HomeMy WebLinkAbout2018-11-06 Bd Comm minutes+ r ,
• yyrrmr��
CITY OE IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Airport Commission: August 16
Item Number: 6.a.
August 16, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
AUGUST 16, 2018 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby
Staff Present: Enc Goers, Michael Tharp
Others Present: Matt Wolford, Larry Bell, Carl Byers, David Hughes, Devin Mashek, John
Yeomans
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:00 P.M.
APPROVAL OF MINUTES:
Minutes from the July 19, 2018, meeting were reviewed. LaBrie moved to accept the minutes
of the July 19, 2018, meeting, as presented. Gardinier seconded the motion. The motion
carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Consider a motion to go into executive session, to discuss strategy with
counsel in matters that presently are in litigation or where litigation is
imminent where it's disclosure would be likely to prejudice or disadvantage
the position of the governmental body in that litigation. - Libby moved to
adjourn to executive session. LaBrie seconded the motion. The motion
carried 4-0 at 6:03 P.M.
Gardinier moved to adjourn the executive session and at 6:42 P.M return to
open session. LaBrie seconded the motion. The motion carried 4-0.
b. Gilbert Street Parcel/Bell Lease - Libby stated that in the executive session,
the Commission decided that they would like to offer Lary Bell a release from his
lease on the Gilbert Street parcel, with a $3,000 buy-out. This would then
complete the 10 -year lease. Libby moved to approve the offer to Larry Bell
to be released from his 10 -year lease on the Gilbert Street parcel, with a
$3,000 buy-out amount LaBrie seconded the motion. The motion carried
August 16, 2018
Page 2
4-0. Bell asked what he needs to do at this point, and Libby stated that he will
need to speak with City Attorney Goers to discuss the final steps.
C. Farming Operations
i. Farmer's National Management Agreement — Tharp stated that John
Yeomans, the farm manager for Farmer's National, is present this
evening. He gave Members a brief history on the farm management
agreement and how the Airport has handled this in the past. Yeomans
also spoke to Members, pointing out some of the benefits of this
agreement. He also touched on the current status of the agriculture
markets. The discussion then turned to rent amounts, with Yeomans
stating that in 2017 and 2018 the rent was $30,500. He stated that he
believes they should check with the farmer who does the work at the
Airport's fields and see if he is okay with this amount. If not, Yeomans
stated that he will have to renegotiate things. Gardinier then asked for
more details on just what the farmer does at the Airport. Yeomans
responded that the farmer has been doing the cropping, the mowing of
drainage ways, and mowing the perimeter of the Airport. With the
Commission's approval, Tharp stated that he will move ahead with the
management agreement.
d. FAAIIDOT Projects: AECOM 1 David Hughes
L Obstruction Mitigation — Hughes addressed the Commission, stating
that the EA has been submitted to the FAA and they have given a `finding
of no significant impact.' Gardinier asked what the next steps would be.
Hughes responded, stating that after property acquisition, the tree
removals can begin.
1. Environmental Assessment (EA) —
ii. North T -Hangar Restroom —This project is finally coming together,
according to Hughes. The contractor is projecting completion within a
week. Gardinier commented on the length of time this project has taken
and questioned what the contract stipulated.
e. FBO / Flight Training Reports
L Jet Air — Wolford shared his monthly maintenance reports with Members.
Highlights included plenty of mowing and weeding. He also noted the
new furniture in the Terminal building. Gardinier mentioned an area of
the Airport where the weeds have really taken over this season.
Speaking to the flight training side of things, Wolford stated that they will
be changing instructors around due to the departure of one of them, as
well as another instructor moving into the charter department.
Continuing, Wolford stated that the charter business is going well and the
second XLS is in the hangar now. He then shared other employee
changes within the operation.
f. Airport Operations
i. Management —
1. Airport Viewing Area — Tharp stated that he is working with the
contractor to button up the last few things. The benches are in
now and the area is usable. Still to arrive are the display kiosks.
August 16, 2018
Page 3
Once everything is completed, there will be some type of grand
opening ceremony, according to Tharp. Gardinier asked about
the display kiosks and what type of information they will contain.
She suggested working with the Children's Museum on at least
one of these. She also suggested working with the Public Library
on the grand opening ceremony and perhaps adding a youth
component to this.
2. T -Hangar Rates and Lease Renewals — Gardinier and Libby
recused themselves from this discussion as they are both hangar
tenants. Goers then spoke briefly to the quorum issue at this
point, stating that with two Members left, they will need a 2-0 vote
to approve this. Tharp gave Members a brief history of T -hangar
rates at the Airport, noting that currently they do have a waiting list
of approximately 25 people. He stated that when contemplating
the rates, he typically polls the airports within an hour's drive of
Iowa City. He then reviewed some of the various rates within the
Airport's T -hangars and what is included in each of those. Tharp
stated that page 26 of the meeting packet lays out the
recommended rates for the T -hangars. Lawrence moved to
approve the recommended T -hangar rates. LaBrie seconded
the motion. The motion carried 2-0.
ii. Budget (including grant applications) — Tharp pointed to page 27 of
the meeting packet to begin this discussion. He noted that the first
document Members will see is a three-year budget comparison. He also
explained the budget subcommittee, which consists of himself, the Chair,
and the Secretary. Continuing, Tharp stated that he wanted to speak to
some of the past grant applications that have been done, both projects
approved and even those that did not receive funding. One of the first
projects he mentioned was retrofitting hangar A doors from the chain and
pulley system to some type of electric door. The latest grant application
was for replacement of the self -serve kiosk so they could be equipped for
the chip card readers.
Continuing, Tharp moved to page 37 of the packet. Here Members can
see the last five years of the CIP projects. The discussion turned to
priorities and things that the Commission would like to see completed
first. Parking at the Airport was mentioned as a problem area by
Lawrence. He also spoke to the trees leading up to the entrance and how
they may need to be replaced. Members then discussed some of these
projects and how they should approach getting them completed. One
project mentioned was additional storage tanks for fuel, due to the
amount of fuel being processed currently. The conversation then turned
to long-term parking at the Airport and if this is being enforced or not.
Wolford brought up the need for upgrading and/or addition of snow
removal equipment. He stated that when everything is working they can
keep up, but if something breaks, the downtime is not good. Tharp spoke
to the 10 -year replacement fund the City has and how this works. He
also spoke to various pieces of equipment that he would like to see them
purchase versus rent, due to the amount of times they need such
equipment. Tharp added that as they get further into this budget cycle he
August 16, 2018
Page 4
will have more information on costs for such items. A new web site and
installation of solar panels were brought up as possible priority projects.
Tharp then spoke to t -shirts that were purchased for the 100th anniversary
celebration and whether the Commission would like to start carrying these
as merchandise to sell.
iii. Events —
1. Optimist Club Pancake Breakfast — Tharp reminded Members
that this event takes place August 26th.
g. Commission Members' Reports — Members spoke to the upcoming pancake
breakfast and trips to the Oshkosh event.
h. Staff Report — Tharp noted the upcoming Aviation conference in Kansas City,
August 28th through the 30th. He will be taking that Friday off, as well as next
Friday the 24th for some Airport Association related business.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. September 20
2018, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:55 P.M. LaBrie seconded the motion. The motion
carried 4-0.
74 � AV I.
CHAIRPERSON
DATE
August 16, 2018
Page 5
Airport Commission
ATTENDANCE RECORD
2017-2018
Key;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
o.�
m
o
-�
N
o
o
N
N
w
C,
ai
w
�
m
NAME
EXP.
o-4
R
m
o
f�+�•
w
N
<o
.a
m
•�
•�
•+
•i
�
m
m
m
m
m
m
cc
m
m
m
Miinnetta
07/01/19
01
O/
OI
Gardinier
X
X
E
X
E
X
X
X
Fx
X
X
x
E
X
X
Chris Ogren
0630118
0/
X
X
X
X
X
X
X
X
E
X
X
X
X
NM
NM
A.Jacob
06/30/18
0
Odgaard
01
OI
Ol
O/
O/
O/
O/
/
O/
X
X
X
E
E
E
E
E
X
E
E
E
E
NM
NM
Robert
07/01/20
OI
Q/
01
Libby
X
X
E
X
X
E
X
X
X
X
E
o
X
X
X
Christopher
07/01121
0/
Lawrence
X
X
X
E
X
X
X
X
X
X
X
x
X
X
X
Derek
07/01/22
N
N
NM
NM
N
NM
NM
N
N
N
N
NM
N
LaBrie
M
M
M
M
M
M
M
M
X
X
Key;
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Item Number: 6.b.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Historic Preservation Commission: September 13
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA HARVAT HALL
SEPTEMBER 13, 2018
MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Helen Burford, Zach Builta, Gosia
Clore, Sharon DeGraw, G. T, Karr, Cecile Kuenzli, Quentin Pitzen
MEMBERS ABSENT: Lee Shope
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Jim Jacob, Paul Weldon
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
Bristow noted there is an interim minute taker for this Commission until the City can hire a
permanent replacement.
NATIONAL REGISTER NOMINATION:
Boyd noted for both these nominations the goal is for the Commission to find collectively the
nominees are eligible based on the criteria submitted.
Bristow stated the writer of the nominations is not here to present them this evening as he is out
of town so she will do her best to present them. She began by noting that both of these
nominations come out of a civil rights grant that the City received, in order to do the National
Register Nomination for both of the homes, to do some additional research on African American
student housing at The University of Iowa in the early 20th century, and to install educational
signage in front of the homes and to create both hard copy and digital educational material.
942 Iowa Avenue — Iowa Federation Home:
Bristow stated this home is a house with a complicated roof and many gables, lap siding and
quite a few details that are intact. She noted that both a front and side porch have been
removed quite a long time ago. Bristow showed where the property is located on the map, it is
at the end of Iowa Avenue, and also a photo of the house from about 1919 when The Iowa
Federation Home for Colored Girls bought the house to use it as female student housing.
Bristow next showed a picture of the house soon after the tornado in 2006 where a window was
blown out and there was a gaping hole in the roof. The next image showed what the building
looks like from the direction of Woodlawn Avenue, there once was a porch on the southeast
corner of the home. The next image shown was from the back of the house and the northeast
corner where there is still an original porch and also an addition to the home, it is not known
when that addition was added. Bristow noted the door is the original front door and from the
image one can see the transom and side lights and the pyramid trim detail that is similar to the
more elaborate detail trim that still exists on the inside of the house.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 2 of 14
Bristow showed a photo from the 1940's and at that point the house had been covered in
asphalt shingle siding and the columns are also different, as the home had been remodeled
several times over the years. The asphalt shingle siding was eventually removed and replaced
with aluminum siding and after the tornado the clapboard siding was used.
Bristow stated there is an original staircase in the interior between the first and second floors,
most of the doors in the house are modern slab replacements, but a few are four -panel doors
that may be original. It is believed the current floor plan is similar to when the home was used as
a rooming house.
Bristow noted the significance of this property is the story of de facto racial segregation and an
effort at community building to deal with the problem of cultural isolation with African American
men and women in the early part of the 20th century. The University of Iowa was the first
university in the United States to admit both men and women equally, they also admitted
nonwhite students from the beginning, however the first graduated in the late 1870's. Before
1913 there were no dormitories for the University so all students had to find housing off campus
and it was common for students to rent rooms from professors or families in town.
Before 1900 there were few black students at the University, maybe a maximum of 8. In 1916
the numbers doubled and at that time there were only a few families in town where black
women students could find housing, many of them lived with white families, most of those
families were associated with the University, often they had to work also as domestic servants
at the same time as being a student. In 1916 all of the 16 black students that were in the
University at that time lived at different addresses and found it difficult to find housing and felt a
sense of isolation and lack of community. That year this group of students appealed to the Iowa
Federation of Colored Women's Clubs to raise funds for housing and that is what lead to the
Iowa Federation Home for Colored Girls but it did take three years for the funding to come
through and for the house to be purchased.
For a sense of community in 1917 five students rented an unknown house and also established
a home at 932 Market Street from 1917-1918. Increasing housing for these women also
established social bonds for them and created a sense of community for African American
students for both social and academic networks.
Bristow noted there were several women's clubs, in 1913 the Mary Church Terrell Club was
followed by the GSUI in 1914 (a women's group) which sent women to the Iowa Federation of
Colored Women's Clubs of Des Moines in 1915. Then in 1917 they also formed the Alpha Club
and these clubs were ways for groups of women to form an organization that existed for at least
a year and could lead to the creation of a sorority. In 1919 they formed a black sorority, the
Delta chapter of Delta Sigma Theta.
Bristow showed a photo of the group of women that tried to get funding from the Iowa
Federation of Colored Women's Clubs for housing, next was a photo of a group of women that
lived in the home (likely in the 1920's). Bristow noted the importance of this home, although it
has had some alterations, is in relationship to this group of women with not only a local
significance but also a state-wide significance. The Iowa Federation of Colored Women's Clubs
originally was the Iowa Federation of Afro American Women's Clubs and was formed in
Ottumwa in 1902 and grew out of a late 19th century women's club movement to help women
gain autonomy and voices as women for education, politics and other things. These black
women were fighting against a perception in the white community that black women were
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 3 of 14
considered immoral, unintelligent, and culturally primitive. Therefore, by creating these clubs
they were able to emphasize community and organizational effort to prove they do not conform
to the racial stereotypes.
In 1919 the Iowa Federation of Colored Women's Clubs purchased the house at 942 Iowa
Avenue making payment over time to the owner, it was one of the few women's dormitories or
rooming houses that was owned and operated by a formal group of African American women.
In 1922-1923 the Club was struggling a bit financially and the Governor stepped in and helped
by erasing the debt owed for the home so the Club could continue and the home was paid off
completely in 1924. The Club did very well marketing the home and it was "remodeled and
beautified" by Archie A. Alexander, the first African American graduate of the University of
Iowa's College of Engineering.
The home was a dormitory for black female students for 31 years. Bristow noted there were a
couple periods of time in the late 1930's and again in 1950-1951 where black male students
lived in the home, likely a group from the Kappa Alpha Psi fraternity who rented it, there were a
number of female students at the University at the time however they were living elsewhere.
The house was run like a sorority with a house mother and rules with 9-12 women living in the
home. In 1943 the house was dedicated as the Sue M. Brown Hall, the president of the Iowa
Federation of Colored Women's Clubs when this home was purchased in Iowa City.
Bristow noted the house is also notable for some of the remarkable and pioneering black
women that lived in the home, one of which was Elizabeth Catlett the first student at the
University of Iowa to earn a Master of Fine Arts degree in a studio art, another was Helen
Lemme who like Catlett now has buildings in Iowa City named after them.
Lastly in 1967 there was the passage of the fair -housing amendment to the Iowa Civil Rights Act
that led to the idea that these types of homes were no longer needed.
Bristow stated this house is eligible for the National Historic Register under criteria A as an
event and that event is the black history and social history.
MOTION: DeGraw moved to recommend the Iowa Federation Home for the Colored Girls
at 942 Iowa Avenue is eligible for listing in the National Register of Historic Places in
criterion category A at the statewide level and meets the criteria for both significance and
integrity. Clore seconded the motion.
The motion carried on a vote of 9-0 (Shope absent).
NATIONAL REGISTER NOMINATION:
914 S. Dubuque Street — Tate Arms:
Bristow noted the Tate Arms is a local landmark. It is located across the street from the
Johnson County Building on South Dubuque Street. She showed a recent photo of the building
and noted it has been significantly altered throughout the years. The exterior was originally
brick but has been covered in stucco, the roof line has been somewhat altered, the wall in the
back now a fake stucco board. The home did suffer slightly during the 2008 flood but not
beyond repair. The home has recently gone through an entire remodel, with some elements
new but also some that are kept with the original feel of the house. Bristow noted the
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 4 of 14
importance of this home is not relying on the architecture but on both event (the same event as
the 942 Iowa Avenue house) and the people who have been involved with this house.
Bristow showed photos of the property, noting there are no interior historical finishes remaining,
it has all been changed. Since the original intent of the rooming house it has been a business
and now is used as a duplex.
