HomeMy WebLinkAbout2018-12-04 Bd Comm minutes+ r
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CITY Ok IOWA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Airport Commission: September 26
Item Number: 3.a.
September 26, 2018
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
SEPTEMBER 26, 2018 — 4:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present:
Minnetta Gardinier, Derek LaBrie, Christopher Lawrence
Members Absent:
Robert Libby
Staff Present:
Eric Goers, Michael Tharp
Others Present:
Matt Wolford
FINAL
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 4:45 P.M.
APPROVAL OF MINUTES:
The minutes from the August 16, 2018, meeting were reviewed first. LaBrie moved to accept
the minutes of the August 16, 2018, meeting, as presented. Gardinier seconded the
motion. The motion carried 3-0, Libby absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM / David Hughes
i. Obstruction Mitigation — Tharp stated that they just received the project
initiation letter from the FAA. There is a conference call scheduled for
next week to confirm the projects that will be part of this next phase — the
runway 2-5 threshold work, as well as the mitigation work. Wolford asked
if they are expecting to do any of this work this year, and Tharp
responded by stating that not much actual work will take place this year.
The parts in play are the relocation and the marking of the 25 threshold,
and then some phase of the obstruction mitigation.
ii. North T -Hangar Restroom — Tharp stated that the restroom is done and
usable now. There were a few punchlist items that the contractor was
finishing up. Gardinier stated that the restroom is indeed up and running,
although there were no paper towels. She also spoke to the room next to
the new restroom, and Tharp stated that it is for utility access basically..
September 26, 2018
Page 2
The circuit breaker panel is still in there. Gardinier noted that the door to
this room was unlocked recently.
iii. Terminal Apron Rehab
1. Consider a resolution authorizing Chair to accept an Iowa
DOT grant - Tharp stated that the grant offer came through from
the DOT. Along with it were a bunch of new forms to be signed
and returned, which he noted are in the meeting packet. Goers
responded to Member questions regarding this. Lawrence
moved to authorize Resolution #A18-07, authorizing the Chair
to accept the Iowa DOT grant for the terminal rehab project,
LaBrie seconded the motion. The motion carried 3-0, Libby
absent A vote was then taken for an Acting Secretary, due to
Libby's absence. Lawrence moved to nominate LaBrie as
Acting Secretary. Gardinier seconded the motion. The
motion carried 3-0, Libby absent Gardinier stated that she is
still not sure how they got this money, that she thought the Iowa
state grant they requested had been denied. Tharp stated that
they actually put in for two projects - one to replace the fuel kiosk,
and the other for the apron project.
b. FBO / Flight Training Reports
i. Jet Air - Wolford began with the monthly maintenance reports. He noted
that August was basically lots of mowing and they were also able to get
some grass seed down. The big purchase for the month was a new
chainsaw. He added that the Parks department did come help with the
cleanup of the downed trees in front of the Airport. For September,
Wolford stated that they had to replace the exit lights as they were not
bright enough, according to the Fire Marshall. Tharp also spoke to this,
noting some of the locations around the Airport that have already been
taken care of. Wolford stated that the Streets department came out and
helped with some issues as well.
Continuing, Wolford spoke to Jet Air. He stated that they had another
successful game day recently, with lots of air traffic. He noted that they
have found ways around the wet grounds lately when it comes to parking
the airplanes. The charter business is continuing to do well, according to
Wolford, as is the shop.
C. Airport Operations
i. Management
1. Airport Viewing Area - Tharp stated that the issues with the
contractor have now been resolved and they should be finishing
things up soon_
ii. Budget - Tharp stated that one of the things that has come from the
cancellation of the Gilbert Street lease is the Airport now has to maintain
this property. He noted that with the purchase of a trailer they will be able
to tow the zero turn back and forth. This trailer will run about $2,500,
according to Tharp. He added that there is money left over from the
furniture replacement that will cover this purchase. Budget season for the
City kicks off this week, according to Tharp, which may result in the need
for a special meeting of the Commission.
September 26, 2018
Page 3
III. Events — Tharp stated that he doesn't have anything scheduled at this
time. Wolford then spoke to an October i 0"' event, from 10:00 A.M. to
1:00 P.M., at the Airport.
d. Commission Members' Reports — None.
e. Staff Report — Tharp stated that this Friday he may be out of the office late
afternoon. Also, towards the end of October, he will be in Chicago again.
f. Consider a motion to go into Executive Session, to discuss strategy with
counsel in matters that presently are in litigation, or where litigation is
Imminent, where it's disclosure would be likely to prejudice or
disadvantage the position of the governmental body in that litigation —
Lawrence moved to adjourn to Executive Session at 6:06 P.M., seconded
by Lawrence. Motion carried 3-0, Libby absent. Lawrence moved to
adjourn the Executive Session at 6:26 P.M., seconded by Gardinier. Motion
carried 3-0, Libby absent.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, October 18,
2018, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Lawrence moved to adjourn the meeting at 5:26 P.M. LaBrie seconded the motion. The motion
carried 3-0, Libby absent.
CHAIRPERSON
11 //J/ /I
DATE
September 26, 2018
Page 4
Airport Commission
ATTENDANCE RECORD
2017-2018
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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Robert Libby
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07/01121
Lawrence
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Derek LaBrie
07/01122
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Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Item Number: 3.b.
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CITY Ok 10WA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Housing & Community Development Commission: October 11
CITY OF IOWA CITY
IN
M E ivi 0 RAIN D U M
Date: November 16, 2018
To: Mayor and City Council
From: Kirk Lehmann, Community Development Planner
Re: Recommendations from Housing and Community Development Commission
At their November 15th meeting, the Housing and Community Development Commission
approved the October 11, 2018 meeting with the following recommendation to the City Council:
By a vote of 8-0 the Commission recommends committing local funds to the proposed
NEX Apartments Low Income Housing Tax Credit Project.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
x_ Agenda item will be prepared by staff for Council action - Done
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 11, 2018 — 6:30 PM
SENIOR CENTER, ASSEMBLY ROOM
FINAL
MEMBERS PRESENT: Megan Alter, Mitch Brouse, Charlie Eastham, Vanessa Fixmer-Oraiz,
Christine Harms, Bob Lamkins, John McKinstry and Paula Vaughan
MEMBERS ABSENT: Maria Padron
STAFF PRESENT: Kirk Lehmann, Erika Kubly
OTHERS PRESENT: Sara Barron (Affordable Housing Coalition of Johnson County), Jamie
Thelen (Sand Companies, Inc), Tess Judge -Ellis (Arthur Street Healthy
Life Center), Gabriela Escoto (University of Iowa), Anthony Smith (Little
Creations Academy)
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 8-0 the Commission recommends committing local funds to the proposed NEX Apartments
Low Income Housing Tax Credit Project.
