HomeMy WebLinkAbout2019-04-23 Bd Comm minutesi
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
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Board of Adjustment: February 13
Item Number: 5.a.
MINUTES
BOARD OF ADJUSTMENTS
FEBRUARY 13, 2019 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Ryan Hall, Amy Pretorius, Zephan Hazell
MEMBERS ABSENT: Connie Goeb
STAFF PRESENT: Jesi Lile, Sarah Walz, Sue Dulek
OTHERS PRESENT:
CALL TO ORDER:
The meeting was called to order at 5:15 pm
ROLL CALL:
APPROVED
Lile announced that the Board currently has four members and that Goeb contacted her earlier that day
to let her know that her flight had been delayed and she would not be able to attend the meeting.
Another member, Amy Pretorius, has a conflict of interest and cannot hear the special exception, which
left only two members, so the meeting did not have a quorum. The special exception EXC18-00008 will
be deferred to the next meeting on March 13, 2019. The City Council will be appointing another board
member at the meeting Tuesday February 19, so the board will be full again and will have four members
who can hear the special exception in March.
Upon learning that Goeb would not be able to attend, Lile notified the applicant and a few neighbors in
opposition to let them know. Given that Goeb is not present, Lile suggested that the board defer their
selection of the chair and vice chair to March, as well as Board procedures as they will have a 5th
member then. Lile then explained that they could proceed to approve the minutes or that could be
deferred as well.
Pretorius motioned to defer, Hazell seconded the motion.
A vote was taken and the motion carried 3-0.
ADJOURNMENT:
Pretorius moved to adjourn this meeting.
A vote was taken and the motion carried 3-0.
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
2018-2019
NAME
TERM EXP.
2/14
5/09
6/13
8/18
12/12
2/13
COX, ERNIE
12/31/2020
--
--
--
--
--
--
GOEB, CONNIE
12/31/2019
O/E
X
X
X
X
O/E
HALL, RYAN
12/31/2022
X
X
X
X
X
X
HAZELL, ZEPHAN
12/31/2021
--
--
--
--
--
X
PRETORIUS, AMY
12/31/2023
--
--
--
--
--
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
i
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Board of Adjustment: March 13
Item Number: 5.b.
MINUTES
BOARD OF ADJUSTMENTS
MARCH 13, 2019 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Connie Goeb, Zephan Hazell, Ryan Hall, Amy Pretorius
MEMBERS ABSENT: Ernie Cox
STAFF PRESENT: Jesi Lile, Sue Dulek
OTHERS PRESENT:
CALL TO ORDER:
The meeting was called to order at 5:15
ROLL CALL -
Present: Goeb, Hazell, Hall, Pretorius (Cox absent)
NOMINATION AND SELECTION OF BOARD CHAIR & VICE CHAIR:
APPROVED
Hall moved to nominate Goeb as Board Chair, Pretorius seconded the motion, all were in favor. Goeb
moved to nominate Hall as Vice Chair, Pretorius seconded the motion, all were in favor
SPECIAL EXCEPTION ITEM:
Item EXC18-00008: an application submitted by Linda Annis for a special exception to allow for a
buildable, non -conforming lot in the Low Density Single Family Zone (RS -5) located between 409 & 415
Kimball Road in order to build a single-family home.
Lile told the Board that the day before Staff had received a request from the applicant to defer this item
until the next meeting on April 10, in part due to the unavailability of her attorney. Staff has no
objection to this request and has alerted the neighbors.
Goeb asked if anyone wished to move to defer EXC18-00008 to the April 101h meeting. Hall motioned to
defer, Hazell seconded the motion. Goeb, Hall, and Hazell voted to defer, Pretorius abstained due to a
conflict of interest (3-0).
REVIEW BOARD PROCEDURES:
Lile asked the Board if they had any questions or concerns about the procedures they have received
recently. Goeb asked about the language concerning the temporary alternate. Dulek replied that Staff
was working to clarify that language. This section pertains to alternates being allowed in appeals due to
conflict of interest, but that alternate cannot be involved in the purchase or sale in real estate. Goeb
wants to know why this is more strict than the guidelines for being on the Board, which states that the
majority of members cannot be involved in the purchase or sale of real estate.
Hazell wanted to know if there was talk of removing the clause or keeping it. Dulek replied that Staff did
not know, but whatever they proposed would be brought back to the Board for discussion. Hazell stated
that he thought the clause was a good idea. Hazell also wanted to know why the Board could only add
an alternate for appeals, not regular cases. Dulek responded that City Council decided (due to the Lusk
case) that most of the time appeals are where City Staff is challenged, and it is more needed to make
sure that a full Board hears the appeal, rather than special exceptions where cases are not as adversarial
against Staff or the public. Goeb clarified that the only appeals were appeals of administrative and staff
decisions, whereas applicants cannot appeal a special exception, it must go to court. Dulek clarified that
appeals come to the Board of Adjustment first, and it is important to Staff and City Council to have a
five -member Board. Special exceptions are different because they are typically more routine.
Hazell wondered if the Board could decide they would like an alternate if there was a more controversial
case. Dulek replied that all of that was decided through City Ordinance, and that it could be
recommended to City Council.
CONSIDER DECEMBER 12. 2018 MINUTES:
Hall motioned to approve the December 12, 2018 minutes, Hazel seconded, approved (4-0)
ADJOURNMENT:
Pretorius motioned to adjourn, (4-0).
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
2018-20198
NAME
TERM EXP.
2/14
5/09
6/13
8/18
12/12
2/13
3/13
COX, ERNIE
12/31/2020
--
--
--
--
--
--
O/E
GOEB, CONNIE
12/31/2019
O/E
X
X
X
X
O/E
X
HALL, RYAN
12/31/2022
X
X
X
X
X
X
X
HAZELL, ZEPHAN
12/31/2021
--
--
--
--
--
X
X
PRETORIUS, AMY
12/31/2023
--
--
--
--
--
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
= Not a Member
Item Number: 5.c.
AW1I Q-
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Community Police Review Board: March 12
Final/Approved
COMMUNITY POLICE REVIEW BOARD
MINUTES - March 12, 2019
CALL TO ORDER: Chair King called the meeting to order at 5:35 p.m.
MEMBERS PRESENT: Monique Galpin, Latisha McDaniel, David Selmer, Orville Townsend
MEMBERS ABSENT:
STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford
STAFF ABSENT:
OTHERS PRESENT: Iowa City Police Capt. Brotherton
RECOMMENDATIONS TO COUNCIL
None.
CONSENT CALENDAR
Motion by Townsend, seconded by Galpin, to adopt the consent calendar as presented or amended.
• Minutes of the meeting on 02/20/19
Motion carried, 5/0.
NEW BUSINESS
City Council Liaison proposal — The subcommittee of Townsend and McDaniel met with Legal Counsel
to prepare a draft proposal, which will be available in the next meeting packet for the Board to review
and discuss.
OLD BUSINESS
Community Forum Discussion — King stated that the Community Forum flyers were completed and
available for members to distribute, Olney added that the 1st general news release will be sent out on
March 25th.
Proposed Ordinance Change Discussion - King informed the Board that the Ordinance change was
being voted on for final passage at the March 12th Council meeting. Olney stated that when approved a
copy of the Ordinance and transcription will be included in the next CPRB packet.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
King reminded Board Members of the attendance policy and the importance of having all members
present.
STAFF INFORMATION
None
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change)
• April 9, 2019, 5:30 PM, Helling Conference Rm
• April 29,2019,6:00 PM, IC Library Meeting Rm A (Community Forum)
CPRB
March 12, 2019
Page 2
• May 14, 2019, 5:30 PM, Helling Conference Rm
• June 11, 2019,5:30 PM, Helling Conference Rm
• July 9, 2019, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Galpin, seconded by Townsend.
Motion carried, 5/0.
Meeting adjourned at 5:44 P.M.
Final/Approved
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2018-2019
(Meeting Date)
KEY: X
TERM
4/17/18
4/23/18
5/8118
6/12/18
7/23/18
8/21/18
9/11/18
10/9/18
11/13/18
12/11/18
1/8/19
2/20/19
3/12/19
NAME
EXP.
Donald
7/1/19
X
X
X
X
X
X
X
O
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
Galpin
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
Latisha
7/1/21
------
------
------
------
------
------
------
X
O
X
X
O
X
McDaniel
Royceann
7/1/21
X
O/E
X
O/E
-----
-----
-----
-----
------
-------
------
------
-------
Porter
David
7/1/21
X
X
X
X
X
O
X
O
X
O
X
O
X
Selmer
KEY: X
= Present
O
= Absent
O/E
= Absent/Excused
NM
= No meeting
---
= Not a Member
Item Number: 5.d.
Awl Q-
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Historic Preservation Commission: March 14
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
March 14, 2019
MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Sharon DeGraw, Helen
Burford, Gosia Clore, G. T. Karr, Cecile Kuenzli, Quentin Pitzen,
Lee Shope
MEMBERS ABSENT: None
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Old Settler's Association of Johnson County Cabins Upper City Park.
Bristow said since these are City -owned properties, in addition to the normal process of going to
the Commission and then Planning and Zoning and City Council, this item was presented to the
Parks and Rec Commission and will be presented to the Senior Center Commission. She said
Parks and Rec did vote and there was one dissent on the City Park Cabins. One member
questioned the criterion about integrity because one cabin had been relocated to the park in
1918.
Bristow explained the City Park Cabins, or the Old Settler's Association of Johnson County
Cabins as they are officially known, are located in City Park. She said the property boundary
description was determined by City Engineering for the National Register Nomination.
Bristow shared a photo of the cabins from November, after going through a complete
rehabilitation. She also shared a 1933 photo of a celebration for the Old Settler's Association of
Johnson County. They were meeting in Upper City Park when they could no longer meet at the
fairgrounds. The larger cabin is called a dogtrot cabin because it is made from two boxes, each
one being one room. The rooms have a space between them and share a single roof. The
intermediate space is called the dogtrot.
Bristow shared a 1916 photo of the dogtrot cabin, constructed in 1913. She said it did not have
a standing seam metal roof, it was something like a tar paper roof.
A photograph from the Weber collection at SHSI was displayed, entitled the "Replica Trading
Post." Bristow said it was known that the Old Settler's had been meeting at the fairgrounds.
They occasionally made some commemorative cabins illustrating the old ways of cabin
construction to commemorate the people who settled Johnson County and to memorialize that
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 2 of 11
action. As time went on and the fairgrounds changed ownership, they had to relocate. The City
determined they could have a space in City Park for their cabins.
Bristow said they were originally going to move them, but they were determined to be in too
poor condition to move. They instead decided to have a celebration where they would have a
cabin building, similar to a barn raising. The Settlers were so interested in doing this that they
donated logs for the project. They had bronze letters that they used to mark which log they had
donated and who it was memorializing, or in memory to, but we don't think any of that still
exists.
Bristow explained they built the dogtrot cabin and it was a big celebration, and they continued to
meet in City Park from that point on. Eventually they decided the smaller cabin from the
fairgrounds could be moved. A local mover did some minor repairs and moved it to City Park in
1918. She shared a picture showing its original location on the fairgrounds from the 1890s. The
photo was from the Patterson Collection at SHSI. She said a lot of the photographs of the
cabins were from that Collection.
Bristow said the cabins were used by the Girls Scouts, school groups, and they really had a lot
of good use until sometime in the 1970s, when they started to deteriorate. She said by the time
the City wrote a grant to help with the roof portion of the project they had significantly
deteriorated. She shared photos from at least two years before the grant was received.
Bristow shared a photo from last summer of the cabins being rehabbed at Heritage Woodworks
in Clemons. She said that while some material had to be replaced because it was in such bad
condition, this group could use similar wood and they used the old ways of shaping the wood
and fitting the building together, so the result was still the same commemorative log cabin.
Another photo showed pieces tagged with little yellow labels. These were the original materials
retained in the rehab process. She said the cabins were disassembled, taken to Heritage
Woodworks, fit with new wood pieces, brought back, rebuilt and rechinked. Bristow said the
grant called for the use of cedar shingles because they would last longer than the tar paper roof.
The cabins are listed on the National Register of Historic Places. We know that the National
Park Service has determined they are eligible for that. Bristow said the Commission's process
uses many of the same criteria. She said the cabins need to have the same integrity that they
did when the National Park Service reviewed it. She said we are assured of the integrity
because, even though the grant was only for the roof, the State reviewed all of the work that
was going to be done on the cabins.
Bristow explained the State Historic Preservation Office agreed that the work being done was
necessary and maintained the integrity of the buildings. Staff believed that they would be eligible
as local landmarks for criteria a and b as they are significant to our history and the Old Settler's
and commemorative movement that happened across the United States. They possess an
integrity of location because one was built in this location and the other was moved by the Old
Settler's during their period of significance. The small cabin was moved in 1918. Because it was
moved by the same group around the same time the other one was built, and the other one was
built because they were going to move them there, we do not find an issue with integrity here.
Criterion c, which is the events, meaning commemorative and the Old Settler's Association, and
criterion e, the characteristics of the architecture, which obviously they do have.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 3 of 11
Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing.
Public Hearing Closed.
Kuenzli thought it would be appropriate to mention Heritage Woodworks in the history of the
cabins to acknowledge their authentic rehabilitation methods.
MOTION: Kuenzli moved to approve the designation of the Old Settler's Association of
Johnson County Cabins off of Park Road in City Park as an Iowa City Historic Landmark
based on the following criteria for local designation: criteria a, b, c, and e. Agran
seconded the motion. The motion carried on a vote of 10-0.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Ned Ashton House. 820 Park Road.
Bristow explained the Ned Ashton House is located right next to the river. She said it has a
Frank Lloyd Wright, Prairie/Mid-Century Modern look to it. She noted it fits well into the
landscape with its limestone, which was from Stone City.
Bristow shared a photo of the front entry door facing Park Road with a screened -in porch area.
She said this house was all built by Ned Ashton and his family. When they cast the big header
for the garage door, they used rope nailed onto the inside of the concrete form to spell out the
name Ashton and 1947.
A view of the cantilevered breakfast nook was displayed.
Bristow noted the owner and designer, Ned Ashton, was a very well-known bridge designer /
bridge engineer. She shared a photograph of him working in the lower level. Ned designed the
entire house using the same type of engineering principles and calculations that he would for
any of the suspension bridges and other bridges that he designed around Iowa and elsewhere.
Bristow said the images being shown were from a scrapbook one of his daughters compiled.
The daughter notes there were 73 pages of calculations for the concrete. The foundation,
footings, and columns were constructed just like he would for a bridge. This was advantageous
along the river because it meant the house could flood and he had designed it for that. It also
meant he had to design the footings to hold the 64,000 pounds of the chimney. He
overengineered the house, but that helped save it, because it has been flooded and was
actually flooding when he started construction.