Bristow stated the significance of this house is its relationship to African American housing in
Iowa City during a period of heighten racial segregation in housing in the first half of the 20th
century. This house was not only for students but also non -students. Out of at least four dozen
homes that shared this historic context only four survive, this house, one was significantly
altered (downtown), one had a very weak association with this context, and the other was the
Iowa Federation Home for the Colored Girls at 942 Iowa Avenue. This home is the only one in
the 1 St Ward of the City and it was noted in the research the accumulation of African American
households in the City at this time were in the 1St Ward. Bristow added that they hope to include
some education signage of this area in the new Riverfront Crossing Park to let people know
about the history of this area.
Bristow showed a photo of the house between the 1940's and 1960's noting the stuccoing of the
house came slowly over time, there were monumental gate posts out front also which no longer
exist.
Bristow noted this nomination had more significant discussion of Iowa City's African American
community from 1860-1940 than the other nomination, the population ranged from about 50
people to 110 people during the entire period or about 1.2% of the City's population right after
the Civil War. Then from 1890 to 1970 the African American population fell to about one-half
and one percent of the total population. In 1880 about 14 households were headed by either
black men or women and there was a population of about 86 who were mostly long-term
residents and that decreased so that in 1900 there were only 12 households and half were in
that south side area near Maiden Lane and Ralston Creek. By the 1920 census about 14 of the
18 black households were in that 1 sl Ward. Bristow noted research shown on page 13 of the
nomination packet shows racial segregation in Iowa City rose following 1900 until about 4 out of
5 black households were in the 1 st Ward from 1920 — 1940. The majority of black male students
in the early 20th century formed a chapter of Kappa Alpha Psi Fraternity (formed in 1914) in
response to housing issues they had were greater than those of the black female students
(partly because they didn't work as domestic servants) and in 1922 they formed a second
fraternity called Alpha Phi Alpha.
Bristow stated the Tate Arms was built by Charles Alberts, he was notable because as an
African American he was a mason and had a successful concrete block manufacturing
business. This house was the first one built in Iowa City for an African American man to be used
as a dormitory for African American individuals. After this other families started moving into the
area as well.
In 1915 or 1916 Charles Alberts and his wife Dorothy divorced. Charles stayed in the house with
a housekeeper and five roomers, but was arrested and sentenced to jail for the sexual assault
of his housekeeper's daughter in 1923 but in 1925 he won on appeal. He at one time married
the housekeeper thinking it could help him get out of the charges (which didn't happen) but
around 1925 legal costs made him loss everything and he sold the house to his attorney H, H.
Rate (Edward Rate's father) who held the house as collateral for the legal costs.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 5 of 14
In 1926 the housekeeper divorced Alberts as well_ H. H. Rate continued to lease rooms to
African American men exclusively during his ownership. These early residents were not
students, but later black male students did live there and continued that way until 1928 when it
became known as the Williams Hotel. Albert's second wife, the housekeeper, actually returned
to live in the house from 1934-1940.
The next owner in 1940 was Elizabeth Tate and she and her husband Junious Tate bought the
house and operated it as a rooming house for black male students for 20 years. They were
already renting another house to black male students for 10 years prior to acquiring the Albert's
house showing why Tate was so remarkable in our community for her work supporting the
African American community.
Elizabeth Tate was born in 1906 in Fairfield, Iowa, graduating from Fairfield High School in
1926, then reportedly worked for three years in Cedar Rapids and then moved to Iowa City. In
July 1929, she married Aljoe Saulsbury, who was then living at 914 S. Dubuque Street, they did
not live for long at that address. By the time of the 1930 federal census, taken in April 1930,
they were living at 514 S. Linn Street in Iowa City.
In November 1933, Aljoe Saulsbury was convicted of assault with intent to commit
manslaughter, and was in and out of jail for three years and they divorced by 1936. Tate began
renting rooms to black male students during the marriage and by 1938 she had married Junious
Tate and they bought the house at 914 S. Dubuque Street but did not have it paid off until 1962.
They named the house Tate Arms and they marketed it heavily to black male university
students and operated it as a rooming house until the early 1960's.
In 1954 Elizabeth Tate also began working as a clinical technician in the University
Cardiovascular Lab. In 1961 the house was no longer a rooming house and soon after
Elizabeth and Junious divorced. While they were married they adopted a daughter. Neither of
the Tates lived in the house after 1964 and by 1970 the house was vacant and it was sold in
1979. Elizabeth Tate was active in Iowa City for civil rights and the theater.
Both Charles Alberts, who was able to have a house built to serve as a rooming house for
African American residents, and Elizabeth Tate with her connections to civil rights are what
make this house eligible for the National Register under Criterion B (important persons) as well
as Criterion A (event). The house does suffer from issues of integrity on the interior but for a
National Register nomination it needs to have some semblance of integrity in the seven aspects
that are discussed in the beginning of the nomination and it does meet those aspects. The
importance lies in the relationship to the event of the issues with African American student
housing in Iowa City during this de facto desegregation and the individuals Charles Alberts and
Elizabeth Tate.
MOTION: Agran moved to recommend the Tate Arms at 914 S. Dubuque Street is eligible
for listing in the National Register of Historic Places in criterion category A and B at the
local level and meets the criteria for both significance and integrity. DeGraw seconded
the motion.
The motion carried on a vote of 9-0 (Shope absent).
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 6 of 14
CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA.
317 E. Fairchild Street.
Bristow said there did not need to be discussion for this item. Bristow said the consent agenda
works by having Commission members read the material and then vote on a motion. She
asked if anyone had questions about the project.
MOTION: Kuenzli moved to approve a certificate of appropriateness for the installation
of solar panels on the garage at 317 E. Fairchild Street as presented in the application.
Agran seconded the motion.
The motion carried on a vote of 9-0 (Shope absent).
1120 Sheridan Avenue.
Bristow asked if anyone had questions about the project, if none they can vote on a motion.
MOTION: Agran moved to approve a certificate of appropriateness for the installation of
solar panels on the garage at 1120 Sheridan Avenue as presented in the application.
Karr seconded the motion.
The motion carried on a vote of 9-0 (Shope absent).
519 N. Johnson Street.
Bristow asked if anyone had questions about the project, if none they can vote on a motion.
MOTION: Karr moved to approve a certificate of appropriateness for the project at 519 N.
Johnson Street as presented in the application. Kuenzli seconded the motion.
The motion carried on a vote of 9-0 (Shope absent).
CERTIFICATE OF APPROPRIATENESS:
628 S. Lucas Street
Boyd outlined the Commission guidelines that state before a Certificate of Appropriateness for
demolition will be approved for a primary building the Historic Preservation Commission must
approve the Certificate of Appropriateness for the building that will replace the one being
demolished. If the demolition will not be approved, then they do not need to discuss the new
building.
Bristow began the staff report noting this house is in the Governor -Lucas Street Conservation
District, the far southern end of Lucas Street. She stated some of the houses in this area don't
have site inventory forms which is what the Commission usually looks at to determine what the
historic context is. Since the house at 628 S. Lucas Street does not have a site inventory form,
staff used a notable historian (who is a consultant on a different project) for information.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 7 of 14
This house is a one-story gable front and wing house, which was a style built in Iowa City
between 1850 and 1870. Some of the interior door trim and the front door with transom and
sidelight date from 1870s millwork catalogues. It is likely the house dates from the 1870s. The
house has been altered, originally it had both a front and rear open porch, the front porch was
altered in the 1920s and enlarged. The 1933 Sanborn Fire Insurance Map shows the rear porch
as already filled in therefore that alteration happened very early on. The back of the house is
covered in asphalt shingle siding, and it is unclear what is underneath. The soffit eave area and
frieze board along the top of the wall is likely original, some of the window trim could be original
but could also be from the 1920s remodel, it would have had a wood shingle roof originally and
now has a metal roof (also likely form the 1920s remodel) and there is no evidence that that
window pattering has changed. The front porch construction is not original and has also been
covered in asphalt shingle siding which was then painted white.
With regards to the interior, Bristow noted the finishes are conducive to the 1870s construction.
Some of the deterioration discussed in the application is flooring, damage to plastered walls,
probably from water from the windows. The basement is made of a brick foundation, the north
foundation wall is deteriorated and the wall above it is out of plumb, it is noticeable more from
the outside of the house. Bristow also showed evidence of termite damage in the basement on
a beam that runs parallel to the floor joist, so its purpose is to provide support to an interior wall
above, it has been penetrated by wiring and eaten heavily by termites. The area underneath
the enclosed rear porch is most concerning with some of the concrete pulling away as well as
the asphalt siding deteriorating from the sun. The original foundation wall had been removed
and relocated at the perimeter of the enclosed porch.
The other houses in area are bungalows and some two story four square houses all of which
are covered in synthetic siding. There was a house next to the subject property that burnt down
in 2015 and has been removed.
Bristow said that the existing condition of the house includes: There are some original materials
they can see but they cannot see what is under the siding. There are interior issues and
structural issues with the house. It is up to the Commission to decide if they found the house to
be structurally unsound and irretrievable. If this house, because it is in a conservation district, is
a contributing structure, it must be found as structurally unsound and irretrievable to remove it.
If it was noncontributing or non -historic the Commission would evaluative its historic integrity
and historic character. If this house was in a historic district instead of a conservation district it
might not be contributing anymore because of the fact it has had so many exterior alterations to
it.
Kuenzli asked about the examination that was done of the structure of the house and if it was
done at the request of the owners, the people who want to demolish it. Bristow confirmed that
was correct, she went through the house with the owners and then let them know they would
also need a structural assessment from a structural engineer which they did and provided the
letter as part of the application. Bristow noted the house is currently a duplex and has a rental
permit, if it were to stay here and be remodeled it could continue as a rental, if it is demolished it
loses its rental permit and must become an owner -occupied property.
DeGraw asked if there were other homes in the 1870 time period in the area. Bristow is unsure,
this end of Lucas Street does not have a lot of integrity left. There may be one brick home
closer to Burlington on Governor Street that may be from before 1870 but most of homes in the
area are from the 1890s and the bungalow period of the 1920s.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 8 of 14
Boyd opened the public hearing.
Jim Jacob the structural engineer with VJ Engineering that reviewed this house for the owners
and finds the house to be in extremely poor construction. The north wall, the south wall, the
north foundation wall are all nearing collapse state, the termite damage or wood destroying
insects have infested a lot of the wood frames in the first floor, it is unknown to what extent on
the upper levels. The chimney of the house is basically supported by the roof structure because
it is built at such a severe angle and there is no way mortar can support a chimney built at that
angle.
Burford asked if Jacob made any additional studies of underneath the siding. Jacob is
convinced it is a lap siding but he did not tear off any finishes other than what was already
exposed and he does not believe it is brick.
DeGraw asked if there were lots of old houses with wall problems and can owners have the
walls rebuilt so the house could be used thereafter. Jacob said in this case the floor framing
that supports the wall, the foundation wall, everything is at the end of its life, there is nothing to
support going forward off of. The foundations walls would have to be rebuilt, the first floor
structure would have to be rebuilt, and new walls cannot be built on top of materials that are
completely denigrated.
Boyd stated the structurally unsound part is clear from Jacob's report, he is unsure of the
irretrievable part. Jacob reiterated you cannot rebuild on something that does not have a sound
base.
Bristow noted in her review of the basement it is wet, there is structural damage, there are
insect infestations, and something very incorrect happened in the corner where the porch was
enclosed. The wall itself is to some degree intact but the floor joists have damage from insects
or water.
Kuenzli asked about the rental permit and if the owner has been cited for any of these issues on
the rental permit, or does it pass rental inspection. Bristow is unsure of any citations but if it has
an active rental permit it must have passed inspections.
DeGraw asked for an estimate of how much time it takes for this type of damage to get to this
state of disrepair. Jacob said it takes a long time, at least 30 years. Bristow added she found
an inspector's note from 1973 that stated the house was in poor condition inside and out at that
time.
Paul Weldon bought the property next door and this came with it as a package deal, it was
rented and they planned on working on the house to make improvements. Once the renters
moved out they were able to view the property more closely and decide what they were going to
do with it and this is where they ended up.
Boyd closed the public hearing.
Agran discussed the other two house demolition applications he had been a part of in the past.
One on Ronalds Street where the big issue was cat urine but the house was structurally sound.
In that case the roof and floor framing was undersized, as similar to this case, but that is the
case in almost every older home. The demolition permit for the house on Ronalds Street was
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 9 of 14
denied. The other house was east of Dodge Street and the only thing that was left original on
that house was the framing, so it may be changed to non-contributing. Agran noted he
struggles with demolition applications and deciding if something is irrevocably damaged.
Sometimes the repairs may be a lot of work, but so is tearing down and building a whole new
house.
Burford noted the house she lives in had tremendous termite damage when they purchased it
but the interior integrity of the house existed for the most part. She noted when there is termite
damage the entire house has to be checked and exposed, it is not confined to one space, it is a
major undertaking and she is unsure if this property has enough internal integrity to justify the
enormous expense.
Builta noted the Commission is not to discuss the expense, but it is hard not to think of it, and he
struggles with going against what a structural engineer recommends and telling a homeowner
what to do.
Builta asked about garages. Boyd said that is a different standard. Builta asked why. Bristow
noted there is a different value for the primary structure versus the outbuilding so the primary
structure is what is contributing to the neighborhood.
Kuenzli noted this case is difficult because it is a contributing structure and looking at this case
she has two immediate thoughts. First in the case of the cottage Argan was discussing that was
deemed not worth saving by experts but the adjacent neighbors bought it, slaved on it, and
brought it back and it is now a darling cottage and quite functional and being used. The other
thought is this is a case of a house being victim of poor stewardship over the years and to agree
to demolish it may encourage property owners to rent properties to the point of disrepair and
tear it down.
DeGraw asked if one were to approach rebuilding the toundation it at the stage of elevating the
house is the wall that is buckling at risk of failing. Bristow said anytime one was to lift a house,
whether moving it or working on the foundation, there is always the element of risk because
there may be a structural issue that is unknown. For example, when discussing the insect
damage and not knowing if it continues in the upper floor walls and it could cause problems.
Pitzen said the house is not level in several places so even if the foundation is redone and
made level there will be a lot of stress with settling into its former condition. It may be too much
stress.
Boyd stated he is inclined to deny the application for two reasons. One because it is a
contributing property and two while the house may be irretrievable he does not feel they have
that evidence at this time. He also agrees this will encourage disinvestment in historical
properties so they can say it is irretrievable.
Agran looks at preservation of these neighborhoods relying on stability of these neighborhoods
and with the change in the rental permit process this house, currently a rental, would be
replaced with an owner -occupied home and that would contribute to the neighborhood in a
healthy way.
Kuenzli agrees, she feels it is important to look at preserving communities and not just individual
structures.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 10 of 14
Builta agrees and since the current owner has only had the property since January they are not
responsible for the deterioration and will move into the neighborhood and not be renting.
Bristow reminded the Commission their charge is to decide if this particular house is structurally
unsound and irretrievable. The question of preserving neighborhoods, the Commission is doing
that one house at a time because the neighborhood is made up of individual properties that
have their historic character or not.
Burford agreed that not knowing what is underneath the asphalt siding, not knowing how far up
the insect damage extends, she is not sure there is enough information to know if it is
structurally unsound.
Clore noted they will not be able to get all that information unless the structure is torn down or
taken apart and exposed so they have to make a decision as to what is known at this point.
Boyd said he is comfortable stating he doesn't feel they have enough evidence.
Pitzen said there has to be a way to remove some of the siding to see what is underneath
without too much effort.
Builta discussed the chimney as it is one aspect to the reason as to why the structure is
unsound, if there was a permit filed to move the chimney he assumes it would be considered
noncontributing. Bristow said it's not an ornamental chimney or a prominent chimney so if an
application was filed to take the chimney down given it is at a precarious angle it could be
considered by the Commission as an individual application.
Boyd took an informal poll of the Commission on their thoughts at this time for tentative approval
or denial. Bristow said a deferral to the next meeting is possible but they would need to clarify
what information is needed by the next meeting.
DeGraw asked about the interior spaces, are the floors, and doors and moldings intact. Bristow
said some of the walls have original plaster, some have original damaged plaster, some of the
floors are covered, there is asbestos in some of the floors so it would be costly to remove to see
what is under them. During one of the remodels a bathroom was created awkwardly in the front
parlor of the house. In the back, the porch floor is raised slightly above the main floor of the
house, so it is in a variety of states. Many of the window sashes are original, none of the storms
are original, the window condition was varied, some were operable, but most were not.