CALL MEETING TO ORDER:
Vaughan called the meeting to order at 6:30 PM.
APPROVAL OF THE SEPTEMBER 20, 2018 MINUTES:
McKinstry moved to approve the minutes of September 20, 2018. Brouse seconded the motion. A vote
was taken and the motion passed 8-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
Anthony Smith (Little Creations Academy) noted they currently have a CDBG grant and will require
$35,000 to finish their project to their initial scope of work and he is requesting to be placed on the
agenda for consideration to be able to complete their project. They had asbestos tile removed and have
received outside grants from other sources but still have a significant amount left to do on their project
such as a shed and room dividers.
Vaughan asked if Smith was before the Commission this evening to ask for $35,000 in additional funds.
Smith confirmed he was.
Lehmann noted the Commission originally funded this daycare project with $73,000 in CDBG funds for
FY18, the agreement was entered early this year and since that time the asbestos removal, HVAC, and
flooring are complete, and they are currently on the general contract. However, all items had bids come in
over the original anticipated budget, so therefore some things on the original worklist do not have the
budget to be completed, such as replacing windows and installing wall dividers and an outdoor shed.
Housing and Community Development Commission
October 11, 2018
Page 2 of 7
Alter asked how often there are such change orders on projects. Lehmann noted it depends on the projects
but typically the requests are not this substantial, administratively staff can approve changes up to 25% of
the project budget but in this case it is about half the project cost. Lehmann stated the options are to put the
Little Creations Academy on the agenda for the next meeting, see if there is $35,000 in the budget to award,
or have them apply for funds for next year to continue and complete the project.
McKinstry asked Smith to share again what the overall project supported. Smith said it is for improvements
to the daycare that supports publicly assisted families, they are renovating the lower level to better use the
space and do necessary repairs to the building, such as broken windows.
Lampkins asked if the cost overage was due to change orders or just increased bid costs. Lehmann said
there were change orders where items had to be added to the bid document to complete the work (such as
flooring for the stairs which was not in the original request for bids, or in the HVAC where the electrical
connection had to be addressed). However, bids also came in at higher costs than initially budgeted.
Fixmer-Oraiz suggested putting this on the agenda for the next meeting and to provide the Commission with
all the budget numbers for this project for review.
Eastham supports adding this item to the next agenda and also asked that Smith be able to provide
enrollment at the child care center and what fees the families are paying the center. He noted the original
application stated the center will provide services for low income families and he would like to see the
information on that.
Lampkins asked if the Center can continue working on this project while discussions happen or are they
done with all work possible unless they get additional funding. Smith replied they have expended all their
available funds for the project and cannot continue any work until more funding is received. He noted they
are hindered if the project doesn't continue because they have a current capacity of 52 children and they
need the room dividers to better serve the age groups and heating/cooling costs will be higher if the
windows are not repaired/replaced.
Eastham disclosed he was on the board of the Little Creations Academy prior to his membership to the
Commission.
Vaughan asked Smith to come back to the next meeting and this topic will be on the agenda.
REVIEW CDBG PROJECTS WITHOUT AGREEMENTS:
Lehmann noted there is only one CDBG project currently without an agreement, the Arthur Street Healthy
Life Center.
Tess Judge -Ellis (Arthur Street Healthy Life Center) first thanked the Commission for the funding. She
noted this is a project that is part of the Invest Health Program that the City is involved in, this property
was identified as a space located in an Invest Health neighborhood. The building was an old Mercy
Hospital Clinic with dance studios in the basement. The building was on the market for quite some time,
and the building used to be a clinic, so is attractive to use for a family practice, and also it is next to the
Abbe Mental Health Center. Judge -Ellis stated it is hard to find family practice and mental health services
in the same area which can be a challenge for a community. She noted they have renewed interest from
an investor that believes in the project and is asking the Center to put forth a business plan for the start-
up of the building. They are still in due -diligence process for the business plan and are deciding if a group
of nurse practitioners can take this leap into project as it is a different model from what is currently
available. Additionally, the investor has no interest in the basement space so that leaves that space open
for community partnerships. Judge -Ellis noted from talking to the realtor there has been no other interest
in the property, mostly because it is designed for a medical clinic, which she believes the community still
needs, and also starting up such a clinic/business is a huge commitment. Judge -Ellis is not sure how long
of an extension they will need, but feel they should be ready to move forward in at least three months.
Housing and Community Development Commission
October 11, 2018
Page 3 of 7
Eastham asked what the proforma looks like for the operating costs. Judge -Ellis said the operating costs
will begin low as they will begin with only using about 25% of the space and will build up with two
clinicians seeing 15 people per day which should net an amount to cover operating costs within 8 to 12
months. Additionally, she has a psychiatric practice currently at Meadowlark in North Liberty and she
would move that practice to this location and use some of the space for that as well. She noted the CDBG
funds of $51,000 received would be used for initial building improvements to the 25% of the space that
will be used immediately. They have been working the McComis-Lacina Construction on the estimates
and feel confident they have good working numbers on any renovations.
Vaughan noted some concern regarding the cash flow of the clinic once opened, and if they have applied
for taking Medicare/Medicaid payments. Judge -Ellis said they will receive the license to accept those
payments once they have the credentials for this location, she has been credentialed with Medicare/
Medicaid at another practice.
Vaughan asked Lehmann if the Commission does not approve the extension of the contract what would
happen to the $51,000 awarded. Lehmann said the Commission would make a recommendation to
Council but Council would make the final decision on whether to end the project. If the project was
cancelled, the money would go back into the City's CDBG available funds for the next round of funding or
could be distributed to existing projects.
Eastham asked for a project timeline for the Arthur Street Healthy Life Center project. Lehmann said the
$51,000 was approved for disbursement in July 2018 (they are FY19 funds), there were some delays in
investor interest. Eastham stated it doesn't seem like it has been that long of a time frame to get this
project going. Judge -Ellis stated they would like be open by June — September 2019. Lehmann said once
an agreement is signed, the agreement will state the funds must spent by June 30, 2019.
Alter commented on within 6-12 months having two clinicians serving 15 patients per day and if that
projection is likely and reasonable with Towncrest having a burst of new health care entities in that area.
Judge -Ellis responded that she feels there are not options for primary care clinics in that area, there is the
free medical clinic which is supportive of another entity in the area, and the internal medicine group so
this location is perfect for a primary care clinic and it is on the bus line. The subpopulation they want to
serve will be folks who also may be seen at the Abbe Center for Mental Health and Chatman Oaks so it is
a prime location.
Lampkins suggested the feel of the Commission is to allow the project to keep moving forward and to
receive a report on updates in three months. The rest of the Commission concurred.
