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CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Airport Commission: April 18
Item Number: 3.a.
April 18, 2019
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
APRIL 1.8, 2019 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence,
Robert Libby
Staff Present: Sue Dulek, Michael Tharp
Others Present: Carl Byers, John Moes, Pat Prior, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:04 P.M.
APPROVAL OF MINUTES:
The minutes of the March 21, 2019, meeting were reviewed by Members. Bishop moved to
accept the minutes of the March 21, 2019, meeting as presented. LaBrie seconded the
motion. The motion carried 5.0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects
I. Obstruction Mitigation — Tharp spoke to this issue, noting that the FAA
really threw a curve ball at the recent Aviation Conference. He further
explained the FAA's funding streams and how they have historically used
these funds. Tharp explained how the grant program is changing and
what this will mean for the Airport and their timelines. Turning to how the
Airport can still move forward with its planned projects, Tharp stated that
there is the option of using a fairly sizable chunk of their entitlement funds
— approximately $400,000 — for the actual mitigation work. Then once the
FAA grant funds are received, this will pay back the entitlement funds
used in the obstruction mitigation project.
Continuing, Tharp responded to Member questions regarding the possible
outcomes in the way the FAA is planning to handle its grant program.
Members shared their concerns in using their entitlement funds, and
April 18, 2019
Page 2
Tharp gave them some history on why they had been building this fund
up over the past years. The discussion then turned to delaying certain
projects and the impacts of doing this. Tharp further explained the FAA's
new timelines for submitting grant applications and how they will not be
able to meet this deadline. Members continued to share their thoughts on
this issue and ways to handle the expected impacts.
Tharp then reiterated what the obstruction mitigation would look like, with
property acquisitions and tree removals this winter. In the next fiscal year,
they would continue with any mitigation needed, and in the third year they
would shift runway 12-30. Gardinier voiced her concerns several times
about using the entitlement funds in this manner. Other Members also
shared their concerns and confusion over just how they should proceed.
Byers joined Members at the table, giving his take -away from the meeting
with the FAA at the Aviation Conference. He stated that he was under the
impression that they would take their time on the bidding and plan on
construction being a year from October. Gardinier did not agree with the
other Members when they declared their agreement to use the
entitlement funds for this project. She stated that she would abstain from
agreeing with this, that she believes it needs to be further fleshed out.
ii. Runway 25 Threshold Relocation — Tharp stated that they are
preparing a grant application for the FAA on this project. Byers joined in
the discussion, stating that it is in the pipeline now and is a two-year
process. He then responded to some questions from Matt Wolford of Jet
Air, clarifying the relocation process.
b. FY20 Iowa DOT Grant Application — Tharp spoke to the three grants they are
applying for — the fuel facility expansion with a second tank and replacement of
the credit card kiosk; the taxiway and apron re -do; and the parking lot expansion.
He added that they are still unsure just how much the State will appropriate for
these grants. Byers further explained how the State grant funding will most likely
play out.
c. University Hangar Agreement — Tharp gave Members a rundown on the
proposed agreement and some background on how they got to this point.
i. Consider a resolution setting a public hearing for a Hangar Use
Agreement for Hangar 32 and 34 with the University of Iowa —
Lawrence moved to consider Resolution #A19-06, setting a public
hearing for a Hangar Use Agreement for Hangar 32 and 34 with the
University of Iowa. Gardinier seconded the motion. The motion
carried 5-0.
d. FBO I Flight Training Reports
I. Jet Air — Tharp asked if they could move the'flight simulator room' item
up to this spot, since Wolford will be involved with that as well. Gardinier
moved to shift Item e.ii(1) Flight Simulator Room up to this spot in
the agenda. Bishop seconded the motion. The motion carried 4-0
(Libby Absent).
Wolford then shared the monthly maintenance reports with Members. He
highlighted some of the various activities undertaken. Speaking to Jet Air,
April 18, 2019
Page 3
Wolford noted that they currently have five Skyline airplanes at the field,
Cessna 172s, that do aerial survey work. They come twice a year to the
area and like to use the Airport as their base.
1. Flight Simulator Room — Tharp stated that he and Wolford have
been discussing how they might turn the weather briefing room
into a flight simulator room. He stated that they have come up
with a couple price points for the Commission to review. Wolford
stated that Jet Air has been discussing this as well, and they
would be willing to manage it. In terms of remodeling the room,
they can do whatever is necessary — painting, removing items,
etc., and then on the managing side, making sure the simulator
isn't double -booked, offering flight instruction through it, cleaning
and maintaining the room, billing and advertising, maintaining the
software updates, etc. Wolford then gave Members some options
to consider with such a simulator.
The discussion then turned to how the simulator would get paid
for, whether it should be both the Airport and Jet Air, and also how
they could bring in some revenue with It. Members continued to
discuss how they might move forward with this project, debating
the various options available. Tharp briefly summarized where
they are in their decision making, stating that they still have
questions regarding which aircraft packages they want to see on
the simulator. Members agreed that they can use the next two
months to flesh this out and then move forward in the new fiscal
year, which starts in July. Tharp asked if Members would like to
create a subcommittee to handle this. Lawrence stated that he
would be glad to draft an email to send to the Airport's tenants and
others to get their feedback.
At this point in the meeting, Libby had to leave and Lawrence
became acting Chair. Members voted to place Bishop as acting
Secretary. Lawrence moved to make Bishop acting Secretary.
LaBrie seconded the motion. The motion carried 4-0, Libby
absent.
G. Airport Operations
i. Management — Tharp stated that the FAA changed rules on how they
deal with ag sprayers. LaBrie and Lawrence worked in a subcommittee
to review the minimum standards and proposed changes. The proposal
involves a permit process for anybody who wants to base at the. Airport to
load material, etc. There will be a standard fee for the season and a 10%
flowage fee, as well as insurance requirements and other mandated
rules.
1. Consider a resolution amending the Minimum Standards for
Commercial Aeronautical Activities - Lawrence moved to
consider Resolution #A19-07, amending the Minimum
Standards for Commercial Aeronautical Activities. Bishop
seconded the motion. The motion carried 4-0, Libby absent.
April 18, 2019
Page 4
2. Viewing Area — Tharp stated that he would like to have the open
house for the viewing area the weekend before Memorial Day. He
then introduced two representatives from FUEL, John Moes and
Pat Prior, who have been working on the panels for the viewing
area kiosks. The two presented the Commission with their
proposed panels. They gave Members a detailed presentation on
how they arrived at their finished products. They responded to
Members' questions and suggestions, giving further explanations
of the various displays. Members then talked about how the open
house event might play out and what they can do to publicize the
opening.
ii. Budget — Tharp noted that there are a couple months left in the budget
before the new fiscal year begins. He said that it looks like they will break
even, or perhaps be a little behind due to the runway project that had to
be taken care of.
1. Flight Simulator Room — (see above)
iii. Events — Tharp stated that he is working with the University Air Care to
do a June open house. They are celebrating their 401h anniversary this
summer.
f. Commission Members' Reports — Lawrence spoke to their strategic plan goal
of interacting more with the City Council, like twice a year, noting that they
haven't done that yet this year. Gardinier stated that they could bring up the
viewing area ribbon cutting, that this would be a good topic to share with them
and also an opportunity to invite the Council to attend. LaBrie stated that
everyone probably saw page 46 of the packet, that he will be leaving Iowa City
and moving to Des Moines. He also noted that he will not be able to make the
May 16 meeting as he will be on the east coast, and therefore this will be his last
Commission meeting. Members spoke briefly to the need to fill seats. Gardinier
noted that she flew down to Florida recently.
g. Staff Report — Tharp noted that he attended the Aviation Conference earlier in
the week. He added that Iowa City will be hosting the conference in 2021. Tharp
was re-elected to the Iowa Public Airports Association Board of Directors, and
also re-elected to be the Secretary of the Association. This is Tharp's second
term.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, May 16, 2019, at
6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Lawrence moved to adjourn the meeting at 8:21 P.M. LaBrie seconded the motion. The motion
carried 4-0, Libby absent.
2-O 2 em
A--hD CHAIRPERSON DATE
April 18, 2019
Page 5
Airport Commission
ATTENDANCE RECORD
2018-2019
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
o
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a
o
0
NAME
EXP.
°
=;
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0
N
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0o
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0
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Warren Bishop
06/30/22
O/
NM
NM
NM
E
X
X
X
X
X
X
Minnetta
07/01/19
O/
O/
Gardinier
X
X
X
X
X
E
X
X
E
X
Robert Libby
07/01/20
O/
O/
X/
X
X
O/E
E
X
X
X
X
E
E
Christopher
07/01121
Lawrence
X
X
X
X
X
X
X
X
X
X
Derek LaBrie
07/01/22
01
X
X
X
X
X
E
X
X
X
X
Kew
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Airport Commission: May 16
Item Number: 3.b.
May 16, 2019
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MAY 16, 2019 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Minnetta Gardinier (arrived late), Christopher Lawrence,
Robert Libby
Members Absent: Derek LaBrie
Staff Present: Sue Dulek, Michael Tharp
Others Present: Carl Byers, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:04 P.M.
APPROVAL OF MINUTES:
The minutes of the April 18, 2019, meeting were reviewed by Members. Tharp noted that Dulek
gave him one correction. On page 3 of the packet, there is a motion that incorrectly noted that
Libby had left the meeting at that point, which he had not. The vote should be a 5-0 vote under
the FBO training report section. Bishop moved to accept the minutes of the April 18, 2019,
meeting as amended. Lawrence seconded the motion. The motion carried 3-0, Gardinier
and LaBrie absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects
I. Obstruction Mitigation — Tharp reported that they are still gathering
temporary easements for the tree removal work. He added that out of 30
packets, they have received 25 back. Of these, Tharp noted that there
may be just one problem to contend with. Otherwise this project is
moving along well. Tharp and Dulek responded to Member questions
regarding this project.
ii. Runway 25 Threshold Relocation —Tharp reported that they are
finishing up the corrections on the grant update for the FAA. Things are
still on schedule with this project, according to Tharp.
May 16, 2019
Page 2
b. University Hangar Agreement —
I. Public Hearing — Libby opened the public hearing at 6.08pm. Tharp
reviewed the agreement, noting that the University already rented hangar
32. Hangar 34 is immediately adjacent to hangar 32. He further
explained the arrangement, noting that this will give the Airport some
additional revenue. No public comments were received, Libby closed
the Public hearing at 6:10pm.
fl. Consider a resolution approving a use agreement with University of
Iowa for Hangar 32 and 34 — Lawrence moved to approve Resolution
#A19-08, approving a use agreement with the University of Iowa for
Hangars 32 and 34. Bishop seconded the motion. The motion
carried 4-0, LaBrie absent.
C. FBO 1 Flight Training Reports
1. Jet Air — Wolford shared the monthly maintenance reports with the
Commission. He highlighted some of the tasks, such as mowing, runway
7 repairs, and fuel pump repairs. There have been some issues with the
zero -turn mower and Wolford stated that they are looking into this.
Continuing, Wolford noted that Jet Air's business is still moving along
nicely, with charter flights and aircraft sales taking place.
d. Airport Operations
i. Management — Tharp gave Members a brief history of the City's
purchasing policy, adding that in the past the Airport Commission has
adopted this for their operations. He then responded to Member
questions regarding this policy.
