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Home My WebLink About2019-06-18 ResolutionItem Number: 6.c. i CITY OE IOWA CITY www.icgov.org June 18, 2019 Resolution to issue Cigarette Permits (see attached) ATTACHMENTS: Description Resolution to Issue Cigarette Permits (p, G Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 19-151 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: see attached: Passed and approved this 18th day of .lune Zp 19 or pproved by Attest: 10 City Clerk City Attorney's Office It was moved by Cole and seconded by Teague Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Cole x Mims x Salih X Taylor X Teague X Thomas X Throgmorton Business Name ALMOST PARADISE VAPE SHOP BLACK & GOLD VAPORS CASEY'S GENERAL STORE #2761 CASEY'S GENERAL STORE #2781 CASEY'S GENERAL STORE #3322 CITY LIQUOR CONVENIENCE STORE THE CREEKSIDE MARKET DEADWOOD DELI MART#1 DELI MART #2 DELI MART#3 DELI MART#5 DOLLAR GENERAL STORE #8137 EL PASO THE MEXICAN STORE FAREWAY STORES #034 FAREWAY STORES #950 HARTIG DRUG #10 HAWKEYE CONVENIENCE HY-VEE DRUGSTORE HY-VEE FOOD STORE #1 HY-VEE FOOD STORE #2 HY-VEE FOOD STORE #3 HY-VEE GAS #1 HY-VEE GAS #3 IOWA CITY FAST BREAK J & S EXPRESS JOE'S PLACE JOHN'S GROCERY INC KIRKWOOD LIQUOR & TOBACCO KONNEXION THE KUM & GO #422 KUM & GO #3502- KUM 3502KUM & GO #504 KUM & GO #51 KUM & GO #52 KUM & GO #53 L & M MIGHTY SHOP INC LIQUOR DOWNTOWN NILE HOOKAH NORTH DODGE EXPRESS NORTH DODGE SINCLAIR RJ'Z EXPRESS SAUCE SMOKIN' JOE'S #16 Address 355 S. LINN ST. 440 KIRKWOOD AVE. 204 N DUBUQUE STREET 1410 WILLOW CREEK DRIVE 1904 BROADWAY ST 425 S GILBERT ST 106 S LINN ST 2601 HWY 6 EAST 6 S DUBUQUE ST 525 HWY 1 W 1920 LOWER MUSCATINE ROAD 2410 MORMON TREK BLVD 206 E BENTON STREET 41 HIGHWAY 1 WEST 610 HOLLYWOOD BLVD 2765 COMMERCE DRIVE 2530 WESTWINDS DRIVE 701 MORMON TREK BLVD 2875 COMMERCE DRIVE 310 N FIRST AVE 1720 WATERFRONT DR 812 S 1ST AVENUE 1201 N DODGE ST 260 STEVENS DRIVE 1125 NORTH DODGE ST. 2580 NAPLES AVENUE 2221 ROCHESTER AVE. 116 IOWA AVENUE 401 E MARKET ST 300 KIRKWOOD AVE 106 S LINN STREET 731 S RIVERSIDE DR 2303 MUSCATINE 1310 GILBERT ST. 323 E BURLINGTON STREET 25 W BURLINGTON STREET 955 MORMON TREK BLVD 504 E BURLINGTON ST 315 S GILBERT STREET 220 S VAN BUREN ST 2790 N DODGE ST. 2153 ACT CIRCLE 2 ESCORT LANE 108 E. COLLEGE ST. 1902 BROADWAY SUITE 1 (..i19a r e -U e, IN W—,o Y% -A ti.s 5 040 01C Expiration Date SOUTHSIDE LIQUOR & TOBACCO SUBURBAN BP AMOCO SUBURBAN BP AMOCO KEOKUK STREET THE CLUB CAR TOBACCO OUTLET PLUS #537 UISIC WALGREENS #5077 WALMART #1721 601 HOLLYWOOD BLVD. SUITE #1 370 SCOTT COURT 1905 KEOKUK STREET 122 WRIGHT ST 923 S RIVERSIDE DRIVE 208 N. Linn St. 2214 MUSCATINE AVENUE 919 HIGHWAY 1 WEST Item Number: 6.d. � + wMO°• CITY OF IOWA CITY www.icgov.org June 18, 2019 Resolution to issue Cigarette Permits to the following: 1. Casey's Marketing Company, dba Casey's General Store #3858, 370 Scott Ct. 2. GoBrands, Inc., dba goPuff, 19907 Stevens Dr. ATTACHMENTS: Description Resolution to Issue Cigarette Permits b,J Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 19-152 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: Casey's General Store 413858 370 Scott Ct. goPuff - 1907 Stevens Dr. Passed and approved this 18th day of June 12019 L, yor Attest: A� Qjz - , City Clerk pproved by City Attorney's Office It was moved by Cole and seconded by Resolution be adopted, and upon roll call there were: Ayes: x Nays: Teague Absent: Cole the X Mims X Salih X Taylor X Teague X Thomas X Throgmorton Item Number: 7.b. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Lindemann Subdivision Part 8, and declaring public improvements open for public access and use. Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: Lindemann Subdivision Part 8 is located south of Lower West Branch Road between Hummingbird Lane and Brentwood Drive. Lindemann Subdivision Part 8 is a 20.25 -acre residential subdivision that consists of a 5.11 -acre outlot for public open space, 36 single-family lots, and three multi -family lots. The preliminary plat shows five 5 -unit buildings, two 6 -unit buildings, and one 4 -unit building on the multi -family lots. Background /Analysis: The construction of the storm sewer, sanitary sewer, water main, street paving, and certain sidewalk improvements for Lindemann Subdivision Part 8 have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. ATTACHMENTS: Description Engineer's Report Resolution � r i � .-p - CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org June 11, 2019 Honorable Mayor and City Council Iowa City, Iowa Re: Lindemann Subdivision Part 8 Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer, storm sewer, water main, and street paving improvements for Lindemann Subdivision Part 8 have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Streb Construction Co., Inc. of Coralville, Iowa. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, r-� ason Havel, P.E. City Engineer -(.6 Prepared by: Josh Slattery, Senior Civil Engineer, 410 E. Washing St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 19-153 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Lindemann Subdivision Part 8, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for Lindemann Subdivision Part 8, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Lindemann Subdivision Part 8, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 18th day of Attest: Ci Clerk June ,2019 MYYor Approved by City Attorney's Office fn 112 lir It was moved by Cole and seconded by Teague the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Cole x Mims X Salih X Taylor x Teague X Thomas X Throgmorton Item Number: 7.c. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution accepting the work for the Villa Park and Highland Park CDBG Improvements Project. Prepared By: Brett Zimmerman, Civil Engineer Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: This project has been completed by Carter and Associates, Inc. of Coralville, Iowa in substantial accordance with the plans and specifications prepared by Hall and Hall Engineers, Inc. The Engineers Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 70,000.00 • Project Bid Received: $ 65,473.85 • Project Final Cost: $ 66,707.42 Background /Analysis: This project includes replacement and installation of new accessible sidewalk paths at Villa Park and Highland Park in Iowa City. The project also included associated clearing and grubbing, excavation, grading, sodding, and seeding at these parks. City crews are nearing completion of playground installation at this park. The playground was moved to a higher point in the park, closer to the sidewalk access to increase accessibility and lessen wet conditions/flooding. A small shelter and drinking fountain will also be added later this year. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT June 10, 2019 City Clerk Iowa City, Iowa Re: Villa Park and Highland Park CDBG Improvements Project Dear City Clerk: I hereby certify that Villa Park and Highland Park CDBG completed by Carter and Associates, Inc. of Coralville, Iowa in plans and specifications completed by Hall and Hall Engineers, I l i .1 % CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Improvements Project has been substantial accordance with the Inc. The project was bid as a unit price contract and the final contract price is $66,707.42 There was a total of one (1) change or extra work order for the project: 1, Removal and Replacement of Sidewalk $ 2,033.57 Total $2,033.57 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 Resolution No. 19-154 Resolution accepting the work for the Villa Park and Highland Park CDBG Improvements Project. Whereas, the Engineering Division has recommended that the work for construction of the Villa Park and Highland Park CDBG Improvements Project, as included in a contract between the City of Iowa City and Carter and Associates, Inc. of Coralville, Iowa, dated August 28, 2018, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in account # R4361; and Whereas, the final contract price is $66,707.42. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of June / _'2019 Ma or Attest: City Jerk 'Approved by 1 City Attorney's Office It was moved by Cole and seconded by 'Teague the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Cole x Mims x Salih X Taylor x Teague x Thomas x Throgmorton Item Number: 7.d. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution Authorizing the Renewal of the Electronics Transportation and Recycling Contract for the City's Landfill Division. Prepared By: June Nasby, Buyer I I Reviewed By: Jennifer Jordan, Resource Management Superintendent Ron Knoche, Public Works Director Fiscal Impact: $30,000.00 annually Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the June 18, 2019 City Council meeting, consideration will be given to a resolution to renew the Contract with Midwest Computers Brokers, Inc. for an additional three-year term. The current contract expires in June 2019. Funding for this contract renewal is available in the operating budget of Landfill Division. Background /Analysis: On March 1, 2013 the East Central Iowa Council of Governments issued a Request for Proposal for electronic management services. The contract was awarded to Midwest Computers Brokers, Inc. The initial term of the contract was for three years, with the option to renew for two additional three-year periods. Over the past three years the average annual cost has been $30,000. This Resolution authorizes the contract value to exceed $150,000 and authorizes the City Manager to approve the contract renewal for the three-year period. ATTACHMENTS: Description Resolution Prepared by: June Nasby, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5076 Resolution No. 19-155 Resolution Authorizing the Renewal of the Electronics Transportation and Recycling Contract for the City's Landfill Division Whereas, a Request for Proposal (RFP) was issued by the East Central Iowa Council of Governments to solicit electronic management services for on March 1, 2013; and Whereas, five proposals were received in response to the RFP; and Whereas, an evaluation committee reviewed and scored the proposals and selected Midwest Computers Brokers, Inc.; and Whereas, the initial term of this contract was for three years, with an option to renew for two additional three-year periods upon the mutual consent of the City and Midwest Computers Brokers, Inc.; and Whereas, the City has renewed the contract for 6 years and would like to exercise the option to renew the contract for the final three-year period; and Whereas, the City has spent approximately $90,000 over the past three years and expects to spend approximately $90,000 in the final three years of the contract; and Whereas, City's purchasing policy requires City Council approval for service contracts over $150,000; and Whereas, funds for this purchase are available in the operating budget for the Landfill Division; and Whereas, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future renewals. Passed and approved this 18th day of June ATTEST: Rj, L CITY CLERK 20' 19 . yA rov d by, c City Attorney's Office 1.d Resolution No. 19-155 Page 2 It was move by Cole and seconded by Teague the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Item Number: 7.e. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution amending the AFSCME pay plan and the budgeted positions in the Communications Division of the City Manager's Office by reclassifying the position of Special Projects Assistant - Cable TV from grade 8 to grade 14 and changing the position job title to Media Production Specialist. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: $17,311 Recommendations: Staff: Approval 19TIT11fins, •s Attachments: Resolution Executive Summary: The AFSCME collective bargaining agreement establishes a procedure for review of reclassification requests by a ten member union -management committee. The committee uses the Austin -Peters evaluation instrument used in the City's 2006 classification study in analyzing reported changes to positions under review since the time of the classification study. Decisions of the committee are passed upon a simple majority of its members and subject to City Council approval. Background /Analysis: The Classification Review Committee met on Tuesday, May 28, 2019 to review the reclassification request for the full-time Special Projects Assistant - Cable TV position. The request was submitted by the employee presently holding the position. Both the employee and his supervisor were present at the meeting to answer questions from committee members before being excused to allow the committee to conduct deliberations in closed session. The committee evaluated the changes to the duties and requirements of the position since the 2006 classification study and determined that the position warranted a higher score with regard to the compensable factors used in the classification instrument. Additionally, the job title of Media Production Specialist was recommended by the employee and supervisor as more accurately representing the role and responsibilities of the position. ATTACHMENTS: Description Resolution Prepared by: Karen Jennings, Human Resources, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 19-156 Resolution amending the AFSCME pay plan and the budgeted positions in the Communications Division of the City Manager's Office by reclassifying the position of Special Projects Assistant - Cable TV from grade 8 to grade 14 and changing the position job title to Media Production Specialist. Whereas, Resolution No. 19-79 adopted by the City Council on March 12, 2019, authorized budgeted positions in the Communications Division of the City Manager's Office for Fiscal Year 2020; and Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017 established a classification and compensation plan for AFSCME employees; and Whereas, a written request was made for review of the classification of the position of Special Projects Assistant - Cable TV as allowed under the AFSCME collective bargaining agreement; and Whereas, the AFSCME Classification Review Committee has reviewed the duties and requirements of the Special Projects Assistant - Cable TV position and determined that they are comparable to those of positions in pay grade 14 of the AFSCME pay plan; and Whereas, it has been determined that the title Media Production Specialist more accurately represents the role and responsibilities of the position; Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that: The AFSCME pay plan be amended by: 1. Deleting the position Special Projects Assistant -Cable TV from grade 8. 2. Adding the position Media Production Specialist to grade 14. The budgeted positions in the Communications Division of the City Manager's Office be amended by: 1. Deleting the position of Special Projects Assistant - Cable TV 2. Adding the position of Media Production Specialist Passed and approved this 18th day of June / 20 1 Ma or Attest:. Y+A9 ty Clerk Aarovd�- z City Attorney's Office ^/� Resolution No. 19-156 Page 2 It was moved by Cole and upon roll call there were: F-4VA= A and seconded by Teague the Resolution be adopted, NAYS: ABSENT: _ Cole _ Mims X Salih Taylor _ Teague _ Thomas Throgmorton Item Number: 7.f. ®4 CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution authorizing the Mayor to execute a loan agreement with IC Housing Group, LLC for the Low Income Housing Tax Credit Project at 671 Nex Avenue. Prepared By: Susan Dulek, Ass't. Ctiy Attorney Reviewed By: Geoff Fruin, City Manager Erika Kubly, Neighborhood Svc. Coordinator Fiscal Impact: $200,000 in FY19 funds set aside for LI HTC projects Recommendations: Staff: Approval Commission: None Attachments: resolution loan agreement Executive Summary: In Reso. No. 18-289, the City committed $200,000 to IC Housing Group, LLC for the NEX Apartments Low Income Housing Tax Credit project, a 36 -unit mixed -income residential development. The Iowa Finance Authority has approved the project and staff has negotiated the attached Loan Agreement re: Affordable Housing with IC Housing Group, LLC. It is a 1% loan to be paid back in 17 years and amortized over 35 years. The project has 4 units under 30% AMI, 11 units under 40% AMI, 17 units under 60% AMI, and 4 units without income restrictions. The maximum rents are set by the agreement and are based on the L I HTC requirements. Background /Analysis: ATTACHMENTS: Description resolution; loan agreement IT Prepared by Erika Kubly, Neighborhood Services, 410 E. Washington Street, Iowa City, IA 52240 319.356.5230 RESOLUTION NO. 19-157 Resolution authorizing the Mayor to execute a loan agreement with IC Housing Group, LLC for the Low Income Housing Tax Credit Project at 671 Nex Avenue. Whereas, in Resolution No. 18-289, the City committed $200,000 to IC Housing Group, LLC for the NEX Apartments Low Income Housing Tax Credit project, a 36 -unit mixed -income residential development; Whereas, the Iowa Finance Authority has approved the project; and Whereas, staff has negotiated the attached Loan Agreement re: Affordable Housing with IC Housing Group, LLC. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Mayor is authorized to execute two originals of the attached Loan Agreement re: Affordable Housing with IC Housing Group, LLC, and upon the direction of the City Attorney, the Mayor is authorized to execute multiple originals of subordination agreements and other documents related to the acquisition of 671 Nex Avenue by IC Housing Group, LLC. 2. The City Manager is authorized to execute amendments to the Loan Agreement re: Affordable Housing. Passed and approved this 18th day of June 2019. MJ&OR Approved by ATTEST: JJ t< - to 15 ity Clerk City Attorney's Office Resolution No. Page 2 It was moved by Cole and seconded by Teague the Resolution be adopted, and upon roll call there were: AYES: NAYS x x x x x x ABSENT. X Cole Mims Salih Taylor Teague Thomas Throgmorton Prepared by: Erika Kubly, Neighborho d Serviem Coord., 410 E. Washirom St., Iowa City, IA 52240,319/356-5030 LOAN AGREEMENT Re: AFFORDABLE HOUSING This Agreement is entered into by and between the City of Iowa City, a municipal corporation ("City"), and IC Housing Group, LLC, a Minnesota limited liability company, located at 366 South Tenth Avenue, Waite Park, Minnesota 56387. WHEREAS, in Resolution No. 18-289 the City Council committed a cash contribution of $200,000.00 toward a project developed by IC Housing Group, LLC, awarded Low Income Housing Tax Credits ("LIHTC") by the Iowa Finance Authority; WHEREAS, the project entails construction of a 36 -unit mixed -income residential development at 671 Nex Avenue in Iowa City, Iowa; WHEREAS, the Iowa Finance Authority awarded the project LIHTC in August 2018; WHEREAS, thirty-two units will be affordable to households at or below 60% of the Area Median Income; WHEREAS, IC Housing Group, LLC, has entered into a purchase agreement to acquire 671 Nex Avenue with a closing tentatively scheduled for June 7, 2019; WHEREAS, the City and IC Housing Group, LLC desire to enter into this Agreement for the contribution and use of the funds. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Amount of Funds. The City shall provide a $200,000.00 loan ("Funds" or "Principal Amount") to IC Housing Group, LLC payable on or after the closing for its construction of the property locally known as 671 Nex Avenue and legally described in Item 6. 2. Use of Funds. IC Housing Group, LLC shall contribute the fiords for the sole purpose of building construction for the project. 3. Source of Funds. The source of the finds shall be the City's Affordable Housing Fund or other non -tax-exempt funding sources at the City's sole discretion. 4. Project Description: IC Housing Group, LLC shall commence the construction of the project described in Exhibit A, which is attached and incorporated herein, and summarized below, by July 1, 2019: a Number of units. The project shall consist of six 1 -bedroom units, twelve 2 - bedroom, and eighteen 3 -bedroom units. b. Household income. 4 units shall be affordable to households at or below 30% area median income ("AMP'); 11 units shall be affordable to households at or below 40% AMI; and 17 units shall be affordable to households at or below 60% AMI. The remaining 4 units shall be unrestricted with respect to household income. c. Maximum contract rent for initial year of occupancy. The I- bedroom units shall have initial rents ranging from $465 (for tenants at or below 30% AMI) and $974 (for market rate units). The 2 -bedroom units shall have initial rents between $553 and $1,163. The 3 -bedroom units shall have initial rents between $643 and $1,339. d. IC Housing Group, LLC shall promptly provide the City with a letter of compliance annually from the Iowa Finance Authority showing compliance with the LIHTC. 5. Project Completion. IC Housing Group, LLC shall make its best effort to lease all units in the project by March 31, 2021. IC Housing Group, LLC shall inform the Neighborhood Services Coordinator in writing (electronic mail is sufficient) when the first unit is occupied and when the project is fully occupied. 6. Mortgage. This Agreement shall be secured by a mortgage on the property legally described as Lot 1 Tegler Second Subdivision (locally known as 671 Nex Avenue, Iowa City, Iowa) given to the City by IC Housing Group, LLC to be recorded and released at the expense of IC Housing Group, LLC. The mortgage given to the City shall be subordinate to any construction loan, permanent financing loan, the Housing Trust Fund of Johnson County loan, and the terms and conditions of the LIHTC. The terms and conditions of this Agreement are subject to the Master Subordination Agreement dated k, ync 14 , 2019 (the "MSA"), and if the terms and conditions herein conflict with the terms of the MSA, the terms of the MSA shall control. 7. Terni. 1C Housing Group, LLC shall repay the Principal Amount of $200,000 based on 1% interest, 17 -year term, and 35 -year amortization. Interest shall begin to accrue, and repayment shall be made in 204 equal monthly installments of $564.57 beginning January 1, 2021 along with a balloon payment of $111,559.72 due January 1, 2038. IC Housing Group, LLC shall remain in compliance with the LIHTC award with respect to affordable housing as provided herein for a period of thirty (30) years commencing from the date the project is issued a certificate of occupancy. This Agreement shall terminate 30 years after the Certificate of Occupancy is issued, estimated to be January 1, 2050. 8. Default. If IC Housing Group, LLC violates any material term of this Agreement, the City shall provide a written notice of dcfault to IC Housing Group, LLC. If IC Housing Group, LLC fails to cure the default 60 days after receiving written notice liom the City, the City, at its reasonable discretion, may require that any unpaid balance due to the City be paid in full within 90 days of written notification being provided to IC Housing Group, LLC. The City shall give IC Housing Group, LLC's special investor member, WNC Housing, L.P., thirty (30) days after the investor member's receipt of such notice to cure any default of IC Housing Group, LLC. IC Housing Group, LLC is under no obligation to repay the funds unless the City provides it with notice of default. Non -Assignability. IC Housing Group, LLC shall not assign this Agreement. 10. Nondiscrimination. IC Housing Group, LLC shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. 11. Inte tion. This Agreement contains the entire understanding of the parties. 12. Conflict of Laws and Venue. The laws of the State of Iowa shall govem this Agreement, and venue for any legal action hereunder shall be in the Johnson County District Court of Iowa or the U.S. District Court for the Southern District of Iowa. Dated: (o - lei - lei IOWA CITY B)K James A. Throgm rlon, Mayor Icl lq IC HOUSING GROUP, LLC, a Minnesota limited liability company By: IC HOUSING PARTNERS, LLC, a Minnesota limited liability company, its Manager _By: Jami J. Thelen, Secretary/ Treasurer -1] G `CO,( f City Attorney's Office Exhibit A Unit Type # of Units Approx Size Initial Income Limit Rent Limit Monthly Rent I BR 1 719 sq ft $465 30% AMI 30% AMI 1 $635 40% AMI 40% AMI 2 $804 60% AMI 60% AMI -2-BR 2 719-788 sq ft $974 Market Rate Market Rate 1 1,100 sq ft $553 30% AMI 30%AMI 5 $757 40% AMI 40%AMI 5 $959 60% AMI 60% AMI 1 $1,163 Market Rate ` Market Rate 3 BR 2 1,421 sq ft $643 30% AMI 30% AMI 5 $870 40% AMI 40% AMI 10 $1,104 60%AMI 60% AMI 1 $1,39 Market Rate Market Rate Total 36 Prepared by: Erika Kubly, Neighborhood Services Coord., 410 E. Washington St., Iowa City, IA 52240,319/356-5030 LOAN AGREEMENT Re: AFFORDABLE HOUSING This Agreement is entered into by and between the City of Iowa City, a municipal corporation ("City"), and IC Housing Group, LLC, a Minnesota limited liability company, located at 366 South Tenth Avenue, Waite Park, Minnesota 56387. WHEREAS, in Resolution No. 18-289 the City Council committed a cash contribution of $200,000.00 toward a project developed by IC Housing Group, LLC, awarded Low Income Housing Tax Credits ("LIHTC") by the Iowa Finance Authority; WHEREAS, the project entails construction of a 36 -unit mixed -income residential development at 671 Nex Avenue in Iowa City, Iowa; WHEREAS, the Iowa Finance Authority awarded the project LIHTC in August 2018; WHEREAS, thirty-two units will be affordable to households at or below 60% of the Area Median Income; WHEREAS, IC Housing Group, LLC, has entered into a purchase agreement to acquire 671 Nex Avenue with a closing tentatively scheduled for June 7, 2019; WHEREAS, the City and IC Housing Group, LLC desire to enter into this Agreement for the contribution and use of the funds. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Amount of Funds. The City shall provide a $200,000.00 loan ("Funds" or "Principal Amount") to IC Housing Group, LLC payable on or after the closing for its construction of the property locally known as 671 Nex Avenue and legally described in Item 6. 2. Use of Funds. IC Housing Group, LLC shall contribute the funds for the sole purpose of building construction for the project. 3. Source of Funds. The source of the funds shall be the City's Affordable Housing Fund or other non -tax-exempt funding sources at the City's sole discretion. 4. Project Description: IC Housing Group, LLC shall commence the construction of the project described in Exhibit A, which is attached and incorporated herein, and summarized below, by July 1, 2019: a. Number of units. The project shall consist of six 1 -bedroom units, twelve 2 - bedroom, and eighteen 3 -bedroom units. b. Household income. 4 units shall be affordable to households at or below 30% area median income ("AMI"); 11 units shall be affordable to households at or below 40% AMI; and 17 units shall be affordable to households at or below 60% AMI. The remaining 4 units shall be unrestricted with respect to household income. c. Maximum contract rent for initial year of occupancy. The 1- bedroom units shall have initial rents ranging from $465 (for tenants at or below 30% AMI) and $974 (for market rate units). The 2 -bedroom units shall have initial rents between $553 and $1,163. The 3 -bedroom units shall have initial rents between $643 and $1,339. d. IC Housing Group, LLC shall promptly provide the City with a letter of compliance annually from the Iowa Finance Authority showing compliance with the LIHTC. 5. Project Completion. IC Housing Group, LLC shall make its best effort to lease all units in the project by March 31, 2021. IC Housing Group, LLC shall inform the Neighborhood Services Coordinator in writing (electronic mail is sufficient) when the first unit is occupied and when the project is fully occupied. 6. Mortgage. This Agreement shall be secured by a mortgage on the property legally described as Lot I Tegler Second Subdivision (locally known as 671 Nex Avenue, Iowa City, Iowa) given to the City by IC Housing Group, LLC to be recorded and released at the expense of IC Housing Group, LLC. The mortgage given to the City shall be subordinate to any construction loan, permanent financing loan, the Housing Trust Fund of Johnson County loan, and the terms and conditions of the LIHTC. The terms and conditions of this Agreement are subject to the Master Subordination Agreement dated , 2019 (the "MSA"), and if the terms and conditions herein conflict with the terms of the MSA, the terms of the MSA shall control. 7. Term. IC Housing Group, LLC shall repay the Principal Amount of $200,000 based on 1% interest, 17 -year term, and 35 -year amortization. Interest shall begin to accrue, and repayment shall be made in 204 equal monthly installments of $564.57 beginning January 1, 2021 along with a balloon payment of $111,559.72 due January 1, 2038. IC Housing Group, LLC shall remain in compliance with the LIHTC award with respect to affordable housing as provided herein for a period of thirty (30) years commencing from the date the project is issued a certificate of occupancy. This Agreement shall terminate 30 years after the Certificate of Occupancy is issued, estimated to be January 1, 2050. 8. Default. If IC Housing Group, LLC violates any material term of this Agreement, the City shall provide a written notice of default to IC Housing Group, LLC. If IC Housing 2 Group, LLC tails to cure the default 60 days after receiving written notice from the City, the City, at its reasonable discretion, may require that any unpaid balance due to the City be paid in full within 90 days of written notification being provided to IC Housing Group, LLC. The City shall give IC Housing Group, LLC's special investor member, WNC Housing, L.P., thirty (30) days after the investor member's receipt of such notice to cure any default of IC Housing Group, LLC. IC Housing Group, LLC is under no obligation to repay the funds unless the City provides it with notice of default. 9. Non-Assi abili . IC Housing Group, LLC shall not assign this Agreement. 10. Nondiscrimination. IC Housing Group, LLC shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. 11. Integration. This Agreement contains the entire understanding of the parties. 