CONSIDERATION OF RECOMMENDATIONS TO CITY COUNCIL REGARDING COMMITMENT OF
LOCAL FUNDS TO PROPOSED LOW INCOME HOUSING TAX CREDIT PROJECTS:
Lehmann provided a table to summarize the basic information of the project.
Project NEX Apartments IC
Housing Group
Planning District Northeast
Units 36
Affordable 32 = 4 (30%), 11 (40%), 17 (60%)
Market Rate 4
Rezoning Required Yes
Project cost $8,437,281
City funds requested $200,000
Target demographic General occupancy, single heads of households with
children, families/ individuals of color,
single men and women
Housing and Community Development Commission
October 11, 2018
Page 4 of 7
Sidewalk access Yes
Transit Service No
Walking distance to elem. 1.1 miles
Kubly noted this project is a little unique in that they have already been allocated the tax credit forms,
typically when they come forward they are about to apply for next year's funds, but this project received
late funds from last year so they already have the tax credits in place.
Lehmann noted the project is east of Scott Boulevard on Herbert Hoover Highway, it is 36 units, 32 of
which are affordable.
Eastham inquired if it is possible for this project to have rents that are lower than projected. The current
lowest rent is $448 for a one -bedroom unit per month. If the City were to provide additional funds for the
project could the project reduce rents for some additional units?
Jamie Thelen (President, CEO, Sand Companies, Inc) said they would have to see how much additional
funding and how much it would reduce their first mortgage, allowing them to borrow less. He noted right
now they show four units at 30% and perhaps could add more if there were funds to fill in the gap.
Eastham noted he is not interested in thinking of rents as 30% of income but rather just to get more units
at the $448 amount. Thelen said to add additional units at reduced rent is an easy calculation to run,
however noted interest rates are rising so that adds a challenge.
Eastham asked Lehmann and Kubly what funds the City might have to add to this project to increase
affordability. Kubly said for FY19 the City has $200,000 (20% of the affordable housing fund budget) to
allocate to affordable housing tax credit projects. Lehmann said there is an emergent funding portion of
the affordable housing budget fund, if that is not spent on tenant displacement in a given fiscal year those
funds would be rolled into land banking.
Thelen added if they changed the unit mix they would have to get Iowa Finance Authority (IFA) approval.
Vaughan asked how long the units would remain affordable. Thelen believes it is for 30 years, but at a
minimum 25. He noted Sand Companies has built 25 affordable projects (mostly in Minnesota, some in
Iowa) and only one have they sold after the tax credits were expended, all others were rolled into new tax
credit projects and continued to keep them affordable. They own and manage all their properties.
Vaughan also noted the lack of public transit to this area of Iowa City. Lehmann showed the nearest bus
stop on Scott Boulevard. Thelen noted it is a growing area of the city and in their experience have found
most their residents do have vehicles.
Alter moved to recommend to City Council to commit local funds to the proposed NEX
Apartments Low Income Housing Tax Credit Project, Harms seconded the motion.
Eastham would like to ask the Council for additional funds for this project to lower the rents, he believes
the other rents are still too high for what most people in this area consider low income affordable. He feels
the Commission should ask the Council to provide an additional $200,000 in capital to this project to
provide five to seven additional units that could also rent for $448. He feels the developer and staff can
work out the details together.
A vote was taken and the motion passed 8-0.
Eastham asked the developer and staff work together to make an additional request of capitalization for
the project that would reduce the monthly rental cost on additional units to $448 per month.
Lehmann asked if this was for one -bedroom units or two-bedroom. Eastham would like to see it for two-
bedroom and even three-bedroom units to also have lower rents. Thelen noted it would be difficult to get
two-bedroom or three-bedroom units at the $448 rate, but will look at it.
Housing and Community Development Commission
October 11, 2018
Page 5 of 7
CONSIDER AMENDMENTS TO FY2016-2020 CITY STEPS:
Kubly said they did not have specific recommendations but could review the comments they received at
the two events she attended. The first was a briefing for the Housing Choice Voucher program with 6
people in attendance. Comments included that the City should hold more family events, specifically for
kids, because everything seems focused on the University, and housing affordability was a big topic.
Some felt that units in the City are priced for college students with prices based on bedrooms which is not
affordable for families. One attendee noted he pays $600 a month for a shared space and doesn't enjoy
that because he has to clean up after others. The second event Kubly attended was a meeting at the
Center for Worker Justice with about 25 people there, half spoke Spanish so she worked with a translator
to communicate. Some comments were funding for recreational activities for kids who want to play sports
but cannot pay the fees, or reserving courts at the rec center, tutoring English classes, after school
programs and childcare, discussion about lack of bus service, rehab programs needed for mobile homes
(which the City does have, but one must be a legal resident to receive the federal funds), difficulty
obtaining insurance on mobile homes, transitional housing for immigrants, and funding for job training and
starting a business. Also heard more funding for health care is needed for nonresidents and more funding
for the free medical clinic.
Eastham noted he is on the board of the Center for Worker Justice and wanted to make two points. One,
there were some comments from people looking for operating funding coming from these sources of
funds or City funds to support the Center for Worker Justice ongoing programs and activities and the
second thing is regarding an undocumented resident not being able to receive CDBG or HOME funds
then the City should provide City funds to support those residents.
Kubly stated there are City GRIP funds that can provide support for undocumented residents, however
those funds have other parameters and cannot be used for mobile homes. Kubly said she plans to meet
with the Center for Worker Justice to go over the City's programming options so they can share that
information.
Kubly asked if the Commission wants to recommend any changes to the priorities in the Consolidated
Plan with the public input received. City Staff did not see any specific areas to change.
Eastham noted he is not sure how to propose a change in priorities but does want to mention that he is
more supportive of funneling some CDBG and HOME assistance to lower priority needs.
Fixmer-Oraiz asked if two events to receive comments is standard to review CITY STEPS on an annual
basis. Kubly responded that it is what we have typically done. Lehmann added that a more robust public
input process occurs every five years when the CITY STEPS Consolidated Plan is updated. Fixmer-Oraiz
commented that she personally would like to see more public input than two meetings annually, though
she understands it is difficult to get people to meetings and that there are other demands on staff time.
She mentioned that she thinks it would be worth reviewing the ongoing public input process regardless.
Eastham mentioned he was surprised by the amount of people who wanted to use funds for mobile home
parks, that it is an area the City has not prioritized because there are some challenges with federal
stipulations. Fixmer-Oraiz asked if there was any funding that can be used for mobile homes. Kubly noted
that CDBG rehab funds can be used for mobile homes as a grant. She noted that it can be difficult to find
willing contractors and several mobile home parks are not actually in City limits, even if they have an Iowa
City address. Fixmer-Oraiz noted increased coordination between the City and County may be good in
such cases. Eastham noted that using CDBG funds for the infrastructure or repairs to mobile home parks
is hard because a lot of the residents of those mobile home parks are not legal residents, so he supports
recommendations to the Council to provide City funds for those uses. Fixmer-Oraiz also noted that
renters in mobile home parks cannot apply owner -occupied rehab funds which provides another barrier.
