HomeMy WebLinkAbout2019-01-08 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
January 8, 2019 - 7:00 PM
Iowa City City Council special meeting, held in Emma J. Harvat Hall, 410 E Washington
St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor,
Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Sitzman, Russett, Hightshoe, Havel. UISG: Stewart, Wu.
Call to Order
The Mayor announced that an awards event had been held in December by Little
Village at the Graduate Hotel where Iowa City was presented the Crandic Champ
award.
2. Proclamations
2.a. Martin Luther King, Jr. Day
Royceann Porter, accepting.
Beginning of Consent Calendar (Items 3-8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
3.a. December 18, Work Session
3.b. December 18, Regular formal Summary of Minutes
4. Receive and File Minutes of Boards and Commissions
4.a. Civil Service Commission: December 18
4.b. Housing & Community Development Commission: November 15
4.c. Planning & Zoning Commission: October 18
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License — Renewals
1. Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club
Room, 1720 Waterfront Dr.
2. Class E Liquor License for Hawkeye Star, Inc., dba Kirkwood
Liquor & Tobacco, 300 Kirkwood Ave.
3. Class C Beer Permit for The Convenience Store, LLC, dba The
Convenience Store, 106 S. Linn St.
4. Class C Liquor License for Devotay Iowa City, LLC, dba Devotay,
117 N. Linn St.
5. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.
January 8, 2019 Summary of Minutes Page 1
5.b. Liquor License — New
1. Class C Liquor License for Cafe taim LLC, dba Cortado, 26 S.
Clinton St.
6. Resolutions and Motions
6.a. Resolution rejecting bids received on December 18, 2018 for the West
Riverbank Stabilization Project. (Resolution 19-1)
6.b. Resolution accepting the work for the Wastewater Treatment Facility
Influent Channel Modifications Project. (Resolution 19-2)
6.c. Resolution accepting the work for the Market Street and Union Place
Curb Ramp and Storm Sewer Improvements. (Resolution 19-3)
6.d. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Wastewater
Treatment Facility Backup Generation and Electrical Distribution
Upgrade Project. (Resolution 19-4)
6.e. Resolution authorizing the procurement of Land Development, Permit,
and Licensing Software for the Public Works and Neighborhood and
Development Services Departments. (Resolution 19-5)
6.f. Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from The Convenience Store. (Resolution 19-6)
6.g. Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from Almost Paradise. (Resolution 19-7)
6.h. Resolution accepting payment of $300.00 civil penalty and waiver of
right to hearing from Up In Smoke. (Resolution 19-8)
6.i. Resolution accepting payment of $300.00, $1,500.00 & $1,500.00 civil
penalties, a thirty -day suspension, and waivers of right to hearing from
Casey's General Store #3322. (Resolution 19-9)
6.j. Resolution accepting payment of $1,500.00 civil penalty, a thirty -day
suspension and waiver of right to hearing from Deli Mart #1.
(Resolution 19-10)
6.k. Resolution accepting payment of $300.00 civil penalty, a thirty -day
suspension, and waivers of right to hearing from Joe's Place.
(Resolution 19-11)
6.1. Resolution adopting the Statewide Urban Design and Specifications
(SUDAS) Standard Specifications (2019 Edition), as revised by the
SUDAS General Supplemental Specifications and the revised City of
Iowa City Supplemental Specifications (January 2019). (Resolution 19-12)
January 8, 2019 Summary of Minutes Page 2
0
Setting Public Hearings
7.a. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 0.56 acres of property located at 416 Reno Street
from Medium Density Single -Family Residential Zone (RS -8) to Medium
Density Single -Family Residential Zone (RS -8) with a Historic District
Overlay (OHD). (REZ18-00021)
7.b. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 1.73 acres of property located at 1818 N.
Dubuque Street from Low Density Single -Family Residential Zone (RS -
5) to Low Density Single -Family Residential Zone (RS -5) with a Historic
District Overlay (OH D). (REZ18.00023)
7.c. Motion setting a public hearing for January 22, 2019 on an ordinance to
amend Title 14 of the Iowa City Code related to minor amendments to
address inconsistencies (ZCA18-00004)
7.d. Motion to set a public hearing for January 22, 2019 on an ordinance to
amend Title 17 of the Iowa City Code for the adoption of the 2018 edition
of the International Building Code (IBC), the International Residential
Code (IRC), and local amendments.
7.e. Motion to set a public hearing for Jan. 22, 2019 on ordinance amending
Title 7, Fire Prevention and Protection, by adopting the 2018 edition of
the International Fire Code.