1. Consider a resolution adopting the City of Iowa City
Purchasing Policy Manual — Bishop moved to approve
Resolution #19-09, adopting the City of Iowa City Purchasing
Policy Manual. Lawrence seconded the motion. The motion
carried 4-0, LaBrie absent.
2. Viewing Area — Tharp stated that the final touches are getting
done here. He noted that he is considering a ribbon cutting for the
viewing area on Friday, May 24th. Members discussed whether or
not they would be available, due to the holiday weekend. Tharp
stated that they could push it to the following Friday if that works
better for Members. Members agreed that May 31st would work
best, most likely a noon event.
ii. Budget —
1 . Flight Simulator Room — Tharp gave Members an update on this
project. He stated that the company that was brought forward for
this might have some delivery issues; therefore, he is not sure if
they will be able to fulfill the Airport's request. As for the surveys,
Tharp stated that he did receive most of them back. There is
definitely interest in the aviation community. Tharp added that
they just need to find a company that can deliver what they are
wanting. Gardinier asked if this'delivery issue' is a short-term
problem, and Tharp stated that the company was originally
developed by members of a pilots group. Then a venture
May 16, 2019
Page 3
capitalist group bought them out. Since this time, he noted that
service, supply, and delivery of the systems has been called into
question. Members continued to discuss this issue, with Tharp
stating that he will continue to see what companies are out there.
Gardinier suggested they find a company willing to let them demo
and try out any simulator they might purchase, so they can make
sure it's what they truly want.
iii. Events — Tharp reminded Members that the car show event will be using
the front of the grounds on May 25th and then there is a graduation
reception on May 26th.
e. Commission Members' Reports — Gardinier stated that she submitted a
proposal to give a talk at Air Venture's 90th anniversary celebration of women's
air racing. Gardinier then spoke to having a potluck at the Airport next Thursday
at 6:00 P.M.
Staff Report — Tharp stated the University will be hosting an open house
highlighting their hangar on June 22nd from 12:00 to 4:00 RM. Tharp will be out
of the office after the ribbon cutting on the 31 st. He added that he will be out of
the area over the Memorial Day weekend.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, June 20, 2019,
at 6:00 P.M. in the Airport Terminal Building. Tharp spoke briefly to the Council's appointing
new Commission Members, possibly at their upcoming meeting.
ADJOURN:
Lawrence moved to adjourn the meeting at 6:38 P.M. Bishop seconded the motion. The motion
carried 4-0, LaBrie absent.
20 L54 -x 2c„ i
,Ae+ CHAIRPERSON DATE
May 16, 2019
Page 4
Airport Commission
ATTENDANCE RECORD
2018-2019
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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Warren Bishop
06/30/22
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X
X
X
X
X
X
X
Minnetta
07/01/19
O!
Gardinier
X
X
X
X
O/E
X
X
E
X
X
Robert Libby
07/01/20
01
Ol
X
O/E
E
X
X
X
X
E
X
X
Christopher
07/01/21
Lawrence
X
X
X
X
X
X
X
X
X
X
Derek LaBrie
07/01/22
0/
X
X
X
X
O/E
X
X
X
X
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Historic Preservation Commission: May 9
Item Number: 3.c.
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
May 9, 2019
MEMBERS PRESENT: Kevin Boyd, Zach Builta, Helen Burford, Sharon DeGraw, G. T.
Karr, Cecile Kuenzli, Quentin Pitzen, Lee Shope
MEMBERS ABSENT: Thomas Agran, Gosia Clore
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: John Beasley, Philip Launspach, Larry McConahay, John Roffman
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
NATIONAL REGISTER NOMINATION:
Clinton Street and Railroad Historic District.
Bristow explained that like other National Register nominations, the Commission has been
asked by the State to comment on this National Register nomination and our agreement with
the criteria by which it is considered eligible for listing in the National Register of Historic Places.
The City did get a grant to write this nomination and it will be heard by the State Nomination
Review Committee later in June, then it will go on to the National Park Service.
Bristow said the district being discussed includes both sides of Clinton Street south of Prentiss,
with one house north of Prentiss, and the depot right along the railroad track. At the time of the
2008 Preservation Plan for this neighborhood, the Commission worked with consultant Marlys
Svendsen to write the Preservation Plan. At that time, she had only surveyed some of the
individual properties in the neighborhood such as the Sabin School. At the time, she did not feel
there was a district in this area even though not even the basic recognizance survey — driving
around and making notes about what you find, had been done for this area.
After the 2008 floods, when the School of Music had to move and it was determined it would be
moving to the corner of Burlington and Clinton Streets, a chain of events began, displacing
businesses and buildings. It was determined the Sabin School would have to come down for
this process. FEMA and the University of Iowa, along with other organizations, entered into a
Memorandum of Agreement that required an intensive survey of the neighborhood and an
inventory of the remaining historic buildings in the neighborhood.
The survey resulted in a report and site inventory forms for many properties, as well as a
National Register Nomination for the area being discussed now. The survey area was roughly
rectangular, bounded on the south side by the railroad track. The consultant, Richard Carlson,
determined there was an historic district that was eligible for the National Register and
completed the nomination form for that district. In 2017, the City began the process of a local
district in this area. With all of the City's Historic Districts, National Register listing was also
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 2 of 10
something that would be pursued. With the development in the area, some of the properties had
come down and some things had changed, so Carlson's original nomination would have to be
updated for the National Register. In 2018, the City applied for a Certified Local Government
grant to revise the Nomination. The revised Nomination has removed non -extant buildings from
the boundaries of the original Nomination. Carlson also reviewed the integrity of the remaining
buildings and expanded some of the discussions about the integrity of the individual buildings.
The Nomination has been though draft review by the State Historic Preservation Office, and is in
its final form for the State Nomination Review Committee. The Commission will provide
comments and the review committee will provide comments, and from that point it would go on
to the National Park Service. As you know, the National Register nomination makes tax credit
financing available for rehab of any of the properties within the district that are contributing
properties.
Bristow displayed the current boundary for the National Register Historic District and the
properties included. There are four properties that are noncontributing. One that is interesting is
113 Prentiss. It is considered noncontributing because it is difficult to understand the massing of
the building with the current siding that's on it. Bristow said the biggest change, based on
Sanborn Fire Insurance maps, is that it had a wrap-around porch in the northwest corner that
has been removed. There may be some additions, as well. She said it was possible, with small
changes, that this property could be considered contributing and eligible for State and Federal
tax credits. Federal tax credits are available for any property that is a commercial or income -
generating property. State tax credits are available for both residences and commercial
properties.
The nomination states that one of the reasons this neighborhood is important for Iowa City
history because of its relationship to the railroad. Bristow explained we have three important
structures related to the railroad coming into this neighborhood: The depot itself, the hotel
across the street, and the lunchroom across the street. The houses are the last remaining
middle-class housing in the neighborhood and are also important in that regard. It's an area
where many of the buildings were built by known builders and architects that have really shaped
the history of Iowa City.
Bristow showed a view of the southwest corner looking across the railroad tracks with the depot
on the right. The lunchroom is the smaller gray building, and the hotel is next to it facing Clinton
Street. Another street view was displayed showing the hotel and two of the houses north of it
along the east side of Clinton Street. A northern shot of the same portion of Clinton Street
showed 530 Clinton at the end, and the other houses with the hotel just a little bit in the corner.
Bristow showed a view of the west side of Clinton Street. According to the nomination, two
houses on this side are noncontributing. They are noncontributing because they have been
altered to the point where it is difficult to recognize their form and massing. Both have had a
third floor added to them. Some of the original massing can be seen on the back. She said one
had the third -floor addition and then, instead of just having the porch removed, the whole front
was extended. It has been changed quite significantly.
Another picture showed a couple houses representative of their original configuration except for
the front porch being modified. Bristow said they all have had some changes to them, but the
two on the ends of the block are still considered contributing structures.
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 3 of 10
Bristow shared a view looking at the corner of Prentiss and Clinton. 530 Clinton, the brick
house, is across the street. She said the hotel on the end and the rest of this block, except for
the house at 113 Prentiss, are contributing structures in the district.
Bristow showed the lunchroom. It has had some changes, such as in the window configuration
that Richard talks about in the nomination. Part of the importance of this building is that
lunchrooms tended to sprout up across from depots and where travel hubs were. This house
was converted early on as a lunchroom and is allowed certain changes to its configuration of
windows and massing because it is so rare as an example of a lunchroom that still exists.
Bristow showed a view of Clinton Street on the west side of the street, the two houses at the
south end. She said one is contributing and has original massing and characteristics such as
the roofline and the projecting gable, and through -wall dormer. The bulk of the change has to do
with the front porch. Generally, especially in this district, the idea of the front porch being altered
is not something that is going to really harm the integrity of these structures. For many of them
photos exist by which they could be rehabilitated to regain some of their architectural character.
Bristow said the adjacent house changed significantly. Much of the porch is similar to original,
but it has had an entire story added to it. This house would be considered noncontributing. It
would probably always be noncontributing to the district.
Bristow said 605 Clinton shows quite a few elements of its original construction and detailing. It
has an oval window on the side of the porch. It has an interesting kind of bump -out on the south
side.
Bristow explained that the role of the Commission is to look at the district and its boundary, and
the discussion of the integrity from the nomination, and to determine if the Commission agrees
with the nomination as far as the discussion of integrity and the criteria by which the district is
eligible.
Richard talks about the period of significance of the district, which is important for potential
future tax credit projects, as well. It begins with 1879, the date of the construction of the Stick -
style house at 604 Clinton Street, and continues up to 1948, which is the date of the gambrel
roof house being moved into the district. It had been moved from just south of Burlington Street.
The district is determined to be eligible based on both the events, having to do with the railroad
coming into the area, and the association with the building community within Iowa City, as well
as the integrity of the architecture and the representative styles that are also shown within the
district.
Boyd asked if there were any clarifying questions for Jessica and then opened the public
comment period.
John Beasley spoke, representing John and JoEllen Roffman. The Roffmans own 113 Prentiss,
624, 614, 612, 604, 109, 113, 610, 611, and 615 S. Clinton. The Roffmans object to the
nomination to have a National Historic District designation as set forth.
He said he and Mr. Roffman went to a meeting in City Hall when there was a proposal for a
local district with several of the Roffman properties on the east side of Clinton Street. Then he
said they came in front of this Commission. Then they had a night in front of Planning and
Zoning. Then there was a workshop with the Commission and City Council. He said he watched
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 4 of 10
some video tape on that. He and Mr. Roffman went to the City Manager and said, at that time,
they would like to figure out a resolution with the previous plan of a district and wanted the City
Council or the Mayor to help do that — to work with this Commission and Mr. Roffman to come
up with a solution that would be in everyone's best interest. He said the response was thanks
but no thanks.
He said it was then put on the City Council agenda as a districting plan. He said they prepared
for it and then received a note, after three or four meetings, that the Commission was
withdrawing their application because they wanted to do a survey. He believed that was the
pretextual justification. Mr. Beasley thought it was withdrawn because they were short one City
Council member.
He said now, about eight months later, there is another plan that wants to involve three or four
more properties owned by my client. He understood this was just a nomination to the National
Register and, if that's on there, it doesn't prohibit Mr. Roffman and Mrs. Roffman from modifying
properties or taking properties down and there are all these wonderful benefits. Mr. Beasley said
it was his position that this nomination was simply the setup for getting an Iowa City Historic
District. He said he was frustrated with this whole process. He said they object to it and do not
believe it meets the criteria.
