adjustments - One vacancy to fill a five-year term, January 1, 2014 - December 31, 2018. (Formerly advertised) Airport Zoning Board of Adjustments - One vacancy to fill a five- year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three- year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Jefferson St) - One vacancy to fill a three- year term, July 1, 2016 - June 30, 2019. (New District formed) Telecommunications Commission - One vacancy to fill a three- year term, July 1, 2018 - June 30, 2021. (Term expired for Derek John) Vacancies Will Remain Open Until Filled. 23. Community Comment The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG updates. 24. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 25. Report on Items from City Staff a. City Manager- Assistant City Manager Monroe noted that discussions are starting regarding the 2020 Census. b. City Attorney - None c. City Clerk - None 26. Adjourn Motion to adjourn meeting at 8:42 p.m. and return to the work session. Moved by J. Thomas, seconded by R. Cole. Motion Passed. (7 Ayes) J es A.Throgmorton,M yor ±tc,ch, Ke ie K. FruehlinCity Clerk • + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org November 6, 2018 ATTACHMENTS: Description 10/15, Joint (Entities) Meeting Item Number: 5.a. Joint Meeting Johnson County Board of Supervisors — Iowa City Community School District — City of Iowa City — City of Coralville — City of North Liberty — Other Johnson County Municipalities and School Districts October 15, 2018 Harvat Hall, City Hall, Iowa City Minutes (A transcription is available in the City Clerk's Office and the City website.) Call to order Iowa City Mayor Jim Throgmorton called the joint meeting of Johnson County entities to order at 4:30 P.M. Elected officials present: City of Iowa City — Mayor Jim Throgmorton, Rockne Cole, Susan Mims, Mazahir Salih, Mayor Pro tem Pauline Taylor, Bruce Teague, John Thomas City of Coralville — Mitch Gross, Laurie Goodrich, Meghann Foster City of North Liberty — Mayor Terry Donahue Johnson County — Janelle Rettig, Rod Sullivan, Mike Carberry, Kurt Friese Iowa City Community School District (ICCSD) — Phil Hemingway, Shawn Eyestone, Janet Godwin, Paul Roesler City of Tiffin — Mayor Steve Berner City of Hills — Mayor Tim Kemp, Cathy Knebel City of University Heights — Mayor Louise From Others present: City of Iowa City — Geoff Fruin, Ashley Monroe, Kellie Fruehling, Ron Knoche City of Coralville — Kelly Hayworth City of Tiffin — Doug Boldt Iowa City Community School District — Stephen Murley JC Affordable Housing Coalition — Sara Barron Public — Charlie Eastham, Royce Phillips Flood Update — Iowa City Public Works Director Knoche presented a flood update and information from the National Weather Service and the Corps of Engineers. Knoche also noted the local mitigation projects made a big impact. Update on the State of*Poverty Forum — Johnson County Board of Supervisors member Sullivan summarized the forum and moving forward the three groups that will be meeting regrading income, childcare, and affordable housing. Board of Supervisors Chair Carberry gave information on dates for those who were interested in participating and also noted that the information from the forum was on the County website for those who were unable to attend. Joint Meeting October 15, 2018 Page 2 FMP Update — ICCSD Iowa City School Board Vice President Roesler gave a Facilities Master Plan update. Attendance Area, Voluntary Transfer Policy and School Pairin- Update — ICCSD Iowa City School Board President Godwin reported on discussions regarding eliminating voluntary transfers, targeted school boundary changes, the benefits and challenges of pairing schools, and implicit bias training. Individual board members expressed their views. General Entity Updates Johnson County, Iowa City, Coralville, North Liberty, Hills, Tiffin, and University Heights gave updates on roads, upcoming projects and completed projects. Next Meetin- Date and Time The next joint meeting will be January 14, 2018, and will be hosted by Johnson County. Other None. Public comment None. Adiourn Mayor Throgmorton adjourned the meeting at 5:12 P.M. + r , • yyrrmr�� CITY OE IMA CITY www.icgov.org November 6, 2018 ATTACHMENTS: Description 10/16, Work Session minutes Item Number: 5.b. r ��,:.