Vaughan stated it is the Commission's view to leave the City Steps as is for now, no amendments. The
Commissioners agreed.
INITIAL DISCUSSION OF FY20 AID TO AGENCIES SUBMITTALS:
Housing and Community Development Commission
October 11, 2018
Page 6 of 7
Vaughan noted information packets were distributed to the Commission
Eastham noted he would like to have Elder Services and Pathways come before the Commission to talk
about their client's demographics, they appear to have low participation of people of color in their
programs, so he would like to have more information.
Harms noted that Pathways, Habitat for Humanity and Big Brothers Big Sisters all have funding balance
issues that need explained.
Fixmer-Oraiz has a question on 4C's and the children that are displaced from the home.
Lehmann will reach out to the organizations to have them present at the next meeting or obtain answers
to the Commission's questions. Lehmann is preparing cover sheets for all the applications that he will get
to the Commission to help them with their rankings. There were 19 applications and $625,000 worth of
requests. The expected budget is to be around $373,000 and now that the allocations will be split
amongst legacy and emergent funds will be $355,000 for legacy and $18,700 for emerging funding. He
noted only four agencies had different requests from FYI to FY20.
Eastham didn't notice any emerging applications in this batch. Lehmann said the emerging applications
will come in with the competitive round for facilities and is a separate funding round.
Lehmann said they will do rankings at the next meeting and then have the applicants in the following
meeting to answer questions. He added that rankings may change after their discussions and question
and answer sessions.
STAFF/COMMISSION COMMENT:
None
ADJOURNMENT:
Eastham moved to adjourn. Alter seconded. Passed 8-0.
Housing and Community Development Commission
Attendance Record
Name
Terms Exp.
10/30
11/16
12/18
1123
2/15
3/15
4119
5/24
6/21
7/10
9/20
10/11
Alter, Megan
6/30/21
--
--
--
--
--
--
--
--
--
X
X
X
Brouse, Mitch
6/30/21
--
--
--
—
-
X
X
X
Conger, Syndy
6/30/18
X
O/E
X
X
X
X
X
X
X
-
—
--
Eastham, Charlie
6/30/20
X
X
X
X
X
X
X
X
X
X
X
X
Fixmer-Oraiz, Vanessa
6/30/20
X
X
X
X
O/E
X
O/E
X
X
X
OiE
X
Harms, Christine
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
Lamkins, Bob
6/30/19
X
O/E
X
X
O/E
X
O/E
X
O/E
O/E
O/E
X
McKinstry, John
6/30120
X
X
X
X
X
X
X
X
O/E
X
X
X
Olmstead, Harry
6130/18
O/E
X
X
X
X
X
X
X
X
-
--
--
Padron, Maria
6/30/21
X
X
X
X
O/E
O/E
X
X
X
X
X
O/E
Vaughan, Paula
6/30/19
X
O/E
X
X
X
X
X
X
X
X
X
X
Key:
X
= Present
O
= Absent
O/E
= Absent/Excused
--
= Vacant
Item Number: 3.c.
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CITY Ok 10WA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Human Rights Commission: October 16
Minutes
Human Rights Commission
October 16, 2018
Helling Conference Room
APPROVED
Members Present: Jeff Falk, Cathy McGinnis, Eliza Willis, Bijou Maliabo, Joe Coulter, Adil
Adams, Jonathon Munoz.
Members Absent: Barbara Kutzko, Tahuanty Pena.
Staff Present: Stefanie Bowers, Kristin Watson.
Others Present: Laura Cottrell.
Call to Order:
Willis called the meeting to order at 5:35 PM.
Approval of September 18, 2018 Meeting Minutes:
Coulter moved to approve the minutes with one change; the motion was seconded by McGinnis.
A vote was taken and the motion passed 7-0.
Correspondence:
Staff went over a recently released memo geared at employers that discussed criminal
background checks in the hiring process. It included a conversation on "Ban the Box" which
Iowa City follows. Ban the Box is aimed at persuading employers to remove from their hiring
applications the check box that asks if applicants have a criminal record.
Coulter participated in Abraham's Walk #2. It was held on October 13. Participants walked from
Big Grove Brewery to the Center for Worker Justice, to the Shelter House, and then the Crisis
Center. The walk is held to ensure all in the community enjoy their right to freedom, equality,
and dignity. The event raised $300.
Dr. Laura Cottrell, Director of Diversity and Cultural Responsiveness for the Iowa City
Community School District spoke on her role within the school system. Her time is spent
working on some of the responsibilities of the Equity Director, restorative justice, and staff
trainings. The District is continually working on engagement because there can be gaps in
communication between families, students, and administrators.
The Equity Committee has a reserved spot on the agenda at all Board of Education work
sessions. The Committee consists of community members, parents, and teachers. Applications
forms are available on the Equity link on the Districts webpage for those interested in applying.
Restorative justice circles are different than conflict resolution circles, restorative practices are
proactive to. build positive relationships and can be used as an alternative to traditional
suspensions and expulsions.
Minutes
Human Rights Commission
October 16, 2018
Helling Conference Room
APPROVED
Strategic Planning Subcommittees:
McGinnis*, Coulter, Maliabo (Public Safety); Adams*, Falk, Munoz (Community
Outreach/Support); Falk, Willis*, Kutzko, Pena (Education); Falk*, Coulter, Adams, Pena
(Housing). Asterisks note subcommittee chairs.
Public Safety: no update.
Community Outreach: no update.
Education: Willis and Kutzko attended an Equity Committee meeting. At the meeting they
learned that the District has made strides on LGBTQIA. Falk mentioned that the New York Times
had a recent article that tracked disparities in education throughout the country. `You Are Still
Black': Charlottesville's Racial Divide Hinders Students.
Housing: no update.
Host International Visitors: The Council for International Visitors to Iowa Cities will be
hosting a Korean delegation. The delegation will attend the Human Rights Award Breakfast and
then meet with Commission staff and members. Coulter, Adams, and Maliabo will represent the
Commission.
Refup,ee and Immigrant Recognition Dinner: Adams and Maliabo will try to attend the event
being held on October 27 at the African American Museum in Cedar Rapids.
Proclamations:
Coulter accepted the Indigenous Peoples proclamation on October 2 on behalf of the
Commission and will accept the Native American Heritage Month proclamation at the November
6 Council meeting.
Social Justice and Racial Equity Grant:
The Commission will hold two informational sessions on the grant on Tuesday, November 13.
