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HomeMy WebLinkAbout2018-11-06 ResolutionItem Number: 7.d. + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org November 6, 2018 1. Resolution to issue Dancing Permit to Posh Hotel LLC, dba Clarion Highlander Hotel & Conference Center, 2525 N. Dodge St. ATTACHMENTS: Description Resolution to Issue Dance Permit Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 18-292 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: Clarion Highlander Conference Center - 2525 N. Dodge St. Passed and approved this fish day of November 12018 MA OR pproved by ATTEST• CITY CLERK City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Tbrogmorton Item Number: 8.c. I r I, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution Removing Appointee to the Civil Service Commission. Prepared By: Eleanor Dilkes, City Attorney Reviewed By: Geoff Fruin, City Manager Karen Jennings, Human Resources Administrator Fiscal Impact: No impact Recommendations: Staff: Approval Commission: The Chair of the Commission has received no response to his most recent communication to Ms. Bushman in which he notified her that if he did not hear from her by October 19, 2018 he would have no choice to but to ask the City Council to begin the process to remove her from the Commission. Attachments: Resolution August 21, 2018 email from Chair of the Civil Service Commission, to Emily Bushman October 4, 2018 letter to Emily Bushman from Chair Executive Summary: State law requires that removal of a person appointed by the Council to a city office must be by written order detailing the reasons for the removal and the appointee must be given notice of the removal and the opportunity to be heard at a public hearing. On 3/20/2018 Council appointed Emily Bushman to the Civil Service Commission for a 4 -year term starting on April 2, 2018. Since then numerous attempts to contact Ms. Bushman, including those by the Chair of the Commission, have been unsuccessful. The contacts are detailed in the resolution. The Commission has only 3 members. The lack of a full Commission will be particularly problematic in the event of an appeal by a civil service employee from suspension, demotion or discharge. The Chair of the Commission has received no response to his most recent communication to Ms. Bushman in which he notified her that if he did not hear from her by October 19, 2018 he would have no choice to but to ask the City Council to begin the process to remove her from the Commission. Background /Analysis: ATTACHMENTS: Description Chair email Chair Letter Resolution From: rwyss _mchsi.com To: "Emily Bushman" <emily-bushman(a)-uiowa.edu> Sent: Tuesday, August 21, 2018 2:16:42 PM Subject: Iowa City Civil Service Commission Emily- I am Richard Wyss, the Commission Chair of the Iowa City Civil Service Commission. Congratulations on your appointment, and welcome to the Commission. We missed you at the meeting this morning, and staff shared a concern that they have not received any response from their attempts to contact you by email or phone, and I would like to reach out to you to verify that you have received the messages, or if there is a better way to communicate information to you. We appreciate your willingness to serve, and as a 3 -member board, it is essential that we receive your insight and input in matters coming before the Commission. We also understand that life circumstances change, and the ability to commit to voluntary position obligations can be difficult. Either way, please communicate with the Iowa City Civil Service Commission staff contact, Karen Jennings either by email ( karen j enningsgiowa- city.orC )or phone at (319) 356-5025 to verify that you have received the information that you need to participate in Commission activities, or if you are unable to participate at this time. We truly hope that you are able to continue as a member of the Commission, and are looking forward to working with you in the future. Please feel free to call me if you have any questions or concerns. Richard Wyss (319) 594-7884 October 4, 2018 Emily Bushman 100 Peterson Hall Iowa City, IA 52242 Dear Emily, j r CITY OF IOWA CITY 410 Fast Washington Street Iowa City, Iowa 52240- 1 826 (3 19) 356-5000 (3 19) 356-5009 FAX k,k,ww.icgov.org Since you were appointed to the Civil Service Commission (CSG) in March 2018 City staff and I have made numerous attempts to contact you and have had no response. You have been notified of the Commission's meetings and have not attended. The CSC can be called on to handle serious employment matters with little notice, and with only 3 members it is essential that all members can be counted on to participate. We appreciate your interest in applying for the Commission but we must have a commitment from you to participate as an active member. If you are unable to participate you can resign simply by sending a short email to Karen Jennings at karen-jennings@iowa-city.org. If I do not hear from you by Friday, October 19, 2018 1 will have no choice but to ask the City Council to begin the process to remove you from the Commission. Sincerely, Rick yss Chair, Civil Service Commission. MR Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St. 52240,(319)356-5030 Resolution No. 18-293 Resolution Removing Appointee to the Civil Service Commission Whereas, Iowa Code Section 372.15 requires that the removal of a person appointed by the Council to a city office must be by written order detailing the reasons for the removal and the appointee must be given notice of the removal and the opportunity for a public hearing; and, Whereas, on March 20, 2018 the City Council appointed Emily Bushman to the Civil Service Commission for a 4 -year term starting on April 2, 2018; and, Whereas, since her appointment staff and the Chair of the Commission, Rick Wyss, have contacted Ms. Bushman by email, text and U.S. mail and have received no response. Contacts include the following: 3/23/18 Welcome letter and information (recent meeting agendas, minutes, etc.) sent by Human Resources Administrator. Email notifications of employee events such as badge pinnings and swearing in ceremonies sent by Human resources staff. Notice of and agenda for 8/21/18 Commission meeting sent by staff. Ms. Bushman did not attend meeting. Email on 8/21/18 from Chair to Ms. Bushman sent after 8/21 meeting noting her absence, introducing himself as the chair, speaking to the importance of the commission and asking her to communicate with the Commission's staff contact. (copy of email attached). 8/27/18 text from Chair to Ms. Bushman asking her to contact him about the meetings. 10/4/18 letter from Chair to Ms. Bushman by mail and email asking her to contact him by October 19th or he would have no choice but to ask Council to remove her from commission. Chair also sent text. (Copy of letter attached) Whereas, the Commission has only 3 members. The lack of a full Commission will be particularly problematic in the event of an appeal by a civil service employee from a suspension, demotion or discharge; and, Whereas, it is in the best interest of the City to remove Ms. Bushman from the Civil Service Commission so that a replacement can be appointed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Emily Bushman is removed from the Civil Service Commission for the reasons set forth above. 2. The City Clerk shall send a copy of this resolution to Emily Bushman by certified mail. Ms. Bushman shall be granted a public hearing before the Council on all issues connected with the removal if she files a request for a hearing with the City Clerk within 30 days of the date of mailing the resolution of removal. Passed and approved this 6th day of November 2018. Attest• ity Clerk M46r ' Appr `� City Attorney's Office It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Teague x Cole x Mims x Salih x Taylor x Thomas x Throgmorton Item Number: 8-d- M .d. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org November 6, 2018 Resolution approving final plat of Churchill Meadows Subdivision - Part Five, Iowa City, Iowa. ATTACHMENTS: Description Council Staff Report Final Plat Resolution To: City Council Item: SUB18-00012 Churchill Meadows Part Five Final Plat GENERAL INFORMATION: STAFF REPORT Prepared by: Anne Russett, Senior Planner Date: November 6, 2018 Applicant: Jeff Clark, CBD LLC 414 Market Street Iowa City, Iowa 52240 319-631-1867 Jeff mc1973@yahoo.com Contact Person: Kelly Beckler 1917 S. Gilbert Street Iowa City, Iowa 52240 319-351-8282 k.beckler@ mmsconsultants.net Property Owner: Requested Action: Purpose: Location: Location Map: CBD LLC Final plat approval; A resubdivision of Lot 1 in Churchill Meadows Parts Two and Three To allow for a six -lot residential subdivision Southeast corner of Herbert Hoover Hwy SE and American Pharaoh Drive ,i FT I Ui-..I 1< -'.E: F -i _-11 i..,LVEF H:,, Fl: :.. II I I I I I 3 �.2 i ; UNBFIC'LEDAYE ?87 '99 F9AT" x �' -.ci1 40� 3G'I? 4LS3 i8V 1� I J A -r5n J >>r 60 Size: 1.821 acres Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Undeveloped; RM -12 North: Residential, (County R) South: Residential, (RS -5) East: Residential, (RM -12) West: Residential, (RS -5) Northeast District Plan NE3, Lower West Branch Road September 27, 2018 November 26, 2018 The applicant, CBD, LLC, is requesting approval of the final plat of Churchill Meadows Part Five, a resubdivision of Lot 1 in Churchill Meadows Parts Two and Three. Churchill Meadows Part Five is a 6 -lot subdivision on 1.82 acres of land located at the southeast corner of Herbert Hoover Highway and American Pharoah Drive. The City annexed this property in September 2015. On October 20, 2015, the City Council adopted an ordinance conditional rezoning this property from County Multifamily Residential (RMF) to Low Density Multi -family (RM -12). The conditions associated with the rezoning include 1) installation of a sidewalk along Herbert Hoover Highway to connect to Olde Towne Village and 2) approval of a development plan for the RM -12 zoned area, including a landscaping plan, exterior building designs, and site plan by the Design Review Committee to ensure consistency with Comprehensive Plan policies related to compatibility with lower density and appropriate development appearance for an entranceway to the City prior to the issuance of a building permit. The applicant has already installed the sidewalk along Herbert Hoover Highway. The second condition must be met prior to issuance of any building permits. Churchill Meadows Part Five is a resubdivision of Lot 1 in Churchill Meadows Parts Two and Three, which was approved in 2016. The City's subdivision code provides staff with the ability to waive the preliminary plat stage in certain cases. Staff utilized this waiver for this plat since the land was previously subdivided. ANALYSIS: The lot size, lot boundaries, and total acreage of the final plat of Churchill Meadows Part Five are in general compliance with the subdivision regulations. Legal papers have been reviewed by the City Attorney's Office. All public improvements were covered with the construction plans for Churchill Meadows Parts Two and Three, so no additional construction drawings are required. Neighborhood Open Space: The City's Parks Master Plan identifies the proposed subdivision as part of the N3 Neighborhood Open Space District. The City's Neighborhood Open Space 3 Ordinance requires the dedication or land neighborhood open space requirement was Meadows Parts Two and Three. :)r a payment of a fee in -lieu. The City's met at the final platting stage of Churchill Infrastructure Fees: Required fees include a watermain extension fee of $435 per acre. Payment of this fee was addressed as part of the final plat for Churchill Meadows Parts Two and Three. STAFF RECOMMENDATION: Staff recommends approval of SUB18-000121 the final plat of Churchill Meadows Part Five, a 6 -lot, 1.82 -acre residential subdivision located at the southeast corner of Herbert Hoover Highway and American Pharoah Drive. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: Danielle Sitzman, AICP, Development Coordinator Department of Neighborhood and Development Services CITY OF IOWA CITY y •� " i �z , ' . Cf) m w, _HERBERT;. HOOVER HWY,SE UNBRIDLED AVE i O o _G R zLU - E p _; , ; LU r 2 o 1BARBARO VE0 QLU C/)�. An application submitted by Jeff Clark, CBD LLC for the LL approval of the final plat for 1.821 acres located on the Q southeast corner of the intersection of Herbert Hoover Hwy SE and American Pharaoh Drive. FINAL PLAT IG,A AtMERIaLPNIo,yAelN E.T-11LOT INNATTORNEY SUITE 310 CHURCHILL MEADOWS 104VA CITY OR 5224E-1B2a PART FIVE SING. PRIETOR OR D4VNER: A RESUBDIVISION OF LOT 1 OF CHURCHILL MEADOWS PARTS TWO AND THREE X282 �T STREET Cas ULC 'DMCTURN INrORNATON ' US ���� IOWA CITY, JOHNSON COUNTY, IOWA I I OR lTJ�� �5� ILS ILS ILS nl� ��f �15�1� 2 NIX21N WARIER CORNER TI TS �liL1EIlLll Woli_WER M" U.AW ;,�1'ii ll I/' "PUBUH] Urull-11„�L�IS i, SEC110N J ]9N-RSW I�\ O' OF RIE FlFRI P.M. FOUND BRASS PLUG - - - - - - - - - - BOOK 49 AT PACE fig - - �=12'25'48"(R)(M) 0=2'11'23"(R)(M) R=1085.92'(R)(M) R=539.98'(R)(M) L=235.58'(R)(M) L=20.64'(R)(M) T=11826'(R)(M) T=10.32'(R)(M) 2=2MAT(R)(M)r onp i uP Pu aNa $" Pi uo 9' ONrvL C=20.64'(R)(M) CB=N81'10'32"E No Ls - v . ce=N65'11'27"E _ S88'01'46"E 99.16'(R)(M)_. N89'46'43"E 251.32'(R)(M) 1.1 84.52' _ _ 10.84 74.37' 69.00' 87.95' s 0=12'58'37"(R)(M) or L 1A- - - '- �- - MORJ'03" R=270.00'(R)(M) _ L=fi1.15'(R)(M) 0' 4=8'12'41' R=1085.92' - cONCRESSIONAI CORNER, REESTABUSHED - SONCRESSIONA_ CORNER, RECORDED LDCAPON - PROPERTYCORNER(S), FOUND (ae noted) R-1085.92' T=30.71'(R)(M) --- p-5'48'04" L=11].72' ® L=8.54' T=4.27' C=:=N25'16'30" 1 \ R=1085.92' i=5B 92' C=117.fi7' (M) (( )) O22 -I C=8.54' CB'W L=109.32' Ce-N805a'a2"E as L CB=NB]G9'S4"E L T=54.76 \ C=109.27' Z OCA nZ z Ny Oi T (7 = D 3 a o m o 0 v< \ CB=N77.50WE 0.. _ 12,854SR z� �cy�ppnc C j nNsc�on ���ED mr r r < �" m o z r ff / -( o.a 2�A< e \ W26'32"(R)(M) �l m LJ --'- �c> o 07 -T / PR=780.00'(R)(M) \ a.NO Ac --- z aOa(DT2> 0 r ZS; La L=87.70'(R)(M) \ EE T=43.90'(R)(M) —o.Ae 4A<--" �-- 2, ��R_L�LR0�6 ---t \- - - \6 66.15 _ - 376.56'(R)(M) S89'5236"W PLAT/PLAN APPROVED by the City of Iowa City City Clerk Dale: u11UTY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEVER LINES, ANO/CR STORM SEVER LINES, PND/OR WAIER LINES: SEE CONSTRUCTION PLANS FOR OETAILS. UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTA-LAROIN AND MAINTENANCE OF THE FACIUTIES REOUIR- ED BY THE FOLLOWNG AGMaES: MIDAMERICAN ENERGY CO. Date: CENTURYEINK Dale: MEOIACOM Dale: 16352 (R)(Mi -V v INT,11 'it 2 4 s 2 2 _i LURFACLEJ LIVES 1F DESCRIPTION - CHURCHILL MEADOWS PART FIVE I HEREBY CERTIFY THAT DURING THE MONTH OF AUGUST, 2018 AT THE DIRECTION OF CBD, LLC, A SURVEY WAS MADE UNDER MY SUPERVISION OF LOT 1 OF CHURCHILL Notes on this plat are not MEADOWS PARTS TWO AND THREE IN THE NORTHEAST intended to create Shyvested QUARTER OF THE NORTHWEST QUARTER OF SECTION 7, pdvateInterest orconenrttorcduse TOWNSHIP 79 NORTH, RANGE 5 WEST OF THE FIFTH restriction or cov nanl or create any third party beneficiaries to PRINCIPAL MERIDIAN, IOWA CITY, IOWA, IN ACCORDANCE canyov noted use restriction or errant. WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 60 AT PAGE 131 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. SAID CHURCHILL MEADOWS PART FIVE CONTAINS 1.82 ACRES AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. EASEMENT LABEL TABLE uBEl OESCRIP00N IX15rIN5 IOD mm UPLRY EAOEMENT O2 mien -i 5 15d WM UPLRY AND, STLRMI SEWER EA'B.ENr LEGEND AND NOTES - CONGRESSIONAL CORNER, FOUND ® • - cONCRESSIONAI CORNER, REESTABUSHED - SONCRESSIONA_ CORNER, RECORDED LDCAPON - PROPERTYCORNER(S), FOUND (ae noted) O - PROPERTY CORNEPS SET (5/B"Ian Pin x/ yol-, Plastic LS Cap OSO�$91IONA'�O� embossed vim "MMS' ) ® CUT .X. - PROPERTY &/or BOUNDARY UNES \� r' - COINORESSIONA1 SEC110N LINES - RIGHT-OF-WAY UNES - CENTER UNES - LOT LINES, INIERNPL - LD i LINES, PLATTED OR BY OEEO EASEMENT & PURPOSE _ JAMES E. _ (M) (( )) O22 -I - UNES, MDIH NOTED - EXISTING EASEMENT UNES, PURPOSE NOTED - RECORDED DIMENSIIXNS - MEASURED DIMENSONS - CURYE SEGMENT NUMBER UNLESS NalED Ofliffi E, All OIMENSKINS ME IN FEET AND HUNOREDRIS Oz z as L \ L Z OCA nZ z Ny Oi T (7 = D m a o m o 0 v< 0.. _ z� �cy�ppnc C j nNsc�on ���ED mr r r < �" m o z r PLAT/PLAN APPROVED by the City of Iowa City City Clerk Dale: u11UTY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEVER LINES, ANO/CR STORM SEVER LINES, PND/OR WAIER LINES: SEE CONSTRUCTION PLANS FOR OETAILS. UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTA-LAROIN AND MAINTENANCE OF THE FACIUTIES REOUIR- ED BY THE FOLLOWNG AGMaES: MIDAMERICAN ENERGY CO. Date: CENTURYEINK Dale: MEOIACOM Dale: 16352 (R)(Mi -V v INT,11 'it 2 4 s 2 2 _i LURFACLEJ LIVES 1F DESCRIPTION - CHURCHILL MEADOWS PART FIVE I HEREBY CERTIFY THAT DURING THE MONTH OF AUGUST, 2018 AT THE DIRECTION OF CBD, LLC, A SURVEY WAS MADE UNDER MY SUPERVISION OF LOT 1 OF CHURCHILL Notes on this plat are not MEADOWS PARTS TWO AND THREE IN THE NORTHEAST intended to create Shyvested QUARTER OF THE NORTHWEST QUARTER OF SECTION 7, pdvateInterest orconenrttorcduse TOWNSHIP 79 NORTH, RANGE 5 WEST OF THE FIFTH restriction or cov nanl or create any third party beneficiaries to PRINCIPAL MERIDIAN, IOWA CITY, IOWA, IN ACCORDANCE canyov noted use restriction or errant. WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 60 AT PAGE 131 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. SAID CHURCHILL MEADOWS PART FIVE CONTAINS 1.82 ACRES AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. EASEMENT LABEL TABLE uBEl OESCRIP00N IX15rIN5 IOD mm UPLRY EAOEMENT O2 mien -i 5 15d WM UPLRY AND, STLRMI SEWER EA'B.ENr LEGEND AND NOTES Signed before me this day of --------- ,20--- . Notary PubliC, in and for the Slate of Iowa. y 6 - CONGRESSIONAL CORNER, FOUND ® • - cONCRESSIONAI CORNER, REESTABUSHED - SONCRESSIONA_ CORNER, RECORDED LDCAPON - PROPERTYCORNER(S), FOUND (ae noted) O - PROPERTY CORNEPS SET (5/B"Ian Pin x/ yol-, Plastic LS Cap OSO�$91IONA'�O� embossed vim "MMS' ) ® CUT .X. - PROPERTY &/or BOUNDARY UNES \� r' - COINORESSIONA1 SEC110N LINES - RIGHT-OF-WAY UNES - CENTER UNES - LOT LINES, INIERNPL - LD i LINES, PLATTED OR BY OEEO EASEMENT & PURPOSE _ JAMES E. _ (M) (( )) O22 -I - UNES, MDIH NOTED - EXISTING EASEMENT UNES, PURPOSE NOTED - RECORDED DIMENSIIXNS - MEASURED DIMENSONS - CURYE SEGMENT NUMBER UNLESS NalED Ofliffi E, All OIMENSKINS ME IN FEET AND HUNOREDRIS Signed before me this day of --------- ,20--- . Notary PubliC, in and for the Slate of Iowa. y 6 rj I In by certify that this land -,eying document vas prepared and the rtlated survey -A was perform<goby me ar u der my direct Pemonal supervision and that I a ly licenmd Professimal Lana Surveys, under the Iave of th t f Iowa. OSO�$91IONA'�O� 4 o yP'`"9N0'%. 20— \� r' .LAMES E. uCHTva _ JAMES E. _ niiamilOWAnnrararrroc000.� SEAL sets covered b this Beal: Z x Oz z Signed before me this day of --------- ,20--- . Notary PubliC, in and for the Slate of Iowa. y 6 rj p$ X �_L_ �I z m zzmr oo - O m O O D O AGOG �A�]JA �n �C 4 S fi C CYIoo N8 0> Z> = ]l Z m D� O Z x Oz z O n ]J Z OCA nZ z Ny Oi T (7 = D m a o m o 0 v< 0.. _ z� �cy�ppnc C j nNsc�on ���ED mr r r < �" m o z r 0 D Q Armn�m^�1Ar Z �l m LJ "' �c> o 07 n z aOa(DT2> 0 r ZS; La EE Ay1750\9750.00-750_037-Ag 1a/I8,20IB155ra5Au S.cq Prepared by Anne Russett, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 3565240 (SUB18-00012) Resolution No. 18-294 Resolution Approving Final Plat Of Churchill Meadows Subdivision - Part Five, Iowa City, Iowa. Whereas, the owner, CBD LLC, filed with the City Clerk the final plat of Churchill Meadows Subdivision — Part Five, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: LOT 1 OF CHURCHILL MEADOWS PARTS TWO AND THREE IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 60 AT PAGE 131 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. SAID CHURCHILL MEADOWS PART FIVE CONTAINS 1.82 ACRES AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2017) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Resolution No 18-294 Page 2 Passed and approved this 6th day of November , 2018. 4�� G Ma or ' Approved by Attes ity Clerk & olei / / ) City Attorney's Office It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: til PPdA8MP18teslResolubon Oraft.doc.doc Nays: Absent: Teague Cole Mims Salih Taylor Thomas Throgmorton Item Number: 8.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution repealing Resolution No. 17-246 and approving a new compilation of contractual authority delegated from the City Council to the City Manager which increases the City Manager's settlement authority. Prepared By: Eric Goers, Asst. City Attorney Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The revised City Manager Signature Authority resolution increases the City Manager's settlement authority from $20,000 to $60,000. Background /Analysis: Resolution No. 17-246 authorizes the City Manager to sign certain contracts without City Council approval, including settlement agreements of up to $20,000. This resolution increases that amount to $60,000, in order to track the Council -approved Purchasing Manual authority for the City Manager in approving contracts for professional and technical services. This will allow for a stream -lined settlement process for a greater number of claims. No other changes are being made to City Manager signature authority. ATTACHMENTS: Description Resolution Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution Number: 18-295 Resolution repealing Resolution No. 17-246 and approving a new compilation of contractual authority delegated from the City Council to the City Manager which increases the City Manager's settlement authority. Whereas, Resolution No. 17-246 authorizes the City Manager to sign certain contracts without City Council approval; and Whereas, in order to track the Council -approved Purchasing Manual authority for the City Manager in approving contracts for professional and technical services for up to $60,000, the City Manager's signature authority should be amended; and Whereas, it is in the best interests of the City to approve these changes. Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: I. Resolution 17-246 is hereby repealed. II. Council hereby delegates to the City Manager the following authority: A. Capital Outlay, Commodities, Operational Services and Professional Services. 1. The City Manager or designee is hereby authorized to initiate and execute, without City Council approval, the following contracts: a. Contracts not exceeding $150,000 for the purchase of commodities, operating services and capital outlay (not including public improvement contracts) for which there is funding authority in the annual budget as approved by the City Council. b. Contracts for professional or technical services (e.g. engineering, architect) where the total estimated amount does not exceed $60,000. c. Contracts with non-profit entities for the goods or services provided by those receiving job training from the non-profit entity. d. Contracts with other governmental entities for goods or services. e. Contracts for road salt purchased through the State's road salt procurement program. f. Contracts and other documents relating to procurement and management of insurance coverage. B. Public Improvements 1. The City Manager or designee has the authority to execute public improvement contracts for which there is funding authority in the City Council's adopted budget that do not require public bidding because they do not exceed the "competitive bid threshold" established in Chapter 26 of the Iowa Code, as amended. Resolution No. is -295 Page 2 2. The City Manager or designee has the authority to award a contract, to execute a contract, to authorize work to proceed under a contract, or to approve the contractor's performance and payment bond for public improvement projects where the estimated total costs require the City to solicit competitive quotations pursuant to Iowa Code Section 26.14(2013), as amended. C. Claims The City Manager or designee is hereby authorized to settle all claims not exceeding $60,000 against the City without further authorization by the City Council. In addition, the City Manager or designee is authorized to settle worker's compensation claims when the facts are not in dispute and the benefit payments are determined by statute and the rendering physician's impairment rating. D. Leases of Real Property 1. The City Manager or designee is hereby authorized to negotiate, execute, renew and manage farm leases and security agreements for agricultural land the City may now own or later acquire, upon approval by the City Attorney's Office. 2. All such leases shall be in writing, shall be for a period not to exceed one year, with possible renewals and subject to Iowa Code Sections 563.6 and 563.7. 3. In addition to farm leases the City Manager or designee is hereby authorize to negotiate, execute and manage leases of real property to which the City is a party, as lessor or lessee, which are for a term of three years or less, upon approval of the City Attorney. E. Indemnification Agreements for Police and Fire Training 1. The City Manager or designee, after consultation with the City Attorney and Risk Manager, is authorized to execute indemnity agreements for police and fire training on private property. F. Economic Development Opportunity Funds 1. The City Manager or designee is granted administrative authority to make disbursements from the Economic Development Opportunity Funds with the following three stipulations: a. There is a $50,000 limit per expenditure to this authority, to be funded by account number 10210510-448070; and b. The use aligns directly with City Council's adopted Economic Development policies and strategies; and c. Reporting the use of any of the funds will occur at the first Economic Development Committee meeting following such disbursement, and again in an annual report. G. Community Development Assistance, City Sponsored Event Assistance and Community Event Funding 1. The City Manager or designee is granted administrative authority to disburse Community Development Assistance, City Sponsored Event Assistance and Community Event Funding consistent with the recipients and amounts identified in the annual budget. H. Grant Funds Resolution No. 18-295 Page 3 1. The City Manager or designee is hereby authorized to sign contracts with entities providing grant funding to the City when there is a City match not exceeding $150,000 for which there is funding authority in the annual budget. I. Temporary Construction Easements 1. The City Manager or designee is hereby authorized to sign temporary construction easement agreements for use of city property with a duration not exceeding one year. Passed and approved this 6th day of november —'20 18 Attest: - f� City Cler Z d by: (I/ /g City Attorney's Office Mayor It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: X x X X x X X Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 81. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution amending the budgeted positions in the Parks and Forestry Division of the Parks and Recreation Department and the Administrative pay plan by deleting one full-time Maintenance Worker III - Parks position and adding one full-time Assistant Superintendent of Parks position. Prepared By: Juli Seydell Johnson, Director of Parks & Recreation Reviewed By: Karen Jennings, Human Resources Administrator Dennis Bockenstedt, Finance Director Sue Dulek, Assistant City Attorney Geoff Fruin, City Manager Fiscal Impact: The financial impact of these changes in position classifications will result in a total annual savings during the first year to the Parks Maintenance Management budget of $750. The savings will decrease each subsequent year as the Assistant Park Superintendent is a higher classification and receives step increases. Recommendations: Staff: Approval Commission: None Attachments: Resolution Executive Summary: This resolution eliminates a vacant position of Maintenance Worker I I I - Parks and adds a new position of Assistant Parks Superintendent. After evaluating the needs of the Parks & Recreation Department it has been determined that the needs of the department can be better served by a new position of Assistant Parks Superintendent. Background /Analysis: The Parks & Recreation Department - Parks Division has a vacant Maintenance Worker I II - Parks position. After evaluating the needs of the Parks & Recreation Department it has been determined that the needs of the department can be better served by a new position of Assistant Parks Superintendent. The division includes 22 full-time and up to 50 temporary, seasonal employees. All administrative and supervisory duties are the responsibility of the Park Superintendent. The duties and administrative responsibilities of the Parks Superintendent have grown to a point whereby the position of Assistant Parks Superintendent is necessary for adequate supervision and management of the Parks, Forestry, Horticulture and Natural Areas operations. The Assistant Park Superintendent will assist in supervisory and administrative duties, along with contractor and construction oversight. The financial impact of these changes in position classifications will result in a total annual savings during the first year to the Parks Maintenance Management budget of $750. Savings will decrease each subsequent year as the Assistant Parks Superintendent receives step increases. ATTACHMENTS: Description Resolution Prepared by Juli Seydell Johnson, 220 S. Gilbert St., Iowa City, IA (319) 3565104 Resolution Number: 1 Resolution amending the budgeted positions in the Parks and Forestry Division of the Parks and Recreation Department and the Administrative pay plan by deleting one full- time Maintenance Worker III - Parks position and adding one full-time Assistant Superintendent of Parks position. Whereas, Resolution No. 18-63, adopted by the City Council on March 6, 2018 authorized budgeted positions in the Parks and Forestry Division of the Parks and Recreation Department for Fiscal Year 2019; and Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017 established a classification and compensation plan for Administrative employees; and Whereas, the duties and administrative responsibilities of the Parks Superintendent have grown to a point whereby the position of Assistant Parks Superintendent is necessary for adequate supervision and management of the Parks, Forestry, Horticulture and Natural Areas operations; and Whereas, this change in positions will result in a $750 savings in the first year with increasing costs in subsequent years due to higher pay grade of Assistant Park Superintendent. Now.Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The budgeted positions in the Parks and Forestry Division of the Parks and Recreation Department be amended by: 1. Deleting one full-time Maintenance Worker III -Parks position, AFSCME grade 8. 2. Adding one full-time Assistant Superintendent of Parks position, Administrative grade 27. The Administrative pay plan be amended by adding the position of Assistant Superintendent of Parks, grade 27. Passed and approved this 6th day of November 20 18 Ma r ed by j Attest: ' City Clerk City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton A ,r Item Number: 8.g. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution ratifying the contract extension and memoranda of understanding to the November 12, 2013 Agreement by and between the City of Iowa City and Barker Lemar Engineering Consultants to provide consultant services for the Iowa City Landfill and Recycling Center. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jen Jordan, Resource Management Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $160,140, available in the Landfill Operating Account #75750121 Recommendations: Staff: Approval Commission: N/A Attachments: Memorandums of Understanding Agreement Renewal Resolution Executive Summary: The City of Iowa City previously entered into an Agreement with Barker Lemar Engineering Consultants for annual Landfill Engineering Services. At this time, the City desires to extend the contract for an additional three years, as allowed by the original Agreement. In addition, as the City's landfill consultant, Barker Lemar Engineering Consultants has been asked to complete additional tasks in response to deficiencies observed during an EPA inspection. Background /Analysis: The City of Iowa City entered into a contract with Barker Lemar Engineering Consultants for annual Landfill Engineering Services on November 12, 2013. This contract allowed for the option to extend the agreement an additional three years, at the annual rate of $35,635. During the original agreement period, the EPA inspected the Iowa City Landfill and Recycling Center and found some deficiencies. The City requested Barker Lemar Engineering Consultants perform the following services to aid the City in addressing the deficiencies: • Fire Prevention Plan and training for landfill staff ($26,810) • Groundwater Plume Delineation Plan and well installation ($26,425) ATTACHMENTS: Description Resolution Renewal Agreement MOU - Plume MOU - Fire Prepared by: Joe Welter, Senior Civil Engineer, 410 East Washington Street, Iowa City, Iowa 52240; (319) 356-5144 Resolution No. 18-297 Resolution ratifying the contract extension and memoranda of understanding to the November 12, 2013 Agreement by and between the City of Iowa City and Barker Lemar Engineering Consultants to provide consultant services for the Iowa City Landfill and Recycling Center. Whereas, the City of Iowa City and Barker Lerner Engineering Consultants entered into a consultant agreement (Agreement) on November 12, 2013, whereby the City secured the services of the consultant to perform permitting, monitoring and reporting services for the Iowa City Landfill and Recycling Center; and Whereas, the Agreement covered consultant's services as generally defined above for a defined period of three (3) calendar years, to include 2014, 2015, and 2016, with an option to renew for a consecutive three-year period upon agreement by both parties; and Whereas, City Council has approved four (4) amendments to this Agreement; and Whereas, City staff has approved a contract extension and two memoranda of understanding that modify the scope of the Agreement; and Whereas, Consultant has continued to provide services by operation of this Agreement, as amended by Council and by Staff; and Whereas, it is in the public interest for Council to ratify the contract extension and memoranda of understanding. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The attached documents are hereby approved and the signatures thereon hereby rated. Passed and approved this 6th day of November _,2018 M or y{ , Attest: City Clerk 11 Approved by City Attomey's Office f�/311 M Resolution No. 18-297 Page 2 It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton o4E=M ENGINEEERING CONSULTANTS December 23, 2016 Mr. Geoff Fruin City Manager City of Iowa City 335 Iowa Avenue Iowa City, Iowa 52240 Re: Consultant Agreement Renewal City of Iowa City Landfill Engineering Services Dear Mr. Fruin: BARKER LEMAR ENGINEERING CONSULTANTS {BARKER LEMAR} appreciates the opportunity to continue to provide landfill engineering consulting services to the City of Iowa City as outlined in the original Consultant Agreement dated November 12, 2013. As discussed, BARKER LEMAR agrees to renew the existing November 12, 2013 Consultant Agreement per the terms outlined in Section 11. Time of Completion, for an additional three years, from January 1, 2017 through December 31, 2019. The Scope of Services to be provided will be consistent with those outlined in the November 12, 2013 Consultant Agreement, and include the following tasks: 1. Annual Landfill VDiumetrics 2. Annual Landfill Site Topographic Survey 3. Annual Water Quality Report 4. Leachate Control Performance Evaluation Report 5. Methane Monitoring Report 6. Title V Air Emissions Report and Permitting 7. Greenhouse Gas Reporting S. Semi -Annual Water Quality Notification Per Section 11 of the existing Consultant Agreement, BARKER LEMAR agrees to perform the above scope of services at an annual rate of $35,635, which also includes $9,150 in hourly general engineering consulting. The City of Iowa City will be invoiced for the percent of each task completed at the time of the invoice, with the hourly consulting services billed on a time and materials basis as needed. If the agreement renewal terms meets with your approval, sign two originals of this Consultant Renewal Agreement, retaining one original for your files, and return one original or copy via email, fax to 515.256.0572, or U.S. mail to Barker Lemar Engineering Consultants, 1801 Industrial Circle, West Des Moines, IA 50265. 1801 INDUSTRIAL CIRCLE -WEST DES MOINES. IOWA 502135 - 515.256.