12. Conflict of Laws and Venue. The laws of the State of Iowa shall govern this Agreement, and venue for any legal action hereunder shall be in the Johnson County District Court of Iowa or the U.S. District Court for the Southern District of Iowa. Dated: IOWA CITY By: James A. Throgmorton, Mayor IC HOUSING GROUP, LLC, a Minnesota limited liability company By: IC HOUSING PARTNERS, LLC, a Minnesota limited liability company, its Manager J. Thelen, Secretary/ Treasurer (-4f)-f5 City Attorney's Office 3 Exhibit A Unit Type # of Units Approx Size Initial Income Limit Rent Limit Monthly Rent 1 BR 1 719 sq ft $465 30% AMI 30% AMI 1 $635 40% AMI 40% AMI 2 $804 60% AMI 60% AMI 2 719-788 sq ft $974 Market Rate Market Rate 2 BR 1 1,100 sq ft $553 30% AMI 30% AMI 5 $757 40% AMI 40% AMI 5 $959 60% AMI 60% AMI 1 $1,163 Market Rate Market Rate 3 BR 2 1,421 sq ft $643 30% AMI 30% AMI 5 $870 40% AMI 40% AMI 10 $1,104 60% AMI 60% AMI 1 $1,39 Market Rate Market Rate Total 36 Item Number: 7.g. I �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution adopting the Iowa City Housing Authority's Annual Plan for Fiscal Year 2019. Prepared By: Steven J. Rackis, Housing Administrator Reviewed By: Tracy Hightshoe, Director, Neighborhood and Development Services Erika Kubly, Neighborhood Services Coordinator, Neighborhood Services Fiscal Impact: No impact. Recommendations: Staff: Approval Commission: On May 16, 2019, the Housing and Community Development Commission (HCDC) recommended by a unanimous vote that City Council adopt the I CHA's Annual Plan for Fiscal Year 2019. Attachments: I CHA FY19 Annual Plan Resolution Executive Summary: The Public Housing Reform Act requires submission of an Annual Plan. The Annual Plan provides details about the I CHA's current programs and the resident population served, as well as the I CHA's strategy for addressing the housing needs of currently assisted families and the larger community. At your June 18, 2019 meeting, Council will be asked to review and adopt this Annual Plan so that staff may submit the plan to the U.S. Department of Housing and Urban Development. Background /Analysis: The strategies for meeting the ICHA's mission, goals, and objectives are stated in the Iowa City Housing Authority's 5 -Year Plan for Fiscal Years 2015-2019 and are contained in CITY STEPS 2016-2020 Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents. Comparing the I C HA to the other 71 Housing Authorities in the State of Iowa. Effective dates included: November 1, 2017—February 28, 2019: • I CHA participants have higher average annual incomes ($15,595 vs. $12,923); • The I CHA assists significantly more working families (49% vs. 33%); • The I CHA assists an equivalent number of elderly and/or disabled families (55% vs. 59%); • The I C HA assists significantly fewer families receiving welfare (4% vs. 17%); • I CHA participants pay a higher average monthly amount of the contract rent ($369 vs. $301). Recently ICHA has also partnered with Shelter House to provide ongoing financial assistance to Cross Park Place, converting 24 of the I CHA's 1,215 tenant -based vouchers to project -based vouchers (PBV). Cross Park Place is a Housing First concept, created to provide housing and supportive services for homeless individuals with a disabling condition. Attaching PBVs to Cross Park Place residents enables service providers to work more efficiently with residents and improve access to services. Leasing began on January 29, 2019, and as of June 6, 2019, all 24 units were occupied. ATTACHMENTS: Description Iowa City Housing Authority's Annual Plan for Fiscal Year 2019. resolution Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 PHA Plan Office of Public and Indian Housing Expires: 02/29/2016 (Small PHAs) Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD -50075 -SM is to be completed annually by Small PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, HCV -Only PHA, or Qualified PHA do not need to submit this form. Definitions. (1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (H09 Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. (4) Standard PHA -A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS or SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled. A. PHA Information. A.1 PHA Name: Iowa City Housing Authority PHA Code: IA022 PHA Type: ® Small ® High Performer PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2019 PHA Inventory (Based on Annual Contributions Contract (AGC) units at time of FY beginning, above) Number of Public Housing (PH) Units 81 Number of Housing Choice Vouchers (HCVs)1215 & 83 VASH Total Combined 1298 PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHAs are also encouraged to provide each resident council a copy of their PHA Plans. ❑ PHA Consortia: Check box if submitting a Joint PHA Plan and complete table below Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the No. of Units in Each Program PH HCV Consortia Lead PHA: Page 1 of 6 form HUD -50075 -SM (12/2014) B. Annual Plan Elements Submitted with 5 -Year PHA Plans. Required elements for all PHAs completing this document in years in which the 5 -Year Plan is also due. This section does not need to be completed for years when a PHA is not submitting its 5 -Year Plan. See Section C for required elements in all other years (Years 1-4). B.1 Revision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Five -Year PHA Plan submission? Y N ❑ ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. ❑ ❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. ❑ ❑ Financial Resources. ❑ ❑ Rent Determination. ❑ ❑ Homeownership Programs. ❑ ❑ Substantial Deviation. ❑ ❑ Significant Amendment/Modification (b) The PHA must submit its Deconcentration Policy for Field Office Review. (c) If the PHA answered yes for any element, describe the revisions for each element below: B.2 New Activities. (a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year? Y N ❑ ❑ Hope VI or Choice Neighborhoods. ❑ ❑ Mixed Finance Modernization or Development. ❑ ❑ Demolition and/or Disposition. ❑ ❑ Conversion of Public Housing to Tenant Based Assistance. ❑ ❑ Conversion of Public Housing to Project -Based Assistance under RAD. ❑ ❑ Project Based Vouchers. ❑ ❑ Units with Approved Vacancies for Modernization. ❑ ❑ Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project -Based Vouchers (PBVs), provide the projected number of project based units and general locations, and describe how project basing would be consistent with the PHA Plan. B.3 Progress Report. Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5 -Year Plan. Page 2 of 6 form HUD -50075 -SM (12/2014) C. Annual Plan Elements Submitted All Other Years (Years 1-4). Required elements for all other fiscal years. This section does not need to be completed in years when a PHA is submitting its 5 -Year PHA Plan. C.I. New Activities (a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year? Y N ❑ ® Hope VI or Choice Neighborhoods. ❑ ® Mixed Finance Modernization or Development. ❑ ® Demolition and/or Disposition. ❑ ® Conversion of Public Housing to Tenant -Based Assistance. ® ❑ Project Based Vouchers. ❑ ® Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). b If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. c If using Project -Based Vouchers, provide the projected number of project -based units, general locations, and describe how project -basing would be consistent with the PHA Plan. See City of Iowa City Council Action Report. SEE: City of Iowa City Council Action Report 10/2/2018 The PHA must submit its Deconcentration Policy for Field Office Review. C.2 Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan Form 50077 -SM, Certification of Compliance with PHA Plans and Related Regulations, including Item 5 must be submitted by the PHA as an electronic attachment to the PHA Plan. Item 5 requires certification on whether plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. D Other Document or Certification Requirements for Annual Plan Submissions. Required in all submission years. DA Civil Rights Certification. Form 50077 -SM -HP, Certification of Compliance with PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. D.2 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N 0 If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. D.3 Certification by State or Local Officials. Form HUD 50077 -SL; Certification by State or Local Officials ofPHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. E Statement of Capital Improvements. Required in all years for all PHAs completing this form that administer public housing and receive funding from the Capital Fund Program (CFP). E.1 Capital Improvements. Include a reference here to the most recent HUD -approved 5 -Year Action Plan (HUD -50075.2) and the date that it was approved by HUD. Page 3 of 6 form HUD -50075 -SM (12/2014) Annual Report — 2019 - 9UTslnH O RITY 410 E. Washington Street Iowa City - Iowa - 52240 -1826 To improve quality of life, the Iowa City Housing Authority acts as a community leader for affordable housing, family self-sufficiency, and homeownership opportunities. Date: HCDC May I6, 2018 Annual Report — 2019 Table of Contents Pages Staff 3 Executive Summary 4-5 Housing Choice Voucher (HCV) Program 6 Public Housing Program 7 Family Characteristics 8 Family Characteristics and Working Families 8-9 Public Housing Waiting List 10 Housing Choice Voucher (HCV) Waiting List I I Promoting Family Self -Sufficiency (FSS) & Homeownership 12-15 Funding for Calendar Year 2017 16 Housing Authority Funding Sources Summary 17-18 Partnerships and Community Collaborations 19 Page 2 Annual Report — 2019 Staff Housing Program Assistant Robin Butler Housing Program Assistant Denise Kinnison Housing Program Assistant Carri Fox-Rummelhart Housing Program Assistant Diana Huff Office Manager Jennifer Gosch Family Self -Sufficiency (FSS) Mary Abboud Coordinator Public Housing/Homeownership Pat MacKay Coordinator Housing Choice Voucher (HCV) Heidi Wolf Program Coordinator Housing Administrator Steven J. Rackis Intake/Customer Service Clerk Georgia Black Intake/Customer Service Clerk Benjamin Roberts Page 3 Annual Report — 2019 Executive Summary Housing Choice Voucher (HCV), Veterans Supportive Services (VASH) & Public Housing Program Highlights: • The top 5 participant Heads -of -Household characteristics in the Housing Authority's rental assistance programs are: Disabled and/or Elderly (55%); Households without minors (54%), White (50%), One-person households (49%) and Working families (49%). • Total voucher utilization for Calendar Year (CY) 2018 = 98.3%. • Average Public Housing occupancy for CY 2017 = 97% or 3 vacancies. • Achieved "High Performance" status for the HCV program for Fiscal Year (FY) 2018. • Total available vouchers = 1,298 • Diversity of participants is increasing due to an influx of North African, Middle Eastern and Congolese families. Comparing the Iowa City Housing Authority to the other 71 Housing Authorities in the State of Iowa. Effective dates included: November 1, 2017—February 28, 2019: • ICHA participants have higher average annual incomes - $15,595 vs. $12,923; • The ICHA assists more working families – 49% vs. 33%; • The ICHA assists fewer families receiving welfare – 4% vs. 17%; • ICHA participants pay a higher average monthly amount of the contract rent - $369 vs. $301. Cross Park Place: In 2017, Iowa City's Shelter House received financing from the Iowa Finance Authority, The Housing Trust Fund of Johnson County, and The City of Iowa City, to construct a 24 -unit apartment building, Cross Park Place. Cross Park Place is a Housing First concept, created to provide housing and supportive services for homeless individuals with a disabling condition. The Iowa City Housing Authority (ICHA) is partnering with Shelter House by providing ongoing financial assistance to Cross Park Place, converting 24 of the ICHA's 1,215 tenant -based vouchers to project -based vouchers (PBV). Attach- ing PBVs) to Cross Park Place residents enables service providers to work more efficiently with residents and improve access to services. Leasing began on Janu- ary 29, 2019, and as of May 1, 2019, 23 of 24 units are occupied.. CY2019 Funding Summary (source: National Association of Housing and Rehabilitation Officials NAHRO): Tenant -Based Rental Assistance (TBRA) : Housing Assistance Payments (HAP): The Omnibus bill includes $20.313 billion for HAP renewals. NAHRO estimates that this represents a 99 percent proration, though this may change as Page 4 Annual Report — 2019 additional information becomes available HUD-VASH: The Omnibus bill allocates $40 million for new HUD-VASH vouchers. HUD will make the funding available to PHAs that partner with eligi- ble United States Department of Veterans Affairs (VA) Medical Centers or oth- er entities based on geographical need, PHA administrative performance, and other factors specified by HUD. Ongoing Administrative Fees: The Omnibus bill allocates $1.856 billion for ongoing administrative fees. NAHRO believes that this represents an 82-83 proration. Public Housing Operating Fund: The bill provides $4.653 billion to support the operation and management of public housing. Based on information provid- ed in HUD's 2019 Congressional Justifications, funding provided by the bill would be sufficient to fund 96 percent of public housing agencies' (PHAs') antici- pated formula eligibility - although this may change as the year progresses and HUD finalizes 2018 and 2019 eligibility. The bill recognizes the challenges of operating a calendar year program with fiscal year appropriations; as a result, the bill continues to extend the period of availability of Operating Funds from one year to two years. Public Housing Capital Fund: The bill provides $2.775 billion for the Capital Fund, $25 million more than FY 2018 funding. NAHRO has long advocated for increases to the Capital Fund and is pleased that the bill provides additional funding to the significant increase that was provided in 2018. That said, funding for the Capital Fund still remains lower than the $3.4 billion annual accrual base- line established by HUD's 2010 Capital Needs Assessment. Calendar Year 2019 Capital Improvement Funds: The Iowa City Housing Authority's 5 -Year Plan for Fiscal Years 2015-2019 was approved by HUD on May 18, 2016. The Capital Improvement funds are earmarked for general maintenance and repair of the Public Housing units. As necessary, these funds will also be used to upgrade structures, interiors, HVAC systems, and applianc- es. Page 5 Annual Report — 2019 Housing Choice Voucher Program The Housing Choice Voucher Program (HCV) is fund- ed by the U.S. Department of Housing and Urban De- _ velopment (HUD) with the intent of increasing afforda- \� - �V ;/ � � \� ble housing choices for elderly, persons with disabilities. & low-income working families. Participants with a�� 1� = II �� _ HCV voucher choose and lease safe, decent, and af- fordable privately owned rental housing. Total number of available HCV and Veterans' Affairs Supportive Housing (VASH) vouchers = 1,298. HCV Economic Impact: For Calendar Year 2018 (CY18), the Housing Choice Voucher program paid approximately $7.8 million in Housing Assistance Payments (HAP) to landlords/owners of rental properties in Johnson County. The vouchers in use, as of 3/15/2019, in Iowa City (929) represents 4.7% of the total number of rental units (19,656) in the City of Iowa City. Following is the Johnson County breakdown by city. Overall voucher utilization in Johnson County shows fifty-five percent (55%) were households without minor chil- dren. Voucher Utiliza- % of Total tion by City As Total Population Johnson County of 3/15/2019 Incorporated (total = 1,441) Population Total Vouchers % Total Voucher By City Utilization Households % Total Vouch - without Minors ers By City Iowa City 61,862 50.00% 929 64.5% 533 51.4% Coralville 18,901 13.90% 229 15.9% 111 51.1% North Liberty 18,228 13.40% 126 8.7% 55 43.1% Solon 2,031 1.50% 13 .9% 13 100.00% Oxford 801 0.60% 1 0.005% 5 11.4% Tiffin 1941 1.40% 8 0.005% 2 25.0% Lone Tree 1,300 0.96% 2 0.001% 2 100% Hills 103 0.52% 4 0.002% 2 50.00% Johnson County 135,136 Johnson County Total Population Incorporated 114,558 of Johnson County Population Living in Incorporated areas = 84% * Source: U.S. Decennial Census 2010 and North Liberty Special Census 2015. 41 VASH Vouchers (3% of total vouchers) are being utilized in the Cedar Rapids Metropolitan Area. 2 HCVP Vouchers (<I% of total voucher) are being vouchers) is being utilized in Iowa County. utilized in Washington, County; I HCV Voucher (<I% of total Page 6 Annual Report — 2019 Public Housing Public housing was established to provide affordable, decent and safe rental housing for eligible low-income families, elderly persons, and persons with disabilities. The U.S. Depart- ment of Housing and Urban Development (HUD) distributes federal subsidies to the Iowa City Housing Authority (ICHA), which owns and manages the housing. The eighty-one (81) Public Housing units are low-density and constructed to conform and blend into the existing neighborhood architecture. The 81 Public Housing units represent half (1/2) of 1% of the total number of rental units in the City of Iowa City. Public Housing Economic Impact for the City of Iowa City: • Total CY18 rental income from Public Housing properties = $310,510 • Payment in Lieu of Taxes (PILOT) paid to the Johnson County Assessor for the Public Housing properties in CY18 = $30,540.10 • In CY18, the Housing Authority paid $301,907 to private sector Iowa City contractors for the capital improvement, general maintenance and repair of the Public Housing properties. Public Housing Units by Iowa City Planning Districts Total by Location Total Occupied 3/15/2019 Occupied Units No Minors Occupied Units w/ Minors (includes non - school aged minors Northeast 6 6 1 5 Central 7 5 0 5 Southeast 31 29 14 13 Southwest 3 2 0 2 South 34 32 3 29 TOTAL 81 74 17 54 On 3/15/2019, 2 units were offline due to HUD approved modernization.. Page 7 Annual Report — 2019 Family Characteristics ICHA Participant Characteristics. Definition of Participant (participant family): A person or family that has been admitted to the Iowa City Housing Authority's HCV, VASH or Public Housing program and is currently receiving housing assistance. Head of Household (HOH) Characteristics. Total Families = 1,384 as reported to HUD: November 1, 2017 — February 28, 2019 (multiple category reporting eliminated — like characteristics will equal 100%) • Disabled and/or Elderly HOH = 762 (55%) • Households without Children = 746 (54%) • White HOH = 692 (50%) • One Person Household = 678 (49%) • Working Households = 678 (49%) • Black/African American HOH = 650 (47%) • Households with Children = 639 (46%) • Disabled HOH = 516 (37%) • Female HOH with Children = 501 (36%) • Elderly & Disabled HOH = 171 (12%) • Elderly HOH = 75 (6%) • Hispanic HOH = 55 (4%) • All Other Races HOH = 42 (3%) Income Sources: Total Families = 1,384 as reported to HUD: Novem- ber 1, 2017 — February 28, 2019 (All Family Members: Many Families Have Multiple Sources of Income): • Social Security (SS)/Supplemental Security (SSI) = 59% • Employment = 49% • Family Investment Program (FIP/Welfare) = 4% • With any Other Income = 13% • No Income = 6% * Child Support, Self -Employment, Unemployment Insurance, Other Non -Wage Sources. February 28, 2019, point -in -time count: Only eleven (1 1) of the total 1,446 assisted households are reporting FIP as the sole source of household income. This equals <1% of all currently assisted households. Page 8 Annual Report — 2019 Family Characteristics (continued) Length of Participation as reported to HUD: 1,384 as reported to HUD: November I, 2017 — February 28, 2019. • Less than I year = 271 (20%) • 1 to 5 years = 499 (36%) • 5 to 10 years = 275 (22%) • 10 to 20 years = 273 (20%) • Over 20 years = 66 (5%) A Residence prior to admission — Currently Assisted: I 1 Based on the residence identified on the preliminary application and/or prior residence for port -ins. Residency preference does not apply to HUD/VASH. (ICHA jurisdiction is Johnson County, Iowa County, & Washington County North of HWY 92): • ICHA Jurisdiction = 1,192 (83%) • All Other State of Iowa Counties = 108(8%) • State of Illinois = 85 (6%) • All Other States = 48(3%) Iowa City Community School District (ICCSD) information 2018-2019; Total Enrollment & Free/Reduced (F/R) Lunch: • Total ICCSD Enrollment K-12 = 13,845@ • Total ICCSD Eligible for F/R (37.4% of total) = 5,184 • Total ICHA (All Programs) Minors K-12 * = 1,349 • Total ICHA (All Programs) K-12 Eligible F/R = 1,028 @ Source: Page 21 of the ICCSD Enrollment, Demographics & Class Size Report, October 2017. * Total may include children enrolled in the Clear Creek Amana School District, or children who have re- ceived scholarships to attend Reginal. Examples of Participants' Places of Employment: Aramark Food Service, Best Friends Veterinary Care LLC, Blue Sky Satellite Service, Caring Hands & More LLC, Check & Go, Crisis Center, Deadwood Tavern, Dept. of Veterans Affairs, Destiny Cruises & Tours Inc. (Owner), Dial Silvercrest Corp, Durham School Services, EPC Inc, Faith Academy, Handicare, Happy Trails Daycare, HD Supply Management Inc, Hy -Vee, Innovative Software Engineering Inc., ICCSD, John Roffman Construction, Legacy Pointe Assist- ed Living, Loparex, Lucky's Market, Mass Markets, Mercy Hospital, Mid -Prairie Community School District, Self -Employed (cleaning services, private child care), Plank Family Dental Cen- ter, Reach for Your Potential, Remedy Intelligent Staffing, Staff Management, STS Transporta- tion Inc., Systems Unlimited, Team Staffing, University of Iowa, Vangent, WalMart, West Liber- ty Foods, Whirlpool Corporation, Wig & Pen East. Page 9 Annual Report — 2019 Public Housing Waiting List February 27, 2019 Applicant (applicant family): A person or family that has applied for admission to the Iowa City Housing Authority's Public Housing program but is not yet a participant. Eligibility_ for housing programs is not established until applicants reach the top of the waiting list and their Preliminary Application for Assistance is processed. The Iowa City Housing Authority's jurisdiction is Johnson County, Iowa; Iowa County, Iowa; and, Washington County, Iowa, North of Highway 92. The general applicant pool from which the Housing Authority draws to determine program eligibility are elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction (Johnson County, Iowa County, and Washington County N of HWY 92). When vacancies exist, the Housing Authority draws applicants from this pool by date and time of application and only those applications of families who qualify for the bed- room size of the available Public Housing units. The eligibility determination process includes verification of residency, family composition, eligibility status, and a national criminal background check conducted through the Iowa Department of Criminal In- vestigation and the Federal Bureau of Investigation. Public Housing Waiting List Elderly, disabled, and families with children under the Number of age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. Applicants % of Applicants 472 * 100% Elderly 84 18% Disabled 249 53% Families w/minor Children 200 42% White Head of Household 221 47% Black/African American Head of Household 21 1 45% Multiple races or none reported 28 6% All Other Races Head of Household 12 3% ,Hispanic Head of Household 32 7% * An additional 9,220 applicants are on the list in lower preference categories (Head -of - Household totals do not add up to 100% because individuals can be counted in multiple categories): Page 10 Annual Report — 2019 HCV Waiting List February 27, 2019 The HCV waiting list shares the majority of the characteristics described in the Public Housing section. There is a great deal of duplication as the majority of applicants apply to both lists. For HCV applications, bedroom size is not taken into consideration. When vouchers are available, the Housing Authority draws applications, by date & time of application, from the applicant pool that contains elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction Qohnson County, Iowa County, and Washington County N of HWY 92). The eligibility determination process includes verification of residency, family composi- tion, eligibility status, and a national criminal background check conducted through the Iowa Department of Criminal Investigation and the Federal Bureau of Investigation. Housing Choice Voucher Waiting List Elderly, disabled, and families with children under the age Number of of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. Applicants % of Appli- cants 894 100% Elderly 109 12% Disabled 399 45% Families w/minor Children 502 56% White Head of Household 409 46% Black/African American Head of Household 427 48% Multiple races or none reported 58 6% All Other Races Head of Household 19 2% Hispanic Head of Household 52 6% * An additional 22,890 applicants are on the list in lower preference categories (Head -of -Household totals do not add up to 100% because individuals can be counted in multiple categories): Page I I .� / I 1� 3, �. Annual Report — 2019 Promoting Self -Sufficiency & Homeownership (continued) FSS Program Coordinating Committee: The FSS Program Coordinating Committee has been replaced with three (3) already existing wider -reaching networks that have lessened the duplication of effort in leveraging community resources to promote self-sufficiency among FSS program participants. The FSS coordinator has joined the Community Reentry Network of Johnson County Area which includes representatives from educational institutions, em- ployment services, government agencies, housing agencies, neighborhood cen- ters, labor programs and family services. Participating entities: • Center for Worker Justice. • Goodwill of the Heartland. • Inside Out. • Iowa City Housing Authority. • Iowa Department of Corrections, 6th Judicial District. • Iowa Works. • Jane Boyd Community House. • Kirkwood Community College. • Labor Ready. • Neighborhood Centers of Johnson County. • Shelter House. • Teamsters Local 238. The Iowa City Housing Authority is also a partner in the Workforce Innovation & Opportunity Act (WIOA) one-stop career center service delivery system. WIOA reinforces the partnerships and strategies necessary for one -stops to provide job seekers and workers with the high-quality career services, educa- tion and training, and supportive services they need to get good jobs and stay employed, and to help businesses find skilled workers and access other sup- ports, including education and training for their current workforce. Participating entities: • Kirkwood Community College. • Iowa Workforce Development. • Iowa Vocational Rehabilitation. • Iowa Department for the Blind. • Experience Works. • AARP. Page 13 Annual Report — 2019 Promoting Self -Sufficiency & Homeownership (continued) • Denison Job Corps. • Ottumwa Job Corps. • Proteus. • Hawkeye Community Action Agency. • Cedar Rapids Housing Authority. • Iowa City Housing Authority. Interagency Case Management Sub -Committee of the Local Homeless Coordi- nating Board. This group meets to ensure coordination of services provided to families, improve collaboration of services, identify unmet needs, and seek solu- tions. Participating entities: • City of Iowa City. • Domestic Violence Intervention Program. • Hawkeye Community Action Program (HACA) • Iowa City Community School District. • Iowa City Housing Authority. • Iowa Legal Aid. • Johnson County Social Services. • Prelude Behavioral Services. • Salvation Army. • Shelter House. • United Action for Youth. Homeownership Programs: FSS Homeownership: Through our FSS program, many families have used their escrow savings accounts and private mortgages to attain homeownership independent of the Housing Authority programs. Fifty-nine (59) FSS graduates have moved to homeownership. HCV Homeownership Program: Eligible participants have the option of purchasing a home with their HCV assistance rather than renting. • Forty (40) HCV Vouchers have been used to purchase homes since Janu- ary 2003; Sixteen (16) HCV Vouchers are currently active. Tenant -to -Ownership Program (TOP): The Tenant -to -Ownership Pro- gram is funded by HUD. The TOP program offered opportunities for low to very low-income families to purchase single-family homes owned by the Housing Authority. Page 14 Annual Report — 2019 Promoting Self -Sufficiency & Homeownership (continued) • Twenty-six (26) homes have been sold and ten (10) resold since May 1998. Affordable Dream Home Ownership Program (ADHOP): The Afforda- ble Dream Home Ownership Program is operated, managed and funded solely by the ICHA. It offers opportunities for income eligible families to purchase newly constructed homes, newer homes, or resale of homes purchased through the TOP/ADHOP programs. • Sixteen (16) homes (10 "Universal Design" homes) were built and sold since May 1999. Down Payment Assistance Program — Grant Award $187,500: Funded with Fiscal Year 2009 HOME funds. First-time homebuyers with a household income of less than 80% of the Area Median Income (AMI) may be eligible for a forgivable loan for down payment assistance. At the date of this publication: • 20 families purchased homes (total funds expended) = $187,500 • Families with household income 60-80% of AMI = I I • Families with household income <60% of AMI = 9 UniverCity Neighborhood Partnership: The UniverCity Neighborhood Partnership is an effort by the City of Iowa City focusing on neighborhoods located near the University campus that retain a single-family character and a demand for single-family housing, but that also have a large renter population. From May 2011 to May 2015, the Iowa City Housing Authority provided $102,276 in down payment assistance to sixteen (16) families purchasing a Uni- verCity home. In FY2014, the ICHA allocated $170,000 to the UniverCity Neighborhood Part- nership for the rehabilitation of homes purchased by the City of Iowa City. In FY 2015, an additional $20,000 was allocated for rehabilitation of homes. From June 2014 to September 2015, ICHA funds in the amount of $165,164.25 were used for the rehabilitation of eight (8) homes purchased by the City of Iowa City. Page 15 Annual Report — 2019 Funding for Calendar Year (CY) 2017 The United States Congress allocates funding and passes laws for all housing programs. The U.S. Department of Housing and Urban Development's (HUD) role in the locally administered housing programs is to allocate money to local housing authorities and to develop policy, regulations and other guidance that interprets housing legislation. The Actual Funds Received for CY 18. HUD will release the CY 18 budg- et details for individual Housing Authorities in May 2019. Housing Choice Voucher Program CY 18 • Housing Assistance Payments = $7,846,567 • Administrative Fees = $929,598 • Family Self -Sufficiency Grant = $122,101 • Fraud Recovery = $101,986 • HOME Tenant Based Rental Assistance (TBRA) _ $115,055 Total HCV Program CY 18 = $9,115,307 Public Housing CY 18 • Operating Subsidy = $183,695 • Rental Income = $310,510 • Reimbursement of Expenses/Fraud Recovery = $20,456 • Capital Funds Program (CFP) _ $155,514 Total Public Housing CY 18 = $670,175 Total Housing Authority Funding CY 18 = $9.785.492 Page 16 Annual Report — 2019 Iowa City Housing Authority (ICHA) Funding Sources ICHA income and cash sources. The uses of the cash sources are based on relevant HUD notices and signed agreements between the Housing Authority and HUD. Housing Choice Voucher (HCV) Administrative Fees Administrative fees are available to the ICHA for the operation and manage- ment of the HCV program. Starting January 31, 2004, HUD and Congress, through the approval of the Annual Appropriations Act, restricted the use of ad- ministrative fee income to activities related to the HCV tenant -based rental assis- tance and related development activities (PIH Notice 2008-15). Housing Assistance Payments (HAP) HUD provided funds to cover the housing subsidy paid to owners/landlords directly by the ICHA on behalf of the participating family. The family pays the difference between the actual rent charged by the landlord and the amount subsidized by the program. Under certain circumstances, if authorized by the ICHA, a family may use its voucher to purchase a modest home. HUD/Veterans' Affairs Supportive Housing (VASH) This is tenant based rental assistance funds targeting homeless veterans partici- pating in VA Case Management Services. Family Self -Sufficiency (FSS) The FSS program is a tenant self-sufficiency work incentive program. ICHA estab- lishes cash accounts for FSS program participants that will be available to them if they complete the program. ICHA's contributions to these accounts are funded by HUD through the ICHA's regular funding process. FSS cash is not available to ICHA for any other use. Public Housing Operations Under Section 9(3) of the Housing Act of 1937, Operating Funds are available to the ICHA for the operation and management of the Public Housing program. These funds assist the ICHA in bridging the gap between the rent collected and the operating expenses of the program. Operating cash is only available for the use and benefit of public housing units and residents. Page 17 Annual Report — 2019 Housing Authority Capitol Fund Grants HUD provides funds to the ICHA to improve the physical condition, upgrade the management and operation and carry out