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Home My WebLink About03-21-2019 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY MARCH 21, 2019 - 6:00 P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: 5 min" February 21, 2019 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion /Action: a. FAA/IDOT Projects: 15 min i. Obstruction Mitigation ii. Terminal Apron Rehab 1. Consider resolution A19-04 accept bids and authorize contract iii. Runway 25 Threshold Relocation 1. Consider a resolution A19-05 authorizing work order no. 1 with Bolton & Menk for AGIS Survey for Runway 25 b. FY20 Iowa DOT Grant Application 15 min c. FBO / Flight Training Reports 15 min i. Jet Air d. Airport "Operations" 10 min i. Management ii. Budget iii. Events 1. Consider a motion approving event application e. Commission Members' Reports 2 min f. Staff Report 2 min 5. Set next regular meeting for April 18, 2019 at 6:00 p.m. 6. Adjourn "The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated If you will need disability -related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Operations Specialist, at 319-356-5045 or at michael-thoro6Diowo-citv.oro. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 2 of 33 February 21, 2019 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION FEBRUARY 21, 2019 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Carl Byers RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:02 P.M. APPROVAL OF MINUTES: The minutes from the January 17, 2019, meeting were reviewed by Members. LaBrie moved to accept the minutes of the January 17, 2019, meeting as presented. Lawrence seconded the motion. The motion carried 4-0, Bishop absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAA/IDOT Projects i. Obstruction Mitigation — Tharp spoke to this project, stating that Members received a preliminary schedule of how this should play out. He then briefly touched on some of the items that will have to be completed as they move through the obstruction mitigation project. ii. Terminal Apron Rehab — Tharp briefly spoke to this project, giving Members a quick run-down of what will be involved in it and what to expect once it begins. This is a 75 -calendar day project, according to Tharp, with an expected start date of April 15. He then responded to Member questions regarding closures, etc., during the project. 1. Public Hearing — The Chair opened the public hearing at 6:08 P.M. Public hearing was closed at 6:12 P.M. (discussion above) February 21, 2019 Page 2 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 3 of 33 2. Consider Resolution #A19-02 approving plans, specifications, and form of contract and publishing bids — Lawrence moved Resolution #A19-02 as discussed. Gardinier seconded the motion. The motion carried 5-0. b. Engineering Consultant — Tharp noted that Members have a copy of this master agreement in their meeting packet. He briefly explained what this agreement does over the next five years and then responded to Member questions and concerns. i. Consider Resolution #A19-03 approving master agreement with Bolton & Menk - LaBrie moved Resolution #A19-03 as discussed. Lawrence seconded the motion. The motion carried 5-0. C. FY20 Iowa DOT Grant Application — Tharp then spoke to the increase in fuel sales at the Airport over the last few years, due in part to the various projects that have allowed more traffic to come to the Airport. In 2018, he noted that they sold approximately 340,000 gallons of jet A, which is approximately 43 tank loads of fuel. With this increase in fuel sales, Tharp stated that he would like to add another storage tank to the system. Another project for the DOT grant program would be the credit card kiosks, a project that was applied for previously but not granted. Tharp added that another project to apply for under this program would be extension of the parking lot and driveway area. Members briefly reviewed this possible project and how the funding might come together for it to be completed. d. FBO / Flight Training Reports i. Jet Air — Tharp gave kudos to Jet Air for their help during this difficult winter. Matt Wolford then began with the monthly maintenance reports. In addition to the continuous snow and ice removal, he noted that Jet Air has now hired a comptroller who will be based here in Iowa City. As they needed to get an office area ready, staff has been cleaning and painting around the Jet Air offices. Business has remained steady, according to Wolford, with winter conditions causing them to keep some of their jets at the Cedar Rapids Airport. Flight training has, of course, been very slow due to the winter weather. e. Airport Operations i. Management — Tharp stated that they are at the half -way mark in the budget year. Road repairs for the University hangar put somewhat of a dent in the budget. Otherwise, Tharp stated that things are moving forward as expected. ii. Events — Tharp noted that he gave a tour recently to the University Women's Culture Club, with approximately 30 people in attendance. Gardinier asked if they have ever contacted the schools to see if there is an interest in aviation. Members spoke briefly to this topic, noting things like aviation camps and STEM programs where the Airport could collaborate with schools. Commission Members' Reports — Gardinier stated that she and Tharp talked with the Library recently about having a naming contest of some sort for the viewing area. She needs to follow up on this. Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 4 of 33 February 21, 2019 Page 3 g. Staff Report — Tharp noted that he will be out of the office on the 28'h, when he goes to Des Moines with others to speak to the Infrastructure Committee about funding. Tharp added that Dulek is back with them for now, as there are some changes being made in the City Attorney's office. The Iowa Aviation Conference is being held April 161h through the 18'h in Sioux City this year, according to Tharp. Anyone interested in attending can contact him. Consider a motion to go into Executive Session under Section 21.5(1)(1) of the Iowa Code to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session — Lawrence moved to go into Executive Session at 6:58 P.M. LaBrie seconded the motion. The motion carried 5-0. Lawrence moved to leave Executive Session at 7:34 P.M. LaBrie seconded the motion. The motion carried 5-0. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, March 21, 2019, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at 7:36 P.M. LaBrie seconded the motion. The motion carried 5-0. CHAIRPERSON DATE February 21, 2019 Page 4 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 5 of 33 Airport Commission ATTENDANCE RECORD 2018-2019 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM O O O O O o 0 NAME EXP. m m m m m m m m so so Warren 06/30/22 N N O/ Bishop M NM NM NM M E X X X X Minnetta 07/01/19 01 Gardinier X O/E X X X X X E X X Robert 07/01/20 O/ O/ Libby X X X X E E X X X X Christopher 07/01/21 Lawrence X X X X X X X X X X Derek 07/01/22 N O/ LaBrie M NM X X X X X E X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 6 of 33 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution number: Resolution accepting bids and awarding contract for the Airport Terminal Apron and Taxiway Reconstruction Whereas, All American Concrete, Inc. of West Liberty, Iowa. has submitted the lowest responsive bid of $231,380.00 base bid and $123,165 including the bid alternate 1. Now, therefore, be it resolved by the Iowa City Airport Commission: 1. The bids for the above named projected are accepted. 