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Home My WebLink About2019-02-19 ResolutionItem Number: 6.a. + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org February 19, 2019 1. Resolution to issue Dancing Permit to Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. ATTACHMENTS: Description Dance Permit Resolution Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution No. 19-42 Resolution to Issue Dance Permit Be It Resolved by The City Council of Iowa City, Iowa that a Dancing Permit as provided by law is hereby granted to the following named person and at the ' following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: It's Brothers Bar & Grill — 125 S. Dubuque St. Passed and approved this 19 th day of February 2019 % ,l %M yor ��5�ea1'._v � f � �L( Approved by Attest:. ,.0 .9 n_ Attorney's It was moved by Mims and seconded by salih Resolution be adopted, and upon roll call there were: Ayes: Nays: DIM Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton RIM Item Number: 7.b. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Motion to approve a tentative agreement between the City of Iowa City and the Police Labor Relations Organization of Iowa City. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Ashley Monroe, Assistant City Manager Geoff Fruin, City Manager Fiscal Impact: Recommendations: Staff: Approval Commission: Attachments: Tentative Agreement Executive Summary: The current Police union collective bargaining agreement expires June 30, 2019. The City participated in collective bargaining with the Police union in accordance with Chapter 20 of the Iowa Code. After exchanging initial proposals on January 3, 2019 and January 14, 2019 the parties participated in a bargaining session on January 18, 2019. A tentative agreement was reached in mediation on January 31, 2019. Background /Analysis: The Police union agreement was voluntarily settled for one year. The negotiated wage adjustment provides a 2.75% across the board increase (ATB) in July 2019. The insurance terms include settlements equivalent to the AFSCME and Fire union settlements for FY20 which includes increased employee cost share through higher deductibles, out of pocket maximums, and premium contribution. The tentative agreement is attached and also includes a language modification to the dues checkoff provision to reflect current state law and also reinstates all articles from the prior collective bargaining agreement. ATTACHMENTS: Description Tentative Agreemen'i TENTATIVE AGREEMENT CITY OF IOWA CITY And Police Labor Relations Organization of Iowa City Submitted January 31, 2019 1) Article III (Checkoff) Modify this Article to reflect that this Article will only be allowed if permitted by law 2) Article XVIII (Insurance) The City proposes to modify Section 1, Medical Insurance, and the corresponding attachments to the contract as follows: a) Plan Design: 1/1/20 Co-insurance -- 90/10 Deductibles -- $700 Single/$950 Family OPM -- $1200 Single/$2000 Family b) Contribution Rates: 7/1/19 -- $65 Single/$105 Family 3) Article XXVIII: (Compensation) July 1, 2019 — 2.75% ATB 4) Article XXVII: (Effective Period) Change the dates here and in the body of the contract as necessary to reflect the Agreement beginning July 1, 2019 and shall continue through June 30, 2020. 5) Include all Articles from previous contract. //,3///) Item Number: 7.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution establishing a revised schedule of fees and charges for Parks and Recreation services and programming and rescinding Resolution Number 17-33 previously establishing said fees and charges. Prepared By: Brad Barker, Recreation Superintendent Reviewed By: Juli Seydell Johnson, Director of Parks & Recreation Sue Dulek, Assistant City Attorney Dennis Bockenstedt, Director of Finance Geoff Fruin, City Manager Fiscal Impact: None. Recommendations: Staff: Approval Commission: Parks and Recreation Commission Approved on January 10, 2019. Attachments: Resolution 2020 Parks & Recreation Fee Schedule Executive Summary: City Code requires the Parks and Recreation Department submit a schedule of fees and charges to be adopted by the City Council. The Parks and Recreation Commission annually reviews, make suggestions and approves fees and charges for all Parks and Recreation Department services and programs. City Code requires review by the City Council for adoption. The proposed effective date of change is congruent with first day of summer registration, April 24, 2019. Background /Analysis: Parks and Recreation staff annually review the fees and charges schedule during the budget process. The schedule is reviewed to allow the department to plan for more effective cost recovery. Several factors taken into consideration during the review process include cost of living expense projections, comparative market pricing, and specific program/service users and impacts to them. For FY20, staff recommended that program and rental rates remain unchanged aside from the following recommendations.: • Lowering the minimum price point for Adult Sports Program from $90 to $30. This change allows more flexibility in pricing for individual participants as well as non-traditional sporting leagues and/or tournaments. • Completely removing fees for City Park Rides. Reducing dog-park daily tag fees from $7 to $5 in an effort to maintain attendance rates and affordability. Daily tag fees were $5 in FY18. Farmers Market Vendor Fees increased to $18 from $17.25 to correctly reflect the approved increase from FY19. Added a single day Disc Golf Tournament fee of $65 and includes use of the course's adjoining shelter. ATTACHMENTS: Description Resolution FY20 Parks & Recreation Fee Schedule Prepared by: Susan Dulek, Ass't. City Atty, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 19-43 Resolution establishing a revised schedule of fees and charges for Parks and Recreation services and programming and rescinding Resolution Number 17-33 previously establishing said fees and charges. Whereas, Section 10-9-5 of the City Code provides that, "[u]pon recommendation of the Parks and Recreation Commission, all Parks and Recreation fees shall be established by resolution of the City Council"; and Whereas, the Parks and Recreation Commission has reviewed all fees and is recommending certain increases to be implemented beginning April 24. 2019; and Whereas, it is in the public interest to review and occasionally revise said fees. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The schedule of fees and charges for parks and recreation services and programming, as approved by the Parks and Recreation Commission and attached hereto, is adopted effective April 24, 2019. 2. Resolution Number 17-33 previously establishing said fees and charges is rescinded effective April 24, 2019. Passed and approved this 19th day of_ February , 2019. G, Mayor Attes Ci y Clerk Approved By: �e� a - /s City Attorney's Office 7,G Resolution No. 19-43 Page 2 It was moved by Mi me and seconded by salih the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Cole Mims Salih Taylor Teague Thomas Throgmorton City of Iowa City Cost Center 10510214 GIL / Revenue 348300 Typei Advertising Fees ..2015 0.50 Fee 0.50 2016-- 2019 Fee 2020 Proposed 0.75 Farmer's Market 0.50 0.50 0.75 0.75 10510214 Farmer's Market 363910 Misc. Sale of Merch 7-12 8-13 8-13 8-13 9-14 9-14 9-14 10510214 Farmer's Market 382100 Vendor Fees 12.50/14.00 12.50/14.00 13.00/15.00 14.00/16.00 14.50/16.50 10.00/17.25 10.00/18.00 10520200 Rec. Center Operations 382200 Building/Room Rental -Mtg Rm/Kitch/Craft Rm 30.00 30.00 30.00 30.00 30.00 32.00 32.00 -Social Hall 70.00 70.00 70.00 70.00 80.00 82.00 82.00 Gymnasium 45.00 45.00 45.00 45.00 45.00 45.00 45.00 -Half Court 75.00 75.00 75.00 75.00 45.00 45.00 45.00 -Full Court 25.00 25.00 25.00 25.00 -Sport team practice (1/2 court) 10520200 Rec. Center Operations 382400 Locker Rentals -Daily (coin operation) .25-.50 .25-.50 .25-.50 .25-.50 0.75 0.75 0.75 -Six Months 45.00 45.00 45.00 45.00 60.00 60.00 60.00 -Replacement key 30.00 30.00 30.00 10520264 Scanlon Gym 346100 Admissions -Tot Time $1.50 $1.50 1.50 1.50 1.50 1.00 1.00 10520264 Scanlon Gym 346700 Special Events -Birthday Parties 90.00 90.00 80.00-95.00 80.00-95.00 85.00-100.00 88.00-103.00 88.00-103.00 10520264 Scanlon Gym 382200 Building/Room Rental -Gym 45/75 45/75 45/75 45/75 45.00/75.00 45.00/75.00 45.00/75.00 -Mercer Mtg. Room 22.00 25.00 25.00 26.00 26.00 -P&G Room 40.00 40.00 40.00 42.50 45.00 46.00 46.00 -Wellness room 25.00 26.00 26.00 -Gym Sporting Event 40/70 1111 40.00/70.00 40.00/70.00 40.00/70.00 No= 10520265 IWINNIMENKM Grant Wood Gym 382200 Building/Room Rental 45/75 111MMININIM 45/75 25.00-75.00 45/75 MEN= 45.00 45.00 45.00 -Sport team practice (1/2 court) 25.00 25.00 25.00 25.00 -Parties 85.00-100.00 88.00-103.00 88.00-103.00 10520420 Social Programs 346400 Lessons 26.00 26.00 26.00-30.00 26.00-30.00 27.00-31.00 28.00-48.00 28.00-48.00 10520420 Social Programs 363910 Misc. Sale of Merch 12.00 12.00 12.00 12.00 10520430 Cultural Programs 346400 Lessons 26.00 26.00 26.00-30.00 27.00-31.00 28.00-48.00 28.00-48.00 26.00-30.00 10520430 Cultural Programs Summer Camp Aquatics Instruction 346300 346400 346400 Potters Studio Pass Lessons Lessons 150.00 155.00 160-175 200.00 160-185 210.00 175.00 210.00 185.00 210.00 185.00 10520460 1052020 -Red Cross 32.00 32.00 32.00 24.00 24.00 25.00 25.00 -Private 36.00 36.00 36.00 75.00 54.00 56.00 56.00 -Custom Private 90.00 90.00 93.00 93.00 -Adult Lessons 34.00 34.00 34.00 34.00 N/A N/A N/A -Lifeguarding 100.00 100.00 135.00 135.00 165.00 165.00 165.00 -Water Safety Inst. (40 hr) 125.00 125.00 140.00 140.00 175.00 175.00 175.00 -Lifeguard Instructor 220.00 220.00 225.00 225.00 225.00 "'ll�lll" "'111111" 10520530 Aquacizing 346200 Punch Pass 70.00 70.00 70.00 70.00 60.00 60.00 60.00 10520530 Aquacizing -Single Admision 4.00 4.00 4.00 4.00 4.50 4.50 4.50 10520541 Rec Center Pool Oper 346100 Admissions 4.00 4.00 4.00 4.00 4.00 4.00 4.00 10520541 Rec Center Pool Oper 346200 Punch Pass 28.00 28.00 30.00 30.00 30.00 31.00 31.00 10520541 Rec Center Pool Oper 346300 Pool Passes -Annual Pass 194.00 194.00 208-402 208-402 214.00-414.00 220.00-426.00 220.00-426.00 10520541 -30 Day Pass 16.00 18.00 19.00-36.00 19.00-36.00 20.00-37.00 20.50-38.00 20.50-38.00 10520541 Rec Center Pool Oper 382200 Building/Room Rental 75.00 75.00 75.00 75.00 75.00 75.00 75.00 10520542 Mercer Prk Pool Oper 346100 Admissions 4.00 4.00 4.00 4.00 4.00 4.00 4.00 10520542 Mercer Prk Pool Oper 346200 Punch Pass 28.00 28.00 30.00 30.00 30.00 31.00 31.00 10520542 Mercer Prk Pool Oper 346300 Pool Passes -Annual 194.00 194.00 208-402 208-402 214.00-414.00 220.00-426.00 220.00-426.00 -30 Day Pass 16.00 18.00 19.00-36.00 19.00-36.00 20.00-37.00 20.50-38.00 20.50-38.00 10520542 Mercer Prk Pool Oper 382200 Building/Room Rental 75.00 $244 75.00 $2-$4 75.00 2.00-4.00 75.00 2.00-4.00 75.00 2.00-4.00 75.00 2.00-4.00 75.00 2.00-4.00 10520543 City Park Pool Oper 346100 Admissions 10520543 City Park Pool Oper 346200 Punch Pass 28.00 28.00 30.00 30.00 30.00 31.00 31.00 10520543 City Park Pool Oper 346300 Pool Pass -Annual Pass 194.00 194.00 208-402 208-402 214.00-414.00 220.00-426.00 220.00-426.00 10520543 City Park Pool Oper -30 Day Pass 18.00 18.00 19.00-36.00 19.00-36.00 20.00-37.00 20.50-38.00 20.50-38.00 10520620 SPI Clubs and Special EventE 346500 Entry Fees 13.00 14.00 14.00 14.00 14.50 15.00 15.00 10520620 SPI Clubs and Special EventE 345600 Chartered Bus Trips 10520620 SPI Clubs and Special EventE 346400 Lessons $7-$22 $8-$23 $8-$23 $8-$23 8.25-24.00 8.50-25.00 8.50-25.00 10520620 SPI Clubs and Special EventE 346700 Special Events 10520620 SPI Clubs and Special EventE 362100 Contrib & Donations III11 MM 10520630 SPI Activities 346400 Lessons $17-$22 $17-$22 $17-$22 $17-$22 18.00-35.00 18.50-36.00 18.50-36.00 10520720 Youth Sports Programs 346400 Lessons 22.00-48.00 22.00-48.00 25.00-50.00 25.00-50.00 26.00-51.50 27.00-53.00 27.00-53.00 10520820 Adult Sports Programs 90.00-390.00 105.00-400.00 105.00-400.00 105.00-400.00 110.00-410.00 90.00-410.00 30.00-410.00 Cost Center GIL / Revenue Type 2013 Fee 2014 Fee 2015 Fee 2016 Fee 2017 Fee 2018 Fee 2019 Fee 2020 Proposed 10530200 Parks Ops & Maint 382100 Land Rental - Garden Plots 21.00 22 22.00 23.00 25.00 25.75 33.00 33.00 10530200 Parks Ops & Maint 382600 Theatre/Stage Rental 25-100/hr 25-100/hr 50-100/hr 50-150 hr 50-150 hr 51.50-154.50 67-200/hr 67-200/hr 10530200 Parks Ops & Maint 382700 Reservations 250.00 325.00 325.00 10530212 Soccer -Park Shelters 14-52/5hr 14-52/5hr 14-52/5hr 16-104/5hr 16-104/4hr 16.50-107.00 22-139/hr 22-139/hr - City Park parking 28/hr 29/hr 60.00 60.00 60.00 60.00 78.00 78.00 10530212 Soccer -trail fee 23/hr 23/hr 25/hr 25/hr 25.00 33.00 33.00 10530201 Cty Park Rides -walk/event EL 150.00 195.00 195.00 -walk/event deposit 0.75 0.75 1.00 1.00 1.00 100.00 130.00 130.00 -disc golf tournament/shelter 6.00 6 8.00 8.00 8.00 8.00 8.00 65.00 10530200 TTRA 382700 Reservations 10530221 Dog Parks -Lodge -Annual Tags 40-1000 50-1500 50-1500 54.00-2000.00 70-2600 70-2600 52-176 -Rental Commission/Marina -Daily Tags 167.00 167.00 167.00 167.00 217.00 217.00 10530200 Ashton House 382700 Reservations -Special Events 40-750 40-750 40-750 50.00-500.00 65-650 65-650 10530211 Ball Diamonds 382100 Tourn. Fees (land rental) 10540100 Cemetery 348890 Charges for Services 80-200 80-200 80-200 90-250 90-250 90-250 93-258 -Out of town 21.00 23.00 25.00 30.00 30.00 31.00 40.00 40.00 -Local 13.00 14.50 15.00 20.00 20.00 21.00 27.00 27.00 129-1133 -Lights 13/hr 13.50/hr 13.50/hr 15.00 15.00 16.00 21/hr 21/hr 10530211 Ball Diamonds 382700 Reservations -Field Rental Local 9.25/hr 10.50/hr 11.00 15.00 15.00 16.00 21 /hr 21/hr -Field Prep Local 22.00 23.00 25.00 30.00 30.00 31.00 40.00 40.00 -Lights 13/hr 13.50/hr 13.50/hr 15.00 15.00 16.00 21/hr 21/hr -Field Rental Out of Town 12/hr 13.5 13.50 18.00 18.00 19.00 25.00 25.00 -Field PreD Out of town 27.75 27.75 29.00 35.00 35.00 36.00 47.00 47.00 10530212 Soccer 382700 Reservations -Field Rental Local 18/hr 19/hr 19/hr 20/hr 20/hr 21/hr 27/hr 27/hr -Out of town/game nontoum 24/hr 25/hr 25/hr 25/hr 25/hr 26/hr 34/hr 34/hr -Cross Country event 250.00 325.00 325.00 10530212 Soccer 382100 Tourn. Fees (land rental) -Out of town 28/hr 29/hr 29/hr 30/hr 30/hr 31/hr 40/hr 40/hr 10530212 Soccer -Local 23/hr 23/hr 25/hr 25/hr 25/hr 33/hr 33/hr 10530201 Cty Park Rides A 34600 Admissions EL OIL, -Single Ticket 0.75 0.75 1.00 1.00 1.00 1.00 1.00 Not Applicable -Punch Pass 6.00 6 8.00 8.00 8.00 8.00 8.00 Not Applicable 346100 Admissions 10530221 Dog Parks -Annual Tags 30-110 35-115 35-115 40-135 40-135 40-135 52-176 52-176 -Daily Tags 5.00 5.00 5.00 5.00 5.001 5.00 7.00 5.00 -Special Events 1 50-95 50-95 65-124 65-124 10540100 Cemetery 348890 Charges for Services 80-200 80-200 80-200 90-250 90-250 90-250 93-258 93-258 392100 Sales of Land -Interments 100-1000 100-1000 100-1000 125-1100 125-1100 125-1100 129-1133 129-1133 -Lot Sales 200-1600 200-1600 200-1600 1 ""6" 300-1600 309-1442 309-1442 Item Number: 7.d. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between the City of Iowa City and Wisconsin Independent Network, LLC to use a portion of public right-of-way way for the installation, operation and maintenance of a fiber optic communications system. Prepared By: Kim Sandberg, Program Assistant Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution License Agreement Executive Summary: This agreement will allow Wisconsin Independent Network, LLC to install, operate and maintain a fiber optic communications system within City of Iowa City public right-of-way. The installation will include fiber optic cable at various locations within the City Background /Analysis: Wisconsin Independent Network, LLC has requested to utilize public right-of-way for the installation of a fiber optic communications system. To enable Wisconsin Independent Network, LLC to install the system, a License Agreement must be entered into between the City of Iowa City and Wisconsin I ndependent Network. This agreement will allow for the installation, operation and maintenance of a fiber optic communications system in Iowa City public right-of-way. ATTACHMENTS: Description Resolution License Agreement �.J Prepared by: Kimberly Sandberg, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139 Resolution No. 19-44 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between the City of Iowa City and Wisconsin Independent Network, LLC to use a portion of public right-of-way for the installation, operation and maintenance of a fiber optic communications system. Whereas, Wisconsin Independent Network, LLC ("Network") desires to install a fiber optic communication system within Public Right -of -Way; and Whereas, the City of Iowa City desires to enter into an agreement with Network providing for the use of the Public Right -of -Way for such purposes; and Whereas, it is in the public interest to enter into an agreement with Network establishing the terms and conditions for the operation of this fiber optic communications system. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The attached agreement between the City of Iowa City and Wisconsin Independent Network, LLC to use certain Public Right -of -Way set out in said agreement for the placement of fiber optic communication system is in the public interest, and is hereby approved as to form and substance. 