HomeMy WebLinkAbout2018-12-18 Council minutes Subject to change as finalized by the City Clerk.For atrial official copy,contact the City Clerk's Office 356-5041
Summary of Minutes
December 18, 2018 - 7:00 PM
Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St.
Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor, Teague,
Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes, Fruehling,
Knoche, Sitzman, Ford. UISG: Stewart.
1. Call to Order
2 Student Leadership Awards - Lucas and Twain Elementary
The Mayor presented Student Leadership Awards to Lucas and Twain Elementary
students.
2a. lyanna Simpson
2b. Lily Waite
2c. Asia Garrett
2d. Keira James
2e. Aedan Thomas
Beginning of Consent Calendar(Items 3-8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
3.a. December 4,Work Session
3.b. December 4, Regular formal Summary of Minutes
4. Receive and File Minutes of Boards and Commissions
4.a. Airport Commission: October 18
4.b. Community Police Review Board: November 13
4.c. Historic Preservation Commission: October 11
4.d. Housing & Community Development Commission: September 20
4.e. Parks & Recreation Commission: November 14
4.f. Planning &Zoning Commission: September 20
4.g. Public Art Advisory Committee: November 1
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License—Renewals
1. Class C Liquor License for Carlos O'Kelly's of Iowa City Inc., dba
Carlos O'Kelly's Mexican Café, 1406 S. Gilbert St.
2. Class C Liquor License for Pub on Clinton Street, LLC, dba Pints,
118 S. Clinton St.
3. Class B Native Wine Permit for Dykstra Nursery Corporation, dba
Iowa City Landscaping & Garden Center, 520 Hwy 1 West
4. Special Class C Liquor License for The High Ground Café L.L.C.,
dba High Ground Café, 301 E. Market St.
5. Outdoor Service area for The High Ground Café L.L.C., dba High
Ground Café, 301 E. Market St.
December 18, 2018 Summary of Minutes Page 1
5.b. Liquor License— New
1. Class C Liquor License for One Eighty LLC, dba BeerBurger, 180
E. Burlington St.
2. Outdoor Service Area for One Eighty LLC, dba BeerBurger, 190 E.
Burlington St.
5.c. Liquor License— Refunds
1. Refund an unused portion of a Special Class C Liquor License, dba
Fit Iowa City, 1555 1st Ave.
6. Resolutions and Motions
6.a. Disbursements - Consider a motion to approve disbursements in the
amount of$16,007,325.02 for the period of November 1 through
November 30, 2018, as recommended by the Finance Director subject to
audit. Disbursements are published and permanently retained in the City
Clerk's office in accordance with State Code.
6.b. Resolution Authorizing the Renewal of a 3-year Contract for Asphalt
Shingle Collection, Processing, and Marketing Services. (Resolution 18-331)
6.c. Resolution accepting the work for the Landfill Dual Extraction System
Construction Project. (Resolution 18-332)
6.d. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the City Hall MPOJC
Renovation Project. (Resolution 18-333)
6.e. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Hickory Hill Park
Improvements Project— Phase 1. (Resolution 18-334)
6.f. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the 2018 Annual Sewer
Rehabilitation Project. (Resolution 18-335)
6.g. Resolution approving final plat of Stone Bridge Estates Subdivision -
Part Ten, Iowa City, Iowa. (SUB18-00014) (Resolution 18-336)
7. Setting Public Hearings
7.a. Resolution authorizing mailing and publication of notice of intent to
commence the American Legion Road Improvements Project and to
acquire property for the project; and setting date of public hearing on
January 22, 2019. (Resolution 18-337)
8. Correspondence
8.a. Pedestrian Mall Benches: Barb McFarland, Robin Kash, Jeanette Love,
Mark Petterson, Garry Klein, Sean McRoberts, Ethan Forsgren, Caroline Dieterle,
Isaac Doucette
8.b. Carol deProsse: Recycling bins [Staff response included]
8.c. Lori Kendrick: Deer Management [Staff response included], Sara Jacobmeyer
Pinkham, Julie Mock, Lynn Gallagher, Margot Bilanin
December 18, 2018 Summary of Minutes Page 2
8.d. Iowa City Downtown District(ICDD) Budget
8.e. Interns: Paul Roesler, Ruthina Malone
8.f. Installation of"Do Not Enter" sign at 1301 South Gilbert Street
End of Consent Calendar
Motion to approve consent calendar (Items 3-8) as amended. Moved by M.
