Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2019-08-20 Bd Comm minutes
Item Number: 3.a. CITY OC IOWA CITY www.icgov.org August 20, 2019 ATTACHMENTS: Description Community Police Review Board - July 11 CITY OF IOWA CITY �'` w Zz� w � -T4 MEMORANDUM Date: 07/12/19 To: Mayor and City Council From: Staff Member of Community Police Review Board Re: Recommendation from Community Police Review Board At their July 11, 2019 meeting the Community Police Review Board made the following recommendation to the City Council: (1) Accept CPRB FY19 Annual Report (2) Accept CPRB #19-01 Additional action (check one) X No further action needed Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action SAECform.doc Final/Approved COMMUNITY POLICE REVIEW BOARD MINUTES -July 11, 2019 CALL TO ORDER: Vice -Chair Galpin called the meeting to order at 5:32 p.m. MEMBERS PRESENT: Sam Conaway, Monique Galpin, Orville Townsend MEMBERS ABSENT: Latisha McDaniel, David Selmer STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Captain Denise Brotherton RECOMMENDATIONS TO COUNCIL (1) Accept CPRB FY19 Annual Report (2) Accept CPRB report on Complaint #19-01 CONSENT CALENDAR Motion by Townsend, seconded by Conaway, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 06/11/19 Motion carried, 3/0, McDaniel and Selmer absent. NEW BUSINESS FY19 Fiscal Year Report — The Board reviewed the draft annual report, no changes were made. Motion by Townsend, seconded by Galpin, to forward the draft FY19 annual report to the City Council. Motion carried, 3/0, McDaniel and Selmer absent. OLD BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION Townsend reported that he had attended the June 18th City Council meeting to recap the purpose of the Boards proposed amendment to the Ordinance and By -Laws regarding a Council Liaison. Olney added that the requested Ordinance change would be on the July 16th Council agenda to be voted on for first consideration and Board members were welcome to attend. STAFF INFORMATION None. CPRB July 11, 2019 Final/Approved EXECUTIVE SESSION Motion by Galpin, seconded by Townsend to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, McDaniel and Selmer absent. Open session adjourned at 5:39 P.M. REGULAR SESSION Returned to open session at 6:13 P.M. Motion by Conaway, seconded by Townsend to accept the CPRB report on Complaint #19-01 and forward to City Council as presented. Motion Carried 3/0, McDaniel and Selmer absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change) • August 13, 2019, 5:30 PM, Helling Conference Rm • September 10, 2019, 5:30 PM, Helling Conference Rm • October 8, 2019, 5:30 PM, Helling Conference Rm • November 12, 2019, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Townsend, seconded by Conaway. Motion carried, 3/0, McDaniel and Selmer absent. Meeting adjourned at 6:16 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2018-2019 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 8/21/18 9/11/18 10/9/18 11/13/18 12/11/18 1/8/19 2/20/19 3/12/19 4/9/19 4/29/19 5/14/19 6/11/19 7/11/19 NAME EXP. Donald 7/1/19 X X O X X X X X X X X X King Monique 7/1/20 X X X X X X X X X X X X X Galpin Orville 7/1/20 X X X X X X X X X X X X X Townsend Latisha 7/1/21 ------ ------ X O X X O X X X X X O McDaniel David 7/1/21 O X O X O X O X X X X X O Selmer Sam 7/1/23 _ X Conaway KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member COMMUNITY POLICE REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board formerly known as Citizens Police Review Board and now known as Community Police Review Board (hereafter referred as the CPRB), consists of five members appointed by the City Council. The CPRB has its own outside legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least one community forum each year for the purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2019 Meetings The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as necessary. During FY19 the Board held twelve meetings and one Community Forum. ICPD Policies/Procedures/Practices Reviewed By CPRB The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the CPRB meetings, and was available for any questions Board members had regarding these reports. Presentations In April of 2019 the Board held its eleventh Community Forum as required by the City Charter. Board members were introduced and a summary given of the boards duties. Chair King then introduced Police Chief Matherly. Chief Matherly presented an overview of the police department and spoke about the departments excellence in service mission. Captain Denise Brotherton gave a summary of the responsibilities of the Police Department Support Services Division. She spoke about how the police department is actively pursuing many avenues to reach out to the public through events, brochures, school visits and overall being assessable to everyone in the Community The forum was then opened to the public for questions. There were three members of the public that spoke at the forum. Topics included appreciation to the Chief, deer management issues, concerns regarding School safety and training of Officers, Data Driven Justice Initiative (DDJ Grant). Board members spoke briefly about the complaint process and available informational pamphlets CPRB Annual Report FY 2019 — Approved 7/11/2019 —1 Board Members In October 2018 officers were nominated with Don King as Chair and Monique Galpin as Vice -Chair. Latisha McDaniel was appointed in September 2018 to fill the unexpired term of Royceann Porter. COMPLAINTS Number and Type of Allegations Three complaints (18-02,19-01,19-02) were filed during the fiscal year July 1, 2018 — June 30, 2019. Two public reports were completed during this fiscal period (18-01,18-02). Two complaints filed in FY19 are pending before the Board (19-01,19-02). ALLEGATIONS Complaint #18-01 Allegation 1- Failure to perform duties Board's Findings: Allegation 1 — Failure to perform duties - Not sustained The board affirmed the opinion set forth in the report of the police chief and/or city manager. Chief's Report Findings: Allegation 1 — Failure to perform duties - Not sustained Complaint #18-02 Allegation 1- Improper Investigation Board's Findings: Allegation 1 — Improper Investigation - Not sustained The board affirmed the opinion set forth in the report of the police chief and/or city manager. Chiefs Report Findings: Allegation 1 — Improper Investigation - Not sustained Allegation 2- Misinformation on collision report Board's Findings: Allegation 2 — Misinformation on collision report - Not sustained The board affirmed the opinion set forth in the report of the police chief and/or city manager. Chief's Report Findings: Allegation 2 — Misinformation on collision report - Not sustained Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 2 Level b Interview or meet with complainant 0 Level c Interview or meet with named officer 0 Level d Request additional investigation by Chief or 0 City Manager, or request police assistance in the Board's own investigation Level a Board performs its own additional investigation 0 Level f Hire independent investigators 0 CPRB Annual Report FY 2019 — Approved 7/11/2019 — 2 Complaint Resolutions The Police Department investigates complaints to the CPRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the CPRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the three allegations listed in the two complaints for which the Board reported, none were sustained. The Board did not make any comments and/or recommendations for improvement in police policy, procedures, or conduct. Name -Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name -clearing hearing has been held. During this fiscal period, the Board scheduled no name - clearing hearing. Complaint Histories of Officers City ordinance requires that the annual report of the CPRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. In the two complaints covered by the FY19 annual report a total of two officers were involved with allegations against them. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. COMPLAINT DEMOGRAPHICS The following is demographic information from the three complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information may be incomplete. !8R 18-25 26-35 36-45 46-55 56-64 (1) 65+ Disability: (1) Physical Mental None Annual Household Income: 100K 75-99K 50-75K 25-49K (1) Under 25K Gender: (1) Female Male Other Sexual Orientation: LGBTQ Heterosexual (1) Other Ethnic Origin: Black/African-American (1) Hispanic American Indian/Alaska Native Asian/Pacific Islander White/Caucasian Other CPRB Annual Report FY 2019 — Approved 7/11/2019 — 3 Were you born in the United States: (1) Yes No Relinion: Muslim None (1) Other Marital Status: (1) Married Single Divorced Separated Widowed Other * Information is reported as presented by the person completing the form. BOARD MEMBERS Don King, Chair Monique Galpin, Vice Chair Royceann Porter/Latisha McDaniel David Semler Orville Townsend CPRB Annual Report FY 2019 — Approved 7/11/2019 — 4 COMMUNITY POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 7/11/2019 To: City Council. Complainant City Manager �.f Equity Director Chief of Police Officer(s) involved in complaint From: Community Police Review Board Re: Investigation of CPRB Complaint #19-01 This is the Report of the Community Police Review Board's (the "Board") review of the investigation of Complaint CPRB #19-01. BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, the Board's responsibilities are as follows: 1. The Board forwards all complaints to the Police Chief, who completes an investigation. (Iowa City Code Section 8-8-7(A).) 2. When the Board receives the Police Chiefs report, the Board must select one or more of the following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1): a. On the record with no additional investigation. b. Interview /meet with complainant. c. Interview /meet with named officer(s) and other officers. d. Request additional investigation by the police chief, or request police assistance in the board's own investigation. e. Perform its own investigation with the authority to subpoena witnesses. f. Hire independent investigators. 3. In reviewing the Police Chief's report, the Board must apply a "reasonable basis" standard of review. This means that the Board must give deference to the Police Chiefs report, because of the Police Chiefs professional expertise. (Iowa City Code Section 8-8-7(B)(2).) 4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief reverse or modify the Chiefs findings only if: a. The findings are not supported by substantial evidence; or b. The findings are unreasonable, arbitrary or capricious; or c. The findings are contrary to a police department policy or practice, or any federal, state or local law. 5. When the Board has completed its review of the Police Chiefs report, the Board issues a public report to the city council. The public report must include: (1) detailed findings of fact; and (2) a clearly articulated conclusion explaining why and the extent to which the complaint is either "sustained" or "not sustained ". (Iowa City Code Section 8-8-7(B)(3).) 6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the officer involved. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on February 11, 2019. As required by Section 8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was filed with the City Clerk on May 10, 2019. The Board voted on June 11, 2019 to apply the following Level of Review to the Chiefs Report: On the record with no additional investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(a). The Board was provided with a copy of all audio and video recordings of the incident. The Board met to consider the Report on June 11, 2019 and July 11, 2019. Prior to the June 11, 2019 meeting, the Board reviewed audio and video of the incident. FINDINGS OF FACT On January 10, 2019 Officers served a search warrant at the Complainants apartment to retrieve stolen property. The stolen property was retrieved during the search. On February 11, 2019, the Complainant filed a CPRB complaint on the Officers who participated in the search warrant. As a rult of the CPRB complaint, a formal investigation was initiated. Four allegations were made in the comiaint. The board concluded on all of the allegations. -� r ALLEGATION 1 — Excessive force against Complainant's Spouse. Based on video/audio recordings from body cam, the Complainant's spouse wa; nbt pughed arra a wall. The board affirmed the opinion set forth in the report of the police chief and/or cParieger. Board's Findings: Allegation 1 — Excessive force against Complainant's Spouse - NOT -'sustained Chief's Report Findings: Allegation 1 — Excessive force against Complainant's Spouse - Not sustained ALLEGATION 2 — Excessive force against Complainant. Based on video/audio recordings from body cam, no officer drew their weapons or pointed at the Complainant's face. The board affirmed the opinion set forth in the report of the police chief and/or city manager. Board's Findings: Allegation 2 — Excessive force against Complainant - Not sustained Chief's Report Findings: Allegation 2 — Excessive force against Complainant - Not sustained ALLEGATION 3 — Failure to provide a copy of search warrant. Based on video/audio recordings from body cam, the officer provided a copy of the search warrant to the Complainant. The board affirmed the opinion set forth in the report of the police chief and/or city manager. Board's Findings: Allegation 3 — Failure to provide a copy of search warrant - Not sustained Chief's Report Findings: Allegation 3 — Failure to provide a copy of search warrant - Not sustained ALLEGATION 4 — Wrecked the apartment during execution of search warrant. Based on video/audio recordings from body cam, the Officers retrieved the alleged stolen item and did not disturb any other objects in the residence. The board affirmed the opinion set forth in the report of the police chief and/or city manager. Board's Findings: Allegation 4 — Wrecked the apartment during execution of search warrant Not sustained Chiefs Report Findings: Allegation 4 — Wrecked the apartment during execution of search warrant - Not sustained COMMENTS None. r FTI Item Number: 3.b. CITY OC IOWA CITY www.icgov.org August 20, 2019 ATTACHMENTS: Description Historic Preservation Commission - June 13 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL June 13, 2019 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Helen Burford, G. T. Karr, Quentin Pitzen MEMBERS ABSENT: Gosia Clore, Sharon DeGraw, Cecile Kuenzli, Lee Shope STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Tim Weitzel RECOMMENDATIONS TO COUNCIL: By a vote of 5-1 (Builta, nay) the Commission recommends approval of the local landmark designation for het property at 225 North Gilbert Street. By a vote of 5-1 (Builta, nay) the Commission recommends approval of the local landmark designation for het property at 229 North Gilbert Street. CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: Hohenschuh-Hervert House, 225 North Gilbert Street. Bristow said both local landmark applications are City-owned properties. They were properties that had come up during the discussions for moving the Sanxay-Gilmore House. City Council directed the City to purchase the two properties from Mercy Hospital in order to save them from demolition, with the intention of local landmark designation. Bristow said Tim Weitzel was hired as an architectural historian consultant to research the history of the properties beyond the information found on the existing site inventory forms. This was necessary to determine if either property was eligible for landmark designation and exhibited the appropriate historic integrity. Weitzel performed a study of the two properties, further developing the site inventory forms for each one and including a report on the process and eligibility. Based on this report, it was determined they were eligible to bring before the Commission for local landmark designation. Weitzel presented the properties and began by noting Iowa City adopted a local ordinance allowing designation of local districts and landmarks. He said the process to determine eligibility for the local designation is similar to the National Register process, but the local designation allows a higher level of review and regulation than provided for the National program. Since the two are very similar, it has been established that local designations follow the National Register criteria process. This has an added advantage that a future effort toward listing the property for National Register has been evaluated. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 2 of 12 Because the two properties had initially been linked in their historic context, they were called the Clara and Christian Hohenschuh House and the Hohenschuh second house. Because of this, the report followed the format of a multiple property document. Weitzel said he did not find a connection between the two establishing them as of the same context. So, they are being recommended separately as two separate landmarks rather than a historic district. For 225 North Gilbert Street, which was built in 1904 by Charles Mentzer, is called the Hohenschuh-Hervert House. This house retains historic integrity and possesses historic significance in the areas of Criterion A for association with patterns of events and trends in local history, and Criterion C as an example of a significant and distinguishable entity whose components may lack individual distinction. Under Criterion A the building derives significance from the associations with second generation immigrant families in the northside neighborhood of Iowa City, as well as the local tradition of architectural salvage and reuse. There are secondary associations with the Spanish flu. Weitzel said he did not really develop those further because it's just one event — Christian's death in the house. Under Criterion C, the building represents two distinct periods of time in construction trends in Iowa City and has historic alterations which are more than 50 years old. This house serves as a well-preserved example of local designer -builder craftsmanship, especially for architectural salvage, remodeling work, and meets Criterion C. Weitzel said the level of skill in the modifications to the building are quite extraordinary. Weitzel said when he looks at the building, the house retains a high degree of historic integrity, as seen from the exterior. In particular, the condition of the weatherboard and the millwork is excellent. The exterior trim and millwork consist of typical cottage treatment of the period in Iowa City with wall units covered in weatherboard, framed in band boards and corner boards with quarter round pieces in the angle between the two corner boards. It was a typical trend. The lower band board is capped with a water table. The upper band board has a bed mold at the top. The window trim is an architrave type and the gable soffits terminate in a decorative piece, something else you also see around town. The brackets are located under the cantilevered portion of the bay -and -gable. A slide of the interior shows a high degree of skill is exhibited in the interior trim work around the doorway. It is architrave type with very tall base blocks. They have a floral motif carved in them. On another interior image, the trim work is carried on through an uncased arched doorway. Weitzel noted an uncased arched doorway is not right for the time period of a 1904 house. It was much later, something you see in cottages following WWI. The trim flows right through that doorway, indicating the fact that the house was altered by somebody who knew what they were doing. Weitzel said the trim work isn't really something you would find in a house of this type; it is much more elaborate, indicating it was salvaged. Another slide showed more of the trim work inside, how it follows around the room and the finials in the corners. While possible it was built with the house, Weitzel's interpretation was that it was not, again, because they somehow managed to find salvage enough to go through that arched doorway, which Mentzer would have been building. The other indications are the lack of a fireplace in this room. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 3of12 On Slide 5 Weitzel pointed out a projection into the existing kitchen where a fireplace might have been. This is also known from inference from the basement where there is a foundation for a fireplace. He said these all indicate alterations to the property, but they were done very well, using older material. Bristow said Weitzel's report indicates that he found the property eligible for the National Register. The Commission needs to determine if each property meets Criteria A and B, with Criterion A being significant to American and/or Iowa City history, architecture, archeology, and culture, and Criterion B, possessing an integrity of location, design, setting, materials, and workmanship. She said for this property it would be related to not only the events that Weitzel outlined in his report, but also the people and the craftsmanship and skill exhibited in the architecture. Bristow said the property needs to meet at least one of Criteria C, D, E, or F. Staff recommends it meets both C and D. Criterion C is associated with events that have made a significant contribution to the broad patterns of our history such as the history of craftsmanship and salvaging, but also the issue with the Spanish flu. Criterion D, associated with the lives of persons significant in our past, the Hohenschuhs who were active in Iowa City society. Boyd opened and closed the public hearing with no comments. Builta thought this application was stretching the idea of historic versus old. He felt it was an old house and wanted to know what made the residents historic. He thought every house at some point had immigrants. He did not believe the remodeling had historic value. Bristow noted the relationships between the immigrant families and how they were intermarrying between the Germans and the Czech and there was this intermingling that was also related to the breweries in that area. It was not only those connections, but also the fact that this was an enclave of a specific group of Czech and German immigrants who were related to the beer trade, related to things like the Foxhead Tavern. She said it's not like the family from the Hohenschuh Mortuary that's on the National Register right now, but they were so well known in society that their comings and goings and daily activities appeared in the paper regularly. While we, looking back at history, might not see them as the most standout people like we would some of the other builders and some of those types of people, at that time they were well known enough to be society figures. Their local fame within our community and the ties to the buildings in that area, along with the fact that this building has an integrity of construction and design that, while it has changed overtime, had achieved historic significance. Weitzel's report and site inventory forms fully developed the argument for this significance and presented it in detail. Boyd thought landmarking this building, is appropriate in part because its owner would like us to do so and also because it fit the criteria. Bristow said the City contracted with an independent consultant who had professional qualifications to further investigate and prove that the property met the requirements and was eligible. Bristow said the City requests the designation in order to protect the properties from demolition or inappropriate future remodel retaining the integrity of at least these two houses in this historic neighborhood. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 4 of 12 Karr stated he shared some of the concerns that had been brought up. He was trying to figure out the City's motivation. Boyd said the City was already in negotiations with people to buy these houses as landmarks. Bristow said last fall, before the consultant was hired, the City put out a request for proposals to seek people interested in purchasing and using both houses for commercial properties, not residential. A number of proposals were put in and the City has been in talks with various groups. Since then, the consultant was hired and he has done his work determining their landmark eligibility. When the timing was discussed, the potential owners always knew that the properties would come up for landmark designation if eligible. Bristow said it was always the City's intention to landmark the properties. Boyd said the folks that have interest in them are nonprofits. The idea, from the City's perspective, was to buy them, help make a transition from more heavily commercial districts into neighborhoods by preserving the buildings that were there and think of a different use for them. They had a lot of interest from a lot of different nonprofits. The idea was to help support nonprofits. It wasn't just to purchase them as historic landmarks. There was a bunch of other priorities. Agran thought it was helpful to remember this isn't just being approved solely on one of those criteria. It is meeting multiple criteria. He said if you are searching for our City's story and our City's history, you will find it in a structure that is 120-130 years old. Agran noted a consultant has said that it meets those qualifications and there happen to be other benefits, which are outside the scope of this organization. Is this the most notable house in Iowa City? No, but it is really well preserved. It meets the criteria. Agran did not believe that landmarking a property would somehow make it less marketable or relevant. He said those who submitted the RFIs for these properties were interested in having them as historic properties and celebrating them. Builta said he was concerned that the designation was no longer about the historic worth to the community. Boyd said some of the conversation taking place was about the larger context of other things happening with these properties, but the Commission's task was to decide if they meet enough of the criteria to landmark them. Burford said she was willing to talk about the larger scope. She said historic buildings have had difficulty in Iowa City working with zoning to permit the use of a residence for a more creative use. There has been a lot of resistance to that. She thought in this case they are trying to break down that barrier and find a way to demonstrate how an historic structure or a residence can be used creatively. Part of that, fortunately, is that both buildings do demonstrate they have significant enough historic value and integrity to support that concept. Bristow explained Iowa City historic districts encapsulate neighborhoods that includes properties that are individually eligible for landmark status, whether on National Register or locally. Then we have properties that just contribute to the district. We have properties that do not contribute because either they were built in an inconsistent era, depending on the district, or they have been altered significantly. Then we have non -historic buildings. Within our districts there are HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 5 of 12 contributing buildings that we would never locally landmark, even if the owner came to us. We would not say it is eligible because it is just contributing to the district. It contributes to the story of the neighborhood, but it does not have enough significance individually. At the same time, if a property owner outside of a district came to us and wanted to locally landmark their property, we would have to look at it, just like we did with these. If you had a private owner who wanted to locally landmark their property somewhere in town and it was eligible, it would be hard for the Commission to say no to that owner. Pitzen asked what craftsmanship was in the trim and why it was assumed to have been salvaged. He thought it looked like something that could have been bought from a millwork factory. Regarding the craftsmanship, Weitzel said the trim was installed very well. It goes through every closet. It goes through every doorway. There is no fireplace in the main room. In 1904 you would have had a fireplace in this size of house and given the status and wealth of the family. The footing, again, is there for the fireplace so it's been sealed over. It's gone, but there's no break in the trim across the front of that fireplace, so it's been installed later. Weitzel said Frank Hervert worked for a couple different firms that did brand new development. They also specialized in remodeling houses and updating them. He would have had a ready supply of trim work pulled out of old houses that people were updating to make them more modern, which would make it less historic in those cases. But in this case, he salvaged that trim and he's put it in a very skilled way, into his own house. Pitzen said he was a bit conflicted but believed he would say yea. Karr said he was still completely on the fence because he could see both sides of this. He understood the criteria to vote on. Boyd asked if he would feel differently if the owner wasn't the City. Karr thought partly yes. He said he loved the idea of a nonprofit and said he would love to have his office in a landmark. He also loved the idea of buffering the north side. He said he would be completely on board and not conflicted at all if it was privately owned and that person said I want it. Agran said he has only lived in Iowa City during a relatively stable time of demolition. Since he has lived here, the houses that house businesses and provide that buffer to downtown, whether it's the workers' cottages, whether it's the three houses that were demolished on Washington Street, whether it's any number of other ones, those places and those buffers that we so closely associate with the identity of Iowa City are very few and far between. He said this is a party that is interested in landmarking. They are selling to parties that are interested in being in a house like this. Agran said when reading the report, it meets the criteria. If the property owner said we really, really do not want to landmark this, and of course sometimes we still do, you must make a stronger case to get that super majority from Council, but that's not the situation here. I think that does set it apart, in addition to the greater context of what we're preserving in terms of the buffers to the neighborhoods in Iowa City. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 6 of 12 MOTION: Burford moved to approve the designation of the Hohenschuh-Hervert House at 225 North Gilbert Street, as an Iowa City Historic Landmark based on the following criteria for local designation: criteria A, B, C, and D. Agran seconded the motion. The motion carried on a vote of 5-1 (nav Builtal. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: Christian and Clara Dostal Hohenschuh House. 229 North Gilbert Street. Weitzel this property is not eligible for Criterion C, which is architectural significance, because of the vinyl siding. He said Clara Dostal married Christian Hohenschuh. Christian's brother was William Hohenschuh, associated with the historic mortuary on Linn Street. He was the county coroner. Christian served as deputy coroner for a couple years. Both were well known. They hired Jacob Hotz, who is a builder of many buildings in Iowa City, to build this house. The Christian and Clara Dostal Hohenschuh House at 229 North Gilbert Street retains historic integrity and possess historic significance under criterion A for association with events related to broad patterns of our local history. He said the photos will illustrate the historic integrity of the building. Weitzel presented and discussed a series of slides. Slide 1: Exterior of the house. As second - generation immigrants, Christian and Clara Hohenschuh were part of the northside neighborhood immigrant community. Christian was a German -American Catholic and Clara's family was Czech -American Catholic. Their daughter also married a member of the northside Czech immigrant community, and he happened to be the nephew of Emma Harvat, who this hall is named for. Their daughter Loretta married an American -born man from Cedar Rapids who was a postal carrier, so there was some assimilation. Christian and Clara were frequently the subject of society columns and other items in the newspaper. Christian worked at the St. James Hotel on Clinton Street where he had a shop with Carrie Wieneke. When his health got bad, he sold his share, but he continued to work there the rest of his life until he was too ill to work. As a result, he was part of the University community. People came there and shopped at his store. He was always in the society columns for something, often his health. They entertained visitors in their homes and appeared to have been well known and well liked. There was one event in the paper where they had a card game and 400 people in their house. Slide 2 showed the interior stairway. Both families appear to have been fairly wealthy. Christian grew up in a merchant's home across the street from his adult home at 229 Gilbert Street. Clara was the daughter of a skilled artisan and merchant in the brewery business. They held other property prior to purchasing the north third of lot 1, block 58, which is the same property the Wentz house is on, so all three of these properties were on lot 1, block 58. They hired the firm of Jacob J. Hotz to construct the house in 1898. Slide 3: Hotz, who was invested in numerous businesses, as well as being an alderman and county clerk, also circulated in the northside German immigrant community. Though he was from New York, he was a second -generation German American. His family had immigrated from Germany before he was born. It is unproven, but likely his influence helped get the house published in a promotional publication featuring Iowa City businesses. The building appeared on one page with several other buildings built by Hotz's company around 1898. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 7 of 12 The next slide showed an illustration in what's called The Commercial Magazine, volume 1, number 1, was for Iowa City, IA. Weitzel was not able to find any other versions of it. This lithograph -filled publication is available at the historical society. Following an early retirement due to Christian's health, the Hohenschuh family left their home for Denver, where Clara's family had retired. Dostal was the owner of the Iowa Brewing Company, which is where Bluebird is now. When they returned, they built a second home adjacent to the first home, as we just discussed, but one that was still on one level for Chris' health apparently. When Christian died of influenza outbreak in 1918, Clara returned to 229 North Gilbert Street and lived there with her daughter. Slide 4: Clara eventually sold the house to Mary, who fairly quickly divested of it to a long-term tenant who was Mary Keating. Mary Keating was a second -generation Irish immigrant, prominent in the history of Veterans' Administration Hospital. Weitzel again pointed out the high level of historic integrity in the interior of this building. At this time, it is not possible to make a recommendation regarding Criterion C because of the vinyl siding on the outside. At the point the vinyl siding is removed, it could be re-evaluated for architecture under Criterion C. Weitzel said he spoke with the State Historic Preservation Office about that assessment and they agreed that the integrity on the inside is superb. The exterior, unfortunately, has vinyl siding and that would generally not warrant Criterion C evaluation, but they do list properties that are criterion A without consideration of the siding on the outside when you have a high level of context and also integrity on the interior. Weitzel said at this time, only Criterion A can be recommended despite being a very good interior of the house. Karr wondered how much siding needed to be removed to determine Criterion C eligibility. Weitzel said only couple pieces. He said the goal would be to establish that the wood is there. Sometimes people work too hard and they take the wood siding off before they put on the vinyl siding. Bristow said Staff was confident the wood siding is still under there. While not included, Staff feels that it meets E, because if you look at even the photograph of it with the vinyl siding and compare it to the published image, there is a high chance that nothing has changed on this house. You can see detailing such as the curve that's in the gable front window that's in the published image that still exists now. Some of those details would be so much easier to square off and simplify and cover with vinyl, so since they still show Staff is confident that E is met here, at least enough for us at the local level. The National Register always has a little bit more stringent qualifications than we would with any property. In this case, the Commission could decide it meets E and Staff would agree with that. The vinyl siding is the only thing that would cause a problem at the National Register level. Pitzen asked if the windows were wrapped with anything. Weitzel said they had been wrapped in aluminum. Karr noted they looked recessed from the picture. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 8 of 12 Builta said this does not meet requirement A at all. He did not believe the people to have historical value, even if they were great people. Boyd opened and closed the public hearing. MOTION: Burford moved to approve the designation of the Christian and Clara Dostal Hohenschuh House, 229 North Gilbert Street, as an Iowa Historic Landmark based on the following criteria for local designation: Criteria A, B, and C. Agran seconded the motion. The motion carried on a vote of 5-1 (nav Builtal. CERTIFICATE OF APPROPRIATENESS: 219 South Summit Street — Colleae Hill Conservation District (aaraae demolition). Bristow explained this is a difficult case because the work has already been completed and the Commission must review it as if it is not yet complete. This is a contributing house in the College Hill Conservation District. Bristow shared an image from 2017, as well as a current picture. She received a great number of calls about the roof on this property because it was recently covered in agricultural metal roofing. Bristow said roofs are not regulated in conservation districts, if they were this type of roof would not be appropriate on an historic property and is the reason why we do regulate roofs in Historic districts. Bristow said that the reason this house is before the Commission is that the garage, originally built with the house, had been demolished, work completed without a permit. She shared Assessor photos from 2009 and 2012 showing the garage in good condition. In 2010 the Housing inspector said the garage and house needed to be painted. This work was completed. Photos from 2017 show portions of the garage that did not exhibit deterioration. The application for the demolition that the owners recently submitted claimed that they sought approval of demolition based on deterioration of the garage. Bristow said that while we do not have photos of the garage immediately prior to the demolition, past photos did not show evidence of deterioration. She said Housing inspectors visit this property as often as they visit any other rental property and had only pointed out a need for painting that one time. Nothing else was ever mentioned about the garage. Bristow noted things that typically would indicate deterioration of a garage, including cracking slabs, settling where the garage becomes out of plumb and water can get in, and deterioration of the door. She noted some waviness of the remaining retaining wall, but it wasn't certain if that happened during demolition or not. She noted there was a curb where the door met the concrete to protect it from moisture. Despite this, if the door had deteriorated, they could have sought approval to replace the door. Bristow said it is not known why they removed the garage. It could have been so they can create an extra parking pad. It was a small garage. They claim it was 9 x 10. If it was 9 x 10 and the Commission denied their application, they could be required to reconstruct it because that HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 9 of 12 doesn't need setbacks. It was actually a 10 x 20 garage so zoning code will not allow this garage to be reconstructed. She said the Commission needs to decide if they would have approved the demolition of this garage. Approval of demolition of a significant outbuilding needs to be based on the fact that it is structurally unsound. If the Commission would approve it, then the vote should be to approve their application and they would be sent a certificate of appropriateness. They would apply for a demolition permit, pay the fee, and we would be done. If the Commission determines they cannot approve this, we send them a denial of certificate of appropriateness, they receive a citation for doing a demolition within an historic district and pay court costs. Since it is a rental property, it is a citation that goes against their record. It might be the only one they have, but that's the extent of what happens here. Staff has not found any sign that this garage has ever been deteriorated beyond needing painting, and that was done the following year. Boyd noted the only thing the Commission should consider is the application for demolition of the garage. The Commission should not take into consideration any possible consequences since it is already down. Burford asked if the owner was aware of the review. Bristow said the owner was told she needed to put in an application for a demolition permit and she was sent a copy of the Staff report. She knew she wasn't supposed to take down the garage. Bristow spoke with the owner this morning. Historic preservation regulations and housing and building permit regulations do not allow lack of knowledge or ignorance as an excuse to not meet requirements. MOTION: Agran moved to approve a Certificate of Appropriateness for the garage demolition project at 219 South Summit Street as presented in the application. Karr seconded the motion. The motion failed on a vote of 0-6. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Certificate of No Material Effect — Chair and Staff Review. 409 Grant Street — Longfellow Historic District (retaining wall reconstruction). This property is noncontributing. It is an infill property that needed review because the retaining walls are attached to the house, related to the architecture of the house, and necessary in order to have a garage on the house - historically always there. The contractor hopes to tie them back with pins and plates, but that might not happen or solve the problem, so they sought approval to reconstruct if needed. Minor Review —Staff Review. 1121 Seymour Avenue — Longfellow Historic District (roof shingle replacement). Bristow said this was not a certificate of no material effect solely because they had inappropriate three -tab shingles and they are putting on appropriate architectural shingles. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 10 of 12 412 North Linn Street — Northside Historic District (roof shingle replacement on bay). Bristow explained that for 412 North Linn Street the contractor put in an application to replace the original cedar shingles on the tiny little bump -out. The application was approved even though it will remove some of the only original material still left on this house. Even so, Bristow noted this house could be contributing if it had its porch reconstructed. 718 North Johnson Street — Brown Street Historic District (site stair railing installation). Bristow noted this property is in a little row of very well cared for houses. The owner wanted to put in a handrail to help her personal accessibility at her site stairs. When Staff reviewed the site and the neighboring properties, everybody had a slightly elaborate little black handrail, so Staff did approve her to have a little more craftsman detailing than typical because it fit in with the neighborhood and it is in an historic district. 919 East Washington Street — College Hill Conservation District (site stair and railing replacement). The property management company for this property and the neighboring property, 923 East Washington Street, is replacing the concrete site stairs and the handrails on both with a simple black metal rail. 923 East Washington Street — College Hill Conservation District (site stair and railing replacement). 426 North Gilbert Street — Northside Historic District (garage roof shingle replacement). Bristow said this application is just to replace the shingles on the garage. They are putting on the proper shingles so, once the house needs to be reshingled, it will match the garage. 701 East College Street — College Green Historic District (house and garage roof shingle replacement). This is a key property in the College Green Historic District. This house has been having some work done over the past couple years, including recent painting and picking out a little bit of the detailing about the windows. Now it is reroofed. The garage is being reshingled, as well. CONSIDERATION OF MINUTES FOR MAY 9, 2019 MOTION: Karr moved to approve the minutes of the Historic Preservation Commission's May 9, 2019 meeting. Agran seconded the motion. The motion carried on a vote of 6-0. CONSIDERATION OF MINUTES FOR MAY 23, 2019 MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's May 23, 2019 meeting. Pitzen seconded the motion. The motion carried on a vote of 6-0. COMMISSION INFORMATION AND DISCUSSION: Retiring Commissioner. Bristow thanked retiring Commissioner, Zach Builta, for his service, noting he was the first University student to serve on the Historic Preservation Commission in recent years. HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 11 of 12 Builta said he was happy to have participated. He said it was great to get to know the Commissioners and his community. He noted we all want the best for Iowa City. Clinton Street/Railroad Depot District. Bristow said all the property owners have decided to contest having their district listed on the National Register with the State, so it will be proceeding as a determination of eligibility only. It will go through the State review and the National Park Service review so they can make that determination of eligibility. Boyd and Bristow noted once eligibility is determined, if there were new property owners who purchased from the current property owners, they could go back and seek a National Register listing for that district. Special Meeting. Bristow said there would be no meeting on July 11th. She wanted to know if Commissioners would be available for a special meeting on July 25th, if needed. At the time of this meeting, no applications had been received needing urgent approval. Officers. Builta reminded the Commission they would need a new vice -chair. Bristow agreed an officer election was needed. She will check the by-laws to see if it must be done at their next meeting. ADJOURNMENT: Builta moved to adjourn the meeting. Seconded by Agran. The meeting was adjourned at 6:50 p.m. Minutes submitted by Judy Jones HISTORIC PRESERVATION COMMISSION June 13, 2019 Page 12 of 12 HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2018-2019 TERM 8/9 8/23 9/13 10/11 11/08 12/13 1/10 2/14 3/14 4/11 5/09 5/23 6/13 NAME EXP. AGRAN, 6/30/20 X X X O/E X X O/E O/E X O/E O/E X X THOMAS BOYD, 6/30/20 X X X X X X X X X X OE X KEVIN BUILTA, 6/30/19 X X X X X X X X X X X X X ZACH BURFORD 6/30/21 X O/E X O/E X X X X O/E X X X , HELEN CLORE, 6/30/20 O/E O/E X O/E X X O/E X X X O/E X OE GOSIA DEGRAW, 6/30!19 O/E X X X X X X O/E X X X X OE SHARON KARR, G. 6/30/20 X X X X X X X X X X X X X T. KUENZLI, 6/30/19 X X X X X X O/E X X X X OE CECILE PITZEN, 6/30/21 X X X X X X X X X X X X X QUENTIN SHOPE, 6/30/21 X X O/E X X O/E X X X X X OE LEE Item Number: 3.c. CITY OC IOWA CITY www.icgov.org August 20, 2019 ATTACHMENTS: Description Parks & Recreation Commission - July 10 I r 1 �w " Q0 � ME, CITY OF IOWA CITY MEMORANDUM Date: August 8, 2019 To: Mayor and City Council From: Juli Seydell Johnson, Iowa City Parks & Recreation Director Re: Recommendation from Parks & Recreation Commission At their July 10, 2019 meeting the Parks & Recreation Commission made the following recommendation to the City Council: Parks & Recreation Commission recommends to Council as follows: 1) the current distribution of various playground surfaces is adequate; 2) inclusivity and accessibility issues, however, should be reviewed on a regular basis; and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues. The Council should know that the Commission is committed to review issues relating to the inclusivity and accessibility of local parks on at least an annual basis. Parks & Recreation Commission recommends to Council as follows: Citv Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the south district of Iowa City: 1) Utilize the Open Space Ordinance whereby the City accepts land in lieu of fees when offered through future development. 2) Increase outreach to the community making the public aware of options that are currently available in the south district. 3) Consider installation of traditional play equipment in the south district. Parks & Recreation Commission recommends to Council as follows: Citv Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the southeast district of Iowa City: 1) Add new connection to underpass at American Legion Road to expand access around the new Hoover Elementary. 2) Add to current Iowa City Bike Map to include routes to Mercer from adiacent neighborhoods. Parks & Recreation Commission recommends to Council as follows: Citv Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the west district of Iowa City: 1) As per Open Space Ordinance, consider land made available through future development to be used for placement of a new parks and recreation center in the west central district. 2) Keep apprised of development of the Johnson County Poor Farm for possible trail connection opportunities. Parks & Recreation Commission recommends to Council as follows: City Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the central district of Iowa City: Revise the current assessment of parkland and open space to include both University and Iowa City School District properties. Parks & Recreation Commission recommends to Council as follows: City Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the west district: 1) Maintain progress on parks currently in development. 2) Increase outreach to make public aware of Black Springs Circle Park in this district. 3) Expand on outreach regarding the Ashton House. 4) Consider parkland and trail connections as Manville Heights Neighborhood continues to change. August 8, 2019 Page 2 Parks & Recreation Commission recommends to Council as follows: City Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the north district of Iowa City: 1) Reassess potential bike connectivity as area develops. 2) Remove need for park facilities near Scott Blvd. and Rochester Ave. from plan recommendations. Parks & Recreation Commission recommends to Council as follows: Citv Council consider continued development of plans for an eastside sports complex in the southeast district. Parks & Recreation Commission recommends to Council as follows: City Council recommend staff pursue a master planning process to include athletic fields and facilities, recreation facilities and aquatic facilities. Additional action (check one) X No further action needed Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action S:RECform.doc IOWA CITY PARKS & RECREATION COMMISSION APPROVED MINIMS JULY 10, 2019 RECREATION CENTER – MEETING ROOM B Members Present. Suzanne Bentler, Ben Russell, Luke Foelsch, Cara Hamann, Angie Smith, Jamie Venzon, Brianna Wills, Joe Younker Members Absent: Steve Bird Staff Present: Zac Hall, Juli Seydell Johnson Others Present: Nancy Footner, Connie Roberts CALL TO ORDER Chairman Younker called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effeckive only after separate Council action): Reviewed December motion regarding playground locations and surfacing. No changes made. The December motion was as follows: Inclusivity and accessibility issueh however. should be reviewed on a regular basis: and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues. The Council should know that the Commission is committed to review issues relating to the inclusivity and accessibl—ffity of local parks on at least an annual basis. Passed 7-0(Hamann & Laurian Absent). Moved by Wills. seconded by Smith that City Council consider the following improvemenrts in fees when offered through future develo went. 2 Increase outreach to the community maldne the Public aware of options that are curren—fly available in the south district 3) Consider installation of traditional play eauipmemt in the south district. Motion passed 8-0 Bird absent) Moved by Bentler, seconded by Foelsch. that City Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the southeast district of Iowa City: 1) Add new connection to underpass at American Legion Road to expand access around the new Hoover Elementary, 2) Add to current Iowa City Bike Map to include routes to Mercer from adjacent neighborhoods. Passed 84(Bird absent). Moved by Bender, seconded by Wills. that City Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the west district of Iowa g&: 1) As oer Open Suace Ordinance, confider land made available through future development to be used for placement of a new parks and recreation center in the west central district. 2) Keep apprised of development of the Johnson County Poor Farm for posa'b!e trail connection opportunities. Passed &0 Bird absent). Moved by Bender, seconded by Foelsch, that City Council consider the followina improvemens in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the central district of Iowa City: Revise the current assessment of parkland and open suace to include both University and Iowa City School Di trio 1proverties. Passed 8-0(Bird absent). PARKS AND RECREATION COMMISSION July 10, 2019 Page 2 of 8 Moved by Wills. seconded by Russell. that City Council consider the following improvements in response to location ftwouldes noted in the 2017 Parks & Recreation Master Plan for the west district: 1) Maintain progress on parks currently in development. 2) Increase outreach to make public aware of Black Springs Circle Park in this district. 31 Expand on outreach regarding the Ashton House. 4) Consider parkland and trail connections as Manville Heights Neighborhood continues to change. Passed 8-0 Bird absent) Moved by Bentler seconded by Yenzon. that City Council confider the &R21 st improvements in response to location ineauities noted in the 2017 Parks & Recreation Master Plan for the north district of Iowa City: 1) Reassess potential bike connectivity as area develops. 2) Remove need for park facilities near Scott Blvd. and Rochester Ave. from plan recommendations. Passed &1(Bird absent). Moved by Wills seconded Wy Russellto consider continued development of clam for an eastside sports complex in the southeast district. Moved by Hamann. seconded by Venzon, that Council recommend staff pursue a master planning process to include athletic fields and facilities, recreation facilities and aauatic facilities. Passed 8-0 (Bird absent). QTHIIt FORMAL ACTION: Amendments to the minutes requested as follows: Bentler referred to page 3, paragraph 4 and asked to revise statement she made regarding biodegradable bags. Cara. Hamann noted that the minutes listed her as being present, however, she was absent from the May meeting. Moved by Bentler, seconded by Wills, to approve the May 9.2019 minutes as amended. Passed 84 Bird absent). PUBLIC DISCUSSION Nancy Footner and Connie Roberts, members of the public, were present to express their concerns regarding a change in hours at City Park Pool. Footner noted that she arrived at the pool on a Saturday evening to find that it was closed. She later discovered that the City no longer offers twilight swim on Saturday and Sunday evenings but rather opened it up for private rentals from 6-8 p.m.. Footner expressed her disappointment in this decision, explaining that the twilight swim was such a great time to visit the pool as it is much quieter and not as busy. She further noted that when she arrived at the pool that Saturday evening, there was no party taking place and felt I was a shame that the pool was closed. She wanted to bring her concern to the Commission and requested that the board discuss further. Roberts also expressed her disappointment in the change. She explained that Sunday evenings are such a wonderful time to swim. It is a time where those who want a quiet time to swim and don't want to sunbathe can enjoy the pool. She agreed with Footner that a private party at a public pool does not seem okay. Seydell Johnson explained that the staff did change the hours this summer. She understands that while the twilight swim provided a very relaxing atmosphere, the number of swimmers averaged less than 25. The policy states that if there are fewer than 25 people at the pool, it can close. However, she further noted, that the pool does not often close unless it is cold and rainy. The low attendance one Saturday and Sunday nights was the reason that aquatics staff chose to make the change. Staff also increased the lap swim hours on PARKS AND RECREATION COMMISSION July 10, 2019 Page 3 of 8 weekday mornings at the same time which has proven quite successtul. She reported that to date there have been five private party rentals with more on the books. Seydell Johnson said that staff will reevaluate at the end of the summer. She also explained that typically schedule changes are determined by the Recreation Superintendent and the facility supervisors and that Commission doesn't usually get