other activities for Public Housing developments. These funds are primarily used for general maintenance and re- pair of the Public Housing units. As necessary, these funds will also be used to upgrade structures, interiors, HVAC systems and appliances. Capital Funds are calculated and allocated by an established formula. Affordable Dream Homeownership Program (ADHOP) On September 3, 1993, the ICHA entered into a Section 5(h) Agreement with HUD. The purpose of this program is to create affordable home ownership oppor- tunities throughout Iowa City. This agreement authorizes the ICHA to sell Public Housing units and use the sales proceeds to construct or purchase homes for reha- bilitation to continue the cycle. To ensure affordability, the ICHA provides a sec- ond mortgage for the homeowners. Broadway Sales Proceeds ICHA received approval from HUD for the sale of 18 units at 1926/1946 Broadway Street, Iowa City, Iowa. Per the approved plan submitted to HUD, the sales pro- ceeds were to be used for the development of 18 low-density scattered site re- placement units that would be more efficiently and effectively operated as lower income housing. There is no other permissible use of these funds per the agree- ment. Public Housing Tenant Security Deposits The ICHA holds security deposits until tenants vacate units. At that time, the ten- ants receive a full or partial refund depending on such factors as remaining rental or other charges outstanding and reimbursement of damage repairs. Tenant security deposit cash is not available to ICHA for any other use. Page 18 Annual Report — 2019 Partnerships and Community Collaborations • University of Iowa School of Social Work. • Women's Resource and Action Center (WRAC). • Montessori School. • Goodwill of the Heartland. • Habitat for Humanity. • Iowa Women's Foundation. • Iowa City Junior Service League. • Shelter House. • Iowa State University (ISU) Extension. • Iowa City Area Association of Realtors. • Hawkeye Area Community Action Program (HACAP). • Foster Grandparents Program. • The Housing Trust Fund of Johnson County (HTFJC). • City of Iowa City Parks & Recreation. • City of Iowa City Neighborhood Services. • Iowa City Public Library. • Iowa City Human Rights Commission. • Domestic Violence Intervention Project (DVIP). • Johnson County Department of Public Health. • Horizons Community Credit Counseling. • Johnson County Local Homeless Coordinating Board. • Cross Park Place. • Workforce Innovation & Opportunity Act (WIOA) Partners. • Veterans' Administration. • Kirkwood Community College. • Reentry Network of Johnson County. • Crisis Center. • ABBE Center for Community Mental Health. • Iowa City Community School District. • Community Transportation Committee. Page 19 Annual Report — 2019 usin UTHORITY 410 E. Washington Street Iowa City • Iowa • 52240 •1826 We provide: Information and education, Housing assistance, Public and private partnership opportunities. Phone: (3 19) 356-5400 FAX: (319) 356-5459 Web: www.icgov.org/icha Page 20 Item Number: 6.a. r CITY OF IOWA CITY i► �1� COUNCIL A REPORT October 2, 2018 Resolution adopting the Iowa City Housing Authority Housing Choice Voucher Program (HCVP) Administrative Plan. Prepared By: Steven J. Rackis, Housing Administrator, Iowa City Housing Authority Reviewed By: Tracy Hightshoe, Director, Neighborhood and Development Services. Enka Kubly, Coordinator, Neighborhood Services. Fiscal Impact: No impact Recommendations: Staff: Approval Commission: Housing and Community Development Commission reviewed and recommended approval by unanimous vote at their September 20, 2018 meeting. Attachments: Resolution Executive Summary: The purpose of the HCVP Administrative Plan is to: • Establish policies for issues not covered under Federal regulations for the HCVP and Family Self -Sufficiency (FSS) programs administered by the ICHA. • The provisions of this Administrative Plan govern administration of the HCVP and FSS programs administered by the ICHA. Background /Analysis: The need for affordable housing in Johnson County, Iowa, is well-documented, as is the lack of resources to develop "brick and mortar' solutions to meet our county's affordable housing demand. Absent "brick and mortar' development, affordable housing providers need to maximize existing resources to make housing affordable for very low-income, extremely low-income, and homeless individuals/households with a disabling condition. To this end, the ICHA proposes using up to 5% of our authorized tenant -based vouchers for project -based voucher (PBV) assistance (approximately 61 out of 1215 total vouchers). Therefore, the ICHA proposes the following significant amendments to Chapter 5.2.2 Preferences and creating a project -based voucher program by adding Chapter 17. The entire HCVP Administrative Plan, with the proposed changes, can be found at the ICHA website www.icgov.org/icha under Housing Authority documents. Significant amendment 1: Chapter 5.2.2 Targeted Preferences: Replace individuals referred by Housing First FUSE with individuals referred by Shelter House for HUD funded Permanent Supportive Housing (e.g., Fairweather Lodge, Cross Park Place). Significant Amendment 2: Adding Chapter 17 creating a project -based voucher (PBV) program: The ICHA manages the Federally -funded HCVP. These vouchers are "tenant -based," meaning families can use them to rent any private apartment that meets program guidelines. PBV vouchers, in contrast, are attached to a specific unit whose landlord contracts with the local public housing agency to rent the unit to low-income families. Families in both programs contribute 30 percent of their income for rent and utilities; the voucher pays the difference between the tenant contribution and the unit's total rent and utility costs. Benefits of the Iowa City Housing Authority's PBV program: Provide supportive services to voucher tenants. Some tenants, like the chronically homeless, elderly, and people with disabilities, might need additional services to maintain stable housing and their health. Attaching PBVs to a number of units in the same property can enable service providers to work more efficiently with residents and improve access to services. PBVs are particularly well suited to create permanent supportive housing. Help families secure units where it may be hard to use vouchers. Living in lower -poverty neighborhoods can benefit both voucher holders and their children, but families with vouchers may be unfamiliar with such neighborhoods or have difficulty finding willing landlords, or their voucher may not pay the market rent in these neighborhoods. In neighborhoods with low vacancy rates, Stiff competition for available units exacerbates these problems. PBVs lower manv of those barriers by creatina dedicated units for low-income families. Goals of the Iowa City Housing Authority's PBV program: 1. Collaborate with local agencies participating in the Continuum of Care/Coordinated Entry service delivery system to promote the development of Permanent Supportive Housing options and ensure prioritization of placement for individuals/households demonstrating highest need. 2. Provide incentives to affordable housing developers to build scattered site housing for extremely low-income and very low-income families on City assisted properties. ATTACHMENTS: Description Resolution City of Iowa City Council Action Report (continued) a. The total number of contract units by number of bedrooms: 24 total units. All 1 -bedroom units. b. Information needed to identify the site and the building or buildings where the contract units are located. The information must include the project's name, street address, city or county, state and zip code, block and lot number (if known), and any other information necessary to clearly identify the site and the building. Physical location: Cross Park Place 820 Cross Park Avenue Iowa City, Iowa 52240 Legal description: Lot: 18, Block 1, Braverman Center, Iowa City, Iowa, according to the plat recorded in Book 31, Page 137, Plat record of Johnson County, Iowa c. Information needed to identity the specific contract units in each building. The information must include the number of contract units in the building, the location of each contract unit, the area of each contract unit, and the number of bedrooms and bathrooms in each contract unit: All 24 units within the building are contract units. The units are dispersed throughout two floors of the building located at 820 Cross Park Avenue. All units are One -bedroom, one -bathroom units. Eighteen units are 372 square feet, and six units are 391.7 square feet. d. Services, maintenance, and equipment to be supplied by the owner without charges in addition to the rent to owner: See Exhibit B. e. Utilities available to the contract units, including a specification of utility services to be paid by the owner (without charges in addition to rent) and utility services to be paid by the tenant: All utilities are provided and paid by the owner. f. Features provided to comply with program accessibility requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8: See Exhibit D. g. The HAP contract term: Initial contract term is One (1) year. h. The number of units in any project that will exceed the 25 percent per -project cap (as described in §983.56), which will be set-aside for occupancy by qualifying families (elderly and/or disabled families and families receiving supportive services): 18 units. i. The initial rent to owner (for the first 12 months of the HAP contract term): $684. Timeline and Analysis of the Housing Authority's efforts to create a Resident Advisory Board (RAB) March 2009 In March 2009, The Housing Authority surveyed all active Public Housing tenants and Family Self -Sufficiency (FSS) program participants (211 families) to determine interest in serving on a Resident Advisory Board (RAB). Twenty-six (26) families responded. May 2009 In May 2009, The Housing Authority sent the 26 RAB interest survey respondents a copy of the survey used to collect citizen input for CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents 2010 — 2015. Eight (8) families responded. October 2010 In June 2008, the Iowa City Housing Authority's Public Housing unit located at 608 Eastmoor, Iowa City, Iowa, was severely damaged by flooding. It was located in the 500 year flood -plain. Due to the City of Iowa City's intent to purchase all properties located the 100 and 500 year flood -plains, the Housing Authority submitted a Demolition/Disposition applications to the Federal Department of Housing and Urban Development (HUD). HUD requires RAB input/comment for Demolition/Disposition applications. The 26 respondents to the Housing Authority's March 2009 RAB Interest Survey were contacted to submit input/comments — none responded. December 2014 In December 2014, The Housing Authority surveyed all active Public Housing tenants (75 families) to determine interest in serving on a Resident Advisory Board (RAB). Seven (7) families responded; three (3) stating an interest; four (4) stating no interest. Analysis of the recommendations submitted by Resident Advisory Board (RAB) and the decisions made on these recommendations. There appears to be very little interest in Housing Authority participating families in serving on a RAB focusing on solely on Housing Authority programs and services. The majority of comments received via 3 separate survey instruments are beyond the scope, power, and authority of the Iowa City Housing Authority to impact these concerns, or other City Departments and Community Based Agencies are better suited to meet these concerns. Examples include fixing streets, repairing abandoned homes, empowering neighborhoods, dealing with perception of City-wide increase in criminal activity, Safety, events, neighborhood development & clean up etc. The Iowa City Housing Authority and the City of Iowa City Neighborhood Services will continue the initiative we launched in 2008: "Good Neighbors—Strong Neighborhoods". The idea is to partner with Neighborhood Associations to develop strategies to promote the peaceful enjoyment of the neighborhood for all residents. Our goal is the increased participation of Housing Authority clients in the activities sponsored by the City of Iowa City Neighborhood Associations. Through the Office of Neighborhood Services, the City of Iowa City supports and encourages neighborhood action and provides ideas and resources that can help shape the future of a neighborhood. The City coordinates with the Neighborhood Associations to work through their short and long-term needs that best serve the interests of the neighborhood within the goals of the larger community. The City of Iowa City also provides financial and technical assistance in the printing and mailing of newsletters and meeting notices. We will repeat the survey process in partnership with the City of Iowa City Housing and Community Development Commission when citizen input is collected for CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents 2021 – 2025 and the Iowa City Housing Authority 5 -year plan for 2021 – 2025. Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 1 319-887-6065 Resolution No. 19-158 Resolution Adopting the Iowa City Housing Authority's Annual Plan for Fiscal Year 2019. Whereas, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated Annual Plan; and, Whereas, the Iowa City Housing Authority is required to update the Annual Plan under the Quality Housing and Work Responsibility Act of 1998 ("QHWRA" ); and, Whereas, the Annual Plan provides details about the Housing Authority's current programs and the resident population served, as well as the Housing Authority's strategy for addressing the housing needs of currently assisted families and the larger community; and, Whereas, the Annual Plan also serves as the annual application for grants to support improvements to public housing buildings (Capital Fund Program); and, Whereas, the Capital Improvement funds are earmarked for general maintenance and repair of the Public Housing units. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Iowa City Housing Authority's Annual Plan for Fiscal Year 2019 is approved. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certification as may be required by the Department of Housing and Urban Development. Passed and approved this 18th day of .Tune 0 19 Mayor Attest: 14zx:�::e i� City Clerk Approved by �'�,-13-1r City Attorney's Office Resolution No. Page 2 19-158 It was moved by Cole and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Teague the Item Number: 7.h. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution authorizing the Mayor to sign and the City Clerk to attest the 28E Agreement between the City of Iowa City and Johnson County for the Mobility Coordinator position. Prepared By: Darian Nagle-Gamm; Transportation Services Director Reviewed By: Geoff Fruin; City Manager Fiscal Impact: $27,694 in FY20 which will come from the Transit Operations Aid -to - Agencies budget. Recommendations: Staff: Approval Commission: Attachments: Resolution 28E Agreement Executive Summary: This is a resolution to continue the joint funding agreement with Johnson County Social Services for the Mobility Coordinator position which provides transportation and mobility referrals, education, and community outreach in Iowa City and across the metro area. Background /Analysis: Specific goals of the position are to increase awareness of the public transit system and improve mobility for the following groups of persons: the elderly, low-income individuals, persons with disabilities/medical issues, and the mobility -challenged. The Mobility Coordinator helps residents reach their destinations by providing information on community transportation options, offering trip planning and trip planning education, and transit system training. The Mobility Coordinator position was initially established with 50% state grant funding. The remaining 50% was split between Johnson County (50%), Iowa City (35%), and Coralville (15%). Grant funding for the position has since receded. Under the FY20 agreement, the contribution percentages would remain the same however, local entities will contribute to the total costs of the position including salary, benefits, supplies, and mileage. Iowa City's total contribution in FY20 is $27,694. ATTACHMENTS: Description Resolution 28E Agreement Paul D. Pate pit OF AOR Ny W Secretary of State State of Iowa J4 AY 6 PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: } z FILED 28E 0 City of Iowa City City Johnson Party 2 Agreement LL M512019 Party 3 0 0 LL 10/7/2019 9:43:30 AM PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: *Enter "Other" if not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) 28E agreement between the City of Iowa City and Johnson County for the Mobility Coordinator position. (Res 19-159) Item 4. The duration of this agreement is: (check one) mAgreement Expires 6/30/2020 ❑Indefinite Duration [mm/dd/yyyyl Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO ® YES Filing # of the agreement: M512018 (Use the fling number of the most recent version fled for this agreement) The filing number of the agreement may be found by searching the 28E database at: http://sos.iowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Fruehling FIRST Name Kellie Title City Clerk Department City Clerk Email kellie-fruehling(a)iowa-city.org Phone 319-356-5041 Full Legal Name Organization Type *County Party 1 City of Iowa City City Johnson Party 2 County of JOhnson County County Johnson Party 3 Party 4 Party 5 *Enter "Other" if not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) 28E agreement between the City of Iowa City and Johnson County for the Mobility Coordinator position. (Res 19-159) Item 4. The duration of this agreement is: (check one) mAgreement Expires 6/30/2020 ❑Indefinite Duration [mm/dd/yyyyl Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO ® YES Filing # of the agreement: M512018 (Use the fling number of the most recent version fled for this agreement) The filing number of the agreement may be found by searching the 28E database at: http://sos.iowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Fruehling FIRST Name Kellie Title City Clerk Department City Clerk Email kellie-fruehling(a)iowa-city.org Phone 319-356-5041 Prepared by: Darian Nagle-Gamm; Transportation Services, 335 Iowa Ave., Iowa City, IA 52240 (319) 356-5156 Resolution No. 19-159 Resolution authorizing the Mayor to sign and the City Clerk to attest the 28E Agreement between the City of Iowa City and Johnson County for the Mobility Coordinator position. Whereas, Chapter 28E, Code of Iowa, provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and Whereas, it is in the mutual interest of the City of Iowa City and Johnson County to encourage the use of public transit and provide transportation assistance to elderly, low-income, persons with disabilities or the mobility challenged; and Whereas, the parties have negotiated a 28E Agreement for the contracting of Mobility Coordinator services for FY20, a copy of which is attached and incorporated herein. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that 1. The attached 28E Agreement for Mobility Coordinator services between the City of Iowa City, Iowa, and Johnson County, Iowa is hereby approved in substance, and the Mayor is hereby authorized to execute and the City Clerk to attest to a 28E Agreement for the Mobility Coordinator position with Johnson County that makes no material changes in substance. 2. The City Manager, or designee, is authorized to manage the Agreement. 3. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa, as required by Iowa Code Chapter 28E. Passed and approved this 18' day of June, 2011. M or Attest: Y k City Clerk Approv,gWby / City Attorney's Office It was moved by Cole and seconded by adopted, and upon roll call there were: AYES: X X X X X X NAYS: Teague the Resolution be ABSENT: Cole Mims X Salih Taylor Teague Thomas "Throgmorton 28E Agreement for Mobility Coordinator between the City of Iowa City and Johnson County for the period of Julv 1st, 2019 through June 30, 2020 This Agreement is made and entered into by and between the City of Iowa City, Iowa, hereinafter referred to as "Iowa City", and Johnson County, Iowa, hereinafter referred to as the "County". Scope of Services The County shall provide to Iowa City through Johnson County Social Services, Mobility Coordinator services. The Mobility Coordinator will provide transportation referrals, education and community outreach, improving the overall mobility for elderly, disabled and low-income residents. General Terms Johnson County, Coralville and Iowa. City will jointly fund the Mobility Coordinator position. Johnson County will pay 50%, Coralville will pay 15% and Iowa City will pay 35% of the total expenses related to the position including salary, benefits, supplies and mileage. Iowa City's contribution for the period of this agreement will be equivalent to 35% of the actual expenses as described herein, however the total amount paid by Iowa City for this position for the duration of this contract shall not exceed $27,694 Each party agrees to release, indemnify and hold the other parry, its officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims, judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the other party by reason of any loss or damage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non-performance by the party or its servants, employees or agents of any covenant or condition of this Agreement or by any act or failure to act of those persons The County shall not be liable for any loss, injury, damage or delay of any nature whatsoever resulting from the County's failure to perform if caused by any act of God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond the County's control." Iowa City service provided by the Mobility Coordinator will be documented and provided to Iowa City upon request. Service is any assistance in regards to questions and/or travel training, and/or updates of transportation needs and/or accepted assignment of work requested by Iowa City Transit. Compensation and Duration This agreement shall be for a period of twelve (12) months effective July 1, 2019 through June 30, 2020. This agreement may be modified at any time by mutual written agreement of the parties. The contracted amount contained herein represents Iowa City's full and complete financial responsibility toward the Mobility Coordinator position. For the term running from July 1, 2019 through June 30, 2020, the County shall invoice Iowa City monthly for costs associated with providing the Mobility Coordinator position under this Agreement. The monthly proportional costs for Iowa City shall be calculated based Page 1 of 3 on the total cost of the full-time position. The monthly invoice shall show in detail Iowa City monthly expenses and pay for the Mobility Coordinator, Iowa City shall pay the monthly cost within thirty (30) days of receipt of the invoice. If either party chooses to terminale this agreement, a 60 -day written notice must be provided. Extent of Agreement No separate legal entity is established by this Agreement. This Agreement is between public agencies contracting to perform governmental service pursuant to Iowa Code Section28E,12, Pursuant to Iowa Code Section 2SE.8(1)(a) (2019) Iowa City shall file this Agreement, in an electronic format, with the Secretary of State of Iowa in the manner specified by the Secretary of State. The County Social Services Director shall admitdster this Agreement and the services described in it. The Agreement does not provide for the acquisition of joint personal or real property. The Agreement represents the entire agreement between Iowa City and Johnson County for the Mobility Coordinator position. It may be amended only by a written instrument signed by both parties. Assignment This Agreement is not assignable without written consent of both parties. Dated this 18th day of___ June __,207, CITY OF IOW CITYi, By: / �C/ Ji Throgmorton, Attest: Clerk JOHNSON COUNTY, IOWA By: S b Sit '1"an�/ Attest: — --� County Auditor App ed by: City Attorney's Office T Page 2of3 CITY ACKNOWLEDGEMENT SPATE OF IOWA ) ) ss: JOHNSON COUNTY ) Onthis rtitn day of June 2019 before me, �� ri �'}'� ( a Notary Public in and for the State of Iowa, personally appeared Jim Thro Horton and Kellie Frnehling, to me personally known, and, who, being by me duly sworn, did say that 4y are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance) (Resolution) No. 19-159 passed by the City Council, on the _ 18 tb day of June 20 19 _, and that Jim Throgmorton and 1!e r be F; -L eA/ia_CI acknowledged the execution of the instrument to be their voluntary act aild deed and the voluntary act and deed of the corporation, by it voluntarilyexecuted. CHRISTINE 0 NEY Notary Public in and or the to of Iowa Cammieslm Nwa,wOM32 My commission expires: o ,� My CvmmUbil Expires OWA A COUNTY ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this.— day of 5fP 20 1 , before me,J C r� _ _ a Notary Public in and for the State of Iowa, personally appeared visa c , I It n tN Cicaeo--Hettg}aas and Travis Welpert, to me personally known, and, who, being by me duly sworn, did say that they are the Chairperson of the Board of Supervisors and County Auditor, respectively, of the Comity of Johnson, Iowa; that die seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its Board of Supervisors, as contained in the Motion adopted by the Board of Supervisors, on the — it day of—ed 20 tG' , and L' d Travis Weipert acknowl ge the execution of the intro ent to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. �v Nota "fry---ublrc m and—for the State of Iowa My commission expires: 9 + My fission Number 76 LLL JOHN DEETH Page 3 of 3 t 'N Com 77b97t1 Corr ussion Expi Prepared by: Darian Nagle-Gamm; Transportation Services, 335 Iowa Ave., Iowa City, IA 52240 (319) 3565156 Resolution No. Resolution authorizing the Mayor to sign and the CA Clerk to attest the 28E Agreement between the City ofand Johnson County for the Mobility Coordinator position. Whereas, Ch ter 28E, Code of Iowa, provides, in substanower which may be exercised by a public agenc f this state may be exercised jointly with az agency having such power; and Whereas, it is in the, mutual interest of the City of Iowa ty and Johnson County to encourage the use of public transit and pr ide transportation assistance to Iderly, low-income, persons with disabilities or the mobility challenged; a 11 Whereas, the parties have egotiated a 28E Agre ment for the contracting oaf paratransit service5Jdr FY20, a copy of which is attached d incorporated h in. Now, therefore, be it resolved Nthe City Cfbuncil of the City of Iowa City, Iowa, that 1. The attached 28E Agreeme for obility Coordinator services between the City of Iowa City, Iowa, and Johnson County, Iowa is eby approved in substance, and the Mayor is hereby authorized to execute and the City Clerk t ttest to a 28E Agreement for the Mobility Coordinator position with Johnson County that makes terial changes in substance. 2. The City Manager, or desigfiee, is abithorized to manage the Agreement. 3. The City Clerk is directed to file a copy'�pf said agreement with the Secretary of the State of Iowa, as required by Iowa Cade Chapter 28E. \ Passed and approved this 181 day of June, 2018. Attest: City It was moved I adopted, and I 1 Mayor and seconded by roll call there were: by the Resolution be AYES: NAYS: ABSENT: Teague Cole Mims Salih Taylor Thomas Throgmorton Item Number: 8.b. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution setting a public hearing on July 2, 2019 on plans, specifications, form of contract, and estimate of cost for the construction of the City Hall Boiler and BAS Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Prepared By: Brett Zimmerman Reviewed By: Juli Seydell-Johnson, Parks and Recreation Director Kumi Morris, Facilities Manager Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost is $487,000 and will be funded by account #R4129 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the City Hall Boiler and BAS Improvements Project. This project includes removal of existing boiler systems, installation of two high efficiency condensing type boilers, replacement and reconfiguration of the pumping/piping systems, new direct digital controls for the new components, and integration into the City's Niagara based Building Automation System (BAS). Additionally, the project will include temperature controls upgrades to integrate the existing HVAC systems into the City's Niagara based Building Automation System. Background /Analysis: City Hall's boiler system is designed to cycle between two boilers for longevity and redundancy of the system. The existing system has been in operation since 1992 and is currently operating on one boiler. One boiler is completely non -operational and the remaining, functioning boiler, is estimated to have 3 to 4 years of life remaining. With the complete replacement of the boiler system, overall efficiencies will be dramatically increased and redundancy will be added for emergency situations. This project also includes work related to the temperature controls system. The existing temperature controls system is primarily a mix of standalone pneumatically controlled systems and outdated Direct Digital Controls systems, all of which are limited from the standpoint of energy management and asset management capabilities. The proposed controls upgrades will integrate the existing HVAC systems into the City's Niagara based Building Automation System. These upgrades will result in reductions in energy consumption and energy cost as well as reduced maintenance costs. Project Timeline: Set Public Hearing — June 18, 2019 Hold Public Hearing — July 2, 2019 Bid Letting — July 30, 2019 Award Date —August 6, 2019 Construction Start — August 12, 2019 Final Completion — February 28, 2019 ATTACHMENTS: Description Resolution Z Prepared by: BrettZimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5044 Resolution No. 19-160 Resolution setting a public hearing on July 2, 2019 on plans, specifications, form of contract, and estimate of cost for the construction of the City Hall Boiler and BAS Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection. Whereas, funds for this project are available in account # R4129 Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: 1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of July 2019, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 18th day of June 2019 M or Attest: Ci Clerk pp rove y City Attorney's Office It was moved by Cole and seconded by adopted, and upon roll call there were: Ayes: Nays: Teague the Resolution be Absent: x Cole x Mims x Salih x Teague x Taylor x Thomas x Throgmorton Item Number: 8.c. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution determining the necessity of and setting dates of a consultation (July 1) and public hearing (July 16) on a proposed Forest View Urban Renewal Plan in the City of Iowa City, Iowa. Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: no impact Recommendations: Staff: Approval Commission: City Council Economic Development Committee voted to recommend approval of the Urban Renewal Plan to City Council on June 3, 2019 (3-0). Attachments: Forest View Urban Renewal Plan Resolution of Necessity Executive Summary: Establishing an Urban Renewal Plan enables the City to consider financial participation in a development project. A development agreement detailing specifics of that participation can only be contemplated after an Urban Renewal Plan is in place. A Resolution of Necessity is the first step to establish an Urban Renewal Area. This Resolution of Necessity for the Forest View Urban Renewal Area sets into motion the next steps of a Planning and Zoning Commission review and recommendation, of holding a consultation with other taxing jurisdictions in the county, and of setting a date for a Public Hearing on the Plan. Background /Analysis: The Forest View Urban Renewal Plan is established on the basis of slum and blight remediation and economic development. To be determined a blighted area, the State code definition includes five conditions including "areas of a municipality in which there is a substantial number of slum, deteriorated or deteriorating structures or defective or inadequate street layout." A blighted area need only meet the conditions of one or a combination of the five defining conditions. The Forest View Mobile Home Court currently exhibits these conditions in that a substantial number of the existing mobile homes are in such a condition that they could not be moved and relocated to another area due to their deteriorating or dilapidated condition. Many of the homes are decades old, have had little investment in maintenance over the years, and are notorious for fire hazard. Meeting the standard of inadequate street layout, there is only one access into and out of the neighborhood. The area is heavily wooded and if a tree were to fall across the single access, fire, ambulance or police vehicles would have no way to reach an emergency within the neighborhood. To be determined a slum area, the State code definition includes four conditions including "a predominance of buildings exhibiting dilapidation, deterioration, age or obsolescence," and "the existence of conditions which endanger life or property by fire and other causes." For the same reasons noted above, the area meets the criteria. North Dubuque, LLC owns approximately 70 acres in the area known as Forest View and has indicated they will be seeking financial assistance from the City for a portion of the infrastructure expenses in the project (roads, sewer, water, trails). Located west of Dubuque Street, south of I- 80 and northeast of the Mackinaw Village neighborhood, it has long been home to the Forest View Mobile Home Park. This project is consistent with the amended North District Plan and the recently approved rezoning. For a financial assistance request like this, the City considers the public benefits. In this case, the developer is committed to a comprehensive relocation plan, which was attached and incorporated into the conditional zoning agreement. The details of the relocation plan will be set forth in an affordable housing agreement, to be considered by the Council. In general, the relocation plan seeks to ensure that the developer provides good housing options and relocation assistance for the residents of Forest View Mobile Home Park. The developers shall offer three categories of replacement housing to ensure that residents are relocated to affordable, decent, safe and sanitary houses which are, at a minimum, comparable in size and features to what residents currently have in the existing Forest View Mobile Home Park. Those three categories are: relocation to the new Forest View single-family development (moving expenses and lease - purchase options available); relocation to the new Forest View multi -family buildings (moving expenses and lease -purchase options available); and relocation off-site (reasonable moving expenses available). The second public benefit is the creation of the new Forest View Drive which will connect Dubuque Street to Algonquin Rd. creating a second access to the Peninsula and Mackinaw Village neighborhoods and providing the main access to the development area. This is particularly important in times of flooding, when flood waters can block the only access to the area. To participate in an urban renewal project, an urban renewal plan must be adopted by City Council. To adopt an urban renewal plan, City Council must first consider this Resolution of Necessity, then the plan must be vetted by the Planning and Zoning Commission (June 20) and a consultation with other taxing entities must be held (July 1). After these steps, a public hearing is held (July 16) and a vote to adopt the Plan can be taken. It is important to reiterate that, in addition to the affordable housing agreement, a development agreement detailing the conditions for tax increment financing will be considered by Council subsequent to Urban Renewal Plan adoption. ATTACHMENTS: Description Resolution of Necessity URP M Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 Resolution No. 19-161 Resolution determining the necessity of and setting dates of a consultation (July 1) and public hearing (July 16) on a proposed Forest View Urban Renewal Plan in the City of Iowa City, Iowa. Whereas, within the proposed Forest View Urban Renewal Area there exists a substantial number of dilapidated, deteriorated, or obsolete buildings due to age and neglect and that these conditions may endanger life or property by fire, and that there is faulty lot layout in relation to size, adequacy, accessibility or usefulness, which impairs the sound growth of the community; and Whereas, within the proposed Forest View Urban Renewal Area there also exists an area appropriate for commercial enterprises and construction of public improvements related to housing and residential development; and Whereas, the Iowa Code requires the City Council to submit the proposed Forest View Urban Renewal Plan to the Planning and Zoning Commission for review and recommendation as to its conformity with the Comprehensive Plan prior to City Council approval of such urban renewal plan, and further provides that the Planning and Zoning Commission shall submit its written recommendations thereon to this Council within thirty (30) days of its receipt of such proposed Forest View Urban Renewal Plan; and Whereas, the Iowa Code further requires the City Council to notify all affected taxing entities of the consideration being given to the proposed Forest View Urban Renewal Plan and to hold a consultation with such taxing entities with respect thereto, and further provides that the designated representative of each affected taxing entity may attend the consultation and make written recommendations for modification to the proposed division of revenue included as a part thereof, to which the City shall submit written responses as provided in Section 403.5 as amended; and Whereas, the Iowa Code further requires the City Council to hold a public hearing on the proposed Forest View Urban Renewal Plan subsequent to notice thereof by publication in a newspaper having general circulation within the City, which notice shall describe the time, date, place and purpose of the hearing, shall generally identify the urban renewal area covered by the urban renewal plan and shall outline the general scope of the urban renewal project under consideration, with a copy of said notice also being mailed to each affected taxing entity. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Section 1. It is hereby found and determined that one or more slum and blight and economic development areas, as defined in Chapter 403, Code of Iowa, exist within the City and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. This council has reasonable cause to believe that the area described below satisfies the eligibility criteria for designation as an urban renewal area under Iowa law and has caused there to be prepared a proposed Forest View Urban Renewal Plan for the area described therein, which proposed Plan is attached hereto as Exhibit A; and Commencing at the north quarter corner of Section 4, Township 79, Range 6 west of the fifth principle meridian; thence S 03° 07' 46" E, a distance of 311.18 feet to the northeast corner of Lot 104 of mackinaw village part five as recorded in book 57, page 241 of the records of Johnson county, Iowa Recorder's office, said point being the Resolution No. 19-161 Page 2 point of beginning; thence S 86050'44" E along the southerly right-of-way line of U.S. Highway Interstate 80, a distance of 140.15 feet, thence N 86°23'32" E along said southerly line, a distance of 718.54 feet, thence N 75°35'49" E along said southerly line, a distance of 463.42 feet; thence N 80°27'46" E along said southerly line, a distance of 294.70 feet; thence N 87°03'11" E along said southerly line, a distance of 428.87 feet; thence S 81°04'24"E along said southerly line, a distance of 105.39; thence S 79°11'57" E along said southerly line, a distance of 504.56 feet; said point being on the west line of the northwest quarter of the northwest quarter of Section 3, Township 79, Range 6 west; thence S 01 °45'29" E, a distance of 425.26 feet; thence S 88°54'57" W, a distance of 562.46 feet; thence S 88056'09" W, a distance of 102.69 feet; thence S 01'11'07" E, a distance of 654.95 feet; thence S 88009'37" W, a distance of 640.01 feet; thence S 88°39'49 W, a distance of 152.49 feet; thence S 49042'42" W, a distance of 111.02 feet; thence S 26°26'43'41" E, a distance of 158.46 feet; thence S 44043'52" W, a distance of 337.66 feet; thence S 02°40'38" E a distance of 41.04 feet; thence S 87°04'33" W, a distance of 181.81 feet; thence S 00°01'08" E, a distance of 328.80 feet; thence S 87°58'50" W, a distance of 33.02 feet; thence N 00°01'08" W, a distance of 814.67 feet; thence S 88°41'48" W, a distance of 674.33 feet; N 03°05'12" W, a distance of 1039.43 feet, to the point of beginning. Said parcel of land containing 61.14 acres, more or less, and subject to easement and restrictions of record. And all of the northwest quarter, of the northwest quarter of Section 3, Township 79, Range 6 west of the fifth principle meridian. Said area containing 39.56 acres, and subject to easements and restrictions of record. Approximately 100.7 acres total Section 3. That the consultation on the proposed Forest View Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held Monday, July 1, 2019 in the City Manager's Conference Room, Civic Center, Iowa City, Iowa at 11:30 a.m. and Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2). Section 4. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section 403.17(1A), along with a copy of the proposed Forest View Urban Renewal Plan, said notice to be in substantially the following form: Notice of a consultation to be held between the City of Iowa City, Iowa and all affected taxing entities concerning the proposed Forest View Urban Renewal Plan for the City of Iowa City, Iowa The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1A) of the Code of Iowa, as amended, commencing at 11:30 o'clock A.M. on July 1, 2019, in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning a proposed Forest View Urban Renewal Plan, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance included in said Plan. Resolution No. 19-161 Page 3 The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed Forest View Urban Renewal Plan, addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this, day of s/Kellie Freuhling City Clerk, Iowa City, Iowa (END OF NOTICE) Section 5. That a public hearing shall be held on the proposed Forest View Urban Renewal Plan before the City Council at its meeting which commences at 7:00 p.m. on July 16, 2019 in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa. Section 6. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press -Citizen," once on a date not less than four (4) nor more than twenty (20) days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: Notice of public hearing to consider approval of a proposed Forest View Urban Renewal Plan for a proposed urban renewal area in the City of Iowa City, Iowa The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on July 16, 2019 which commences 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa to consider adoption of a proposed Forest View Urban Renewal Plan (the "Plan") concerning a proposed Urban Renewal Area in Iowa City, Iowa legally described as follows: Commencing at the north quarter corner of Section 4, Township 79, Range 6 west of the fifth principle meridian; thence S 03° 07' 46" E, a distance of 311.18 feet to the northeast corner of Lot 104 of mackinaw village part five as recorded in book 57, page 241 of the records of Johnson county, Iowa Recorder's office, said point being the point of beginning; thence S 86°50'44" E along the southerly right-of-way line of U.S. Highway Interstate 80, a distance of 140.15 feet, thence N 86°23'32" E along said southerly line, a distance of 718.54 feet, thence N 75035'49" E along said southerly line, a distance of 463.42 feet; thence N 80°27'46" E along said southerly line, a distance of 294.70 feet; thence N 87°03'11" E along said southerly line, a distance of 428.87 feet; thence S 81 °04'24"E along said southerly line, a distance of 105.39; thence S 79°11'57" E along said southerly line, a distance of 504.56 feet; said point being on the west line of the northwest quarter of the northwest quarter of Section 3, Township 79, Range 6 west; thence S 01 °45'29" E, a distance of 425.26 feet; thence S 88°54'57" W, a distance of 562.46 feet; thence S 88°56'09" W, a distance of 102.69 feet; thence S 01°11'07" E, a distance of 654.95 feet; thence S 88°09'37" W, a distance of 640.01 feet; thence S 88039'49 W, a distance of 152.49 feet; thence S 49°42'42" W, a distance of 111.02 feet; thence S 26026'43'41" E, a distance of 158.46 feet; thence S 44°43'52" W, a distance of 337.66 feet; thence S 02°40'38" E a distance of 41.04 feet; thence S 87004'33" W, a distance of 181.81 feet; thence S 00°01'08" E, a distance of 328.80 feet; thence S 87°58'50" W, a distance of 33.02 feet; thence N 00001'08" W, a distance of 814.67 feet; thence S 88041'48" W, a distance of 674.33 feet; N 03°05'12" W, a distance of 1039.43 feet, to the point of beginning. Said parcel of land containing 61.14 acres, more or less, and subject to easement and restrictions of record. Resolution No. 19-161 Page 4 And all of the northwest quarter, of the northwest quarter of Section 3, Township 79, Range 6 west of the fifth principle meridian. Said area containing 39.56 acres, and subject to easements and restrictions of record. Approximately 100.7 acres total A copy of the Plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The general scope of the urban renewal activities under consideration in the Plan is to assist qualified industries and businesses in the Urban Renewal Area through various public purpose and special financing activities outlined in the Plan. To accomplish the objectives of the Plan, and to encourage the further development of the Urban Renewal Area, the plan provides that such special financing activities may include, but not be limited to, the making of loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also may install, construct and reconstruct streets, parking facilities, open space areas and other substantial public improvement, and may acquire and make land available for development or redevelopment by private enterprise as authorized by law. The Plan provides that the City may issue bonds or use available funds for such purposes and that tax increment reimbursement of such costs will be sought if and to the extent incurred by the City. The Plan initially proposes specific public infrastructure or site improvement to be undertaken by the City, but provided that the Plan may be amended from time to time to respond to development opportunities. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this _ day of s/Kellie Freuhling City Clerk, Iowa City, Iowa (END OF NOTICE) Section 7. That the proposed Forest View Urban Renewal Plan, attached hereto as Exhibit A, for the proposed Urban Renewal Area described therein is hereby officially declared to be the proposed Forest View Urban Renewal Plan referred to in said notices for purposes of such consultation and hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. Section 8. That the proposed Forest View Urban Renewal Plan be submitted to the Planning and Zoning Commission for review and recommendation as to its conformity with the Comprehensive Plan for the development of the City as a whole, with such recommendation to be submitted in writing to the Council within thirty (30) days of the date hereof. Passed and approved this 18 day of ,lune '2019. / v. ATTEST: City Clerk i S Resolution No. 19-161 Page 5 Approved b .Dfn�` City Attorney's Office Resolution No. Page 6 19-161 It was moved by Cole and seconded by Teague the Resolution be adopted, and upon roll call there were: AYES: NAYS: x x ABSENT: x Cole Mims Salih Taylor Teague Thomas Throgmorton EXHIBIT k Fo Urban /,City ofNow,a J 12019 View walPlan City, Iowa Table of Contents Section 1 — Introduction Section 2 — Description of Urban Renewal Area Section 3 — Area Designation Section 4 — Base Value Section 5 — Urban Renewal Plan Objectives Section 6 — Proposed Urban Renewal Activities,' Section 7 — Proposed Urban Renewal Projects Section 8 — Conformance with Land Use Poll and Z nini Section 1- Introduction This Urban Renewal Plan ("Plan") for the Forest View Urban Renewal Area ("Urban Renewal Area" or "Area") has been developed to help local officials promote economic development within Iowa City, Iowa. The City has determined this area to be appropriate for attracting and encouraging new commercial enterprises, enabling the commercial development to serve nearby residential neighborhoods, and improving connectivity for neighborhoods to the west and within the urban renewal area. This Plan contemplates that tax increment financing may be used to assist in the construction of Forest View Drive from Dubuque Street west to and connecting with Algonquin Road and other parcels within the development to facilitate the construction of commercial, office and residential space to meet one or more of the Plan objectives. ' To achieve the primary objectives of this urban renewal activities as specified in th granted to it under Chapters 15A and 40: Section 2- Description of The legal description of this Addendum No. 1 — Legal Di Section 3- Area v fin` thefCity of Iowa City shall undertake the Jrbam Renewal Plan, pursuant to the powers ''the 2019 Code of Iowa, s,amended. i r Area Ate is 'atta�ched;and incorporated herein as .picted in-Ad2Jendum No. 2 — Location Map. With the adoptibof this�lan, lowa•City�designates this Urban Renewal Area as a slum and blighted areas well ascan econoinib development district that is appropriate for residential, of .6e.andN mmerciaal`develol ment. r, Section `4- Base Value If a Tax Increment Financing (TIF) Ordinance is adopted and debt is certified prior to December.1,2019,the taxable valuation within the area included in the TIF Ordinance as of January,,, 2018 will be considered that area's frozen "base value." If debt is not certified until a later date, the "base value" will be the assessed value of the taxable property within the TIF Ordinance area as of January 1 of the calendar year preceding the calendar year in which the City first certifies the amount of any debt on the Forest View Urban Renewal Area. Section 5- Urban Renewal Plan Goals and Objectives This Plan is intended to improve the community by encouraging new commercial development, providing secondary access and improving connectivity between the Peninsula and Mackinaw Village Neighborhoods to Dubuque Street. More specific goals for development within the Urban Renewal Area are as follows: 1. To help finance the cost of constructing public utility and infrastructure extensions and improvements to facilitate a second roadway access. 2. To facilitate the redevelopment of parcels within the area for commercial uses. 3. To stimulate, through public action and commitment, -private investment in new commercial development that may be supported in part by additional residential development in the vicinity. 4. To maintain and improve the character of base. . 5. To increase the availability of he retain commercial enterprises that State of Iowa and the City. 6. To plan for and provide s provides municipal services 7. To promote the Code of to 8. To provid The following oabbi 1. ndertake�E 2. Use any ore nd provide fo 3. Connect -•n for j'commu-nittrengthening the tax unities; which may in turn attract and �n an&,revitalize the_ economy of the ng any/ they of in a manner that efficiently allowed by Chapter 403 of under Iowa Code Chapters 15, 15A and 403. goals are hereby established: project set forth in Section 7 below; ,d to the City by the Urban Renewal Act to develop conditions in the City and the State of Iowa; ods, reduce transportation time, allow greater access for public transportation; and 4. Open opo u6ities for development of a range of uses including commercial, office, single and multi -family residential units that will help support the commercial enterprises consistent with the Comprehensive Plan and zoning code. Section 6 - Proposed Urban Renewal Activities To meet the goals objectives of this Urban Renewal Plan, the City intends to utilize the powers conferred under Chapter 403 and Chapter 15A, Code of Iowa, including, but not limited to, tax increment financing. Activities may include: 2 1. Execute development agreements, retain the services of qualified professional consultants and execute any other contracts and instruments necessary to achieve the Plan Goals, Objectives and Projects. 2. Make or have made surveys and plans necessary for the implementation of the Urban Renewal Plan or specific urban renewal projects. 3. Tax Increment Financing. To the full extent allowed by lowa'Code Chapter 403 and Subchapter III of Chapter 384, the City may issue generaLotiligatiori bonds, tax increment revenue bonds, internal loans or such other obligation or loan agreements, and seek tax increment reimbursement for, among other things, the costs of urban renewal projects (if and to the extent incurred by the City), including, -but not>limited_to: a) Constructing public improvements; such,as streets, sidewalks, sanitary sewers, storm sewers, water mains, utilities, trails o�btther related facilities. b) Providing the local matching share of state or federal grant and loan programs. c) Making loans or grants or other incentives to private entities or persons related to urban renewal pro1eo56. d) Other authorized urbaOrenewaltprojects.\ 4. To acquire property through a variety of,tjneans (purchase, lease, option, etc.) and to hold, clear, or prepare the property for redevelopment. 5. To dispose of rope -so acquire r �` 6. To arrange<f\/r, or -cause to be provided, the construction or repair of infrastructure, including but not limited to, streets, sidewalks; water mains, sanitary sewer, storm water drainage—gas--and - lectric utilities, street lighting, or other public improvements in con fiction with u-rban renewal projects. 7 To vacate d�dicate, orbtain certain public roadways, or utility easements when deemed riecessary�to provide access to new and/or residential developments. 8. To pr�ovide'forlocation of persons, businesses, and industries displaced by the project, if necessary. r 9. To make I`o ns, forgivable loans, tax rebate payments, or other types of grants or incentives to private persons, organizations, or businesses for economic development purposes or residential projects, on such terms as may be determined by the City Council. 10. To borrow money and to provide security therefor. 11. To use any or all other powers granted by the Urban Renewal Act to develop and provide for improved economic conditions for the City of Iowa City and the State of Iowa. 3 Nothing herein shall be construed as a limitation on the power of the City to exercise any lawful power granted to the City under Chapter 15, Chapter 15A, Chapter 403, Chapter 4276, or any other provision of the Code of Iowa in furtherance of the objectives of this Urban Renewal Plan. The Council's determination to undertake any of these activities shall be based upon its economic development policy, which may be amended from time to time, as necessary in Council's discretion, and on additional performance criteria the Council finds appropriate on a case-by-case basis. Section 7 — Proposed Urban Renewal Projects The eligible urban renewal projects under this Urban Renewal Plan include: 1. Public Improvements and Related Development Agreement: Under authority granted by the Plan, the City anticipates entering into a Development Agreement (the "Agreement") with North Dubuque, LLC (the "Developer"). The Agreement would obligate the Developer to construct certain Minimum Improvements (as defined in the Agreement) on certain real property located within the Urban Renewal Area, consisting primarily of the construction of Forest View Drive, under the terms and following satisfaction of the conditions set forth in the Agreement. The Agreement would further obligate Developer to construct Public Improvements supporting the project as described below: Project Approximate Date Estimated Cost Rationale Construction of Forest 2019-2021 Not to exceed Necessary infrastructure View Drive connecting $12,900,000 to foster redevelopment Dubuque Street to projects. Supports Algonquin Road, transportation network including street and providing secondary sidewalk pavement, access to neighborhood watermain extension, and encourages walking, sanitary sewer, trail and biking, and public transit. other utility infrastructure and landscaping The Agreement would then obligate the City to make consecutive annual payments of Economic Development Grants to Developer using Tax Increment pursuant to the Iowa Iv' Code Section 403.19 and made possible by the construction of the Minimum Improvements and the redevelopment of lots within the area, the cumulative total for all such payments not to $12,900,000. These Grants will not be general obligations of the City but will be payable solely from incremental property taxes generated by the Minimum Improvements. The City expects to enter into a development agreement with Developer (or a related entity or another entity) that provides detailed terms and conditions, not all of which are included in this Plan. 2. Planning, Engineering, Attorney, and Administrative Fees, and Other Related Costs to Support Urban Renewal Projects and Planninq:, Section 8- Conformance with Comprehensive Plan/North Di: This Urban Renew (•'Area is to IC2030 Comprehensive Plan, as 2, 2019, in consideration of the r � f Use Polic and Zoning Ordinance Plan ih the North, District set forth in the adopted on.Aug su t' 5, 2017 and subsequently on April ieht plans of North Dubuque LLC. The ComprehensiJePlan. notes that development in the area has been limited due to lack of adequate streets, water and sewer service, and that when infrastructure is improved, the a may,be�market.press re to redevelop some of the existing properties, particularly, the Forest ViewWobile•Home Park. The 2017 amendment to the plan modified the land use rzap, accepte \a sens, itive'areas inventory and added certain housing, transportation and des'ign goals. The April 2019 amendment allowed for higher concentration multi- family resuential development to be located central to the community and single family residential development to be located along the western edge of the community. The Comprehensive Plan states that development should be designed to conserve and protect open space by clustering development away from steep slopes and environmentally sensitive areas. While protection of environmentally sensitive areas becomes more of a concern as infrastructure improves inviting new development, the plan could accommodate development if it is clustered along Forest View Drive (the extension of Laura Drive). M Project Estimated Date Estimated ost to be Funded with TIF Funds., `. Fees and Costs Undetermined\ '•Nof to Exceed $100,bOO Section 8- Conformance with Comprehensive Plan/North Di: This Urban Renew (•'Area is to IC2030 Comprehensive Plan, as 2, 2019, in consideration of the r � f Use Polic and Zoning Ordinance Plan ih the North, District set forth in the adopted on.Aug su t' 5, 2017 and subsequently on April ieht plans of North Dubuque LLC. The ComprehensiJePlan. notes that development in the area has been limited due to lack of adequate streets, water and sewer service, and that when infrastructure is improved, the a may,be�market.press re to redevelop some of the existing properties, particularly, the Forest ViewWobile•Home Park. The 2017 amendment to the plan modified the land use rzap, accepte \a sens, itive'areas inventory and added certain housing, transportation and des'ign goals. The April 2019 amendment allowed for higher concentration multi- family resuential development to be located central to the community and single family residential development to be located along the western edge of the community. The Comprehensive Plan states that development should be designed to conserve and protect open space by clustering development away from steep slopes and environmentally sensitive areas. While protection of environmentally sensitive areas becomes more of a concern as infrastructure improves inviting new development, the plan could accommodate development if it is clustered along Forest View Drive (the extension of Laura Drive). M There were several goals adopted and incorporated into the North District Plan resulting from the 2017 resolution. Those included two housing goals requiring the developer to provide relocation assistance to residents, and certain design standards and woodland buffers be met to maintain the livability of the Mackinaw Village neighborhood. There were two commercial and institutional use goals — one, to preserve the scenic character of the primary entrance to the City and another, that a buffer of existing trees and vegetation be preserved between the Dubuque Street right- of way and any development. There was also a transportation goal, that upon redevelopment, access to,Dubuque Street for south bound traffic north of Foster Rd. may be allowed provided that'the intersection is designed to accommodate anticipated traffic volumes from the developing.area. In summary, the goals, objectives and projects set forth in this Pla,mare in conformity with the City's Comprehensive Plan. Current Zoning and Proposed Land Uses C Currently the Urban Renewal Area is conditionally zoned a mix of High Density Single - Family Residential with a PlanTd,Developmerlt Oveilay (OPD/RS-12) (50.82 acres); Highway Commercial with a Planned DevelopmentOverlay (OPD/CH-1) (20.45 acres); and Neighborhood Public with afarmed DevelopmenN�Overlay (OPD/P-1) for 1.88 acres, subject to a conditional zoning aRreementthat imposts certain use obligations and limitations to meet public needs created by/the rezoning The proposed land uses -include comm rcial''office, public open space, and residential which are consistentwith the zoning. Secti n-9= Relo t o TKe Urbah Re ewal Area, currently surrounds the Forest View Mobile Home Park, a mobile home par esta6lished;in the 1940s. This park will eventually be demolished as part f redevelopm nt of the Urban Renewal Area. A feasible method exists for the location of families -who will be displaced from the urban renewal area into decent, safe, and sanitary�dwelings,within their means and without undue hardship to such families. The City and th developer will negotiate and execute an Affordable Housing Agreement or similar agreement detailing the terms of such relocation plan. The provisions of said agreement shall be guided by the principles of the Forest View Mobile Home Park Relocation Plan dated May of 2018 prepared and submitted by Owner and the residents of Forest View Mobile Home Park and the Center for Worker Justice, a copy of which is attached to the rezoning Ordinance No. 19-4794, and shall include the provision (at the residents' options) of replacement housing, financial advisory services and reasonable moving expenses to all households residing on the above-described property upon the effective date of the Conditional