2. The contract for the construction of the above named project is hereby awarded to All American Concrete, Inc. of Iowa City, Iowa. subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. b. Award is for the base bid only. 3. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction from legal counsel. Passed and approved this day of 2019. Chairperson Attest: Secretary Approved by: City Attorney's Office It was moved by and seconded by Resolution be adopted, and upon roll call there were: Ayes Nays Absent Bishop Gardinier Lawrence LaBrie Libby the Imagine it. AECOM ,r1 Delivered. Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 AECOM 500 SW 7th Street Des Moines IA, 50309 USA aecom.com March 15, 2019 Mr. Robert Libby Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, IA 52246 SUBJECT: Reconstruct Terminal Apron and Taxiway Iowa City Municipal Airport Iowa City, Iowa Iowa DOT AIP Project 911601AC100 Contract No. 2057 AECOM ID No. 60592700 Dear Mr. Libby: Page 7 of 33 We have reviewed the bids received by the City of Iowa City on March 14, 2019, for the above- mentioned project. Two (2) bids were received. All American Concrete, Inc. of West Liberty, Iowa, submitted the low bid with a Base Bid Total of $231,380.00, a Bid Alternate 1 Total of $123,165.00 and a Total Amount of $354,545. The low bid submitted was higher than the Engineer's Estimate for the Base Bid by 8.9% and was higher than the Total Bid by 5.3%. The difference in cost can be attributed to the multiple phasing of the project. A copy of the tabulation of the bids received in attached. We recommend award of a contract for Reconstruct Terminal Apron and Taxiway, Iowa DOT AIP Project No. 9I160IAC100, Contract No. 20570 to All American Concrete, Inc. of West Liberty, Iowa for the Base Bid only in the amount of $231,380.00, if funding is available. If you should have any questions or need additional information, please contact our office at your convenience. Yours sincerely, �',) -:!� 3 - 1-1r,� David B. Hughes, P.E. Enclosures: As noted P A60592700 IOW Terminal Apron ReconstmcB300Communications\3100hent\RL031519. dr docdoa Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 8 of 33 TABULATION OF BIDS IOWA CITY MUNICIPALAIRPORT RECONSTRUCT TERMINAL APRON AND TAXIWAY IDOT PROJECT NO. 911601AC100 CONTRACT NO. 20570 March 15, 2019 Engineer's Esitmate All American Concrete, Inc. West Liberty, Iowa 52776 Streb Construction Co., Inc. Iowa City, Iowa 52224 ITEM NO. DESCRIPTION UNIT PLAN ESTIMATED UNIT QUANTITY PRICE EXTENDED TOTAL ESTIMATED UNIT PRICE EXTENDED TOTAL ESTIMATED UNIT PRICE EXTENDED TOTAL 1 MOBILIZATION AND DEMOBILIZATION LS 1.0 $ 15,000.00 $ 15,000.00 $ 35,500.00 $ 35,500.00 $ 65,012.50 $ 65,012.50 2 PAVEMENT REMOVAL SYD 2,925.0 $ 8.00 $ 23,400.00 $ 7.00 $ 20,475.00 $ 11.50 $ 33,637.50 3 UNCLASSIFIED EXCAVATION CYD 500.0 $ 15.00 $ 7,500.00 $ 24.00 $ 12,000.00 $ 12.50 $ 6,250.00 4 INLET PROTECTION EA 5.0 $ 150.00 $ 750.00 $ 115.00 $ 575.00 $ 105.00 $ 525.00 5 REMOVAL OF INLET PROTECTION EA 5.0 $ 100.00 $ 500.00 $ 50.00 $ 250.00 $ 45.00 $ 225.00 6 MODIFIEDSUBBASE CYD 500.0 $ 35.00 $ 17,500.00 $ 47.00 $ 23,500.00 $ 37.50 $ 18,750.00 7 8 -INCH PORTLAND CEMENT CONCRETE PAVEMENT SYD 2,925.0 $ 50.00 $ 146,250.00 $ 46.00 $ 134,550.00 $ 60.00 $ 175,500.00 8 APRON MARKING (YELLOW -REFLECTIVE -WATERBORNE) SF 155.0 4.00 620.00 22.00 3,410.00 20.00 3,100.00 9 SITE RESTORATION AC 0.2 $ 5,000.00 $ 1,000.00 $ 5,600.00 $ 1,120.00 $ 10,000.00 $ 2,000.00 BASE BID SUBTOTAL $ 212,520.00 $ 231,380.00 $ 305,000.00 10 PAVEMENT REMOVAL SYD 1,840.0 $ 8.00 $ 14,720.00 $ 7.00 $ 12,880.00 $ 11.50 $ 21,160.00 11 UNCLASSIFIED EXCAVATION CVD 305.0 $ 15.00 $ 4,575.00 $ 24.00 $ 7,320.00 $ 12.50 $ 3,812.50 12 MODIFIEDSUBBASE CYD 305.0 $ 35.00 $ 10,675.00 $ 47.00 $ 14,335.00 $ 37.50 $ 11,437.50 13 8- INCH PORTLAND CEMENT CONCRETE PAVEMENT SYD 1,840.0 $ 50.00 $ 92,000.00 $ 46.00 $ 84,640.00 $ 56.00 $ 103,040.00 14 TAXIWAY MARKING (YELLOW -REFLECTIVE -WATERBORNE) SF 190.0 $ 4.00 $ 760.00 $ 7.00 $ 1,330.00 $ 10.00 $ 1,900.00 15 TAXIWAY MARKING (BLACK -NON -REFLECTIVE -WATERBORNE) SF 380.0 $ 4.00 $ 1,520.00 $ 7.00 $ 2,660.00 $ 10.00 $ 3,800.00 BID ALTERNATE I SUBTOTAL $ 124,250.00 $ 123,165.00 $ 145,150.00 TOTAL (BASE+ALT 1) TOTAL $ 336,770.00 TOTAL $ 354,545.00 TOTAL $ 450,150.00 Tabulated by AECOM March 15, 2019 Bid Bond Addendums 10% I 10% 1 10% 1 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 9 of 33 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution number A19-05 Resolution approving project work order no. 1 with Bolton & Menk, Inc. for Airport GIS Survey for Runway 25 threshold relocation Whereas, the Iowa City Airport Commission entered into a contract entitled "Master Agreement" with Bolten & Menk, Inc. on February 22, 2019 to provide engineering services for Federal Airport Improvement Program Projects; and Whereas, Paragraph IV.B of said agreement provides that the parties will enter into supplemental agreements for each project; and Whereas, the Commission and Bolton & Menk, Inc., now desire to enter into Work Order No. 1, a copy of which is attached; and Whereas, it is in the best interest of the Commission to enter into Work Order No. 1. Now, Therefore, be it resolved by the Airport Commission of the City of Iowa City: 1. The Chairperson is authorized to sign Work Order No. 1. Passed and approved this _ _ day of Chairperson Attest: Secretary It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Approved by City Attorney's Office Absent 2019. 3—I 9- 5 the Resolution be Bishop Gardinier LaBrie Lawrence Libby Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 10 of 33 WORK ORDER NO. 1 TO PROFESSIONAL SERVICES CONTRACT (AGIS APPROACH DEVELOPMENT SERVICES) 708 FOOT RUNWAY 25 EXTENSION (RELOCATED THRESHOLD) IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA BETWEEN: Iowa City Airport Commission, (CLIENT) AND: Bolton & Menk, Inc. (CONSULTANT) EFFECTIVE DATE: March 21, 2019 RECITALS 1. Client operates the Iowa City Municipal Airport (FAA Identifier IOW) located in Iowa City, Iowa. 2. This is Work Order No. 1 to the Professional Services Contract, between Client and Bolton & Menlo Inc. The Professional Master Services Contract effective February 22, 2019, is referred to herein as the "Master Agreement," and is incorporated as if fully set forth herein. DESCRIPTION The CONSULTANT agrees to provide AGIS Approach Development Services, required for the 708 ft. extension of Runway 25 at the Iowa City Municipal Airport (herein referred to as the Project). I.A. BASIC SERVICES PROJECT UNDERSTANDING The project involves grant administration services, and AGIS approach development services, all associated with the 708 ft. extension to Runway 25 at the Iowa City Municipal Airport in Iowa City, Iowa. U:\Agmda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Appmval.docx Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 11 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 PROJECT SCOPE For purposes of this Work Order, the Basic Services to be provided by the CONSULTANT are as follows, TASK I. GRANT ADMINISTRATION 1.0 Grant Application and Administration 1.1 Grant Preapplication / Administration Assistance The Application may be prepared