Philip Launspach spoke, stating he and his wife, Janice, own a property at 605 S. Clinton. He
said they were not interested in having their property involved in the National or Local Historic
Preservation District. He said he agreed 100% with what Mr. Beasley suggested about the
district.
He noted it is right smack in the middle of the Riverfront Crossing District that Iowa City is trying
to develop. He said the Iowa City downtown cannot grow to the west because of the University.
They cannot grow to the north because of historic preservation. They cannot grow to the east
because of historic preservation. He said the only direction the downtown had to develop and
grow was to the south. Mr. Launspach said he did not see how making an historic district in the
middle of the Riverfront Crossing project fit into the City's comprehensive plan.
Larry McConahay, owner of 617 S. Clinton, spoke. He said he is against it because he doesn't
know how it would be a benefit to him. He said he was supposed to be developing the property,
and yet was told he cannot if it goes on the historic register. He said until he found out more, he
would not approve of being on the National Historic Register.
John Roffman spoke. He believed the City would be creating an island of historic preservation in
the center of everything else. He thought with development benefits and criteria for the
Riverfront Crossing, he would lose value.
He said when the properties were assembled he had no particular goal or intent in mind and still
did not have a comprehensive plan to raze them or redevelop, but said the supposed benefits of
having an historic district are far outweighed by having the zoning of Riverfront Crossings and
redeveloping the property. He believed other than the hotel, there was nothing there real
significant that wasn't already represented somewhere throughout the City. He acknowledged
the lunchroom's significance, but said you'd have to put a sign on it for anybody to know the
difference because it had been altered so many times. Mr. Roffman said he would oppose this.
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 5 of 10
Boyd closed the public hearing.
Boyd noted the Commission's task was to figure out if they had comments and agreed with the
Nomination.
Bristow said the task was to determine whether or not the Commission agrees with the National
Register nomination and its discussion of the district, especially related to the criteria by which it
is found eligible to be listed on the National Register of Historic Places, and that would be with
the events, especially talking about the railroad, and the builders and architects. It is the last
vestige of this middle-class housing in this neighborhood.
Kuenzli noted the plan to create this historic district was very carefully looked at. The nomination
was prepared by an architectural historian. She said the Commission's job was to look at what's
best for the whole community, not necessarily what's best for any one individual.
She said obviously there has been a lot of change in Iowa City and believed the notion of the
Riverfront Crossing was that new development should occur in areas where there wasn't
anything of any historical value. These structures have been found to have historic value.
Kuenzli said there is a lot of civic pride here about what this town has architecturally and so
we're taking the broad view of saving something for the City. So much of it is already gone.
Boyd and Bristow noted this has absolutely nothing to do with the City's Development Plan, the
City's Comprehensive Plan. This is a National Register nomination and there are no restrictions
in any way. It is intended to be a benefit for the owners in the way they can get Federal and
State funding for rehabilitation projects. Sometimes there are specific grants available.
Bristow said they can use it as a marketing tactic to talk about the fact that they have an historic
district. Listing on the National Register of Historic places is an honorarium. It is basically saying
the community felt this was an important neighborhood. When listed it would be confirmation
that the State agreed and so did the National Park Service. It doesn't have anything to do with
local development or local regulations.
Karr said he would have a difficult time voting yes when the majority of the owners did not want
to do it.
Boyd said he was sympathetic to that, but noted we are not asking them to do anything. While
they may be opposed to it, it requires no change in behavior on their part.
Regarding local landmark discussion, Boyd believes the City, long-term, needs a plan on both
how to preserve that public good and what tools can be given property owners to make sure
they are benefiting from the public good.
Burford said the nomination had a lot of integrity and could argue that, because of the history of
the railroad to Iowa City, it could have even been stronger, emphasizing the very early portions
of the railroad coming into Iowa City and how much importance it had in placing Iowa City on
the map in US History.
DeGraw said the Iowa City Depot is also related to the history of the underground railroad
passing through Iowa City. It involves John Brown and some residents of Iowa City. One night
during his time in Springdale, Brown and a companion snuck into Iowa City to meet local
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 6 of 10
abolitionist Dr. Jesse Bowen and William Penn Clark. Brown was seeking railroad car
arrangements to move his group further east. Word got out about Brown being in town and soon
others were on the lookout for the so-called antislavery fanatic. Dr. Bowen harbored Brown at
his house on 914 Iowa Avenue until the early hours of the morning. S.C. Trowbridge guided
them out of town via back roads. Eventually they made their way to West Liberty. A train car or
more is brought to them from Iowa City. The names of who these people are, other than the
ones at 914 Iowa, are unknown. She said this is documented on the iowa.gov website.
Builta wondered if a compromise had been considered.
Boyd thought a compromise would only be considered if there was a proposed local district.
Bristow said the City got a grant last fall to nominate the area to the National Register. At that
time, the grant was for the smaller area that was just along one side of Clinton Street that was
originally proposed for the local district designation. At the beginning of the project, the State
made it clear that they wanted the district to be the largest possible district. Again, this historic
district was originally outlined as part of the 2015 FEMA instigated study of the neighborhood.
With the State wanting the largest potential district boundary for the largest potential benefit to
property owners, the only properties removed from the original 2015 nomination were non -
extant properties. At this point, the district is determined by the study of the history and the story
of the district that makes it eligible. That would include both sides of the street and all the
properties involved with the railroad. Compromise on boundaries happens with local district
boundaries. National Register Nominations are about the story and integrity of an area or
neighborhood. The boundaries are determined by the historian writing the nomination and the
story that is told by the Nomination and the remaining historic properties. The Commission is not
charged with compromising on boundaries here but determining whether or not the proposed
district meets Criterion A and C with sufficient integrity.
DeGraw said she was in support of it because there is no harm done with a National Register
nomination.
MOTION: DeGraw moved to recommend that the Clinton Street and Railroad Depot
Historic District is eligible for listing in the National Register of Historic Places in
criterion A and criterion C at the local level and meets the criteria for both significance
and integrity. Kuenzli seconded the motion. The motion carried on a vote of 6-2 (nays
Karr & Pitzen).
CERTIFICATE OF APPROPRIATENESS:
317 Fairchild Street — Northside Historic District (rear deck and entry porch addition).
Bristow displayed a picture showing the house to be a mix of a little bit Foursquare, a little bit
Queen Anne. She said at one point the back corner was an open porch. It has been enclosed,
just with beadboard, so it is not a conditioned space. It does include stairs to the basement.
Part of the goal of this project is to make this rear entry a covered entry to the garage back on
the alley so they can go in without everything getting wet and to solve the issue of the corner of
the house.
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 7 of 10
The designer came up with a plan that also includes replacing the rear door, because it is much
shorter than the other doors on the house, and the window because of some issues with its
integrity and its size and proportion. The result is a covered entry where the roofline will be
similar to the front porch, as well as the rear gable. It is set in from the side. The new door is the
full height.
Bristow said in addition to that, so they can make a more useable space in the back, they want
to have direct access to a new deck from the living portion of the house, a dining room in the
back corner of the house. She said a deck could be approved as a Staff review and basically
this deck meets all the guidelines to be approved by Staff. It is set in from the corner. Its
detailing and skirting and posts and railing would all meet the guidelines. They want to replace
the windows that are in that location with a pair of French doors so they have easy access from
the living space to the deck, and then have the covered entry, as well as enclosing the rear
corner with siding to match the rest and having a proper height door.
One thing that is also a part of this project is the existing cellar door entry. There is an entry
from the back corner inside, but there is a cellar door entry as well. The sidewalls of this exterior
entry have deteriorated and it takes in water and is kind of closed off on the inside right now.
They would like to eliminate the cellar door since they have interior access.
Bristow shared a picture of the west side of the house, around the corner from the proposed
entry, showing the beadboard used to enclose the rear porch. It no longer has columns or
anything else of its original status. She showed the railing they propose to use. She said the
front porch does not have this type of railing.
Kuenzli said the placement of the spindles should be closer together on an old house like this.
She thought the standard rule was that the distance between the spindles should be the
thickness of the actual spindles.
Bristow said the guidelines talk about a spindle being about two inches and, knowing that the
space needs to be under four inches, typically the space is double.
Kuenzli also noted the pitch of the roof on the new entryway is a much wider angle than the
gable above it.
Bristow said that pitch is similar to the front of the house.
Boyd asked if the guidelines say anything about cellar doors.
Bristow said it is not mentioned specifically.
DeGraw asked if the spacing between the spindles should be revisited.
Boyd said it should be approved by Staff.
MOTION: DeGraw moved to approve the Certificate of Appropriateness for the project at
317 Fairchild Street as presented in the application with a note to review the spacing
between the spindles, to be approved by Staff. Builta seconded the motion. The motion
carried on a vote of 8-0.
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 8 of 10
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF
Certificate of No Material Effect — Chair and Staff Review.
921 Burlington Street — Summit Street Historic District (roof shingle replacement).
Minor Review — Staff Review.
509 Brown Street — Brown Street Historic District (rear stair and landing reconstruction).
CONSIDERATION OF MINUTES FOR April 11, 2019
MOTION: Karr moved to approve the minutes of the Historic Preservation Commission's April
11, 2019 meeting. Builta seconded the motion. The motion carried on a vote of 8-0.
COMMISSION INFORMATION AND DISCUSSION:
Preserve Iowa Summit.
Bristow said if any Commissioners want to attend the Preservation Summit, she would need to
know in the next week in order to obtain approvals and to get the discounted rate before May
24th. The Summit will be in Newton June 6th -8th.
Special Meeting.
Bristow was contacted about a project that cannot wait until the June meeting. A special
meeting will be scheduled May 23rd at 5:30 p.m. for this consent agenda item, an egress window
and window well for a house on Seymour Avenue.
Bristow suggested the Commissioners make a list of items they would like to see moved to
minor review items in the future, which could include egress window wells.
Local Landmarks.
Boyd noted the local landmark designations for the Ned Ashton House, the Old Post Office, and
the Cabins were approved by City Council.
Miscellaneous.
Based on public comments at tonight's meeting, Bristow noted there is still confusion about
National Historic Register and local historic district designations and how they are tied together.
She said the Commission has always intended to do a National Historic District in the Clinton
Street/Railroad Historic District area and the Commission usually has a local district where there
is a National Register District. However, she said the Commission may decide to never take up
a local district designation. She hoped the property owners would take advantage of tax credits
that would become available with a National Historic District designation.
Pitzen asked if a local district would have to match the outlines of the National District.
Bristow said not necessarily but, in this case, doing the National Register District would help
solidify the proper boundaries.
Boyd agreed there is an opportunity to talk about benefits.
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 9 of 10
Bristow said this area does have transfer of development rights and those rights could be sold
to other developers in the neighborhood, but that could only occur from a local ordinance/local
rezoning.
ADJOURNMENT: Kuenzli moved to adjourn the meeting. Seconded by Builta.
The meeting was adjourned at 6:40 p.m.
Minutes submitted by Judy Jones
HISTORIC PRESERVATION COMMISSION
May 9, 2019
Page 10 of 10
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2018-2019
TERM
6/14
7/12
8/9
8/23
9/13
10111
11/08
12/13
1/10
2/14
3/14
4/11
5109
NAME
EXP.