Bristow explained his principles as an engineer were also very forward thinking when it came to
sustainability and reuse of materials. He bought in some packing crates, not small but gigantic
packing crates, that were used to haul things for the war. He disassembled them, reused and
straightened as many of the nails as he could. He used the wood for the concrete forms and
then reused it in the framing for the walls and the roof on the first floor. He was very interested
in passive ventilation. All these things are put into the design of the house.
Bristow shared a picture showing the kids involved in the building. It was constructed between
1946 and 1954 and that all of it, including the land, was $16,000.
Bristow said the importance of this house is in its design and its integrity, the character of the
design, and also its relationship to Ned Ashton. Bristow shared a few things from the scrapbook
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 4 of 11
about Ashton's career and accomplishments. He was nationally known and had won several
awards. She said part of the reason for moving forward with these local landmark designations
right now, is not only do we have the City Park Cabins that are done and going to be opening
again, but Parks and Rec is celebrating the 7011 anniversary of City Park Pool. Ned Ashton was
the one who designed that pool. So that ties these two properties together.
Staff found this property meets criteria a and b. It is associated with a significant person, so it
meets criteria d and a in the fact that it has the integrity and character of its architecture.
Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing.
Public Hearing Closed.
MOTION: DeGraw moved to approve the designation of the Ned Ashton House, 820 Park
Road, as an Iowa City Historic Landmark based on the following criteria for local
designation: criteria a, b, d, and e. Clore seconded the motion. The motion carried on a
vote of 10-0.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Old Post Office. 28 South Linn Street
Bristow pointed out only the Old Post Office is being considered, even though it is attached to
the Ecumenical Towers. They are two separate properties.
Bristow thought many communities assume these kinds of neoclassical civic buildings would be
landmarks because they really represent a very specific kind of early 20th century attempt to
create a civic ideal and they obviously are landmarks.
She said the City has maintained the integrity of this building When the new Post Office came
into existence the City came in and renovated this building to be the Senior Center. It is a
building the Senior Center Commission realizes is difficult to care for because it is historic and
has plaster walls, high ceilings, and such.
Bristow said the original Post Office was constructed in 1904. It was very dressed, very formal,
with a little bit of a Mansard roof. She shared a picture of it in its final state with the door to the
south on Washington Street. When they added to it, they completely replicated everything. In a
way, during this time period, the fact that they went so far to copy the details of the original and
just basically took this and made it bigger by more than two-thirds, that was kind of unique. It is
unique in that they went to such great lengths to expand it in the same way. They added the full
second -floor area where the Mansard roof was.
Bristow shared a view after it was rehabbed by the City in order to open as the Senior Center,
sometime after 1981. Bristow said the main integrity of the exterior of this building is
impeccable.
Bristow showed interior photos including some stairs in the southwest corner. She wasn't sure if
they were from the 1904 version that went up to some kind of an upper level under the Mansard
roof or if it was from the 1933 version.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 5 of 11
Bristow said the Senior Center Commission was always questioning the big limestone hunks
that are out in the front yard and what to do about them. When the skywalk was put in between
the parking garage and the building, an agreement was made to retain them. The project was to
put in a skywalk and remove part of the midlevel cornice, which is sculpted limestone. Since
skywalks come and go, patching that and making it match in any way would be impossible. It
was decided that they would maintain those removed pieces and keep them facing the same
direction in the same area of the site so they would weather the same. Unfortunately, they are
so close to the traffic they have darkened from soot and exhaust, but they are on a very heavy
concrete plinth in order to stay in that spot. She said the City will keep it and for a very good
reason, but is not regulated by landmark designation.
Bristow said the Senior Center Commission will meet next Thursday and she would go to
answer any questions they have. (Note inserted after Meeting: Senior Center Commission
meeting was canceled due to lack of quorum. Bristow will attend their April meeting to address
any questions)
Staff does feel the Old Post Office meets criteria a and b, and also a in the integrity of its
architecture.
Boyd asked if anyone had clarifying questions before opening the Public Hearing.
Public Hearing Closed.
Shope was curious if there was any indication of how it came to pass that they just replicated
the architecture rather than, as the Federal Government does sometimes, put on a red brick
addition. He wondered if it was Iowa City being Iowa City, or if it was public pressure.
Agran asked about saving the material, and nothing saying the material had to be saved. He
asked about a previous project on Brown and Gilbert where the owners were asked to save a
window.
Bristow said whenever someone removes an architectural feature, especially if it is stone or
brick, so we know it's going to be hard for them to copy if they need to put it back, we always
suggest heavily that they keep that with the house, but we cannot require it.
MOTION: Agran moved to approve the designation of the Old Post Office, 28 South Linn
Street, as an Iowa City Historic Landmark based on the following criteria for local
designation: criteria a, b, and e. Pitzen seconded the motion. The motion carried on a
vote of 10-0.
DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK
PROGRAM:
Bristow said the Commission's work plan is due as part of the annual report to the State.
Bristow said she and Boyd talked about having the formal work plan discussion changed to
November so when it's done, it is for the year starting within a month instead of doing it now
three months into the year.
Boyd explained his thoughts for doing the plan in the fall. He noted Commission terms were on
a July -June basis. Waiting until fall would allow new Commissioners to make it through a few
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 6 of 11
meetings before setting the plan. Secondly, the budget process gears up in January, so doing
the plan in November would allow the Commission to weigh in before the budget was set. He
also thought a stand-alone meeting might allow more thoughtful planning as opposed to
competing with other agenda items.
Bristow noted that the City budget is based on a fiscal year and their annual report to the State
was based on a calendar year, causing a bit of a disconnect.
Bristow explained she would hit the highlights from last year's plan and provide a status,
because some things would need to carry forward, and then point out a few things that are
coming up.
Bristow said the plan from last year was set up as different sections. There were key projects.
Seven local landmarks were submitted and five were successful.
Bristow said the Civil Rights Grant was supposed to be done in January. Due to delays an
extension was requested. She noted that whenever a community has one Federal grant, its
activity impacts all Federal grants, so they want to keep up-to-date.
Bristow said Akay Consulting had been hired for the Downtown District Survey implementation.
She said interiors of some buildings will be reviewed to confirm whether they are individually
National Register eligible.
Bristow said the Cabin Grant was complete and would be closed out by Parks and Rec.
Bristow explained that they will have a presentation on the Historic Preservation fund in the
future. Bristow said seven of eight projects approved during fiscal year 2018 have been
completed and the eighth will be complete in the spring.
She said for 2019 we have seven approved projects and one large one that is almost ready to
be approved. Bristow said we could possibly take another applicant during the fiscal year as
some of these projects finish up and come in under $5000. It would not likely be an entire
$5000, though.
Bristow said we have the intensive survey of 2040 Waterfront Drive. The consultant just
dropped off the final project.
Bristow said the National Register nomination of Clinton Street has been on her desk to review.
It needs to go through the process at SHIPO anyway. It will not be reviewed by their nomination
review committee until June. They will ask the Commission to review and comment on it.
Bristow reported on the Summit Street Monument. She said the consultant is beginning now
and will be done in time. He is reviewing the condition, making recommendations on how to
repair or stabilize the monument, planning on whether we should relocate it and put a replica
there or not. If it is moved, how should it be displayed and cared for.
Bristow said the City's consultant for the Sanxay-Gilmore House has provided information and
costs, which have been sent to the City Manager with a memo.Tthey are currently in
discussions with the University about allowing it to stay in its location. She said she would
provide a report to the Commission next time.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 7 of 11
Bristow said recruiting new Commission members was an item on the previous work plan. She
said new members were located for each of the areas except for the East College Street
District. She said a Jefferson Street representative may apply for the next term.
Consideration beyond the work plan was discussed. Bristow noted the Preserve Iowa
Conference was postponed. She said that senior staff still seemed supportive of moving forward
with it at some point but, at the same time, it will be a staff commitment that will be impossible at
this point.
Bristow noted the Education Outreach section on the work plan was open-ended in 2018. She
said they had a digital information priority. She said an intern will be working this summer on the
storybook aspect of GIS. The Commission needs to decide what people should be able to
search by, what images would go up, and what historic information should be populated related
to the Downtown survey.
Bristow said design guidelines need to be updated.
Bristow noted tax abatement was in the plan. A property tax exemption is available and is tied to
State and Federal tax credit processes.
Bristow said another item is additional survey and education work. She noted the City has very
little information on Kirkwood Avenue area, so it could start with a reconnaissance survey. She
said this could be done by volunteers and neighborhood people. She thought it could be done
with very little staff time if the Commission chose to take it on as a project.
Bristow said last year a newsletter was developed to go out with our yearly mailing to all the
property owners. Everybody liked it. The Commission liked it. Our intern wrote it and laid it out
and got it ready for us. We do not have that ability now, so Staff is requesting that a
subcommittee of the Commission be formed to write something to go in the newsletter and then
get it laid out so all we must do is print it and include it with the letters. She said the letter must
by done soon. The City now notifies property owners once a year about regulations, traditionally
in the spring because that's when people start thinking about their projects for the summer.
Kuenzli believed the newsletter was important because it is the Commission's PR with the rest
of City government, as well as with the community at -large. She said the only way most people
would have contact with the Commission would be if they had a house project that needed
attention.
Boyd believed there might be an opportunity to put out the newsletter in the fall and tie in to the
awards: ask for nominations about stuff people have seen, talk about their work, invite them to
the event, when it exists, and use that as a tool to talk about what it means to do historic work.
Bristow said they needed to completely change how the Historic Preservation awards are done.
She said if it takes as much staff time as it had for the past 10 years, the City wanted to do away
with it. The awards have been held for 36 years. She noted it is always well -attended.
Boyd asked to review the model used by the Human Rights Commission for their annual
awards. He said as we are thinking about our events, we should think about other City
successful award events. It seems we could ask them to provide some information.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 8 of 11
Bristow said money was received to mothball the Montgomery Butler House and the mothballing
was failing. In order to move forward a determining a use would be the first step.
Kuenzli asked if there might be an individual who would like to buy it, restore it, and live there.
Bristow said it's in the middle of Waterworks Park, on City property, without direct driveway
access.
Bristow noted the City Communications Department might force the Commission to eliminate
their Facebook page if it has no regular postings.
Boyd went through a list of things that must get done by the end of the year.
1. The Civil Rights Grant to finish.
2. The National Historic Register part of the Downtown District. Boyd said he would have a
memo next month regarding the steering committee. He noted there are a lot of people and
groups offering to be involved.
3. The Certified Local Government Grants. Bristow said all three of them could lead to potential
projects that need some Commission help, but they will all be done by June.
4. The Historic Preservation Fund.
On Boyd's should -do list, as future work items:
1. Decide about a local district for the Clinton Street and Railroad Depot area.
2. Historic Preservation Awards.
3. Immediate need with the letter/newsletter.
4. Public relations more broadly.
5. Financial Incentives.
6. Digital library.
Bristow added education and updating the Historic Preservation guidelines.
Karr noted his priorities. He said informing the public what it means to be and live in an historic
district and understanding what is really driving the addition of our districts. He mentioned
looking at Clinton Street and Kirkwood down the road, and how it plays into the Downtown, as
well. He thought there was a serious education gap because daily he looks at jobs in historic
districts and people have no idea what it means.
Karr also included the Downtown and taking a closer look at individual landmark status when
the property owner did not want to be involved in it. We had that happen this year. He wanted to
have an honest, frank discussion about that.
Burford expressed concern that people don't know how to do tax abatements or understand
how it benefits them.
Bristow agreed with educating realtors so they can talk appropriately about properties they are
selling. She thought a similar program might be useful for developers.
Boyd said he would like to discuss landmarks and financial incentives, looking at what other
communities have done. He wondered if there was someone who could come talk to the
Commission about how they have used it and the types of things that have been done.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 9 of 11
Bristow said she would make a plan of the things that the Commission will be discussing on
future agendas and talk about the idea of setting a priority at one meeting for the next meeting
so we can compile the information we need. Then during the meeting when it is on the agenda,
it can be discussed thoroughly, down to in some cases, the actual tasks that need to happen to
accomplish this, and then how does it need to be assigned, depending on the activity.
Boyd recommended discussing the newsletter as the priority for next agenda.
Agran said he was in favor of setting a subcommittee to handle the letter. Then at the next
meeting the Commission could move to approve it.
DeGraw said she would go with what it is currently, update the photos, update anything out-of-
date, and then have a draft ready for people to look at next time for approval.
Agran thought the idea of forming a PR subcommittee would still be good, though, so the
subcommittee could start to strategize a few plans for the awards, for instance, or for
communication with people.
Burford wanted to look for a model demonstrating the economic benefit of the work that is done
by the Commission and the dollars that are brought into the community. She wanted the City
Manager to see there is a large investment that happens in the community because of the work
of the Commission and then maybe we could get more staff time.
Bristow agreed that staff time and projects must be tied to the City's strategic plan and the
financial stability of the community.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF
Minor Review —Staff Review.
809 South 7th Avenue — Dearborn Street Conservation District (new front and rear stoops).
527 North Van Buren Street — Goosetown/Horace Mann Conservation District (non -historic rear
step and canopy removal).
CONSIDERATION OF MINUTES FOR FEBRUARY 14, 2019
MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's
February 14, 2019 meeting. Karr seconded the motion. The motion carried on a vote of 10-0.
COMMISSION INFORMATION AND DISCUSSION:
Agran provided an update on 410 Clinton, the brick Italianate house that did not get approved
for landmark status. He said the City is in negotiations with the owner of that property to, in
exchange for landmarking the building, give the property owner the opportunity to buy the two
properties directly to the south and they are seeking increased development rights on that land.
City staff sought Council's indications of whether they would approve that project, not in a
commitment, but tentatively, so City staff did not pursue it down the road to find out later that
City Council was not interested. They talked very basically about what that project could look
like.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 10 of 11
Agran wanted to bring it up, partially because that property sold and transitioned owners during
the process of identification and landmarking.
He noted since he has been on the Commission there have been three prominent properties
that have been leveraged by developers to get increased development rights somewhere else.
He believes the City uses that as a strategy for protecting properties. He noted City Council will
not vote to landmark a building but then, directly after that, the building gets landmarked as part
of a negotiation for increased private benefit at the expense of the public. He noted other
examples to be the Unitarian Church and Tate Arms.
Agran did not believe it was an effective strategy to mortgage public agreements about how
zoning works to protect individual properties. Though it does protect the properties, developers
could approach owners of properties listed as potential landmarks to buy those properties,
knowing they could then leverage them for gain.
He said 410 Clinton had very little development potential on that site, so there was very little
loss of development potential on that site if it had been landmarked. Now we're looking at
landmarking it and giving away a lot more.
Agran thought a conversation should happen at the City Council level or City Manager about
how do we proceed as a Commission in identifying and protecting properties without leaving
them and the City vulnerable to being leveraged for private gain. He believes the City got played
and is concerned as a Commission member and as a citizen how the City proceeds.
Karr said it was not a good precedent to set.