Correspondence
8.a. Deer Management: Dawn Frary, Florence Boos, Erin Irish
8.b. Public Art Funding: Steve Miller [Staff response included], Nancy Purington,
Sayuri Sasaki Hemann
8.c. Park benches: Evalee Mickey, Maureen Vasile, Nancy Wagner, Harry Olmstead,
Charles Allen
8.d. Melissa Kotulski: Season's Greetings
8.e. Nick Summy: City Police Resources Used for an Internal University Investigation
8.f. David Hathaway and Luis Hernandez: Question from Mesa Pizza regarding
canned beer
8.g. Carol deProsse: Minneapolis, Tackling Housing Crisis and Inequity, Votes to End
Single -Family Zoning
8.h. Joel Maxey: fireworks question [Staff response included]
8.i. Install (2) "Yield" signs and (1) "Stop" sign
8.j. Sara Barron: FY20 Budget + Affordable Housing
8.k. Ginalie Swaim: 109 Market Street, for Jan 8th work session
End of Consent Calendar
Motion to approve consent calendar (Items 3-8) as amended. Moved by
M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes)
January 8, 2019
Summary of Minutes
Page 3
9. Community Comment (items not on the agenda)
The following individuals appeared: Ginalie Swaim regarding two buildings, Tate Arms
and The Iowa Federation Home, that tell some of the story of civil rights issues in Iowa
City; Donna Lyon VanSwol regarding City regulations for construction activity; and
Charlie Eastham regarding affordable housing
10. Planning and Zoning Matters
10.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-
00003)
The public hearing was re -opened. No one appeared.
Motion to give first consideration. Moved by S. Mims, seconded by M. Salih.
Motion Failed. (2 Ayes) Nays: Mims, Salih, Taylor, Teague, Throgmorton.
Individual Council members expressed their views.
Motion to accept correspondence from Larry Baker. Moved by P. Taylor,
seconded by S. Mims. Motion Passed. (7 Ayes)
10.1b. Ordinance rezoning property located at 410-412 North Clinton Street from
High Density Multi -Family Residential (RM -44) to RM -44 with a Historic
District Overlay (RM-44/OHD). (REZ18-00007) (Second Consideration)
Motion to give second consideration. Moved by B Teague, seconded by J.
Thomas. Motion Failed. (5 Ayes) Nays: Mims, Salih.
Development Services Coordinator Sitzman presented a power point. Individual
Council members expressed their views. City Attorney Dilkes provided additional
information. The following individuals appeared: Ginalie Swaim; Robert Michael,
Holland, Michael, Raiber & Sittig PLC; Melva Hughes; and Helen Burford, Historic
Preservation Commission member.
The Mayor declared the resolution failed, 5/2. (City Code requires that a
supermajority vote (6 of 7) of the City Council is necessary to approve.)
Motion to accept correspondence from Robert Michael representing Holland,
Michael, Raiber & Sittig PLC. Moved by B Teague, seconded by J. Thomas.
Motion Passed. (7 Ayes)
10.c. Letter to the Johnson County Planning and Zoning Commission in support
of a rezoning from County Highway Commercial (CH) to County Agriculture
(A) for approximately 1.55 acres of property located in Johnson County at
4548 Sioux Avenue SE in Fringe Area B - Outside the Growth Area (CZ18-
00003)
Motion to approve. Moved by M. Salih, seconded by S. Mims. Motion
Passed. (7 Ayes) Development Services Coordinator Sitzman presented
a power point.
January S, 2019 Summary of Minutes Page 4
Regular Formal Agenda
11. Resolution assessing $300.00 civil penalty against Black & Gold Vapors.
A hearing was held. No one appeared.
Motion to approve Resolution 19-13. Moved by J. Thomas, seconded by R. Cole.
Motion Passed. (7 Ayes)
12. Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an agreement by and between the City of Iowa City and
Opticos Design, Inc. to provide consultant services for the creation of a form -
based code for an area in the South District of Iowa City.
Motion to approve Resolution 19-14. Moved by S. Mims, seconded by M. Salih
Motion Passed. (7 Ayes)
Senior Planner Russett presented information. Individual Council members expressed
their views. City Manager Fruin provided additional information.
13. Resolution adopting Iowa City's FYI Annual Action Plan Amendment #4,
which is a sub -part of Iowa City's 2016.2020 Consolidated Plan (CITY STEPS)
Motion to approve Resolution 19.15. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
Individual Council members expressed their views.
14. Council Appointments
14.a. Telecommunications Commission - One Vacancy to fill a three-year
term, July 1, 2018 - June 30, 2021. (Term expired for Derek John)
Appoint Adam Stockman
14.b. Board of Appeals (HVAC or Design Professional) -One Vacancy to fill a
five-year term, January 1, 2018 - December 31, 2023. (Term expired for
Jim Walker)
Re -appoint Jim Walker
Motion to appoint vacancies. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
15. Announcement of Vacancies -New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
January 8, 2019 Summary of Minutes Page 5
Board of Adjustment - One vacancy to fill an unexpired term. Upon
appointment - December 31, 2020. (Tim Weitzel resigned)
Correspondence included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, February 12, 2019.