involved. Footner said that she understands closing for weather, but why close when there are low numbers. She asked if that is the case at the Recreation or Mercer Pools, or even the library. Seydell Johnson said the closing due to low numbers had not been implemented during evening swims but that there are often less than 25 people present. She said that staff attempts to tailor schedules and uses based on when most people are using the facility. Seydell Johnson reported that these private parties bring in over 100 people. Wills noted that there may not yet be many private party rentals as with most new schedules etc., the public is not yet aware of the changes. As the word gets out, she believes that more groups will take advantage of the opportunity to rent the pool. Footner suggested that when there is not a party scheduled at the pool, that staff open it up to the public. Seydell Johnson explained that this then becomes problematic because there is not consistency. Venzon asked if there are more rentals on Saturdays than Sundays. Seydell Johnson said she would have to check with staff. Roberts noted that if low numbers were the catalyst, why not have private parties and open swim at the same time. Seydell Johnson said the groups want exclusive use when renting the pool. Footner asked if the twilight swim was advertised enough. Wills noted that Parks & Recreation staff do a very good job with their programs and with subsidizing swim lessons for children, they are doing great things to offer programming to the underserved population. Staff is offering services that appeal to many groups at different times. Younker asked commission members for their input. Bentler said she likes the idea of posting online if it is open for twilight swim due to no party being scheduled She believes that people are more attuned to looking online for information than they were in the past. Smith asked Footner and Roberts what time they like to swim and if they swim the full two hours, wondering if there may be a happy medium. Both stated they swam the full two hours during twilight swim. Younker said that while Commission doesn't usually get involved with staff scheduling, he does agree that this may be worth further discussion. He would like to see how this summer goes and then place this item on the October Commission agenda. GATHER HER&2017 PARK MASTER PLAN UPDATE — JULI SEYDELL JOHNSON Seydell Johnson explained that tonight's presentation is to give a brief overview of recommendations made in the 2017 master plan and then will address areas where location inequities have been identified. After that overview, she will go through each district of the city and ask for Commission input for each of those areas. She reviewed the mission statement of the masterplan explaining that it focuses on diversity and inclusivity of park spaces. She shared that there were many diverse focus groups that took part in the process, as well as commission members. The plan also included an inventory and accessibility audit of the parks and recreation system. She reviewed some of the changes that have already occurred with the mission in mind. For example, the City has added nongender restrooms to many of the parks and recreation facilities. Stafftook it a step further by adding large changing tables at the request of service providers of adults. This need was learned during the public input process. The Iowa City Parks Master Plan strategy includes access, play, restore, educate, sustain, and measure. The plan also fosters equity by identifying the neighborhoods and their cultural identity, equity in park facilities and services in all area, be aware of transportation barriers, work to dismantle systemic barriers and more. Seydell Johnson shared that a report from The Trust for Public band reported that 83% of Iowa City residents live within a 10 -minute walk of a park. She shared a map of identified areas of the city where the plan found them to be lacking in parkland and playgrounds. She explained that in many of these areas there PARKS AND RECREATION C0MMISSION July 10, 2019 Page 4 of 8 are obstacles. For example, one of the areas identified is the land near the airport. Another area identified is hindered by railroad tracks, etc. Seydell Johnson also suggested some topics that need to be included in a future recreation facilities master plan. These included athletic fields and facilities, recreation centers, aquatic facilities, the development of an eastside sports master plan and the lower city park master plan. Wills asked why these items were not included in the 2017 master plan. The priority of the council was park focused. Much of the plan looked at accessibility issues and was focused on playgrounds and shelters. Seydell Johnson shared a map that was color coded based on playground surfacing. Hall reported that he has been talking with the school district who is going through their process of resurfacing playgrounds. Map shows that the City has a pretty good distribution of playgrounds however, there is not a lot of parkland available in the northwest portion of the City. Seydell Johnson explained to commission that the goal this evening is to review their recommendation from Decembers meeting. If commission is still satisfied with that motion, they she would ask that they affirm or add to it at this point. She will present each area of the city in a district format (districts created specifically for this master plan and does not follow other city processes) and ask for commission input. Seydell Johnson's presentation is attached to these minutes. Below are the recommendations from Commission to Council. Reviewed December motion regarding playground locations and surfacing. No changes made. The December motion was as follows: Moved by Fett, seconded by Russell, that the Parks and Recreation Commission recommend to Council as follows: 1) the current distribution of various playground surfaces is adequate: 2) inclusivity and accessibility issues, however, should be reviewed on a regular basis: and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues The Council should know that the Commission is committed to review issues reladng to the inclusivity and accessibility of local parks on at least an annual basis. Passed 7-0 (Hamann & Laurian Absent) SOUTH DISTRICT Seydell Johnson noted that more parkland will become available as the development at McCollister Blvd. progresses. She also noted that this area has a very organized and active neighborhood association. Ball stated that the south district offers the most diverse park amenities. Moved by Wills, seconded by Smith that City Council consider the followine improvements in response to location ineaulties noted in the 2017 Parks & Recreation Master Plan for the south district of Iowa City: 1) Utilize the Open Space Ordinance whereby the City accepts land in lieu of fees when offered through future develoumeut. 2) Increase outreach to the community maldng the public aware of ootions that are currently available in the south district. 3) Consider installation of traditional play equipment in; the south district. Motion passed 8-0 Bird absent). SOUTHEAST DISTRICT Seydell Johnson believes that the underpass at American Legion Road will open connectivity opportunities. The master plan suggests the need for better connectivity to Mercer Park, however, there isn't much that can be done in this area. Younker proposed that the Iowa City Bicycle Map could be updated to include a route to Mercer. Foelsch agreed that with the cul-de-sac type neighborhoods, there really is not good opportunity for a through route to Mercer. PARKS AND RECREATION COMMISSION July 10, 2019 Page 5 of 8 Some discussion ensued regarding an eastside sports complex. It was determined by commission that this is an item that should be discussed in more depth and should be added to a future agenda. Moved by Bentler,rseconded by Foelsch, that City Council consider the following improvements in response to location ineaaities noted in the 2017 Parks & Recreation Master Plan for the southeast district of Iowa City: 1) Add new connection to underpass at American Legion Road toe Rand access around the new Hoover Elementary, 2) Add to current Iowa City Bfe Map to include routes to Mercer from adincent neighborhoods. Passed 8-0 Bird absent). WEST CENTRAL DISTRICT Seydell Johnson stated that this area is somewhat of a challenge as there are not as many opportunities to add parkland in this district. While there are neighborhood open space funds available, the neighborhood surrounding land on Camp Cardinal Road made it clear that they don't want a park in this space. They agreed that Borlaug School is near the development and serves as a playground. Walden Green Park is included in this district and will include community garden spaces. Hunters Run Park will be updated in 2023. The space that is north of U of I Sports complex provides a lot of space. City will need to pursue open space land when is becomes available. The Johnson County Poor Farm continues to develop and may offer some open space in this area, although is county property. There is some talk of a large development going in west of Highway 218 that will likely include space for a large park and potentially another recreation center. Froesch thought there was some offerings from the churches west of Mormon Trek for parkland. Seydell Johnson said that the there was hope when completing the masterplan that there would be opportunity for a partnership with a couple of the churches. However, issues with liability insurance hindered these proposals. Wills asked for more information about the Johnson County Poor Farm regarding its relationship as a county entity with the City. Moved by Bender, seconded by Wills. that City Council consider the following improvements in response to location ineuuities noted in the 2017 Parks & Recreation Master Plan for the west district of Iowa City: 1) As per Open Space Ordinance, consider Ind made available through future development to be used for placement of a new parks and recreation center in the west central district. 2) Keep apprised of development of the Johnson County Poor Farm for possible trail connection opportunities. Passed 8-0 Bird absent). CENTRAL DISTRICT Seydell Johnson stated that this is the most densely populated area in the city. Commission determined that it would be wise to reassess the map for this area as it should include University of Iowa property as well as the school district. Moved by Bentler seconded h -v Foelsch that CRY Council consider the following improvements in response to location inequities noted in the 2017 Parks & Recreation Master Plan for the central dishict of Iowa City: Revise the current assessment of r and open sipsee to include both University and Iowa City School District properties. Passed 8-0 Bird absent). PARKS AND RECREATION COMMISSION ,July io, 2019 Page B of 8 WEST DISTRICT Bentler mentioned that Black Spring Circle Park is in this district but feels that much of the public is not aware that it exists. Moved by Wills seconded hl Russell that CRY Council consider the following improvements in resnonse to location in ties noted in the 2012 Parks & Recreation Master Plan for the west district: 1) Maintain progress on Parks currently in development. 2) Increase outreach to make public aware of Black Sprints Circle Park in this district 3) Expand on outreach regarding the Ashton House. 41 Consider parkland and trail connections as Manville Heights Neighborbood continues to change. Passed 8-0 (Bird absent) NORTH DISTRICT Seydell Johnson announced that there will be a Party in the Park event held at Happy Hollow Park on Thursday, July 11. There will also be the opportunity for public input regarding the park upgrades. She also shared that Terrill Mill Skate Park is well used. The masterplan listed a need for more parkland west and north of Dodge St. Moved by Rentler,seconded b2 Venzon, that City Council consider the following im rovements in response to location inequities noted in the 2017 Parks & Reereatlon Master Plan for the north district of Iowa City: 1) Reassess potential bike connectivity as area develops 21 Remove need for Park facilities near Soot( Blvd. and Rochester Ave from Plan recommendations Passed 8-1 (Bird absent). FURTHER RECOMMENDATIONS Moved by Wilb, seconded by RusseiL to consider continued development of plans for an eastside sports complex in the southeast district. Moved by Hamann, seconded by Veuzm that Council recommend staff pnrsue a master planning process to include athletic fields and facilities, recreation facilities and aquatic fa+eflities Passed 8-0 Bird absent). EASTSIDE SPORTS COMPLEX DISCUSSION: Seydell Johnson said that there is currently a group who is interested in bringing this facility to fruition. Josh Schaumburg, from the Convention and Visitors Bureau, has agreed to fund an update to the 2015 Eastside Sports Master Plan. Hitchcock Design Group has been hired by the CVB to complete a design concept. Hitchcock will also look at an update of Mercer Park ballfields. Hitchcock Design Group will be present for the August Commission Meeting. There will be a public focus group meeting with Hitchcock immediately following the Commission Meeting. Wills noted that even thought this is an east side project, a complex such as this will become a regional usage complex. It will bring in tournaments, be used by Iowa City, Coralville, North Liberty, and other cities. It will be a driver for economic development. We do not expect the City of Iowa City to fund exclusively. The local kids and economy will benefit as well. Younker suggested that the topic of playing fields be added to a future agenda. He would like to get an overall sense of what consensus is of the playing fields in Iowa City. Are people happy or unhappy. He understands that there are some fields that are older and have infrastructure issues and are difficult to drain during the rainy season. PARKS AND RECREATION COMMISSION July 10, 2019 Page 7 of 8 Moved by Wd1s seconded by Russellto consider co ed development of W&W for an eastside worts complex in the southeast district. Moved by Hamann, seconded by VenzOn, that Council recommend staff pursue a master planning process to include atbletic fields and facilities, recreation facilities and aauatic facilities. Passed 8-0 (Bird absent% REPORT ON ITEMS FROM CITY STAFF Parks & Recreation Director — Juli Seydell Johnson: Seydell Johnson reminded Commission ofthe River&ont Crossings Grand Opening event on Saturday, July 20. All are encouraged to attend. Parks Division Superintendent — Zac Hall Hall noted that after a very wet spring and early summer, the parks are now very dry CRAMS REPORT: Younker suggested a comprehensive review of the outdoor playing field (e.g. soccer, baseball, softball etc.) needs and projections. COMMISSION TIME: Hamann asked for an update on the proposed space for nonprofit groups at the Recreation Center. Seydell Johnson reported that the Bike Library declined the offer for various reasons. Public Space One has moved into a house so won't be using the space either. Now the plan is to renovate as a generic recreation space. The design process is not in process with construction planned to stark in December. Luke Foelsch announced that this is his last meeting has he is moving out of state. He will notify the City Clerk's Office who will advertise the position. Smith asked why there is not a composting program offered at the Farmers Market. Seydell Johnson and Neumann explained that it has been discussed in detail. It is necessary to have staff or volunteers at every receptacle to make sure that the compost is not contaminated. ADJOURNMENT: Moved by Bender, seconded by Russell, to adjourn the neeting at 7.04 p.m. Motion passed 8-0 Bird absent). -- PARKS AND RECREATION COMMISSION July 10, 2019 Page 8 of 8 PARKS AND RECREATION COMNUSSION ATTENDANCE RECORD NAME TERM= 0o = e, o �` EXPIRES r, ,.� er ui �o n Suzanne 12/31/20 X X X X X X NM X O/E X LQ X Bentler Steve Bird 12/31/21 X X X X X X NM X X X LQ O/E Wayne Fett 12/31/18 X X O/E X X Lucas 12/31/22 * * * * * x NM X X O/E LQ X Foelsch Cara 12/31/19 O/E X O/E X 0/E X NM X X X LQ X Hamann Lucie 12/31/18 0/E X X X O/E Laurian Ben Russell 12/31/21 X X X X X X NM X K X LQ X Angie Smith 12/31/21 O/E X X X X X NM X X X LQ X Jamie 12/31/20 X X X O/E X X NM X O/E O/E LQ X Venzon Brianna 12/31/22 * * * * * O/E NM X X X LQ X wins Joe Younker 12/31/19 X X X X X X NM X X X I LQ X KEY: X = Present O = NM No meeting * = Not a member now Absent 0/E = Absent/Excused LQ = No meeting due to lack of quorum F-1 I � —L -.-k- I A Ad -,9 GATHER HEPE';o ) 4!111S (� 6 2040; 4 MEN 3 9 W-5. OF, ' Park Master Plan & . It( 1 14,11114()11 V w1rr-7 ww"'N]w "iowa City values diversity as a community asset and is committed to creating inclusive park spaces that promote the dignity and respect of all users of park services and facilities regardless of age, race, sex, gender identity, sexual orientation, physical ability, economic background, country of origin or religious practices. Iowa City is also committed to the ongoing examination of organizational policies and practices to identify areas of potential bias and work to dismantle systemic barriers to park and recreation users." A Process 1. Reviewed 1. Physical Accessibility Needs 2. Maintenance Needs 3. :. of Neighborhood Parks 2. - October - June 3. Developed Guiding Principles 4. Reviewed men SrRre Planning 1. District Park Land Distribution by Acres, Economic Areas, Transportation Routes and Park Characteristics 2. Comparison to Similar Communities 3. Extending Neighborhood Open Space Districts to Growth Boundaries 5. Prioritized Future Park Proiects 1. Capital Plan for Neighborhood Parks I. Physical Accessibility 2. Maintenance Needs/Age of Equipment 3. Equity Across the City 2. Design Guidelines 1. Branding 2. Durability 3. Maintenance Ease and Efficiency S inventory/Physical Accessibility Audit � Legend ftw m ` OIerKIslePark r r.. �r da er ru IlRlwwel IM�r i I1R MriplMlar M w��iY�iypbr/NprYw .ter llRfp ■9�1 t 111/ lW�� m6w. �lralla w►rscwrtsaa weueenreeeee�sm� NMbwgldw � ergr� pe rmdr s1..1 aLENDALE PARK M*—LVft o mwv*M Iowa city Parks Master Plan: Strategy► Access Play Strive for equity, access, connections and strong neighborhoods. Provide year round support for active living. Restore • Provide spaces to explore nature, play in the creeks and access the river. Sustain and restore the environment. Educate Ensure every child learns how to swim, safely ride a bicycle and develops outdoor recreation skills. Sustain • Make design choices for consistency, branding and longevity, Measure • Document system benefits for community. Iowa City Parks Master Plan: Equity► • Foster neighborhood and cultural identity. • Park facilities and services in all areas. • Be cognizant of transportation barriers. • Use a Social Equity Toolkit. • Provide non -gender specific, family friendly public restrooms. • Work to dismantle systemic barriers. R Iowa City Parks Master Plan: Guidelines Parkitecture & Signage �'lIT nY In RA rlTf .s..Ml.Mrf�r Y.nF a,..w..,ra.ra...a. .4wY.wO..n .r.+w+arn ww+wwa..n ---•—� ...r 1wWPrlr...,1 ww..