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Home My WebLink About12-20-18 Airport Commission Meeting Minutes December 20,2018 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 20,2018—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Christopher Lawrence, Robert Libby Members Absent: Minnetta Gardinier, Derek LaBrie Staff Present: Sue Dulek, Eric Goers, Michael Tharp Others Present: Matt Wolford, David Hughes, Carl Byers, Melissa Underwood RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:02 P.M. APPROVAL OF MINUTES: The minutes from the November 15, 2018, meeting were reviewed by Members. Lawrence moved to accept the minutes of the November 15, 2018, meeting, as presented. Bishop seconded the motion. The motion carried 3-0, Gardinier and LaBrie absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Zoning Code Update—Tharp began the discussion by giving Members some background history. He noted that in 2016 the Commission completed a master plan update. He then spoke to some of the changes in this update, adding that the zoning code updates are being done in order to reflect the above-mentioned master plan updates. Tharp stated that a major change is the deletion of any references to runway 18-36, which has been decommissioned for several years now. Dulek then spoke to this issue, giving Members some background on how matters like this proceed. She explained how a recommendation will go to the City Council for approval, as well as to the Board of Supervisors with the County. b. FAAIIDOT Projects: AECOM I David Hughes i. Obstruction Mitigation—Hughes stated that there are two Task Orders on the agenda this evening. He added that on one of them they were unable to get clarification from the FAA as to what they want for the December 20,2018 Page 2 approach procedure survey, so this one is being recommended to be tabled. On the other one, Hughes noted that he and Tharp have worked on this, and they just need to go back and clarify the scope. Tharp added that Task Order No. 9 is the obstruction mitigation piece. He explained how these types of contracts have to be handled and what they need to do in order to move forward. He is recommending that the Commission authorize the Chair to sign the contract based on his and Legal's approval for Task Order No. 9. He further clarified that the changes encompass the additional language to better define the scope and activities within it. Goers further clarified what actions are being taken here. 1. Consider resolution approving Task Order No. 9 with AECOM - Lawrence moved to approve Resolution#A18-14 as discussed and amended. Bishop seconded the motion. The motion carried 3-0, Gardinier and LaBrie absent. 2. Consider a resolution approving Task Order No. 10 with AECOM.- Lawrence moved to defer Resolution#A18-15 approving Task Order#10 with AECOM. Bishop seconded the motion. The motion carried 3-0, Gardinier and LaBrie absent. ii. Terminal Apron Rehab-Hughes stated that they have completed their field work and have started on design plans. They hope to have these ready for the Commission to review next month. Hughes added that he met with Jet Air and Tharp to talk about phasing on this project, since it is in front of the terminal building and will need to be kept open for operations. Tharp spoke to the timeline, noting that they hope to be approving the plans and specs at the February meeting, with bids coming back for the March meeting. Construction could then begin as soon as the weather is good. iii. FAA FY20 AlP Pre-Application-Tharp stated that this Is basically back for any final discussion and signatures, so that it can go back to the State and FAA. Lawrence moved to authorize the Chair to sign the AlP packet and submit It to the State. Bishop seconded the motion. The motion carried 3-0, Gardinier and LaBrie absent. c. FBO I Flight Training Reports Jet Air-Matt Wolford shared the monthly maintenance reports with Members, covering November and approximately half of December. The large snowfall in November caused some delays due to equipment issues. In December they rebuilt quite a few runway lights. This was due to the wet snow that then froze, causing ice Issues when clearing the runway. Speaking to Jet Air, Wolford stated that their maintenance has been keeping busy and that the Airport has been staying busy overall. d. Airport Operations Management-Tharp reminded Members that the finalist interviews for the engineering consultant will be next month. There are three finalists for this. Ii. Events -Tharp was asked about the University's recent simulated Ebola case event. Tharp shared with Members how the University Hospitals December 20,2018 Page 3 had contacted him several months ago, wanting to do their infectious disease, highly-contagious disease drill. He then shared with Members some background on those medical facilities that are involved in these types of cases, and also how aviation is involved in transporting patients to the necessary medical facilities for treatment. Tharp then responded to Member questions regarding this drill. Budget—Tharp spoke briefly to the upcoming budget process, noting that the City departments will do their individual budget reviews with the Council on Saturday, January 5. The capital projects review will be in the middle of January, e. Commission Members' Reports— None. f. Staff Report—Tharp noted that he will be out of the office between Christmas and New Years. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday,January 17, 2019, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at 6:32 P.M. Bishop seconded the motion. The motion carried 3-0, Gardinier and LaBrie absent. tHAIRJ PERSON DATE December 20,2018 Page 4 Airport Commission ATTENDANCE RECORD 2018 TERM o 0 c w w ip o NAME EXP. °�° . - z w '`o - m e e e e a ae o0 0o w ao oe CO CO CO CO ao CO CO Warren 06/30/22 NN N N N N N OI Bishop NM NM NM M M M M M M M E X X Minnetta 06/30/19 0 Gardinier X X X X X X / X XX XX 01 E E Robert Libby 06130!20 O/E X X X �/ X X X X E! El X X Christopher 06!30/21 X X X X X X XX X X XX X Lawrence Derek LaBrie 06/30/22 NM NM NM N N N N X X X XX 0/ MM MM E Jacob 06/30/18 0 Odgaard O/E O/E X O/ 01 O! 1 NNNNNN E E EE MMMMMM Chris Ogren 06/30/18 NN NNNN X X 0/EX X X XMMMMMM Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E= Absent/Excused NM = Not a Member at this time