after acceptance of the Work Order by FAA and the Client. Preparation of the Application will include the following: • Prepare Federal Grant Preapplication including o SF -424, o Form 5100-100 including Program Narrative, discussing the Purpose and Need of the Work and the Method of Accomplishment and o Sponsor Certifications (total of six) • The CONSULTANT will submit the Application to the CLIENT for approval and signatures. After obtaining the necessary signatures, the CLIENT will forward the signed Application to the FAA for further processing. • This task shall also include assisting the CLIENT with necessary project tracking documentation in order to make periodic draws on the grant. This will include: • CONSULTANT Invoices necessary for the grant draw request • Assistance in Processing Grant Reimbursement Forms (i.e. FAA Credit Application Spreadsheet) 1.2 DBE Update DBE Plan Update: This is applicable for project(s) that fall within a grant year in which the Client uses at least $250,000 in Federal funds for services that can be completed by Disadvantaged Business Enterprise (DBE) firms. Total DBE eligible costs (prime contracts) estimated to be completed is not expected to exceed $250,000 with this project thus an updated DBE program is not required. The CONSULTANT will complete one (1) annual report to FAA Office of Civil Rights as required to report actual DBE accomplishments on the project. 1.3 Environmental Review, CATEX (A Finding of No Significant Impact and Record of Decision (FONSI/ROD) has been completed and accepted by the FAA on July 13, 2018. A CATEX is not required for this project and is not included in this scope of work) 2.0 Project Closeout Prepare the closeout documentation in accordance with the AIP Sponsor Guide Section 1600. The CONSULTANT will prepare the closeout document within 90 days of final payment to the contractor. Closeout documentation shall include, but may not be limited to, the following: U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 2 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 12 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 a. Sponsor Cover Letter b. Final Project Cost Summary c. Final SF -271 Form, Outlay Report and Request for Reimbursement for Construction Projects d. Final SF -425 Form, Federal Financial Report Assemble documentation for the project closeout report once the project is complete. This will include gathering all documentation, supplemental agreements (if applicable), , pay requests, and change orders in preparation for grant closeout. The closeout report elements include a project summary, final certifications, summary of grant payments, and outlay report. This work includes preparation of the report, coordination with the Client State, and FAA for review, and preparation of final documents for Client approval. The CLIENT will furnish copies of all administrative costs, as well as paperwork related to previous grant reimbursement (drawdown) requests. TASK II. AERONAUTICAL SURVEY (AGIS) As identified by staff at FAA ADO, this project requires aeronautical survey and mapping services that meet the standards outlined in FAA Advisory Circular AC 150/5300-16A, -17C, and 18B. The survey requirements and deliverables willbe completed for an "Instrument Procedure Development" as identified in Table 2-1 of AC 150/5300-18B. The required FAA Advisory Circulars have been established to provide survey specifications to collect safety critical and other Airport data. The specifications outline geodetic control, aerial imagery, survey, data attribution, and delivery requirements. The applicable FAA requirements include: • FAA Advisory Circular 150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey, • FAA Advisory Circular 150/5300-17C Standards for Using Remote Sensing FAA Advisory Circular 150/5300-18B General Guidance and Specifications for Submission of Aeronautical Surveys to NGS.- Field Data Collection and Geographic Information System (GIS) Standards. In general, the Aeronautical Survey will accomplish the following goals: • Produce a planimetric and topographic base -map necessary to create an Airport Layout Plan. • Produce a robust dataset formatted to the standards of the FAA Airports -GIS program, to enable the Client to incorporate the Airport's data into a GIS system. • Complete an "existing conditions" airspace analysis in compliance with FAA Airports -GIS standards. This will fulfill FAA requirements for Airport Layout Plan projects by supplying the FAA with airspace/obstruction data based on existing conditions. • Complete a Part 77 obstruction analysis in order to produce obstruction data necessary for developing the Airspace sheets of the Airport Layout Plan (in compliance with FAA requirements). • Complete specialized/custom obstruction data collection necessary to complete a feasibility study on the relocation of runway ends. • Assist the Client in understanding, compliance with, and incorporating FAA Airports -GIS standards. U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 3 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 13 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 Data collection and submittal will be limited to the existing Airport configuration with the Runway 25 extension for submittal to the FAA. Although not approved yet, the data can eventually be used to develop, in part, an electronic Airport Layout Plan (eALP). The Consultant will assist the Client with setup of the project on the FAA Airports GIS website (https://airports-gis.faa. o¢ v/airports igis/) and designation of the Consultant's representatives. Required deliverables to the FAA ADO or National Geodetic Survey (NGS) to successfully complete an Aeronautical Survey project include the following: • Statement of Work (FAA -ADO and FAA Airport GIS website) • Survey Work and Qualify Control Plan (FAA Airport GIS website) • Remote Sensing Plan (FAA GIS website) • Aerial Photography Report (FAA GIS website) • Airport Survey Digital Data File (FAA via hard drive) • Final Surveyors Report (FAA GIS website) • Digital Data Delivery (FAA GIS website) Work will be completed by Consultant and through sub -contract with Consultant. 1.0 Geodetic Control Geodetic Control is necessary to establish project control tied to the National Spatial Reference System (NSRS) to establish accurate vertical and horizontal benchmarks. The horizontal datum will be NAD83 and the vertical datum will be NAVD88. No Primary and/or Secondary Airport Control Stations (PACS/SACS) currently exist at LRJ. The use of Temporary Geodetic Control will be utilized on this project. If this is not acceptable to FAA then a scope of services will be developed to establish PACS/SACS at LRJ. 2.0 Aerial Photography Aerial Photography is required by project specifications for development of an obstruction analysis. The photography will also be used to develop an overall Airport base map of planimetric features. The team will develop a flight plan, acquire the photography, process and analyze the imagery. This includes stereo photography and ortho photography as required by FAA AC 150/5300-17C. Ground control points for aerial imagery will be determined and ground surveyed to provide accuracy for the aerial imagery acquisition. The control positions will be determined with direct ties to the Temporary Control developed for IOW. The capture of aerial