Zoning Agreement. The affordable housing agreement 6 shall foster diligent communication with residents, ensure the provision of replacement housing prior to demolition of the existing housing, and offer opportunities for homeownership to minimize the impact of displacement and hardship on the residents. The Owner shall offer three categories of replacement housing to ensure that residents are relocated to affordable, decent, safe and sanitary houses which are, at a minimum, comparable in size and features to what residents currently have in the existing Forest View Mobile Home Park. Those three categories are: relocation to the new Forest View Manufactured Housing Park (moving expenses and financing options available); relocation to the new multi -family buildings constructed.0ithin the above-described property (moving expenses and financing options available); and relocation not within the above-described property (reasonable moving expenses available). Said affordable housing agreement shall be approved by the City Council. Section 10- Financial Data ` \ 1. Constitutional Debt Limit: $\295,383,0 2. Current general obligation.debtc $ 48,03Q000 `= 3. Proposed amount of indebtedness to be -incurred: Although a specific amount of tax increment debt to be incurred (ilcluding'direct grants, loans, advances, indebtedness, or bonds) for projec overtime has not"yetbeen determined, it is anticipated that the cost of the Proposed Urban Renewal Activities and -Proposed Projects identified in Section 6 and 7 above wil(be $13,000,000 millioC. In`no event will debt be incurred that would exceed the City's debt capacity. Itis-furth_expected that loans, advances, indebtedness or bonds to be encu��edfor the. roposed Project or subsequent projects, including interest on the'same;'will be financed, in whole'o in part with tax increment revenues from the Urban Renewal Area. The'City Council will consider each request for financial assistance or .a project proposal on a cake -by, -base basis to determine if it is in the City's best interest to participate. Section 11='Urban-Renewal Plan Amendments This Urban Renewal Plan may be amended from time to time for a number of reasons, including, but not limited to changes in the boundary; to modify goals, objectives, or types of activities; or to amend property acquisition and disposition provisions. If the City of Iowa City desires to amend this Urban Renewal Plan, it shall do so in conformance with applicable state and local laws. Section 12 - Property Acquisition/Disposition 7 If property acquisition/disposition by the City becomes necessary to accomplish the objectives of the Plan, such acquisition/disposition will be carried out, without limitation, in accordance with the Iowa Code. Section 13- Property Within an Urban Revitalization Area The Urban Renewal Area, as amended, may (now or in the future) also be located within an Urban Revitalization Area. The City Council, at its sole'discretion, shall determine which incentives are available through either: (a) this Plan, for urban renewal incentives, if any urban renewal incentives are offered by the City; or (b) tax abatement incentives under the Urban Revitalization Plan; or (c) some combination of the two incentives as determined by the City in its sole discretion. ` Section 14 - Effective Period , This Urban Renewal Plan will become Iowa City and will remain in effectfas-a With respect to the property inc6ded Within the is also included in an ordinance w1hich designs the use of incremental' -property tax revenues or are used in Chapter/403 of the'Code of 1owa,,b the year in which the municipality first �ertifies which qualifies for'paymejii'from the division of project upon its adoption by the City Council of it is repealed by the City Council. ForestMiew Urban Renewal Area, which tes tlat.proPerty as a tax increment area, the "division of revenue," as those words eg ning with the second fiscal year after to the county auditor the amount of debt the revenue in connection with any such T�hp division of revenues may continue in the Urban Renewal Area for the maximum p�nod allowed lave: It is also anticipated that separate TIF ordinances for separate parc�l(s) may be dopted as development in the Area warrants. In that case, each separate TIF'ordin nee may have a separate base and separate sunset or expiration date. \ At all times, theN4 e of tax increment financing revenues (including the amount of loans, advances, indebtedness or bonds which qualify for payment from the division of revenue provided in Section 403.19 of the Code of Iowa) by the City for activities carried out in the Forest View Urban Renewal Area shall be limited as deemed appropriate by the City Council and consistent with all applicable provisions of law. Section 15: Severability Clause M If any part of this Plan is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the Plan as a whole or any part of the Plan not determined to be invalid or unconstitutional. r- E Addendum No. 1 Legal Description of the Urban Renewal Area Commencing at the north quarter corner of Section 4, Township 79, Range 6 west of the fifth principle meridian; thence S 03" 07'46" E, a distance of 311.18 feet to the northeast corner of Lot 104 of mackinaw village part five as recorded in book 57, page 241 of the records of Johnson county, Iowa Recorder's office, said point being the point of beginning; thence S 86050'44" E along the southerly right-of-way lin of U.S. Highway Interstate 80, a distance of 140.15 feet, thence N 86023'32" E along'said southerly line, a distance of 718.54 feet, thence N 75035'49" E along said southerly line, a distance of 463.42 feet; thence N 80°27'46" E along said southerly li e,a:distance\ f 294.70 feet; thence N 87°03'11" E along said southerly line, a di�sance of 428.87 feetthence S 81004'24"E along said southerly line, a distance of 105:39; thence S,79°11'57" EAlong said southerly line, a distance of 504.56 feet; said point being on.the west line of the orthwest quarter of the northwest quarter of Section 3, Township 79, Range 6 west; thence S 01 045'29" E, a distance of 425.26 feet; thence`S 88054'57" a distance of 562.46 feet; thence S 88°56'09" W, a distance of 10169 feet; thence S 01011'07",E, a distance of 654.95 feet; thence S 88009'37" W, a distance of,640.01 feet; thence S:88039'49 W, a distance of 152.49 feet; thence S 49042'42" W; a distance of 111.02 eet; thence S 26°26'43'41" E, a distance of 158.46 feet; #henceS�44°43'52" W,a distance of 337.66 feet; thence S 02°40'38' E a disnce of 41.04 feet; thence S 87°04'33" W, a distance of 181.81 feet; thence S 00"01'08" E;' a�liistance of 328.80 feet; thence S 87°58'50" W, a distance of 33.02 feet; thence N b0,°01'08"°W; a dist4nce of 814.67 feet; thence S 88041'48" W, a distance of 674.33eet; N 03°05'12" W;,a distance of 1039.43 feet, to the point of r beginning. Said parcel of land costa ning 61.14 acres, more or less, and subject to easement, andrestdctions of record. And,all of the n" west quarter, of the northwest quarter of Section 3, Township 79, Range 6 westof the Ffth principle meridian. Said area containing 39.56 acres, and subject to easements and -restrictions of record. Approximately 100.7 acres in total. Addendum No. 2 Location Map: Forest View Urban Renewal Area Item Number: 11.b. +r P_ JW i W�rm�M CITY O� IOWA CITY www.icgov.org June 18, 2019 Resolution vacating and conveying approximately 4,482 square feet of right- of-way north of Benton Street west of Orchard Court to M&W Properties, subject to a utility easement. (VAC19-01) ATTACHMENTS: Description Staff Report with Attachments Planning and Zoning Commission Minutes (05.16.2019) Resolution STAFF REPORT To: Planning & Zoning Commission Item: VAC 19-1 4,482 square foot City owned area north of 330, 226, 224, 650/652 Orchard Court GENERAL INFORMATION: Applicant/Property Owner: Requested Action: Purpose: Location: Location Map: Size: Prepared by: Ray Heitner, Associate Planner Date: May 16, 2019 M&W Properties P.O. Box 687 Iowa City, IA 52244 319-430-5991 ryanwade1000@gmail.com Vacation of City owned property extending west from Orchard Court. To incorporate unused City owned area into M&W Properties proposed development to the south. The intended use of the newly vacated right-of-way is to provide future access the properties to the south. North of Benton St., off Orchard Ct. a AA Approximately 4,482 square feet. Existing Land Use and Zoning: Unused, City owned right-of-way fT E_ �h �F a _ * ■ f a AA Approximately 4,482 square feet. Existing Land Use and Zoning: Unused, City owned right-of-way Surrounding Land Use and Zoning: North: Multi -Family Residential; (OPD -5) and (RFC -0) South: Single -Family Residential; (RS -8) East: Kum & Go; RFC -WR West: Single -Family Residential; (RS -8) File Date: March 1, 2019 BACKGROUND INFORMATION: The applicant, M&W Properties, is applying for a vacation of a section of City right-of-way located west of Orchard Ct. and north of 330, 226, and 224 Orchard Court and 650/652 Orchard Court. The area requested for vacation is approximately 4,482 square feet. The applicant owns most of the abutting properties to the south of the right-of-way (except for a 40' stretch along the far southwest portion of the area). The right-of-way is requested to provide vehicular and emergency service access to a development of two separate multi- family buildings to the south. In 2018, the applicant completed construction of a similar multi -family building located across from the subject right-of-way intersection with Orchard Court. Figure 1.0 - ROW Vacation Exhibit VACATION EXHIBIT A PART OF S. RIVERSIDE COURT IOWA CITY, IOWA I L I I I - V Y9 UJ �,y�o4�Pslo,:: AREA BEING POINT OF BEGINNING VACATED 1 Li yL--- .4 - F 120 0 0 12 25.36' I y w r— -P� _ ANALYSIS: The following factors are to be considered in evaluating a vacation request: a) Impact on pedestrian and vehicular access and circulation; b) Impact on emergency and utility vehicle access and circulation; c) Impact on access of adjacent private properties; d) Desirability of right-of-way for access or circulation needs; e) Location of utilities and other easements or restrictions on the property; f) Any other relevant factors pertaining to the specific requested vacation. Figure 2.0 - ROW Photo A Figure 3.0 - ROW Photo a) Impact on pedestrian and vehicular access and circulation: The right-of-way as currently situated is not being used. Numerous trees and other vegetation have taken over the right-of-way area. Abutting properties are not using the right-of-way, as the actual area does not have street or alley infrastructure. The applicant does plan to use the acquired right-of-way to put in a private drive off Orchard Court for residential access and emergency response vehicle access to the two planned multi -family buildings proposed south of the right-of-way. The existing sidewalk along the west side of Orchard Court will continue across the planned driveway intersection with Orchard Court. There should be no effect on pedestrian circulation on Orchard Court. b) Impact on emergency and utility vehicle access and circulation: The right-of-way as currently situated provides no emergency or utility service access. As mentioned above, the applicant is intending to use convert the right-of-way area into a driveway that will provide access to emergency and utility vehicles for the proposed development to the south of the right-of-way area. c) Impact on access of adjacent private properties: Staff is not aware of any adjacent private properties that are using the right-of-way as currently situated as a regular means of access to and from Orchard Court. As stated before, the right-of-way area is currently unnavigable, due to the presence of overgrown trees and vegetation. d) Desirability of right-of-way for access or circulation needs Staff is not currently aware of any desire from adjacent property owners to maintain the right-of-way to satisfy current or future access or circulation needs. City Public Works staff has not expressed any desire to build a roadway on the right-of-way area. e) Location of utilities and other easements or restrictions on the property: Public Works has confirmed that one utility company does have fiber communication lines running beneath the right-of-way area. The applicant will need to discuss a relocation plan of these lines with the utility company before the right-of-way area is converted into a private driveway. If a relocation of this line is not possible, then the City can convey the right-of-way to the applicant, subject to a utility easement. There are no other easements or restrictions on the subject property. f) Any other relevant factors pertaining to the specific requested vacation: Staff has not found any other relevant factors pertaining to the specific requested vacation. The City Attorney's Office has reviewed the required purchase agreement from the applicant for this right-of-way area. The City Council will need to approve the submitted purchase agreement offer. SUMMARY: The subject right-of-way is currently unimproved, and is not being used by any adjacent residents. The applicant intends to purchase this land from the City and convert the right- of-way area into a private driveway to provide daily and emergency service access to residents of two planned multi -family buildings. A rezoning for 1.748 acres of land located to the south of the right-of-way area is contingent upon City Council approval of this right- of-way vacation. NEXT STEPS: Upon recommendation of approval by the Planning and Zoning Commission, the proposed vacation will be reviewed by the City Council. The City Council will consider both the vacation and conveyance of this land. The applicant has made a purchase offer for the vacated right-of-way. STAFF RECOMMENDATION: Staff recommends the approval of VAC19-1, a vacation of the right-of-way west of Orchard Ct. and north of 330, 226, 224, and 650/652 Orchard Ct. in Iowa City, IA. ATTACHMENTS: 1. Location Map 2. Right -Of -Way Area Map Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services 7-�=m 70TY .rOF IOWA CITY t! z. IN + yt }Ar - Oki r - .tk -10 rite `Rp ,Y - r r A Uig i tl d n - cr, m 4 Wt AIL" D -To r J F�" An application submitted by M&W Properties ;Q for the vacation of 4,482 square feet of land '` BENT -ON -ST � +� d'41 that extends west of Orchard Court, south of 630 Orchard Court, and north of 650 Orchard Court. r 12 i w POINT OF BEGINNING VACATION EXHIBIT A PART OF S. RIVERSIDE COURT IOWA CITY, IOWA 01? OQy AREA BEING ��O VACATED ---N 0(1, a LINE ~� LENGTH r I, i CHORD BRG 01? OQy AREA BEING ��O VACATED ---N 0(1, LINE TABLE CURVE TABLE LINE DIRECTION LENGTH CURVE I, RADIUS CHORD BRG CHORD L1 S 87°26'06" E R O (D D 80.27' L2 S 68°57'45" E 78.89 L2 O 127.18' ADJOINING PROPERTY OWNERS: 1O M & W PROPERTIES, LLC Q HOWARD M. FIELD L3 N 00°13'34" E 15.01' L4 N 87°26'06" W _ Ph.. 'ivlW �_ W.ia101 007 L5 N 03°07'21" E 10.00' All I 1 § tCl '-k,l�!mPr'Tdi.�+�'i'C o L. ! s LINE TABLE CURVE TABLE LINE DIRECTION LENGTH CURVE LENGTH RADIUS CHORD BRG CHORD L1 S 87°26'06" E 309.38' C1 80.27' 125.00' S 68°57'45" E 78.89 L2 N 87°26'06" W 127.18' ADJOINING PROPERTY OWNERS: 1O M & W PROPERTIES, LLC Q HOWARD M. FIELD L3 N 00°13'34" E 15.01' L4 N 87°26'06" W 256.51' L5 N 03°07'21" E 10.00' EXHIBIT REQUESTED BY: M & W PROPERTIES, LLC. 916 MAIDEN LN IOWA CITY, IA 52240 0 30 60 120 SCALE IN FEET (D GEORGE W. SADEWASSER ® MO & JOE ENTERPRISES, LLC SEE SHEET 2 FOR DESCRIPTION ONLY THESE COPIES OF THIS DOCUMENT SIGNED AND DATED IN CONTRASTING INK COLOR ARE TO BE CONSIDERED CERTIFIED OFFICIAL COPIES PER IOWA ADMINISTRATION CODE 193C-6.1(5) I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT �\oNp L LAlvo I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF • THE STATE OF IOWA. ��•. ••• •'••�G SIGNATURE: LL JQ N P THO N NAME: JONATHON BAILEY o : E RILE i 1zs31 O DATE: - LICENSE NUMBER: E1- 12531 MY LICENSE RENEWAL DATE IS: DECEMBER 31, 2020 •�' '• PAGES, SHEETS OR DIVISIONS COVERED BY THIS SEAL' .• SOW of 2, 2 of 2 SHIVEL�— a [:- VACATION EXHIBIT A PART OF RIVERSIDE COURT ARC H I T E C T U R E+ E N G I NEE RING IOWA CITY, IOWA DATE 1/3/19 SCALE AS SHOWN 2839 Northgate Drive I Iowa City, Iowa 52245 DRAWN Jss FIELD BOOK — 319.354.3040 1 www.shive-hattery.com APPROVED JSB REVISION Iowa I Illinois I Indiana Illinois Firm Number: 184-000214 - PROJECT NO. 117257-0 SHEET NO. 1 of 2 MINUTES APPROVED PLANNING AND ZONING COMMISSION MAY 16, 2019 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: Larry Baker, Carolyn Dyer STAFF PRESENT: Sara Hektoen, Ray Heitner, Anne Russett OTHERS PRESENT: John Yapp, Mark Seabold, Ryan Wade, Randy Miller RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends approval of SUB19-2, an application submitted by Allen Development for a preliminary plat of the Capital Subdivision, 1 -lot, 3.20 -acre commercial subdivision located at the northwest corner of Highway 1 and Moss Ridge Road. By a vote of 5-0 the Commission recommends approval of REZ18-00019, a proposal to rezone approximately 1.75 acres of property at 204 West Benton Street; 224, 226, 330, and 650 Orchard Court; and 711, 725, and 741 Orchard Street from Medium Density Single -Family Residential (RS -8) to Riverfront Crossings — Orchard Subdistrict (RFC -0), subject to the following conditions: 1. Any new residential development in the subject area must satisfy the affordable housing requirements set forth in section 14-2G-8 of the City Code. 2. The rezoning is contingent upon City Council approval of VAC 19-1. 3. The developer shall dedicate 15' of right-of-way along the north side of the Benton St. frontage to the City. 4. Construction of a 6' wide sidewalk along the Benton St. frontage of the subject property. 5. Construction of a sidewalk along the Orchard St. frontage of the subject property. 6. Provision of a 30' wide access easement running in a north -south direction from the driveway area north of the rezoning assemblage (pending right-of-way to be acquired by M&W), down to Benton St. 7. Construction of the pedestrian street as shown in the attached concept plan. 8. Dedication of a 30' wide public access easement over the span of the pedestrian street. 9. Landscaping plan approved by City Forester to include street -lined trees in the right-of- way. 10. The vacated land from VAC 19-1 be zoned RFC -O as well. By a vote of 5-0 the Commission recommends approval of VAC19-1, a vacation of the right-of- way west of Orchard Ct. and north of 330, 226, 224, and 650/652 Orchard Ct. in Iowa City, IA. By a vote of 5-0 the Commission recommends approval of REZ19-4, a request to rezone approximately 0.20 acres of property located at the southwest corner of E. 1 st St. and S. Gilbert St. from Intensive Commercial (CI -1) and (P-1) to Riverfront Crossing -South Gilbert (RFC -SG), subject to the following conditions: Planning and Zoning Commission May 16, 2019 Page 2 of 8 1. Any new residential development in the subject area must satisfy the affordable housing requirements set forth in section 14-2G-8 of the City Code. 2. The developer shall dedicate 40' of right-of-way along the west side of the S. Gilbert St. frontage to the City. By a vote of 5-0 the Commission recommends City Council forward a letter to the Johnson County Board of Adjustment, recommending that an application submitted by S & G Materials to Johnson County for a conditional use permit to expand its hours of operation for the mining of sand and gravel materials at 4059 Izaak Walton Road SE be approved subject to the existing conditions with a note the Johnson County Board of Adjustment address concerns regarding amplified sound in the evenings. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. VAC19-1: Applicant: M&W Properties Location: North of Benton Street, off Orchard Court. An application submitted by M&W Properties for a vacation of approximately 4,482 square feet of public right-of-way located north of Benton Street off of Orchard Court. Heitner showed an aerial image of the subject property. It is a bit of irregular shape, lengthwise it is from 310 feet to 410 feet, depending on where on Orchard Court it is measured from, the width is about 25 feet wide narrowing down to about 10 feet further west. The applicant intends to convert the right-of-way area into a private drive for future multifamily development, the applicant owns the majority of the property to the south of the subject area. Heitner noted when doing analysis on these right-of-way vacations, the following factors are to be considered: a) Impact on pedestrian and vehicular access and circulation; b) Impact on emergency and utility vehicle access and circulation; c) Impact on access of adjacent private properties; d) Desirability of right-of-way for access or circulation needs; e) Location of utilities and other easements or restrictions on the property; f) Any other relevant factors pertaining to the specific requested vacation. With regards to impact on pedestrian and vehicular access and circulation Heitner stated the right-of-way as currently situated is not being used. It is the expectation that the existing sidewalk along the west side of Orchard Court will continue across the planned driveway intersection with Orchard Court. There should be no effect on pedestrian circulation on Orchard Court. Impact on emergency and utility vehicle access and circulation would not be affected, there is not current emergency service access provided in the right-of-way. The intended driveway will be available to emergency personnel for individuals in the proposed development. Impact on access of adjacent private properties is also not an issue as the right-of-way has not Planning and Zoning Commission May 16, 2019 Page 3 of 8 been used for public use and staff has not been contacted by any adjacent residents stating they use the right-of-way. With regards to desirability of right-of-way for access or circulation needs Heitner stated staff is not aware of any desire from adjacent residents to maintain the right-of- way as a means of access. Additionally City staff has no plans to build a roadway in the right-of- way. With regards to the location of utilities and other easements or restrictions of the property there is one utility company that has disclosed they have fiber communication lines running beneath the right-of-way area. Unless the utility company abandons use of this area the City will need to retain a utility easement over the utility area. Finally, for any other relevant factors pertaining to the specific requested vacation the applicant has offered to purchase the area to be vacated and Council will review and considered that conveyance. In summary, the subject right-of-way is currently unimproved, and is not being used by any adjacent residents. The applicant intends to purchase this land from the City and convert the right- of -way area into a private driveway to provide daily and emergency service access to residents of two planned multi -family buildings. A rezoning for 1.75 acres of land located to the south of the right-of-way area is contingent upon City Council approval of this right- of -way vacation. In terms of next steps, City Council will consider both the vacation and conveyance of this land. Staff recommends the approval of VAC19-1, a vacation of the right-of-way west of Orchard Ct. and north of 330, 226, 224, and 650/652 Orchard Ct. in Iowa City, IA. Hensch asked what the original purpose of the right-of-way was. Heitner said he was not able to find that information in his research of the property. Martin thought part of the area was already vacated. Hensch opened the public hearing. Mark Seabold (ShiveHattery) came forward to answer any questions. There were no questions for the applicant. Hensch closed the public hearing. Parsons moved to recommend approval of VAC19-1, a vacation of the right-of-way west of Orchard Ct. and north of 330, 226, 224, and 650/652 Orchard Ct. in Iowa City, IA. Townsend seconded the motion. A vote was taken and the motion carried 5-0. CASE NO. REZ19-4: Applicant: Randy Miller Location: Southwest corner of E. 1st Street and S. Gilbert Street An application submitted by Randy Miller for a rezoning of approximately 0.20 acres of property Planning and Zoning Commission May 16, 2019 Page 4 of 8 located at the southwest corner of E. 1st Street and S. Gilbert Street from Intensive Commercial (CI -1) to Riverfront Crossings — South Gilbert (RFC -SG). Heitner showed an aerial image of the subject property. The surrounding zoning shows the properties to the south and west have already been rezoned to RFC -SG in 2015 and 2016 and this is the last piece of that rezoning assemblage. The proposed rezoning is intended for Phase Three of The Crossings development. The Riverfront Crossings — South Gilbert Zone is a form - based zone which allows for a mix of commercial and residential uses, the Zoning Code requires retail storefront frontage along South Gilbert Street, buildings must be located close to and oriented towards South Gilbert Street ideally with improved streetscape designs to provide an attractive pedestrian environment or plan for this Zone and parking is situated behind or inside of the buildings. In terms of consistency with the Comprehensive Plan, this area is designated to be rezoned same as the other adjacent properties in the Riverfront Crossings — South Gilbert Zone. That also concurs with the compatibility with the existing neighborhood character and Heitner showed concepts for buildings in this development, a building completed in Phase One and the buildings under construction in Phase Two. Heitner noted this area is shifting from a light industrial area to a form -based mixed use area and is more pedestrian oriented. With respect to traffic and pedestrian circulation staff is recommending a condition that 40 feet of right- of-way on South Gilbert Street be dedicated to the City at final platting. This right-of-way dedication is the same request that was made at 1201 and 1225 South Gilbert Street, south of the subject property and the purpose of this condition is to keep the right-of-way contiguous. Staff is also requiring sidewalks along East 1St Street and South Gilberts Street frontages of the subject property at final platting. Heitner also added any planned parking in the subject property will be reviewed at design review. Next steps, pending approval from this Commission, a public hearing will be scheduled for consideration of the application from the City Council. There is currently an application to replat Lot 6 of Phase Two of The Crossings together with the subject parcel from this rezoning application which will come before the Commission and Council as well. Upon approval of preliminary and final platting, the development will undergo administrative Site Plan and Design Reviews, before building permits are issued. Staff recommends approval of REZ19-4, a request to rezone approximately 0.20 acres of property located at the southwest corner of E. 1st St. and S. Gilbert St. from Intensive Commercial (CI -1) and (P-1) to Riverfront Crossing -South Gilbert (RFC -SG), subject to the following conditions: 1. Any new residential development in the subject area must satisfy the affordable housing requirements set forth in section 14-2G-8 of the City Code. 2. The developer shall dedicate 40' of right-of-way along the west side of the S. Gilbert St. frontage to the City. Parsons asked about the two buildings currently under construction to the south and if there would be commercial on the ground floor or if the whole building is residential. Russett stated those buildings are all residential, they are considered interior to the lot, the City has not received any plans for the area where the commercial is required on South Gilbert Street. Parsons asked where the parking is for the residential buildings. Russett said the parking lot that is in front of those two buildings will not remain and there are plans for development there. Martin raised the issue of turning into this area from Gilbert Street and noted getting in and out of the building that houses Red Ginger is incredibility difficult. She is also concerned about pedestrian safety in this area. Heitner stated there would be some pedestrian infrastructure put Planning and Zoning Commission May 16, 2019 Page 5 of 8 in place in the 40 foot right-of-way and there will be improvements from what is there currently. Hensch opened the public hearing. Randy Miller (3855 Locust Ridge Road, North Liberty) is the applicant for this rezoning and came forward for questions. He noted they did removed the cement block building on the parcel and have tried to clean up the area. The proposed building will follow the same concepts as the other buildings in Phases One and Two. Signs asked if the street west of building one will connect with 1St Street. Miller confirmed it would. Miller also addressed the pedestrian issues and is trying to get a pedestrian crossing put in by 2nd Street and have a formal bus stop in the area. Parsons asked about concerns for parking once the area is developed. The Alexander Lumber parking lot was used heavily for people who go to Big Grove and once that parking lot is development he wonders where all the people will park. Miller said they are working on some idea, there are currently about 70 parking spaces in that lot and when the next two buildings are done there will still be about 70 spots, they will just be around the building. He also feels once the sidewalks are in and the park is complete more people will walk and bike to the area. Hensch closed the public hearing. Parsons moved to recommend approval of REZ19-4, a request to rezone approximately 0.20 acres of property located at the southwest corner of E. 1st St. and S. Gilbert St. from Intensive Commercial (CI -1) and (P-1) to Riverfront Crossing -South Gilbert (RFC -SG), subject to the following conditions: 3. Any new residential development in the subject area must satisfy the affordable housing requirements set forth in section 14-2G-8 of the City Code. 4. The developer shall dedicate 40' of right-of-way along the west side of the S. Gilbert St. frontage to the City. Townsend seconded the motion. A vote was taken and the motion carried 5-0. CASE NO. CU19-1: Applicant: S & G Materials Company, Inc. Location: 4059 Izaak Walton League Road SE, Fringe Area C An application submitted by S & G Materials Company, Inc. for a conditional use permit for extended hours of operation for property located at 4059 Izaak Walton League Road SE in unincorporated Johnson County, Fringe Area C. Russett showed an aerial of the subject property, it is located along the Iowa River south of Iowa City and outside the City's Growth Boundary. Most the surrounding area is zone agricultural. In terms of background on this request and why the Commission is reviewing the application, Russett stated the Johnson County Zoning Ordinance permits cities to review the conditional use permits for applications within their two mile fringe area. The recommendation from this Planning and Zoning Commission May 16, 2019 Page 6 of 8 Commission will go to Council and their recommendation will be forwarded onto the Johnson County Board of Adjustment. In 2000 this property was granted a conditional use permit for the sand mining operations. In 2006 there was a second conditional use permit was granted to expand the sand mining operations and in 2010, an amendment was issued for the previous conditional use permit to allow concrete and asphalt recycling on a temporary basis, and then in 2016, the applicant was granted a conditional use permit to conduct sand and gravel mining on the southernmost portion of their property. The City concurred with approval of all of these previous permits. The current request is to expand current hours of operation for the mining of sand and gravel materials. The current hours