®fir, CITY OF IOWA CITY .,, Aw M E M 0 RA N D U M Date: October 24, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, October 16, 2018, 5:00 PM in Emma J. Harvat Hall Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. UISG: Stewart, Wu Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche, Havel, Hightshoe, Laverman, Nagle Gamm, Seydell-Johnson, Bockenstedt (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Discuss Expectations for the Transit Study City Manager Fruin gave a brief summary and overview of the memo to Council, IP4 of the October 11th Information packet. Transportation Services Director Nagle -Lamm provided additional information. Individual Council members expressed their views. Action: Transportation Services will incorporate feedback from Council into the RFQ for the transit study, including the examination of zero -fare options, creative solutions for transit alternatives, cooperation with area transit agencies, and engagement of all populations and late/weekend-shift workers. The first sentence of the RFQ's vision statement will insert "equitable" along with "sustainable, reliable, and safe" and be changed to the future tense. The CMO and Transportation Services staff will explore revenue -generating opportunities from bus advertising outside of, but ultimately in coordination with the study. The CMO and Transportation Services staff will send the Council information on the costs of providing Sunday service. Clarification of Agenda Items • [9.h]... James White, Terri Miller Chait: The Proposed Idyllwild "tunnel"... Mayor Throgmorton asked staff to address the Council regarding the correspondence received. Public Works Director Knoche gave a brief flood update and the communication between staff, the Corps of Engineers, and the residents. City Manager Fruin provided additional information. Individual Council members expressed their views. Action: The CMO and Public Works will meet with Idyllwild residents regarding recent flood mitigation concerns and explain the current plans for bidding and alternates (pump station). • [9.j]... Martha Wichert: Code 19A ... Council member Cole asked questions pertaining to the recent rental regulations and the effects to single-family units in regards to the property at 824 E College St. Senior Housing Inspector Laverman provided background on the regulations, staffs concerns, and the conversations with the owner. City Attorney Dilkes provided additional information. Individual Council members expressed their views. Action: NDS staff will set up a meeting with Councilor Cole about the request made by Martha Wichert for her duplex property. Neighborhood Services will then follow up again with the property owner to discuss remaining options. Council Work Session October 16, 2018 Page 2 • [9.a]... Jerry Edwards: Suggestion ... Council member Salih asked if the City could provide free transportation on election day. Transportation Services Director Nagle -Lamm noted that the City was already in the planning process to provide free transportation on that day. Individual Council members expressed their views. Action: Transportation Services will evaluate any feasible options for getting voters to Terry Trueblood Recreation Area and other polling places that do not currently have nearby transit routes. [9.e]... Chana Feldman: postcard race ... Council member Salih noted the email requesting a postcard and thought it was a great idea. Information Packet Discussion (October 4, October 111 ➢ October 4 1. (I P2, Memorandum from Neighborhood Services Director: Hawkeye Trailer Court — Agreement for Case Management Services) Mayor Pro tem Taylor noted she was pleased to see Shelter House providing case management services to the residents. 2. (IP3, Email from Gustave Stewart, UISG Student Liaison: 2018-2019 Renter's Guide) Council member Mims thanked Stewart for providing the information and encouraged the group to look at the state of Kansas tenant landlord laws. Stewart commented on the guide. Individual Council members expressed their views. ➢ October 11 1. (IPS, Pending Work Session Topics) Council member Cole proposed a short work session on the Taylor/Davis housing rehabilitation project to evaluate possible barriers to home ownership for existing residents. Neighborhood Services Director provided additional information. Individual Council members expressed their views. 