In a previous City meeting, Bristow noted Staff commented it could be difficult for the
Commission to make a decision to take down one historic house to save another. This was
related to the Sanxay-Gilmore House and the two properties on Gilbert Street. Bristow thought
the 410 Clinton situation was similar. You must put one property over another, which is not
something preservationists usually like to do. While the house at 410-412 Clinton is very
important and should be preserved, the house at 400 Clinton is also individually eligible for
listing in the National Register.
Boyd noted City Council had an opportunity to decide what policy would exist for everything, to
make sure it was known and public for all to use. He said they chose not to do that and now
they are offering benefits one -by -one.
If Council wants to know what the Commission thinks they should ask in a public way, putting it
on an agenda so the public could come into the discussion too.
ADJOURNMENT: Agran moved to adjourn the meeting. Seconded by Karr
The meeting was adjourned at 7:15 p.m
Minutes submitted by Judy Jones
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 11 of 11
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2018-2019
TERM
NAME
EXP.
4/12
5/10
6/14
7/12
8/9
8/23
9/13
10/11
11/08
12/13
1/10
2/14
3/14
AGRAN,
THOMAS
6/30/20
X
X
X
O/E
X
X
X
O/E
X
X
O/E
O/E
X
BAKER,
6/30/18
X
X
X
--
--
-
ESTHER
BOYD,
KEVIN
6/30/20
X
X
X
X
X
X
X
X
X
X
X
X
B U I LTA,
ZACH
6/30119
X
X
X
X
X
X
X
X
X
X
X
X
X
BURFORD
,HELEN
6/30/21
--
--
-
X
X
O/E
X
O/E
X
X
X
X
CLORE,
GOSIA
6/30120
X
X
X
X
O/E
O/E
X
O/E
X
X
O/E
X
X
DEGRAW,
SHARON
6/30/19
X
X
X
X
O/E
X
X
X
X
X
X
O/E
X
KARR, G.
6/30/20
X
X
X
O/E
X
X
X
X
X
X
X
X
X
T.
KUENZLI,
CECILE
6/30/19
X
X
X
O/E
X
X
X
X
X
X
O/E
X
MICHAUD,
PAM
6/30/18
X
X
X
-
--
--
--
--
-
PITZEN,
QUENTIN
6/30/21
--
--
X
X
X
X
X
X
X
X
X
X
SHOPE,
LEE
6/30/21
--
--
X
X
X
O/E
X
X
O/E
X
X
SWAIM,
GINALIE
6/30/18
X
X
X
--
WAGNER,
6/30/18
X
X
X
FRANK
i
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Human Rights Commission: March 19
Item Number: 5.e.
APPROVED Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Barbara
Kutzko, Tahuanty Pena, Adil Adams, Jonathon Munoz.
Members Absent: Noemi Ford.
Others Present: Andrea Cohen.
Staff Present: Stefanie Bowers.
Recommendation to Council: No.
Call to Order: The meeting was called to order at 5:30 PM.
Approval of February 19, 2019 Meeting Minutes: Kutzko moved to approve the
minutes; the motion was seconded by Falk. A vote was taken, and the motion passed 5-
0. (Pena abstained) (Maliabo, Munoz not present).
Funding Request for Archibald Alexander Elementary PTO: This is a funding
request to offset the cost of the first annual Father -Daughter, Mother -Son Night at
Alexander Elementary School.
To date, the Commission has supported community funding in the amount of $1,106.00
for fiscal year 2019. Kutzko moved to approve $200.00 for this request, the motion was
amended by Adams to $250.00, Pena seconded. Commissioners discussed whether
the event was exclusionary, but then noted that it was open to all according to the
application. They also inquired as to whether the funding the group requested from
another City department was granted. The PTO is doing the event in conjunction with
the South District Neighborhood Association (SDNA) and Zeta Phi Beta Sorority. The
SDNA received funding through the Social Justice and Racial Equity grant for fiscal year
2019.
Munoz made a friendly amendment to fund at $150 to cover the price for food per the
budget submitted with the request, McGinnis seconded. The motion passed 7-1 (Adams
in the negative).
Proclamations: Two proclamations have been submitted for the Council meeting of
April 2, Iowa Marriage Equality Day (April 3) and National Fair Housing Month (April).
Pena will accept both on behalf of the Commission at the Council meeting.
Strategic Plan and Committee Updates: There are four committees that assist in
advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena);
Public Safety (*McGinnis, Munoz, Maliabo); Education (Falk, Ferdig, Pena, Kutzko); and
APPROVED Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Community Outreach ('Adams, Falk, Munoz). Asterisks designates chairs of the
committees.
Housing Committee has not been active aside from a couple of affordable housing
advocates that came to talk to the Commission about area programs.
Cohen did the update for Public Safety. Cohen has been working with the committee on
hate speech that is occurring in Iowa City. Cohen would like to create a data base of
hate speech occurrences in Iowa City to assist with identifying individuals/groups doing
it and to track trends.
Cohen has met with the University of Iowa Dean of Students, Resident Assistance
Coordinator, and the Director of Women's Resource and Action Center. Cohen would
like to see the University conduct how to respond to hate speech trainings for students.
The trainings should include role playing so that students would know how to respond
when it happens to them. Ideally, she would like to see a community toolkit that would
borrow from resources across the country. The toolkit would include what to do if it
happens to you and mechanisms to handle and deal with the trauma that it inflicts.
Education Committee is meeting later this evening.
Community/Outreach Committee has nothing new to report.
Social Justice and Racial Equity Grant: On May 15 the Commission will hold a work
session that allows feedback from the public on the grant process. All the groups who
submitted applications for fiscal year 2019 will be invited to come and provide feedback.
A few Commissioners feel that a listening post may be preferred over a work session to
make the feedback process less formal and perhaps more candid. Feedback from
surveys on the process have been sent to applicants and 10 have been received to
date. The need for an actual work session is perhaps a way to get some information
that comes from how someone is talking about the process versus a statement in a
survey.
Commissioners also need to think of the procedure that will be followed at the work
session. To make it productive and allow all who wish to speak to have that option.
This will be discussed at the April Commission meeting.
Youth Awards:
The event will be May 8 at The Englert. The Mayor will deliver brief remarks. Pena will
deliver the welcome, Munoz the presentation, Ferdig will distribute the awards, and
Kutzko will deliver the closing.
2
APPROVED Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Reports of Commissioners:
Malibo spoke on an incident she had at her daughter's school that involved derogatory
remarks made towards her by another parent.
Munoz mentioned that the League of United Latin American Citizens 308 will be
sponsoring a Loteria Night at The Mill as part of a fundraiser on March 31.
Ferdig is assisting on the planning for the 3rd Annual Science of Health Equity Summit
being held on April 4, at the University of Iowa's College of Public Health Building.
Pena recently participated in a meeting with a member of the Housing and Community
Development Commission. The discussion centered around ways the two Commissions
can work together to avoid funding the same organizations within the same grant
cycles.
Adjournment: Motion to adjourn at 6:58 PM.
3
Member Attendance Sheet
Member
Term
Exp.
1/8
1/24
2/19
3119 4/16 5/21 6/18 7/16 8/20 9/17 10/15 11/19 12/10
Maliabo
1/2021
Present
Present
Present
Present
McGinnis
1/2021
Present
Present
Present
Present
Munoz
1/2021
Excused
Present
Present
Present
Kutzko
1/2020
Present
Present
Present
Present
Falk
1/2020
Present
Present
Present
Present
Pena
1/2020
Present
I Present
ExCused-I
Present
Adams
1/2022
Excused
I Present
Present
I Present
Ferdi
1/2022
Present
Present
Present
Present
Ford
1/2022
Present
Excused
Present
Excused
KEY: X
= Present
O
= Absent
O/E
= Absent/Excused
NM
= No meeting
---
= Not a Member
i
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Library Board of Trustees: February 28
Item Number: 5.f.
i96"IWAt K--')VVCITY
`r,w. PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
ar , me Susan Craig •cw" 3193563200-eex 3193563494-wwwxpLOrg
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
February 28, 2018
Members Present: Diane Baker, Wesley Beary, John Beasley (in at 5:06 pm), Janet Freeman,
Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: Kellee Forkenbrock.
Staff Present: Terri Byers, Elsworth Carman, Maeve Clark, Kara Logsden, Anne Mangano,
Patty McCarthy, Elyse Miller, Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:03 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the January 24, 2019 Regular Meeting of the Library Board of Trustees were reviewed.
Freeman asked for clarification about the Neighborhood Center grant. A motion to approve the Regular
Minutes was made by Baker and seconded by Kirsch. Motion carried 7/0.
Items for Discussion/Action.
FY20 Downtown Building Calendar. Kirsch asked about the difference between regular staffing and
holiday staffing. Freeman reiterated how pleased she was the library remained open during the polar
vortex. A motion to approve the proposed FY20 Downtown Building Calendar was made by Freeman
and seconded by Washington. Motion carried 8/0.
Policy Review: 813: Unattended Children Policy. No changes were recommended to the policy by staff.
No Board action required.
Family Parental Leave Policy. Paulios explained that a union/management meeting was held 1/9/19 at
which time Paulios requested this benefit be extended to American Federation of State, County, and
Municipal Employees (AFSCME) staff. The Board has approved this benefit for
Administrative/Confidential staff. Byers said a side letter offering the benefit was offered to library staff
and fire staff. Kirsch asked about the side letter is. Byers explained a side letter addresses a specific issue
to be addressed rather than opening the entire contract for one specific purpose. A request to extend
the Family and Parental Leave Policy to cover eligible American Federation of State, County, and
Municipal Employees (AFSCME) has been approved by the City of Iowa City. This side letter would take
effect as soon as the City Manager signs off on it after Board approval. A motion to extend coverage of
the Family and Parental Leave policy to eligible AFSCME staff was made by Kirsch and seconded by
Semel. Motion carried 8/0.
FY20 State Accreditation: Americans with Disability Act Checklist for Existing Facilities. Carman explained
this is a new aspect to the accreditation process, comprising four sections, of which only one needs to
be addressed by the library. We directed our focus on the first section of the checklist. Semel asked if
we received any ADA complaints or requests from patrons. Carman said we are adding door openers to
the Business Office. Beasley asked who owned the building. Carman said the City owns the building.
Beasley thinks since the City owns the building it should be included in the process and thinks the City
needs to fill out the ADA section. Paetzold said this checklist is a part of the accreditation process, and
not about ADA compliance. Kirsch said her experience with the State Library is they are not policing
things. Beasley wants a qualifier on the accreditation signature page stating that part 1 of the ADA
checklist is subject to review by City staff and the library reserves the right to amend and revise based
on City input. Carman thanked staff for their efforts on the accreditation document.
Staff Reports.
Director's Report. Carman noted the library stayed open during the polar vortex. We had some HVAC
issues, one causing the east doors to be closed for a couple of days until the problem was fixed.
Carman is meeting with outside agencies and getting to know other constituents in the community.
Carman noted the Cleveland Public Library is going fine free. Semel asked about radical hospitality
Carman mentioned when he was a candidate. Semel is also curious about what the hiring process was
like from Carman's perspective.
Departmental Reports:
Children's Services. Freeman asked about the student success card and how will home -schooled
students and Willowwind students would be included. Pilkington said homeschooled children in Iowa
City are part of the school district. Pilkington said once the student success card has been distributed to
the school district, it will offered to Regina and other schools.
Collection Services. Kirsch asked about the discovery kits. Mangano said the bike kit has bike tools and
things one needs for fixing a bike. Typically the kits have books to support the specific activity plus the
tools to help execute the activity. For example, the Birdwatching discovery kit has binoculars, a map,
and books about birds. The checkout period is three weeks with no renewals. Patrons may place a hold
on a discovery kit.
IT. No comments.
Development Office. McCarthy thanked Baker and West for helping at the Hy -Vee wine tasting
fundraiser. This event was 5% ahead of last year; we received $2947. McCarthy reminded everyone the
Friends Foundation is hosting a community opportunity to Meet the Director on Thursday, May 16,
2019, from 4-6 pm in the downstairs gallery.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
2
President's Report.
Logsden, McCarthy, Paetzold have been meeting to assist Carman in meeting community members,
service clubs, peer institutions, community partners, etc. Carman appreciates the group's assistance.
Nominating Committee. Paetzold said three people have volunteered to participate on the Nominating
Committee. Semel had concerns about last year's process, which he pointed out did not violate the By-
laws. Semel said that two of the committee members nominated themselves last year. Paetzold stated
that two members were nominated by others and included in the slate. Also, the Secretary was
nominated for a third time. He believes the Board needs to look at this. Kirsch said arithmetically, only
three people can be officers. Paetzold said the selection is done by the committee, the vote is by the
entire board. Paetzold said last year a call was put out for Board members to nominate officers and a
slate was presented. Beasley said that he would like the issue to be included in the process when the
Board reviews the By -Laws. A By -Laws review committee has been established with Beasley, Semel, and
Washington. They will come back to the group in May with recommendations. Baker, Kirsch, and
Freeman will serve on the Nominating Committee with Baker to chair. They will meet next month to talk
about the process.
Announcements from Members.
Committee Reports.
Foundation Members. No meeting.
Transition Committee. Kirsch said subjects discussed include: legacy budget questions; working with
Byers on union matters; Iowa City UNESCO City of Literature (COL) relationship, the fine free
implementation project. Also discussed was what is policy and what needs to be policy, for example,
opening the lobby during the polar vortex. Carmen appreciates the Board responsiveness and
coordinator assistance he has received. Paetzold encouraged him to ask for help if he needs it.
Communications. None. There were a number of articles in local press this month.
Disbursements.
The MasterCard expenditures for January, 2019 were reviewed. A motion to approve the disbursements
for January, 2019 was made by Baker and seconded by Beasley. Motion carried 8/0.
Set Agenda Order for February Meeting.
Move Director evaluation to August.
Library Copyright Policy.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Washington.
Motion carried 8/0. President Paetzold closed the meeting at 6:20 pm.
Respectfully submitted,
Elyse Miller
3
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E Absent/Excused
NM = No meeting
Meeting Date
Name
Teriration
ExpDiane
4/26/18
5/24/18
6/28118
7/26/18
8/23/18
9/27/18
10/25/18
11/15/18
12/20/18
01/24/19
2/28/19
3/28/19
Baker
6/30/19
X
x
x
x
x
X
x
x
x
O
X
x
Wesley Beary
6/30/21
Not on Board
x
X
x
x
x
O/E
x
O/E
John Beasley
6/30/21
x
X
x
x
x
x
x
x
x
x
x
O
Kellee
Forkenbrock
6/30/23
x
x
O/E
x
x
O/E
x
x
O/E
x
x
x
Janet Freeman
6/30/19
X
X
X
O/E
O/E
x
x
O/E
x
x
O/E
x
Adam Ingersoll
7/30/18
O/E
X
X
x
X
Off Board
Carol Kirsch
6/30/23
X
x
x
x
O/E
X
x
x
x
x
x
x
Robin Paetzold
6/30/23
O/E
X
X
X
x
x
x
x
x
x
X
O/E
Jay Semel
6/30/19
X
x
x
x
x
x
x
x
O/E
x
x
x
Monique
Washington
6/30/21
X
x
O
1 O
x
I O/E
x
x
O
x
x
O/E
KEY:
X = Present
O = Absent
O/E Absent/Excused
NM = No meeting
i
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Planning & Zoning Commission: March 7
Item Number: 5.g.