@@;14 - 515.256.0152 If) - www.barkerlemer.com i'Nt_=11'.ir:Et=; Nf.; C[.INSUL T AHTS If you have questions regarding any of the information above, please contact one of the authorized signers below at 515.256.8814, or 800.707.4248. FOR BARKER LEMAR ENGINEERING CONSULTANTS FOR CITY OF IOWA CITY 4a'Tho President City manager, mthomsen(a barkerlemar cam Geoff-fruin@iowa-city ore Date: December 23, 2016 Stephanie S. Stolz, E. Director of Solid Waste opemt ons sstolz@barkerlemar.com Date: December 23, 2016 Copies: Addressee (Electronic) File (Electronic) Date: 10 //!/ /f P: X2016 ProposolAIACLF064294 IACLF Annual Engineering Services Renewol.docx fto"MBy 0L CRY Morhoya MCA. IOWA C17 -Y SANITARY LANDFILL RENEWAL of ENGINEERING SERVICES AGREEMENT DECEMBER 2016 2 PROPOSAL No. 164294 ENS INEER INIS CCNSLJLTANTS MEMORANDUM OF UNDERSTANDING TO I CHRIS O'BRIEN, TRANSPORTATION SERVICES DIRECTOR, IOWA CITY FROM I CHRISTINE RICHTER, P.E. DATE 1 06.29.15 SUBJECT I PROPOSAL 153828 PLUME DELINEATION 1.0 PROJECT UNDERSTANDING Groundwater sampling and statistical analyses, up through the 2014 Annual Water Quality Report (AWQR), associated with the Hydrologic Monitoring System Plan (HMSP) monitoring network for the landfill has indicated exceedances of groundwater protection standards (GWPSs) at statistically significant levels (SSLs) as shown in Table 1 below and Table 2 on the following page. Table 1 Statistically Significant GWPS Exceedances — Series A Monitoring Well Arsenic Cobalt Vanadium 1'1 Dichloro- ethene Tetrachloro -ethene Trichloro- ethene Vinyl Chloride MW -1A X X MW -2A-97 X MW -16A X X X MW -18-07 X X X MW -24A X MW -204A X MW -205A X MW -206A X X MW -207A X MW -212A X MW -213A X MW -216A X MW -217A X MW -220A X 1801 INDUSTRIAL CIRCLE • WEST DES MOINES, IOWA 50265 • 515.256.8814 • 515.256.0152 [f] • www.barkerlemar.com ENGINEERING CONSULTANTS Table 2 Statistically Significant GWPS Exceedances — Series B Monitoring Well Arsenic Cobalt Nickel Benzene MW -6B X X MW -8B X MW -11B X X MW -14B X MW -208B X MW -209B X X X MW -2108 X MW -211 B X Pursuant to Iowa Administrative Code (IAC) 567 113.10(6)"g"(1), measured SSLs require actions including the installation of monitoring wells to bracket the area of suspected groundwater impact and to monitor potential migration in the projected direction of groundwater flow, notify adjacent landowners of potential impact if off-site, and initiate an assessment of corrective measures (ACM). In accordance with IAC 567-113.10(6)"g"(1)"1", additional monitoring wells are proposed to be installed and sampled to characterize the extent of the groundwater impact. 2.0 SCOPE OF SERVICES Based on the above information, BARKER LEMAR proposes the following scope of services by task: 1. Prepare a monitoring well installation work plan for submittal to the Department. 2. Install monitoring wells for plume delineation. 3. Boring/well survey and reporting. Note: Sampling of the newly installed groundwater monitoring wells discussed in Task 2 for the appropriate Appendix I parameters that require bracketing will be conducted by the landfill staff during the routine semi-annual sampling event. Landfill staff will need to develop the wells prior to sampling. Task 1— Prepare Monitoring Well Installation Work Plan BARKER LEMAR will prepare a work plan for the drilling efforts associated with monitoring well locations proposed in Task 2 of this proposal for Department approval prior to commencing drilling activities. The focus of the work plan will also include determining if series "A" wells can be effectively utilized in bracketing series "B" wells. This will be accomplished by the efforts described below. • Review of boring logs and construction documentation forms will determine if the soil classifications are consistent between the different companies and personnel who logged the soil borings. Preliminary review has indicated that soil descriptions for loess and alluvium are very similar and could have been inadvertently misinterpreted on boring logs. This review could lead to identifying wells that were designated as series "A" or series "B" wells incorrectly. IOWA CITY SANITARY LANDFILL PLUME DELINEATION JUNE 2015 2 BARKER LEMAR PROPOSAL NO. 15382E ENGINEERING CONSULTANTS • Geochemical review will be utilized in identifying characteristics in groundwater shown in series "A" wells versus series "B" wells. Initial review found that groundwater characteristics may be influenced spatially around the site more so than by the geological profile that the well was screened in. If this is confirmed to be true, series "A" and series "B" designations may become irrelevant. • A statistical comparison of concentrations measured in monitoring wells will be conducted to compare "A" series and "B" series wells, impacted and non -impacted separately. If concentration data of series "A" and series "B" wells are found to be similar, it may become prudent to consider combing the data of the two series and perform statistical analyses with "A" and "B" series together. The combination of data would result in new prediction limits which could affect previous and proposed bracketing efforts. The monitoring well locations, approximate well depths, and other pertinent details will be submitted for Department concurrence to verify that the proposed installations will be acceptable for plume bracketing and compliance well purposes. If the number of monitoring wells required differs from those presented in this proposal, a change order will be prepared for this contract. Additionally, if it is determined that "A" series wells can bracket "B" series wells, and the Department approves, the number of wells required for bracketing could be reduced. Task 2 — Install Monitoring Wells for Plume Delineation In order to evaluate the character and extent of the groundwater impact near monitoring wells with measured SSLs as required by IAC 567-113.10(6)"g"(1)"1", ten additional monitoring wells are proposed to be installed at this time. The approximate location of these proposed monitoring wells are described below. • MW -401A: Northwest of monitoring well MW -16A to attempt to bracket on-site the extent of the groundwater impact measured at MW -16A. • MW -402A: North of monitoring well MW -206A to attempt to bracket on-site the extent of the groundwater impact measured at MW -206A. • MW -403A and MW -404A: West and East, respectively, of monitoring well MW -207A to attempt to bracket on-site the extent of the groundwater impact measured at MW -207A. • MW -4056: East of monitoring well MW -208B to attempt to bracket on-site the extent of the groundwater impact measured at MW -20813. • MW -40613: East of monitoring well MW -813 to attempt to bracket on-site the extent of the groundwater impact measured at MW -86. • MW -407B: East of monitoring well MW -209B to attempt to bracket on-site the extent of the groundwater impact measured at MW -2096. • MW -4086: East of monitoring well MW -613 to attempt to bracket on-site the extent of the groundwater impact measured at MW -613. • MW -409B and MW -4106: East and South, respectively, of monitoring well MW -211B to attempt to bracket on-site the extent of the groundwater impact measured at MW -2116. It should be noted that if this initial round of monitoring well installations does not fully define the extent of the impacted groundwater plumes in the areas of proposed delineation, additional monitoring well installations will be required. Additionally, it should also be noted that attempts to bracket all SSLs IOWA CITY SANITARY LANDFILL PLUME DELINEATION ,LUNE 2015 3 BARKER LEMAR PROPOSAL NO. 153828 ENGINEERING CONSULTANTS are not being made at this time as it is believed that some SSLs may eventually be removed from consideration (e.g. vanadium). Task 3 — Pre -Drilling and Post -Drilling Boring/Well Survey and Reporting BARKER LEMAR staff will conduct a pre -drilling and a post -drilling survey of monitoring wells installed for bracketing purposes. The newly installed monitoring wells will be surveyed to obtain coordinates and elevations of the ground surface, top of casing, and top of protective casing for each well. Construction documentation and boring logs for the new wells will be submitted to the Department. 3.0 LIMITATIONS Services not set forth in Section 2.0, Scope of Services, are excluded from this proposal. BARKER LEMAR has no responsibility to perform such excluded services and has no liability associated with the non- performance of such services. 4.0 SCHEDULE BARKER LEMAR will begin these services upon receiving the signed Confirmation of Notice to Proceed, or the Client's verbal authorization followed by the signed Notice to Proceed. Barring circumstances beyond BARKER LEMAR'S control, BARKER LEMAR anticipates completing the scope of services according the schedule in Table 3 below. Table 3 Scope of Services Schedule Task Description Schedule Submit Monitoring Well Installation Workplan to Within 30 days of receipt of signed notice to 1 Department proceed 2-3 Installation of Monitoring Wells and Surveying Within 90 days of Department approval of the Workplan 5.0 FEES The fees for the proposed scope of services are shown in the Table 4 on the following page and are valid for 60 days following the date of this proposal. Although fees are shown by task, the compensation for individual tasks are not independent of each other, and elimination of any task or part of a task shall justify a review and potential adjustment of the compensation for the remaining scope of services. Our invoices will be submitted monthly and will reflect the percentage complete of each task as of the date of the invoice. Payment terms are as described in the attached Terms and Conditions. Should conditions be encountered that require a change in the scope of services, compensation, or schedule, BARKER LEMAR will contact Client and proceed only with Client authorization, followed by a signed Change Order. IOWA CITY SANITARY LANDFILL PLUME DELINEATION JUNE 2015 4 BARKER LEMAR PROPOSAL NO. 153828 ENGINEERING CONSULTANTS Table 4 Cost Table Task Description Estimated Cost 1 Monitoring Well Installation Workplan Preparation $4,500 2 Monitoring Well Installation (includes mobilization)* $18,175 3 Boring/Well Survey and Reporting $3,750 TOTAL ESTIMATED SCOPE $26,425 *See Attachment A for "Monitoring Well Installation Fee Schedule" for itemized fees. 6.0 HEALTH AND SAFETY This proposal assumes that Level D safety precautions are adequate and confined space entry is not required. Level D safety attire generally consists of a normal work uniform including safety shoes, hard-hat where required, and appropriate eye protection. The costs will be adjusted accordingly if site-specific conditions require more stringent health and safety procedures. 7.0 CONDITIONS Items to be provided by the City include the right -of -entry well installation, sampling operations, or other on-site and adjacent property activities requested by the City. The City is responsible for making BARKER LEMAR aware of any restrictions or special requirements regarding the site and its required activities prior to the commencement of the fieldwork. We have enclosed our Terms and Conditions that should be considered part of this proposal. IOWA CITY SANITARY LANDFILL PLUME DELINEATION JUNE 2015 5 BARKER LEMAR PROPOSAL NO. 153828 f E N G I N E E R I N G CONSULTANTS CONFIRMATION OF NOTICE TO PROCEED Proposal No. 153828 The above proposal and attached Terms and Conditions are understood and accepted. BARKER LEMAR ENGINEERING CONSULTANTS (BARKER LEMAR) agrees to perform and complete the following services for the City of Iowa City (Client) at its facility located in Iowa City, Iowa. The scope of services includes workplan preparation and monitoring well installation as described in Section 2.0 and will include other technical and/or administrative services as outlined in this proposal. BARKER LEMAR agrees to perform the above scope of services for a total compensation estimated to be $26,425. Client will be invoiced for the percent of project completed at the time of the invoice. The compensation for the proposed scope of services is valid for 60 days following the date of this proposal. If this proposal meets with your approval, sign two originals of this Confirmation of Notice to Proceed, retain one original for Client files, and return one original or copy via email, fax to 515.256.0572, or U.S. mail to Barker Lemar Engineering Consultants, 1801 Industrial Circle, West Des Moines, IA 50265. If you have questions regarding any of the information above, please contact one of the authorized signers below at 515.256.8814, or 800.707.4248 Sincerely, BARKER LEMAR ENGINEERING CONSULTANTS City of Iowa City (City) c- �-- � � 2J, 4 -e- Lauren P. Nelson, E.I. DATE: 6/29/2015 Staff Engineer Inelson@barkerlemar.com Timothy C. Buelow, P.E. DATE: 6/29/2015 Principal Engineer tbuelow@borkerlemar.com cc: Addressee (2) File Chris O'Brien DATE: -7/.7//S- Transportation Services Director IOWA CITY SANITARY LANDFILL PLUME DELINEATION JUNE 2015 6 BARKER LEMAR PROPOSAL NO. 153828 ATTACHMENT A MCNIFAINCI L E M A R ENGINEERING CONSULTANTS FEE SCHEDULE- MONITORING WELL INSTALLATION PROJECT: Iowa City Sanitary Landfill CITY: Iowa City, Iowa PROPOSAL NO.: 153826 PREPARED: June 26, 2015 BID BASIS DEPTHS (ft) Install Monitoring Well (MW -401A) 25 Install Monitoring Well (MW -402A) 25 Install Monitoring Well (MW -403A) 20 Install Monitoring Well (MW -404A) 20 Install Monitoring Well (MW -4058) 20 Install Monitoring Well (MW -4068) 25 Install Monitoring Well (MW -4078) 25 Install Monitoring Well (MW -4088) 25 Install Monitoring Well (MW -409B) 35 Install Monitoring Well (MW -410B) 35 WELLS MONITORING WELLS NUMBER OF BORINGS 10 TOTAL FOOTAGE 255 SCOPE OF SERVICES QUANTITY UNITS UNIT COST TOTAL COST MOBILIZATION/DEMOBILIZATION 1 LUMP SUM $950 $950 WELL DRILLING & INSTALLATION 255 FEET $45 $11,475 WELL PROTECTION 10 EACH $500 $5,000 DRILLING COORDINATION AND MANAGEMENT 1 EACH $750 $750 1 77 TOTAL PROJECT COST 171-117771-1,77 �51 7TT Yl��_" Assumptions: - BLEC will invoice the client monthly. The client will be invoiced for the actual units performed at the above unit rates. - Well depths exlude stick-up and were determined from interpolated groundwater elevations - Well depths may be adjusted based on observations made while drilling. ENG I N EER I NG CCN S U L T A N T S IE LI [�;Ih 1%�, V�.PD CO3ND'0 T D0k.�S PAYMENTTERMS Payment is due upon receipt of our invoice. If payment is not received within 30 days from the invoice date, Client agrees to pay a finance charge on the principal amount ofthe past due account of I %% per month. If 1 %% per month exceeds the maximum allowed by law; the charge shall automatically be reduced to the maximum legally allowable. In the event the Client requests termination ofthe services prior to completion, a termination charge in an amount not to exceed 30% of all charges incurred through the date services are stopped plus any shutdown costs may, at the discretion of Barker, Lemar & Associates, Inc., be made. If during the execution ofthe services, Barker, Lemar & Associates, Inc., is required to stop operations as a result of changes in the scope of services such as requested by the Client or requirements ofthird parties, additional charges will be applicable. Client is responsible for all cost of the collection of unpaid accounts, including reasonable attorney fees. INSURANCE Barker, Lemar & Associates, Inc. maintains Workers' Compensation and Employers Liability Insurance in conformance with applicable state law. In addition, we maintain Commercial General Liability Insurance with combined Single Bodily Injury and property damage limits of $1,000,000 and Automobile Liability Insurance with combined Single Bodily Injury and property damage limits of $1,000,000. A certificate of insurance can be supplied evidencing such coverage, which contains a clause providing that 10 days written notice be given prior to cancellation. Cost ofthe above coverage is included in our quoted fees. If additional coverage or increased limits of liability are required, Barker, Lemar & Associates, Inc. will endeavor to obtain the requested insurance and charge separately for costs associated with additional coverage or increased limits. LIMITATION OF LIABILITY In recognition of the relative risks and benefits of the Project to both the Client and Barker, Lemar & Associates, Inc., the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of Barker, Lemar & Associates, Inc. and Barker, Lemar & Associates, Inc.'s officers, directors, partners, employees, shareholders, owners and sub consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorney's fees and costs and expert -witness fees and costs, so that the total aggregate liability of Barker, Lemar & Associates, Inc. and Barker, Lemar & Associates, Inc.'s officers, directors, partners, employees, shareholders, owners and sub consultants shall not exceed the applicable insurance coverage available at the time of settlement orjudgment. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Client agrees that Barker, Lemar & Associates, Inc.'s liability for any damage on account of any error, omission, or other professional negligence by Barker, Lemar & Associates, Inc. will be limited to a sum not to exceed $50,000 or the amount presently due Barker, Lemar & Associates, Inc. for services rendered hereunder, whichever is greater. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the Client nor Barker, Lemar & Associates, Inc., their respective officers, directors, partners, employees, contractor or sub consultants shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. The mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation and any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of strict or implied warranty Both the Client and Barker, Lemar & Associates, Inc. shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and sub contracts with others involved in this project. Barker, Lemar & Associates, Inc. is not liable for consequential damages. Barker, Lemar & Associates, Inc, shall not be responsible for any acts or omissions ofthe Contractor, any sub contractor, any entity performing any portions ofthe Work or any agents or employees of any of them. Barker, Lemar & Associates, Inc. does not guarantee the performance ofthe Contractor and shall not be responsible for the Contractor's failure to perform its Work in accordance with the Contract Documents or any applicable laws, codes, rules or regulations. POLLUTION CLAIMS Client hereby understands and agrees that Barker, Lemar & Associates, Inc. has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at Client's premises, or in connection with or related to this project with respect to which Barker, Lemar & Associates, Inc. has been retained to provide professional engineering services. Barker, Lemar & Associates, Inc.'s total liability to Client resultingfrom any release or threatened release of any hazardous waste, substance, pollutant or contaminant, whether or not directly or indirectly generated by Barker, Lemar & Associates, Inc.'s performance of the work hereunder (including any injury to persons or property or death resulting there from), shall not exceed the amount due Barker, Lemar and Associates, Inc. for services rendered hereunder. This limitation applies to all liabilities, including indemnification liabilities, whether based on contract, tort (including negligence), and strict liability or otherwise. This limitation of liability does not in any way limit or affect Client's obligations to indemnify and hold Barker, Lemar & Associates, Inc., its owners, officers, directors, and employees harmless. This limitation of liability shall not apply to the extent it is held that the loss or damage arose from Barker, Lemar & Associates, Inc.'s gross negligence or intentional misconduct. In addition, Client agrees to limit Barker, Lemar & Associates, Inc.'s liability to the same extent that Client's liability is limited pursuant to its contract with its client (if one exists). DOCUMENTS Barker, Lemar & Associates, Inc.'s liability to Owner for any computer programs, software products, or related data furnished hereunder is limited solely to the correction of residual errors, minor maintenance, or update(s) as agreed. Barker, Lemar & Associates, Inc. makes no warranties of any kind, including any implied warranty of merchantability or offltness for any particular purpose, or against infringement, with respect to computer programs, software products, related data, technical information, or technical assistance provided by Barker, Lemar & Associates, Inc. under this Agreement. In no event shall Barker, Lemar & Associates, Inc., its officers, agents, or employees be liable under or in connection with this Agreement under anytheory of tort, contract, strict liability, negligence, or other legal or equitable theory for incidental or consequential damages relating to any computer programs, software products, or related data furnished hereunder. STANDARD OF CARE In providing services under this Agreement, Barker, Lemar & Associates, Inc. shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members ofthe same profession currently practicing under similar circumstances at the same or similar locality. Barker, Lemar & Associates, Inc. makes no warranty, express or implied, as to its professional services rendered under this Agreement. RIGHT -OF -ENTRY Unless otherwise agreed, Client will furnish right -of -entry on the property for Barker, Lemar & Associates Inc. to make the planned borings, surveys, tests, and/or explorations. Barker, Lemar & Associates Inc. will take reasonable precautions to limit damage to the property caused by our operations, but we have not included in our fee the cost of restoration of damage that may result. If Client desires Barker, Lemar & Associates Inc. to restore the property to its former condition, we will accomplish this, to the extent reasonably possible, and add the cost to the proposed fee. SITE VISITS Barker, Lemar & Associates, Inc. shall visit the site at intervals appropriate to the stage of construction, or as otherwise agreed to in writing by the Client and Barker, Lemar & Associates, Inc., in order to observe the progress and quality of the Work completed by the Contractor. Such visits and observation are not intended to bean exhaustive check or a detailed inspection of Barker, Lemar & Associates, Inc.'s work but rather are to allow the Consultant to become generally familiar with the Work in progress and to determine, in general, if the Work is proceeding in accordance with the Contract Documents. Based on this general observation, Barker, Lemar & Associates, Inc. shall keep the Client informed about the progress ofthe Work and shall advise the Client about observed deficiencies in the Work. ENRINEERINS ErINSLILTANTS August 10, 2015 Mr. Chris O'Brien, Director of Transportation Services Iowa City Landfill and Recycling Center 335 Iowa Avenge Iowa City, Iowa 52240 Re: Landfill Fire Risk Management Training Iowa City Landfill Permit No. 52 -SDP -01-72P Proposal No. 132388 Dear Chris: BARKER LEMAR ENGINEERING CONSULTANTS (BARKER LEMAR) appreciates the opportunity to provide training and risk management services to the City of Iowa City (Client) for the Iowa City Landfill and Recycling Center (Landfill). The purpose of this scope of services is to provide pre -emergency event planning, coordination, and on-site training with Landfill staff, management, and emergency personnel who would respond in the event of a fire within the Landfill property, namely in the Landfill area. 1.0 PROJECT UNDERSTANDING Fires on landfill property are more common than one might think, due to the nature of activities that occur – namely, the acceptance of municipal waste. The response to address fires depends on the location of the fire – scale house, support buildings, equipment, working face – and the cause of the fire – hot loads, chemical reactions, smoking, equipment. The local fire department may or may not be called to address these fires. Whether it is Landfill staff alone or Landfill staff working with the fire department, it is essential that there is a comprehensive approach for any event so all parties - --- ---- understand the- details of the Landfill operations (i.e., gas venting systems, recycling'- household - — hazardous waste, recycling, etc.) and have a working relationship and a command system already established. The goal of this Landfill Fire Risk Management Plan and Training is to set forth the site specific information and review the established procedures with both Landfill staff and emergency personnel who would be responding to an event. While the buildings (i.e., scale house and maintenance building) will be included in the training in terms of electrical and propane shut -offs, the focus of the training will be on fire events within the Landfill. Knowing that landfill fires can cost from the thousands and into the millions of dollars, in addition to the harm to human health and the environment, drives home the importance of this pre -event planning. 2.0 SCOPE OF SERVICES Based on our understanding of the project, BARKER LEMAR proposes the following scope of services: Task 1-- Site Visit A site visit will be performed to gather site specific information for the development of the Landfill Fire Risk Management Plan and Training content. Pertinent photographs will be taken of identified infrastructure, equipment, and locations for incorporation into the plan and training materials. Interviews will be held with Landfill staff to determine past events and challenging loads that are received at the Landfill. If available, contact will also be made to meet with the local fire chief. 1 E��]1 INUUSI F�IAL CIP3CLL WEST ❑ES MLIN[S, IOWl1 �CI��Ei5 X15 256 88 i 1 �1 5,P5Ei.0152 ji] • �^taw( {�hr 4r 'Ir iarircorn ENGINEERING CONSLILI-ANTS Task 2 - Emergency Personnel Contacts The local dispatch center will be contacted to determine the initial responding fire department, and procedures and order for requests for mutual aid of surrounding fire departments if needed. Contact information will then be obtained for the chiefs of those fire departments and a listing of their equipment and water capacity will be identified. In addition, they will be notified and invited to the training event, once it is scheduled. The Iowa City Police, Johnson County Sherriff's Department, and Iowa City and Johnson County Emergency Management Agency personnel will also be notified and invited to participate in the training. Task 3 - Fire Risk Management Plan and Trainin BARKER LEMAR will develop a Landfill Fire Risk Management Plan and Training program that is specific to the Landfill. Below is an outline of the Fire Risk Management Plan and Training that will be developed with a brief summary of each section. 1. Introduction & Landfill Characteristics This section will present an introduction to Landfill infrastructure (i.e., liners, leachate/landfill gas collection systems, sediment ponds, monitoring wells, etc.), Landfill areas (i.e., working face, wet weather areas, haul roads, etc.), Landfill equipment (i.e., compactors, dozers, loaders, etc.) and Landfill operations to help familiarize attendees with the Landfill. Waste types and characteristics will also be discussed during the introduction. 2. National Incident Management System (NIMS) and incident Command Structure The National Incident Management System (NIMS) is a comprehensive, national approach to incident management that Iowa emergency personnel are trained on. The system provides the template for incident management regardless of the cause, size, location or complexity. Use of NIMS puts everyone on the same page when responding to emergency events. This section presents an overview of NIMS to provide a quick refresher for emergency personnel and an introduction to critical items for Landfill staff. 3. Landfill Fire Charas t eristics,-Causes, ad Detection - - - - - - - - - - - - - - - - - This section presents detailed information concerning characteristics of landfill fires (i.e., surface fires, underground fires, equipment, and building fires), potential causes (i.e., hot loads, chemical reactions, equipment, lightning, etc.), and detection methods (i.e., smoke for surface and underground fires, substantial settlement, elevated gas temperatures, thermal imagery, etc.). 4. Personal Health and Environmental Concerns Personal health and environmental concerns associated with the various types of fires will be discussed. This section will discuss critical environmental monitoring practices that can be used to help protect Landfill staff and emergency personnel while they are mitigating the fire event. The environmental monitoring practices can also be used to help protect the surrounding public from exposure to potentially toxic fumes. This section will also discuss potential negative impacts that fire mitigation activities (i.e., application of foam or water, etc.) may have on personal health and the environment. 5. Regulatory Role and Communications Understanding the role of regulators will help establish responsibilities and pre -identify potentially critical resources available to assist with addressing a landfill fire. Good communication between the Landfill and emergency personnel, regulators, the news media, and the public is essential in implementing safe fire mitigation activities, coordinating resources, and providing health and safety directions. IOWA CITY LANDFILL AND RECYCLING CENTER LANDFILL FIRE RISK MANAGEMENT TRAINING AUGUST2015 2 PROPOSAL No 132388 ENGINEERINU, CONSULTANTS & Landfill Fire Management and Minimization Methods used to extinguish surface and underground landfill fires (i.e., cover with soil, application of water and/or foam, excavate, gas injection, etc.) will be discussed during training. This information will also include site specific information such as building locations, disposal areas, electrical shut offs, on- site firefighting resources, water source locations (including identifying location of primary fire hydrants), and received wastes that may present mitigation challenges (i.e., auto shredder residue). Common ways to prevent or minimize landfill fires (i.e., waste screening, special waste acceptance programs, etc.) will also be reviewed. 7. Training and Review Requirements Landfills are dynamic facilities where operations areas can change on a daily basis. Staffing on both the Landfill and fire department/emergency responder front may change relatively often. The Fire Risk Management Plan and Training will address the frequency in which both training should occur and when the materials should be updated. Once the Fire Risk Management Plan is complete, two training sessions will be held at a date and time agreed upon by the Client and BARKER LEMAR. One session will be held during normal business hours and one will be held in the evening (either the evening of the day session or the evening before the day session) to accomadate Landfill staff and emergency responders schedules. The training program will be approximately 4 hours in length and will consist of PowerPoint slides, videos, and a tour of the Landfill (if applicable). The goal of this training is to familiarize emergency personnel with landfill operations and structures and Landfill personnel with emergency procedures prior to an actual event. If an event occurs, the goal, with this training, is to manage the event as efficiently as possible to minimize the damage to human health, environment, and Landfill structures, and to minimize the cost to contain/remedy the situation. Emergency response personnel from the county and fire departments that would be called upon to respond, in addition to all Landfill staff, should be included in the training. The Iowa Department of - - Natural Resources -will be contacted -to allow -for certified landfill operators to use this training- towards - their required continuing education contact hours. It is anticipated that there will be 3.0 - 3.5 hours that could be applied towards the contact hour requirement. BARKER LEMAR will provide attendees with printed maps of the Landfill that identify operational areas, infrastructure, and fire mitigation resources. BARKER LEMAR will provide the Client with five (5) printed color copies and a PDF of the training program. In addition, the Client will receive two (2) bound copies of the Fire Risk Management Plan and up to four (4) copies for responding fire departments and up to four (4) copies for additional emergency responders (sheriff, county EMA, etc.). NOTE: The Client will be responsible for securing a training facility that can accommodate the space (classroom seating and tables for estimated number of attendees) and technical (i.e., electricity, screen or light solid colored wall) needs of the training event. ADDITIONAL SERVICES— NOT INCLUDED IN TH15 PROPOSED SCOPE OF SERVICES Additional services are available from BARKER LEMAR. Should additional services be requested by the Client, such services will be as agreed to in writing between BARKER LEMAR and Client. Additional services will require additional compensation as agreed to between BARKER LEMAR and Client in advance of performing such services. IOWA CITY LANDFILL AND RECYCLING CENTER LANDFILL FIRE RISK MANAGEMENT TRAINING AUGUST2015 3 PROPOSAL No 132388 ENGINEERING CONSULTANTS one additional service that may be beneficial to the Client is contracting with Todd Thalhamer to assist with the training sessions. This can be arranged closer to the event by BARKER LEMAR and paid through BARKER LEMAR or directly to Mr. Thalhamer. 3.0 LIMITATIONS Services not set forth in Section 2.0, Scope of Services, are excluded from this Proposal. BARKER LEMAR has no responsibility to perform such excluded services and has no liability associated with the non- performance of such services. 4.0 SCHEDULE BARKER LiMAR will begin these services upon receiving the signed Confirmation of Notice to Proceed, or the Client's verbal authorization followed by the signed Notice to Proceed. Barring circumstances beyond BARKER LEMAR'5 control, BARKER LEMAR anticipates completing the scope of services within 120 days after receipt of the Confirmation of Notice to Proceed. 5.0 COMPENSATION BARKER LEMAR agrees to perform the above scope of services for a total compensation of $26,810 for the Landfill Fire Risk Management Plan and Training. This lump sum assumes the training services will be completed within a four-hour time period and the two training sessions will be on the same or adjacent days. If training services are not completed by this time due to no fault of BARKER LEMAR (i.e., the class starts late due to students arriving late or being called away to perform other duties) additional charges may be assessed. In addition, if additional training classes are required to fit the schedule of Landfill staff and emergency personnel, an additional class can be offered on the same day as the scoped class for an additional $1,045. Pricing assumes attendees will be provided with printed maps of the Landfill that identify operational areas, infrastructure, and fire mitigation resources. BARKER LEMAR will provide the -- - - - - Client- with -five (5) printed color -copies and a PDR of the training program and. two (2) copies of the. Fire. Risk Management Plan will be provided to the Client, one (1) copy will be provided to each of up to four (4) fire departments, and up to four (4) copies will be available to other emergency personnel (for a total of ten (10) written plans). If additional binders are needed, the Client will be assessed an additional fee. Client will be invoiced for the percent of project completed at the time of the invoice. The compensation for the proposed Scope of Services is valid for 60 days following the date of this Proposal. BARKER LEMAR will not exceed this proposed Scope of Services or compensation amount without prior authorization from Client. Payment terms are as described in the attached Terms and Conditions. Should conditions be encountered that require a significant change in the scope of services, compensation, or schedule, BARKER LEMAR will contact Client and proceed only with Client authorization, followed by a signed Change Order. 