Motion to accept correspondence from Tim Weitzel. Moved by J.
Thomas, seconded by B Teague. Motion Passed. (7 Ayes)
16. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired term,
Upon appointment - December 31, 2022. (Bryce Parker
resigned)
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
Civil Service Commission - One vacancy to fill an unexpired,
Upon appointment - April 4, 2022. (Emily Bushman removed)
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2016 - December 31, 2020. (Formerly
advertised)
Airport Zoning Board of Adiustment - One vacancy to fill a five-
year term, January 1, 2019 - December 31, 2023. (New full term)
Historic Preservation Commission (E. College St) - One vacancy to
fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for
Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to
fill a three-year term, July 1, 2016 - June 30, 2019. (New District
formed)
Vacancies will remain open until filled.
17. Community Comment
The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG
updates.
18. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
January 8, 2019 Summary of Minutes Page 6
19. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe noted they would be
continuing the Council tour of departments and offered dates and
departments.
b. City Attorney - None
c. City Clerk - None
20. Adjourn
Motion to adjourn meeting at 9:08 p.m. Moved by R. Cole, seconded by S.
Mims. Motion Passed. (7 Ayes)
JarKes A. Throgmorton, Mayor
1
elli . Fruehling,ity Clerk
V
January 8, 2019 Summary of Minutes Page 7
Subject to change as finalized by the City Clerk For a final official copy, contact the City Clerk's Office 358.5041
Summary of Minutes
January 8, 2019 - 7:00 PM
Iowa City City Council special meeting, held in Emma J. Harvat Hall, 410 E Washington
St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor,
Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Sitzman, Russett, Hightshoe, Havel. UISG: Stewart, Wu.
1. Call to Order
The Mayor announced that an awards event had been held in December by Little
Village at the Graduate Hotel where Iowa City was presented the Crandic Champ
award.
2. Proclamations
2.a. Martin Luther King, Jr. Day
Royceann Porter, accepting.
Beginning of Consent Calendar (Items 3-8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
3.a. December 18, Work Session
3.b. December 18, Regular formal Summary of Minutes
4. Receive and File Minutes of Boards and Commissions
4.a. Civil Service Commission: December 18
4.b. Housing & Community Development Commission: November 15
4.c. Planning & Zoning Commission: October 18
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License — Renewals
1. Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club
Room, 1720 Waterfront Dr.
2. Class E Liquor License for Hawkeye Star, Inc., dba Kirkwood
Liquor & Tobacco, 300 Kirkwood Ave.
3. Class C Beer Permit for The Convenience Store, LLC, dba The
Convenience Store, 106 S. Linn St.
4. Class C Liquor License for Devotay Iowa City, LLC, dba Devotay,
117 N. Linn St.
5. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.
January 8, 2019 Summary of Minutes Page 1
5.b. Liquor License — New
1. Class C Liquor License for Cafe taim LLC, dba Cortado, 26 S.
Clinton St.
6. Resolutions and Motions
6.a. Resolution rejecting bids received on December 18, 2018 for the West
Riverbank Stabilization Project. (Resolution 19-1)
6.b. Resolution accepting the work for the Wastewater Treatment Facility
Influent Channel Modifications Project. (Resolution 19-2)
6.c. Resolution accepting the work for the Market Street and Union Place
Curb Ramp and Storm Sewer Improvements. (Resolution 19-3)
6.d. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Wastewater
Treatment Facility Backup Generation and Electrical Distribution
Upgrade Project. (Resolution 19-4)
6.e. Resolution authorizing the procurement of Land Development, Permit,
and Licensing Software for the Public Works and Neighborhood and
Development Services Departments. (Resolution 19-5)
61 Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from The Convenience Store. (Resolution 19-6)
6.g. Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from Almost Paradise. (Resolution 19-7)
6.h. Resolution accepting payment of $300.00 civil penalty and waiver of
right to hearing from Up In Smoke. (Resolution 19-8)
61 Resolution accepting payment of $300.00, $1,500.00 $ $1,500.00 civil
penalties, a thirty -day suspension, and waivers of right to hearing from
Casey's General Store #3322. (Resolution 19-9)
6.j. Resolution accepting payment of $1,500.00 civil penalty, a thirty -day
suspension and waiver of right to hearing from Deli Mart #1.