2. (IP11, Memorandum from Director of Transportation Services: Update on bus shelter revitalization project) Mayor Pro tem Taylor and Council member Cole thanked Mary Gravitt for advocating the bus shelter revitalization. 3. (I P6, Special Work Session Agenda) Mayor Throgmorton noted that interested parties should review the historic survey report included in the information packet. 4. (IP8, Invitation: Newly elected Council member Bruce Teague Oath of Office) Mayor Throgmorton mentioned the swearing in ceremony for Council member Teague. 5. (IP10, Memorandum from City Clerk: KXIC Radio Show) Council members signed up for upcoming dates. 6. (IP12, Email from UI Student Government Liaison: Landlord information packet Requirement) UISG Liaison Stewart summarized his email to Council and asked for direction or feedback. Mayor Pro tem Taylor also noted her submission regarding landlord voter registration. Action: City Attorney and Neighborhood Services will review UISG's proposal that the City pass an ordinance requiring landlords to provide information re: voter registration and landlord/tenant law at move -in, discuss with UISG reps and report back to Council. Council Work Session October 16, 2018 Page 3 7. (IP16, Bar Check Report: September, 2018) Mayor Pro tem Taylor commended the establishments that have consistently had good reports and thanked them for their due diligence. 8. (IP13, Copy of News Release: Postponed Iowa City Gateway Celebration) Mayor Throgmorton pointed out the cancellation for the Gateway celebration. 9. (IP1, Council Tentative Meeting Schedule) City Manager Fruin asked Council confirm dates for the 12 E. Court work session discussion and January meeting dates. Action: Action: Council's Nov. 6 Work Session will start at 4 p.m., beginning with the discussion on 12 Court Street, and following with discussion of proposed Taylor/Davis housing rehabilitation project. NDS will present an overview of the Comprehensive Plan for the Riverfront Crossings District along with an explanation of how the Plan was developed. Staff will also provide an overview of the Riverfront Crossings Form -Based Code, with an explanation of the provisions regarding bonus height and examples of how the Code has so far been applied. Post -presentation, Council will discuss 12 Court Street. The staff overview should focus on the particular sub -district that 12 Court is located in. The first meetings of 2019 include Budget Work Session with a breakfast component on 1/5/19, formal Council meetings on 1/8/19 and 1/22/19, and Clerk and CMO will work with Council to find another date/time in January for review of the Capital Improvements Plan Budget. Council updates on assigned boards, commissions and committees Discussed at formal meeting during City Council Information. Adjourn 6:38 p.m. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org November 6, 2018 ATTACHMENTS: Description 10/16, Summary of Council Minutes Item Number: 5.c. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes October 16, 2018 - 7:00 PM Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche, Seydell-Johnson, Hightshoe, Sitzman. UISG: Stewart, Wu. 1. Call to Order Mayor Throgmorton welcomed new Council member, Bruce Teague. 2. Student Leadership Awards - Regina Elementary (2.a—2.c) The Mayor presented Student Leadership Awards to Regina Elementary students: Caitlin Martin, Natalie Gahan, Sam Abdel Malek. 3. Proclamations 3.a. Change Your Clock, Change Your Battery Day Todd Irwin, Iowa City Fire Lieutenant, accepting. 3.b. Domestic Violence Awareness Month Alta Medea Peters, Director of Community Engagement and Alesha Packer, Housing Coordinator for the Domestic Violence Intervention Program, accepting. 3.c. United Nations Day Jim Olson, President of the Johnson County Chapter of the United Nations Association of the USA, accepting. Motion to accept correspondence for item 3.b. Moved by R. Cole, seconded by M. Salih. Motion Passed. (7 Ayes) Beginning of Consent Calendar Consider adoption of the Consent Calendar(Items 4-9) as presented or amended 4. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a. September 18, Work Session (Joint Meeting with Johnson County) 4.b. October 2, Work Session minutes 4.c. October 2, Regular formal Summary of Minutes 5. Receive and File Minutes of Boards and Commissions 5.a. Community Police Review Board: September 11 5.b. Library Board of Trustees: August 23 5.c. Planning &Zoning Commission: July 5 October 16, 2018 Summary of Minutes Page 2 6. Permit Motions and Resolutions (as recommended by the City Clerk) 6.a. Liquor License Renewals 1. Class E Liquor License for L&M Mighty Shop Inc., dba L&M Mighty Shop, 504 E. Burlington St. 2. Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc. #304, 2765 Commerce Dr. 3. Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc. #950, 2530 Westwinds Dr. 4. Class C Liquor License for Hilltop Tavern, Ltd., dba Hilltop Lounge, The, 1100 N. Dodge St. 5. Class C Liquor License for HMDS Inc., dba Grizzly's South Side Pub, 1210 Highland Court 6. Class E Liquor License for Walmart Inc., dba Wal-Mart Store#1721, 919 Hwy 1 West 7. Class C Liquor License for Suzster, Inc., dba Club Car, The, 122 Wright St. 8. Class C Liquor License for Los Agaves Iowa City, Inc., dba Los Agaves Mexican Grill, 2208 N. Dodge St. 9. Outdoor Service Area for Los Agaves Iowa City, Inc., dba Los Agaves Mexican Grill, 2208 N. Dodge St. 10. Special Class C Liquor License for FilmScene, dba FilmScene,118 E. College St., Suite 101 11. Outdoor Service Area for FilmScene, dba FilmScene, 118 E. College St. 12. Refund an unused portion of a Class C Liquor License for El Patron, 109 E. College St. 6.b. Liquor License- New 1. Class C Liquor License for Aramark Sports and Entertainment, dba Aramark, 456 Carver Hawkeye Arena 2. Temporary Outdoor Service Area for Aramark Sports and Entertainment, dba Aramark, 456 Carver Hawkeye Arena 3. Special Class C Liquor License for Nile Hookah Bar L.L.C, dba Nile Hookah Bar L.L.C, 220 S. Van Buren St. Staff is recommending denial. Letter from Danielle Sitzman, Development Services Coordinator/Building Official. 7. Resolutions and Motions 7.a. Resolution changing the name of Barber's Place, located in The Peninsula Neighborhood Phase 2A, to Barber Place. (Resolution 18-285) 7.b. Resolution accepting the work for the storm sewer, sanitary sewer,water main, street paving, and certain sidewalk public improvements for Cardinal Pointe West—Part Two, and declaring public improvements open for public access and use. (Resolution 18-286) October 16, 2018 Summary of Minutes Page 3 7.c. Resolution authorizing the acquisition of property interests necessary for construction of the Highway 1 Trail Project—Sunset Street to Mormon Trek Boulevard. (Resolution 18-287) 8. Setting Public Hearings No public hearings were set. 9. Correspondence 9.a. Jerry Edwards: Suggestion 9.b. Tom Baender: problems to report in my neighborhood 9.c. Kristine Taylor: Petition to save the rides 9.d. Kathleen Thornton: Highland Avenue Traffic Calming 9.e. Chana Feldman: postcard race 9.f. Carol deProsse: Voting [Staff response included] 9.g. Nancy Woolf: Woolf Ave [Staff response included] 9.h. James White, Tem Miller Chait: The Proposed Idyllwild "tunnel" 9.i. Judy Atkins: Deer management 9.j. Martha Wichert: Code 19A 9.k. Seymour Avenue Parking Prohibition End of Consent Calendar Motion to approve consent calendar (Items 4-9) as amended. Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes) Mayor Pro tern Taylor expressed her views regarding Item 9.c Kristine Taylor: Petition to save the rides. 10. Community Comment (items not on the agenda) The following individuals appeared: Martha Wichert, regarding Code 19A; Terri Miller Chait and Debra Thome (submitted pictures), regarding Idylwild; Royceann Porter and Melva Hughes, regarding Neighborhood Stabilization project near Taylor and Davis; Adil Adams, regarding public housing policies. 11. Planning and Zoning Matters 11.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to Public Art Fees in Riverfront Crossjngs (ZCA19-00002) A public hearing was held. Development Services Coordinator Sitzman presented a power point. The following individual appeared: Thomas Agran. The public hearing was closed. Motion to give first consideration. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) Individual Council members expressed their views. City Attorney Dikes and City Manager Fruin provided additional information. October 16, 2018 Summary of Minutes Page 4 11.b. Ordinance conditionally rezoning approximately 5.82 acres of property located at 1914 S. Gilbert Street, 1805 Waterfront Drive, 260, 306, & 346 Southgate Avenue, from Intensive Commercial (CI-1) to Neighborhood Public(P-1). (REZ18-00018) The public hearing was opened. No one appeared. Motion to continue the public hearing and defer first consideration to 11/6. Moved by S. Mims, seconded by P. Taylor. Motion Passed. (7 Ayes) Regular Formal Agenda 12. Resolution authorizing conveyance of a single family home located at 516 Fairchild Street. A public hearing was held. The following individuals appeared: Melva Hughes and Royceann Porter. The public hearing was closed. Motion to approve Resolution 18-288. Moved by M. Salih, seconded by J. Thomas. Motion Passed. (7 Ayes) Individual Council members expressed their views. Neighborhood Services Director Hightshoe provided additional information. The following individual appeared: Melva Hughes. 13. Resolution committing $200,000 in FY2019 General Funds to the IC Housing Group, LLC Low Income Housing Tax Credit project. Motion to approve Resolution 18-289. Moved by M. Salih, seconded by P. Taylor. Motion Passed. (7 Ayes) Neighborhood Services Director Hightshoe presented information. Megan Sand-Carr, Sand Development, and Simon Andrew, Assistant to the City Manager, provided additional information. Individual Council members expressed their views. 14. Resolution adopting the black-eyed Susan as the City flower. Motion to approve Resolution 18-290. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) Parks & Recreation Director Seydell-Johnson introduced Project Green representatives. Cindy Parsons and Diane Allen, Project Green, presented additional information. Individual Council members expressed their views. Motion to accept correspondence. Moved by S. Mims, seconded by J. Thomas. Motion Passed. (7 Ayes) 15. City Council Committee Appointments 15.a. Iowa City Assessor Evaluation Committee (1) 2018-19 appointee—Botchway 15.b. JC Criminal Justice Coordinating Committee(1)2018-19 appointee—Botchway 15.c. Metropolitan Planning Organization of Johnson County (MPOJC-6 + 1 alternate) - City Manager, City Clerk, and City Attorney have served as alternates in past years. 2018-19 appointees—Botchway, Cole, Mims, Salih, Taylor, Thomas October 16, 2018 Summary of Minutes Page 5 15.d. Rules Committee (2) 2018-19 appointees— Botchway, Taylor Motion to appoint Bruce Teague to the Iowa City Assessor Evaluation Committee, JC Criminal Justice Coordinating Committee, Metropolitan Planning Organization of Johnson County (15.a-15.c). Moved by P. Taylor, seconded by R. Cole. Motion Passed. (7 Ayes) Motion to appoint Mazahir Salih to the Rules Committee (15.d). Moved by S. Mims, seconded by R. Cole. Motion Passed. (7 Ayes) Individual Council members expressed their views. 16. Council Appointments 16.a. Airport Commission - One vacancy to fill a four-year term, July 1, 2018 - June 30, 2022. (Term expired for Christine Ogren) Motion to appoint Warren Bishop to the Airport Commission. Moved by P. Taylor, seconded by R. Cole. Motion Passed. (7 Ayes) Individual Council members expressed their views. 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred. More information may be found on the City website or in the City Clerk's office. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2019- December 31, 2023. (New full term) Board of Adiustment-One vacancy to fill a five-year term, January 1, 2019 - December 31, 2023. (Term expired for T. Gene Chrischilles) Board of Appeals HVAC or Building Professional - One vacancy to fill a five-year term, January 1, 2019 - December 31, 2023. (Term expired for Jim Walker) Human Rights Commission - Three vacancies to fill a three-year term, January 1, 2019 - December 31, 2021. (Terms expired for Adil Adams, Joe Coulter, Eliza Willis) Parks and Recreation Commission -Two vacancies to fill a four-year term, January 1, 2019 - December 31, 2022. (Terms expired for Wayne Felt, Lucie Laurian) October 16, 2018 Summary of Minutes Page 6 Public Art Advisory Committee - One vacancy to fill an unexpired term, Upon appointment- December 31, 2019 (Erin Fitzgerald resigned) Public Art Advisory Committee - One vacancy to fill a three-year term, January 1, 2019 - December 31, 2021. (Term expired for Tam