-� CITY OF I®WA CITY
"'t "'►# ll� go',
aM E M 0 R A N D U M
Date: March 22, 2019
To: Mayor and City Council
From: Anne Russett, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their March 21, 2019 meeting the Planning & Zoning Commission approved the March 7
minutes with the following recommendation to the City Council:
By a vote of 6-0 the Commission recommends adoption of CPA18-00002, an application to
amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units
per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from
Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for
approximately 24 acres.
By a vote of 4-2 (Baker and Martin dissenting) the Commission recommends approval of
REZ18-00013 and SUB18-00006, an application for a Sensitive Areas Development Plan and
rezoning of approximately 73.15 acres of land from Interim Development -Low Density Single -
Family (ID -RS) zone, Low Density Single -Family (RS -5) zone, Planned Development Overlay /
High Density Single -Family Residential (OPD/RS-12) zone, and Low Density Multi -Family
Residential (RM -12) zone to Planned Development Overlay / High Density Single -Family
Residential (OPD/RS-12) zone for approximately 45.48 acres of property and Planned
Development Overlay / Highway Commercial (OPD/CH-1) zone for approximately 23.83 acres
of property; and a Sensitive Areas Development Plan. And an application for a preliminary plat
for Forest View, a 73.15 -acre subdivision, to create 11 commercial lots, 4 multi -family lots, 60
single-family lots, and 9 outlots with the conditions outlined in the draft conditional zoning
agreement including:
-1. Prior to the issuance of any building permit, the applicant execute an affordable housing
agreement with the City that outlines the specifics of the relocation plan for the residents
of Forest View.
2. On Lots 5-8, development shall be subject to the standards for Large Retail Uses, which
calls for details and features that provide visual interest, reduce the perception of the
mass of the building, provide attractive entrance features and quality materials.
3. On Lots 5-8, buildings shall be setback a minimum of 15 feet from Forest View Drive.
4. On Lots 9, 10, and 11 development shall be subject to the CN -1 zoning regulations.
5. On Lot 1-4 development shall be subject to the CN -1 zoning regulations with a few
exceptions (e.g. build -to line standards; location of parking, loading, drives, and aisles;
and drive-throughs.)
6. Development shall be subject to detailed design guidelines that address signage
(including a master sign plan), building materials, and lighting.
7. Upon final plat approval, the owner execute a subdivider's agreement with the City that
addresses, among other things, the need for annual certification of private storm water
management systems to ensure that the systems will be properly maintained.
8. All single-family development shall have clearly defined main entrances identified by
either a porch or a canopy, transom and sidelight windows, pilaster and pediment, or
March 22, 2019
Page 2
other architectural features; and that the main entrances of each dwelling unit must face
the street.
9. Owner shall maintain a landscaped buffer between the proposed single-family,
manufactured housing community and the existing single-family neighborhood.
10. Owner shall ensure a 40 -foot area along N. Dubuque Street remain unimpacted by the
development.
11. One of the multifamily buildings is to be for senior housing
12. $100,000 dedicated by the owners for recreational equipment in Outlot D and Lot 49.
This recommendation is contingent upon approval of the comprehensive plan amendment by
City Council, evidence of ownership of all property to be developed, and confirmation of [DOT
and FHWA approval of North Dubuque Street access.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
MARCH 7, 2019 —7:00 PM — FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max
Parsons, Mark Signs
MEMBERS ABSENT: Billie Townsend
STAFF PRESENT: Sara Hektoen, Kent Ralston, Anne Russett, Danielle Sitzman
OTHERS PRESENT: Jimmy Becker, Jason Friedman, Deb Heiken, Jon Dentel, Marcial
Utalo, Donna Davis, Claudio Narcio, Margarita Baltazar, Paula
Giudici, Rafael Morataya, Margarita Rodriguez,
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 the Commission recommends adoption of CPA18-00002, an application to
amend the North District Plan land use map from Multi -Family Residential (8-13 dwelling units
per acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from
Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for
approximately 24 acres.
By a vote of 4-2 (Baker and Martin dissenting) the Commission recommends approval of REZ18-
00013 and SUB18-00006, an application for a Sensitive Areas Development Plan and rezoning
of approximately 73.15 acres of land from Interim Development -Low Density Single -Family (ID -
RS) zone, Low Density Single -Family (RS -5) zone, Planned Development Overlay / High Density
Single -Family Residential (OPD/RS-12) zone, and Low Density Multi -Family Residential (RM -12)
zone to Planned Development Overlay / High Density Single -Family Residential (OPD/RS-12)
zone for approximately 45.48 acres of property and Planned Development Overlay / Highway
Commercial (OPD/CH-1) zone for approximately 23.83 acres of property; and a Sensitive Areas
Development Plan. And an application for a preliminary plat for Forest View, a 73.15 -acre
subdivision, to create 11 commercial lots, 4 multi -family lots, 60 single-family lots, and 9 outlots
with the conditions outlined in the draft conditional zoning agreement including:
1. Prior to the issuance of any building permit, the applicant execute an affordable housing
agreement with the City that outlines the specifics of the relocation plan for the residents
of Forest View.
2. On Lots 5-8, development shall be subject to the standards for Large Retail Uses, which
calls for details and features that provide visual interest, reduce the perception of the
mass of the building, provide attractive entrance features and quality materials.
3. On Lots 5-8, buildings shall be setback a minimum of 15 feet from Forest View Drive.
4. On Lots 9, 10, and 11 development shall be subject to the CN -1 zoning regulations.
5. On Lot 1-4 development shall be subject to the CN -1 zoning regulations with a few
exceptions (e.g. build -to line standards; location of parking, loading, drives, and aisles;
and drive-throughs.)
6. Development shall be subject to detailed design guidelines that address signage
(including a master sign plan), building materials, and lighting.
7. Upon final plat approval, the owner execute a subdivider's agreement with the City that
Planning and Zoning Commission
March 7, 2019
Page 2 of 18
addresses, among other things, the need for annual certification of private storm water
management systems to ensure that the systems will be properly maintained.
8. All single-family development shall have clearly defined main entrances identified by
either a porch or a canopy, transom and sidelight windows, pilaster and pediment, or
other architectural features; and that the main entrances of each dwelling unit must face
the street.
9. Owner shall maintain a landscaped buffer between the proposed single-family,
manufactured housing community and the existing single-family neighborhood.
10. Owner shall ensure a 40 -foot area along N. Dubuque Street remain unimpacted by the
development.
11. One of the multifamily buildings is to be for senior housing
'12. $100,000 dedicated by the owners for recreational equipment in Outlot D and Lot 49.
This recommendation is contingent upon approval of the comprehensive plan amendment by
City Council, evidence of ownership of all property to be developed, and confirmation of IDOT
and FHWA approval of North Dubuque Street access.
CALL TO ORDER:
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA.
None.
COMPREHENSIVE PLAN AMENDMENT (CPA18-00002):
A public hearing on an application to amend the North District Plan land use map from
Multi -Family Residential (8-13 dwelling units per acre) to Low -Medium Mixed Residential
(8-13 du/ac) for approximately 24 acres and from Low -Medium Mixed Residential (8-13
du/ac) to Multi -Family Residential (8-13 du/ac) for approximately 24 acres.
Russett stated the North District Plan was adopted in 2001, she showed a map of the area as
adopted in 2001. In 2001 the area of the proposed Forest View Development was identified as
appropriate for single family development and conservation design. The Plan also
acknowledged the existing Forest View Mobile Home Park. In December 2016 the City received
an application to amend the North District Plan for the Forest View Development. Based on what
the development was proposing a Comprehensive Plan Amendment was needed due to the
proposed changes in land uses from a lower density residential nature to commercial and higher
density multifamily. Russett showed a map of the original concept the Plan amendment was
based on, it had a hotel proposed along North Dubuque Street, a single family housing
community proposed toward the center of the site and multifamily proposed toward the western
edge of the site. In August of 2017 the City Council adopted an amendment to the North District
Plan, this amendment changed the land use from low density residential to commercial along
North Dubuque Street and 1-80 and low/medium mixed residential and multifamily (both at a
density around 8-13 du/ac). The low/medium density residential was proposed at the center of
the site and the multifamily to the west. Russett showed a map of the current future land use
map as it was amended in 2017. The 2017 amendment also added several goals that generally
address the relocation of the Forest View Mobile Home Park residents, the preservation of the
scenic North Dubuque Street corridor, and also goals related to buffering commercial and
Planning and Zoning Commission
March 7, 2019
Page 3 of 18
multifamily development from existing single family residential. In February 2018 the City
received an application for the proposed rezoning and preliminary plat which the Commission will
be discussing later tonight, and over several months the applicants for the rezoning worked with
City staff on the concept for Forest View. During those discussions staff recommended changes
to the initial concept that was presented at the time of the 2017 Comprehensive Plan
Amendment. These changes included moving the hotel further north and west on the site,
further away from North Dubuque Street, which in turn resulted in moving the proposed single
family further west and the multifamily toward the center of the site. Russett explained these
revisions were suggested to create a better transition between the existing single family to the
west and the proposed single family, multifamily and then most intensive commercial uses.
Russett stated that due to the staff driven changes in the concept that was originally presented
as part of the 2017 Comprehensive Plan Amendment, staff is now recommending an update to
the future land use map to reflect these changes. Staff received an application from the
applicant to modify the future land use map. Russett showed an exhibit that aligns the land use
map with the current rezoning proposal.
Russett reiterated the proposed amendment only adjusts the land use map, the amendment will
carry forward the goals that were adopted in 2017 related to housing, transportation and scenic
corridor goals and it will also more accurately reflect the current land use proposal. She noted
when reviewing Comprehensive Plan Amendments there are two criteria that these amendments
need to be reviewed against. The first is that circumstances have changed, and/or additional
information or factors have come to light such that the proposed amendment is in the public
interest. Russett stated additional factors came to light after the 2017 Plan amendment was
adopted. Frist the location of the hotel was recommended to be moved away from North
Dubuque Street to maintain that scenic corridor. The shift in the hotel resulted in it being located
in close proximity to the proposed single family community which was a concern from staff and
the applicant, therefore the single family was shifted further to the west. Russett noted the
current proposal does provide better transition from single family to multifamily to commercial.
The second criteria is the proposed amendment will be compatible with other policies in the
Comprehensive Plan. Russett explained this amendment supports several goals within the
North District Plan including providing opportunities for new housing development that
compliments existing neighborhoods, retaining single family residential character, and locating
higher density housing closer to commercial areas. In addition, in 2017 a goal was added
related to multifamily residential created adjacent to the Mackinaw Village neighborhood that any
multifamily must incorporate design standards (setbacks, woodland buffer, etc.) to maintain the
livability of the Mackinaw Village corridor neighborhood and with the current proposal the
multifamily is being shifted away so it is no longer adjacent to the Mackinaw Village
neighborhood.
Staff finds the proposed amendment meets the two criteria and recommends approval of the
proposed amendment to the North District Plan land use map.
Baker noted that up until 2017 the Comprehensive Plan noted this area for residential only for
almost 15 years and asked if under that Plan could a planned area development have been
made that would have accommodated higher density residential for the entire area. Russett
stated not for the entire area. Baker asked if there was always a necessity that certain parts of
the area could only be used for commercial. Russett noted that in the 2001 Plan certain areas
could only be used for multifamily. Baker noted however based on the original Plan the whole
area could have been a mix of single family and multifamily with no commercial. Russett
confirmed that was the original Plan. Baker asked if any plans were submitted for higher density
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March 7, 2019
Page 4 of 18
in that area over all those years. Russett is not aware of any applications. Baker acknowledged
he is confused by this project because the concerns that lead to this recommended change
should have been obvious even before the 2017 proposal was approved. The 2017 proposal
was approved by staff, the Commission and the Council and now is coming back saying the hotel
doesn't work in the original area and that should have been evident on the 2017 process.
Russett explained that typically when looking at an amendment to the land use map there is not
detailed concepts and it is more conceptual. Therefore once the applicant began working with
staff on the concept in more detail and the rezoning process it is when more details emerged and
it was felt the land uses needed to shift. Baker asked then what the possibility was for once they
begin working on more details with this new land use map and amendment there would be more
shifts and need to revisit. Russett does not anticipate any issues.
Hensch opened the public hearing.
Jimmy Becker (Blackbird Investments) is the representative of the ownership of North Dubuque,
LLC and the co -applicant, Forest View Tenant Association. He stated that they are here to help
the residents of Forest View experience the American dream and collaborate with the greater
community to enhance connectivity, in all sense of the word. It is their hope to have the
residents into their new homes before the next winter. As everyone knows this winter has been
very unforgiving and has been especially challenging for the residents of Forest View. Becker
acknowledged there are major milestones yet to be accomplished but requests for the
Commission to approve the proposed Comprehensive Plan Amendment, the Sensitive Areas
Development Plan, preliminary plat and rezoning of the overall site. He added they hope this
decision can be achieved this evening. Becker stated that per the Commission's request and in
collaboration with City staff they have diligently worked over the last few weeks to address the
items discussed at the last meeting and are available for the rest of this evening to address any
further questions. Becker reiterated their primary objectives and addressed some of the issues
from the staff report. Their four primary objectives are relocation, access, preservation and
compliance. As stated at the last meeting this development will provide relocation opportunity
and safe, quality, affordable housing for the residents of Forest View. It will also provide a
secondary access within the development. It preserves trees, sensitive areas and the beautiful
entryway. Finally it creates a Code compliant development that will be complimentary to the
adjacent development and will not adversely impact the surrounding neighborhoods.