Agran said he would be more comfortable making a decision if the Commission visited the
property. Bristow discussed the complicating factors of arranging such a visit but could discuss
with the City Attorney holding a special meeting that was just a field trip to this property. The
public would also be invited.
Kuenzli asked if this house were to be demolished, there would be two vacant lots and that
could be large enough for a bigger structure (multifamily) — is that a possibility? Bristow said the
process is if the Commission agrees to the demolition they would then discuss the proposed
new construction for the site and the Commission has to approve the new construction. The
process is set up to protect from something else being built on the site, the new construction
that is approved by the Commission is all that can be built there.
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 11 of 14
Boyd asked the Commission if any one wishes to defer and if so what additional information
would they need to aid them in making a decision at the next meeting.
Buford said she would like to have more evidence in areas where there is moisture to see if the
areas are infested by insects or not. Pitzen noted if it is termites the moisture will not affect
them, they are not attracted to moisture.
Bristow asked the applicant (Paul Weldon) his thoughts on getting more evidence on the
condition of the house. Weldon said it is possible, but he would have to know what exactly they
are looking for. He added if they were to try to repair the house when finished there would be
nothing left of the house that is historical.
Kuenzli noted she defers to the two builders on the Commission and their expertise. If they
agree it is best to demolish the house she concurs, however still feels this is rewarding bad
stewardship of a property.
Boyd moved forward to discuss the new construction project at 628 S. Lucas Street.
Bristow showed photos of some of the neighboring properties, many of which are bungalows,
staff has been working with the property owner on the proposed new construction. The
applicant is proposing to build a house that is 50' long by 30' wide and Bristow showed an
image of the proposed home elevations. It will be Craftsman Bungalow style house which is an
appropriate style for this neighborhood, it is one story and any structure from one to one-and-a-
half stories is appropriate in this neighborhood. The house would have double hung windows
that are metal clad in a divided light pattern to work with the Craftsman Bungalow, the front door
would be appropriate with the style as well, the siding would be either a smooth wood or smooth
cement board lap siding with a cement board shake shingle siding in the gable ends.
The porch would not have a railing as it would be less than 30" above grade, it would have
square wooden columns and there would be an asphalt shingle roof with open soffits and 2'
overhang. The basement will have egress windows as required by Code and will be designed
with the possibility of a future bedroom and bathroom. Bristow reviewed the interior floor plan of
the first floor. She noted the application also has a possibility for a garage, there is not currently
a garage on the property and therefore they would not require a garage be built at this time, but
it could be added in the future.
Bristow noted this new house would only be slightly larger than the existing structure, the
existing house is about 1078 square feet and the new one is just over 1300 square feet. The
new house will set back slightly further than the existing house and it would only extend a little
further into the lot than the existing house. Staff feels the new plans for the property are
appropriate.
Kuenzli asked about the metal clad windows and if the guidelines allow for those. Bristow said
the guidelines do, there is language that the metal clad wood windows are allowed so long as
they can be painted and the sashes should be black because it is less likely they will be painted
over time.
MOTION: Builta moved to approve a certificate of appropriateness for the new
construction project at 628 S. Lucas Street as presented in the application with the
following conditions:
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 12 of 14
Garage overhead doors are approved by staff. Clore seconded the motion.
The motion carried on a vote of 9-0 (Shope absent).
MOTION: Karr moved to approve a certificate of appropriateness for the demolition of
628 S. Lucas Street. Builta seconded the motion.
The motion carried on a vote of 7-2 (Boyd and DeGraw dissenting, Shope absent).
REQUEST FOR COMMENT ON REPLACEMENT ANTENNAS ON 102 S. CLINTON STREET
(JOHNSON COUNTY SAVINGS BANK):
Bristow said this comes before the Commission when someone wants to do something that
could impact a National Register property and it becomes a Section 106 review. Per Bristow's
memo in the agenda packet she has requested more information regarding the review from the
applicant and has not yet received that information. Due to not receiving the information
requested (the height of the existing antenna, integrity of roof of the bank, etc.) Bristow suggests
the Commission just comment they did not receive sufficient information to review.
Boyd concurred and noted his concern is the height of the current antenna, is the new antenna
triple in size, half in size. He agrees they need more information before they can do a correct
review.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff review:
624 N. Gilbert Street.
Bristow stated this was approval to repair the original six -over -six windows and the brick stucco
coated foundation.
Minor Review — Staff Review:
404 Brown Street.
Bristow noted this is a minor review because it is in a new construction addition part of the
house, not in the historic part of the house, they are changing a window size and actually
matching the windows on the front of the house which was found to be appropriate by staff.
755 Oakland Avenue.
Bristow noted this application was non-contributing because the porch is enclosed and also has
ramps. The ramps are to be removed and new entry and stairs will be installed on both the side
and front locations.
Intermediate Review — Chair and Staff review:
HISTORIC PRESERVATION COMMISSION
September 13, 2018
Page 13 of 14
1025 Burlington Street.
This application was a garage demolition and new construction that came before the
Commission previously, and the applicant has requested some minor changes. They had six
windows on the exterior of the garage but they have a fence that runs along the one side of the
garage so Staff allowed the applicant to not put windows on that side. Additionally, due to
proximity of the neighbor's garage a window will be on the north end of one side of the garage
but not the south side.
CONSIDERATION OF MINUTES FOR AUGUST 9,2018:
MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's
August 9, 2018 meeting, as written. Karr seconded the motion. The motion carried on a vote
of 9-0 (Shope absent).
CONSIDERATION OF MINUTES FOR AUGUST 23,2018:
MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's
August 23, 2018 meeting, as written. Kuenzli seconded the motion. The motion carried on a
vote of 9-0 (Shope absent).
COMMISSION INFORMATION AND DISCUSSION:
Historical Preservation Award Subcommittee.
Bristow noted they need to create a subcommittee for the Historical Preservation Awards,
should be three to four members. Volunteer members are: Boyd, Kuenzli and Karr.
Update of Transfer of Development Rights.
Bristow stated City Council did asked the Planning Staff to go ahead and write a new policy and
it will be presented at the October meeting. Boyd noted there is more information regarding this
in this week's Council packet if people are interested in reading ahead.
ADJOURNMENT:
Agran moved to adjourn, Clore seconded the motion.
The meeting was adjourned at 7:40 p.m.
Minutes submitted by Rebecca Kick
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2018
xs, x~ Present
v~A^se"
oe =xosenoEm*seu
— ~ Not uMember
NAME
EXP.
F
KUENZLI, CECILE
6130/19
O/E
X
X
X
X
X
X
X
O/E
X
X
xs, x~ Present
v~A^se"
oe =xosenoEm*seu
— ~ Not uMember
Item Number: 6.c.
+ r ,
• yyrrmr��
CITY OE IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Human Rights Commission: September 18
Minutes
Human Rights Commission
September 18, 2018
Helling Conference Room
APPROVED
Members Present: Jeff Falk, Cathy McGinnis, Eliza Willis, Barbara Kutzko, Tahuanty Pena,
Bijou Maliabo, Joe Coulter, Adil Adams.
Members Absent: Jonathon Munoz.
Staff Present: Stefanie Bowers.
Call to Order:
Willis called the meeting to order at 5:30 PM.
Approval of August 21, 2018 Meeting Minutes:
Coulter moved to approve the minutes with one amendment; the motion was seconded by Pena.
A vote was taken and the motion passed 8-0.
Correspondence:
Willis and Maliabo are interested in attending the Refugee and Immigrant Recognition Dinner.
Strategic Planning Subcommittees:
McGinnis*, Coulter, Maliabo (Public Safety); Adams*, Falk, Munoz (Community
Outreach/Support); Falk, Willis*, Kutzko, Pena (Education); Falk*, Coulter, Adams, Pena
(Housing). Asterisks note subcommittee chairs.
Public Safety: no update.
Community Outreach: no update.
Education: plan on meeting with Annie Tucker, Executive Director of Mediation Services of
Eastern Iowa, to discuss the possibility of implementing dialogue circles in area schools. There
are several community members trained on facilitating circles who may be available to volunteer
if implemented. Subcommittee members will attend the next School District's Equity Committee
to learn more about the trainings teachers receive.
Housing: met with Tracy Hightshoe, Director of Neighborhood Development Services. Staff
will send out the PowerPoint from the presentation to all Commissioners.
Request for Funding:
The Refugee and Immigrant Recognition Dinner will foster awareness and understanding
between refugees/immigrants in Johnson and Linn counties and the wider community.
Coulter moved to approve $300 for the event, the motion was seconded by Kutzko. A vote was
taken and the motion passed 8-0.
Minutes
Human Rights Commission
September 18, 2018
Helling Conference Room
APPROVED
Proclamations:
Pena will accept the National Hispanic Heritage Month proclamation at the Council meeting of
September 18 on behalf of the Commission.
Coulter will accept the Indigenous Peoples proclamation on October 2 on behalf of the
Commission.
Social Justice and Racial Equity Grant:
The Commission will hold two informational sessions on the grant on Tuesday, November 13.
There will be a session over the noon hour and another in the evening. Commissioners will assist
in spreading the word on the grant and these two sessions to the community. The Council has
asked that the Commission intentionally reach out to organizations that assist individuals with
disabilities and who serve an immigrant population. McGinnis, Coulter, Willis and Maliabo will
be available to assist at the sessions.
Human Rh!hts Breakfast:
The event will be held on October 24. The keynote speaker will be Tammy Nyden, an advocate
for persons with mental illness. Willis, Maliabo, and Pena will serve on the selection committee.
Willis will introduce the keynote speaker.
Implicit Bias Training for Board and Commission Members:
Attendees were satisfied with the content of the program. Suggestions for the future include
more time for conversations at the tables, and more time on how bias manifests.
Reports of Commissioners:
Maliabo noted her concern over the new homework policy for elementary aged school children
with the Iowa City Community School District.
Kutzko reported on the upcoming History Makers Gala sponsored by the African American
Museum of Iowa.
Adams is working with other Sundanese community members to create a private Muslim school
in the area.
Pena recently took a trip out West and visited the Crazy Horse Memorial.
Coulter will be heading to Montana to participate in a conference on native food sovereignty.
Adjournment: Motion to adjourn at 6:43 PM.
The next Commission meeting will be on Tuesday, October 16, 2018.
2
Member Attendance Sheet
Member
Term
Exp.
1/9
1/23
2/28
3/20
3/29
4/17
5115
6/19
7/17
8/21
9/18 10/16
Maliabo
1/2021
------- ---
----------
--------
________
________
__________
__________
Present
Present
Present
Present
McGinnis
1!2021
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Munoz
1/2021
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Excused
Excused
Kutzko
112020
Excused
Present
Excused
Present
Present
Present
Excused
Present
Present
Present
Present
Falk
1/2020
Present
Present
Present
I Present
Present
Present
Present
Present
Present
Present
Present
Pena
1/2020
Present
Present
Present
Excused
Present
Present
Excused
Present
Present
Present
Present
Coulter
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Adams
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
Present
Excused
Present
Willis
1/2019
Present
Present
I Present
Excused
Present
Present
Present
Present
Firesent
Present
Present
Item Number: 6.d.
+ r ,
• yyrrmr��
CITY OE IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Library Board of Trustees: September 27
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
r. Susan Craig-r� 319-356.5200•rex 319356-5494-w kpkorg
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
September 27, 2018
Members Present: Diane Baker, Wesley Beary, John Beasley (in at 5:25 pm), Kellee Forkenbrock, Janet
Freeman, Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: None.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Jason Paulios.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 pm.
Public Discussion. Paulios formally thanked the Board for having staff representation on the
Committee and said it has been a pleasure to begin this work. Board members went around the table
and introduced themselves to Wes Beary, our new Board member.
Approval of Minutes.
The minutes of the August 23, 2018 Regular Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Regular Minutes was made by Kirsch and seconded by Forkenbrock. Motion
carried 8/0.
Items for Discussion/Action.
FY18 Financial Reports. Craig said the City closed its FY18 books which enabled us to provide these
reports. Craig believes the reports help us get a better sense for the operating budget and provide
perspective as we prepare the FY20 budget. Craig briefly described the library accounts and how they
operate.
FY20 Budget Request. The City pays for permanent employees and they calculate this expense last.
Therefore, the actual library bottom line is not known because we do not enter the biggest part of our
budget when we prepare to submit it to the City. Semel asked about staffing levels vis a vis the gig
economy. Craig says staffing at the library stays fairly even. She believes we have done a good job
making a case to the City and the community that we need the personnel we have. Craig believes we
have a good ratio of hourly to permanent staff. In contrast to some other libraries that have had huge
budget cuts where basic operations are provided by hourly staff. She believes staffing is reflected in the
service we provide. Freeman asked if the library feels threatened; Craig said in the 80s we needed staff
very badly and the approval we received at that time for increased staffing has made all the difference
and continues to do so. Kirsch asked about permanent/part-time staffing. Craig explained that a
budgeted position authorized by the Iowa City City Council for 20 or more hours per week, is a
permanent, part-time position and it is entitled to receive benefits. Our temporary staff is not seasonal,
unlike other departments like Parks & Recreation which use many people in the summer, for example.
The proposal to eliminate fines on children's and young adult materials was discussed last year but it
was not proposed as a budget item at that time, especially with the acquisition of the Bookmobile and
other factors. The City's focus on equity and the Library's Equity Tool kit initiative means this is a good
time to bring this forward because we believe fines are an issue of equity, not money. The proposed
elimination of fines follows the material, not the library card; so young adult materials and children's
materials are the only materials that will not accrue fines. Paetzold said we currently do this for
materials on the bookmobile. Logsden said there has been a tremendous impact on access to materials
on the bookmobile. Craig said the trend for fines is downward overall because of electronic materials,
the ease with which people can renew materials, and email reminders. Logsden said if an item is not
returned after a period of time, it is considered lost, and will be billed. When the bill is issued, a stop is
placed on the card, and checkouts are not permitted. The person will still have to pay for lost items.
Semel asked if this has worked with adult materials. Logsden said other libraries have done this
successfully. Billing timing depends on the circulation period of the item, said Logsden in response to a
question from Forkenbrock. An item with a three-week checkout period would be billed six weeks after
it was checked out and not returned, with a maximum fine of $7.50 for a 21 day item. Under the
proposal, if returned, the fine would not be added for children's and young adult materials.
Craig thinks circulation will go up for children's materials. Paetzold said we could look at how
eliminating fines impacts the collection in one year. Beasley would like this to happen. There is a
revenue consequence to waiving fines; Beasley said if everyone returned their materials on time then
there would be no fine revenue at all. Logsden said fines are a deterrent because some parents don't
get a library card because they are afraid of fines. Logsden said she now believes fines are a barrier to
access, which is different from what she thought when she first began working with the circulation of
materials. Beary asked how many people can use the hearing augmentation devices; 10 people was the
answer. Washington believes the revenue the library receives from fines is a lot of money; Baker agrees
but wants to eliminate fines on children's and young adult materials for a year to see how it plays out.
Semel does not want to pay attention to fines as a revenue stream. Freeman says the library is more
than a book deliverer, for which fines are irrelevant. She believes fines are a feature of the old library.
Kirsch said since circulation is down, this may actually increase circulation. Freeman asked if there could
be a way to let future donors know that this is a potential area for support. Kirsch asked when we would
implement the new fine policy. Craig said if the City approves our budget and Council approves, then
we could begin the no fines on children's and young adult materials in June 2019, just in time for
summer. A motion to approve the proposed FY20 budget request was made by Beasley, and seconded
by Kirsch. Motion carried 9/0. It is stipulated there will be an analysis one year after of the elimination of
fines for children's and young adult materials and how it affects circulation.
Staff Reports.
Director's Report. The Iowa City Book Festival program of events is available. Most of the events are in
Iowa City, the Engle Prize award ceremony takes place on October 4 at Coralville Public Library. ICPL is
part of the Gallery Walk on the Friday night of the festival, October 5. The Hazel Westgate collection will
be on display after being reframed and receiving archival matting. The collection has been refreshed
and rehung thanks to gifts to the library. There will be cookies and cider.
z
Departmental Reports:
Adult Services. No comments. Clark explained the graphs represented people enrolled in Summer
Reading and people who completed the program. Increases were noted to both adult and teen
participation.