Salih, seconded by J. Thomas. Motion Passed. (7 Ayes)
9. Community Comment(items not on the agenda)
The following individuals appeared: Paul Greenough and Katharine Nicholson regarding
Concentrated Animal Feeding Operations (CAFO's); Brandon Ross regarding No Loitering
signs at the Robert A. Lee Recreation Center; Crissy Canganelli, Executive Director of the
Shelter House and Dottie Persson, Shelter House volunteer regarding Pedestrian Mall
benches and City efforts to reduce homelessness; Thomas Agran, Steve Miller, and Vero
Rose Smith regarding Public Art Funding.
Motion to accept correspondence submitted by Steve Miller from Thomas Agran.
Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes)
10. Planning and Zoning Matters
10.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-
00003)
The public hearing was re-opened. No one appeared.
Motion to continue public hearing and defer first consideration to 1/8. Moved by R.
Cole, seconded by M. Salih. Motion Passed. (7 Ayes)
Regular Formal Agenda
11. Resolution approving an agreement between the City of Iowa City, Iowa, and
Hills Bank &Trust Company, MidwestOne Bank, and the University of Iowa
Community Credit Union for the Building Change Loan Program.
Motion to approve Resolution 18-338. Moved by M. Salih, seconded by J. Thomas.
Motion Passed. (5 Ayes) Nays: Cole, Salih.
Economic Development Coordinator Ford presented a power point. Individual Council
members expressed their views. City Manager Fruin provided additional information.
12. Council Appointments
12.a. Airport Zoning Commission - One Vacancy to fill an unexpired term,
Upon appointment- December 31, 2021. (Matthew Wolford resigned)
Motion to appoint Christine Ogren to the Airport Zoning Commission. Moved
by R. Cole, seconded by M. Salih. Motion Passed. (7 Ayes)
December 18, 2018 Summary of Minutes Page 3
13. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired, Upon appointment -
December 31, 2022. (Bryce Parker resigned)
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January
1, 2016 - December 31, 2020. (Formerly advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January
1, 2019 - December 31, 2023. (New full term)
Board of Appeals HVAC or Building Professional - One vacancy to fill a five-year
term, January 1, 2019 - December 31, 2023. (Term expired for Jim Walker)
Historic Preservation Commission (E. College St) - One vacancy to fill a three-year
term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to fill a three-year
term, July 1, 2016 - June 30, 2019. (New District formed)
Telecommunications Commission - One vacancy to fill a three-year term, July 1,
2018 - June 30, 2021. (Term expired for Derek John)
Vacancies will remain open until filled.
Item 13.a Announcement of Vacancies — New
Civil Service Commission — One vacancy to fill an unexpired term, Upon appointment
—April 4, 2022. (Emily Bushman Removed from Commission) Correspondence
included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
14. Community Comment— None
15. City Council Information
Council members reported on various meetings attended, upcoming meetings, community
events, and items of interest.
16. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe noted that the Proposed Budget is
scheduled to be released on Friday, December 21st, and that the City would be
holding Breakfast on a Budget again this year prior to the Budget Work Session on
Saturday, January 5th.
b. City Attorney - None
c. City Clerk - None
December 18, 2018 Summary of Minutes Page 4
17. Adjourn
Motion to adjourn meeting at 8:40 p.m. Moved by M. Salih, seconded by J.
