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HomeMy WebLinkAbout11-15-18 Airport Commission Meeting Minutes i November 15,2018 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION NOVEMBER 15, 2018—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Carl Byers, Jared Wingo, John Moes, Grant Cushman, Patrick Prior, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:01 P.M. APPROVAL OF MINUTES: Minutes from the following meetings were reviewed for approval: October 18, 2018; corrections to previously approved minutes from February 21, 2018; March 15, 2018;and May 2, 2018. Discussion began with a review of the October 18 minutes. LaBrie moved to accept the minutes of the October 18, 2018, meeting, as presented. Lawrence seconded the motion. The motion carried 5-0. Next the Commission discussed the previously approved minutes from the February 21, March 15, and May 2 meetings. Tharp explained the resolution numbering system, stating that the numbers had gotten off count in previous minutes and that this motion will amend them to the correct resolution numbers. LaBrie moved to accept the minutes of the February 21, 2018; March 15, 2018; and May 2, 2018 meetings, as amended. Gardinier seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAA/IDOT Projects: AECOM I David Hughes November 15,2018 Page 2 I. Obstruction Mitigation—Hughes stated that they have met with the FAA several times in the past month and now have a plan for the first phase. He stated that the first phase will include things like temporary construction easements. Hughes stated that they are moving ahead with the initial leg-work for the threshold relocation on 2-5, as it can take several years to get an approach change through the FAA system. He then responded to Member concerns and questions on such a change. ii. Terminal Apron Rehab--Hughes next addressed the terminal apron rehab, noting that this is roughly a $250,000 project,with the State covering 80%. 1. Consider a resolution approving task order No. 8 with AECOM—Lawrence moved to approve Resolution#A18-11, approving task order No. 8 with AECOM. Bishop seconded the motion. The motion carried 5-0. iii. FAA FY20 AIP Pre-Application — Hughes stated that it is that time of year where they need to submit their funding pre-applications. The projects from last year were carried over—some money for the threshold relocations on 2-5; obstruction mitigation for 2020; moving into runway 12-30 in 2021; pavement maintenance for 2022 on 7-25; and the terminal apron expansion,finishing off in 2023 with the rest of 7-25 and 12-30, in the five-year plan. Also included in the pre-app is the long-term plan out through 2030. Hughes then responded to Member questions and concerns on the projects noted. He added that he should have something to report at next month's meeting. b. FBO I Flight Training Reports I. Jet Air—Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He briefly explained what this entails,for the new Member's benefit. For the remainder of October, he noted that they dealt with issues of leaking on the self-service hoses. In November, they have continued to find small leaks in the jet A self-service pump. A question was asked of Wolford, in reference to a maintenance item on October 3r11 where they had to pick up 'chunks of rock.' He asked how big these were and where they came from. Wolford responded that he is not sure about this particular incident, but he relayed that in the past they have had issues where parts of the runway have broken up where the runway is wider than say the adjoining area. Gardinier then asked about the runway deicing chemical. Wolford spoke to this, stating that they have one and a quarter pallet of it left from last year and have three pallets from this year, This chemical is then billed directly to the City. Tharp added that it costs them $2,200 per ton. Due to the cost of this material, Wolford stated that they use it sparingly. Gardinier also asked about the sump pump no longer working. Tharp explained why they needed to replace this, and that it was discovered when the basement flooded earlier this year. Speaking to Jet Air, Wolford stated that they have been keeping busy with charters and in the maintenance shop. He spoke briefly to some of the planes that might be seen around the Airport. November 15,2018 Page 3 C. 100 Year event review—Tharp then introduced John Moes and his team to Members. He stated that they are from Fuel Inc. and have done a lot of promotion work for the Airport, for the Fly Iowa event and also the 100-year anniversary event. Tharp added that they are here to present the Commission with a commemorative book for the 100-year anniversary event. John Moes addressed Members first, sharing the proposed layout for the book. He noted that Grant Cushman would walk them through the book In order to get Input from Members before the final version is done. Gardinier suggested having copies available for sale. Cushman then began his review, walking Members through page-by-page. He noted that they will need to receive permission to use the photos in the layout. Members then spoke to the proposal, sharing their enthusiasm for the book to be printed. Tharp stated that they will need to decide how many books they want to print, both hard-bound and soft. Moes will be in contact with Tharp as they move forward with this project. d. Airport Operations Management—Lawrence asked if he could bring up an issue at this point. He stated that driving in for the meeting, he noticed how dark it is in front of the Airport. He suggested they have a light on the plane up there, in order to make that area a bit brighter. Members agreed to this idea and Tharp stated that he will come up with some ideas for them to review next month. 