of operation are 7 AM — 5 PM Monday through Friday and 7 AM - 12 PM on Saturday. They are proposing new hours of 7 AM — 7 PM Monday through Friday from March 1 — April 30 (to deal with flooding events) and October 1 — December 1 (to deal with winter storm events). The Saturday hours will remain the same. Russett also noted all the conditions currently associated with this permit would be carried forward. Russett showed a map from the applicant showing the areas where they are currently mining, there are two areas, Bright Farm North and Bright Farm South and the extended hours of operation would apply to both these areas. Staff recommends that the City Council forward a letter to the Johnson County Board of Adjustment, recommending that an application submitted by S & G Materials to Johnson County for a conditional use permit to expand its hours of operation for the mining of sand and gravel materials at 4059 Izaak Walton Road SE be approved subject to the existing conditions. Martin questioned what the area of distance for the County to notify neighbors of changes. Russett believes it is also 300 feet. Martin noted there are a lot of houses in that area that are likely more than 300 feet away but in the past there have been complaints about the noise. She asked if the extended hours would only be in cases when they are needed, in case of flooding or storms, and Russett confirmed that was the plan. Parson questioned the time period of October 1 — December 1 for winter storm events when most of the snow will fall after December 1. Hensch presumes it is to get stock piles ready for events later in the season. Hensch asked how far it was to the Iowa City limits. Russett said it is pretty far north and not shown on the map provided. Hensch also acknowledged disappointment that there was no applicant representative present because he wanted to ask about a telephone on a public address system that he can hear from his house in the south side of Iowa City and it appears to be coming from a quarry operation. When there is a phone call it rings loudly so the workers in the quarry can hear it but then so can all of the south side of Iowa City. He asked if the City can put any stipulation on this approval like noise control. Martin agrees, noise concerns should be incorporated into the letter that goes forward. Hensch noted it would be best to address it now rather than after there are issues and complaints from neighbors. Hensch opened the public hearing. Seeing no one, Hensch closed the public hearing. Signs moved to recommend City Council forward a letter to the Johnson County Board of Adjustment, recommending that an application submitted by S & G Materials to Johnson County for a conditional use permit to expand its hours of operation for the mining of sand and gravel materials at 4059 Izaak Walton Road SE be approved subject to the existing conditions with a note the Johnson County Board of Adjustment address Planning and Zoning Commission May 16, 2019 Page 7 of 8 concerns regarding amplified sound in the evenings. Parsons seconded the motion. A vote was taken and the motion carried 5-0. CONSIDERATION OF MEETING MINUTES: APRIL 18, 2019 Townsend moved to approve the meeting minutes of April 18 2019. Parsons seconded. A vote was taken and the motion passed 5-0. PLANNING AND ZONING INFORMATION: Russett noted the Forest View rezoning and preliminary plat Council continued the public hearing for several meetings and voted on the first consideration at the last meeting, the vote was 7-0 in favor of the rezoning. There have been a few changes to the project, a major one is Council has removed the gas station and that parcel of land will be dedicated to the City as public open space. Also the three local landmark items that came before the Commission were all approved by Council (Senior Center, Ned Aston House and City Park Cabins). Russett also noted July 4 is on a Thursday this year, so the meeting will be rescheduled to July 3. Also staff is working on a form -based code with a consulting firm for a portion of the South District and the consulting firm will be in town July 24 and staff is hoping to have a joint Council and Commission work session to discuss the project. Adjournment: Townsend moved to adjourn. Parsons seconded. A vote was taken and the motion passed 5-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018-2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 3/15 (W.S.) 4/2 4/5 (W.S) 4/16 4/19 5/3 5/17 6/7 6/21 7/5 8/16 9/6 9/20 10/18 12/20 1/3 BAKER, LARRY -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X O/E X X DYER, CAROLYN O/E X O/E X X X X X O/E X O O/E O X X X FREERKS, ANN X X X X X O/E X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE O/E X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X X X X X X X X X X X O/E PARSONS, MAX X X X X X X X X X X X O/E X X X X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X X X X X X O/E -- -- -- -- -- -- -- -- -- -- -- -- -- -- TOWNSEND, BILLIE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 1/17 (W.S.) 2/4 2/21 3/7 3/21 4/4 4/18 5/16 BAKER, LARRY X X X X X X X O/E DYER, CAROLYN O/E X X X X X X O/E FREERKS, ANN -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE X X X X O/E X X X MARTIN, PHOEBE X O/E X X X O/E X X PARSONS, MAX X X X X X X X X SIGNS, MARK X X X X X O/E X X THEOBALD, JODIE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- TOWNSEND, BILLIE X X X O/E X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member I (.b Prepared by: Ray Heitner-Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 19-162 Resolution vacating and conveying approximately 4,482 square feet of right-of-way north of Benton Street west of Orchard Court to M&W Properties, subject to a utility easement. Whereas, the applicant, M&W Properties, LLC, requested that the City vacate approximately 4,482 square feet portion of right-of-way located north of Benton Street off of Orchard Court and has offered to purchase the land at fair market value; and Whereas, Staff recommends approval of the vacation and conveyance, given that the right-of-way has not been improved for public use, and City staff has no desire to improve said right-of-way; and Whereas, M&W Properties owns the surrounding land locally known as 330, 226, 224, and 650 Orchard Court, and intends to use the conveyed area for a private drive to service a redevelopment of the properties to the south; and Whereas, in the event that Council approves the vacation, it is in the public interest to convey the vacated right-of-way by quit claim deed to M&W Properties for fair market value; and Whereas, in the event that Council approves the vacation and conveyance, the conveyance will be subject to the retention of a utility easement of approximately 10' by 312' along the northern boundary over the vacated area to accommodate an existing fiber optic line. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. That portion of right-of-way north of Benton Street west of Orchard Court, described below is hereby vacated: That part of South Riverside Court in Iowa City, Johnson County, Iowa described as follows: Beginning at the southwest comer of Lot 7, Orchard Court Subdivision (Final Plat recorded in Plat Book 16, Page 29 at the Johnson County Recorder's Office); thence South 87026'06" East 309.37 feet along the south line of said Lot 7 and the south line of Lot 8 of said Orchard Court Subdivision to the southwesterly right-of-way of Orchard Court; thence southeasterly 80.27 feet along said right-of-way and along the arc of a 125.00 foot radius curve concave northeasterly (chord bearing South 68°57'45" East 78.89 feet) to a point of intersection with a northerly line of Auditor's Parcel 2001007 (Plat of Survey recorded in Plat Book 42, Page 274 at the Johnson County Recorder's Office); thence North 0°13'34" East 15.01 feet along a line of said Auditor's Parcel 2001007; thence North 87°26'06" West 256.51 feet along a north line of said Auditor's Parcel 2001007, also being 15 feet in perpendicular distance north of the north line of Lot 10 of Block 4 of Cartwright's Addition (Final Plat recorded in Plat Book 3, Page 207 at the Johnson County Recorder's office, to a point of intersection with an easterly line of Gilbin's Subdivision (Final Plat recorded in Plat Book 4, Page 241 at the Johnson County Recorder's Office); thence North 3°07'21" East 10.00 feet to the point of beginning and containing 4,482 square feet more or less. 2. The City Council does hereby authorize the Mayor and City Clerk, upon approval of the City Attorney, to execute all documents necessary to convey its interest in the above-described real estate to M&W Properties via Quit Claim Deed for the price of $14,925, subject to a 10' wide utility easement along the northern properly line thereof. 3. The City Attorney is hereby authorized to carry out any actions necessary to consummate the conveyance as required by law. Passed and approved this 18th day of June 2019. MAYOR 100, Approved by /�2 rti City Attorney's Office I r3 It was moved by Mims, seconded'by roll call there were: AYES X X X X NAYS ATTEST: CITY CLERK Thomas the Resolution be adopted, and upon ABSENT Cole Mims X Salih Taylor Teague Thomas Throgmorton Prepared by: Ray Heitner - Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. Resolution of intent to consider the vacation and proposed conveyance of approximately 4,482 square feet of right-of-way north of Benton Street off of Orchard Court to M&W Properties and setting a public hearing thereon for June 18, 2019. Whereas, the City Council is considering a resolution vacatin an approximately 4,482 square feet portion of right-of-way located north of Benton Street off of O hard Court; and Whereas, M&W Prop rties owns the surrounding land Orchard Court, andtends to use the conveyed redevelopment of the pr erties to the south; and Whereas, at its meeting on ay 16, 2019, the Plannir approval of the vacation; and Whereas, Staff recommends approNlil of the w has not been improved for public use,nd City right-of-way; and Whereas, in the event that Council appro vacated right-of-way by quit claim deed to Whereas, in the event that Council appri be subject to the retention of a utility ea must be finalized before Council approval Now, therefore, be it resolved by the 1 The City Council does hereby approximately 4,482 square h $14,925. 2. A public hearing o/,at roposal should be and is hereby set for June 18, 2019, at 7:00 p.m. in Emma J. HaryCity Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancele next meeting of the City Council thereafter as posted by the City Clerk, and that therk be and is hereby directed to cause notice of said public hearing to be published as provided by law with the costs assessed to the applicant. o C .a Passed and approved this day of9. c t k known as 330, 226, 224, and 650 for a private drive to service a and Zoning Commission recommended and conveyance, given that the right-of-way as not expressed any desire to improve said of Iowa blare its intent to of right-of-way to it is in the public interest to convey the for fair market value; and i and conveyance, the conveyance will the vacated area. The utility easement Iowa, that: the vacation and conveyance of roperties via quit claim deed for MAYOR -n w Approved by ATTEST: c Item Number: 11.d. +r p- W�rm�M CITY O� IOWA CITY www.icgov.org June 18, 2019 Resolution approving the preliminary and final plats of Capital Subdivision, Iowa City, Iowa. [Deferred from 6/4 meeting] ATTACHMENTS: Description Staff Report PZ Meeting Minutes Final plat Resolution To: Planning and Zoning Commission Item: SUB19-2 Capital Subdivision GENERAL INFORMATION: Applicant: Contact: Property Owner: Requested Action: Purpose: Location: Location Map: Size: STAFF REPORT Prepared by: Anne Russett, Senior Planner Date: 05/16/2019 Allen Development PO Box 3474 Iowa City, IA 52244 319-530-8238 Johnyapp.allenhomes@gmail.com Jesse Allen or John Yapp PO Box 3474 Iowa City, IA 52244 319-325-1228 Johnyapp.allenhomes@gmail.com Sladek Land #2 LLC 4670 Taft Ave SE Iowa City, IA 52240 319-330-3380 Jim.sladek@jcsfamilyfarms.com Approval of preliminary and final plat Creation of one commercial lot Northwest corner of Moss Ridge Road & Highway 1 3.20 acres Existing Land Use and Zoning: Undeveloped, CH -1 Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District Public Meeting Notification: File Date: K North: Interim Development -Research Park (ID - RP) and County Agricultural (A) South: Highway Commercial (CH -1) East: Interim Development -Research Park (ID - RP) West: Interim Development -Research Park (ID - RP) and Research Development Park (RDP) Office Research Development Centers N/A N/A Property owners located within 300' of the proposed preliminary plat received notification of the Planning and Zoning Commission public meeting April 25, 2019 45 Day Limitation Period for Preliminary Plat: June 10, 2019 60 Day Limitation Period for Final Plat: June 24, 2019 BACKGROUND INFORMATION: The applicant, Allen Development, has requested a preliminary and final plat for 3.20 acres of land located at the northwest corner of Moss Ridge Road and Highway 1. On March 12, 2019, the City Council adopted a Conditional Zoning Agreement to rezone the project area from Interim Development -Research Park (ID -RP) to Highway Commercial (CH -1). The Conditional Zoning agreement includes the following conditions: 1. Prior to the issuance of a certificate of occupancy, closure and removal of the access road off of Highway 1. 2. No building permit shall be issued for the subject property until the City Council approves a final plat thereof that conforms to the zoning boundaries. 3. General conformance with the concept plan only in that a principal building must occupy the corner of Moss Ridge Road and Highway 1. 4. Prior to the issuance of a certificate of occupancy, installation of a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. 5. Any development of the subject property shall be done in accordance with a detailed landscaping plan to be approved by the City Forester to ensure the development aligns with the comprehensive plan's goal of preserving and enhancing the entranceways to the city. 3 ANALYSIS: Compliance with the Comprehensive Plan: The Future Land Use Map of the Comprehensive Plan identifies this area as Office Research Development Center. This area is located within the North Corridor Planning District; however, this district plan has not yet been developed. The background section of the Comprehensive Plan provides an overview of the area surrounding the subject property. The area is envisioned for office park uses based on its proximity to Interstate 80. Currently, the area is home to several of the City's major employers, including numerous medical and professional firms located in Northgate Corporate Park, as well as ACT and Pearsons, which are education -based research and service firms that employ thousands of people. The proposed commercial lot is consistent with this vision in that it would provide commercial support services close to major employers. Subdivision Design: The proposed one lot subdivision will have access off Moss Ridge Road. The preliminary plat shows that the existing entrance off Highway 1 will be removed, which is a condition of the rezoning. The preliminary plat shows a 10 -foot sidewalk along Highway 1, a condition of the rezoning, and a 5 -foot sidewalk along Moss Ridge Road. Another condition of the rezoning required a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. These pedestrian crossings and ramps are shown on the preliminary plat. The CH -1 zone does not have a minimum lot size requirement. The lot width meets the minimum requirement of 100 feet. Neighborhood Open Space: The City's neighborhood open space requirement applies to residential subdivisions, commercial subdivisions containing residential uses, and planned developments. The proposed zone district, CH -1, does not allow residential uses, therefore, the neighborhood open space requirement does not apply. Environmentally Sensitive Areas: According to FEMA data, this area is located in the 100 -year and 500 -year floodplain; however, in 2015 the property owner obtained permits from the City to fill in the site and raise it above the 500 -year floodplain. The preliminary plat identifies the 100 - year and 500 -year flood hazard lines according to FEMA. At the site plan review stage, the applicant will be required to submit a revised map showing the actual flood hazard lines and whether the existing elevation is above the 500 -year floodplain. If the existing elevation remains located in the floodplain, staff will require compliance with the City's floodplain management standards during the review of the site plan. In addition, the site is located near Rapid Creek and a floodway; however, the project site is located outside of the floodway. Public Utilities: Storm water management will need to be provided on-site. City staff will review storm water management plans at the site plan review phase. The site has access to an existing sanitary sewer line to the south. The preliminary plat shows the extension of an existing 12 -inch water main along the Highway 1 frontage. Infrastructure fees: The City requires developers to pay a $456.75 per acre fee for water service. The project site is not located in one of the City's sanitary sewer districts, and therefore, the City collects no sanitary sewer tap on fees. The developer will be responsible for costs associated with the storm water, water, and sanitary sewer improvements needed to serve the project site; however, the City has agreed to pay for the for the oversize cost if a 12 -inch water main is more than what is needed to service the subdivision. ri SUMMARY: Staff finds that the proposed 1 -lot commercial subdivision is consistent with the City's comprehensive plan and subdivision regulations. NEXT STEPS: Pending recommendation of approval from the Planning and Zoning Commission, a resolution for approval of the preliminary plat and sensitive areas development plan will be forwarded onto the City Council for consideration. The applicant has also applied for a final plat. The City Council will review the final plat concurrently with the preliminary plat. STAFF RECOMMENDATION: Staff recommends approval of SUB19-2, an application submitted by Allen Development for a preliminary plat of the Capital Subdivision, 1 -lot, 3.20 -acre commercial subdivision located at the northwest corner of Highway 1 and Moss Ridge Road. ATTACHMENTS: 1. Location Map 2. Concept Plan Associated with the Conditional Zoning Agreement 3. Preliminary Plat and Sensitive Areas Development Plan Approved by: I • Dance a itzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services IP An application submitted by Allen Development for preliminary and final plat approval for Capital Subdivision, a 3.20 acre, 1-10L SUDUIVISion 'I /V' -a located at the NW quadrant of Moss Ridge Road and Highway 1. CITY OF IOWA CITY MMM firlim 00 O WUkl 4F-4 t r �1' x��,�f,`� 4. STORMWATER' f DETENTION L &\75W97A-I0A73*gMd", 1121J _14229 Pld rl f / $TORMWATER r DETENTION a a 15 sa 49 ea GRAPIIIG SCALE IN PEEP m m CIVIL ENGINEERS LAND PiAN14ERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA MY, IOWA 57240 (319) 351-8282 www.mnisconsultants.net Ohte I ROVbW 12-21-18 per dty oemmente 4dm ILLUSTRA T IVE CONCEPT PLAN HIGHWAY 1 AND MOSS RIDGE ROAD IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. °abo. 11-15-18 P",qwd by. Pbld B JDM. c4wm by, 5rab, JDM Ghwkod N, Swat No. 1 Pro�eck Nva IC 7596-102 or, CAPITAL SUBDIVISION IOWA CITY, IOWA OWNER: SUBDIVIDER: SUBDIVIDER'S ATTORNEY: n SLADEK LAND #2, LLC f M 41 , C. JOSEPH HOLLAND iti v------------------ . 4670 TAFT AVENUE SE PO BOX 3474 123 N. LINN STREET SUITE 300 � 5 IOWA CITY, IOWA 52240 IOWA CITY, IOWA 52244 IOWA CITY, IOWA 52244-2820 � r a . Oip LOCATION MAP NOT TO SCALE PLAT/PLAN APPROVED by the City of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS. LEGAL DESCRIPTION - PRELIMINARY PLAT AUDITOR'S PARCEL 2018120, IOWA CITY, JOHNSON COUNTY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 62, AT PAGE 400, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE, CONTAINING 3.20 ACRES, AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. PRELIMINARY PLAT AND SENSITIVE AREAS PLAN CAPITAL SUBDIVISION IOWA CITY, IOWA PLAT PREPARED BY: OWNER: SUBDIVIDER: SUBDIVIDER'S ATTORNEY: MMS CONSULTANTS INC. SLADEK LAND #2, LLC ALLEN DEVELOPMENT, LLC C. JOSEPH HOLLAND 1917 S. GILBERT STREET 4670 TAFT AVENUE SE PO BOX 3474 123 N. LINN STREET SUITE 300 IOWA CITY, IOWA 52240 IOWA CITY, IOWA 52240 IOWA CITY, IOWA 52244 IOWA CITY, IOWA 52244-2820 / 685_ID OO� 0 O �T / O �Iu 4�/ 00 - - FL / / / M). 05 25 50 LOT ONE �R1 i g4 i 139,465 SF 3.20 AC I li OOp`fiP� I I I I ,� GRAPHIC SCALE IN FEET 690, / / O , O 10' SIDEWALK L /O NOTE: ALL EASEMENTS ADJACENT TO STREET RIGHT-OF-WAY ARE 15' UTILITY EASEMENTS, WITH SANITARY SEWER, STORM SEWER, & WATER MAIN EASEMENTS WHERE NECESSARY TO PROVIDE ADEQUATE EASEMENT WIDTH. ALL EASEMENTS SHALL BE MORE COMPLETELY LABELED AND DESCRIBED DURING COMPLETION OF THE FINAL PLAT. 'ITT, ��' p NPjl, / Q A=9'39'07" Z ` R=350.00' X36'43'20" L=58.96'(R)(M) R=384.00' T=29.55' — _L=246.11'(R)(M) T=127.45'N 8 CB= 7'02"W7 � / I I CB=N79'32'45"W —12 12* 2W- _ N 1O 1 2 X12 1 S82'05'35"W 3.22'(R)(M) Mass IR001F= IRDAID O 07(01ffs FAR00 C� 201301 2 IN AGGORDANGE WITH THE PLAT TIIEREOF RECORDED IN PLAT 60OK 57 AT PAGE O �r 386 OF THE RE( ORP6 Off �THE J 4 ) 687 / i N'Ltj)) 'elo z s o OBER / - XISTING FIRE / �O HYDRANT WITH 12" GATE VALVE STANDARD LEGEND AND NOTES PROPERTY &/or BOUNDARY LINES CONGRESSIONAL SECTION LINES ------------- - RIGHT-OF-WAY LINES — — - EXISTING RIGHT-OF-WAY LINES CENTER LINES EXISTING CENTER LINES LOT LINES, INTERNAL LOT LINES, PLATTED OR BY DEED — — — — — — — — - PROPOSED EASEMENT LINES - - - - - - - - - - - - - EXISTING EASEMENT LINES - BENCHMARK (R) - RECORDED DIMENSIONS 22-1 - CURVE SEGMENT NUMBER -EXIST- -PROP- - POWER POLE - POWER POLE W/DROP - POWER POLE W/TRANS - POWER POLE W/LIGHT - GUY POLE - LIGHT POLE OO - SANITARY MANHOLE 1,Y)" - FIRE HYDRANT O° g - WATER VALVE OO ® - DRAINAGE MANHOLE i1w O - CURB INLET X X - FENCE LINE ( - EXISTING SANITARY SEWER (� - PROPOSED SANITARY SEWER - EXISTING STORM SEWER :< - PROPOSED STORM SEWER W - WATER LINES E - ELECTRICAL LINES T - TELEPHONE LINES G - GAS LINES - - - - - - - - - - - CONTOUR LINES (1' INTERVAL) - PROPOSED GROUND - EXISTING TREE LINE 0 �EXISTING DECIDUOUS TREE & SHRUB - EXISTING EVERGREEN TREES & SHRUBS THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. 3.20 ACRES CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision 04-22-19 PER CITY COMMENTS -KLE PRELIMINARY PLAT AND SENSITIVE AREAS PLAN CAPITAL SUBDIVISION IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: DATE Designed by: Field Book No: RLA Drawn by: Scale: .InM 1 ".Fn' Checked by: RLA Sheet No: Project No: IOWA CITY 7596-102 of: 1 Planning and Zoning Commission May 16, 2019 Page 2 of 14 1. Any new residential development in the subject area must satisfy the affordable housing requirements set forth in section 14-2G-8 of the City Code. 2. The developer shall dedicate 40' of right-of-way along the west side of the S. Gilbert St. frontage to the City. By a vote of 5-0 the Commission recommends City Council forward a letter to the Johnson County Board of Adjustment, recommending that an application submitted by S & G Materials to Johnson County for a conditional use permit to expand its hours of operation for the mining of sand and gravel materials at 4059 Izaak Walton Road SE be approved subject to the existing conditions with a note the Johnson County Board of Adjustment address concerns regarding amplified sound in the evenings. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. SUB19-2: Applicant: Allen Development Location: Northwest corner of Moss Ridge Road and Highway 1 An application submitted by Allen Development for a Preliminary Plat and Sensitive Areas Development Plan for the Capital Subdivision, a 1 -lot, 3.20 -acre commercial subdivision located at the northwest corner of Moss Ridge Road and Highway 1. Russett began the staff report with a map of the project site, as well as a zoning map of the area. Russett noted the area was rezoned earlier this year to Commercial Highway and there were five conditions associated with that rezoning: 1. Prior to the issuance of a certificate of occupancy, closure and removal of the access road off of Highway 1. 2. No building permit shall be issued for the subject property until the City Council approves a final plat thereof that conforms to the zoning boundaries. 3. General conformance with the concept plan only in that a principal building must occupy the corner of Moss Ridge Road and Highway 1. 4. Prior to the issuance of a certificate of occupancy, installation of a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. 5. Any development of the subject property shall be done in accordance with a detailed landscaping plan to be approved by the City Forester to ensure the development aligns Planning and Zoning Commission May 16, 2019 Page 3 of 14 with the comprehensive plan's goal of preserving and enhancing the entranceways to the city. Russett showed the concept plan that was submitted with the rezoning and noted the area is designated as office, research development in the City's Comprehensive Plan. It was originally intended for office use but the rezoning went through because the area would provide commercial support to the area employment centers that are in the area. The preliminary plat shows the 10 -foot sidewalk along Highway 1 and a 5 -foot sidewalk along Moss Ridge Road with pedestrian ramps and crossings across Moss Ridge Road. The preliminary plat also shows the access from Highway 1 would be closed. Russett stated according to FEMA data, this area is located in the 100 -year and 500 -year floodplain; however, in 2015 the property owner obtained permits from the City to fill in the site and raise it above the 500 -year floodplain. The applicant has summited a map revision which has been reviewed by staff and forwarded on to FEMA so the floodplain maps will eventually be updated to show the current elevations. Regardless any project developed on this site will have to be compliant with the City's floodplain management ordinance if it is still in a floodplain. Russett stated the next steps the preliminary plat and sensitive areas development plan along with the final plat will go to City Council and if then if the applicant and developer are ready to move forward with the site plan the stormwater management and floodplain management will be reviewed at that time. Staff recommends approval of SUB19-2, an application submitted by Allen Development for a preliminary plat of the Capital Subdivision, 1 -lot, 3.20 -acre commercial subdivision located at the northwest corner of Highway 1 and Moss Ridge Road. Hensch opened the public hearing. John Yapp (Allen Development) came forward to answer any questions the Commission might have. Hensch asked about the application for permits to raise the area above the 500 -year floodplain Yapp noted that was done by the previous property owner and the work has been completed. Yapp added there may still be an area in the floodplain but that will be where the stormwater management will be. Hensch closed the public hearing. Parsons moved to recommend approval of SUB19-2, an application submitted by Allen Development for a preliminary plat of the Capital Subdivision, 1 -lot, 3.20 -acre commercial subdivision located at the northwest corner of Highway 1 and Moss Ridge Road. Signs seconded the motion. A vote was taken and the motion passed 5-0. CASE NO. REZ18-00019: Applicant: M&W Properties Location: Northwest corner of Benton Street and Orchard Street FOR COUNTY RECORDER'S USE LEGEND AND NOTES 0 — CONGRESSIONAL CORNER, FOUND • — PROPERTY CORNER(S), FOUND (as noted) O — PROPERTY CORNERS SET (5/8" Iron Pin w/ yellow, plastic LS Cap embossed with "MMS" ) — PROPERTY &/or BOUNDARY LINES — CONGRESSIONAL SECTION LINES — RIGHT—OF—WAY LINES — CENTER LINES — LOT LINES, PLATTED OR BY DEED ------------------------ — EXISTING EASEMENT LINES, PURPOSE NOTED ------M------ — PROPOSED EASEMENT LINES (R) — RECORDED DIMENSIONS — MEASURED DIMENSIONS UNLESS NOTED OTHERWISE, ALL DIMENSIONS ARE IN FEET AND HUNDREDTHS ALL PROPERTY CORNERS FOUND ARE 5\8" IRONFOUND 5\8" IRON PINS WITH YELLOW PLASTIC PIN YELLOW ASTIC LS CAP LS CAP #12531 UNLESS 13287 NOTED OTHERWISE FOUND 5\8" IRON PIN W\ YELLOW PLASTIC �S CAP 13287 Z � A=30'40'45" R=350.00' r'= L=187.41' T=96.01' FOUND 5\8" IRON PIN W\ YELLOW G=185.18' PLASTIC LS CAP CB=S57'06'06"W 13287 Final Plat CAPITAL SUBDIVISION ;-TE IOWA CITY, JOHNSON COUNTY, IOWA 0 10 25 50 75 100 GRAPHIC SCALE IN FEET 1"=100' LOCATION: LAND SURVEYOR: SUBDIVIDER: AUDITOR'S PARCEL 2018020 IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 36, TOWNSHIP 80 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA JAMES E. LICHTY P.L.S MMS CONSULTANTS INC. 1917 SOUTH GILBERT STREET IOWA CITY, IOWA, 52240 PHONE: 319-351-8282 ALLEN DEVELOPMENT, LLC PO BOX 3474 IOWA CITY, IOWA 52244 PROPRIETOR: SLADEK LAND #2 LLC 4670 TAFT AVENUE SE IOWA CITY, IOWA, 52240 SUBDIVIDER'S ATTORNEY: C. JOSEPH HOLLAND 123 N. LINN STREET, SUITE 300 IOWA CITY, IOWA 52245 DATE OF SURVEY: 11-12-2019 Notes on this plat are not intended to FOUND 5\8 IRON LEY OW create an vested private interest in PIN w\ YS CA Y p PLASTIC Ls CAP SS any stated use restriction or covenant 13287 % �• or create any third party beneficiaries R2st �9sr to any nnoted use restriction or covenant. ��j��F,� FOUND 5 8" IRON PIN W\ YELLOW PLASTIC LS CAP 13287 1 �Q 5 U �O U°� Q� UO �� o1 N66R��M1 FPINNW� YEL OW Q S �Y �P �� v� �7 PLASTIC LS CAP �U �'� i U A=9'39'07" R=350.00' L=58.96'(R)(M) T=29.55' C=58.89' CB=S77'16'02"W 13287 E' q1) V' \A C.:' � 4r Q '0 LOT ONE O�U�� Q�� P 139,465 39 06 ACF OO� A / / , �ry PUUO� v / �O g R=384.00' „ �UU��aPR�� O�� L=246.11'(R)(M) T=127.45' A) C=241.92' / CB=N79'32'45"W `� Q P 2 15.0' UTILITY -) U L3 EASEMENT L2 � �,�� VIJ �/ O L1 O .- mnoss S82'05'35"W 0 'U' 3.22'(R)(M) SANITARY SEWER 1V IJll0r�1� EASEMENT ��QB, EEL O OTV �� V A7 '40 � CENTER O AUDITOR'S PARCEL 2013012Beginning SECTION 36—T80N—R6W IN A�coRDAN6E wIT11 THE PLAT THEREOF PU, ti OF THE FIFTH P.M. REGOPDED IN PLAT BOOK 57 AT PAGE 386 OF Point of B e g i n n i n g THE REGORDs cE ThE 011*50N COUNTY N,'o �ZIN FOUND 1-1\2" GAS PIPE RE�oRDER's FI,YE ,(0� BOOK 44 AT PAGE 110 — — — 892.20' S88'38'18"W 1\18838'18"E 432.58'(R)(M) SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER ' CURVE SEGMENT TABLE OF SECTION 36—T80N—R6W OF THE FIFTH P.M. CURVE DELTA RADIUS LENGTH TANGENT CHORD BEARING FOUND 5\8" REBAR W\ YELLOW PLASTIC LS CAP 12531 C1 04'00'34" 384.00' 26.87' 13.44' 26.87' N63'11'22"W BOOK 60 AT PAGE 27 PLAT/PLAN APPROVED by the City of Iowa city City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES; SEE CONSTRUCTION PLANS FOR DETAILS. UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTALLATION AND MAINTENANCE OF THE FACILITIES REQUIR— ED BY THE FOLLOWING AGENCIES: MID—AMERICAN ENERGY COMPANY Date: CENTURYLINK Date: MEDIACOM Date: C7ro s U d d —C— Kz W > fa X000 mm9100C .