Thomas. Motion Passed. (7 Ayes)
J es A. Throgmorto , Mayor
C ') .411° - /L
Kellie K. Fruehling, C' _
December 18, 2018 Summary of Minutes Page 5
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December 18, 2018
ATTACHMENTS:
Description
12/4, Council Work Session
Item Number: 3.a.
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M E M 0 RA N D U M
Date: December 11, 2018
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, December 4, 2018, 5:00 PM in Emma J. Harvat Hall
Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton.
UISG: Stewart, Wu
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche, Havel, Sovers, Clow, Hightshoe,
Sitzman, Nations, Heitner, Morris, Seydell-Johnson, Bockenstedt
(A transcription and PowerPoint are available in the City Clerk's Office and the City website.)
Review solar feasibility study
Assistant City Manager Monroe presented background information. Jamie Goldenberg and Srikanth
Madala from Bluestem presented a power point. Individual Council members expressed their views.
Mayor Throgmorton noted correspondence in the 12/3 late handouts from Martha Norbeck, C -Wise.
City Manager Fruin and Assistant City Manager Monroe provided additional information.
Action: Staff will prepare a memo further describing the solar consultant's scenario #2
recommendations and outlining an implementation plan should Council wish to pursue those projects.
The memo will be in the December 13th Information Packet and the topic will be included on the
December 18th work session agenda.
Discuss height bonus allowances for 12 Court Street
City Manager Fruin presented information. Mayor Throgmorton provided background information
regarding previous Council discussions. Individual Council members expressed their views. Rob
Decker, Axiom Consultants and Tim Schroeder, President, Neumann Monson, provided additional
information.
Clarification of Agenda Items
• [6.i]... Melissa Dunham: Pedestrian Mall Benches... Council member Salih asked for more
information. City Manager Fruin presented background information. Individual Council
members expressed their views.
(Break to Formal meeting 6:33pm)
Information Packet Discussion (November 21, November 291
➢ November 21
1. (IP2, 2018 - 2019 Strategic Plan Report and IP3, Emerald Ash Borer Inventory power point)
Council member Mims thanked staff for a great report and appreciated having the power
point from the 11/20 work session.
Council Work Session
December 4, 2018
Page 2
➢ November 29
1. (I P9, Memorandum from Police Chief and City Attorney: Community Police Review Board
(CPRB) recommendations for ordinance amendments) Council member Salih proposed
approving all the amendments that were recommended. Individual Council members
expressed their views. City Manager Fruin noted one additional staff recommendation
coming from himself.
Action: IP9 from the 11/29 Information Packet (Staff's CPRB proposal response) will be
reposted in the December 13th Information Packet and the item will be scheduled on the
December 18th work session for further discussion.
2. (1 P8, Pending Work Session Topics) Council member Cole inquired when the discussion
regarding 101 Lusk would be coming back to Council. City Manager Fruin responded with a
possible timeframe.
Council updates on assigned boards, commissions and committees
Council members reported on various assigned boards, commissions and committees.
Adjourn 8:15 p.m.
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December 18, 2018
ATTACHMENTS:
Description
12/4, Summary of Minutes
Item Number: 3.b.
Subject to change as finalized by the City Clerk.For a final official copy,contact the City Clerk's Office 356-5041
Summary of Minutes
December 4, 2018 - 7:00 PM
Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St.
Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor,
Teague, Thomas, Throgmorton. Staff members present Fruin, Monroe, Andrew, Dilkes,
Fruehling, Havel, Sovers, Hightshoe, Sitzman, Russett, Heitner. UISG: Stewart, Wu.
1. Call to Order
Beginning of Consent Calendar(Items 2-6)
Consider adoption of the Consent Calendar as presented or amended
2. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
2.a. November 20, Work Session
2.b. November 20, Regular formal Summary of Minutes
3. Receive and File Minutes of Boards and Commissions
3.a. Airport Commission: September 26
3.b. Housing & Community Development Commission: October 11
3.c. Human Rights Commission: October 16
3.d. Library Board of Trustees: October 25
3.e. Parks & Recreation Commission: October 10
3.f. Senior Center Commission: October 18
4. Permit Motions and Resolutions (as recommended by the City Clerk)
4.a. Liquor License— Renewals
1. Class C Liquor License for Agualchiles Corp, dba Avocado Mexican
Bar& Grill, 1857 Lower Muscatine Rd.