•.wwr..a,p —�� ew�na C: Prlf Plumuc LAND DONATE Iowa City, 1A jr V11 t A_ 1" 1 83% of Iowa City residents live within a 10 -minute walk of a park J sJ Athletic Fields and Facilities *Recreation Centers Aquatic Facilities *East Side Sports Master Plan Lower City Park Master Plan *Next Steps - 9 Gather Here: Planning for Equity & Acc sri�- 11estortelffithle0c; Mercer Athletic, mapohm AtIhIM toa►a CRY WCWe , MY IOrk WeWl, PastSide siports, ihornherry, Perlydnsula DISC Golf, mss: mzs 2M 2121 Pork Anm ml rmprovenwftPrkwftW,; Park SWs fables, Beaches, ite►cW mg and subop cant aliee Ftodt4 etc Sheiter�tacitity Main na parsnn_r ODVortunit is im dry of iowA CITY J1D Increased playground mulch replacement and maintenance. 2018 - Tower Court, Pheasant Hill, Mercer Playground €t Highland - access paths added. # 2018 - Happy Hollow, Frauenholtz-Miller, Cardigan, Riverfront Crossings Park - access improved with larger park improvement projects. 2019 - College Green Et Brookland Park - access paths. 2019 - Creekside, willow Creek, Et City Park Playground - access improved with park improvement projects. 2020 - Black Springs, Oak Grove, Hunter's Run and Wetherby path improvements. 2020 - Wetherby, Scott, Fairmeadows 8t Napoleon Playground park improvement projects. *Accessibility Improvements I �2. C * • • s 0 i • IDA' %D I INTERSTATE So_imZm ns-wj4r ao z�v iTh 380TH S.sW > < m I' O r�r g • „a7 p AYR LV 4 e Ir = • RDS ? Rf)S•,'? MELROS'c Ave MS! RO3E p`I� r r E CottRT ST ' rn yi r 5� Tv 'n s Q w �; • • Y ,y aekTni+l �z a 1 • fA PI t Y7 5> A�yHR�Eti R[1 s._ �ts� "' �a lookTM j�" R E 3 40HREt4 C I t OSArn R'r SW C PkyWo and - ICCSD (synths" CIC Rubberized Tiles CIC Poured in Pisa 9 CIC EWF s fCCSD TSD • ICCSD rubber Tile (5-12) 1 f ICCSD Poured in Place (2-5) ICCSD Poured In Plate (2-5); Synthetic turf • ICCSD Poured in Place (5-12) Pam PBII6 fi 7 AWAY 6 SE x i o y w m C7 W ®+ Legend a swim Buftr-afJOCSO-Planmundo-CICJMMrolmde PWmrwnd - ICCS0 (syn#tdW v'( CIC Rubberized Tiles CIC Poured in Place 0 CIC EWF ICCSD TSD 1CCSD Rubber Tile (5-12) sy th 'CCSD Pouted in Place t2-5) 350TH ST sw (CCS' Poured In Place (2-5)-- SyrMefic turf -12) JCCSD Poured in Plow (-912) z pwkB paft I PD mmf :J WN RD SW > rt CIO" AV r. L, < S �^-TVVD 40 > < RCHRO 11 Y 0 91 09"E ST SW r SE x m m vi > < 0 > -Y w I's > 13 Completed: Planned: Playgrounds: Master Plan Deficiencies: Opportunities/ Recommendations: *District D0 0 istrict Needs 19 PARK TYPE ft" �►`°` P'W ►..M mcawww4t MD. G.WN Wald *South District Completed: Planned: • 2020 Wetherby, Fairmeadows, Et Napoleon Park Improvements • 2020 Wetherby Path Paving • 2022 Whispering Meadows Playground Et Shelter Iowa City Playgrounds: • Napoleon (2020 Replacement) • Wetherby (2020 Replacement) • Fairmeadows (2020 Replacement) • IC Kickers Soccer Park • TTRA (Natural playscape) School Playgrounds: • Alexander Elementary (PIP) • Grant Wood Elementary (Shared Gym) Improvements in 2019 Master Plan Deficiencies: • Add Parkland • Park & Trail Connections to Alexander • Improve Connections to parks • Enhance Wetlands Park Opportunities: • New Housing near McCollister Ft S. Gilbert • Additional Street Trees along McCollister • Future Development around Alexander Elementary • Very Active Neighborhood Association Recommendations: mum XF* m4]p mmom SPedsky *Southeast D'*ctriMot Completed: • 2019 Cardigan • 2020 Creekside Planned: • 2020 Scott Park Playground EL Shelter • 2020 Court Hill Basketball Court Resurface • 2022 Court Hill Playground 8t Shelter Iowa City Playgrounds: Cardigan 2018 • Scott (2020 Replacement) • Court Hill (2022 Replacement) • Mercer (2015) • Creekside 2019 School Playgrounds: • New Hoover (PIP) Master Plan Deficiencies: • East Side Trail • Links into SE Growth Area • Pedestrian Connections to Mercer Park Opportunities: • American Legion Road Trait Tunnel (2021) • East Side Sports Complex Recommendations: 0 .-- - --- I---- - - I � --10 -1r= VA I � Completed: - - Planned: ' • 2020 Community Garden - Walden Green 4 • 2023 Hunter's Run �- - Iowa City Playgrounds: Hunter's Run Park A School Playgrounds: • Weber Elementary • Borlaug Elementary • UI Sports Facilities Master Plan Deficiencies: - - _ Add parkland west of Mormon Trek • Connect Hunter's Run with trail under 218 -- _ -T Opportunities: RIM CPWJWLIM C I P Project for "West Side Park" X Pw Land Dedications from Prior Developments wow Trail Connection under Hwy 2018 to Hunters w °o`"" Run park CdOw ` "ado • County Poor Farm Development JLA10"a,., ,,o it • Development West of Highway 2019 Recommendations: District IF ani I ({ 10 CO -V HEM 6- Wr WX R UMU F- LW& 9 PA. LM DA 0 •---M - ;r - Completed: � - ' ., Candal District Parks ` r , .- - - �� a �,� a,,.l _ .• tam _� Riverfront Crossings Park 2099 Highland Accessibility Paths 2018 _ Planned: Pla A�', 2021 Chadek Green, ;r.• _ � ;� _ r•_. _f �Hickory Hill -Conklin {� Entrance, Et Glendale Park 2099 College Green paths Et Bocce Courts '.,W„,,,,E •w �`-"~ r 2020 Chadek Community Garden Improvements Iowa City Playgrounds: _ Pedestrian Mall (PIP) North Market Square (Rubber Tiles Reno Street Park =_ •, ;;.. �-�-"� ... Glendale Park ;'. .`_�s, „KGM.Pok College Green Park go iw�rrrmecrorno fri ' h?i ....f t i j r ^^-•• '" y �" . Oak Grove Park Riverfront Crossings Park •.,M" �, _ - '- .W '_ �� " �''. Mr., Highland Park —'a+�°^a.." • - =4 ' '• tiF..►..,¢^" �' p School Playgrounds: Longfellow (PIP) 0.5 '-�_--.��.::_ �•�--��;.�;�._.. ::,rte `j'•:.!'�"'°`"'p°�"�"�"°"'"""`°"`'�' Master Plan Deficiencies: • Lacking Park Land (didn't include UI Open Spaces) e n t r D1'0!;,. t • Improve Ralston Creek Opportunities: Recommendations: ME Completed: • Willow Creek 2019 • City Park Adventure Play 2019 • Villa Park 2019 • City Park Cabins Restoration Planned: • City Park Shelter Replacements 2022-23 Iowa City Playgrounds: • Villa Park 2019 • Willow Creek (PIP) 2019 • Kiwanis Park (Natural playscape) • Tower Court 2015 • City Park (PIP) 2019 • Brookland Park • Benton Hill Park • Harlocke Hill Park School Playgrounds: • Roosevelt Elementary • Horn Elementary • Lincoln Elemetary Master Plan Deficiencies: • Add Park Amenities near Sunset & Benton • Add mini -park in Manville Heights • Improve Connections to Benton Hill Park (2019) Opportunities: Recommendations: *Wes t. Dl��� l�t CT 4 " Nath District Parka Park Type & Park Characw *North D istrict Completed: • 2018 Pheasant Hill Playground • 2018 Frauenholtz-Miller Park • 2019 Happy Hollow Shelter 8t Restroom Planned: • 2023 Happy Hollow Playground • 2023 Terrell Mill Skatepark City Playgrounds: • Emma Harvat Square • Happy Hollow Park • Calder Park (formerly Hickory Trail) • Pheasant Hill park • Frauenholtz-Miller Park School Playgrounds: • Shimek Elementary (PIP) • Lemme Elementary • Lucas Elementary Master Plan Deficiencies: • Add parldand west/north of Dodge St it south of 1-80 • Add park facilities near Scott & Rochester • Add diversity in park offerings Opportunities: • Land dedications and trails with developments. North of Dodge, S of 1-80 • SE of Frauenholtz-Miller Park • Additional entrance to Hickory Hill Park Athletic Fields and Facilities *Recreation Centers Aquatic Facilities East Side Sports Master Plan 'Lower City Park Master Plan * N Nei - x t , - col, -lwLE e P s = aq ^qr '1 sem. 't' ._ 4V Sur 'X Pei. ,. i � •. '- • Y � . oi4 } l� 1 01 nii Y �,.�•t7� t _ � i��Y. � h •_ � .v ..1•� �+r',k�y. r'» _F.A _ a^�'-s.� 1 14 �e - �r '� � � �,+4 �,, r r' • ,i� 1 4 } 1" � .-yge.-}•#' r ,-f �tv �i` 'a�tK ,."p � 9�.� Tis \ � ` 4 ...�• 4 - MBI • •' , a - n y _ .44 e jam; r f r Y`Ir/• ,R � '+. .' � _ �y�+yy�...l�l�l��..�� [..-a'� .+�. Y _ TO: Juli Seydell Johnson, Parks & Recreation Director FROM: Brad Barker, Recreation Superintendent DATE: August 2, 2019 RE: Eastside Sports Complex Update CITY 1: IOWA -CIT� The issue regarding limited playing space for area sports organizations has been noted and the plan for the Eastside Sports Complex has been reopened. The feasibility of this project is being actively worked on by a number of stakeholder groups and Individuals within the community. Our department has extended an invitation to additional organizations for a representative of theirs to attend one of two informational meetings that will further detail what is being planned and to provide additional input. Eric Hornig from the Hitchcock Design Group will be in attendance at both of these Informational meetings. In the next phase, Hitchcock Design Group is updating the existing master plan. Stakeholders will be reconvening focus groups to re-evaluate plans/layout for cost, use, layout (e.g., field sizes, number of fields, indoor complex, etc). The purpose of these meetings is to give the stakeholders of this project an opportunity to let Hitchcock Design know exactly what is needed in the plans. We are leaning on the various stakeholders to be the experts on best practice for this space which will allow Hitchcock Design to come back with an updated plan. We have organized two meeting dates in the hopes that interested participants can make it to one of these meetings. Meetine Information: Wednesday, August 7 Mercer Park Aquatic Center, P&G Meeting Room 6-7:30 PM Thursday, August 8 Mercer Park Aquatic Center, P&G Meeting Room Noon — 2 PM 220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 0 FAX (319) 356-5487 Iowa City Parks & Recreation Commission Packet August 2019 Upcoming Everrts • August, Party in the Park continuesi Various Parks, Thursday evenings o August 8, Scott Party Rita's Ranch o August 15, Fahmeadows Par* o August 22, Rfvedkont Crossings Park o August 29, Creekside Park • Farm to Street Dinner, August 15 * Taste of Market, Wednesday, August 28 • Monarch Festhral, August 25, 1C Munidpal Airport,10 AM - Noon Notable from Parks & Recreation Staff Parks: • The City of Iowa City Parks and Recreation Department, in conjunction with Green Iowa Americorps, Hoover Elementary, and City High, received the Trees Forever Outstanding Youth Group Award for this year's Arbor Day tree planting project at TTRA. • The contracted treatment of city -owned Ash trees to slow the infestation of Emerald Ash Borer began at the beginning of May and will continue through the fall. Recreation: • The Parks & Recreation Department team were prepared and well -staffed for the Riverfront Crossings Park grand opening celebration on July 20a'. Hot and stormy weather conditions impacted the participant turnout and the entertainment schedule, but ICPRD will take the information learned from this year's event highs and lows to create an annual signature event at RFX Park in future years. • Fall activity guides are now available to the public; registration begins August 15 • Rec staff has teamed up with various Iowa City departments and the University of Iowa College of Public Health and pediatricians at the University of Iowa Health Care to develop a'Prescriptions for Play' program and a'Hit the Ground Fitness' campaign. These initiatives aim to develop ways to increase activity in young children ages 2-12 as well as have kids get out into their neighborhood parks and trails. * The Parks & Recreation team were able to put together on short notice a large swim meet at Mercer for the Iowa Long Course Championships on July 25-28. This event was originally to take place at the University of Iowa but broken glass in their pool on Wednesday forced them to seek an alternative location. This meet brought in approximately 900 swimmers from around the state. Iowa City Parks and Recreation Commission Packet I City of Iowa City Cemetery: • Staff will be working on the U of I Deeded Body area this month in preparation for the upcoming program in September. Staff will also start putting fencing around all of the small trees, before the deer start rubbing antlers. Facilities: • Eric Alvarez and the Mercer Maintenance Staff pulled together to assist In hosting the Iowa Swimming Long Course Championship, after it was unexpectedly moved from the UI Campus Recreation and Wellness Center. The Mercer facility and staff accommodated 800 swimmers and their families, it required bringing in a larger order of sanitation supplies including an additional 4 cases of toilet paper (that's a lot of TPI). • RALRC Recreation and City Hall staff have been working hard to prepare for the City Police officer's move out of the Police substation at Pepperwood Plaza. The community police officers will be moving to a former storage area, and now an office in City Hall and the former Aquatic Supervisor's office in the RALRC lower level. Staff have been moving furniture, prepping and painting. It will be great to have the Community Service Officer presence here at RALRC. • Senior Center staff have been working with coordinating with contractors on the new water main work and new pressured gas line into the Senior Center building. Too Staff Issues Parks • After approximately a month behind on mowing, due to the unseasonably wet Spring, Parks staff and our mowing contractor are nearly caught up and back on a regular schedule. • Storm damage, trail closures and localized flooding have been issues staff have been addressing. Recreation • Lyndsey Kent, Communication & Special Events Program Supervisor, left her position with the department on July S. Work has begun to find a replacement for her position. • Staff is busy with the conclusion of summer programming and the transition into fall programs. Cemetery • Mowing and trimming has finally slowed down, so staff has been busy doing monument repair. We have repaired 34 monuments in July. • With the lack of rain recently staff has been watering sod/new grass/flowers. Staff will cut down 2 smaller ash trees in August. Facilities • Maintenance staff have been working through issues with the Fire alarm panel at RALRC and burglar alarms system at Mercer. • Public Works Facility- The Interior grading is complete and the contractor is working on pouring the Interior finish slab. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Cabin structures are complete, next steps will be finish grading and Seeding. • City Hall Boiler Project has been bid, and will move forward for council action on August Oh Project Timeline Status Villa Park Playground Summer/Fall 2018 Waitingfor 1 rampto complete project. Creekside Park Redevelopment Summer 2018 Construction nearly complete. Seeding as weather allows. City Park Cabin Restoration Construction Fall 2017 Waitingfor design of ADA accessible path/entrance.. Willow Creek Park Construction Summer 2019. Project started. City Park Playground Construction Summer 2019. Construction contract awarded. Project to start soon. Riverfront Crossing Park, Phase 3 Project nearly complete. Seeding as weather allows. Phase 4 Is out of bid (Inside traffic circle) Chauncey Swan Park TBD — Park rebuild at end of building project. Park construction 2019. Hickory Hill Trails, Signs & Bridges Construction Spring 2019 Construction spring of 2019. ©j Iowa City Parks and Recreation Commission Packet I City of Iowa City City of Iowa City Facility Sustainability Projects One of the seven City of Iowa City Strategic Goals. Promote Environmental Sustainability Project Description cast Rebate Stage Mercer/Scanlon Boiler and HVAC Replannent (and Family Replaced 19M Boilers and AHU, $882,387.00 TrarWergas/no Punchiist/re Restroom/showerremodel)JR4331 and see below] with high effidenteondensing construction rebate tainage boilers and separatewaterheaters. cost/Ind. BAS Mercer/Scanlon Building Automation Systems (BAS) [R4332] $1,936A0 rebate for Punchllst $90,000.00 Scanlon Gym portion Install BAS with Boilers/pool water incl. in total of BAS system temp/minlmal AHUis costsabove ($1$996) Robert A. Cee Recreation Center BAS IM3321 $91,M $15,S00standard Accepting Incentive and $1,839 Install BAS with Boilers/pool water bonus for a total of temp/minimal AHUs $17,339.00 City Hall Boller RepiacementandBAS project [R41B] Install BAS to Boilers/pool water $487,,500 $16,700forBAS& Bidding temp/AHUs total"* boilers City Hall MPO Ughting Replacement 164522, +Energy payback fund] LED office lighting upgrade with does not qualify Punchlist remodel $4250 Mercer/Scanlon Bmrlor LED lighting Replacement Replace original hallide lights with Incentives pending Contracts LED pending pending Mercer Aquatic Center Natatorium Ughting Replakment Replace original hallide lights with Incentives pending LEDs pending City Hall Exterior Ughting Replacment .Replace fluroescent lights with LED $ 4,900 does not qualify installation Public Works WUInteance Facility- LEER certified building ]P3959] incentives pending Under construction pending Public Works Solar Project Potential PPA Solar project on new n/a Pending RFP Public Works Structure. pending Terry Trueblood Recreation Area Solar Project pending n/a Pending RFP wwIowa City Parks and Recreation Commission Packet I City of Iowa City Oakland Cemetery FY 19 Revenue Report ** shaded areas represent.rprevlous 5vr average .. Iowa City Parks and Recreation Commission Packet I City of Iowa City Revenue from Lot Sales lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5 year Avg. Total qn Revenue Interments Syr Avg. on total teyenue Jul $3.810.00 $.6;120.00 7 8A $3,380.00 $4,121A0 . $7,190.00 .