Bodkin Bryk) Senior Center Commission - One vacancy to fill a three-year term, January 1, 2019 - December 31, 2021. (Term expired for Lorraine Dorfman) Applications must be received by 5:00 P.M., Tuesday, November 13, 2018. Airport Zoning Board of Adjustments - One vacancy to fill a five-year term, January 1, 2014- December 31, 2018. (Formerly advertised) Airport Zoning Board of Adjustments - One vacancy to fill a five-year term, January 1, 2016 - December 31, 2020. (Formerly advertised) Historic Preservation Commission (E. College St) - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker) Historic Preservation Commission (Jefferson St) - One vacancy to fill a three-year term, July 1, 2016 -June 30, 2019. (New District formed) Telecommunications Commission - One vacancy to fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for Derek John) Vacancies Will Remain Open Until Filled. 18. Community Comment The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG updates. 19. City Council Information Council members reported on various assigned boards, commissions and committees, meetings attended, upcoming meetings, community events, and items of interest. 20. Report on Items from City Staff a. City Manager - Assistant City Manager Monroe noted staff scheduled the first internal meeting regarding the climate plan. Monroe also asked if Council would like to continue tours of City departments. Mayor Throgmorton stated he'd like to tour some of the departments within City Hall. b. City Attorney - City Attorney Dilkes mentioned the City's charitable giving campaign during the month of October. c. City Clerk- None. October 16, 2018 Summary of Minutes Page 7 21. Adjourn Motion to adjourn meeting at 9:12 p.m. Moved by J. Thomas, seconded by S. Mims. Motion Passed. (7 Ayes) Jahrogmorton, ayor Kellie K. Fruehling, ity Clerk / Item Number: 5-d- M .d. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org November 6, 2018 ATTACHMENTS: Description 10/23 Special formal Summary of Minutes Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Summary of Council Minutes October 23, 2018 - 9:00 AM Iowa City City Council special meeting, held in Emma J. Harvat Hall, 410 E. Washington St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. Staff members present: Fruin, Andrew, Dilkes, Fruehling, Knoche, Bockenstedt. 1. Call to Order 2. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Public Works Facility Phase I Project. Motion to approve Resolution 18-291, awarding to Merit Construction for $10,978,700. Moved by S. Mims, seconded by J. Thomas. Motion Passed (7 Ayes). Public Works Director Knoche presented a power point. City Manager Fruin and Finance Director Bockenstedt provided additional information. Individual Council members expressed their views. 3. Adjournment Motion to adjourn 9:21 a.m. Moved by J. Thomas, seconded by R. Cole. Motion Passed. (7 Ayes). 7#-\ Ja�Throgmorton, or Mayor Kellie K. Fruehlins, City Clerk + r , • yyrrmr�� CITY OE IMA CITY www.icgov.org November 6, 2018 ATTACHMENTS: Description 10/23, Work Session Item Number: 5.e. r AM,:.®fir, CITY OF IOWA CITY .,, Aw M E M 0 RA N D U M Date: October 30, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, October 23, 2018, 9:21 AM in Emma J. Harvat Hall Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. Staff: Fruin, Andrew, Dilkes, Fruehling, Hightshoe, Russett, Bristow (A transcription and PowerPoint are available in the City Clerk's Office and the City website.) Downtown Historic Survey Presentation Senior Planner Russett provided a brief introduction for Alexa McDowell from AKAY Consulting. Russett also noted that McDowell gave the same presentation the night before at the Old Capitol Town Center to approximately 45 members of the community. Alex McDowell, AKAY Consulting, gave a PowerPoint presentation on the Downtown Historic Survey report and recommendations. Historic Preservation staff Bristow provided additional information. Individual Council members expressed their views. Action: Staff will present the report and its recommendations from McDowell and convey the City Council comments back to the Historic Preservation Commission. The Commission will review the report, provide public input opportunities, and provide the City Council with their recommendations. Adjourn 11:09 a.m.