AGRAN,
6130/20
X
O/E
X
X
X
O/E
X
X
O/E
O/E
X
O/E
O/E
THOMAS
BAKER,
6130/18
X
--
ESTHER
BOYD,
6/30120
X
X
X
X
X
X
O/E
X
X
X
X
X
X
KEVIN
BUILTA,
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
X
ZACH
BURFORD
6/30/21
--
X
X
O/E
X
O/E
O/E
X
X
X
X
O/E
X
,HELEN
CLORE,
GOSIA
6/30/20
X
X
O/E
O/E
X
O/E
X
X
O/E
X
X
X
O/E
DEGRAW,
6/30/19
X
X
O/E
X
X
X
X
X
X
O/E
X
X
X
SHARON
KARR, G.
6/30/20
X
O/E
X
X
X
X
X
X
X
X
X
X
X
T.
KUENZLI,
6/30/19
X
O/E
O/E
X
X
X
X
X
X
O/E
X
X
X
CECILE
MICHAUD,
6/30/18
X
--
--
--
--
--
--
—
--
--
--
--
--
PAM
PITZEN,
6/30/21
--
X
X
X
X
X
X
X
X
X
X
X
X
QUENTIN
SHOPE,
6/30/21
--
X
X
X
O/E
X
O/E
X
O/E
X
X
X
X
LEE
SWAIM,
GINALIE
6/30/18
X
--
WAGNER,
6/30/18
X
--
FRANK
Item Number: 3.d.
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Historic Preservation Commission: May 23
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
May 23, 2019
MEMBERS PRESENT: Thomas Agran, Zach Builta, Helen Burford, Gosia Clore, Sharon
DeGraw, G. T. Karr, Cecile Kuenzli, Quentin Pitzen, Lee Shope
MEMBERS ABSENT: Kevin Boyd
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Vice Chairperson Builta called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA:
1207 Seymour Avenue — Longfellow Historic District (basement egress window and window
ML
Bristow stated that the applicant had provided appropriate window and window well material
since the agenda packet was published. She showed a slide of the proposed materials. Bristow
stated that the Commission could approve the application without conditions if they agreed the
materials were appropriate.
Kuenzli asked if the work was creating an apartment in the basement.
Bristow stated that it was adding a bedroom to the basement, not duplexing the house.
MOTION: Agran moved to approve the Certificate of Appropriateness for the project at
1207 Seymour Avenue as presented in the staff report. Clore seconded the motion. The
motion carried on a vote of 9-0.
ADJOURNMENT: Karr moved to adjourn the meeting. Seconded by Agran.
The meeting was adjourned at 5:40 p.m.
Minutes submitted by Jessica Bristow
HISTORIC PRESERVATION COMMISSION
May 23, 2019
Page 2 of 2
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2018-2019
TERM
8/9
8/23
9/13
10/11
11/08
12/13
1/10
2/14
3/14
4/11
5/09
5/23
NAME
EXP.
AGRAN,
6/30/20
X
X
X
O/E
X
X
O/E
O/E
X
O/E
O/E
X
THOMAS
BOYD,
6/30/20
X
X
X
X
O/E
X
X
X
X
X
X
O/E
KEVIN
BUILTA,
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
ZACH
BURFORD
6/30/21
X
O/E
X
O/E
O/E
X
X
X
X
O/E
X
X
,HELEN
CLORE,
6/30/20
O/E
O/E
X
O/E
X
X
O/E
X
X
X
O/E
X
GOSIA
DEGRAW,
6/30/19
O/E
X
X
X
X
X
X
O/E
X
X
X
X
SHARON
KARR, G.
6/30/20
X
X
X
X
X
X
X
X
X
X
X
X
T.
KUENZLI,
6/30/19
O/E
X
X
X
X
X
X
O/E
X
X
X
X
CECILE
PITZEN,
6/30/21
X
X
X
X
X
X
X
X
X
X
X
X
QUENTIN
SHOPE,
6/30/21
X
X
O/E
X
O/E
X
O/E
X
X
X
X
X
LEE
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Human Rights Commission: May 15
Item Number: 3.e.
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Barbara
Kutzko, Adil Adams, Noemi Ford, Jonathon Munoz.
Members Absent: Tahuanty Pena.
Staff Present: Stefanie Bowers.
Others Present: Andre' Wright, Wangui Gathua, RaQuishia Harrington, Charlie
Eastham, Royceann Porter, Angelica Vannatta.
Recommendation to Council: No.
Call to Order: The meeting was called to order at 5:42 PM.
Social Justice and Racial Equity Grant: Chair Pena could not make the meeting due
to a work conflict. Falk began the meeting with a reading of an email sent by Pena.
1) Our goal is to continuously improve a process which is fair and inclusive.
2) The current process reflects a ranking based on aggregate information from all
commissioners.
3) We would greatly appreciate that if you think a part of the process didn't work well,
please tell us about different approaches that would improve it.
Falk then opened the floor to any comments from the public.
Andre' Wright asked for the Commission to clearly state what the process is for the
grants.
Falk provided an overview of the process that including, how each Commissioner reads
through the grants individually and does their own scoring and then at the end all
rankings are put together and averaged.
That ranking is provisional and then Commissioners are asked if anyone wants to make
any comments on the rankings so the rankings at that meeting are not written in stone
the meeting is the purpose to discuss as a group the applicants.
Falk noted that usually the rankings are accepted, and no one has any comment that
changes any one's consideration of the rankings except for this year there was a
-k-- -�—
la IQI ly G.
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
Munoz added that the process is at some level like a communal process, City Council
gives guidelines and a matrix to score, the Commission just recommends, the Council
ultimately makes the final decision. Organizations that are not recommended by the
Commission to be funded can always go to Council to voice their concern.
Kutzko mentioned the first year was really trial and error but this evening she wants to
hear from those in attendance to hear their comments and suggestions. Commissioners
want to do the right thing in their decisions and reach out to those in most need.
Wangui Gathua asked: How much is the grant? What is the turn around?
Munoz mentioned that in the last funding year the Commission did allow for
organizations to receive consecutive funding which concerned him.
Staff mentioned that the Commission should distinguish between consecutive funding
for the same organization in the same project versus consecutive funding of an
organization with a new project and that the total amount of the grant is $75,000.
Ferdig noted that an organization can ask for the full amount. There are no rules and
regulations on how much an organization can ask for.
RaQuishia Harrington representing Sankofa Outreach Connection mentioned that they
were one of the first grant recipients. Sankofa has since applied in the last two grant
cycles but through the process they have thought about what they were doing and how
to make improvements. Unlike a lot of other applicants, they did not have established
funds and it did help them to receive the grant.
She then inquired as to whether there are guidelines that all Commissioners follow. And
asked why Commissioners chose to continue to give funding to the same organizations
because it discourages other organizations from applying. Her suggestion is to look at
those new up and coming organization that don't have a lot of funds to begin with.
She would like to see more consistency in the scoring process.
Munoz asked her if she believes Sankofa should get funded over an organization that
has not received funding, should the Commission take that into consideration?
Harrington said the Commission should take that into account. But added that
organizations should be looking for additional funding too.
Ferdig would like to see improvements to the rubric. There is a lot in there that would
allow a Commissioner to apply their own criteria and not create consistency amongst
them.
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
Falk believes the rubric plays off the application. Each Commissioner has their own set
of values that they bring to scoring an application. Falk mentioned in the last funding
period the rubric had three additional boxes after each section for other items
Commissioners might have considered in evaluating an application. Falk said the
budget is taken as legitimate. The Commission in the past has not questioned a budget
and so amounts that are funded are not halved or split.
Charlie Eastham serves on the Housing and Community Development Commission
(HCDC). He noted that some organizations that are applying for the social justice and
racial equity grant are new. HCDC makes the recommendations to Council on who
should be funded through aid to agencies which has significantly larger funds than the
social justice and racial equity funding. He would like to see a process where just
starting out agencies could receive funding through the social justice and racial equity
grant and then, if they become established, could then go apply for funding through aid
to agencies for more long-term funding support.
Staff asked for clarification.
Eastham reported that ideally there would be a process set up whereby the Commission
would allocate their funding for new organizations but not exclusively with the goal being
they would have some path to the aid to agency funding.
Royceann Porter serves as a Supervisor but is here today in her capacity as a member
of Black Voices Project. She started by asking the Commission to individually tell her
what social justice and racial equity means to them. She added when we talk about the
grass roots organization in the community, they are all doing great work. Johnson
County through JJYD gives out $200,000 and every year it is the same agencies and
organizations. Because of this new organizations do not even stand a chance. She is
aware of organizations doing great work that have not received the social justice and
racial equity grant. For example, The Dream Center, Jones Academy of Performing
Arts. Humanize my Hoodie, and the Fifth Ward Saints. If you would ask these
organizations why they do not apply for grants they will tell you there is no point. It is
always the same people who receive all the money, even though they are the
organizations doing the work.
She would suggest when the Commission receives these applications they should go
out and into the community to see what work they do. We all know what Crisis Center
does, what DVIP does, Neighborhood Centers of Johnson County, Shelter House.
Johnson County just gave Shelter House $630,000.
She added we have to do better. The people doing the work are the people getting
screwed. They are the ones who aren't eligible for the funding. Did anyone consider the
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
question that is asked on your application, have you received grants before and if so,
how long and for how much.
She further noted that the budget is the most important thing for Commissioners to look
at. Just because they ask for X amount doesn't mean they need X amount to do it.
When you look at these bigger organizations, for example Big Brother Big Sister,
Johnson County Neighborhood Centers they close at 5. Who are the people out doing
the work after these places close There has got to be a way for the Commission to
come together and figure this out. The pot should be set for everybody. It would be
good if the Commission, after you give the money, to go out and do site visits with the
organizations you funded. Look at what you are doing because you are hurting the
people that are doing the work.
Maliabo replied that she did reach out to Jones Academy of Performing Arts and asked
them to apply and she does not know why they did not apply. Porter responded that
organizations are tired of the system and how it is set up. Why apply if we know we are
not going to get the funding. She furthered encouraged Commissioners to go out and
see what the Center for Worker Justice does, G World, and The Dream Center.
Munoz added that he does pay attention to the budget. For his own rankings he does
look at who has received funding in the past and that he did oppose funding Shelter
House because they had received funding in the last grant cycle. Social Justice for him
is correcting the natural distributions and inequities.
Porter then invited Andre' Wright back up to the podium. She then spoke on how
Humanize My Hoodie, which had applied for grant funding in the last grant cycle meets
the criteria of the grant, for example, builds community, education, and criminal justice.
She could not understand not giving them the money but giving another organization
money to take people to the movies. When Wright is out there educating on implicit
bias.
Angelica Vannatta served on the Marion Human Rights Commission and works at the
Shelter House. The Marion Human Rights Commission has a similar grant that uses
motel tax revenue to support the fund. She feels that the current application used by the
Commission is very straight forward. It appears the biggest learning curve for the
Commission has been the scoring process. So, what Marion did was use a scoring
rubric that had weighted questions. They also had a smaller group of commissioners
evaluate all the applications and give a recommendation to the entire commission. After
which they all discuss the recommendation at a regular commission meeting.
4
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
Vannatta believes that the Commission should continue the informational sessions but
should add a part that provides some perspective for organizations who have not
applied for grant funding in the past.
Because she works for Shelter House, she did point out that the funding they have
received from the Commission for two different projects were not funded by any other
grants the Shelter House has received. She also reported that it may appear that
Shelter House gets everything, but they do not.
