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HomeMy WebLinkAbout03-21-19 Airport Commission Meeting Minutes March 21,2019 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 21,2019—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Derek LaBrie, Christopher Lawrence Members Absent: Minnetta Gardlnier, Robert Libby Staff Present: Sue Dulek, Michael Tharp Others Present: Carl Byers, David Hughes, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: • The meeting was called to order at 6:03 P.M. APPROVAL OF MINUTES: Minutes from the February 21, 2019, meeting were reviewed by Members. LaBrie moved to accept the minutes of the February 21, 2019, meeting as presented. Bishop seconded the motion. The motion carded 3-0,Gardlnler and Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: *Members first chose a temporary Secretary. Bishop volunteered. LaBrie moved to appoint Bishop as temporary Secretary. Lawrence seconded the motion. The motion carried 3-0, Gardinier and Libby absent. a. FAAIIDOT Projects L Obstruction Mitigation—Hughes spoke to this topic, noting that they have been coordinating with the FM on the temporary easement,for which they did receive approval. The City will now be able to move forward with this piece of the project. Members briefly discussed the process being undertaken,with Hughes responding to questions. ii. Terminal Apron Rehab—Hughes then spoke to this project, noting that they received bids from two contractors, and both are inline with the engineers estimate, with the exception of the cost of mobilization and de- mobilization. He further explained how the funding they have will not cover both the taxi way and the apron rehab. Tharp stated that he has • March 21,2019 Page 2 had conversations with both Jet Air and the State over the past week about this project. He added that If they move ahead with the apron rehab this year, they will have to do the taxiway next year. This then forces them to have closures for three months over the next two seasons, as opposed to one. Tharp's recommendation is to reject the bids and to delay the project to next year. They could then go after the additional funding they will need to complete both the taxi way and the apron rehab. Tharp added that the State was in agreementwith his recommendation. He then responded to Member questions and concerns, reiterating that they will return the grant they currently have and can then go after the total amount needed for the project, once the 2020 cycle starts. 1. Consider Resolution#A19-04 accepting bids and authorizing contract—Lawrence moved to reject bids, as discussed. Bishop seconded the motion. The motion carried 3-0, Gardinier and Libby absent. iii. Runway 25 Threshold Relocation—Tharp spoke to this topic briefly. He stated that this is a$97,000 contract. He noted that he has a fee breakdown to share with Members. 1. Consider Resolution#A19=05 authorizing Work Order No. 1 with Bolton& Menk for AGIS Survey for Runway 25— Lawrence moved to consider Resolution#A19-05,as discussed. Bishop seconded the motion. The motion carried 3-0, Gardinier and Libby absent. b. FY20 Iowa DOT Grant Application—Tharp stated that he does not have any new information to share at this time. He added that they will put in an application for the fuel system, as talked about previously,and they will also submit an application for the parking lot. He then responded to Member questions. c. FBO I Flight Training Reports 1. Jet Air—Wolford shared the monthly maintenance reports with Members, noting that in February they were dealing with lots of ice and snow. He reminded the Commission that they may want to buy more of the de-icing pellets since they used much of their supply this season. There were also issues with several hangars Icing shut, thus creating problems with the bottom seals on the doors being torn and things like that. Now that the snow and ice have melted,Wolford noted there has been a lot of garbage and debris to be picked up around the grounds. Speaking to Jet Air business,Wolford stated they are behind in fuel sales so far this year, due to the terrible weather they had. However,things are looking up—fuel sales are increasing, the shop is busy,flight training is • going well, and flights have picked up. He then spoke briefly to the various updates they will be performing on their own fleet. Wolford then spoke to the flight simulator topic they had previously talked about, noting that there is still an interest in this. Members discussed this further, speaking to the best location for a simulator and how they might set it up for use. Tharp stated that if the Commission is agreeable, he can move forward with seeing how this might work, who is paying for what, etc., and he could then bring the information back to the Commission. March 21,2019 Page 3 d. Airport Operations I. Management—Tharp stated that he will be attending the Aviation Conference April 16 and 17 in Sioux City. ii. Budget--Tharp stated that there isn't much to share right now and that they have about three months left in the budget year. Also, depending on what they come up with for the simulator idea, they will then have to address this as it was not something planned for in the recent budget cycle. iii. Events—Tharp stated that they have received an event application for a graduation reception. Most of this will take place outside, but in the event of poor weather,the plan is to use either Care Ambulance or Jet Air's hangars. Tharp stated that due to the applicant wanting to serve alcohol at this event, the Commission has to approve it. 1. Consider a motion approving event application—Lawrence moved to approvethe event application,as discussed. LaBrie seconded the motion. The motion carried 3-0, Gardinler and Libby absent. e. Commission Members'Reports—LaBrie stated that he hit his 1,000th flight hour today and Is ATP eligible now. 1. Staff Report—Tharp stated that other than the Aviation Conference In April, he does not have anything else at this time. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday.April 18.2019, at 6:00 P.M. In the Airport Terminal Building. Members will let Tharp know if they have any conflicts with this date. ADJOURN: Bishop moved to adjourn the meeting at 6:46 P.M. LaBrie seconded the motion. The motion carried 3-0, Gardiner and Libby absent. CHAIRPERSON DATE March 21,2019 Page 4 Airport Commission ATTENDANCE RECORD 2018-2019 TERM o o w a oC o No W r3 .+ g 3 nNs NAME EXP. tD O1 3 r ma S Co 3 CO CO Co Co CO Co CO to Co Co Warren 06/30/22 Bishop NM NM NM NM 0/E X X XX X Minnetta 07/01119 Gardinier 0/EX X X X X O/E X X O/E Robert Libby 07101/20 X X X O/E O/E X X X X O/E Christopher 07/01/21 Lawrence X XXX X X XXX X Derek LaBrie 07/01/22 NM X X X X X 0/E X X X Key: X = Present X/E= Present for Part of Meeting O = Absent OlE=Absent/Excused NM = Not a Member at this time