(Resolution 19-10)
6.k. Resolution accepting payment of $300.00 civil penalty, a thirty -day
suspension, and waivers of right to hearing from Joe's Place.
(Resolution 19-11)
6.1. Resolution adopting the Statewide Urban Design and Specifications
(SUDAS) Standard Specifications (2019 Edition), as revised by the
SUDAS General Supplemental Specifications and the revised City of
Iowa City Supplemental Specifications (January 2019). (Resolution 19-12)
January 8, 2019 Summary of Minutes Page 2
7. Setting Public Hearings
7.a. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 0.56 acres of property located at 416 Reno Street
from Medium Density Single -Family Residential Zone (RS -8) to Medium
Density Single -Family Residential Zone (RS -8) with a Historic District
Overlay (OHD). (REZ18-00021)
7.b. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 1.73 acres of property located at 1818 N.
Dubuque Street from Low Density Single -Family Residential Zone (RS-
D) to Low Density Single -Family Residential Zone (RS -5) with a Historic
District Overlay (OHD). (REZ18-00023)
7.c. Motion setting a public hearing for January 22, 2019 on an ordinance to
amend Title 14 of the Iowa City Code related to minor amendments to
address inconsistencies (ZCA18-00004)
7.d. Motion to set a public hearing for January 22, 2019 on an ordinance to
amend Title 17 of the Iowa City Code for the adoption of the 2018 edition
of the International Building Code (IBC), the International Residential
Code (IRC), and local amendments.
7.e. Motion to set a public hearing for Jan. 22, 2019 on ordinance amending
Title 7, Fire Prevention and Protection, by adopting the 2018 edition of
the International Fire Code.
8. Correspondence
8.a. Deer Management: Dawn Frary, Florence Boos, Erin Irish
8.b. Public Art Funding: Steve Miller [Staff response included], Nancy Purington,
Sayuri Sasaki Hemann
8.c. Park benches: Evalee Mickey, Maureen Vasile, Nancy Wagner, Harry Olmstead,
Charles Allen
8.d. Melissa Kotulski: Season's Greetings
8.e. Nick Summy: City Police Resources Used for an Internal University Investigation
8.f. David Hathaway and Luis Hernandez: Question from Mesa Pizza regarding
canned beer
8.g. Carol deProsse: Minneapolis, Tackling Housing Crisis and Inequity, Votes to End
Single -Family Zoning
8.h. Joel Maxey: fireworks question [Staff response included]
8.i. Install (2) "Yield" signs and (1) "Stop" sign
8.j. Sara Barron: FY20 Budget + Affordable Housing
8.k. Ginalie Swaim: 109 Market Street, for Jan 8th work session
End of Consent Calendar
Motion to approve consent calendar (Items 3-8) as amended. Moved by
M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes)
January 8, 2019 Summary of Minutes Page 3
9. Community Comment (items not on the agenda)
The following individuals appeared: Ginalie Swaim regarding two buildings, Tate Arms
and The Iowa Federation Home, that tell some of the story of civil rights issues in Iowa
City; Donna Lyon VanSwol regarding City regulations for construction activity; and
Charlie Eastham regarding affordable housing
10. Planning and Zoning Matters
10.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-
00003)
The public hearing was re -opened. No one appeared.
Motion to give first consideration. Moved by S. Mims, seconded by M. Salih.
Motion Failed. (2 Ayes) Nays: Mims, Salih, Taylor, Teague, Throgmorton.
Individual Council members expressed their views.
Motion to accept correspondence from Larry Baker. Moved by P. Taylor,
seconded by S. Mims. Motion Passed. (7 Ayes)
10.b. Ordinance rezoning property located at 410-412 North Clinton Street from
High Density Multi -Family Residential (RM -44) to RM -44 with a Historic
District Overlay (RM-44/OHD). (REZ18-00007) (Second Consideration)
Motion to give second consideration. Moved by B Teague, seconded by J.
Thomas. Motion Failed. (5 Ayes) Nays: Mims, Salih.
Development Services Coordinator Sitzman presented a power point. Individual
Council members expressed their views. City Attorney Dilkes provided additional
information. The following individuals appeared: Ginalie Swaim; Robert Michael,
Holland, Michael, Raiber & Sittig PLC; Melva Hughes; and Helen Burford, Historic
Preservation Commission member.
The Mayor declared the resolution failed, 5/2. (City Code requires that a
supermajority vote (6 of 7) of the City Council is necessary to approve.)
Motion to accept correspondence from Robert Michael representing Holland,
Michael, Raiber & Sittig PLC. Moved by B Teague, seconded by J. Thomas.