She ended her comments by asking Commissioners to consider whether for profit
organization should be allowed to apply and to think about how the Commission can
encourage collaborations between organizations. For example, Shelter House can do a
joint application with The Dream Center.
Eastman spoke again to support the comments made by Porter. He agrees that there
are a number of predominantly Black and Hispanic organizations that are doing great
work and at a level and effectiveness of other organizations. He hopes that this
Commission and HCDC can work with the Council to establish a system of priorities and
preferences so that those groups can, if not recruited, at least apply and receive support
from this City in an easier and more effective manner.
Falk touched on his experience of serving on three rounds of the social justice and
racial equity grant process and how he still struggles with the difference between social
justice and social service. He was hoping that eventually the Commission would have a
discussion with each other and with the persons in attendance on trying to get a better
handle on what that is supposed to mean. He looks upon social justice as not being
about whether an organization is for profit or not but as fighting against the injustices
that exist. Social service is supposed to ameliorate those injustices by finding somebody
who is somehow not being treated the way they should and trying to figure out a way to
fit them in the system so that they can get more advantages from the system.
In his mind that is not combating a system that is trying to fit somebody into it. But he
thinks there is a lot of injustice inherent in the system and that those things have to be
combated but he does not see any of the organizations who applied for the grant as
fitting that definition of social justice I see them as trying to ameliorate things. And he
doesn't know if an organization that is militant would be the kind to get a grant or think
of applying for a grant from the City because the City is something that keeps the
process going, keeps the system going. There are inequities in and throughout the City
and so he was hoping the Commission would have some kind of discussion about that.
Falk noted that staff prepared a memorandum which recommended for the Commission
to define social justice and racial equity and gave some examples and he cannot think
of any application that would fit into that definition because it was really changing
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
policies, institutions, and structures and not really fitting people into existing institutions
and structures.
Falk responded to Porter's comments about knowing what groups are doing and how do
you get to know what groups are doing. Well you go out and find out, that is one way.
You also have a space on the application where the group fills out what they are doing,
and you can try to get information that way. Being on the Commission doesn't give
insight into hardly anything because in order to get the insight you have to be out in the
community seeing, feeling and hearing what is being done.
Porter then commented on a dance troupe she had in the past and that she had applied
for a $7500 grant from the AM Rotary and they (AM Rotary) asked her to bring the kids
to their 7AM meeting. So, she took 64 kids and their parents to the meeting. So it is not
just a matter of going to them but asking for groups to come to you.
Falk taking off on that said that a question could be added to the application for
organizations to provide a time or place where a few Commissioners can go and get a
sense of what work they do.
Kutzko mentioned it is disheartening that there are things being done, very important
things, in this community and that people are afraid to apply or reluctant to apply
because they have not been funded and that they really need the funding to be
successful. Is there someway to encourage persons from those organizations to come
to a Commission meeting at some point or can the Commission send someone there to
talk to or encourage them to apply.
She thinks it is important for those organizations to get involved and apply and for the
Commission to reconsider its selection criteria because she thinks there are a lot of
wonderful organizations that are being overlooked. There are a lot of things being done
that are not being properly funded and therefore cannot move forward.
Adams noted that at past meetings he has mentioned more funding from the Council so
the Commission can support more organizations. Because all these organizations are
doing good work and if there is more money, he thinks the Commission can distribute it
to a lot of organizations and right now the Commission only has $75,000 and had 28
applications if the Commission had $150,000 maybe they could give to more
organizations.
Vannatta then asked the Commission to consider a grant limit so that if you have
$75,000 you say up to $5000 that way you could award more organizations.
Gathua then responded with the definition of social justice. Those of us in that field have
played around with many words to address it even social justice is blanket it is not
on
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
addressing it and so I will go with racism and discrimination. But she will leave it there
and not go into that. She thanked Kutzko for the opening. Gathua wonders if the
application can allow for an additional question to set a date to come visit to see what
groups are doing.
Munoz believes that as a practical matter he feels the problem is it will be hard to
coordinate because of quorums but every Commissioner in their individual capacity or in
a subcommittee could go visit.
Gathua mentioned when you talk about people being discouraged from applying how do
you ensure that the historic social justice is not routine.
Maliabo said to invite us to your events so we know about events and organizations.
Munoz said organizations can also arrange to come and speak with the Commission at
their monthly meetings by contacting staff, but this shouldn't dissuade Commissioners
from going out to visit groups still.
Ferdig on a personal level wants a process that is unbiased and fair and a systematic
process for evaluation. She does not want the Commission to spend time at an
organization and give it money and then hear the "oh you favored them for X, Y, and T.
She feels the commission needs to come up with a system, a process that captures
what things are occurring and what is being done in all organizations but that can also
be evaluated fairly and justified by this Commission. She believes that is the most
difficult thing. How to create a perfect process. She does not have an answer for how to
create a perfect process.
Ford mentioned that she is in her first year on the Commission and did not participate in
the process this funding cycle (due to a conflict). One thought that has been emerging in
her brain is that it is an extremely painful place to be to be exercising justice and our
community needs a lot of it. She also knows that $75,000 per year will not solve all the
pain the City is suffering from but that it shouldn't mean we don't try. But she also thinks
there is not a perfect system, we are fighting national, international, systemic, structural
injustices.
She agrees with Ferdig that the Commission does need to figure out on their meaning
of what this grant is and how to define fairness and justice both are culturally bound.
We need to look at our own local culture to see what is fair in our community and that is
not an easy task, but she appreciated, I appreciate all the points that is what we are
here for to hear what it is like for those applying. I think more of these community
exchanges will help us find maybe not the perfect way but the best we can.
Approved Minutes
Human Rights Commission
May 15, 2019
Helling Conference Room, City Hall
Falk, I want to thank all of you for participating this evening. I appreciate and I regret
that it doesn't often happen. In terms of people who are working for your community and
many of you are and that is what prompted you to say something it gives me a lot more
things to think about and how to do things.
Kutzko I want to say thank you too because your input here tonight has given us a lot.
Thank you for taking the time.
Maliabo don't be discouraged from applying again.
Commissioners will make suggestions for change in the rubric, the mission statement,
and the application, item by item.
Adjournment: Motion to adjourn at 7:13 PM.
Member Attendance Sheet
Member
Tenn
Exp.
1/8
1/24
2/19
3/19
4/16
5/15 5/21 6/18 7/16 8/20 9/17 10/15 11/19 12/10
Maliabo
1/2021
Present
Present
Present
Present
Present
Present
McGinnis
1/2021
Present
Present
Present
Present
Present
Present
Munoz
1/2021
Excused
Present
Present
Present
Present
Present
Kutzko
1/2020
Present
Present
I Present
Present
Present
Present
Falk
1/2020
Present
Present
Present
Present
Present
Present
Pena
1/2020
Present
Present
Excused
Present
Present
Excused
Adams
1/2022
Excused
Present
Present
Present
Present
Present
Ferdi
1/2022
Present
Present
Present
Present
Present
Present
Ford
1/2022
Present
Excused
Present
I Excused
Present
Present
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Human Rights Commission: May 21
Item Number: 3.f.
Approved Minutes
Human Rights Commission
May 21, 2019
Helling Conference Room, City Hall
Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Tahuanty
Pena, Jonathon Munoz, Noemi Ford.
Members Absent: Adil Adams, Barbara Kutzko.
Staff Present: Stefanie Bowers.
Recommendation to Council: No.
Call to Order: The meeting was called to order at 5:34 PM.
Approval of April 16, 2019 Meeting Minutes: Munoz moved to approve the minutes;
the motion was seconded by Falk. A vote was taken, and the motion passed 7-0.
Funding Request for Immigrant and Refugee Association: This is a funding request
to offset the cost of World Refugee Day. The Commission decided not to provide
funding for this organization because it has received funding within this same fiscal
cycle and also was awarded $12,000 as part of the social justice and racial equity grant.
McGinnis moved to not fund, and the motion was seconded by Ferdig. A vote was
taken, and the motion passed 5-0. (Falk abstained, Ford not present).
Proclamations: Falk will accept the proclamation on June 4 for National Pride Month.
Pena will be the back up to accept if Falk cannot. Staff will ask Kutzko if she would be
interested in accepting the Juneteenth proclamation on June 18 as Kutzko serves on
the Juneteenth committee.
Iowa City Pride 2019: Iowa City Pride will be held on Saturday, June 15 in downtown
Iowa City. Ferdig and McGinnis will do a shift at the annual celebration. Pena, if
available, will serve a shift.
Speakers for Human Rights Breakfast 2019: Commissioners will think about who
they would like to see serve as Keynote for the Awards this year. Names on the list
include Charles Eastham and Melissa Shivers. Staff will send out a list of past speakers
to Commission members.
Strategic Plan and Committee Updates: There are four committees that assist in
advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena);
Public Safety (*McGinnis, Maliabo); Education (Falk, Kutzko); and Community Outreach
(*Adams, Falk, Munoz). Asterisks designates chairs of the committees.
Housing Committee: No report.
Approved Minutes
Human Rights Commission
May 21, 2019
Helling Conference Room, City Hall
Public Safety: Still working on finalizing a brochure on biased based incidents. They are
also looking at the possibility of creating a website to offer resources and a discussion
forum on biased based incidents.
Education Committee: Has been attending meetings on restorative justice and trying to
learn more about what training in terms of diversity and inclusivity is required by the
School District for staff. The committee will also be selecting the winners of the inclusive
high school teacher award.
Community/Outreach Committee: No report.
Social Justice and Racial Equity Grant: On May 15 the Commission held a work
session that allowed feedback from the public on the grant process. The Commission
will hold another work session on Thursday, June 20 at 5:30pm. At this work session, it
was decided not to take public comment. Commissioners will send any changes they
would like to see to staff no later than Sunday, June 9.
Reports of Commissioners:
Maliabo spoke on a recent incident involving a teenage girl with whom she is trying to
help.
Ford mentioned that the panel she would be speaking at on child separation from
parents at the border has been canceled.
Adjournment: Motion to adjourn at 6:44 PM.
OA
Member Attendance Sheet
Member
Term
Exp.
1/8
1/24
2/19
3/19
4116
5/21 6/18 7/16 8/20 9/17 10/15 11/19 12110
Maliabo
1/2021
Present
Present
Present
Present
Present
Present
McGinnis
112021
Present
Present
Present
Present
Present
Present
Munoz
112021
Excused
Present
Present
Present
Present
Present
Kutzko
1/2020
Present
Present
Present
Present
Present
Excused
Falk
1/2020
Present
Present
Present
Present
Present
Present
Pena
1/2020
Present
Present
Excused
Present
Present
Present
Adams
1/2022
Excused
j Present
Present
Present
Present
Absent
Ferdi
1/2022
Present
Present
Present
Present
I Present
Present
Ford
1/2022
Present
Excused
I Present
Excused
I Present
Present
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member
Awl Q-
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Public Art Advisory Committee: May 2
Item Number: 3.g.