Community & Access Services. No comments.
Development Office Report. McCarthy encouraged people to celebrate the Book End's 20th birthday and
take a look at the birthday cake outside The Book End. The Community Foundation of Johnson County
awarded the library a grant we will use for discovery kits. McCarthy stated the donation form included
in the last Window has already brought in $2,700.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. President Paetzold encouraged everyone to participate in the upcoming Eat out to
Read event. She attended the last time and appreciates that people show up for library events. Paetzold
mentioned the ILA annual conference and reminded everyone that this opportunity is still available.
Announcements from Members. Beasley mentioned that his father's photographic essay will be
presented again at 3:30 on Friday in Meeting Room A.
Committee Reports.
Foundation Members. No meeting.
Director Search Committee. Paetzold passed out a document from the Director Search committee
meeting and a Search Committee timeline. The final interview stage is open to all Board members who
can attend all of the interviews. The consultants identified 12 viable candidates from the 18 submitted
applications. The next step is for the Committee members to rank candidates and select semi-finalists.
Communications. None.
Disbursements.
The MasterCard expenditures for August, 2018 were reviewed. A motion to approve the disbursements
for August, 2018 was made by Kirsch and seconded by Washington. Motion carried 9/0.
Set Agenda Order for October Meeting.
Director Search committee.
First quarter statistics and financial.
Adjournment. A motion to adjourn the meeting was made by Baker and seconded by Freeman. Motion
carried 9/0. President Paetzold closed the meeting at 6:26 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: 1CPL Board of Trustees
ATTENDANCE RECORD
12 Month
Meeting Date
Name
Term
Expiration
12/4/17
12/21/17
1/25/18
2/22/18
3/22/18
4/26/18
5/24/18
6/28/18
7/26/18
8/23/18
9/27/18
10/25/18
Diane Baker
6/30/19
x
x
x
a
O/E
x
x
x
x
x
x
x
Wesley Beary
6/30/21
Not on Board
x
x
x
John Beasley
6/30/21
x
O
x
x
x
x
x
x
X
x
x
x
Kellee
Forkenbrock
6/30/23
O/E
x
x
x
x
x
O/E
x
x
O/E
x
x
Janet Freeman
6/30/19
X
X
O/E
X
X
x
x
O/E
O/E
x
x
O/E
Adam Ingersoll
7/30/18
O/E
O/E
X
O/E
X
x
x
x
x
Off Board
Carol Kirsch
6/30/23
X
X
O/E
X
X
X
X
X
O/E
x
X
x
Robin Paetzold
6/30/23
X
X
X
X
O/E
x
x
x
x
x
x
x
Jay Semel
6/30/19
X
X
X
X
X
x
x
x
x
x
x
x
Monique
Washington
6/30/21
X
O
X
X
X
x
O
o
x
O/E
x
x
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Item Number: 6.e.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Parks & Recreation Commission: August 8
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES FINAL
AUGUST 8, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Wayne Fett, Ben Russell, Jamie Venzon, Joe
Younker
Members Absent: Cara Hamann, Lucie Laurian, Angie Smith
Staff Present: Zac Hall, Juh Seydell Johnson, Matt Eidahl, Jeff Sears
Others Present: Jim Throgmorton, John Thomas
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Bentler, seconded by Fett, to approve the July 25, 2018 minutes as written. Passed 6-0
(Hamann, Laurian & Smith absent)
PUBLIC DISCUSSION
None
PARKS TOUR:
At 5:05 p.m. the Commission members along with City staff, the Mayor and Councilman Thomas boarded
the bus to go on the annual parks tour. The list of the parks that were included in the tour are listed below:
Walden Green Park — Walden Rd & Morman Trek
Willow Creek Park —1117 Tegg Drive
Villa Park — MacBride Drive & Calvin Ave
Upper City Park — Cabins — 200 E Park Road
Lower City Park — Amusement Rides & Drive Through
Happy Hollow Park — 800 Brown Street
Oakland Cemetery —1000 Brown Street
Chadek Green Park 1920 Friendship Street
PARKS AND RECREATION COMMISSION
August 8, 2018
Page 2 of 6
Creekside Park —1858 &th Ave Court
Rita's Ranch/Scott Park — 640 S. Scott Boulevard
Cardigan Park — 500 Huntington Drive
Fraunholtz-Miller Park/ Tree Planting along Lower West Branch Road — 4329 St. Patrick Drive
ADJOURNMENT:
Moved by Russell, seconded by Fett, to adiourn the meeting at 8 p.m. Motion passed 6-0 (Hamann,
Laurian & Smith absent).
PARKS AND RECREATION COMMISSION
August 8, 2018
Page 3 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
00
o
00
o
°°
°°
00
°°
0^,°
00
rn
N
00
O
M
N
C
N
~
M
--i
00
TERM
o
N
o
EXPIRES
Suzanne
1/1/17
X
X
X
X
O/E
X
X
O/E
NM
X
X
X
Bentler
Steve Bird
1/1/22
*
*
*
*
X
X
O/E
X
NM
X
X
X
Larry Brown
1/1/18
X
X
X
X
Clay
1/1/18
X
X
X
X
Claussen
Wayne Fett
1/1/19
X
X
O/E
X
X
O/E
X
X
NM
I X
O/E
X
Cara
1/1/20
X
X
O/E
X
X
X
X
X
NM
X
X
O/E
Hamann
Lucie
1/1/10
X
O/E
O/E
X
X
X
O/E
X
NM
X
O/E
O/E
Laurian
Ben Russell
1/1/22
*
*
*
*
X
O/E
X
X
NM
X
X
X
Angie Smith
1/1/18
X
O/E
X
X
X
X
O/E
X
NM
X
X
O/E
Jamie
1/1/20
X
X
O/E
X
O/E
X
O/E
X
NM
X
X
X
Venzon
Joe Younker
1/1/20
X
X
X
O/E
X
X
X
X
NM
X
X
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
Item Number: 6.f.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Parks & Recreation Commission: September 12
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES FINAL
SEPTEMBER 12, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Wayne Fett, Cara Hamann, Lucie Laurian, Ben
Russell, Angie Smith, Jamie Venzon, Joe Younker
Members Absent: None
Staff Present: Zac Hall, Juli Seydell Johnson, Lyndsey Kent
Others Present: Dave Moore, Ellen Sweet, John Thomas
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Bentler, seconded by Fett, to approve the AuEust 8, 2018 minutes as written. Passed 9-0
STAFF_ INTRODUCTION — JULI SEYDELL JOHNSON:
Seydell Johnson introduced Lyndsey Kent, new Parks and Recreation staff member, to the Commission.
Kent fills the position of Program Supervisor for Communications and Special Event Planning. Kent was
previously employed as Director of Sales for Think Iowa City Convention and Visitors Bureau. She is a
2014 University of Iowa graduate who is originally from northwest Iowa near Okoboji. Kent worked on
several event committees including the Coralville and Iowa City RAGBRAI committees, Fryfest, other
cycling events and large scale athletic events for the University of Iowa. Commission welcomed Kent to
the department.
PUBLIC DISCUSSION
None
REVIEW CITY EAB RESPONSE PRESENTATION — JULI SEYDELL JOHNSON/ZAC HALL
Seydell Johnson announced that she and Hall would be sharing the same presentation that was recently
presented to the City Council. This presentation will include the basics of Emerald Ash Borer as well as the
City's response plan. Seydell Johnson pointed out that staff will not be clear cutting ash trees from any
Iowa City neighborhoods. The criteria for removing a tree include those that present a public safety hazard,
those that show a decline in condition due to disease or infestation, those that have sustained storm damage,
and those that need to be removed for public improvement projects.
Hall gave a brief history explaining how tree species selection had been done in the past. He explained that
it was commonplace to choose the same type of tree to provide a symmetrical shade canopy over urban
PARKS AND RECREATION COMMISSION
September 12, 2018
Page 2 of 5
streets. This process proved to be a mistake. He gave the example of planting only elm trees in urban areas
prior to 1950. When Dutch Elm disease hit, millions of trees were wiped out by this infestation between
1950-1970. The ash tree then became the tree of choice. The same outcome is again occurring with the
Emerald Ash Borer infestation. Seydell Johnson and Hall both expressed the importance of selecting a
diverse species when replanting to prevent an overall desecration of so many trees.
Hall explained how the Emerald ash borer is a green beetle that is native to northeastern Asia and feeds on
all ash species. He further explained that the larvae burrow under a trees bark in the cambium layer which
disrupts the delivery of nutrients to the tree. He noted that the EAB has no natural predators and that it is
difficult to detect until it is too late. He said that infected trees will lose leaves outside of the fall season.
He stated that a stressed tree will show new growth at the midlevel which causes much confusion. He
showed many examples of infected trees in the urban areas of Iowa City. He went on to discuss treatment
options. He said information from the Iowa State Extension Office states that chemicals can be used as a
preventative treatment, however, an already infested tree will not recover with the use of chemical
treatments. Therefore, it is the States recommendation that only those trees that are healthy be treated.
Laurian asked if some of these trees that are in the photos that Hall shared in his presentation should have
been treated a year ago. Seydell Johnson explained that with the everchanging research, staff didn't have
the same treatment options a year ago. The plan to date has been to monitor and to take out the compromised
trees and replace with another species. Hall said it is an overall agreement that treating ash trees only delays
the process and it not a preventative measure.
Staff has been directed by the City Council to take an inventory of specific neighborhoods in Iowa City that
are heavily populated with ash trees to determine which trees are good candidates for treatment. Hall noted
a tree inventory that was completed between 2016-2018 shows there to be approximately 3500 ash trees in
Iowa City with 400 of those trees being healthy enough for treatment. This does not include trees in property
owner's yards. Laurian asked why only 400. Hall explained that a tree needs to be between 9" — 35" in
diameter to be approved for treatment. Trees larger than 3 5" in diameter are at the end of their lifecycle. He
further explained that it is necessary for the chemicals to reach the tips of the branches and in a tree of this
size, it will not happen. Hall shared that some concerns treating the trees include the use of city resources,
the environmental impact on pollinators and other species, and treatment requires a long-term commitment
as it must be done every two years. He also noted that the City of Iowa City currently has a "Limited
Chemical Use in Parks" policy.
Seydell Johnson explained the staff's notification policy when it becomes necessary to remove a tree. This
process includes notifying the property owner (this does not include the rental occupant) prior to removal
unless the tree is deemed a safety hazard in which case it must be removed immediately. Notification is
done in person, by phone or by letter. A timeline for removal is shared with the property owner along with
options for a replacement tree.
Hall shared more information regarding the Iowa City tree inventory process and outcome. He explained
that a tree inventory is the basis used for an urban tree management plan. Tree inventory data includes
location, size, type of tree, environmental impact and a classification of condition based upon the tree
condition on the day of the survey. He noted that a physical inventory of trees was done between November
2016 and July of 2018. There are 40,0000 existing trees in Iowa City with 5000 priority planting locations.
Seydell Johnson stressed that staff understands the impact of removing trees, that they too find it an
emotional outcome, and that a tree will always be replaced when possible. She also noted that while staff
is very concerned about the effects of EAB, they are also concerned about other diseases expected to affect
other tree species in the future. She noted that staff from the Iowa Department of Agriculture complemented
Iowa City Staff for their awareness, education and proactive means to address current and future issues.
PARKS AND RECREATION COMMISSION
September 12, 2018
Page 3 of 5
Laurian asked if the tree inventory maps would be available online. Hall said they will be posted by the end
of this year. Laurian noted that she has seen trees in other cities that are tagged for treatment or removal,
and suggested that staff consider this as a way of notification in addition to the other means mentioned.
Seydell Johnson stated that staff are currently in the process of looking at the 400 trees that are deemed
appropriate for treatment. While the best time to treat would have been a few months ago, staff will move
quickly to evaluate trees before they lose their leaves. Venzon asked when the ideal time is to treat the trees.
Hall said that while treatment can be done in the fall, it is best done in spring. Staff will report their findings
to City Council in October.
Dave Moore, member of the audience, addressed the staff with questions. He asked if there is a cost
calculator built into the tree inventory program that compares the cost of treating trees vs. cutting them
down. Seydell Johnson explained that it is not always a matter of treatment vs. taking down a tree. Even
with treatment, the tree will likely have to come down at some point. Moore asked if the City has yet treated
any trees. Seydell Johnson said that no treatment has been done to date due to the City's chemical use
policy. She further explained that the policy will have to be revised prior to any treatment. Moore pointed
out that while new growth is a sign of infestation, that it could simply be a sign of an aging tree that is not
infected.
Laurian asked if more healthy trees beyond the 400 already identified are found, can staff add those to the
list of trees to treat. Seydell Johnson said that it is possible.
Moore addressed the comment earlier stated by Hall that treatment will only delay the necessity of taking
down a tree, asking if there is any confirmation of that statement. Hall said it is an overall agreement of
many tree experts. Moore suggested he speak with someone in Coralville as they may have a different
opinion. Hall stated he will reach out to staff in Coralville. Moore also wanted to point out that there will
be a cost to the City whether a tree is treated or removed. Moore asked if staff knew if the 3000 trees that
were treated in Grand Rapids, were any of those treated. Hall is working to clarify that.
FORMATION OF TREE COMMITTEE — JULI SEYDELL JOHNSON
Seydell Johnson announced that she has been directed by Council to form a subcommittee who will focus
on the EAB issue. This committee will serve as an advisory board to the Parks & Recreation Commission
and all meetings will be open to the public. The committee will follow open meeting laws. This committee
will review the work plan of the Forestry Division, will track related metrics of the tree plan and climate
action plan, as well as assist with educational efforts provided to residents. The committee will also assist
in planning an Arbor Day celebration. A request was made to have two representatives from the
Commission volunteer to be a part of this committee. Laurian and Bentler volunteered.
PLAYGROUND SURFACES — ZAC HALL
This topic has been tabled as staff is still waiting on information from the school district.
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — Juli Seydell Johnson:
• Staffing: The interview process has begun to replace Chad Dyson in the Recreation
Superintendent position.
PARKS AND RECREATION COMMISSION
September 12, 2018
Page 4 of 5
• Projects: Seydell Johnson reported that the Happy Hollow and Creekside park projects are
moving forward. A planning meeting for the possible development of a park in the Camp
Cardinal area is scheduled immediately following tonight's commission meeting. Preliminary
meetings to discuss the Willow Creek playground and shelter will be scheduled soon. She also
announced that Hitchcock Design Group will be present at the next Commission meeting to give
an update on the City Park plan.
Parks Division Superintendent — Zac Hall:
• Hall noted that approximately two-thirds of the parks temporary staff have ended their seasonal
employment. Staff continues to be quite busy with the growing season not yet over.
CHAIRS REPORT:
No report.
COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS
Laurian said she would like more information on how the tree treatment will affect the pollinator
population.
Bentler thanked staff for tonight's presentation on EAB. She also stated that she loves the current no
chemical use policy that the City has in place and suggested that the language be very specific when
changing it to allow for ash tree treatment.
Hamann asked if there are any updates to the Creekside Park timeline. Seydell Johnson said that
American Concrete is on board to complete the project, however, they have not yet started. Hamann said
she noticed that some of the playground equipment has been removed. Seydell Johnson said it was
removed due to safety concerns. She also noted that the new equipment has been delivered and that
installation will begin this fall with a completion date of early spring 2019.
ADJOURNMENT:
Moved by Hamann, seconded by Venzon to adjourn the meeting at 6.24 p.m. Motion passed 9-0.
PARKS AND RECREATION COMMISSION
September 12, 2018
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
r"
00
0
000
0000
0000
0�0
0�0
00
N
0000
M
N
N
mit
V--
?.-I~
M
0000
~
N
TERM
~
o
00
*,N
EXPIRES
Suzanne
1/1/17
X
X
X
O/E
X
X
O/E
NM
X
X
X
X
Bentler
Steve Bird
1/1/22
*
*
*
X
X
O/E
X
NM
X
X
X
X
Larry Brown
1/1/18
X
X
X
Clay
1/1/18
X
X
X
Claussen
Wayne Fett
1/1/19
X
O/E
X
X
O/E
X
X
NM
X
O/E
X
X
Cara
1/1/20
X
O/E
X
X
X
X
X
NM
X
X
O/E
X
Hamann
Lucie
1/1/10
O/E
O/E
X
X
X
O/E
X
NM
X
O/E
O/E
X
Laurian
Ben Russell
1/1/22
*
*
*
X
O/E
X
X
NM
X
X
X
X
Angie Smith
1/1/18
O/E
X
X
X
X
O/E
X
NM
X
X
O/E
X
Jamie
1/1/20
X
O/E
X
O/E
X
O/E
X
NM
X
X
X
X
Venzon
Joe Younker
1/1/20
X
X
O/E
X
X
X
X
NM
X
X
X
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
Item Number: 6.g.