photography will be completed once the ground control stations are set. For the obstruction analysis, tree canopies must be in full bloom providing full `leaf -on' conditions. One imagery acquisition flight is planned to obtain the best imagery for base mapping and obstruction analysis at IOW. This imagery will occur during leaf -on conditions. Ortho photography will also be collected as required in AC 150/5300- 17C. The photography flight crew will collect the imagery as defined in the flight layout, encompassing the critical areas of the obstruction identification surfaces and planimetric base mapping. Exhibits of the proposed flight layout including the airspace analysis limits, planimetric mapping limits, and topographic mapping limits are included at the end of this scope of work The imagery will be processed and geo-referenced. Models will then be produced for the planimetric base mapping and U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 4 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 14 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 obstruction analysis. Orthophotos for the entire project area will be developed with a 1.0' pixel resolution and a 0.5' pixel resolution for the Airport Property. The photo scale will be 1" = 4,328' for the obstruction surface areas and 1" = 1,122' for the Airport property. 3.0 Aeronautical Survey An aeronautical survey is required to obtain and document critical airside information. Ground surveying will be completed to FAA AC 150/5300-18B standards for "Airport Layout Plans" utilizing temporary geodetic survey control. Multiple survey methods will be used to capture critical runway, navigational aid (NAVAID), obstructions, and control points. This includes the following general surveying tasks for IOW: • Survey Future Runway 25 end and profile • Survey Existing Runway 7 end and profile • Monument Runway ends (if not already completed) • Survey Navigational aids for all Runways The horizontal and vertical points of each NAVAID and top obstruction point will be collected. Prior to survey, the project team will conduct field reconnaissance and Airport interviews to develop project understanding and ensure airfield operational safety is maintained. Airport officials and FAA will be utilized for assistance in identifying NAVAIDS on site or off Airport property. 4.0 FAA Obstruction Analysis An aerial obstruction analysis will identify the top elevation of the tallest object within the Airport's airspace surfaces. This mapping identifies representative objects that penetrate the surface under analysis including buildings, vegetation, fences, poles, and other objects. The purpose of this analysis is to determine the Airport's existing and potential fixture compliance with FAR Part 77, TERPs approach/departure surfaces and other protected surfaces for Airport development alternatives explored in the Airport Master Plan. The data will assist in determining which off - Airport properties may require remedial action, such as the acquisition of property easements for object removal. Only representative points will be identified, i.e. not individual trees. The Sub -consultant will collect obstruction data within a defined special collection area so that an obstruction analysis can be performed by the Consultant. An airspace analysis will be performed for the existing airfield configuration. Natural and man-made objects within 10 feet of the critical airspace surfaces will also be identified. The airspace surfaces that may be evaluated include Threshold Siting Surfaces, FAR Part 77 surfaces, and TERPS Departure Surface. Man-made obstructions and natural obstructions within 10 feet below the defined airspace surfaces will be documented. A detailed airspace analysis will be performed for the Project to include Threshold Siting Surfaces (if applicable), FAR Part 77, and TERPS approach/departure surfaces. This data will ultimately be graphically depicted as in as -built ALP document. An Obstacle Action Plan (OAP) will be developed for all unmitigated obstacles which details how and when each of the surfaces will be cleared and maintained. The OAP will include: • All obstacles to the surfaces described in Table 3-2 of Advisory Circular 150/5300-13A, FAA Order 8260.3, and all obstacles penetrating the approach surface as defined in Federal Aviation Regulations Part 77. • Identification of the obstacle reference number, type, latitude, longitude, elevation (AMSL), height, surface penetrated, penetration amount, runway, if the obstacle is on or off the Airport U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 5 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 15 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 if the obstacle is under Sponsor control, proposed maintenance action, when each of the obstacles will be cleared, and the triggering event. The OAP will match data that is presented on the Airport Layout Plan. • Information incorporated into the ACIP to demonstrate and reflect the phases necessary to accomplish the mitigation of obstacles in an expedited manner to the maximum extent possible. • The Sponsor's action plan to maintain clear surfaces. • A description of all efforts made to clear required surfaces if any obstacles are not feasible to be mitigated. The OAP will be submitted for FAA Line of Business review and concurrence through the method determined by the FAA Airports District Office. The OAP will be incorporated into the Master Plan and Airport Layout Plan including the ACIP. 5.0 FAA Planimetric Mapping & GIS Attributes Aerial photography will be used to develop a planimetric map over the base mapping area which includes the Airport property and surrounding area. The on -Airport features group and class information populated will follow the required (not optional) critical elements as outlined in FAA AC 150/5300-18B. The data groups rendered into attributes will include data easily viewable via aerial photography and/or via site visit. All feature classes are excluded from this effort unless specifically described in this scope of services. Generally, this Airport planimetric map will include: • Runways • Taxiways • Buildings • Navigational Aids • Obstructions • Landmarks Items not included in the scope include wetlands, or other environmentally sensitive areas. The off -Airport base mapping area will include limited planimetric to include streets, buildings, and driveways. Two -foot ground contours will be developed within the identified base map boundary. The data will be compiled into an AutoCAD format work product ready for delivery to FAA Airports GIS compliant with FAA AC 150/5300-18B. A digital file deliverable in the appropriate format will be completed to be uploaded to the Airports GIS website. 