With regards to items from the staff report, Becker stated on Tuesday they hosted a
neighborhood meeting for residents to discuss traffic impacts. Molly Long, the traffic consultant,
was present at that meeting to give a summary of the traffic report and answer questions. The
meeting lasted about an hour and involved about 20-30 community members from Knollwood,
Idyllwild, Peninsula, Mackinaw and Forest View along with two members of City staff. There was
one question that required a follow up in absence of the civil engineer regarding visibility at the
intersection effects on the turning lanes. In response, right turns on red will be permitted on all
legs of the intersection as there is nothing impeding sight distance on the development. Second
item in the staff report was with regards to traffic calming solutions. Becker noted they reviewed
three options with City staff, first was a stop sign at the intersection of Haywood Drive and Forest
View Drive, the second was a mini -turnabout island at the same intersection, and the third was
onsite parking which is currently contemplated. Becker stated their traffic consultant concurred
with Kent Ralston, the City's transportation planner, who felt the stop sign wouldn't work. North
Dubuque LLC's civil engineer concluded the mini -turnabout island would negatively impact the
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March 7, 2019
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on -street parking so conclusively it was determined that on -street parking was the best option
when looking to deter cars from speeding. Another item on the staff report was Outlot D and Lot
49, the recreation areas. Becker said they do have more detail this evening on those areas and
noted that Thursday of last week the Center for Worker Justice and Forest View Tenants
Association met to discuss the dimensions and areas as far was what their interest in building
was. Becker showed some renderings of the lots and dimensions. Outlot D is the size of
regulation soccer field. Lot 49 will house playground equipment, community garden and picnic
area. Becker reiterated the ownership has committed $100,000 to this recreational space during
development and that commitment will be reflected in the Affordable Housing Agreement their
attorney is drafting in collaboration with the City Attorney's Office. Another item Becker wanted
to discuss from the staff report was the cross section along North Dubuque Street and he
acknowledged there has been some emails sent by the residents of Knollwood, so they
presented tonight illustrations of the cross section. With regards to buffers for light and sound
they have worked to refigure the lot for the gas station so the building will be at the back of the lot
to deter vehicular traffic on that part of the lot. Per the request of the Knollwood neighbors they
are also adding a tree buffer of evergreens behind the building. As far as the distance from the
building and then neighbor to the south, it will be 224 feet and the total outlot space is 1.2 acres
of tree buffer. With regards to elevations and signage Becker noted that with the exception of
signage on the retaining wall on North Dubuque Street there will be no independent signs along
North Dubuque Street. A summary of the Conditional Zoning Agreement was also provided in
the staff report and that included the sample boards that will be used. Becker also included other
community work Neumann Munson (the architect on the project) has done. Becker next showed
the specs for the proposed manufactured housing which was requested by the Commission.
With regards to specific signage and renderings Becker stated it was impossible for them to
supply any images since the parcels will not sell until the property has been rezoned and owners
are not yet determined. He acknowledged that they and all future owners will be required to
comply with City Code and the Conditional Zoning Agreement.
Martin asked about the Dubuque Street Trail and how that will fit into this development. Russett
stated it will be on the east side of the project site and showed the location on a map.
Baker asked if there is an option to also get a sound barrier structure in addition to the tree buffer
for the neighbors to the south. Becker noted there is 1.2 acres of tree timber behind the
evergreen tree buffer.
Baker noted at the last meeting when asked if the entire project was predicated on having a
commercial component the answer was yes as well as having a gas station at that location. He
asks again if there was not a gas station at the location this entire 24 acre project will not work.
Becker once again confirmed the necessity of the gas station and commercial area. Baker
asked about moving the gas station further down Forest View Drive and Becker noted there are
other issues such as traffic flow, topography and tree preservation. It was the position of the City
not to have the gas station elsewhere in the project. Baker asked if it must be Highway
Commercial and Neighborhood Commercial is not viable. Becker noted that even zoned as
Highway Commercial there will be restrictions on the commercial that is more central to the
development and follow Neighborhood Commercial guides.
Baker next discussed signage and asked about the sizes of the signage noting the commercial
will likely be franchise chains. Becker noted there are conditions of the signage sizes in the
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March 7, 2019
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Conditional Zoning Agreement. Russett added the signage sizes are in the City Code. Baker
stated he is having difficulty visualize what that signage wall will look like. Russett noted there
are a couple sign locations identified on the plans and staff will review the master signage plan
for the development.
Baker asked if it was the developer's position that this property can never be developed in any
residential form solely. Becker stated it is their position this proposal is the best use of the space.
Baker noted though it would be financially possible to succeed in a 100% residential
development. Becker said they would not be able to assist the residents of Forest View Mobile
Home Park if that was the case. He noted there are currently 76 residents that live in Forest
View and with this plan the development is providing affordable rent to own (honoring their
current rent rate). The commercial development will help support the affordable residential. This
type of affordable housing solution has not been done before, affordable housing is not easy to
achieve and most cities look to government assistance to obtain affordable housing, this project
is self-sufficient and will create 57 affordable housing units.
Jason Friedman (1 Knollwood Lane) shared a picture of his house and noted his family has
resided there for 15 years. There are five houses in the development, they are unique and all
designed by a Frank Lloyd Wright fellow. Friedman noted after the flood of 2008 the City put up
the retaining wall and with eminent domain took out a huge row of evergreens that completely
covered his property. 11 years later they now understand the Planning and Zoning Commission
is potentially yielding to the pressure of motorists to place yet another gas station at the exit of
Dubuque Street, surely to help with the extensive long lines at all the gas stations at exits 240,
242 and 246. Friedman stated having a new gas station as a neighbor is not a joke to his family
and the other families on Knollwood Lane. He takes issue with the developer stating it will not be
a significant impact on the neighboring families. Friedman wanted to be clear however,
especially to the residents of Forest View Mobile Home Park, he is not opposed to this whole
development, especially because he supports the improvement to the quality of life for those
residents, but he is opposed to the commercial development. With regards to the tree buffer for
outlot A, which yes under requirements is 10% and they went over and beyond with making it
15% but in reality 15% is not going to work as a buffer, especially a tree buffer. They will be able
to see the gas station and want the buffer increased. Friedman agrees with Baker and feels
there needs to be a sound barrier constructed and recommends a 10 foot privacy fence so they
don't have to look at the gas station every day. Additionally Freidman notes the traffic study may
say what it says but in the end it will be a lot more traffic and they are already dealing with a lot of
traffic on North Dubuque Street and would like a privacy fence there as well. He asks for these
modest modifications.
Deb Heiken (4 Knollwood Lane) has lived in her home for 23 years. Her home borders Laura
Drive on the west and the proposed commercial development on the north. When viewing the
proposal map on the City website she figures her bedroom window will about 100 feet from the
proposed gas station. Outlot A is a triangle shape going from 65 feet on one end up to over 200
feet on the other and the gas station is somewhere in the middle. While the picture looks good, it
isn't that good in reality. Also with regards to evergreen trees, when the Friedman's had
evergreens planted to block the noise from Dubuque Street deer basically ate them all. So these
evergreens they are talking about planting may just be sticks after a while with all the deer in the
area. Heiken stated everyone can agree that the thought of having a gas station in your back
yard is horrifying. She noted the developer moved the hotel from where it was in the original
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March 7, 2019
Page 7 of 18
plans, Thye moved the high density residential area, so she asks them to please move the gas
station. She acknowledged some sound proofing fencing and extra trees would be nice but in
the end they will still be living next to a gas station and she can't believe the developer can't find
another place to make it work. She asks the Commission to take into consideration her
neighborhood's quality of live, they are a special neighborhood and unique, they are close-knit,
tucked into the woods surrounded by trees and wildlife and the commercialization of this area will
change all of that drastically. She asks the Commission what they would do if this were their
neighborhood and asks them to "do the right thing".
Jon Dentel (2002 Mackinaw Drive) moved back into the neighborhood in November 2017 and
had previously lived on Algonquin Road. He has lived in Iowa City his whole life, grew up here,
was an Eagle Scout and conservation has always been a big deal to him. He notes he has not
received any communications on what is going on in the area and has missed previous
meetings. Additionally he was not invited to any of the neighborhood meetings. With regards to
conservation, from his bedroom window he looks out and sees owls in the trees, deer, fox, and
squirrels. He acknowledged the deer are an issue in the area and wonders about the safety and
driving when more trees are removed and the habitat changed, where will the deer go. Dentel
also discussed the on -street parking and in Mackinaw Village there is on -street parking and with
that the roads don't get plowed very well, there are issues when two cars are coming down the
road and there is not enough room for them to go by each other.
Marcial Utalo (1205 Laura Drive) (via translator) noted he also spoke at the last meeting. He
lives in Forest View and support s this project. Maybe people think sure, because he lives in
Forest View it helps him to support the project. He has lived for 15 years here and it is true there
are deer in the street and in Forest View and it is very beautiful. But since he has moved here he
has just kept in mind it is important to drive within the speed limit and be cautious in diving
slowly. He has seen deer all over Iowa City and he is careful whether it is a 35mph or 50mph
street to be cautious and have never had an accident. He does not think this should be the
impediment that keeps this project from moving forward. With respect to rents here in Iowa City
there are proposals for affordable housing but in reality and practically it plays out differently.
The rents are $700 a month, $1000 a month, above $1000 a month. Yes much of this project is
commercial but in terms of housing it will offer us an affordable option where they can actually
afford to pay the rents. There are many of them that didn't have the opportunity to go to the
university and don't have a high office, he has two jobs, he works from Sam to Spm and again
from 3:30pm to 11:00pm. He works hard so he can pay the expenses for children and food. He
understands everybody has their perspectives but he feels this project offers a really important
precedent for the community of Iowa City and they should support North Dubuque and moving
forward with this plan.
Donna Davis (1205 Laura Drive #95) is a member of the Forest View Tenant's Association which
has worked with the developers for the last three years to get this proposal going. They were so
afraid when the trailer court and whole area was sold for development that they would all just be
out in the cold but Ed Cole, the owner, would not make that kind of deal, he purposely went with
developers that would work with the residents to provide for them. So every month at the Center
for Worker Justice they meet, sometimes on their own, often with the developers, and have
negotiated for what they need and what they want so this plan is all what they have worked for.
The plan did change once, in a major way, which put them back to square one, and had to
renegotiate everything and the main fear now is it will change again and it will be another two
years before this is finished. Davis stated they all really have trailers that are falling down around
Planning and Zoning Commission
March 7, 2019
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their heads, the infrastructure in the trailer court is old. the roads are bad (there are potholes you
could lose a small car in), and none of this will change until the new development is built. She
asks the Commission to consider all this in their decision.
Claudio Narcio (1205 Laura Drive) has been a resident of Forest View for almost 10 years and is
here to support the plan for a new Forest View. He grew up in this neighborhood, they are a
peaceful community and they see each other as family. The plan for new housing is a plan the
residents helped create and it would be a positive change. Good quality housing is important for
kids growing up knowing they will have rooms to sleep in. He asks the Commission to approve
this quickly as they have been waiting for three years now and a lot of the families, including him,
are suffering, and why all of them, the community, feel they should move forward with this plan.
Margarita Baltazar (1205 Laura Drive) (via translator) has lived for 13 years in Forest View.
Many don't know when this plan began three years ago they organized, they formed their
association and worked hard to define their demands. The came to the City to ask for new
houses for low income people. It wasn't easy to form their demands they had to study and learn
about the advantages and disadvantages of new houses. They raised their voices and were
heard and achieved that the developers came to the Center for Worker Justice to have the first
discussion to speak of their demands and the needs for Forest View. Since this point they have
put forth agreements and have worked each month together. It is their project they have worked
very hard on and where they have won a lot as well, for example houses that are accessible for
low income people with central air, public streets instead of private roads, garbage collection
from house to house among many other things. Baltazar stated they know their project, it has
been the people who have worked hard on this plan together with the developers. They ask for
humanity for Forest View, for their children, for senior citizens and for all the people of Forest
View. They deserve a home with dignity, housing with dignity, and a more secure life because
they don't know how much longer their houses will remain standing. Many would say why don't
they just go rent another place, it is not easy and it is not within their reach to pay for an
apartment of $700, $800 or more per month. Many of them have two or three jobs to sustain
their families, they are a community that doesn't leave because they want to continue together
with their neighbors, they have known each other for years and help one another, they are a
family, and they are not unknown to each other. Baltazar asks the Commission to please
approve this project, as mentioned they have had three years of meetings, two to three hours
each month, to hear the needs and to discuss all the concerns of everybody at Forest View. It
wasn't easy to arrive at this point and it was not easy to work on this project, they are not experts
on this, but thanks for the Center for Worker Justice and many others they have given them the
support they need to arrive at this point. They are arriving at a point now that is very important
for Forest View, please take into account the life for everybody at Forest View, they are people
who work with dignity to maintain their families and they have the opportunity now to have
something that gives them dignity. It is not easy for them to be here so late with their children but
they are fighting for their dream and for the dream of their children. Baltazar asks the
Commission to please take into account they are very hopeful they will approve this project. It
has been three long years and they want this project to move forward please.
Paula Giudici (756 Mission Point Road) stated a really good thing about this plan is the relocation
of the residents of Forest View Park into new homes in the same area and this is an important
goal and needs to be maintained. They deserve homes that are affordable and are in good
condition. Giudici asked if there were sidewalks throughout the entire development and street
Planning and Zoning Commission
March 7, 2019
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lights, all the roads paved and tree plantings. Hensch acknowledged it is all part of the detailed
landscaping plan. Giudici noted this is a very dense human population in a small area and feels
the amount of space that has been set aside for green space is totally inadequate. She notes
there is a lot of money to be made in this development, it is a major intersection, and the City
should insist on more funding given to the green space in this development.
Rafael Morataya (4419 East Court Street) is the Executive Director for the Center for Worker
Justice and reiterated they have been meeting with the residents every month for the last three
years on this project with the hope the residents will have new homes. Morataya has lived in
Iowa City for a year and a half and has heard interesting stuff on green space, sidewalks, etc.,
but in a lot of neighborhoods there is a lack of this. So it seems this is just trying to find an
excuse in this particular neighborhood and to people of color that are this community and have
lived in the community 15 to 30 years. Morataya stated the hope is the Commission will move
forward with this particular plan which is beneficial to the kids that live in the neighborhood now
and then can remain in the same schools. The City can then use this development as a
precedent because right now there is no other project that is similar.
Margarita Rodriguez (1205 Laura Drive #121) has lived in Forest View for 29 years and has
mentioned before she used to live in trailer #153, #72, #91 and now #121. She obviously wants
to be in that neighborhood and is not going anywhere. Her children went to elementary, junior
high and City High and have moved on (one in Air Force, on in Army Reserves, one is a physical
therapist and one is in the ministry) but she is hoping they will come back to the area. She is
hoping and praying this will be the last meeting, it has been such a long time. She understands
everyone has choices and commitments to attend, but hopes the Commission will approve so
they can all have new homes.
Hensch closed the public hearing.
Parsons moved to recommend adoption of CPA18-00002, an application to amend the
North District Plan land use map from Multi -Family Residential (8-13 dwelling units per
acre) to Low -Medium Mixed Residential (8-13 du/ac) for approximately 24 acres and from
Low -Medium Mixed Residential (8-13 du/ac) to Multi -Family Residential (8-13 du/ac) for
approximately 24 acres.
Signs seconded the motion.
Parsons noted this amendment makes sense because it will assist with the transition from single
family residential to the commercial where the higher traffic is.
Hensch agreed stating this plan is far better than the original one.
Baker stated he is supportive of this change in the Comprehensive Plan but that is not an
indication on how he will vote on the rezoning plan. He stated given the choice between this and
the previous plan this amendment is an improvement however he noted he would not have
supported the previous plan had he been on the Commission at that time.
