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2018-12-18 Resolution
Item Number: 6.b. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution Authorizing the Renewal of a 3 -year Contract for Asphalt Shingle Collection, Processing, and Marketing Services. Prepared By: Jennifer Jordan, Resource Management Superintendent Reviewed By: Ron Knoche, Public Works Director Ashley Monroe, Assistant City Manager Fiscal Impact: Funds for this program are available in line item, 7570122-445230, in the operating budget for the Landfill Division. Recommendations: Staff: Approval Commission: Attachments: Resolution Executive Summary: In 2015, the Iowa City Landfill and Recycling Center began accepting asphalt shingles for recycling through a contract with LL Pelling. Customers receive a discount to recycle the shingles rather than landfill them; the contractor and Landfill staff have reached out to roofing contractors to encourage them to participate in the project. To date, 5,660 tons of shingles have been recycled. The current contact expires at the end of 2018 with the option for up to two three-year extensions. A new price has been negotiated and the Landfill would like to utilize a three-year extension to continue the contract with LL Pelling at a rate of $35 per ton; the Landfill would continue to charge customers $30 per ton and subsidize the program with $5 per ton from Landfill operating fees to continue the program. Background /Analysis: The Landfill encourages customers to recycle asphalt shingles rather than landfill them. The cost to customers has been $30 per ton compared to the landfill tipping fee of either $42.50 or $47.50 per ton. The Landfill pays LL Pelling $28 per ton, retaining $2 per ton to scale the vehicles and assist with administrative and reporting requirements. The market for recycled shingles is variable and LL Pelling is working to find a consistent use for the material at a reasonable cost. They have proposed a new rate of $35 per ton to the Landfill for the three-year extension, which staff feels is a reasonable request. Several landfills in Iowa have ended their shingles recycling programs due to increased cost. The Iowa City Landfill sees the diversion of approximatly 1,600 tons per year and has covered the cost of the program with the $30 recycling charge to customers. With the increased rate from LL Pelling, the Landfill plans to hold the customers' cost to $30 per ton to continue to encourage them to recycle; landfill operating funds would subsidize the additional $5 per ton at the cost of about $8,000 per year for a total of $24,000 over the three-year contract extension. ATTACHMENTS: Description Resolution Prepared by: Mary Niichel-Hegwood, Purchasing Agent, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5078 Resolution No. 18-331 Resolution Authorizing the Renewal of a 3 -year Contract for Asphalt Shingle Collection, Processing, and Marketing Services Whereas, a Request for Proposal (RFP) was issued to solicit Asphalt Shingle Collection, Processing, and Marketing Services for the City of Iowa City Landfill on September 12, 2014; and Whereas, the City received one proposal in response to the RFP; and Whereas, an evaluation committee reviewed and scored the proposals and selected LL Pelling to receive the contract award; and Whereas, the initial term of this contract was for three years, with an option to renew for two additional three-year periods upon mutual consent of the City and LL Pelling Company; and Whereas, the original contract will expire on December 31, 2018 and the City wishes to renew the contract with LL Pelling Company for another 3 -year period; and Whereas, the City expects to expend approximately $55,000 per year, making the total amount of the contract approximately $165,000; Whereas, funds for this program are available in line item, 7570122-445230, in the operating budget for the Landfill Division; and Whereas, approval of this procurement is in the public interest. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps` are necessary to effectuate future renewals. Passed and approved this 18th day of December 20 18 ATTEST: CI CLERK /Zqt- M OR proved by /2 -I3-) City Attorneys Office /.b Resolution No. Page 2 18-331 It was moved by Salih and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Cole % Mims x Salih x Taylor % Teague x Thomas x Throgmorton Item Number: 6.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution accepting the work for the Landfill Dual Extraction System Construction Project. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jen Jordan, Resource Management Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: Construction of the Landfill Dual Extraction System Construction Project has been completed by Tri Con Works, LLC of Houston, Texas, in substantial accordance with the plans and specifications developed by Barker Lemar Engineering Consultants. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 450,000.00 • Project Bid Received: $ 492,419.20 • Project Actual Cost: $ 483,329.80 One change order occurred on this project, which set the location of the concrete pad for the compressor building, extended air piping to the building location, and added casing pipe to protect the additional air pipes from vehicular traffic using the gate to the Flare Station. Barker Lemar will be submitting a Construction Observation Report to the Iowa Department of Natural Resources (DNR) for their information on the as built conditions of the project. Background /Analysis: The landfill has an active gas collection system that has been installed and expanded over time. During the course of operation, many of the vertical gas extraction wells have become overwhelmed with liquid. As a conclusion of a Gas Collection System Audit, requested by the U.S. Environmental Protection Agency (EPA) as part of the Consent Agreement Final Order (2015), it was identified that the City should implement a dewatering system to remove liquid from wells where landfill gases are hindered due to limited screen exposure. As such, it was recommended to dewater selected landfill gas wells, which involves pumping out the accumulated liquid from these wells and discharging it for treatment at the wastewater treatment facility. Exposing additional perforated pipe within a well improves landfill gas extraction and limits the potential effects of landfill gas, leachate migration, and can have a positive impact on groundwater in the vicinity of the unlined areas of the landfill, as extraction of leachate acts as a form of leachate source control. This project involved construction of a dual extraction system to meet these objectives. The installed system was for thirteen of the facility's gas wells and includes the following items: • Air compressor and associated equipment with the new Compressor Equipment Building • Pneumatic pumps at each of the thirteen gas wells • Air lines from the compressor to the pumps • Force main discharge lines to convey extracted liquid from the gas wells to the existing leachate collection system ATTACHMENTS: Description Engineer's Report Resolution er � qui '1P � ^� Wyo lm CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT December 4, 2018 City Clerk Iowa City, Iowa Re: Landfill Dual Extraction System Construction Project Dear City Clerk: I hereby certify that the Landfill Dual Extraction System Construction Project has been completed by Tri Con Works, LLC of Houston, Texas in substantial accordance with the plans and specifications prepared by Barker Lemar Engineering Consultants of West Des Moines, Iowa. The project was bid as a unit price contract and the final contract price is $483,329.80. There was one change or extra work order for the project as follows: 1. Change Order No. 1 - set the location of the concrete pad for the compressor building, extended air piping to the building location, and added casing pipe to protect the additional air pipes from vehicular traffic using the gate to the Flare Station: $2,243.80 1 recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Joe Welter, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 Resolution No. 18-332 Resolution accepting the work for the Landfill Dual Extraction System Construction Project Whereas, the Engineering Division has recommended that the work for construction of the Landfill Dual Extraction System Construction Project, as included. in a contract between the City of Iowa City and Tri Con Works, LLC of Houston, Texas, dated August 20, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Landfill Cell Design and Construction account #L3330;and Whereas, the final contract price is $483,329.80. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of December Attest: Ci Clerk It was moved by Salih adopted, and upon roll call there were: Ayes: M or and seconded by Nays: 2018 A roved by City Attorney's Office Thomas the Resolution be Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton �,G Item Number: 6.d. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the City Hall MPOJC Renovation Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The contract amount for this project is $143,100.00 and will be funded by Cl P Account #: E4522 and E4520. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the contract for the City Hall MPOJC Renovation Project to TD Builders of Swisher, Iowa. The base bid scope of work for this project includes painting and removal and replacement of flooring, ceiling tile, and lighting in the areas to be renovated. Additionally, the project will construct a large conference room, additional office space, an isolated storage area, and an entry counter. Electrical and HVAC infrastructure will be updated to current code requirements. There are four alternates in addition to the base bid. The alternates are as follows: • Alternate #1 — Renovation of north offices • Alternate #2 — Replacement of flooring in all areas not covered by the base bid • Alternate #3 — Replacement of ceiling in all areas not covered by the base bid • Alternate #4 — Painting of areas not covered by the base bid Background /Analysis: As part of ongoing restorations to City Hall, this project will reconstruct the MPOJC office to better serve the department's needs. The current MPOJC office has an inadequate number of offices and desk space. Many of the finishes are worn and are nearing the end of their useful life. This project will address those needs as well as the need for additional conference room space in City Hall. The following table lists the bids received: Base Bid Alt #1 Alt #2 Alt #3 Alt #4 Total Engineer's Estimate $126,000 $15,800 $10,950 $4,100 $3,650 TD Builders $105,100 $18,300 $7,500 $8,000 $4,200 $143,100 Rocon Const. $120,337 $18,258 $9,603 $8,629 $2,737 $159,564 McComas-Lacina $165,200 Construction $128,000 $19,000 $7,800 $6,700 $3,700 Selzer Werderitsch $173,700 Associates $135,000 $19,500 $8100 $8,700 $2,400 City Construction $136,600 $19,700 $7,200 $8,000 $4,600 $176,100 Peak Const. Group Non Responsive Bidder Connerley Const. Non Responsive Bidder Based upon the bids received, staff recommends awarding the Base Bid and Alternates #1, 2, 3 and 4 to TD Builders of Swisher, Iowa. Project Timeline: Set Public Hearing - November 6, 2018 Hold Public Hearing - November 20, 2018 Bid Letting - February 13, 2018 Award Date - December 11, 2018 Construction Start - February 4, 2019 Final Completion - May 31, 2019 ATTACHMENTS: Description Kesolution t,d Prepared by. BrettZimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240,(319)356-5044 Resolution No. 18-333 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the City Hall MPOJC Renovation Project. Whereas, TD Builders of Swisher, Iowa has submitted the lowest responsible bid of $143,100.00 for construction of the above-named project; and Whereas, the bid includes the base bid and alternates #1, 2, 3, and 4; and Whereas, funds for this project are available in account # E4522 and E4520; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: The contract for the construction of the above-named project for the base bid plus Alternates #1, 2, 3, and 4 is hereby awarded to TD Builders of Swisher, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 18th day of December _,2018 M or Z72Attest: / Z --� Z -A Ci Clerk City Attorney's Office It was moved by salih and seconded by adopted, and upon roll call there were: Ayes: ro X X X X X X Nays: Thomas Absent: the Resolution be Teague Cole Dickens Mims Taylor Thomas Throgmorton �k NOTICE TO BIDDERS CITY HALL.MPOJC RENOVATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 11' day of December, 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 181 day of December, 2018, or at a special meeting called for that purpose. There is a recommended pre- bid meeting. This will start at 10 A.M. local time on Tuesday, November 27, 2017 in room 019 of City Hall located at 410 E. Washington Street, Iowa City, Iowa. The Project will involve the following: The project will involve updating and remodeling a portion of the lower level in City Hall; this includes the Metropolitan Planning Organization of Johnson County (MPOJC). The project will be completed in a single phase, and will involve demolition, millwork, hollow metal frame and wood doors, light gage metal framing and drywall, painting, alterations to existing mechanical system, flooring, electrical work including power and upgrading areas with LED lighting. The contractor will be responsible for all associated mechanical, structural and electrical work. All work is to be done in strict compliance with the plans and specifications prepared by Rohrbach Associates of Iowa City, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. NTB-1 The following limitations shall apply to this Project: Specified Start Date: February 14, 2018 Specified Completion Date: May 31, 2018 Liquidated Damages: $300.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City , Iowa 52240, Phone: 319-354-5950, Fax: 319-354-8973, Toll -Free: 800-779-0093, by bona fide bidders. A $75.00 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics, by bona fide bidders. The deposit will be refunded to plan holders who return the bidding documents in good condition within 15 days after receipt of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa KELLIE FRUEHLING, CITY CLERK NTB-2 Item Number: 6.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Hickory Hill Park Improvements Project — Phase 1. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $320,032.18 available in the Hickory Hill Park & Trail Redesign & Development account # R4224 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Project Plans and Specifications for the Hickory Hill Park Improvements Project — Phase 1 were approved at the November 20th Council Meeting. Three (3) bids were submitted prior to the December 10th deadline: Company Bid Calacci Construction Co., Inc. $320,032.18 Boomerang Corp $325,320.00 Peterson Contractors, Inc. $406,135.00 Engineer's Estimate $306,000.00 Staff recommends awarding the construction contract for the Hickory Hill Trail Bridge Replacement Project to Calacci Construction Company, Inc. of Iowa City, Iowa. Background /Analysis: A Master Plan was completed for Hickory Hill Park in 2016. Creation of this Master Plan included input from members of the Friends of Hickory Hill, along with public comment at a series of public meetings and on-line comments. The Hickory Hill Park Improvements Project implemented the highest priorities of this plan and included clearing and grubbing; aggregate trail construction; stormwater drainage improvements including water bars, subdrain and rip -rap; three new pedestrian bridges including one (1) timber and two (2) pre-engineered steel bridges and concrete abutments; ADA sidewalk improvements; and new signage and wayfinding throughout the park. Project Plans and Specifications for the Hickory Hill Trail Bridge Replacement Project were approved at the September 4th Council Meeting. Two (2) bids were submitted prior to the September 27th deadline. Both bids were rejected at the October 2nd Council meeting because the low base bid exceeded the Engineer's Estimate by 47%. Based on the budgetary constraints and contractor comments received at the pre-bid meeting, the decision was made to break the Hickory Hill Project into two phases. Staff has worked with the Consultant to revise the project documents to better reflect available funding and contractor availability. The current project (Phase 1) includes removal and replacement of aggregate trail, installation of water bars and drainage improvements, construction of one new steel pedestrian bridge and installation of signage improvements on the east side of Hickory Hill Park. A future project (Phase 2) will include the remaining high priority trail, bridge, drainage, and signage improvements on the west side of Hickory Hill Park. Depending on funding available following bidding of Phase 1, final design of