6.0 Project Management, Reporting, Deliverables The Consultant will manage the overall project including administration and coordination of all efforts related to this work item including coordination with NGS and online portal, initial coordination with FAA Flight Procedures, and coordination with survey staff to produce an accurate product meeting industry standards, and monitoring work schedules to ensure deadlines are met. The Consultant will be responsible for providing the Client with regular progress reports to communicate the team's progress throughout the project. Each progress report will contain progress updates and significant schedule or work issues with the project. Data files and reports will be U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 6 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Iowa City Municipal Airport Page 16 of 33 BMI Project No. T51.118190 prepared and delivered as defined in AC 150/5300-16A, 17C, and 18B. The FAA requires a geodetic control report to the NGS (if applicable), an aerial imagery report to the NGS for use in validation, and a final project completion report. The final project completion report will include a complete synopsis of each of the survey tasks completed. Final deliverables to the Client will include two (2) CDs containing digital GIS shapefiles of the existing Airport, and two (2) poster -size prints of the aerial photography captures as part of the project. I.B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall not be considered part of the Basic Services and may be authorized by the Client as Additional Services by means of a written amendment to this Work Order 91. Additional Services consist of those services, which are not generally considered to be Basic Services; or exceed the requirements of the Basic Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: 1. Additions to the project outside of this scope. 2. Additional geotechnical investigation required for the Project. 3. Additional field Investigation required beyond those specified. 4. Completion of additional special studies not identified in Section I.A. 5. Attendance of additional meetings beyond those identified in the above scope. 6. All other services not specifically identified in Section I.A. I.C. CONSIDERATION The services described above in Section I.A. BASIC SERVICES shall be provided as follows: Task Estimated Fee Method of Compensation Task 1— Grant Administration 8,605.00 Lump Sum Task 2 — Aeronautical Survey (AGIS) $ 89,414.00 Lump Sum TOTAL AUTHORIZED FEE $ 97,479.00 Estimated Federal Share (90%) $ 87,731.00 Estimated Local Share (10%) $ 9,748.00 Progress payments shall be made in accordance with the Attached Fee Schedule (Exhibit I) and Section III of the Master Agreement. BASIS OF FEE ASSUMPTION For this proposal, assumptions were made as to the nature of how or why certain situations will be handled. These assumptions are as follows: • Off-site improvement design/construction will not be required. • Deliverables provided by CLIENT are sufficient to be used for the basis for design/construction. • Any changes to the scope of work that are not specifically included in this proposal will be U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 7 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 17 of 33 Iowa City Municipal Airport BMI Project No. T51.118190 considered additional work and a negotiated amendment to the agreement will be completed. I.D. SCHEDULE The consulting services authorized under Section I.A. will be performed under the following schedule or as authorized by the CLIENT as the BASIC SERVICES proceed. See attached schedule for more details. TASK SERVICE DESCRIPTION DATE 1 Grant Administration April, 2019 — March, 2020 2 Aeronautical Survey (AGIS) April, 2019—March, 2020 I.E. AUTHORIZATION Iowa City Airport Commission Robert Libby, Chairperson Attachments: Exhibit I —Project Fee Breakdown Approved: City Attorney's Office Bolton & Menk, Inc. Date Ronald A. Roetzel, P.E. Date Aviation Services Manager U:\Agenda & Minutes -Airport Commission\Packet Materials\03-21-19\2019-03-14-Iowa City WO No. 1 Rev 1 Ready for IOW Approval.docx Page 8 Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 18 of 33 �,l^�.14A^ ii1 Owl L-( A. J "✓L L 1 X61 Individual/Organization I � ContactPerson Home Phone: !1 Work: Address:�d—��✓ tl lJii Street V . %� City E -Mail Address: (, Arzi Ob�l�; rrr JY Contact Person Day of Event: Event Information Type of Event: {� Li Cell: SDS)% State zip Code Cell Phon :✓j 1 3 �6 S� Date of Use: 5 1 Z(O Start Time __ampm)End Time am pm mple: Wedding on (Set-up and tear -d n time 11 need to be Included in your rentalc eriad. e sure o list any additional dotes necessary. Exa Saturday may need to schedule o rehearsal the evening before,) Maximum Attendance Event Location: ❑ Airport Terminal ❑'fit Air Hangar(s) PLEASE INCLUDE YOUR A REEMENT WITH JET AIR TO HOST EVENT ❑ Designated hangar(s) ��— ❑ Other Location(s): Event Features Will alcohol be consumed at your event? (Hosted beer and/or wine only; no kegs or hard liquor allowed. Refer to the Alcohol Policy attached) , , j � N i Clf Yes —No Company: �JUV L �/ � v� Will you be having catering or serving food at your event? _Yes XNo Company: Outside Rental Equipment _Yes _No Company: List and describe any additional equipment that will be used such as sound amplification, live music or deejay, tents/canopies. Additional Requests: *attach additional sheets as necessary Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Refundable Deposit* (Deposlts are fully refundable as long as the facility is in an acceptable condition as determined by the Airport operations Specialist) Deposit: $250 If serving alcohol: $500 *Deposit may be waived by Airport operations Specialist when event is held in privately owned hangar(s) Page 19 of 33 Insurance will be required for all events scheduled where alcohol will be served. (Please refer to the insurance requirements document attached) The applicant and the applicant's group shall indemnify, defend and hold harmless the City, its elected and appointed officials, agents, employees and volunteers from all liabilities, claims, judgments, demands and costs arising out of or resulting from applicant, applicant's group or their invitees' use of the Iowa City Municipal Airport. I agree to be solely and completely responsible for the condition of the reserved facility and to leave it in neat and clean condition without damage. I agree to promptly reimburse the City for all damages. Any permitted special uses, including sound amplification, may be revoked for cause with no reimbursement of fees. Client Signature: — Date; Airport Commission Agenda & Info Packet Meeting Date: March 21, 2019 Page 20 of 33 ADMINISTRATIVE REGULATIONS FOR THE USE OF ALCOHOL at the Iowa City Municipal Airport. The Iowa City Airport Commission, or designee, is authorized to issue written permission to a Permittee, for the use of alcohol in the Iowa City Municipal Airport pursuant to these administrative rules, The following rules apply: 1. A damage deposit shall be required for each event, as set by the Commission, or designee. The Permittee shall be personally responsible for any and all damages caused by Permittee or any guests, including those damages not covered by the damage deposit. 2. The Permittee must be 21 years of age or older, and provide proof thereof via a government -issued photo I.D. upon request. 3. No person under the legal drinking age may possess or consume alcoholic beverages at the Iowa City Municipal Airport, or in any of its buildings inside or outside of the designated event space 4. All alcoholic beverages must be consumed in the designated event space. No possession or consumption of alcohol is allowed anywhere else on Airport property. 