There will be a session over the noon hour and another in the evening. Commissioners will assist
in spreading the word on the grant and these two sessions to the community. The Council has
asked that the Commission intentionally reach out to organizations that assist individuals with
disabilities and who serve an immigrant population. McGinnis and Maliabo will do the midday
session and Coulter and Willis the evening session.
Human Rights Breakfast:
The event will be held on October 24. The keynote speaker will be Dr. Tammy Nyden, an
advocate for persons with mental illness. Willis will introduce the keynote speaker, Maliabo the
closing, McGinnis the honorees, and Pena the introduction (pending his availability).
Minutes
Human Rights Commission
October 16, 2018
Helling Conference Room
APPROVED
Reports of Commissioners:
Coulter reported on Governor Kim Reynolds signing the state's first Indigenous Persons
Proclamation on Monday, October 8.
Maliabo spoke on her involvement in an initiative by the University of Iowa Hospitals and
Clinics to lower the infant mortality rate of Congolese women.
McGinnis presented at the crisis training for area law enforcement on the opioid epidemic.
Adams mentioned the medical clinic that is currently doing outreach at the Neighborhood
Centers and also his involvement with creating a Muslim school for children in the area.
Munoz is the current President of the League of United Latin Americans Council. The
organization will be hosting an immigration rally on the Pentacrest on October 27.
Falk will be teaching a course on statistics to a class at the Iowa Medical and Classification
Center on October 17.
Willis will not be at the November or December Commission meetings and so this will be her
last meeting as a Commissioner. She has been working with the League of Women Voters to
register persons to vote and hopes to continue assisting them in this endeavor.
Reports of Staff:
A fair housing choice survey has been created and is currently available for members of the
community to take.
Adjournment: Motion to adjourn at 7:23 PM.
The next Commission meeting will be on Tuesday, November 20, 2018.
Member Attendance Sheet
Member
Term
Exp.
1/9
1/23
2/28
3/20
3/29
4/17
5/15
6/19
7/17
8/21
9118
10/16
Maliabo
1/2021
----------
----------
---------
----------
--------
---------
----------
Present
Present
Present
Present
Present
McGinnis
1!2021
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Munoz
1/2021
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Excused
Excused
Present
Kutzko
112020
Excused
Present
Excused
Present
Present
Present
Excused
Present
Present
Present
Present
Excused
Falk
1/2020
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Pena
112020
Present
Present
Present
Excused
Present
Present
Excused
Present
Present
Present
Present
Excused
Coulter
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Present
Adams
1/2019
Present
Present
Present
Present
Present
Present
Present
Present
Present
Excused
Present
Present
Willis
112019
Present
Present
Present
Excused
Present
Present
Present
Present
Present
Present
Present
Present
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CITY Ok 10WA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Library Board of Trustees: October 25
Item Number: 3.d.
EC�WA CITY
l � PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
w crt Suun Craig 319-356-5200 • rnx 319.356.5494 • w .kpl.wg
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
October 25, 2018
Members Present: Diane Baker, Wesley Beary, John Beasley, Kellee Forkenbrock (by phone at 5:10 pm),
Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: Janet Freeman.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the September 25, 2018 Regular Meeting of the Library Board of Trustees were
reviewed. A motion to approve the Regular Minutes was made by Kirsch and seconded by Washington
Motion carried 7/0.
Items for Discussion/Action.
Director Candidate Interview Process. Seven semifinalists were interviewed; there are now three final
candidates for the Library Director position. A public forum is scheduled for Monday, 10/29/18 at
7:00 pm. The question the finalists will address is "What do you see as the role of the library in modern
day society?" The consultants will collect questions from forum attendees and ask as many as they can
in the designated time. A Special Meeting of the Library Board of Trustees is scheduled for Tuesday,
10/30/18, at 11:30 am. The Trustees will interview each candidate, beginning at noon. There will be
another closed session of the Library Board of Trustees at 5:00 pm on Tuesday with Search Committee
to begin processing candidates. Paetzold distributed a short biography and CV for each of the
candidates. Craig will email the bios to staff tonight after the meeting.
Library Channel. Since it is in the strategic plan to determine whether or not to continue operating
Library Channel 20 and since the new director will have no history with it, Craig thought this would be a
good time to look at the history of the service. A former Library Assistant Director was hired to marshal
the public access channel for the library. Throughout the years, Mediacom has never been able to tell us
how many people view the library channel and these days video content is getting to people in many
other ways. The City of Iowa City is retaining its cable channel for City Council meetings and they have
said we may use their channel to share content if it is appropriate for their channel. Staff recommend
we drop the library cable channel and believe only a small number of people use the service. Palmer
demonstrated other video streaming options available to patrons. Kirsch asked if dropping the channel
will save money and staff time. Craig said shooting and editing programs takes staff time but we will
continue to shoot and edit because we stream other video programs from our website,
www.icpl.org/yideo. Videos are actually on YouTube but we embed them on our website. We also have
a YouTube channel so patrons may find library content in both places. Periodically we live stream to
YouTube; if you subscribe to our YouTube channel you receive a notification when we are live
streaming. Online streaming has content available on demand with no need to wait for a broadcast
time. Some downsides of online streaming are copyright issues and the need for broadband internet.
Craig said copyright for children's programming, particularly with picture books, is challenging. We
must be mindful about music copyright on YouTube as the service is sophisticated about locking down
copyrighted material. Clark said people are interested in dropping cable service. We anticipate ending
the service in April, 2019. The policy will come to the Board for regular review in March, 2019
Staff Reports.
Director's Report. Craig said the building is going to be as clean as it has been since we opened the
doors in 2004 on Monday in preparation for the Library Director candidates' visit. Administrative
policies are getting organized and will be discussed at the next All Staff meeting. Craig encouraged
everyone to get to the Children's Room to see the great Hazel Westgate collection. Kirsch looked at it
on the website and enjoyed it. Craig reminded Board members that there is a little remodeling taking
place on the 1St floor in the old circulation area which should be completed by Thanksgiving.
Departmental Reports:
Children's Services. Paetzold did not make it to the Gallery Walk on Friday but she was in on Saturday
and was really impressed with the Westgate collection in the Children's Room. She said the energy was
really positive and the space was alive.
Collection Services. No comments.
IT. No comments.
Development Office Report. The Friends Foundation Board (FFB) will be providing cookies and cider on
Monday, 10/29/18, for the Public Forum with the Library Director candidates at 7:00 pm. The next
Friends Foundation Board meeting is 11/14/18. President Paetzold wanted to be sure FFB members
know about the Public Forum on Monday evening.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Paetzold acknowledged that Craig received the Isabel Turner Award for working
for the rights of individuals to get fair treatment at the annual Human Rights breakfast on Wednesday.
Paetzold also acknowledged that Beary is a new dad to daughter Zoe. Paetzold mentioned there is a
GoFundMe page for Orange City to replace the books that were burned
(https://www.gofundme.com/Pride0rangeCity).