FINAL
MINUTES
PUBLIC ART ADVISORY COMMITTEE
MAY 2, 2019 – 3:30 PM
LOBBY CONFERENCE ROOM – CITY HALL
MEMBERS PRESENT: Eddie Boyken, Vero Rose Smith, Juli Seydell Johnson, Wendy Brown,
Andrea Truitt, Ron Knoche, Steve Miller
NOT PRESENT:
STAFF PRESENT: Marcia Bollinger, Morgan Musselman
PUBLIC PRESENT: David Keffala-Gerhard, Anne Thomas, Thomas Agran, Steve Schuette,
Nancy Bird
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
David Keffala-Gerhard and Anne Thomas, two first-year students at the University of Iowa
presented their project—a mural on gun violence to be established in downtown Iowa City—to
the Committee. Thomas informed the Committee that last year, school shootings happened once
per week on average but that these shootings are not spoken about with the seriousness and
attention they merit, which is what Keffala-Gerhard and Thomas are trying to address with their
project, so they can start the conversation in their own community. Keffala-Gerhard stated that
they chose a mural because it had a sense of permanence that serves as a constant reminder of
school shootings and the work that needs to be done to address it and because it could act as a
hand raised rather than a finger pointed. Thomas stated that they partnered with Students Against
School Shootings (SASS), an organization made up from students from Iowa City high schools,
in order to gather their input and ensure that the mural represents their vision. Thomas stated that
the mural was designed by the students and that they hope it will be painted in a paint -by -numbers
manner to encourage participation by students and faculty of Iowa City schools and, to increase
the impact of this project, they would like to have stations outside of where the mural is being
painted where eligible students can register to vote and contact their senators to encourage the
idea that they can make positive change in their community. Keffala-Gerhard stated that the artist
who has designed the mural based on the feedback of these high schoolers is Kate Goodman, a
high schooler herself who was just nominated as a finalist in the visual arts category by the
National YoungArts Foundation last year, and who plans to pursue an art career upon graduating
from high school. Keffala-Gerhard stated that the design for the mural was generated by asking
the high schoolers involved in SASS to provide feedback on how they would like to promote their
message and start a conversation about the issue through a mural. Keffala-Gerhard and Thomas
showed the committee the current proposed design for the mural. Thomas stated that they would
like to place the mural on a wall of the parking ramp on Burlington St. and Clinton St. because
such a structure provides shelter during the painting process and during the murals lifetime,
because the wall is a long and low space which makes it easier to have many people painting at
one time, and because it is in a highly -trafficked area of Downtown Iowa City. Keffala-Gerhard
stated that they need to acquire permission to use this space and need the art to be approved.
Keffala-Gerhard stated that in terms of a budget they believe the mural will cost roughly $1,500
because the work is all volunteer, the design has been given in-kind, the Downtown District has
also been providing in-kind consultation, and they would like to use high-quality materials to
ensure longevity. Keffala-Gerhard stated that they have some funds that could cover this $1,500
partially and, depending on how fast they can get the project approved, plan to start painting as
soon as possible with an early fall deadline. Thomas stated that they are pursuing funding and
approval of the parking garage space, though they would be grateful for any space they receive
permission to paint the mural on.
Vero Rose Smith stated that at this point there is not a formalized process for the Committee by
which they address project proposals such as this. Marcia Bollinger stated that they are looking
to develop a more comprehensive plan to address situations such as this. Rose Smith asked what
next steps would be. Bollinger responded that two years ago, a process of making public spaces
available for art installations was drafted and that they got as far as determining how that may
interact with the pedestrian mail and other high-profile locations, but that they did not get as far
as determining how that process would work in interior parking ramps or other buildings. Bollinger
stated that these students have not yet received approval for the parking ramp location but that
the Transportation Services Coordinator is aware of the project who would prefer to wait until the
policy process is completed unless the Committee would like to give a different recommendation.
Rose Smith asked what the process of giving a recommendation would require. Bollinger stated
that they could suggest that the process still needs to consider on our and end that the proposal
would be considered upon a more formal process being developed.
Rose Smith thanked Keffala-Gerhard and Thomas for coming to the Committee to present their
project. Rose Smith stated that, in order to keep with their timeline, it would be in their interests
to pursue a different site for the project, as she believes it is unlikely that they'll be able to approve
the project in time. Bollinger stated that when the strategic plan is approved, the Committee could
readdress this project, but that would likely be in August, by which point Keffala-Gerhard and
Thomas would like to have the project mostly completed. Thomas stated that their deadline is
very flexible, only that early fall would be ideal, but that they understand if that deadline is not
possible and are more than willing to change it if need be. Keffala-Gerhard stated that he and
Thomas are dedicated to making this project real, as well as the students who have helped create
the project, so they are willing to wait as long as they need to in order to have this mural painted
in the site they have determined to be ideal. Keffala-Gerhard stated that the sooner they can get
the mural done, the better, as the issue it addresses is urgent. Bollinger asked if they had pursued
any other locations. Thomas Agran stated that he has been working closely with Keffala-Gerhard
and Thomas and suggested they come to the City because he believed the Committee had a
process for approving projects such as this and because he believed it would be wise to pursue
Council approval potentially. Agran stated that finding an alternative location is not exactly the
path he would pursue, rather he believes it is up to the community and artist to identify the location
and then up to the Committee to establish a rubric by which they determine if the project works
appropriately. Agran asked about murals that have been put up on public buildings already and
what the process was for that. Bollinger responded that those murals were different as those
murals were initiated by the PARC, funded entirely through Public Art funds and a Call to Artists
was issued for all three locations.
Steve Miller stated that he loves the idea of developing a rubric for this situation as a part of the
strategic plan, but that doing so is a long process, and asked what the Committee could do at this
point to move the project forward. Bollinger stated that they could make a recommendation, but
that they initially need to get a review from the staff who are responsible for the facility in which
the mural would be painted in case there are concerns or maintenance issues. Bollinger stated
that she has spoken with the Transportation Services Coordinator who said that she is more
comfortable waiting for a formal process to be designed than making the decision without it.
Keffala-Gerhard asked if they could coordinate a meeting with the Transportation Services
Coordinator to discuss the project. Bollinger responded yes and that she will connect them. Ron
Knoche recommended that they add a discussion of this project to the agenda for next month's
Committee meeting to officially voice their support of the project. Keffala-Gerhard and Thomas
thanked the Committee for listening to their proposal.
CONSIDERATION OF MINUTES OF THE APRIL 4, 2019 MEETING
Knoche moved to approve the April 4, 2019 minutes. Juli Seydell-Johnson seconded. Motion
passed unanimously.
UPDATE REGARDING PUBLIC ART STRATEGIC PLAN PROCESS AND SURVEY
The Strategic Plan Subcommittee members reviewed the survey results to the whole Committee.
Bollinger passed out packets of the collected written survey responses to Committee members.
Bollinger stated that she was impressed with the thought and general positivity of the comments
many survey -takers made. Bollinger stated that she and Morgan Musselman will work on creating
a list of the comments that emerge most frequently out of the written responses. Bollinger reflected
that the benches and murals seemed to be most popular while the performing arts did not seem
to be popular. Bollinger stated that there was a nice blend of demographics in terms of where
neighborhood survey respondents lived. Bollinger stated that she found responses regarding the
role of public art to be interesting and that the fact that establishing a sense of place and inspiring
creativity were popular responses. Bollinger stated that the display at the librargot many
responses and on the Ped Mall they got about 40 more, which are not included in the packets
given to the Committee. Rose Smith stated that the next steps in formulating the strategic plan
are another arts professionals meeting on May 9 and the public meeting on May 15, following
which they will work on a physical draft about which they will solicit feedback from the whole
Committee. The subcommittee continues to be the main authors of the document. Rose Smith
asked the Committee what they believe they should ask in the upcoming meetings and what form
they should take. Miller stated that the overarching question for him is how to take this data and
use it to influence the strategic plan, suggesting it needs to be broken down into more manageable
pieces. Miller stated that they could ask meeting attendees if there is something specific that they
would like to see in the strategic plan. Bollinger stated that, if possible, the subcommittee should
reconvene before the arts professionals meeting to walk through their goals for the meeting.
Bollinger stated that in the master plan created years ago, they just focused on creating zones in
which public art could be located but that they didn't necessarily focus on types of art or the
purpose it should serve, etc. What the survey responses are showing here is that the strategic
plan should be broader and more general than the draft master plan outlined. Miller stated that it
may be useful to take sections of the master plan and share it with the groups during the meetings
to generate discussion. Seydell Johnson stated that it could be useful to work on an overall
mission statement for the plan, especially in the arts professionals meeting. Rose Smith stated
that they will send out survey data to the arts professionals on the steering committee so that they
can review the responses and familiarize themselves with ideas gathered from the survey. Rose
Smith stated that they can use the arts professionals meeting to brainstorm what would be useful
to discuss during the public meeting. Seydell Johnson stated that the public meeting would be a
good opportunity to test out the ideas/statements created in the arts professionals meeting too.
Bollinger stated that she sees the next public meeting as an interactive event. Nancy Bird stated
that it looks like, based on survey responses, there is interest in having downtown continue to be
a focal point for public art and that it seems to be an area many respondents live near, and asked
if the public meeting could be relocated to downtown. Bollinger stated that the location of the
public meeting—the Ashton House—was chosen to move the discussion out of downtown to
encourage a focus on other places. Agran stated that having the meeting in the most affluent part
of town and in a somewhat inaccessible place could be a challenge and asked if it could be moved
to a more accessible place for the greater public. Bollinger responded that it is too late to relocate
the arts professionals meeting from the Ashton House but that the public meeting could be
relocated to the Robert A. Lee Recreation Center.
REVIEW OF FARMER'S MARKET CALL TO ARTISTS
Seydell Johnson stated that she made contact with the artist the Committee initially decided on
last year and that the artist has already fabricated some of the project. Seydell Johnson would
still like to pursue the project and have it completed by the end of the fiscal year. Seydell Johnson
stated that artist said she would deliver the signed contract to her at the end of next week and
she would provide a weekly update of progress. She will not receive any compensation until the
artwork is installed. Therefore no RFP is needed.
DISCUSSION OF UNEXPENDED FY19 FUNDS/PROJECTS
Bollinger stated that she would like to review unexpended funds for FY19. She stated that they
had discussed at the April meeting the Riverfront Crossing Park community art project for which
there is $2,000 side aside. Bollinger stated that she evaluating projects that all age groups could
participate in. She passed around photos of a birdhouse -decorating idea and photos of a kite -
decorating idea. Seydell Johnson clarified that these would not be completed to display in the
park, but for people to take home with them. Seydell Johnson stated that the grand opening date
is Saturday, July 20. Miller asked when the Snelson relocation will take place. Seydell Johnson
stated that it will happen after the grand opening of the park and will likely be complete in the fall.
Miller stated that it would be fun to have a standardized kit for either the kit or birdhouse project,
whichever the Committee decides, in addition to a bigger competition for artists to complete before
the grand opening, at which the winning kites/birdhouses could be displayed. Seydell Johnsons
stated that the site is very open and windy, which bodes well for kites, unless it is a rainy day
whereas the birdhouses could be done no matter the weather. Seydell Johnson suggested taking
the ideas back to the staff who will be working the event and gathering their input.
Bollinger stated that the performance art project was discussed at the April meeting and that the
Committee decided they would like to fund a performance-based project because they had never
done so before. $2,000 was allocated to this project. Rose Smith stated that because there are
so many existing events that involve this component, maybe the Committee should offer these
funds to sponsor an event/ public performance that is already building momentum, rather than
trying to create a separate event. Seydell Johnson suggested that they use the funds to have
family -based entertainment at the Riverfront Crossings grand opening. Agran expressed
confusion on what the committee was trying to do with these unexpended funds and asked if they
had issued an RFP. Seydell Johnson replied that they had set funds aside for different projects
the Committee was interested in pursuing this fiscal year and at this point they are specifically
designating those funds.