5. The Commission, or its designee, reserves the right to cut any guest off from further possession or consumption of alcohol, should their behavior, in the opinion of the City or designee, warrant it. Failure of the Permitee or its guests to act responsibly and maintain order, as determined by the City or its Designee, may result in removal of the person(s) from the premises, intervention by law enforcement, or termination of the event. 6. No liquor shall be permitted. Permittees may bring their own wine or beer only if catering services are not utilized. If catering services are utilized, any and all wine and beer possessed or consumed must be provided by the caterer. 7. Only hosted wine and beer is permitted. No sales, cup sales, "suggested" or "free-will" donations, and/or tickets are allowed. If there is evidence that alcohol has been sold by anyone but the licensed and approved caterer, the event will be terminated immediately, and law enforcement will be notified. 8. Permittee agrees to indemnify, defend, and hold harmless the City against any and all claims related in any way whatsoever to the Permittee or any of Permittee's guests consuming alcoholic beverages, or any behavior that arguably resulted from the Permittee or guest consuming alcoholic beverages. 9. The Iowa City Airport Commission or designee may place additional reasonable conditions on the use of alcohol at the Iowa City Municipal Airport, which conditions shall be attached to the public rental permit along with the written permission. I HAVE CAREFULLY READ AND UNDERSTAND THIS DOCUMENT, AND AGREE TO ALL TERMS CONTAINED HEREIN. I AM SIGNING THIS FREELY AND WITHOUT RESERVATION OR CONDITION. LMS Permit Applicant Printed Name P t Applicant Signature/Date Revised 11/25/2013 Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 11:44 (CITY OF IOWA CITY IP 1 mtharp INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2019/8 TO 2019/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S 76850110 Airport Operations 7600-70-70-850-850100-850110-000-0000-432080 WARRANT CHECK DESCRIPTION Other Professional Services 015181 SHORT-ELLIOTT-HENDRI 361470 0 2019 8 INV P 224619 Airport Zoning Code 1,000.00 691.16 ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438030 0 2019 8 INV P 30.00 Electricity 010319 MIDAMERICAN ENERGY 20190213105635 0 2019 8 INV P R&M Srvc 0 2019 8 INV P ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438070 030119 ACCOUNT TOTAL 909.60 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 20190213105635 0 2019 8 INV P 0 2019 8 INV P 5,500.00 020819 ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438100 Refuse Collection Charges 010507 JOHNSON COUNTY REFUS 114097 0 2019 8 INV P 010507 JOHNSON COUNTY REFUS 114099 0 2019 8 INV P 7600-70-70-850-850100-850110-000-0000-438110- 011937 AUREON COMMUNICATION 0789004025.2019.02 0 7600-70-70-850-850100-850110-000-0000-442010 010358 OVERHEAD DOOR COMPAN XW67590 010358 OVERHEAD DOOR COMPAN XW68207 010856 JET AIR INC IOW IVI-19-000313 010856 JET AIR INC IOW IVI-19-000318 013610 STANDARD PEST CONTRO 37643 7600-70-70-850-850100-850110-000-0000-442060 010564 LYNCH'S PLUMBING INC 25672 7600-70-70-850-850100-850110-000-0000-445080 010856 JET AIR INC IOW IVI-19-000317 ACCOUNT TOTAL Local Phone Service 2019 8 INV P ACCOUNT TOTAL Other Building R&M Services 2019 8 INV P 2019 8 INV P 1,721.07 021519 9981 MidAmBilling 021320 1,721.07 1,006.67 021519 9981 MidAmBilling 021320 1,006.67 165.00 021519 224712 Refuse & Recycling 30.00 021519 224712 Refuse & Recycling 195.00 195.00 86.10 021519 224665 Basic Phone Service 86.10 892.50 020819 224598 Building H Door 168.50 030119 225404 Fuse Replacement Ha WARRANT CHECK DESCRIPTION 0 2019 8 INV P 91.16 020819 1,000.00 020819 224619 Airport Zoning Code 1,000.00 691.16 1,721.07 021519 9981 MidAmBilling 021320 1,721.07 1,006.67 021519 9981 MidAmBilling 021320 1,006.67 165.00 021519 224712 Refuse & Recycling 30.00 021519 224712 Refuse & Recycling 195.00 195.00 86.10 021519 224665 Basic Phone Service 86.10 892.50 020819 224598 Building H Door 168.50 030119 225404 Fuse Replacement Ha 224580 Maintenance Reimbur 224580 Janitorial Services 224917 Pest Control Servic 225385 Repairs to frozen p 224580 Snow/Maintenance/Gr 1,061.00 0 2019 8 INV P 91.16 020819 0 2019 8 INV P 600.00 020819 691.16 0 2019 8 INV P 30.00 022219 ACCOUNT TOTAL 1,782.16 Electrical & Plumbing R&M Srvc 0 2019 8 INV P 909.60 030119 ACCOUNT TOTAL 909.60 Snow and Ice Removal 0 2019 8 INV P 5,500.00 020819 224580 Maintenance Reimbur 224580 Janitorial Services 224917 Pest Control Servic 225385 Repairs to frozen p 224580 Snow/Maintenance/Gr Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 11:44 (CITY OF IOWA CITY IP 2 mtharp INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2019/8 TO 2019/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ** END OF REPORT - Generated by Michael Tharp ** ACCOUNT TOTAL 5,500.00 7600-70-70-850-850100-850110-000-0000-449055 Permitting Fees 010243 IOWA DEPART OF NATUR 2019 Registration 0 2019 8 INV P 65.00 020819 224570 2019 UST Registrati ACCOUNT TOTAL 65.00 7600-70-70-850-850100-850110-000-0000-449060 Dues & Memberships 010256 IOWA PUBLIC AIRPORTS 2019 Dues 0 2019 8 INV P 175.00 020819 224575 Annual Dues 2019 ACCOUNT TOTAL 175.00 7600-70-70-850-850100-850110-000-0000-467020 Equipment R&M Supplies 010856 JET AIR INC IOW IVI-19-000313 0 2019 8 INV P 78.11 020819 224580 Maintenance Reimbur ACCOUNT TOTAL 78.11 ORG 76850110 TOTAL 12,518.71 FUND 7600 Airport TOTAL: 12,518.71 ** END OF REPORT - Generated by Michael Tharp ** Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 (CITY OF IOWA CITY IP 1 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ACCOUNTS FOR: 7600 Airport 76850110 Airport Operations 76850110 363910 Misc Sale of Merch 76850110 381100 Interest on Invest 2019/08/020896 02/28/2019 GEN 2019/08/020896 02/28/2019 GEN 2019/08/020896 02/28/2019 GEN 76850110 382100 Land Rental 2019/08/020444 02/08/2019 CRP 2019/08/020634 02/22/2019 GBI 76850110 382200 Building/Room Rent 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI 2019/08/020634 02/22/2019 GBI ORIGINAL TRANFRS/ APPROP ADJSTMTS co 0 -160.83 REF SS -128.49 REF SS -13.10 REF SS -50,000 -368.75 REF 2286165 -600.00 REF 275,000 -144.00 JOURNAL DETAIL REF -155.00 REVISED REF -155.00 PCT REF -185.00 BUDGET REF -155.00 REF -155.00 REF -144.00 REF -230.00 REF -185.00 REF -155.00 REF -144.00 -50,000 REF -358.00 35.2°%* REF -110.00 REF -144.00 REF -185.00 REF -155.00 REF -332.00 REF -144.00 66.8°%* REF -4,606.00 REF -500.00 REF -144.00 REF -195.00 REF -195.00 REF -650.00 REF -166.67 REF -185.00 REF 0 JOURNAL DETAIL 2019 8 TO 2019 8 REVISED AVAILABLE PCT BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 -567.00 .00 567.00 100.0°% 0 0 -1,156.25 .00 1,156.25 100.0°% Interest Allocation Entry Interest Allocation Entry Interest Allocation Entry 0 -50,000 -17,600.28 .00 -32,399.72 35.2°%* US TREAS LEASE PAYMENT LAND RENT 0 -275,000 -183,781.19 .00 -91,218.81 66.8°%* HANGAR #7 HANGAR #16 HANGAR #24 HANGAR #47 HANGAR RENT #15 HANGAR #20 HANGAR #10 HANGAR #46 Hangar Rent #41 HANGAR #11 Hangar #2 HANGAR #33 Office Rent (Bldg G) HANGAR #5 HANGAR #38 HANGAR #27 HANGAR #56 HANGAR #8 D, E, F, H Hangar M HANGAR #1 HANGAR #59 HANGAR #60 HANGAR #72 AIRPORT RENTAL - HANGAR N HANGAR #51 Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 12:17 (CITY OF IOWA CITY IP 2 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ACCOUNTS FOR: 7600 Airport JOURNAL DETAIL 2019 8 TO 2019 8 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 02/22/2019 GBI -155.00 REF HANGAR #13 02/22/2019 GBI -185.00 