Announcements from Members. Kirsch thanked the library for sending her to the ILA annual
conference. Kirsch mentioned a news story about Narcan® in public libraries. Craig said local police do
not recommend this for us. Also, emergency personnel can get to the library in adequate time in such a
situation. Kirsch appreciates having two staff members on the Director Search Committee and believes
they have been extremely helpful to the process.
Committee Reports.
Foundation Members. No meeting.
Director Search Committee. Updated earlier.
Communications. None.
Quarterly Financial Reports. Craig said the first quarter financials are where they need to be. She
believes the Pedestrian Mall construction has contributed to fewer people in the building.
Quarterly Use Reports. Circulation is up as we can now count streaming video use in our circulation
statistics, per the State Library. However, we cannot consider Kanopy, our streaming video service, in
our circulation statistics because it is an online database.
Disbursements.
The MasterCard expenditures for September, 2018 were reviewed. A motion to approve the
disbursements for September, 2018 was made by Kirsch and seconded by Baker. Motion carried 8/0.
Set Agenda Order for November Meeting.
Policy review
Finalizing new director
Budget report after meeting with the City
Book Gala
Adjournment. A motion to adjourn the meeting was made by Baker and seconded by Washington.
Motion carried 8/0. President Paetzold closed the meeting at 5:54 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
MeetingDate
Name
Term
iration
12/21/17
1/25/18
2/22/18
3/22/18
4/26/18
5/24/18
6/28/18
7/26/18
8/23/18
9/27/18
10/25/18
11/15/18
Diane Baker
6/30/19
x
x
O
O/E
X
x
X
x
X
x
x
x
Wesley Beary
6/30/21
Not on Board
x
x
X
X
John Beasley
6/30/21
O
x
x
X
X
X
x
X
x
X
X
X
Kellee
Forkenbrock
6/30/23
X
X
X
X
X
O/E
X
X
O/E
X
X
O/E
Janet Freeman
6/30/19
X
O/E
X
X
X
X
O/E
O/E
X
x
O/E
x
Adam Ingersoll
7/30/18
O/E
X
O/E
X
X
X
X
X
Off Board
Carol Kirsch
6/30/23
X
O/E
X
X
X
x
x
O/E
X
x
x
x
Robin Paetzold
6/30/23
X
X
X
O/E
X
X
X
X
X
X
X
X
Jay Semel
6/30/19
X
X
X
X
X
X
X
X
X
X
X
O/E
Monique
Washington
6/30/21
O
X
X
X
x
O
O
x
O/E
X
x
O
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Item Number: 3.e.
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CITY Ok 10WA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Parks & Recreation Commission: October 10
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES APPROVED
OCTOBER 10, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Lucie Laurian, Ben Russell, Angie Smith, Jamie
Venzon, Joe Younker
Members Absent: Wayne Fett, Cara Hamann
Staff Present: Zac Hall, Juli Seydell Johnson
Others Present: Eric Hornig & Andy Howard, Hitchcock Design Group
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Smith, seconded by Russell, to approve the September 12, 2018 minutes as written.
Passed 7-0 (Felt & Hamann absent).
PUBLIC DISCUSSION
None
CITY PARK ADVENTURE PLAY AREA PRESENTATION — HITCHOCK DESIGN GROUP
Seydell Johnson introduced Eric Hornig & Andy Howard from Hitchcock Design Group to the commission.
Hornig & Howard presented three concept plans for a lower City Park adventure play area. She stressed
that these concepts are for the playground only.
Hornig began the presentation by expressing his appreciation to City staff for selecting Hitchcock Design
Group for this project. Hornig shared that staff asked them to design a playground that can offer big
adventure play, will be unique and different, will act as a regional draw and connect upper the upper and
lower park. Staff asked that it be appropriate for all ages and abilities, while also being upper elementary
and middle school age focused. Seydell Johnson expressed the importance of replacing the value of the
City Park Rides.
Hornig shared that the presentation will include a project introduction, a project background, three concept
plans as well as the next steps in the process.
Howard presented the concept plans to the commission. This presentation, as well as Hitchcock groups
summary of input from the Commission, is attached. Howard explained that this is just the beginning stage
of the design process and as such, the plans are flexible, meaning they can be combined to fit the desires of
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 2 of 5
the staff and public. The three concepts are titled "Rocks, Ropes & Slopes," "The Zoo," and "Towers and
Bridges."
• Rocks, Ropes & Slopes: This concept incorporates the existing retaining wall and would contain
mixed surface types. It would incorporate the slopes by including an embankment slides and glide
rails that would allow for the utilization of gravity to go up and down the slopes. It would also
include climbing features such as a boulder wall. Howard noted that the designs are such as not to
disturb the dense woodland of the park. He noted that there may be opportunities to use logs or
natural materials. It may also include a friendship swing where teens can use as a double swing or
parents can swing along with a child.
• The Zoo: This concept includes a shade structure, large tube slides, log and net climbers, a boulder
climber. It includes animal themed structures such as a "lioness landing," a "bear den," and a
"chicken coop." The structures would allow kids to crawl inside and under while allowing the
child to be visible while doing so.
Towers and Bridges: This plan includes an advanced concept for getting from upper park to lower
park. It includes a crosswalk as a safe way to get to the plaza or entryway of the playground. It
includes a series of towers, rope bridges, climbers and activity panels. Each pod is connected by a
different bridge. This concept includes a lot of height, elevation changes, and ways to navigate
between towers. It could include a hammock hangout which could provide areas for passive
recreation. This plan can also include a group swing. The retaining wall can function as seat walls.
This concept offers many large motor skill opportunities.
Seydell Johnson announced that following tonight's commission meeting, there is a public open house
scheduled in the social hall to review the concept plans as well.
At this time Commission members were asked for their input.
Laurian said she didn't think much of the zoo concept, further noting that the idea of lions and bears doesn't
make sense since this park is on a river with woodlands. It would make more sense to have animal themes
that include those that are local and native to this area. She also noted that she does not care for plastic
artificial materials or bright colors. She loves the "Towers and Bridges" concept. She feels that this plan
allows kids to be close to the trees and likes that it leads to the upper park.
Bentler stated that while there was a zoo in City Park some years ago, she understands that it was not
necessarily a positive part of the City's history. She likes the idea of incorporating a theme of local native
animals rather than the typical zoo animals. She also really likes the "Towers & Bridges" concept, and
especially appreciates that it will require very limited, if any, tree removal.
Venzon likes this concept as well. She thinks that this fits in with the desire for a unique playground and
one which will draw people in. She is very excited to see the future of this space.
Bird likes all three concepts and the differences that each one offers. He stated that this area provides a
uniqueness with the embankment and really sets up well for slides.