2. The Mayor is authorized to execute and the City Clerk to attest the attached agreement, on behalf of the City of Iowa City, Iowa, and the City Clerk is hereby directed to record the resolution and agreement in the Johnson County Recorder's Office, at Network's expense. Passed and approved this 19th day of February _,2019 1":a;7, Z iV� Ma or Approved by Attest- fpf . "- City'Clerk �j�' City Attorney's Office - It was moved by trims adopted, and upon roll call there were: and seconded by Ayes: Nays: X X X Salih the Resolution be Absent: Cole Mims Salih X Teague X Taylor X Thomas X Throgmorton AN AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND WISCONSIN INDEPENDENT NETWORK, LLC, FOR USE OF PUBLIC RIGHT-OF-WAY FOR THE INSTALLATION, OPERATION AND MAINTENANCE OF A FIBER OPTIC COMMUNICATION SYSTEM. SECTION I. DEFINITIONS a. "City" shall mean the City of Iowa City, Iowa and, where appropriate, shall include its officers, employees and agents. b. "Public Improvements" shall mean any publicly -owned Improvements on Public Right -of - Way, including but not limited to paving, sidewalks, grass, vegetation, trees, street lights, traffic signals, water mains, sewers, electrical transmission lines and equipment related thereto, communication lines and equipment related thereto. c. "Public Right -of -Way" shall mean the area on, below, or above a public roadway, highway, street, bridge, cartway, bicycle lane, or public sidewalk in which the City has an interest, including other dedicated rights-of-way for travel purposes and utility easements. d. "Network" shall mean Wisconsin Independent Network, LLC a limited liability company registered to do business in the State of Iowa, that operates a Fiber Optic Communication System. e. "Fiber Optic Communication System" shall mean a system for the transmission of information through fiber optic cables. "Fiber Assets" shall mean the equipment owned, operated, leased, or subleased for the operation of a Fiber Optic Communication System by Network, and shall include the equipment minimally necessary to transmit signals in the form of light from one point to the other, including the transmitting and receiving circuitry, light source and detector devices necessary for the operation of a Fiber Optic Communication System, not including cable television systems to the public for compensation. SECTION 2. BASIC GRANT Network is hereby granted a license to install, maintain, inspect, protect, repair, and replace its Fiber Assets in, under, upon, along and across the Public Right -of -Way shown and identified in Exhibits 1-5 hereto, subject to the regulatory powers of the City, including the permitting process, and subject to the conditions hereinafter set forth. SECTION 3. PLAN APPROVAL Before commencing any work authorized in Section 2 above, Network shall seek approval of detailed engineering plans from the Public Works Director by filing a written statement identifying the Public Right -of -Way upon, under or over which Network proposes to perform such work. Such statement shall be accompanied by a map, plan and/or specifications showing all components to be installed, existing site conditions, including all existing public utility facilities and streetscape features above ground, and any underground utilities where new foundations for ground -mounted equipment or underground components are proposed. The size and dimensions of all Fiber Assets required for the work must be included in the detailed plans, as well as the underground depth(s) Impacted by the proposed work. No Fiber Asset may be located in a manner that interferes with the reasonable and proper use, construction, reconstruction and maintenance of any public improvement or other structure upon, over or under the Public Right -of -Way. If the proposed plans show such an interference, as determined by the Public Works Director, the Public Works Director shall, within reasonable time after the filing of such written statement and supporting documentation, note the changes necessary to eliminate Interference and refer the same back to Network for modification of the plans and resubmittal to the City. If Network cannot make the requested modifications for whatever reason, the City is under no obligation to approve the plans or issue an excavation permit for any work shown on such plans. Upon approval of the plans in writing by the Public Works Director, Network may apply for an excavation permit subject to the limitations set forth in Section 5 below. SECTION 4. PROTECTION AND RESTORATION OF PROPERTY To protect the public and assure the safe and efficient movement of traffic, Network shall provide traffic control and properly barricade any work site to comply, at a minimum, with requirements set forth in the Manual on Vnilbnn Traft Control Devices. All pavement removed or damaged shall be properly and speedily replaced in accordance with the City's regulations, City's Municipal Design Standards and Standard Construction Specifications, and warranted for a period of five (5) years. As a condition to the use of Public Right -of -Way, Network shall, at its own expense, repair or cause repair to any public or private property damaged by Network. If Network fails to do so, the City may make such restoration at the expense of Network after providing Network with a written notice to its designated representative 30 days prior to the City's commencement of such restoration. Network shall pay such restoration costs within 60 days of receipt of invoice. Network shall restore and replace any disturbed surface vegetation with sod in conformance with City ordinances and standard local practices for placing sod. SECTION 5. EXCAVATIONS Nothing in this agreement waives Network's obligation to apply for and obtain an excavation permit prior to commencement of any work within the Public Right-of-Wayi including the payment of any excavation permit application fee. Subject to an excavation permit, Network is authorized to make excavations in the Public Right -of -Way shown on Exhibits 1-5 for purposes of installation, repair, replacement, and maintenance of Fiber Assets by Network. SECTION 6. CITY RESERVATION OF RIGHTS The City reserves the right to lay, and permit to be laid, wires, pipes, cables, conduits, ducts, manholes and other appurtenances; to do, or permit to be done, any underground and overhead installation of public improvements; and to change any curb or sidewalk or the grade or width of any street or close or vacate any Public Right -of -Way, as such work may be deemed 2 necessary or proper by the City in, across, along, over or under any Public Right -of -Way occupied by Network. In permitting others to do such work, the City shall not be liable to Network for any damages arising out of the performance of such work by third parties. Nothing in this agreement shall be construed to relieve other persons or corporations from liability for damage to Network's facilities and shall in no way limit the City's ability to own, maintain or operate its governmental functions within the Public Right -of -Way. SECTION 7. NETWORK CONTRACTORS The requirements of this agreement shall be binding upon and apply to all persons, firms or corporations performing work for Network under a contract, subcontract, time and materials arrangement or other type of work order. SECTION 8. CONDITIONS OF STREET OCCUPANCY, RELOCATION OBLIGATION The Fiber Assets installed by Network within the Public Right -of -Way pursuant to this agreement shall conform to established grades of streets, alleys and sidewalks, and be so located as to cause minimum interference with the rights or reasonable convenience of users of the Public Right -of -Way and property owners who own land adjoining Public Right -of -Way. All work performed under this agreement shall be done in accordance with the City Municipal Design Standards, Standard Construction Specifications, and the published Design Guidelines and Requirements for Installation of Pole -Mounted Utility Facilities Within City Right -of -Way, which may be amended from time to time as the City deems necessary and appropriate. Network shall conduct its work hereunder in such manner as to cause as little interference as possible with pedestrian and vehicular traffic, and shall abide by scheduling directions, if any, given by the Director of Public Works. Network shall not place its Fiber Assets in the Public Right -of -Way where the same will interfere with the normal use or maintenance of any public improvement, including but not limited to streets, alleys, sidewalks, traffic control devices, sanitary sewers, storm sewers, storm drains or water mains, electrical transmission lines or any public utility facility. Network shall not place identification signs within the Public Right -of -Way. Network shall, upon reasonable notice and at its sole cost and expense, remove, locate and relocate any Fiber Asset in, on, over or under Public Right -of -Way in such manner as the City may at any time require for the purpose of facilitating the construction, reconstruction, maintenance, repair or change in grade of any public improvement on, in or about any such Public Right -of -Way, for the purposes of facilitating the vacation and/or redevelopment of public property or Public Right -of -Way by the City. In the event Network fails to act within a reasonably allocated time, the City may cause the Fiber Assets to be relocated, in which case the City shall not be responsible for any damage to the Fiber Assets or any disruption of communication, and the costs thereof shall be to Network paid as provided in Section 4 hereof. Claims for delay of work from contractors employed by the City that are a result of Network's failure to act within a reasonable time shall be the responsibility of Network. In the case of Public Works projects, reasonable time shall be defined as the six (6) week period from the date the project documents are made available to bidders. Upon request, Network agrees to assist in locating its underground Fiber Assets. Such assistance will be provided in a timely manner, but not more than forty-eight (48) hours after the time of request. As a condition of this agreement Network shall enroll as a member of the "Iowa One -Call System" and shall respond to all requests and notifications placed to the toll- free "One -Call" number. SECTION 9. DAMAGED, DETERIORATED OR ABANDONED FIBER ASSETS Network shall repair or replace damaged or deteriorated Fiber Assets within 48 hours of notification from the City. Network shall notify the City when it intends to abandon its Fiber Assets. Within 30 days of abandonment, Network shall remove any and all abandoned Fiber Assets from the Public Right - of -Way unless the Director of Public Works expressly waives this requirement In writing, in which case such abandoned Fiber Assets become property of the City at no compensation to Network. SECTION 10. POWERS OF CITY OF IOWA CITY Nothing in this agreement shall be construed to abridge the right or power of the City to make or amend further ordinances, regulations or policies relative to the use of Public Right -of -Way by anyone using the same for the installation and maintenance of utility systems. This shall include, but be not limited to, establishment of a fee to recover the City's right-of-way management costs; establishment of any other fee allowed by law for use of Public Right -of - Way; and requirements deemed necessary for management of Public Right -of -Way such as the provision of a letter of credit, annual financial reports, service records, annual operations report. Any such ordinances, regulations, or policies shall apply to Network and to this agreement SECTION 11. RECORD KEEPING, ANNUAL REPORT Upon completion of the work, Network shall promptly furnish to the City as -built information related to its Fiber Assets located in the Public Right -of -Way in a Geographic Information System (GIS) format compatible with ArcGIS software, Including either shapefiles or geodatabase information. The as -built information shall be 3 -meter accuracy or better and consistent with the Iowa State Plane South coordinate system. Provided attributes shall reflect the facility type, location and other information needed to Identify the facilities. Network shall keep complete and accurate maps and records of the locations and operations of its facilities including buried abandoned facilities, in connection with this agreement, which shall be provided to the City annually on June 30 for the term of this agreement. SECTION 12. VIOLATIONS OF AGREEMENT In the event that Network violates any term of this agreement, Network shall be deemed in default and the City shall give written notice to Network of the default. Network shall cure such default within thirty (30) calendar days after receipt of such notice; provided, however, where any such default cannot reasonably be cured within such thirty (30) day period and Network proceeds promptly to cure the same and prosecute such cure with due diligence, the time for curing such default shall reasonably be extended for such period of time as may be necessary to complete such cure, as determined by the City. If the City determines that a breach of this agreement is an immediate danger to public health, safety or welfare that requires immediate action, the City may provide verbal or written notice of said determination to Network and immediately remedy the default by doing the act itself, or through a contractor, and charge the costs of such work to Network. If Network fails to cure a default within the time allowed, the City shall have the right to do any or all of the following: I. terminate this agreement; ii. seek specific performance; iii. remedy the default by doing the act itself, or through a contractor, and charge the costs of such work to Network; and iv. seek damages of such default, including attorney fees. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. SECTION 13. LIABILITY, INDEMNIFICATION AND INSURANCE Network covenants to indemnify, defend and save the City and its officers, agents and employees, harmless from any and all damages arising directly from the exercise of the rights grante rein. Network agrees to require contractors and subcontractors engaged in work for Network pursuant to this Agreement to maintain insurance coverage during the term of their work and to provide the City with certificates of insurance satisfactory to City. SECTION 14. SEVERABILITY In the event a court of competent jurisdiction shall adjudge any provision or provisions hereof invalid or illegal, or direct a change by Network in any matter or thing herein contained, such invalidity, illegality or change shall be deemed severable and shall in no way affect the remaining provisions of this agreement or their validity or legality and this agreement in all other respects shall continue in full force and effect as if said provision or provisions had not been so adjudged invalid or illegal, or such change had not been directed. At the City's option, and upon a court's ruling of invalidity or illegality, the City may cause this agreement to be terminated. SECTION 15. ASSIGNMENT Neither party shall assign or otherwise transfer this agreement or any of its rights and interest to any firm, corporation or individual, without the prior written approval of the other party. Any assignment made without prior written approval shall be considered a default of this agreement. SECTION 16. TERMINATION OF AGREEMENT AND VACATION OF RIGHT-OF-WAY The City may terminate this Agreement at any time upon thirty (30) days notice provided to Network, if the City determines that the property is needed for a public purpose and should be cleared of any and all obstructions. When not in conflict with other City purpose, need or use, as long as Network exercises the rights granted to it hereunder, the City will not, by ordinance or otherwise, vacate any right-of-way in which Network has installed its Fiber Assets without reserving such rights as necessary to allow continued use of such property for the said Fiber Assets in accordance with the terms of this agreement, provided that nothing herein shall limit the City's right to require Network to remove or relocate its Fiber Assets as provided in Section 8 hereof. SECTION 17. DELIVERY OF NOTICES Except as may be expressly provided herein, any notices hereunder shall be in writing and shall be delivered via certified mail and addressed as follows, unless indicated otherwise in the future: If to City: Public Works Director City of Iowa City 410 E. Washington Street Iowa City, IA 52240 If to Network: Scott Hoffman, CEO Wisconsin Independent Network, LLC 4955 Bullis Farm Road Eau Claire, WI 54701 In case of an emergency, notices may be given verbally to the above-named persons. In such case, written confirmation should be provided. Nothing contained herein shall prevent other forms of notice if actually received by addressee. Notice shall be deemed given on date of mailing, or, if delivered otherwise, on the date actual notice is received. SECTION 18. RECORDATION This agreement shall be recorded in the Johnson County Recorder's Office, at Network's expense. Dated this 19thday of February 12019 CITY OF IOWA CITY NEI1NO L By: kt�k— Ja es Throgmorton, May& 1 I _ AA T Print Name, Title: D c -on- ht0 Attest: City Clerk Approved by: L 1 �1i1 a lhio/in.�ntyt( Ll� G4Z'0'1� City Attorney's Office CITY OF IOWA CITY ACKNOWLEDGMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) This record was acknowledged before IOme, on, this &1y of 2019, by — ame.s Thnrr)DF }Oh r and 1 C - Tog leas Mayor an City Clerk, respectively, of the City of Iowa City, Iowa. _J 2, -tom &k14 Notary Public c ir theAffite of Iowa TC:CHRl8T71gNE0LN1 fflawwY��My commission expires: NETWORK ACKNOWLEDGMENT STATE OF WISCONSIN ) ss: Lre, COUNTY ) This rec rd vtas acknowledged before me on this '�� day of F'261 -v ° 2019, by A- } � (Name(s) of individual(s)) as CIED (type of authority, such as officer or trustee) of Wisconsin Independent Network, LLC. X, E M. `xOTA/9Y'': 0G , % O y�/15`�y✓ a,� F N ry ublic in and for the State of Wisconsin My commission expires: /c b/IQ/ O $4n EnvN ID IM]ABED-AM"CFLA32T'AW3D.W»Xt OVERVIEW r v low _ ,Druarn y E BLOOMINGTON ST a. ► Y Y\ I� T I9 N ERW R O6 W { 0 I If awn OW! m..e r OILBEAT. MMF�T.IONNMTV E.. w f = hNE WISCDNQIDEPENDIXf � Er. NETwoxR f il■ `ial i rao3ecrmxol.� i .Taw., !. P ♦ rAam DcscRmm E MARKET ST T � kqpmn� • �� "" _ "T` 003 —' �E MARKET ST rnMD o ED RWM MSTAU 12 x coDNr n1 E3Ds3nia auxr .. • ' ENGDiEERING DATE COMPLETED: 16343012 f REV I Z REVS ROIER N GNR TDMEOQ MON6N452072 ,w( 1 Z REDLINE �A AS BIRLT Aw r � Ybsnmasmtl w M!n®a n I' _t ■I� PxPVY�I inRV Yad. ^Pq - TeMI s 2stle�L s wbk a Wiwi® Ntiat. LLC. DocuSign Envelope ID: 48A2ABE4-AOA1-4CF9-A2BE-A2A62DA0333B Matchline Survey Sta. 003+59 (See Sheet 002 of 004 ) Y r 3 a • i +I R/V � tR/W -- R/V —f/W — '—GUR13 242EDGEOFCURB a 8 no f I I P/L n SHEET 001 OF 004 Z COUNT': JOHNSON TOWNSNP: TOM: T 79N RANCE R06 W SECTM. 10 MUNICPAUTT: IOWA CITY ROAD NAME: N GILBERT AND E MARKET WISCONSIN INDEPENDENT NETWORK PROJECT ID # 01-709 PROJECT DESCRIPTION: PLACE 48 COUNT FIBER ALONG PROPOSED ROUTE ENGINEERING DATE COMPLETED: 10-24-2018 REVISIONS REV 1 REV 2 W.I.N. PROJECT ENGINEER TODD ELLICKSON PHONE: 608-852-4072 tefficksongwins.rict REDLINE AS BUILT SCALE V = 30' NOTICE Information contained in this document is proprietary and shall not be used, copied, reproduced, m disclosed, in whole or in part, without written consent of Wisconsin Independent Network, LLC. DocuSign Envelope 10: 48A2ABE4-AOA1-4CF9-A2BE-A2A62DA0333B li�—_ A-Wbi: T 3 SHEET 002 OF 004 ", 7 .. KaiC¢iHiM ars'. 