+ r ,
• yyrrmr��
CITY OE IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Public Art Advisory Committee: August 2
FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
AUGUST 2, 2018 — 4:00 PM
LOBBY CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Erin Fitzgerald, Tam Bodkin Bryk, Wendy Brown, Steve Miller, Ron
Knoche, Juli Seydell Johnson
NOT PRESENT: Vero Rose Smith
STAFF PRESENT: Marcia Bollinger, Morgan Musselman
PUBLIC PRESENT:
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was no public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE JULY 12, 2018 MEETING
Knoche moved to approve the July 12th minutes. Seydell Johnson seconded the motion. Motion
passed unanimously.
REVIEW OF RFQ FOR CITY HALL LOBBY ART PROJECT
Bollinger stated that the interest of the review of the RFQ for the City Hall lobby art project is to
make sure the committee doesn't have similar issues to those they had earlier in the process.
Bollinger stated that she is particularly interested in making sure the committee phrases clearly
that the project needs to be visually appealing to everyone. Seydell Johnson stated that she likes
the RFQ and thinks it is very clear. Fitzgerald asked if Bollinger intends to include photos and
measurements of the space in the official RFQ. Bollinger stated that photos of the stairwell and a
few other angles will be included in the RFQ, which will be online. Fitzgerald asked if the initial
RFQ included information about the terrazzo floors and brushed aluminum handrails. Bollinger
said yes. Fitzgerald confirmed that the budget is lower than before because the committee had
already paid out $1,000 in the first attempt at completing the project. Bollinger said yes and stated
that the committee could allocate more money to the project from the Fiscal Year 2019 funds.
Knoche stated that the committee needs to update the timeline. Fitzgerald asked if the City
Manager has a special interest in this piece and if he has a specific timeline in mind. Bollinger
said no, that his focus is more on the quality than the timeline at this time. Fitzgerald asked the
committee if they want to move the timeline a year and a month ahead of what was initially listed.
Bollinger stated that the committee could move some things closer, such as the deadline for
applications.
Brown asked if under the "Goal" section of the RFQ the committee wants to write "an eye-catching
artwork with broad appeal for the many audiences that use this facility" because the committee
wants the piece to be approachable by many people. Bollinger stated that she likes that and asked
Brown if she would like to send some language to Bollinger after the meeting. Fitzgerald stated
that she likes the word "approachable". Bodkin Bryk stated that she likes the phrase "broad
appeal". Fitzgerald asked if the RFQ mentions anything about lighting and if the City intends to
provide lighting for the piece. Seydell Johnson said that ideally, no. Fitzgerald stated that under
the "Considerations" section of the RFQ, the committee could mention considerations of lighting.
Fitzgerald stated that she thinks there should be something about the longevity of the piece
mentioned in the RFQ. Bollinger stated that they committee doesn't need to get into that much
detail in the RFQ, but that the committee could create a more detailed outline once the artist is
selected.
Fitzgerald stated that the updated date she has for the response deadline is Friday, September
28, 2018. Miller asked if the RFQs will be reviewed on the following meeting, Thursday, October
4, 2018. The committee updated the selection of finalists to that date on the timeline. Fitzgerald
confirmed that the presentation of design to the Public Art Advisory Committee will occur on
Thursday, December 6, 2018. Knoche stated that the notification of finalist selection will occur on
Friday, December 7, 2018. Bollinger stated that the execution of project agreement will occur
Friday, January 4, 2019. Knoche stated that the final design review by the Public Art Advisory
Committee will occur Thursday, February 7, 2019. Bollinger stated that the project should be
completed by Friday, June 28, 2019 in order to stay within the fiscal year.
Knoche asked if the location to which the applications should be delivered is stated in the RFQ.
Bollinger responded that the application is entirely electronic. Fitzgerald stated that Bollinger
should make sure the date changes in the "Selection" section from Thursday, Nov. 2 to Thursday,
Oct. 4. Fitzgerald asked the committee if they still want to select four finalists or if they want to
lower it. Seydell Johnson noted that the RFQ says "up to four finalists" and that the committee
can choose less. Bollinger stated that the committee also has to section out a stipend of $250 per
finalist and that a part of the discussion for FY19 should concern putting money back into this
project, to make up for the fact that the committee has already spent $1,000. Fitzgerald asked if
the committee would like to move into a discussion of the FY18 funds.
Knoche asked if the committee selected finalists on the Thursday meeting and then notified the
finalists that following Friday last year, and if that is the committee's intention for this updated
timeline as well. Knoche asked if the committee had had meant to move the selection of finalists
to the Thursday meeting in the deadline instead, as the updated timeline states, rather than that
following Friday. Fitzgerald stated that they should change the selection of finalists to Friday,
October 5, 2018 and suggested that the committee changes it to "notification of finalists". Knoche
stated that this should also be updated in the "Selection" section. Fitzgerald stated that the
deadline to apply written at the end of the RFQ should also be changed. Bollinger stated that she
will redraft the RFQ and send it to the committee members for their approval. Fitzgerald asked
the committee if they would like to move to a discussion of allocation for Fiscal Year 2019 funds.
DISCUSSION OF ALLOCATION FOR FISCAL YEAR 2019 FUNDS
Bollinger stated that she had pulled out information concerning what the committee had been
funding over the last couple years. Bollinger stated that in FY18 the committee had $15,000 they
had allocated $400 to the Longfellow tunnel, $8,000 for matching funds, and $6,000 for the
community garden project at Chadek Green, and $10,000 for the City Hall art project. Bollinger
stated that in FY17 the committee allocated funds to the STEAM wall installation at Robert E. Lee
Recreation Center, $1000 for the Longfellow tunnel because the committee had thought a mural
would be painted twice a year, $2,000 for maintenance, and $8,000 for matching funds. Bollinger
stated that the committee has received $25,000 for FY19 and that she has spoken with the City
Manager and that he does not have any specific plans for the committee, so the funds are flexible.
Knoche confirmed that the $25,000 does not include the carryover from the City Hall art project
funds.
Brown asked if the committee is responsible for anything concerning the Snelson sculpture. Miller
asked if there is any maintenance that needed to be done on that sculpture. Seydell Johnson
stated that the committee will have a role in the Snelson sculpture relocation because a change
in an ordinance is needed to relocate it. Seydell Johnson stated that the funds the Parks
Department is receiving from the developer for this location are actually in a separate district, right
next to where the park is, so the district needs to be reallocated, which requires a recommendation
from the Public Art Advisory Committee. Seydell Johnson stated that the development funds have
to be very closely tied to exactly where the development is happening and that the Parks
Department had originally thought that the park was part of the area where the development is
going and where the money is coming from. Miller asked if the committee should make a motion
today. Seydell Johnson stated that the committee does not know the correct language for a motion
at this point. Knoche asked if the money put up for the public art fund was tied to a similar district
map as the park money. Seydell Johnson stated that she thinks the issue is that the Riverfront
Crossings district does not include the park, only the surrounding area. Seydell Johnson stated
that she does not have more information for the committee at this time and that she does not
believe any money for FY19 needs to be allocated to the Snelson sculpture.
Bodkin Bryk suggested that the committee reallocates $1,000 to the City Hall lobby art project.
Fitzgerald asked if the committee wants to change the funding for the project to $10,000 plus an
additional $1,000 to be distributed as a $250 stipend to each of the finalists selected. Bollinger
stated that the City Manager's initial vision for the City Hall lobby art project was to have multiple
installations. Brown stated that the idea of multiple installations seems like a complication to the
project. Fitzgerald stated that were she an artist working on this project, she would like to be
aware that the larger piece would be expanded to other installations as a theme, and that she
would not do so for the initial funds provided. Fitzgerald asked if the committee would like to
allocate $1,000 to the City Hall lobby art project. The committee agreed upon that allocation.
Fitzgerald asked if there are going to be two installations for the Longfellow tunnel this year.
Bollinger stated that there were some issues with spring installations due to moisture, so the
installation of the mural would be moved to the fall. Fitzgerald asked if the committee would
continue to fund $400 for that project. The committee agreed upon that allocation. Fitzgerald
asked the committee if they would like to increase the funding for matching funds. Seydell
Johnson stated that she thinks $8,000 is adequate for the number of responses received. Bodkin
Bryk noted that the responses the committee has been receiving are increasing each year. Miller
suggested planning to allocate $8,000 for now and reassessing that after funds have been
decided for all other projects. The committee agreed to allocate $8,000 to the matching funds.
Seydell Johnson suggested doing another artistic entrance to a community garden, similar to the
Chadek Green placemaking project, as there are five other gardens that could use an entrance.
Brown asked which park is the next largest. Seydell Johnson responded that the next largest park
would be Weatherby but that she suggests Creekside Park because it is currently being renovated
this fall and includes a community garden, or Willow Creek Park because a new playground is
being built there and it would be a good side to add an artistic element to. Bodkin Bryk stated that
she thinks the committee should continue with the theme of funding public art to be created for
parks that have community gardens. Seydell Johnson suggested speaking with Cara Briggs
Farmer directly because the committee has enjoyed working with her and she has experience
working with Backyard Abundance due to the Chadek Green project. Seydell Johnson stated that
keeping the same artist would add an element of continuity between the community gardens.
Miller suggested bumping up the funding for this project to $10,000 because Briggs Farmer had
informed the committee that the price of steel has more than doubled recently. Fitzgerald stated
that $10,000 seems high and that she is concerned that if funding for FY20 is lower than $25,000,
the committee would have to reduce funding for future phases of this project. Fitzgerald stated
that funding could be contingent upon the size of the park. Sydell Johnson stated that each park
would be its own individual project and that it makes sense to her to fund the project according to
the size of the designated park. Fitzgerald suggested returning to this project at the end of the
budget discussion to see if the committee has extra funds. Bollinger stated that Creekside did not
participate in the Neighborhood Art Project and is lacking an identifying piece of public art that
other areas do already have, such as Northside and Goosetown. Brown asked if any other
neighborhoods have requested an identifying piece of public art. Bollinger stated that Lucas
Farms has expressed interest and had received a neighborhood grant to create historical signs
but that they would like a larger -scale entrance way that works along the same motif, so it is
already designed in some sense. Fitzgerald suggested allocated $6,000 for Creekside and
returning to it after other projects have been addressed.
Fitzgerald brought up the idea of interactive art at city bus stops. Seydell Johnson requested that
the committee does not go further with this idea.
Fitzgerald brought up the idea of a poet/artist in residence. Bollinger stated that the inspiration for
this idea was the city of Saint Paul's which employs an Artist in Residence. Bodkin Bryk expressed
concern about this idea as she does not think the committee's budget is ample enough to employ
an artist and that she enjoys working project by project.
Fitzgerald stated that the committee has $9,600 remaining. Fitzgerald suggested funding the
beautification of a space. Fitzgerald stated that the office meeting space in Old Brick for the
organization Girls on the Run is run-down and in need of renovation. Brown questioned this space
being considered a public space. Seydell Johnson stated that the committee would have to open
this to an application process for all local nonprofits. Fitzgerald stated that this is an issue many
nonprofits face because money is allocated to other areas and not the improvement of offices or
meeting space. Bodkin Bryk stated that it sounds like a good idea but complications arise from
the space not being publicly accessible or visually available to the public. Bollinger stated that she
likes the idea of engaging local nonprofits to install public art in their facility and improve the
spaces for their clients because such organizations do not have the resources to go through that
process, but that such a process would likely have to be arranged with an artist -in -residence -like
figure.
Seydell Johnson stated that one of the biggest draws to the downtown area during the RAGBRAI
overnight was the breakdance competition. Seydell Johnson stated that the competition cost
around $600 and was run by Chuy (Jesus Renteria) from Hancher and drew a large crowd of all
ages. Seydell Johnson stated that performance art is a type of art that the committee has not
quite addressed before, and that she thinks it would be a good idea to do so, either as its own
event or as part of a Party in the Park. Seydell Johnson suggested allocating $2,000 to this and
coming to a specific agreement later concerning how that sum will be distributed.
Seydell Johnson stated that the opening of Riverfront Crossings is set for some time next spring,
which could be an opportunity for the committee to arrange an artistic element to the opening.
Fitzgerald suggested interactive art, art that allows kids to come to the park and create something,
such as pottery. Fitzgerald suggested allocating $2,000 to this project.
Seydell Johnson stated that the Chauncey Swan Park development would be opening in 2019
and that public art could be placed there to compliment the building and the park.
Fitzgerald stated that the committee has $5,600 remaining. Bodkin Bryk suggested adding to the
community garden project. Fitzgerald suggested adding $1,600 to that project. Knoche asked if
the committee needs to set aside some funds for maintenance. Bollinger stated that some funds
should be set aside and that the committee had set aside $2,000 in previous years and that some
of those funds could be used to improve the Iowa Avenue Literary Walk. Seydell Johnson stated
that the committee could also pair with the Bookmobile to get art into the communities, either in
an "art week" where the Bookmobile would have crafts and art -related books. Bollinger stated that
the committee doesn't need to make that decision today, and that they need to leave some money
for maintenance. Fitzgerald stated that after allocating $2,000 to maintenance, the committee has
$2,000 left. The committee decided to leave the $2,000 as fluff.
Fitzgerald reviewed the allocation of funds: $1,000 to the City Hall lobby art project, $400 to the
Longfellow tunnel, $8,000 to matching funds, $7,600 to the Creekside community garden art
project, $2,000 to performance art, $2,000 to a kid -centered interactive art event at Riverfront
Crossings park, $2,000 to a maintenance fund, with $2,000 left over as fluff.
Bodkin Bryk suggested subtracting $500 from the performance art budget and reallocating it to
the fluff sum, so that the committee would have $2,500 left. Seydell Johnson said that if the
committee leaves $2,000 as fluff, it could eventually be redistributed to matching funds or the
performance art. Fitzgerald asked the committee if they would like to take $600 from the
Creekside Park project and use that as extra money. Seydell Johnson stated that the Creekside
project, due to the size of the park, would likely need that full $7,600. Bodkin Bryk stated that she
would rather drop the budget for performance art down to $1,500 and that the committee could
put more money towards that project later on if desired. Miller stated that the allocations are not
permanent, and that the City Hall lobby art project and the Creekside community garden project
were both pieces that will likely be around for a while, and a worth investing more money in.
Fitzgerald stated that the committee was at $22,500 for tentative commitments of funding and
$2,500 left.
Miller asked if the committee had used the maintenance fund from FY18. Bollinger responded
that the committee had not made a maintenance fund for FY18 because it had added extra funds
to the matching funds budget. Fitzgerald stated that one new project that will require maintenance
this year is the Chauncey Swan Parking Ramp placemaking project. Miller asked if there is room
for new public art in the Ped Mall or if that has already been decided. Bollinger stated that all
public art that had been there before the renovation, except the "Dorothy" sculpture, will be
relocated within the Ped Mall once construction is done. Fitzgerald asked about the bridge being
built near Hancher and suggested adding signage that would explain the history of the area or
something similar. Knoche stated that they were working on a plaque with the library about the
history of the crossing in that area and that they will mount it on the southeast side of the bridge.
Miller asked if this is the automobile bridge or the pedestrian bridge. Knoche stated that it is the
automobile bridge.
Seydell Johnson moved to approve the allocation of funds for Fiscal Year 2019. Brown seconded.
Motion passed unanimously.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
Fitzgerald stated that she thought the city looked nice for RAGBRAI. Brown stated that she
enjoyed herself. Miller stated that he thought it was fun.