the Phase 2 project could begin as soon as early 2019. Project Timeline: Award Date — December 18, 2018 Construction Start — January 2, 2019 Estimated Construction Completion — June 15, 2019 ATTACHMENTS: Description Resolution Prepared by. Jason Reichert, Public Works, 410 E. Washington Sl., lova City, IA 52240 (319)356-5416 Resolution No. 18-334 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Hickory Hill Park Improvements Project — Phase 1 Whereas, Calacci Construction Company, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $320,032.18 for construction of the above-named project; and Whereas, funds for this project are available in the Hickory Hill Park & Trail Redesign & Development account # R4224; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The contract for the construction of the above-named project is hereby awarded to Calacci Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 18th day of December 2018 Mor Attest . City Uerk It was moved by Salih and seconded by adopted, and upon roll call there were: Ayes: X X X X X X X Nays: Approved Id, Id' I City Attorney's Office Thomas Absent: the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton to.e� NOTICE TO BIDDERS HICKORY HILL PARK IMPROVEMENTS PROJECT - PHASE 1 Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 10th day of December 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 18th day of December 2018, or at special meeting called for that purpose. A public hearing will be held during this meeting. The Project will involve the following: Remove and replace aggregate trail, install water bars to improve site drainage, install drain tile and subdrains, construct (1) new pedestrian bridge (steel) and associated abutments/revetment, fabrication and installation of park trail and interpretive signs and associated restoration. All work is to be done in strict compliance with the Project Manual prepared by RDG Planning and Design, & HBK Engineering of Iowa, which has heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid security executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City (in the form shown in Section 0510) ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract has been executed, the required Performance, Payment, and Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of the contract, and the contract and security have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a Performance, Payment, and Maintenance Bond in an amount equal to one hundred percent (100%) of the contract price and in the form shown in Section 0510, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: January 2, 2019 Substantial Completion: June 1, 2019 Final Completion: June 15, 2019 Liquidated Damages: $500 per day The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank forms may be secured at the office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: (319) 354-5950, Fax: (319) 354-8973, Toll -Free: (800) 779-0093. A $40.00 fee is required for each set of the Project Manual provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Rapids Reproductions. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall list on the Contract its subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK Item Number: 61. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2018 Annual Sewer Rehabilitation Project. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $289,172.75 available in the Annual Sewer Repair account # V3101 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Project Plans and Specifications for the 2018 Annual Sewer Rehabilitation Project were approved at the November 20th Council Meeting. Four (4) bids were submitted prior to the December 11 th deadline: Company Bid Municipal Pipe Tool Co., LLC. $289,172.75 Visu-Sewer, Inc. $302,194.40 Lametti & Sons, I nc. $349,389.00 SAK $357,418.00 Engineer's Estimate $417,000.00 Staff recommends awarding the construction contract for the 2018 Annual Sewer Rehabilitation Project to Municipal Pipe Tool Company, LLC of Hudson, Iowa. Background /Analysis: The 2018 Annual Sewer Rehabilitation Project is part of ongoing sanitary sewer maintenance that includes Cured -In -Place Pipe (Cl PP) lining work at the following sites: Black Springs Trunk from Lower City Park to Granada Court to Manor Drive to Normandy Drive to Lee Street Front Street from Burlington Street to West Harrison Street Hafor Circle to Teg Drive Manor Drive from Park Place to Normandy Drive Eastmoor Drive from Normandy Drive to Manor Drive Rider Street at Lee Street Van Buren Street from the Chauncey Parking Ramp to Washington Street Webster Street from Page Street to Kirkwood Avenue Project Timeline: Award Date — December 18, 2018 Construction Start — January 2, 2019 Estimated Construction Completion —April 1, 2019 ATTACHMENTS: Description Resolution Prepared by. Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5416 Resolution No. 18-335 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2018 Annual Sewer Rehabilitation Project Whereas, Municipal Pipe Tool Company, LLC of Hudson, Iowa, has submitted the lowest responsible bid of $289,172.75 for construction of the above-named project; and Whereas, funds for this project are available in the Annual Sewer Repair account # V3101; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Municipal Pipe Tool Company, LLC, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 18th day of December 2018 M or T oved by Attest /z-73-1 City lerk City Attorney's Office It was moved by Sal ill and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: V4 Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton (f NOTICE TO BIDDERS 2018 ANNUAL SEWER REHABILITATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 11th day of December 2018. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 18th day of December 2018, or at special meeting called for that purpose. A public hearing will be held during this meeting. The Project will involve the following: Lining of 1,063 LF of 24 -inch diameter sewer pipe, 2,704 LF of 12 -inch diameter sewer pipe, 4247 LF of 8 -inch diameter sewer pipe, 116 service connection reinstatements and other associated lining work and is located at various locations across Iowa City. All work is to be done in strict compliance with the Project Manual prepared by RDG Planning and Design, & HBK Engineering of Iowa, which has heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid security executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City (in the form shown in Section 0510) ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract has been executed, the required Performance, Payment, and Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of the contract, and the contract and security have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a Performance, Payment, and Maintenance Bond in an amount equal to one hundred percent (100%) of the contract price and in the form shown in Section 0510, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: January 2, 2019 Substantial Completion: March 1, 2019 Final Completion: April 15, 2019 Liquidated Damages: $500 per day The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank forms may be secured at the office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: (319) 354-5950, Fax: (319) 354-8973, Toll -Free: (800) 779-0093. A $30.00 fee is required for each set of the Project Manual provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Rapids Reproductions. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall list on the Contract its subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK Item Number: 6.g. December 18, 2018 Resolution approving final plat of Stone Bridge Estates Subdivision - Part Ten, Iowa City, Iowa. (SUB18-00014) ATTACHMENTS: Description Staff Report Resolution Deferral request To: City Council Item: SUB18-00014 Stone Bridge Estates: Part Ten GENERAL INFORMATION: Applicant: Contact Person: Requested Action: Purpose: Location: Location Map: STAFF REPORT Prepared by: Jesi Lile, Associate Planner Date: December 4, 2018 Arlington LC 1486 South 1 st Ave Unit A Iowa City, IA 52240 Jon Marner 1917 S. Gilbert St Iowa City, IA 52240 319-351-8282 j.marner@mmsconsultants.net Final plat approval To allow for the creation of 25 single-family lots and one multi -family lot West of Taft Avenue and east of Huntington Drive G �� OR Size: 7.90 acres Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: 2 Undeveloped; Medium Density Single Family Residential (RS -8) & Low Density Multi -Family Residential (RM -12) North: Undeveloped; Low Density Multi -Family Residential (RM -12) & Medium Density Multi -Family Residential (RM -20) South: Low Density Multi -Family Residential (RM -12) East: Planned Development Overlay, Low Density Single Family Residential (OPD RS -5) West: County Agriculture (A) 2-8 DU/acre Northeast District Plan NE3 October 11, 2018 December 10, 2018 The applicant, Arlington LC, is requesting approval of the final plat of Stone Bridge Estates, Part Ten, a 26 -lot, 7.90 -acre subdivision located west of Taft Avenue and east of Huntington Drive. The preliminary plat was approved on August 15th, 2017 along with a conditional rezoning of 1.59 acres of the subject area from Medium Density Single Family Residential (RS -8) to Low Density Multi -Family Residential (RM -12). The conditions associated with this rezoning include: 1) Granting of the necessary temporary construction easements for the future improvement of Taft Avenue to City standards. 2) Prior to the issuance of a building permit, the developer shall contribute to the City 12.5% of the cost of upgrading the portions of Taft Avenue that are adjacent to the property 3) Lots adjacent to Taft Avenue be a minimum of 140 feet in depth 4) A minimum of 50% of the landscaping along Taft Avenue be comprised of evergreen plantings, while all other aspects of the landscaping substantially comply with the submitted landscaping plan. ANALYSIS: The lot size, lot boundaries, and total acreage of the final plat of Stone Bridge Estates Part Ten are in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the December 4' Council Meeting. PCD\Staff Reports\staff report-final.docx 3 Per the Conditional Zoning Agreement attached to this development during the initial rezoning in August 2017, the developer has agreed to grant the city the necessary temporary construction easements for future improvements to Taft Avenue. The agreement also specified that the developer will contribute 12.5% of the cost of the Taft Avenue upgrades with the cost estimate being provided by the City Engineer. Due to Taft Avenue's status as a future arterial road, lots adjacent to Taft Avenue must be a minimum of 140 feet deep. Finally, the Conditional Zoning Agreement requires that a minimum of 50% of the landscaping along Taft Avenue shall be comprised of evergreens to reduce noise and act as a buffer. The final plat identifies the 20 foot construction easement along Taft Avenue and shows the lots along Taft Avenue as at least 140 feet deep. The condition related to landscaping will be addressed at the site plan review stage. Neighborhood parkland or fees in lieu of: The City's Parks Master Plan identifies the proposed subdivision as part of the NE3 Neighborhood Open Space District. Based on The City's Neighborhood Open Space Ordinance, the 1.59 acres of RM -12 zoning and 6.31 acres of RS -8 zoning requires the developer to dedicate 0.58 acres of land. Fees in lieu of dedication would be appropriate given the lack of suitable open space on this property. This requirement will be addressed in the legal papers. Infrastructure Fees: At the time of final plat approval the applicant will be required to pay $435 per acre for water main extension fees. Payment of these fees should be addressed in the legal papers. As noted above, fees will also be collected for the improvement of Taft Avenue. STAFF RECOMMENDATION: Staff recommends approval of SUB18-00014, the final plat of Stone Bridge Estates, Part 10, a 26 -lot, 7.90 acre residential subdivision located east of Taft Avenue and south of Lower West Branch Road SE subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: St Danielle Sitzman, AICP, Development Coordinator Department of Neighborhood and Development Services PCD\Staff Reports\staff report-final.dou CITY OF IOWA CITY ' ST PATRIC 4 Te�l YORK PL ro—; p 4�rs„ice k SMI 7 3e^rk• w � . `,�,- rm �” �Z �11 s " z r LILLIAN ST� ar k Z r .O Uj iR GUSTARST /11P , e f * RUTH ST Irin h w ''i@ l i..,. rz.•"°, °��Q �, � R`O^ fir^ R: yit �� t .#H R LES oR 4 a a c CA ECOURT ST...,:,�O ...1.} _ An application submitted by Arlington LC for the approval of a final plat for Stone Bridge Estates - Part Ten, s a 7.9 -acre, 26 -lot residential subdivision located on �y �tRALEIGH" s - Taft Avenue, Thames Drive, and Huntington Drive. , I46,11 FINAL PLAT STONE BRIDGE ESTATES - PART TEN IOWA CITY, JOHNSON COUNTY, IOWA FE -14 E� a ,�: ",�:" ND., 1111TAIL —H / SI_ LMR _FIEFS eE a, art© I >> ITI TI o Eo << I - - °39 ens 164 1 ow aP °Wc L�L1L/ N� LH H L 1P1 6 T L Hl' 163 1 - 140 +III ^¢ a°'TI'S.PLoERSTIOTIN- <<�A ap All162011 z rlll° 161Nli 2 NII oI.W z� T¢' l 160 c 143. ISI FIR 1 4 w ,1 R aU-i uM1 72IN N M1 n< 1 lalcvl ssealrrl a°i,r I o� ii I 5 THI L' M 01 0 ' �J l 1�L D© 0L� nw2 OUROT O Point 1 Beginning A -Z Y ,,— (1(uy Toa7E �JTT c� F 1- r I ', I CERTIFY THAT DURING THE MONTH OF OCTOBER, 2018, AT THE DIRECTION OF ARLINGTON DEVELOPMENT, INC.A SURVEY WAS MADE UNDER MY SUPERVISION OF AUDITOR'S PARCEL 2018105, IOWA CITY, JOHNSON COUNTY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 62, AT PAGE 257, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE, LYING IN A PORTION OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER, AND A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER, BOTH OF SECTION 7. TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA. SAID TRACT OF LAND CONTAINS 7.U0 ACRES. AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. bso IZ rye 155 z o1� 148 1 u 8 �YLoER 154 aQ � so -Z.1 �q—o ooe o �;„gP1RM aROE,A�EP -Yol I - E 1-11 ITILIll El—ENT1. 11 11— oE TIE —ILITU REa R v 11611 ©,To'—i Iff I I 153F o aaw i I m II rlTuavL NK oe�ePORTICNOFTHESOUTHEAST 152" p 1497 11 IIIc, l ml 151 �- 1 I° 11 um LIs II� I e „gK a1 N0. aey. coM� 1 e I—ACITY 4146-476 0,, 1 LFKik— tlw±o A;D d P,2 FINAL P LAT STONE BRIDGE ESTATES - PART TEN n Gey �;„gP1RM aROE,A�EP -Yol I - E 1-11 ITILIll El—ENT1. 11 11— oE TIE —ILITU REa R _ UETAIL — OL1iLOT A THAMES URIVE I I1 OUfLOT'A—,J�,` ° _ TEN,17V-C/NFi 7,90 AC M M CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1517 5. GILBERT ST low.a aT.r I2v.A5f PLATIPLAN APPROVED by the City of Iowa City FINAL P LAT STONE BRIDGE ESTATES - PART TEN n Gey �;„gP1RM aROE,A�EP -Yol I - E 1-11 ITILIll El—ENT1. 11 11— oE TIE —ILITU REa R ADOITOR S PARCEL 261 ems, IOWA CITY JOHNSON COUNTY IOWA LYING IN A PORTION OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER AND QUARTER OF THE SOUTHEAST QUARTER, BOTH OF SECTION T.. TOWNSHIP H NORTH RANGE S NEST OF THE AI Y, JOHNSON PAL MERIDIAN, IONIA GIN, JOHNSON COUNI IOWA MMS CONSULTANTS, INC. --1111N UN—L Co Daae rlTuavL NK oe�ePORTICNOFTHESOUTHEAST 10-10-2018 E.a�ko. RLIN r11ao' „gK a1 N0. aey. coM� 1 e I—ACITY 4146-476 0,, 1 Kellie Fruehling From: Sent: To: Cc: Subject: Anne Russett Friday, November 30, 2018 12:52 PM Kellie Fruehling Danielle Sitzman FW: Stone Bridge Estates - Part Ten Late Handouts Distributed Hi, Kellie Please see the email below..Fh!« applicant for the Stone Bridge Part 10 final plat has requested a deferral. This is already on the agenda for 12/4. Let me know if you need anything else from me. Thanks, Anne Anne Russett, AICP Senior Planner City of Iowa City 319/356-5251 an ne-russett(a)iowa-city. orq From: Michael Pugh [mailto:MPugh@pughhagan.com] Sent: Friday, November 30, 2018 12:20 PM To: Sara Greenwood Hektoen <sa ra-he ktoen @ iowa -city. o rg>; DeLisa Baker <DBaker@pughhagan.com> Cc: Anne Russett <Anne-Russett@iowa-city.org>; Jason Reichart <Jason-Reichart@iowa-city.org>; Arlington Development, Inc. (john@arlington-development.com) <john@arlington-development.com>; Sherri <sherri@arlington- development.com>; Jon Marner <j.marner@mmsconsultants.net> Subject: RE: Stone Bridge Estates - Part Ten Hi Sara - Please find attached a draft of the requested Temporary Construction Easement. Please let me know if you have any questions or suggested edits to that document. I'm also attaching a revised Subdivider's Agreement. The redline version shows edits made from the initial draft based on your comments and my review with John Moreland. A couple of things to note: 1. The trail on Outlot "F" is located in Stone Bridge Estates -Part 7 and is unrelated to this subdivision. We typically wouldn't agree to construct improvements in a neighboring subdivision as a part of public improvements in a later subdivision, but in this instance it is acceptable. There was an escrow fee of $4,700 previously paid to the City for this work in connection with SBE 7 that the Subdivider will want released once the work is completed. 