6.0 HEALTH AND SAFETY This proposal assumes that Level D safety precautions are adequate and confined space entry is not required. Level D safety attire generally consists of a normal work uniform including safety shoes, hard-hat where required, and appropriate eye protection. The costs will be adjusted accordingly if site-specific conditions require more stringent health and safety procedures or if confined space entry is required. IOWA CITY LANDOLL AND RECYCLING CENTER LANDFILL FIRE RISK MANAGEMENT TRAINING AUGu5T2015 4 PROPOSAL No 132388 ENGINEERING C UNSLIL_TANTS 7.0 CONDITIONS Items to be provided by the Client include the right -of -entry to conduct site visits or other on-site activities requested by the Client. The Client is responsible for making BARKER LEMAR aware of any restrictions or special requirements regarding the site and its required activities prior to the commencement of the fieldwork. We have enclosed our Terms and Conditions that should be considered part of this proposal. IOWA CITY LANDFILL AND REcycoNG CENTER LANDFILL FIRE RISK MANAGEMENT TRAINING AUGUST 2015 5 PROPOSAL No 132388 ENGINEERING C;0 NS LJL.TANTS CONFIRMATION OF NOTICE TO PROCEED Proposal No. 132388 The above proposal and attached Terms and Conditions are understood and accepted. BARKER LEMAR ENGINEERING CONSULTANTS (BARKER LEMAR) agrees to perform and complete the following Services for the City of Iowa City (Client) at its facility located in Iowa City, Iowa. The Scope of Services is described as Fire Risk Management -Plan and Training, and will include other technical and/or administrative services as outlined in this Proposal. BARKER LEMAR agrees to perform the above scope of services for a total compensation of $26,810 for the Landfill Fire Risk Management Training and site specific written Plan. Client will be invoiced for the percent of project completed at the time of the invoice. The compensation for the proposed Scope of Services is valid for 60 days following the date of this proposal. If this Proposal meets with your approval, sign two originals of this Confirmation of Notice to Proceed, retain one original for Client files, and return one original or copy via email, fax to 515.256.0572, or U.S. mail to Barker Lemar Engineering Consultants, 1801 Industrial Circle, West Des Moines, IA 50265. If you have questions regarding any of the information above, please contact one of the authorized signers below at 515.256.8814, or 800.707.4248. BARKER LEMAR ENGINEERING CONSULTANTS FOR CITY OF IOWA CITY Christine C. Richter, P.E. Name X 0ti t . Project Manager Title: 4ii fc-to2 Date: August 10, 2015 Date: crichter@barkerlemar.com jphiIIips@barkerlemar.com Copies: Addressee (2) IOWA CITY LANDFILL AND RECYCLING CENTER LANDFILL FIRE RISK MANAGEMENT TRAINING AUGUST2015 6 PROPOSAL No 132388 ENSiNEERINS C0NSLiL-'I-ANl S J go PAYMENT TERMS Payment is due upon receipt of our invoice. If payment is not received within 30 days from the invoice date, Client agrees to pay a finance charge on the principal amount of the past due account of i /%per month. If I%% per month exceeds the maximum allowed bylaw; the charge shall automatically be reduced to the maximum legally allowable. In the event the Client requests termination of the services prior to completion, a termination charge in an amount not to exceed 30% of all charges incurred through the date services are stopped plus any shutdown costs may, at the discretion of Barker, Lemar & Associates, Inc., be made. If during the execution of the services, Barker, Lemar & Associates, Inc., is required to stop operations as a result of changes in the scope of services such as requested by the Client or requirements of third parties, additional charges will be applicable. Client is responsible for all cost of the collection of unpaid accounts, including reasonable attorney fees. INSURANCE Barker, Lemar & Associates, Inc. maintains Workers' Compensation and Employers Liability Insurance in conformance with applicable state law. In addition, we maintain Commercial General Liability Insurance with combined Single Bodily Injury and property damage limits of $1,000,ODOand Automobile Liability Insurance with combined Single Bodily Injury and property damage limits of $1,000,000. A certificate of insurance can be supplied evidencing such coverage, which contains a clause providing that 10 days written notice be given prior to cancellation. Cost of the above coverage is included in our quoted fees. If additional coverage or increased limits of liability are required, Barker, Lemar & Associates, Inc. will endeavor to obtain the requested insurance and charge separately for costs associated with additional coverage or increased limits. LIMITATION OF LIABILITY In recognition of the relative risks and benefits of the Project to both the Client and Barker, Lemar & Associates, Inc., the risks have been allocated such that the Client agrees, to the fullest extent permitted bylaw, to limit the liability of Barker, Lemar & Associates, Inc. and Barker, Lemar & Associates, Inc.'s officers, directors, partners, employees, shareholders, owners and sub consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorney's fees and costs and expert -witness fees and costs, so that the total aggregate liability of Barker, Lemar & Associates, Inc. and Barker, Lemar & Associates, Inc.'s officers, directors, partners, employees, shareholders, owners and sub consultants shall not exceed the applicable Insurance coverage available at the time of settlement or judgment. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Client agrees that Barker, Lemar & Associates, Inc.'s liability for any damage on account of any error, omission, or other professional negligence by Barker, Lemar & Associates, Inc. will be limited to a sum not to exceed $50,000 or the amount presently due Barker, Lemar & Associates, Inc. for services rendered hereunder, whichever is greater. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the Client nor Barker, Lemar & Associates, Inc., their respective officers, directors, partners, employees, contractor or sub consultants shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. The mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation and any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of strict or implied warranty Both the Client and Barker, Lemar & Associates, Inc, shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and sub contracts with others involved in this project Barker, Lemar & Associates, Inc. is not liable for consequential damages. Barker, Lemar & Associates, Inc. shall not be responsible for any ads or omissions of the Contractor, any sub contractor, any entity performing any portions of the Work or any agents or employees of any of them. Barker, Lemar & Associates, Inc. does not guarantee the performance of the Contractor and shall not be responsible for the Contractor's failure to perform its Work in accordance with the Contract Documents or any applicable laws, codes, rules or regulations. POLLUTION CLAIMS Client hereby understands and agrees that Barker, Lemar & Associates, Inc, has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemicai compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at Client's premises, or in connection with or related to this project with respect to which Barker, Lemar & Associates, Inc, has been retained to provide professional engineering services. Barker, Lemar & Associates, Inc.'s total liability to Client resulting from any release or threatened release of any hazardous waste, substance, pollutant or contaminant, whether or not directly or indirectly generated by Barker, temar & Associates, Int.'s performance of the work hereunder (including any Injury to persons or property or death resulting there from), shall not exceed the amount due Barker, Lemar and Associates, Inc. for services rendered hereunder. This limitation applies to all liabilities, including indemnification liabilities, whether based on contract, tort (including negligence), and strict liability or otherwise. This limitation of liability does not in any way limit or affect Client's obligations to indemnify and hold Barker, Lemar & Associates, Inc., its owners, officers, directors, and employees harmless. This limitation of liability shall not apply to the extent it is held that the loss or damage arose from Barker, Lemar & Associates, Inc.'s gross negligence or intentional misconduct. In addition, Client agrees to limit Barker, Lemar & Associates, Inc.'s liability to the same extent that Client's liability is limited pursuant to its contract with its client (if one exists). DOCUMENTS Barker, Lemar & Associates, Inc.'s liability to Owner for any computer programs, software products, or related data furnished hereunder is limited solely to the correction of residual errors, minor maintenance, or update(s) as agreed. Harker, Lemar & Associates, Inc. makes no warranties of any kind, including any implied warranty of merchantability or of fitness for any particular purpose, or against infringement, with respect to computer programs, software products, related data, technical information, or technical assistance provided by Barker, Lemar & Associates, Inc. under this Agreement. In no event shall Barker, Lemar & Associates, Inc., its officers, agents, or employees be liable under or in connection with this Agreement under any theory of tort, contract, strict liability, negligence, or other legal or equitable theory for incidental or consequential damages relating to any computer programs, software products, or related data furnished hereunder. STANDARD OF CARE In providing services under this Agreement, Barker, Lemar & Associates, Inc. shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same or similar locality. Barker, Lemar & Associates, Inc. makes no warranty, express or implied, as to its professional services rendered under this Agreement. RIGHT -OF -ENTRY Unless otherwise agreed, Client will furnish right -of -entry on the property for Barker, Lemar & Associates Inc. to make the planned borings, surveys, tests, and/or explorations. Barker, Lemar & Associates Inc. will take reasonable precautions to limit damage to the property caused by our operations, but we have not included in our fee the cost of restoration of damage that may result. If Client desires Barker, Lemar & Associates Inc, to restore the property to its former condition, we will accomplish this, to the extent reasonably possible, and add the cost to the proposed fee, SITE VISITS Barker, Lemar & Associates, Inc. shall visit the site at intervals appropriate to the stage of construction, or as otherwise agreed to in writing by the Client and Barker, Lemar & Associates, Inc., in order to observe the progress and quality of the Work completed by the Contractor. Such visits and observation are not intended to he an exhaustive check or a detailed inspection of Barker, temar & Associates, Inc.'s work but rather are to allow the Consultant to become generally familiar with the Work in progress and to determine, in general, if the Work is proceeding in accordance with the Contract Documents. Based on this general observation, Barker, Lemar & Associates, Inc. shall keep the Client informed about the progress of the Work and shall advise the Client about observed deficiencies in the Work. Item Number: 8.h. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest Amendment No. 2 to the September 19, 2017, agreement by and between the City of Iowa City and HR Green, Inc. to provide engineering consultant services for the Idyllwild Stormwater Drainage Diversion Project. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Overall contract fee decreased by $20,583, funding available in the I dyllwild Drainage Account # P3976 Recommendations: Staff: Approval Commission: N/A Attachments: Amendment No. 2 Resolution Executive Summary: HR Green has completed the analysis of stormwater bypass alternatives for the Idyllwild Stormwater Drainage Diversion Project. Based on HR Green's hydraulic modeling, a preferred alternative was initially selected based on its ability to prevent localized flooding from heavy rains in the watershed that drains to Idyllwild. This alternative includes a new diversion structure north of Foster Road, a new culvert under Foster Road to the west of No Name Road, an open channel on the west side of No Name Road to a culvert under Taft Speedway, and an open channel to the Iowa River. As part of the design analysis process, it was determined a pump station is not required as part of the Idyllwild Stormwater Drainage Diversion Project. However, the City asked HR Green to complete a seepage analysis on the existing Idyllwild flood protection berm and determine what impacts, if any, river flooding had on the Idyllwild ponds. The results of the seepage analysis showed that seepage behind the privately owned and maintained Idyllwild berm could be handled by a small pump station. This small pump station would also give I dyllwild the ability to pump water out of the ponds during river flooding, if needed. The City has agreed to include the design of the pump station, as well as bidding the pump station as a bid alternate, within the I dyllwild Stormwater Drainage Diversion Project. However, it is anticipated private contributions would be required for construction of the pump station. The City and HR Green presented this information at a public meeting held on September 24. During the presentation, the design team discussed how they believe the preferred alternative will eliminate the need for a pump station to fix localized flooding issues. However, a toe-drain and small pump to handle the seepage during river flooding events would be beneficial in protecting the structural integrity of the Idyllwild berm. The Idyllwild HOA indicated they would like to continue discussions about funding for a permanent pump station. Background /Analysis: The City entered into a Consultant Agreement with HR Green, Inc. on September 19, 2017, for the Idyllwild Stormwater Drainage Diversion Project. This agreement authorized HR Green, Inc. to evaluate the results of the 2016 Idyllwild Drainage Diversion Study to determine the best alternative, develop preliminary pump station design for the Idyllwild Flood Mitigation System, prepare preliminary and final design for the desired alternative, and provide bidding and construction phase services for the Idyllwild Drainage Diversion Project. The project includes the construction of new storm sewer under Foster Road and a stormwater bypass along the west side of No Name Road to the Iowa River. The project will also include the design and bidding (as an alternate) of a pump station for the I dyllwild Subdivision. The Agreement will be revised to reflect the scope for the final design of the project, including a smaller pump station based on findings of the design analysis completed by the Consultant. Based on public comments and staff recommendations, a preferred alternative has been selected. Amendment 2 will revise the scope of services in the original Consultant Agreement to more accurately represent the design requirements of the City's preferred stormwater diversion and pump station. ATTACHMENTS: Description Resolution Amendment to Agreement Prepared by: Jason Reichert, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5416 Resolution No. 18-298 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest Amendment No. 2 to the September 19, 2017, agreement by and between the City of Iowa City and HR Green, Inc. to provide engineering consultant services for the Idyllwild Stormwater Drainage Diversion Project. Whereas, the City and Consultant entered in to a Consultant Agreement on or about September 19, 2017, for the Idyllwild Stormwater Drainage Diversion Project, which was to evaluate the results of the 2016 Idyllwild Drainage Diversion Study to determine the best alternative and develop preliminary pump station design for the Idyllwild Flood Mitigation System; and Whereas, the City held a public meeting to discuss the design alternatives with the community and collect public input; and Whereas, the City has selected a preferred a@emative based on public comments and staff recommendations; and Whereas, the City desires to revise the scope of services to be performed by the Consultant to more accurately represent the design requirements of the City's preferred storm water bypass and pump station alternatives; and Whereas, the City of Iowa City has negotiated Amendment No. 2 to the September 19, 2017 Agreement with HR Green, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement With HR Green, Inc.; and Whereas, funds for this project are available in the Other PW - Phase 1 account # P3976; Now, therefore, be it resolved by the city council of the City of Iowa City, Iowa, that: 1. Amendment No. 2 to the Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment No. 2 to the Consultant's Agreement. Passed and approved this 6th day of November 2018 X-tz— Mal(or Approved by Attest: ` y City Clerk Ci Attorney's Office /d 3iyd, Resolution No. 18-298 Page 2 It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Consultant Agreement Idyllwild Stormwater Drainage Diversion Project Amendment No. 2 This Amendment No. 2 to the September 19, 2017, Consultant Agreement for the Idyllwild Drainage Diversion Project, hereinafter referred to as the Project, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City, and HR Green, Inc., of Cedar Rapids, IA hereinafter referred to as the Consultant, is made and entered into this 6th day of November 2018 Whereas, the City held a public meeting to discuss the design alternatives with the community and collect public input; and Whereas, the City has selected a preferred alternative based on public comments and staff recommendations; and Whereas, the City desires to revise the scope of services to be performed by the Consultant to more accurately represent the design requirements of the City's preferred storm water bypass and pump station alternatives; and Whereas, the Consultant is willing to perform these revised services for a decrease in their fee and revision of the schedule of completion. Now Therefore, it is agreed by and between the parties hereto that the parties do now agree to the following amendments to the September 19, 2017 Consultant Agreement and March 20, 2018 Amendment 1: I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. The following services (Section B.6) area added to the original scope of services. B.6 Seepage Design Sub -consultant retained by Consultant will prepare design parameters for a toe drain system to address seepage under the berm. The following services (Sections D.2 and E.1) shall replace sections D.2 and E.1 of the original scope of services. D.2 Preliminary Design Prepare preliminary design plans and estimated construction cost for the alternative which includes one by-pass channel and one modular package pump station. Civil, Site, Roadway, Storm Sewer. Prepare preliminary design plans for the culvert improvements, open channel grading, diversion, storm sewer, pavement removal and replacement, traffic control and staging, as well as a site plan for the package pump station, including structure location, access, ancillary structures, buried piping, and -2 - grading plan. Civil design will reference SUDAS and Iowa City design standards and specifications. Pump Station: Prepare preliminary design plans for a modular package pump station. Develop design calculations, including pump hydraulics. Establish floor elevation. Coordinate with package pump station manufacturers and provide required design constraints to manufacturer. Prepare draft specifications and equipment schedules. Verify electrical service requirements and develop preliminary electric one -line diagram with service and power distribution. Coordinate with electrical utility for new electrical service to pump station site. Prepare proposed route of major conduits and dimensional layouts of major electrical equipment. Fiber Optic Service: Prepare preliminary design plans for a fiber optic cable service to the pump station from a yet -to -be installed fiber optic cable path along North Dubuque Street. Develop cabinet layout for a fiber optic terminal cabinet to be placed adjacent to the pump station package control panel with space for future City -furnished active electronics and patch panel. Develop empty conduit layout from terminal cabinet to City identified future fiber optic service route on the west side of North Dubuque Street with conduit ending in fiber optic handhole along the street. Fiber optic cable to be provided and installed by Others in future. EA Check Plan Design Civil, Site, Roadway, Storm Sewer: Finalize design plans for the selected alternative, which will include culvert improvements, open channel grading, diversion, storm sewer, pavement removal and replacement, and site restoration. Prepare traffic control, staging, erosion control plans, and a storm water pollution prevention plan (SW PPP) for the project. Pump Station: Finalize design plans and specifications for a modular package pump station. Coordinate with package pump station manufacturers to develop final construction details. Verify electrical service requirements and finalize electric one -line diagram with service and power distribution. Fiber Optic Service: Finalize design plans and specifications for a fiber optic service pathway and terminal cabinet. Coordinate empty conduit path and handhole location with City fiber optic planning for new fiber optic service along North Dubuque Street. Verify space requirements in new Terminal Cabinet for City furnished active electronics and path panel. The following services are not included in this Supplemental Agreement. If it is determined that any such services are necessary and they have been authorized in writing prior to performance of such additional services, the Consultant shall furnish the services or obtain them from a sub - Consultant: 1. Design of standby power or generator for the pump station, or permit acquisition associated with the same. 2. It is assumed electrical service is readily adjacent to the proposed project area and sufficient to serve the proposed pump station. 3. No structural design of the wet well is anticipated. 4. No building design, architectural, plumbing, HVAC, or additional permitting is included in the scope. 5. It is assumed no additional geotechnical field work will be required to determine berm underdrain flows. -3 - II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Milestone Original Revised —Amend.1 Revised —Amend.2 NTP 09/19/17 03/20/18 10/30/2018 Additional Modeling 04/03/18 N/A Geotech Report 05/01/18 N/A Preliminary Plans 11/17/17 06/19/18 5 weeks from NTP Check Plans 01/05/18 08/07/18 12 weeks from NTP Final Bid Documents 02/09/18 09/11/18 16 weeks from NTP Schedule assumes City review comments in a timely manner, with a goal of 5 business days from submittal of Preliminary and Check Plans. Additional review after Final Bid Documents submittal will be grounds for a supplemental agreement. Ill. Compensation for Services In consideration for the above-described change to the Scope of Services, the Consultant's total fee is decreased for the performance of the Scope of Services, as amended, by $20,583.00, for a revised total hourly not -to -exceed fee of $192,923.00, including any authorized reimbursable expenses, pursuant to the Schedule of Fees attached to the September 19, 2017 Consultant Agreement. IV. Miscellaneous All other provisions of the September 19, 2017 Consultant Agreement and Amendment No. 1, not specifically amended herein shall remain in full force and effect. For the City By: r '19t! Title: Mayor Date: 11/6/18 JI Attest: ' " pwtlom%wns gmlfrm For the C a t By: Title: Date: 10/3,1010 Approved by: ..fun a.. City Attorney's Office Id /3 / �r &- Date Item Number: 8.i. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution accepting the work for the Water Park Trail Connection Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Engineer's Report Executive Summary: This project has been completed by Feldman Concrete of Dyersville, IA in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 70,655.50 • Project Bid Received: $ 56,634.78 • Project Final Cost: $ 59,018.63 Background /Analysis: This project connects the Iowa River Trail along Dubuque Street with the Waterworks Prairie Park trail system. Additionally, the project replaced several existing sidewalk panels that were tripping hazards and installed a sidewalk curb ramp for ADA compliant accessibility. ATTACHMENTS: Description Engineer's Report Resolution CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.iegov.org ENGINEER'S REPORT October 31, 2018 City Clerk Iowa City, Iowa Re: Water Park Trail Connection Project Dear City Clerk: I hereby certify that the Water Park Trail Connection Project has been completed by Feldman Concrete of Dyersville, Iowa in substantial accordance with the plans and specifications completed by the City of Iowa City. The project was bid as a unit price contract and the final contract price is $59,018.63. There were a total of two (2) change or extra work orders for the project. 1. Replacement of building grounding rod. $1,072.50 2. Revised performance and payment bond. $ 500.00 Total $1,572.50 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 Resolution No. 18-299 Resolution accepting the work for the Water Park Trail Connection Project. Whereas, the Engineering Division has recommended that the work for construction of the Water Park Trail Connection,.as included in a contract between the City of Iowa City and Feldman Concrete of Dyersville, IA, dated May 14, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Water Division's Operations budget, account # 73730120;and Whereas, the final contract price is $59,018.63. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of November 2018. M or Attest: Ci Clerk AN A roved by / 17 -31 -/S7 City Attorney's Office It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Dickens Mims Taylor Teague Thomas Throgmorton Item Number: 8.j. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution accepting the work for the Douglass Street and Douglass Court Water Main Improvements Project. --------------- Prepared By: Scott Sovers, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Engineer's Report Executive Summary: Work on the project was recently completed by Lynch's Excavating, I nc. of West Branch, I owa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 562,000.00 • Project Bid Received: $ 429,436.50 • Project Actual Cost: $ 433,581.58 Background /Analysis: This project generally involved the replacement of approximately 2,000 feet of water main, new domestic water services, driveway replacements as needed, and final surface restoration. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT October 26, 2018 City Clerk Iowa City, Iowa lIr �.®' Biu p- oI CITY OF IOWA CITY 410 East Washington. Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Re: Douglass Street and Douglass Court Water Main Improvements Project Dear City Clerk: I hereby certify that the construction of Douglass Street and Douglass Court Water Main Improvements Project has been completed by Lynch's Excavating, Inc. of West Branch, Iowa in substantial accordance with the plans and specifications prepared by Veenstra and Kimm, Inc. of Coralville, Iowa. The project was bid as a unit price contract and the final contract price is $ 433,581.58. There was one change or extra work order for the project as described below: 1. Douglass Street sanitary sewer repairs $15,810.80 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 Resolution No. 18-300 Resolution accepting the work for the Douglass Street and Douglass Court Water Main Improvements Project Whereas, the Engineering Division has recommended that the work for construction of the Douglass Street and Douglass Court Water Main Improvements Project, as included in a contract between the City of Iowa City and Lynch Excavating Inc. of West Branch, IA, dated February 12, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Douglass St./Douglass Ct. Water Main Replacement account # W3223; and Whereas, the final contract price is $433,581.58. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of November , 2018 Ma or Approved by Attest: lik- City Clerk City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: X X X X X X X Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 8.k. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution accepting the work for the Iowa City Landfill and Recycling Center Cell FY18 Construction Project. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jen Jordan, Resource Management Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Engineer's Report Executive Summary: Construction of the Iowa City Landfill and Recycling Center Cell FY18 Construction Project has been completed by JB Holland Construction, Inc. of Decorah, Iowa, in substantial accordance with the plans and specifications developed by Barker Lemar Engineering Consultants. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. Project Estimated Cost: $ 1,565,000.00 Project Bid Received: $ 1,353,630.23 Project Actual Cost: $ 1,305,647.63 Four change orders occurred on this project. These change orders included adjustment of the cell footprint based on field conditions, addition of a gas collector line within an existing cell, additional grading to address drainage. Barker Lemar submitted the Construction Observation Report to the Iowa Department of Natural Resources (DNR). With DNR approval of the report, the facility's solid waste disposal permit will be amended to allow the use of the new cell. With acceptance of this project, the Landfill Operators will begin placing waste within the new cell. Background /Analysis: This project involved the construction of a new 7.2 -acre landfill cell, providing approximately 5.5 additional years' worth of space. It was estimated the current landfill cell has approximately one year of life remaining. The new cell is located to the north of the most recent active cell on the landfill site. ATTACHMENTS: Description Engineer's Report Resolution ,r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX ENGINEER'S REPORT www•icgov.org October 31, 2018 City Clerk Iowa City, Iowa Re: Iowa City Landfill and Recycling Center Cell FYI Construction Project Dear City Clerk: I hereby certify that the Iowa City Landfill and Recycling Center Cell FYI Construction Project has been completed by JB Holland Construction, Inc. of Decorah, Iowa in substantial accordance with the plans and specifications prepared by Barker Lemar Engineering Consultants of West Des Moines, Iowa. The project was bid as a unit price contract and the final contract price is $1,305,647.63. There was a total of four (4) change or extra work orders for the project as follows: 1. Movement of the footprint of the cell layout about thirty to forty feet to the north (no cost) 2. Addition of a third horizontal gas collector line within the Existing Cell FY09 (added $28,033.75) 3. Grading along the eastern and southern boundaries of the new cell for stormwater diversion (added $1,500.00) 4. Bid Item Quantity Changes (subtracted $77,516.24) Total Cost Difference for Change Orders = -$47,982.49 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Joe Welter, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 Resolution No. 18-301 Resolution accepting the work for the Iowa City Landfill and Recycling Center Cell FY18 Construction Project Whereas, the Engineering Division has recommended that the work for construction of the Iowa City Landfill and Recycling Center Cell FY18 Construction Project, as included in a contract between the City of Iowa City and JB Holland Construction, Inc. of Decorah, Iowa, dated March 20, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Landfill Cell Design and Construction account #L3331:and Whereas, the final contract price is $1,305,647.63. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of November 2018 ;� Mayor i Attest: City Clerk It was moved by salih adopted, and upon roll call there were: Ayes: M A roved by City Attorney's Office and seconded by Taylor Nays: Absent: the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 8.1. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution accepting the work for the Iowa City Public Housing Roofing and Siding Replacement Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Engineer's Report Executive Summary: This project has been completed by Pa's Construction LLC of Hiawatha, Iowa in substantial accordance with the plans and specifications. The Engineers Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 314,000.00 • Project Bid Received: $ 180,794.00 • Project Final Cost: $ 280,874.00 As part of the project, a change order was executed to revise the required wage rates used by the contractor on the project, resulting in a $100,000 increase in project costs. During work on the project, it was discovered the wage rates originally included with the contract incorrectly represented the work being completed and needed to be revised. Insurance is expected to cover the additional project costs. Background /Analysis: In February of 2017, a hailstorm caused significant damage to the siding and roofing of 20 Iowa City Public Housing properties. The scope of this project included replacement of the existing roofing and siding on 20 residential public housing properties that were damaged in February of 2017. ATTACHMENTS: Description Engineer's Report Resolution Ir :gym, 1 ev, CITY OF IOWA CITY 410 East Washington. Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT October 31, 2018 City Clerk Iowa City, Iowa Re: City of Iowa City Public Housing Roofing and Siding Project Dear City Clerk: I hereby certify that the City of Iowa City Public Housing Roofing and Siding Project has been completed by Pa's Construction LLC of Hiawatha, Iowa in substantial accordance with the plans and specifications completed by the City of Iowa City. The project was bid as a unit price contract and the final contract price is $280,874.00. There were a total of two (2) change or extra work orders for the project. 1. Sheathing replacement at 2363-2401 Whispering Meadow Dr. $ 80.00 2. Revised labor rates. $100,000.00 Total $100,080.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 Resolution No. 18-302 Resolution accepting the work for the Iowa City Public Housing Roofing and Siding Replacement Project. Whereas, the Engineering Division has recommended that the work for construction of the City of Iowa City Public Housing Roofing and Siding Project, as included in a contract between the City of Iowa City and Pa's Construction LLC of Hiawatha, Iowa, dated March 14, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in account #00001; and Whereas, the final contract price is $280,874.00 Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of Attest: Ci Clerk It was moved by Salih adopted, and upon roll call there were: Ayes: November .2018 v. Ma or A oved by City Attorney's Office and seconded by Taylor the Resolution be Nays: Absent: Cole Dickens Mims Taylor Teague Thomas Throgmorton Item Number: 8.m. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. to provide engineering consultant services for the Dodge Street Functional Design. Prepared By: Scott Sovers, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $117,268.00, funded with Road Use Tax proceeds Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: This agreement authorizes Strand Associates, Inc. to provide consultant services for the development of functional design plans that will assist in identifying project funding and determining a schedule for the Dodge Street Improvements Project. The project generally includes the reconstruction of Dodge Street from Burlington Street to Governor Street. Background /Analysis: Dodge Street is a principal arterial that conveys approximately 8,000 to 10,000 average annual daily traffic (AADT) from Iowa Interstate 80 to the downtown area. In 2005, the City reconstructed the portion of Dodge Street located between Iowa Interstate 80 and Governor Street. Given the age, the amount of traffic and the visible signs of distress, the next section of Dodge Street from Burlington Street to Governor Street is also in need of replacement. The City issued a Request for Proposals to provide professional engineering services for a number of projects, including the Dodge Street Functional Design. Strand Associates, Inc. was chosen to provide consulting services based on upon their experience on projects of similar type and size ATTACHMENTS: Description Resolution Agreement RE rim Prepared by: Scott Sovers, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 3565142 Resolution No. 18-303 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. to provide engineering consultant services for the Dodge Street Functional Design. Whereas, the City of Iowa City desires to reconstruct Dodge Street from Burlington Street to Governor Street due to the age of the pavement and utilities, the amount of traffic, and the visible signs of distress; and Whereas, the City desires functional design plans to assist with identifying project funding and determining a schedule for reconstruction; and Whereas, the City issued a Request for Proposals (RFP) to provide engineering firms interested in performing the services requested for the Project; and Whereas, Strand Associates, Inc. responded to this RFP with desirable experience working on projects of similar type and size; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Strand Associates, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Strand Associates, Inc.; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this 6th day of November '2018 � �4-� G• Ma or Approved by Attest -J- Ci Clerk City Attorney's Office t/ ¢i Resolution No. 18-303 Page 2 It was moved by Salih _ adopted, and upon roll call there were: Ayes and seconded by Taylor the Resolution be Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Consultant Agreement This Agr ment, made and entered Into this 64"" day of �Jovy_mbe r 2 /r , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Strand Associates, Inc.