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PROJECT ENGINEER _ . , � � ➢ �� „, � � z TODD ELLICKSON PHONE: 608-852-4072 o 0 tellickson@wins.net w r r REDLINE "sa. t .� w c M k 't',"°' AS BUILT r L kt NJ. SCALE 1" = 30' ,•c--.., NOTICE Information contained in this document is proprietary and shall not be used, copied, reproduced, or disclosed, in whole or in pan, without written consent of Wisconsin Independent Network, LLC. Docu&gn Envelope ID. 48A2ABE4-AOA/-4CF9-A2BE-A2A62DA0333B 4 L w C t u Y A Matchline Survey Sta.011+46 (See Sheet 004 of 004 A r m ,O CURB a DRIN?' 11.00 w � V-,-Aw0;* y SHEET 003 OF 004 N COUNTY: JOHNSON TOMNSMP: TOM: T79N RMI R 06 W saellole 10 MtlMePAInY: IOWA CITY ROAD Race E MARKET AND N JOHNSON WISCONSIN INDEPENDENT NETWORK PROJECT ID # 01-709 PROJECT DESCRIPTION: PLACE 48 COUNT FIBER ALONG PROPOSED ROUTE ENGINEERING DATE COMPLETED: 10242018 REVISIONS REV I REV 2 W.I.N. PROJECT ENGINEER TODD ELLICKSON PHONE: 608-852-4072 tellicksonCRlwins.net REDLINE AS BUILT SCALE 1"=30' NOTICE Information contained in this document is proprietary and shall not be used, copied, reproduced or disclosed. in whole or in pan, without written consent of Wisconsin Independent Network LLC. DocuSign Envelope ID: 4BA2ABE4-AOAt-4CF9-A2BE-A2A62DA0333B ►j yr s t [ a a a if'.'I•.« V v�.+< .Yrs ¢ N THE ROUTE SHOWN TO THE HOSPITAL FROM THE EXISTING CLIENT OWNED HH IS SHOWN FOR THE PURPOSE OF DETERMINING FIBER LENGTH. THE ROUTE SHOWN ON PRINT IS REPRESENTATIVE AND ACTUAL ROUTE WILL BE DETERMINED BY FIELD LOCATES PRIOR TO CONSTRUCTION. \\\ CURB,» _ ,CUR$ — a+' — CURB Olaf• a � w z O z m m = >>x 4 o a o z a w w LL 0 m O OOP W W.0 o oor 3 D w w w o w g .)lam . 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Item Number: 7.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution approving the final contract price for the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) [STP -U-3715(654)--70-52] Project. Prepared By: Jason Havel, City Engineer Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: This item corrects the final contract price for the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) [STP -U-3715(654)--70-52] Project. Background /Analysis: As part of the DOT audit for the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) [STP -U-3715(654)--70-52] Project, it was determined there was an error in the method of measurement for some of the contract items. This resulted in underpayment to the contractor in the amount of $8,183.20. After correction of these items, the final contract price is $6,652,753.56. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT February 12, 2019 City Clerk Iowa City, Iowa "h II�IRIDP® CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Re: Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1 st Ave.) Project Dear City Clerk: I hereby certify that the construction of the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) Project has been completed by Metro Pavers, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by Foth Infrastructure and Environment, LLC of Cedar Rapids, Iowa. The project was bid as a unit price contract and the final contract price is $6,652,753.56. There were a total of 12 change or extra work orders for the project as described below: 1. Replacing a storm sewer manhole with a pipe bend and adding erosion control mobilizations $ 10,005.99 2. Relocation of existing sanitary sewer $ 10,973.05 3. Relocation of existing sanitary sewer $ 20,570.00 4. Subgrade stabilization $ 148,096.09 5. PCC stoop, river rock along retaining wall and additional fence posts $ 13,772.50 6. Remove retaining wall, additional storm sewer and pavement work $ 8,562.30 7. Subgrade stabilization and additional detour signs $ 5,790.30 8. Reconfigure temporary signals and storm sewer adjustments $ 9,020.80 9. Storm sewer connection $ 1,268.96 10. Additional traffic control, cold weather protection, temporary business signs, sawcutting pavement, additional survey and liquidated damages - $ 61,817.75 11. Change in erosion control type $ 0.00 12. Update contract quantities as required per specification $ 0.00 TOTAL $ 166,242.24 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5410 Resolution No. 19-45 Resolution approving the final contract price for the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) (STP -U-3715(654)-- 70-52] Project Whereas, the Engineering Division has recommended that the work for construction of the Lower Muscatine Road Reconstruction (Kirkwood Ave. to 1st Ave.) [STP -U-3715(654}-70-52) Project, as included in a contract between the City of Iowa City and Metro Pavers, Inc. of Iowa City, Iowa, dated November 13, 2012, be accepted; and Whereas, the Engineer's Report has been filed in the City Clerk's office; and Whereas, funds for this project are available in the Lower Muscatine — Kirkwood to First Avenue account#3803;and Whereas, this work was accepted by Resolution No. 16-195 but the final contract price was inaccurately stated therein; and Whereas, the final contract price is $6,652,753.56; and Whereas, this resolution is to correct the final contract amount. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The final contract price of $6,652,753.56 is approved. Passed and approved this 19th day of February 2019. xi, M or Approved by Attest: - a2o��= 7— City —City Attorney's Office It was moved by trims and seconded by adopted, and upon roll call there were: Ayes: i.1 x Nays: Salih the Resolution be Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton FM Item Number: 71. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org February 19, 2019 Resolution accepting imposition of civil penalty and waiver of right to hearing from Kum & Go #53. ATTACHMENTS: Description Resolution 1,� Prepared by: Eric Goers, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 19-46 Resolution accepting imposition of civil penalty and waiver of right to hearing from Kum & Go #53 Whereas, on November 12, 2018, an employee of Kum & Go L.C., dba Kum & Go #53, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two- year period; and Whereas, at the time of the violation, Kum & Go L.C., dba Kum & Go #53 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1), after a hearing and proper notice; and Whereas, Kum & Go L.C., dba Kum & Go #53 has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1). Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Kum & Go L.C., dba Kum & Go #53 is assessed a $300.00 civil penalty, as set by State Code. 2. The City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this 19day of February , 2019. .� z M or Appr d by Attest: Ci Clerk j City Attorney's Office Page 2 Resolution No. 19-46 It was moved by trims and seconded by Salih the Resolution be adopted, and upon roll call there were: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 8.a. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution setting a public hearing on March 12, 2019 to discuss the proposed FY2020 Operating Budget, the proposed three-year Financial Plan for FY2019 - FY2021, and the five-year Capital Improvement Plan 2019 - 2023. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: See Memo Below Recommendations: Staff: Approval Commission: N/A Attachments: FY2020 Notice of Public Hearing and Related Schedules Resolution Executive Summary: On March 12, 2019, two public hearings are being scheduled: one hearing will be held to take public input on the proposed amendment of the fiscal year 2019 (FY2019) budget, and one hearing will be held to take public input on the proposed fiscal year 2020 (FY2020) budget. Following the first public hearing, a resolution to amend the FY2019 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2020 Operating Budget and a resolution to approve the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document will be considered. The FY2020 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2019. Background /Analysis: The FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was made available to City Council and the general public in December 2018. This document included the proposed FY2019 amended budget and the proposed FY2020 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2019 to review and discuss the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Notices of Public Hearing and related schedules for the FY2019 amended budget and the proposed FY2020 budget represent all of the programs and details that were included in the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. The Notices and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. These Notices of Public Hearing and related schedules will be available to the public on February 22, 2019 and will be published in accordance with state law to allow for public input. Fiscal Year 2020 Proposed Budget On December 21, 2018, the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was delivered to the City Council and made available to the general public. Since that time, changes and adjustments were made by City Council and by City staff to the proposed FY2020 budget. The changes to the FY2020 budget are summarized as follows: • Final property tax revenue calculations including gas & electric excise taxes and property tax backfill payments: $132,583 General Fund revenue $46,351 Employee Benefits Fund revenue $13,574 Transit Fund revenue +$18,367 Debt Service Fund revenue $210,875 Total revenue impact • A South District Home Ownership Program was added in the amount of $140,000. • The Public Art budget increased from $25,000 to $50,000, and the building change program decreased by $25,000. • Funds in the amount of $100,000 were added to the budget for a solar project at Terry Trueblood Recreation. • The transfer into Affordable Housing was increased by $350,000 to $1,000,000. • Additional funds for Aid to Agencies in the amount of $251,500. The final proposed property tax levy rate for FY2020 is $15.833 per $1,000 of taxable valuation; this is unchanged from the proposed levy rate presented in December. The FY2020 levy rate represents a 2.16% decrease from Iowa City's FY2019 levy rate of $16.183 per $1,000 of taxable valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for eight consecutive years by a total of $2.01 or 11.26%. ATTACHMENTS: Description FY2020 Notice of Public Hearing and Related Schedules Resolution Dec -18 Form 635 .1 Department of Management Adoption Budget Certification City Taxes 52=483 of and of FISCAL YEAR BEGINNING JULY 1, 2019 - ENDING JUNE 30, 2020 Resolution No.: 19 - The City of: Iowa City County Name: JOHNSON Date Budget Adopted: 3/12/2019 1Dee� The below -signed cerdfes that the City Council, on the date stated above, lawfully approved the named resolution adopting a budget for next fiscal year, as summarized on this and the supporting pages. Attached is Long Term Debt Schedule Form 703 which lists any and all of the debt service obligations of the City. (319)356-5041 Telephone Number Sg to County Auditor Date Stamp January 1, 2018 Property Valuations With Gas &Electric Without Gas &Electric Last official census Regular za 3,806,513,568 zb 3,763,794,503 67,862 DEBT SERVICE 3a 3,921,689,063 3b 3,878,969,998 Ag Land 4a 1,425,151 TAXES LEVIED (A) (B) (c) Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rate 384.1 8.10000 Regular General levy 5 30,832,760 30,486,735 43 8.10000 (384) Non -Voted Other Permissible Levies 12(8) 0.67500 Contract for use of Bridge 6 0 44 0 12(10) 0.95000 Opr & Maint publicly owned Transit 7 3,616,188 3,575,605 45 0.95000 12(11) AmtNec Rent, Ins. Maint of Civic Center 8 0 46 0 12(12) 0.13500 Opr & Maint of City owned Civic Center 9 0 47 0 12(13) 0.06750 Planning a Sanitary Disposal Project 10 0 48 0 12(14) 0.27000 Aviation Authority (under sec.330A.15) 11 0 49 0 12(15) 0.06750 Levee Impr. fund in special charter city 13 0 51 0 12(17) AmtNec Liability, property & self insurance costs 14 1,105,564 1,093,156 52 0.29044 12(21) AmtNec Support of a Local Emerg.Mgmt.Comm. 462 0 465 0 (384) Voted Other Permissible Levies 12(1) 0.13500 Instrumental/Vocal Music Groups 15 0 53 0 12(2) 0.81000 Memorial Building 16 0 54 0 12(3) 0.13500 Symphony Orchestra 17 0 55 0 12(4) 0.27000 Cultural & Scientific Facilities 18 0 56 0 12(5) As Voted County Bridge 19 0 57 0 12(6) 1.35000 Missi or Missouri River Bridge Const. 20 0 58 0 12(9) 0.03375 Aid to a Transit Company 21 0 59 0 12(16) 0.20500 Maintain Institution received by gift/devise 22 0 60 0 12(18) 1.00000 City Emergency Medical District 463 0 466 0 12(20) 0.27000 Support Public Library 23 1,027,759 1,016,225 61 0.27000 28E.22 1.50000 Unified Law Enforcement 24 0 62 0 Total General Fund Regular Levies (5 thru 24) 25 36,582,271 36,171,721 384.1 3.00375 Ag Land 26 4,281 4,281 63 3.00375 Total General Fund Tax Levies (25+26) 27 36,586,552 36,176,002 F Do Not Add Special Revenue Levies 384.8 0.27000 Emergency (if general fund at levy limit) 28 0 64 0 384.6 AmtNec Police & Fire Retirement 29 3,731,297 3,689,422 0.98024 AmtNec FICA & IPERS (if general fund at levy limit) 30 3,721,172 3,679,410 0.97758 Rules AmtNec Other Employee Benefits 31 4,896,433 4,841,482 1.28633 Total Employee Benefit Levies (29,30,31) 32 12,348,902 12,210,314 65 3.24415 Sub Total Special Revenue Levies (28+32) 33 12,348,902 12,210,314 Valuation 386 As Req With Gas & E/ec Without Gas & E/ec SSMID 1 (A) 178,490,076 ce) 178,490,076 34 356,980 356,980 66 2.00000 SSMID 2 (A) (8) 35 0 67 0 SSMID 3 (A) (8) 36 0 68 0 SSMID4 (A) (8) 37 0 69 0 SSMID 5 (A) (m 555 0 565 0 SSMID 6 (A) (m 556 0 566 0 SSMID 7 (A) (8) 1111 0 aaa 0 SSMID 8 (A) (m 1185 0 ### 0 Total Special Revenue Levies 39 12,705,882 12,567,294 384A AmtNec Debt Service Levy 76.10(6) 40 11,680,610 40 11,553,357 70 2.97846 384.7 0.67500 Capital Projects (Capital Improv. Reserve) 41 41 0 71 0 Total Property Taxes (27+39+40+41) 42 60,973,044 42 60,296,653 72 15.83305 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction. 1) The prescribed Notice of Public Hearing Budget Estimate (Fon. 631.1) was lawfully published, or posted if applicable, fled proof was evidenced. 2) Budget hearing notices were published or posted not less than 10 days, nor more than 20 days, prior to the budget hearing. 3) Adopted property taxes do not exceed published or posted amounts. 4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas, or in total. 5) Number of the resolution adopting the budget has been included at the top of this fon.. 6) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office. (co.�rya.mroq 7) The long tens debt schedule (Form 703) shows sufficient payment amounts to pay the G.O. debt certified by the city to this office. Form 631.1 Department of Management NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2019 - ENDING JUNE 30, 2020 City of IOWA City Iowa The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St, City Hall on 3/12/2019 at 7:00 pm (Date) xx/xx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property .......... $ The estimated tax levy rate per $1000 valuation on Agricultural land is .. ......... $ 15.83305 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. (319) 356-5041 Kellie Fruehling phone number City Clerk/Finance Officer's NAME Budget FY 2020 Re -estimated FY 2019 Actual FY 2018 (a) (b) (c) Revenues & Other Financing Sources Taxes Levied on Property 1 60,296,653 59,173,825 56,524,400 Less: Uncollected Property Taxes -Levy Year 2 1 0 0 0 Net Current Property Taxes 3 60,296,653 59,173,825 56,524,400 Delinquent Property Taxes 4 0 0 1,399 TIF Revenues 5 3,450,835 2,621,772 2,459,216 Other City Taxes 6 2,759,321 2,932,681 2,767,237 Licenses & Permits 7 2,073,060 2,040,630 2,743,504 Use of Money and Property 8 1 3,487,731 2,439,672 4,264,474 Intergovernmental 9 36,270,227 42,111,631 32,886,160 Charges for Fees & Service 10 46,456,326 47,849,512 46,363,000 Special Assessments 11 810 1,090 0 Miscellaneous 12 2,673,701 4,266,994 4,999,992 Other Financing Sources 13 12,664,817 17,869,518 15,806,107 Transfers In 141 40,712,880 49,473,358 52,220,150 Total Revenues and Other Sources 15 210,846,361 230,780,683 221,035,639 Expenditures & Other Financing Uses Public Safety 16 26,130,934 25,925,504 23,915,266 Public Works 17 10,319,801 10,084,374 8,800,786 Health and Social Services 181 531,500 310,000 292,501 Culture and Recreation 19 15,564,020 15,044,074 13,969,475 Community and Economic Development 20 9,088,877 11,422,062 7,435,938 General Government 21 10,018,177 10,090,228 8,525,418 Debt Service 22 13,039,775 13,806,387 13,469,600 Capital Projects 23 21,807,822 81,247,520 33,751,049 Total Government Activities Expenditures 241 106,500,906 167,930,149 110,160,033 Business Type / Enterprises 25 61,213,521 72,811,606 76,609,369 Total ALL Expenditures 26 167,714,427 240,741,755 186,769,402 Transfers Out 27 40,712,880 49,473,358 52,220,150 Total ALL Expenditures/Transfers Out 28 208,427,307 290,215,113 238,989,552 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 129 2,419,054 -59,434,430 -17,953,913 Beginning Fund Balance July 1 130 133,984,705 193,419,135 211,373,048 Ending Fund Balance June 30 31 136,403,759 133,984,7051 193,419,135 Form 635.2A CITY OF Iowa City ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 2020 Department of Management Fiscal Years A B GENERAL C SPECIAL REVENUES D TIF SPECIAL REVENUES E DEBT SERVICE F CAPITAL PROJECTS G PERMANENT H 1PROPRIETARN2020 1 BUDGET J RE -ESTIMATED 2019 K ACTUAL 2018 L Revenues & Other Financing Sources Taxes Levied on Property Less: Uncollected Property Taxes -Levy Year Net Current Property Taxes Delinquent Property Taxes TIF Revenues Other City Taxes Licenses & Permits Use of Money and Property 1 2 3 4 5 6 7 8 36,176,002 0 36,176,002 0 2,468,300 2,063,620 1,092,107 12,567,294 0 12,567,294 0 150,378 0 106,805 3,450,835 10,000 11,553,357 0 11,553,357 0 140,643 120,370 0 0 0 0 0 0 0 9,440 2,158,449 60,296,653 59,173,825 56,524,400 0 0 0 60,296,653 59,173,825 56,524,400 0 0 1,399 3,450,835 2,621,772 2,459,216 2,759,3211 2,932,681 2,767,237 2,073,0601 2,040,630 2,743,504 3,487,731 2,439,672 4,264,474 Intergovernmental Charges for Fees & Service Special Assessments Miscellaneous Sub -Total Revenues 9 10 11 12 13 4,038,925 6,430,452 810 1,706,617 53,976,833 10,749,280 21,000 0 282,830 23,877,587 0 3,460,835 321,689 0 0 54,525 12,190,584 7,241,660 0 0 100,000 7,341,660 0 0 0 13,918,673 40,004,874 0 529,729 56,621,165 36,270,227 42,111,631 