HomeMy WebLinkAbout08-16-18 Airport Commission Meeting Minutes August 16,2016
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
AUGUST 16,2018-6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby
Staff Present: Eric Goers, Michael Tharp
Others Present: Matt Watford, Larry Bell, Carl Byers, David Hughes, Devin Mashek, John
Yeomans
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):,
None.
DETERMINE QUORUM:
The meeting was called to order at 6:00 P.M.
APPROVAL OF MINUTES:
Minutes from the July 19, 2018, meeting were reviewed. LaBrie moved to accept the minutes
of the July 19, 2018,meeting,as presented. Gardinier seconded the motion. The motion
carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSIONIACTION:
a. Consider a motion to go into executive session,to discuss strategy with
counsel in matters that presently are in litigation or where litigation is
imminent where it's disclosure would be likely to prejudice or disadvantage
the position of the governmental body in that litigation.—Libby moved to
adjourn to executive session. LaBrie seconded the motion. The motion
carried 4-0 at 6:03 P.M.
Gardinier moved to adjourn the executive session and at 6:42 P.M return to
open session. LaBrie seconded the motion. The motion carried 4-0.
b. Gilbert Street Parcel/Bell Lease—Libby stated that in the executive session,
the Commission decided that they would like to offer Larry Bell a release from his
lease on the Gilbert Street parcel, with a$3,000 buy-out. This would then
complete the 10-year lease. Libby moved to approve the offer to Larry Bell
to be released from his 10-year lease on the Gilbert Street parcel,with a
63,000 buy-out amount LaBrie seconded the motion. The motion carded
- - I
August 16,2018
Page 2
4-0. Bell asked what he needs to do at this point, and Libby stated that he will
need to speak with City Attorney Goers to discuss the final steps.
c. Farming Operations
i. Farmer's National Management Agreement—Tharp stated that John
Yeomans,the farm manager for Farmer's National, is present this
evening. He gave Members a brief history on the farm management
agreement and how the Airport has handled this in the past. Yeomans
also spoke to Members, pointing out some of the benefits of this
agreement. He also touched on the current status of the agriculture
markets. The discussion then turned to rent amounts,with Yeomans
stating that in 2017 and 2018 the rent was $30,500. He stated that he
believes they should check with the farmer who does the work at the
Airport's fields and see if he is okay with this amount. If not, Yeomans
stated that he will have to renegotiate things. Gardinier then asked for
more details on just what the farmer does at the Airport. Yeomans
responded that the fanner has been doing the cropping, the mowing of
drainage ways, and mowing the perimeter of the Airport. With the
Commission's approval,Tharp stated that he will move ahead with the
management agreement.
d. FAAIIDOT Projects:AECOM I David Hughes
1. Obstruction Mitigation—Hughes addressed the Commission, stating
that the EA has been submitted to the FM and they have given a'finding
of no significant impact.' Gardinier asked what the next steps would be.
Hughes responded, stating that after property acquisition,the tree
removals can begin.
1. Environmental Assessment(EA)—
ii. North T-Hangar Restroom—This project is finally coming together,
according to Hughes. The contractor is projecting completion within a
week. Gardinier commented on the length of time this project has taken
and questioned what the contract stipulated.
e. FBO I Flight Training Reports
i. Jet Alr—Wolford shared his monthly maintenance reports with Members.
Highlights included plenty of mowing and weeding. He also noted the
new furniture in the Terminal building. Gardinier mentioned an area of
the Airport where the weeds have really taken over this season.
Speaking to the flight training side of things,Wolford stated that they will
be changing instructors around due to the departure of one of them,as
well as another instructor moving into the charter department.
Continuing,Wolford stated that the charter business is going well and the
second XLS is in the hangar now. He then shared other employee
changes within the operation.
f. Airport Operations
i. Management—
1. Airport Viewing Area—Tharp stated that he is working with the
contractor to button up the last few things. The benches are in
now and the area is usable. Still to arrive are the display kiosks.
August 16,2016
Page 3
Once everything is completed, there will be some type of grand
•
opening ceremony, according to Tharp. Gardinier asked about
the display kiosks and what type of information they will contain.
She suggested working with the Children's Museum on at least
one of these. She also suggested working with the Public Library
on the grand opening ceremony and perhaps adding a youth
component to this.
