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Home My WebLink About10-18-18 Airport Commission Meeting Minutes October 18,2018 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 18,2018—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Derek LaBrie, Christopher Lawrence Members Absent: Warren Bishop, Robert Libby Staff Present: Eric Goers, Michael Tharp Others Present: Todd Allyn,Toby Myers, Melissa Underwood, Bob Cohrs RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:01 P.M. by Acting Chair/Secretary Lawrence. APPROVAL OF MINUTES: Members first reviewed the minutes of the September 26, 2018, meeting. LaBrie moved to accept the minutes of the September 26, 2018, meeting, as presented. Lawrence seconded the motion. The motion carried 3-0, Bishop and Libby absent. City Attorney Goers noted at this time that with the absence of the Chair, Bob Libby,they should approve temporary Chair and Secretary. Lawrence, as Secretary, became the Acting Chair and Gardinler volunteered to be Acting Secretary. Lawrence moved that he serve as Acting Chair and that Gardinier then serve as Acting Secretary. LaBrie seconded the motion. The motion carried 3-0, Bishop and Libby absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAAIIDOT Projects:AECOM /David Hughes i. Obstruction Mitigation—Tharp noted that Hughes is not present this evening but that Todd Allyn with AECOM is here instead. Continuing, Tharp noted that he was part of a conference call with the FAA earlier in the week, in regards to this project. He stated that the FAA is doing some research in regards to the City's zoning ordinances, before moving forward with this. Allyn stated that the FAA was requesting permanent October 18,2018 Page 2 easements for all of the properties affected in this project. Goers further explained what the 'permanent easement' issue entails and why this is being further investigated. He then responded to Member questions and concerns regarding the City's policies and how the Airport might handle such matters in the future. ii. North T-Hangar Restroom—Tharp stated that this project is now complete and staff is recommending that the Commission accept it as such. 1. Consider a resolution accepting project as complete— Lawrence moved to accept the project as complete,with Resolution M18.08. Gardlnler seconded the motion. The motion carried 3-0, Bishop and Libby absent. iii. Terminal Apron Rehab—Tharp stated that they are currently waiting for the State to get back with them on the grant. The plan would be to do design over the winter, with construction in the spring. Allyn stated that they will definitely work with Jet Air on the phasing of this project. iv. FAA Supplemental AIP Program—Tharp stated that this program is due to Congress giving the FAA an extra $1 billion. He briefly noted the rules that apply to the use of these funds. He stated that staff is proposing to apply for three projects—the larger apron expansion, the parallel taxiway, and the runway rehab program. If awarded, the grants under this program are 100%. Allyn further clarified what the program calls out for in projects. He asked Members what their thoughts were on the three proposed ones. The Commission talked about these projects at some length, especially from a safety perspective. Increased traffic was another area of discussion, as the Airport continues to see its numbers increase. b. FBO I Flight Training Reports Jet Air—Toby Myers with Jet Air shared the monthly maintenance reports with Members. He stated that they did a lot of mowing in September and October. As for flight training, he noted that business continues to increase. As of last night, they were at 98.5 hours of instruction just in October, and with several more today, they are up to 102-103. Myers noted that the Great Plains Air Expo that was held last week had a good turnout for a daytime event. Continuing, Myers stated that they added four new charter pilots in the last several weeks. c. Airport Operations Management 1. Airport Viewing Area—Tharp reported that this project is about 95% done. He added that the kiosks have been installed now. 2. 2019-2023 Consultant Selection RFQ—Tharp stated that every five years they go through a process to select an engineering firm to provide consulting services for the Airport. The FAA has to then give their blessing to whomever is selected. Tharp gave Members some insight into the process and what they can expect as they move forward. He noted that the way he has the dates set up currently, everything would culminate at the December Commission meeting. Discussion continued on this process, with October 18,2018 Page 3 Tharp stating that his goal would be to push the RFQ out to the public by November 16,, giving them about a month to respond. LaBrie stated that he will be out of the country for the December meeting but that he is okay with moving ahead as discussed. Members then briefly talked about the review subcommittee, which would be Involved in reviewing the applications received, and the timeline to complete this process. Tharp will let Members know of any special meeting needs. 3. Consider a resolution setting a public hearing for a ground lease with Westside Automotive LLC—Goers spoke to Members about the proposed lease,which was previously talked about in Executive Session. He reminded Members of this session and what was discussed there, noting that what he has come back with is$600 per month for leasing the entire parcel, for a five-year term, with a second five-year term tenant option with a CPI escalator. The need for a public hearing is due to the fact that the lease is more than three-years in length. LaBrie moved to consider Resolution #A18-09 as discussed. Lawrence moved to second the motion. The motion carried 3-0, Bishop and Libby absent. ii. Zoning Code—Tharp noted that while updating the Airport master plan they had discussed the need to also update the zoning code to reflect any changes. He stated that he has obtained quotes from several firms that would assist them in doing this zoning code review and update, and Short Elliot Hendrickson Inc. is the recommended bid to go with. Melissa Underwood then spoke with the Commission, giving clarity to what is being proposed under this change. 1. Consider a resolution approving a contract with Short Elliot Hendrickson Inc. - Lawrence moved to approve Resolution #A18-10 approving contract with Short Elliot Hendrickson Inc. per discussion. LaBrie seconded the motion. The motion carried 3-0, Bishop and Libby absent. Iii. Budget—Tharp noted that the subcommittee has met to review the FY20 budget. He stated that he worked with several City departments, as well. He spoke to some of the budget items being included for FY20 and stated that what is being proposed is an operating budget with revenues of just over$363,000 and expenses of$387,000. Therefore a request is being made of the City for$24,000 worth of operational support. Tharp stated that they have roughly$120,000 of cash that is usable, with $100,000 in emergency reserve. Gardinier then asked for some clarification from Tharp on certain budget items. Lawrence moved to submit the FY20 budget as presented. LaBrie seconded the motion. The motion carried 3-0, Bishop and Libby absent. iv. Events—Tharp stated that he had nothing at this time. Members briefly talked about annual events, such as Young Eagles, and also about getting new events to come to the Airport. Gardinier spoke to the balloon events and if they would want to contact any of those groups. d. Commission Members' Reports—Gardinier shared that she flew to Canada this past weekend. The Air Race Classic goes into Canada this next year and she is checking out the various stops. October 18,2018 Page 4 e. Staff Report—Tharp stated that he will be out of the office next Friday. He then shared that the fifth Member of the Airport Commission has been appointed— Warren Bishop. He is expected at the next meeting, according to Tharp. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, November 15, 2018, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at LaBrie 7:20 P.M. LaBrie seconded the motion. The motion carried 3-0, Bishop and Libby absent. /amp gr CHAIRPERSON DATE October 18,2018 Page 5 Airport Commission ATTENDANCE RECORD 2017-2018 TERM 0 0 0 0 00 0 0 0 W 0 a NAME EXP. g C g m o> co CO Co Co CO CO CO CO CO Warren 06130/22 N N N N N N 0/ Bishop NM NM NM M M NM M M M M E Minnetta 07/01/19 0 Gardinier X X X XX X /E X X X X Robert Libby 07/01/20 0I 01 01 X X X XE XXX X EE Christopher 07/01/21 Lawrence X X X XX X XXX X X Derek LaBrie 07/01/22 N N N NM NM NM M M NM M X X X X Key: X = Present X/E= Present for Part of Meeting O = Absent O/E=Absent/Excused NM = Not a Member at this time