Martin agrees with Baker.
Signs and Dyer also agreed this plan amendment is better than the previous one.
A vote was taken and the motion passed 6-0.
Planning and Zoning Commission
March 7, 2019
Page 10 of 18
REZONINGIDEVELOPMENT ITEMS (REZ18-00013/SUB18-00006):
Location: An area generally located south of Interstate 80, west of N. Dubuque Street, and east
of Mackinaw Drive, commonly referred to as Forest View.
An application for a Sensitive Areas Development Plan and rezoning of approximately
73.15 acres of land from Interim Development -Low Density Single -Family (ID -RS) zone,
Low Density Single -Family (RS -5) zone, Planned Development Overlay / High Density
Single -Family Residential (OPDIRS-12) zone, and Low Density Multi -Family Residential
(RM -12) zone to Planned Development Overlay / High Density Single -Family Residential
(OPD/RS-12) zone for approximately 45.48 acres of property and Planned Development
Overlay I Highway Commercial (OPD/CH-1) zone for approximately 23.83 acres of
property; and a Sensitive Areas Development Plan.
An application for a preliminary plat for Forest View, a 73.15 -acre subdivision, to create 11
commercial lots, 4 multi -family lots, 60 single-family lots, and 9 outlots.
Russett showed the proposed Forest View development project site and a map that showed the
intended land uses of commercial, multifamily and single family and conservation items. Russett
noted at the February 21 meeting several items were discussed and questions raised by the
Commission were:
• Differences between the existing Forest View mobile home park and the proposed
single-family, manufactured housing community (e.g. density, size of lots, etc.)
• More details on the plans for signage, particularly for the commercial component along
N. Dubuque Street.
• Concern that no elevations were provided.
• Concern regarding the lack of detail in terms of recreational features and amenities for
the proposed private open space.
• Whether or not additional traffic calming features (besides the traffic circle) could be
added to Forest View Drive. Particularly interested in planted medians.
Russett noted all these items were discussed in the written staff report that was given to the
Commission. Tonight she will focus on signage, elevations and traffic calming.
In terms or signage Russett explained the draft Conditional Zoning Agreement identifies several
conditions related to signage. The first is a development of a master sign plan, the plan will be
reviewed and approved by the Director of Neighborhood and Development Services. This would
include information on size of signs, types of signs and location of signs. Russett noted there are
also additional conditions that will help to ensure signage in the commercial portion of the
development is more in line with the neighborhood scale commercial development as opposed to
typical signs for highway commercial. Specifically, staff recommends the following:
• Lots 1-4: Only those signs allowed for CNA uses shall be permitted, except that in the event
that a quick servicing vehicle use is established, electronic changeable copy may be allowed
for gas prices only. No signs shall be oriented toward North Dubuque Street.
• Lots 5-7: No free-standing signs shall be taller than 25 feet. No electronic changeable copy is
allowed except for time and temperature signs and gas prices for quick vehicle servicing
uses. Non -building signs along the Forest View Drive frontage limited to monument signs
only.
• Lot 8: Only those signs allowed for CNA uses shall be permitted, except that fascia signs
may extend to the top of top story of the building.
Planning and Zoning Commission
March 7, 2019
Page 11 of 18
• Lot 9-11: Only those signs allowed for CN -1 uses shall be permitted.
• Cabinet signs where the entire face of the cabinet is illuminated are prohibited throughout the
development.
Russett stated the next concern was lack of elevations. No elevations have been provided with
this application as the applicant has mentioned the development will be built over several years
and some lots may be built by the development team and others may be sold. Therefore, staff
has worked with the applicant on an alternative approach - outlining detailed design guidelines in
the conditional zoning agreement. The design guidelines address building materials and outline
additional site development standards. All structures shall be constructed of high quality,
authentic materials and acceptable building materials include brick, stone, wood and cement
board. The conditional zoning agreement states vinyl will only be allowed for the manufactured
homes and there are certain materials that will be prohibited throughout the development such
as smooth -faced concrete block. Additionally there are some conditions that specify some
design standards and reference Iowa City Code. Development on Lots 5-8, regardless of size,
shall comply with the Commercial Site Development Standards for Large Retail Uses which call
for building details that provide visual interest, reduce the perception of the mass of the building
and require attractive entrance features. For Lots 9-11 all development must comply with the
CN -1 development standards which include restrictions on placement of parking, loading, drives
and aisles. There are screening requirements, standards related to street -level windows to
ensure a high degree of transparency, there are limitations on building length and articulations
and standards to ensure building entrances are easily identified. For the multifamily lots all
development must comply with the multifamily development standards which address screening,
landscaping, building placement, and building articulation.
Russett showed the proposed sketch of the manufactured housing area and a proposed floor
plan of the manufactured housing units.
Finally related to traffic calming, the applicant touched on this in his presentation, Forest View
Drive has been designed with a couple of traffic calming features. Parking will be allowed on
both sides of the street, and there is also a proposed traffic circle at the entrance of the
manufactured single family housing community. At this time staff would not require additional
traffic calming on Forest View Drive due to the primarily commercial nature of this roadway;
however, if traffic calming was pursued staff would recommend median islands or pedestrian
refuge islands.
Russett noted since the Commission's last meeting staff has received four letters from members
of the public regarding the project and those were handed out along with additional materials to
the Commission tonight. Two letters were from Knollwood neighbors and those neighbors
requested the following:
1. The buffer area (outlot A) be increased
2. That a sound proof privacy fence be built
3. Additional trees be planted.
Additionally at tonight's and previous meetings some residents have proposed relocating the gas
station, Russett noted staff discussed the location of the gas station several months ago with the
applicant and recommended against changing the location of the gas station and switching it with
the drive-thru restaurants. Staff was concerned with the noise of the speakers from a drive-thru
would have an impact on the neighbors. Additionally with drive-thru restaurants vehicular traffic
is allowed behind buildings and there might be more light and noise in that area. Russett stated
the applicant has added some additional screening to the southern border of Lot 1. She added
the gas station will require a special use exception that will have to go before the Board of
Adjustment for review and approval.
Planning and Zoning Commission
March 7, 2019
Page 12 of 18
The other two letters staff received were concerns related to maintenance of the single family
homes and property values, traffic and impacts on the environment. Russett reiterated a Good
Neighbor Meeting was held on Tuesday to discuss traffic concerns.
Staff is recommending approval of the proposed Sensitive Areas Plan, the proposed rezoning
with the conditions outlined in the draft conditional zoning agreement and approval of the
preliminary plat.
The staff recommendation is contingent upon approval of the comprehensive plan amendment
by City Council, evidence of ownership of all property to be developed, and confirmation of IDOT
and FHWA approval of N. Dubuque Street access. Staff has received an email from the FHWA
confirming that they would allow the permit. The applicant is currently working with the IDOT on
purchasing a portion of the right-of-way, the IDOT has accepted the offer and they are just
working through the final details.
The conditions outlined in the draft conditional zoning agreement are as follows:
1. Prior to the issuance of any building permit, the applicant execute an affordable housing
agreement with the City that outlines the specifics of the relocation plan for the residents
of Forest View.
2. On Lots 5-8, development shall be subject to the standards for Large Retail Uses, which
calls for details and features that provide visual interest, reduce the perception of the
mass of the building, provide attractive entrance features and quality materials.
3. On Lots 5-8, buildings shall be setback a minimum of 15 feet from Forest View Drive.
4. On Lots 9, 10, and 11 development shall be subject to the CN -1 zoning regulations.
5. On Lot 1-4 development shall be subject to the CN -1 zoning regulations with a few
exceptions (e.g. build -to line standards; location of parking, loading, drives, and aisles;
and drive-throughs.)
6. Development shall be subject to detailed design guidelines that address signage
(including a master sign plan), building materials, and lighting.
7. Upon final plat approval, the owner execute a subdivider's agreement with the City that
addresses, among other things, the need for annual certification of private storm water
management systems to ensure that the systems will be properly maintained.
8. All single-family development shall have clearly defined main entrances identified by
either a porch or a canopy, transom and sidelight windows, pilaster and pediment, or
other architectural features; and that the main entrances of each dwelling unit must face
the street.
9. Owner shall maintain a landscaped buffer between the proposed single-family,
manufactured housing community and the existing single-family neighborhood.
10. Owner shall ensure a 40 -foot area along N. Dubuque Street remain unimpacted by the
development.
Hensch acknowledged the work staff has done and noted appreciation for the design guidelines
and manufactured housing elevations. He noted that is perhaps the best they can get in future
developments as well, it has been a chronic problem with obtaining elevations and having design
guidelines in a conditional zoning agreement may be the answer.
Hensch asked about traffic calming on Forest View Drive, and wondered how long Forest View
Drive is and what the proposed speed limits will be and if a traffic calming would be a plus or a
minus. He would like to see everyone go slowly and make this a safe neighborhood but doesn't
Planning and Zoning Commission
March 7, 2019
Page 13 of 18
want the Commission to recommend something that will not actually be helpful.
Ralston stated that normally in a neighborhood where it would be all front -facing residential
homes they may be more concerned but since there will be the traffic circle towards the west end
of the property that will calm traffic in that area. Primarily the middle stretch of the road is more
of a commercial feel and urban feel so there is less of a concern. The speed limit posted will be
25mph and in City Code all streets that aren't posted are 25mph but in this case they will post it
so everyone is aware. He anticipates the speeds on the road to be between 25mph and 30mph
as that is the norm throughout the City streets that posted 25mph. Ralston stated the other big
question is how much on -street parking there will be and they won't really know until they start to
see the development built out. Forest View Drive as proposed is 28 feet wide and Code allows
parking on both sides of the street at that width.
Hensch asked if Ralston feels there is a need for additional traffic calming devices. Ralston does
not believe they are needed at this time and to doing so at this point before the development is
built out may cause more difficulties than solutions. If they were to move forward with any type
of traffic calming they might install some median islands which is preferred method.
Hensch asked about Outlot A noting he likes the landscaping plan that was presented but there
is no landscaping plan for Outlot A because it is a timber area and wondered what percentage of
that timber will be lost with development. Russett confirmed no timber will be lost in Outlot A, it
will remain fully timbered.
Signs stated it appears the gas station sits at a lower point of the topography than the majority of
Outlot A. Russett confirmed that Outlot A is higher elevation than the gas station lot and the
houses to the south.
Dyer asked about the sign plan, the plan states shall use san serif type fonts, except for logos
and required user franchise signage and she wondered if that means then there could be a large
McDonald's sign. Russett stated it just means the sign could use the McDonald's font but the
sign size would be limited by the Code.
Martin stated there has been discussion on the dilapidated nature of the current trailer park and
wondered who was responsible for the current road care. Russett stated those are currently
private streets that are maintained by the property owner. Martin asked about the units
themselves and who was responsible for maintaining them. Russett said that is up to the
individual home owners.
Baker stated at the last meeting they discussed the multifamily and it was stated the limits on
bedrooms is governed by parking requirements. For example if the multifamily were to have a
three-bedroom limit per unit it does not have to be stated, it will be determined by the parking
requirements built into the Code. Russett said for multifamily buildings the City Code limits the
number of bedrooms to three. She said they could not have a four-bedroom unit in a multifamily
or anything greater than that.
Baker noted the idea of senior housing was also mentioned at the previous meeting as being
part of the multifamily development and if that should be a requirement. If the Commission made
that a requirement and the developer could not fulfill it would they have to come back before the
Commission for an amendment to the land use plan. Russett said they would have to amend the
conditional zoning agreement, which would come back to the Commission. Baker asked if there
Planning and Zoning Commission
March 7, 2019
Page 14 of 18
was any desire on part of the Commission to make that a condition. Hensch agreed he would
like to see there be a mixed age range in the development.
Baker asked about the gas station having to get a special exception but also noted that the
reason to keep the gas station at that lot and not a fast food restaurant is because of the
speakers and could the Board of Adjustment as part of the special exception also require the gas
station does not have outdoor speakers. Russett said that could be considered as a condition of
the special exception.
Baker also asked about the sign standards, for Lots 1-4 it states "no signs shall be oriented
toward North Dubuque Street" and does that mean they cannot be seen from North Dubuque
Street. Russett said the intent is to not have any signs fronting North Dubuque Street and facing
outward to North Dubuque Street. Baker noted no gas station will want to exist without signage,
they want as much attention prior to getting there as possible and he wonders what will actually
be seen while driving on North Dubuque Street. Russett said that will all be decided in the
master sign plan. Baker asked if the recommendation of "no free-standing signs shall be taller
than 25 feet" for Lots 5-7 is the standard or can that be adjusted down. Russett said it is not
standard, in this area because it is Highway Commercial close to the freeway the normal limit is
a 65 foot sign. She noted they chose 25 feet because it is a minimum for the neighborhood
commercial zone district. Baker asked if one is driving north or south on Dubuque Street what
would be seen above the current vegetation. Russett said that is hard to answer as the
topography in that area is mixed. Baker said at night all the signage will be lit and will light up the
area that is now seen as vegetation. Baker asked on the signage master plan if the signs on the
retaining walls off North Dubuque Street would be on both sides of the entranceway and he
understands why the developer would want signs coming into the city, as a pull from people from
the highway, but people going north are residents and there is no need to have signage on the
north way. Signs noted he doesn't see the signage as an issue.
Baker confessed that North Dubuque Street is why he got involved in Iowa City politics many
years ago and has been self-conscious about this entrance to Iowa City all these years and if a
goal of the Comprehensive Plan is to protect this entrance then this proposal doesn't
accommodate that.
Dyer asked if was possible a project elevation looking straight on Dubuque Street to see how
high 25 foot signs would be above the trees. Hensch said that was shown at the presentation
last year. Signs believes quite a few of the trees in that area are at least 25 feet tall. Russett
added the 25 foot signs are only allowed along the 1-80 side not the North Dubuque Street side.
Martin asked how tall the street lights along North Dubuque are because those are significantly
taller than the trees. Ralston will have to find out.
Hensch opened the public hearing.
Jimmy Becker (Blackbird Investments) noted there are members of their consulting team
available at the meeting so if the Commission has any technical questions they are available to
answer.
Parsons asked about the evidence of ownership of all property and if they currently own all the
property. Becker confirmed they do won all the property, he noted there is about 10,000 square
feet of land the IDOT is disposing of and have accepted North Dubuque LLC's offer for that land
but it has to be approved by the Governor
Planning and Zoning Commission
March 7, 2019
Page 15 of 18
Dyer asked if there were to be any manufactured homes that will be wheel chair accessible.
Becker said the homes will be built to code and if needed a wheelchair ramp can be constructed
for residents that need it.
Hensch closed the public hearing.