2. Outdoor service area for Agualchiles Corp, dba Avocado
Mexican Bar& Grill, 1857 Lower Muscatine Rd.
3. Class C Liquor License for 1st and Main Hospitality LLC, dba
Pullman, 17 S. Dubuque St.
4. Class C Liquor License for Van B's Brewing, LLC., dba Van B's
Brewing, 505 E. Washington St,
5. Outdoor service area for Van B's Brewing, LLC., dba Van B's
Brewing, 505 E. Washington St.
4.b. Liquor License— New •
1. Special Class C Liquor License for TopShapeGym LLC, dba Top
Shape Gym 1555 S. 1st Ave.
4.c. Liquor License—Ownership Change
1. Class C Liquor License for 1st and Main Hospitality LLC, dba
Pullman, 17 S. Dubuque St.
2. Class C Liquor License for Aguachiles Corp dba Avocado Mexican
• Bar & Grill, 1857 Lower Muscatine Rd.
December 4, 2018 Summary of Minutes Page 1
5. Resolutions and Motions
5.a. Resolution accepting the work for the 2017 Hebl Avenue Improvements
Project. (Resolution 18-328)
5.b. Resolution accepting the work for the 2017 Dover Street Drainage
Channel Restoration Project. (Resolution 18-329)
5.c. Resolution accepting the work for the Camp Cardinal Boulevard and Lower
West Branch Road Landscape Improvements Project.
(Resolution 18-330)
5.d. Resolution approving final plat of Stone Bridge Estates Subdivision -
Part Ten, Iowa City, Iowa. (SUB18-00014) (Deferred Indefinitely)
6. Correspondence
6.a. Carol deProsse: Landfill Questions [Staff response included]
6.b. Jeffery Ford: Engine Breaking
6.c. Carol deProsse: U.S. Climate Report Warns of Damaged Environment
and Shrinking Economy
6.d. Caroline Dieterle: Solid waste disposal and sustainability effort
6.e. Laura Routh: Deer control
6.f. Mary Gravitt: Clean Ally Crossovers
6.g. Tim Borchardt: Leaf Removal
6.h. Daniel LoTempio: Leaf pick up [Staff response included]
6.i. Melissa Dunham X2, Eve Casserly: Pedestrian Mall Benches [Staff
response included]
6.j. Tim Weitzel: 12 West Court St, Height Bonuses
6.k. Competitive Quotation Memo
6.1. Dan Lechay, Tom Carsner: Pentacrest gardens
6.m. Martha Norbeck, C-Wise Design & Consulting LLC: Public Works
Facility
End of Consent Calendar
Motion to approve consent calendar (Items 2-6) as amended, deferring item 5.d
indefinitely. Moved by M. Salih, seconded by B Teague. Motion Passed. (7 Ayes)
Motion to accept correspondence from Mike Pugh. Moved by S. Mims, seconded by J.
Thomas. Motion Passed. (7 Ayes)
7. Community Comment(items not on the agenda)
The following individuals appeared: Allison Jaynes, deer management; and Brandon
Ross, flag at half-mast.
December 4, 2018 Summary of Minutes Page 2
8. Planning and Zoning Matters
8.a. Ordinance conditionally rezoning approximately 5.82 acres of property located
at 1914 S. Gilbert Street, 1805 Waterfront Drive, 260, 306, & 346 Southgate
Avenue, from Intensive Commercial (CI-1) to Neighborhood Public (P-1).
(REZ18-00018) (Second Consideration)
Motion to waive second consideration. Moved by S. Mims, seconded by P.
Taylor. Motion Passed. (7 Ayes)
Motion to pass and adopt Ordinance 18-4772. Moved by S. Mims, seconded by P.