STAFF REPORTS:
Bollinger stated that the Southeast teacher and her students will be attending the next meeting to
present their proposal. Fitzgerald announced that she is selling her home and will no longer be
an Iowa City resident and that she will probably be on the committee until October. Bollinger stated
that they will need to post the position opening.
ADJOURNMENT:
Knoche moved to adjourn. Miller seconded. Meeting adjourned 5:17 p.m.
Public Art Advisory Committee
Attendance Record
2018
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
9/7
11/2
1/4
2/1
4/5
5/3
6/7
7/12
8/2
Name
Expires
Bodkin
Bryk,
x
x
O/E
x
x
x
x
x
x
Tam
01/01/19
Brown,
Wend
01/01/20
x
O/E
x
x
x
x
x
x
x
Erin
Fitzgerald
01/01/20
x
x
x
x
x
x
x
x
x
Knoche,
Ron
x
x
x
x
x
x
x
x
x
Seydell-
Johnson,
Juli
O/E
x
x
x
x
x
x
x
x
Vero
Rose
Smith
01/01/21
--
--
x
O/E
x
x
O/E
x
O/E
Steve
Miller
02/01/21
--
--
--
x
x
x
O/E
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Item Number: 6.h.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Public Art Advisory Committee: September 6
FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
SEPTEMBER 6, 2018 — 3:30 PM
LOBBY CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Erin Fitzgerald, Wendy Brown, Steve Miller, Vero Rose Smith, Brett
Zimmerman (for Ron Knoche), Juli Seydell Johnson
NOT PRESENT: Tam Bodkin Bryk
STAFF PRESENT: Marcia Bollinger, Morgan Musselman, Anne Russett
PUBLIC PRESENT: Kay Colangelo, Thomas Agran, Rachel Arnone and art students
RECOMMENDATION TO CITY COUNCIL
By a unanimous vote, the Public Art Advisory Committee recommend adoption of the proposed
amendment to 14 -2G -7G-6 of the Iowa City Code by the Iowa City City Council as presented by
Anne Russett.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Juli Seydell Johnson temporarily substituted as chair for this meeting, as Erin Fitzgerald arrived
late and Tam Bodkin Bryk was not in attendance.
Thomas Agran commented that he read the minutes of the August Committee meeting and
wanted to speak on the idea of a resident artist program like that of St. Paul, MN which was
mentioned in the FY19 fund allocation discussion. Agran stated that he had misunderstood a
fundamental tenant of St. Paul's program but had recently met the latest St. Paul City Artist at the
Iowa Arts Summit which took place in August. Agran said he thinks it is important to clarify the
details of the program to the Committee because he believes a City Artist program would be
perfect for Iowa City. Agran stated that St. Paul's version of the program is not a traditional artist -
in -residence program but rather a program that arranges for an artist to be a member of City staff
so the City can utilize their skill to address structural problems at a municipal level, rather than
someone who paints murals and creates other pieces of art around the city, though that may be
a way the City Artist and the City decide to solve a problem. Agran stated that the most recent St.
Paul City Artist developed a program around gaining public input and that the artist had mentioned
to him that the community members who typically attend public input meetings are not necessarily
the audience who would be using the park, for example, so she reached out to specific areas and
created "pop-up" public input meetings where she would provide popsicles for attendees. Agran
noted that this project was a result of the City arranging for an artist to look at a problem and
coming up with a creative solution as opposed to following the typical bureaucratic process. Agran
mentioned another project that the City Artist had arranged where she placed poetry on the
sidewalks. Rather than creating an expensive project like Iowa City's Literary Walk, the artist
developed a program where, anytime the City was repaving a sidewalk, a poem written by
someone in St. Paul was imprinted on one of those squares as a way of getting art into all parts
of the city at very little cost. Agran mentioned that St. Paul's Public Art Program does not fund the
City Artist because it is a staff position within the City government that is funded by a grant
unrelated to the Public Art Program. Given his new understanding of the program, Agran thinks it
would be a great project for Iowa City to implement and he wanted to clarify the specifics of the
St. Paul City Artist program so the idea could be revisited by the Committee as a potential future
project.
Vero Rose Smith mentioned that due to her personal experience as someone who receives
funding in intervals, not through a grant but through external funding to the institution at which she
is currently housed, she knows that operating in such a way is difficult, particularly for longitudinal
projects, such as city -level projects. Rose Smith stated that the ideal program would be funded
by the City or otherwise funded in a manner that is not dependent on annual or bi-annual renewals
of a stipend as the uncertainty of a grant -based program is difficult to work with both in terms of
collaboration with others and on an individual level.
Agran mentioned that he asked the City Artist what the tenure of the position was, to which she
replied that the position is not tenured, as it comes with the expectation that the City Artist, like
the Parks Director for example, is expected to be available to solve problems and a predetermined
residency period does not allow for that kind of flexibility. Agran stated that the most recent St.
Paul City Artist worked for the City for six years and the Artist before her worked there for about
twelve years, so the position is treated like any other city government position, with the
understanding that the City Artist's time is not restricted as they work to do something meaningful
for the city.
Steve Miller asked if implementing a City Artist program is something that falls within the Public
Art Action Committee's capabilities. Marcia Bollinger stated that the Committee could make the
recommendation to the City Council during the budget process, although it would likely involve a
certain significant of research before that recommendation is given to assess how critical the
position is and what the priorities are.
There was no further public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE AUGUST 2. 2018 MEETING
Miller moved to approve the minutes of the August 2, 2018 meeting. Wendy Brown seconded.
Motion passed unanimously.
Fitzgerald arrived at 3:45 p.m.
REVIEW OF SOUTHEAST JUNIOR HIGH ART PROPOSAL FOR THE LONGFELLOW
TUNNEL
Rachel Arnone and two of her eight -grade art students from Southeast Junior High, Maya Bennett
and Koi Davis, presented their designs for the mural that will be completed in the Longfellow
Pedestrian Tunnel. Arnone stated that the two designs presented to the Committee today were
voted upon by the class and were chosen as the winning designs, and that each design would
take up one of the tunnel's walls and they would extend slightly beyond of the tunnel so that they
would be visible to those nearby.
Arnone stated that the two designs consist of similar colors. Miller asked if the class chose the
designs so they would complement each other when voting. Arnone responded that no, the class
just votes on the top two designs, and it has worked out in the past couple of years that the
designs complement each other.
Maya stated that the inspirations for her design were trees, which she enjoys drawing, and photos
of octopi that inspired the tendrils that surround the tree. Coy stated that the rainbow component
featured in her design symbolizes equality. Fitzgerald asked if they were planning to paint the
ceiling of the tunnel again. Arnone replied that they did not paint it last year but that they could
this year if they would have ladders provided by the Parks Department to do so. Bollinger asked
if Parks Department had primed the ceiling area last year. Arnone responded that she and the
students primed the far interior of the tunnel last year because the tunnel was too wet for the
Parks Department to prime. It turned out to be still so wet when the students primed that in some
areas the primer had fallen off the wall. Arnone stated that they had spray painted when the primer
was wet because it would not dry. Bollinger stated that this is the reason the project is taking place
in the fall, because it was thought the students will be able to paint in drier conditions in the fall
rather than spring. Marcia asked Arnone when they planned to start the project. Arnone stated
that she plans to paint the tunnel in late September or early October because the students need
to make stencils for Coy's design and they need to discuss how to complete Maya's design, which
will require a more freehand use of spray paint. Marcia asked the students how they would like to
extend their designs outside of the tunnel. Maya said she will probably extend the octopus -
inspired tendrils and Coy will likely extend the rainbow.
Seydell Johnson motioned to approve the designs as presented for the Longfellow Tunnel. Rose
Smith seconded. Motion passed unanimously.
REVIEW OF PROPOSED AMENDMENT TO ZONING CODE RELATED TO PUBLIC ART IN -
LIEU FEES IN RIVERFRONT CROSSINGS
City of Iowa City Senior Planner Anne Russett, who drafted the proposed amendment, was in
attendance for this portion of the meeting so the Committee could ask her any questions they
might have regarding this change in the zoning code.
Russett explained that the amendment to Title 14, Zoning Code of the Iowa City Code related to
Public Art In -Lieu Fees in Riverfront Crossings would change the requirement that public art funds
received for height bonuses be spent in the same Riverfront Crossing Subdistrict as the subject
property that contributed said funds to the funds being able to be spent within the Riverfront
Crossings district in general. The specific language is as follows: "Funds contributed shall be used
by the City for public art within the Riverfront Crossings Subdistricts where the subject building is
located as approved by the Public Art Committee" would be changed to "Funds contributed shall
be used by the City for public art within the Riverfront Crossings District as approved by the Public
Art committee."
Brown asked how many subdistricts are within the Riverfront Crossings district. Russett replied
that there are eight subdistricts and that the park area is not designated as a subdistrict but as
public open space.
Bollinger stated that the amendment does a lot for the flexibility of locating public art anywhere
within the Riverfront Crossings District. There would be $73,000 coming from this one project
which the Committee hopes to use for the relocation of the Kenneth Snelson sculpture to the
Riverfront Crossings district. Fitzgerald asked for clarification on whether it costs $73,000 to move
that sculpture. Russett responded that the $73,000 is what the City received from a developer
who decided to contribute 1% of their costs to the City's Public Art Program, meaning that the
Committee has $73,000 available to them to be used within the Riverfront Crossings District.
Seydell Johnson stated that these funds will be used for the relocation of the Snelson sculpture,
involving engineering and consultant fees and rehabilitation of the sculpture.
Miller asked Russett if she could see any potential negative outcomes coming from this change
to the zoning code, such as who has the choice regarding where public art is placed. Russett
replied that the City and the Committee still have the authority to decide where the art is placed,
because any funds that are spent need to be reviewed by the Committee, and that is true for this
project and all future projects.
Agran asked if the 1 % development bonus program was in effect for only the Riverfront Crossings
District or for other districts within Iowa City. Russett stated that was correct. Agran asked if that
development bonus in Riverfront Crossings was recommended in the original development of the
district or if it was added later. Russett responded that the public art bonus was included in the
form -based code from the beginning because when the form -based code for the district was
originally adopted it included multiple bonus provisions. Rose Smith asked if the developer would
be publicly acknowledged for participating in the program to incentivize other developers to
potentially participate. Bollinger responded that the public is likely unaware of this portion of the
code, and there isn't a provision in place that gives public recognition of participating developers,
but that arranging that recognition is possible. Bollinger asked if the developers could install art
that the developer personally commissions. Russett responded that the 1% goes directly to the
fund, but that she supposes the developers could commission their own art to be installed if they
desired, though there is not much incentive to do so. Miller asked for clarification on whether the
1 % goes directly to the City's Public Art Program fund. Russett responded that this is the case,
and the funds are to be spent within that district only. Rose Smith stated that that seemed liked
something worth raising awareness about.
Agran stated that one thing to consider as developments occur and developers decide to give 1 %
is, when you tie the 1 % development bonus to the district in which these developments are being
built, especially when a significant increase in public art funding occurs, to ask who that public art
funding ultimately serves because development is occurring in places with large concentrations
of wealth and funneling that funding back into that one area will prevent it from being spread to
the other areas of the city that are underserved or under -resourced. Agran mentioned that Seattle
divorced their 1% program from the geography and as a result, when the city grows, the whole
city grows. Agran stated that as the Committee thinks about their advocacy role, they should
consider how public art funding that comes from these developments can be used to benefit the
whole community. Russett said that they would have to work with the City Attorney's office on that
if changes are potentially going to be made in that direction. Russett stated that Washington
state's rules are different than the state of Iowa's rules and typically when we ask for an in -lieu
fee for something, such as a bonus or an open space, it needs to be tied to a specific area. Russett
stated that they do have an in -lieu fee for open space and that there are open -space districts
which could be potentially used as a model for public art. Seydell Johnson stated that those
districts operate in a similarly limiting way, that wherever the money comes in, it must be spent
within those districts to benefit the residents of those areas. Seydell Johnson stated that they
previously tried to expand neighborhood open space in -lieu fees to reach more of the city and it
wasn't possible with current Iowa law. Fitzgerald stated that the Committee should make a mental
note as to where they are spending their dollars and they should make their funding more strategic
and effective, rather than spending additional funds where there is already funding.
Miller moved to recommend approval of the amendment to the Riverfront Crossings code related
to the public art fees in -lieu as presented by Anne Russett. Seydell Johnson seconded. Motion
passed unanimously.
COMMITTEE ANNOUNCEMENTS OR REPORTS:
There were no committee announcements or reports.
STAFF REPORTS:
Bollinger stated that the RFQ for the City Hall Public Art piece went out September 5, and that the
deadline is the 28th of September. Bollinger stated that the matching fund grants application is in
the process of being posted online and that, once the application is posted, a press release will
be distributed. Bollinger stated that the next deadline for the matching fund grants application is
October 19th. Bollinger also stated that they are finalizing agreements with the selected artist for
the Farmers' Market placemaking project. Bollinger stated that Cara Briggs Farmer's shipment of
aluminum has been held up, so progress on the Chadek Green Placemaking Project has been
momentarily stalled, but will begin again soon once the aluminum has arrived and that the
installation should be finalized at the end of October. Fitzgerald asked if there was any damage
to the Riverfront Crossings Park from the recent storm. Seydell Johnson replied that there were
many trees down throughout the city, but that there wasn't any damage to that specific park.
Miller asked if the budget had been officially finalized. Bollinger stated that it has been finalized.
The Committee reviewed the allocation of funds as arranged in the August meeting.
Bollinger asked the Committee if they had officially decided to work with Cara Briggs Farmer on
future community garden placemaking project at Creekside. The Committee agreed to work with
Cara Briggs Farmer on future placemaking projects in neighborhood parks that have community
gardens.
Fitzgerald asked what the process of finding a new chair to replace her would be and when that
process would begin. Bollinger responded that the official process of designating a new chair
would not occur until January, and that Tam Bodkin Bryk would be the interim chair following
Fitzgerald's vacancy. Fitzgerald stated that she will attend her last committee meeting in October.
ADJOURNMENT:
Seydell Johnson moved to adjourn. Miller seconded. Motion passed unanimously. Meeting
adjourned 4:25 p.m.
Public Art Advisory Committee
Attendance Record
2018
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
Name
Expires
11/2
1/4
2/1
4/5
5/3
6/7
7/12
8/2
9/6
Bodkin
Bryk,
x
O/E
x
x
x
x
x
x
O/E
Tam
01/01/19
Brown,
Wendy
01/01/20
O/E
x
x
x
x
x
x
x
x
Erin
Fitzgerald
01/01/20
x
x
x
x
x
x
x
x
x
Knoche,
Ron
x
x
x
x
x
x
x
x
x
Seydell-
Johnson,
Juli
x
x
x
x
x
x
x
x
x
Vero
Rose
Smith
01/01/21
--
x
O/E
x
x
O/E
x
O/E
x
Steve
Miller
02/01/21
--
--
x
x
x
O/E
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Item Number: 6.i.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Senior Center Commission: February 15
Approved Minutes
February 15, 2018
MINUTES
SENIOR CENTER COMMISSION
February 15, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kathy Mitchell, Kenn Bowen, Lorraine Dorfman, Margaret
Reese, Hiram (Rick) Weber
Members Absent: Cheryll Clamon
Staff Present: Kristin Kromray, Linda Kopping, Ashley Monroe
Others Present: None
CALL TO ORDER:
The meeting was called to order by Reese at 4:05 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM JANUARY 18. 2018 MEETING:
Motion: To accept the minutes from the January 18, 2018 with
amendments. Motion carried on a vote of 5/0.
PUBLIC DISCUSSION:
None.
DISCUSSION OF COMMISSION VISITS:
Commissioner Reese will attend a Board of supervisors meeting on April 5th.
Commissioners Bowen and Dorfman will attend a city council meeting in March
and April respectively.
DISCUSSION OF FUTURE LEADERSHIP OF THE SENIOR CENTER:
Reese noted that coordinator Linda Kopping retire at the end of April and the
commission would like to understand the steps in finding a successor for the
position. Monroe said that each hiring process with in the city is different but that
generally there is an interim coordinator until a permanent employee can be hired
Approved Minutes
February 15, 2018
for the position. She did not know how long the hiring process will take but noted
that given the amount of lead time available that she would think around 2
months. She stated that normally when a position becomes vacant city
management will determine if any changes need to occur to the job description or
organizational structure. Kopping is working with the city manager's office on
updating the job description. Monroe noted that she does not anticipate any
organizational changes. City management will identify the strengths of The
Center and what is important to membership. She stated that the city manager's
office and Human resources would take recommendations as to where to post
the job opening. She also said that while the job description is rigid in its format
that sometimes the City will have a more inclusive job brochure with pictures and
more descriptions of the community the position will serve. She also noted that
sometimes there will be a meet and greet of prospective candidates.