Russell agrees with comments already made by commission members. He feels that the "Towers and
Bridges" concept would attract more teens than the others might. He sees animal themes as fun and
suggested that perhaps an amusement ride theme may be a good option as well.
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 3 of 5
Younker noted that they all provided interesting features but he too likes the "Towers & Bridges" concept
the best in that it will encourage teens to participate in outdoor activities. It, however, needs to also include
options for the younger children, especially with the elimination of the City Park Rides. He really likes the
chicken coop idea for kids to hang out. He asked if there will be enough space for parents to rescue their
children should it become necessary. Howard said this is a very common concern and that there will be
multiple access points included in the playground features.
Laurian asked if all -natural materials cannot be used, would they consider having cut outs of leaves, for
example, in the plastic features. Seydell Johnson said that staff had directed the design firm away from
using only natural materials as this is the theme of the Riverfront Crossing play area. However, they will
reconsider and work towards using as much natural materials as possible. Howard said that they are working
closely with playground companies to explore the natural options.
Younker said that perhaps it would be worthwhile to have something in the park that tells the story of the
park. This story would include information about the zoo and the amusement rides and an explanation of
how the park has evolved over the years.
Smith expressed some concern about how slippery some of the materials may become in the winter. Howard
said that any materials used will be within the safety guidelines. Smith said that she likes the slopes and
slides in the concepts and believes that this playground will serve as a regional draw.
Seydell Johnson said that all three of the concepts are close to within the budget, however, the "Towers &
Bridges" Concept is a little further from budget guidelines than the other two concepts.
Russell asked if it is yet known what the cost difference is between using natural vs. plastic materials,
including the lifecycles etc. Howard said that they will extensive material research including the warranties
and lifecycles.
Laurian said that she really likes the friendship swings. She has seen them in other communities and they
are very well used.
Commission members liked the idea of perch points and the variety of experiences offered in the plans
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — Juli Seydell Johnson:
• NRPA Visit: Seydell Johnson just returned from Washington D.C. where she assisted the National
Recreation & Parks Association in the accreditation and certification process for park professionals.
• Forty Under 40: Seydell Johnson announced that Zac Hall is an honoree of the Corridor Business
Journals Forty Under 40 award. Forty under 40 recognizes forty leaders under the age of 40 who
have made a significant impact in their business and or/community early in their careers.
• Staffing: Seydell Johnson announced that Brad Barker has been hired as the new Recreation
Superintendent, replacing Chad Dyson. Barker is the current Vinton Parks & Recreation Director.
He is very active in the Iowa Parks and Recreation Association and has a master's degree in Parks
and Recreation. He will start on October 30.
• Budget: The City is heading into the budget season for FY20. Some projects slated for next summer
include the lower city park playground, the Willow Creek master plan, and a new playground and
shelter for Fairmeadows Park. This playground will incorporate preschool sized features as there
is a school playground nearby that accommodates older children. Scott Park is slated for a new
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 4 of 5
playground and shelter, as well as upgrades to Rita's Ranch, the dog park within Scott Park. A
new playground will be installed at Napoleon Park between the softball fields. The remainder of
the CIP plan remains close to the master plan schedule. Further out (5 years) are plans for a full
renovation of the shelter, playground and restrooms at Hunters Run Park, a new playground at
Happy Hollow Park and redevelopment of the skate park at Terrill Mill Park.
Parks Division Superintendent — Zac Hall:
• Flood Update: Hall reported that City Park sustained flooding on Saturday, October 6 with 5" of
rain occurring from Friday through Monday. Hall remains in contact with the Corps of Engineers
daily to keep up-to-date on their plans for river output. Staff has been working to shut down
electricity in City Park in preparation for the flooding. They have also moved equipment out of
the parks shop that is in City Park and have removed all the amusement rides from the park as
well. All reservations for City Park Shelters have been cancelled and the shelters closed until at
least April of 2019. At that time staff will have a better idea of what repairs will need to take
place before reopening to the public. The goal is to be able to have them available by graduation
weekend.
• Winter Shutdown: Parks staff has begun the process of shutting down the water to all parks for
the winter. They will continue this process over the next few weeks.
• Tree Survey Update: After the Emerald Ash Borer presentation to Council, Hall met with the
district forester to look at the northside trees to determine which of those that are eligible for
treatment. Hall will work with the newly formed tree committee regarding the process. This
committee will report to the commission.
CHAIRS REPORT:
Younker noted that he enjoyed participating in the interview committee for the Recreation Superintendent
position. Also on the committee were Karen Jennings with Human Resources, Denise Brotherton from
the Police Department, and Stefanie Bowers with Human Rights.
COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS
Bentler asked where the revenue received from the sale of the amusement rides will be used for. Seydell
Johnson said it will go towards the budget for development of the new adventure play Area at City Park.
Laurian asked what the status was on the proposed Eastside Sports Complex. Seydell Johnson reported
that it was not funded.
ADJOURNMENT:
Moved by Bentler, seconded by Laurian, to adiourn the meeting at 6:00 p.m. Motion passed 7-0
(Fett & Hamann absent).
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
00
O
00
'"
N
00
0000
00
00
00
00
00
TERM
00
o
M
N
oen
Mme-
0000
N
O
EXPIRES
'-
c
11
'�'
`O
00
0,
Suzanne
1/1/17
X
X
O/E
X
X
O/E
NM
X
X
X
X
X
Bentler
Steve Bird
1/1/22
*
*
X
X
O/E
X
NM
X
X
X
X
X
Larry Brown
1/1/18
X
X
Clay
1/1/18
X
X
Claussen
Wayne Fett
1/1/19
O/E
X
X
O/E
X
X
NM
X
O/E
X
X
O/E
Cara
1/1/20
O/E
X
X
X
X
X
NM
X
X
O/E
X
O/E
Hamann
Lucie
1/1/10
O/E
X
X
X
O/E
X
NM
X
O/E
O/E
X
X
Laurian
Ben Russell
1/1/22
*
*
X
O/E
X
X
NM
X
X
X
X
X
Angie Smith
1/1/18
X
X
X
X
O/E
X
NM
X
X
O/E
X
X
Jamie
1/1/20
O/E
X
O/E
X
O/E
X
NM
X
X
X
X
X
Venzon
Joe Younker
1/1/20
X
O/E
X
X
X
X
NM
X
X
X
X
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member now
Item Number: V.
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CITY Ok 10WA CITY
www.icgov.org
December 4, 2018
ATTACHMENTS:
Description
Senior Center Commission: October 18
Approved Minutes
October 18, 2018
MINUTES
SENIOR CENTER COMMISSION
OCTOBER 18, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kenn Bowen, Cheryll Clamon, Lorraine Dorfman, Scott
Finlayson, Zack Goldsmith, Margaret Reese, Hiram Webber
Members Absent: None
Staff Present: LaTasha DeLoach, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by Reese at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE AUGUST 16. 2018 MEETING:
Motion: To accept the minutes from the August 16, 2018 meeting. Motion
carried on a vote of 610. Clamon/Goldsmith
PUBLIC DISCUSSION:
None.