®, of Madison, Wisconsin, hereinafter referred to as the Consultant. - WHEREAS, the City plans to reconstruct Dodge Street from Burlington Street to Governor Street (hereinafter "Project") due to the age of the pavement and utilities, the amount of traffic, and the visible signs of distress; and WHEREAS, the City desires functional design plans to assist with identifying project funding and determining a schedule for the reconstruction; and WHEREAS, the City Issued a Request for Proposals (RFP) to private engineering firms Interested In performing the services requested for the Project; and WHEREAS, the Consultant responded to this RFP with desirable experience working on projects of similar type and size; and WHEREAS, the City has negotiated an Agreement with the Consultant. Now Therefore, it is -agreed by and between the parties hereto that the City does now contract with the Consultant to provide.services as set forth herein. Scope of Services Consultant agrees to perform the following services for the City; and to do so in a timely and satisfactory manner. Phase 1 -initial Project Elements, Data Collection, and Improvement Alternatives A. Conduct a kickoff meeting with the City to discuss the project elements, schedule, and project goals and objectives. 'Gather available City base data In electronic format. Conduct a field review. B. Collect available City data and revlew existing Information, record drawings, geographic Information system (GIS) data, and the City's planimetric data. Research, organize, and catalog information available from other sources, Including City utilities and private utilitles relevant to this project. C. Conduct up to two days of field survey to review existing data and collect missing Information. D. Conduct City and utility progress meetings to discuss utilities to be replaced with the reconstruction and the appropriate limits of those improvements, Conduct up to three face-to-face meetings with Iowa City Engineering Division, Iowa City Streets Division, Iowa City Water Division, Iowa Clty Wastewater Division, andlor other- private utility representatives with facilities within or crossing the Dodge Street corridor. E. Develop up to six typical sections and prepare conceptual drawings of each. Design -level sections and drawings are not Included In this Agreement. 2- F. Develop basemap summarizing the proposed limits of construction and utility replacements. Develop a list of Items to be resolved prior to proceeding into functional design. G. Conduct a design workshop with City Engineering Division and Iowa Department of Transportation (Iowa DOT) staff to review the basemap, potential typical sections, and remaining items to be resolved. Discuss pros and cons of corridor opportunities and the degree to which they should be Included in the functional design and opinions of probable construction cost. Opportunities Include adding on -street parking, traffic calming, bus pullouts, pedestrian refuge areas, green Infrastructure, consideration of two-way conversion, and other opportunities Identified during Phase 1 efforts. Phase 2—Functional Design and Opinion of Probable Costs A. Develop and summarize Iowa DOT design criteria for the future design and reconstruction project. B. Develop preliminary plan view street and utilities layout based on the outcome of the design workshop. Design elements will Include sidewalk, curb ramp, curb and gutter, lens markings, proposed water main, proposed .sanitary sewer, proposed storm sewer, and proposed burled electric, gas, and telephone/cable/fiber optic lines as provided by the utility companies. C. Prepare vertical layout checks at up to three key locations, for example, at the retaining wall just south of the Ralston Creek bridge. Estimate potential right-of-way and/or temporary easement needs based on the vertical layout checks: Full vertical profile and slope Intercept design are notincluded In this Agreement. D. Conduct an Initial plan review meeting with the City before proceeding with the remaining functional design elements. Address the City comments and update the design elements, as needed. E. Prepare a preliminary lighting layout including light pole locations based on similar projects and/or City preferences for spacing. Photometric analysis and final pole locations are not Included in this Agreement. F. Identify proposed traffic signal equipment locations. Communlcate with the City to Identify a system of signal poles and signal heads that achieve the Improvement goals of each Intersection, while also considering the constrained urban environment In the project area. The traffic signal equipment'Is anticipated to Include upgrades to detection and communications infrastructure. G. Identify up to two construction staging and phasing options to maintain traffic during construction. The construction staging and maintenance of traffic will be dependent on the City's desired phasing of .the construction project. H. Propose a construction staging approach and Identify concerns and potential solutions using typical construction staging concepts. The overall construction staging concept will be accounted for in development of the opinion of probable final design and construction costs. s Develop an opinion of probable design and construction costs using Iowa DOT design and specification standards and bid items; past urban reconstruction projects in the City; and other similar type and sized street reconstruction projects, Develop an opinion of probable design and construction costs for a base condition that anticipates replacement Ih kind of the existing street from curb to curb, does not modify the terraces or sidewalks; and replaces the utilities as agreed upon by the project team to represent the low end of possible project costs. Communicate with City regarding to what degree some of the additional opportunities ere most likely to be Included In the reconstruction and develop the costs for this expanded condition to represent the higher end of possible project costs. Assist the City in Identifying potential funding opportunities. J. Develop a potential design and construction schedule based on the base condition and expanded condition opinions of cost and the functional design elements. K. Finalize deliverables following City review and comment, Including the plan view layout, opinions of probable design and construction costs, and potential design and construction schedules. Service Elements Not Included The following services are not Included in this Agreement. If such services are required, they will be provided through a separate agreement or through an amendment to this Agreement. A. Geotechnical Services B. Agency Coordination Services C. Business and Stakeholder Outreach D. Final Design Services Including Drawings and Specifications E. Design -Level Typical Sections and Drawings F. Vertical Profile and Slope Intercept Design Q. Photometric Analysis and Final Light Pole Locations Standard of Care The Standard of Care for all Services performed or furnished by the .Consultant under this Agreement will be the care and skill ordinarily used by members of the Consultant's profession practicing under similar circumstances at the same time and in a similar locality. Consultant makes no warranties, express or Implied, under thla Agreement or otherwise, In connection with the Consultant's Services. If. Time of Completion The Consultant will provide the following phases of the Project In accordance with the schedule shown, Task Kickoff Meeting Design Workshop Initial Plan Review Meeting Draft Dellverables Final Deliverables. Contract Completion Estimated Timeframe December 5, 2018 January 18, 2019 March 13, 2019 April 17, 2019 May 15, 2019 July 31, 2019 -4 - III. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices In any subcontracts. To discharge or refuse to hire any Individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any Individual In terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender Identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not to exceed" amount listed In Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It Is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an Independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It agreed by the City that all records and files pertaining to Information needed by the Consultant for the project shall be available by said City upon reasonable request to. the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and flies. F. It Is further agreed :that no Party to this Agreement shall perform contrary to any applicable state, federal, or local law or any ofthe ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the services set forth In this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance, H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or Ilmitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the Clty's use of such documents. on other projects. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional .engineer affixed thereto or such seal as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform In accordance with this Agreement shalt constitute grounds for the_Clty to. withhold payment of the amount sufffpient to propetly complete the Project In accordance with this Agreement. The City shall notify the Consultant of any withholding. -5- K. Should any section of this Agreement be found invalid, A Is agreed that the remaining portion shall be deemed severable from the Invalid portion and continue In full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having Jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an Interest in a contract with the Clty, and certifies that no employee or officer of the City, which Includes members of the City Council and City boards and commissions, has an Interest, either direct or Indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1,000,000. IV. Compensation for Services The City shall compensate the Consultant on an hourly rate basis plus expenses for a not•to-exceed fee of $117,268 plus expenses. A breakout of the tasks, fees, and hours is shown below. Task Hour Breakdown Task Subtotal Task Hours Project Management $ 5,652 46 Base Map Development Design Meetings (3) $ 11,303 64 City Utility Coordination $ 31511 24 Private Utility Coordination $ 2,243 16 Quantities, Cost Opinions $ 14,299 104 Data Collection GIS, Record Drawings, UtIllty Maps $ 1,676 12 Field Survey $ 5,652 46 Base Map Development $ 2,$38 22 Functional Design Iowa DOT Design Criteria $ 31998 28 Construction Staging $ 2,323 16 Construction Phasing $ 2,323 16 Lighting $ 1,815 14 Signals $ 4,604 28 Sanitary Sewer $ 2,890 20 Storm Sewer $ 2,890 20 Water Main $ 2,B90 20 Roadway (Street/Curb/Sldewalks) $ 6,321 36 Typical Roadway Sections (3) $ 4,266 28 Traffic Control $ 1,890 12 Plan Production $ 25,820 202 Report Outreach and Public Info Meeting $ 7,330 48 Functional Design Report $ 7,786 48 Total $117,268 824 ME The Consultant's fee will be Invoiced based on the actual time and expenses spent In the preceding month and In accordance with the following Fee Schedule. Deelan Team Billing Rates Hourly Billing Rates Jeffrey Held, P.E. PTOE-Project Manager $180 Joseph Bunker, P.E.-Quality Control Engineer $223 Eric Vieth, P.E.-Lead Design Engineer $153 Joshua Pachniak, P.E.-Utllitles Engineer $113 Luke Holman, P.E.-Traffic Signal and Lighting Engineer $173 Additional Support Staff $85 to $120 V. Miscellaneous A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession, B. It. is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that It is the entire Agreement, and that no other monies or considerations have been solicited. C. This Agreement shall be Interpreted and enforced In accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought In a court of competent jurisdiction In Johnson County, Iowa, The parties hereto hereby submit to personal jurisdiction therein and Irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought In an Inconvenient forum. For the Title: President and Chief Executive Officer Date:. // L2-12 0 18 Approved by: City Attorney's Office // & /l K - Date Item Number: 8.n. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between Terracon Consultants, Inc. of Cedar Rapids, IA and the City of Iowa City for consulting services during construction of the Iowa City Public Works Facility Phase I Project. Prepared By: Melissa Clow, Special Projects Administrator Reviewed By: Kumi Morris, Facilities Manager Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for these services is $81,142.00 with funds available in account # P3959 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: A consultant is necessary to provide construction phase Materials Testing and Special Inspection Services for soils, concrete and structural elements as required by the contract documents for verification and oversight. While our staff can provide some of the testing services, there are many specialty services required that are beyond the expertise of City staff or requires a testing laboratory. Additionally, a consultant provides additional feet on the ground for a project of this size with the possibility of multiple tasks being done at the same time. The City has solicited proposals to provide Construction Phase Materials Testing and Special Inspection Services for the Iowa City Public Works Facility Phase I Project. Three consultants submitted proposals for the requested services. Based on qualifications, understanding of the project scope and familiarity with the project site, Terracon Consultants, I nc. was selected Background /Analysis: The Iowa City Public Works Facility Phase I project includes construction of approximately 60,947 square feet of heated vehicle storage, 9,292 square feet of mudroom / locker room, office and shop space, 7,160 square feet of heated mezzanine storage and 4,157 square feet of wash bay area. The site will include site security, police and fire storage area and a fire training area. Site grading, paving and utilities are included to provide additional outdoor laydown and storage areas with drive aisles to accommodate future phases. Earthwork is scheduled to begin this fall. Project Timeline: Construction Start — November 1, 2018 Final Completion — November 29, 2019 ATTACHMENTS: Description Resolution Agreement ?,n Prepared by Melissa Clow, Special Projects Administrator, 410 E. Washington St., Iowa City, IA 52240: (319) 356-5413 Resolution No. 18-304 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between Terracon Consultants, Inc. of Cedar Rapids, IA and the City of Iowa City for consulting services during construction of the Iowa City Public Works Facility Phase I Project. Whereas, the City of Iowa City received bids and awarded a contract for construction of the Iowa City Public Works Facility Phase I Project; and Whereas, it is desirable for Terracon Consultants, Inc. to provide construction phase Materials Testing and Special Inspection Services during construction of the Iowa City Public Works Facility Phase I Project, and Whereas, City staff has negotiated an agreement with Terracon Consultants, Inc. to provide said services; and Whereas, the City council deems it in the public interest to enter into the negotiated agreement with Terracon Consultants, Inc. for Materials Testing and Special Inspection Services during construction of the project; and Whereas, funds for this project are available in the Iowa City Public Works Facility Phase account # P3959. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. 3. The City Manager is authorized to execute amendments to this contract as they may become necessary. Passed and approved this 6th day of November '2018 Ma or Ap rovedZb Attest GC?,Id�-a, J[ wr, , 7l }tOn Ci Clerk Ci Attorney's Office �Ill, 11 � Resolution No. 18-3o4 Page 2 It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this Vp day of A/0/e/-),z A? r- 2018, 2018, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Terracon Consultants, Inc., of Cedar Rapids, IA, hereinafter referred to as the Consultant. WHEREAS, the City of Iowa City hired Neumann Monson Architects to design the Iowa City Public Works Facility Phase I Project to provide heated vehicle storage, mudroom / locker room area, office and shop space, heated mezzanine storage and a new wash bay inclusive of site security, police and fire storage, a fire training tower and site grading, paving and utilities for outdoor storage areas and future site build out; and WHEREAS, the City of Iowa City received bids and awarded a construction contract for the Iowa City Public Works Facility Phase I Project (Account #P3959); and WHEREAS, the City requires the services of a consultant to provide construction phase Materials Testing and Special Inspection Services for soils, concrete and structural elements during construction of the Iowa City Public Works Facility Phase I Project; and WHEREAS, although the City intends to perform certain limited construction phase inspection services, the City issued a public Request for Proposals from firms that are qualified to perform the required services; and WHEREAS, Staff chose Terracon Consultants, Inc. for contract negotiations based on their qualifications, availability, understanding of the project scope and familiarity with the project site; and WHEREAS, Terraccn Consultants, Inc. has a copy of, has read and is knowledgeable about the Plans and Specifications for the Iowa City Public Works Facility Phase I as prepared by Neumann Monson dated August 29, 2018; and WHEREAS, the City of Iowa City has negotiated this Agreement for said consulting services with Terracon Consultants, Inc. NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. SCOPE OF SERVICES Consultant agrees to provide those Special Inspections, Testing, Monitoring and Geotechnical Services required by the Plans and Specifications for the Iowa City Public Works Facility Phase I, as prepared by Neumann Monson dated August 2018, upon request and as needed by the City. Those services shall be performed in a timely and satisfactory manner, and shall include, but not be limited to: A. Verification and Inspection as noted on Attachment A, Sheet S-001 for: • Steel and Decking • Open -Web Steel -2- • Joists, and Joist Openers • Concrete • Masonry — Level B • Soils B. Perform compaction testing for road/parking embankments, utility trenches and subgrade/subbase below slabs. C. Observe proof rolls on subgrade/subbase below pavements where available. D. Perform standard proctors and atterburg limits on soils to be used for backfill. E. Perform gradations on granular utility trench backfill. F. Check bearing capacity below spread footings. G. Perform reinforcement steel inspections H. Perform slump and air content, and make compressive strength cylinders on structural concrete at the project site in accordance with project specifications. I. Provide laboratory cure and perform compressive strength test on 4"x8" concrete cylinders. One cylinder will be tested at 7 days, two cylinders will be tested at 28 days, and one cylinder will be held in reserve. Additional cylinders can be made and broken at the City's request. J. Perform slump and air content, and make flexural strength beams on paving concrete at the project site in accordance with project specifications. Provide laboratory cure and perform flexural strength tests on the beams at 7, 7, 14, and 28 days. Additional test beams can be made at the City's request. Conduct maturity testing in-place of the beam testing if a maturity curve is completed on the concrete mix by the ready mix plant (typically one is on file for most paving mixes at the ready mix plant) and approved by the City. K. Provide test results to the City's Representative within 24 hours of when testing was performed. Timely prepare and submit reports detailing test results, testing locations, and site observations to the City's Representative. Consultant acknowledges that the City and/or third parties may be performing certain other inspection services, and thus Consultant's detailed documentation of the testing locations is critical. L. Provide Certificates of Special Inspection prior to occupancy as required by the City of Iowa City Housing and Inspection Services Division. II. TIME OF COMPLETION The Consultant shall complete the following phases of the Project in accordance with the schedule shown. The Consultant shall perform the above described scope of services contemporaneous with the construction of the Iowa City Public Works Facility Phase I Project, which is anticipated to be begin November 12, 2018 and end on or about November 29, 2019. III. GENERAL TERMS -3- A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any Individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. It Is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. IV Q K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1,000,000. COMPENSATION FOR SERVICES The City shall pay Consultant for services rendered under Section 1 — Scope of Services an hourly not to exceed fee as follows: TOTAL HOURLY NOT TO EXCEED FEE $81,142.00 The fee shall be based on Attachment C, Unit Rate Schedule and Attachment D, Cost Estimate. Due to quantity changes that may occur during the course of construction, adverse weather, and construction methods, the number of tests and work hours may change accordingly. If more than one inspection listed above can be completed during any one individual trip, then the mileage and travel time will be reduced. The numbers of trips to complete the necessary testing for each individual section in Attachment D are estimates; any trips above the amount included will be considered an extra and will be invoiced at the unit rates listed in Attachment C. For samples collected by the City for concrete cylinders, cubes and beams, only the time expended to pick up the samples (if applicable), mileage and the individual laboratory test fees will be invoiced to the City. There will be no additional charge for working overtime or weekends. V. ADDITIONAL SERVICES The following items are services that are not included in the contract amount but can be added by the City at additional cost calculated in accordance with the fee schedule attached. A. Attendance of construction progress meetings. M B. Additional tests for Contractor's or the City's convenience. VI. MISCELLANEOUS A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. B. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. C. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. D. Consultant acknowledges that it shall be required to execute a Special Inspection and Testing Agreement with the City prior to performance of any inspections required by this Agreement. FOR THE CITY / N�SULT T By, r'4yf . ,, • .� By: 71!Lf Title: MAyn 2 Title: Sr. Date: H-2-1-1 Date: Ia /I `I l t F, ATTEST: Approved by: Ci Attorney's Office ft 1.7 Date pwVorms\consagmi frm ..:RM= -gyIMMm MOM xrv^- «ir«it'.a". Atl hm-IA U) V W x v z 0 U) z 0 1 z z d W z YiORK8P E1 STRUCTURAL NOUS p S-001 Attachment 8 SPECIAL -INSPECTION AND TESTING AGREEMENT To permit applicants of projects requiring special inspection andlor testing per Chapter 17 of the International Budding Code (IBC): Project Address; 3800 Napoleon Lane Permit No BEFORE A PERMIT CAN BE ISSUED: The owner, or the Engineer or Architect of record, acting as the owner's agent, shall complete two (2) copies of this agreement and the attached Special -inspection and Testing Schedule, including the required acknowledgments. A pre -construction conference with the parties involved may be required to review the special -inspection requirements and procedures. APPROVAL OF SPECIAL INSPECTORS: Special inspectors may have no financial interest in projects for which they provide special inspection. Special inspectors shall be approved by the building department prior to performing any duties. The special inspection agency shall submit credentials and shall maintain records of all employees performing special inspections. Individual special inspectors shall submit their qualifications to the Building Official for pre -qualification, and are subject to personal interviews if so required by the Building Official. Special inspection and testing shall meet the minimum requirements of the International Building Code Chapter 17. The following conditions are also applicable: A. Duties and Responsibilities of the Special Inspector i. Signify presence at job site. Special inspectors should notify contractor personnel of their presence and responsibilities at the job site. If required by the building official, they shall sign in on the appropriate form posted with the building permit. 2. Observe assigned work. The special inspector shall observe assigned work for conformance with the building department approved (stamped) design drawings and specifications and applicable workmanship provisions of the International Building Code. Architect engineer -reviewed shop drawings may be used only as an aid to inspection. For continuous special -inspection, the special inspector shall be on site at all times observing the work requiring special -inspection. Periodic inspections, if any, must have prior approval based on a separate written plan reviewed and approved by the building department and the engineer or architect of record 3 Report nonconforming Items. The special inspector shall bring nonconforming items to the immediate attention of the contractor and note all such items in the daily report. If any item is not resolved in a timely manner or is about to be incorporated in the work, the special inspector shall immediately notify the building department by telephone or in person, notify the engineer or architect, and post a discrepancy notice. 3. Provide timely reports. The special inspector should complete written inspection reports for each inspection visit and provide the reports on a timely basis determined by the building official The special inspector or inspection agency shall furnish these reports directly to the building official, engineer or architect of record, and others as designated. (IBC Sec. 171 These reports should be organized on a daily format and may be submitted weekly at the option of the building official. Daily and weekly report forms are included in Appendix A of the General Program Guidelines. These reports should include: a. Description of daily inspections and tests made with applicable locations, b. Listing of all nonconforming Items, c. Report on how nonconforming items were resolved or unresolved as applicable, d. Itemized changes authorized by the architect, engineer, and building official if not included in nonconforming items. 5. Submit final report. The special inspector or inspection agency shall submit a final signed report to the building official stating that all items requiring special inspection and testing were fulfilled and reported and, to the best of hisiher knowledge, in conformance with the approved design drawings, specifications, approved change orders, and applicable workmanship provisions of the International Building Code. Items not in conformance, unresolved items, or any discrepancies in inspection coverage (i.e., missed inspections, periodic inspections when continuous inspections were required, etc.) shall be specifically Itemized in this report. B. Owner Responsibilities. The project owner, the engineer or architect of record, or an agent of the owner is responsible for employing special -inspection services. The special inspector/agency shall not be in the employ of the contractor, subcontractor or material supplier. [IBC Sec. 1704.1] In the case of an owner/contractor, the special inspector/agency shall be employed as specified by the building official. C. Engineer or ArchiiW of Record kesponsibilifies I Prepare special inspection program. Thr: Engineer of Atulrr!cl of Iccord shall list It hems fol which special inspechon is required anti shall indicate any nems for vJuch the IHC or the Building Olfw n appaweo periodic Inspection and file frequency of such inspection 2 Respond to field discrepancies. The fnulnew nr Archiloc( of record shall respond to uncorrected held discrepancies in design, material, or wodumu ship observed by the special inspeclor. 3. Review shop drawings and submit design changes. The Engineer or Architect of record shall acknowledge and approve shop clrawings that may detail structural information, shall submit to the building official and to the special -inspection agency rrrilten approval of any verbally approved deviations from the approved plans, and shall submit revised plans for Building Official approval as required 1). Contractor Responsibilities 1. Notify the special inspeclor. The contractor is responsible for notifying the special inspector or agency regarding individual inspections for items listed on the attached schedule and as noted on the building department approved plans. Adequate noticeshall be provided so file special inspector has time to become familiar with the project. 2. Provide access to approved plans. The contractor is responsible too providing the special inspector access to approved plans. 3. Retain special inspection records. Upon request, the contractor is also responsible for retaining at the job site all special inspection records completed by (toe special Inspector. E. Building Department Responsibilities 1. Approve special inspection program. The building department shall approve all special Inspectors and special -inspection requirements. 2. Enforce special inspection. Work requiring special inspection and [tie performance of special inspectors shall be monitored by the bulldhng inspeclor. His/her approval, in addition to that of the special inspector, must be obtained prior to placement of concrete, covering of structural steel, or other similar activities 3. Review inspection reports. The building official should review special -inspection progress and final reports. A. Perform final inspection. The building official should perform the final inspection and approval for a project jIBG Sec. 109.3.101 after the final special -inspection report has been reviewed and approved. ACKNOWLEDGMENTS I have read and agree to comply with the terms and conditions of (his agreement. Owner: ..._.��% /G� i'•c"....... By: ne.U11 Z (G10"ke Date'- — Project Engineer/Architact: RAKER RHODES Neumann ENGINEERING Monson By: '�'""�^,� Date: 1.1/8!18 1118,18 Soils Engineer: T,�� i ©� ela'lCO1-, By. �'y lvCv _Date:__1_1 Conlraclov e�J✓,✓"'� C -d S 1r?C"(ZU rJ . BY: 1 F_'"_ Date: Special �Inspector or Inspection Agency. - �— Date: 51 TE E BU DEPARTMENT By: ' By: Date: .3- �T Special Inspection Firm (if mutipic firms engaged or,_- SP[_l;IAL-INSiPEC TION AM) TESTMG SCIIEDULF 1. Concrete PERIODIC N 6ev0irmeec placement inspection (j Exceptions [� 3 Cylinders per __ 75 _,.._, CY , OR LESS Test: 1_@ 7 Z_@ 28 _Hold 2. Bolts installed in concrete N All bolls [ J Location: 4. Reinforcing steel and pre -stressing tendons N Placement inspeclion [ J Stressing and grouting of tendons 5. Structural Welding Periodic Visual Inspection: N Single pass fillet welds < 5116" N Steel deck N Welded studs [ J Cold formed studs and joists N Stair and railing systems N Reinforcing steel Continuous Visual Inspection N All other welding I Reinforcing steel [) Other Special moment -resisting frames: N UT all CJP groove welds N UT all CJP groove welds> 5116° [I UT all PP groove welds in column splices [) UT all PP groove welds in column splices> 314" N UT column flanges at beam flange welds [) NDT rate reduction per IBC applies [ ] other 6. High-strength bolting Snug Tight: Qt) All [ ] As Indicated Full Pretension N All [ ) As Indicated F. Structural Masonry f'm = 1,500, Stresses Verification of rm: [ J Prism tests [ J Prism test record N Unit strength [) Continuous inspection N Periodic inspection (specify frequency):PER IBC S. Structural masonry (continued) Test: Before During Prisms H H Units [] [ ] Grout [) N Mortar [) (x] gel w5ipv L', ement , if �161t1' ir��Ni. 11. Spray -applied fire -resistive materials [4 Periodic inspection (specify frequency) during startat fnsteu and after completion N Testing per IBC 170411J5 and ASTM E736 This section doesn't exist but �fT9�ithrg'dTtlfea'plc't'artN'ea the installer shall complete the installation per the Film 51hill, Blihing manufactures recommendations, testing per code should also be performed leg-Siruftisat 14. Special grading, excavation, and filling (] Periodic Inspaelion (specify frequency) [x] Sub -grade tests [) Compactas tests N Verify bearing strata 15. Smoke control systems r enoetclnspuetwvdudny..-ctwork-arecten, -(se-ft- 1frequeney') [}Btxieg-eysl®maestiog lot opsai"! gas �r-Shear tralVdi —Anchorage to c 97: Extertar-irrsutatf r„ systems-('EfFs')- iaqu eslnspe�n €xoeptons- ffEtFB_Insial . , I j EIFS-Insialled-o ns rrfconc-vr5 Notes: SEE STRUCTURAL NOTE SHEET S-001 FOR ADD'L INFO SHOWN UNDER "SP" SECTION. ALL SPECIAL INSPECTIONS TO FOLLOW RECOMMENDATIONS OF THE IBC. -4- Proposal for Construction Observation and Materials Testing Services Iowa City Public Works Facility - Phase 1 . Iowa City, Iowa October 17, 2018 ,- Terracon Proposal No. P06181285 Unit Rate Schedule 1190 Clerical 1215 Field Technician 1205 Senior Field Technician 1275 Structural Steel Technician 1140 Field Engineer 1141 Field/Lab Coordinator 1127 Project Manager/Engineer 1126 Senior Project Manager/Engineer 2039 Standard Proctor, Soft 2040 Standard Proctor, Rock 2093 Standard Proctor, Soil/Cement 2053 Relative Density 2001 Atterberg Limits (three point) 3324 Compressive Strength Cylinder (4" x 8", Terracon-made) 4007 Compressive Strength of Grout u a 5123 Structural Steel Equipment logo Nuclear Density Gauge 3371 Cure Box, per pour Consumables 1520 Trip Charge Attachment C ei E aeon Rata $38.00 hour $52.00 hour" $80.00 hour* $82.00 hour* $98.00 hour* $65.00 hour $98.00 hour $130.00 hour $140.00 each $160.00 each $300.00 each $100.00 each $13.00 each $20.00 each $50.00 day $20.00 trip $5.00 each Cost+ 15% trip *Overtime is defined as all hours in excess of eight (8) per day, outside of the normal hours of 7:OOAM to 5:OOPM Monday through Friday, and all hours worked on Saturdays, Sundays, and holidays. Sundays and h8lidays) Trip charge includes vehicle and mileage costs. You will be invoiced on a periodic basis for services actually performed as authorized or requested by you or your designated representative. Responsive a Resourceful . Reliable Attachment D Proposal for Construction Observation and Materials Testing Services���; ; -N%W- Iowa City Public works Facility - Phase 1 . Iowa City, Iowa October 17, 2018 , Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s)./ Service T Services service Rate Unit Cost E• •- E ■ e Estimated quantities are based on the following: The budget estimate below is based on the SODAS Specifications which states trench compaction testing shall be performed at a minimum frequency for each 2 vertical feet of consolidated fill a test shall be performed at horizontal spacing of 200 feet and each street crossing. For subgrade/subbase compaction testing it shall be performed at a minimum frequency of 1 test per 150 If per lift. Field Technician Site Grading Fill Placement 10 4.00 $52.00 hour $2,080.00 Foundation Wall Backfill Placement 10 4.00 $52.00 hour $2,080.00 Utility Trench Backfill Placement 10 3.00 $52.00 hour $1,560.00 Pavement & Floor Slab Subgrade Preparation 10 4.00 $52.00 hour $2,080.00 Granular Base Placement 10 4.00 $52.00 hour $2,080.00 Senior Field Technician Subgrade Observation/Proofroll Trip Charge* Trip Charge Field Equipment 10 4.00 $80.00 hour $3,200.00 60 $25.00 visit $1,500.00 Nuclear Density gauge 50 $20.00 trip $1,000.00 Subtotal = $15,580.00 Standard Proctor, Soil 6 $120.00 each $720.00 Standard Proctor, Rock 1 $140.00 each $140.00 Atterberg Limits (three point) 3 $100.00 each $300.00 Relative Density 1 $300.00 each $300.00 Subtotal = $1,460.00 Senior Field Technician Observation & Testing of Footing Excavations 14 5.00 $80.00 hour $5,600.00 Field Engineer Observation & Testing of Footing Excavations 0 0.00 $98.00 hour $0.00 Trip Charge" Trip Charge 14 $25.00 visit $350.00 Subtotal = $5,950.00 E' ■ 0 ■' E Field Technician Reinforcing Steel Observation 50 1.00 $52.00 hour $2,600.00 Responsive a Resourceful . Reliable Proposal for Construction Observation and Materials Testing Services pip Iowa City Public works Facility - Phase 1 . Iowa City, Iowa 1I rraco October 17, 2018. Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s)./ Service Tvne Services service Rate Unit Cost Trip Charge* Trip Charge 0 $25.00 visit $0.00 (Assuming that reinforcing steel will be observed prior to concrete placement) Subtotal = $2,600.00 Estimated quantities are based on the following: One set of 4 samples to be cast for each 75 cubic yards placed each day. Field Technician. Standard testing (temp, slump, air content, compressive/flexural strength samples) Casting of 1 Set of Samples 40 3.00 $52.00 hour $6,240.00 Casting of 2 Sets of Samples 10 5.00 $52.00 hour $2,600.00 Sample Pickup/Login 20 3.00 $52.00 hour $3,120.00 Trip Charge* Trip Charge 70 $25.00 visit $1,750.00 Laboratory Testing Compressive Strength Cylinder (4" x 8", Terracon-made) 280 $13.00 test $3,640.00 Field Equipment Cure Box, per pour 70 $5.00 each $350.00 Subtotal = $17,700.00 Estimated quantities are based on the following: One set of 4 samples to be cast for each 75 cubic yards placed each day. Field Technician Standard testing (temp, slump, air content, compressive/ilexural strength samples) Casting of 1 Set of Samples 4 3.00 $52.00 hour $624.00 Casting of 2 Sets of Samples 6 5.00 $52.00 hour $1,560.00 Sample Pickup/Login 5 3.00 $52.00 hour $780.00 Trip Charge* Trip Charge 15 $25.00 visit $375.00 Laboratory Testing Compressive Strength Cylinder (4" x 8", Terracon-made) 64 $13.00 test $832.00 Field Equipment Cure Box, per pour 15 $5.00 each $75.00 Subtotal = $4,246.00 Responsive Resourceful k Reliable Proposal for Construction Observation and Materials Testing Services "" �yi Iowa City Public works Facility - Phase 1 , Iowa City, Iowa I errato p� Y October 17, 2018 , Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s)./ Service Type Services service Rate Unit Cost Structural Steel Technician Visual Observation of Welded and Bolted Connections 30 6.00 $82.00 hour $14,760.00 Trip Charge* Trip Charge 30 $25.00 visit $750.00 Field Equipment Structural Steel Equipment 30 $50.00 day $1,500.00 Subtotal = $17,010.00 Estimated quantities are based on the following: Our visits will be coordinated by the City allowing us to observe the reinforcing steel and grouting, and obtain samples as needed during the same visit. The structural notes page calls for Level B observation. Observations will be periodic except for the observations of welding of reinforcing steel and grout placement. Grout samples will be made for every 5000SF face area of wall. Set of four grout samples will be obtained. Field Technician Reinforcing Steel and Masonry Cell Observation, Sample Preparation Sample PickuptLogin Trip Charge* Trip Charge Laboratory Testing Compressive Strength of Grout Responsive „ Resourceful , Reliable 15 5.00 $52.00 hour $3,900.00 6 3.00 $52.00 hour $936.00 21 $25.00 visit $525.00 24 $20.00 each $480.00 Subtotal = $5,841.00 Proposal for Construction Observation and Materials Testing Services Iowa City Public works Facility - Phase 1 , Iowa City, Iowa 1 it P-%P-op October 17, 2018 , Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s).1 Service Type Sarva... cnrvira Rate Unit Cost PROJECT MAII4AGEMEN- Project Administration FieldlLab Coordinator 55 $65.00 hour $3,575.00 Project Manager/Engineer 60 $98.00 hour $5,880.00 Senior Project Manager/Engineer 10 $130.00 hour $1,300.00 Subtotal = $10,755.00 0 0• �' a ESTIMATED TOTAL= $61,142.00 "We anticipate providing multiple services during some trips; therefore, the quantity of services estimated may not equal the quantity of trips estimated. It should be noted the client is billed only for the amount of service provided, i.e. Terracon will not bill for the total Cost Estimate if the total booked is less than the estimate. The number of tests, trips, and hours on-site are primarily controlled by the project schedule. We recommend the City review our estimated number of tests, trips, and duration of on-site time to determine if our estimate is compatible with the schedule. The estimated cost can then be revised if necessary. Responsive ■ Resourceful ■ Reliable CONSULTANT AGREEMENT THIS AGREEMEN made and entered into this day of 2018, by and betwee the City of Iowa City, a municipal c oration, hereinafter referred to as the City and Terracon nsultants, Inc., o/rn ' s, IA, hereinafter referred to as the Consultant. WHEREAS, the City of to a City hired nson Architects to design the Iowa City Public Works Facility Phase Project to pvehicle storage, mudroom / locker room area, office and shop space, eated mege and a new wash bay inclusive of site security, police and fire storag a fire tand site grading, paving and utilities for outdoor storage areas and future 'te build WHEREAS, the City of Iowa City re ed bids and awarded a construction contract for the Iowa City Public Works Facility Phase I Pr ' ct (Account #P3959); and WHEREAS, the City requires the ybrviceof a consultant to provide construction phase Materials Testing and Special Inspectio Service for soils, concrete and structural elements during construction of the Iowa City Py6lic Works cility Phase 1 Project; and WHEREAS, although the intends to perf2Ari services, the City issued blit Request for P the required services; an WHEREAS, Staff ch a Terracon Consultants, qualifications, avail a ity, understanding of the p and certain limited construction phase inspection osals from firms that are qualified to perform for contract negotiations based on their gcope and familiarity with the project site; WHEREAS, the #y of Iowa City has negotiated this Agrecnent for said consulting services with Terracon Cons t nts, Inc. \ NOW THER ORE, it is agreed by and between the partie hereto that the City does now contract with he Consultant to provide services as set forth herein I. SC PE OF SERVICES Consulta t agrees to perform the following services upon reques\ands ed by the City as describ in Attachment A, Unit Rate Schedule and Attachment ate, attached and incorpo ated herein for the City, as they relate to the Plans and for the Iowa City Public orks Facility Phase I as prepared by Neumann Monson d9, 2018, and to do so in timely and satisfactory manner in accordance with the termement. ig to be performed by Consultant shall be only upon prior direction fl�m the City, by in accordance with the contract documents. Said tests shall be performed in locations by the City. Consultant acknowledges that the City and/or third parties may be g certain other inspection services, and thus detailed documentation of the testing is critical. -2 - TIME OF COMPLETION The Consultant 0, all complete the following phases of the Project in accordance with the schedule shown. i The ConsItant shall perform the above described scope of services by November 29, 2019. GENERAL A. The ConsulAt shall not commit any of the following employrrgnt practices and agrees to proh it the following practices in any subcontracts. To discha a or refuse to hire any individual be use of their race, color, religion, se national origin, disability, age/rms, m al status, gender identity, or sexual orie\beca To discriminst any individual inconditions, or privileges of employment of their race, lor, religion, sex, national origin, disability, agstatus, gender' entity, or sexual orientation. B. Should the City terminate this Yrc and services performed up to t not be greater than the "lump s terminate this Agreement upon Consultant. (the Consultant shall be paid for all work f termination. However, such sums shall ount listed in Section IV. The City may (7) calendar days' written notice to the C. This Agreement shall be bindi upon the successors and assigns of the parties hereto, provided that no as ' nment s all be without the written consent of all Parties to said Agreement. D. It is understood and agr d that the retenti of the Consultant by the City for the purpose of the Proje shall be as ani ependent contractor and shall be exclusive, but the Co ultant shall have the ight to employ such assistance as maybe required fort a performance of the Pro ct. E. It is agreed by the ity that all records and files p aining to information needed by the Consultant f r the project shall be available by said City upon reasonable request to the nsultant. The City agrees to furni h all reasonable assistance in the use of the records and files. F. It is further greed that no Party to this Agreement s II perform contrary to any state, fade al, or local law or any of the ordinances of th City of Iowa City, Iowa. G. At the r quest of the City, the Consultant shall attend mea 'ngs of the City Council relativ to the work set forth in this Agreement. Any requ sts made by the City shal a given with reasonable notice to the Consultant to ass a attendance. H. The Consultant agrees to furnish, upon termination of this Agr ment and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursbant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. 3- I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. J. T\eClty agrees to tender the Consultant all fees in a timely manner, excepting, hver, that failure of the Consultant to satisfactorily perform in accordance with thgreement shall constitute grounds for the City to with old payment of the ant sufficient to properly complete the Project in ccordance with this K. Should any section of this Agreement be found valid, it is agreed that the remainirig portion shall be deemed severable fro a invalid portion and continue in full force, and effect. L. Original co r shall be allo M. Fees paid for will be paid by drawings shall become th property of the City. The Consultant to keep reproducible /honties s for the Consultant's own filing use. lkcuring approval of a having jurisdiction over the Project N. Upon signing this a eement, C nsultant acknowledged that Section 362.5 of the Iowa Code prohibits a ity offi r or employee from having an interest in a contract with the City, and certi 'es t t no employee or officer of the City, which includes members of the City Co n d and City boards and commissions, has an interest, either direct or indirect, in is agreement, that does not fall within the exceptions to said statutory provision u erated in Section 362.5. O, The Consultant agre at all professional liabilit insure Consultant's negli ent acts, $1,000,000, IV. COMPENSATION FO SERVICES The City shall pay nsultant for services not to exceed fee follows: TOTAL The fee t Estimate. V. MISC TO EXCEED FEE material to this Agreement to have and maintain covering the Consultant's liability for the �s and omissions to the City in the sum of based on Attachments A, Unit under Section 1 -- Scope of Services a A. All, rovisions of the Agreement shall be reconciled in accepted standards of the Engineering Profession. $81,142.00 and Attachment B, Cost ance with the generally B. It is further agreed that there are no other considerations or monXs contingent upon or resulting from the execution of this Agreement, that it is the entire reement, and that no other monies or considerations have been solicited. C, This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be -4 - brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. Attachment A Proposal for Construction Observation and Materials Testing Services i ���r�C� Iowa City Public Works Facility - Phase 1 Iowa City, Iowa t October 17, 2018 Terracon Proposal No. PO6181285 \ Unit Rate Schedule \ Rate , ileo Clerical $ .00 hour 1215 Field Te\Coordina 52.00 hour* 1205 Senior Fcian $80.00 hour* 1275 Structurhnician $82.00 hour* 1140 Field En$88.00 hour* 1141 Field/La$65.00 hour 1127 Project gin r $88.00 hour 1126 Senior Pger !neer $130.00 hour :s e• 2o39 Standard Proctor, Soil $120.00 each 2040 Standard Proctor, Rock $140.00 each 2093 Standard Proctor, Soil/Cement$160.00 each 2053 Relative Density $300.00 each 2001 Atterberg Limits (three point)Veo $100.00 each 3324 Compressive Strength Cylinder (4 $13.00 each 4007 Compressive Strength of Grout$20.00 each 5123 Structural Steel Equipment $50.00 day 2090 Nuclear Density Gauge $20.00 trip 3371 Cure Box, per pour $5.00 each Consumables Cost+ 15% 1620 *Overtime is defined as all hurs in excess of eight (8) p 7:OOAM to 5:OOPM Monda be Friday, and all hours holidays. Overtime rates ill be 1.5 times the hourly rate q Sundays and holidays). A three-hour minim u charge is applicable to all site visits. mileage costs. day, outside of the normal hours of orked on Saturdays, Sundays, and oted (2 times the hourly rate for You will be invoic d on a periodic basis for services actually requested by yofi or your designated representative. Responsive Resourceful Reliable charge includes vehicle and as authorized or Attachment B Proposal for Construction Observation and Materials Testing Services 1 r�rr�C®n Iowa City Public works Facility - Phase 1 . Iowa City, Iowa October 17, 2018 . Terracon Proposal No. P06181285 COST ESTIMATE No. of Hnst/ Service Type Services service Rate Unit Z ZCost Estimated quantities are b ed on the following: The budget estimate below is based o e SUDAS Specifications which states tre compaction testing shall be performed at a minim frequency for each 2 vertical feet of consolidated fill a t shall be performed at horizontal spacing of 2 Gael and each street crossing. For subgrade/subbase com ction testing it shall be performed at a imumfrequency of 1 test per 150 If per lift. Field Technician Site Grading Fill Placement iD 4.00 $52.00 hour $2,080.00 Foundation Wall Backfill Placement 10 4.00 $52.00 hour $2,080.00 Utility Trench Backfill Placement 10 3.00 $52.00 hour $1,560.00 Pavement & Floor Slab Subgrade Preparation 1 4.00 $52.00 hour $2,080.00 Granular Base Placement 0 4.00 $52.00 hour $2,080.00 Senior Field Technician Subgrade Observation/Proofroll 10 4.00 $80.00 hour $3,200.00 Trip Charge* Trip Charge 60 $25.00 visit $1,500.00 Field Equipment Nuclear Density Gauge 50 $20.00 trip $1,000.00 Subtotal = $15,580.00 :0- ••SOIL /AGGREGATE TESTfNG Standard Proctor, Soil 6 $120.00 each $720.00 Standard Proctor, Rock $140.00 each $140.00 Atterberg Limits (three point) $100.00 each $300.00 Relative Density 1 $300.00 each $300.00 Subtotal = $1,460.00 EXCAVATIONFOUNDATION OBSERVATION Senior Field Technician Observation & Testing of Foot g Excavations 14 hour $5,600.00 Field Engineer Observation & Testing of F ting Excavations 0 \$2S. hour $0.00 Trip Charge* Trip Charge 14visit $350.00 tal = $5,950.00 Field Technician Reinforcing Steel Observation Responsive m Resourceful • Reliable 50 1.00 $52.00 hour \ $2,600.00 Proposal for Construction Observation and Materials Testing Services ����� Iowa City Public works Facility - Phase 1 Iowa City, Iowa October 17, 2018. Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s).t Service Type Services service a Unit Cost Trip Charge. Trip Charge 0$25.00 visit $0.00 (Assuming that reinfomin teel will be observed prior to concrete placement) Subtotal = §2,600.00 csumateo quanunes are oasea one Ton placed each day. Field Technician, Standard testing (temp, slump, air cont Casting of 1 Set of Samples Casting of 2 Sets of Samples Sample Pickup/Login Trip Charge' Trip Charge Laboratory Testing Compressive Strength Cylinder (4" x 8", Field Equipment Cure Box, per pour One set of 4 sambles to be ,a/ strength samples) 40 3.00 $52.00 hour $6,240.00 10 5.00 $52.00 hour $2,600.00 20 3.00 $52.00 hour $3,120.00 70 $25.00 visit $1,750.00 280 $93.00 test $3,640.00 70 $5A0 each $350.00 Subtotal = $17,700.00 PORTLAND CEMENT CONCRETE Estimated quantities are based on the Mowing: One set o 4 samples to be cast for each 75 cubic yards placed each day. Field Technician Standard testing (temp, slump, it content, compressivelflexur strength samples) Casting of 1 Set of Samples 4 3.00 $52.00 hour $624.00 Casting of 2 Sets of Sample 6 5.00 $52.00 hour $1,560.00 Sample Pickup/Login 5 3.00 $52.00 hour $780.00 Trip Charge' Trip Charge 15 $25.00 visit $375.00 Laboratory Testing Compressive Strang Cylinder (4" x 8", Terracon-made) 64 Field Equipment Cure Box, perp r 15 Responsive Resourceful Reliable test $832.00 each $75.00 a)'-,, $4,246.00 Proposal for Construction Observation and Materials Testing Services �L'��c7C��! Iowa City Public works Facility - Phase 1 P Iowa City, Iowa G® October 17, 2018 4 Terracon Proposal No. P06181285 COST ESTIMATE No. of Hr(s)./ of Welded and Bolted Connections Trip Charge" Trip Charge Field Equipment Structural Steel Equipment rvices sewlce Kate Mr" Cost 30 6.00 $w .00 hour $14,760.00 30 $25.00 visit $750.00 $50.00 day $1,500.00 Subtotal = $17,010.00 Estimated quantities are based on the followin : O visits will be coordinated by the contractor, allowing us to observe the reinforcing steel and grouting, and boin samples as needed during the same visit. The structural notes page calls for Level B observation. Obse PINions will be periodic exceptfor the observations of welding of reinforcing steel and grout placement. Gro sa ples will be made for every 5000SF face area of wall. Set of four grout samples will be obtained. Field Technician Reinforcing Steel and Masonry Cell Preparation Sample Pickup/Login Trip Charge" Trip Charge Laboratory Testing Compressive Strength of Grut Responsive Resourceful Reliable 15 5.00 $52.00 hour $3,900.00 6 3.00 $52,00 hour $936.00 $25.00 visit $525.00 $20.00 each $480.00 Subtotal = $5,841.00 Proposal for Construction Observation and Materials Testing Services Iowa City Public works Facility - Phase 1 Iowa City, Iowa October 17, 2018 Terracon Proposal No. P06181285 COST ESTIMATE Field/Lab Cooi Project Manag Senior Project 'We anticipate providing multiple servlcdhkduring sox not equal the quantity of trips estimated. It should be noted the client is billed only for thtiffric total Cost Estimate if the total booked is less thgNh are primarily controlled by the contractor's scp4duliN number of tests, trips, and duration of on-si time to production. The estimated cost can then revised Responsive > Resourceful a Reliable No. of Hr(s).l 55 60 10 1rerracon Rate Unit Cost K0 hour $3575.00 0 hour $5,880.00 $130.00 hour $1,300.00 Subtotal= $10,755.00 ESTIMATED TOTAL= $61,142.00 therefore, the quantity of services estimated may ant of service provided, i.e. Terracon will not bill for the estimate. The number of tests, trips, and hours on-site We recommend the contractor review our estimated determine if our estimate is compatible with their Item Number: 9.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Hickory Hill Park Improvements Project — Phase 1, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $306,000.00 available in the Hickory Hill Park & Trail Redesign & Development account # R4224 Recommendations: Staff: Approval Commission: Presented to Parks Commission on April 12, 2017 Attachments: Resolution Executive Summary: The Hickory Hill Park Improvements Project — Phase 1 includes trail, bridge, and drainage improvements in Hickory Hill Park as detailed in the Hickory Hill Park Master Plan. This project also includes new signage and wayfinding throughout the park. Background /Analysis: A Master Plan was completed for Hickory Hill Park in 2016. Creation of this Master Plan included input from members of the Friends of Hickory Hill along with public comment at a series of public meetings as well as on-line comments. The Hickory Hill Park Improvements Project implemented the highest priorities of this plan and included clearing and grubbing; aggregate trail construction; stormwater drainage improvements including water bars, subdrain and rip -rap; three new pedestrian bridges including one timber and two pre-engineered steel bridges and concrete abutments; ADA sidewalk improvements; and new signage and wayfinding throughout the park. Project Plans and Specifications for the Hickory Hill Trail Bridge Replacement Project were approved at the September 4, 2018 Council Meeting, and two bids were submitted prior to the September 27th deadline. Both bids were rejected at the October 2nd Council meeting because the low base bid exceeded the Engineer's Estimate by 47% Based on the budgetary constraints and contractor comments received at the pre-bid meeting, City staff believes it would be best to break the Hickory Hill Project into two phases. Staff has worked with the Consultant to revise the project documents to better reflect available funding and contractor availability. The current project (Phase 1) includes removal and replacement of aggregate trail, installation of water bars and drainage improvements, construction of one new steel pedestrian bridge and installation of signage improvements on the east side of Hickory Hill Park. A future project (Phase 2) will include the remaining high priority trail, bridge, drainage, and signage improvements on the west side of Hickory Hill Park. Depending on funding available following bidding of Phase 1, final design of the Phase 2 project could begin as soon as early 2019. The plans, specifications, form of contract, and estimate of cost for construction of the Hickory Hill Park Improvements Project — Phase 1 have been filed in the Office of the City Clerk for public examination. The estimated cost of construction is $306,000.00 and the project is expected to be completed in Spring 2019. ATTACHMENTS: Description Resolution Prepared by: Jason Reichart, Public Worcs, 410 E. Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. IS -309 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Hickory Hill Park Improvements Project— Phase 1, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in the Hickory Hill Park & Trail Redesign & Development account # R4224. Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: A public hearing on project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 20th day of November, 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of November , 2018 Ma or Approved by Attest: P� '1'1� City Clerk City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: KA Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Q,G Item Number: 9.d. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution setting a public hearing on November 20, 2018 on plans, specifications, form of contract, and estimate of cost for the construction of the City Hall MPOJC Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $126,000.00 and will be funded by Accounts #E4522 and #E4520. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the City Hall MPOJC Renovation Project. The base bid scope of work for this project includes painting and removal and replacement of flooring, ceiling tile, and lighting in the areas to be renovated. Additionally, the project will construct a large conference room, additional office space, a storage area, and an entry counter. Electrical and HVAC infrastructure will be updated to current code requirements. The project base bid estimate is $126,000.00. There are four alternates in addition to the base bid, including: • Alternate #1 — ($15,800) Renovation of north offices • Alternate #2 — ($10,950) Replacement of flooring in all areas not covered by the base bid • Alternate #3 — ($4,100) Replacement of ceiling in all areas not covered by the base bid • Alternate #4 — ($3,650) Painting of areas not covered by the base bid. Background /Analysis: As part of ongoing restorations to City Hall, this project will renovate the MPOJC office to better serve the department's needs. The current MPOJC office has an inadequate number of offices and desk space, and many of the finishes are worn and are nearing the end of their useful life. This project will address those needs as well as the need for additional conference room space in City Hall. Project Timeline: Set Public Hearing — November 6, 2018 Hold Public Hearing — November 20, 2018 Bid Letting — February 13, 2018 Award Date — December 11, 2018 Construction Start — February 4, 2019 Final Completion — May 31, 2019 ATTACHMENTS: Description Resolution Prepared by. Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5044 Resolution No. 18-306 Resolution setting a public hearing on November 20, 2018 on plans, specifications, form of contract, and estimate of cost for the construction of the City Hall MPOJC Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in account # E4522. Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: 1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 20'" day of November, 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of November '2018 Z� May r J Approved by ,1 Attest: /)14�w City Clerk City Attorney's Office I r II I It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were Ayes: 5, Nays: Absent: Cole Dickens Mims Taylor Teague Thomas Throgmorton q,,J Item Number: 9.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the West Riverbank Stabilization Project directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $895,000 available in the West Riverbank Stabilization and Trail fund #P3981. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the West Riverbank Stabilization Project. Background /Analysis: High water along the Iowa River, particularly during the 2013, 2014 and now 2018 flood events, has accelerated bank erosion along the west side of the Iowa River just north of Highway 6. If left unchecked, additional loss of property will result and could impact the installation of a planned recreational trail along that stretch of the Iowa River. The project will involve constructing a retaining wall that will stabilize the river bank and accommodate a future recreational trail. Project Timeline: Set Public Hearing — November 6th, 2018 Hold Public Hearing — November 20th, 2018 Bid Letting — December 18th, 2018 Award Contract — January 8th, 2019 Final Completion — May 31 st, 2019 ATTACHMENTS: Description Resolution M Prepared by Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5436 Resolution No. 18-307 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the West Riverbank Stabilization Project directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in the West Riverbank Stabilization and Trail fund #P3981. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 20th day of November 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of November '2018 Ma or Approved by Attest: CiN Clerk City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were Ayes: Nays: Absent: % Cole % Mims % Salih x Taylor % Teague % Thomas % Throgmorton Item Number: 91. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Tim Wilkey, Wastewater Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost of construction for this project is $1,500,000 with funds available in the Generator Relocation & Emissions Upgrade fund account #V3143 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the for the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project. Background /Analysis: This project will upgrade the existing electrical distribution system and backup generation equipment necessary to meet current and future demands. It includes the installation of a packaged engine generator and 15kV electrical switchgear. It also includes installing electrical ductbank between utility metering cabinets, packaged engine generator and switchgear. An existing building will be renovated to house a new battery room and the switchgear, including upgrades to the roof, HVAC equipment and plumbing. Project Timeline: Set Public Hearing — November 6th, 2018 Hold Public Hearing — November 20th, 2018 Bid Letting —December 19th, 2018 Award Contract — January 81h, 2019 Final Completion — October 4th, 2019 ATTACHMENTS: Description Resolution Prepared by Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240.(319)356-5436 Resolution No. 18-308 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the Wastewater Treatment Facility Backup Generation and Electrical Distribution Upgrade Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in the Backup Generator and Electrical System Upgrade account # V3143. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 20th day of November 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of November _'2018 Ma or Approved by p{ p! Attest: P C.ec.[_ Cl co�o� Bch L�v7 �f iY7?n�✓ City Clerk City Attorney's Office It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: �7 Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton 0 Item Number: 9.g. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the 2018 Annual Sewer Rehabilitation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $417,000.00 available in the Annual Sewer Repair account # V3101 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The 2018 Annual Sewer Rehabilitation Project is part of ongoing sanitary sewer maintenance that includes lining sewer pipes and manholes at various locations throughout the city. Background /Analysis: The 2018 Annual Sewer Rehabilitation Project will include Cured -in-place Pipe (Cl PP) lining work at the following sites: Black Springs Trunk from Lower City Park to Granada Court to Manor Drive to Normandy Drive to Lee Street Front Street from Burlington Street to West Harrison Street Hafor Circle from Hafor Circle to Teg Drive Manor Drive from Park Place to Normandy Drive Eastmoor Drive from Normandy Drive to Manor Drive Rider Street at Lee Street Van Buren Street from the Chauncey Parking Ramp to Washington Street Webster Street from Page Street to Kirkwood Avenue The estimated cost of construction is $417,000.00 and the project is expected to be completed in Spring 2019. ATTACHMENTS: Description Resolution Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. 18-309 Resolution setting a public hearing on November 20, 2018 on project manual and estimate of cost for the construction of the 2018 Annual Sewer Rehabilitation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in the Annual Sewer Repair account # V3101. Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: A public hearing on project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 20th day of November, 2018, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6 t1 day of November _,2018 MEryor App oved by Attest CI y Clerk City Attorney's Office �� II /�� It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Va M Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 15. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution Authorizing the City Manager to Provide a Family and Parental Leave Benefit to Administrative and Confidential Employees. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Ashley Monroe, Asst. City Manager Fiscal Impact: The City budgets for 100% of employee salaries so benefit should not increase budgeted expenses but will replace some unpaid leave with partial pay. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Policy Executive Summary: Staff requests City Council approval to offer a paid Family and Parental Leave benefit to permanent employees. The benefit would be extended immediately to approximately 120 permanent non -bargaining staff. Bargaining unit staff would be eligible to the extent negotiated in their collective bargaining agreements. Leave of absence provisions are a mandatory subject of bargaining for public safety unions and a permissive subject of bargaining for non-public safety unions. Background /Analysis: The City seeks to offer expanded leave benefits to eligible employees in the event of birth or adoption and to employees needed to provide care to a spouse, parent or child with a serious medical condition by providing up to four weeks of partially paid leave in a calendar year. Paid family and parental leave provides support to employees experiencing major family events by: • Easing the burden on employees with growing families and/or facing serious family medical issues • Enriching the lives of families • Supporting employee work life balance • Increasing gender equity with regard to the economic impact of new parent or caregiver work absences This leave benefit will also serve as an important recruitment and retention tool, helping the City to continue to be viewed as an employer of choice. This benefit aligns with the City Council priorities related to equity by mitigating implicit bias in hiring candidates typically associated with parental or caregiver responsibilities by making leave benefits equally available to men and women. The proposed Family and Parental leave policy provides leave paid at 70% of an employee's regular wages due to the birth or adoption of a child or to care for a spouse, parent or child with a serious medical condition. Family and parental leave will be available following the first 2 weeks of leave and will be limited to a total of four weeks in any 12 month period. Employees will have the option of supplementing family and parental leave with applicable paid time off or as unpaid leave. It is estimated that there could be approximately thirty qualifying events per year across all employee groups. Whether an employee chooses to utilize the benefit will depend on a variety of factors including the amount of accruals they have at the time. The City budgets for 100% of employee salaries so while this benefit should not increase budgeted expenses, it will replace some unpaid leave situations with partial pay. ATTACHMENTS: Description Resolution Policy BS Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St. 52240,(319)356-5030 Resolution No. 18-310 Resolution Authorizing the City Manager to Provide a Family and Parental Leave Benefit to Administrative and Confidential Employees. Whereas, the City Manager proposes to offer expanded leave benefits to eligible administrative and confidential employees in the event of birth or adoption and to provide care to a spouse, parent or child with a serious medical condition by providing up to four weeks of partially paid leave in a calendar year; and, Whereas, the City Manager seeks the City Council's authorization for said benefit because while it should not increase budgeted expenses, it will replace some unpaid leave situations with partial pay; and, Whereas, paid family and parental leave provides support to employees experiencing major family events by: 1) Easing the burden on employees with growing families and/or facing serious family medical issues; 2) Enriching the lives of families; 3) Supporting employee work life balance; and, 4) Increasing gender equity with regard to the economic impact of new parent or caregiver work absences; and, Whereas, the family and parental leave benefit will also serve as an important recruitment and retention tool, helping the City to continue to be viewed as an employer of choice; and, Whereas, this benefit aligns with the City Council priorities related to equity by mitigating implicit bias in hiring candidates typically associated with parental or caregiver responsibilities by making leave benefits equally available to men and women; and, Whereas, as leave of absence provisions are a mandatory subject of bargaining for public safety unions and a permissive subject of bargaining for non-public safety unions, bargaining unit staff will be eligible to receive the benefit to the extent negotiated in their collective bargaining agreements; Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Manager is authorized to provide a family and medical leave benefit, as described in the policy attached hereto, to the City's administrative and confidential employees, and to make amendments to that policy in the future as he determines necessary. Passed and approved this 6th day of November _,2018 Maygr Approved by Resolution No. 18-310 Page 2 Attest: f'� City Clerk It was moved by salih adopted, and upon roll call there were: Ayes: c -2tf./ City Attorney's Office and seconded by Teague the Resolution be Nays: Absent: Teague Cole Mims Salih Taylor Thomas Throgmorton Family and Parental Leave Policy Purpose Al Piz TIM CITY OF IOWA CITY UNESCO CITY OF LITERATURE This policy is established to provide paid leave benefits to support and ease the burden on employees with growing families and employees facing serious family medical issues. Family and Parental leave is intended to provide an opportunity for permanent City employees to take up to a maximum of four (4) weeks of paid leave to provide care immediately following the birth or adoption of a minor child or for a spouse, parent, or child diagnosed with a serious health condition. Approved family and parental leave pay would be available following the first two weeks of leave for a qualified absence. Eligibility Employees are eligible for Family and Parental Leave following one year of employment in a permanent position. Members covered under a collective bargaining agreement are eligible as negotiated in their respective contracts. Effective Date and Triggering Event Eligibility for taking Family and Parental Leave for birth or adoption of a child shall begin on the date of the birth of an employee's child or on the day on which custody is taken by the employee for adoption placement. If travel is required, leave may begin upon the first day of travel. In the case of adoption, the employee must be the legal guardian of, and reside in the same household with, the newly adopted child to be eligible. If an employee adopts multiple children, the event shall be considered a single qualifying event, and will not serve to increase the length of leave for the employee, so long as the children are adopted within six weeks of each other. Eligibility for taking Family and Parental Leave to provide care for a spouse, parent, or child diagnosed with a serious health condition shall begin on the first day of absence to provide care for the spouse, parent, or child. Leave Requests Birth or adoption Employees who desire to use such leave for the birth or adoption of a child are required to apply in writing at least thirty (30) days in advance or within five (5) work days of the onset of leave in cases where the need for leave is unforeseeable. Such application shall be made in writing to Human Resources. Spouse, parent, or child serious health condition Employees who desire to use such leave to care for a spouse, parent, or child with a serious health condition are required to submit a written request to Human Resources within five (5) work days of the onset of leave. The request must include a statement from the treating medical provider identifying: • The nature of illness • The anticipated period of recovery • The extent and nature of care required by the employee. Serious illness is defined as an illness, injury, impairment or physical or mental condition which requires inpatient care or continuing medical treatment or supervision by a health care provider and that will require the prolonged or extended absence of the employee to provide care. Examples include but are not limited to conditions such as cancer, heart attacks, strokes, severe injuries, and Alzheimer's disease. Cosmetic procedures and short term conditions for which treatment and recovery are very brief such as the common cold, the flu, earaches, upset stomach, headaches (other than migraines), routine dental or orthodontia problems, etc. are not considered serious illnesses under this policy. Leave and Benefit Amount Approved family and parental leave pay will be available after two weeks of leave for the qualified absence. The employee must use applicable accruals during the first two weeks of leave or the equivalent of two weeks of leave in the cases of intermittent leave. The four (4) weeks of Family and Parental Leave shall be paid at 70% of the employee's regular rate of pay. The employee, at his or her discretion, may supplement the other 30% with their own applicable leave banks. The employee, with Department Director approval, may also work to accrue paid work hours to make up the 30%. If an employee works over the 30%, the employee shall forfeit Family and Parental Leave on an hour -for -hour basis. At no time is Family and Parental Leave to count toward overtime. For the duration of Family and Parental Leave, employees are eligible to receive all Employer -paid benefits and accrue all forms of leave at their regular accrual rates as if they were in active pay status and regardless of whether they are receiving payment at 70% or supplementing to 100% of their regular rate of pay. The City will continue paying the employer's portion of health insurance premiums during approved Family and Parental Leave. Benefit limitations Family and parental leave benefits are limited to a total of four (4) weeks in any rolling 12 month period Use of Other Leave Employees must utilize applicable accruals during the first two weeks of leave. If no applicable accruals are available, this time will be unpaid. Employees may supplement their wages up to a combined total of 100% of their regular bi-weekly rate of pay. Applicable accruals will be utilized to supplement the 70% wages for the four weeks of Family and Parental leave pay or any portion thereof unless the employee requests that Family and Parental leave not be supplemented with their accruals in writing. Requests not to supplement must be made as part of the initial family and parental leave request. Employees using Family and Parental Leave who meet the eligibility requirements of the Family and Medical Leave Act (FMLA) (i.e., twelve months of City service and 1,250 hours worked during the twelve months immediately before the leave event) shall have the entire non -working period of Family and Parental Leave counted toward the employee's-FMLA entitlement. Policy Administration and Appeal Administration of this policy including the approval of requests for Family and Parental Leave and interpretation of policy provisions including the determination of whether a condition meets the policy definition of serious health condition shall be the responsibility of the Human Resources Administrator. Employees who wish to appeal a denial of benefits may do so to the City Manager. Such appeal must be made to the City Manager in writing no later than 5 working days after the Human Resources Administrator's denial of benefits. The City Manager's decision shall be the City's final decision. This policy shall not be subject to any other grievance procedure. Item Number: 16. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution approving purchase agreement with Bedrock, L.L.C. for Lot 1 of the proposed Cherry Creek Subdivision for future use as Fire Station number 5. Prepared By: Eric Goers, Assistant City Attorney Simon Andrew, Assistant to the City Manager Reviewed By: Geoff Fruin, City Manager John Grier, Fire Chief Fiscal Impact: $504,000 paid through the City's General Fund Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Purchase Agreement Executive Summary: As our community grows, it is important to secure sites in strategic locations for future facility needs. It is particularly important that fire stations are sited in locations that minimize travel times and provide the highest level of protection for our community. This entails evaluating current needs and anticipating future growth. The City has identified a suitable site for a fifth fire station in the South District. Though the construction of an additional fire station is not imminent, the City would like to secure this site for future needs. Council reviewed the potential purchase of this lot at an executive session on August 21, 2018. A purchase agreement has been negotiated and will be formally considered by Council at the November 6, 2018 meeting. The negotiated purchase price is $504,000. The lot is located on a to be constructed section of Cherry Street, on the east side of Gilbert Street across from Napoleon Park. Background /Analysis: Anticipating future growth, this site is a very attractive location for a future fire station. The south district is experiencing strong residential growth, has several new public facilities including an elementary school, and is slated for road network expansion that would benefit fire response times. I n particular, the extension of McCollister Boulevard will provide important east -west access for emergency response. A growing population generates new service demands and increased calls for emergency response. Iowa City Fire Department call volume increased 64% between 2007 and 2017. This includes the services the Iowa City Fire Department provides to University of Iowa campus facilities, per our longstanding service agreement. In addition to improving response times to a growing area of our community, the Cherry/Gilbert site is also attractive as its location can serve to help support units at Station 1, located at City Hall. When multiple calls are received simultaneously and the first due unit is unavailable, backup from other stations is required. In 2017, 42% of the Department's calls involved overlapping incidents. As Station 1 serves the most densely populated area of our community, having this additional support from another station with a short travel time to the downtown is desirable. Travel times to the residential area near the intersection of Gilbert and McCollister exceed benchmarks established by the Fire Department. As this neighborhood continues to grow and the road network is expanded, the City will continue to evaluate when the addition of a fifth fire station is necessary and financially viable. Funding has not been identified for the construction or staffing of an additional station and the addition is not critical at this time. However, should the neighborhood completely build out before we secure land for public use, this important opportunity will be lost. The closing date in the purchase agreement is November 30, 2019. This will come after multiple conditions that are listed in the purchase agreement are satisfied by the property owner. Staff recommends approval of the resolution authorizing the City Manager to execute the purchase agreement for the Cherry Street lot with the intention of holding the parcel for a future fire station. ATTACHMENTS: Description Resolution Purchase Agreement Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution Number: 18-311 Resolution approving purchase agreement with Bedrock, L.L.C. for Lot 1 of the proposed Cherry Creek Subdivision for future use as Fire Station number 5. Whereas, as Iowa City grows and expands in boundaries, the Fire Department is faced with several response challenges related to increasing frequency of emergency calls and greater distances needing to be driven to respond to those calls; and Whereas, time is of the essence in responding to fire and medical emergency calls; and Whereas, a new subdivision, Cherry Creek, is being developed on South Gilbert Street, which contains a lot that would be well sized and located to accommodate a potential new Fire Station #5 at some point in the future; and Whereas, the City has negotiated a Purchase Agreement for the aforementioned lot subject to Council approval; and Whereas, the purchase price of $504,000 is based on a recent appraisal secured by the City and the seller; and Whereas, it is in the best interests of the City to acquire said property. Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The attached Purchase Agreement is approved by the City Council. Upon direction of the City Attorney, the Mayor is authorized to sign and the City Clerk to attest any and all documentation necessary to effectuate the purchase of the property pursuant to the Purchase Agreement as approved herein. Passed and approved this 6th day of November , 20 18 Attest: City Cle c Appr ed by: City Attorney's Office (0 12 Mayor E Resolution No. 18-311 Page 2 It was moved by Thomas and seconded by Mims the Resolution be adopted, and upon roll call there were: Ayes: x x x x x Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton PURCHASE AGREEMENT (NON-RESIDENTIAL) TO: Bedrock, L.L.C. (BEDROCK or SELLER) The undersigned BUYER hereby offers to buy and the undersigned SELLER by its acceptance agrees to sell the real property situated in Iowa City, Johnson County, Iowa and legally described as: [Lot 1 of the proposed Cherry Creek Subdivision, consisting of approximately 98,343 square feet, located on South Gilbert Street across from Napoleon Park in Iowa City, Iowa. LEGAL DESCRIPTION TO BE INSERTED ACCORDING TO PARAGRAPH 9.] together with any easements and appurtenant servient estates, but subject to any reasonable easements of record for public utilities or roads, any zoning restrictions, customary restrictive covenants and mineral reservations of record, if any, herein referred to as the "Property," upon the following terms and conditions provided BUYER, on possession, is permitted to use the Property for public purposes. 1. PURCHASE PRICE. The Purchase Price shall be $504,000 to be paid in full at the time of closing and transfer of possession. 2. REAL ESTATE TAXES. Seller shall pay the 2017-2018 real estate taxes and any unpaid real estate taxes payable in prior years. Seller shall also give Buyer a credit for a prorated portion of the 2018-2019 real estate taxes, if any, assessed against the Real Estate. Buyer shall pay all subsequent real estate taxes. Any proration of real estate taxes on the Real Estate shall be based upon the most current assessed valuation, legislative rollback and applicable levy rate. 3. SPECIAL ASSESSMENTS. Seller shall pay all special assessments which are a lien on the Real Estate as of the date of closing and all special assessments due, but if not paid, would become delinquent during the calendar year this offer is accepted, and all prior installments thereof. All other special assessments shall be paid by Buyer. 4. RISK OF LOSS AND INSURANCE. The Property shall be preserved in its present condition and delivered intact at the time possession is delivered to Buyer. SELLER shall bear the risk of loss or damage to the Property prior to closing or possession, whichever fust occurs. SELLER agrees to maintain existing insurance, if any, and BUYER may purchase additional insurance. In the event of substantial damage or destruction prior to closing, BUYER shall receive insurance proceeds regardless of the extent of damages. The Property shall be deemed substantially damaged or destroyed if it cannot be restored to its present condition on or before the closing date. 5. POSSESSION AND CLOSING. If BUYER timely performs all obligations, possession of the Property shall be delivered to Buyer on November 30, 2019, and any adjustments of rent, insurance, interest and all charges attributable to the SELLERs possession shall be made as of the date of possession. Closing shall occur after the approval of title by BUYER and vacation of the Property by SELLER, but prior to possession by BUYER. SELLER agrees to permit BUYER to inspect the Property within 72 hours prior to closing to assure that the premises are in the condition required by this Agreement. If possession is given on a day other than closing, the parties shall make a separate agreement with adjustments as of the date of possession. This transaction shall be considered closed upon the delivery of the title transfer documents to BUYER and receipt of all funds then due at closing from BUYER under the Agreement. The closing date may be changed by agreement of both parties in writing. The City Manager may provide written approval on behalf of the BUYER. 6. FIXTURES. Included with the Property shall be all fixtures that integrally belong to, are specifically adapted to or are a part of the real estate, whether attached or detached. The following items shall not be included: the two sheds and flooring to be removed by SELLER per paragraph 4 above. 7. CONDITION OF PROPERTY. The property as of the date of this Agreement, including buildings, grounds, and all improvements, will be preserved by the SELLER in its present condition until possession, ordinary wear and tear, and satisfaction of required contingencies herein, excepted. SELLER makes no warranties, expressed or implied, as to the condition of the property unless otherwise stated herein. Within ten (10) days after the acceptance of this Agreement, BUYER may, at their sole expense, have the property inspected by a person or persons of their choice to determine if there are any structural, mechanical, plumbing, electrical, environmental, or other deficiencies. Within this same period, the BUYER may notify in writing the SELLER of any deficiency. The SELLER shall immediately notify the BUYER in writing of what steps, if any, the SELLER will take to correct any deficiencies before closing. The BUYER shall then immediately in writing notify the SELLER that (1) such steps are acceptable, in which case this Agreement, as so modified, shall be binding upon all parties; or (2) that such steps are not acceptable, in which case this Agreement shall be null and void, and any earnest money shall be returned to BUYER. 8. ABSTRACT AND TITLE. SELLER, at its expense, shall provide an abstract of title to the Property continued through the date thirty (30) days prior to closing, and deliver it to BUYER's attorney for examination no later than twenty (20) days prior to closing. It shall show marketable title in SELLER in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. SELLER shall make every reasonable effort to promptly perfect title. If closing is delayed due to SELLER's inability to provide marketable title, this Agreement shall continue in force and effect until either party rescinds the Agreement after giving ten (10) days written notice to the other party. The abstract shall become the property of BUYER when the Purchase Price is paid in full. SELLER shall pay the costs of any additional abstracting and title work due to any act or omission of SELLER, including transfers by or the death of SELLER or its assignees. The abstract shall be obtained from an abstracter qualified by the Guaranty Division of the Iowa Housing Finance Authority. 9. SURVEY. If a survey is required under Iowa Code Chapter 354, or city or county ordinances, SELLER shall pay the costs thereof. BUYER may, at BUYER's expense prior to closing, have the property surveyed and certified by a registered land surveyor. If the survey shows an encroachment on the Property or if any improvements located on the Property encroach on lands of others, the encroachments shall be treated as a title defect. The legal description from the survey shall become the description of the Real estate for purposes of conveyance hereunder. 10. ENVIRONMENTAL MATTERS A. SELLERS warrant to the best of their knowledge and belief that there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, the Property does not contain levels of radon gas, asbestos, or urea -formaldehyde foam insulation which require remediation under current governmental standards, and SELLERS have done nothing to contaminate the Property with hazardous wastes or substances. SELLERS warrant that the property is not subject to any local, state, or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. SELLERS shall also provide BUYER with a properly executed GROUNDWATER HAZARD STATEMENT showing no wells, solid waste disposal sites, hazardous wastes and underground storage tanks on the Property unless disclosed here: B. BUYER may at their expense, within 90 days after the date of acceptance, obtain a report from a qualified engineer or other person qualified to analyze the existence or nature of any hazardous materials, substances, conditions or wastes located on the Property. In the event any hazardous materials, substances, conditions or wastes are discovered on the Property, BUYER's obligation hereunder shall be contingent upon the removal of such materials, substances, conditions or wastes or other resolution of the matter reasonably satisfactory to BUYER. However, in the event SELLERS are required to expend any sum in excess of $1,000 to remove any hazardous materials, substances, conditions or wastes, SELLERS shall have the option to cancel this transaction and declare this Agreement null and void. The expense of any inspection shall be paid by BUYER. The expense of any action necessary to remove or otherwise make safe any hazardous material, substances, conditions or waste shall be paid by SELLERS, subject to SELLERS' right to cancel this transaction as provided above. 11. RIGHT OF ACCESS BEFORE CLOSING/INDEMNIFICATION. Prior to closing on the purchase of the Property, Buyer and its agents may have reasonable access to the Property for survey, soil tests, environmental investigation and other similar activities for the purpose of satisfying the contingencies and obligations of this Agreement. Buyer shall promptly repair and restore any damage caused by such access. Buyer hereby agrees to indemnify and hold harmless SELLER from any and all expenses, claims or losses arising from or in connection with any activities of BUYER, its officer, agents, employees or contractors on the Property prior to the closing date, including without limitation, any attorney's fees or court costs occasioned by such claims. 12. DEED. Upon payment of the Purchase Price, SELLERS shall convey the Property to BUYER by warranty deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Agreement. General warranties of the title shall extend to the time of delivery of the deed excepting liens and encumbrances suffered or permitted by BUYER. 13. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. If SELLERS, immediately preceding acceptance of the offer, hold title to the Property in joint tenancy with full rights of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of the SELLERS, then the proceeds of this sale, and any continuing or recaptured rights of SELLERS in the Property, shall belong to SELLERS as joint tenants with full rights of survivorship and not as tenants in common; and BUYER in the event of death of any SELLER, agree to pay any balance of the price due SELLERS under this contract to the surviving SELLERS and to accept a deed from the surviving SELLERS consistent with Paragraph 15. 14. JOINDER BY SELLERS SPOUSE. SELLER'S spouse, if not a title holder immediately preceding acceptance, executes this Agreement only for the purpose of relinquishing all rights of dower, homestead and distributive share or in compliance with Section 561.13 of the Code of Iowa and agrees to execute the deed or real estate contract for this purpose. 15. STATEMENT AS TO LIENS. If BUYER intends to assume or take subject to a lien on the Property, SELLERS shall famish BUYER with a written statement prior to closing from the holder of such lien, showing the correct balance due. 16. USE OF PURCHASE PRICE. At time of settlement, funds of the Purchase Price may be used to pay taxes and other liens and to acquire outstanding interests, if any, of others. 17. APPROVAL OF COURT. If the Property is an asset of an estate, trust or conservatorship, this Agreement is contingent upon Court approval unless Court approval is not required under Iowa law and title standards of the Iowa State Bar Association. If the sale of the Property is subject to Court approval, the fiduciary shall promptly submit this Agreement for such approval. If this Agreement is not so approved by prior to closing, either party may declare this Agreement null and void, and all payments made hereunder shall be made to BUYER. 18. REMEDIES OF THE PARTIES. BUYER and SELLERS are entitled to utilize any and all other remedies or actions at law or in equity available to them, and the prevailing parties shall be entitled to obtain judgment for costs and attorney fees. 19. NOTICE. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or mailed by certified mail, addressed to the parties at the addresses given below. 20. GENERAL PROVISIONS. In the performance of each part of this Agreement, time shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement shall survive the closing. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by SELLERS and BUYER. Paragraph headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. This Agreement shall be construed and interpreted in accordance with the laws of the State of Iowa. 21. NO REAL ESTATE AGENT OR BROKER. Neither party has used the service of a real estate agent or broker in connection with this transaction. 22. CERTIFICATION. Buyers and Sellers each certify that they are not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, 'Specially Designated National and Blocked Person" or any other banned or blocked person, entity, nation or transaction pursuant to any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such person, group, entity or nation. Each party hereby agrees to defend, indemnify and hold harmless the other party from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney's fees and costs) arising from or related to my breach of the foregoing certification. 23. ACCEPTANCE. When accepted, this Agreement shall become a binding contract. If not accepted and delivered to BUYER on or before the 9th day of November, 2018, this Agreement shall be null and void and all payments made shall be returned immediately to BUYER. If accepted by SELLERS at a later date and acceptance is satisfied in writing, then this contract shall be valid and binding. 24. CONTINGENCIES. This Agreement is contingent on SELLER satisfying all of the following contingencies prior to closing: a. The property will be subdivided and rezoned for use as a fire station. The Buyer shall be the applicant for the rezoning of the Property and will apply when the Seller applies for a rezoning of the entire Cherry Creek subdivision. The parties acknowledge that the rezoning is ultimately a legislative decision of the City Council and that they do not have the authority to agree that a rezoning will occur as part of this agreement. b. All public infrastructure will be installed, including, but not limited to, streets, sanitary and storm sewer, and water, in accordance with City specifications. c. Sanitary sewer service will be installed to accommodate development of a fire station in accordance with City specifications. d. Access to public/private utilities (E.g. electricity, gas, phone, cable, and fiber optic) will be provided in accordance with City specifications. e. Preliminary site grading will be completed to accommodate development of a fire station in accordance with City specifications. The lot will be fully seeded and transferred as greenspace. f. Access to the lot will be available from Cherry Street and Gilbert Street in accordance with City specifications. g. Tree preservation plans/easements will not be in conflict with the proposed use of the site for a fire station. h. Sidewalk will be installed along Cherry Street and Gilbert Street in accordance with City specifications. 25. IOWA CITY COUNCIL APPROVAL. The parties' obligations under this Agreement are contingent upon formal approval by the City Council for Iowa City. BUYER shall seek said approval promptly after acceptance of this Agreement by SELLER. If this Agreement is not approved by the City Council for Iowa City within 45 days after acceptance of this Agreement, this Agreement shall be null and void and all earnest money shall be returned to the BUYER. This Offer is presented to the SELLER on thisJZ+� day of 2c 2018. BUYER CITY OF IOWA CITY, IOWA 410 E. Washington Iowa City, Iowa 52245 BY: o FFruin City Nfanager This Offer is accepted by SELLER on this -)d—L day of ®r;� '2018. SELL R �C Address: �3SQ 6 p a �P i t v�c��'�r✓o C lic `�`� ��� m 1 • Cirror Existing Fire Stations i; r, Q) Mn --6 k` AYF..1i _.......—.. l ... Y �' � Mth:SwYir �r"I ' �• lT ..17 D (�J tl "c 3 AF li Q� Modeled Road Network •A Fire Station Fire Response Time U - 2 rnirlwes 2 -4 min UleS 1-1 5 Miles ice Delivery Challenges Overlapping Incidents ■ First Due Unit Unavailable avel Time Challenges C Total Incidents 2007 Overlapping Incideri First Due Unit Unavailabl • m W/% 20 Overlapping Incidents 6799 a 6974 6016 5799 5531 I 2000 4000 1 2874 2116 1613 I 6. 1314 I 22.7°/ 1226 I 22.2% 6000 8000 10000 12000 2013 ❑Incidents 5531 2014 5799 2015 6016 2016 6974 2017 6799 Overlapping 1226 1314 1613 2116 2874 ■Percent 22.2% 22.7% 26.8% 30.30% 42.23% II ice Delivery Challenges lume Overlapping Incidents ■ First Due Unit Unavailable t 2017 Fire/EMS Calls ' I -.•-. r4 0 • .• ti I • * Fire Station Fire Response Time 0 . 2 minutes 2 -4 minutes 0 Miles tial purchase of land in south Iowa City litional fire station provides many )pportunities for the future: ■ Enhance emergency services delivery to underserved areas of the City ■ In the event of concurrent emergencies, firefighters based here could quickly deploy to west, central, or east Iowa City given easy access to arterial through ways, particularly with the expansion of McCollister Boulevard ■ Allow for a future shift of Fire Station 3 to the north and east, to better serve the far east side lO Hills Perk y Q Un ✓<+ -�y of W �Io�oR o¢n Iv Z e Oakdale ra tl — _ V P A E Oak ° • ai I as 1 3%d, Rdl_ nul r rks k Rrbn-Al.�li WaFr A,,k 1 r F; O N 00 • aIIrM H �• crce; • 4. � cree�eelr ry • •,49 • Mag o . "00 • • .. � GomNllle to , ° 9 � n .;i. �J P \°�, ` N=r oovar Hry SE P Rd SW 0 00 - ° � - .� c ..r�y� alb... � • v I • • ,,, i H xe ry e� • � � . ;GOR Goulta. •. • • • \ • O 000 h r' • ~ O • ° b • oss0 (D•• 0 0 a :f • - atl k NE 1 • Item Number: 17. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution approving the Fiscal Year Ending 2018 Annual Urban Renewal Area Report. Prepared By: Wendy Ford, Economic Development Coordinator Dennis Bockenstedt, Finance Director Reviewed By: Simon Andrew, Assistant to the City Manager Dennis Bockenstedt, Finance Director Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Annual Urban Renewal Report Executive Summary: The AURR is the state's web -based municipal TIF reporting system. For each city or county using TI F, there is a section for each urban renewal area that includes a short description, the plans, maps, and any amendments made to the district along with an in-depth financial snapshot of the City's TI F fund accounts for each district, the status of ongoing projects in each and details about the debt associated with each urban renewal project. Background /Analysis: TI F is one of the few tools that allows cities to assist in economic development projects in their communities. Iowa City has established thirteen Urban Renewal Areas enabling the use of T IF. Each Urban Renewal Plan specifies the area goals and planned urban renewal projects. Since 2003, the City has been a financial partner in several TIF projects ranging from industrial businesses adding jobs and new products, to the redevelopment of blighted properties and high- rise mixed-use buildings. One of the goals of economic development activity is to build the tax base. Note in the attached chart that new taxable value created by Iowa City's TIF projects exceeds $140 million. While using tax increment financing does use a portion of the new taxes generated for a limited time, the idea behind using TIF is to leverage more public benefit than would otherwise occur. Public benefit can range from the higher taxable value created to generate more property tax than would have occurred without TIF assistance to public amenities, affordable housing, jobs and the attraction of new employers. ATTACHMENTS: Description New Value created by T I F projects Resolution Annual Urban Renewal Report Exhibit A New value created by Iowa City's TIF projects: $140, 450,600. District (Bold) District projects indented (not bold) Start date End Date Base Value of Project 2018 Assessed Valuation New Value Created in TIF projects Sycamore & First Avenue URA 2000 2020 Sycamore Mall/IC Marketplace 2004 2010 $4,662,900 $11,882,270 $7,219,370 Plamor Redevelopment 2006 2011 $972,150 $2,529,210 $1,557,060 Scott Six Industrial Park 2001 2021 Owens Brockway 2005 2009 $30,010 $6,903,780 $6,873,770 City -University Project 1 2001 n/a* Hilton Garden Inn 2015 $417,380 $16,248,500 $15,831,120 Park at 201 2012 $569,520 $10,508,190 $9,938,670 Plaza Towers 2004 2010 $0 $38,835,800 $38,835,800 Sabin Townhomes 2015 $0 $6,836,660 $6,836,660 The Chauncey 2015 $0 $7,110,410 $7,110,410 Vito's building rehab 2011 $813,350 $2,051,730 $1,238,380 Riverside Drive 2013 2025 Riverside West 2015 2027 $1,326,840 $15,056,510 $13,729,670 North ate Corporate Park 2002 2022 Seabury & Smith 2005 2011 $264,520 $ 7,823,310 $7,558,790 Heinz Road 2002 2022 AI la of Iowa (agreement #1 2003 2010 $3,594,340 Alpla of Iowa (agreement #2) 2007 2014 $15,577,140 $11,982,800 United Natural Foods Inc. 2003 2011 $4,653,740 $9,896,170 $5,242,430 Hwy 6 Commercial URA 2003 2023 Southgate Development Pe erwood 2003 2013 $8,677,520 $13,220,960 $4,543,440 Towncrest URA 2010 n/a* MDK Medical Office Building 2012 $885,880 $2,838,170 $1,952,290 $26,868,150 $167,318,810 $140,450,660 Prepared by: Wendy Ford, Ec. Dev. Coord., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 18-312 Resolution approving the Fiscal Year Ending 2018 Annual Urban Renewal Area Report. WHEREAS, in an effort to provide greater public access to information about urban renewal activities, including the use of tax increment financing, the Iowa Legislature enacted changes in Iowa Code Sections 331.403 and 384.22 to require, among other things, the filing of an annual report detailing the City's urban renewal activities; and WHEREAS, the City of Iowa City had thirteen (13) Urban Renewal Areas in effect during the most recently ended fiscal year, and WHEREAS, City Staff has prepared an urban renewal report in compliance with state law and has placed said plan on file in the office of the Finance Director, City Hall, Iowa City, Iowa; and WHEREAS, the report must be approved by City Council before its submission to the Iowa Department of Management on or before December 1, 2018, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Fiscal Year Ending 2018 Annual Urban Renewal Area Report, attached hereto, is hereby approved and the Finance Director is hereby directed to submit it to the Iowa Department of Management. Passed and approved this 6th day of November 2018 . .-,� (, / 4'v MAYOR ,APgroved ATTEST: ( Io - 3 I - ) 8 CITY CLERK ityAttorney's Office Resolution No. Page 2 18-312 It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Levy Authority Summary Local Government Name: IOWA CITY Local Government Number: 52G483 Active Urban Renewal Areas IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL IOWA CITY SCOTT SIX URBAN RENEWAL IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL IOWA CITY CITY UNIV PROJ I URBAN RENEWAL IOWA CITY HEINZ ROAD URBAN RENEWAL IOWA CITY HIGHWAY SIX URBAN RENEWAL IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL IOWA CITY TOWNCREST URBAN RENEWAL IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL IOWA CITY FOSTER ROAD URBAN RENEWAL TIF Debt Outstanding: 50,636,763 ........................................................................................................................., TIF Sp. Rev. Fund Cash Balance as of 07-01-2017: 476,201 0 TIF Revenue: 2,455,534 TIF Sp. Revenue Fund Interest: 10,928 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 59,834 Total Revenue: 2,526,296 Rebate Expenditures: 59,834 Non -Rebate Expenditures: 1,098,086 Returned to County Treasurer: 8 Total Expenditures: 1,157,928 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 1,844,569 0 .......................................................................................................................... Year -End Outstanding TIF Obligations, Net of TIF Special Revenue Fund Balance: 47,634,274 Created: Fri Oct 26 09:42:10 CDT 2018 Page 1 of 56 ................................................................. _ Amount of 07-01-2017 Cash Balance Restricted for LMI Amount of 06-30-2018 Cash Balance Restricted for LMI ................................................................. - # of Tif U.R. Taxing # Districts 52020 2 52021 2 52023 4 52024 6 52027 3 52028 2 52029 1 52030 1 52031 2 52034 0 ................................................................. _ Amount of 07-01-2017 Cash Balance Restricted for LMI Amount of 06-30-2018 Cash Balance Restricted for LMI ................................................................. - 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL UR Area Number: 52020 UR Area Creation Date UR Area Purpose: 08/2000 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office, and other commercial uses. Base Increment Increment Tax Districts within this Urban Renewal Area No. No. Value Used IOWA CITY/IOWA CITY SCH/SYCAMORE MALL & FIRST AVE U.R. TIF INCREMENT 52195 52196 13,972,110 IOWA CITY/IOWA CITY SCH/SYCAMORE & 1ST AVE UR 2003 AMEND INCR 52239 52240 2,707,590 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 2,935,950 34,903,754 8,786,990 0 -3,704 49,100,216 0 49,100,216 Taxable 0 1,671,703 31,413,380 7,908,291 0 -3,704 43,033,382 0 43,033,382 Homestead Credits 11 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 476,193 0 Restricted for LMI TIF Revenue: 506,581 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 506,581 Rebate Expenditures: 0 Non -Rebate Expenditures: 158,504 Returned to County Treasurer: 0 Total Expenditures: 158,504 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 824,270 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 2 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL Lower Muscatine Road Reconstruction Description: Improve roads around Kirkwood Comm College & Mall Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: No Iowa City Marketplace Description: Economic develpment agreement Classification: Commercial - retail Physically Complete: Yes Payments Complete: No Administrative Expenses Description: Administrative Expenses Classification: Administrative expenses Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 3 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL 2012A GO Bonds (Low. Mus. Rd Recon.) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 326,744 36,305 363,049 No 06/05/2012 2022 2013A GO Bonds (Low. Mus. Rd Recon.) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 249,551 22,466 272,017 No 06/18/2013 2023 Economic Development Grant Debt/Obligation Type: Other Debt Principal: 1,750,000 Interest: 0 Total: 1,750,000 Annual Appropriation?: No Date Incurred: 11/18/2014 FY of Last Payment: 2024 FY17 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 287 Interest: 0 Total: 287 Annual Appropriation?: No Date Incurred: 11/06/2017 FY of Last Payment: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 4 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Non -Rebates For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL TIF Expenditure Amount: 91,030 Tied To Debt: 2012A GO Bonds (Low. Mus. Rd Recon.) Tied To Project: Lower Muscatine Road Reconstruction TIF Expenditure Amount: 67,474 Tied To Debt: 2013A GO Bonds (Low. Mus. Rd Recon.) Tied To Project: Lower Muscatine Road Reconstruction Created: Fri Oct 26 09:42:10 CDT 2018 Page 5 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Rebates For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL 1602 Sycamore Street, Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate: 0 CORE Sycamore Town Center Economic Development Grant Iowa City Marketplace 2024 Created: Fri Oct 26 09:42:10 CDT 2018 Page 6 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL (52020) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SYCAMORE MALL & FIRST AVE U.R. TIF INCREMENT 0 0 TIF Taxing District Inc. Number: 52196 TIF Taxing District Base Year: 2000 FY TIF Revenue First Received: 2004 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 08/2000 statutorily ends: 2022 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 424,440 TIF Taxing District Data Collection Local Government Name: Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 34,422,824 0 0 0 36,900,050 036,900,050 FY TIF Revenue First Received: Taxable 0 0 30,980,543 0 0 0 33,024,255 0 33,024,255 Homestead Credits 0 Frozen Base Value Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 22,927,940 13,972,110 13,972,110 0 0 FY 2018 TIF Revenue Received: 424,440 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL (52020) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SYCAMORE & 1ST AVE UR 2003 AMEND INCR TIF Taxing District Inc. Number: 52240 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2004 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 08/2000 statutorily ends: 2022 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 2,935,950 480,930 8,786,990 0 -3,704 12,200,166 0 12,200,166 Taxable 0 1,671,703 432,837 7,908,291 0 -3,704 10,009,127 0 1 10,009,127 Homestead Credits 11 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 9,496,280 2,707,590 2,707,590 0 0 FY 2018 TIF Revenue Received: 82,141 Created: Fri Oct 26 09:42:10 CDT 2018 Page 7 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL UR Area Number: 52021 UR Area Creation Date UR Area Purpose: 07/1997 To grow tax base; encourage development of start up firms, expansion of existing and attraction of new industries, especially in the are of renewable energy. Enhance number of sites available for industrial development. Base Increment Increment Tax Districts within this Urban Renewal Area No. No. Value Used IOWA CITY/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT 52208 52209 31,145,725 IOWA CITY AG/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT 52210 52211 17,328 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 50,640 0 40,805,780 7,252,370 0 0 48,108,790 0 , 8,790 Taxable 24,053 0 36,725,202 6,527,133 0 0 43,276,388 0 43,276,388 Homestead Credits,,, 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 945,218 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 945,218 Rebate Expenditures: 0 Non -Rebate Expenditures: 7,777 Returned to County Treasurer: 0 Total Expenditures: 7,777 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 937,441 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 8 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY SCOTT SIX URBAN RENEWAL Construct rail sidings and spur Description: Provide rail access to development sites in the URA Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: No Administrative Expenses Description: Administrative expenses Classification: Administrative expenses Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 9 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY SCOTT SIX URBAN RENEWAL Rail Sidings & Spur. (Peterson Contractors) Debt/Obligation Type: Internal Loans Principal: 939,772 Interest: 0 Total: 939,772 Annual Appropriation?: No Date Incurred: 05/01/2012 FY of Last Payment: 2020 FY16 Aministrative Expenses Debt/Obligation Type: Internal Loans Principal: 7,777 Interest: 0 Total: 7,777 Annual Appropriation?: No Date Incurred: 11/01/2016 FY of Last Payment: 2018 FY17 Aministrative Expenses Debt/Obligation Type: Internal Loans Principal: 18,938 Interest: 0 Total: 18,938 Annual Appropriation?: No Date Incurred: 11/06/2017 FY of Last Payment: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 10 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Non -Rebates For IOWA CITY SCOTT SIX URBAN RENEWAL TIF Expenditure Amount: 7,777 Tied To Debt: FY16 Aministrative Expenses Tied To Project: Administrative Expenses TIF Expenditure Amount: 0 Tied To Debt: Rail Sidings & Spur. (Peterson Contractors) Tied To Project: Construct rail sidings and spur Created: Fri Oct 26 09:42:10 CDT 2018 Page 11 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 201 The original 1997 Scott Six Urban Renewal Area was amended for the first time in July 2011. A TIF ordinance for the amended area has not yet been adopted. 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2018 Created: Fri Oct 26 09:42:10 CDT 2018 Page 12 of 56 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL (5202 1) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT TIF Taxing District Inc. Number: 52209 TIF Taxing District Base Year: 2001 FY TIF Revenue First Received: 2005 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 07/1997 statutorily ends: 2023 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 40,805,780 7,252,370 0 0 48,058,150 048,058,150 FY TIF Revenue First Received: Taxable 0 0 36,725,202 6,527,133 0 0 43,252,335 0 43,252,335 Homestead Credits Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 2,323,386 43,252,335 31,145,725 12,106,610 367,280 FY 2018 TIF Revenue Received: 944,877 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL (5202 1) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT TIF Taxing District Inc. Number: 52211 TIF Taxing District Base Year: 2001 FY TIF Revenue First Received: 2005 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 07/1997 statutorily ends: 2023 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 341 Created: Fri Oct 26 09:42:10 CDT 2018 Page 13 of 56 Gas/Electric Utility Total 0 50,640 0 24,053 0 Increment Revenue Not Used 138 Agricultural Residential Commercial Industrial Other Military Total Assessed 50,640 0 0 0 0 0 50,640 Taxable 24,053 0 0 0 0 0 24,053 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 18,630 24,053 17,328 6,725 FY 2018 TIF Revenue Received: 341 Created: Fri Oct 26 09:42:10 CDT 2018 Page 13 of 56 Gas/Electric Utility Total 0 50,640 0 24,053 0 Increment Revenue Not Used 138 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL UR Area Number: 52023 UR Area Creation Date UR Area Purpose: 04/1999 To facilitate an urban renewal program using private and public resources to develop the area for office, research, production and/or assembly uses. To increase tax base; attract new and expansion of existing firms in area; provide new development sites. Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 138,340 131,030 37,634,180 0 0 0 37,903,550 0 37,903,550 Taxable 65,711 74,607 33,870,762 0 0 0 34,011,080 0 34,011,080 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 14 of 56 Base Increment Increment Tax Districts within this Urban Renewal Area Value No. No. Used IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PARK UR INCR 52230 52231 0 IOWA CITY AG/IOWA CITY SCH/NORTHGATE UR TIF INCR 52325 52326 0 IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR 52345 52346 0 IOWA CITY AG/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR 52347 52348 0 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 138,340 131,030 37,634,180 0 0 0 37,903,550 0 37,903,550 Taxable 65,711 74,607 33,870,762 0 0 0 34,011,080 0 34,011,080 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 14 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PARK UR INCR TIF Taxing District Inc. Number: 52231 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2005 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 04/1999 statutorily ends: 2023 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 37,634,180 0 0 0 37,634,180 037,634,180 FY TIF Revenue First Received: Taxable 0 0 33,870,762 0 0 0 33,870,762 0 33,870,762 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 6,728,364 30,905,816 0 30,905,816 937,593 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/NORTHGATE UR TIF INCR TIF Taxing District Inc. Number: 52326 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2005 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 04/1999 statutorily ends: 2023 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Assessed 9,830 0 0 0 0 0 9,830 Taxable 4,669 0 0 0 0 0 4,669 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 14,807 0 0 0 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 15 of 56 Gas/Electric Utility Total 0 9,830 0 4,669 0 Increment Revenue Not Used 0 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR TIF Taxing District Inc. Number: 52346 TIF Taxing District Base Year: 2004 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 131,030 0 0 0 0 131,030 0 131,030 Taxable 0 74,607 0 0 0 0 74,607 0 74,607 Homestead Credits 0 0 0 0 0 61,042 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 180,959 0 0 0 0 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR TIF Taxing District Inc. Number: 52348 TIF Taxing District Base Year: 2004 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 16 of 56 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 128,510 0 0 0 0 0 128,510 0 128,510 Taxable 61,042 0 0 0 0 0 61,042 0 61,042 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 63,129 61,042 0 61,042 1,257 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 16 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL UR Area Number: 52024 UR Area Creation Date UR Area Purpose: 10/1969 Create a more livable, walkable community, remediate blight, establish attractive design standards for new and rehabilitated buildings, increase office and residential space by promoting mixed use building, and develop multi -modal transportation network. Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 152,614,120 221,387,588 0 0 -9,260 471,366,270 0 471,366,270 Taxable 0 86,897,163 199,248,835 0 0 -9,260 366,470,153 0 366,470,153 Homestead Credits 27 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 732,302 TIF Sp. Revenue Fund Interest: 10,928 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 59,834 Total Revenue: 803,064 Rebate Expenditures: 59,834 Non -Rebate Expenditures: 742,529 Returned to County Treasurer: 0 Total Expenditures: 802,363 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 701 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 17 of 56 Base Increment Increment Tax Districts within this Urban Renewal Area Value No. No. Used IOWA CITY/IOWA CITY SCH/CITY UNIV PROJ I UR AREA INCR 52234 52235 6,101,579 IOWA CITY/IOWA CITY SCH/CITY UNIV UR INCR- IC DOWNTOWN SSMID 52352 52353 4,540,501 IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMEND INCR 52354 52355 4,925,268 IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD-SSMID INCR 52356 52357 3,489,677 IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10 INCR 52366 52367 4,485,724 IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10-SSMID INCR 52382 52383 40,551 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 152,614,120 221,387,588 0 0 -9,260 471,366,270 0 471,366,270 Taxable 0 86,897,163 199,248,835 0 0 -9,260 366,470,153 0 366,470,153 Homestead Credits 27 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 732,302 TIF Sp. Revenue Fund Interest: 10,928 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 59,834 Total Revenue: 803,064 Rebate Expenditures: 59,834 Non -Rebate Expenditures: 742,529 Returned to County Treasurer: 0 Total Expenditures: 802,363 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 701 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 17 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL Park @ 201 Description: High rise residential, office, retail Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: Yes Payments Complete: No Hieronymous Square Description: Hieronymous Square; future development Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: No Payments Complete: No The Chauncey Description: Infill project at SE corner of College & Gilberts Streets Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: No Payments Complete: No Riverside/Hwy 6 Redevelopment of Old Public Works site; future Description: development Classification: Commercial - retail Physically Complete: No Payments Complete: No CBD streetscape renovation Description: improvements to downtown business district Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Central Business District Projects Description: Improvements to central business district Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 18 of 56 Harrison Street Condos Condo project lining new parking includes 3 units Description: affordable Classification: Residential property (classified residential) Physically Complete: Yes Payments Complete: No Hilton Garden Inn No Description: High rise hotel on Clinton St. Classification: Commercial - hotels and conference centers Physically Complete: Yes Payments Complete: No Administration Expense Description: Classification: Physically Complete Payments Complete: Augusta Place Administration Expense Administrative expenses No No Description: Private Redevelopment of portion of City Hall block Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: No Payments Complete: No Englert Theater Description: Capital improvements Classification: Commercial - retail Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 19 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL 2012D TIF Revenue Bonds Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: 2013A GO Bonds (CBD) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation?: Date Incurred: FY of Last Payment: 2014A GO Bonds (CBD) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: 2015A GO Bonds (CBD) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: TIF Revenue Bonds/Notes 1,823,320 140,218 1,963,538 No 11/13/2012 2032 Gen. Obligation Bonds/Notes 235,337 19,846 255,183 No 06/18/2013 2023 Gen. Obligation Bonds/Notes 780,989 12,403 793,392 No 05/06/2014 2024 Gen. Obligation Bonds/Notes 286,834 26,904 313,738 No 05/05/2015 2025 2015A GO Bonds (Riverfront Crossing) Debt/Obligation Type: Gen. Obligation Bonds/Notes Principal: 163,905 Interest: 15,374 Total: 179,279 Annual Appropriation?: No Date Incurred: 05/05/2015 FY of Last Payment: 2025 Created: Fri Oct 26 09:42:10 CDT 2018 Page 20 of 56 Iowa City Hotel Associates Debt/Obligation Type: Rebates Principal: 8,800,000 Interest: 0 Total: 8,800,000 Annual Appropriation?: No Date Incurred: 03/23/2015 FY of Last Payment: 2040 A&M Development II, LLC Debt/Obligation Type: Rebates Principal: 976,277 Interest: 0 Total: 976,277 Annual Appropriation?: No Date Incurred: 01/20/2015 FY of Last Payment: 2032 Administrative Expenses FY14 Debt/Obligation Type: Internal Loans Principal: 682 Interest: 0 Total: 682 Annual Appropriation?: No Date Incurred: 11/18/2014 FY of Last Payment: 2018 Administrative Expenses FY16 Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: 2016E TIF Revenue Notes Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Internal Loans 5,174 0 5,174 No 11/01/2016 2019 TIF Revenue Bonds/Notes 12,805,000 3,969,193 16,774,193 No 08/16/2016 2036 Chauncey Building Utility Relocation Debt/Obligation Type: Internal Loans Created: Fri Oct 26 09:42:10 CDT 2018 Page 21 of 56 Principal: 24,771 Interest: 0 Total: 24,771 Annual Appropriation?: No Date Incurred: 11/06/2017 FY of Last Payment: 2019 Augusta Place, LLC Debt/Obligation Type: Rebates Principal: 4,020,292 Interest: 0 Total: 4,020,292 Annual Appropriation?: No Date Incurred: 05/20/2017 FY of Last Payment: 2029 Hieronymi Partnership, LLC Debt/Obligation Type: Rebates Principal: 8,000,000 Interest: 0 Total: 8,000,000 Annual Appropriation?: No Date Incurred: 09/19/2017 FY of Last Payment: 2036 Administrative Expenses FY15 Debt/Obligation Type: Internal Loans Principal: 12,500 Interest: 0 Total: 12,500 Annual Appropriation?: No Date Incurred: 11/10/2015 FY of Last Payment: 2018 Administrative Expenses FY17 Debt/Obligation Type: Internal Loans Principal: 2,641 Interest: 0 Total: 2,641 Annual Appropriation?: No Date Incurred: 11/06/2017 FY of Last Payment: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 22 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Non -Rebates For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL TIF Expenditure Amount: 506,652 Tied To Debt: 2012D TIF Revenue Bonds Tied To Project: Park @ 201 TIF Expenditure Amount: 115,249 Tied To Debt: 2014A GO Bonds (CBD) Tied To Project: CBD streetscape renovation TIF Expenditure Amount: 41,902 Tied To Debt: 2013A GO Bonds (CBD) Tied To Project: CBD streetscape renovation TIF Expenditure Amount: 38,417 Tied To Debt: 2015A GO Bonds (CBD) Tied To Project: CBD streetscape renovation TIF Expenditure Amount: 21,953 Tied To Debt: 2015A GO Bonds (Riverfront Crossing) Tied To Project: Riverside/Hwy 6 TIF Expenditure Amount: 682 Tied To Debt: Administrative Expenses FY14 Tied To Project: Administration Expense TIF Expenditure Amount: 12,500 Tied To Debt: Administrative Expenses FY15 Tied To Project: Administration Expense TIF Expenditure Amount: 5,174 Tied To Debt: Administrative Expenses FY16 Tied To Project: Administration Expense Created: Fri Oct 26 09:42:10 CDT 2018 Page 23 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Rebates For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL 328 S. Clinton Street, Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate: 59,834 Iowa City Hotel Associates Iowa City Hotel Associates Hilton Garden Inn 2040 Created: Fri Oct 26 09:42:10 CDT 2018 Page 24 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV PROJ I UR AREA INCR TIF Taxing District Inc. Number: 52235 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2005 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Slum Blighted Economic Development UR Designation No 10/1969 11/2001 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 58,284,130 6,495,557 0 0 -3,704 80,615,536 080,615,536 93,981,420 Taxable 0 33,186,457 5,846,001 0 0 -3,704 52,096,386 0 52,096,386 Homestead Credits 12 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 15,265,935 52,096,386 6,101,579 45,994,807 1,395,350 FY 2018 TIF Revenue Received: 185,119 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR INCR- IC DOWNTOWN SSMID TIF Taxing District Inc. Number: 52353 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2014 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 UR Designation Slum No Blighted No Economic Development No FY 2018 TIF Revenue Received: 147,398 Created: Fri Oct 26 09:42:10 CDT 2018 Page 25 of 56 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 87,610,983 0 0 0 93,981,420 0 93,981,420 Taxable 0 0 78,849,885 0 0 0 84,105,496 0 1 84,105,496 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 55,213,745 38,767,675 4,540,501 34,227,174 1,106,808 FY 2018 TIF Revenue Received: 147,398 Created: Fri Oct 26 09:42:10 CDT 2018 Page 25 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMEND INCR TIF Taxing District Inc. Number: 52355 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2014 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Slum Blighted Economic Development UR Designation No No No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 56,468,680 10,053,455 0 0 0 67,554,890 067,554,890 Taxable 0 32,152,800 9,048,109 0 0 0 42,052,933 0 42,052,933 Homestead Credits 3 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 13,678,036 42,052,933 4,925,268 37,127,665 1,126,346 FY 2018 TIF Revenue Received: 149,419 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD-SSMID INCR TIF Taxing District Inc. Number: 52357 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2014 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 UR Designation Slum No Blighted No Economic Development No FY 2018 TIF Revenue Received: 112,846 Created: Fri Oct 26 09:42:10 CDT 2018 Page 26 of 56 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 56,408,479 0 0 0 73,502,510 073,502,510 Taxable 0 0 50,767,635 0 0 0 64,870,214 0 64,870,214 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 43,707,044 29,795,466 3,489,677 26,305,789 850,653 FY 2018 TIF Revenue Received: 112,846 Created: Fri Oct 26 09:42:10 CDT 2018 Page 26 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10 INCR TIF Taxing District Inc. Number: 52367 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: 2014 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 136,079 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10-SSMID INCR TIF Taxing District Inc. Number: 52383 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 1,965,630 0 1,965,630 Taxable 0 0 0 0 0 0 1,621,645 0 1,621,645 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 1,619,510 346,120 40,551 305,569 FY 2018 TIF Revenue Received: 1,441 Created: Fri Oct 26 09:42:10 CDT 2018 Page 27 of 56 Increment Revenue Not Used 9,881 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 37,861,310 60,819,114 0 0 -5,556 153,746,284 0 153,746,284 Taxable 0 21,557,906 54,737,205 0 0 -5,556 121,723,479 0 121,723,479 Homestead Credits 12 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 115,451,970 38,299,870 4,485,724 33,814,146 1,025,824 FY 2018 TIF Revenue Received: 136,079 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10-SSMID INCR TIF Taxing District Inc. Number: 52383 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 1,965,630 0 1,965,630 Taxable 0 0 0 0 0 0 1,621,645 0 1,621,645 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 1,619,510 346,120 40,551 305,569 FY 2018 TIF Revenue Received: 1,441 Created: Fri Oct 26 09:42:10 CDT 2018 Page 27 of 56 Increment Revenue Not Used 9,881 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL UR Area Number: 52027 UR Area Creation Date UR Area Purpose: 05/2001 To formulate a workable program using public and private resources to further develop the area for industrial development. To build tax base; attract new firms and assist existing firms with expansion; make site improvements deemed necessary for industry. Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 35,830 0 44,255,549 21,349,250 0 0 65,640,629 0 65,640,629 Taxable 17,019 0 39,829,994 19,214,325 0 0 59,061,338 0 59,061,338 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 8 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 8 Total Expenditures: 8 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 28 of 56 Base Increment Increment Tax Districts within this Urban Renewal Area Value No. No. Used IOWA CITY/IOWA CITY SCH/HEINZ RD UR TIF INCR 52249 52250 0 IOWA CITY AG/IOWA CITY SCH/HEINZ RD UR TIF INCR 52251 52252 0 IOWA CITY/IOWA CITY SCH/HEINZ RD UR-ALPLA 2 TIF INCR 52321 52322 0 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 35,830 0 44,255,549 21,349,250 0 0 65,640,629 0 65,640,629 Taxable 17,019 0 39,829,994 19,214,325 0 0 59,061,338 0 59,061,338 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 8 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 8 Total Expenditures: 8 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 28 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY HEINZ ROAD URBAN RENEWAL Alpla Project #3 Description: TIF rebates, 4 year, $170K max Classification: Industrial/manufacturing property Physically Complete: Yes Payments Complete: No Administrative Expenses Description: Administrative Expenses Classification: Administrative expenses Physically Complete: Yes Payments Complete: Yes Created: Fri Oct 26 09:42:10 CDT 2018 Page 29 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY HEINZ ROAD URBAN RENEWAL Apla #3 Rebates Debt/Obligation Type: Rebates Principal: 170,000 Interest: 0 Total: 170,000 Annual Appropriation?: No Date Incurred: 01/21/2014 FY of Last Payment: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 30 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Rebates For IOWA CITY HEINZ ROAD URBAN RENEWAL ALPLA TIF Expenditure Amount: 0 Rebate Paid To: ALPLA Tied To Debt: Apla #3 Rebates Tied To Project: Alpla Project #3 Projected Final FY of Rebate: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 31 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Jobs For IOWA CITY HEINZ ROAD URBAN RENEWAL Project: Alpla Project #3 Company Name: Alpla Date Agreement Began: 06/01/2016 Date Agreement Ends: 06/01/2019 Number of Jobs Created or Retained: 262 Total Annual Wages of Required Jobs: 9,585,326 Total Estimated Private Capital Investment: 12,200,000 Total Estimated Cost of Public Infrastructure: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 32 of 56 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL (52027) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/HEINZ RD UR TIF INCR TIF Taxing District Inc. Number: 52250 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2007 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2002 statutorily ends: 2025 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 44,255,549 12,250,120 0 0 56,505,669 0 56,505,669 Taxable 0 0 39,829,994 11,025,108 0 0 50,855,102 0 50,855,102 Homestead Credits statutorily ends: 2025 Max Increment Value Increment Used 0 Fiscal Year 2018 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 35,028,337 21,477,332 0 21,477,332 651,560 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL (52027) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/HEINZ RD UR TIF INCR TIF Taxing District Inc. Number: 52252 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2006 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2002 statutorily ends: 2025 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 33 of 56 Gas/Electric Utility Total 0 35,830 0 17,019 0 Increment Revenue Not Used 350 Agricultural Residential Commercial Industrial Other Military Total Assessed 35,830 0 0 0 0 0 35,830 Taxable 17,019 0 0 0 0 0 17,019 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 7,358 17,019 0 17,019 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 33 of 56 Gas/Electric Utility Total 0 35,830 0 17,019 0 Increment Revenue Not Used 350 Annual Urban Renewal Report, Fiscal Year 2017 - 2 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL (52027) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/HEINZ RD UR-ALPLA 2 TIF INCR TIF Taxing District Inc. Number: 52322 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2011 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2002 statutorily ends: 2025 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 9,099,130 0 0 9,099,130 0 9,099,130 Taxable 0 0 0 8,189,217 0 0 8,189,217 0 8,189,217 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 9,142,680 0 0 0 0 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 34 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL UR Area Number: 52028 UR Area Creation Date UR Area Purpose: 05/2003 To formulate and execute a program using public and private resources to develop the area for retail, office, and other commercial uses. To revitalize commercial activity, expand taxable values, and make public improvements supporting commercial activity. Base Increment Increment Tax Districts within this Urban Renewal Area No. No. Value Used IOWA CITY/IOWA CITY SCH/IC HWY 6 COMMERCIAL UR TIF INCR 52255 52256 0 IOWA CITY AG/IOWA CITY SCH/HWY 6 COMM UR TIF INCR 52317 52318 0 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other _ hlitary Total Gas/Electric Utility Total Assessed 17,080 877,190 66,123,867 0 0 0 68,755,169 068,755,169 Taxable 8,111 499,464 59,511,478 0 0 0 61,452,106 0 61,452,106 Homestead Credits ,,,�,�.... 1 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 35 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL (52028) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IC HWY 6 COMMERCIAL UR TIF INCR TIF Taxing District Inc. Number: 52256 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2005 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2003 statutorily ends: 2025 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 877,190 66,123,867 0 0 0 68,738,089 068,738,089 FY TIF Revenue First Received: Taxable 0 499,464 59,511,478 0 0 0 61,443,995 0 61,443,995 Homestead Credits Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 1 0 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 58,091,667 10,646,422 0 10,646,422 322,982 FY 2018 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL (52028) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/HWY 6 COMM UR TIF INCR TIF Taxing District Inc. Number: 52318 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2005 UR resignation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2003 statutorily ends: 2025 TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 36 of 56 Gas/Electric Utility Total 0 17,080 0 8,111 0 Increment Revenue Not Used 0 Agricultural Residential Commercial Industrial Other Military Total Assessed 17,080 0 0 0 0 0 17,080 Taxable 8,111 0 0 0 0 0 8,111 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2018 209,314 0 0 0 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 36 of 56 Gas/Electric Utility Total 0 17,080 0 8,111 0 Increment Revenue Not Used 0 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL UR Area Number: 52029 UR Area Creation Date UR Area Purpose: 04/2010 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for office and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/MOSS GREEN URB VILLTIF 1NCR Base Increment Increment No. No. Value Used 52358 52359 0 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other '_Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 0 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 37 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL Moss Road Project Description: Moss Road extension Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: No Administrative Expenses Description: Administrative Expenses Classification: Administrative expenses Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 38 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL Moss Road Portion of 2014A Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 0 0 0 No 05/06/2014 2024 FY14 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 0 Interest: 0 Total: 0 Annual Appropriation?: No Date Incurred: 07/31/2013 FY of Last Payment: 2019 FY16 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 0 Interest: 0 Total: 0 Annual Appropriation?: No Date Incurred: 11/01/2016 FY of Last Payment: 2019 Created: Fri Oct 26 09:42:10 CDT 2018 Page 39 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Amendment 41 made June, 2013 to add land to the URA. 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2018 Created: Fri Oct 26 09:42:10 CDT 2018 Page 40 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL (52029) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/MOSS GREEN URB VILLTIF INCR TIF Taxing District Inc. Number: 52359 TIF Taxing District Base Year: 2012 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 0 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 0 0 0 0 0 FY 2018 TIF Revenue Received: 0 Created: Fri Oct 26 09:42:10 CDT 2018 Page 41 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY TOWNCREST URBAN RENEWAL UR Area Number: 52030 UR Area Creation Date UR Area Purpose: 12/2010 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office, and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/TOWNCREST TIF INCR Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Assessed 0 6,088,650 28,432,004 0 0 -1,852 Taxable 0 3,466,823 25,588,804 0 0 -1,852 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2017: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 181,236 0 0 0 181,236 0 181,236 0 181,236 0 I I Created: Fri Oct 26 09:42:10 CDT 2018 Page 42 of 56 Base Increment Increment No. No. Value Used 52360 52361 6,177,219 Total Gas/Electric Utility Total 38,725,378 038,725,378 32,524,202 0 32,524,202 4 Amount of 07-01-2017 Cash Balance Restricted for LMI Amount of 06-30-2018 Cash Balance Restricted for LMI I ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY TOWNCREST URBAN RENEWAL William Street Streetscape Description: Public Improvement coinciding with Med Office Bldg. Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: No MDK Development Med Office Bldg Description: Medical Office Building Classification: Commercial - office properties Physically Complete: Yes Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 43 of 56 - ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY TOWNCREST URBAN RENEWAL 2011B GO Bonds (Towncrest Redev.) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 208,711 0 208,711 No 05/03/2011 2019 2013A GO Bonds (Williams St. Recon.) Debt/Obligation Type: Gen. Obligation Bonds/Notes Principal: 459,230 Interest: 40,626 Total: 499,856 Annual Appropriation?: No Date Incurred: 06/18/2013 FY of Last Payment: 2023 MDK Forgivable Loan Debt/Obligation Type: Internal Loans Principal: 625,000 Interest: 225,794 Total: 850,794 Annual Appropriation?: No Date Incurred: 06/19/2012 FY of Last Payment: 2035 Created: Fri Oct 26 09:42:10 CDT 2018 Page 44 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Non -Rebates For IOWA CITY TOWNCREST URBAN RENEWAL TIF Expenditure Amount: 181,236 Tied To Debt: 2011B GO Bonds (Towncrest Redev.) Tied To Project: William Street Streetscape Created: Fri Oct 26 09:42:10 CDT 2018 Page 45 of 56 Annual Urban Renewal Report, Fiscal Year 2017 -62018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY TOWNCREST URBAN RENEWAL (52030) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/TOWNCREST TIF INCR TIF Taxing District Inc. Number: 52361 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: 2014 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 181,236 Created: Fri Oct 26 09:42:10 CDT 2018 Page 46 of 56 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 6,088,650 28,432,004 0 0 -1,852 38,725,378 038,725,378 Taxable 0 3,466,823 25,588,804 0 0 -1,852 32,524,202 0 32,524,202 Homestead Credits 4 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 32,550,010 6,177,220 6,177,219 1 0 FY 2018 TIF Revenue Received: 181,236 Created: Fri Oct 26 09:42:10 CDT 2018 Page 46 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL UR Area Number: 52031 UR Area Creation Date UR Area Purpose: 10/2011 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office and other commercial uses. Base Increment Increment Tax Districts within this Urban Renewal Area Value No. No. Used IOWA CITY/IOWA CITY SCH/RIVERSIDE DR TIF INCR 52362 52363 265,627 IOWA CITY/IOWA CITY SCH/IOWA CITY RIVERSIDE UR EMRICO INCREMENT 52396 52397 2,708,376 Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 29,367,003 0 0 0 33,778,090 0 33,778,090 Taxable 0 0 26,430,303 0 0 0 30,069,449 0 30,069,449 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 90,197 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 90,197 Rebate Expenditures: 0 Non -Rebate Expenditures: 8,040 Returned to County Treasurer: 0 Total Expenditures: 8,040 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 82,157 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 47 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL Administrative Expenses Description: legal, consulting, recording, & publications Classification: Administrative expenses Physically Complete: No Payments Complete: No Riverside Dr Pedestrian Tunnel Description: pedestrian tunnel Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Riverside West Apartments Description: Classification: Physically Complete Payments Complete: Riverside Dr Streetscape 639 S. Riverside redevelop former car lot Residential property (classified residential) Yes No Description: Streetscape Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Myrtle/Riverside Intersection Description: Classification: Physically Complete Payments Complete: Iowa River Trail Signalization of intersection Roads, Bridges & Utilities No No Description: From Benton to Sturgis Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No West Riverbank Stabilization Description: riverbank stabilization Created: Fri Oct 26 09:42:10 CDT 2018 Page 48 of 56 Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 49 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Debts/Obligations For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL FY15 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 236 Interest: 0 Total: 236 Annual Appropriation?: No Date Incurred: 11/10/2015 FY of Last Payment: 2018 Emrico Properties, LLC Debt/Obligation Type: Rebates Principal: 1,809,875 Interest: 0 Total: 1,809,875 Annual Appropriation?: No Date Incurred: 12/02/2014 FY of Last Payment: 2024 FY16 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 343 Interest: 0 Total: 343 Annual Appropriation?: No Date Incurred: 11/01/2016 FY of Last Payment: 2019 Snyder and Associates Inc (Survey) Debt/Obligation Type: Internal Loans Principal: 7,500 Interest: 0 Total: 7,500 Annual Appropriation?: No Date Incurred: 11/01/2016 FY of Last Payment: 2018 FY17 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 2,391 Interest: 0 Total: 2,391 Annual Appropriation?: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 50 of 56 Date Incurred: 11/01/2017 FY of Last Payment: 2019 2017A GO Bonds (Riverside Pedestrian Tunnel) Debt/Obligation Type: Gen. Obligation Bonds/Notes Principal: 1,434,000 Interest: 179,557 Total: 1,613,557 Annual Appropriation?: No Date Incurred: 06/15/2017 FY of Last Payment: 2027 Created: Fri Oct 26 09:42:10 CDT 2018 Page 51 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Non -Rebates For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL TIF Expenditure Amount: 236 Tied To Debt: FY15 Administrative Expenses Tied To Project: Administrative Expenses TIF Expenditure Amount: 189 Tied To Debt: FY16 Administrative Expenses Tied To Project: Administrative Expenses TIF Expenditure Amount: 7,500 Tied To Debt: Snyder and Associates Inc (Survey) Tied To Project: Riverside Dr Pedestrian Tunnel TIF Expenditure Amount: 115 Tied To Debt: 2017A GO Bonds (Riverside Pedestrian Tunnel) Tied To Project: Riverside Dr Pedestrian Tunnel Created: Fri Oct 26 09:42:10 CDT 2018 Page 52 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 This Urban Renewal Area was originally named Riverfront Crossings, but was amended to change the name to Riverside Drive URA in order to avoid confusion with the larger Riverfront Crossings addition to the City -University Project 1 URA. 