Motion Passed. (7 Ayes)
10.c. Letter to the Johnson County Planning and Zoning Commission in support
of a rezoning from County Highway Commercial (CH) to County Agriculture
(A) for approximately 1.55 acres of property located in Johnson County at
4548 Sioux Avenue SE in Fringe Area B - Outside the Growth Area (CZ18-
00003)
Motion to approve. Moved by M. Salih, seconded by S. Mims. Motion
Passed. (7 Ayes) Development Services Coordinator Sitzman presented
a power point.
January 8, 2019 Summary of Minutes Page 4
Regular Formal Agenda
11. Resolution assessing $300.00 civil penalty against Black $ Gold Vapors.
A hearing was held. No one appeared.
Motion to approve Resolution 19-13. Moved by J. Thomas, seconded by R. Cole.
Motion Passed. (7 Ayes)
12. Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an agreement by and between the City of Iowa City and
Opticos Design, Inc. to provide consultant services for the creation of a form -
based code for an area in the South District of Iowa City.
Motion to approve Resolution 19-14. Moved by S. Mims, seconded by M. Salih.
Motion Passed. (7 Ayes)
Senior Planner Russett presented information. Individual Council members expressed
their views. City Manager Fruin provided additional information.
13. Resolution adopting Iowa City's FYI Annual Action Plan Amendment #4,
which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS)
Motion to approve Resolution 19-15. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
Individual Council members expressed their views.
14. Council Appointments
14.a. Telecommunications Commission - One Vacancy to fill a three-year
term, July 1, 2018 - June 30, 2021. (Term expired for Derek John)
Appoint Adam Stockman
14.b. Board of Appeals (HVAC or Design Professional) - One Vacancy to fill a
five-year term, January 1, 2018 - December 31, 2023. (Term expired for
Jim Walker)
Re -appoint Jim Walker
Motion to appoint vacancies. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
15. Announcement of Vacancies -New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
January 8, 2019 Summary of Minutes Page 5
Board of Adjustment - One vacancy to fill an unexpired term. Upon
appointment - December 31, 2020. (Tim Weitzel resigned)
Correspondence included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, February 12, 2019.
Motion to accept correspondence from Tim Weitzel. Moved by J.
Thomas, seconded by B Teague. Motion Passed. (7 Ayes)
16. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Board of Adiustment - One vacancy to fill an unexpired term,
Upon appointment - December 31, 2022. (Bryce Parker
resigned)
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
Civil Service Commission - One vacancy to fill an unexpired,
Upon appointment - April 4, 2022. (Emily Bushman removed)
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2016 - December 31, 2020. (Formerly
advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2019 - December 31, 2023. (New full term)
Historic Preservation Commission (E. College St) - One vacancy to
fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for
Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to
fill a three-year term, July 1, 2016 - June 30, 2019. (New District
formed)
Vacancies will remain open until filled,
17. Community Comment
The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG
updates.
18. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
January 8, 2019 Summary of Minutes Page 6
19. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe noted they would be
continuing the Council tour of departments and offered dates and
departments.
b. City Attorney - None
C. City Clerk - None
20. Adjourn
Motion to adjourn meeting at 9:08 p.m. Moved by R. Cole, seconded by S.
Mims. Motion Passed. (7 Ayes)
G z`,z
Ja es A. Throgmorton, Mayor
t"L'elli <. Fruehling, qity Clerk
January 8, 2019 Summary of Minutes Page 7
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January 8, 2019
ATTACHMENTS:
Description
December 18, Work Session
Item Number: 3.a.
r
AM,:.®fir, CITY OF IOWA CITY
.,, Aw
M E M 0 RA N D U M
Date: December 21, 2018
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, December 18, 2018, 5:00 PM in Emma J. Harvat Hall
Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton.
UISG: Stewart
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Matherly, Knoche, Ford, Bockenstedt,
Bowers, Rackis, Havel, Hightshoe, Kubly
(A transcription is available in the City Clerk's Office and the City website.)
Proposed CPRB Ordinance Change
Mayor Throgmorton thanked Community Police Review Board (CPRB) members for attending on
behalf of the Board. City Attorney Dilkes gave a brief overview of the Board and staff's concerns
regarding the Board's recommendations. Police Chief Matherly discussed the value of the Board and
the review process. CPRB members Orville Townsend and Monique Galpin spoke regarding the
Board recommendations and why they felt they were important. Individual Council members expressed
their views.
Action: The City Attorney's Office and Police Department will prepare an ordinance reflecting the
CPRB's requested changes without including item 11 from the memo. The City Manager will continue
to be involved in officer interviews and will, at the request of the CPRB, participate in discussions
between the CPRB and the Chief when their conclusions differ. In the future when disagreements are
noted, the CPRB reports to Council will be placed on the regular agenda for Council discussion.