2. Please confirm the effective date of when the water main extension fee increased from $435 per acre to $456.75 per acre. 3. The value that has historically been used in connection with the fee in lieu for neighborhood open space is $15,000 per acre. This is based on an appraisal previously done by Casey Cook. To use the value Rollins Pass paid for its land along LWB is not an appropriate measure of valuation because it is development land and vertical construction is permitted. The value of .58 acres of unimproved and unusable (except for open space) land is much different. For what it's worth, Arlington paid Lindemann's $15,000 per acre for the SBE Part 10 property. 4. John Moreland will be reviewing with City Engineers the lineal s.f. costs specified for Taft Avenue. These costs appear extraordinary based on the per square costs of constructing other arterial streets in Iowa City, as well as North Liberty and Coralville. I did add LOC language which I understand is acceptable to the City Engineer. In light of #4, the developer is requesting a deferral of this matter from the Council's December 4th meeting until we can work through that issue. Thank you for your assistance, Mike Michael J. Pugh, Attorney Pugh Hagan Prahm PLC — Attorneys and Counselors 425 E. Oakdale Blvd. Suite 201, Coralville, IA 52241-1755 office: (319) 351-2028 1 fax: (319) 351-1102 1 VCard I Email I PughHaean.com Notice: Since email messages sent between you and Pugh Hagan Prahm PLC and its employees are transmitted over the Internet, Pugh Hagan Prahm PLC cannot assure that such messages are secure. You should be careful in transmitting information to Pugh Hagan Prahm PLC that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with Pugh Hagan Prahm PLC. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should also not be forwarded to anyone else. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you. IRS Circular 230 Disclosure: To ensure compliance with the requirements imposed by the IRS, we inform you that (1) any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for purposes of avoiding penalties under the Internal Revenue Code or (2) promoting, marketing or recommending to another party any transaction or matter addressed herein or any attachments hereto. 6.9 Prepared by: Jesi Lile, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB 18-00014) Resolution No. 18-336 Resolution Approving Final Plat Of Stone Bridge Estates Subdivision - Part Ten, Iowa City, Iowa. Whereas, the owner, Arlington LLC, filed with the City Clerk the final plat of Stone Bridge Estates Subdivision — Part Ten, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: Beginning at the Southeast Corner of Stone Bridge Estates, Part Seven, to Iowa City, Iowa, in accordance with the Plat thereof Recorded in Plat Book 56 at Page 81 of the Records of the Johnson County Recorder's Office; Thence N40°37'13"E, along the East Line of said Stone Bridge Estates, Part Seven, a distance of 227.97 feet; Thence N00°59'54"W, along said East Line, 236.73 feet; Thence N89°14'05"W, along said East Line, 108.01 feet; Thence N00045'55"E, 60.00 feet, to a Point on the South Line of Stone Bridge Estates, Part Eight, in accordance with the Plat thereof Recorded in Plat Book 58 at Page 24 of the Records of the Johnson County Recorder's Office; Thence S89°14'05"E, along said South Line, 108.01 feet; Thence Northeasterly 6.52 feet, along said East Line on a 211.72 foot radius curve, concave Northwesterly, whose 6.52 foot chord bears N89°53'01"E, to the Southeast Corner thereof; Thence N01 °58'27"E, along the East Line of said Stone Bridge Estates, Part Eight, a distance of 115.71 feet; Thence N01 °32'33"W, along said East Line, 105.25 feet; Thence NO3010'29"W, along said East Line, 105.33 feet; Thence N01°10'42"E, along said East Line, 105.33 feet; Thence N89000'06"E, along the South Line of Stone Creek Subdivision and the Westerly Projection thereof, 355.00 feet, to a Point on the East Line of the Southeast Quarter of Section 7, Township 79 North, Range 5 West, of the Fifth Principal Meridian; Thence SOO°59'54"E, along said East Line, 907.40 feet, to the Northeast Corner of Windsor Ridge - Part Twenty -One, in accordance with the Plat thereof Recorded in Plat Book 50 at Page 93 of the Records of the Johnson County Recorder's Office; Thence S89°59'58"W, along the North Line of said Windsor Ridge - Part Twenty -One, a distance of 300.66 feet, to the Easterly most corner of Auditor's Parcel 2012-055, in accordance with the Plat thereof Recorded in Plat Book 56 at Page 399 of the Records of the Johnson County Recorder's Office; Thence N82°24'36"W, along the North Line of said Auditor's Parcel 2012-055, a distance of 172.74 feet, to the Northwest Corner thereof; Thence S32°27'38"W, along the West Line of said Auditor's Parcel 2012-055, a distance of 27.04 feet, to the Southwest Corner thereof and a Point on the North Line of said Windsor Ridge - Part Twenty -One; Thence S89°59'58"W, along said North Line, 30.08 feet, to the Point of Beginning. Said Tract of Land contains 7.90 Acres, and is subject to easements and restrictions of record. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2017) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The said final plat and subdivision located on the above-described real estate be and the Resolution No. 18-336 Page 2 same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this 18th day of December , 2018. Attest City Clerk It was moved by salih adopted, and upon roll call there were: Ayes: pcdlta.plateall. City.1416, 1.Rndtrtion_Draft, d.adoc 7,t -- M or �Ap�proved by j City Attorney's Office and seconded by Nays: Thomas the Resolution be Absent: Teague Cole Mims Salih Taylor Thomas Throgmorton Item Number: 7.a. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution authorizing mailing and publication of notice of intent to commence the American Legion Road Improvements Project and to acquire property for the project; and setting date of public hearing on January 22, 2019. Prepared By: Scott Sovers, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Funding will be via the American Legion Rd -Scott Blvd to Taft Ave account #S3854 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Notice of Intent Executive Summary: Preliminary design for the American Legion Road Improvements Project is underway. A preliminary assessment indicates the proposed improvements require the acquisition of permanent right-of-way, permanent utility easements and temporary construction easements from property owners within the project corridor. Because the anticipated acquisitions include agricultural land, the City is required to give notice of intent to commence the project to all property owners whose properties may be acquired in whole or in part for the project, per Iowa Code. This resolution begins the process to commence acquisitions. Background /Analysis: American Legion Road is currently a rural roadway (one -lane in either direction) with ditches. To support projected growth within the southeast quadrant of the City, the roadway and associated infrastructure needs upgrading to current urban arterial design standards. Identifying this future need, in 2014, the city prepared functional design plans forAmerican Legion Road to establish design parameters, identify preliminary right-of-way needs, review options for intersection improvements and to prepare an overall engineer's option of probable project costs. These documents will act as a baseline for the project as it progresses through preliminary and final design. ATTACHMENTS: Description Notice of Intent Resolution Location Map TO: NOTICE OF INTENT TO ACQUIRE PROPERTY RIGHTS WHICH MAY BE NEEDED FOR THE AMERICAN LEGION ROAD IMPROVEMENTS PROJECT Summit Ridge LLC PO Box 3474 Iowa City IA 52244 Stephen & Julie Lacina 4821 American Legion Road SE Iowa City, IA 52240 Lee Cole 4675 American Legion Road SE Iowa City, IA 52240 Robert & Anna McComas 4725 American Legion Road SE Iowa City, IA 52240 Hieronymus Family Prtnrshp LLC 3322 Muscatine Avenue Iowa City IA 52240 E & L Prybil General Partnership 4890 Hwy 6 SE Iowa City, IA 52240 Leslie Cole Jr PO Box 112 Solon, IA 52333 Chapter 6B of the Iowa Code requires a governmental body which proposes to acquire property rights under power of eminent domain for a public improvement project to give notice of the project to all agricultural property owners whose properties may be affected and to hold a public hearing. 