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2018 Created: Fri Oct 26 09:42:10 CDT 2018 Page 53 of 56 ♦ Annual Urban Renewal Report, Fiscal Year 2017 - 2018 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL (5203 1) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/RIVERSIDE DR TIF INCR TIF Taxing District Inc. Number: 52363 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 8,040 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL (5203 1) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IOWA CITY RIVERSIDE UR EMRICO INCREMENT TIF Taxing District Inc. Number: 52397 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 29,367,003 0 0 0 29,724,640 029,724,640 Taxable Taxable 0 0 26,430,303 0 0 0 26,725,353 0 26,725,353 Homestead Credits 0 0 Increment Used Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 22,466,946 7,257,694 265,627 6,992,067 212,119 FY 2018 TIF Revenue Received: 8,040 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL (5203 1) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IOWA CITY RIVERSIDE UR EMRICO INCREMENT TIF Taxing District Inc. Number: 52397 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2016 for FY 2018 FY 2018 TIF Revenue Received: 82,157 Created: Fri Oct 26 09:42:10 CDT 2018 Page 54 of 56 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 4,053,450 0 4,053,450 Taxable 0 0 0 0 0 0 3,344,096 0 3,344,096 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2018 1,345,074 2,708,376 2,708,376 0 0 FY 2018 TIF Revenue Received: 82,157 Created: Fri Oct 26 09:42:10 CDT 2018 Page 54 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY FOSTER ROAD URBAN RENEWAL UR Area Number: 52034 UR Area Creation Date: 03/2018 Economic development activities - UR Area Purpose: LMI Base Increment Increment Tax Districts within this Urban Renewal Area No. No. Value Used Urban Renewal Area Value by Class - 1/1/2016 for FY 2018 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 0 Homestead Credits 0 TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2017 Cash Balance as of 07-01-2017: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rev. Fund Cash Balance as of 06-30-2018: 0 Amount of 06-30-2018 Cash Balance 0 Restricted for LMI Created: Fri Oct 26 09:42:10 CDT 2018 Page 55 of 56 4 Annual Urban Renewal Report, Fiscal Year 2017 - 2018 Projects For IOWA CITY FOSTER ROAD URBAN RENEWAL Administrative Expenses Description: Administrative Expenses Classification: Administrative expenses Physically Complete: No Payments Complete: No Vintage Coop Description: Foster Road Construction Classification: Roads, Bridges & Utilities Physically Complete: No Payments Complete: No Created: Fri Oct 26 09:42:10 CDT 2018 Page 56 of 56 Item Number: 18. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution approving a grant agreement for the Strengthen, Grow, Evolve Capital Campaign supporting the Englert Theatre and FilmScene. Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: $1,000,000 reimbursed through tax increment financing. Recommendations: Staff: Approval Commission: City Council Economic Development Committee, recommends approval, 3-0 at their meeting on 10-29-18. Attachments: Agreement Resolution Executive Summary: With a vision to build the greatest small city for the arts in America, the Englert and FilmScene embarked on a $10 million capital campaign in 2016. Leadership in both organizations has realized the benefits of working towards a goal to Strengthen, Grow and Evolve together, and have formed a Joint Venture with the name Strengthen, Grow, Evolve. They are requesting $1 million in four installments, over fiscal years 2019 and 2020 for improvements for their historic venues. Background /Analysis: These two organizations are leaders in the local cultural scene. The Englert was built in 1912 on the site of a livery stable just as the era of the horse-drawn vehicle was winding down. It burned and was rebuilt in 1926 and stands today again, much as it did in its early life, hosting the best actors, singers and comedians of the day. The City has been a staunch supporter of the Englert for years. In 2004, after a decline in the multiplex theater business in a move to block a potential buyer turning it into a nightclub, the City stepped in and purchased the building while volunteers mobilized a multi -million -dollar fundraising effort to purchase the building back and rehab it to a performing arts venue again. The Englert now hosts more than 71,000 people annually. Filling the entertainment gap left by the closing of the last movie theaters downtown, FilmScene opened in 2013 after a ten-year void of downtown movie theaters in the restored 1870s Packaging and Provisions building which had previously been home to a large college bar. In their first five years, FilmScene has screened more than 300 films and sells more than 40,000 tickets per year. While the two non -profits benefit from growth in their own businesses each year, they are also catalysts for further spending, benefiting many other businesses in the community. With movies and performances the draw for a night on the town, other businesses such as restaurants, galleries, breweries and yogurt shops also benefit from the 365 days per year of programming. Each of the organizations are housed in buildings that are more than 100 years old and while they have each undergone significant renovation since 2000, the capital expenses to maintain and improve these facilities are significant. In fact, of the $10 million campaign total, capital expenses for building improvements — the Strengthen component of the campaign — total more than $5 million with the bulk belonging to the Englert. The Strengthen component is the only one of the three components to which City funds would be directed. Highlights of the Englert's $4.9 million share of the $5.1 million Strengthen component include fagade renovation, the renovation of the marquee, window restoration, new seating, HVAC, roofing, electrical wiring and ADA upgrades. Additional capital expenses will include upgrades to the audio and communications systems, and radio equipment. FilmScene's capital expenses are estimated at $165,000 and include projection, sound and, seating upgrades along with the addition of hearing assistance equipment at Scene One in the Packing and Provisions Building on the Ped Mall. The Englert is also working to secure Historic Tax Credits, a method of raising funds by selling tax credits to corporations that can benefit from them. Historic Tax Credits are available from both the state and the federal government to support the value of preserving historic community assets and are estimated to be approximately $1.7 million. Private fundraising efforts will make up approximately $2.4 million, and the City's $1 million would round out the total $5.1 million in required funding for the Strengthen component of the campaign. While the City's contribution would be directed to the Strengthen components, the Grow and Evolve components will also be impactful to the community. The Grow components include outfitting the new FilmScene Theaters in The Chauncey, education, outreach and community engagement, and the ramping up of Mission Creek, [rel]Focus Film and the Witching Hour Festivals. The Evolve component includes starting a downtown artist residency house, a local arts incubation project, starting an arts alliance initiative and an advanced storytelling initiative. Recommendation Staff recommends approval of an agreement supporting the Englert and FilmScene's Strengthen, Grow & Evolve capital campaign in the amount of $1 million. The source of funding for the grant would come from tax increment generated in the downtown urban renewal area, also known as the City -University Project 1 Urban Renewal Area. In the TI F policies revised and approved by Council on Nov. 21, 2017, it was resolved that other public interests, such arts and cultural activities or facilities, historic preservation and public improvements that serve as a catalyst for the economic development of the urban renewal area can be eligible uses for tax increment financing. The Strengthen, Grow and Evolve campaign checks all the boxes. The Englert and FilmScene, housed in two of the downtown's oldest buildings, treasures in and of themselves, are critical to the vitality and cultural life of Iowa City. These organizations are catalysts for the vision to build the greatest small city for the arts in America, and the Strengthen, Grow, and Evolve campaign is the path to success. Finally, this contribution has been in Council's sights for some time now, as Council began budgeting for the campaign as early as FY2018. The grant would be paid out in four installments spanning two fiscal years, $500,000 in FY2019 and $500,000 in FY2020 from the General Fund. $1 million in TI F revenue would be collected by the City in FY2020 to reimburse the General Fund for the grant. Though the City Council has budgeted for this expense since FY2018, this would be the first time funds are distributed; the entire request is $1 million. In FY2020, the City would use $1.6 million of the $8.9 million available increment. ATTACHMENTS: Description Resolution Agreement Prepared by: Wendy Ford, Ec. Dev. Coord., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 Resolution No. 18-313 Resolution approving a grant agreement for the Strengthen, Grow, Evolve Capital Campaign supporting the Englert Theatre and FilmScene. Whereas, among the top Strategic Planning Priorities adopted by the City Council (resolution 18- 78) are fostering a more inclusive, just and sustainable Iowa City, promoting a strong and resilient local economy, and encouraging a vibrant and walkable urban core; and Whereas, the Englert Theatre and Film Scene are two of Iowa City's anchor arts and cultural venues located in historic structures downtown; and Whereas, the Englert and Film Scene have created a joint venture to embarked on a $10 million "Strengthen, Grow, Evolve" Unified Capital Campaign with a vision of "Building the Greatest Small City for the Arts in America;" and Whereas, funds raised by this campaign will be used for certain strategic investments, including, but not limited to, major capital projects to the two historic structures currently housing these organizations; development of innovative programming initiatives, and strategic planning to better align all local arts nonprofits towards more efficient and collaborative models; and Whereas, Tax Increment Financing Policies approved by the City Council on November 21, 2017 identify arts and cultural activities/facilities, and historic preservation as public interests worthy of consideration for tax increment financing; and Whereas, the Englert will be utilizing Federal and State Historic Tax Credits to help finance certain aspects of the project, and Whereas, these two entities are housed in structures located within the City -University Urban Renewal Area; and Whereas, in the City -University Project 1 Urban Renewal Area, amendment #15, (resolution 17- 156), added an urban renewal project entitled Englert/Film Scene Building Renovations intended to strengthen the core area for commerce, culture, education, entertainment, etc., and to preserve and protect buildings that, for reason of age, history, architecture or significance are listed or are eligible for listing on the National Register of Historic Places; and Whereas, the Economic Development Committee considered this funding request at its October 29, 2018 meeting and recommends approval; and Whereas, the FY18 and 19 Budgets approved by City Council, budgeted two $500,000 tax increment financing grants (one in FY18 and one in FY19) to ensure the continued viability of these two organizations currently housed in historic downtown buildings. Now, therefore be it resolved by the City Council of Iowa City that: 1. Supporting the Unified Collaborative Campaign "Strengthen, Grow, Evolve" is in the public interest and consistent with the purposes and objectives of the Urban Renewal Area Plan. 2. The attached Strengthen, Grow, Evolve Capital Campaign Grant Agreement is consistent with and authorized by the Urban Renewal Plan and all applicable State and federal laws including but not limited to Iowa Code Chapters 15A and 403. 3. The Mayor is authorized and directed to execute the Agreement and the City Clerk is authorized and directed to attest his signature and to affix the seal of the City Clerk. 4. The City Manager is hereby authorized to administer the terms of the Agreement for Private Redevelopment. Passe d appro� th day of November , 2018. IVIKor Attest: i City Clerk Y/ l 4Yroved A City Attorney's Office Resolution No. Page 3 18-313 It was moved by Mims and seconded by salih the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas % Throgmorton Strengthen, Grow, Evolve Capital Campaign Grant Agreement This Grant Agreement, made on this 6th day of November , 2018, by and among the City of Iowa City, Iowa, (hereinafter "City"), the Englert Civic Theatre, Inc., an Iowa non-profit corporation (hereinafter "Englert"), and FilmScene, an Iowa non-profit corporation (hereinafter "FilmScene"). Whereas, Englert and Film Scene have created a joint venture to embarked on a $10 million "Strengthen, Grow, Evolve" Unified Capital Campaign with a vision of "Building the Greatest Small City for the Arts in America;" and Whereas, funds raised by this campaign will be used for certain strategic investments, including, but not limited to, major capital projects to the two historic structures currently housing these organizations; development of innovative programming initiatives, and strategic planning to better align all local arts nonprofits towards more efficient and collaborative models; and Whereas, the Strategic Planning Priorities adopted by the City Council (resolution 18-78) state the top priorities to foster a more inclusive, just and sustainable Iowa City include promoting a strong and resilient local economy and encouraging a vibrant and walkable urban core; and Whereas, the Englert Theatre and Film Scene are two of Iowa City's anchor arts and cultural venues located in historic structures within the downtown core; and Whereas, Tax Increment Financing Policies approved by the City Council on November 21, 2017 include arts and cultural activities or facilities and historic preservation as public interests worthy of consideration for tax increment financing; and Whereas, the Englert will be utilizing Federal and State Historic Tax Credits to help finance the project, and Whereas, these two entities are housed in structures located within the City -University Urban Renewal Area; and Whereas, in the City -University Project 1 Urban Renewal Area, amendment #15, (resolution 17- 156), added an urban renewal project entitled Englert/Film Scene Building Renovations intended to strengthen the core area for commerce, culture, education, entertainment, and to preserve and protect buildings that, for reason of age, history, architecture or significance are listed or are eligible for listing on the National Register of Historic Places; and Whereas, the FY18 and 19 Budgets approved by City Council, budgeted two $500,000 tax increment financing grants (one in FYI and one in FYI 9) to ensure the continued viability of these two organizations currently housed in historic downtown buildings. Now, therefore the parties hereto agree as follows: 1. Englert and FilmScene hereby acknowledge their obligations under the Joint Venture Agreement executed between those two parties on April 12, 2017, and hereby promise to timely proceed with investing at least $1,000,000 toward the construction of those certain improvements included on the Strategic Investment List attached hereto as Exhibit A. 2. In exchange for Englert and FilmScene's promise to perform the work necessary to invest at least $1,000,000 toward construction of the items shown on the Strategic Investment List, the City shall make the following grants to the Joint Venture created by FilmScene and the Englert as follows: a) $250,000 on or after January 1, 2019; b) $250,000 on or after April 1, 2019 upon execution of a construction contract with general contractor for Englert marquee and window restoration, fagade renovation, and roofing membrane replacement; c) $250,000 on or after July 1, 2019 upon commencement of construction for those projects described above; and d) $250,000 on or after October 1, 2019 upon substantial completion of those projects described above. 3. The Joint Venture shall distribute 83% of the funds to the Englert Theatre and 17% of the funds to FilmScene, notwithstanding any separate agreement for distribution of funds from the Joint Venture campaign to the contrary. 4. If Englert, FilmScene or the Joint Venture should fail to timely proceed with any of the above- described milestones, no further unpaid grant distributions shall be made without written amendment to this agreement. City o�Cit� JarKes Throgmorton, Me(yyyoor7vl-- Attes . Approved by: KeIIi6 Fruehling, City Merk City Attorney's Office By: �w. Swami Englert By: f>ti opt 711 Strategic Investment List Facility Item Timeline En lert Architectural Study Jan 2019 -Feb 2019 Phase 1 architect fees Mar 2019 - Oct 2019 HVAC renovation Marquee rehab Window restoration Roofing membrane Building facade Roof access Audio line arra Communication Sys. Radio equipment Auto Defibirillator Audio board Monitor board Phase 2 architect fees Mar 2020 - Oct 2020 New seating Plaster repair Brick repair Elevator Carpet replacement Electric renovations Stage floor replacement Handicap lifts Gallery renovation Rail replacement Fire panel DCP film projector + screen Light board Stage lighting acka e Spotlights Hearing assitance gear Phase 3 architect fees Mar 2021 -Oct 2021 Fire curtain replacement Rigging New Genie lift FilmScene Scene 1 Rehab Projector Replacement Mar 2019 - Oct 2019 118 E. College Street Server Replacement Seating Re lacment Sound Equipment Hearing Assitance Equipment EXHIBIT Item Number: 19. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution directing the filing of TIF certification under Iowa Code Section 403.19 for the 2018 end of year certification of urban renewal projects. Prepared By: Wendy Ford, Economic Development Coordinator Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Simon Andrew, Assistant to the City Manager Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Summary Table of TI F certification forms TI F certification forms Resolution Executive Summary: Each year, the City is required to file an annual TI F debt certification with the County Auditor. Background /Analysis: The annual TI F debt certification to the County Auditor specifies TI F tax collection for each urban renewal area in which there is activity. Depending on the activity in an urban renewal area, different forms are submitted to the County Auditor. Form 1 initiates the collection of tax increment for projects not certified with the Auditor previously. Form 2 requests a specific dollar amount less than the full amount of available increment and Form 3 ends the collection of tax increment. Attached is a summary of the forms to be submitted this year with a short note about each. A full version of the forms follows the summary. ATTACHMENTS: Description Summary of TI F certification forms Resolution TI F certification forms Exhibit A TIF certification forms for the County Auditor Below is a summary of the TIF certification forms being submitted to the County Auditor's office. Form 1 initiates the collection of tax increment for projects not certified with the Auditor previously. Form 2 requests a specific dollar amount less than the full amount of available increment and Form 3 ends the collection of tax increment. form Urban Renewal Area 1 2 3 Notes City University Project 1 Admin costs, attorney costs, Englert Theater contribution, GO Bond (downtown) x x payments, TIF revenue note. Heinz Rd. x De -certifying AI la #3 rebates not granted Riverside Drive x x Admin costs, Riverside Drive ped tunnel GO bond payment Scott Six x Admin costs, attorney and other Prepared by: Wendy Ford, Ec. Dev. Coord., 410 F. Washington St., Iowa City, IA 52240, 319-356-5248 RESOLUTION NO. 18-314 Resolution directing the filing of TIF certification under Iowa Code Section 403.19 for the 2018 end of year certification of urban renewal projects. WHEREAS, the City of Iowa City, Iowa has established the various urban renewal plans for certain urban renewal areas (the "Urban Renewal Areas") and is undertaking certain projects within the Urban Renewal Areas (the "Projects"); and WHEREAS, it is the intention of the City to certify the amount so incurred and advanced, together with interest, for reimbursement under Iowa Code Section 403.19, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Iowa City, Iowa, as follows: Section 1. There has been established separate tax increment revenue funds for the City -University Project I Urban Renewal Area; Heinz Road Urban Renewal Area, Riverside Drive Urban Renewal Area, Scott Six Urban Renewal Area, and the Sycamore & First Avenue Urban Renewal Area (collectively the "Tax Increment Funds"), into which incremental property tax revenues received from the respective urban renewal areas are deposited. The Council finds the Projects identified in the attached TIF certifications to be Urban Renewal Projects as defined in Iowa Code Chapter 403 and directs that the amounts specified in said exhibits be certified for reimbursement under Iowa Code Section 403.19. Section 2. The Clerk and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to, certification for reimbursement under Iowa Code Section 403.19. Passed and approved this 6th day of november 2018 M yor ATTEST: City Clerk 11 RECEIVED JOHNSON CO. IOWA NOV 8 2018 - ;?-a COUNTY AUDITOR City Attorney Resolution No. Page 2 18-314 It was moved by salih and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x x Salih Taylor x Teague x Thomas x Throgmorton CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa Urban Renewal Area Name: City Univ County: Johnson Urban Renewal Area Number: 52024 (Use five-dg:t Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 1,024,29B *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File'CITY TIF'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information Dated this % day of WoV6M0r<R 2OIg Signature of Authorized Official Telephone CITY TIF FORM 1.1 - To be attached to CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Page 1 TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City: Iowa City County: Johnson Urban Renewal Area Name: City Univ Proj I Urban Renewal Area Number: 52024 (Use five-dlgitArea Number Assigned by the County Auditor) Individual TIF Indebtedness Type/Description/Details: Date Approved': Total Amount: 1. Administrative Costs - Internal Loan 11/6/18 10,163 Includes attorney and other misc. expenses F�'R this box if a rebate agreement. List administrative details on lines above. 2. Development Administrative Costs- Internal Loan 1116118 14,135 Includes attorney and other misc. expenses F]'X' this box if a rebate agreement. List administrative details on lines above. 3. Englert Theatre contribution 1116/18 1,000,000 O'K this box if a rebate agreement. List administrative details on lines above. 4. F]'X' this box if a rebate agreement. List administrative details on lines above. 5. FIX'this box if a rebate agreement. List administrative details on lines above. If more indebtedness entry lines are needed continue to Form 1.1 Page 2. Total For City TIF Form 1,1 Page 1: 1,024,298 ' "Date Approved" is the date that the local governing body initially approved the TIF indebtedness. CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa County: Johnson Urban Renewal Area Name: City Univ Proj I Urban Renewal Area Number: 52024 (Usefve-digit Area Number AssignedbytheCountyAuditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in ar. Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated Into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: 2013A GO Bonds (CBD) - Gen. Obligation Bonds/Notes 2014A GO Bonds (CBD) - Gen. Obligation Bonds/Notes 2015A GO Bonds (CBD & Riverside Crossing) - Gen, Obligation Bonds/Notes 2016E TIF Revenue Notes Englert Theatre Contribution Administrative Expenses FY18 - Internal Loan Development Administrative Expenses - Internal Loan Amount Requested: 42,485 113,071 61,126 372,327 1,000,000 10,163 14,135 Dated this 7 -41 day of NOVErtt3ER ,2aiy2 I J� 3Ii-3rt, -5053 Signature of Authorized Official _ Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: City Univ Pro I Urban Renewal Area Number: 52024 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/petails: none Amount Reduced: Total Reduction In Indebtedness For This Urban Renewal Area: e Datedthis-7ilkday of %too\1vil4F_R �O)S Signatul of Authorized Official Telephone CITY TIF FORM 1 -INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City Iowa Urban Renewal Area Name: County: Johnson Urban Renewal Area Number: 52027 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified`: $ 0 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TI F increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File'CITY TIF'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: none Dated this `I JA day of %Olg C) I, Imo-- 30-35'4-5053 Signature of Authorized Official Telephone CITY TIF FORM 1.1 - To be attached to CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Page 1 TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City: Iowa City County: Johnson Urban Renewal Area Name: Heinz Road Urban Renewal Area Number: 52027 (Use five -digit Area Number Assigned by the County Auditor) Individual TIF Indebtedness Type/Description/Details. Date Approved*: Total Amount 1. none L]'Xthis box if a rebate agreement. List administrative details on lines above. 2. FIX' this box if a rebate agreement. List administrative details on lines above. 3. n'X' this box if a rebate agreement. List administrative details on lines above. 4. rl'X' this box if a rebate agreement. List administrative details on lines above. S. n'X' this box fa rebate agreement. List administrative details on lines above. If more indebtedness entry lines are needed continue to Form 1.1 Page 2. Total For City TIF Form 1.1 Page 1: n * "Date Approved" is the date that the local governing body initially approved the TIF indebtedness. CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Heinz Road Urban Renewal Area Number: 52027 (use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax Amount Re uested Datedthis `] 7� day of /JOVGMR E.2 ,2ble 1 I 3i5-35'6-sc573 Signatu e of Authorized Official Telephone CIN TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa Urban Renewal Area Name: Heinz Road County: Johnson Urban Renewal Area Number: 52027 (Use five-digilArea NumberAssigeedbytheCountyAuditon I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request- For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce_ If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: 43 Re Amount Reduced 170,000 Total Reduction In Indebtedness For This Urban Renewal Area: 170,000 Dated this -� I day of /.70VE y -t 66'Q 1 A) 12 l .i, ,<�p Jo -,35c -5o53 Signature of Authorized Official Telephone CITY TIF FORM 1 -INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa Urban Renewal Area Name: Riverside Drive County: Johnson Urban Renewal Area Number: 52031 (Use five-d!glt Area Number Assigned bythe County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 1,377 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this —711- day of Nod'eim� E/t )4))p Signature of Authorized Official Telephone CITY TIF FORM 1.1 -To be attached to CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City: Iowa Urban Renewal Area Name: Riverside Drive County: Johnson Urban Renewal Area Number: 62031 (Use five -digit Area Number Assigned by the County Auditor) Page 1 Individual TIF Indebtedness Type/Description/Details: Date Approved`: Total Amount: 1, Administrative Costs - Internal Loan 1110118 1 377 Includes attorney and other misc. expenses FWthis box if a rebate agreement 2. FI'X' this box if a rebate agreement 3. F'X' this box if a rebate agreement 4. F'X' this box if a rebate agreement 5. E]'X'this box if a rebate agreement. List administrative details on lines above List administrative details on lines above List administrative details on lines above List administrative details on lines above List administrative details on lines above If more indebtedness entry lines are needed continue to Form 1.1 Page 2. Total For City TIF Form 1.1 Page 1: 1,377 ""Date Approved" is the date that the local governing body initially approved the TIF indebtedness. CIN TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa Urban Renewal Area Name: Riverside Drive County: Johnson Urban Renewal Area Number: 52031 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax r uimnisuanve Cxpenses ryib - Internal Loan 2017A GO Bords (Ped. Tunnel) - Gen. Obligation Bonds/Notes Amount Requested: 1,377 160,864 Dated this `T* day of NOyE0,19R Ia l _ t 1 ` I `� ✓ 319-35G-5"cs3 SlgnaturbofAuthorized Official Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Riverside Drive Urban Renewal Area Number: 52031 (use five -digit Area Number Assigned by the county Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: none Amount Reduced: Total Reduction In Indebtedness For This Urban Renewal Area: p Dated this =day of AIDVCm49CR i$ 3tS-356-57o53 Signature of Authorized Oficial Telephone CITY TIF FORM 7 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City. 1 Urban Renewal Area Name: Scott Six County: Johnson Urban Renewal Area Number: 52021 (Use9ve-digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 6,804 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this Tl`` day of 14GV 6^6 E2 1 "10 Ig /' 3i5_35G-5os3 Signatur of Authorized Official Telephone CITY TIF FORM 1.1 - To be attached to CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Page 1 TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City, Iowa City County Johnson Urban Renewal Area Name: Scott Six Urban Renewal Area Number: 52021 (Use fve-digitArea Number Assigned by the County Auditor) Individual TIF Indebtedness Type/Description/Details: Date Approved*: Total Amount: 1. Administrative Costs - Internal Loan 11/6/18 6,804 Includes attorney and other misc. expenses E]'X' this box if a rebate agreement, List administrative details on lines above. 2. n'X' this box if a rebate agreement. List administrative details on lines above, 3. F�'X' this box if a rebate agreement. List administrative details on lines above. 4. rj'X' this box if a rebate agreement. List administrative details on lines above. 5. Fj'X'this box if a rebate agreement. List administrative details on lines above. If more indebtedness entry lines are needed continue to Form 1.1 Page 2. Total For City TIF Form 1.1 Page 1: 6,804 • "Date Approved" is the date that the local governing body initially approved the TIF Indebtedness. CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa Urban Renewal Area Name: Scott Urban Renewal Area Number: 52021 County: Johnson (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. none Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Amount Requested: Dated this -7 IK day of N9 -/E M1!j U I )o& D37k -35b so 53 Signature of Authorized Official Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City, Iowa City County: Johnson Urban Renewal Area Name: Scott Urban Renewal Area Number: 52021 (use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below_ Provide sufficient detail so that the County Auditor will know how to specially administer your request, For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcationi to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: none Amount Reduced: Total Reduction In Indebtedness For This Urban Renewal Area: p Dated; this %f`" day of , /iD,/Ewtb6R Alt D.L= 31g -35Z --s553 Signature of Authorized Official Telephone Item Number: 20. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT November 6, 2018 Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Kellie Fruehling, City Clerk Reviewed By: Geoff Fruin, City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution w/ Exhibits A and B Executive Summary: This resolution is to adopt an assessment schedule for unpaid mowing, property clean-up, snow removal, sidewalk repair, and stop box repair. Background /Analysis: The City has the authority under Iowa Code §364.13B to assess the nuisance abatement costs in the same manner as a property tax. This resolution allows the City Clerk to certify to the Johnson County Treasurer the abatement cost to be assessed against the property. This assessment is being pursued only after the City took many steps to resolve the matter. The City notified the homeowners to abate the nuisance (for example, to remove snow from the sidewalk) and after the homeowner did not take action to abate the nuisance, the City abated the nuisance and billed the owner. After being billed at least twice, these owners still have not paid the abatement costs. The City has sent a letter to the homeowner giving them notice that this resolution would be on the agenda, a copy of which is attached to the resolution. No interest will be charged if the owner pays within 30 days of the first required publication. Attached as an exhibit to the resolution is a list of the properties that will be assessed and the amount that will be assessed. ATTACHMENTS: Description Resolution Exhibit A Exhibit B Prepared by: Kellie Fruehling, 410 E. Washington St., Iowa City, IA 52240-319-356-5040 RESOLUTION NO. 18-315 Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against certain lots for the actual unpaid abatement costs of mowing, cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same manner as property taxes; Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; Whereas, Iowa Code § 364.136 authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and Whereas, the City Council finds that the property owners listed in Exhibit A have received a written notice of the date and time of the public hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1). The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied against the properties listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on December 19, 2018. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until December 18, 2018 payment maybe made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this 6th day of November ATTEST:- ^ '( y� City Clerk It was moved by Thomas and seconded by adopted, and upon roll call there was: AYES: sue\Ord& ResVAbateRes.d oc MW 4--�i L11S;::: M or Approved b� City Attorneyls Office Mims NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton Resolution be E. Dear Property Owner: This is to notify you that the City Council will be considering a resolution on November 6, 2018 that will assess against your property the cost that the City has incurred to do one of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair, or stop box repair charges. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 7:00 pm and is held at Harvat Hall, City Hall, 410 E. Washington St., Iowa City, Iowa. If you want to challenge the assessment, you are advised to come to the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E, Washington St., Iowa City, IA 52240 and the email address is council{ciowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerks office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-wlenc. 'I 1. EXHIBIT B ��J CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 October 30, 2018 (319) 356-5000 (319) 356-5009 FAX Property Owner Name www.icgov.org Address City, State Zip Code Dear Property Owner: This is to notify you that the City Council will be considering a resolution on November 6, 2018 that will assess against your property the cost that the City has incurred to do one of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair, or stop box repair charges. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 7:00 pm and is held at Harvat Hall, City Hall, 410 E. Washington St., Iowa City, Iowa. If you want to challenge the assessment, you are advised to come to the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E, Washington St., Iowa City, IA 52240 and the email address is council{ciowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerks office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-wlenc.