Seydell Johnson stated that they could start arranging public meetings soon for the Creekside
Community Garden Placemaking Project to gather feedback on what kind of art people would like
to see in the park. Seydell Johnson clarified that the Committee had decided to continue doing
placemaking projects with artists Cara Briggs Farmer who completed the Chadek Green project
and generated the design by holding public meetings.
Bollinger stated that there were $548.74 in extra electrical costs associated with the installation
of the City Hall Lobby Art Project that she suggests the Committee cover. Bollinger stated that
she was contacted by the owner of the property on which the mural alongside the Dulcinea shop.
He said he was repairing some of the stucco on the wall which would impact a small portion of
the mural. Bollinger stated that the mural was painted in 2001 and in 2009 extensive repair was
done on the stucco. Bollinger stated that the Committee is not obligated to fund these repairs, as
they were only obligated to help maintain the project for five years after the mural's completion.
Miller asked if the repairs are being done this fiscal year. Bollinger replied that the repairs to the
stucco had not occurred yet and was unsure of the time frame. Bollinger stated that the Committee
needs to use the maintenance funds in some way or another before the end of the fiscal year in
order to not lose them. Agran asked if there was no way in the City's structure that would allow
for a carrying -over of those funds, as that is something many other cities do with their maintenance
funds, as that could prevent spending these funds on something frivolous and allow the
Committee to save up for a large-scale repair of a project when that need arises. Bollinger replied
that the way the funding exists currently, they must commit these funds otherwise they lose them.
Agran asked if they could use the extra maintenance funds and other uncommitted funds for those
who were turned away during the matching funds process to fund their projects.
Bollinger stated that she has other ideas as well for these uncommitted funds. Bollinger stated
that the South District is working on funding a mural to go on Faith Academy's wall facing
Broadway St. and that they have already gathered about $2,500 and applied for an Iowa Arts
Council grant for $3,000 for the project, which is estimated to cost about $13,000 total. Bollinger
stated that they are actively pursuing other funding opportunities. Bollinger stated that the artist
Nick Meister and others working on the project plan to gather public feedback about what they
would like to see represented through the mural and that the mural will ultimately be painted in a
paint -by -number manner. Rose Smith asked how the Committee could commit funds to this
project if the project is not going to be completed within the fiscal year. Bollinger suggested the
uncommitted funds could be carried over and go toward this project. Truitt asked if these funds
were to be committed to this mural, would they also be able for matching funds later. Bollinger
replied that would be up to the Committee to decide.
Bollinger stated that she had another opportunity for the Committee to consider. Bollinger stated
that she has been working on finding ways of encouraging youth in neighborhoods to get out and
get moving. Bollinger stated that there is a program that is a joint project between the School of
Public Health and the City called Invest Health that has committed funds to specific
neighborhoods that have been shown to have a higher percentage of health issues. She
continued that they've been focusing specifically on asthma and whether that is directly related to
quality of life in a neighborhood. Bollinger stated that they've also been working with University
health professionals who have committed to helping get children with health/weight programs
more active. Bollinger stated that if a doctor writes out a prescription to a parent that prescribes
certain activities the doctor wants the parent to do with their child to address a given health issue,
there is a higher chance success than if the doctor were to just make an informal suggestion.
Bollinger stated that they have talked about hiring an artist to create colorful painted playground
markings/games/ activity paths on trail systems to get children and adults engaged in movement.
Bollinger showed Committee members examples of these activity paths. Seydell Johnson stated
that these would be fun to have close to bus stops as well.
Seydell Johnson stated that she has a maintenance idea for the Robert A. Lee Recreation Center.
Seydell Johnson stated that they just hung up a quilt in the Rec Center to the right of the STEAM
mural near a small reading nook, but that the quilt does not currently have any protective
plexiglass around it as that would cost $500 and they do not currently have that money in their
budget.
Rose Smith asked how the Committee should go about committing these funds. Knoche stated
that in the future they should make a request for maintenance funds to exist like a CIP account
where the funds carry over from year to year versus the general fund where they go away if
unexpended. Agran stated that he was surprised that a consultant wasn't hired to help with the
creation of the strategic plan because those currently working on it are volunteers from the
Committee and he wonders if there is a possibility to use some of these funds toward hiring a
consultant to help finish drafting the strategic plan. Miller asked what this would cost. Agran stated
that it would depend on the scope of their involvement, but that any amount spent would help the
strategic plan subcommittee draft the plan. Bollinger stated that part of the strategic plan should
also address where the Committee wants to find more permanent, sustainable funding and, once
such funding is secured, then they can invest in a far more substantial plan. Agran stated that no
matter the size of the budget, there should be a mission statement about how those funds should
be spent so that the funds can be used more strategically to fulfill that mission statement. Seydell
Johnson stated that, while various ideas for the uncommitted and maintenance funds are being
discussed somewhat haphazardly at this meeting, the overall budget for the Committee was
discussed thoroughly over many meetings, and that the funds are not being used lightly or without
deep consideration of their impact through funding a given project. Seydell Johnson stated that
she doesn't disagree that having a consultant is a bad idea, but for the $2,000 they have available
to pay that consultant, they wouldn't be able to do much more than formatting.
Rose Smith asked the Committee if they would like to formally commit these funds to certain
projects. Truitt expressed concern over the amount of money going to the opening of Riverfront
Crossing Park which, with the grand opening art project and family-oriented entertainment would
be $4,000. Brown agreed that this seems like a lot for one event. Bollinger proposed that the
Committee uses these funds for a performance art event in a neighborhood, perhaps in the South
District, where they could use the funds for a significant and impactful event rather than using the
funds to contribute to an already -existing event. Seydell Johnson asked if they could complete an
event in such short notice. Brown stated that she had been under the impression that these funds
would be used for a specific project chosen by the Committee after issuing an RFP and reviewing
submissions. Rose Smith stated that she was also under this impression or that a portion of the
matching grant would be specifically used for performance art pieces. Miller stated that if they do
decide to do an RFP, they can make that commitment now and avoid losing these funds. Seydell
Johnson motioned to designate the $2,000 in performance art funding for an RFP project to fund
a community performance event that must be completed by December 31, 2019. Miller seconded.
Motion passed unanimously.
Seydell Johnson motioned use $548.74 from the intendance fund to pay for electrical costs
associated with the installation of the City Hall Lobby Art Project. Brown seconded. Motion passed
unanimously.
Truitt motioned to commit $500 from the maintenance fund to pay for a protective plexiglass cover
to protect the new quilt placed in the Robert A. Lee Recreation Center. Miller seconded. Motion
passed unanimously.
Rose Smith asked if the mural outside Dulcinea is within the Public Art Program's inventory
despite being on private property and if public funds could therefore be used towards its repair.
Bollinger responded that the project was a joint project between the property owner, Dulcinea,
and the City years ago and that the contract with them stated that the City is only responsible for
helping maintain the mural for five years, so the question for the Committee to answer is whether
they would like to continue contributing funds toward the repair and maintenance of this mural.
The Committee decided not to continue maintaining this mural. Rose Smith stated that ideally
there would be a plan for every piece of artwork in the inventory with estimates of their
depreciating costs and of the cost of eventual maintenance, cost of evaluation, and cost of
reevaluation. Bollinger suggested that these remaining maintenance funds be used for another
project. Seydell Johnson motioned for the remaining funds in the maintenance fund to be moved
to be considered uncommitted funds. Knoche seconded. Motion passed unanimously.
Seydell Johnson stated that the project that seems most likely to use the funds quickly and in
fulfilment of goals similar to the Committee's is the South District mural. Bollinger stated that the
other alternative is that those working on this mural come before the committee in the next fiscal
year to request funding, as the mural will not be completed until next year.
Bollinger suggested contacting Sayuri Hemann to see if she would be interested in working on
the activity path project and, if she is not interested, to select another artist or issue an RFP.
Knoche stated that he has concerns regarding liability issues resulting from paint placed on
private sidewalks or public sidewalks maintained by adjacent private property owners. Knoche
suggested that these activity paths be placed on a trail system or within a public park. Brown
stated that she is concerned having these pieces on trails would not actually be conducive to
children playing on them, as there are other passersby and bikers using those paths. Rose Smith
suggested outside the Recreation Center near the bus stop. Bollinger suggested that the
Committee looks for a location that would be most conducive to children regularly engaging with
these activity paths. Brown suggested they be placed in school playgrounds. Bollinger stated that
this would be possible if the school agreed. Miller stated that that is a highly accessible location.
Seydell Johnson suggested contracting Sayuri Hemann so she can explore the idea, and then
deciding the location as the details of the project are worked out. Seydell Johnson motioned to
use the remaining uncommitted funds to hire an artist, hopefully Sayuri Hemann, to develop the
idea of placing fun kids -oriented activity paths at (a) location(s) to be decided at a later date. Miller
seconded. Motion passed unanimously.
COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS
Miller stated that John Engelbrecht had sent an email about a watershed public art proposal in
Des Moines and asks the Committee to please advertise the proposal to those they know.
Bollinger stated that she will forward to the email to Committee members.
STAFF REPORTS
Bollinger stated that the next PAAC meeting will take place on June 6, 2019 which will be after
Arts Fest where they will be hosting Kidztent and that it would be nice to have some Committee
members there as volunteers. Bollinger stated that Jason Snell is committed to having a
workshop/performance during the Block Party at the Public Library. Bollinger stated that they are
still trying to coordinate performances with a junior high/high school-age group and with a younger
group of kids. Seydell Johnson stated that at the grand opening they plan to have display boards
informing people where the Snelson sculpture will be located.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
Steve Schuette informed the Committee that he is a local artist looking to arrange a city-wide
studio tour similarto the one held in Galena, IL called Twenty Dirty Hands. Rose Smith stated that
she recently discovered—thanks to the research of an intern at the Stanley Museum of Art—that
the Stanley used to sponsor a studio walk in Iowa City, so she is very excited to hear this idea.
Bollinger stated that the Committee is more than willing to assist Schuette with this project. Rose
Smith stated that the Stanley would also be interested in assisting him.
ADJOURNMENT
Knoche moved to adjourn. Truitt seconded. Meeting adjourned at 5:25 p.m.
Public Art Advisory Committee
Attendance Record
2018-2019
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Term
Name
Expires
8/2
9/6
10/4
11/1
12/6
1/10
3/7
4/4
5/2
Wendy
Brown
01/01/20
x
x
x
x
O/E
O/E
x
x
x
Erin
Fitzgerald
01/01/20
Ron
Knoche
x
x
x
x
x
x
x
x
x
Juli
Seydell-
x
x
x
x
x
x
O/E
x
x
Johnson
Vero
Rose
Smith
01/01/21
O/E
x
x
x
x
x
x
O/E
x
Steve
Miller
02/01/21
x
x
x
x
x
x
x
x
x
Andrea
Truitt
01/01/22
--
--
--
--
x
X
x
x
x
Eddie
Boyken
01/01/22
--
--
--
--
--
x
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Senior Center Commission: April 18
Item Number: 3.h.