Taylor. Motion Passed. (7 Ayes) Individual Council members expressed their views.
Motion to accept correspondence from Matt Miller. Moved by J. Thomas,
seconded by S. Mims. Motion Passed. (7 Ayes)
8.b. Ordinance conditionally rezoning approximately 5.49 acres of property located
at 4643 Herbert Hoover Highway, from Interim Development Multi-Family
Residential (ID-RM) to Medium Density Multi-Family Residential (RM-20) and
Low Density Multi-Family Residential (RM-12). (REZ18-00020) (Second
Consideration)
Motion to waive second consideration. Moved by S. Mims, seconded by P.
Taylor. Motion Passed. (6 Ayes) Nays: Thomas.
Motion to pass and adopt Ordinance 18-4773. Moved by S. Mims, seconded by
R. Cole. Motion Passed. (6 Ayes) Nays: Thomas. City Manager Fruin
provided additional information. Individual Council members expressed their
views.
Motion to accept correspondence from Nikki Sand. Moved by S. Mims, seconded by
M. Salih. Motion Passed. (7 Ayes)
8.c. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-00003)
A public hearing was held. The following individual appeared: Pam Michaud. City
Manager Fruin provided additional information. Individual Council members
expressed their views.
Motion to continue public hearing and defer first consideration to 12/18. Moved by M.
Salih, seconded by S. Mims. Motion Passed. (7 Ayes)
Regular Formal Agenda
9. Ordinance Amending Title 1 "Administration", Chapter 5 "City Council",
Section 3 "Compensation" of the City Code to increase the salary and health
insurance benefit of the Mayor and Members of the City Council effective
January 1, 2020. (Pass and Adopt)
Motion to pass and adopt Ordinance 18-4774. Moved by R. Cole, seconded by
B Teague. Motion Passed. (5 Ayes) Nays: Mims, Salih. Individual Council
members expressed their views.
December 4, 2018 Summary of Minutes Page 3
10. Council Appointments
10.a. Parks and Recreation Commission - One vacancy to fill a four-year term,
January 1, 2019 - December 31, 2022. (Term expired for Lucie Laurian)
Motion to appoint Brianna Wills to the Parks & Recreation Commission.
Moved by M. Salih, seconded by R. Cole. Motion Passed. (7 Ayes) Individual
Council members expressed their views.
11. Announcement of Vacancies - New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired term. Upon appointment
- December 31, 2021. (Bryce Parker resigned) Correspondence included in
Council packet.
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
12. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Airport Zoning Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2021. (Matthew Wolford resigned)
Applications must be received by 5:00P.M., Tuesday, December 11, 2018.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2014 - December 31, 2018. (Formerly advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2016 - December 31, 2020. (Formerly advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2019 - December 31, 2023. (New full term)
Board of Appeals HVAC or Building Professional - One vacancy to fill a
five-year term, January 1, 2019 - December 31, 2023. (Term expired for
Jim Walker)
Historic Preservation Commission (E. College St) - One vacancy to fill a
three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to fill a
three-year term, July 1, 2016 - June 30, 2019. (New District formed)
December 4, 2018 Summary of Minutes Page 4
Telecommunications Commission - One vacancy to fill a three-year term,
July 1, 2018 - June 30, 2021. (Term expired for Derek John)
Vacancies will remain open until filled.
13. Community Comment
The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG
updates.
14. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
15. Report on Items from City Staff
a. City Manager- None
b. City Attorney- None
c. City Clerk - City Clerk Fruehling clarified that the City Council Listening Post summary
would be included in the December 6th information packet.
16. Adjourn
Motion to adjourn and return to the work session. 8:02 pm. Moved by M. Salih,
seconded by R. Cole. Motion Passed. (7 Ayes)
Ja es A. Throgmorton, Mayor
Kelli K. Fruehling, 41' Clerk
December 4, 2018 Summary of Minutes Page 5