COMMISSION ASSIGNMENTS:
Finlayson will attend an upcoming City Council meeting.
Bowen will attend the Board of Supervisors in January.
OPERATIONAL OVERVIEW:
DeLoach reported there are now eight board members on the Friends of the
Center board. A full board is eleven people. She extended an invitation to
Approved Minutes
October 18, 2018
commissioners who are interested in Friends to apply. Finlyason and Dorfman
requested applications.
Commissioner Webber joined the meeting.
DeLoach reported the Senior Center is exploring the use of satellite locations.
Locations being explored are Mercer Park in Iowa City and the Rec Center in
North Liberty. Finlayson and Goldsmith agreed satellite locations could be a good
idea. Clamon wants to ensure that it is clear these programs are Senior Center
programs and that they are marketed as such. Bowen noted that different places
in the county may be attracted to different kinds of offerings. DeLoach responded
that the satellite locations can serve multiple purposes including efforts to
increase the diversity of participants. Another idea would be to reach out to
different populations in the community, such as the Latino and Sudanese
community to see if there are any games or specific offerings they would be
interested in. Satellite locations may also alleviate parking limitations as well as
space constraints within the Senior Center.
Another initiative is a food exchange at the Senior Center. This would be similar
to a pantry but with an informal approach. Participants would be able to bring and
take food. Most items would be nonperishable, but the Senior Center would
partner with other organizations to have fresh options at specific times. Webber
noted Ecumenical Towers recently had the mobile food pantry stop by and there
was clearly a need for it. He said it feels like it would be a good fit for the Senior
Center. DeLoach spoke with city management regarding this idea and there are
some local food dollars available in this year's budget to help kickstart this
project.
DeLoach reported a new staff room has been created and a new energy efficient
refrigerator purchased.
The budget for FY20 is due this week. Capitol Improvement funding has been
requested for the next five years. These projects include large scale building
projects including an updated kitchen and lobby space.
The part time development specialist position was advertised and has closed.
DeLoach is reviewing the applications and will schedule interviews soon.
COMMISSION DISCUSSION:
Bowen reported he contacted the Board of Supervisors to be put on their agenda
for a meeting in September. He said he was told that the Commission had seen
them last October. He felt it seemed as if he was being told they only want a
report from the Commission once a year. The Commission discussed the next
time to reach out to the Board of Supervisors and it was decided that after
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Approved Minutes
October 18, 2018
elections, in early 2019 would be best. At that point the frequency of reports from
the Commission could be discussed with the Board of Supervisors.
Dorfman's term expires at the end of the calendar year. She stated she will apply
for a second term. If reappointed there will only be one open seat on the
Commission, which is currently held by Reese. This seat is the representative
from the county and is appointed by the Commission. Commissioners discussed
various ways to get the word out regarding this opening. Finlayson gave a
suggestion of someone who would be a good fit and said he would reach out to
them. Another suggestion was to email Senior Center participants to let them
know about the opening.
DeLoach reported that the Senior Center Steering Council did not have a quorum
at the last meeting however, some of the people who arrived for the meeting
discussed potential changes to how the Steering Council could work. Currently
the Steering Council is meant to be a communication meeting for the various
leadership groups, including the Membership, Program, Steering Council and
Commission. The Steering Council is comprised of a chair, vice chair, past chair,
secretary, and representatives from the Membership Committee, Program
Committee and Commission. The current vice chair needed to step down from
the group. The last couple of years member interest in the vice chair position has
been very limited. It was suggested that the Membership and Program committee
representatives could come to the Commission to report their work. There could
also be occasional joint meetings of these groups if there is interest.
The WWII memorial block discussion was tabled until the next meeting.
DeLoach is working with the city communications department and city channel 4
on marketing ideas for the Senior Center. Webber spoke about the importance of
repetition in marketing. The Senior Center is going to partner with the Parks and
Rec department to put together a large-scale survey of the community.
Commissioners discussed various ways to bring attention to the building. Bowen
had an idea for a survey outside of the building. DeLoach noted some ideas she
is going to put in the budget or CIP include landscaping, adding solar lights on
the exterior of the building and changing the awning at the Washington St
entrance to a pergola.
Reese told the Commission that she is unable to attend the December meeting.
Normally the Commission elect officers for the chair, vice chair and secretary
who serve as an executive committee at the end of the year. She asked if a
nominating committee could be pulled together so a vote could occur next month.
Dorfman asked if they could go ahead and nominate people at the meeting.
Commissioners agreed they did not need a nominating committee.
Motion: To elect Webber for the position of chair for the calendar year
2019. Webber turned down the nomination. Finlayson removed the motion.
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October 18, 2018
Commissioners discussed the officer positions.
Motion: To elect Bowen for the position of chair for the calendar year 2019.
Motion carried on a vote of 710. Clamon/Finlayson
Motion: To elect Dorfman for the position of vice chair for the calendar
year 2019. Motion carried on a vote of 7/0. Bowen/Webber
Motion: To Adjourn. Motion carried on a vote of 710. Clamon/Goldsmith
4
Approved Minutes
October 18, 2018
Senior Center Commission
Attendance Record
Name
TermEx Expires
11/16/17
12/14/17
1/18/18
2/16/18
3/15/18
4/19/18
5/17/18
6/21/18
7,,.')
9/20,'J- lu!J8/18
Kenn Bowen
12/31/19
NM
X
X
X
N/M
X
X
X
X
X
NM
X
Cheryll Clam,)n
Lorraine E t <<, n
12/31/20
NM
X
X
O/E
N/M
X
X
O/E
X
X
NM
X
12/31/18
NM
X
X
X
N/M
X
X
X
X
O/E
NM
X
1 "" , ,. ` I
I �l�� w
Zach Gol I .r : I
12/31 /20
--
--
--
-
--
X
X
O/E
X
X
NM
X
12/31/21
-
--
--
--
--
--
—
—
--
--
-
X
Mark Ho 1: „!
y hell
vkiw-,i 1°eese
12/31/17
NM
NM
X
X
--
X
X
--
X
X
--
N/M
N/M
--
X
X
X
X
X
X
--
X
--
X
--
NNTM
--
X
111^ V I
1--, __ 16
I! uaa.i 1L(xck)
Webber
12/31/19
;NM±O/E
X
O/E
X
N/M
X
X
X
X
X
NM
X
Key: X=
Present
0=
Absent
O/E =
Absent/Excused
NM =
No meeting
-- =
Not a member