Transcripts of that discussion will be sent to the CPRB. Finally, the CPRB will further discuss the idea
for two designated City Council liaisons before making any such recommendation to the City Council.
Solar feasibility study
Assistant City Manager Monroe summarized the memo (I P4) that was included in the 12/13 information
packet. Individual Council members expressed their views. City Manager Fruin provided additional
information.
Action: Staff will proceed with the design for the solar at the new Streets building. The Council will be
provided with complete information before deciding whether to proceed with that installation. Staff will
engage utility providers in further discussions on a collaborative renewable energy project in the
community. Staff will proceed with designs and specifications for a solar project at Terry Trueblood
Recreation Area (TTRA). Funding for that project will be discussed in the upcoming budget
deliberations. In preparing the solar projects at the Streets and TTRA facilities, staff will include
educational components. Lastly, the solar report will be sent to the Climate Action Advisory Board for
their review and comment.
Council Work Session
December 18, 2018
Page 2
Clarification of Agenda Items
• [8.a]... Pedestrian Mall Benches: Barb McFarland, Robin Kash, Jeanette Love, Mark Petterson,
Garry Klein, Sean McRoberts... Mayor Throgmorton noted a series of communication regarding
the benches in the Pedestrian Mall and asked for Council input. Individual Council members
expressed their views. City Manager Fruin provided additional information.
Action: Staff will prepare a memo on the Ped Mall benches that describes options and estimated
costs for including a to -be -determined percentage of benches without arm rests. The memo will
be placed in a future Information Packet for Council consideration.
(Break to Formal meeting 6:42pm)
Clarification of Agenda Items (cont.)
• [6.e]... Hickory Hill Park Improvements Project — Phase 1... Council member Thomas asked if
plans and specs could be sent to the Friends of Hickory Hill Park.
Mayor Throgmorton stated he received a letter from the Friends of Historic Preservation stating
that Alicia Trimble was stepping down as Director and thanked her for her work over the years.
Action: Staff will send the approved Hickory Hill Park improvement project plans and
specifications to the Friends of Hickory Hill Park, clarifying the status of the ongoing REAP
funded improvements that are separate from the awarded project as well as the next steps for
phase 2 improvements with remaining budget funds.
• Council member Thomas noted correspondence between Rebecca Porter and Jiyun Parks
regarding the safety of Park Road. City Manager Fruin stated the email did not go to a majority
of Council therefore was not included in any packet material.
• [6.c]... Landfill Dual Extraction System Construction... Mayor Pro tem Taylor pointed out a
possible typo where the Project Annual Cost should be Project Actual Cost. City Manager Fruin
confirmed it should be Actual Cost.
Information Packet Discussion (December 6, December 131
➢ December 6
1. (I P4, Memorandum from Sr. Transportation Engineering Planner: Linn Street and
Washington Street Collision and Citation Data) Council member Thomas had a question on
the Table and noted collisions are down 3 to 1 since the stop signs were put in. Individual
Council members expressed their views.
➢ December 13
1. (I P9, Memorandum from Neighborhood & Development Services Director: South District
Homeownership Program - Program Outline) Mayor Throgmorton asked if the information in
the December 13 packet was just for additional background information. City Manager Fruin
stated he hoped for light Council discussion with direction to move forward with the program.
Neighborhood & Development Services Director Hightshoe provided additional information.
Individual Council members expressed their views.
Action: Staff can move forward with the South District homeownership plan with one
modification. The preference for purchasing the units shall be (1) existing tenants, (2)
currents residents on Taylor and Davis, (3) residents of the larger neighborhood as depicted
in the staff memo. Council will add $140k in General Funds to support the project during
the upcoming budget deliberations.
Council Work Session
December 18, 2018
Page 3
➢ December 6 (cont.)
2. (IP3, Copy of article from City Manager: Why do all new apartment buildings look the
same?) Mayor Throgmorton felt the article was very informative.
➢ December 13 (cont.)
2. (IP12, Email from Carol deProsse to Resource Management Superintendent: Article -
Recycling food waste in China) Mayor Pro tem Taylor thanked Carol deProsse for sharing
the article.
3. (IP10, Memorandum from Human Rights Coordinator & Equity Director: Social Justice and
Racial Equity Third Quarter Update for 2018) Council member Salih stated the information
provided in the update was great. Individual Council members expressed their views.
4. (1 P6, Email from Mayor: Council internship program) Mayor Throgmorton outlined and
provided clarification for his memo dated December 6th. Individual Council members
expressed their views.
5. (1 P7, Copy of article from Council member Thomas: Article -The "Continuous City" vs. the
"Ruptured City") Council member Thomas summarized the article.