32,886,160 46,456,326 47,849,512 46,363,000 810 1,090 0 2,673,701 4,266,994 4,999,992 157,468,664 163,437,807 153,009,382 Other Financing Sources: Total Transfers In 14 12,294,657 1,817,004 107,620 1,079,920 4,669,301 0 20,744,378 40,712,880 49,473,358 52,220,150 Proceeds of Debt Proceeds of Capital Asset Sales 15 16 200,000 307,477 0 0 0 0 0 0 10,607,340 0 0 1,550,000 0 12,357,340 14,949,500 12,174,462 307,477 2,920,018 3,631,645 Total Revenues and Other Sources 17 66,778,967 25,694,591 3,568,455 13,270,504 22,618,301 0 78,915,543 210,846,361 230,780,683 221,035,639 Expenditures & Other Financing Uses Public Safety Public Works Health and Social Services Culture and Recreation Community and Economic Development General Government Debt Service 18 19 20 21 22 23 24 25,211,063 3,785,480 531,500 15,564,020 4,453,525 9,645,420 0 919,871 6,534,321 0 0 3,458,958 372,757 0 0 0 0 0 1,176,394 0 0 13,039,775 0 0 0 0 0 0 0 26,130,934 25,925,504 23,915,266 10,319,801 10,084,374 8,800,786 531,500 310,000 292,501 15,564,020 15,044,074 13,969,475 9,088,877 11,422,062 7,435,938 10,018,177 10,090,228 8,525,418 13,039,775 13,806,387 13,469,600 Capital Projects Total Government Activities Expenditures 25 26 0 59,191,008 0 11,285,907 0 1,176,394 13,039,775 21,807,822 21,807,822 0 0 21,807,822 81,247,520 33,751,049 106,500,906 167,930,149 110,160,033 Business Type Proprietray: Enterprise & ISIF 27 61,213,521 61,213,521 72,811,606 76,609,369 Total Gov & Bus Type Expenditures 28 59,191,008 11,285,907 1,176,394 13,039,775 21,807,822 0 61,213,521 167,714,427 240,741,755 186,769,402 Total Transfers Out 29 6,840,994 14,767,770 2,258,669 0 0 0 16,845,447 40,712,880 49,473,358 52,220,150 Total ALL Expenditures/Fund Transfers Out 30 66,032,002 26,053,677 3,435,063 13,039,775 21,807,822 0 78,058,968 208,427,3071 290,215,113 238,989,552 Excess Revenues & Other Sources Over (Under) Expenditureslfransfers Out 31 32 746,965 -359,086 133,392 230,7291 810,479 0 856,575 2,419,054 -59,434,430 -17,953,913 Beginning Fund Balance July l 33 33,423,436 9,571__t5_?77 721,3571 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 211,373,048 Ending Fund Balance June 30 34 34,170,401 9,212,573 854,749 8,993,338 583,222 116,348 82,473,128 136,403,7591 133,984,705 193,419,135 Fo 631 e CITY OF Iowa City REVENUES DETAIL Fiscal Year Endinq 2020 oepan��ror�,a��e��r The last two columns will fill in once the Re -Est forms are completed Fiscal Years (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITALBUDGET PROJECTS (G) PERMANENT (H) PROPRIETARY (1) 2020 (J) RE -ESTIMATED 2019 (K) ACTUAL 2018 (L) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 36,176,002 12,567,294 11,553,357 0 9,440 60,296,653 0 60,296,653 0 3,450,835 676,391 976,050 0 0 61,180 1,045,700 0 2,759,321 2,073,060 59,173,825 0 59,173,825 0 2,621,772 676,411 939,400 0 0 65,150 1,251,720 0 2,932,681 2,040,630 56,524,400 0 56,524,400 1,399 2,459,216 684,299 976,060 0 0 61,182 1,045,696 0 2,767,237 2,743,504 Less: Uncollected Property Taxes - Levy Year 2 Net Current Property Taxes (line l minus line 2) 3 36,176,002 12,567,294 11,553,357 0 Delinquent Property Taxes 4 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 410,550 138,588 3,450,835 127,253 0 Utility franchise tax (Iowa Code Chapter 364.2) 7 976,050 Parimutuel wager tax 8 Gaming wager tax 9 Mobile Home Taxes 10 36,000 11,790 13,390 Hotel/Motel Taxes 11 1,045,700 Other Local Option Taxes 12 Subtotal - Other City Taxes (lines 6 thru 12) 13 2,468,300 150,378 140,643 0 Licenses & Permits 14 2,063,620 Use of Money & Property 15 1,092,107 106,805 10,000 120,370 2,158,449 3,487,731 2,439,672 4,264,474 Intergovernmental: Federal Grants & Reimbursements 16 215,193 1,468,408 321,689 321,689 5,000,660 450,000 1,791,000 7,241,660 11,119,497 2,760,426 38,750 13,918,673 17,803,758 8,426,500 5,202,993 4,836,976 36,270,227 15,373,782 8,672,280 11,108,686 6,956,883 42,111,631 13,756,041 8,426,502 7,456,380 3,247,237 32,886,160 Road Use Taxes 17 8,426,500 Other State Grants & Reimbursements 18 1,279,382 391,496 0 Local Grants & Reimbursements 19 2,544,350 462,876 Subtotal - Intergovernmental (lines 16 thru 19) 20 4,038,925 10,749,2801 0 Charges for Fees & Service: Water Utility 21 107,620 9,333,360 9,333,360 9,739,892 9,495,496 Sewer Utility 22 11,433,056 11,433,056 12,277,530 12,625,550 Electric Utility 23 0 0 0 Gas Utility 24 0 0 0 Parking 25 26,210 6,526,410 6,552,620 6,477,470 6,331,215 Airport 26 0 0 0 Landfill/Garbage 27 9,767,878 9,767,878 9,902,710 9,684,652 Hospital 28 0 0 0 Transit 29 1,227,160 1,227,160 1,272,497 1,227,264 Cable TV, Internet &Telephone 30 512,750 512,750 512,750 0 Housing Authority 31 0 0 0 Storm Water Utility 32 1,717,010 1,717,010 1,522,290 1,559,683 Other Fees & Charges for Service 33 5,891,492 21,000 5,912,492 6,144,373 5,439,140 Subtotal- Charges for Service (fines 21 thru 33) 34 6,430,452 21,000 0 0 01 40,004,874 46,456,326 47,849,512 46,363,000 Special Assessments 35 810 810 1,090 0 Miscellaneous 36 1,706,617 282,830 54,525 100,000 529,729 2,673,701 4,266,994 4,999,992 Other Financing Sources: Regular Operating Transfers In 37 11,128,335 1,817,004 20,052 4,636,822 20,744,378 38,346,591 46,427,544 51,062,230 Internal TIF Loan Transfers In 38 1,166,322 1,059,868 32,479 2,366,289 3,045,814 1,157,920 Subtotal ALL Operating Transfers In 39 12,294,657 1,817,004 107,620 1,079,920 4,669,301 0 20,744,378 40,712,880 49,473,358 52,220,150 Proceeds of Debt (Excluding TIF Internal Borrowing) 40 200,000 10,607,340 1,550,000 12,357,340 14,949,500 12,174,462 Proceeds of Capital Asset Sales 41 307,477 307,477 2,920,018 3,631,645 Subtotal -Other Financing Sources pmu 3e mom. 40) 42 12,802,134 1,817,004 107,620 1,079,920 15,276,641 0 22,294,378 53,377,697 67,342,876 68,026,257 Total Revenues except for beginning fund balance (fine. 3, 4, 5, 13, 14, 15, 20, 34, 35, 36, & 41) 43 66,778,967 25,694,591 3,568,455 13,270,504 22,618,301 0 78,915,543 210,846,361 230,780,683 221,035,639 Beginning Fund Balance Jul 1 44 33,423,436 9,571,659 721,357 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 211,373,048 TOTAL REVENUES & BEGIN BALANCE (-4-3) 45 100,202,403 35,266,250 4,289,812 22,033,1131 22,391,0441 116,3481 160,532,0961 344,831,0661 424,199,818 432,408,687 F. -Cs 1AP1 CITY OF Iowa City ft.q a tdM...g.-m EXPENDITURES SCHEDULE PAGE 1 Fiscal Year Ending 2020 Fiscal Years GOVERNMENT ACTIVITIES (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) ROPRIETAR (I) BUDGET 2020 (J) RE -ESTIMATED 2019 (K) ACTUAL 2018 (L) PUBLIC SAFETY Police Department/Crime Prevention 1 13,946,348 13,946,348 13,919,625 12,967,594 Jail 2 0 0 0 Emergency Management 3 0 0 0 Flood Control 4 0 0 0 Fire Department 5 8,514,382 8,514,382 8,275,728 8,030,716 Ambulance 6 0 0 0 Building Inspections 7 1,849,653 1,849,653 1,892,109 1,484,480 Miscellaneous Protective Services 8 0 0 0 Animal Control 9 897,554 897,554 927,024 841,952 Other Public Safety 10 3,126 919,871 0 922,997 911,018 590,524 TOTAL (lines 1 - 10) 11 25,211,063 919,871 26,130,934 25,925,504 23,915,266 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 4,224,763 4,224,763 4,391,040 3,562,669 Parking - Meter and Off -Street 13 0 0 0 Street Lighting 14 488,541 488,541 454,283 0 Traffic Control and Safety 15 884,221 884,221 1,012,006 1,281,309 Snow Removal 16 452,820 452,820 388,794 727,059 Highway Engineering 17 2,666,172 2,666,172 2,554,182 1,909,621 Street Cleaning 18 371,170 371,170 103,326 405,146 Airport (ifnot Enterprise) 19 0 0 0 Garbage (ifnot Enterprise) 20 0 0 0 Other Public Works 21 1,119,308 112,806 01 1,232,114 1,180,743 914,982 TOTAL (lines 12-21) 22 3,785,480 6,534,321 10,319,801 10,084,374 8,800,786 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 0 City Hospital 24 0 0 0 Payments to Private Hospitals 25 0 0 0 Health Regulation and Inspection 26 0 0 0 Water, Air, and Mosquito Control 27 0 0 0 Community Mental Health 28 0 0 0 Other Health and Social Services 29 531,500 531,500 310,000 292,501 TOTAL (lines 23 - 29) 30 531,500 0 0 531,500 310,000 292,501 CULTURE & RECREATION Library Services 31 6,920,059 6,920,059 6,677,934 6,400,495 Museum, Band and Theater 32 0 0 0 Parks 33 3,388,990 3,388,990 3,281,207 2,783,558 Recreation 34 3,924,995 3,924,995 3,726,903 3,549,023 Cemetery 35 388,454 388,454 371,175 347,855 Community Center, Zoo, & Marina 36 0 0 0 Other Culture and Recreation 37 941,522 941,522 986,855 888,544 TOTAL (lines 31-37) 38 15,564,020 0 0 15,564,020 15,044,0741 13,969,475 Form 631AP2 CITY OF Iowa City Degartmentofm —gement Fiscal Year Endinq 2020 Fiscal Years A continuing appropriation is the unexpend.d butlgetetl amount from a prior years capital prgect. The entry is matle on the Con Approps page that must accom puny the budget forms if..d SEE INSTRUCTIONS FOR USE. TIF SPECIAL SPECIAL DEBT CAPITAL BUDGET RE -ESTIMATED ACTUAL GOVERNMENT ACTIVITIES CONT. GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY 2020 2019 2018 (A) (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 327,339 327,339 405,048 276,137 Economic Development 40 1,629,143 1,629,143 1,877,174 2,106,198 Housing and Urban Renewal 41 2,321,471 2,321,471 2,993,913 2,180,927 Planning &Zoning 42 1,442,953 1,442,953 1,553,841 1,137,265 Other Com & Econ Development 43 1,054,090 1,137,487 1,176,394 3,367,971 4,592,086 1,735,411 44 TOTAL (lines 39-44) 45 4,453,525 3,458,958 1,176,394 0 9,088,877 11,422,062 7,435,938 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,435,111 1,435,111 1,334,652 1,559,428 Clerk, Treasurer, & Finance Adm. 47 3,423,175 3,423,175 3,325,242 3,097,266 Elections 48 0 0 0 Legal Services & City Attorney 49 873,609 873,609 780,796 765,417 City Hall & General Buildings 50 846,415 846,415 719,403 706,946 Tort Liability 51 1,008,473 1,008,473 1,042,394 945,270 Other General Government 52 2,058,637 372,757 2,431,394 2,887,741 1,451,091 TOTAL (lines 46-52) 53 9,645,420 372,7570 0 10,018,177 10,090,228 8,525,418 DEBT SERVICE 54 13,039,775 13,039,775 13,806,387 13,469,600 Gov Capital Projects 55 21,807,822 21,807,822 81,247 ,520 33,751,0 49 TIF Capital Projects 56 0 0 0 TOTAL CAPITAL PROJECTS 57 0 0 0 21,807,822 0 21,807,822 81,247,520 33,751,049 TOTAL Government Activities Expenditures (lines 11+22+30+38+45+53+54+57) 58 59,191,008 11,285,907 1,176,394 13,039,775 21,807,822 0 106,500,906 167,930,149 110,160,033 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF Water Utility 59 6,876,483 6,876,483 6,649,720 6,104,189 Sewer Utility 60 6,569,539 6,569,539 6,555,682 6,089,646 Electric Utility 61 0 0 0 Gas Utility 62 0 0 0 Airport 63 364,678 364,678 357,3091 841,952 Landfill/Garbage 64 8,928,216 8,928,216 9,576,3991 7,777,373 Transit 65 7,617,583 7,617,583 7,544,8791 7,060,644 Cable TV, Internet & Telephone 66 0 01 0 Housing Authority 67 9,339,315 9,339,315 11,429,619 9,282,229 Storm Water Utility 68 670,948 670,948 537,865 497,955 Other Business Type (city hosp., ISF, parking, etc.) 69 3,587,912 3,587,912 3,530,440 2,973,733 Enterprise DEBT SERVICE 70 7,703,387 7,703,387 11,541,325 33,704,008 Enterprise CAPITAL PROJECTS 71 9,555,460 9,555,460 15,088,368 2,277,640 Enterprise TIF CAPITAL PROJECTS 72 0 0 0 TOTAL Business Type Expenditures (lines 59 - 73) 73 61,213,521 61,213,521 72,811,606 76,609,369 TOTAL ALL EXPENDITURES (lines 58+74) 74 59,191,008 11,285,9071 1,176,3941 13,039,775 21,807,822 0 61,213,521 167,714,427 240,741,755 186,769,402 Regular Transfers Out 75 6,733,374 14,767,770 1 16,845,447 38,346,591 46,427,544 51,062,230 Internal TIF Loan / Repayment Transfers Out 76 107,620 1 2,258,669 2,366,289 3,045,814 1,157,920 Total ALL Transfers Out 77 6,840,994 14,767,770 2,258,669 0 0 0 16,845,447 40,712,880 49,473,358 52,220,150 Total Expenditures &Fund Transfers Out togas 7eael 78 66,032,002 26,053,677 3,435,063 13,039,775 21,807,822 0 78,058,968 208,427,307 290,215,113 238,989,552 Ending Fund Balance June 30 791 34,170,4011 9,212,5731 854,7491 8,993,338 583,222 116,348 82,473,1281 136,403,759 133,984,705 193,419,135 A continuing appropriation is the unexpend.d butlgetetl amount from a prior years capital prgect. The entry is matle on the Con Approps page that must accom puny the budget forms if..d SEE INSTRUCTIONS FOR USE. LONG TERM DEBT SCHEDULE GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BONDS, LOANS, LEASE -PURCHASE PAYMENTS PAGE 1 Fiscal Year City Name: IOWA City 2020 DebtName Type of Debt Obligati 0 ■ Debt R lutio Number Interest Due FY 2020 0-T-19-7MM •. Due FY 2020 Current Year Debt Service Taxes Current Year Debt Service Levy W -®-----�-� W -®-----�-� Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City IA 52240 (319)356-5053 RESOLUTION NO. 19-47 Resolution setting a public hearing on March 12, 2019 to discuss the proposed FY2020 Operating Budget, the proposed three-year Financial Plan for FY2019 — FY2021, and the five-year Capital Improvement Plan 2019 - 2023. Be it resolved by the City Council of the City of Iowa City, Iowa, that a public hearing on said proposal should be and is hereby set for March 12, 2019, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed FY2020 Operating Budget and the proposed FY2019-FY2021 Financial Plan and also the five-year Capital Improvement Plan 2019 - 2023. Passed and approved this 19th day of February , 2012_. �"� /. A--tz:-- M or Attest: , Cify Clerk Pd It was moved by Aims adopted, and upon roll call there were: Ayes: Nays: �7 finadmbbdgetpubhrgFY20.doc roved b 2 -n -1S City Attorneys Office seconded by Salih the Resolution be Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 8.b. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution setting public hearing on amending the FY2019 Operating Budget. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: See memo below. Recommendations: Staff: Approval Commission: N/A Attachments: FY2019 Notice of Public Hearing and Related Schedules Resolution Executive Summary: On March 12, 2019, two public hearings are being scheduled: one hearing will be held to take public input on the proposed amendment of the fiscal year 2019 (FY2019) budget, and one hearing will be held to take public input on the proposed fiscal year 2020 (FY2020) budget. Following the first public hearing, a resolution to amend the FY2019 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2020 Operating Budget and a resolution to approve the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document will be considered. The FY2020 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2019. Background /Analysis: The FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was made available to City Council and the general public in December 2018. This document included the proposed FY2019 amended budget and the proposed FY2020 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2019 to review and discuss the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Notices of Public Hearing and related schedules for the FY2019 amended budget and the proposed FY2020 budget represent all of the programs and details that were included in the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. The Notices and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. These Notices of Public Hearing and related schedules will be available to the public on February 22, 2019 and will be published in accordance with state law to allow for public input. Fiscal Year 2019 Revised Budget The FY2019 budget amendment presented for City Council approval is the second budget amendment of FY2019. This amendment incorporates all of the programs, changes, and updates presented in the financial plan and capital improvement plan document that was distributed to the City Council and the general public on December 21, 2018. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. I ncreased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues orfund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. Since the distribution of the plan document, changes and adjustments were made by City Council and by City staff to the amended FY2019 budget. The changes to the FY2019 budget are summarized as follows: • Revenues and expenditures for the Riverfront Crossings Public Art Fund were added in the amount of $73,450, each. • The Water fund re -allocated some expenditures for Collector Well Pump Repairs, there was no net change in expenditures. • An Affordable Housing Fee in Lieu of was added for a receipt that was not previously budgeted for $404,360. • The Facility Master Plan Reserve transfer was reduced by $500,000 to $2,000,000. • $10,000 from the Contingency reserve was transferred to Human Services for the Shelter House. The proposed budget amendment to the City's FY2019 budget does not increase property taxes or change the property tax levy rate and expenditures are funded from increased revenues or available fund balance. ATTACHMENTS: Description FY2019 Notice of Public Hearing and Related Schedules Resolution Jun -18 NOTICE OF PUBLIC HEARING Form 653.C1 AMENDMENT OF FY2018-2019 CITY BUDGET The City Council of Iowa City in will meet at 410 E Washington St, City Hall at 7:00 pm on (hour) 3/12/2019 (Date) JOHNSON ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, County, Iowa 2019 Near) by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2019 CIP program, the addition of insurance recoveries, adjustments for the UniverCity program from carryforwards, the addition of grant proceeds for two road projects, adjustments to principal and interest payments for the lastest bond issue, the addition of an affordable housing fee in lieu of, and transfers to the Facility Master Pland Reserve and Emergency Reserve funds. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources Taxes Levied on Property 1 53.173 59,173,825 Less: Uncollected Property Taxes -Levy Year 2 v 0 Net Current Property Taxes 3 59,173,825 0 59,173,825 Delinquent Property Taxes 4 0 0 TIF Revenues 5 2.821.772 2,621,772 Other City Taxes 6 2,932.6181 2,932,681 Licenses & Permits 7 2.040.630 2,040,630 Use of Money and Property 8 2.439.672 2,439,672 Intergovernmental 9 37.845.651 4,265,980 42,111,631 Charges for Services 10 47.371.701 477,811 47,849,512 Special Assessments 11 1.030 1,090 Miscellaneous 12 3.8gq.640 367,354 4,266,994 Other Financing Sources 13 14.705.518 3,164,000 17,869,518 Transfers In 14 41.833.256 7,640,102 49,473,358 Total Revenues and Other Sources 15 214,865,436 15,915,247 230,780,683 Expenditures & Other Financing Uses Public Safety 16 25.842,617 82,887 25,925,504 Public Works 17 10.034.374 50,000 10,084,374 Health and Social Services 18 300.000 10,000 310,000 Culture and Recreation 19 15.038.073 6,001 15,044,074 Community and Economic Development 20 12.0061.500 -584,438 11,422,062 General Government 21 10.061.463 28,765 10,090,228 Debt Service 22 13.722.450 83,937 13,806,387 Capital Projects 23 74.415.110 6,832,410 81,247,520 Total Government Activities Expenditures 24 161,420,587 6,509,562 167,930,149 Business Type / Enterprises 25 73.793.383 -981,777 72,811,606 Total Gov Activities & Business Expenditures 26 235,213,970 5,527,785 240,741,755 Transfers Out 27 41.833.256 7,640,102 49,473,358 Total Expenditures/Transfers Out 28 277,047,226 13,167,887 290,215,113 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out Fiscal Year 29 -62,181,790 2,747,360 -59,434,430 Beginning Fund Balance July 1 30 193.419.135 193,419,135 Ending Fund Balance June 30 31 131,237,345 2,747,360 133,984,705 Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2019 CIP program, the addition of insurance recoveries, adjustments for the UniverCity program from carryforwards, the addition of grant proceeds for two road projects, adjustments to principal and interest payments for the lastest bond issue, the addition of an affordable housing fee in lieu of, and transfers to the Facility Master Pland Reserve and Emergency Reserve funds. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name Form 63,.D CITY OF Iowa City �panme�r or�a��eme�r RE -ESTIMATED REVENUES DETAIL RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years (A) GENERAL (B) (C) SPECIAL REVENUES (D) TF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE-ESTMATED 2019 (J) ACTUAL 2018 (K) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 34,764,019 12,457,238 11,952,568 10,230 59,173,825 0 59,173,825 0 2,621,772 676,411 939,400 0 0 65,150 1,251,720 0 2,932,681 2,040,630 56.524.400 0 56,524,400 1,399 2,459,216 684,299 976,060 0 0 61,182 1,045,696 0 2,767,237 2,743,504 Less: Uncollected Property Taxes - Levy Year 2 Net Current Property Taxes (line l minus line 2) 3 34,764,019 12,457,238 11,952,568 0 Delinquent Property Taxes 4 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 401,692 139,776 2.621,772 134,943 Utility francise tax (Iowa Code Chep., 264.2) 7 939,400 Parimutuel wager tax 8 Gaming wager tax 9 Mobile Home Taxes 10 37,770 12,360 15,020 Hotel/Motel Taxes 11 1,251,720 Other Local Option Taxes 12 Subtotal - Other City Taxes (lines 6 thru 12) 13 2,630,582 152,136 149,963 0 Licenses & Permits 14 2,030,400 Use of Money&Property 15 738,156 96,541 10,000 121,101 1,473,874 2,439,672 4,264,474 Intergovernmental: Federal Grants & Reimbursements 16 237,659 2,217,475 335,308 335,308 1,900,880 6,396,675 4,050,000 12,347,555 11,017,768 2,701,539 38,750 13,758,057 15,373,782 8,672,280 11,108,686 6,956,883 42,111,631 9,739,892 13,756.041 8,426.502 7,456.380 3,247.237 32,886,160 9,495,496 Road Use Taxes 17 8,672,280 Other State Grants & Reimbursements 18 1,289,594 385,570 Local Grants & Reimbursements 19 2,431,065 437,068 Subtotal - Intergovernmental (lines 16 thru 19) 20 3,958,318 11,712,393 0 Charges for Fees & Service: Water Utility 219,739,892 1 115,000 Sewer Utility 22 12,277,530 12,277,530 12,625,550 Electric Utility 23 0 0 Gas Utility 24 0 0 Parking 25 26,000 6,451,470 6,477,470 6,331,215 Airport 26 0 0 Landfill/Garbage 27 9,902,710 9,902,710 9,684,652 Hospital 28 0 0 Transit 29 1,272,497 1,272,497 1,227,264 Cable TV, Internet &Telephone 30 512,750 512,750 0 Housing Authority 31 1 0 0 Storm Water Utility 32 1,522,290 1,522,290 1,559,683 Other Fees & Charges for Service 33 5,700,013 444,360 6,144,373 5,439,140 Subtotal- Charges for Service (fines 21 thru 33) 34 6,238,763 444,360 0 0 0 41,166,389 47,849,512 46,363,000 Special Assessments 35 1,090 1,090 0 Miscellaneous 36 1,984,409 317,819 52,342 867,020 1,045,404 4,266,994 4,999,992 Other Financing Sources: Regular Operating Transfers In 37 13,142,931 1,785,512 20,052 11,840,003 19,639,046 46,427,544 51,062,230 Internal TF Loan Transfers In 38 1,079,726 1,802,347 48,741 3,045,814 1,157,920 Subtotal ALL Operating Transfers In 39 14,222,657 1,785,5121 115,000 1,822,399 11,888,744 0 19,639,046 49,473,358 52,220,150 Proceeds of Debt (Excluding TIF Internal Bomowinc 40 787,500 13,062,0001 1,100,000 14,949,500 12,174,462 Proceeds of Capital Asset Sales 41 1,920,018 1,000,000 2,920,018 3,631,645 Subtotal -Other Financing Sources (1-36-3e) 421 16,930,175 1,785,512 115,000 1,822,399 25,950,744 0 20,739,046 67,342,876 68,026,257 Total Revenues except for beginning fund balance Ines 3, q 5, 12, 13, 14, 19, 33, 34, 35, & 39 43 69,275,912 26,965,999 2,746,772 14,433,681 39,165,319 0 78,193,000 230,780,683 221,035,639 Beginning Fund Balance July 1 44 36,285,418 8,547,247 1,525,592 8,135,315 41,854,944 116,348 96,954,271 193,419,135 211,373,048 TOTAL REVENUES & BEGIN BALANCE (,masa,+a2) 45 105,561,330 35,513,246 4,272,364 22,568,996 81,020,263 116,348 175,147,271 424,199,818 432,408,687 F.-631 EP1 CITY OF Iowa City RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 1 Oepahmenr of Management RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years SPECIAL GOVERNMENT ACTIVITIES GENERAL REVENUE (A) (B) (C) (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE -ESTIMATED ACTUAL 2019 2018 (J) (K) PUBLIC SAFETY Police Department/Crime Prevention 1 13,919,625 13,919,625 12,967,594 Jail 2 0 0 Emergency Management 3 0 0 Flood Control 4 0 0 Fire Department 5 8,275,728 8,275,728 8,030,716 Ambulance 6 0 0 Building Inspections 7 1,892,109 1,892,109 1,484,480 Miscellaneous Protective Services 8 0 0 Animal Control 9 927,024 927,024 841,952 Other Public Safety 10 3,119 907,899 911,018 590,524 TOTAL (lines 1 - 10) 11 25,017,605 907,899 0 25,925,504 23,915,266 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 4,391,040 4,391,040 3,562,669 Parking - Meter and Off -Street 13 0 0 Street Lighting 14 454,283 454,283 0 Traffic Control and Safety 15 1,012,006 1,012,006 1,281,309 Snow Removal 16 388,794 388,794 727,059 Highway Engineering 17 2,554,182 2,554,182 1,909,621 Street Cleaning 18 103,326 103,326 405,146 Airport (if not Enterprise) 19 0 0 Garbage (if not Enterprise) 20 0 0 Other Public Works 21 1,097,206 83,537 1,180,743 914,982 TOTAL (lines 12 - 21) 22 3,651,388 6,432,986 0 10,084,374 8,800,786 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 City Hospital 24 0 0 Payments to Private Hospitals 25 0 0 Health Regulation and Inspection 26 0 0 Water, Air, and Mosquito Control 27 0 0 Community Mental Health 28 0 0 Other Health and Social Services 29 310,000 310,000 292,501 TOTAL (lines 23 - 29) 30 310,000 0 0 310,000 292,501 CULTURE & RECREATION Library Services 31 6,677,934 6,677,934 6,400,495 Museum, Band and Theater 32 0 0 Parks 33 3,281,207 3,281,207 2,783,558 Recreation 34 3,726,903 3,726,903 3,549,023 Cemetery 35 371,175 371,175 347,855 Community Center, Zoo, & Marina 36 0 0 Other Culture and Recreation 37 986,855 986,855 888,544 TOTAL (lines 31 - 37) 38 15,044,074 0 0 15,044,074 13,969,475 Form 631 EP2 CITY OF Iowa City Deplme f.1—g—m RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 2 RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years GOVERNMENT ACTIVITIES CONT. (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE -ESTIMATED 2019 (J) ACTUAL 2018 (K) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 405,048 13,806,387 405,048 Economic Development 40 1,877,174 1,877,174 Housing and Urban Renewal 41 2,993,913 2,993,913 2,180,927 Planning & Zoning 42 1,553,841 1,553,841 1,137,265 Other Com & Econ Development 43 2,814,955 1,156,938 620,193 4,592,086 1,735,411 44 TOTAL (1ines39-44) 45 6,651,018 4,150,851 620,193 0 11,422,062 7,435,938 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,334,652 1,334,652 1,559,428 Clerk, Treasurer, & Finance Adm. 47 3,325,242 3,325,242 3,097,266 Elections 48 0 0 Legal Services & City Attorney 49 780,796 780,7961 765,417 City Hall & General Buildings 50 719,403 719,403 706,946 Tort Liability 51 1,042,394 1,042,394 945,270 Other General Government 52 2,512,223 375,518 2,887,741 1,451,091 TOTAL (lines 46-52) 53 9,714,710 375,518g620,193 0 10,090,228 8,525,418 DEBT SERVICE 54 13,806,387 13,469,600 Gov Capital Projects 55 13,806,387 81,247,520 81,247,520 33,751,049 TIF Capital Projects 56 0 0 TOTAL CAPITAL PROJECTS 57 0 0 81,247,520 0 81,247,520 33,751,049 TOTAL Governmental Activities Expenditures (lines 11+22+30+38+44+52+53+54) 58 60,388,795 11,867,254 81,247,520 0 167,930,149 110,160,033 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF Water Utility Sewer Utility Electric Utility Gas Utility Airport Landfill/Garbage Transit Cable TV, Internet & Telephone Housing Authority Storm Water Utility Other Business Type (city hosp., ISF, parking, etc. Enterprise DEBT SERVICE Enterprise CAPITAL PROJECTS Enterprise TIF CAPITAL PROJECTS TOTAL BUSINESS TYPE EXPENDITURES (lines 56- 68) 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 6,649,720 6,649,720 6,104,189 6,555,682 6,555,682 6,089,646 0 0 0 0 357,309 357,309 841,952 9,576,399 9,576,399 7,777,373 7,544,879 7,544,8791 7,060,644 0 0 11,429,619 11,429,619 9,282,229 537,865 537,865 497,955 3,530,440 3,530,440 2,973,733 11,541,325 11,541,325 33,704,008 15,088,368 15,088,368 2,277,640 0 0 72,811,606 72,811,606 76,609,369 IUIAL ALL Ines + 74 60,388,7951 11,867,2541 620,193 13,806,387 81,247,520 0 72,811,606 240,741,755 186,769,402 Regular Transfers Out 75 11,634,099 14,074,333 20,719,112 46,427,544 51,062,230 Internal TIF Loan Transfers Out 76 115,000 2,930,814 3,045,814 1,157,920 Total ALL Transfers Out 77 11,749,0991 14,074,3331 2,930,814 0 0 0 20,719,112 49,473,358 52,220,150 Total xpen itures and Other Fin Uses Ines + 7g 72,137,8941 25,941,5871 3,551,007 13,806,387 81,247,520 0 93,530,718 290,215,113 238,989,552 Ending Fund Balance June 30 791 33,423,4361 9,571,6591 721,3571 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 THE USE OF THE CONTINUING APPROPRIATION IS VOLUNTARY. SUCH EXPENDITURES DO NOT REQUIRE AN AMENDMENT. HOWEVER THE ORIGINAL AMOUNT OF THE CAPITAL PROJECT MUST HAVE APPEARED ON A PREVIOUS YEAR'S BUDGET TO OBTAIN THE SPENDING AUTHORITY. THE CONTINUING APPROPRIATION CAN NOT BE FOR A YEAR PRIOR TO THE ACTUAL YEAR. CONTINUING APPROPRIATIONS END WITH THE ACTUAL YEAR. SEE INSTRUCTIONS. Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053 Resolution No. 19-48 Resolution setting public hearing on amending the FY2019 Operating Budget. Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., March 12, 2019, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2019 Operating Budget. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not less than ten (10) days and not more than twenty (20) days before the time set for such hearing. Passed and approved this 19th day of February 20 19 . Attest ity Clerk L MVyor ,loved by ` 7-11-117 City Attorneys Office It was moved by Mims and seconded by Salih adopted, and upon roll call there were: Ayes: Nays: x x x x Absent: the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 8.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $410,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes), and providing for publication of notice thereof. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution setting public hearing Executive Summary: There are four resolutions for the formal City Council meeting on February 19 that are setting public hearings regarding the issuance of the 2019 General Obligation Bonds. The hearings are being scheduled for March 12. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,415,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution Setting Public Hearing 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ITEMS TO INCLUDE ON AGENDA FOR FEBRUARY 19, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $410,000 General Obligation Bonds. Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. February 19, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 r .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Cole, Mims, Salih, Taylor, Teague, Thomas,.Throgmorton Absent: None Vacant: None -1- Council Member Mims introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $410,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Salih seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Salih, Taylor, Teague Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 19-49 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $410,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $410,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 12th day of March, 2019, for the purpose of taking action on the matter of the issuance of not to exceed $410,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to -2- provide funds to pay the costs of improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $410,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 12th day of March, 2019, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $410,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 25th day of February, 2019. Kellie K. Fruehling City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 19th day of February, 2019. ATTEST: i City Clerk 14t-- MaYoror -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 19th day of February ,2019. City�y of lov# City, State of Io a (SEAL) 01559767-1\10714-133/#1 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $410,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: February 25 2019. WITNESS my official signature this 19th day of February 2019. i i City herk, City of Iow City, State of Io (SEAL) 01559767-1\10714-133/#1 P®rheadia PRESS -CITIZEN MEDIA PART OF THE USA TODAY NETWORK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWACITY IA522401825 AFFIDAVIT OF PUBLICATION State of Wisconsin County of Brown, ss.: The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa. the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in Iowa City Press Citizen on the following dates' Ad No. Start Date: Run Dates: Cost: 0003398623 2/25/19 02/25/19 $41.14 Copy of Advertisement Exhibit "A" Subscribed and sworn to before me.by said affiant this 25th day of February, 2019 Not r�i Pu��lic 0 G' 's Commission expires �O TA R y ®off of AfGduvi ¢: 1 S0F 5�0 on 7:( purposes, b to tler centum per o be issued to pay the costs hereby of the At arty ftinteV before l the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the'City in the manner provided by Section 362.4 of the ode of Iowa pursuant to the provisions of g'ection 384.26 of the ie above meeting the Council receive oral or written tions from any resident- or Av owner of the Citv to the action. After all objections been received and 3ered, the Council will at the ng or at any adjournment of, take additional action for ssuance of the Bonds or will ion the proposal to issue said s. notice is given by order of the. Council of the City of lawa State of Iowa, as provided by m 384.26 of the Code of Iowa. I this -25th day of February, Iowa City, State Item Number: 8.d. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $715,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes), and providing for publication of notice thereof. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution setting public hearing Executive Summary: There are four resolutions for the formal City Council meeting on February 19 that are setting public hearings regarding the issuance of the 2019 General Obligation Bonds. The hearings are being scheduled for March 12. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,415,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution Setting Public Hearing 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ITEMS TO INCLUDE ON AGENDA FOR FEBRUARY 19, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $715,000 General Obligation Bonds. Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. February 19, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the above date. There were present Mayor Throemorton in the chair, and the following named Council Members: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None SE Council Member Mims introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $715,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Salih seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Salih, Taylor, Teague Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 19-50 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $715,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $715,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the 12th day of March, 2019, for the purpose of taking action on the matter of the issuance of not to exceed $715,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to -2- provide funds to pay the costs of improvement and equipping of the Public Works Facility and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $715,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 12th day of March, 2019, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $715,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (90/6) per centum per annum, the Bonds to be issued to provide funds to pay the costs of improvement and equipping of the Public Works Facility. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 25th day of February, 2019. Kellie K. Fruehline City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 19th day of February, 2019. ATTEST: City derk G. Milyor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 19th day of February , 2019. City Clerk, City of Io City, State of Io (SEAL) 01559773-1\10714-133W2 3MYlii[47: In1M STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $715,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: February 25 12019. WITNESS my official signature this 19th day of February 2019. "/- City Jerk, City of low City, State of Io a (SEAL) 01559773-1\10714-133\#2 PQrheadia PRESS -CITIZEN MEDIA PART or THE USA TODAY NETWORK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWACITY IA522401825 AFFIDAVIT OF PUBLICATION State of Wisconsin County of Brown, ss.: The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in Iowa City Press Citizen on the following dates: Ad No. 0003398632 2/25/19 02/25/19 $41.14 Copy of Advertisement Exhibit "A" f-'C/r�iln 11-15111-1 Subscribed and sworn to before me by said affiant this 25th day of February. 