2. T-Hangar Rates and Lease Renewals—Gardinier and Libby
recused themselves from this discussion as they are both hangar
tenants. Goers then spoke briefly to the quorum issue at this
point, stating that with two Members left,they will need a 2-0 vote
to approve this. Tharp gave Members a brief history of T-hangar
rates at the Airport, noting that currently they do have a waiting list
of approximately 25 people. He stated that when contemplating
the rates, he typically polls the airports within an hour's drive of
Iowa City. He then reviewed some of the various rates within the
Airport's T-hangars and what Is included in each of those. Tharp
stated that page 26 of the meeting packet lays out the
recommended rates for the T-hangars. Lawrence moved to
approve the recommended T-hangar rates. LaBrie seconded
the motion. The motion carried 2-0.
ii. Budget(including grant applications)—Tharp pointed to page 27 of
the meeting packet to begin this discussion. He noted that the first
document Members will see is a three-year budget comparison. He also
explained the budget subcommittee,which consists of himself, the Chair,
and the Secretary. Continuing,Tharp stated that he wanted to speak to
some of the past grant applications that have been done, both projects
approved and even those that did not receive funding. One of the first
projects he mentioned was retrofitting hangar A doors from the chain and
pulley system to some type of electric door. The latest grant application
was for replacement of the self-serve kiosk so they could be equipped for
the chip card readers.
Continuing,Tharp moved to page 37 of the packet. Here Members can
see the last five years of the CIP projects. The discussion turned to
priorities and things that the Commission would like to see completed
first. Parking at the Airport was mentioned as a problem area by
Lawrence. He also spoke to the trees leading up to the entrance and how
they may need to be replaced. Members then discussed some of these
projects and how they should approach getting them completed. One
project mentioned was additional storage tanks for fuel, due to the
amount of fuel being processed currently. The conversation then turned
to long-term parking at the Airport and if this is being enforced or not.
Wolford brought up the need for upgrading andfor addition of snow
removal equipment. He stated that when everything is working they can
keep up, but if something breaks,the downtime is not good. Tharp spoke
to the 10-year replacement fund the City has and how this works. He
also spoke to various pieces of equipment that he would like to see them
purchase versus rent, due to the amount of times they need such
equipment. Tharp added that as they get further into this budget cycle he
August 16,2018
Page 4
will have more information on costs for such items. A new web site and
installation of solar panels were brought up as possible priority projects.
Tharp then spoke tot-shirts that were purchased for the 100th anniversary
celebration and whether the Commission would like to start carrying these
as merchandise to sell.
Hi. Events—
1. Optimist Club Pancake Breakfast—Tharp reminded Members
that this event takes place August 26°i.
g. Commission Members'Reports—Members spoke to the upcoming pancake
breakfast and trips to the Oshkosh event.
h. Staff Report—Tharp noted the upcoming Aviation conference in Kansas City,
August 28"'through the 30"'. He will be taking that Friday off, as well as next
Friday the 24"'for some Airport Association related business.
SET NEXT REGULAR MEETING FOR;
The next regular meeting of the Airport Commission will be held on Thursday. September 20.
2018.at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:55 P.M. LaBrie seconded the motion. The motion
carried 4-0.
KHAIRPERSON DATE
August 16,2018
Page 5
Airport Commission
ATTENDANCE RECORD
2017-2018
TERM m eO N
o a N CP Em V + e
NAME EXP. 2 m z k w Pa
0 Pa m
V V V V V W 0 a CO 0 a m 0 m m
Minnetta 07/01/19 0/ O/ 0/
Gardinier XXE XEX X X x XXX E X X
Chris Ogren 0630118 0/
XXX XXX X XE XX x X NM NM
A.Jacob 06/30/18 p
Odgaard 01 O/ 0/ 0/ 0/ 01 0/ / O/
XXX E E E E E x E E E E NM NM
Robert 07/01/20 0/ 0/ 0/
Libby XXE X X E XXX XE 0X X X
Christopher 07101/21 O1
Lawrence XXX EXX XXX XXX X X X
Derek 07101/22 N N NM NM N NM NM N N N N NM N
LaBrie M M M MMMM M X X
Key:
X = Present
X/E=Present for Part of Meeting
O = Absent
O/E=Absent/Excused
NM=Not a Member at this time