Reese expressed a desire to have a chance to meet prospective candidates.
Bowen noted that a feeling of continuity is important and that he hoped the job
search would not go on for an extended period. Dorfman inquired about the need
to hire a candidate who is experienced with the unique population of participants
at the Senior Center. Monroe replied that it would be important to hire someone
with these specific qualifications. Mitchell would like to have a brief survey given
to commissioners by city management to express what qualifications they think
are important in a coordinator.
There was discussion of how the Senior Center has changed over the time that
Kopping has been the Coordinator. Kopping stated when she started activities
were more sedentary, the nutrition program was much more popular, volunteer
activities were much different (like the greeter program and volunteer secretaries)
and the building housed many social service agencies. During her time here the
population has changed to being multigenerational (even within Senior Center
members), classes and activities have become more robust and follow what
participants have expressed desire to be involved with, and many of the social
service agencies have moved to other independent locations.
Commissioners expressed a desire to continue to be involved as the succession
planning continues.
OPERATIONAL OVERVIEW:
Kopping reported that she is continuing to work on policies and procedures. She
is currently on the final part of section 12. This is the final section and it includes
emergency procedures, which she will need to totally revamp. She will send out
section 12 to commissioners when finished. Mitchell volunteered to look at
sections 10 and 11 which also need to be reviewed.
2
Approved Minutes
February 15, 2018
Friends of the Center is still pulling together a board. Kopping noted that Buhman
has expressed interest in helping with this and is moving forward on this task.
The painting project is moving along quickly and it is anticipated it will be finished
next week. During the project original shelving needed to be moved from room
211. While being moved it fell apart. Staff is working with purchasing to get new
storage cabinets in that space.
Michelle Buhman is working on getting estimates for a tcoil hearing loop for the
assembly room. This would help hearing impaired participants. A purchase of
replacement exterior lights for the north and south sides of the building is moving
forward.
Tax season is in full swing. Appointments are booked out into mid-March. Emily
Edrington has been working with many new student volunteers who will be
volunteering as tech help, game room and quilting volunteers. Emily and Michelle
are working on pulling the summer program guide classes together.
There will be an intergenerational team trivia night on February 22"d
Staff has been putting together a membership retention plan that includes adding
more newcomer's orientations, additional newcomer's breakfasts, surveys of
lapsed members and reaching out to new members to find out how the Senor
Center could better assist them in becoming involved. The information gathered
from new members will be used to create an infographic that will be given to new
members when they join.
COMMISSION DISCUSSION:
None.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Mitchell/ Bowen
3
Approved Minutes
February 15, 2018
Senior Center Commission
Attendance Record
Year 2017
Name
Term Expires
3/16/17
4/20/17
5/18/17
6/15/17
7/20/17
8/17/17
9/21/17
10/26/17
11/16/17
12/14/17
1/18/18
2/16/2018
Kenn Bowen
12/31/20
--
--
--
--
X
X
X
X
NM
X
X
X
Cheryll Clamon
12/31/18
X
NM
NM
X
O/E
X
X
X
NM
X
X
O/E
Lorraine Dorfman
12/31/19
X
NM
NM
X
X
O/E
X
X
NM
X
X
X
Mark Holbrook
12/31/18
X
NM
NM
X
X
X
O/E
X
NM
X
--
Kathy Mitchell
12/31/19
X
NM
NM
X
X
X
X
X
NM
X
X
X
Margaret Reese
12/31/17
X
NM
NM
X
X
X
X
X
NM
O/E
X
X
Hiram (Rick)
X
12/31/20
--
--
--
X
O/E
X
X
X
NM
X
O/E
Key: X=
Present
O=
Absent
O/E =
Absent/Excused
NM =
No meeting
-- =
Not a member
+ r
tui�1r.�
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Senior Center Commission: July 19
Item Number: 6.j.
Approved Minutes
July 19, 2018
MINUTES
SENIOR CENTER COMMISSION
July 19, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kenn Bowen, Cheryll Clamon, Lorraine Dorfman, Scott
Finlayson, Margaret Reese, Hiram (Rick) Webber
Members Absent: None
Staff Present: Michelle Buhman, Emily Edrington, Geoff Fruin, Kristin
Kromray, Ashley Monroe
Others Present: Kathy Mitchell
CALL TO ORDER:
The meeting was called to order by Reese at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE JUNE 21, 2018 MEETING:
Motion: To accept the minutes from the June 21, 2018 with amendments.
Motion carried on a vote of 610. Dorfman/Webber
PUBLIC DISCUSSION:
Mitchell reported that she has resigned from the Commission. She noted she had
been the Commission secretary and well as the Steering Council liaison and
these positions will need to be filled.
SENIOR CENTER COORDINATOR UPDATE:
Fruin expressed appreciation to the Senior Center staff during the hiring process
for the new Senior Center coordinator. He also expressed thanks to Ashley
Monroe for fulling the role of interim coordinator.
LaTasha DeLoach has been hired as the new coordinator and will start on July
31St. Fruin was impressed by the pool of candidates who were well qualified and
believes that speaks highly of the Senior Center. He thinks DeLoach will bring
strong, public, and positive energy to the Senior Center and will make
connections in the community that have not been made in the past. He believes
Approved Minutes
July 19, 2018
that she will be able to continue to do what the Senior Center has been doing as
well as raise the bar even higher and complement the skills of the current staff.
Clamon asked if the City Council was involved in the hiring process. Fruin stated
that there are only three positions the City Council hires (city manager, city clerk,
city attorney) and two that require City Council approval (police chief and fire
chief). He stated that there were three commissioners, one member of the public,
and city staff involved in interviews. Feedback was gathered from those who
participated but the decision was ultimately Fruin's.
Webber questioned what Fruin meant by "raising the bar" and wondered what he
thought could be improved. Fruin answered that he thought it was more about
connection with different parts of the community. DeLoach's current position for
Johnson County is a community outreach position so she has been able to
network with many groups in the community. She will be able to leverage those
connections in fundraising as well.
Fruin would like to have an open house for the public to meet DeLoach in the
near future.
Bowen noted that since DeLoach has many connections to the community, will
her focus, and ultimately the Senior Center's, continue to be on seniors, or will it
change into a more intergenerational community center. He asked if this was
what Fruin was hoping for. Fruin answered that The Center would continue to
remain focused on seniors.
Clamon noted that it sounded like DeLoach was accomplished but that she does
not have experience working with seniors. She noted that this was one of the
primary criteria, and it was not met. Fruin confirmed that her work experience has
focused on youth and families but that she has a master's degree in social work
as a generalist and made a good case for how her skills with special populations
will transfer to the Senior Center.
Fruin is available to meet with commissioners and the public regarding the new
coordinator hire if there are additional questions or concerns.
Dorfman asked if Monroe will continue as the interim coordinator until July 31 sc
Monroe stated that she will be at the Senior Center until DeLoach starts and will
be available during the transition period as well as finish working with staff on the
policy review.
Emily Edrington arrived at the meeting.
RECRUITMENT OF NEW COMMISSION MEMBERS:
2
Approved Minutes
July 19, 2018
Reese noted that her second appointment ends at the end of the calendar year.
Her position is the county representative on the Commission, which is appointed
by the Senior Center Commission. Dorfman's first term is also up at the end of
the year. She has been filling a partial term for the last two years. Mitchells
appointment was also through the end of this year but with her resignation there
is an immediate opening. Reese asked Commissioners to begin thinking about
people who they might suggest apply to the Commission.
STAFF REPORT:
Buhman reported the Monday Night Live band has been invited to play at a joint
concert with the New Horizons Band at Voxman concert hall on July 29tH
Buhman is beginning to work on spring programs. She is anticipating some new
gardening programs as well as an all Senior Center reads book discussion.
The first proof of the program guide has been delivered. It will go to print in the
next two weeks. The first day of registration will be August 16th. The spring
program guide deadline will be earlier than normal due to a vacation.
Buhman reported she has been appointed to the Johnson County Livable
Community policy board.
Buhman stated she has had the pleasure to serve as the interim treasurer for
Friends of The Center. She will be handing over these duties and associated
documents to DeLoach once she starts.
Edrington reported the intergenerational social events will be continuing in the
fall. She has begun work on the upcoming Medicare open enrollment period.
Additional AARP tax aide volunteers are needed and she asked that
Commissioners mention this to anyone who they think may be interested.
Edrington has been testing volunteer software and hopes to make a choice
regarding this soon. The volunteer recognition event is tentatively scheduled for
September 27th
Edrington left the meeting.
Kromray noted that she had done some research into the WW2 memorial block
that was discussed the previous month. There had been a month-long event
schedule for the 50th anniversary of WW2 in 1994. There is no mention of the
memorial block in The Post (monthly newsletter predating the Program Guide)
and no recollection from a participant who was involved with the events at that
time. The Commission discussed potential placement of the block on Senior
Center property. Clamon questioned if placing this block set a precedent for other
groups who would want to place memorials at the Senior Center. She noted that
perhaps there would be space at the Veterans Trail of Johnson County.
Approved Minutes
July 19, 2018
Commissioners discussed the pros and cons and obligations of placing the
memorial at the Senior Center. The commission tabled further discussion.
The water main for the Senior Center needs to be replaced. It is likely this will
occur in August; the building will need to be closed for the repair.
New bulletin boards will be hung soon replacing older, broken ones.
Webber asked if there are repair plans for Washington St. He is concerned about
a couple of spots where the sidewalk is uneven. Fruin noted that there will be
some improvements to lighting on the block of Washington between Linn and
Gilbert in the coming year but the overall street scape will not change. In the
future there will be new curb cuts and pedestrian cross walk lights on the corner
of Gilbert and Washington. Fruin asked Webber to show him the uneven
sidewalk so City staff could be alerted to fix the issue.
COMMISSION DISCUSSION:
Bowen reported he attended a City Council meeting where he spoke about fall
programming. He felt the information was well received by the City Council.
Dorfman will plan on going to the Board of Supervisors in the fall. Finlayson
noted he would also be willing to attend a Board of Supervisors meeting if
Dorfman was unable to attend.
Dorfman will not be able to attend the next Commission meeting.
Monroe mentioned on future agendas Commission discussion will change to
Commission reports at the suggestion of the City Attorney due to open meetings
laws. Finlayson thought the purpose of Commission discussion was to discuss
current topics of interest to the Commission, which could be itemized, whereas
Commission report would be Commission business conducted over the previous
month. Fruin noted that due to open meetings laws items not on the agenda
cannot be discussed. Finlayson noted that many items on the agenda seem too
vague to comply with open meetings law. Monroe noted the City Attorney's office
was concerned that action would be taken in Commission discussion. Finlayson
noted that Commissioners could ask City staff to add any discussion items to the
agenda before the meeting. Reese asked if an agenda item could be "identify
future discussion items". This will be done on future agendas.
Motion: To Adjourn. Motion carried on a vote of 6/0. Bowen/Dorfman
4
Approved Minutes
July 19, 2018
Senior Center Commission
Attendance Record
Year 2017
Name
Term Expire
8/17/17
9/21/17
10/26/17
11/16/17
12/14/17
1/18/18
2/16/18
3/15/18
4/19/18
5/17/18
6/21/18
7/19/18
Kenn Bowen
12/31/20
X
X
X
NM
X
X
X
N/M
X
X
X
X
Cheryl] Clamon
12/31/18
X
X
X
NM
X
X
O/E
N/M
X
X
O/E
X
Lorraine Dorfinan
12/31/19
O/E
X
X
NM
X
X
X
N/M
X
X
X
X
Robert (Scott)
Finlayson
12/31/20
--
X
X
O/E
X
Mark Holbrook
12/31/18
X
O/E
X
NM
X
--
--
--
--
--
-
Kathy Mitchell
12/31/19
X
X
X
NM
X
X
X
N/M
X
X
X
--
Margaret Reese
12/31/17
X
X
X
NM
O/E
X
X
N/M
X
X
X
X
Hiram (Rick)
Weber
12/31/20
X
X
X
NM
X
O/E
X
N/M
X
X
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
— = Not a member
+ r ,
• yyrrmr��
CITY OE IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Senior Center Commission: August 16
Item Number: 6.k.
Approved Minutes
August 16, 2018
MINUTES
SENIOR CENTER COMMISSION
August 16, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kenn Bowen, Cheryll Clamon, Scott Finlayson, Margaret
Reese, Hiram (Rick) Webber
Members Absent: Lorraine Dorfman
Staff Present: LaTasha DeLoach, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by Reese at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE JULY 19. 2018 MEETING:
Motion: To accept the minutes from the July 19, 2018 with amendments.
Motion carried on a vote of 5/0. Bowen/Clamon
PUBLIC DISCUSSION:
None.
COMMISSION ASSIGNMENTS:
Webber will attend an upcoming City Council meeting. Bowen will attend the
Board of Supervisors meeting on September 6t'.
OPERATIONAL OVERVIEW:
DeLoach reported she is beginning work on the Friends of the Center Board. She
is hoping to advertise the need for Friends board members in the near future.
The first day of registration was today. Clamon noted that she had signed up for
classes for the first time using the online registration site and she found it easy to
use.
Approved Minutes
August 16, 2018
Reese said she was impressed by the wide range of classes, including both
rigorous and fun options, for the fall and she appreciates that the classes are
member driven. Bowen stated that he is on the Program Committee and that the
members of the committee make suggestions for classes as well as talk to
people who are interested in offering classes at the Senior Center.
Clamon stated that she appreciates the opening of the billiards room so that
members can bring in a guest. She brought her grandson in recently and they
had a fun time.
DeLoach is currently working on a grant from Delta Dental to get new water
bottle filling stations throughout the building. Other building updates include
brighter lighting in the elevator as well as the creation of a staff break room.
DeLoach will be bringing in some traveling cultural exhibits from various
museums. These will likely be displayed in the lobby area.
DeLoach would like to improve the way -finding signs throughout the building.
Ideas include color coded signs and well as more prominent welcome signs.
Another option is getting TV's at the entrances with general and programming
information. DeLoach is also hoping to update the bulletin boards to make them
more attractive. She would also like to utilize yard signs to draw attention to the
building. Commissioners discussed placing banners on the outside the building
or projecting lights and or images onto the outside of the building. Webber asked
if something could be done with the limestone block at the corner of the building.
The blocks were part of the building and were removed to make space for the
skywalk. DeLoach said it could not be painted but a plaque could be placed.
DeLoach will be working with the Communications Department to come up with a
marketing plan by the end of October.
COMMISSION DISCUSSION:
Reese noted that the Commission currently has one seat open and will have two
more at the end of this year. She asked Commissioners to think about people to
potentially approach to let them know about the openings and how to apply.
Clamon left the meeting.
Reese noted that Kathy Mitchell had been the Commission Liaison to the
Steering Council. She asked if any Commissioners would be willing to fill this
role. Kromray reported that this meeting occurs on the 2nd Thursday of the month
at 10:45. The Steering Council is meant to be the communication component that
brings the various committees, including the Commission, together. This role
2
Approved Minutes
August 16, 2018
would entail attending the meeting and reporting on what the Commission
discussed. Weber agreed to be the Commission Liaison.
Webber noted that the trip hazards outside of Ecumenical Towers had been fixed
after the last Commission meeting and that he appreciated the quick action by
the City Manager's office.
Reese asked if there were any items for the agenda in September for the
Commission to discuss. It was suggested the memorial block be revisited. Reese
asked DeLoach to add any items that she would like the Commissions feedback
on. DeLoach also noted that she is happy to talk with Commissioners regarding
any ideas they have for the Senior Center and to reach out to put those items on
the agenda for the following month.