Approved Minutes
April 18, 2019
MINUTES
SENIOR CENTER COMMISSION
APRIL 18, 2019
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kenn Bowen, Cheryll Clamon, Scott Finlayson, Zach
Goldsmith, Hiram Webber
Members Absent: Lorraine Dorfman
Staff Present: LaTasha DeLoach, Kristin Kromray
Others Present: Angela McConville
CALL TO ORDER:
The meeting was called to order by Bowen at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE FEBRUARY 21, 2019 MEETING:
Motion: To accept the minutes from the February 21, 2019 meeting. Motion
carried on a vote of 5/0. Finlayson/Goldsmith
PUBLIC DISCUSSION:
None.
COMMISSION ASSIGNMENTS:
Webber will attend an upcoming City Council meeting.
Bowen will attend an upcoming Board of Supervisors meeting.
OPERATIONAL OVERVIEW:
The Senior Center will have an Open House on May 2"d from 4-7 PM. DeLoach
asked Commissioners to help get the word out about the event.
Approved Minutes
April 18, 2019
The Senior Center is now partnering with UnitedHealth Care to provide free
membership for people who have specific insurance plans through UnitedHealth
Care's Renew Active benefit.
DeLoach would like to partner with Horizons on providing lunch to children. The
Parks and Rec department has a similar program but they are only serving at
Mercer Aquatic Center. DeLoach believes that having another site will be
impactful for the community.
Staff is continuing to work on the remaining policies. DeLoach reviewed the
policies that were in the packet.
Motion: To approve the Code of Conduct Policy. Motion carried on a vote
of 5/0. Finlayson/Webber
Webber noted the importance of having community partners and was glad to see
this policy.
Motion: To approve the Community Partnerships Policy. Motion carried on
a vote of 5/0. Clamon/Goldsmith
Motion: To approve the Fee Based Classes and Programs. Motion carried
on a vote of 5/0. Clamon/ Webber
Motion: To approve the Field Placement of University Students. Motion
carried on a vote of 5/0. Goldsmith/Finlayson
Motion: To approve the Participant Confidentiality. Motion carried on a vote
of 5/0. Webber/Finlyason
Jessica Bristow arrived at meeting.
Goldsmith questioned listing out the specific employee positions in the Personnel
Policy. He was concerned that if the budget changed and the Senior Center had
more or less staff the policy would be incorrect. DeLoach noted all policies can
be amended if needed.
Motion: To approve the Personnel Policies. Motion carried on a vote of 5/0.
Clamon/ Webber
Commissioners felt that number 5 and 6 in the Commission policy were unclear.
Commissioners would like clarification on how many terms a commissioner may
serve and under what circumstances they could be reappointed.
2
Approved Minutes
April 18, 2019
Motion: To defer approval of the Senior Center Commission policy until
clarification from the City attorney is given. Motion carried on a vote of 5/0.
Finlayson[Webber
Motion: To approve the Volunteer Leadership Groups policy. Motion
carried on a vote of 5/0. Goldsmith/Clamon
Motion: To approve the Volunteer policy. Motion carried on a vote of 5/0.
Clamon/Goldsmith
Jessica Bristow, the City's historic preservation planner, explained the purpose of
the rezoning sign currently in front of the Senior Center. She explained that while
the Senior Center has been on the national registry for over two decades it is not
currently on the local historic registry. There are 3 city properties that are being
considered for this designation. Both the national and local historic registries
make it possible to receive state and federal tax credits for preservation. The
local designation only concerns the exterior of the building. It will save the
property from being demolished or reconfigured as to be unrecognizable. The
designation has been approved by the Historic Preservation Commission and the
Planning and Zoning Commission. It will be discussed at the upcoming City
Council meeting on Tuesday.
COMMISSION DISCUSSION:
Motion: To appoint Angela McConville as the Johnson County Senior
Center Commission representative. Motion carried on a vote of 5/0.
Finlayson/Goldsmith.
Clamon asked if there any been movement on the parking congestion in the
Tower Place parking and permit lane signage. DeLoach said the parking
department is aware of the parking concerns.
Motion: To Adjourn. Motion carried on a vote of 5/0. Finlayson/ Goldsmith
Approved Minutes
April 18, 2019
Senior Center Commission
Attendance Record
Name
Term Expire
5/17/18
6/21/18
7/19/18
8/16/18
9/20/18
10/18/18
11/15/18
12/13/18
1/24/18
2/21/19
3/21/19
4/25/19
Kenn Bowen
12/31/20
X
X
X
X
NM
X
X
NM
X
X
NM
X
Cheryll Clamon
12/31/18
X
O/E
X
X
NM
X
X
NM
O/E
X
NM
X
Lorraine Dorfinan
12/31/19
X
X
X
O/E
NM
X
X
NM
X
X
NM
O/E
Robert (Scott)
Finlayson
12/31/20
X
O/E
X
X
NM
X
O/E
NM
X
O/E
NM
X
Zach Goldsmith
12/31/21
--
--
--
--
--
X
X
NM
X
X
NM
X
Kathy Mitchell
12/31/19
X
X
--
--
__
__
--
NM
--
Margaret Reese
12/31/17
X
X
X
X
NM
X
X
NM
--
--
NM
--
Hiram (Rick)
Webber
12/31/20
X
X
X
X
NM
X
X
NM
X
X
NM
X
Key X =
Present
O =
Absent
O/E =
Absent/Excused
NM=
No meeting
-- =
Not a member
4
Item Number: 31
i
CITY OE IOWA CITY
www.icgov.org
July 2, 2019
ATTACHMENTS:
Description
Telecommunications Commission: April 22
APPROVED
Iowa City Telecommunications Commission
04/22/2019 Meeting Minutes
Pagel of 4
Minutes
Iowa City Telecommunications Commission
April 22, 2019 — 5:30 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A
Call to Order: Meeting called to order at 5:34 P.M.
Members Present: Matthew Brenton, Gina Reyes, Adam Stockman
Members Absent: James Pierce
Staff Present: Ty Coleman
Others Present:
Recommendations to Council: None
Approval of Minutes:
Stockman moved and Reyes seconded a motion to approve the March 25, 2019 minutes as
presented. The motion passed unanimously.
Announcements of Commissioners:
Commission members exchanged introductions with newly -appointed member Gina Reyes.
Short Public Announcements:
None.
Post -franchise role of the Telecommunications Commission:
Brenton summarized that due to the expiration of the local cable TV franchise agreement last
year, the Commission was reconsidering its role moving forward. Brenton said that a draft
document was being developed that would propose to the City Council that it formally consider
the feasibility of municipal broadband. He said the group had concluded that if Council did not
have interest in looking into the topic, that the group would not serve a purpose.
Brenton said there had been other groups that had gone through a similar process, such as the
Climate Action Committee. He said members of the Commission seem to agree that ensuring
access and affordability of broadband Internet service is important and that investigating
municipal broadband by way of a committee could be the best way to act on that mission.
Reyes expressed agreement with the direction of the proposal.
Brenton said that since the Commission began having discussions about its future role, ImOn
has indicated its intention to expand its Internet service into the neighborhoods of Iowa City.
Brenton said that a draft of the proposal would be available for discussion at the next meeting.
Mediacom's Connect2Compete program:
Brenton said he had researched the program and found that Connect2Compete is not a
APPROVED
Iowa City Telecommunications Commission
04/22/2019 Meeting Minutes
Page 2 of 4
Mediacom-specific program, but rather is operated by a non-profit called Everyone On. He said
information can be found at www.callforaction.org/Connect2Comoete. Brenton discovered that
all of the terms found in Mediacom's promotion of the program are the same as those found in
the non -profit's nationwide program. Brenton said he felt it was unlikely that the Commission
would be able to influence a change in the terms.
Stockman agreed that it no longer makes sense to discuss the topic. He noted that he had
thought it was strange to have a requirement that an applicant to the program not already be a
Mediacom customer, but that now knowing it is a national program provides more clarity. He
said the requirement would likely make the program more appealing to Internet providers, given
that the program would not reduce a company's full -price customer base by offering lower-cost
service to some of its existing customers. Stockman agreed that it would be likely the City
would have little influence over a national program, as opposed to a local one. Brenton
proposed that the group drop the topic from consideration. Stockman and Reyes agreed.
Consumer Issues:
Brenton asked Coleman if there had been any further communication with the customer in the
March 2019 complaint report who had complained of having to wait several days for an
appointment to investigate his Internet service outage. Coleman said he still had not received a
response after having provided the customer with information and an offer to connect with
Mediacom. Coleman said it wasn't uncommon for a customer to encounter an issue and for
them to contact his office in a moment of frustration, but not respond after he has reached out to
assist them.
Reyes asked if residents would know to contact the City's Cable TV Office if they had DSL
service with CenturyLink rather than cable Internet through Mediacom. Coleman said he does
receive some complaints from CenturyLink customers. Brenton asked if Cable TV Office
contact information was still printed on Mediacom bills. Coleman said the City had recently
asked Mediacom to remove the City's information from bills since the City was no longer the
franchising authority.
Brenton noted that the City's Cable TV Office has been able to assist residents, in many cases,
by simply getting them connected someone local, who can understand the issues more clearly.
Coleman said that many complaints seem to result from customers having spoken only with
someone from a call center.
Coleman referred to an issue in the February 2019 complaint report and said that he was
notified by local Mediacom staff that cable service was now available to the residents at Cross
Park Place.
Mediacom Resort:
Coleman said he hadn't received anything from Mediacom over the last month.
Lgcal Access Reports:
Brenton asked if Public Access Television (PAN) would continue to send a representative to
the meetings of the Commission, noting that the Library had recently decided it would no longer
have someone attend. Coleman said a PAN report had been submitted and was included in
the meeting packet. He said if the City Council agrees that the group should focus on looking
APPROVED
Iowa City Telecommunications Commission
0412212019 Meeting Minutes
Page 3 of 4
into the feasibility of municipal broadband, it may not make sense for the access channels to
have a representative present.
City Cable TV Office Report:
Coleman referred to the report the Cable TV Office had submitted in the meeting packet. He
noted that the Cable TV Office had recently acquired some new camera equipment that will help
to improve the quality of long -format productions and require fewer resources. Coleman said
that two of his staff are now certified to fly the City Cable TV Office's aerial imaging drone, which
will be used for acquiring video and pictures to be used in video projects as well as to meet the
needs of City departments. He said the Parks and Recreation Department had recently
requested aerial images of the newly -developed Riverfront Crossings Park.
Adjournment:
Stockman moved and Reyes seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 5:58 p.m.
APPROVED
Iowa City Telecommunications Commission
04/2212019 Meeting Minutes
Page 4 of 4
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Gowder
Bergus
Brenton
Johnk
Pierce
05/2112018
x
o/c
x
x
x
06/25/2018
x
x
x
o/c
x
07/23/2018
Meeting not held due
to lack of quorum.
vacant
vacant
08/27/2018
Meeting not held due
to lack of quorum.
vacant
vacant
9/24/2018
x
vacant
x
vacant
x
Paterson
10/22/2018
x
o
x
vacant
x
11/2612018
Meeting not held due
to lack of quorum.
vacant
12/17/2018
x
o
x
vacant
x
01/22/2019
Meeting not held due
to inclement weather
and lack of quorum.
vacant
resignation
Stockman
02/25/2019
x
vacant
x
x
o/c
Reyes
03/25/2019
resignation
o/c
x
x
x
04/22/2019
vacant
x
x
x
o/c
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)