2019 W„- W Nots6/puidlic Ptioua L�ommission expires NQ TAR ®•� `— otMfjdzvirs =cr, PUBLIC jz CO ��0 PI iw, I ISC'N'��. hereby of the Iowa, at which meeting tfie Council proposes to take additional action for the issuance of not to exceed $715,0410 general Obligation Bonds, for general corporate purposes; bearing interest at a rate of not to exceed nine (9%) per centum per annum the Bonds to be issued to provide fiends io pay, the costs of improvement and equi�D wing of the Public Works Fee ly. At any time before the date of the meeting, a petition, asking_ that the question of issuing such Bonds be submitted to the legal voters of the City, may he: tiled with the Clerk of the City in the manner U by Section 262.4 of the L ode of Iowa, pursuant to the provisions of Section 384.26 of the At the above meeting the Council shall receive oral or K;ritten objections from any resident or property owner of the City to the above action, After all objections have been received and considered_, the Council will al, the meeting or at any adjournment the4of, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section of 334.26 the Code of Iowa. Dated this 25th day of February, 6f Iowa City, State Item Number: 8.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $490,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes), and providing for publication of notice thereof. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution setting public hearing Executive Summary: There are four resolutions for the formal City Council meeting on February 19 that are setting public hearings regarding the issuance of the 2019 General Obligation Bonds. The hearings are being scheduled for March 12. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,415,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution Setting Public Hearing 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 0y f ITEMS TO INCLUDE ON AGENDA FOR FEBRUARY 19, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $490,000 General Obligation Bonds. Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. February 19, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton Absent: None Vacant: None -I- Council Member Mims introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $490,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Salih seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Salih, Taylor, Teague Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 19-51 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $490,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $490,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 12th day of March, 2019, for the purpose of taking action on the matter of the issuance of not to exceed $490,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to -2- provide funds to pay the costs of trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $490,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 12th day of March, 2019, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $490,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, maybe filed with the Clerk of the City, in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 25th day of February, 2019. Kellie K. Fruehling City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 19th day of February, 2019. ATTEST: City derk -5- Ma or CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 19th day of February 2019. City tlerk, City of low ity, State of low (SEAL) 01559788-1\10714-133\#3 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $490,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: February 25 2019. WITNESS my official signature this 19th day of February , 2019. X/'� /, (__� �,)—Suw Ac�,_ City dlerk, City of Iop4 a City, State of a (SEAL) U 01559788-1 V 0714-133\#3 PRESS -CITIZEN MEDIA PART OF THE USA TODAY NETWORK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWACITY IA522401825 AFFIDAVIT OF PUBLICATION State of Wisconsin County of Brown, ss.: The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in Iowa City Press Citizen on the following dates. Ad No. Start Date: Run Dates: Cost: 0003398638 2/25/19 02/25/19 $41.14 Copy of Advertisement Exhibit "A" Subscribed and sworn to before n by said affiant this OUA � C NOTARY nom`., P080C, : z ' ig0 FA W 25th day of February, 2019 h Nat F. Iic CoA mission expires I of A1[)d,,,a: hereby of the to ateos'btexceed te r purposes, o per centum per annum to be issued to provide improve ents along J us before the date of the a petition, asking that on of issuing such Bonds Led to the legal voters of may be filed with the the City, in the mariner by Section 362.4 of the Iowa pursuant to the of Section 384.26 of the meeting the Council oral or written ,om any resident or ier of the City to the After all objections I received and he Council will at the at any adjournment additional action for of the Bonds or will proposal to issue said notice is given by order of the Council of the City of Iowa State of Iowa, as provided by m 384.26 of the Code of Iowa. I this 25th day of February, Iowa City, State Item Number: 81. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $11,800,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes), and providing for publication of notice thereof. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution setting public hearing Executive Summary: There are four resolutions for the formal City Council meeting on February 19 that are setting public hearings regarding the issuance of the 2019 General Obligation Bonds. The hearings are being scheduled for March 12. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,415,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution Setting Public Hearing 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 715,000 $ 13,415,000 M ITEMS TO INCLUDE ON AGENDA FOR FEBRUARY 19, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $11,800,000 General Obligation Bonds. Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. February 19, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the above date. There were present Mayor Throemorton in the chair, and the following named Council Members: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton Absent: None Vacant: None - 1 - Council Member Mims introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $11,800,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Salih seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Salih, Taylor, Teague Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 19-52 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $11,800,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $11,800,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 r .M., on the 12th day of March, 2019, for the purpose of taking action on the matter of the issuance of not to exceed $11,800,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of- -2- a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; b) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and c) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $11,800,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 12th day of March, 2019, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $11,800,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of: a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; b) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and c) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 25th day of February, 2019. Kellie K. Fruehling City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 19th day of February, 2019. Mdyor ATTEST: City C erk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 19 th day of February 2019. City Clerk City of Iow2 ity, State of low (SEAL) 01559812-1\10714-133/14 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $11,800,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: February 25 12019. WITNESS my official signature this 19th day of yFeebruary 2019. Y> City C erk, City ", 4� �_ of Iow City, State of w a (SEAL) 01559812-1\10714-133/#4 - P ed is PRESS -CITIZEN MEDIA PART OF THE USA TODAY NETWORK CITY OF IOWA CITY ICPD 41 D F WASHINGTON ST ICWACITY IA522401825 AFFIDAVIT OF PUBLICATION State of Wisconsin County of Brown, ss.: The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and that an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in Iowa City Press Citizen on the following dates: Ad No. Start Date: Run Dates: Cost: 0003398658 2/25/19 02/25/19 $59,73 Copy of Advertisement Exhibit "A" Subscribed and sworn to before me by said affiant this 25th day of February. 2019 41h, Not4/p Confmission expires pUBL1C 12= Ui�i allldzrlL.: %y �rr�fF IW uS a�.�� herebv of the Council proposes to take addition action for the issuance of not exceed $11,800,000 Gene Obligation Bonds, for essent corporatepurposes, to provi funds to pay the costs of a} opening, widenin extending, ggrading, and drain! of the right-of-way of stree hi by=ays, avenues, alleys pudic grounds, and marl places, and the removal replacement of dead or diseas any street nmprovemems, unuges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers,' sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing urposes; } acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property; useful for the protection or reclamation of propert situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, or 4nent, and widening of avenues, boulevards, and across and ad'acent to the as welt/ as the ment and beautification of tanks and other areas t to flood control �ments; and bilitationi and improvement improvements commonly found in city parks. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the ng or ai any aajournmem of, take additional action for ssuance of the Bonds or will Ion the proposal to issue said 3. notice is given by. order of the Council of the City of Iowa State of Iowa, as provided by �n 384.25 of the Code of Iowa. this 25th day of February, Iowa City, State Item Number: 8.g. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution setting a public hearing on March 12, 2019 on the project manual and estimate of cost for the construction of the First Avenue Water Main Replacement Construction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $640,000 available in the First Avenue (400-500 Block) Water Main Replace Project, Account Number W3212 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This item begins the bidding process for the First Avenue Water Main Replacement Construction Project. The project generally includes water main replacement along the west side of First Avenue between Friendship Street and Court Street. Background /Analysis: This project includes water main replacement along the west side of First Avenue, from Friendship Street to Court Street. Approximately 1,100 feet of six-inch cast iron pipe will be replaced with eight -inch polyvinyl chloride (PVC) pipe. In addition to the work along the First Avenue Corridor, a twelve -inch PVC pipe will be installed along the south side of Court Street and an eight -inch PVC pipe will be installed across Court Street. This pipe will connect the main on the south side of Court Street (east of Our Redeemer Lutheran Church) to the main on the north side of Court Street (in front of 2326, 2320, and 2314 Court Street). A new valve, enclosed in a precast concrete vault, will be installed in the right-of-way adjacent to the east driveway of the church. This valve is required for the development of an Eastside Pressure Zone in the water distribution system. Throughout the project, trenchless installation methods will be used to minimize disturbances to roads, sidewalks, trees, and other surface features. Despite this, the project will disturb portions of the right-of-way during the restoration of water services; some sidewalks; the eastbound lanes of Court Street, west of First Avenue; and the end of A Street. ATTACHMENTS: Description Resolution Prepared by: Joe Wetter, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5144 Resolution No. 19-53 Resolution setting a public hearing on March 12, 2019 on the project manual and estimate of cost for the construction of the First Avenue Water Main Replacement Construction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the First Avenue (400-500 Block) Water Main Replace Project, Account # W3212. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: A public hearing on the project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 12"' day of March, 2019, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 19th day of February 2019 G, Maor Clerk It was moved by Mims and adopted, and upon roll call there were: Ayes: Nays: ,;,,p,roved by z-14-19 City Attorney's Office by Salih the Resolution be Absent: Botchway Cole Mims Salih Taylor Thomas Throgmorton Item Number: 12. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution approving project manual and estimate of cost for the construction of the Gilbert Street Intersection Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Scott Sovers, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $960,000, available in the Gilbert Street Intersection Improvements account #S3945 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The project generally includes the following: Gilbert Street (From College Street to Washington Street) • Traffic signals at the College and Washington Street Intersections. • Pedestrian curb ramps at the College and Washington Street Intersections. • Roadway and pedestrian level lighting. • New 12 -inch water main. Washington Street (From Linn Street to Van Buren Street) • Roadway and pedestrian level lighting Background /Analysis: With the original Gilbert Street and Washington Street corridor improvements occurring in the early 1970's, the traffic signals, roadway lighting and pedestrian curb ramps on Gilbert Street (College to Washington) and on Washington Street (Linn to Van Buren) are in need of replacement as they are in poor condition or do not meet current design standards. Additionally, the existing 1946 6 -inch cast iron water main on Gilbert Street between College Street and Washington Street needs to be upgraded to a 12 -inch main to meet future demands of the downtown area. The project manual and estimate of cost for the Gilbert Street Intersection Improvements Project have been filed in the Office of the City Clerk for public examination. The estimated cost of construction is $960,000 and the project is expected to be completed in the spring of 2020. ATTACHMENTS: Description Resolution Prepared by: Scott Sowrs, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 Resolution No. 19-54 Resolution approving project manual and estimate of cost for the construction of the Gilbert Street Intersection Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Gilbert Street Intersection Improvements account # S3945. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 26"' day of March, 2019. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 2nd day of April, 2019, or at a special meeting called for that purpose. Passed and approved this 19th day of February 2019. Mafor Attest: City Clerk Ap rove fk z-121°1 City Attorney's Office 12 Resolution No. 19-54 Page 2 It was moved by trims and seconded by salih the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 13. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution approving project manual and estimate of cost for the construction of the Willow Creek Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $685,000 and will be funded by C I P Account #: R4322 Recommendations: Staff: Approval Commission: Parks Commission reviewed and approved the Willow Creek Park redevelopment plan on August 8, 2018. Attachments: Plan View Playground Rendering Resolution Executive Summary: The base bid scope of work for this project includes demolition of existing buildings, pavements and associated work as shown on the plans. Includes proposed improvements of grading, sanitary sewer, water service, restroom building, open shelter, playground installation, trails, plantings and associated work. The project base bid estimate is $685,000. There are three (3) alternates in addition to the base bid. The alternates are as follows: • Alternate #1 — ($11,000) Furnish and install split face block on restroom and shelter. • Alternate #2 — ($10,000) Install play equipment as shown on the project plans. • Alternate #3 — ($12,000) Furnish and install site amenities. Background /Analysis: Willow Creek Park is a 27.2 acre park located at 1117 Teg Drive. The existing restrooms, shelter, and play area have reached the end of their useful lives. This project will replace those aging facilities in accordance with the 2017 Iowa City Park Master Plan. The play area will be music themed and will focus on inclusivity and accessible play for a wide range of residents. This will be achieved through accessible features that engage multiple senses. Additionally, a portion of the play area will include poured -in-place rubber surfacing for improved accessibility. Project Timeline: Hold Public Hearing — February 19, 2019 Bid Letting — March 20, 2019 Award Date —April 2, 2019 Construction Start —April 15, 2019 Final Completion — September 30, 2019 ATTACHMENTS: Description Plan View Playground Rendering Resolution R �-a`` C PL ZY,GROUE D AAREDA A A J HID OR NNER. P AREA SWINGS PLAYGRO C AREA }�� `\ UN ALTERNATEDNO 2, PLANrNG ARE - MUSICAL RUBBEREED PLAT SURFACE��A� - PLAYGROUND AREA • �� `` AI P RUBBERIZED PLAY SURFACE FURBEPICED FLA' ONOCRED DEPTH CTIP �f� E _ _ 6s5 ss ------------- -_ NEW SRI LLS AND TRASHLREIIILING - RECEPTACLES o� -- ROMTEC SHELTER EN F—POAM WITH ADULT ANDDSTAT ON � MECHANICAL NICom— /NEW, ADA RRA/MVP 7 �ABICYCL ITATION CA E E � RACK DEPTH CONCRETE (TIP.) 0 cf) U � Z Z W Lu W � a_ 0- U O of U3 a CO Y a Lu z ca w Of a W U � o O r Lu J ¢ % J w Z co cn 6 SNYDER ®ASSOCIATES Continuous Play Features: - (13) Sensory Panels (bells, piano, bongos, chimes, jam box, electronic synthesizer, steel drum, gig-gler, ets.) - (3) slide types - (3) climber types - (2 balance types - (4) upper body types - (1) crawl tunnel - Ramp access Cozy Play Features: - Variety of textural surfaces. - Provides sense of enclosure while maintaining open views. - Provides transfer opportunity out of mobility device. r s .' i�✓. �: 'y►g„c, rte{. � \;i Swing Play Features: - Accessible molded seats. - Belt seat. - Multi-user tandom swing with tot seat. OR t 'h Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 3563044 Resolution No. 19-55 Resolution approving project manual and estimate of cost for the construction of the Willow Creek Park Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in account # R4322 - Willow Creek / Kiwanis Park Improvements Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:00 p.m. on the le day of March, 2019. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 2nd day of April, 2019, or at a special meeting called for that purpose. Passed and approved this 19th day of February / 2019. Ma or J p roved by Attest: 2 C / S T2 . L a -1 L1-1 Citj Clerk City Attorney's Office Resolution No. 19-55 Page 2 It was moved by Salih adopted, and upon roll call there were: Ayes: and seconded by Thomas the Resolution be Nays: Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 14. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT February 19, 2019 Resolution Adopting the Social Justice and Racial Equity Grant Allocations for Fiscal Year 2019. Prepared By: Stefanie Bowers, Human Rights Coordinator and Equity Director Reviewed By: Simon Andrew, Assistant to the City Manager Susan Dulek, Assistant City Attorney Fiscal Impact: $74,421.00 Recommendations: Staff: No Recommendation Commission: By a vote of 7-0 the Human Rights Commission recommends to City Council funding eight organizations at their requested amount for the Social Justice and Racial Equity Grant as shown below for FY19. Iowa Harm Reduction $10,577.00; Refugee and Immigrant Association $12,000.00; University of Iowa Labor Center $15,200.00; Inside Out Reentry $7,000.00; University of Iowa Mood Disorders Center $11,460.00; Shelter House $10,600.00; Access 2 Independence $5,260.00; Neighborhood Centers of JC & South District Neighborhood Association $2,324.00. The total allocation is $74,421.00. Attachments: Draft minutes HRC 1 24 19 Resolution for SJ RE Allocations Executive Summary: In 2017, the City Council created a Social Justice and Racial Equity ("SJ RE") Grant to assist community-based organizations to build capacity to address social justice and racial equity. Background /Analysis: In 2017, the City Council created Social Justice and Racial Equity ("SJ RE") Grants to assist community-based organizations in building capacity to address social justice and racial equity needs. Seventy-five thousand dollars was allocated for the SJ RE Grants for fiscal year 2019. The grant is available to for-profit and non-profit Iowa City based organizations to fund programs, activities, or services that help eliminate inequities in the community. The grant lists six priority service areas: education, building community, housing, criminal justice, health, and employment. Organizations whose programs, services, or activities address one or more of these priorities are considered first for funding. Funding requests for operational costs such as rent, salaries or utilities of an organization are not covered by the grant. Applications to apply for the grant for fiscal year 2019 were available from December 3, 2018 — January 2, 2019. The Human Rights Commission met on January 24 (minutes attached) to review the twenty-six funding requests. By a vote of 7-0 the Commission recommends to City Council to fund the below organizations at their requested amount for FY19. The total allocation is $74,421.00 Iowa Harm Reduction $10,577.00; Refugee and Immigrant Association $12,000.00; University of Iowa Labor Center $15,200.00; Inside Out Reentry $7,000.00; University of Iowa Mood Disorders Center $11,460.00; Shelter House $10,600.00; Access 2 Independence $5,260.00; Neighborhood Centers of JC & South District Neighborhood Association $2,324.00. Per the grant review process, the recommendation was shared with the University of Iowa's Chief Diversity Office (CDO) for input. Staff plans on discontinuing this review by the CDO in future grant cycles due to the increase in workload it places them, but will continue to forward grant allocations for informational purposes. Summaries of the organizations proposals are attached to the minutes from January 24. To view all submissions for fiscal year 2019 visit the City's Social Justice and Racial Equity I nitiative webpage at this link https://www.iowa- city.org/weblink/0/edoc/l 843621 /SJ RE%20G rant%20S ubmission%20FY1 9.pdf. ATTACHMENTS: Description uratt minutes HRC 1 24 19 Resolution for SJ RE Allocations Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Barbara Kutzko, Tahuanty Pena, Adil Adams, Jonathon Munoz. Members Absent: Noemi Ford. Staff Present: Stefanie Bowers. Recommendation to Council: Yes By a vote of 7-0 the Commission recommends to City Council funding the below organizations for the Social Justice and Racial Equity Grant as shown below for FY19. Agency Request Recommendation Iowa Harm Reduction $10,577.00 $10,577.00 Refugee and Immigrant Association $12,000.00 $12,000.00 University of Iowa Labor Center $15,200.00 $15,200.00 Inside Out Reentry $7,000.00 $7,000.00 University of Iowa Mood Disorders Center $11,460.00 $11,460.00 Shelter House $10,600.00 $10,600.00 Access 2 Independence $5,260.00 $5,260.00 Neighborhood Centers of JC & South District Neighborhood Association $2,324.00 $2,324.00 Total $74,421.00 $74,421.00 Call to Order: The meeting was called to order at 5:47 PM. Approval of January 8, 2019 Meeting Minutes: Munoz moved to approve the minutes; the motion was seconded by Falk. A vote was taken, and the motion passed 7- 0. (Maliabo not present). Social Justice and Racial Equity Grant: (McGinnis steps away from the dais and does not participate due to a conflict of interest with one of the grant applicants). Falk gave an overview of the rubric used and the ranking sheet used to evaluate each grant. Grants were scored based on a total 100 point scale, the organizational information is worth 10 points, the proposal itself is worth up to 60 points and the funding amount requested is worth up to 30 points. The rubric serves as a guideline. 1 Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall The Excel spreadsheet used for this process calculated each Commissioner's point totals for each applicant so that the application with the highest points ranked as number 1 and the lowest point ranked 26. For the overall ranking it went the opposite way. The grant application with the lowest average amongst Commissioners got ranked 26 and the highest average got ranked 1 (last in line to get funding request recommended). There are six top ranked applications that if fully funded fell under the $75,000. Iowa Harm Reduction 26 $10,577.00 Refugee and Immigrant Association 25 $12,000.00 University of Iowa Labor Center 24 $15,200.00 Inside Out Reentry 23 $7,000.00 University of Iowa Mood Disorder Center 22 $11,460.00 Shelter House 21 $10,600.00 Total $66,837.00 Munoz asked who had received funding in the past two grant cycles. FY17 Organization Amount Inside Out Reentry $3000.00 Iowa Legal Aid $2200.00 JC Affordable Housing Coalition $2500.00 World of Bikes, IC Bike Library, City of Iowa Cit $3250.00 Sankofa Outreach Connection $13,500.00 Total $24,450.00 FY18 Organization Amount Healthy Kids School Based Health $12,300.00 Shelter House $5000.00 Center for Worker Justice $10,900.00 Total $28,200.00 Ferdig asked if Shelter House had received funding for this specific program in FY18, to which staff replied no. 2 Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall The current FY19 rankings leave $8163.00 remaining to be allocated. The sixth ranked lowest average, Successful Living, requested $16,320.00, which if recommended would go over the $75,000 allocated. Munoz thinks the Commission should spread the wealth, instead of continuously funding Shelter House. Ferdig commented on this as well. To encourage diversity of applications and in a year when the funding has been increased to $75,000, Munoz believes the Commission should not allocate to the Shelter House who would under the current rankings receive funding for FY19 while still receiving funding for FY 20. Kutzko pointed out that the FY19 proposal from Shelter House is a different program than was funded in FY18. Adams suggested asking the City Council to increase the funding from $75,000 this year to allow for Successful Living to be fully funded. Munoz pointed out that the Shelter House is ranked at #21 and so it would be the last of the top six to push out of the top rankings and reiterated that Shelter House had received funding in FY18 even if it was for a different program. Munoz asked Commissioners to think about consecutive funding for a well -endowed organization. Falk asked him to further explain his concern. Munoz pointed out that his problem is not with the Shelter House application but that there is an increase in money from $25,000 to $75,000 for FY19 and funding the same organization did not seem prudent. It would be better to provide funding to organizations with more diverse representations. Kutzko agreed with Munoz's comment to be a little more diverse in selection and the Commission may want to consider spreading the wealth a little more by not giving the full asking amount to applicants who have received funding in the past. Falk looks upon it differently, he sees it as giving the money for an activity and not to an organization. If the activity is new, then in his mind that is worthwhile or a consideration. This is what he tried to pay attention to, whether the proposal was something new or not. Munoz thinks that the Commission keeps recommending funding to well -endowed organization and does not pay attention to newer organizations that were established in Iowa City that have more diverse board members. He believes that if the Commission does not give them a chance, who will, and that concerns him. 3 Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall Falk noted that Munoz's concern might be a good concern but that as Commission members they have no idea of the diversity of an applicant's board. Munoz concurred but pointed out that the application does ask for the year the organization was established, its annual budget, and whether it has received funding from the City in the past. Pena asked if the Commission wanted to move Shelter House further down on the list. Pena, like Falk, looked at the idea and the execution of the idea, not the organization. But he noted Munoz made a valid point, in that resources should not be focused on the same organizations. Falk is not in favor of changing the current rankings but thinks the Commission should take into consideration in communicating with the City Council that they need to be more explicit in terms of what they are looking for because the message he got is that it should be a new program and not a new organization. Munoz finds Falk's comment to be an unfair shifting of responsibility, to say that the City Council needs to direct the Commission to decide what to do. It is the Commission's call on what to recommend. Further it is the Commission's responsibility to make decisions that promote social justice, race and equity concerns. Munoz does not think that $10,600.00 should be going to an organization that got funding in FY18. Munoz moved that Shelter House should not be funded and that the Commission should go to the next highest ranked applicant. (Motion lacked a second). Falk inquired as to whether there are any other applicants that, based on Munoz's concern, should be singled out Munoz said he singled Shelter House out because it was sixth ranked (#21) and the only organization out of that six that got funding in FY18 and would get it for FY19 too. In terms of the diversity of board members, and all those considerations, he was pointing out his thought processes as far as rankings and does not know the actual racial demographics of the Shelter House board. The major concern for him was that Shelter House was funded last year. Pena asked if Shelter House should be taken out in an informal poll. Munoz in the negative, remarking that if the Commission doesn't start emphasizing lesser known organizations, the Commission will never progress in terms of the goals of this City Council. Ferdig mentioned that because the rules at this time do not prohibit an organization from being funded for two consecutive years that it would seem harsh to deny Shelter House's request, Ferdig will vote in favor of Shelter House being recommended funding E Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall but would ask in the future for a restriction to be added that an organization cannot be funded in consecutive years even if for a new or different proposal. (Maliabo present) Falk pointed out the disparity in the rankings and that it is the average that winds up being used. He thought perhaps next time he should include the average and the standard deviation. Ferdig asked fellow Commission members whether they felt the population that will be served by these programs reflects diverse populations, specifically do the funding recommendations represent a diversity of populations of persons served. Pena felt most the applications were targeting the same groups. Adams wanted to know whether the Commission is interested in changing the policy so that organizations only get funding once every five years, because the community has new organizations and we need all the organizations involved to serve a diverse community. Adams also would like to make a recommendation to the City Council to get more funding for the grants because $75,000 is not enough. Falk finds that questions with procedures come up when you are involved in doing the procedure instead of thinking about it before hand. Falk suggested that Commissioners keep in mind what some of their challenges were in this process and that a meeting be held in the future to go over things and make a list and shift to the City Council to improve the process. If there are things they think the Commission needs to make a good decision, they need to be placed in the rubric as additions or observations. Munoz responded that there is a difference between a rubric and discretion. Judgments are based on the Commission's discretion and the Commission does not need a rubric to tell them what is right from wrong. Munoz does not need City Council to tell him that he should emphasis diversity of an applicant's board as far as making recommendations on allocating funding. Pena agrees that if there are restrictions moving forward on consecutive funding it would create more opportunities to new organizations. Munoz moves to recommend the top six ranked applicants for funding for FY19, Maliabo seconded, motion passed 7-0. This leaves $8100.63 left for funding recommendations. The seventh ranked applicant (Successful Living #20) is over that amount by $8084.31. Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall Pena mentioned that these are good proposals and would like to recommend for all to be funded but ultimately, he believes the Commission should stick to the amount allocated by the City Council and to stay within that budget. Munoz proposed to skip over Successful Living and to fully recommend funding for Access 2 Independence #17 and Johnson County Neighborhood Centers and South District Neighborhood Association #16. Munoz's reasoning is that it would fund two different projects for two different organizations and would create diversity of populations being served. Any organizations ranked higher than these two could not be fully funded because there is only $8100.63 remaining. Ferdig pointed out that Successful Living's proposal only included expenses for the entry fees for their clients to events without any other overhead costs to consider. Because of this it would only cut the scope of the project but still make it possible and proving a worthwhile endeavor for the organization that ranked next in line. Falk concurred with Ferdig. Falk spoke on finding it difficult to look at organizational budgets and comparing that to what they want funding for and whether it is an appropriate amount. Falk has little idea on how to evaluate any of that and if he had a better idea, he would want a lot more information than the organizations have been asked to supply. Falk also does not want to decide whether an amount lesser is appropriate for an organization. Falk recalled last year that the Commission decided it wasn't going to fiddle with amounts and just recommend funding an organization for what they ask. Falk did not mention this as an argument against doing things but just noting how he operated in this process. Munoz asked if Falk is proposing for Successful Living's funding request to be slashed in half. Falk responded he was not slashing it in half, he is recommending giving it half as opposed to giving it zero. Ferdig said she was proposing this reduction in allocation to Successful Living because its proposal is only for entry fees for their clients and that is something that could be cut in half. Staff mentioned that some of the discussion could be assisted by looking at the applications. As part of the process those applying must answer questions on whether they have received City funds, and whether the proposal could succeed if partially funded. Staff reported that those questions are intentionally asked because of past challenges in evaluating how funding should be allocated. Munoz, regarding his proposal for recommending funding for Johnson County Neighborhood Centers and the South District Neighborhood Association and Access 2 Independence, mentioned that Ferdig had asked about the diversity of the populations Is Draft Minutes Human Rights Commission January 24, 2019 Emma J. Harvat, City Hall being served and that in his opinion not many applicants adequately addressed disability and that is why he liked Access 2 Independence and that it would be more prudent to fully fund two organizations than to fund only one at half. Ferdig pointed out that the Commission could opt not to use the remaining $8100.63. Pena feels that cutting the budget for Successful Living, acknowledging the valid rationale, would be based upon assumptions. The Commission did not create its budget and do not know all the operation behind it. Pena feels more comfortable following Munoz and likes the idea of recommending the funding for more projects. Ferdig replied that she did not assume anything. It is stated in grant proposal by Successful Living --the funding will go towards entry fees. Ferdig followed this up by adding that she had ranked Access 2 Independence two in her overall rankings. Munoz moves to totally fund Access 2 Independence and the Neighborhood Centers of Johnson County with the South District Neighborhood Association, Adams seconded, the motion passed 5-2. Falk and Ferdig in the negative. Falk noted that he had ranked Access 2 Independence as his number one in overall rankings. Staff will set up a Commission work session to discuss