Motion: To Adjourn. Motion carried on a vote of 510. Bowen/Finlayson
Approved Minutes
August 16, 2018
Senior Center Commission
Attendance Record
Name
Term Expires
9/21/17
10/26/17
11/16/17
12/14/17
1/18/18
2/16/18
3/15/18
4/19/18
5/17/18
6/21/18
7/19/18
8/16/18
Kenn Bowen
12/31/19
X
X
NM
X
X
X
N/M
X
X
X
X
X
Cheryll Clamon
12/31/20
X
X
NM
X
X
O/E
NIM
X
X
O/E
X
X
Lorraine Dorfman
12/31/18
X
X
NM
X
X
X
N/M
X
X
X
X
O/E
Robert (Scott)
Finlayson
12/31/20
--
--
--
--
--
--
--
X
X
O/E
X
X
Mark Holbrook
12/31/17
O/E
X
NM
X
--
--
--
--
--
--
--
--
Kathy Mitchell
12/31/18
X
X
NM
X
X
X
N/M
X
X
X
--
--
Margaret Reese
12/31/18
X
X
NM
O/E
X
X
N/M
X
X
X
X
X
Hiram (Rick)
Weber
12/31/19
X
X
NM
X
O/E
X
N/M
X
X
X
X
X
Key: X —
Present
0—
Absent
O/E =
Absent/Excused
NM=
No meeting
-- =
Not a member
Item Number: 6.1.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Telecommunications Commission: June 25
APPROVED
Iowa City Telecommunications Commission
06/25/2018 Meeting Minutes
Page 1 of 3
Minutes
Iowa City Telecommunications Commission
June 25, 2018 — 5:30 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A
Call to Order: Meeting called to order at 5:30 P.M.
Members Present: Laura Bergus, Matthew Brenton, James Pierce
Members Absent: Paul Gowder, Derek Johnk
Staff Present: Ty Coleman
Others Present: Gerardo Sandoval, Bond Drager
Recommendations to Council: None
Approval of Minutes:
Brenton moved and Pierce seconded a motion to approve the May 21, 2018 minutes as presented. The
motion passed unanimously.
Announcements of Commissioners:
Bergus thanked the City for the opportunity to serve on the Telecommunications Commission for a
number of years.
Short Public Announcements:
None.
Community Internet Project:
Coleman said he had not heard anything from the group working on the project. Pierce reported he had
been in touch with the new University of Iowa Student Government President and Vice President. He
said that the UISG liaison and vice liaison to City Council were interested in the topic of municipal
broadband. Pierce said he hoped to work with them to learn what they might want to pursue.
Consumer Issues:
Coleman noted the two issues presented in the meeting packet that had been resolved.
Mediacom Report:
Coleman reported that he had not received any information from Mediacom.
Local Access Reports:
Sandoval reported that one of Public Access Television's (PAN) producers recently had a documentary
premiere and said it was a good example of quality work that can be produced through PATV. Bergus
said the event reminded her that PATV provides a great service and that the documentary was
well -produced. She said that local legislators and a wide variety of others from the community attended
and that there was standing room only. Pierce added that he had seen the event promoted via social
media.
Drager said it was a busy time of year at the Library. She reported that she has been experimenting with
live streaming to YouTube. Drager said the Library's marketing staff had begun to create Facebook
events for Library events and that she is able to put the link to the live stream in the event page after the
APPROVED
Iowa City Telecommunications Commission
0612512018 Meeting Minutes
Page 2 of 3
program begins.
City Cable TV Office Report:
Coleman mentioned that Jack Brooks, a producer with the City's Cable TV Office, had recently been
awarded a bronze Telly Award for his story on the local prison dog training program. Coleman noted that
Telly awards cover a broader scope than just government or community video, but extend to all kinds of
media producers across the country. Coleman said the Cable TV Office had also submitted to the annual
awards contest put on by the National Association of Television Officers and Administrators (NATOA) and
was awaiting the results.
Coleman mentioned one project being worked on, which was to highlight the success of the UniverCity
program and some support from a local organization that has benefitted it. The program purchases
houses, performs renovations and other improvements, and sells them as single-family homes in an effort
to benefit the neighborhoods.
Coleman noted the summer concert season and mentioned the Cable TV Office had recently recorded
three of this year's Musick performances, which features a series of chamber music concerts.
Bergus asked how the City's live streaming of public meetings on Facebook was going. Coleman said he
thought there has been up to somewhere around thirty people viewing the live stream at any given time
while the meeting is taking place and that it is reaching a location where more people might be likely to
watch. Coleman said that questions are not moderated during the stream, but that the questions are
directed to appropriate staff for follow-up at a later time.
Adjournment:
Brenton moved and Pierce seconded a motion to adjourn. The motion passed unanimously
Adjournment was at 5:45 p.m.
APPROVED
Iowa City Telecommunications Commission
06/25/2018 Meeting Minutes
Page 3 of 3
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Gowder
Bergus
Johnk
07/24/2017
Meeting not held
due to lack of
quorum.
Brenton
08/28/2017
x
x
x
x
vacant
09/25/2017
x
x
x
x
vacant
10/23/2017
x
o/c
x
x
vacant
11/27/2017
x
x
x
x
vacant
11/30/2017
Special meeting
x
o/c
x
x
vacant
0AfnnVIA 4q
Meeting not held
due to lack of
quorum.
02/26/2018
x
x
x
x
vacant
03/26/2018
x
x
x
x
vacant
Pierce
04/23/2018
x
x
x
x
x
05/21/2018
x
o/c
x
x
x
06/25/2018
o/c
x
x
o/c
x
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Item Number: 6.m.
+ r
ui �1 lat
• yyrrmr��
CITY Ok IOWA CITY
www.icgov.org
November 6, 2018
ATTACHMENTS:
Description
Telecommunications Commission: September 24
APPROVED
Iowa City Telecommunications Commission
09/24/2018 Meeting Minutes
Minutes
Iowa City Telecommunications Commission
September 24, 2018 — 5:30 P.M.
Iowa City Public Library, Digital Media Lab, 123 S. Linn St., Iowa City, Iowa 52240
Call to Order: Meeting called to order at 5:35 P.M.
Members Present: Paul Gowder, James Pierce, Matthew Brenton (via conference call)
Members Absent:
Staff Present: Ty Coleman
Others Present: Gerardo Sandoval, Bond Drager
Recommendations to Council: None
Approval of minutes:
Brenton moved and Pierce seconded a motion to approve the June 25, 2018 minutes as amended. The
motion passed unanimously.
Announcements of Commissioners:
None.
Short public announcements:
None.
Election of Officers:
Brenton was nominated for chair. Pierce was nominated for vice -chair. A vote was taken and the motion
passed 3-0.
Post -franchise role of the Telecommunications Commission (ICTC):
Coleman said that since the local cable franchise agreement has expired and the cable TV franchise
enabling ordinance is where the Commission originated, the City felt it would be a good time to assess
the Commission's duties, given that a number of the duties were tied to the local franchise. Coleman said
he would be sending a memo to provide background information and describe the current situation. The
memo would ask for ICTC members to consider what the Commission could provide the City in the future
and would offer some options for discussion at the next meeting. Coleman said the goal would be for the
Commission to come up with a proposal for how it could operate and the role it could serve to the City
Council. Coleman recommended commissioners review the ICTC by-laws, which lists the
previously -established duties. Coleman noted that changes would need to be made to the by-laws.
Gowder recollected that there had been a few changes in the by-laws sometime in the last couple of
years. Coleman said that the date at which election of officers would take place had changed, due to a
change in the timing of Council appointments to commissions. Also, the designation of secretary
changed from the Cable TV Administrator to the Media Production Services Coordinator.
Gowder suggested that input from City staff and cable TV access channel representatives would be
welcomed. Coleman said that the access channel representatives could also be sent a copy of the
memo.
Municipal broadband:
Coleman noted that a former Commission member had sent him an email to pass along to the ICTC,
1 of 5
APPROVED
Iowa City Telecommunications Commission
09124/2018 Meeting Minutes
which included a link to an article about municipal broadband. Coleman said the email with the link was
included in the meeting packet.
Brenton said his understanding was that one of the roadblocks to establishing a municipal broadband
system is for a municipality to first own its own electrical utility. Gowder noted that the conversation about
municipal broadband had taken place by the City Council a while ago. He asked how the Commission
could determine whether the issue should be moved forward or if it should be dropped. Brenton asked if
there was a way that the Commission could make an official recommendation that the Council looks into
the issue, now that the lawsuit with Mediacom has been dropped. Gowder wondered if there was a way
for Council to appoint the Commission or another group to study the issue, including the cost. He stated
that currently there wasn't enough information for a concrete recommendation. Brenton noted that the
ICTC isn't equipped to determine what the cost would be. Pierce expressed a desire for one of the ICTC
members to become a liaison to the City Council on the issue to determine what financial and barriers
would need to be overcome, from Council's perspective, to take the issue further.
Gowder asked what barriers there may be to create a liaison to the Council on the issue. Coleman said
he wondered if there was a way for an ad-hoc committee to be formed to focus on researching the
feasibility of a City -owned broadband system for residents. Pierce noted that the Council had recently
formed a subcommittee, involving two Council members to take a look at a particular issue and wondered
if something like that, with the addition of an ICTC liaison to that subcommittee, could work. Gowder
agreed that the idea seemed to be a reasonable recommendation. Brenton said the ICTC's role is to
express the importance of looking into the issue, but that ultimately the City Council and the City Manager
would need to be involved in determining the cost. Gowder presented a motion to approve the idea of a
Council subcommittee. Pierce seconded the motion. The motion passed 3-0.
Brenton asserted that the ICTC could offer examples of other localities that have created their own
system. He mentioned the net neutrality letter the ICTC had submitted to the Council last year and said
that perhaps municipal broadband could be tied to net neutrality, as it would, in a way, allow the City to
enforce net neutrality at the Internet service provider level.
Pierce noted that a City Council candidate he had been working with had not directly addressed the issue,
due to a short timeline for the campaign, but that he was in favor of putting some money towards the
issue. He said he felt that the candidates and current council members would be open to it. Brenton said
he hadn't heard of anyone being strictly opposed to it. Pierce said the main concern people have is
where the funding would come from. Gowder said that prior discussions about municipal broadband by
the ICTC focused on the infrastructure issue, and felt there was some skepticism at that time.
Pierce asked if the issue could be approached from the perspective that a municipal system could help
those who fall between not being to afford high speed Internet service, but also don't qualify for the
Connect2Compete program offered by Mediacom for households with students who qualify for the free
and reduced lunch program.
Gowder mentioned the Community Internet Project group who had introduced themselves to the ICTC at
a previous meeting. He said they were trying to create a mesh network system, working with the schools
to provide service to students. Gowder wondered where the group was on the project and asked if
Coleman could reach out to the group. Pierce said that having the group as part of the conversation
when making a proposal to Council for a subcommittee would be helpful. Brenton recalled a conversation
with the group where it was determined that it might be best for the group to pursue their project on its
own and then be able to showcase it as an example of a solution that is working. Gowder said that the
ICTC could ask the group if the ICTC could help in any way. Pierce noted it would be helpful to know
what barriers the group might be encountering.
2of5
APPROVED
Iowa City Telecommunications Commission
09/24/2018 Meeting Minutes
Consumer Issues:
Coleman said that the local Mediacom contacts have been very helpful and quick to respond to issues
presented to them by the Cable TV Office.
Mediacom Report:
Coleman reported that he had not received any information from Mediacom.
Local Access Reports:
Sandoval reported that PATV is working at part of its mission to become current with technology. He said
they are starting a streaming channel. Other activities have included recording in 4K resolution and
fundraising to purchase a drone. Sandoval said that PAN staff was also working with producers to
educate them on new techniques and software to offer them opportunities to try something new and
become more current. He said these efforts will benefit the entire community.
Sandoval said that there was a remodel ribbon cutting ceremony event planned with the Chamber of
Commerce on October 18.
Drager mentioned a short video on the Library's Facebook page that had been created to promote Get a
Library Card Month.
City Cable TV Office Report:
Coleman said his office was beginning another round of its Meet the Candidates series, which brings
candidates in to the City Channel 4 studio to record a brief statement. Coleman said that the project
would focus on local candidates or those who represent portions of Iowa City. He said the Cable TV
Office would also be recording several candidate forums, all of which would be sponsored by the League
of Women Voters. The plan is to go live with each of the candidate forums.
Coleman mentioned that he had attended the National Association of Television Officers and Advisors
(NATOA) conference in Philadelphia. He said topics ranged from production, channel operation, and
social media to right-of-way management and municipal broadband. Small cell wireless siting was
another hot topic. Coleman said he learned there was a concern that rulings at the federal level could
open the door for wireless companies to come to town without a lot of local control over how to regulate
and charge for use of the right-of-way. If wireless companies are allowed to use the right-of-way with
minimal restrictions and costs, the fear was that cable companies may be able to claim that since the
wireless carriers would be using the right-of-way to facilitate 5G services and that cable companies
should have the same level of access, potentially putting franchise fees at risk.
Coleman discussed a couple of examples of communities who had shared their story of municipal
broadband at a conference session. One community, Fairlawn, Ohio, with a population of 7,500, had
three incumbent providers who weren't providing the level of service desired. The City of Fairlawn's
growth strategy officially deemed broadband as essential infrastructure. Fairlawn's goal was not to get a
return on its investment, but instead to provide access and increased speeds. Fairlawn built its own
system at a cost of ten million dollars. Coleman noted that they do not own their own electric utility. The
system is operated by the city's public works department and the funding for the system comes from the
road budget.
Coleman said that Clackamas County, Maryland was the other community who shared its experience with
building its own broadband network. They began to utilize dark fiber they owned and created a network
that does not provide service to residents, but rather to institutions, such as the school system. The
school district paid for its part of the build -out up front, which was likely expensive, but was saving a lot of
money on Internet service due to much lower rates being charged by the county. The community has
made its network open to commercial entities, but have yet not had any companies come forward. Some
3 of 5
APPROVED
Iowa City Telecommunications Commission
09/24/2018 Meeting Minutes
of the communities within Clackamas County had changed its code to require new conduit, for sole use
by the city, to be installed by the developer of any development project. The County is also using more
micro -fiber to be able to put more lines in one conduit.
Coleman said it was reported that YouTube was now the number two search engine. He also referred to
a presentation made by a public access center -like group who was providing access to virtual reality and
related technology. Coleman said one interesting example that was shown included the use of
augmented reality, that allowed a people to point their phone cameras towards a sign and have the
translation overlayed. Coleman said that closed captioning of video was being implemented more by
municipal organizations and that the Cable TV Office was continuing to increase its efforts to caption
videos it produces. Coleman said that captioning longer -format programs can be very expensive and that
other communities were also dealing with that issue. He said there were vendors at the conference who
displayed a variety of captioning solutions ranging from human -generated captions to ones that are
generated automatically using voice recognition software. Coleman said that his office was planning to
request funding in the next budget in order to implement a captioning strategy. Drager mentioned that
one issue she has encountered is that automatic captioning struggles when speakers have a thick accent.
Coleman mentioned that YouTube offered community contributions process that allows viewers to
voluntarily submit captions using YouTube's captioning tools. He said that captions have to be approved
by the producer before they would be made publicly visible.
Coleman said that there was a video awards event as part of the conference and that a lot of great work
was being done by local governments. Coleman mentioned that the City of Iowa City's Jack Brooks had
won third place for a piece he created about the Oakdale Prison dog training program.
Adjournment:
Brenton moved and Pierce seconded a motion to adjourn. The motion passed unanimously
Adjournment was at 6:37 p.m.
4of5
APPROVED
Iowa City Telecommunications Commission
09124/2018 Meeting Minutes
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
5 of 5
Gowder
Bergus
Brenton
Johnk
10/23/2017
x
o/c
x
x
vacant
11/27/2017
x
x
x
x
vacant
11/30/2017
x
o/c
x
x
vacant
Special meeting
01/22/2018
vacant
Meeting not held
due to lack of
quorum.
02/26/2018
x
x
x
x
vacant
03/26/2018
x
x
x
x
vacant
Pierce
04/23/2018
x
x
x
x
x
05/21/2018
x
o/c
x
x
x
06/25/2018
07/23/2018
vacant
vacant
Meeting not held
due to lack of
quorum.
08/27/2018
vacant
vacant
Meeting not held
due to lack of
quorum.
9/24/2018
x
vacant
x
vacant
x
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
5 of 5