Parsons moved to recommend approval of REZ18-00013 and SUB18-00006, an application
for a Sensitive Areas Development Plan and rezoning of approximately 73.15 acres of land
from Interim Development -Low Density Single -Family (ID -RS) zone, Low Density Single -
Family (RS -5) zone, Planned Development Overlay I High Density Single -Family
Residential (OPD/RS-12) zone, and Low Density Multi -Family Residential (RM -12) zone to
Planned Development Overlay/ High Density Single -Family Residential (OPD/RS-12) zone
for approximately 45.48 acres of property and Planned Development Overlay / Highway
Commercial (OPD/CH-1) zone for approximately 23.83 acres of property; and a Sensitive
Areas Development Plan. And an application for a preliminary plat for Forest View, a
73.15 -acre subdivision, to create 11 commercial lots, 4 multi -family lots, 60 single-family
lots, and 9 outlots with the conditions outlined in the draft conditional zoning agreement
as follows:
13. Prior to the issuance of any building permit, the applicant execute an affordable
housing agreement with the City that outlines the specifics of the relocation plan
for the residents of Forest View.
14. On Lots 5-8, development shall be subject to the standards for Large Retail Uses,
which calls for details and features that provide visual interest, reduce the
perception of the mass of the building, provide attractive entrance features and
quality materials.
15. On Lots 5-8, buildings shall be setback a minimum of 15 feet from Forest View
Drive.
16. On Lots 9, 10, and 11 development shall be subject to the CN -1 zoning regulations.
17. On Lot 1-4 development shall be subject to the CN -1 zoning regulations with a few
exceptions (e.g. build -to line standards; location of parking, loading, drives, and
aisles; and drive-throughs.)
18. Development shall be subject to detailed design guidelines that address signage
(including a master sign plan), building materials, and lighting.
19. Upon final plat approval, the owner execute a subdivider's agreement with the City
that addresses, among other things, the need for annual certification of private
storm water management systems to ensure that the systems will be properly
maintained.
20. All single-family development shall have clearly defined main entrances identified
by either a porch or a canopy, transom and sidelight windows, pilaster and
pediment, or other architectural features; and that the main entrances of each
dwelling unit must face the street.
21. Owner shall maintain a landscaped buffer between the proposed single-family,
manufactured housing community and the existing single-family neighborhood.
22. Owner shall ensure a 40 -foot area along N. Dubuque Street remain unimpacted by
the development.
23. One of the multifamily buildings is to be for senior housing
24. $100,000 dedicated by the owners for recreational equipment in Outlot D and Lot
49.
Planning and Zoning Commission
March 7, 2019
Page 16 of 18
This recommendation is contingent upon approval of the comprehensive plan amendment
by City Council, evidence of ownership of all property to be developed, and confirmation
of IDOT and FHWA approval of North Dubuque Street access.
Signs seconded the motion.
Baker noted he is not in favor of this application, he has had concerns since it first came before
the Commission, he was not happy with the original change in the Comprehensive Plan, in this
proposal there are too many unanswered questions about the commercial zoning and feels this
will have a negative impact on the entrance way of North Dubuque Street. Baker did
acknowledge the City has an obligation to the residents of Forest View Mobile Home Park and is
surprised nothing else has ever been done though other forms or means to help improve the
condition of that particular housing area and regardless of this application outcome the City has
an obligation to those residents.
Martin agrees with Baker, especially the statement about the obligation to those residents. She
noted this application has been before the Commission for a long time and she has thought
about it a lot. When she first started on the Commission she was told it was the Commissioner's
job to think about the City and all of the zoning requests for the long-term planning. It is the
responsibility of the Commission to make the most thoughtful decisions that will have the largest
impact on the community as a whole. With this application she doesn't see this as a benefit for
the whole, it is a beautiful entrance into the City and to remove 70% of the trees in this area has
a larger impact beyond the look, it will affect wildlife as well. One of the members of the public
spoke about the feel of the neighborhood, the Forest View residents have a neighborhood, the
Knollwood residents have a neighborhood, and this commercial and multifamily proposal is not a
neighborhood. If the City Council is concerned about the "missing middle" and transitions then
some small footage of trees between a home and a gas station is not a transition. Martin feels
there are too many unresolved questions on this proposal and feels the Commission is being
held hostage by telling them that only if they approve this proposal will they be able to help
people and she doesn't believe it is true, they could still help people and keep the entrance to the
City intact. She also noted the Dubuque Street Trail is very important, there are so many
bicyclists in Iowa City and she had a friend who was hit while riding right there on Dubuque
Street and was in a wheelchair for almost a year. The City worked on the Dubuque Street Trail
for years and now it will be interrupted by highway commercial. She also noted the discussion of
need for gas stations, there is no need there are a lot of gas stations in the area. This
development has an opportunity to be more thoughtful of what types of businesses and housing
is better for this area.
Hensch stated his support of this application, he thinks the plan has improved each time the
Commission has seen it. He acknowledged it is not perfect, but no plan is perfect, there is never
a rezoning where all the neighbors are happy, the Commission just needs to do their best and in
this case they are there now.
Parsons acknowledged the applicant and residents of Forest View have noted this is an
improvement of quality of life for them and many (with secondary access road) and for him the
positives outweigh the negative so he supports the application.
Dyer stated she will support the application but noted she is uncomfortable having no elevations
and feels there has to be some idea of what will be built on these lots. In the past they have had
elevations that have come at the same time as the request for rezoning.
Planning and Zoning Commission
March 7, 2019
Page 17 of 18
Signs acknowledged one of the challenges with this development is it will be built out over 10 to
15 years so he understands why elevations are unknown. They could bring forth now an
elevation for a five -story hotel that in five years changes completely when built. He is in support
of this application for many reasons and over the course of the two years the Commission has
been part of this process he has heard some really nasty things. He acknowledged it is a
beautiful entryway into the City but he feels the developers will keep it a beautiful entryway. If
you look at some of the Minneapolis and Kansas City suburbs and areas where they have built
these types of developments there are trees and shrubs and boulders and all kinds of things that
he finds attractive. He agrees they are operating on trust here, but it is local owners, architects,
engineers and builders who he feels do have the best interest of the community. The process
has been incredible, the applicants have responded to every questions, every tweak, every
thought the Commission has had. This is a plan where the developers have spent three years
working with the community and the work they have all put into this is astonishing and he does
believe it has the potential to become a national model. He noted some disastrous projects in
this City (like the Rose Oak project) where hundreds of people were displaced with no care
whatsoever. He realizes the housing element is just one piece of a much larger project but it has
been tremendous. He is in support of this application.
Parson echoed Signs noting this has been a very large project with sensitive areas and many
issues but how the development team has worked with Forest View has been impressive.
A vote was taken and the motion passed 4-2 (Baker and Martin dissenting).
CONSIDERATION OF MEETING MINUTES: FEBRUARY 21, 2019
Signs moved to approve the meeting minutes of February 21, 2019.
Martin seconded.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Russett reminded the Commission the Planning & Zoning/City Council consult will be held
Tuesday, March 12 at 5:00pm.
Adjournment:
Parsons moved to adjourn.
Signs seconded.
A vote was taken and the motion passed 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2018-2019
KEY:
X = Present
O = Absent
O/E = Absent/Excused
-- = Not a Member
4/19
513
5/17
6/7
6/21
7/5
8/16
9/6
9/20
10/18
12/20
1/3
1/17
(W.S.)
2/4
2121
3/7
BAKER, LARRY
-- --
-- --
-- --
-- --
-- --
X
X
X
X
O/E
X
X
X
X
X
X
DYER, CAROLYN
X
X
X
X
O/E
X
O
O/E
O
X
X
X
O/E
X
X
X
FREERKS, ANN
X
O/E
X
X
X
-- --
-- --
-- --
-- --
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MARTIN, PHOEBE
X
X
X
X
X
X
X
X
X
X
X
O/E
X
O/E
X
X
PARSONS, MAX
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
SIGNS, MARK
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
TH EO BALD, JODI E
X
X
X
X
O/E
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
-- --
-- --
-- --
-- --
-- --
X
X
X
X
X
O/E
X
X
X
X
O/E
KEY:
X = Present
O = Absent
O/E = Absent/Excused
-- = Not a Member
Item Number: 5.h.
i
CITY OE IOWA CITY
www.icgov.org
April 23, 2019
ATTACHMENTS:
Description
Planning & Zoning Commission: March 21
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.,� CITY OF IOWA CITY
Ol�.
.��� . M E M 0 RAN D U M
Date: April 5, 2019
To: Mayor and City Council
From: Anne Russett, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their April 4, 2019 meeting the Planning & Zoning Commission approved the March 21
minutes with the following recommendation to the City Council:
1. By a vote of 6-0 the Commission recommends approval of SUB18-00013, an application
submitted by Allen Homes, Inc. for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre
residential subdivision located at the southwest corner of Lower West Branch Road and
Taft Avenue.
2. By a vote of 6-0 the Commission recommends approval of VAC18-00001, a vacation of
the Hutchinson Avenue right-of-way north of Park Road in the Black's Park Addition
subdivision, Iowa City, IA.
3 By a vote of 6-0 the Commission recommends approval of REZ19-1, an application to
designate the Old Settler's Association of Johnson County Cabins as an Iowa City
Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic
District Overlay (P-1/OHD).
4. By a vote of 6-0 the Commission recommends approval of REZ19-2, an application to
designate the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark
and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-
1/OHD).
5. By a vote of 6-0 the Commission recommends approval of REZ19-3, an application to
designate 28 S. Linn Street as an Iowa City Historic Landmark and rezone from
Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD)
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
,X,_ Agenda item will be prepared by staff for Council action - Done
MINUTES Approved
PLANNING AND ZONING COMMISSION
MARCH 21, 2019 —7:00 PM— FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Phoebe Martin, Max Parsons, Mark
Signs, Billie Townsend
MEMBERS ABSENT: Mike Hensch
STAFF PRESENT: Sara Hektoen, Jesi Lile, Anne Russett
OTHERS PRESENT: John Yapp, Bryan Svoboda
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 the Commission recommends approval of SUB18-00013, an application
submitted by Allen Homes, Inc. for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre
residential subdivision located at the southwest corner of Lower West Branch Road and Taft
Avenue.
By a vote of 6-0 the Commission recommends approval of VAC18-00001, a vacation of the
Hutchinson Avenue right-of-way north of Park Road in the Black's Park Addition subdivision,
Iowa City, IA.
By a vote of 6-0 the Commission recommends approval of REZ19-1, an application to designate
the Old Settler's Association of Johnson County Cabins as an Iowa City Historic Landmark and
rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD).
By a vote of 6-0 the Commission recommends approval of REZ19-2, an application to designate
the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark and rezone from
Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD).
By a vote of 6-0 the Commission recommends approval of REZ19-3, an application to designate
28 S. Linn Street as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1)
to P-1 with a Historic District Overlay (P-1/OHD).
CALL TO ORDER:
Parsons called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA.
None.
CASE NO. SUB18-00013
Applicant: Allen Homes Inc.
Location: Southwest corner of Lower West Branch Road and Taft Avenue.
Planning and Zoning Commission
March 21, 2019
Page 2 of 10
An application for a Preliminary Plat and Sensitive Areas Development Plan for Rollins
Pass subdivision, a 12 -Lot, 8.02 acres subdivision located at the southwest corner of
Lower West Branch Road and Taft Avenue.
Russett began the staff report with an aerial view of the property location at the southwest corner
of Lower West Branch Road and Taft Avenue. The City annexed this property in 2000 but has
been undeveloped since that time. On August 21, 2018, City Council passed a Conditional
Zoning Agreement to rezone the 3.19 acres of the project area from Interim Development Single
Family Residential (ID -RS) to Low Density Multi -Family Residential (RM -12) and 4.83 acres to
Medium Density Single Family Residential (RS -8). The Conditional Zoning Agreement requires
1) the developer keep the number and types of units identified in the concept plan to ensure
compatibility with the existing neighborhood, 2) the dedication of approximately 12 feet of public
right-of-way on Taft Avenue to the city at final platting, 3) a detailed landscaping plan to ensure
adequate buffer along Taft Ave, 4) the creation of an outlot along the northwest portion of the
property to provide trail connection at the time of platting, and 5) the dedication of right-of-way to
provide access to the property to the south at the time of platting.
Staff reviewed this preliminary plat against the Comprehensive Plan and finds it is consistent with
the Comprehensive Plan which encourages a density of 2-8 dwellings per acre and would allow
up to 64 units on this site and the applicant seeks to build about 32 units. Russett showed the
concept plan that was approved as part of the rezoning and the design reflected in the
preliminary plat. The 11 single family homes are on the southern and western portion of the site
and townhomes at the northeast corner of the site. 9 of the new townhomes will front the new
proposed roadway, Rollins Lane, and 12 townhomes will front Lower West Branch Road. The
preliminary plat shows Rollins Lane running through the site and connecting with both Taft
Avenue and Lower West Branch Road. Sidewalks will run along both sides of Rollins Lane and
there is also a trail connection that will connect with the existing trail network to the southwest in
Stonebridge Estates Part Eight. The applicant has also agreed to build a pedestrian bridge over
Ralston Creek to facilitate this trail connection. A dedication of 12 feet of public right of way
along Taft Avenue to be dedicated to the city at final platting so that when Taft Avenue is
reconstructed it will add sidewalks. All of the lots proposed on the site meet the minimum lot size
requirements for the zoning.
In terms of traffic, the proposed development will not add a significant amount of traffic on Lower
West Branch Road or Taft Avenue. The subdivider will be subject to the arterial street costs
(12.5% of the total construction cost) at the time of final plat. These costs will include the
construction of a sidewalk along Taft Avenue. Rollins Lane will consist of a 28 -foot wide new
road that will intersect both Lower West Branch Road and Taft Avenue, staff does not see the
need to recommend any additional traffic calming measures.
The subdivision will include two separate outlots. Outlot "A" will be located to the east of Ralston
Creek, and will consist of 0.41 acres of private open space. Outlot "B" will be in the southern
portion of the development, and will include 0.99 acres of land that will be developed at a later
date. The applicant will pay fees in -lieu of providing on-site public open space. A stream
corridor and stream corridor buffer areas have been identified on the site as well as Ralston
Creek running along the western portion of the site. Additionally upon receipt of the preliminary
plat, it was discovered by staff that the project site might contain hydric soils, the applicant
submitted a Wetland Delineation Report and the report concluded that the subject area does not
contain any wetlands. Stormwater management is identified on the plat and will be provided by
underground piping. Final stormwater management plans will be submitted at final platting and
Planning and Zoning Commission
March 21, 2019
Page 3 of 10
will need to be approved by the Department of Public Works. Sanitary sewer will run along
Rollins Lane and flow to the southwest via an easement between Lots 5 & 6. The proposed
sanitary sewer will not affect the current layout of the remnants of the old stone bridge.
Staff recommends approval of SUB18-00013, an application submitted by Allen Homes, Inc for a
preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential subdivision located at the
southwest corner of Lower West Branch Road and Taft Avenue.