$10,Z41'.UO August Sept Oct Nov Dec Jan Feb March April May June Totals 1 $3,810.00 1 $6120.00 7 8:0 1 $3,380.00 $4,111.60 $7,190.00 $10;141.00 .. Iowa City Parks and Recreation Commission Packet I City of Iowa City rw®J� CITY OC IOWA CITY www.icgov.org August 20, 2019 ATTACHMENTS: Description Public Art Advisory Committee - July 11 Item Number: 3.d. FINAL MINUTES PUBLIC ART ADVISORY COMMITTEE JULY 11, 2019 — 3:30 PM LOBBY CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Vero Rose Smith, Steve Miller, Wendy Brown, Eddie Boyken, Juli Seydell Johnson, Ron Knoche, NOT PRESENT: Andrea Truitt STAFF PRESENT: Marcia Bollinger, Sarah Helmer PUBLIC PRESENT: Loyce Arthur — Artist / Carnaval Parade, Ifeoluwa Ogunyinka — Student, Jennifer Miller — PHD Student / Artifactory board member, Sherri Degraw — Imperium Press CALL TO ORDER Vero Rose Smith called to order PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion of items not on the agenda. CONSIDERATION OF MINUTES OF THE JUNE 6.2019 MEETING Knoche moved to approve, Seydell Johnson seconded. Minutes approved REVIEW OF THE "HIT THE GROUND FITNESS" ART PROJECT PROPOSAL BY SAYURI SASKIHEMANN Bollinger stated that this item would be deferred as there was no proposal available yet to review. She suggested that it was not necessary for the committee to approve the concepts; it was primarily informational and she would be sending them out via email when they have been received. DISCUSS DRAFT PUBLIC ART STRATEGIC PLAN Rose Smith opened discussion, drafts were provided and Bollinger explained the draft process and markings in red, and comments from John Englebrecht. Bollinger requested input into the Strategic plan definition section. Brown suggested moving the comprehensive section so that the language was focused together and came prior to the strategic plan definition. Bollinger went over the goals section and requested feedback on the tasks under each goal, needing to know the priorities and the timelines. She suggested that the committee review the documents, provide more written feedback, and have a subcommittee meet to discuss the work plan. Helmer discussed the timeframe of the strategic plan. Seydell and Knoche suggested 5 -year plans. Seydell said that capital improvement budgets run on 5 -year cycles. The plans are detailed for year 1 and 2 and 3-5 are broader. Knoche said non -profits are using 5 -year plans. Knoche inquired if the Public Art goals are listed in the NDS Goals, Objectives & Performance Measures as it would be beneficial to have a way of measurement that is provided to the City Council. Bollinger confirmed that there were. She also mentioned that an annual report was providing by the Public Art Advisory Committee but that practice was discontinued in recent years. Sherri Degraw spoke. She suggested she would like to see something similar to the `Open Book' in Minneapolis, suggesting the city purchase office space and use it as a community art center, or gallery where non -profits rent out the space. She suggested the City work with developers to provide more opportunities to artists. She discussed the fund-raising efforts for the Englert and FilmScene. Bollinger described the efforts of Artifactory to get gallery and artist space. Rose Smith commented that we should add the suggestion for additional artist space to Goal 4 which discusses infrastructure. Bollinger and Rose Smith explained that the work on the Strategic plan is public, ongoing and there would be a period where the plan would be published and open for public comment, so there would be more opportunities for collaboration with the public. Loyce.Arthur pointed out that under goal number 4, action step B, there was a partnership listed with the University Art Department but not the University of Iowa Office of Outreach and Engagement. Rose Smith suggested that we include all academic units instead of the individual departments. Brown suggested a standardizing of language because of an inconsistency of first and third person language. Bollinger requested Brown's help toward that effort. Rose Smith suggested using we and our language. Helmer asked if we should keep the early sections regarding history that had been moved over from earlier versions of the Public Art Master Plan. Rose Smith said the history section was important but could adapted to be more approachable to be integrated better. Seydell Johnson suggested moving the history section to be later in the document, so that we can have the most important things right up front. Rose Smith stated that the history section in the beginning should be included, but a different executive summary should be added at the beginning of the document. Executive summaries include 3 main points of what the document encloses, a brief overview of how it should be used for the people reading it and a sense of who is reading it. Miller agreed. Seydell Johnson suggested that we should start with the vision and mission in the front of the document. Bollinger and Rose Smith discussed adding a line in the executive summary about the history but keeping the bulk of the information later in the document. Brown requested a caption on the funding graph in the history section. Helmer showed the formatted version of the report. Brown said that visuals helped to get the information out quickly. Helmer outlined the working process for getting comments on the information in the word document and incorporating that into a formatted report. She was looking for feedback on the report template to make adjustments. General comments from the room were that the colors were helpful to draw the eye, it was more approachable, and it was on the right track, it could be seen across the room, it was broken into more digestible pieces, and it looked more professional. Ifeoluwa Ogunyinka commented about "Goal 1, Action Step B — Encourage people to see art in new ways, in unexpected places and spaces." She felt the language was too vague. And that maybe it should be more focused. She suggested more direct language about alley ways and benches. Rose Smith suggested providing specific examples under this goal would be helpful. Jennifer Miller spoke to the permanent and impermanent aspects of art. She wanted to see more mention of ephemeral art. Bollinger agreed. Arthur said it appears late in the document. Bollinger suggested it should appear more throughout. Arthur suggested that 'ephemeral' should be included in the definition of public art. Miller brought up `Open Book' again as an example that we could use. Rose Smith clarified Millers point — that she was requesting to see mentions of ephemeral and participatory art more integrated throughout all goals in this document. Miller stated that there is a place for participatory by design. Steve Miller asked if we were going to discuss Thomas Agran's and Englebrecht's comments that they had sent by email. Bollinger and Rose Smith noted that their comments are in red and have been added to the draft. Bollinger commented on Agran's comments about the decision making coming from artists. She requested input from the committee on how to incorporate that feedback into the plan and how to balance their remarks with the responsibility of the City in funding these projects. Rose Smith explained that the comments were regarding locations of public art. There are many places where the city does operate that could use public art and it might be helpful for city staff to preliminarily decide and create a list of these spaces that would be places for potential public art projects. But she thought that could be in addition to a formalized process where an artist can suggest a site as well. She thought both points of view could be helpful and suggested a dual process of being able to propose sites, and needing to get the city staff feedback — what makes a place an ideal location for art placement. Loyce and Steve Miller agreed. Arthur discussed the students who proposed an anti -gun art mural in the parking ramp. And needing to have set guidelines of where art should be placed and how that could go into an artist's proposal. Rose Smith brought up the need to identify power outlets, water and potential safety concerns in different art locations. The need to develop a process where we can solicit suggestions for sites and lay out the type of information the city needs to determine if art in that location would be possible. And have an annual review of potential sites. Helmer commented that this would fall under goal number 2B. She also spoke to there currently being a process for this outlined in the Iowa City Public Art Procedures. These needed to be reviewed and updated. Knoche inquired if these documents were available online and Bollinger stated they were not as they were outdated. This process is included in the action steps. Jennifer Miller commented that Forecast Public Arts in the Twin Cities provided small project development grants and research grants that did not carry the requirement to produce anything. They were $2000 grants to create proposals for public art. The organization helped artist who had ideas develop them into proposals. She wanted to know if there were any professional development programs for artists. Rose Smith said there was a class that was offered to students and there was feedback from the community that they would have liked to be a part of that opportunity. She pointed out that the issue with that was financing and Rose Smith mentioned the $2000 matching grant program could be an option. Arthur mentioned that she was working with the University to develop that course. Rose Smith pointed out that Forecast Public art is a nonprofit entity and not municipal entity so that would be something to consider. Seydell Johnson suggested that it would benefit the City to provide a class or format that could help artists create proposals, because the quality of proposals could improve and provide a clear outline - increasing our success rate of proposals. Brown appreciated the creative aspects of having arts professionals in one room bouncing ideas around. Rose Smith suggested that this could fall under Goal 5 — "build awareness and promote understanding about public art and the benefits of the arts in general." She suggested this could be a series of annual workshops. Arthur suggested we partner with the University Office of Outreach and Engagement as they have much of this in place and would be valuable partners. Bollinger mentioned that this would fall under goal number 4 — "to collaborate with municipal, civic, nonprofit, and private sector organizations to create opportunities for public art. Rose Smith suggested producing an annual report and hosting an annual meeting to aid in our efforts for accountability of public funds under Goal Number 5 "build awareness and promote understanding about public art and the benefits of the arts in general'. Helmer suggested that this would also fall under Goal 3 "Secure and manage funding for the public art program and the care and maintenance of public art assets." Bollinger discussed a schedule. She wants to let City Council know what has been accomplished so far. She suggested to take the next few weeks to make updates and then provide a draft for public review in early August then host Public Input meeting on September 5th. The plan could then be scheduled for review by the City Council. Rose Smith reiterated the schedule: staff would incorporate all comments from members and professionals, and turn over an updated draft in a week, then committee members will have a week to review and respond. Staff will have another week to make updates and have the final version ready for the August 1 st meeting. PAAC will then vote to move forward with this draft for public dissemination via the website which will be available through August. City staff will take all the public comments into consideration for review and incorporate into the draft, and will present it to the committee on September 5th and then schedule with the City Council. CITY HALL ART PROJECT UPDATE Bollinger discussed the progress of the City Hall art project. Various issues remain. The final payment has not been made and Bollinger sent the list of items to be addressed to the artist before the payment is made. She discussed the artists additional costs related to the multi- colored lights. He had originally suggested $600 but was now $1178. Committee members discussed how to address the overage and it was decided that Bollinger would request a detailed invoice for the increased costs. Miller suggested that we could add language in the contract on how to handle change orders in the future. Knoche motioned to approve the request for an itemized invoice pending review of invoices. Seydell Johnson seconded. COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS Seydell Johnson provided an update on the Farmers Market Art project. The frame has been deliver but they do not have rest of the artwork. They are waiting on installation because of staffing issues. The artist has been sending photos to Seydell Johnson. She requested that the artist get in contact with Mark Rummel to plan the installation strategy and specifications. No payment to the artist has been made yet. The frame is heavier than anticipated, so it will need to be permanently mounted. They will address after the River Front Crossing Grant Opening. Bollinger said that an installer has been secured for the Snelson sculpture relocation. Two bids for the construction work were received and the City Council will review at their July 161h meeting. All American Concrete was the low bid, with work starting after the grand opening on July 201h. Completion date is October 31St Chadek Green Garden enhancements and artwork will be this fall. The artwork is complete and waiting for installation. The Creekside Park project is nearing completion and the art project can move forward this fall. Cara Briggs Farmer was selected as the artist. There will be a public meeting to work with the neighborhood to design the artwork. Bollinger reminded the committee that there is an open RFP for the Performing art funding and requested that committee members contact interested parties. We had only received one proposal. ADJOURNMENT Seydell Johnson moved to adjourn, Eddie seconded. Meeting adjourned at approximately 5:15 PM. Public Art Advisory Committee Attendance Record 2018-2019 Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Term 7/11 Name Expires 9/6 10/4 11/1 12/6 1/10 3/7 4/4 5/2 6/6 Wendy Brown 01/01/20 x x x O/E O/E x x x x x Erin Fitzgerald 01/01/20 x x -- -- -- -- -- -- -- -- Ron Knoche x x x x x x x x x x Juli Seydell- x x x x X O/E x x x x Johnson Vero Rose Smith 01/01/21 x x x x x x O/E x X X Steve Miller 02/01/21 x x x x x x x x x x Andrea Truitt 01/01/22 -- -- -- x x x x x x -- Eddie Boyken 01/01/221 -- -- -- -- x x x x x x Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member r CITY OF IOWA CITY MEMORANDUM Late Handouts Distributed Date: 08/16/19 S — 1cl — 1 q To: Mayor and City Council (Date) From: Kirk Lehmann, Housing and Community Development Commission Staff Re: Recommendation from Housing and Community Development Commission At their July 11, 2019 meeting the Housing and Community Development Commission made the following recommendation to the City Council: (1) By a vote of 5-0 the Commission recommends to City Council modifications to the Aid to Agencies process and approve FY21 Aid to Agencies forms as with changes as discussed. Additional action (check one) No further action needed X_ Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action MINUTES FINAL HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 11, 2019 — 6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Megan Alter, Charlie Eastham, Vanessa Fixmer-Oraiz, John McKinstry, Maria Padron MEMBERS ABSENT: Matt Drabek, Lyn Dee Hook Kealey, Peter Nkumu, [vacant] STAFF PRESENT: Kirk Lehmann, Erika Kubly OTHERS PRESENT: Delaney Dixon, Nicki Ross, Adam Robinson, Amy Greazel, Ellen McCabe, Ron Berg, Michelle Heinz, Missie Forbes, Crissy Canganelli, Christi Regan, Heath Brewer, Ellie Paxson, Genevieve Anglin RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends to City Council modifications to the Aid to Agencies process and approve FY21 Aid to Agencies forms as with changes as discussed. CALL MEETING TO ORDER: Fixmer-Oraiz called the meeting to order at 6:30 PM. APPROVAL OF THE JUNE 20, 2019 MINUTES: McKinstry moved to approve the minutes of June 20, 2019. Eastham seconded the motion. A vote was taken and the motion passed 5-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: Cris& Canaanelli (Shelter House) submitted correspondence dated July 2, 2019 to provide corrected information from the minutes of the Human Rights Commission heard by the Commission at their previous meeting. Lehmann read the correspondence: Good Morning: I am writing to provide a correction to information provided to the Human Rights Commission during its May 95, 2099 meeting. The draft Meeting Minutes which are available to the public indicate that County Supervisor Porter reported to the Commission that, "Johnson County just gave Shelter House $630,000." The Johnson County Board of Supervisors allocated a total of $630, 000 to the Housing Trust Fund of Johnson County which was made available for affordable housing initiatives over the past fiscal year. Of the funds awarded to Shelter House by the HTFJC, $250, 000 came from Johnson County. Funds were awarded as a loan, are repayable to the HTFJC, and were restricted for a new construction project at 820 Cross Park Avenue. The Human Rights Commission minutes were included in the June Housing and Community Development Committee Meeting packet, as such, I request this correction in fact be provided to both the Commission and relevant Iowa City staff. Housing and Community Development Commission July 11, 2019 Page 2 of 12 l am deeply grateful for the partnership and support of the City of Iowa City in all aspects of Shelter House programming and would be happy to provide any additional information that would be helpful. Please do not hesitate to contact me by phone or email. Crissy Canganelli, Executive Director of Shelter House RECOMMEND TO CITY COUNCIL MODIFICATIONS TO THE AID TO AGENCIES PROCESS AND APPROVE FY21 AID TO AGENCIES FORMS: Kubly began by summarizing a memo from staff regarding Aid to Agencies (A2A) recommendations dated July 3, 2019. Overall, staff recommends returning A2A to its original intent of providing stable funding for human service agencies serving low- and moderate -income residents based on the priorities set in CITY STEPS. Every five years, these priorities are reviewed. Staff is currently developing the new five-year plan, to be adopted by Council and the federal government by July 1, 2020. During the planning process, staff recommends limiting A2A applicants to a core group of service providers which meet its established priorities. These agencies would then competitively apply based on these priorities, their history of funding, and their capacity. Beginning with FY22, agencies would apply on a two-year cycle. The priorities and agencies allowed to apply would be reevaluated with each new five-year plan to address changing priorities or gaps of service as identified. If needed, the City could modify eligible agencies during the five- year period as well through the Consolidated Plan amendment process. Kubly continued that because the FY21 Joint Funding Application process will begin before the adoption of City Steps 2025, staff recommends limiting FY21 A2A applications to agencies who applied for Legacy funds in FY20, consistent with the expectation of a two-year funding cycle when Legacy agencies applied last year. For the remaining fiscal years covered by City Steps 2025, staff recommends that the Plan identify 15-20 core agencies to be funded through A2A. Applicants will continue to apply through the United Way Joint Funding process. Every two years, HCDC will review and approve the ranking criteria for evaluation of the public service applicants. With the FY21 allocation cycle, staff will rank applications based on these criteria and make a funding recommendation for HCDC to consider. HCDC can recommend changes to staff's recommendation. The HCDC recommendation would be submitted to City Council for their consideration and adoption. Kubly noted staff also recommends discontinuing the emerging agencies set-aside due to available alternative funding opportunities, such as Climate Action Grants and the Social Justice/Racial Equity grants. Project -based CDBG/HOME grants are also available These sources can help agencies build capacity and establish a track record. As an agency demonstrates its ability to meet priority needs and grant requirements, they may be incorporated into the A2A funding cycle based on addressing priorities. Eastham noted that the staff recommendation does not discuss the budget and asked if the Commission can recommend a higher budget amount. Kubly noted the City Manager is leading that discussion and has invited agencies to meet this month prior to the establishment of next year's budget. Fixmer-Oraiz stated that the alternative project grants discussed are unclear as to whether they allow operational funding. She noted it is important for the Commission to show support for agencies to help them get off the ground, and operational funding is often the first step. Eastham added that he would like more discussion with agencies to see how they would like to see newer agencies gaining access to the newer larger agency funding during the five-year City Step timeline Alter added that in the memo it does note as an agency becomes more established and demonstrates they meet grant priorities and requirements they may be