1. Airport Viewing Area—Tharp noted that the contractor has completed this project and the City Engineer has proposed accepting it as complete now. He gave Gardinier a contact name at the Public Library regarding naming of the viewing area. Tharp then spoke briefly to the types of signage that are in the viewing area. a. Consider a resolution accepting work as complete— Lawrence moved to approve Resolution#A18-12, accepting work as complete in the viewing area. LaBrie seconded the motion. The motion carried 5-0. 2. Request from Engineering to use parcel on Highway 1 for temporary dirt storage—Tharp stated that Parks and Engineering are in the process of putting a trail in along Highway 6. They are requesting to use the Airport's parcel on Highway 1 for temporary storage of dirt during this project. He added that he sees no reason to not grant this. Members agreed to this request. 3. Minimum Standards Review/Update—Tharp noted that he did not put a copy of these standards in Members packets, but that he can email them to anyone who wants one. The minimum standards currently on file are 16 years old now, according to Tharp. He noted that there are a couple of areas that he knows will need refining, but that the entire document should be reviewed. He asked if there were a couple Members who would like to work with him on a subcommittee, that would also include Jet Air. Tharp then responded to Member questions, further explaining what the minimum standards are exactly. LaBrie and Lawrence volunteered for the subcommittee. li. Highway 1 Property Lease— November 15,2018 Page 4 1. Public Hearing—The public hearing was opened at 6:43 P.M. Tharp stated that this is the lease they have discussed in past executive sessions. He noted on the map what parcel they are discussing and he briefly explained what is contained in the lease, which is a 5-year lease at$600 per month. The public hearing was closed at 6:46 P.M. 2. Consider a resolution approving a ground lease with Dreusicke Properties, LLC— Lawrence moved to approve Resolution A18-13, approving a ground lease with Dreusicke Properties, LLC. LaBrie seconded the motion. The motion carried 5-0. iii. Zoning Code Update—Tharp stated that he had hoped to meet with Melissa and her team before the meeting, but they were unable to do this. He added that the goal is to have a red-lined version of the zoning code fairly quickly, at which time it will come back to the Commission. Iv. Budget—Tharp stated that as part of the handouts, he gave everyone information on printers, as his is dying. He noted that the City is encouraging them to join in the City's copier/print contract with a third- party company. Continuing, he noted that after looking at the costs and what he has spent over the past three or four years, it would save them some money. However, there would be a $3,000 buy-in to this program. Once this is done, however, ink, maintenance, etc., would all be covered under this program. Tharp stated that he is recommending they become part of this copier/print contract that the City has. After some discussion, Members agreed with this recommendation. 1. FY20 Budget—Tharp then spoke to the FY20 budget, noting that he and Libby met with the Assistant City Manager, the Finance Director, and some other City staff to submit their budget. He stated that he thought everything had gone well until he noticed that the City cut back on their requests. Ultimately out of the submission asking the City to cover the expected $14,000 deficit for FY20, they have been denied. Gardinier asked for further clarification of the items denied or changes made to previous budget amounts. Tharp then proceeded to further explain the amounts he was referring to, as well as the changes made by the City during the budgeting process. Members continued to discuss the FY20 budget, asking questions of Tharp regarding it. v. Events—None. e. Commission Members' Reports—LaBrie stated that he will not be in attendance at the December meeting as he will be out of the country starting December 8'h. He added that he has talked with Tharp about this and how he will not be a part of the RFQ process due to this. He will get something written up and to Tharp before he leaves. f. Staff Report—Tharp will be taking the time between Christmas and New Year's off, as he typically does. SET NEXT REGULAR MEETING FOR: November 15,2018 Page 5 The next regular meeting of the Airport Commission will be held on Thursday, December 20, 2018, at 6:00 P.M. in the Airport Terminal Building. Tharp reminded Members of the RFQ date of December 20th, due to several Members stating they will be unable to attend. Gardinier asked if they could do this on the 19th instead. Tharp stated that he would probably recommend moving It to later, giving respondents more time. Members agreed to moving this to the January 17th meeting. ADJOURN: Lawrence moved to adjourn the meeting at 7:35 P.M. Lawrence seconded the motion. The motion carried 5-0. tAIRPERSON DATE November 15,2018 Page 6 Airport Commission ATTENDANCE RECORD 2017-2018 TERM o o 0 0 o o o o o o .4 Co m o .+ • - N 1 J NAME EXP. A = - Co Co w - J CoJ CoCoCo i J J 00 0D- CC �{ CD W W Co 00 Warren 06/30/22 N N N N N N O/ Bishop NM NM NMMMNMMMM M E X Minnetta 07/01/19 0 Gardinier I X X X X X X EX X X X X Robert 07/01120 O/ 0/ 0/ Libby X X X X E XXX X EE X Christopher 07/01/21 Lawrence X X X X X X XXX X X X Derek 07/01/22 N N N LaBrie NM NM NM M M NM M X X X X X Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time