1. DESCRIPTION OF THE PROJECT. NOTICE IS HEREBY GIVEN to the above -identified agricultural property owners that the City Council of the City of Iowa City will consider funding of the site-specific design for the American Legion Road Improvements Project, making the final selection of the route or site location, or acquiring or condemning property rights, if necessary, required for the project. Said project generally includes the reconstruction of American Legion Road from Scott Boulevard to Taft Avenue. 2. PRIVATE PROPERTY RIGHTS MAY BE ACQUIRED BY NEGOTIATION OR CONDEMNATION. If the above-described project is approved by the City Council, the City may need to acquire property rights for the project improvements. Property rights may include a temporary construction easement, a permanent easement, and/or a fee simple parcel (complete ownership). Upon review of the records of the Johnson County Auditor, it appears that properties or portions of properties owned by the above -identified persons may have to be acquired for the project by the methods described above. The City will attempt to purchase the required property by good faith negotiations. If negotiations are unsuccessful, the City will condemn those property rights which it determines are necessary for the project. The proposed location of the above-described public improvement is shown on documentation which is now on file in the office of the City Clerk and available for public viewing. 2 3. CITY PROCESS TO DECIDE TO PROCEED WITH THE PROJECT AND TO ACQUIRE PROPERTY RIGHTS; CITY COUNCIL ACTION REQUIRED TO FUND PROJECT. The City has provided funding in its budget for this project, as well as funding to acquire any property rights that may be needed for the project. City staff has analyzed the options for how to proceed with this project and has coordinated project planning with other appropriate agencies. The planning has reached the point where preliminary designs now indicate that certain property rights may need to be acquired. Any public comment will be considered in preparing the final designs, particularly as private property may be affected. In making the decision to fund the site-specific design for the public improvement, to make the final selection of the route or site location, or to acquire or condemn property rights, if necessary, the City Council is required to hold a public hearing, giving persons interested in the proposed project the opportunity to present their views regarding the decision to fund the site-specific designs for the project, make the final selection of the route or site location, or to acquire or condemn, if necessary, property or an interest in property for the project. The public hearing will be held on the 22nd day of January, 2019 in the City Council Chambers, City Hall, 410 East Washington Street, Iowa City, Iowa, commencing at 7:00 p.m. or, if cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. In order to fund the site-specific design for the public improvement, to make the final selection of the route or site location, or to commence the acquisition or condemnation of property rights, if necessary, for the above-described project, City Council will be required to approve the project and authorize acquisition of private property rights for the project by Council resolution. The City Council is scheduled to consider adoption of a resolution authorizing acquisition of property rights for the above-described project following the public hearing. When an appraisal is required, if the project is approved by the City Council, an appraiser will determine the compensation to be paid for easements and/or property acquired in fee simple. The City will offer no less than the appraised value and will attempt to purchase only the needed property by good faith negotiations. If the City is unable to acquire properties needed for the project by negotiation, the City will acquire those property rights by condemnation. 4. CONTACT PERSON If you have any questions concerning the American Legion Road Improvements Project please contact the following person: Scott Sovers City of Iowa City 410 E. Washington Street Iowa City, IA 52240 (319) 356-5142 3 5. THIS NOTICE IS FOR INFORMATION ONLY AND IS NOT AN OFFER TO PURCHASE PROPERTY RIGHTS. The City Council of the City of Iowa City, Iowa has not yet determined to undertake the above-described project or to acquire property rights for the project. This Notice does not constitute an offer to purchase property rights. 6. STATEMENT OF RIGHTS. Just as the law grants certain entities the right to acquire private property, you as the owner of property have certain rights. You have the right to: a. Receive just compensation for the taking of property. (Iowa Const., Article I, Section 18) b. An offer to purchase which may not be less than the lowest appraisal of the fair market value of the property. (Iowa Code §§ 613.45, 61354) c. Receive a copy of the appraisal, if an appraisal is required, upon which the acquiring agency's determination of just compensation is based not less than 10 days before being contacted by the acquiring agency's acquisition agent. ( Iowa Code §613.45) d. When an appraisal is required, an opportunity to accompany at least one appraiser of the acquiring agency who appraises your property. (Iowa Code §613.54) e. Participate in good faith negotiations with the acquiring agency before the acquiring agency begins condemnation proceedings. (Iowa Code §6B.3(1)) f. If you cannot agree on a purchase price with the acquiring agency, a determination of just compensation by an impartial compensation commission and the right to appeal its award to district court. (Iowa Code §§ 613.4, 613.7, and 613.18) g. A review by the compensation commission of the necessity for the condemnation if your property is agricultural land being condemned for industry; (Iowa Code § 613AA) h. Payment of the agreed upon purchase price, or if condemned, a deposit of the compensation commission award before you are required to surrender possession of the property. (Iowa Code §§ 613.25 and 6B.54(11)) i. Reimbursement for expenses incidental to transferring title to the acquiring agency. (Iowa Code §§ 6B.33 and 6B.54(10)) j. Reimbursement of certain litigation expenses: (1) if the award of the compensation commissioners exceeds 110 percent of the acquiring agency's final offer before 4 condemnation; and (2) if the award on appeal in court is more than the compensation commissioner's award. (Iowa Code §613.33) k. At least 90 days written notice to vacate occupied property. (Iowa Code § 6B.54(4)) 1. Relocation services and payments, if you are eligible to receive them, and the right to appeal your eligibility for and amount of payments. (Iowa Code §316.9) The rights set out in this Statement are not claimed to be a full and complete list or explanation of an owner's rights under the law. They are derived from Iowa Code Chapters 6A, 6B and 316, For a more thorough presentation of an owner's rights, you should refer directly to the Iowa Code or contact an attorney of your choice. Kellie Fruehling City Clerk Prepared by: Scott Sovers, Sr. Civil Engineer Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3565142 Resolution No. 18-337 Resolution authorizing mailing and publication of notice of intent to commence the American Legion Road Improvements Project and to acquire property for the project; and setting date of public hearing on January 22, 2019 Whereas, under the provisions of Sections 6B.2A and 613.26 of the Iowa Code, a governmental body which proposes to acquire property under power of eminent domain for a public improvement project is required to give notice of intent to commence the project to all property owners whose properties may be acquired in whole or in part for the project; and Whereas, the City Council of the City of Iowa City intends reconstruct American Legion Road from Scott Boulevard to Taft Avenue; and Whereas, funds for this project are available in the American Legion Rd -Scott Blvd to Taft account # S3854. Whereas, before the City of Iowa City can proceed with said project, the City Council must: a. Hold a public hearing, providing the opportunity for public input on the question of proceeding with the public improvement and on the acquisition or condemnation of property interests for the project; and b. Adopt a resolution declaring its intent to proceed with said project and authorizing the acquisition of property interests required for the project by negotiation or condemnation. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Documentation showing the limits of the American Legion Road Improvements Project shall be placed on file in the office of the City Clerk and made available for public viewing. 2. A public hearing on the City's intent to proceed with the American Legion Road Improvements Project and to acquire property rights therefore is to be held on the 22nd day of January, 2019, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 3. The Department of Public Works and City Clerk are hereby authorized and directed to cause notice of the City's intent to proceed with said project and authorize the acquisition of property for said project to be mailed and published as required by law with said Notice of Intent to be in substantially the attached form; said publication to be published in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. Resolution No. 18-337 Page 2 Passed and approved this 18th day of December , 2018 M OR Attest: City Clerk roved by City Attorney's Office It was moved by salih and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: M Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton it CITY of IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.icgov.org Information submitted between distribution of packet on Thursday and close of business on Monday. Late Addition: Regular Agenda Item 13.a Announcement of Vacancies — New Civil Service Commission — One vacancy to fill an unexpired term, Upon appointment — April 4, 2022. (Emily Bushman Removed from Commission) Correspondence included in Council packet. Applications must be received by 5:00 P.M., Tuesday, January 29, 2019. Late Handouts: Consent Calendar 7 Setting public hearings Item 7.a. American Legion Road Improvements — See location Item 8 Correspondence Item 8.a Pedestrian Mall Benches: Ethan Forsgren, Caroline Dieterle Item 8.c Deer Management: Sara Jacobmeyer Pinkham, Julie Mock, Lynn Gallagher, Margot Bilanin Late Handouts Distributed \-�[_\�-v\ \ S (Date) -••-------- r, Propopcd QY Roundabout„' 1 Proposed American Legion Road Reconstruction - Scott Boulevard to Taft Avenue Proposrd I '•.•• Grade -Separated Sidewalk Crossing Existing School Site 1 i L- - _ _ _ _ _ nr '3ri•4 _1 Ell.r' i American Legion Road Reconstruction - Scott Boulevard to Taft Avenue = 500' LOCATION MAP Item Number: 11. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT December 18, 2018 Resolution approving an agreement between the City of Iowa City, Iowa, and Hills Bank & Trust Company, MidwestOne Bank, and the University of Iowa Community Credit Union for the Building Change Loan Program. Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: No impact. Recommendations: Staff: Approval Commission: N/A Attachments: Agreement Resolution Executive Summary: Council's 2018 Strategic Planning Priorities included encouraging a vibrant and walkable core and fostering healthy neighborhoods. The Building Change program focuses resources on these priorities. The Building Change program has two parts, a loan program and a grant program, both explained in this memo. Only the loan program requires Council approval of a resolution for an agreement with the funders of the loans — Hills Bank and Trust, MidWestOne Bank and the University of Iowa Community Credit Union. Eligible projects include fagade renovations, which can include historic preservation and non - historic building improvements, signage within larger fagade improvements, entryway modifications, elevators or other accessibility improvements, and renovation of underutilized space, such as unused upper stories. Background /Analysis: The Loan Program As in 2013, staff has worked with Hills Bank and Trust, MidWestOne Bank and the University of Iowa Community Credit Union to create a special loan program. In this program, each lender agrees to contribute equally, up to $50,000 making up to $150,000 in loans funds available. The resolution for this agenda item memorializes the agreement between the City and the participating lenders. Loans will be 2% interest, no fee, 5 -year terms, for up to 50% of project costs. A project must be a minimum of $10,000 and the maximum loan amount is $30,000. Banks will fund each loan equally with a check to the City. The City will cut the check to the loan recipient and will repay the lending institutions once each year. It is important to note the City is neither a funder, nor a guarantor of these loans and is under no obligation to incur costs or expenses in attempt to collect on a default loan. Loan applications will be reviewed on a first come, first served basis by a committee consisting of staff and a representative from each of the lender organizations. Upon approval, project designs must be approved by the Design Review Committee prior to issuance of a building permit. The Grant Program As in 2013, the $150,000 Building Change Grant Program is intended to assist in projects requiring larger investments. The source of the grant funds is the Economic Development Opportunity Fund line (10210510-448070). This is a competitive grant program whereby applicants will submit project proposals and a Review Committee will evaluate and determine grant awardees. Grants will be available for up to 50% of project costs, with a $50,000 maximum grant. To ensure projects are competitive and impactful, the minimum project cost must be $50,000. Applications will be accepted until Friday, February 15, 2019. Since this is a competitive program, all applications will be evaluated together. If funds are not depleted after the first round, the City will keep the application period open and evaluate later applications on a first come, first served basis. Grant awards will be based on the type of improvement, total investment, project impact, and other sources of funding. History In FY13, the City awarded $155,000 in grant funds for projects that totaled $500,000. Those projects included Active Endeavor, Bo James, Quintons, GrossSix building, Pancheros, Chait Galleries and the Yacht Club. In FY14, the City granted $47,700 to a $119,000 project at Atlas (now, St. Burch Tavern). In FY15, the City granted $104,000 for projects that totaled $284,000 and included Cold Stone, Sports Column, Martinis, Yotopia and the Airliner. The City of Iowa City's $307,000 in grant awards included CDBG funding and Economic Development Opportunity funds, and resulted in project spending of more than $917,000. With this round of Building Change, there will not be any CDBG funding source. In FY15, The Building Change Loan program loaned $67,800 for projects totaling $182,200. Combined, the two Building Change programs of FY13-15 incentivized a total of $1,143,296 in investments in downtown Iowa City. City and Iowa City Downtown District (ICDD) Incentives It is important to note that ICDD will also be running two of their own small grant programs which could be paired with either of the City's two programs. ICDD will employ a two-tiered grant program as follows: Tier 1 (CoSign): a 50/50 match, up to $3,000 for creative signage, applications accepted in Feb, 2019, and Tier 2 (CoSign Plus): a 50/50 match, up to $1,000. Applications will be accepted in March, 2019 and October, 2019. Promotion of the programs will begin immediately and in late January, before the first deadlines for competitive grants, the City and the ICDD will conduct a workshop to promote and provide information on all funding opportunities. ATTACHMENTS: Description Agreement Resolution Prepared by: Wendy Ford, City of Iowa City, 410 E. Washington Street, Iowa City, IA 52240; 319-358-5248 Resolution No. 18-338 Resolution approving agreement between the City of Iowa City, Iowa, and Hills Bank & Trust Company, MidwestOns Bank, and the University of Iowa Community Credit Union for the Building Change Loan program WHEREAS, the City of Iowa City Strategic Planning Priorities, updated in January of 2018, include the priorities of encouraging a vibrant and walkable core and of fostering healthy neighborhoods while being a more inclusive, just and sustainable Iowa City; and WHEREAS, three local lending institutions, Hills Bank and Trust Co, MidwestOne Bank and the University of Iowa Community Credit Union, desire to partner with the City to revitalize and encourage private reinvestment in the downtown and Northside Marketplace commercial