REF HANGAR #42 02/22/2019 GBI -4,392.00 REF HANGAR #35 02/22/2019 GBI -652.00 REF HANGAR #32 02/22/2019 GBI -144.00 REF HANGAR #9 02/22/2019 GBI -310.00 REF HANGAR #34 02/22/2019 GBI -185.00 REF HANGAR #53 02/22/2019 GBI -155.00 REF HANGAR #18 02/22/2019 GBI -155.00 REF HANGAR #14 02/22/2019 GBI -185.00 REF HANGAR #40 02/22/2019 GBI -225.00 REF HANGAR #58 02/22/2019 GBI -243.00 REF HANGAR #61 02/22/2019 GBI -230.00 REF HANGAR #55 02/22/2019 GBI -650.00 REF HANGAR #71 02/22/2019 GBI -195.00 REF HANGAR #63 02/22/2019 GBI -185.00 REF HANGAR #49 02/22/2019 GBI -185.00 REF HANGAR #36 02/22/2019 GBI -185.00 REF HANGAR #37 02/22/2019 GBI -230.00 REF HANGAR #45 02/22/2019 GBI -155.00 REF HANGAR #25 02/22/2019 GBI -185.00 REF HANGAR #44 02/22/2019 GBI -185.00 REF HANGAR #50 02/22/2019 GBI -155.00 REF HANGAR #28 02/22/2019 GBI -155.00 REF HANGAR #17 02/22/2019 GBI -144.00 REF HANGAR #6 02/22/2019 GBI -155.00 REF HANGAR #30 02/22/2019 GBI -155.00 REF HANGAR #22 02/22/2019 GBI -195.00 REF HANGAR #62 02/22/2019 GBI -185.00 REF HANGAR #43 02/22/2019 GBI -155.00 REF HANGAR #23 02/22/2019 GBI -155.00 REF HARNGAR #21 02/22/2019 GBI -210.00 REF HANGAR #64 02/22/2019 GBI -404.00 REF HANGAR #31 02/22/2019 GBI -92.50 REF HANGAR #48 02/22/2019 GBI -92.50 REF HANGAR #48 02/22/2019 GBI -185.00 REF HANGAR #39 02/22/2019 GBI -155.00 REF HANGAR #12 02/22/2019 GBI -100.00 REF OFFICE SPACE RENT 02/22/2019 GBI -155.00 REF HANGAR #26 02/22/2019 GBI -155.00 REF HANGAR #29 02/22/2019 GBI -185.00 REF HANGAR #54 02/22/2019 GBI -185.00 REF HANGAR #52 02/28/2019 GBM -179.00 REF GB INVOICES 02/28/2019 GBM -414.00 REF GB INVOICES Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 (CITY OF IOWA CITY IP 3 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ACCOUNTS FOR: 7600 Airport ORIGINAL TRANFRS/ APPROP ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES 2019 8 TO 2019 AVAILABLE PCT BUDGET USED 8 76850110 384900 Other Commissions -36,500 0 -36,500 -27,933.00 .00 -8,567.00 76.5°°%* 2019/08/020616 02/22/2019 CRP -1,569.50 REF 2299192 EASTERN AVIATION FUE OTHER 76850110 393120 General LevV -100,000 0 -100,000 -66,666.68 .00 -33,333.32 66.7°%* 2019/08/020161 02/28/2019 GEN -8,333.33 REF REJE#2 Ptax from Gen Fund 76850110 411000 Perm Full Time 60,965 0 60,965 38,689.20 .00 22,275.80 63.5°% 2019/08/020070 02/01/2019 PRJ 2,344.80 REF 012619 WARRANT -012619 RUN -1 BIWEEKLY 2019/08/020667 02/15/2019 PRJ 2,344.80 REF 020919 WARRANT -020919 RUN -1 BIWEEKLY 76850110 413000 Temporary Employee 700 0 700 544.01 .00 155.99 77.7% 2019/08/020070 02/01/2019 PRJ 113.06 REF 012619 WARRANT -012619 RUN -1 BIWEEKLY 76850110 414500 Longevity Pay 500 0 500 500.00 .00 .00 100.0°% 76850110 421100 Health Insurance 5,394 0 5,394 3,615.84 .00 1,778.16 67.0°% 2019/08/020070 02/01/2019 PRJ 225.99 REF 012619 WARRANT -012619 RUN -1 BIWEEKLY 2019/08/020667 02/15/2019 PRJ 225.99 REF 020919 WARRANT -020919 RUN -1 BIWEEKLY 76850110 421200 Dental Insurance 415 0 415 258.40 .00 156.60 62.3°% 2019/08/020070 02/01/2019 PRJ 16.15 REF 012619 WARRANT -012619 RUN -1 BIWEEKLY 2019/08/020667 02/15/2019 PRJ 16.15 REF 020919 WARRANT -020919 RUN -1 BIWEEKLY 76850110 421300 Life Insurance 151 0 151 91.28 .00 59.72 60.5°% 2019/08/020667 02/15/2019 PRJ 11.41 REF 020919 WARRANT -020919 RUN -1 BIWEEKLY 76850110 421400 Disability Insuran 263 0 263 148.40 .00 114.60 56.4°% 2019/08/020667 02/15/2019 PRJ 18.55 REF 020919 WARRANT -020919 RUN -1 BIWEEKLY Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 FICA OF IOWA CITY 4,704 4 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud FOR 2019 08 177.16 JOURNAL DETAIL 2019 8 TO 2019 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 422100 FICA 4,704 2019/08/020070 02/01/2019 PRJ 185.73 REF 012619 2019/08/020667 02/15/2019 PRJ 177.16 REF 020919 76850110 423100 IPERS BIWEEKLY 5,869 2019/08/020070 02/01/2019 PRJ 232.02 REF 012619 2019/08/020667 02/15/2019 PRJ 221.35 REF 020919 76850110 432020 Annual Audit 669 76850110 432080 Other Professional 62.0°% 0 2019/08/020046 02/01/2019 API 1,000.00 VND 015181 VCH 76850110 435055 Mail & Delivery BIWEEKLY 0 76850110 435060 Legal Publications 0 76850110 436030 Transportation BIWEEKLY 1,000 76850110 436050 Registration 1,000 76850110 436060 Lodging 70.0°% 500 76850110 436080 Meals 200 0 4,704 3,005.77 .00 1,697.78 63.9°% WARRANT -012619 RUN -1 BIWEEKLY WARRANT -020919 RUN -1 BIWEEKLY 0 5,869 3,640.15 .00 2,228.41 62.0°% WARRANT -012619 RUN -1 BIWEEKLY WARRANT -020919 RUN -1 BIWEEKLY 0 669 468.02 .00 200.98 70.0°% 0 0 3,000.00 .00 -3,000.00 100.0°%* SHORT-ELLIOTT-HENDRI Airport Zoning Code Update 224619 0 0 22.28 .00 -22.28 100.0°%* 0 0 89.32 .00 -89.32 100.0°%* 0 1,000 367.35 .00 632.65 36.7°% 0 1,000 275.00 .00 725.00 27.5°% 0 500 399.32 .00 100.68 79.9°% 0 200 25.00 .00 175.00 12.5°% Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 (CITY OF IOWA CITY IP 5 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ACCOUNTS FOR: 7600 Airport 76850110 437010 Comp Liability Ins 76850110 437020 Fire & Casualty In 76850110 437030 Worker's Comp Insu 76850110 437041 Bonding & Other In 76850110 437200 Loss Reserve PaVme 76850110 438010 Stormwater Utilit 2019/08/020495 02/20/2019 UBB 76850110 438030 Electricity 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 76850110 438050 Landfill Use 76850110 438070 Heatina Fuel/Gas 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 4,400 0 4,400 JOURNAL DETAIL 2019 8 TO 2019 8 ORIGINAL TRANFRS/ REVISED 870.00 AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 4,400 0 4,400 23,006.99 0 .00 -18,606.99 522.9%- 870.00 12,612 0 12,612 8,862.00 .00 3,750.00 5,000.00 70.3°% .00 190 0 190 168.00 19,302 .00 22.00 19,302 88.4°% 870 0 870 .00 .00 870.00 .0°% 5,000 0 5,000 5,000.00 .00 .00 100.0°% 19,302 0 19,302 12,621.76 .00 6,680.24 65.4°% 1,577.72 REF 190220 C -190220 4200 UB AR GEN 18,663 0 18,663 11,260.13 .00 7,402.87 60.3°% 4.56 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 98.97 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 16.51 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 332.37 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 49.98 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 764.26 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 22.45 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 360.74 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 2.98 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 68.25 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 156 0 156 249.35 .00 -93.35 159.8°%* 2,755 0 2,755 2,467.51 .00 287.49 89.6°% 6.73 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 124.23 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 23.94 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 387.25 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 (CITY OF IOWA CITY IP 6 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ACCOUNTS FOR: 7600 Airport 76850110 438070 Heating Fuel/Gas 2019/08/020368 02/13/2019 API 2019/08/020368 02/13/2019 API 76850110 438080 Sewer Utility Char 2019/08/020495 02/20/2019 UBB 76850110 438090 Water Utility Char 2019/08/020495 02/20/2019 UBB 76850110 438100 Refuse Collection 2019/08/020241 02/04/2019 API 2019/08/020241 02/04/2019 API 76850110 438110 Local Phone Servic 2019/08/020305 02/08/2019 API 76850110 438120 Long Distance Sery 76850110 442010 Other Building R&M 2019/08/020046 02/01/2019 API 2019/08/020046 02/01/2019 API 2019/08/020046 