opportunities for improving the grant process in the future. (McGinnis returns to dais to participate). Black History Proclamation: Munoz will accept the proclamation from the City Council at its February 5 meeting date. Reports of Commissioners: Maliabo participated in two classrooms at Liberty High School for its Martin Luther King, Jr. Day. One of the classrooms provided Black history to students who were immigrants and not as familiar with King and his legacy. Falk also participated in the Liberty High School event and mentioned he learned a lot more on King's anti -war stance than he knew before. Kutkzo attended the City's Martin Luther King, Jr., Celebration. She and her husband also participated at the West High School Martin Luther King, Jr., Day. They discussed their personal experiences living through the civil rights movement. Adjournment: Motion to adjourn at 6:48 PM. Member Attendance Sheet Member Term Exp. 1/8 1/24 2/19 3/19 4/16 5/21 6/18 7/16 8/20 9/17 10/15 11/19 12/10 Maliabo 1/2021 Present Present McGinnis 1/2021 Present Present Munoz 1/2021 Excused Present Kutzko 1/2020 Present Present Falk 1/2020 Present Present Pena 1/2020 Present Present Adams 1/2022 Excused Present Ferdi 1/2022 Present Present Ford 1/2022 Present Excused KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member #34 #35 #36 #37 #38 #39 #40 #41 #42 #43 #44 #45 #46 #47 #48 #49 #50 #51 #52 #53 #54 #55 #56 #57 #58 #59 Requested Amount Organization Successful Living $16,320.00 Iowa Harm Reduction $10,577.00 Humanize My Hoodie DBA Born Leaders United $37,045.00 Center for Worker Justice $12,951.60 Access 2 Independence of the Eastern Iowa Corridor $5,260.00 Big Brothers Big Sisters of Johnson County $15,000.00 South District Neighborhood Association $10,000.00 Sankofa Outreach Connection $10,000.00 University of Iowa Labor Center $15,200.00 Refugee and Immigrant Association $12,000.00 NAACP Iowa City Adult Branch $15,000.00 Shelter House Community Shelter and Transistion Services $10,600.00 Inside Out Reentry Community $7,000.00 Sankofa Outreach Connection $14,000.00 IC Compassion $10,000.00 United Action for Youth $24,800.00 University of Iowa Mood Disorders Center $11,460.00 Dream Center, Center for Disability & Development, IC Parks and Recreation $15,365.00 Sudanese Community Center $40,550.00 Houses into Homes $25,000.00 Rape Victim Advocacy Program $27,600.00 Neighborhood Centers of Johnson County, South District Neighborhood Association $2,324.00 Fifth Ward Saints North $4,500.00 Boys and Girls Club Cedar Rapids, Iowa City Unit $17,000.00 Emma Goldman Clinic $9,980.00 Domestic Violence Intervention Program $8,080.00 Total $387,612.60 Rankings for Social Justice and Racial Equity Grant Submissions FY19 Requested Amount Average Rank Adams Falk Ferdig Kutzko Maliabo Munoz Pena Organization #34 Successful Living $16,320.00 11.14256 20 1 2 7 26 17 21 4 #35 Iowa Harm Reduction $10,577.00 4.557143 26 9 4 3 1 9 1 7 #36 Humanize My Hoodie DBA Born Leaders United $37,045.00 19.25571 2 17 19 19 14 21 24 21 #37 Center for Worker Justice $12,951.60 13.71429 13 21 3 20 23 4 20 5 #38 Access 2 Independence of the Eastern Iowa Corridor $5,260.00 12.42557 17 12 1 2 25 19 11 17 #39 Big Brothers Big Sisters of Johnson County $15,000.00 15.57143 7 22 22 11 11 16 15 12 #40 South District Neighborhood Association $10,000.00 18.42857 4 S 15 13 24 20 26 23 #41 Sankofa Outreach Connection $10,000.00 12.71429 15 13 10 9 4 26 9 18 #42 University of Iowa Labor Center $15,200.00 9.428571 24 23 7 15 6 12 2 1 #43 Refugee and Immigrant Association $12,000.00 8.714286 25 16 6 6 3 10 7 13 #44 NAACP Iowa City Adult Branch $15,000.00 14.28571 10 24 11 26 20 1 10 8 #45 Shelter House Community Shelter and Transistion Services $10,600.00 11 21 6 5 22 2 2 25 15 #46 Inside Out Reentry Community $7,000.00 9.857143 23 10 8 14 16 3 4 14 #47 Sankofa Outreach Connection $14,000.00 20A2857 1 20 14 21 21 24 19 24 #48 IC Compassion $10,000.00 11.57143 18 14 13 16 12 8 8 10 #49 United Action for Youth $24,800.00 14.28571 10 25 12 1 5 18 14 25 #50 University of Iowa Mood Disorders Center $11,460.00 10.57143 22 7 17 12 17 15 3 3 #51 Dream Center, Center for Disability & Development, IC Parks and Recreation $15,365.00 11.57143 18 15 20 4 13 7 13 9 #52 Sudanese Community Center $40,550.00 19.14286 3 5 24 25 22 13 23 22 #53 Houses into Homes $25,000.00 13 14 4 9 10 15 25 22 6 #54 Rape Victim Advocacy Program $27,600.00 16 6 19 23 8 19 6 17 20 #55 Neighborhood Centers of Johnson County, South District Neighborhood Association $2,324.00 12.57143 16 3 21 17 8 14 6 19 #56 Fifth Ward Saints North $4,500.00 14.85714 8 18 25 24 7 23 5 2 #57 Boys and Girls Club Cedar Rapids, Iowa City Unit $17,000.00 17.14286 5 11 26 23 9 22 18 11 #58 Emma Goldman Clinic $9,980.00 14.57143 9 26 16 5 18 5 16 16 #59 Domestic Violence Intervention Program $8,080.00 13.85714 12 2 18 18 10 11 12 26 Total $387,612.60 Funds Available $75,000.00 Social Justice and Racial Equity Grant Iowa Harm Reduction Iowa Harm Reduction Coalition (IHRC) addresses health inequities with a program that focuses on vulnerable and minoritized communities that are disproportionally affected by HIV and hepatitis C (HCV). The program improves accessibility to prevention services for HIV and HCV, increases testing services for individuals at the highest risk for infection, and improves treatment engagement. IHRC will purchase 200 rapid test kits for HIV and HCV and provide confirmatory testing, counseling, and treatment referral for any individual with a reactive result. IHRC provides peer -led services that are offered from 5 P.M. — 5 A.M. in a community setting to help lower some of the barriers to accessing health care that exist for individuals who are at higher risk for contracting HIV/HCV. The goals of the program are to expand community-based HIV/HCV testing and risk reduction education by providing test services and risk reduction to 200 Iowa City residents and engage 100% of identified individuals with HIV/HCV into treatment using patient navigator. The program will administer 50 HIV and HCV tests each quarter. These goals will be measured through data that will be collected at every mobile outreach event, risk questionnaires filled out by each program participant, data that will be collected to determine each participant's progress through the program, and a post -engagement survey. Access 2 Independence of the Eastern Iowa Corridor Access 2 Independence (A2I) will use a program called Vis -Ability where participants take photographs that illustrate their disability experience in Iowa City. It creates information sessions and a photography class that give individuals the skills necessary to participate in the project. They will use the photographs to create a traveling exhibit that will facilitate discussions on the project. Using the discussions, A2I will create policy recommendations that concern health equity in Iowa City. This project empowers individuals with disabilities to develop and use advocacy skills and bring awareness to local disability issues. The program provides education on advocacy and photography skills to participants, education and community building during discussion sessions, and facilitates discussions on accessible housing, healthcare, and employment for individuals with disabilities. A2I will provide a program that could assist the 4.7% of Johnson County residents that have disabilities. The program will measure community interest through attendance numbers. They will use surveys at the end of the program, after the first meeting, and at all the exhibits to measure awareness and determine ways to improve the program. University of Iowa Labor Center The University of Iowa Labor Center will create a program called The Corridor Apprenticeship Opportunity Network that will link unemployed or underemployed Iowa City residents from underrepresented groups to assist them in enrollment in Iowa's Registered Apprentice Programs. They will achieve this by organizing outreach events and workshops to recruit participants, create a well- publicized kick-off, provide free skills -based pre -apprentice education for participants, connect participants to training coordinators, and provide a leadership development programming to support the women and people of color in the registered apprentice programs. The program advances social justice by supporting the entry of women and people of color into high-quality apprenticeship opportunities where they have been traditionally underrepresented. The goal of the program is to reach 120 local workers through outreach efforts, enroll 20 participants in the pre -apprentice program, and include at least 28 participants in leadership development programming. To measure their goals, they set benchmarks based on an initial survey. They will partner with local non-profit, labor, and faith -based organizations and with the IowaWORKS office to achieve their goals. Refugee and Immigrant Association The Refugee and Immigrant Association will establish a program called The Awareness and Prevention of Social Conflict Initiative to address cultural challenges facing refugees and immigrants living in Iowa City. They will achieve this by establishing Together We Groups, Learning and Growing Presentations, and Community Collaborators. Together We Groups include the Parenting Group, Women's Group, Men's Group and a Youth Group. These are groups of individuals experiencing unique challenges that will be addressed through mentorships and training and education. Learning and Growing Presentations will be given by experts in their field on topics that are critical for refugees and immigrants. Lastly, Community Collaborations will be established to facilitate discussions between immigrants and refugees and members of the Iowa City Community to help program participants understand community institutions and expectations. The program will serve an essential role in assisting immigrants and refugees and will help facilitate integration. The program will reach over 1,000 refugee and immigrant community members. The program aims to hold monthly group meetings with attendance increasing over the grant year, hold monthly presentations with attendance increasing over the grant year, and show an increase in collaborative partners. They will measure the success of the program by recording attendance at meetings and presentations, provide pre- and post -surveys to participants at presentations, create a list of collaborative partners, and work with law enforcement to track calls for refugees and immigrants. Shelter House Community Shelter and Transition Services Shelter House wants to update the clinic space located at the 429 Southgate emergency shelter which serves individuals experiencing homelessness or at risk of becoming homeless. The clinic is an on-site nurse -managed health clinic that provides general health care to residents and drop -ins. The funds will be used to revitalize the clinic and replenish needed supplies. The program addresses education by educating participants on a range of health topics. The program builds community by fostering partnerships with strategic health providers. It also addresses housing and employment because poor health can often be a barrier to securing housing or employment. Last year, Shelter House served 887 individuals by providing emergency shelter and assisted 385 individuals through the drop-in center. Any individuals staying at the shelter or using the drop-in center are eligible to receive care at the clinic. To help serve these individuals, Shelter House partners with University of Iowa nursing students, volunteers from Johnson County Public Health, and professors from the University of Iowa College of Nursing and University of Iowa Carver College of Medicine. To measure the success of the program, Shelter House records the number of clinic visits. Inside Out Reentry Community Inside Out (10) will create a 2 -day summit and quarterly forum series about reentry and cultivating a supportive community for returning citizens. The project will include a keynote speaker, a panel of returning citizens, a workshop to organize around voting rights for formerly incarcerated people, a parole/reentry simulation and discussion, a workshop for landlords and employers to combat discrimination in housing and employment, a discussion on mental health needs and special needs of people of color and women returning, and a workshop for returning citizens focused on leadership and empowerment. The program fosters community building by creating a supportive community through education and criminal justice. The program also brings attention to the barriers faced by returning citizens when looking for housing or employment. Inside Out hopes to serve at least 300 people across 5 days of events but it could indirectly serve and influence the 52,000 Iowans who are disenfranchised returning citizens. They will measure the success of their programs by the number of attendees and by getting feedback from a survey taken by attendees. They also hope to gain 10 new volunteers because of the program. University of Iowa Mood Disorders Center The Mood Disorders Center proposes an initiative that provides psychoeducation to individuals with mental illness and develops a standardized curriculum that can be disseminated to Iowa's Judicial Districts. The psychoeducation program would be for parolees and probationers in Iowa's Sixth Judicial District who live with a mental illness. The program will either be a 6 -week intervention with 90 -minute sessions or a 1 day, 8 -hour intervention. The intervention would utilize Acceptance and Commitment Therapy. The standardized curriculum would include scripted talking experiences, instructions for group activities and individual assignments, videos that demonstrate concepts, and necessary handouts. The curriculum would be developed with the help of six focus groups. The program addresses areas of criminal justice and health. The proposed outcomes of the program include a decrease in mood disorder symptoms and increase in psychological flexibility in parolees and probationers in Iowa's 6t" Judicial District. Performance of the facilitators and satisfaction of the with content of the curriculum will be measured using the Group Satisfaction Scale (GSS). They will measure the success of the program with quantitative data analysis obtained from the Groups Satisfaction Survey that will be reviewed after each of the 4 delivered programs. Neighborhood Centers of Johnson County, South District Neighborhood Association The Neighborhood Centers of Johnson County (NCJC) and the South District Neighborhood Association (SDNA) will coordinate three large events: National Night Out, Thanksgiving Feast, and Taste of Broadway. National Night Out aims to strengthen the relationship between law enforcement and communities. Attendees will also be encouraged to participate in a school supply drive at this event. Thanksgiving Feast is an opportunity for South District residents and other community members to come together. This event also establishes a "Giving Tree" where attendees can choose to "Adopt a Leaf" which has a specific need or desire of South District members. Taste of Broadway helps link local resident chefs with groceries and restaurants to prepare dishes that reflect cultural diversity in the district. The program advances social justice and racial equity by making the South District a destination for Iowa City residents live, work, and play. They strive to increase the social capital of the South District and build relationships to increase employment opportunities, improve health outcomes, and decrease involvement in the criminal justice system. The program hopes to reach approximately 300 community members in the first year with the goal of nurturing relationships with the South District, residents, local businesses, South District service agencies, and local government and law enforcement. To measure the success of their program, they will collect attendance at events, collect information of South District businesses' direct and indirect participation in the events, South District service agencies' direct and indirect participation in the events, and attendees' volunteer commitments as a result of the events. Prepared by: Stefanie Bowers, Equity Director/ Human Rights Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5022 RESOLUTION NO. 19-56 Resolution Adopting the Social Justice and Racial Equity Grant Allocations for Fiscal Year 2019. Whereas, the City Council approved funding in the fiscal year 2019 budget for Social Justice and Racial Equity ("SJRE") Grants to community-based organizations to build capacity to address social justice and racial equity; and Whereas, the City has disseminated SJRE Grant applications to Iowa City organizations; and Whereas, the City received twenty-six applications for SJRE Grant for fiscal year 2019; and Whereas, the Human Rights Commission held a meeting to discuss and review applications regarding the allocation of funds for the SJRE Grant for fiscal year 2019; and Whereas, the Human Rights Commission has recommended that Exhibit A be approved; and Whereas, the City Council finds that the public interest will be served by the adoption of the fiscal year 2019 SJRE Grant allocations. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa that: 1. The allocation of fiscal year 2019 SJRE Grant funds attached hereto as Exhibit A is hereby approved and adopted. 2. The City Manager or designee is hereby authorized to execute, terminate, or amend SJRE Grant agreements executed in connection with the allocation of public funds. Passed and approved this 19th day of February 2019. MA?YOR ATTEST: CITY CLERK Approved by: City Attorney's Office j�. Resolution No. 19-56 Page 2 It was moved by Thomas- o. and seconded by Cole Resolution be adopted, and upon roll call there were: AYES: NAYS: x x x X x x ABSENT: ABSTAIN: x Cole Mims Salih Taylor Teague Thomas Throgmorton the Exhibit A Agency Request Recommendation Iowa Harm Reduction $10,577.00 $10,577.00 Refugee and Immigrant Association $12,000.00 $12,000.00 University of Iowa Labor Center $15,200.00 $15,200.00 Inside Out Reentry $7,000.00 $7,000.00 University of Iowa Mood Disorders Center $11,460.00 $11,460.00 Shelter House $10,600.00 $10,600.00 Access 2 Independence $5,260.00 $5,260.00 Neighborhood Centers of JC & South District Neighborhood Association $2,324.00 $2,324.00 Total $74,421.00 $74,421.00