neighborhoods through a program known as the Building Change Loan program; and WHEREAS, the City will administer the Building Change Loan program to encourage private investment in these areas for the following eligible projects: fagade improvements, entryway modifications, elevators, and other accessibility improvements, fire safety and upper level renovations that will convert underutilized upper level space into commercial/office space or residential living; and WHEREAS, in furtherance of the Strategic Plan's goals, the City finds it in the public interest to partner with the Recipients for such expenditures; and WHEREAS, funds for the Building Change Loan program Will be made available in equal parts from each of the lending institutions with no funding from the City, Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that 1. That the attached Agreement between the City of Iowa City, Iowa and Hills Bank & Trust Company, MidwestOne and the University of Iowa Community Credit Union is in the public interest of the residents of Iowa City. 2. That the City Manager is hereby authorized to administer the terms of the Agreement. Passed and approved this 18th day of December , 2018. MAWOR ATTEST: , i' City Clerk Approved by/ 2 City Attorney's Office Resolution No. Page 2 18-338 It was moved by salih and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Thomas the Prepared by: Wendy Ford, City of Iowa City, 410 E. Washington Street, Iowa City, fA 52240; 319-356-5248 AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND HILLS BANK & TRUST COMPANY, MIDWESTONE BANK, AND THE UNIVERSITY OF IOWA COMMUNITY CREDIT UNION FOR THE BUILDING CHANGE LOAN PROGRAM THIS AGREEMENT, by and between the City of Iowa City ("City") and Hills Bank & Trust Company, MIdWestOne Bank and the University of Iowa Community Credit Union (individually, "Recipient; and collectively, the "Recipients"), is entered into on this 18thday of December , 2018, in Iowa City, Iowa. WHEREAS, the City of Iowa City Strategic Planning Priorities, updated in January of 2018, include the priorities of encouraging a vibrant and walkabie core and of fostering healthy neighborhoods while being a more inclusive, just and sustainable Iowa City; and WHEREAS, the Recipient desires to partner with the City to revitalize and encourage private reinvestment in the downtown and Northside Marketplace commercial neighborhoods through a program known as the Building Change Loan program; and WHEREAS, the City will administer the Building Change Loan program to encourage private investment in these areas for the following eligible projects: facade improvements, entryway modifications, elevators, and other accessibility improvements, fire safety and upper level renovations that will convert underutilized upper level space into commercial/office space or residential living; and WHEREAS, in furtherance of the Strategic Plan's goals, the City finds it in the public interest to partner with the Recipients for such expenditures; and WHEREAS, funds for the Building Change Loan program will be made available for property and business owners through the Recipient. NOW, THEREFORE, it is agreed between the parties hereto that: Each Recipient agrees to: A. Provide up to $50,000 in loans for eligible projects approved by the City between November 1, 2018 and June 30, 2020. B. Participate in a lender committee comprised of one representative from each Recipient. The lender committee must approve each loan and determine what security is required. C. Prior to disbursement of funds to the approved applicant, each Recipient will transfer funds to cover its pro -rated portion (1/3) into a City account for such purpose. 2. The City agrees to: A. Administer the loan program, including receiving all ban applications, working with applicants to gather needed information for submission of the loan to the lender committee and executing the loan agreements with the approved applicants. B. Collect payments on the loans and transfer to each Recipient all loan payments in one - lump sum annually beginning on July 15, 2019 for the preceding city fiscal year until final loan repayment (5 years of repayment). If an approved applicant defaults on a loan the City will not guarantee the loan. The City is under no obligation to incur costs or expenses in attempting to collect on a defaulted ban, but may, in its sole discretion, make reasonable attempts to collect on the defaulted loan. 3. The loan terms and requirements are: A. 2% interest, 5 -year loans for up to 50% of total eligible costs, with a maximum loan of $30,000 to each approved applicant. B. All approved applicants must agree to repay their loans through direct deposit. 4. This agreement will terminate on June 30, 2020. Prior to this date, the Recipients and the City will review the Building Loan Change Program and decide whether to extend the term. IN WITNESS WHEREOF, the Parties have executed this contract as of the date written above. CITY OF IOW I By Geo rui anage �J�OVED ASiTGDrM AND LEGAL VFFICIENCY: ((��CXX�� (J ft iz -1 ? -1 CITY ATTORNEY'S OFFICE STATE OF IOWA JOHNSON COUNTY This instrument was acknowledged before me on 1\.c r ejt� c2o . 2018 by Geoff Fruin as City Manager of the City of Iowa City. • riENV • • 'r : U • Y. • • o �• r Nei � 10, i, 1 01 0,41�-j i Title: Senior Vice President STATE OF IOWA JOHNSON COUNTY This Instru en c ledged before me on ne�b0- I rte' , 2018 by Brad L ngg as Sen r Vice President of Hills Bank & Trust Company. Notary Pum in ind for the State Q Iowa DEAN J08EPN STOCIIMAN My Commission expires: 161"7 w MIDWES O E BT By Michael Finl yson Title: Second Vice President, Business Development Officer STATE OF IOWA JOHNSON COUNTY This instrument was acknowledged before me on i -L- k1 - \ 2018 by Michael Finlayson as Second Vice President, Business Development Officer of MZ'.Jal�L� NostOne Bank. tary blit in and for the State of Iowa My ComMission expires: 1 c� f C%n raj aLQ RYAN MIL7Exp�m i° Comnfsslon Nu My CanmieaiMarch 15 UNIVERSITY OF IO MUNITYCREDIT UNION By oft Wilson Title: Senior Vice President/Commercial STATE OF IOWA JOHNSON COUNTY This instrument was acknowledged before me on hffi� ��l ffft `" , 2018 by Scoff Wilson as $eniorrVice Presidept/Corpmercial of University of Iowa Community Credit Union. rvvLry ruuuc m ana ror me .�[Nw or Iowa ,, p JESSICA IMMERFALL My Commission expires. 1�1�� _ FCWW-ab+N�her77o262 Building Change Focuses resources on Strategic Planning Priorities ■ Vibrant, walkable core ■ Healthy neighborhoods 2 part program with Loans & Grants for ■ Facade renovations ■ Historic preservation ■ Non -historic building improvements ■ Entryway modifications, accessibility improvements ■ Elevators ■ Renovation of underutilized upper story space Building Change Loan Program (first come, first served) ■ Today's agenda item: agreement with lenders ■ Lenders fund, City administers loans ■ $150,000 funded by HB&T, MWOne, & UICCU ■ 50% match up to $30,000 ■ 2% interest, 5 year term, no fees ■ Minimum project cost $10,000 ■ Committee of lenders, city staff approve Grant Program (competitive, deadline 2/15/19) ■ $150,000 City Economic Development funds ■ 50% match up to $50,000 ■ Minimum project cost $50,000 ■ Committee of City Manager, with other staff approve Fpm i • •Ab Loan Pr6ggrTam (first come, first served) ■ Today's agenda item: agreement with lenders ■ Lenders fun di; amity administers loans ■ $150,000 fundedty HB&T, MWOn , & UICCU ■ 50% match up to $3t'I;0.00 ■ 2% interest, 5 year term, fees ■ Minimum project c5q5t$30,00�\ ■ Committee of leWers, city staff aprove Grant ProgrzI (competitive, deadline 2/15/19) \ ■ $150 000 City Economic Development funds ■ 40% match up to $50,000 \■IMinimum project cost $50,000 \ \ Committee of City Manager, with other staff approve l _.._ j 2016-2026 SSMID Boundary z 11 1111 :11111 11111 11 1111 111111 1111 'Illlii '1!Ili : . O ® Ilf: i11` .11 Illi■ IIIiI ®"II!'� =;1111' 1111 ®111 ®1111' slll���� IIIIIIII/1111111 111 GI�r 1 • :411111111 !w111111 11111.,111 IIIII® 1�r1111 :111 11111 .1111 11111■ � • r 1 � I®t1® �IIII111�11111 11111 I 1111 1111 Former Whitey's Building BEFORE AFTER M I M Bo James Building Pancheros - Before F y A y e m = d A an:-,�-'^.•••_ rx»nrenn— ri,diww' mw �dx �,� Z pru M Oit]OjMjkL iA3CA110M IgST, 4999 e Pancheros -After Atlas Restaurant -Before Atlas Restaurant -After r) r) .,` � Ul1IIpN11111YbYWIWNYYlY1LNNYYWYW4W11 y�� r � •. NIIh11YYY', `w., m� r: �4�11111l1. Raygun Building -Before Raygun Building -After