NEXT STEPS: Pending approval from the Planning and Zoning Commission, a resolution for
approval of the preliminary plat and sensitive areas development plan will be forwarded onto the
City Council for consideration. A final plat is required prior to development. Dedication of right-of-
way, a final landscaping plan, and a final stormwater management plan will all be required at the
time of final platting.
Parsons opened the public hearing.
John Yapp (920 4th Avenue) representing Allen Homes, Inc. was available for any questions.
Signs asked if the applicant would be constructing a walking bridge over Ralston Creek. Yapp
confirmed they would to connect to the trail on the south side of the creek.
Parsons asked about the little stump road between Lots 9 & 10 and if the City was anticipating
future development to the south. Yapp believes the City wanted to keep that possibility open, the
current property owner is not interested in development but a future property owner might be.
Parsons closed the public hearing.
Signs moved to recommend approval of SUB18-00013, an application submitted by Allen
Homes, Inc. for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential
subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue.
Baker seconded the motion.
A vote was taken and the motion passed 6-0.
CASE NO. VAC18-00001
Applicant: Bryan Svoboda
Location: Hutchinson Avenue between 526 and 604 Park Road
An application for a vacation of public right-of-way submitted by Bryan Svoboda for
approximately 11,000 square feet of Hutchinson Avenue located between 526 and 604
Park Road.
Lile presented the staff report beginning with showing an aerial view of the property and a zoning
map of the area. As noted the area is currently owned by the City and surrounded by RS -5
zoning. The area requested for vacation is approximately 11,000 square feet. The applicant
owns the properties at 526 and 604 Park Road, and is requesting this vacation to gain ownership
of the road for use as a private driveway. Lile showed the original plat of Black's Park Addition
which was platted in 1916. It shows an extension of Hutchinson Avenue, Magowan Avenue,
Planning and Zoning Commission
March 21, 2019
Page 4 of 10
Ferson Avenue, and Gould Street, none of these streets were ever developed. Lile then showed
what Black's Park Addition looks like today, the City vacated right-of-ways in Black's Park
Addition from the 1940s through the 1980s. Hutchinson Avenue was never extended and part of
the right-of-way was vacated. In 1973 a 10'x80' vacation of Hutchinson Avenue was granted to
the previous property owners of 526 Park Road because they built an addition on their house
that was partially in the right-of-way. Since that time three special exceptions have been
granted, one in 1989 to reduce the right-of-way setback at 604 Park Road in order to build a
garage, in 2007 to reduce the Hutchinson Avenue setback at 526 Park Road to build a kitchen
addition and a covered porch/entryway, and in 2015 to reduce the setback at 604 Park Road to
build a porch. Lile noted that also in 2007 one of the Board of Adjustment members asked staff
why the City did not vacate this area of Hutchinson Avenue and at that time it was because the
property owners to the north were opposed.
Lile explained in a vacation there are six factors to consider:
1) Impact on pedestrian and vehicular access and circulation;
2) Impact on emergency and utility vehicle access and circulation;
3) Impact on access of adjacent private properties;
4) Desirability of right-of-way for access or circulation needs;
5) Location of utilities and other easements or restrictions on the property;
6) Any other relevant factors pertaining to the specific requested vacation.
Regarding pedestrian and vehicular access Hutchinson Avenue north of Park Road has never
been constructed and serves as a private driveway. There is very steep topography to the north
of Park Road and according to the Public Works Department Hutchinson Avenue will not be
extended due to this topography. The proposed vacation will not impact pedestrian circulation.
Park Road has sidewalks on the north side, which will be unimpacted.
Lile noted there are no emergency service access to properties off the Hutchinson Avenue right-
of-way, everything can be serviced from Park Road.
The property owners at 524 Park Road would not be able to extend Hutchinson Avenue for
access to the north side of their property if this vacation was granted. Because of the steep
topography Public Works states an extension is highly unlikely and in case of future development
there is access from a second curb cut off Park Road that leads to a shed on the north side of
the property of 524 Park Road and in the case of future development that access point could be
improved.
Lile stated the primary function of Hutchinson Avenue is to provide access to 526 & 604 Park
Road. Development to the land north of 526 Park Road would be better served from access via
Park Road. The Public Works Department and private utilities have confirmed there are no
public utilities, private utilities or easements on this right -of way.
As for any other relevant factors, Lile stated the applicant currently provides all snow removal
service and maintenance to this section of Hutchinson Avenue. Additionally, a purchase
agreement is under review. The section of Hutchinson Avenue north of Park Road has been
functioning as a private drive for 526 & 604 Park Road for decades and an extension of
Hutchinson Avenue is highly unlikely due to the steep topography of the area. The property
owners at 524 Park Road could have access to their property from the second curb cut on Park
Road if they ever decide to redevelop.
Planning and Zoning Commission
March 21, 2019
Page 5 of 10
Staff recommends the approval of VAC18-00001. a vacation of the Hutchinson Avenue right-of-
way north of Park Road in the Black's Park Addition subdivision, Iowa City, IA.
NEXT STEPS: Upon recommendation of approval by the Planning and Zoning Commission, the
proposed vacation will be reviewed by the City Council. The City Council will consider both the
vacation and conveyance of this land. The applicant has made a purchase offer for the vacated
right-of-way. Additionally, in order to gain access to 604 Park Road directly off of Park Road and
not the Hutchinson Avenue right-of-way, he will need to apply for a Minor Modification and Curb
Cut Permit in order to reduce the driveway spacing and for a new curb cut and driveway at 604
Park Road. This process will need to be reviewed by Staff.
Signs asked if the City had received any communication from the owners of 524 Park Road. Lile
stated they have not.
Baker asked about the purchase offer for the vacated right-of-way and if the City set the price
and how value of the land was determined. Hektoen stated the City does not set the price, it is a
negotiation like any other purchase agreement, and it is at fair market value based on
comparable sales and assessed value.
Parsons opened the public hearing.
Bryan Svoboda (526 Park Road) noted the staff report was compete and he didn't have much to
add. He stated this is a win-win for him and the City. He noted that in the original blue prints of
his house there was a garage on the side and this street would have been used as a driveway.
This has never been taxable land, and he has been the one maintaining the right-of-way and put
asphalt down because it was originally gravel. Vacating the parcel allows the land to become
taxable land and also will allow for a house to be constructed on the site and allow for more
generated property taxes.
Parsons asked why the property to the left of the proposed vacation was torn down. Svoboda
noted he tried to save that house, hired an architect from Chicago to help, they tore it down to
the studs to start the remodel and when the quotes started coming in they were just outrageously
high. He also noted the shared driveway situation was not good and the garage placement left
no room for guest parking so the guest parking became in the shared driveway and Svoboda
could not get into his house. At his house, he constructed an area to the back where he can fit
eight guest cars in as to not block the shared driveway and he plans to do the same on the new
house he is proposing to construct on the vacated property
Baker asked if the plans for the new house were complete. Svoboda replied he does not, he has
a trip planned to go to Chicago and meet with the architect tomorrow. He noted it will be in the
style of the other homes in the area.
Parsons closed the public hearing.
Baker moved to recommend approval of VAC18-00001, a vacation of the Hutchinson
Avenue right-of-way north of Park Road in the Black's Park Addition subdivision, Iowa
City, IA.
Martin seconded the motion.
Planning and Zoning Commission
March 21, 2019
Page 6 of 10
Parsons noted with the topography there is no way to extend Hutchinson Avenue so this
vacation makes complete sense.
Signs noted that he drove out to the site and the pictures shown tonight do not really show the
severity of the slope.
A vote was taken and the motion passed 6-0.
CASE NO. REZ19-1
Applicant: City of Iowa City
Location: Old Settler's Association of Johnson County Cabins, off 100 Park Road in City Park.
An application submitted by the City of Iowa City for a rezoning of approximately 0.6
acres of property located at 100 Park Road from Neighborhood Public Zone (P-1) to
Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD).
Russett noted this item, and the next two as well, are all rezoning items of City owned property to
establish Iowa City local landmarks, staff has been working on moving these local landmarks
forward for a while and felt now was the appropriate time because of the upcoming celebration
for the reopening of the City Park Cabins along with the 70'" Anniversary of the City Park Pool
and wanted these designations to move forward prior to these celebrations next month. The
cabins and the Ned Ashton House are connected with the City Park Pool because Ned Ashton
was actually the engineer for the City Park Pool. The third request is for the senior center, which
doesn't really have a connection to the celebration but decided to move forward with it as well
because it is a historic resource owned by the City.
Russett began the report of the City Park Cabins by showing an aerial map of the location, the
proposed rezoning is not for the entire City Park, just for the area where the cabins are located.
She also showed photographs from of the cabins throughout the years, up to the current
rehabilitation. Russett noted the Historic Preservation Commission at their meeting last week did
recommend approval of this rezoning and Planning Staff has also been working with Parks and
Recreation Staff and this rezoning application was presented to the Parks Commission a couple
weeks ago.
Staff recommends approval of REZ19-1, an application to designate the Old Settler's Association
of Johnson County Cabins as an Iowa City Historic Landmark and rezone from Neighborhood
Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD).
Parsons opened the public hearing.
Seeing no one, Parsons closed the public hearing.
Signs moved to recommend approval of REZ19-1, an application to designate the Old
Settler's Association of Johnson County Cabins as an Iowa City Historic Landmark and
rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD).
Martin seconded the motion.
Signs noted the rehabilitation of the cabins is very nice and impressive
Planning and Zoning Commission
March 21, 2019
Page 7 of 10
Martin added she is grateful to see this happening as she has grown up in Iowa City and has
visited those cabins many times.
A vote was taken and the motion passed 6-0.
CASE NO. REZ19-2
Applicant: City of Iowa City
Location: Ned Ashton House, 820 Park Road
An application submitted by the City of Iowa City for a rezoning of approximately 1.82
acres of property located at 820 Park Road from Neighborhood Public Zone (P-1) to
Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD).
Russett showed an aerial of the property location, it is right along the Iowa River. She also
showed photographs of the house. Russett noted the significance of Ned Ashton and the work
he did on this house. The house was built by Ashton and his family in 1947, he estimated the
stone chimney weights 64,000 lbs. and he built the footings of the house accordingly to support
that structure. He also used large quantities of rebar, wire mesh and pre -stretch concrete in all
areas of the house and there has been virtually no cracking in the concrete in over 60 years.
The building of the house was a family affair and his whole family was involved, it was
constructed between 1946 and 1954 and the entire cost of the house including the land was
$16,000. Ashton was an engineer and was the bridge engineer for the 1 St 2nd and 31 Avenue
bridges in Cedar Rapids, he was also the engineer for the Julien Dubuque Bridge and he also
designed the intake towers in the Hoover Dam. As mentioned before Ashton was the engineer
for the City Park Pool. Russett noted the Historic Preservation Commission at their meeting last
week did recommend approval of this rezoning.
Staff recommends approval of REZ19-2, an application to designate the Ned Ashton House, 820
Park Road, as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-
1 with a Historic District Overlay (P-1/OHD).
Signs asked why the whole P-1 area around the house isn't included in this rezoning. Russett
said the focus was on the house itself and therefore any exterior modifications to the house
would be subject to historical review and not other structures on the site.
Parsons asked if the surrounding P-1 was near the flood plains. Russett confirmed it was and it
did flood in 2008.
Parsons opened the public hearing.
Seeing no one, Parsons closed the public hearing.
Signs moved to recommend approval of REZ19-2, an application to designate the Ned
Ashton House, 820 Park Road, as an Iowa City Historic Landmark and rezone from
Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD).
Townsend seconded the motion.
Parsons believes this house is unique enough and with the history around Ned Ashton this
Planning and Zoning Commission
March 21, 2019
Page 8 of 10
warrants a historic designation.
A vote was taken and the motion passed 6-0.
CASE NO. REZ19-3
Applicant: City of Iowa City
Location: Old Post Office, 28 S. Linn Street
An application submitted by the City of Iowa City for a rezoning of approximately .37
acres of property located at 28 S. Linn St. from Neighborhood Public Zone (P-1) to
Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD).
Russett showed an aerial of the property along with the zoning map of the area. She showed
historical photos of the building from when it was the post office and then in 1981 when it was
converted to the senior center. The wrought iron on the exterior is a significant architectural
feature of the building. Russett noted the Historic Preservation Commission at their meeting last
week did recommend approval of this rezoning.
Staff recommends approval of REZ19-3, an application to designate 28 S. Linn Street as an Iowa
City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District
Overlay (P-1/OHD).
Parsons opened the public hearing.
Seeing no one, Parsons closed the public hearing.
Baker moved to recommend approval of REV 9-3, an application to designate 28 S. Linn
Street as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-
1 with a Historic District Overlay (P-1/OHD).
Townsend seconded the motion.
Parsons noted it is a unique building and worthy of the designation
A vote was taken and the motion passed 6-0.
CONSIDERATION OF MEETING MINUTES: MARCH 7, 2019
Signs moved to approve the meeting minutes of March 7, 2019.
Townsend seconded.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Russett gave an update on the consult between the Commission and City Council regarding the
Planning and Zoning Commission
March 21, 2019
Page 9 of 10
proposed rezoning at 2130 Muscatine Avenue from commercial to residential and the Mayor has
requested the Commission discuss a couple of items at an upcoming meeting. 1) Since there
was a lot of discussion on Good Neighbor Meetings and how they are not required, but maybe
should be required or extend the notification range further out. The Mayor asked the
Commission to discuss that and provide a recommendation to Council. 2). The Mayor would like
the Commission's input on concept plans, when they are required or when they are not required.
They are typically not required for rezonings but often requested so the Commission should have
a discussion on when it is appropriate for additional detail to be provided at the rezoning stage.
Russett stated she would put this topic on an upcoming agenda.
Parsons asked if staff would have recommendations on these items. Russett said staff will
prepare a memo with perhaps examples of what other jurisdictions do.
Russett also noted that on April 2 the City Council is having a work -session where they will be
discussing some concerns related to recent residential infill project. This came about with
regards to the Lusk Avenue house.
Signs will be attending the APA conference this year on behalf of the Commission
Adiournment:
Dyer moved to adjourn.
Baker seconded.
A vote was taken and the motion passed 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2018-2019
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
513
5/17
6/7
6/21
7/5
8/16
9/6
9/20
10/18
12/20
1/3
1/17
(W -S.)
2/4
2/21
3/7
3/21
BAKER, LARRY
-- --
-- --
-- --
-- --
X
X
X
X
O/E
X
X
X
X
X
X
X
DYER, CAROLYN
X
X
X
O/E
X
O
O/E
O
X
X
X
O/E
X
X
X
X
FREERKS, ANN
O/E
X
X
X
-- --
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
MARTIN, PHOEBE
X
X
X
X
X
X
X
X
X
X
O/E
X
O/E
X
X
X
PARSONS, MAX
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
SIGNS, MARK
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
THEOBALD, JODIE
X
X
X
O/E
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
-- --
-- --
-- --
-- --
X
X
X
X
X
O/E
X
X
X
X
O/E
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member