6. (1 P8, Memorandum from City Attorney: 12 E. Court Street - Height Bonus) Council member
Mims thanked City Attorney Dilkes for the information.
7. (IP6, Email from Mayor: Council internship program) Council member Mims had additional
comments regarding the media coverage of the memo. Individual Council members
expressed their views.
8. (1 P5, Pending Work Session Topics) Council member Teague asked for a work session
update on the transit study and regional services information. Individual Council members
expressed their views. City Manager Fruin noted a provision in the fringe area agreement
with Johnson County to meet with a committee when there is a disagreement between the
City and County as there was on the rezoning for American Legion Road and asked for two
Council member volunteers to join City staff for that meeting.
Action: Staff will prepare a memo generally describing the prospects for a regional transit
service. The memo will generally describe the history of such discussions and various
opportunities and challenges associated with a regional service model. The item will be
scheduled for a work session in January.
Council Members Teague and Thomas will represent the City on the zoning resolution
matter with Johnson County. Staff will set up a time to review the situation and fringe area
agreement with the Council Members prior to meeting with the County.
Council updates on assigned boards, commissions and committees
Council members reported on various assigned boards, commissions and committees.
Adjourn 9:34 p.m.
Item Number: 3.b.
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ATTACHMENTS:
Description
December 18, Regular formal Summary of Minutes
Subject to change as finalized by the city Cleric. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
December 18, 2018 - 7:00 PM
Iowa City City Council regular meeting, held in Emma J. Harvat Hall, 410 E Washington St.
Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor, Teague,
Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes, Fruehling,
Knoche, Sitzman, Ford. UISG: Stewart.
Call to Order
2 Student Leadership Awards - Lucas and Twain Elementary
The Mayor presented Student Leadership Awards to Lucas and Twain Elementary
students.
2a.
lyanna Simpson
2b.
Lily Waite
2c.
Asia Garrett
2d.
Keira James
2e.
Aedan Thomas
Beginning of Consent Calendar (Items 3-8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
3.a. December 4, Work Session
3.b. December 4, Regular formal Summary of Minutes
4. Receive and File Minutes of Boards and Commissions
4.a. Airport Commission: October 18
4.b. Community Police Review Board: November 13
4.c. Historic Preservation Commission: October 11
4.d. Housing & Community Development Commission: September 20
4.e. Parks & Recreation Commission: November 14
4.f. Planning & Zoning Commission: September 20
4.g. Public Art Advisory Committee: November 1
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License — Renewals
1. Class C Liquor License for Carlos O'Kelly's of Iowa City Inc., dba
Carlos O'Kelly's Mexican Cafe, 1406 S. Gilbert St.
2. Class C Liquor License for Pub on Clinton Street, LLC, dba Pints,
118 S. Clinton St.
3. Class B Native Wine Permit for Dykstra Nursery Corporation, dba
Iowa City Landscaping & Garden Center, 520 Hwy 1 West
4. Special Class C Liquor License for The High Ground Cafe L.L.C.,
dba High Ground Cafe, 301 E. Market St.
5. Outdoor Service area for The High Ground Cafe L.L.C., dba High
Ground Cafe, 301 E. Market St.
December 18, 2018 Summary of Minutes Page 1
5.b. Liquor License — New
1. Class C Liquor License for One Eighty LLC, dba BeerBurger, 180
E. Burlington St.
2. Outdoor Service Area for One Eighty LLC, dba BeerBurger, 190 E.
Burlington St.
S.C. Liquor License — Refunds
1. Refund an unused portion of a Special Class C Liquor License, dba
Fit Iowa City, 1555 1st Ave.
6. Resolutions and Motions
6.a. Disbursements - Consider a motion to approve disbursements in the
amount of $16,007,325.02 for the period of November 1 through
November 30, 2018, as recommended by the Finance Director subject to
audit. Disbursements are published and permanently retained in the City
Clerk's office in accordance with State Code.
