HomeMy WebLinkAbout11-15-18 Airport Commission Meeting Minutes i
November 15,2018
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MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
NOVEMBER 15, 2018—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence,
Robert Libby
Members Absent:
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Carl Byers, Jared Wingo, John Moes, Grant Cushman,
Patrick Prior, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M.
APPROVAL OF MINUTES:
Minutes from the following meetings were reviewed for approval: October 18, 2018; corrections
to previously approved minutes from February 21, 2018; March 15, 2018;and May 2, 2018.
Discussion began with a review of the October 18 minutes. LaBrie moved to accept the
minutes of the October 18, 2018, meeting, as presented. Lawrence seconded the motion.
The motion carried 5-0.
Next the Commission discussed the previously approved minutes from the February 21, March
15, and May 2 meetings. Tharp explained the resolution numbering system, stating that the
numbers had gotten off count in previous minutes and that this motion will amend them to the
correct resolution numbers. LaBrie moved to accept the minutes of the February 21, 2018;
March 15, 2018; and May 2, 2018 meetings, as amended. Gardinier seconded the motion.
The motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM I David Hughes
November 15,2018
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I. Obstruction Mitigation—Hughes stated that they have met with the FAA
several times in the past month and now have a plan for the first phase.
He stated that the first phase will include things like temporary
construction easements. Hughes stated that they are moving ahead with
the initial leg-work for the threshold relocation on 2-5, as it can take
several years to get an approach change through the FAA system. He
then responded to Member concerns and questions on such a change.
ii. Terminal Apron Rehab--Hughes next addressed the terminal apron
rehab, noting that this is roughly a $250,000 project,with the State
covering 80%.
1. Consider a resolution approving task order No. 8 with
AECOM—Lawrence moved to approve Resolution#A18-11,
approving task order No. 8 with AECOM. Bishop seconded
the motion. The motion carried 5-0.
iii. FAA FY20 AIP Pre-Application — Hughes stated that it is that time of
year where they need to submit their funding pre-applications. The
projects from last year were carried over—some money for the threshold
relocations on 2-5; obstruction mitigation for 2020; moving into runway
12-30 in 2021; pavement maintenance for 2022 on 7-25; and the terminal
apron expansion,finishing off in 2023 with the rest of 7-25 and 12-30, in
the five-year plan. Also included in the pre-app is the long-term plan out
through 2030. Hughes then responded to Member questions and
concerns on the projects noted. He added that he should have
something to report at next month's meeting.
b. FBO I Flight Training Reports
I. Jet Air—Matt Wolford with Jet Air shared the monthly maintenance
reports with Members. He briefly explained what this entails,for the new
Member's benefit. For the remainder of October, he noted that they dealt
with issues of leaking on the self-service hoses. In November, they have
continued to find small leaks in the jet A self-service pump. A question
was asked of Wolford, in reference to a maintenance item on October 3r11
where they had to pick up 'chunks of rock.' He asked how big these were
and where they came from. Wolford responded that he is not sure about
this particular incident, but he relayed that in the past they have had
issues where parts of the runway have broken up where the runway is
wider than say the adjoining area. Gardinier then asked about the
runway deicing chemical. Wolford spoke to this, stating that they have
one and a quarter pallet of it left from last year and have three pallets
from this year, This chemical is then billed directly to the City. Tharp
added that it costs them $2,200 per ton. Due to the cost of this material,
Wolford stated that they use it sparingly. Gardinier also asked about the
sump pump no longer working. Tharp explained why they needed to
replace this, and that it was discovered when the basement flooded
earlier this year.
Speaking to Jet Air, Wolford stated that they have been keeping busy with
charters and in the maintenance shop. He spoke briefly to some of the
planes that might be seen around the Airport.
November 15,2018
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C. 100 Year event review—Tharp then introduced John Moes and his team to
Members. He stated that they are from Fuel Inc. and have done a lot of
promotion work for the Airport, for the Fly Iowa event and also the 100-year
anniversary event. Tharp added that they are here to present the Commission
with a commemorative book for the 100-year anniversary event.
John Moes addressed Members first, sharing the proposed layout for the book.
He noted that Grant Cushman would walk them through the book In order to get
Input from Members before the final version is done. Gardinier suggested having
copies available for sale. Cushman then began his review, walking Members
through page-by-page. He noted that they will need to receive permission to use
the photos in the layout. Members then spoke to the proposal, sharing their
enthusiasm for the book to be printed. Tharp stated that they will need to decide
how many books they want to print, both hard-bound and soft. Moes will be in
contact with Tharp as they move forward with this project.
d. Airport Operations
Management—Lawrence asked if he could bring up an issue at this
point. He stated that driving in for the meeting, he noticed how dark it is
in front of the Airport. He suggested they have a light on the plane up
there, in order to make that area a bit brighter. Members agreed to this
idea and Tharp stated that he will come up with some ideas for them to
review next month.
