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HomeMy WebLinkAbout2018-12-18 Council minutes f " & :.® CITY OF IOWA CITY MEMORANDUM Date: December 21, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, December 18, 2018, 5:00 PM in Emma J. Harvat Hall Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton. UISG: Stewart Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Matherly, Knoche, Ford, Bockenstedt, Bowers, Rackis, Havel, Hightshoe, Kubly (A transcription is available in the City Clerk's Office and the City website.) Proposed CPRB Ordinance Change Mayor Throgmorton thanked Community Police Review Board (CPRB) members for attending on behalf of the Board. City Attorney Dilkes gave a brief overview of the Board and staffs concerns regarding the Board's recommendations. Police Chief Matherly discussed the value of the Board and the review process. CPRB members Orville Townsend and Monique Galpin spoke regarding the Board recommendations and why they felt they were important. Individual Council members expressed their views. Action: The City Attorney's Office and Police Department will prepare an ordinance reflecting the CPRB's requested changes without including item 11 from the memo. The City Manager will continue to be involved in officer interviews and will, at the request of the CPRB, participate in discussions between the CPRB and the Chief when their conclusions differ. In the future when disagreements are noted, the CPRB reports to Council will be placed on the regular agenda for Council discussion. Transcripts of that discussion will be sent to the CPRB. Finally, the CPRB will further discuss the idea for two designated City Council liaisons before making any such recommendation to the City Council. Solar feasibility study Assistant City Manager Monroe summarized the memo (IP4) that was included in the 12/13 information packet. Individual Council members expressed their views. City Manager Fruin provided additional information. Action: Staff will proceed with the design for the solar at the new Streets building. The Council will be provided with complete information before deciding whether to proceed with that installation. Staff will engage utility providers in further discussions on a collaborative renewable energy project in the community. Staff will proceed with designs and specifications for a solar project at Terry Trueblood Recreation Area (TTRA). Funding for that project will be discussed in the upcoming budget deliberations. In preparing the solar projects at the Streets and URA facilities, staff will include educational components. Lastly, the solar report will be sent to the Climate Action Advisory Board for their review and comment. Council Work Session December 18, 2018 Page 2 Clarification of Agenda Items • [8.a]... Pedestrian Mall Benches: Barb McFarland, Robin Kash, Jeanette Love, Mark Petterson, Garry Klein, Sean McRoberts...Mayor Throgmorton noted a series of communication regarding the benches in the Pedestrian Mall and asked for Council input. Individual Council members expressed their views. City Manager Fruin provided additional information. Action: Staff will prepare a memo on the Ped Mall benches that describes options and estimated costs for including a to-be-determined percentage of benches without arm rests. The memo will be placed in a future Information Packet for Council consideration. (Break to Formal meeting 6:42pm) Clarification of Agenda Items (cont.) • [6.e]... Hickory Hill Park Improvements Project—Phase 1...Council member Thomas asked if plans and specs could be sent to the Friends of Hickory Hill Park. Mayor Throgmorton stated he received a letter from the Friends of Historic Preservation stating that Alicia Trimble was stepping down as Director and thanked her for her work over the years. Action: Staff will send the approved Hickory Hill Park improvement project plans and specifications to the Friends of Hickory Hill Park, clarifying the status of the ongoing REAP funded improvements that are separate from the awarded project as well as the next steps for phase 2 improvements with remaining budget funds. • Council member Thomas noted correspondence between Rebecca Porter and Jiyun Parks regarding the safety of Park Road. City Manager Fruin stated the email did not go to a majority of Council therefore was not included in any packet material. • [6.c]... Landfill Dual Extraction System Construction...Mayor Pro tem Taylor pointed out a possible typo where the Project Annual Cost should be Project Actual Cost. City Manager Fruin confirmed it should be Actual Cost. Information Packet Disc ussionjDecember 6, December 131 > December 6 1. (IP4, Memorandum from Sr. Transportation Engineering Planner: Linn Street and Washington Street Collision and Citation Data) Council member Thomas had a question on the Table and noted collisions are down 3 to 1 since the stop signs were put in. Individual Council members expressed their views. > December 13 1. (IP9, Memorandum from Neighborhood & Development Services Director: South District Homeownership Program - Program Outline) Mayor Throgmorton asked if the information in the December 13 packet was just for additional background information. City Manager Fruin stated he hoped for light Council discussion with direction to move forward with the program. Neighborhood & Development Services Director Hightshoe provided additional information. Individual Council members expressed their views. Action: Staff can move forward with the South District homeownership plan with one modification. The preference for purchasing the units shall be (1) existing tenants, (2) currents residents on Taylor and Davis, (3) residents of the larger neighborhood as depicted in the staff memo. Council will add $140k in General Funds to support the project during the upcoming budget deliberations. Council Work Session December 18, 2018 Page 3 D December 6 (cont.) 2. (IP3, Copy of article from City Manager: Why do all new apartment buildings look the same?) Mayor Throgmorton felt the article was very informative. D December 13 (cont.) 2. (IP12, Email from Carol deProsse to Resource Management Superintendent: Article - Recycling food waste in China) Mayor Pro tem Taylor thanked Carol deProsse for sharing the article. 3. (IP10, Memorandum from Human Rights Coordinator & Equity Director Social Justice and Racial Equity Third Quarter Update for 2018) Council member Salih stated the information provided in the update was great. Individual Council members expressed their views. 4. (IP6, Email from Mayor: Council internship program) Mayor Throgmorton outlined and provided clarification for his memo dated December 6w. Individual Council members expressed their views. 5. (IP7, Copy of article from Council member Thomas: Article -The "Continuous City" vs. the "Ruptured City") Council member Thomas summarized the article. 6. (IPS, Memorandum from City Attorney: 12 E. Court Street- Height Bonus) Council member Mims thanked City Attorney Dilkes for the information. 7. (IP6, Email from Mayor: Council internship program) Council member Mims had additional comments regarding the media coverage of the memo. Individual Council members expressed their views. 8. (IPS, Pending Work Session Topics) Council member Teague asked for a work session update on the transit study and regional services information. Individual Council members expressed their views. City Manager Fruin noted a provision in the fringe area agreement with Johnson County to meet with a committee when there is a disagreement between the City and County as there was on the rezoning for American Legion Road and asked for two Council member volunteers to join City staff for that meeting. Action: Staff will prepare a memo generally describing the prospects for a regional transit service. The memo will generally describe the history of such discussions and various opportunities and challenges associated with a regional service model. The item will be scheduled for a work session in January. Council Members Teague and Thomas will represent the City on the zoning resolution matter with Johnson County. Staff will set up a time to review the situation and fringe area agreement with the Council Members prior to meeting with the County. Council updates on assigned boards, commissions and committees Council members reported on various assigned boards, commissions and committees. Adjourn 9:34 p.m.