-0 cl) -j S1 C 0 `° Cn� 2 p '0===1 � z Q �� a nD Z D z zmDA o L- C 0 — m C) 0> > C Z -n > 0 m N m r a:0 fl C7 A ��Ao O �=000 W z C n- oTo 71- N UJ Z yzmmz II Z Q rm=I -I p rnz m -F1 1,t_._ -F1:1 'F1- DESCRIPTION - CAPITAL SUBDIVISION I HEREBY CERTIFY THAT DURING THE MONTH OF APRIL, 2019, AT THE DIRECTION OF ALLEN DEVELOPMENT, LLC., A SURVEY WAS MADE UNDER MY SUPERVISION OF AUDITOR'S PARCEL 2018120 IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 36, TOWNSHIP 80 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 62 AT PAGE 400 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE SAID TRACT OF LAND LINE SEGMENT TABLE LINE BEARING LENGTH L1 N18'37'45"W 29.52' L2 N71'22'15"W 20.00' L3 S1 8'37'45"W 27.88' CONTAINS 3.20 ACRES, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. LI AIN 1111��i�i�iiG�� i _ JAMES E. " 0 LICHTY = 70 13287 - 0111IIIIIIIIIIII�� SEAL I hereby certify that this land the related survey work was pe personal supervision and that I Surveyor under the laws of tht JAMES E. LICHTY P.L.S. Lawe.Lic. P y Z D D r CD CD Q0 (0 00-0 c��o D �m ;[IN 0 C --i .0 c- o rn rn m < mm; *m L Z K W� * '� 0 D(0 n� SOF W ADM OO N Cn co O ent was prepared and or under my direct ised Professional Land er 31, 20 - covered by this seal: u O D z z � o Z DD> R- C1 m CD z 0 70 c o m M = � D O M zzi -< z m Cn n O m m I � 70 70 Cn Cn Cn Cn C/> 20— Deferred to 7/2/19 j('j Prepared by: Jade Pederson, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (SUB19-2) Resolution Resolution Approving the Preliminary and Final Plats of Capital Subdivision, Iowa City, Iowa. Whereas, the owner, Allen Development, L.L.C. filed with the City Clerk the preliminary and final plats of The Capital Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: AUDITOR'S PARCEL 2018120 IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 36, TOWNSHIP 80 NORTH, RANGE 6 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 62 AT PAGE 400 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed preliminary and final plat, and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners; and Whereas, said final plat is found to conform with Chapter 354, Code of Iowa (2019) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The said preliminary and final plats located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of easements as provided by law. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attomey, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Resolution No. _ Page 2 Passed and approved this day of , 20_ Attest: City Clerk It was moved by adopted, and upon roll call there were: Ayes: pcdltemplates/Cwnbined Prellm and Final Plat - Fmolutlan.doc.doc Mayor Approved by -" Gi,t,a Ah1 'niAr YW%V`�l Kw City Attorney's Office S'13d/t' and seconded by Nays: Absent: the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 11.e. +r p- W�rm�M CITY O� IOWA CITY www.icgov.org June 18, 2019 Resolution approving Preliminary Plat of Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County, south of American Legion Road and West of Wapsie Avenue SE. (SUB19-06) /_1Ar-Ta:ILTi 140111& Description Staff Report with Attachments Planning and Zoning Commission Minutes (06.06.2019) Resolution To: Planning and Zoning Commission Item: SUB19-6 Bluegrass Ridge GENERAL INFORMATION: STAFF REPORT Prepared by: Ray Heitner, Associate Planner Date: June 6, 2019 Applicant: Claude & Adam Greiner 1412 J Place Kalona, IA 52247 319-330-0593 claude2430@yahoo.com Contact: Gina Landau 1917 S. Gilbert St. Iowa City, IA 52240 319-351-8282 d.landau@mmsconsultants.net Property Owner: Requested Action: Purpose: Location: Location Map: Claude & Adam Greiner 1412 J Place Kalona, IA 52247 319-330-0593 claude2430@yahoo.com Approval of preliminary plat. Creation of 7 single-family lots and one outlot. Johnson County. South of American Legion Road. Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: 2 13.76 acres Agricultural, R - County Residential North: A — County Agricultural South: A — County Agricultural East: A — County Agricultural, R — County Residential West: R — County Residential, A — County Agricultural Iowa City/Johnson County Fringe Area Agreement NA May 16, 2019 June 28, 2019 The applicant, Claude and Adam Greiner, has requested a preliminary subdivision plat for the 13.76 -acre project area located at south of American Legion Rd. and northwest of Wapsi Ave SE. in unincorporated Johnson County. The requested platting is to subdivide the subject property into seven lots for development of future single-family housing, with an outlot intended for future development and stormwater management. The owner of the subject property submitted an application for a rezoning to Johnson County for an (R) Residential zoning designation in October of 2018. Because of the City/County Fringe Area Agreement, this rezoning request was also reviewed by the Iowa City Planning and Zoning Commission. Because the requested zoning conflicted with the Fringe Area Agreement, which called for primarily agricultural uses, the rezoning was not recommended by the Planning and Zoning Commission or City Council. However, in January of 2019, a conflict resolution committee consisting of representatives of the City Council, the Johnson County Board of Supervisors, and City and County staff met to further discuss the rezoning. After additional consideration, the City Council withdrew its opposition to the rezoning, and recommended that the rezoning from County Agricultural (A) to County Residential (R) be approved. Because the subject property is in the area designated within the Iowa City/Johnson County fringe area, the subdivision must be approved simultaneously by the City and by Johnson County. As the subject property is in the Fringe Area "B", outside of the growth area, it is not required to conform to the City's Urban Design Standards, but must conform to the City's Rural Design Standards. The subject property is located about 1.76 miles east of the eastern city limits. The subdivision must attain approval by the Iowa City Council before action can be taken by the Johnson County Board. ANALYSIS: 3 Compliance with the Comprehensive Plan: The Fringe Area agreement has designated this area as Fringe Area "B" outside of the growth area. The Fringe Area agreement calls for primarily agricultural uses in this area, but does allow some flexibility for other uses that fall within the Johnson County Land Use Plan, and are consistent with uses in a Rural/Agricultural area. The Johnson County Land Use Plan does call for residential use in the subject area. The subject property is zoned Residential (R) under the Johnson County zoning ordinance. This zoning designation requires a minimum lot size of 40,000 square feet and allows single-family land uses. The proposed preliminary plat conforms with the Residential (R) zone district and the Johnson County comprehensive plan. Subdivision Design: The proposed subdivision splits the subject property into seven separate lots, ranging in size between 1.15 and 1.46 acres (without right-of-way). Three new streets will be built in the subdivision. Two of these new streets will have direct access to American Legion Rd. SE. The third street, Maddi Ln. SE., will stem off of Declan Dr., and provide access to four of the seven planned single-family homes. Each street will be equipped with a hammer -head turnaround to accommodate emergency vehicle access. All three new streets will be required to conform to the City's rural design standards. Environmentally Sensitive Areas: The subject property does not contain any environmentally sensitive areas. Storm Water Management: Stormwater management will be provided by installation of two detention basins. The first basin will be a dry basin located on Outlot "A". The second basin will be a wet detention pond, located to the south of the subject property on land owned by the developer. Stormwater management standards will ultimately be required to comply with Johnson County's standards. Sanitary Sewer and Water Service: The subject area does not have access to the City's water or sanitary sewer systems. All seven lots will use the same well for water access. Each individual lot will have its own individual septic system. These septic sewer systems will be required to conform to the Johnson County Board of Health Rules and Regulations Governing On -Site Wastewater Treatment Systems. NFXT STFPS- Pending approval of the preliminary plat for the Bluegrass Ridge subdivision by the Planning and Zoning Commission, the application will be forwarded on to the City Council for review. If the application is approved by City Council, it will be heard by the Johnson County Board of Supervisors for final action in July. A decision on the preliminary plat from the Iowa City Council must be made before the Johnson County Board of Supervisors can take final action on the application. STAFF RECOMMENDATION: Staff recommends approval of SUB19-06, an application submitted by Claude and Adam Greiner, for a preliminary plat of Bluegrass Ridge Subdivision, a 7 -lot, 13.76 -acre residential subdivision located at south of American Legion Rd. and northwest of Wapsi Ave SE. in unincorporated Johnson County, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. 4 ATTACHMENTS: 1. Location Map 2. Zoning Exhibit 3. Preliminary Plat Approved by: Danielle Sitzman, AICP, Development Services Coordinator, Department of Neighborhood and Development Services RRRA A A .F R R R R -P R A A 400TH ST SE R 0 R A TR R�, A RR m�RR R� R, s�o R R R R R mR o�. R' R A R R R,� R R R R RR R: RRR R R R R RR , RR RR R RRR _RRR R A► R R R NRR3 R , A A R A RRR R r R F.RN� A R A ��i, ` NRoA ♦� F' ■ 92.659085 -`# f1 A A A A An application submitted by Claude & Adam Greiner for preliminary plat approval for Bluegrass Ridge, a 13.76 acre subdivision located South of American Legion Road. WAJPA FI) CITY OF IOWA CITY A 1 A FA RR AR - a A W Q Cn A A A t� butors, and the GI x U 0 7� 1 11683 333 - 13 81 OWPOLE ` F 716 p��ti�' tj�i C E"OLE ` w �o 11687 �p�1Q'��q 70.1 4��p 0 P�� - -/65 _ J� 42S S / 00 / 'Co/ _ - - - - �w /� A` ` �� A� OWE POLE �i SO 1.46 AC 1 6 63,674 SF � I �o' T lg• 3 \ - -� �� 051` G" �FNr F PAC'S �J O ?82 X836 70. ��<r � - °\\ u V 0 40452 O 2.601 PRELIMINARY PLAT BLUEGRASS RIDGE PLAT/PLAN APPROVED by the City of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS. PLAT APPROVED BY: JOHNSON COUNTY BOARD OF SUPERVISORS: CHAIRPERSON DATE NOTES: 1. SITE IS ZONED R - RESIDENTIAL 2. WELL #1 IS A SHARED PRIVATE WELL PROVIDING SERVICE FOR LOTS 1 THROUGH 7. 3. ALL LOTS SHALL HAVE INDIVIDUAL SEPTIC SYSTEMS. 4. A WELL AND SEWER MAINTENANCE AGREEMENT WILL BE PROVIDED DURING THE FINAL PLAT PROCESS. LEGAL DESCRIPTION BEGINNING AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA; THENCE N01.42'50"W, ALONG THE WEST LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER, 708.92 FEET, TO A POINT ON THE CENTERLINE OF AMERICAN LEGION ROAD SE; THENCE S68.41'48"E, ALONG SAID CENTERLINE, TO ITS INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 21; THENCE S8835'57"W, ALONG THE SOUTH LINE OF SAID SOUTHEAST QUARTER OF THE NORTHEAST QUARTER AND THE SOUTH LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER, 1690.50 FEET, TO THE SAID POINT OF BEGINNING, CONTAINING 13.76 ACRES, AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. 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E76 SACEl � SP SE o Ol MADDI LANE EXIST ENTRANCE DRIVE T `41 BE REMOVED AFTER 4.77xCONSTRUCTION IS COMPLETED I� i�I 1 II I \I I - 7 - V. +I N �e her thing C A F'�pAl 204.36� EASEMENT 0.79� 'o 2s'x2s' wE51625 SF 3�o 42LI/---- EASEMENT 40241i 74fi ip ® 32 22' x 47' V �TEMPORARv Cli 767.292 TO BE REMOVED POLETtiRNARO,tl EASFf1FPl I 40 N 864 � .00' M N IG02 Q /S, 9'ARES 3 17' ,I I �- / F l �V I �- -6 -, $ pP.ry ls� WELL 1 r 285. `40153 E E � 24 827 --- A < � N - -� - , - 0 ° �- / \� - - � - $p 7PI6 POLE 0- 3 2 AE 1.24 AC 1.39 Ac 999F � 4060,49Q SF 53, () 54,101 S 04 N oma/ 648 i '� — 0 IL Qi� ^1�a/ 1.7 AC /�5b,756 SF Ig / 79 C,°8XX62.w �ye 57OUTOA T� FUTURE DEVELOPMENT ES E C POWER POLE ' 0.85 AC - j 85.50' I 6,842 SF 95.8 461.24' 5. 4 23 3.90' I 32702' TEMPORARY 57 1690.50 co M 158.12' SASEEN215.1 TEMPORARY TEMPO EASE NT CONSTRUCTION ruRNAouNoTEMPORARE�SEJENT �1.952 TO� / E FE E COR Ione T/ EA N� _070.00 760 0.00':_SL NING p POINT OF BEGIN - - - - -- C�755 -- - - - cc ------------ -750 STANDARD LEGEND AND NOTES r'R / I � / I hereby certify that this engineering docu was prepared by PROPERTY &/or BOUNDARY LINES TYPICAL ROAD SECTION me or under my direct supervision an m a duly licensed CONGRESSIONAL SECTION LINES ea / 51,roessonangneeruner f Iowa. RIGHT-OF-WAY LINES EXISTING RIGHT-OF-WAY LINES S8� CENTER LINES RIGHT OF WAY WIDTH."`�„......' EXISTING CENTER LINES �20— / LOT LINES, INTERNAL 1/2 ROW � LOT LINES, PLATTED OR BY DEED '1/2 ROAD WIDTH ' iRO11111N11L11A11111L111 1D1\\ RONALD L. AMeEL N ' P .E. Iowa Lic. . No. 14201 — — — — — — — - PROPOSED EASEMENT LINES 0 M_ 6" CRUSHED ROCK WITH EASEMENT LINES AMELON ser BENCHMARK CHIP SEAL SURFACE 14201 wa e D e er 31, 20 (R) - RECORDED DIMENSIONS 3�2% 2%— -1 - CURVE SEGMENT NUMBER OWA DI TCH �,__ -ir,.•� i_- � _ 0 -POWER POLE ^'. .. Car' - es s heets covered by this ' -seal: AS22 1 -POWER POLE W/DROP ED WIDTH 24' - POWER POLE W/TRANS REQUIR -POWER POLE W/LIGHT - GUY POLE MADDI LANE SE, DECLAN DRIVE SE AND MITCHELL STREET SE - LIGHT POLE SEAL _T HOLE - FIRE HYDRANT 0 ® - DRAINAGE MANHOLE WATER VALVE SOILS MAP CURB INLETBLUEGRASS SF RIDGEWill ❑ S5rr JOHNSON COUNTY, IOWAFENCE LINE IV.h EXISTING SANITARY SEWER PROPOSED SANITARY SEWER EXISTING STORM SEWER PROPOSED STORM SEWER WATER LINES ELECTRICAL LINES T TELEPHONE LINES GAS LINES - - - - - -- - - CONTOUR LINES (2' INTERVAL) PROPOSED GROUND EXISTING TREE LINE 4 EXISTING DECIDUOUS TREE &SHRUB lit EXISTING EVERGREEN TREES & SHRUBS YPr 14 THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES _ - - - - - - - __ SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. 10A; NO. SOIL TYPE SLOPES POTENTIAL INDIVIDUALP.S.S. -5SEPTIC SYSTEM 120B TAMA SILT LOAM 2 - - - - - - - - - - -- 162B DOWNS SILT LOAM 2-5 % 16X2 DOWNS SILT LOAM 5-9 c"- r �r a FF \ 3 M - 163D FAYETTE SILTY CLAY LOA 9 14 % P.B.S. POTENTIAL BUILDING 291 ATTERBERRY SILT LOAM 0-2 % SITE LOCATION M - - , - - - NOT TO SCALE 13.76 ACRES CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision 05-15-19 COUNTY REVIEW -KLE PRELIMINARY PLAT BLUEGRASS RIDGE JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: 05-09-19 Designed by: Field Book No: RLA Drawn by: Scale: J D M 1 "=60' Checked by: RLA Sheet No: Project No: IOWA CITY 10507-002 of: 1 JOHNSON COUNTY, IOWA I�IAA 0 6 15 30 45 60 GRAPHIC SCALE 5 FEET PLAT PREPARED BY: OWNER: SUBDIVIDER: SUBDIVIDER'S ATTORNEY: 1"=60' MMS CONSULTANTS INC. CLAUDE J. GREINER AND MARY F. GREINER CLAUDE J. GREINER DOUGLAS D. RUPPERT 1917 S. GILBERT STREET 1412 J. PLACE 1412 J PLACE 122 S. LINN STREET IOWA CITY, IA 52240 KALONA, IA 52247 KALONA, IA 52247 IOWA CITY, IA 52240 PLAT/PLAN APPROVED by the City of Iowa City City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES : SEE CONSTRUCTION PLANS FOR DETAILS. PLAT APPROVED BY: JOHNSON COUNTY BOARD OF SUPERVISORS: CHAIRPERSON DATE NOTES: 1. SITE IS ZONED R - RESIDENTIAL 2. WELL #1 IS A SHARED PRIVATE WELL PROVIDING SERVICE FOR LOTS 1 THROUGH 7. 3. ALL LOTS SHALL HAVE INDIVIDUAL SEPTIC SYSTEMS. 4. A WELL AND SEWER MAINTENANCE AGREEMENT WILL BE PROVIDED DURING THE FINAL PLAT PROCESS. LEGAL DESCRIPTION BEGINNING AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, JOHNSON COUNTY, IOWA; THENCE N01.42'50"W, ALONG THE WEST LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER, 708.92 FEET, TO A POINT ON THE CENTERLINE OF AMERICAN LEGION ROAD SE; THENCE S68.41'48"E, ALONG SAID CENTERLINE, TO ITS INTERSECTION WITH THE SOUTH LINE OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 21; THENCE S8835'57"W, ALONG THE SOUTH LINE OF SAID SOUTHEAST QUARTER OF THE NORTHEAST QUARTER AND THE SOUTH LINE OF SAID SOUTHWEST QUARTER OF THE NORTHEAST QUARTER, 1690.50 FEET, TO THE SAID POINT OF BEGINNING, CONTAINING 13.76 ACRES, AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. III J/I; I - I// I iI/ �I �I I �III/ I I Il I IIl I � I, I I I� •/ I III/ lI/ 1I1 —'I I//I/ /I 1 -� %/ S �V.-` ./ / - / �0 I- I1 v - ;-� rn-A 1o- ��I I l -\ r-�-ho'a _�/v - I v // 'w/ /• � -� i -/l / � 0,1 � A I/- �-M 1.15 AC '- _-,v�.Tl—�- Iti��_ °q? ` -O E�-- A S •--3 \'`- 1 1141* Q.6�7-`2 ,, _ COR P.B.S. ORP.B.J. 50,177 SF Drn 549 —�� 20.00 PBS 001 W/ DROP Q/- i� I $05 SS 0_j `. p/ 22' X 47' GUY �RARY 4MONRNCUASAM77O 1TEEE4Y,A_SlENTI F IGN no wq ER POLE 'm 4�-`` o'j oz 62.494! E76 SACEl � SP SE o Ol MADDI LANE EXIST ENTRANCE DRIVE T `41 BE REMOVED AFTER 4.77xCONSTRUCTION IS COMPLETED I� i�I 1 II I \I I - 7 - V. +I N �e her thing C A F'�pAl 204.36� EASEMENT 0.79� 'o 2s'x2s' wE51625 SF 3�o 42LI/---- EASEMENT 40241i 74fi ip ® 32 22' x 47' V �TEMPORARv Cli 767.292 TO BE REMOVED POLETtiRNARO,tl EASFf1FPl I 40 N 864 � .00' M N IG02 Q /S, 9'ARES 3 17' ,I I �- / F l �V I �- -6 -, $ pP.ry ls� WELL 1 r 285. `40153 E E � 24 827 --- A < � N - -� - , - 0 ° �- / \� - - � - $p 7PI6 POLE 0- 3 2 AE 1.24 AC 1.39 Ac 999F � 4060,49Q SF 53, () 54,101 S 04 N oma/ 648 i '� — 0 IL Qi� ^1�a/ 1.7 AC /�5b,756 SF Ig / 79 C,°8XX62.w �ye 57OUTOA T� FUTURE DEVELOPMENT ES E C POWER POLE ' 0.85 AC - j 85.50' I 6,842 SF 95.8 461.24' 5. 4 23 3.90' I 32702' TEMPORARY 57 1690.50 co M 158.12' SASEEN215.1 TEMPORARY TEMPO EASE NT CONSTRUCTION ruRNAouNoTEMPORARE�SEJENT �1.952 TO� / E FE E COR Ione T/ EA N� _070.00 760 0.00':_SL NING p POINT OF BEGIN - - - - -- C�755 -- - - - cc ------------ -750 STANDARD LEGEND AND NOTES r'R / I � / I hereby certify that this engineering docu was prepared by PROPERTY &/or BOUNDARY LINES TYPICAL ROAD SECTION me or under my direct supervision an m a duly licensed CONGRESSIONAL SECTION LINES ea / 51,roessonangneeruner f Iowa. RIGHT-OF-WAY LINES EXISTING RIGHT-OF-WAY LINES S8� CENTER LINES RIGHT OF WAY WIDTH."`�„......' EXISTING CENTER LINES �20— / LOT LINES, INTERNAL 1/2 ROW � LOT LINES, PLATTED OR BY DEED '1/2 ROAD WIDTH ' iRO11111N11L11A11111L111 1D1\\ RONALD L. AMeEL N ' P .E. Iowa Lic. . No. 14201 — — — — — — — - PROPOSED EASEMENT LINES 0 M_ 6" CRUSHED ROCK WITH EASEMENT LINES AMELON ser BENCHMARK CHIP SEAL SURFACE 14201 wa e D e er 31, 20 (R) - RECORDED DIMENSIONS 3�2% 2%— -1 - CURVE SEGMENT NUMBER OWA DI TCH �,__ -ir,.•� i_- � _ 0 -POWER POLE ^'. .. Car' - es s heets covered by this ' -seal: AS22 1 -POWER POLE W/DROP ED WIDTH 24' - POWER POLE W/TRANS REQUIR -POWER POLE W/LIGHT - GUY POLE MADDI LANE SE, DECLAN DRIVE SE AND MITCHELL STREET SE - LIGHT POLE SEAL _T HOLE - FIRE HYDRANT 0 ® - DRAINAGE MANHOLE WATER VALVE SOILS MAP CURB INLETBLUEGRASS SF RIDGEWill ❑ S5rr JOHNSON COUNTY, IOWAFENCE LINE IV.h EXISTING SANITARY SEWER PROPOSED SANITARY SEWER EXISTING STORM SEWER PROPOSED STORM SEWER WATER LINES ELECTRICAL LINES T TELEPHONE LINES GAS LINES - - - - - -- - - CONTOUR LINES (2' INTERVAL) PROPOSED GROUND EXISTING TREE LINE 4 EXISTING DECIDUOUS TREE &SHRUB lit EXISTING EVERGREEN TREES & SHRUBS YPr 14 THE ACTUAL SIZE AND LOCATION OF ALL PROPOSED FACILITIES _ - - - - - - - __ SHALL BE VERIFIED WITH CONSTRUCTION DOCUMENTS, WHICH ARE TO BE PREPARED AND SUBMITTED SUBSEQUENT TO THE APPROVAL OF THIS DOCUMENT. 10A; NO. SOIL TYPE SLOPES POTENTIAL INDIVIDUALP.S.S. -5SEPTIC SYSTEM 120B TAMA SILT LOAM 2 - - - - - - - - - - -- 162B DOWNS SILT LOAM 2-5 % 16X2 DOWNS SILT LOAM 5-9 c"- r �r a FF \ 3 M - 163D FAYETTE SILTY CLAY LOA 9 14 % P.B.S. POTENTIAL BUILDING 291 ATTERBERRY SILT LOAM 0-2 % SITE LOCATION M - - , - - - NOT TO SCALE 13.76 ACRES CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision 05-15-19 COUNTY REVIEW -KLE PRELIMINARY PLAT BLUEGRASS RIDGE JOHNSON COUNTY IOWA MMS CONSULTANTS, INC. Date: 05-09-19 Designed by: Field Book No: RLA Drawn by: Scale: J D M 1 "=60' Checked by: RLA Sheet No: Project No: IOWA CITY 10507-002 of: 1 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION J U N E 6, 2 01 9 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Ray Heitner, Anne Russett OTHERS PRESENT: Randy Miller, Kirsten Frey, Lloyd Baumgartner, Greg McDonald, Sandy Steil, Keith Wiggan RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of SUB19-06, an application submitted by Claude and Adam Greiner, for a preliminary plat of Bluegrass Ridge Subdivision, a 7 -lot, 13.76 -acre residential subdivision located at south of American Legion Rd. and northwest of Wapsi Ave SE. in unincorporated Johnson County, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. By a vote of 6-1 (Martin dissenting) the Commission recommends approval of CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. CASE NO. SUB19-6: Applicant: Claude and Adam Greiner Location: Johnson County, South of American Legion Road An application submitted by Claude and Adam Greiner for a Preliminary Plat for Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County south of American Legion Road and west of Wapsie Avenue SE. Heitner began the staff report with an aerial view of the subject property and a view of the current Johnson County Zoning, the subject property was recently rezoned to an R — Residential zoning designation. The property is located in the Iowa City/Johnson County Fridge Area "B" which is outside of the projected Iowa City growth area. The request is to subdivide the subject property into seven lots for single-family development with one outlot for future development. The Fringe Area Agreement does state a preference for agricultural uses in this area however in January Planning and Zoning Commission June 6, 2019 Page 2 of 4 2019 City staff and City Council members met with Johnson County staff and Board of Supervisors members to form a conflict resolution committee to review the rezoning of this parcel. After additional consideration the committee decided to proceed with the rezoning to R - Residential. The proposed subdivision splits the subject property into seven separate lots, ranging in size between 1.15 and 1.46 acres. Three new streets will be built in the subdivision. Two of these new streets will have direct access to American Legion Rd. SE. The third street, Maddi Ln. SE., will stem off of Declan Dr., and provide access to four of the seven planned single-family homes. Each street will be equipped with a hammer -head turnaround to accommodate emergency vehicle access. All three new streets will be required to conform to the City's rural design standards. With respect to water and sewer services all seven lots will use the same well for water access and each individual lot will be required to have its own septic system. These septic sewer systems will be required to conform to the Johnson County Board of Health Rules and Regulations Governing On -Site Wastewater Treatment Systems. Staff recommends approval of SUB19-06, an application submitted by Claude and Adam Greiner for a Preliminary Plat for Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County south of American Legion Road and west of Wapsie Avenue SE. Next steps: pending approval of the preliminary plat for the Bluegrass Ridge subdivision by the Planning and Zoning Commission, the application will be forwarded on to the City Council for review. If the application is approved by City Council, it will be heard by the Johnson County Board of Supervisors for final action in July. A decision on the preliminary plat from the Iowa City Council must be made before the Johnson County Board of Supervisors can take final action on the application. Hensch stated this was the zoning application the Commission voted no on, however the vote of no was because of the problems with the language in the Fringe Area Agreement, not with the application. Hensch opened the public hearing. Sandy Steil (MMS Consultants) noted there has been a change in this application and it has been deferred for 30 days in Johnson County as they have to do stormwater calculations for water quality and quantity. MMS engineers are working on that right now but will not be going before the Johnson County Planning and Zoning on June 10 but rather on July 11. Signs noted the cul-de-sac bulbs were actually in the neighboring property so assumes it is owned by the same person. Steil confirmed Claude Greiner owns the property to the south and most of the stormwater will go to the southern edge of the property as well. Hensch asked if Outlot A would be a dry retention. Steil replied some water would go there but not enough to make a wet pond. Hensch closed the public hearing. Parsons moved to recommend approval of SUB19-06, an application submitted by Claude and Adam Greiner, for a preliminary plat of Bluegrass Ridge Subdivision, a 7 -lot, 13.76 - acre residential subdivision located at south of American Legion Rd. and northwest of Wapsi Ave SE. in unincorporated Johnson County, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. Baker seconded the motion. Planning and Zoning Commission June 6, 2019 Page 3 of 4 Parsons noted since the issues with the Fringe Area Agreement were resolved this should be approved. Hensch agreed. A vote was taken and the motion passed 7-0. Adjournment: Parsons moved to adjourn. Townsend seconded. A vote was taken and the motion passed 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018-2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 7/5 8/16 9/6 9/20 10/18 12/20 1/3 1/17 (W.S.) 2/4 2/21 3/7 3/21 4/4 4/18 5/16 6/6 BAKER, LARRY X X X X O/E X X X X X X X X X O/E X DYER, CAROLYN X O O/E O X X X O/E X X X X X X O/E X HENSCH, MIKE X X X X X X X X X X X O/E X X X X MARTIN, PHOEBE X X X X X X O/E X O/E X X X O/E X X X PARSONS, MAX X X O/E X X X X X X X X X X X X X SIGNS, MARK X X X X X X X X X X X X O/E X X X TOWNSEND, BILLIE X X X X X O/E X X X X O/E X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member e(,b Prepared by: Ray Heitner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5238 (SUB19-6) Resolution No. 19-163 Resolution Approving Preliminary Plat Of Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County, south of American Legion Road and west of Wapsie Avenue Se. Whereas, the owners, Claude and Adam Greiner, filed with the City Clerk the preliminary plat of Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County, south of American Legion Road and west of Wapsie Avenue Se.; and Whereas, City staff examined the preliminary plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa, and with the requirements outlined in the Fringe Area "B" Outside of the City's Growth Area as stated in the City's Iowa City/Johnson County Fringe Area Agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The preliminary plat of Bluegrass Ridge subdivision, located in unincorporated Johnson County, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 18th day of June 20 19 4:�, L /,-- A Ma or Approved by Attest _A«� Jtzzr( �k/yxPw Cit Clerk City Attorney's Office 6 It was moved by Teague and seconded by Mims the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Cole X Mims Resolution No. --L9--163 Page 2 X Salih % Taylor % Teague % Thomas % Throgmorton Item 11.e.: Bluegrass Ridge -Preliminary Plat SUB19-06 Resolution approving the preliminary plat of Bluegrass Ridge Subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County, south of American Legion Road and West of Wapsie Avenue SE. a ww®rail CITY OF IOWA CITY WRA A A A A A A A RR=". 4400TH ST SE I L IR R R R --R �o R R RR m�RR�R��S� ,R �� A A R� ,"RRRR RR m ��o� R` R _ R RRRR R' RRR R R R R� R R RRR RR RRRRRRRRR/R A R3 RR RR R q"RA A ec A A A RR � R�.-`FG/oA R nR oA S .X A T2.659085A•�`�,,_ A RR R A A A A An application submitted by Claude & Adam Greiner for preliminary plat approval for Bluegrass Ridge, a 13.76 acre subdivision located South of American Legion Road. _ A A A A A A A A AI� vZ,,� RE. Garmi n. n1.y Open StreetMap contributors., and the GISW�'er com Subdivision Desgn PRELIMINARY PLAT BLUEGRASS RIDGE ..y JOHNSON COUNTY, IOWA �u +�� - - Ij Ix.x l r l• CW Yx4�IL[NI�Ir N I I J 4�sinp i rGL Ino- l.P y+M2MWS AVm_G"u I��« � +..._ /// �.,�?rpy`�T" 4 4 ' .mwu=i M�f �i� r f••-x� �� •.: �' � l �,- �� Clay of lurv& Llly --- ; ,4� , a .+ .pro a - •. a,"�'��,��5 [.,�.r<>a - .a ( I P .� r1 _____ ' ,r ,' �' : •,YTr �� I� „7.i �/ . �%� �y�wr-��"" 4 �u7i. _ r A r � .'•;';,,rig I I ' I� ti '��1� h� '�� f ';'� � 5r �� oil .rMIT k >�. f�@'•a[ Irrr a _+ �—� .� f i4�� ► p t4 -r!S� rr� r, 5 �_ �' r •I r �,•I I: 5 ,{ �, syn Y 1` .a `r�',� e 5 ! r I SFlop .. . ��aV''�'�}� y r ,t J ___ o�-Aa �a{r _ +-```�� s . yi}•• 1 �."r �� y kV - ids �' . i • I ' � • r • r 00 1 K:I x:11 [• ■ -biZI IZI 061ZI ITj IKIZ qW qL All seven lots will use the same well for water access. Each individual lot will have its own individual septic system. These septic sewer systems will be required to conform to the Johnson County Board of Health Rules and Regulations Governing On -Site Wastewater Treatment Systems. Rezoned from County Agricultural (A) to County Residential (R) in Fringe Area B -City Council recommendation to Johns County Planning & Zoning Commission (January 2019) Plat review by the Johnson County Planning and Zoning Commission (June 2019) City Council Review and Approval-P&Z recommendation Final Review by Johnson County Board of Supervisors Planning & Zoning Commission Recommendation The Planning & Zoning Commission recommends approval of SUB 19-06 an application submitted by Claude and Adam Greiner for a Preliminary Plat for Bluegrass Ridge subdivision, a 13.76 -acre, 7 lot residential subdivision with one outlot located in unincorporated Johnson County south of American Legion Road and west of Wapsie Avenue SE. Item Number: 12. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution approving project manual and estimate of cost for the construction of the Riverfront Crossings Park, Phase 4 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Juli Seydell Johnson, Parks & Recreation Director Reviewed By: Ben Clark, Sr. Civil Engineer Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost of construction is $450,000 and will be funded with GO Bonds and Public Art I n -Lieu Fees provided by the developer of 707 S Dubuque Street Recommendations: Staff: Approval Commission: Park Commission reviewed project master plan and recommended approval on December 14, 2016 Attachments: Rendering Resolution Executive Summary: This agenda item begins the bidding process for the Riverfront Crossings Park Phase 4 Project which includes installing the Kenneth Snelson sculpture "Four Modular Piece". Associated site work, landscaping and lighting are also included. Background /Analysis: Riverfront Crossings Park is located at the site of the City's decommissioned North Wastewater Treatment Plant along the banks of the Iowa River. The site has been cleared of the wastewater treatment plant and three phases of the park development are nearly complete. Future phases will occur as budget and land acquisition allow. Phase 1 included wetland creation, streambank restoration, site grading, trail and parking lot construction. Phase 2 included a nature play area installation. Phase 3 included the installation of a combination restroom and park shelter building, electrical service, trail lighting and signage. This project, Phase 4, will include the relocation of the Kenneth Snelson sculpture "Four Modular Piece" from its current location at Terrill Mill Park to the center of the Circle Drive at Riverfront Crossings Park. Associated site work, landscaping and lighting are also included. Project Timeline for Phase 4: Approve Contract Documents June 18, 2019 Award Contract July 16, 2019 ATTACHMENTS: Description Rendering Resolution Option 1 TAPERED COLUMN ARTIST'S PLAZA Riverfront Crossings, Iowa City conFLOEnCE November 2018 Option 1 TAPERED COLUMN ARTIST'S PLAZA Riverfront Crossings, Iowa City > <1 it da 49, -4" I-"- e--%, 4 conFLOEnCE November 2018 # A r ',Art _ " s '"y'� ti mow►' � . � _ _ � 4- �y t y Ila 4� �, , i�.�rr , 4 �` Prepared by., Ben Clark, Public Works, 410 E. Washington St., lova City. IA 52240, (319) 356-5436 Resolution No. 19-164 Resolution approving project manual and estimate of cost for the construction of the Riverfront Crossings Park, Phase 4 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Riverfront Crossings Riverbank/Park Development account # R4185. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 9th day of July, 2019. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of July, 2019, or at a special meeting called for that purpose. Passed and approved this 18th day of June _'2019 M or Approved by p Attest: �� sud ✓ Citylerk City Attorney's Office Resolution No. 19-164 Page 2 It was moved by Teague and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Cole X_ Mims x Salih x Taylor x Teague X_ Thomas X_ Throgmorton Item Number: 13. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution approving project manual and estimate of cost for the construction of the Rochester Avenue Sidewalk Infill Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost is $131,000 and will be funded with account#S3948 Recommendations: Staff: Approval Commission: N/A Attachments: Location Map Resolution Executive Summary: This agenda item begins the process to bid the Rochester Avenue Sidewalk Infill Project. Background /Analysis: The Rochester Avenue Sidewalk Infill Project involves the construction of 4 -foot wide sidewalk along the north side of Rochester Avenue between the water ground storage reservoir at 2410 Rochester Avenue and St. Thomas Court. The proposed sidewalk will connect to existing sidewalk at both ends. Regina High School is nearby and the City received a request from a resident who lives on St. Thomas Court for the sidewalk to be installed so that her kids could walk to school. Since there is currently not sidewalk along the north side of Rochester Avenue to the east of St. Thomas Court, residents need to cross Rochester Avenue to travel west on a sidewalk to Regina. The site distance at this location is very poor due to the curve in Rochester Avenue and makes it dangerous to cross the street. In addition, Rochester Avenue is an arterial street and has a 35 - mph speed limit at this location. The same situation would also apply to residents who live along Bluffwood Lane and Rochester Avenue adjacent to the project that would want to travel either east or west on a sidewalk. A neighborhood meeting was held on December 14, 2016 with four residents attending. All residents who attended were in favor of the proposed sidewalk. The City has acquired the temporary construction easements that were needed so that grading of the adjacent ground and reconstruction of the driveways can extend into the private property where necessary to ensure that the slopes are mowable and the slopes of the driveways are not steeper than the recommended design standards. The estimated construction cost is $131,000 and will be funded with General Obligation bond proceeds. Project Timeline: Hold Public Hearing — June 18, 2019 Bid Letting — July 10, 2019 Award Date — July 16, 2019 Construction Start — August 2, 2019 ATTACHMENTS: Description Location Map Resolution I3. Prepared by: Josh Slattery, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 19-165 Resolution approving project manual and estimate of cost for the construction of the Rochester Avenue Sidewalk Infill Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Rochester Avenue Sidewalk Infill account # S3948. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 10"' day of July, 2019. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16`h day of July, 2019, or at a special meeting called for that purpose. Passed and approved this 18th day of June `20119 /.- A� — ' M or Appr wed by Attest: 41e�f A - d 49 _, City Clerk City Attorney's Office jam, e �� J4 Resolution No. 19-165 Page 2 It was moved by Mims and seconded by adopted, and upon roll call there were: Ayes: x x x x x x Nays: Thomas the Resolution be Absent: Cole Mims x Salih Taylor Teague Thomas Throgmorton Item Number: 14. ®I CITY OF IOWA CITY u► �� COUNCIL ACTION REPORT June 18, 2019 Resolution approving project manual and estimate of cost for the construction of the Asphalt Resurfacing 2019 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $1,480,000 and will be funded with Pavement Rehabilitation Funds available in account #S3824 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This is a recurring maintenance project that concentrates on asphalt resurfacing and other repairs of various streets throughout Iowa City. In addition to the resurfacing, this project includes storm intake repairs, repair of curb and gutter, as needed, and replacement of curb ramps to meet current ADA standards. This project also includes new pavement markings on Dodge Street to include a one-way to two- way conversion from Burlington Street to Bowery Street and a 4 -lane to 3 -lane conversion from Bowery Street to Kirkwood Avenue. The new pavement markings will include new bicycle facilities, as recommended by the Bicycle Master Plan. As part of the restriping to add bicycle facilities, parking will need to be removed from Dodge Street, between Burlington Street and Bowery Street, which will result in eliminating up to approximately 40 on -street parking spots. Background /Analysis: The Asphalt Resurfacing 2019 Project includes work at the following locations: Street Milling and 3 -inch Asphalt Overlay Clinton Street from Court Street to Benton Street Fairmeadows Boulevard from Hwy 6 to Hollywood Boulevard South Gilbert Street from Kirkwood Avenue to East 3rd Street Newton Road from Woolf Avenue to Hwy 6 Valley Avenue from Newton Road to Hwy 6 Lincoln Avenue from Newton Road to Hwy 6 / Dead end Park Road and Ferson Avenue intersection Equipment building parking lot Pavement Markings with New Bicycle Facilities Dodge Street buffered bike lane from Burlington Street to Bowery Street Dodge Street 4 -lane to 3 -lane conversion with bike lanes from Bowery Street to Kirkwood Avenue ATTACHMENTS: Description Location Map Resolution „ • rA. ClintonOverlay B. Newton Rd and Valley Ave C. Park -. at Ferson Ave Overlay D. S Gilbert St _ O � E. Fairmeadows Blvd � I z a r Equipment• • Parking • Dodge . • S GovernorPavement • 17 1'1 ° -174 47 I . v i ♦1 � � : 3 � � ,� � � ,fix r � /� �r r s:XXCXrk � �,� � �� -� z., "`"i`"'! kt . � ,Y„r - � y ._ -+.q. F a ..•,�..-; •-�''q � �� _u 1 dJJ i ,`:� ,, �� .: ' ' _” e� `Y1 �� -"4i Y 7y I t ,� � � 6 y� '� "r. 1 cW.� 3� � - �s�Mk � � y, ,, I' ,. ... "�,r-✓ -.s yr�. - _. - �.., �,` �� _ � � i .. Z � _ � � �-��w 1� �� - � +' ' `X 1� � � t err--J�,✓=1..�� r`.`.�.-,+-i+,� r . t v . 1 t14. I - 4 P. 712 IL gli �l r p. r e a r 1 Y� I V .1 4 r nI yy r i Prepared by: Jason Reichert, Public Works, 410 E. Washington Sl., Iowa City, IA 52240, (319)356-5416 Resolution No. 19-166 Resolution approving project manual and estimate of cost for the construction of the Asphalt Resurfacing 2019 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Annual Pavement Rehabilitation account #S3824. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 10th day of July, 2019. At that time, the bids Will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of July, 2019, or at a special meeting called for that purpose. Passed and approved this 18th day of June / 20 19 lr M or Attest: � City Clerk :,.ovedppb,/y� /� , r, / d r �a /x71 PNw"'[" City Attorney's Office (,,full% 4. Resolution No. 19-166 Page 2 It was moved by Mimc and seconded by Teague the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Late Handouts Distributed 4:1- „- I9 (Date) Item Number: 14. CITY OF IOWA CITY COUNCIL ACTION REPORT June 18, 2019 Resolution approving project manual and estimate of cost for the construction of the Asphalt Resurfacing 2019 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Jason Reichart, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $1,480,000 and will be funded with Pavement Rehabilitation Funds available in account #S3824 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This is a recurring maintenance project that concentrates on asphalt resurfacing and other repairs of various streets throughout Iowa City. In addition to the resurfacing, this project includes storm intake repairs, repair of curb and gutter, as needed, and replacement of curb ramps to meet current ADA standards. This project also includes new pavement markings on Dodge Street to include a one-way to two- way conversion from Burlington Street to Bowery Street and a 4 -lane to 3-14ne conversion from Bowery Street to Kirkwood Avenue. The new pavement markings will include new bicycle facilities, as recommended by the Bicycle Master Plan. As part of the restriping to add bicycle facilities, parking will need to be removed from Dodge Street, between Burlington Street and Bowery Street, which will result in eliminating up to approximately 40 on -street parking spots. Background /Analysis: The Asphalt Resurfacing 2019 Project includes work at the following locations: Street Milling and 34nch Asphalt Overlay Clinton Street from Court Street to Benton Street Fainneadows Boulevard from Hwy 6 to Hollywood Boulevard South Gilbert Street from Kirkwood Avenue to East 3rd Street Newton Road from Woolf Avenue to Hwy 6 Valley Avenue from Newton Road to Hwy 6 Lincoln Avenue from Newton Road to Hwy 6 / Dead end Park Road and Ferson Avenue intersection Equipment building parking lot Pavement Markings with New Bicycle Facilities Dodge Street buffered bike lane from Burlington Street to Bowery Street Dodge Street 4 -lane to 3 -lane conversion with bike lanes from Bowery Street to Kirkwood Avenue ATTACHMENTS Description Location Map Resolution F. Equipment Shop Parking Lot q - — _ G. S !•••• St and S Governor c E No _ i .f..-J - � �:. �k 4 • of . � ' � } �_* � ,i ! - _ "*r� '. V r , �� ,; i - 1 _ ,yam { y�. - �"�,�_. •, . -.. • Y + 'i ✓11 1� AN w-..Y :=n � • - � { ' � � "„+%, < ! f. I fir. y�� •r y'Z •a A i Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. Resolution approving project manual and estimate of cost for the construction of the Asphalt Resurfacing 2019 Project, establishing amount of bid sec my to accompany each bid, directing City Clerk to post notice�to bidders, and fixing time and place fo receipt of bids. Whereas, notice oNublic hearing on the p�ject manual and estimate of cost for the above- named project was p fished as required by w, and the hearing thereon held; and Whereas, the City Engin er or designee/intends to post notice of the project on the website owned and maintained by tftq City of low City; and Whereas, funds for this proje a.-Tvailable in the Annual Pavement Rehabilitation account #S3824. \ Now, therefore, be it resolved by tho Oaty Council of the City of Iowa City, Iowa that: 1. The project manual ancj' estimAe of cost for the above-named project are hereby approved. / \ 2. The amount of bids urity to accomNny each bid for the construction of the above- named project shall in the amount of\10% (ten percent) of bid payable to Treasurer, City of Iowa City, low . \^ 3. The City Clerk is h reby authorized and directed to post notice as required in Section 26.3, not less than 13 ays and not more than 45 days before the date of the bid letting, which may be satisfie by timely posting notice on the Construction Update Network, operated by the Master ilder of Iowa, and the Iowa League of Cities website. 4. Sealed bids f r the above-named project are to be received by the City of Iowa City, Iowa, at the Offi of the City Clerk, at the City Hall, before 3:00 p.m. on the 10th day of July, 2019. At t at time, the bids will be opened by the City Engineer or his designee, and thereupo referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at IV next regular meeting, to be held at the Emma J. HSrvat Hall, City Hall, Iowa City, Iowa, 7:00 p.m. on the 16th day of July, 2019, or at a soecial meeting called for that Passed and approved this day of Attest: City Clerk Mayor Approved by City Attorney's Office Resolution No. Page 2 It was moved anc�seconded by the Resolution be adopted, and u n roll call there were: / Absent: Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 16. �, CITY OF IOWA CITY �'�COUNCIL ACTION REPORT June 18, 2019 Resolution Approving the Long -Term Deer Management Plan for the Years 2019 to 2024. Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Bill Campbell, Police Captain Fiscal Impact: None. Recommendations: Staff: Approval Commission: N/A Attachments: resolution deer management plan Executive Summary: At the April 23 City Council meeting, Council directed staff to draft a 5 -year deer management plan that calls for sharp shooting this upcoming winter along with a variety of non- lethal activities. A proposed plan is attached to the resolution. Background /Analysis: The Iowa Natural Resources Commission (NRC) is a 7 -person statewide board that approves deer management in urban areas. The members are appointed by the Governor and confirmed by the Senate. The Dept. of Natural Resources is the staff support to the NRC. City staff made two requests in 2018 to manage the deer population by sharpshooting over multiple years, and the NRC denied both requests. The 2018 requests were similar to the 11 requests routinely approved by the NRC between 1998 and 2009. Staff stated to Council that likely the NRC will not approve a request to manage the City's deer population solely by means of professional sharp shooting. Staff further stated that the NRC wanted a long-term (i.e., 5 -year) deer management plan, and the plan likely would be approved if it consisted of sharpshooting in year 1 followed by public hunts (e.g., bow hunting) in years 2-5. The 5 -year plan would also include need to include annual deer counts and the promotion of non -lethal management strategies. At the April 23 City Council meeting, Council heard from the public and discussed whether to proceed with a plan to sharp shoot in year 1 followed by 4 years of bow hunting. A majority of Council directed staff to draft a deer management plan that provides for sharpshooting this winter along with a variety of other measures suggested by the NRC, such as public education, public input process, and annual deer counts. It is staff's understanding that the NRC will want the City's 5 -year plan to have a goal of under 10 deer per square mile. In years past when sharpshooting was approved, the City's plan had a goal of 25 deer per square mile. In order to achieve this density, Dr. Tony DeNicola of White Buffalo, Inc. believes that deer will need to be culled on two separate occasions with the first one in December. As a result, the proposed plan calls for sharpshooting on two occasions this winter. After the Council meeting, City staff met twice with members of I C Deer Friends to develop a list of possible non -lethal activities, such as providing education on fencing backyard gardens and increasing signage. The plan attached to the resolution includes a variety of measures that the City is committing to doing and committing to considering ranging from a webpage dedicated to providing information and receiving complaints to doing an annual county to providing suggestions on garden fencing. These activities are based, in part, on successful non -lethal deer management tools used in Mentor, OH, Rochester Hills, MI, and Austin, TX. The plan also calls for it to be evaluated annually. If approved, the plan will be forwarded to the NRC for consideration at its July 11 meeting where the City Manager, the Mayor, one or two Council members, and staff will make a presentation and be available to answer questions. The resolution authorizes the Mayor to amend the plan during the NRC meeting if necessary to get it approved, with the exception that the Mayor is not authorized to amend the plan to add bow hunting. ATTACHMENTS: Description Resolution deer management plan Prepared by Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 19-167 Resolution approving the Long -Term Deer Management Plan for the Years 2019 to 2024. Whereas, the Iowa Natural Resources Commission is authorized to approve deer management in urban areas; Whereas, the Iowa Natural Resources Commission has requested that the City have a long-term deer management plan (i.e., 5 -year); Whereas, the attached deer management plan is a 5 -year plan to manage the City's deer population with one year of sharpshooting along with four years of bow hunting if necessary to maintain deer density levels; Whereas, the attached plan also provides a variety of non -lethal deer related activities; and Whereas, the Mayor, and one or two Council members, and City staff plan to present the deer management plan to the Iowa Natural Resources Commission at an upcoming meeting; and Whereas, during the discussion of the deer management plan with the Iowa Natural Resources Commission, the Mayor should be authorized to make amendments to the plan, with the exception of expanding the bow hunting provision, if needed to get the plan approved. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The attached Long -Term Deer Management Plan for the Years 2019 to 2024 is approved. 2. The City Manager is authorized to submit the deer management plan to the Iowa Natural Resources Commission for approval. 3. The Mayor is authorized to amend the deer management plan during the Iowa Natural Resources Commission meeting, with the exception of expanding the bow hunting provision . Passed and approved this 18th day of June '2019. MA OR 4 ATTEST: IS CITY CLERK City Attorney's Office I Resolution No. Page 2 19-167 It was moved by Mims and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Cole % Mims x Salih x Taylor x Teague x Thomas x Throgmorton IOWA CITY LONG-TERM DEER MANAGEMENT PLAN FOR THE YEARS 2019 TO 2024 (Approved by City Council in Resolution No. 19- 167on June 18, 2019) Sharpshooting in the Winter of 2019-2020 Pursuant to 571 Iowa Admin. Code 105.5, the City will request Natural Resources Commission approval of an urban deer management zone during the winter of 2019-2020. Additionally, the City will request that the special harvest be conducted under the following conditions: 1. The deer management area is defined as all public and private land within the corporate limits as designated by the City Council. Property owners will need to provide the City with permission. 2. The number of deer to be killed will bring the deer to a density of less than 10 deer per square mile. 3. It will be conducted solely by professional wildlife biologists trained as sharp shooters. 4. Bait may be used to attract deer to select sharpshooting locations. All baiting will be discontinued immediately and all remaining bait shall be removed if a CWD (chronic waste disease) positive test result is confirmed. If no CWD positive test result is confirmed, all bait will be removed at the end of the sharp shooting effort. 5. The deer carcasses will be individually identified (i.e., tagged) and transported whole (i.e., not field dressed) to a locker. All deer ages 1 year and older will be frozen and tested for chronic waste disease and held in individual containers until CWD test results are known. The City will enter into a contract with Iowa Dept. of Natural Resources for CWD testing and all costs will be borne by the City. The contract will contain further testing details. 6. After receiving a "not detected" CWD test result, all deer meat will be distributed free of charge at local food banks. If there is a positive CWD test, the carcass will be properly disposed of. 7. All antlers will be sawed off above the pedicle and turned over to the Iowa Dept. of Natural Resources. The locker will keep the hides. 8. Deer sharp shooting activities may occur on two separate occasions from December 1, 2019 through March 31, 2020. If. Bow Hunting in the Winters 2020-2024 Pursuant to 571 Iowa Admin. Code 105.5, the City will request Natural Resources Commission approval of an urban deer management zone during the winters of 2020-2024 to allow for bow hunting after one winter of sharp shooting if necessary to maintain the deer density of 10 deer per square mile. Ill. Non -Lethal Deer Related Activities through June 2024 Below are a series of activities Iowa City is committing to provide, consider, develop, and schedule. These activities are based, in part, on successful non -lethal tools used in Mentor, Ohio, Austin, Texas, and Rochester Hills, Michigan. "Provide" means placing the information on the City's website, having hard copies available upon request, and having selected hard copies available at City Hall, the library, and other locations. Note that these activities will begin before sharpshooting. Deer -proof Fencing Provide • Images of deer -proof fences for gardens & other landscaping materials. Consider • Amending the City Code to decrease the restrictions on residential fences between 6 and 8 feet in height. Landscaping & Gardening Provide • Information on deer feeding patterns, deer resistant perennials, netting, "scare - based devices (such as wind chimes with the middle striker removed so it only triggered if the deer move them), repellents and decoy plants. • Information on barriers in the form of vegetation (such as hedges and thorny bushes to discourage deer from entering). Consider • Establishing a deer resistant garden as a demonstration project. Deer -Vehicle Accidents Awareness & Prevention Provide • Maps showing deer vehicle accidents so residents know where to be alert to the presence of deer and where and when drivers are more likely to encounter deer. • Educational information for drivers, such as: if you see one deer, there are likely others; deer often come out of roadside ditches or tall growth/unmowed areas, at dusk and dawn, during October -December (rut and hunting seasons), and during May/June (fawns); and defensive driving techniques (such as use of high beams at night, reducing inside vehicle lighting, and watching for deer "eyeshine" by roadsides). Consider • Reducing speed limits in high deer traffic areas. • Installing seasonal signage in high traffic corridors during rut and hunting season. • Installing Strieter-Lite reflectors, white flags along roadways, roadway sensors to warn of animals in road ahead, and strobe lights and sounds to warn deer of approaching cars. • Requiring deer resistant plants in City right of way. • Designing new streets or re -landscaping streets with deer attraction in mind. • Installing roadside fencing and adding fencing to overpasses and underpasses. Additional Educational Activities Provide • Links to resources from government, academia, and non -profits on deer management such as ISU Extension, Iowa Dept. of Natural Resources, and the U.S. Humane Society. • Suggestions for how to behave around deer (such as do not approach a deer with fawn or with a dog on a leash). Develop • "Deer' contact person in the neighborhood associations to assist with disseminating information. • Use of utility bill inserts for various deer related education Other Actions Schedule • Annual deer count Consider • Amending City Code to prohibit intentional feeding of deer. • Expanding natural areas in the community that also serve as safe environments for wildlife Potential Partnerships Develop • Partners to assist in implementing the plan including Iowa City Master Naturalists, Project Green, Iowa City Gardeners Facebook group, Iowa City Deer Friends, local landscaping companies, local fence companies, and University of Iowa. Public Input Develop Web page to accept complaints and suggestions. Schedule • Annual listening session for members of the public to address City staff on deer management including this plan. • Deer management update on a City Council agenda annually to allow members of the public to address City Council. Annual Evaluation Schedule Annual review of this plan specifically and evaluation of deer population management generally. 4 Prepared by Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. Resolution approving the Long -Term Deer Management Plan for the Years 2019 to 2024. Whereas, the Iowa�latural Resources Commission is author i d to approve deer management in urbal�yareas; Whereas, the Iowa Natu'rVl Resources Commission has long-term deer manageme\ofarpshooting ., 5 -year); Whereas, the attached deement plan is a 5-y deer population with one yalong y� activities; and / Whereas, the Mayor, and one or two deer management plan to the Iowa N meeting; and Whereas, during the discussion of the deer m Resources Commission, the mayor should be plan, with the exception of adding bow hunti era Now, therefore, be it resolved by the City 1. The attached Long -Term is approved. 2. The City Manager is aut Iowa Natural Resources 3. The Mayor is authori ( Iowa Natural Resour es hunting cannot be a ded that the City have a plan to manage the City's five years of non -lethal , and City staff plan to present the Commission at an upcoming plan with the Iowa Natural to make amendments to the to get the plan approved. of Iov)p City, Iowa, that: 7r Management PI\deemanagement e Years 2019 to 2024 rized to submit the plan to the ;ommission for approto amend the deer ment plan during the Commission meeting, with thq exception that bow Passed and approved thiF/ day of 2019. ATTEST: CITY CLERK MAYOR Approved by: City Attorney's Office IOWA CITY LONG-TERM DEER MANAGEMENT PLAN FOR THE YEARS 2019 TO 2024 (Approved by City Council in Resolution No. 19-_ on _, 2019) Pursuant to 571 Iowa Ad in. Code 105.5, the City will request Natural Resources Commission approval of an urban deer r4nagement zone during the winteq of 2019-2020. Additionally, the City will request that the speclql harvest be conducted under he following conditions: 1. The deer managemerkarea is defined as all p Iic and private land within the corporate limits as desi4Qated by the City Co cil. Property owners will need to provide the City with per kssion 2. The number of deer to be l led .will bring th deer to a density of less than 10 deer per square mile. 3. It will be conducted solely by p fession wildlife biologists trained as sharp shooters. 4. Bait may be used to attract deer to el ct sharpshooting locations. All baiting will be discontinued immediately and all re ining bait shall be removed if a CWD (chronic waste disease) positive test result i c firmed. If no CWD positive test result is confirmed, all bait will be remove at th end of the sharp shooting effort. 5. The deer carcasses will be indivi ually id e tified (i.e., tagged) and transported whole (i.e., not field dressed) to a loc r. All deer es 1 year and older will be frozen and tested for chronic waste dise a and held in i ividual containers until CWD test results are known. The City, ill enter into a co ract with Iowa Dept. of Natural Resources for CWD testin and all costs will be b me by the City. The contract will contain further testing de ils. 6. After receiving a "not d ected" CWD test result, all er meat will be distributed free of charge at local food anks. If there is a positive C test, the carcass will be properly disposed of 7. All antlers will be s ed off above the pedicle and turned er to the Iowa Dept. of Natural Resource . The locker will keep the hides. 8. Deer sharp shoo ng activities may occur on two separate oc sions from December 1, 2019 throug March 31, 2020. After awinter of sha shooting to reduce the deer density, the City plans to manage° its deer population through on -lethal means. Below are a series of activities Iowa City is committing to provide, consider, evelop, and schedule. These activities are based, in part, on successful non -lethal deer anagement tools used in Mentor, Ohio, Austin, Texas, and Rochester Hills, Michigan. "Prov' e" means placing the information on the City's website, having hard copies available upo equest, and having selected hard copies available at City Hall, the library, and other locatio de/eranagement that these activities will begin before sharpshooting. Deer -proof Fencing Provide • Images of deer -proof fences for gardens & other landscaping materials. the City Code to decrease the restrictions on residential fences and S feet in height. Landscaping & Provide • Information\der ding patterns, deer r sistant perennials, netting, "scare - based deviwind chimes with a middle striker removed so it only triggered if ve them), repella s and decoy plants. • Informationin the form of v etation (such as hedges and thorny bushes to deer from enter' q). Consider • Establishing a deer resists gar en as a demonstration project. Deer -Vehicle Accidents Awareness & Provide • Maps showing deer v presence of deer and • Educational informatii others; deer often co dusk and dawn, dur' May/June (fawns)- ar at night, reducin insi roadsides). 1i de accidents residents know where to be alert to the ere and when Nvers are more likely to encounter deer. i for drivers, such a : if you see one deer, there are likely out of roadside ditc as or tall growth/unmowed areas, at October -December ( land hunting seasons), and during defensive driving techni es (such as use of high beams vehicle lighting, and wat ing for deer "eyeshine" by Consider Reduci/gZasonal eed limits in high deer traffic areas. Installisignage in high traffic corridors during rut nd hunting season. Install'ieter-Lite reflectors, white flags along roadways, ro dway sensors to warn f animals in road ahead, and strobe lights and sounds to rn deer of Y cachingcars.iringdeerresistant plants in City right of way. gningnewstreetsorre-landscaping streets with deer attraction in mind. lling roadside fencing and adding fencing to overpasses and underpasses. Additional Educational Activities Provide • Links to resources from government, academia, and non -profits on deer management such as ISU Extension, Iowa Dept. of Natural Resources, and the U.S. Humane Society. • S1199estions for how to behave around deer (such as do not approach a deer with faw or with a dog on a leash). Develop • "Deer" conta arson in the neigi disseminating in rmation. . Use of utility bill in rts for various Other Actions Schedule . Annual deer count Consider • Amending City Code to pr hibi • Expanding natural areas n the for wildlife Potential Partnerships associations to assist with related education feeding of deer. that also serve as safe environments Develop . Partners to ass' t in implementing the plan incl Ing Iowa City Master Naturalists, P 'act Green, Iowa City Gardeners cebook group, Iowa City Deer Friends, loc landscaping companies, local fence mpanies, and University of Iowa. Public Input Develop W page to accept complaints and suggestions. ./ Annual listening session for members of the public to address City staff on deer management including this plan. Deer management update on a City Council agenda annually to allow members of the public to address City Council. Annual Evaluation 4 pulation Kellie Fruehling From: Sent: To: Subject: Irish, Erin E <erin-irish@uiowa.edu> Monday, June 17, 2019 11:21 AM Council Deer management plan Late Handouts Distributed (O- )-7 Iq (Date) Dear City Council Members, I would like to comment on the proposed plan for deer management prepared by the staff for your consideration this week. Two points: 1. A single year of sharpshooting would probably not take the population down to 10 deer/square mile. It took multiple years when the herd was last controlled. Even if it did, with does becoming reproductively competent within their first year, in 5 years, if each doe produced a single fawn and there was normal sex ratio of 1:1, the population would have climbed to 69 per square mile—I did the math. (They can live as long as 16 years in captivity; in the wild life -span is more like 5 years from disease and auto collisions). 2. The plan does not address damage to gardens and landscaping, other than providing information on fences. That is, the plan passes the responsibility and cost to each homeowner. To enclose my little yard while leaving access for my car to the garage would require 420 feet of fencing. A cheap wooden fence could easily cost me $10,000. A final suggestion: Why not work with the DNR to encourage hunting of deer at the city's perimeter? A special BOGO license, specific for the outskirts of town? This could be followed by annual sharpshooting once hunting season is closed. This way the INRC's concern of denying citizens who hunt access to this natural resource would be addressed while actually reducing the numbers in the city. Sincerely yours, Erin Irish Associate Professor of Biology