1. Airport Viewing Area—Tharp noted that the contractor has
completed this project and the City Engineer has proposed
accepting it as complete now. He gave Gardinier a contact name
at the Public Library regarding naming of the viewing area. Tharp
then spoke briefly to the types of signage that are in the viewing
area.
a. Consider a resolution accepting work as complete—
Lawrence moved to approve Resolution#A18-12,
accepting work as complete in the viewing area.
LaBrie seconded the motion. The motion carried 5-0.
2. Request from Engineering to use parcel on Highway 1 for
temporary dirt storage—Tharp stated that Parks and
Engineering are in the process of putting a trail in along Highway
6. They are requesting to use the Airport's parcel on Highway 1
for temporary storage of dirt during this project. He added that he
sees no reason to not grant this. Members agreed to this request.
3. Minimum Standards Review/Update—Tharp noted that he did
not put a copy of these standards in Members packets, but that he
can email them to anyone who wants one. The minimum
standards currently on file are 16 years old now, according to
Tharp. He noted that there are a couple of areas that he knows
will need refining, but that the entire document should be
reviewed. He asked if there were a couple Members who would
like to work with him on a subcommittee, that would also include
Jet Air. Tharp then responded to Member questions, further
explaining what the minimum standards are exactly. LaBrie and
Lawrence volunteered for the subcommittee.
li. Highway 1 Property Lease—
November 15,2018
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1. Public Hearing—The public hearing was opened at 6:43 P.M.
Tharp stated that this is the lease they have discussed in past
executive sessions. He noted on the map what parcel they are
discussing and he briefly explained what is contained in the lease,
which is a 5-year lease at$600 per month. The public hearing
was closed at 6:46 P.M.
2. Consider a resolution approving a ground lease with
Dreusicke Properties, LLC— Lawrence moved to approve
Resolution A18-13, approving a ground lease with Dreusicke
Properties, LLC. LaBrie seconded the motion. The motion
carried 5-0.
iii. Zoning Code Update—Tharp stated that he had hoped to meet with
Melissa and her team before the meeting, but they were unable to do this.
He added that the goal is to have a red-lined version of the zoning code
fairly quickly, at which time it will come back to the Commission.
Iv. Budget—Tharp stated that as part of the handouts, he gave everyone
information on printers, as his is dying. He noted that the City is
encouraging them to join in the City's copier/print contract with a third-
party company. Continuing, he noted that after looking at the costs and
what he has spent over the past three or four years, it would save them
some money. However, there would be a $3,000 buy-in to this program.
Once this is done, however, ink, maintenance, etc., would all be covered
under this program. Tharp stated that he is recommending they become
part of this copier/print contract that the City has. After some discussion,
Members agreed with this recommendation.
1. FY20 Budget—Tharp then spoke to the FY20 budget, noting that
he and Libby met with the Assistant City Manager, the Finance
Director, and some other City staff to submit their budget. He
stated that he thought everything had gone well until he noticed
that the City cut back on their requests. Ultimately out of the
submission asking the City to cover the expected $14,000 deficit
for FY20, they have been denied. Gardinier asked for further
clarification of the items denied or changes made to previous
budget amounts. Tharp then proceeded to further explain the
amounts he was referring to, as well as the changes made by the
City during the budgeting process. Members continued to discuss
the FY20 budget, asking questions of Tharp regarding it.
v. Events—None.
e. Commission Members' Reports—LaBrie stated that he will not be in
attendance at the December meeting as he will be out of the country starting
December 8'h. He added that he has talked with Tharp about this and how he will
not be a part of the RFQ process due to this. He will get something written up
and to Tharp before he leaves.
f. Staff Report—Tharp will be taking the time between Christmas and New Year's
off, as he typically does.
SET NEXT REGULAR MEETING FOR:
November 15,2018
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The next regular meeting of the Airport Commission will be held on Thursday, December 20,
2018, at 6:00 P.M. in the Airport Terminal Building. Tharp reminded Members of the RFQ date
of December 20th, due to several Members stating they will be unable to attend. Gardinier
asked if they could do this on the 19th instead. Tharp stated that he would probably recommend
moving It to later, giving respondents more time. Members agreed to moving this to the January
17th meeting.
ADJOURN:
Lawrence moved to adjourn the meeting at 7:35 P.M. Lawrence seconded the motion. The
motion carried 5-0.
tAIRPERSON DATE
November 15,2018
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Airport Commission
ATTENDANCE RECORD
2017-2018
TERM o o 0 0 o o o o o o
.4 Co m o .+
•
- N 1 J
NAME EXP. A = - Co Co w
- J
CoJ CoCoCo i J J 00 0D- CC �{
CD W W Co 00
Warren 06/30/22 N N N N N N O/
Bishop NM NM NMMMNMMMM M E X
Minnetta 07/01/19 0
Gardinier I
X X X X X X EX X X X X
Robert 07/01120 O/ 0/ 0/
Libby X X X X E XXX X EE X
Christopher 07/01/21
Lawrence X X X X X X XXX X X X
Derek 07/01/22 N N N
LaBrie NM NM NM M M NM M X X X X X
Key:
X = Present
X/E = Present for Part of Meeting
0 = Absent
O/E =Absent/Excused
NM = Not a Member at this time