6.b. Resolution Authorizing the Renewal of a 3 -year Contract for Asphalt
Shingle Collection, Processing, and Marketing Services. (Resolution 18-331)
S.C. Resolution accepting the work for the Landfill Dual Extraction System
Construction Project. (Resolution 18-332)
6.d. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the City Hall MPOJC
Renovation Project. (Resolution 18-333)
6.e. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Hickory Hill Park
Improvements Project— Phase 1. (Resolution 18-334)
6.f. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the 2018 Annual Sewer
Rehabilitation Project. (Resolution 18-335)
6.g. Resolution approving final plat of Stone Bridge Estates Subdivision -
Part Ten, Iowa City, Iowa. (SUB18-00014) (Resolution 18-336)
7. Setting Public Hearings
7.a. Resolution authorizing mailing and publication of notice of intent to
commence the American Legion Road Improvements Project and to
acquire property for the project; and setting date of public hearing on
January 22, 2019. (Resolution 18-337)
8. Correspondence
8.a. Pedestrian Mall Benches: Barb McFarland, Robin Kash, Jeanette Love,
Mark Patterson, Garry Klein, Sean McRoberts, Ethan Forsgren, Caroline Dieterle,
Isaac Doucette
8.b. Carol deProsse: Recycling bins [Staff response included]
8.c. Lori Kendrick: Deer Management [Staff response included], Sara Jacobmeyer
Pinkham, Julie Mock, Lynn Gallagher, Margot Bilanin
December 18, 2018 Summary of Minutes Page 2
8.d. Iowa City Downtown District (ICDD) Budget
8.e. Interns: Paul Roesler, Ruthina Malone
8.f. Installation of "Do Not Enter" sign at 1301 South Gilbert Street
End of Consent Calendar
Motion to approve consent calendar (Items 3-8) as amended. Moved by M.
Salih, seconded by J. Thomas. Motion Passed. (7 Ayes)
9. Community Comment (items not on the agenda)
The following individuals appeared: Paul Greenough and Katharine Nicholson regarding
Concentrated Animal Feeding Operations (CAFO's); Brandon Ross regarding No Loitering
signs at the Robert A. Lee Recreation Center; Crissy Canganelli, Executive Director of the
Shelter House and Dottie Persson, Shelter House volunteer regarding Pedestrian Mall
benches and City efforts to reduce homelessness; Thomas Agran, Steve Miller, and Vero
Rose Smith regarding Public Art Funding.
Motion to accept correspondence submitted by Steve Miller from Thomas Agran.
Moved by S. Mims, seconded by M. Salih. Motion Passed. (7 Ayes)
10. Planning and Zoning Matters
10.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-
00003)
The public hearing was re -opened. No one appeared.
Motion to continue public hearing and defer first consideration to 1/8. Moved by R.
Cole, seconded by M. Salih. Motion Passed. (7 Ayes)
Regular Formal Agenda
11. Resolution approving an agreement between the City of Iowa City, Iowa, and
Hills Bank & Trust Company, MidwestOne Bank, and the University of Iowa
Community Credit Union for the Building Change Loan Program.
Motion to approve Resolution 18-338. Moved by M. Salih, seconded by J. Thomas.
Motion Passed. (5 Ayes) Nays: Cole, Salih.
Economic Development Coordinator Ford presented a power point. Individual Council
members expressed their views. City Manager Fruin provided additional information.
12. Council Appointments
12.a. Airport Zoning Commission -One Vacancy to fill an unexpired term,
Upon appointment - December 31, 2021. (Matthew Wolford resigned)
Motion to appoint Christine Ogren to the Airport Zoning Commission. Moved
by R. Cole, seconded by M. Salih. Motion Passed. (7 Ayes)
December 18, 2018 Summary of Minutes Page 3
13. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired, Upon appointment -
December 31, 2022. (Bryce Parker resigned)
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January
1, 2016 - December 31, 2020. (Formerly advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January
1, 2019 - December 31, 2023. (New full term)
Board of Appeals HVAC or Building Professional - One vacancy to fill a five-year
term, January 1, 2019 - December 31, 2023. (Term expired for Jim Walker)
Historic Preservation Commission (E. College St) - One vacancy to fill a three-year
term, July 1, 2018 - June 30, 2021. (Term expired for Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to fill a three-year
term, July 1, 2016 - June 30, 2019. (New District formed)
Telecommunications Commission - One vacancy to fill a three-year term, July 1,
2018 - June 30, 2021. (Term expired for Derek John)
Vacancies will remain open until filled.
Item 13.a Announcement of Vacancies — New
Civil Service Commission — One vacancy to fill an unexpired term, Upon appointment
— April 4, 2022. (Emily Bushman Removed from Commission) Correspondence
included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
14. Community Comment— None
15. City Council Information
Council members reported on various meetings attended, upcoming meetings, community
events, and items of interest.
16. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe noted that the Proposed Budget is
scheduled to be released on Friday, December 21st, and that the City would be
holding Breakfast on a Budget again this year prior to the Budget Work Session on
Saturday, January 51h.
b. City Attorney - None
C. City Clerk - None
December 18, 2018 Summary of Minutes Page 4
17. Adjourn
Motion to adjourn meeting at 8:40 p.m. Moved by M. Salih, seconded by J.
Thomas. Motion Passed. (7 Ayes) /
J es A. Throgmortorl, Mayor
Kellie K. Fruehling,, letic
December 18, 2018 Summary of Minutes Page 5