02/01/2019 API 2019/08/020496 02/14/2019 API 2019/08/020585 02/18/2019 API 76850110 442020 Structure R&M Sery 27.25 VND 010319 JOURNAL DETAIL 2019 8 TO 2019 8 ORIGINAL TRANFRS/ REVISED VND 010319 AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 27.25 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 437.27 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02132019 9981 2,059 0 2,059 1,472.28 .00 586.72 71.5% 105.53 REF 190220 C -190220 2000 UB AR GEN 2,231 0 2,231 2,051.34 .00 179.66 91.9% 143.23 REF 190220 C -190220 1000 UB AR GEN 2,386 0 2,386 1,365.00 .00 1,021.00 57.2% 30.00 VND 010507 VCH JOHNSON COUNTY REFUS Refuse & Recycling Pickup & Di 224712 165.00 VND 010507 VCH JOHNSON COUNTY REFUS Refuse & Recycling Pickup & Di 224712 1,049 0 1,049 687.90 .00 361.10 65.6°% 86.10 VND 011937 VCH AUREON COMMUNICATION Basic Phone Services 224665 100 0 100 .00 .00 100.00 .0°% 13,000 0 13,000 7,948.23 .00 5,051.77 61.1°% 892.50 VND 010358 VCH OVERHEAD DOOR COMPAN Building H Door 224598 91.16 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 224580 600.00 VND 010856 VCH JET AIR INC IOW Janitorial Services 224580 30.00 VND 013610 VCH STANDARD PEST CONTRO Pest Control Services 224917 168.50 VND 010358 VCH OVERHEAD DOOR COMPAN Fuse Replacement Hangar 57 225404 2.843 0 2.843 245.00 .00 2.598.00 8.6% Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 12:17 Heating & Cooling OF IOWA CITY 6,000 7 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud FOR 2019 08 909.60 JOURNAL DETAIL 2019 8 TO 2019 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 442030 Heating & Cooling 6,000 76850110 442060 Electrical & Plumb 3,000 2019/08/020585 02/18/2019 API 909.60 VND 010564 VCH 76850110 443080 Other Equipment R& LYNCH'S 5,000 76850110 445030 Nursery Srvc-Lawn pipes Hangar 45,575 76850110 445080 Snow and Ice Remov 5,076.21 24,245 2019/08/020046 02/01/2019 API 5,500.00 VND 010856 VCH 76850110 445110 Testing Services 1,200 76850110 445230 Other Operating Se 269 76850110 446100 City Attorney Char .00 6,682 2019/08/020161 02/28/2019 GEN 585.83 REF REJE#2 76850110 446120 ITS-Server/Storage 224580 538 2019/08/020866 02/28/2019 GNI 37.10 REF AO 2019/08/020867 02/28/2019 GNI 3.54 REF AO 76850110 446130 ITS-PC/Peripheral/ .00 11,975 2019/08/020871 02/28/2019 GNI 1,170.60 REF AO 0 6,000 2,224.72 .00 3,775.28 37.1°% 0 3,000 2,582.06 .00 417.94 86.1% LYNCH'S PLUMBING INC Repairs to frozen pipes Hangar 225385 0 5,000 5,076.21 .00 -76.21 101.5°%* 0 45,575 22,550.03 .00 23,024.97 49.5°% 0 24,245 28,115.83 .00 -3,870.83 116.0°%* JET AIR INC IOW Snow/Maintenance/Groundskeepin 224580 0 1,200 300.75 .00 899.25 25.1°% 0 269 273.00 .00 -4.00 101.5°%* 0 6,682 4,686.68 .00 1,995.32 70.1°% Airport to Attorney 0 538 322.93 .00 215.07 60.0°% Storage of files AIR Storage of Email 0 11,975 9,394.80 .00 2,580.20 78.5°% FEB ITS Repl Chgbk Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 ITS-Infrastucture OF IOWA CITY 8,761 8 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud FOR 2019 08 18.50 JOURNAL DETAIL 2019 8 TO 2019 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 446160 ITS-Infrastucture .00 .00 8,761 76850110 446190 ITS -Software SAAS 0 216 216 2019/08/020868 02/28/2019 GNI 18.50 REF AO 76850110 446200 Photocopying Charg Office software 0 76850110 446300 Phone Ecruipment/Li 0 0 1,371 2019/08/020887 02/28/2019 GNI 112.50 REF AO 2019/08/020888 02/28/2019 GNI .40 REF AO 76850110 446320 Mail Chargeback 172 76850110 446350 City Vehicle Repla 27,000 2019/08/020883 02/28/2019 GNI 2,041.05 REF TLA 76850110 446370 Fuel Chargeback 140.93 3,124 2019/08/020883 02/28/2019 GNI 1,046.55 REF TLA 76850110 446380 Vehicle R&M Charge 20,000 2019/08/020883 02/28/2019 GNI 5,084.41 REF TLA 76850110 449055 Permitting Fees 1,200 2019/08/020091 02/04/2019 API 65.00 VND 010243 VCH 76850110 449060 Dues & Memberships 1,225 2019/08/020046 02/01/2019 API 175.00 VND 010256 VCH 0 8,761 8,761.00 .00 .00 100.0°% 0 216 148.00 .00 68.00 68.5°% Office software 0 0 31.26 .00 -31.26 100.0°%* 0 1,371 915.75 .00 455.25 66.8°% CH FEB PHONE ASSET CHARGE CH FEB LONG DISTANCE CHARGES 0 172 140.93 .00 31.07 81.9% 0 27,000 16,328.40 .00 10,671.60 60.5°% FEB REPLACEMENT COST 0 3,124 3,531.74 .00 -407.74 113.1°%* FEB DIVISION FUEL 0 20,000 15,314.47 .00 4,685.53 76.6°% FEB DIVISION SERVICE 0 1,200 1,140.00 .00 60.00 95.0°% IOWA DEPART OF NATUR 2019 UST Registration Fees 224570 0 1,225 750.00 .00 475.00 61.2°% IOWA PUBLIC AIRPORTS Annual Dues 2019 224575 Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 12:17 mtharp FOR 2019 08 ACCOUNTS FOR: 7600 Airport (CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT ORIGINAL TRANFRS/ APPROP ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES IP 2019 8 TO AVAILABLE BUDGET 9 glytdbud 2019 8 PCT USED 76850110 449120 Equipment Rental 297 0 297 559.50 .00 -262.50 188.4°%* 76850110 452010 Office Supplies 328 0 328 169.77 .00 158.23 51.8°% 76850110 454020 Subscriptions 254 0 254 328.10 .00 -74.10 129.2%* 76850110 461050 Other Agriculture 392 0 392 108.77 .00 283.23 27.7°% 76850110 466070 Other Maintenance 3,007 0 3,007 719.52 .00 2,287.48 23.9°% 76850110 467020 Equipment R&M Supp 1,667 0 1,667 134.15 .00 1,532.85 8.0% 2019/08/020046 02/01/2019 API 78.11 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 224580 76850110 467160 Other Vehicle R&M 200 0 200 .00 .00 200.00 .0°% 76850110 468030 Asphalt 100 0 100 .00 .00 100.00 .0°% 76850110 468050 Sand 100 0 100 .00 .00 100.00 .0°% 76850110 469040 Traffic Cntrl Impr 1,200 0 1,200 .00 .00 1,200.00 .0°% 76850110 469190 Minor Equipment 1,500 0 1,500 12,612.74 .00 -11,112.74 840.8°%* Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 7019 03/18/2019 12:17 mtharp FOR 2019 08 ACCOUNTS FOR: 7600 Airport (CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT ORIGINAL TRANFRS/ APPROP ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES IP 2019 8 TO AVAILABLE BUDGET 10 glytdbud 2019 8 PCT USED 76850110 469200 Tools 250 0 250 408.47 .00 .00 -158.47 TOTAL REVENUES -461,500 163.4°%* -461,500 76850110 469210 First Aid/Safety S 516 0 516 TOTAL EXPENSES 357,309 .00 .00 516.00 .0°% 70,720.46 76850110 469290 Purchases For Resa 0 0 0 1,170.00 .00 -1,170.00 CHANGE IN FUND BALANCE - NET 100.0°%* 36,679.35 76850110 473010 Contracted Improve 0 0 0 14,639.00 .00 -14,639.00 100.0°%* 76850110 475010 Furniture & Office 10,000 0 10,000 .00 .00 10,000.00 .0°% 652 100 Year Anniversary Celebration 76850110 363910 652 Misc Sale of Me 0 0 0 -415.00 .00 415.00 100.0°% 76850110 445140 652 Outside Printin 0 0 0 205.24 .00 -205.24 100.0°%* 76850110 449120 652 Equipment Renta 0 0 0 400.00 .00 -400.00 100.0°%* TOTAL Airport Operations -104,191 0 -104,191 -11,530.75 .00 -92,660.14 11.1°% TOTAL Airport -104,191 0 -104,191 -11,530.75 .00 -92,660.14 11.1% TOTAL REVENUES -461,500 0 -461,500 -298,119.40 .00 -163,380.60 TOTAL EXPENSES 357,309 0 357,309 286,588.65 .00 70,720.46 PRIOR FUND BALANCE 116,769.51 CHANGE IN FUND BALANCE - NET OF REVENUES/EXPENSES 36,679.35 REVISED FUND BALANCE 153,448.86 Airport Commission Agenda & Info Packet KAee}inn rla}eKAnrrh 91 9019 03/18/2019 12:17 (CITY OF IOWA CITY IP 11 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2019 08 ORIGINAL TRANFRS/ REVISED APPROP ADJSTMTS BUDGET JOURNAL DETAIL 2019 8 TO 2019 8 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL -104,191 0 -104,191 -11,530.75 .00 -92,660.14 11.1°% ** END OF REPORT - Generated by Michael Tharp **