eligible to be incorporated. Alter asked how an emerging agency would be able to prove that if they don't have access to funds to help them. Fixmer-Oraiz suggested the Commission discuss the Agency memo and then take comments from the audience. Fixmer-Oraiz read the memo the Commission received from the Agency Impact Coalition regarding the Aid to Agencies process dated July 10, 2019. Housing and Community Development Commission July 11, 2019 Page 3 of 12 The Housing and Community Development Commission's leadership and determination demonstrated throughout the FY20 Aid to Agencies funding process compelled and inspired local agencies identified by the City of Iowa City as Legacy Agencies to form a coalition known as the Agency Impact Coalition. The Coalition has been meeting regularly with much of the discussions focused on how to better advocate for the work of our organizations and the collective impact we have throughout the community. HCDC is continuing its drive to improving the Aid to Agencies process and recently sent out a survey to solicit feedback from funded agencies. However the survey questions did not get to the heart of recommendations and concerns that have been consistently articulated during Coalition meetings and we realize the majority of our feedback fell under the category of "other". As a result we are submitting this single response, the suggestions below are made in the spirit and hope of creating a better informed and more participatory collaborative process with Aid to Agencies and CDBG/HOME awards. • Inclusion of annual site visits to the funded agencies and more as part of the orientation and onboarding for HCDC members. Local not-for-profit executives bring decades of experience for the complexity and nuances of our services, the constituencies they serve and the challenges we face. This may be time intensive but would create an entirely different context for which to work. • Joint meetings outside the funding cycle for HCDC, not-for-profit executives and neighborhood services development staff to thoroughly debrief City staff on the Annual Action Plan and other relevant plans underpinning and guiding the allocations process for both Aid to Agencies and the annual CDBG/HOME competitions. Components of these conversations can include updates on trends, gaps and needs. • Better leverage of professional experience and practical knowledge of the neighborhood services departmental staff. City staff add valuable perspective which is not being fully integrated into the process and dialogue. • Create a data -driven process that aligns with City Steps and reorganize the dialogue to be driven need as opposed to managing scarcity. • Our collective impact has substantially economical multipliers and substantial benefits that positively impact our community. Is there a method to more formally recognize this to better inform policy makers and as a component of the City's annual budget process. ■ Specific to the applications and review therein, assure additional questions to the applicants are standardized and made available to everyone in advance. In addition to these suggestions we support staff recommendations made at the July 3, 2099 memo to HCDC and the approaches recommended to reorient the process back to the original intent of `providing a stable funding source for human aid agencies serving LMI residents aligning funding with priorities set in City Steps". Please note it is with the highest regard we write, members of this Commission have approached their charge with determination, integrity and compassion and empathy. You have languished over the decisions to be made and taken an unprecedented and bold position to which the Council responded. Please note you have inspired and motivated us, we are eager to work more collaboratively to face the challenges and opportunities ahead and recognize we come with a common intention of improving the health, safety and wellbeing of our community. Fixmer-Oraiz stated for the record she is deeply moved by this memo and thanked the Coalition for putting it together, HCDC appreciates and recognizes the absolute impact the agencies have on our community which is why HCDC feels so passionate about making this work. Eastham would appreciate hearing overall thoughts on the question of setting an amount for Aid to Agencies in the City's budgeting. He wants to understand what the agencies are actually interested in, is it the overall amount of agency funding or if it is a single, reliable process for knowing how much funding the City is going to provide from year to year for each agency. Crissv Canganelli (Shelter House) responded by saying they are interested in both. The City Manager reached out to the agencies and asked if they would be able to meet as Kubly mentioned before the end of the month. Canganelli added that this cannot be separated into parts, it is all connected, and they want to build relationships and have more of a participatory and collaborative process which allows all groups Housing and Community Development Commission July 11, 2019 Page 4 of 12 to learn from one another. She noted that the City has never looked at funding as to what is the need versus managing scarcity. In the past it has been approached from the managing scarcity end. She added they need to understand they all want to do good and do the good work well, they don't understand what the baseline is yet, so they need to work better together to inform that, she has every confidence they will be able to move that line item up. There are other parts of the conversation as well, they need to look at how agencies could manage resource differently, and open things up in a different way. Eastham said the process staff proposed says the annual amount of Aid to Agencies funding is going to be determined through negotiations between agencies and the City Manager directly. He notes that might work out well but wants to know if agencies have an idea for the role of the HCDC in that process. Canganelli said the Commission brings the balance to the conversation, it should be a combination of all three parts. She doesn't feel is it up to the agencies to define who plays what role or how much of a part, but they want to segment out the different voices within this process to avoid excluding them, so the combination would be City staff, HCDC, and nonprofits informing the conversation from an early point. Not only in the budgeting process but also for the Commission to get to know the agencies a little more before they are at the point of reviewing and analyzing applications. Alter said it is a relief to hear of a desire for a more collaborative process, it is too much to shoulder on one part. She loves the idea of annual site visits and would like to increase those. The site visits HCDC did recently really helped make everything fall into place for her and makes it real. They got to have candid conversations with residents, staff, and executive directors. Fixmer-Oraiz liked adding to the conversation the trends, gaps, and needs to take into consideration. She feels it will be important to learn what agencies are seeing and experiencing versus an application. She notes there is a need for collaboration and everyone having a better understanding of one another. Fixmer-Oraiz wonders when the Agencies meet with the City Manager if it would be beneficial to have a member of HCDC present. Eastham agrees it would be helpful. Eastham liked the memo, the name Agency Impact Coalition, and the points about creating a data -driven process and looking at collective impact. The collective impact point is intriguing, Padron put together a data -filled PowerPoint presentation which helped persuade Council, so the more data the better. Fixmer-Oraiz wants to look at short- versus long-term goals, things that could be accomplished easily such as increasing site visits, and wants to discuss actionable items to take from this conversation. Lehmann said staff has discussed some of these ideas in terms of short- and long-term items. He said the idea of having liaisons to schedule site visits is a good one, with nine commissioners there would be two or three agencies per person, and that could be accomplished early into this fiscal year and have the liaisons schedule visits for the different sites. Padron said the liaison would schedule the visit but every commissioner would have the freedom to go on the visit. Lehmann said that would be correct, and if they could avoid having more than four at one visit it would help logistics to avoid having trips be a formal meeting. Lehmann said with regards to the timeline review, he likes the idea of joint meetings outside of the funding cycle for nonprofit executives, staff, and HCDC to meet at one of the HCDC's meeting for an agency debrief and discussion. Eastham would like site visits and the conversational get together but also likes the idea of staff making a funding recommendation which has not been done in the past. Lehmann agreed and noted he matched the questions on the application to a point system staff would use to make recommendations. He wants there to be transparency on how decisions are being made for staff recommendations. Alter asked if there has been discussion amongst staff or the agencies regarding the prioritization of high, medium and low priority, because it has been something they have struggled with. Lehmann said for the Housing and Community Development Commission July 11, 2019 Page 5 of 12 next year's funding cycle, where the new City Steps will not be done yet, it will be incorporated into one of the questions on the scoring criteria under community need, the need has to be listed as a high priority to get all 15 points, but the difference from a high to medium priority throughout the whole application however is only a difference of two points out of 100. In the future the City Steps will discuss how to prioritize or reallocate priorities based on the survey, which explicitly mentions priorities, and try to use the general public input rather than just HCDC. Lehmann feels there needs to be some sort of prioritization. Alter said often high priorities are at crisis level with high need and high impact but the flip side low priorities are often preventative or helping to avert crisis so she would hate to lose those. It will be important to remember that when looking at data and the results from the survey. Fixmer-Oraiz read a comment received on the survey. V believe the choices made regarding low, medium and high priority are somewhat subjective, children services are important as are women services, aging services and mental health. My fear is when start segregating groups in this way it minimizes growth opportunities for programs and hurts populations in our community that simply don't have access to other resources. Maybe if there was more clarity in how/why the rankings came to be it wouldn't be as much of a concern." Fixmer-Oraiz just wanted to put that quote out there because it speaks to the subject at hand. Fixmer-Oraiz asked where the rankings came from, she assumes City Steps. Lehmann believes they came from HCDC after City Steps was adopted. Genevieve Anglin (United Action for Youth) noted that it has been difficult that her agency does a lot of different things but because they have the word youth in their title they have always been classified into youth services. Over half their budget is used for homeless services and mental health services, so that complicates how they answer the questions on the application. Fixmer-Oraiz feels there needs to be a discussion on what questions should be on the application, a discussion between the Commission and the agencies so they don't miss the mark. However they are at the point now where the funding cycle is upon them so they will have to put up with some of the issues, there won't be time for a total overhaul. McKinstry stated he was pleased the Agency Impact Coalition was supportive of the staff recommendations and staff is supportive of the agencies so that is a good basis to proceed, looking at the points both have made and fuse them together. Fixmer-Oraiz asked if it is as simple as to adopt the Agency Impact Coalition's and staff memo recommendations. Lehmann said what would be good to go through the main framework in the staff memo and add in the items (maybe all) from the Coalition memo and then go through the ranking criteria so there is a basis for ranking this year and next year it can be tweaked after City Steps is complete. Kubly added they will need to adopt the draft application or make suggestions for changes so it can be given to The United Way to be released. Fixmer-Oraiz suggested they discuss from the staff memo the emerging agency funds, and asked if the two new funding sources were project based grants or could they be operational. Lehmann said they are project based but believes an agency could pay for staff. Fixmer-Oraiz noted keeping the emerging agency funds would be good because there just aren't a lot of funds available for operations and the category was created with an amount based on staff salary. Lehmann said the $15,000 for legacy funding was created due to staff salary needs — not the $5,000 minimum for emerging agency funds. Eastham suggested a recommendation that the other two sources of funds, social justice grants and climate action grants be available for operational needs. Kubly said they could make that recommendation but they do not have the authority to make that change. Lehmann suggested that HCDC send a representative to each of those commissions to make that recommendation during their public comment process. Lehmann said from staff perspective it is nice to have the distinction between project based and operational grants because project based grants have very concrete accomplishments whereas operational funding is harder to evaluate success. Fixmer-Oraiz said that is why most grants won't fund operations and why perhaps HCDC should keep the emerging agency funding set-aside. Housing and Community Development Commission July 11, 2019 Page 6 of 12 Lehmann said if HCDC is adopting the staff memo as their recommendation the Commission will need to add something about having Council look for funding sources, perhaps the two listed or others, to fund operational costs for newer agencies to help them get off the ground. Fixmer-Oraiz noted the survey had a few comments supporting the emerging agency funding and others that said it wasn't enough funding to even help. Fixmer-Oraiz feels they need to keep the emerging agency funds and perhaps with this data - driven process they can show the need for increasing the amount of funding to emerging agencies. Padron asked overall how this new process will be more permanent or secure for the legacy agencies. Is the only difference the five years? She thought there would be a group of agencies, older agencies, who will get money for sure every year, but if there is a process of ranking and voting then how are we assuring them they will get the money every year. Lehmann said with staff recommendations, there should be more consistent viewpoints over time, whereas with HCDC every year the membership changes by at least three people and that can change the direction. Additionally concrete ranking criteria should provide more stability. Padron said in the few years she has been on the Commission even with clear ranking criteria people find a way to rank differently so she would like to ask Council to commit to a certain amount for some agencies. Fixmer-Oraiz said that is the hope of the meeting between the Coalition and the City Manager to come to an agreement for stabilization. Padron asked if it was possible to just promise some agencies an amount of money for several years, they would still have to apply and have applications reviewed, but less ranking and more like an entitlement grant. Lehmann said theoretically that is possible, but that is very different from what has been done. Padron doesn't feel the process described in the staff memo is different than what is being done now, other than the five years of funding, but could be stuck for five years with a low amount of funding. Fixmer-Oraiz said that is why she wanted to focus on short-term and long-term goals, changes they could make tonight and then others that would need further discussion. McKinstry added this is a political process, new City Council members are elected all the time, HCDC members change, needs in the community change, there are many variables so there needs to be some flexibility. He appreciated the Agencies noted that part of their job is to inform the community about what they do so Council members could have the correct information and create relationships with agencies and make decisions. He feels getting started in the process earlier and being more collaborative will help. Alter stated there are however some constants, need is there, the executive directors and people working in these agencies are subject matter experts and know best what the needs are and how to best use the funds. She added having stability would help agencies do the work they need instead of going through this process every year or couple of years. And then if there is a spike in trends or crisis moment agencies can modify or amend ongoing needs to show the new needs. Alter agrees with Padron that doing this would be radical but having bureaucracy not be a barrier. Fixmer-Oraiz stated the only real answer moving forward is to be more collaborative and to have open communication to make sure changes are made and informed. She feels a recommendation at this time would be to adopt the staff memo with the additions from the Coalition memo, she added she would like to keep the support of the emerging agency funds. Eastham agreed and added the City Manager needs to hear clearly what amount of funding Aid to Agencies needs to be. The recommendation is the staff memo recommendation, paragraphs one through four, plus the Agency Impact Coalition memo points integrated, with the addition of a HCDC liaison to each agency for site visits recommended in bullet point one, paragraph five from the staff memo would be edited to note HCDC recommends continuing the emerging agency funding at its current 5% set aside. Eastham agrees but adds Council should still look at the other two sources of funding for emerging groups. With regards to the application, staff is interested in asking for LMI breakdowns in question six, which says "provide us with succinct specific description of your primary target population, describe client groups in terms of their primary needs and strengths, what barriers do they face. If the agency serves a regional area provide percent of overall clients that are Johnson County residents." Lehmann said the way they have graded that in the past is specific to 30% area median income or equivalent, 50% AMI or equivalent or 80% AMI or equivalent. He said they could potentially include that in a separate question in the appendix for agency demographics, knowing not all agencies have this data so they could say "or provide strong evidence of AMI served" or leaving it open to have "or those at similar standard of income level such as Housing and Community Development Commission July 11, 2019 Page 7 of 12 poverty line" leaving it open for the agency describes their services. Fixmer-Oraiz is curious of the agency perspective on this question of providing LMI demographics and the points assigned to the LMI. Having the data helps HCDC with their deliberations but she knows not all track the data, such as Free Lunch Program or Table to Table. Chelsev Markle (the Arc of Southeast Iowa) said it is complicated for them, they do disability services and it is not necessarily a large LMI population but the funding received goes 100% towards the ones who can use the services. Fixmer-Oraiz asked if there was any way to just offer a comment box for the agencies to allow agencies to explain special situations. A member of the audience who was a former Table to Table board member stated a comment box would be very helpful so they could explain they do not keep actual statistics on the people who are eating the food, however they do their due diligence with the organizations who are giving out the food. Lehmann said adding a comment box to every question would double the number of questions which complicates the application. McKinstry suggested just one extra question at the end that is an open comment box to address in detail answers to questions above. Fixmer-Oraiz feels that could get complicated and would rather have a comment box after each question and go for quality and not worry about quantity of questions. Alter noted the LMI in particular, time and time again is hard to quantify when filling out the scoring if there isn't LMI data and it is such a large chunk of points and the comment box would be useful. Fixmer-Oraiz noted there was a comment in the survey about the funding question and the way it is asked in the application doesn't fit every organization. Lehmann said there have been questions/issues with the financial fee structure question as well as Form C and the auto calculations also causes hiccups. Kubly believes those hiccups have been resolved but will check with United Way to make sure it is taken care of. Lehmann said the Commission discussed cutting down the financial section, he as staff would primarily look at agency revenues, expenses and in-kind support, that he doesn't look as closely at fund balances or restricted funds so that may simplify the application. Padron is interested to see how much goes out to the programs and how much is salaries and operations. Lehmann said that is split out in the expenses. The Commission agreed they would only need a comment box for question six regarding the LMI served or benefits to LMI populations. Fixmer-Oraiz also noted they would need to be clearer moving forward to let the agency partners know when they needed to attend meetings for questionstanswer periods. Kubly asked if they will be doing a memo to Council with all these recommendations included. Fixmer- Oraiz agreed it would be best, have staff put together a memo and the chair will sign it. Lehmann said the final piece is the scoring criteria. First is taken directly from question one "what specific need of the community is being addressed" so the first criteria is community need. 15 points describes a high priority need the completely addresses the community need and will solve the need; 10 points is high priority which addresses the community need and would have a major impact; 8 points would then be medium or low priorities that completely address the community need and have impact; 3 points for indirectly supporting the need or no supporting documentation or statistics, significant areas are missed in addressing the area; 0 points if it is not identifying a need described in City Steps. McKinstry stated there are high quality agencies and people who provide good documentation and while it may be hard to differentiate high from medium or low priorities (they are all priorities) he doesn't have any recommendation for a better system. Housing and Community Development Commission July 11, 2019 Page 8 of 12 Fixmer-Oraiz feels this is an area the Commission needs to work on, it's not perfect, so maybe keeping it as is for this round but digging into it in the future. Lehmann said with this new system staff will score all the applications, provide a rationale for the scores to the Commission and then the Commission will decide if they accept the staff recommendations or wish to make changes. Lehmann reviewed the rest of the other questions and scoring and the Commission agreed it was a good range of scores and criteria to move forward. He also noted they would look at the previous year's applications to note progress and outcomes from the agencies on previous awards. Fixmer-Oraiz noted that outcomes questions can be quantitative and some are qualitative, for example Habitat for Humanity does great work, but serves less people than other agencies. Eastham noted it must be looked at by individual agency, how their outcomes benefit the people they serve and compare to similar agency, such as did this Habitat chapter serve the same number of people that another Habitat chapter did and that is what they should be asking for. Lehmann liked that idea, they struggle with the depth of service versus the breath of service. Alter felt there is no need for some many categories or ranges of outcomes, it should be an either you are doing it or not. Lehmann agreed and noted staff can use its knowledge of other agencies to know what is happening. They also look at the success and experience of working with agencies in the past. Fixmer-Oraiz suggested combining the last two scoring criteria into a single question. McKinstry moved to recommend to City Council modifications to the Aid to Agencies process and approve FY21 Aid to Agencies forms as with changes as discussed. Alter seconded the motion. A vote was taken and the motion passed 5-0. REVIEW AND DISCUSS THE SOUTH DISTRICT HOME INVESTMENT PROGRAM: Kubly updated the Commission, noting staff went back to Council in May because staff was having trouble locating properties. Since then, they located a property and have a purchase agreement out that will go to Council next week (1232-1234 Sandusky Drive). The purchase price is $124,000 for the duplex so they are excited about the affordability of the property. It is currently vacant because it sustained fire damage earlier this year and tenants were relocated after the fire. Eastham asked if there were any insurance proceeds used to repair the fire damage. Kubly assumes there were for the property owner at that time. Lehmann added one of the units was already stripped down to the studs so that will make the renovation on that unit easier. After the fire, the owners replaced the roof and furnace. This is a side-by-side duplex so it will be two units. Of the two tenants that were renting the units, one left the state but the other might be interested in purchasing one of the units. Kubly stated even with the fire damage they are confident they can repair and rehab the units within the budget. They will have to condo the units so they can sell them separately and there is a building codetfire requirement that may have some additional costs. Eastham asked if staff was proposing to proceed with selling the units to a program qualified buyer under the requirements of the South District Home Investment Program, which was already approved by Council but now the purchase has to go back to Council. Lehmann said Council directed staff to reach out to property owners to locate properties based on the staff South District memo from December. Kubly said this specific acquisition will go before Council next week. Eastham asked the Commission to discuss the modifications to the Program as proposed by Habitat. Heath Brewer (Executive Director, Iowa Valley Habitat for Humanity) stated in terms of the purchase of property and the larger portion of investment the City would have to make is to stabilize the neighborhood by balancing affordable homeownership opportunities with affordable rental options and they understand Housing and Community Development Commission July 11, 2019 Page 9 of 12 it will not be easy because the City has struggled to find properties. However, Brewer feels opportunities will come along, but meanwhile the City can partner with Habitat to make homeownership in that neighborhood attainable and Habitat will be in that neighborhood for likely three to five years to have a more holistic neighborhood revitalization plan. They have outlined this all in a three year plan in ways to engage the neighborhood whether they are renters, homeowners, landlords, or any stakeholder in the South District. They hope to not only renovate previous rental properties for homeownership for residents in the South District, but to also use educational classes to prepare families for this transition. Brewer recognized it might take some time but they are willing to make this investment and purchase the properties, rent them out while helping renters to transition to homeownership. Habitat plans to be part of this neighborhood and work with residents to do many different things. They need to look at how to serve the aging population that is many of the homeowners in that area, how they serve homeowners with disabilities, how do they beautify the neighborhood and maintain the space a little better. They are looking at this as a neighborhood revitalization project, there is actually a branded program through Habitat International that gives them guidance. McKinstry stated there was an actual track record showing how this was done in other areas. Brewer acknowledged that there was and there was a neighborhood in Memphis that did similar projects to what they want to accomplish here in Iowa City's South District. He stated they understand the benefits of the neighborhood and how they are accessible, although the bus line is not as accessible as they would like it to be, but there are schools, parks, recreation and lots of opportunities and they can help organize community partners to work with and he sees neighborhood revitalization being a bigger part of what they will be doing, even if not funded by the City. He stressed it is more than just the buying of the houses, it is a long-term approach to lifting up a neighborhood. Fixmer-Oraiz asked if Brewer could talk through a scenario where they would identify a building currently being rented and what will happen to the renters in the house. Brewer stated one reason they are involved is because Council stated they did not want any involuntary displacement of residents and as they go in and purchase homes they will agree to allow the renter to continue renting, they may need to adjust rents, but the hope is the renter will want to turn into a buyer and Habitat will help them assess their finances and ability to borrow money and how they can help them. As long as the renter wants to stay in a unit they will allow it. Once the renter is either able to purchase or decides to leave on their own accord, then Habitat would sell the property. Fixmer-Oraiz asked what would happen if it is not feasible to do rehab while the renters are living there. Brewer said the renovations will ideally be done when the units are vacant. If they are renovating a home so the current renter can purchase it, they may have to relocate that renter for a bit of time while the renovations are completed. Lehmann asked if there are any renovations Habitat might do while a tenant was living in the space. Brewer said it would depend on the project, they might be able to do some work on the units without disturbing the residents too much. They will need to have vacant units to do some work however, they plan to replace all the systems with high efficiency units, install high rated insulation, the goal being to have a holistically affordable unit when completed. The units need to be affordable not only for purchase but to live in for years to come. Habitat has great partnerships, they get all their appliances donated from Whirlpool, so they don't have to spend their budget on appliances, they get paint donated, etc. Fixmer-Oraiz asked about home maintenance, is there training for the new homeowners on maintaining a home. Brewer said they offer homeowner education that covers minor repairs and home maintenance. He is also hoping for opportunities for the homeowner to help with renovations, obtain some sweat equity. It will not be required however as it is with a traditional Habitat family. The hope is to control the costs enough and keep the renovation costs down and utilize down payment assistance to make it affordable and partner with local lenders so Habitat would not be the mortgage lender. McKinstry feels this is an exciting project and great for the neighborhood and City. Eastham read the proposal carefully and thinks it is a well thought out and a very beneficial plan. He has a couple suggestions of possible changes. One, is to lower the costs or arrange financing so lower income buyers are eligible, many of the renters on Taylor and Davis streets don't have incomes in the $30,000 range and are actually in the less than $25,000 range. Brewer said the number they were Housing and Community Development Commission July 11, 2019 Page 10 of 12 aiming to be below was the average rent for a two bedroom in that area, which is $1100 but understands Eastham's point and will look at their numbers and try to make it work at a lower cost. The other point Eastham wanted to make was he does not agree with the notion of removing rental units from that part of town, many people he has talked to in the area object to removing rental units. Residents may be interested in purchasing houses in other parts of the South District that are not Taylor and Davis. His preference is to not buy rental units and change them to homeownership but to buy units that are already owner -occupied and make them affordable homes. Brewer said the City got involved due to an effort to balance rental and homeownership because studies show homeownership promotes resident stability. Eastham believes those studies are wrong. Brewer also noted that to purchase other homes in the South District, single family homes, the purchase price is higher and therefore might not be as affordable. Eastham surveyed properties using the City Assessor's website looking at houses sold in the last one to two years in the South District and there are a fair number being sold for $150,000 or less. Some may be condominiums or multi -family units but people may have interest in buying those. One of the first comments Eastham heard when this idea was being talked about a year and a half ago was the City is offering people to buy something only on those two streets in the South District and people are looking for more opportunities in the larger area. Eastham feels Habitat is a good organization to work on this because they will work with the residents, find out what they want, and meet their interests. Brewer agreed and stated that is why the proposal includes taking time to work with the residents. They want to earn the trust of the neighborhood, Habitat is here to listen and do what residents feel is best for them. Eastham also believes the City could apply the UniverCity program to this area and supply $60,000 in down payment assistance which would make some of the single family homes affordable for lower income residents. Fixmer-Oraiz has a house purchased though the UniverCity program and there is a 30 year rule that the home must remain owner -occupied (cannot be made a rental) — is that also included in the proposal for this program. Brewer said it will be included, likely to a 21 year restriction (because after 21 years you have to go back and reapply). Fixmer-Oraiz noted this helps with neighborhood stabilization, she has seen it in her neighborhood. Eastham feels neighborhood stabilization is also obtained by giving the people who live in a neighborhood the opportunity to buy houses in their current neighborhood, but not changing the balance of rental versus owner occupied options in the neighborhood. Lehmann said the City chose this area based on complaints. Eastham responded that creating programs off complaints is a mistake as it feeds into racism. Eastham feels Habitat can work with other groups and find what residents really want in terms of homeownership. Brewer said this is a good way for Habitat to show they are trying to help more people, there are different ways they can do that with homeownership, whether supporting the current stock of homeownership or helping find new stock of homeownership. They will work in this neighborhood and gather information to do what they can to support it. They are excited about getting into the neighborhood for revitalization. Eastham said what the residents of the South District want is for the reputation of the area to be improved because the reputation is vastly different then the actually livability of the area. Eastham said there are a lot of people who live in that area who are low income, black and Hispanic and historically excluded from homeownership opportunities and this is an opportunity to change that. Eastham noted the major differences in his proposal from the one Habitat did is the financing, having a larger down payment assistance to allow lower income households to qualify and to expand the area of where purchases could come from. Padron asked if the City contacted Habitat on this project. Lehmann said the City reached out to the South District and to the Affordable Homes Coalition and the Coalition got in contact with Habitat as a partner for this. McKinstry noted that he feels as the President of the Affordable Homes Coalition that he should not vote on this proposal. Lehmann stated that means there is no quorum, so there will not be a vote to Housing and Community Development Commission July 11, 2019 Page 11 of 12 recommend at this meeting. NOMINATE AND ELECT OFFICERS: Padron moved to nominate Fixmer-Oraiz as Chair. Alter seconded the motion. A vote was taken and the motion passed 5-0. McKinstry moved to nominate Padron as Vice Chair. Eastham seconded the motion. A vote was taken and the motion passed 5-0. STAFF/COMMISSION COMMENT: Lehmann said with regards to the Fair Housing Study, based on HCDC recommendation, staff wanted to come back to HCDC with the final version to vote on it, they will also bring Stefanie Bowers in to answer questions directly, so that would mean HCDC would hold a meeting in August, on August 15. Lehmann said they would also do the new member orientation/welcome at the August meeting. With regards to the Comprehensive Plan survey, July 19 is the deadline. They have translated the Arabic survey and that will go out Monday. They are closing FY19 and gearing up for FY20. Lehmann noted they have a tax exemption opinion from the City Attorney also, that could be discussed in August as well. ADJOURNMENT: McKinstry moved to adjourn. Alter seconded the motion. A vote was taken and the motion passed 5-0 Housing and Community Development Commission July 11, 2019 Page 12 of 12 Housing and Community Development Commission Attendance Record Name Terms Exp. 7/11 = Present O = Absent O/E = Absent/Excused --- = Vacant Alter, Megan 6/30/21 X Drabek, Matt 6/30/22 O/E Eastham, Charlie 6/30/20 X Fixmer-Oraiz, Vanessa 6/30/20 X Kealey, Lyn Dee Hook 6/30/22 O/E McKinstry, John 6/30/20 X Nkumu, Peter 6/30/22 O/E Padron, Maria 6/30/21 X {Vacant} --- Resigned from Commission Key. X = Present O = Absent O/E = Absent/Excused --- = Vacant